2008-10-23 Special Work SessionKodiak Island Borough
Special Assembly Work Session
Thursday, October 23, 2008 7:30 p.m., Borough Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda
packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed
when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal
Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of
the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting.
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
ITEMS FOR DISCUSSION
1. Mid -Year Review of the Strategic Plan
2. Manager's Project List
3. E- packets Training
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLY MEMBERS COMMENTS
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
ADOPTING THE KODIAK ISLAND BOROUGH
STRATEGIC PLAN FOR THE YEARS 2008 -2012
WHEREAS, the Kodiak Island Borough Assembly held a strategic planning session on
January 5, 2008; and
WHEREAS, this session culminated in the preparation of the Kodiak Island Borough Strategic
Plan for the years 2008 -2012; and
WHEREAS, the Kodiak Island Borough Strategic Plan outlines the Kodiak Island Borough's
mission, vision, and guiding principles; and
WHEREAS, the Kodiak Island Borough Assembly desires a formal adoption of the Kodiak
Island Borough Strategic Plan;
NOW THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY
that the Kodiak Island Borough Strategic Plan for the years 2008 -2012 which outlines the
Kodiak Island Borough's mission, vision, and guiding principles is hereby adopted.
ATTEST:
Nova M. Javier, C
Kodiak Island Borough
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2008 -22
•
Introduced by: Mayor Selby
Requested by: Assembly
Drafted by: Assembly
Introduced: 01/17/2008
Adopted: 01/17/2008
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS SEVENTEENTH DAY OF JANUARY, 2008
KODIAK ISLAND BOROUGH
Borough Clerk
Je ome M. Selby, Borough Ma
Resolution No. FY2008 -22
Page 1 of 10
STRATEGIC PLAN
(FISCAL YEARS 2008 -2012)
Adopted by the Kodiak Island Borough Assembly
Resolution No. FY2008 -22
KODIAK ISLAND BOROUGH'S MISSION, VISION, AND GUIDING PRINCIPLES
I. MISSION
To provide quality service to the public in a fiscally responsible manner while fulfilling
Borough responsibilities and exercising powers required by Alaska Statute Title 29 and the
Kodiak Island Borough Code of Ordinances.
II. VISION
The Kodiak Island Borough Government is trusted and respected as a leader in providing
the highest quality of services to the public in a cost effective, efficient manner that is open,
dynamic, and focused.
III. OUR GUIDING PRINCIPLES
• ACCESSIBILTY
All citizens and employees throughout the Borough, regardless of abilities, will have
ready access to our services and facilities. Language and culture will not be barriers. Our
operations will be open to the public and will ensure fair and equitable treatment for all.
• ACCOUNTABILITY
We will ensure public funds will be administered as required by State and Federal laws,
in a manner that maximizes services in balance with available resources. We will do so in full
accordance with the law and in the public interest with the highest degree of integrity.
• CUSTOMERS
We will operate in a customer - driven manner both internally and externally with a focus
on treating all persons with courtesy and respect. We will strive to provide the highest quality
service and ensure customer satisfaction.
• DIVERSITY
We will treat all citizens with dignity and respect. We will demonstrate through our
actions an understanding and appreciation for cultural diversity and individual differences.
Under no circumstances will harassment or discrimination of a sexual, religious, or racial nature
be tolerated.
Kodiak Island Borough Resolution No. FY2008 -22
Page 2 of 10
• VALUED EMPLOYEES AND VOLUNTEERS
We will enable and encourage employees and volunteers to self manage their work with
the expectation that they are accountable for their decisions and actions. We will strive to
provide and maintain quality- working conditions along with providing the resources necessary
for success. While recognizing the importance of each member's contributions to the operation,
we will nurture teamwork and recognize and reward hard work, creativity, and innovation.
• PURSUIT OF EXCELLENCE
We are committed to quality and excellence, will strive for continuous improvements and
creativity, and will not be satisfied with "that's the way we have always done it."
• MISSION - DRIVEN
We will focus our efforts on the mission of the Kodiak Island Borough and not allow
needless rules and bureaucracy to get in the way of accomplishing our objectives. Flexibility and
responsiveness, with accountability, will be the principal boundaries of our operation.
• INTEGRITY, LOYALTY, AND TRUST
Ethical conduct is paramount and we will work to create an environment of trust and
loyalty based on open, honest, and positive interactions with whomever we have contact.
• STEWARDSHIP
We are committed to and expect the most efficient use of the public's resources and will
strive to maximize the life, value, and utility of the public property under our trusteeship.
• TEAMWORK
We will work professionally and cooperatively together as a team with a spirit of mutual
respect to accomplish our mission, recognizing the important contributions and solutions each
member can bring to the operation.
