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2009-10-28 Joint Work SessionJOINT BOROUGH ASSEMBLY /CITY COUNCIL WORK SESSION AGENDA Tuesday, October 28, 2008 SCANNED Kodiak Island Borough Assembly Chambers Date0 ' " p 7:30 p.m. Joint work sessions are informal meetings of the Borough Assembly and City Council where elected officials discuss issues that affect both City and Borough governments and residents. Although additional items not listed on the joint work session agenda are sometimes discussed when introduced by elected officials, staff, or members of the public, no formal action is taken at joint work sessions and items that require formal action are placed on a regular Borough Assembly and /or City Council meeting agenda. Public comments at work sessions are NOT considered part of the official record. Public comments intended for the "official record" should be made at a regular Borough Assembly and City Council meeting. PUBLIC COMMENTS (limited to 3 minutes per speaker) DISCUSSION ITEMS 1. Update on Emissions Study 2. Near Island Land Transfer Discussion - ADF &G Research Facility 3. Kodiak Fisheries Development Association (KFDA) and Kodiak Fisheries Advisory Committee (KFAC) Vacancies 4. Update on Solid Waste /Landfill (KIB) and Bio- Solids /Sludge Disposal (COK) 5. Baranof Park Improvements Update Kodiak Island Borough FY 2007 Greenhouse Gas Emissions Baseline Summary Summary Equiv CO Equiv CO Energy Cost (tons) ( %) (MMBtu) ($) Facilities 1399 44 17999 $ 399,054.00 Owned but not Operated 1594 50 21220 $ 589,610.00 Vehicle Fleet 187 6 2156 $ 41,099.00 Streetlights 5 0 73 $ 7,654.00 Waste 12 0 n/a n/a Total 3197 100 41448 $ 1,037,417.00 Owned but not Operated 50% 1594 tons Kodiak Island Borough CO2e percentage by sector FY 2007 Vehicle Fleet 6% 187 tons Streetlights 0.004% 5 tons Waste 0.002% 12 tons Facilities 44% 1399 tons l'/ Facilities Baler Building 156 1.5 2048 51848 Bayside Fire Department 64 0.6 839 20946 Borough Administration Building 303 2.8 4067 118203 Cottage (720 Egan) 4 0 53 2282 Near Island Research Apartment 67 0.6 853 17709 Near Island Research Facility 794 7.4 9986 184550 Red Cross Building (610 Mill Bay Rd) 12 0.1 152 3517 Subtotal 1399 13.1 17999 399054 Owned but not Operated Providence Medical Center 1450 13.6 19365 541615 Providence Mental Health Appts 144 1.4 1855 47995 Subtotal 1594 15 21220 589610 Vehicle Fleet Bayside Fire Dept 5 0.1 64 1662 Borough Administration Trucks/ 8 0.1 100 2531 Landfill Equipment 173 1.6 1993 36906 Subtotal 187 1.8 2156 41099 Streetlights (1) 175W MV Bayside Fire Station 0 0 2 122 3584 Patrick Ct (1) 100W HPS 0 0 0 64 3661 Gull Dr (1) 250W HPS 0 0 1 115 4606 E Rezanof Fire (1) 175W M 0 0 2 150 Anton /North Star (1) 250WHPS 0 0 4 408 Trinity Sub Lighting 1 0 17 1754 Woodland Acres 3 0 46 5041 Subtotal 5 0 73 7654 Waste Borough Estimate 12 0.1 n/a n/a Total 3197 30 41448 1037417 Kodiak Island Borough Baseline Greenhouse Gas Emissions "Urban Kodiak" Fy 2007 Equiv CO (tons) Equiv CO ( %) Energy Cost (MMBtu) ($) Equiv CO Equiv CO Energy Cost (tons) ( %) (MMBtu) ($) Facilities 619 18 8258 $ 220,982.00 Harbor 893 26 13556 $ 609,145.00 Owned but not Operated 87 3 1132 $ 29,217.00 Vehicle Fleet 639 18 7431 $ 168,869.00 Streetlights 154 4 2430 $ 201,310.00 Sewer /Water 1063 30 15874 $ 717,515.00 Waste Estimate 35 1 n/a n/a Total Sewer /Water 30% 1063 tons. Streetlights 4% 154 tons City of Kodiak Summary Greenhouse Gas Emissions Baseline 3490 100 48681 $ 1,947,038.00 City of Kodiak CO percentage by sector FY 2007 GHG Baseline Summary Waste Estimate 1% 35 tons Vehicle Fleet 18% 639 tons Summary by sector Facilities 18% 619 tons Owned but not Operated 3% 87 tons Harbor 26% 893 tons Facilities 112 Yukon St (vacant) 0 0 1 177 Barn (614 Egan Way) 8 0.1 120 4789 Chichenoff Ice Rink 73 0.7 1042 41506 Fire Station 95 0.9 1262 33388 Kodiak Youth Services (now vacant) 7 0.1 94 1969 Library 65 0.6 872 23981 Municipal Airport Electric Gate 0 0 0 193 Parks & Rec Baranof Office 10 0.1 126 3398 Parks and Rec East Addition Park 0 0 4 396 Police Station 129 1.2 1716 47223 Public Works Main Building 129 1.2 1709 44823 Public Works Salt Shed 0 0 7 540 Public Works Warehouse 51 0.5 642 2998 Teen Center (410 Cedar St) 51 0.5 662 15602 Subtotal 619 5.8 8258 220982 Harbor 733 W Rezanof Pier 2 Extension 6 0.1 97 5146 Dock Light for Oscar Dyson 4 0 60 3262 Dog Bay Master Meter #3 199 1.9 3133 157433 Dog Bay Master Meter #4 160 1.5 2527 128711 Dog Bay Master Meter 1 19 0.2 296 14757 Dog Bay Master Meter 2 136 1.3 2138 108787 Dog Bay Restrooms 8 0.1 99 1592 Oscar Dyson Meter Pier 2 62 0.6 982 56223 Oscar's Dock 2 Slip 1 7 0.1 103 5425 Oscar's Dock 2 Slip 2 Mid 2 0 36 2097 Oscar's Dock 2 Slip 3 6 0.1 94 4984 Oscar's Dock 2 Slip 4 1 0 11 819 Oscar's Dock 2 Slip 5 0 0 6 363 Pier 2 MaintenanceShop and St. 108 1 1344 0 Pier 2 Used Oil Tank Farm 2 0 26 1577 Shelikof St Restrooms 14 0.1 176 2837 Spit Restrooms 2 0 39 2232 St. Paul Harbor Gravel Grid 0 0 0 207 St. Paul Harbor New Grid 2 0 37 2119 St. Paul Master Meter #1 (Harbor Master; 37 0.3 501 14518 St. Paul Master Meter #2 Float 33 0.3 515 25897 St. Paul Master Meter Floats C 85 0.8 1336 69939 Transient Boat Dock 0 0 1 223 Subtotal 893 8.4 13556 609145 Owned but not Operated Animal Shelter 13 0.1 172 4900 City of Kodiak Baseline Greenhouse Gas Emissions Detailed Report FY 2007 Equiv CO Equiv CO Energy (tons) ( %) (MMBtu) Cost ($) Baranof Museum 45 0.4 574 11855 Chamber of Commerce 12 0.1 168 5265 Kodiak Head Start Building 17 0.2 218 7197 Subtotal 87 0.8 1132 29217 Vehicle Fleet Harbor Vehicles 59 0.6 694 13971 Kodiak Fire Department 33 0.3 386 8288 Kodiak Police Dept. 172 1.6 2012 40536 Parks and Rec 34 0.3 397 9063 Public Works Heavy Vehicles 308 2.9 3549 74893 Public Works Light Vehicles 34 0.3 392 22119 Subtotal 639 6 7431 168869 Streetlights (Hidden to save space) Subtotal 154 1.4 2430 201310 Sewer /Water 2578 Metrokin Way Lift Station 63 0.6 991 56104 2821 Spruce Cape Sewage Plant 334 3.1 4537 139366 Monashka Creek Water Pump Stat 489 4.6 7696 394089 Pillar Creek Water Pump Statio 63 0.6 926 41753 Pillar Mt. Chlorinator 36 0.3 525 22135 (Lift Stations hidden to save space) Subtotal 1063 10 15874 717515 Waste City Estimate 35 0.3 n/a n/a Total 3490 48681 1947038 City of Kodiak Baseline Greenhouse Gas Emissions Detailed Report FY 2007 *Note: In the detailed report, percentage of CO2 field indicates percentage of total emissions from the Borough, City, and School District combined. In the summary report, the percentage of CO2 refers to the percentage each sector contributes to that particular jurisdiction. Facilities Vehicle Fleet Streetlights Waste Total Kodiak Island Borough School District FY 2007 Greenhouse Gas Emission Baseline Summary Summary Equiv CO Equiv CO Energy Cost (tons) ( %) (MMBtu) ($) 3609 91 47612 $ 1,275,296.00 276 7 3198 $ 74,505.00 24 1 370 $ 4,706.00 61 1 n/a n/a 3970 100 51180 $ 1,354,507.00 Kodiak Island Borough School District CO percentage by sector FY 2007 GHG Baseline Summary Streetlights Vehicle Fleet 1% 7% 24 tons 276 tons Waste 1% 61 tons Facilities 91% 3609 tons Equiv CO (tons) Equiv CO Energy Cost ( %) (MMBtu) ($) Facilities East Elementary School 349 3.3 4617 137939 KIBSD Business Complex 132 1.2 1725 41474 Kodiak High School 2022 19 26479 668393 Kodiak Middle School 553 5.2 7479 225469 Main Elementary School 253 2.4 3344 93602 Northstar Elementary School 294 2.8 3889 106317 Rural School Office (Cottage # 6 0.1 78 2101 Subtotal 3609 33.9 47612 1275296 Vehicle Fleet KIBSD Vehicles 50 0.5 589 11522 KIBSD Buses 226 2.1 2609 62983 Subtotal 276 2.6 3198 74505 Streetlights 123 Powell KIB Freezer Lights 20 0.2 319 1060 East Elementary Ball Field Lig 0 0 6 528 High School Lights 3 0 40 2303 Mill Bay School Zone Lights 0 0 3 368 Powell /Rezanoff School Zone Li 0 0 1 209 Rezanoff /Benny Benson School Z 0 0 1 239 Subtotal 24 0.2 370 4706 Waste KIBSD Estimate 61 0.6 n/a n/a Total 3970 37.3 51180 1354507 Kodiak Island Borough School District Greenhouse Gas Emissions Baseline "Urban Kodiak" FY 2007 *Note: In the detailed report, percentage of CO2 field indicates percentage of total emissions from the Borough, City, and School District combined. In the summary report, the percentage of CO2 refers to the percentage each sector contributes to that particular jurisdiction. NEAR ISLAND LAND TRANSFER DISCUSSION CITY OF KODIAK RESOLUTION NUMBER 07 -23 A RESOLUTION OF THE COUNCIL OF THE CITY OF KODIAK APPOINT- ING MEMBERS TO THE KODIAK FISHERIES DEVELOPMENT ASSOCIATION WHEREAS, the North Pacific Fishery Management Council has adopted the Bering Sea/Aleutian Islands Crab Rationalization Program as Amendments 18 and 19 to the Fishery Management Plan for Bering Sea/Aleutian Islands King and Tanner Crabs; and WHEREAS, under the Program, Kodiak is designated as an eligible crab community (ECC) and in connection with such designation the City of Kodiak and the Kodiak Island Borough have the authority to jointly exercise certain rights of first refusal (ROFR) with respect to processor quota shares (PQS) allocated under the Program; and WHEREAS, to exercise their ECC ROFR the City of Kodiak and the Kodiak Island Borough have jointly designated the Kodiak Fisheries Development Association (KFDA) as the eligible crab community entity (ECCE) having the authority to do so on their behalf; and WHEREAS, the bylaws of the Kodiak Fisheries Development Association provide for appointment of Directors to the Board of the KFDA by the Kodiak City Council and the Kodiak Island Borough Assembly; and WHEREAS, the bylaws of the KFDA further state, "Directors shall be appointed by joint resolution of the City Council and the Borough Assembly. Appointments shall take place annual- ly, at July meetings of the City Council and Borough Assembly. Directors shall have staggered three -year terms of office, assigned by a random selection method at the first Board meeting, such that as close as possible to one third (1/3) of the Board is up for appointment each year. Directors shall serve until their successors are appointed and qualified." NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Kodiak, Alaska, by the Council of the City of Kodiak Alaska that the following individuals are appointed as Directors of the Kodiak Fisheries Development Association, with the noted terms: City Appointees: Crab Processor Rep. - Dave Woodruff (7/10) (reappointment) Crab Harvester Rep. - Jeff Stephan (7/08) (continuing appointment) Joint Appointees: Stosh Anderson (7/10) (reappointment) Donna Jones (7/08) (continuing appointment) Laine Welch (7/08) (continuing appointment) Resolution No. 07 -23 Page 1 of 2 Borough Appointees; Crab Processor Rep. - Tuck Bonney (7/09) (reappointment) Crab Harvester Rep. - Jerry Bongen (7/09) (reappointment) Resolution No. 07 -23 Page 2 of 2 CITY OF KODIAK MAYOR Adopted: July 12, 2007 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -04 City Appointees: Crab Processor Rep. - David Woodruff (7/10) (reappointment) Crab Harvester Rep. - Jeffrey Stephan (7/08) (continuing appointment) Joint Appointees: Stosh Anderson (7/10) (reappointment) Donna Jones (7/08) (continuing appointment) Laine Welch (7/08) (continuing appointment) Borough Appointees: Crab Processor Rep. - Tuck Bonney (7/09) (reappointment) Crab Harvester Rep. - Jerry Bongen (7/09) (reappointment) Introduced by: Manager Gifford Requested by: Assembly Drafted by: City Manager Introduced: 07/05/2007 Adopted: 07/05/2007 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY APPOINTING MEMBERS TO THE KODIAK FISHERIES DEVELOPMENT ASSOCIATION WHEREAS, the North Pacific Fishery Management Council has adopted the Bering Sea /Aleutian Islands Crab Rationalization Program as Amendments 18 and 19 to the Fishery Management Plan for Bering Sea /Aleutian Islands King and Tanner Crabs; and WHEREAS, under the Program Kodiak is designated as an eligible crab community (ECC) and in connection with such designation, the Kodiak Island Borough and City of Kodiak have the authority to jointly exercise certain rights of first refusal (ROFR) with respect to processor quota shares PQS allocated under the Program; and WHEREAS, to exercise their ECC ROFR the Kodiak Island Borough and City of Kodiak have jointly designated the Kodiak Fisheries Development Association (KFDA) as the eligible crab community entity (ECCE) having the authority to do so on their behalf; and WHEREAS, the by -laws of the Kodiak Fisheries Development Association provide for appointment of Directors to the Board of the KFDA by the Kodiak Island Borough Assembly and Kodiak City Council; and WHEREAS, the by -laws of the KFDA further state "Directors shall be appointed by joint resolution of the Borough Assembly and City Council. Appointments shall take place annually, at July meetings of the Borough Assembly and City Council. Directors shall have staggered three (3) year terms of office, assigned by a random selection method at the first Board meeting, such that as close as possible to one third (1/3) of the Board is up for appointment each year. Directors shall serve until their successors are appointed and qualified." NOW THEREFORE BE IT RESOLVED by the Assembly of the Kodiak Island Borough that the following individuals are appointed as Directors of the Kodiak Fisheries Development Association, with the noted terms: Kodiak Island Borough, Alaska Resolution No. FY2008 -04 Page 1 of 2 ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS FIFTH DAY OF JULY, 2007 KODIAK ISLAND BOROUGH me M. Selb ayor Nova M. Javier, CMC, Kodiak Island Borough, Alaska Resolution No. FY2008 -04 Page 2 of 2 Kodiak Fisheries Advisory Committee Members As of October 22, 2008 Committee Members: Jim Hamilton — Charter and Lodge (Current Alternate: Chris Fiala) Jay Stinson — Small Trawl Vessels Norm Mullan — Small Pot Vessels (Current Alternate: Jeremy Pikus) Oliver Holm — ADFG Advisory Committee Open — Salmon /Herring Net Vessels Alexus Kwachka — Small Longline Vessels (Current Alternate: Walter Sargent) Jeff Stephan — Large Pot Vessels (Current Alternate: Jack Hill) Steve Branson — Crewmembers (Current Alternate: Terry Haines) Julie Bonney — Large Processor (Current Alternate: Katie McGallie) Roland Ruoss — Business Community Theresa Peterson — Conservation Community Chris Holland — Large Longline Vessels (Current Alternate: Jerry Bongen) Chuck Thompson — Jig Vessels (Current Alternate: Len Carpenter) Dave Woodruff — Small Processors (Current Alternate: Mike Woodruff) Alan Austerman — Citizen at Large Dan Clarion — Kodiak Rural Communities Open - Large Trawl Vessels Duncan Fields — NPFMC Member (Non Voting) Mike Martin — NPFMC Advisory Board (Non Voting) Matt Moir — NPFMC Advisory Board (Non Voting) Jack Maker — City of Kodiak Representative (Non Voting) Sue Jeffery — Kodiak Island Borough Representative (Non Voting) CITY OF KODIAK RESOLUTION NUMBER 07 -17 A RESOLUTION OF THE COUNCIL OF THE CITY OF KODIAK RESCIND- ING RESOLUTION NO. 06-2 AND ESTABLISHING A JOINT KODIAK FISHERIES ADVISORY COMMITTEE WHEREAS, WHEREAS, Kodiak is a fishing community, and Kodiak's economic health and social welfare depend on the sustained ability of its residents to harvest and process the marine resources of the Gulf of Alaska and the Bering Sea; and WHEREAS, State and Federal fishery management actions determine whether the marine resources of the Gulf of Alaska and the Bering Sea are managed for sustained yield; and WHEREAS, State and Federal fishery management actions can determine the extent to which Kodiak's residents have the ability to harvest and process the marine resources of the Gulf of Alaska and the Bering Sea, can alter the economic and social relationships among Kodiak's harvesters, processors and fishery support businesses, and can affect the overall economic health and social welfare of the Kodiak community at large; and WHEREAS, it is in Kodiak's best interests for its City and Borough governments to be well informed regarding the potential impacts of State and Federal fishery management actions on the Kodiak community and to have an opportunity to effectively comment on such actions before they are taken; and WHEREAS, it is in Kodiak's best interests to facilitate consensus among Kodiak's harvesters, processors, businesses and citizens -at -large concerning potential fishery management actions, both to promote harmony in the community and to enhance Kodiak's ability to influence State and Federal fishery policy makers and managers; and WHEREAS, the Kodiak City Council and the Kodiak Island Borough Assembly have determined that a properly constituted fisheries advisory committee can provide valuable assist- ance to the City Council and Borough Assembly by identifying fishery management actions that could affect Kodiak and by preparing community position statements regarding such fishery management actions for the consideration of the City Council and the Borough Assembly; and WHEREAS, the Kodiak City Council and the Kodiak Island Borough Assembly have determined that a properly constituted fisheries advisory committee could serve as a forum for building consensus within the Kodiak community regarding fishery management actions. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Kodiak, Alaska, that Resolution 06-2 is rescinded, and the "Kodiak Fisheries Advisory Committee" is hereby established to take the place of the "Gulf Groundfish Rationalization Task Force." BE IT FURTHER RESOLVED that: Resolution No. 07 -17 Page 1 of 3 (1) The purposes of the Kodiak Fisheries Advisory Committee shall be to provide recom- mendations, when appropriate, to the Kodiak City Council and the Kodiak Island Bor- ough Assembly regarding a Kodiak position on fisheries issues, and to provide a forum for interested parties to discuss, and, to the degree possible, reach consensus on fisheries issues affecting Kodiak's fishermen, processors, businesses, and residents. (2) The Kodiak Fisheries Advisory Committee shall be composed of individuals representing the following Kodiak community interest groups as follows: Interest Group: Large Pot Vessels Large Trawl Vessels Large Longline Vessels Jig Vessels Crewmembers Large Processors ADF &G Advisory Committee Business Community (non— fishing related) Conservation Community Small Pot Vessels Small Trawl Vessels Small Longline Vessels Salmon/Herring Net Vessels Kodiak Rural Communities Small Processors Lodge/Charter Boat Operators Citizen -at -Large (3) The term of Kodiak Fisheries Advisory Committee appointments shall be years, provided that appointees' terms shall extend until their replacements are named and ac- cept their appointment, and further provided that the City Council and Borough Assem- bly may modify the term of any or all Committee appointments at any time, the City Council and Borough Assembly may remove any member at any time, or may disband the entire Fisheries Advisory Committee at any time, as the City Council and Borough Assembly deem appropriate in their sole discretion. (4) Appointment to the Kodiak Fisheries Advisory Committee confers no rights or authority other than to make recommendations to the City Council and Borough Assembly con- cerning State and Federal fisheries management actions from time to time, which the City Council and Borough Assembly may accept or reject in their sole discretion. (5) Appointment to the Kodiak Fisheries Advisory Committee is conditioned on appointees acknowledging and agreeing that their service on the Committee is voluntary and without compensation. (6) Representatives of the City of Kodiak and the Kodiak Island Borough, and Kodiak residents serving on the North Pacific Fishery Management Council, the North Pacific Council's Advisory Panel, and the Alaska Board of Fisheries shall be ex officio, non- voting members of the Kodiak Fisheries Advisory Committee. However, ex officio members may also serve as a voting representative of a designated interest group. Resolution No. 07 -17 Page 2 of 3 (7) Kodiak Fisheries Advisory Committee members shall have the authority to designate an alternate prior to a meeting if the member cannot attend. (8) The Kodiak Fisheries Advisory Committee shall have the authority to develop procedures for calling and conducting Committee meetings, determining the Committee's position on issues and resolving other Committee organizational matters. ATTEST: Resolution No. 07 -17 Page 3 of 3 CITY OF KODIAK Adopted: May 24, 2007 MAYOR CITY OF KODIAK RESOLUTION NUMBER 07 -22a A RESOLUTION OF THE COUNCIL OF THE CITY OF KODIAK APPOINT- ING MEMBERS TO THE KODIAK FISHERIES ADVISORY COMMITTEE WHEREAS, Resolution No. 07 -17 established a joint Kodiak Fisheries Advisory Com- mittee to take the place of the joint Gulf of Alaska Groundfish Rationalization Task Force; and WHEREAS, the purposes of the Kodiak Fisheries Advisory Committee are to provide recommendations, when appropriate, to the Kodiak City Council and the Kodiak Island Borough Assembly regarding a Kodiak position on fisheries issues and to provide a forum for interested parties to discuss and, to the degree possible, reach consensus on fisheries issues affecting Kodiak's fishermen, processors, businesses, and residents; and WHEREAS, the term of Kodiak Fisheries Advisory Committee appointments shall be three years provided that appointees terms shall extend until their replacements are named; and WHEREAS, appointment to the Kodiak Fisheries Advisory Committee confers no rights or authority other than to make recommendations to the City Council and Borough Assembly concerning State and Federal fisheries management actions, which the City Council and Borough Assembly may accept or reject at their sole discretion; and WHEREAS, representatives of the Kodiak City Council and the Kodiak Island Borough Assembly, Kodiak residents serving on the North Pacific Fishery Management Council, the North Pacific Council's Advisory Panel, and the Alaska Board of Fisheries are ex- officio non- voting members of the Kodiak Fisheries Advisory Committee; and WHEREAS, Kodiak Fisheries Advisory Committee members have the authority to designate an alternate prior to a meeting if the member cannot attend; and WHEREAS, the Kodiak Fisheries Advisory Committee has the authority to develop procedures for calling and conducting Committee meetings, determining the Committee's position on issues, and resolving other Committee organizational matters. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Kodiak, Alaska, that the Kodiak Fisheries Advisory Committee shall be composed of the following individuals representing the following Kodiak community interest groups. Interest Group Member Large Pot Vessels Jeffrey Stephan Large Trawl Vessels Jim Hamilton Large Longline Vessels Chris Holland Jig Vessels Chuck Thompson Resolution No. 07 -22a Page 1 of 2 ATTEST: Interest Group (con't.) Crewmembers Large Processors ADF G Advisory Committee Business Community (non fishing related) Conservation Community Small Pot Vessels Small Trawl Vessels Small Longline Vessels Salmon/Herring Net Vessels Kodiak Rural Communities Small Processors Lodge Charter Boat Operators Citizen at Large G 04,644- laidt"-, Resolution No. 07 -22 Page 2 of 2 CITY CLERK Member (con't.) Steve Branson Julie Bonney Oliver Holm Roland Ruoss Theresa Peterson Norman Mullan Jay Stinson Alexus Kwachka Hunter Berns Dave Woodruff Alan Austerman CITY OF KODIAK Adopted: July 12, 2007 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -03 Introduced by: Manager Gifford Requested by: Assembly Drafted by: City Manager Introduced: 07/05/2007 Adopted: 07/05/2007 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY APPOINTING MEMBERS TO THE KODIAK FISHERIES ADVISORY COMMITTEE WHEREAS, Resolution Number FY2007 -38 established a joint Kodiak Fisheries Advisory Committee to take the place of the joint Gulf of Alaska Groundfish Rationalization Task Force; and WHEREAS, the purposes of the Kodiak Fisheries Advisory Committee are to provide recommendations, when appropriate, to the Kodiak City Council and the Kodiak Island Borough Assembly regarding a Kodiak position on fisheries issues and to provide a forum for interested parties to discuss and, to the degree possible, reach