IV. KODIAK ISLAND BOROUGH GOALS
The Kodiak Island Borough was created as a regional government to serve the public by
financing and administering the primary functions of Education, Assessment and Collection of
Taxes, Land Use through Planning and Zoning, Mental and Physical Health, and General
Administration. Other services include Solid Waste Collection and Disposal, Parks and
Recreation, Economic Development, and Animal Control. It is our overall goal to provide these
services in an efficient and cost effective manner, taking into consideration a staffing and
funding plan that strives for public satisfaction. The following strategies are designed to
accomplish these goals and are modified annually to be used as a foundation for the design and
implementation of the Kodiak Island Borough's annual budget.
V. KODIAK ISLAND BOROUGH'S CORE STRATEGIES
Overall strategic theme: To build and maintain credibility, trust, and accountability to the
public. We must continually work to improve our services and allocate our resources wisely. We
must listen carefully to our citizens and to fully and effectively inform them of how our actions
are addressing their needs and concerns.
Table of Powers
MANDATORY POWERS
A. Education
B. General Administration and Finance
C. Tax Assessment and Collection
D. Planning and Zoning
Kodiak Island Borough Resolution No. FY2008 -22
Page 3 of 10
ADOPTED POWERS
E. Emergency Services Planning
F. Community Health (restricted area- wide)
G. Solid Waste Collection and Disposal (non area -wide, outside cities, except
Kodiak)
H. Parks and Recreation (non area -wide, outside cities)
I. Economic Development (non area -wide, outside cities)
J. Animal Control (non area -wide, outside cities)
K. Road Maintenance and Construction (service areas)
L. Street Lighting (service areas)
M. Fire Protection and First Responder Emergency Medical Services (service
areas)
A. Education Goals and Objectives
1. Pursue increased funding at the state and federal level to offset the local cost for
education.
a. Maintain a vigilant and active lobbying effort to ensure a strong voice for education at
the state and federal level.
b. Continue to actively participate and support regional organizations such as the
Alaska Municipal League and the Southwest Alaska Municipal Conference as
vehicles for increased funding for education.
c. Continue to support and pursue statewide Borough formation and school district
consolidation in order to create a fairer distribution of the cost of education.
d. Support legislative efforts to adopt cost differential foundation formula program that
will address the additional cost of education in rural areas.
e. Encourage the Legislature to forward fund education.
2. Continue to improve on our positive and cooperative working relationship with the KIBSD
to maximize efficiency and positive outcomes.
a. Annually review all in -kind projects and operations prior to budget preparations by
both bodies, and stipulate service types, levels and agreed costs and financial plans.
b. Annually review with KIBSD all facilities and generate a comprehensive needs and
condition survey for incorporation into Item A.2 -a. which documents a short (one
year) and long (six -year) plan to address funding, staffing, and projects to address
any deficiencies for each facility.
c. Create a long -term fiscal plan for budget purposes that deals with the contribution
cap and the fiscal shortfalls projected that minimizes negative impacts on school
district operations and ensures solid educational programs and adequate
maintenance and operations of school facilities.
d. Seek cooperative solutions to educational needs that are balanced, sustainable, and
effective.
3. Continue with the current momentum towards addressing the physical condition and
safety needs of educational facilities to ensure safe, healthy, and well- maintained
facilities that are conducive to a positive learning environment.
a. Develop and proceed with the planning, design, and construction of school and
related capital improvements as approved by the voters.
b. Continue to seek funding for student safety projects including safe student access to
school facilities.
1
This adopted power is restricted to Hospital and Mental Health services only.
Kodiak Island Borough Resolution No. FY2008 -22
Page 4 of 10
c. Seek additional funding for capital improvements approved by the voters and not yet
constructed due to significant construction cost increases since voter approval and
sale of bonds.
d. In conjunction with the school district, develop program plans that will improve
maintenance and guide facility planning into the future.
e. Develop a funding strategy that assures maintenance needs are adequately funded.
4. Aggressively pursue a vocational educational program that addresses regional needs
and includes a cooperative effort between educational providers. This program will
include the renovation of the existing voc -ed facility and the addition of a community voc-
ed facility that is integrated with the needs of the KIBSD and the Kodiak College with a
goal of providing training and skills to address the needs of the local economy. Continue
to support educational solutions between the College and KIBSD that generate training
and educational opportunities that assist transition from school to work.
a. Work with stakeholders to generate a listing of local labor needs to ensure training
funds are appropriate and focused.
b. Continue to work with the Kodiak Island Borough School District in the "Career
Pathways" program to ensure student needs are met and to coordinate with Kodiak
College.