consensus on fisheries issues affecting Kodiak's fishermen, processors, businesses and residents; and WHEREAS, the term of Kodiak Fisheries Advisory Committee appointments shall be three (3) years provided that appointees' terms shall extend until their replacements are named; and WHEREAS, appointment to the Kodiak Fisheries Advisory Committee confers no rights or authority other than to make recommendations to the Borough Assembly and City Council concerning State and Federal fisheries management actions, which the City Council and Borough Assembly may accept or reject at their sole discretion; and WHEREAS, representatives of the Kodiak Island Borough and City Council, Kodiak residents serving on the North Pacific Fishery Management Council, the North Pacific Council's Advisory Panel and the Alaska Board of Fisheries are ex- officio non - voting members of the Kodiak Fisheries Advisory Committee; and WHEREAS, Kodiak Fisheries Advisory Committee members have the authority to designate an alternate prior to a meeting if the member cannot attend; and WHEREAS, the Kodiak Fisheries Advisory Committee has the authority to develop procedures for calling and conducting Committee meetings, determining the Committee's position on issues and resolving other Committee organizational matters. NOW, THEREFORE, BE IT RESOLVED by the Kodiak Island Borough Assembly that the Kodiak Fisheries Advisory Committee shall be composed of the following individuals representing the following Kodiak community interest groups. Kodiak Island Borough, Alaska Resolution No, FY2008 -03 Page 1 of 2 Interest Group Large Pot Vessels Large Trawl Vessels Large Longline Vessels Jig Vessels Crewmembers Large Processors ADFG Advisory Committee Business Community (non fishing related) Conservation Community SmaII Pot Vessels SmaII Trawl Vessels Small Longline Vessels Salmon /Herring Net Vessels Kodiak Rural Communities SmaII Processors Lodge Charter Boat Operators Citizen at Large ATTEST: Nova M. Javier, CMC, : orough Clerk Member Jeffrey Stephan Jim Hamilton Chris Holland Chuck Thompson Steve Branson Julie Bonney Oliver Holm Rolan Ruoss Theresa Peterson Norman Mullan Jay Stinson Alexus Kwatchka David Woodruff Alan Austerman ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS FIFTH DAY OF JULY, 2007 KODIAK ISLAND BOROUGH J - rome M. Selby, Borou ayor Kodiak Island Borough, Alaska Resolution No. FY2008 -03 Page 2 of 2 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -03A Introduced by: Manager Gifford Requested by: Assembly Drafted by: City Manager Introduced: 07/19/2007 Adopted: 07/19/2007 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING RESOLUTION NO. FY2008 -03 TO APPOINT AN ADDITIONAL MEMBER TO THE KODIAK FISHERIES ADVISORY COMMITTEE WHEREAS, Resolution Number FY2007 -38 established a joint Kodiak Fisheries Advisory Committee to take the place of the joint Gulf of Alaska Groundfish Rationalization Task Force; and WHEREAS, the purposes of the Kodiak Fisheries Advisory Committee are to provide recommendations, when appropriate, to the Kodiak City Council and the Kodiak Island Borough Assembly regarding a Kodiak position on fisheries issues and to provide a forum for interested parties to discuss and, to the degree possible, reach consensus on fisheries issues affecting Kodiak's fishermen, processors, businesses and residents; and WHEREAS, the term of Kodiak Fisheries Advisory Committee appointments shall be three (3) years provided that appointees' terms shall extend until their replacements are named; and WHEREAS, appointment to the Kodiak Fisheries Advisory Committee confers no rights or authority other than to make recommendations to the Borough Assembly and City Council concerning State and Federal fisheries management actions, which the City Council and Borough Assembly may accept or reject at their sole discretion; and WHEREAS, representatives of the Kodiak Island Borough and City Council, Kodiak residents serving on the North Pacific Fishery Management Council, the North Pacific Council's Advisory Panel and the Alaska Board of Fisheries are ex- officio non - voting members of the Kodiak Fisheries Advisory Committee; and WHEREAS, Kodiak Fisheries Advisory Committee members have the authority to designate an altemate prior to a meeting if the member cannot attend; and WHEREAS, the Kodiak Fisheries Advisory Committee has the authority to develop procedures for calling and conducting Committee meetings, determining the Committee's position on issues and resolving other Committee organizational matters. NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY that the Kodiak Fisheries Advisory Committee shall be composed of the following individuals representing the following Kodiak community interest groups. Kodiak Island Borough, Alaska Resolution No. FY2008 -03A Page 1 of 2 Interest Group Large Pot Vessels Large Trawl Vessels Large Longline Vessels Jig Vessels Crewmembers Large Processors ADFG Advisory Committee Business Community (non fishing related) Conservation Community Small Pot Vessels Small Trawl Vessels Small Longline Vessels Salmon /Herring Net Vessels Kodiak Rural Communities Small Processors Lodge Charter Boat Operators Citizen at Large ATT _ T: No a . Javier, CMC, orough Clerk Kodiak Island Borough, Alaska Member Jeffrey Stephan Jim Hamilton Chris Holland Chuck Thompson Steve Branson Julie Bonney Oliver Holm Rolan Ruoss Theresa Peterson Norman MuIlan Jay Stinson Alexus Kwatchka Hunter Berns David Woodruff Alan Austerman ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS NINETEENTH DAY OF JULY, 2007 KODIAK ISLAND BOROUGH 1 Je me M. Selby, Borough M : yor Resolution No. FY2008 -03A Page 2 of 2 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -03B Introduced by: Manager Gifford Requested by: Assembly Drafted by: Borough Clerk Introduced: 12/20/2007 Adopted: 12/20/2007 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING RESOLUTION NO. FY2008 -03 TO APPOINT AN ADDITIONAL MEMBER TO THE KODIAK FISHERIES ADVISORY COMMITTEE WHEREAS, Resolution Number FY2007 -38 established a joint Kodiak Fisheries Advisory Committee to take the place of the joint Gulf of Alaska Groundfish Rationalization Task Force; and WHEREAS, the purposes of the Kodiak Fisheries Advisory Committee are to provide recommendations, when appropriate, to the Kodiak City Council and the Kodiak Island Borough Assembly regarding a Kodiak position on fisheries issues and to provide a forum for interested parties to discuss and, to the degree possible, reach consensus on fisheries issues affecting Kodiak's fishermen, processors, businesses and residents; and WHEREAS, the term of Kodiak Fisheries Advisory Committee appointments shall be three (3) years provided that appointees' terms shall extend until their replacements are named; and WHEREAS, appointment to the Kodiak Fisheries Advisory Committee confers no rights or authority other than to make recommendations to the Borough Assembly and City Council concerning State and Federal fisheries management actions, which the City Council and Borough Assembly may accept or reject at their sole discretion; and WHEREAS, representatives of the Kodiak Island Borough and City Council, Kodiak residents serving on the North Pacific Fishery Management Council, the North Pacific Council's Advisory Panel and the Alaska Board of Fisheries are ex- officio non - voting members of the Kodiak Fisheries Advisory Committee; and WHEREAS, Kodiak Fisheries Advisory Committee members have the authority to designate an alternate prior to a meeting if the member cannot attend; and WHEREAS, the Kodiak Fisheries Advisory Committee has the authority to develop procedures for calling and conducting Committee meetings, determining the Committee's position on issues and resolving other Committee organizational matters. NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY that the Kodiak Fisheries Advisory Committee shall be composed of the following individuals representing the following Kodiak community interest groups. Kodiak Island Borough, Alaska Resolution