B. General Administration and Finance Goals and Objectives
1. Create a Tong -term fiscal plan that incorporates KIBSD funding and maintenance costs
for all Borough operations including enterprise funds.
a. Create a Tong -term fiscal plan to produce a reliable and comprehensive plan
reflecting assumptions and fiscal projections under the current fiscal and political
environment.
2. Continue to provide reliable and competent accounting services to all Borough
operations and departments and ensure timely reconciliation of all accounts receivable
and payabie.
a. Continue to protect the corpus account of the Facilities Fund to offset the need for
increased taxation.
b. Safeguard Borough assets through an investment program that stresses safety of
principal as a priority but still yields sufficient returns on investments to offset the
need for tax dollars
3. Annually examine user fees during the budget process to ensure the fee structure fairly
reflects the cost of providing special services or objectively quantifies general fund
subsidies for Assembly consideration.
a. Ensure all user fees cover the actual cost of providing the service unless a lower
level of funding has been approved by the Assembly to minimize general fund
subsidies of special services.
4. Increase the volume and quality of public information and education using all forms of
media in a cost - effective manner that allows for interactive or two -way communications.
a. Expand and maintain a quality web page that allows for access to public interest in
items such as meeting schedules, minutes, and agendas, review items, along with a
fully functional Geographic Information System that can be manipulated by layers to
show trails, wetlands, land ownership, evacuation plans and additional links to other
public resources.
b. Provide the Assembly and public with accurate and timely financial reports that
reflects the Borough's financial position in a user - friendly format.
Kodiak Island Borough Resolution No. FY2008 -22
Page 5 of 10
c. Use technology to increase communication between Kodiak Island communities.
5. Maintain a low inventory of tax - foreclosed property through regular sales that minimizes
negative community impacts.
a. Ensure all properties are reviewed and selected for documented public purposes
prior to disposal in a timely manner.
6. Continue to work with municipalities and other service providers to increase efficiencies
and cooperation that will lower costs to the citizens.
a. Continue to pursue efficiencies by utilizing municipal services in a cooperative
manner with all municipalities.
b. Continue to review and evaluate all options for providing superior services through
consolidation, annexation, unification or other methods that may maximize
efficiencies.
c. Enforce road service area powers and operations.
d. Educate the public on how a neighborhood fits into service area powers and
procedures.
e. Establish a process that would develop roads in a cost effective manner.
7. Continue to review and implement land management strategies for public owned lands.
This includes land sales that are in balance with the real estate market and provide the
transfer of developable public lands to the private sector in an equitable and cost -
effective manner. Reserve KIB land for public recreation (hunting, hiking, berry picking, 4
wheeling, etc.).
a. Evaluate all Borough land on a regular basis and conduct a sale of land that is
appropriate for development and in demand.
8. Operate and maintain Borough facilities in a safe, healthy, and attractive manner that
creates a positive environment for the community and ensures safe and reasonable
access for all citizens including the physically impaired.
a. Ensure lease rates of Borough facilities generate sufficient revenues to pay for
adequate operational and maintenance expenses.
b. Identify and seek funding sources to evaluate Borough facilities to ensure
earthquake survivability.
c. Ensure that all Borough buildings are brought into ADA compliance during
renovation.
d. Work cooperatively with local government entities to develop a sustainable facilities
replacement plan.
9. Develop and implement a methodology to systematically review and evaluate Borough
operations.
a. Review and update the Personnel Rules and Regulations.
C. Tax Assessment and Collection Goals and Objectives
1. Continue to provide a comprehensive taxation and assessment program that is fair and
equitable for all citizens that assesses values of all properties at market value and
provides adequate funding to accomplish the mission statement.
a. Review all forms of taxation to ensure 100% inclusion.
b. Continue to review the property inventory to ensure valuations and data are current.
2. Review taxation options with an eye towards diversification of taxation in order to spread
the tax burden as much as possible.
Kodiak Island Borough Resolution No. FY2008 -22
Page 6 of 10
a. Review policy that excludes property from taxation in road service areas if the
property fronts on a state ROW.
b. Review taxation policies on commercial tourism activities.
3. Complete the implementation of a comprehensive Geographic Information System (GIS)
for the Borough.
a. Extend the base map layer in the geo database beyond the road system to include
the entire borough.
b. Synchronize the GIS map with the property records in the assessing department
database, enabling the generation of maps displaying any given selection of legal or
physical property characteristics.
c. Set up a web server to which the database will be copied nightly, giving the public
continuous access to up -to -date property records and user - defined maps.
D. Planning and Zoning Goals and Objectives — Community Development
1. Create a quarterly joint review process with the Planning and Zoning Commission to
review existing issues and new initiatives related to planning and zoning.
a. Create an incremental training program and curriculum for Planning and Zoning
Commissioners that addresses both the legal and community responsibilities of the
Planning and Zoning Commission and recognizes the need for continued talent and
expertise at this level.
b. Facilitate the attendance of new commissioners to New Commissioners training
programs, along with subscription services to appropriate planning books and
periodicals along with building up the existing in house media library.
c. Provide through the Borough clerk's office training for the proper and legal process
for meetings to ensure fair and equitable treatment of Borough citizens.
d. Review National Flood Insurance Program.
2. Maintain and update the Comprehensive Plan on a regular basis with public input and
review for update and incorporation of the various area plans.
a. To the extent possible, merge the values of the Coastal Zone Management Program
with the Kodiak Island Borough Comprehensive Plan to provide borough -wide policy
guidance on land use and planning issues that promotes efficient use of resources
and which is concise and easy to understand by the public.
3. Review existing zoning ordinances with a focus on minimizing the amount of zones
where possible to mitigate confusion and simplify zoning administration.
a. Review adopted subdivision codes (Title 16) and zoning districts (Title 17) to ensure
that they are appropriate and focused on the needs and direction provided by the
newly adopted comprehensive plan.
b. Periodically review the inventory of public and private land that is available for
development by zoning district in order to determine whether there is adequate land
within the various zoning districts to provide for the needs of all borough residents.
c. Review and analyze area zoning to determine the need and potential placement of
various zoning districts where needed to meet the diverse needs of all Kodiak Island
Borough residents.
4. Continue to work towards high quality service delivery with reasonable staffing levels by
encouraging the efficient use of existing assets and by vigorously pursuing state /federal
planning grants.
a. Seek out and utilize other State and Federal planning programs and integrate them
with existing Borough planning needs to maximize resources.
Kodiak Island Borough Resolution No. FY2008 -22
Page 7 of 10
5. Review Building Inspection Program to ensure efficient and cost effective program for
the community.
E. Emergency Services Planning — Community Development
1. Continue to work with the City of Kodiak and other emergency responders in providing
up -to -date emergency plans.
a. Continue to seek out and implement grant programs to aid in funding the update of
emergency plans, responder's equipment purchases, and training opportunities.
b. Provide opportunities to ensure that all emergency personnel and Incident Command
Center staff are fully trained to perform their tasks in the case of emergency.
c. Continue to educate the public as to responses and procedures in the cases of
emergency.
d. Review and update tsunami sirens on Kodiak Island.
Community Health Goals and Objectives
1. Create Tong -term facilities Master plan for the Counseling Center.
a. Working with the consultant and advisory groups to create a long -term plan for health
facility maintenance and construction to serve the needs and changing
demographics of the community.
b. Seek out additional Grant Opportunities.
2. Seek to acquire sufficient land to support future Hospital growth that is reflective of the
long -term facilities plan for the Hospital.
a. Utilizing the product of E. 1.a., seek to acquire sufficient land to serve any future
construction needs.
b. Complete the unfinished portion of the Hospital and provide space for the
Community Health Center along with adequate handicapped access and parking.
c. Work cooperatively with Providence to complete the community needs assessment.
d. Seek to research all options in order to provide quality health care to citizens of
Kodiak Island.
3. Continue to advocate for appropriate full reimbursement of hospital costs and citizen
medical expenses by the State, Federal government, and Coast Guard in a fairer
manner.
4. Seek out additional grant opportunities.
5. Advocate for the best health care in a coordinated manner with Federal, State, and local
agencies.
6. Work with other agencies in Kodiak to develop quality facilities for senior citizens.
G. Solid Waste Collection and Disposal Goals and Objectives
1. Consolidate existing plans and Tong -term needs into a comprehensive solid waste plan
that addresses the solid waste function for the next 30 years in an economic and
efficient manner.
a. Continue to monitor the Solid Waste Rate Study.
b. Identify future site for landfill expansion area (after 2020) and options for utilization of
existing landfill after closeout.
c. Complete a Solid Waste Management Study /Analysis Survey that looks at options
for the future.
Kodiak Island Borough Resolution No. FY2008 -22
Page 8 of 10
d. Review and implement any needed operational safety items at the landfill facility that
are consistent with federal and state standards.
e. Continue to take steps that will extend the existing landfill site through
comprehensive recycling and other means for as long as possible without going out
of the current permitted area.
f. Develop a fee structure to give citizens incentive to recycle.
g. As part of the plan identify and quantify all forms of subsidies and equate progressive
effects such as recycling to the impact on landfill life and the relationship to costs.
h. Continue to investigate federal and state loans and grants to pay for lateral
expansion and closeout of the existing "footprint" upon closure.
i. Encourage KIBSD and Kodiak College to recycle waste and to add recycling
education to their education programs.