No. FY2008 -03B Page 1 of 2 Interest Group Member Large Pot Vessels Jeffrey Stephan Large Trawl Vessels Jim Hamilton Large Longline Vessels Chris Holland Jig Vessels Chuck Thompson Crewmembers Steve Branson Large Processors Julie Bonney ADFG Advisory Committee Oliver Holm Business Community (non fishing related) Rolan Ruoss Conservation Community Theresa Peterson Small Pot Vessels Norman Mullan Small Trawl Vessels Jay Stinson Small Longline Vessels Alexus Kwatchka Salmon /Herring Net Vessels Hunter Berns Kodiak Rural Communities Dan Clarion Small Processors David Woodruff Lodge Charter Boat Operators Citizen at Large ATTEST: Nova M. Javier, CMC, ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS TWENTIETH DAY OF DECEMBER, 2007 c orough Clerk Alan Austerman KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Resolution No. FY2008 -03B Page2of2 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -03C Introduced by: Manager Gifford Requested by: Assembly Drafted by: Borough Clerk Introduced: 02/21/2008 Adopted: 02/21 /2008 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING RESOLUTION NO. FY2008 -03 TO APPOINT TO THE LODGE /CHARTER BOAT OPERATOR SEAT AND VACATE THE LARGE TRAWL VESSEL SEAT ON THE KODIAK FISHERIES ADVISORY COMMITTEE WHEREAS, Resolution Number FY2007 -38 established a joint Kodiak Fisheries Advisory Committee to take the place of the joint Gulf of Alaska Groundfish Rationalization Task Force; and WHEREAS, the purposes of the Kodiak Fisheries Advisory Committee are to provide recommendations, when appropriate, to the Kodiak City Council and the Kodiak Island Borough Assembly regarding a Kodiak position on fisheries issues and to provide a forum for interested parties to discuss and, to the degree possible, reach consensus on fisheries issues affecting Kodiak's fishermen, processors, businesses and residents; and WHEREAS, the term of Kodiak Fisheries Advisory Committee appointments shall be three (3) years provided that appointees' terms shall extend until their replacements are named; and WHEREAS, appointment to the Kodiak Fisheries Advisory Committee confers no rights or authority other than to make recommendations to the Borough Assembly and City Council concerning State and Federal fisheries management actions, which the City Council and Borough Assembly may accept or reject at their sole discretion; and WHEREAS, representatives of the Kodiak Island Borough and City Council, Kodiak residents serving on the North Pacific Fishery Management Council, the North Pacific Council's Advisory Panel and the Alaska Board of Fisheries are ex- officio non - voting members of the Kodiak Fisheries Advisory Committee; and WHEREAS, Kodiak Fisheries Advisory Committee members have the authority to designate an alternate prior to a meeting if the member cannot attend; and WHEREAS, the Kodiak Fisheries Advisory Committee has the authority to develop procedures for calling and conducting Committee meetings, determining the Committee's position on issues and resolving other Committee organizational matters. NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY that the Kodiak Fisheries Advisory Committee shall be composed of the following individuals representing the following Kodiak community interest groups. Kodiak Island Borough, Alaska Resolution No. FY2008 -03B Page 1 of 2 Interest Group Member Large Pot Vessels Jeffrey Stephan Large Trawl Vessels Jim Large Longline Vessels Chris Holland Jig Vessels Chuck Thompson Crewmembers Steve Branson Large Processors Julie Bonney ADFG Advisory Committee Oliver Holm Business Community (non fishing related) Rolan Ruoss Conservation Community Theresa Peterson Small Pot Vessels Norman MuIlan Small Trawl Vessels Jay Stinson Small Longline Vessels Alexus Kwatchka Salmon /Herring Net Vessels Hunter Berns Kodiak Rural Communities Dan Clarion Small Processors David Woodruff Lodge Charter Boat Operators Jim Hamilton Citizen at Large Alan Austerman ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS TWENTYFIRST DAY OF FEBRUARY, 2008 Nova M. Javier, CMC, Bor ugh Clerk KODIAK ISLAND BOROUGH ome M. Selby, Borough M or Kodiak Island Borough, Alaska Resolution No. FY2008 -03C Page2of2 CH2MHILL October 1, 2008 Mr. Mark Kozak Public Works Director City of Kodiak 2410 Mill Bay Road Kodiak, AK 99615 Subject: CH2M HILL Biosolids Composting Pilot Study Proposal Dear Mark: Option 1. City purchases and assembles own equipment: - includes use of City -owned 3" pipe and hiring a contractor to assemble the system $ 49,300 Option 2. Pilot Plant leased from CH2M HILL: - includes shipment to and from Kodiak $ 31,300 Option 3. Pilot Plant purchased from CH2M HILL: - includes shipment to Kodiak: $ 27,200 CH2M HILL 301 West Northern Lights Boulevard, Suite 601 Anchorage, AK 99503 Tel 907.278.2551 Fax 907.257.2000 Enclosed is our proposal for the Biosolids Composting Pilot Study. We have separated the study into two phases. Phase 1 provides a scope of work, CH2M HILL consulting fees, and overall cost estimate for the composting pilot project. Phase 2 is comprised of several technical memoranda that uses Phase 1 data and results to provide information on a full - scale composting facility. PHASE 1: PILOT COST PROPOSAL A. Composting Pilot Equipment: Several options have been evaluated for the pilot equipment, including the City building their own system, renting equipment from CH2M HILL, or purchasing CH2M HILL's equipment. More detailed cost breakdowns are induded in Attachment A. Based on these costs, CH2M HILL recommends purchase of our pilot plant, Option 3. B. CH2M HILL Consulting Support Services: Engineering consulting support services for the composting pilot study will include the following tasks: • Test Plan and Composting O&M Manual • Field Engineer Setup • Follow -up Field Engineer Site Visits • Technologist Site Visits Mark Kozak October 1, 2008 Page 2 • Final Report Total proposed consulting fees, Lump Sum Amount: $ 58,000 A detailed scope of consulting services during the pilot program is provided in Attachment B. C. Additional Costs of the Pilot Study: In addition to the above costs of pilot equipment and engineering services, we have listed additional items necessary to the pilot program. 1. Lab Testing - CH2M HILL Testing of the finished compost for nutrients and maturity (soil fertility) will be needed, as well as testing for metals and pathogen testing to comply with EPA regulations for Class A composting. It is expected that six soil fertility tests at approximately $150 each and three metals /pathogen tests at $500 each will be required. An additional $200 is added for shipping. $ 2,600 2. Amendments (wood chips) - City of Kodiak There are several options for obtaining the necessary wood chips for the pilot study. Two options involve gathering wood waste on the island and processing it into chips, the third option is to purchase wood chips and have them shipped in. Gathering wood waste on the island and making it into chips would demonstrate how that part of the composting operation would actually work with local feedstock. The Kodiak Island Borough has agreed to provide space at the Landfill for the City to store and chip the wood waste for the composting project. This would involve City staff time in monitoring the drop off of special types of wood waste at the landfill to ensure appropriate wood products were being set aside for chipping and composting. Two types of equipment are available for chipping: a brush chipper to be leased and operated by City staff, or a tub grinder service provided by a contractor out of Eagle River, Alaska. The brush chipper can only take up to 12" diameter material, no nails. The tub grinder can take material up to 10 feet in diameter, plus nails, etc. are removed by a magnet, so any wood waste generated on the island could be used (stumps, large trees, pallets, construction wood). a. Amendment Option A: Lease and transport a 12" wood chipper $ 5,300 Costs: $3,000 /mo. for the chipper (should only need 1 mo) and $2,300 for shipping by barge. This cost does not include City staff time to monitor collection of the wood waste, two to three weeks of operator time to run the chipper, loading and hauling the chips from the landfill to the WWTP, or fuel to run the chipper. b. Amendment Option B: Contract tub grinder service $ 52,000 Mark Kozak October 1, 2008 Page 3 This cost is all- inclusive to hire a company to bring their 10 -foot diameter tub grinder and truck to Kodiak to grind wood at the landfill and truck the chips to the WWTP. This price assumes that the City supplies a loader or excavator for feeding bulk materials into the grinder. c. Amendment Option C: Purchase and delivery of 400 cy of wood chips $18,000 Based on these costs, CH2M HILL recommends leasing a 12" brush chipper (collecting the wood waste and using City staff to produce the chips). If the City runs into problems obtaining the volume of amendment or chipping the bulk material, purchase of pre -made chips is an option. 