2. Evaluate and analyze the recycling program to create a Tong -term participatory program
and plan that is economically sustainable.
a. Coordinate with stakeholders and product producers with a focus on rewarding good
practices and minimizing solid waste production.
b. Identify key sources of the waste stream and, through stakeholder and taskforce
methods, address how to minimize the volume and costs of handling those items
identified.
H. Parks and Recreation Goals and Objectives
1. Evaluate and identify those lands under Borough ownership that would be appropriate
for parks and recreation facilities, with a goal of a comprehensive Parks and Recreation
Plan to guide future decisions.
a. Review urban areas for potential neighborhood pocket parks in areas of growth.
b. Develop standards for playground equipment and related improvements to ensure
the highest degree of utility at the lowest reasonable cost
c. Meet with the Parks and Recreation Committee on a quarterly basis.
2. Complete a road system trails plan using public participation and existing trails with a
focus on a trail network that is interconnected and allows for minimum user conflict and
maximum use by all citizens.
a. Reenergize the Parks and Recreation Committee and complete a trail plan that is
web ready and easily accessible for all citizens.
3. Encourage the Parks and Recreation Committee to move ahead with conceptual plans
for Mill Bay Park, End of the Road Park, and winter use of urban lakes.
I. Economic Development Goals and Objectives
1. Maintain vigilance and effective participation in fishery politics and legislation that
advocates for long -term preservation of landings of product to the Borough and ensures
any environmental restrictions on fisheries are based on sound science and fairly reflect
any socio - economic impacts on our region.
a. Continue to work with the City of Kodiak and KFAC to pursue a comprehensive and
effective program that leads to sustainable and economically productive fisheries that
ensure the long -term health of the fishery habitat and ecosystem.
b. Find and work with industry representatives that have a regional and cooperative
focus to assist in the direction of efforts and resources in affecting fisheries policy
and legislation.
c. Determine and foster strategies to create a statewide force to offset negative,
incorrect, or misleading information about fisheries.
Kodiak Island Borough Resolution No. FY2008 -22
Page 9 of 10
2. Actively pursue development of airport capacity and look for opportunities for fish cargo.
3. Continue to pursue high quality telecommunications access through fiber optics and
Internet access to outlying areas.
a. Ensure that telecommunications are integrated into the Tong -term plans that allow for
maximum efficiencies and minimize redundancies through use of common
easements and infrastructure.
4. Review ways to promote, encourage, and support the development of small
businesses /home businesses including those in the outlying communities.
5. Initiate a review of the expansion of the core -area parking exemption established in
KIBC 17.57.020 and coordinate the review process with the City of Kodiak, affected
property owners and the general public.
6. Work with Kodiak Chamber of Commerce and Kodiak Island Convention Visitors Bureau
to promote quality tourism growth.
J. Animal Control Goals and Objectives
1. Continue to support a program that protects the public and animals in a cooperative cost
effective and efficient manner.
a. Continue to have the Community Development Department monitor the contract to
ensure conflicts are minimized and public health and safety are maximized.
Kodiak Island Borough Resolution No. FY2008 -22
Page 10 of 10
8a
CREATE AND SELL
RAVENWOOD LOTS
LAND MANAGEMENT- -
ACQUSITION & DISPOSAL
TRAILS MAPPING PROJECT
UPDATE TITLE 16, 17, & 18
NORTH STAR MASTER PLAN
AND DESIGN SERVICES
ANTON WAY /LILLY DRIVE -
SAFE ACCESS TO NORTH
STAR SCHOOL
BRECHAN LONG -TERM
GRAVEL LEASE
ZONING IN THE VILLAGES
PRE - DISASTER MITIGATION
PLANNING
BOROUGH MANAGER'S
PROJECT LIST
"v
CD /P &Z
CD /P &Z
CI
CD
CD /EF
CD /EF
CD /MO
CD
CD /EF
DEPT.
r
High
High
High
High
High
High
High
High
PRIORITY
■
Assembly has decided that the subdivision should be vacated in its entirety prior to disposal. P &Z will
include these Tots as part of the Land Management /Disposal plan.
The Borough and Native Corps are the largest private landowner along the road system. Developing
a land disposal /land management scheme that does not impact public services is currently being
reviewed by the P &Z Commission.
Identify trails primarily on the Kodiak road system to document their location, economic value and
use by the recreating public and visitors. A plan will classify, design and manage this public resource.
It will also address user conflicts. Lastly it will identify trails that are located on private land that may
have a high public value — fishing, camping, 4 wheeling, hiking, etc.
The Borough code needs to be updated to reflect the new comprehensive plan. These titles address:
Land development — Subdivision; Land use — Zoning; and the managing of Borough owned lands.