3. Tarps — City of Kodiak The Pilot Study will require approximately four weeks' worth of biosolids production at the WWTP. During the month prior to the start of actual composting, as biosolids are produced and dewatered by the WWTP's belt filter press, they will need to be stockpiled. The biosolids should not be stored on -site in the condition it comes off the belt filter press, but can be mixed with wood chips for stockpiling. Tarps will be needed to protect this mixture until it can be placed into the compost system. $ 4,700 4. Site Preparation and Electrical Work — City of Kodiak The site chosen for composting at the WWTP (see Sheet 1) will need to have three light poles removed and temporary power run to the pilot equipment. $ 6,000 PHASE 2: TECHNICAL MEMORANDA Several technical memoranda will be completed to provide information on a full -scale composting facility. The following costs and scope are proposed: 1. Amendment Requirements $ 7,000 Provide a mass balance for amendments required, evaluated options for collection of amendments, research seasonality issues, discuss possible incorporation of food waste and fish waste to the compost process. 2. End Uses of the Finished Compost $ 8,500 Review western and northwest U.S. compost facilities for information on end -use practices and recommendations. 3. Refined Cost Estimates to Design, Build and Operate a Biosolids Composting Facility $ 7,500 Phase 2 Total $ 23,000 Lump Sum Amt. Mark Kozak October 1, 2008 Page 4 CH2M HILL Provided - Phase I Price A. Composting Pilot Equipment B. Consulting Support Services C.1. Lab Testing CH2M HILL Provided - Phase II Technical Memoranda CH2M HILL Total Lump Sum Amount City of Kodiak Provided - Phase I C.2. Amendments $5,300 C.3. Tarps $4,700 C.4. Site Preparation and Electrical $6,000 Support Labor and Equipment Not defined ** Sincerely, ** An estimated three full days during set -up and start of the pilot, and approximately two hours per day (10 hours per week) for the duration of the pilot will be needed. If you have any questions about this proposal, please call me at (907) 646 -0261. Floyd ' ron, P.E. VP & . r Project Manager PROTECT COST SUMMARY $27,200 Lump Sum Amount $58,000 Lump Sum Amount $2,600 Lump Sum Amount $23,000 Lump Sum Amount $110,800 Lump Sum Amount IkTTkc+-I MENT f� • to a; to co 2 8 0 u .. . a • c a L o ° • 01 Cf) Cel 01 l6 '� Y • c4 oh oh �.. .Z` E t o g to a) 2 N 0 O 0 0 0,. C 4.. N . k •$ k wE a-E L �c a� m 13 y U CI 0 pc 62 .8 62 dE dE U :E S bc v 30 V Fi r OM o°D0 O oc ckF i OM OD 00 c0 ' ' N <O N e- t0 ' .- o I� e - tp e- (O M t0 ' 00 OD r e- Ns CV es 69 69 49 69 69 69 4949 69 69 69 69 69 69 49 49 49 69 696469 tO Ii 1 1 1 1 1 1 1 1 1 1 1 1 1 41 1 4 0 v M co 6969 6969 - 69 6969 69 69696969 496969 6969 69 69 69 69 0 8 Occ�)0 OO '` N Si (0 V 0 p p 0 - Cl O ON N— CC) OaR:1 00 1 ' OO N Ct) 64 604 6964 69 64 64 64 69 69 69 eo. U4 64 69. 69 64 6969 6464 •5u _ - 6 u.. - 55 - 5 - 5 u_ { - 6 5fstn > a J J o) CO J CO CO N N CO CO J ) 44) CO 0 J O as .- N Ns O CD O OP) CO CO NN Q M0NMr -00 r . N Q) .0 t L $ c O W 0 1 0 8 1 E tO 3 g t i i § a tg i i c � • Y d 0 O c t co )t y C Vs Q' Cp Z .o V c co 7 • 1 t]. E N t1 O iial .0 ► E.D. �'aaFa - 2*a.Vco iIE w x•�x x Ei W m 3 • ZO f", h i 2 o o o 6 io 6 4) Co co $o co ` - 3 i 6_ 0 N M n 6969 0 0 N 0 s E t D1 to lietc4 N 01 t 6969 co in o 0 C U O Ta O 7 c 0 0 0 Cl . co $- c O _ 13 O W O 2 U O E t4 g §s $ co aQ . 69 69 69 69 U (SS L a V) C o . L E L • Q C • T O Et O o C C 69 � 0 =U — • E E MM ,a .a CC W w O E Kodiak Biosolids Composting Pilot Engineering Consulting Support Services Project Understanding CH2M HILL understands Kodiak wants to quickly prove the efficacy of composting with reversible forced aeration and reusable above ground piping. The test shall be performed with the intention that Kodiak will be able to view the equipment in operation. Odor control and processing capacity are the two key success factors. The demonstration is scheduled to last 120 days. During that time the pilot or demonstration will be designed to answer these questions: • What is the best feedstock recipe for biosolids and/or foodwaste? • What is the minimum aeration time to achieve pathogen kill and odor control? • What is the best aeration rate in cfm/cy and in hrs /day to accelerate the process and manage moisture? • What sort of weather protection is required to operate year- round? • What sort of mixing equipment is necessary to optimize the process? • What is the capital and operating cost at this scale? No specific performance guarantees are offered regarding the questions or subsequent answers delivered under this work. Assumptions Any and all applicable fees, assessments, permits, engineering calculations, plans, taxes (whether sales, excise, property, use or other taxes) and all other charges upon or relating to the equipment leased under separate agreement with respect to its use, operation or rental, shall be borne solely and paid directly by Lessee. Odor control shall be determined by subjective observation. No analytical odor evaluation, measurement, modeling, or odor panel work is included in the proposed approach and statement of work. Approach and Statement of Work PHASE 1: Pilot Study Support 41TACAM s rr i Test Plan and O &M Manual: CH2M HILL will be present to assemble and start up the equipment. Kodiak will be given a basic operation and maintenance manual that can be shared with the permitting agencies. CH2M HILL will provide a test plan in spreadsheet form to help answer the questions above. This will include a list of parameters that Kodiak will have Attachment B Engineering Consulting Support Services for Kodiak Composting Pilot Study Page 2 to measure: initial tons, yards, moisture, height, and feedstock mixture. Then final tons, yards, moisture, and pile height will also be measured. Field Engineer Setup: This support will consist of one field engineer for two days at the site, to assist Kodiak with setup and train Kodiak's Operator(s). Follow up Field Engineer Site Visits: CH2M HILL will provide a consultant at the site after startup intermittently. This support will consist of one field engineer for one day at a time on three occasions (schedule to be mutually agreed to). Technologist Site Visits: CH2M HILL will provide a consultant at the site after startup intermittently. This support will consist of one technologist for one day at a time on two occasions (schedule to be mutually agreed to). Final Report: Once the test results are received CH2M HILL will prepare a summary report documenting the test plan and results. Kodiak will pay for fertility testing and metals /pathogen testing for each batch of interest to demonstrate product maturity and compliance with the federal sludge reuse regulations (40 CFR part 503). This is expected to involve 6 fertility tests at approximately $150 each and 3 metals /pathogen tests at $500 each. Phase 1 Scope Element Schedule 1. Test Plan and O &M Manual memo 2. Field Engineer Setup 3. Follow up Field Engineer Site Visits 4. Technologist Site Visits 5. Final Report PHASE 2: Information on Full Scale Composting 1. On or before On or before On or before On or before On or before Nov 1, 2008 Mar 31, 2009 July 31, 2009 July 31, 2009 Oct 31, 2009 Evaluate amendment requirements for composting system. a. Provide mass balance. Clearly indicate inputs and outputs. Summarize technical requirements for inputs. b. Evaluate options for collection of the amendments. We were told by the Borough that a ban and free drop won't work. c. Discuss seasonality issues. How to provide green waste during winter months? d. Discuss possible incorporation of food waste and fish waste. How much additional wood waste /carbon source would be needed if these were added? Deliverable: Technical memorandum with amendment requirements, submitted electronically. 2. Compost product end use study. a. Specific review of Ketchican, western Washington operations, in wet climates Composting Pilot - Phase 1 Hours. Labor Expense Subs Travel Markup Total Equipment 27,204 27,200 Consultimrn Support 292 51,241 6,655 685 58,561 Lab Testing 2,800 2,600 Composting Full Scale - Phase 11 Amendment Requirements 41 6,773 6,773 End Use Study 53 8,354 8,354 Refine Cast Estimate 44 7,312 7,312 Engineering Consulting Support Services for Kodiak Composting Pilot Study Page 3 b. Expand the review to other operations in the western US and generate a comprehensive list of compost end uses. Present the comprehensive list, then indicate which uses may be appropriate for Kodiak. c. Gather recommendations from public works staff on how to address the question of what to do with the product. Deliverable: Technical memorandum with amendment requirements, submitted electronically. 3. Refine cost estimate for the full -scale operation a. Based on info gathered in #1 and #2 above, refine the cost estimate b. Re- evaluate space requirements to include storage space and odor control for incoming sludge. Increase building size if needed. Deliverable: Technical memorandum with amendment requirements, submitted electronically. Phase 2 Scope of Work 1. Amendment requirements 2. End use study 3. Refine cost estimate Schedule 60 days after completion of field work 60 days after completion of field work 60 days after completion of field work CH2M HILL COST SUMMARY TABLE 110,800 I ' 1, I \ \ laa SPRUCE CAPE ROAD BIOFILTER \ BLOWER, --- VALVES, DAR WNW, *CALE magr= I IOL ol KAM Accimmmmv. CH2MHILL City ol Kodiak Kodiak, Alaska WANTEWATEN 171EAINABET RAW CNIL COMPOST, BIOFILTER, AND STOCKPILE LAYOUT PLAN Oar, I MAR MINTELMEW1001 P.*, 1116E7 FILENAME VOSS> GINA, O.. MAN- VINFIF 1 : Solid Waste Element I Scenario C MAXIMIZE DIVERSION Significant Change P New System Guiding Priorities & Principles — Universal refuse & recycling services for homes, businesses — Emphasize diversion & extending landfill life 1 / Collection — Fully automated or semi - automated for residences, variable rates — 2 or 3 different cart sizes — Eliminate residential dumpsters 2 / Handling & Transfer — Central, multi- faceted Resource Recovery Facility for recycling, reuse, exchange, yard waste, HHW, C &D materials, waste transfer, education 3 / Waste Reduction & Recycling — Aggressive, comprehensive — Recyclables collection for homes, businesses — Services provided through partnership between KIB, City of Kodiak, non - profit, & private sector entities 4 / Disposal — KIB Landfill — No public or trash vehicles at landfill 5 / Promotion & Education — KIB Leadership — Coordinate with service provider(s) — Multi- media, ongoing 6/ Organization & Administration — Collector pays for disposal, does billing, responds to customer concerns directly — 1 primary contractor plus possible sub- contractors TO: Linda Freed, City Manager FR: Ian Fulp, Parks and Recreation Director DT: October 21, 2008 RE: Identification of a dollar amount and funding source needed for Baranof Park Project The Parks and Recreation Department is presently in the process of designing improvements to Baranof Park. These improvements were initiated by the need to replace the surface of the track, to make the football field more useable, and to improve the bleacher area. Because a funding source and budget amount were never identified, the project has grown to include an eight -lane track with a D -zone and synthetic surfaces for both the football and baseball fields. On August 10, D.A. Hogan and Associates provided a revised cost estimate of 6.7 million dollars and stopped work pending the identification of a funding source. Bob Harding of D.A. Hogan verbally told me that this is a time to decide what it is that we can afford to do—all options are open. If we don't stop designing this project as if there's all the money in the world to spend on it, not only will we end up with an expensive set of plans that will never be used but we'll also be no closer to solving the problems we started with, i.e., a worn-out track, limited use of the football field and a substandard bleacher area. cc: Advisory Board, Rick Langfitt, Steve Rounsaville, Scott Williams In trying to think about where the money is going to come from for this project, the projected one trillion dollar federal budget deficit needs to be taken into consideration and the attendant very strong likelihood of reduced federal spending in Alaska. This will mean that federal dollars will be less available in the state, state dollars will be less available to the cities, and cities will need to fund more of their own projects. (See "How Vulnerable is Alaska's Economy to Reduced Federal Spending ?" by Scott Goldsmith, UAA Professor of Economics, Institute of Social and Economic Research, July 2008.) In attempting to determine how much, if any, money is available, it would help to know where this project stands in relation to other city projects: How far down the list is it? How many millions of dollars of city projects stand in front of it? Also helpful would be consideration of where the Baranof project stands in relation to the long list of small capital projects within the parks and recreation department. In attempting to determine how much money can be spent on this project, also needing to be taken into consideration is the recurring cost of track surfaces and synthetic fields. If there is no money to build them now, what is the likelihood of the availability of money when they are worn out and need to be replaced? The Baranof Park project started with the need to replace the track. This could be done on the existing asphalt surface for possibly a half - million dollars. If a dollar amount and funding source were identified, the project could be designed accordingly. Although there are some who would not be happy with anything less than the full 6.7- million- dollar development, it is unproductive and unreasonable for this project not to be considered in terms of the present state of the economy, other city projects and a realistic and informed evaluation of funding sources. Memorandum To: Ian Fulp, City of Kodiak From: Bob Harding, D.A. Hogan & Associates Date: August 10, 2008 Re: Baranof Park Ian, TgDAHOGAN Engineering Outdoor Athletic Facilities Since 1960 Based upon the Design Development plans, drawings, details and specifications prepared for Baranof Park we have prepared an updated estimate of construction costs for the proposed improvements. The estimate has been prepared in coordination with an independent cost estimator who has over 40 years of construction experience including projects located in Alaska. The results of the estimate indicate an increase in the field, track and overall project costs for a variety of reasons including: 1. Modified Field Section Since the completion of preliminary drawings for Design Development, we have had extensive discussions with the project geotechnical engineer regarding the appropriate field and track subgrade profile given the existing conditions on the project site — both under the existing track surface as well as the various field surfaces. The existing soils on the site are highly expansive under frost conditions, with resultant vertical expansion and contraction below the field. This has the potential for damaging the subsurface drainage system, and resulting in a differential surface grade within the field surface. As a result of those discussions the proposed cross section of improved / non frost susceptible soil below the field and the track has been modified to minimize the potential for frost heave and differential movement below the field. It is our recommendation and that of the geotechnical engineer to consider an improved section of up to 30" below the field and track areas, either utilizing non frost susceptible soils or a combination of rigid insulation and non frost susceptible soils. Additionally, the field will be developed with an impervious geotextile fabric that will limit surface water from penetration into existing site subsoils. This is a bit more conservative than our original expectation for the field and track areas, as we had assumed a cross section of approximately 14 " -16" non frost susceptible soils in preliminary design analysis. The current design recommendations are intended to limit the potential risk/expansion of soils below the field and track to less than 1/4" due to frost impact. 