To resolve conflicts with existing bus and parent drop off areas, pedestrian circulation and general on
site traffic congestion. Safe bike and pedestrian trail access planning, design and construction. Final
negotiations with R &M Consultants.
Federal money to construct neighborhood pedestrian trails to North Star School. Working with State
DOT on the project.
First short-term lease expires 6/30/2008. Due to length in time awaiting appraisal, Assembly
approved another short-term lease to expire on 6/30/2009. Long -term lease will be negotiated this
fall and winter and go to Assembly for review and approval.
With adoption of the Comprehensive Plan, there is a need to apply the proper zoning districts to
lands within villages. Presently, much of the land in these communities is zoned R1. P &Z held
meetings in Larsen Bay on May 9th & 10th to discuss zoning issues.
Plan is a prerequisite to acquiring FEMA $ to repair and reinforce school facilities prone to
earthquake damage. Phase I of plan is completed and project submitted to FEMA. Phase II of plan
has been submitted to the State for State & Federal approval. Completion of Phase II plan will make
communities within the KIB eligible for a wider range of pre- hazard project grant funding.
•
STATUS
BOROUGH MANAGER'S PROJECT LIST
BGROUGH MANAGER'S PROJECT LIST
1S11 1331011d 5,839VNVIAI HDf101J09
1511 1,33f021d S,213!
15
14
13
I 12
173c
8b
SLAUGHTERHOUSE
PROPERTY
DEEDING WATERSHED
PROPERTY TO CITY OF
KODIAK
GARA DRIVE LOT ENVIRO
CLEAN UP
HOSPITAL ADJOINING LAND
ACQUISITION
WOMEN'S BAY S.A.
EXPANSION REQUEST
PURCHASE OF PROPERTY
FOR POCKET PARK
PROST (PARKS,
RECREATION, OPEN SPACE
& TRAILS)
NEW GRAVEL SOURCES
REZANOF /MILL BAY ROAD
INTERSECTION
IMPROVEMENTS
IDENTIFY LAND FOR
INDUSTRIAL USES
REVIEW AND UPDATE OF
BOROUGH LEASES
BOROUGH MANAGER'S
PROJECT LIST
m
T
CO
o
CD /MO
CD
CD
CD /MO
CD /MO
CD
CD
CD /EF
CD /P &Z
CD/FIN
DEPT.
a4
Low
Low
Low
Medium
Medium
Medium
Medium
High
High
High
PRIORITY
Have received request from property owners of slaughterhouse property to purchase the revision
clause from the Borough. Due to current workload of both parties, we have agreed to review this
fall.
On hold due to work load.
Property reacquired by land sale foreclosure. Has clean -up issues.
Acquisition of adjacent properties for use by hospital.
Need to outline justification and develop plan with S.A. Board to present to Assembly.
KIB is waiting for appraisal from property owner.
Evaluate KIB lands as well as other urban lands that are important and appropriate for parks,
recreation, open space and trails. These amenities should be considered in any subdivision of land.
Gravel Task Force has submitted a final report to the KIB Assembly in December '07.
Recommendations and direction need to be discussed with Assembly. Awaiting discussion with US
Coast Guard regarding disposal of USCG property to the Borough.
$1 million from State Legislature to address traffic issues at this intersection. Confluence of
pedestrians, large volumes of traffic— No turning lane in Rezanof.
The Comprehensive Plan identified the need to zone lands into the industrial category to prohibit
conflict with residential and recreational areas.
Both departments are working together to update all Borough leases and solidify standard lease
language.
STATUS
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0
-ft
LO
BOROUGH MANAGER'S PROJECT LIST
BOROUGH MANAGER'S PROJECT LIST
80/8i/9 :uo!sinap
12
FT1
I--
0
KHS HEATING AND
VENTILATION (HVAC)
UPGRADES
KMS CONCRETE REPAIR
KHS /KMS ROOF UPGRADES
FLOOR COVERING
REPLACEMENT
EAST ELEMENTARY SCHOOL
HVAC BOND PROJECT
HOSPITAL ADDITION FOR
NEW CHC
LANDFILL WASTEWATER
TREATMENT FACILITY
COMPLETE HOSPITAL
PARKING LOT
SOLID WASTE
MANAGEMENT STUDY
ANTON LARSEN BAY BOAT
RAMP AND PARKING
NEW POOL CONSTRUCTION
PETERSON ELEM SEISMIC
UPGRADE
BOROUGH MANAGER'S
PROJECT LIST
EF
EF
EF
EF
EF
EF
EF
EF
EF
EF
EF
EF
High
High
High
High
High
High
High
High
High
High
High
High
SCHOOL BOND PROJECT to install new digital controls to operate HVAC to KHS. Control Contractors
currently working on design. Construction 2008.
1 SCHOOL BOND PROJECT to repair failing concrete around KMS. Temporary repairs made. Scheduled
summer 2008.
(SCHOOL BOND PROJECT included in KMS Phase II scheduled for completion August 2009. I
SCHOOL BOND PROJECT to replace existing carpeting with tile and /or carpet at four schools. North
Star gym floor completed 8/06. Carpet in Main Elem completed 2007. Ahkiok to be reviewed, KMS
carpet scheduled for completion with seismic upgrade summer 2009.
SCHOOL BOND PROJECT to repair failing room ventilators in classrooms. There is little air circulation.
Controls complete- equipment installation 2008.
Construction contract awarded to Brechan May 2008, scheduled completion June 2009.
RFP for design services.
Upgrading and extending current parking area at PKIMC combined with construction contract to
construct Community Health Clinic Addition awarded to Brechan. Scheduled completion is June
2009.
Contract awarded on April 19, 2007 to Bell & Associates. Draft plan delivery schedule June 2008.
Construction currently in progress by Anderson Construction, completion expected June 2008.
Construction contract awarded to Janssen Dec. 2007. Completion expected 9/2009.
Construction contract with Wolverine Supply, completion 8- 15 -08.
STATUS
U.)
0
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LO
BOROUGH MANAGER'S PROJECT LIST
BOROUGH MANAGER'S PROJECT LIST
80/8i/9 :uo!sinap
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KFRC SEAWATER AND
MECHANICAL /ELECTRICAL
SYSTEM RECOMMISSIONING
KHS LIBRARY WING SEISMIC
UPGRADE
KODIAK SCHOOLS MASTER
PLAN for BOROUGH HILL
KFRC VERTICAL TURBINE
PUMP REPLACEMENT
UNDERGROUND TANK
REMOVAL
NEW ADF &G BUILDING ON
NEAR ISLAND
HOSPITAL SOLARIUM
BAYSIDE FIRE DEPARTMENT
FIVE BAY ADDITION
OUZINKIE GYM/VOC -ED
RENOVATION
OTMELOI ROAD PAVING,
LIGHTING, CURB /GUTTER
AND PEDESTRIAN TRAIL
BOROUGH MANAGER'S
PROJECT LIST
EF
EF
EF
EF
EF
IT
T
s,
K
o
EF
EF
EF
EF
DEPT.
High
High
High
High
High
=
c ri 5
=
High
High
High
High
PRIORITY
1KFRC is now 10 years old. The building has extensive systems that are critical to its mission to
,provide a platform for administrative and wet lab studies for NOAA and ADF &G research personnel.
Presently soliciting bids for underwater improvements. Some valving and plumbing changes are
anticipated this summer.
Architect selected. Design to begin after completion of KMS seismic upgrade design. State HMGP
grant $465,618 awarded. Scheduled construction start spring /summer 2010.
Issued contract to Yorba for A /E, presently working through pre- design program.
The pumps at the KFRC building operate constantly to bring fresh sea water to the building. Two
new pumps ordered. Two rebuilt pumps received.
A number of facilities (schools, Counseling Center, Red Cross) have fuel tanks that are underground.
Summer of 2008 planning for removal and replacement with above - ground tanks will be quantified.
KHS tank currently being installed -- delayed due to discovery of contaminated soil.
To move current ADF &G offices and labs to a larger facility. Continue to receive funding for projects.
$4,950,000 from the state legislature for the design, site work & construction of new building.
Seeking other revenue sources prior to construction. ECI /Hyer chosen by ARB for design work on the
project. Contract to be negotiated. EVOS invited formal proposal for funding. Awaiting funding
decision from EVOSTC.
In construction.
Negotiating contract with A& E firm.
SCHOOL BOND PROJECT to renovate voc -ed portion of the building and enlarge school gym combined
with seismic upgrad project, completion Fall 2008.
KIB received money to do the project in return for future ownership and maintenance of the road.
State General Fund funding. Initial funding will determine estimated cost of project. MOA with State
has been approved. Need to complete RFP for consultant to do cost estimate.
STATUS
MAI H9110808
35
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NJ
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28
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SELIEF LANE PAVING
OLD HARBOR GYM /VOC -ED
RENOVATION
LARSEN BAY SCHOOL FLOOR
REPAIR
KODIAK LEARNING CENTER
RENOVATION
KHS VOCATIONAL CENTER
RENOVATION
KHS EXTERIOR INSULATION
AND WINDOW
REPLACEMENT
KHS POOL SPACE
RECLAMATION
GENERATORS FOR
EMERGENCY SHELTERS
LANDFILL "LATERAL
EXPANSION" ENGINEERING
KIBSD AREA -WIDE NON-
STRUCTURAL SEIMIC
UPGRADE
KHS GYMNASIUM SEISMIC
UPGRADE
ISLAND LAKE TRAIL
UPGRADE
BOROUGH MANAGER'S
PROJECT LIST
EF /MO
EF
EF
EF
EF
EF
EF
EF
EF
EF
EF
EF /CD
DEPT.