2. Track Improvements It was originally anticipated the track profile, including existing asphalt pavement could be utilized in its existing condition, with an expansion of the track asphalt paving only required to construct the interior 2 lanes of the track. However, upon detail analysis of the existing track, the existing track is not in compliance with minimum track standards with respect to track planarity. It is most desirable to have a track constructed with a consistent and constant elevation within each lane. Track construction standards allow a longitudinal variation of up to 6" from one end of the track to the other (or a longitudinal change of not more than 1 /1000). The current track has a 12" change from one end to the other, rendering it out of compliance with standard track design parameters. To bring the track within compliance, we will need to raise one end of the track 12 ", with the resultant need to repave the entire track asphalt surface below the proposed rubberized surfacing. 3. Synthetic Turf We have obtained a quotation from FieldTurf for the proposed field improvements. This has not been completed in a competitive manner, however is based upon their current installation experience on several fields in the Anchorage bowl. There are multiple other turf vendors that we will consider and recommend including within the final construction documents as approved products. This competition will serve the project and reduce the estimated cost for this portion of the work. 4. Rubberized Track Surfacing We have obtained a quotation from Atlas Track and Tennis for the proposed track improvements. This has not been completed in a competitive manner, however is based upon current experience on a track in Juneau. There are multiple other turf vendors and systems that we will consider and recommend including within the final construction documents as approved products. This competition will serve the project and reduce the estimated cost for this portion of the work. 5. Transportation The current fuel costs are being reflected throughout each subcontract trade as an increase in estimated construction costs. I feel this is most prevalent in those materials that are not typical, or unique to construction in Kodiak, specifically the field, track surfaces. As a result of these conditions, the current estimate of construction cost has been modified as follows: Multi - Purpose Field and Track Mobilization/Management/Profit Demolition Rough Grading & Erosion Control Storm Drainage & Utilities Synthetic Turf Football /Soccer Field Base Running Track & Field Events Base Rubberized Running Track Surface Site Electrical /Sleeves Reconstruct Spectator Area Site Miscellaneous Synthetic Turf Football / Soccer Surface Subtotal Escalation to 2009 Total 2009 Estimated Cost Current Estimate $527,162 $33,989 $142,440 $115,640 $750,697 $841,427 $857, 190 (included in Utilities) $79,085 $78,785 $692,160 $4,118,575 $4,118,575 Bleacher and Press Box $62,500 9/2007 Estimate Difference $653,117 - $125,955 $28,250 $5,739 $174,075 - $31,635 $201,000 - $85,360 $347,375 $403,322 $294,520 $546,907 $402,750 $414,440 $39,900 - $39,900 $168,500 $- 89,415 $75,000 $3,785 $532,415 $159,745 $2,956,902 $303,082 $3,259,984 $858,591 $55,000 $7,500 The independent estimate we had prepared did not follow the exact same items within categories of our original estimate. For example, all of the concrete work for the Spectator Area has been included within the Running Track and Field Events Base costs so the Spectator areas are "below" estimate while other portions of work in the track are "above" estimate. However, there are several significant items that can be identified including: 1. Increased cost for aggregate base below field 2. Increased cost for Track Paving 3. Increased cost for synthetic field surfacing 4. Increased cost for rubberized track and field event surfacing $330,000 $230,000 $159,745 $414,440 Ian Fulp Baranof Park August 10, 2008 Page 2 of 3 Obviously, some of the increases in costs are offset by other items, including utilization of previously assumed design contingency allowances. I believe that given a competitive bidding climate with more than one product included for field and track surfaces, the total estimated /bid amount for the finish surfaces will be reduced significantly. However, given the additional work that is required for the track asphalt pavement as well as increased non frost susceptible granular materials required below the field, there will be an overall increase to the project estimate. If we assume the project will be bid in 2008 and constructed in 2009, I estimate the cost for the proposed improvements will be approximately $4,000,000. Multi - Purpose Soccer and Baseball Field Mobilization/Management /Profit Demolition Rough Grading & Erosion Control Synthetic Turf Soccer/Baseball Field Base Backstop/Fencing Site Miscellaneous Synthetic Turf Soccer / Baseball Surface Net Construction Cost Escalation to 2009 Total 2009 Estimated Cost Current Estimate $365,942 $15,214 $81,278 $1,147,495 $113,357 $7,964 $761,376 $2,492,626 $2,492,626 9/2007 Estimate $331,512 $2,500 $77,602 $214,982 $64,400 $582,063 $1,273,059 $130,489 $1,403,547 Difference $50,530 $12,714 $3,676 $932,513 $48,597 7,964 $179,313 $1,227,703 $1,089,079 Again, the independent estimate we had prepared did not follow the exact same items within categories of our original estimate. However, the primary differences are: 1. Increased cost for aggregate base below field $930,000 2. Increased cost for synthetic field surfacing $179,000 3. Backstop/Fencing $48,600 Again, some of the increases in costs are offset by other items, including utilization of previously assumed design contingency allowances. I believe that given a competitive bidding climate with more than one product included for field surfaces, the total estimated /bid amount for the finish surfaces will be reduced. If we assume the project will be bid in 2008 and constructed in 2009, I estimate the cost for the proposed improvements will be approximately $2,300,000 to $2,400,000. Clearly the estimated cost of the construction has increased from previous estimates, in large part due to preliminary pricing, and a more conservative design approach to the field and track base construction. The design recommendations attempt to limit the potential risk of differential settlement on the field to less than 1/4 due to frost/soil conditions. Should the City determine that risk to be low, the field base design can be modified to provide a reduced depth of non frost susceptible material at a reduced construction cost and increased potential for finish surface expansion due to frost action. Please do not hesitate to contact me with any questions you may have related to these updated estimates of construction cost. Ian Fulp Baranof Park August 10, 2008 Page 3 of 3 I i ! i 14 i N tisr3t•(\ c2