Medium
Medium
Medium
Medium
Medium
Medium
Medium
Medium
Medium
Medium
Medium
Medium
PRIORITY
Need to develop cost estimates. S.A. Board has recommended funding from an Improvement)
District.
SCHOOL BOND PROJECT to renovate voc -ed portion of the building and enlarge school gym. Architect
selected. Design 2008. Construction 2009. Investigate siding issues /repairs.
( SCHOOL BOND PROJECT to be re- evaluated. Damage not as severe as original investigation indicated.
Construction 2009.
SCHOOL BOND PROJECT to renovate the learning center into class rooms (the existing shipping and
receiving area). Architect under contract. On hold pending High School evaluation.
SCHOOL BOND PROJECT to be one of the last to be completed will make vocational education on par
with academic teaching. On hold pending High School evaluation.
SCHOOL BOND PROJECT to replace windows in the old vocational school section of KHS. Install
insulated panels over existing concrete block. Architect under contract for design. Construction 2009.
On hold pending High School evaluation.
SCHOOL BOND PROJECT. Existing pool will be filled in an reclaimed for other school purposes (mat
room). Project will not occur until new pool is completed. On hold pending High School evaluation.
Develop plan for the need of emergency back -up power for various facilities.
,
Contracted to expand the existing footprint of the landfill to accommodate solid waste for
community. Low interest loan approved by the state. Review of existing footprint capacity indicated a
life of 7 to 8 years. On hold pending Solid Waste Study results.
State HMGP application submitted. Project will be broken into separate "mini projects" to fit grant
program. Two grants have recently been received for non - structural sesimic improvements.
'Architect selected. Design to begin after completion of KMS seismic upgrade design and funding
source. Scheduled construction start spring /summer 2009.
2007 Legislative Grant: This project may include, but is not limited to upgrade and improvements
along the Island Lake Trail. Grant agreement fully executed. Monitored by EF and Finance
departments.
STATUS
(J1
0
-4,
Lb
BOROUGH MANAGER'S PROJECT LIST
BOROUGH MANAGER'S PROJECT LIST
1St S,H39VNVIA1 H91101:108
42
39
36
IBEW Contract
KODIAK ISLAND BOROUGH
ADMINISTRATIVE BUILDING
REVIEW AND RE -WRITE
PURCHASING PROCESS
VILLAGE METALS REMOVAL
CHINIAK OLD LIBRARY
REMOVAL
WOODLAND ACRES STREET
LIGHT INSTALLATION
BMX BIKE COMPLEX
TSUNAMI SIRENS,
UPGRADES, REPLACEMENT,
ADDITIONS
ASSEMBLY CHAMBERS
UPGRADE
I BAYSIDE FIRE DEPARTMENT
STORAGE
BOROUGH MANAGER'S
PROJECT LIST
MO
E
0
T_
Z
EF /CD
EF
EF
EF
EF /CD
EF
EF
DEPT.
High
S
QC'
E
(D
Q
Low
Low
Low
Low
Medium
Medium
Medium
PRIORITY
Contract expires on 12/31/2008.
The KIB Administration building is in need of a number of new systems. Heating, ventilation as well as
electrical issues. Staff has done minor repairs to limp along. Plans in the works for ventilation duct
cleaning and roof repairs.
80% completed.
Existing CIP project to remove metals from Karluk or other villages. Projects put on hold. Currently on
Capital projects list.
Old Library has significant asbestos in the building and the project costs exceed the available funding.
Remaining grant funds to be used for deep well construction and access improvements at the
Tsunami shelter. Need to find funding source to demolish old library.
Woodland Acres Street Light service district was created in 1989 when fewer residents lived in the
subdivision. Boundary is as large as the paving district, but lights serve a limited area. There is a
desire to have lights throughout the district.
Unable to complete project as originally programed. Staff will work with City and community to
research other options for providing recreational facilities.
2007 Legislative Grant: This project may include, but is not limited to repair /replacement /upgrades
to the tsunami sirens located throughout the Borough. Grant agreement fully executed. Project
monitored by EF and Finance Departments.
Assembly Chambers is in need of technological upgrade. It is not only the location to hold public
meetings, it is an emergency response headquarters. Technology and public meeting needs being
evaluated by MIS and the Clerk's office.
Working with Service District Board Chair to complete an addition for emergency generator, etc.
STATUS
1St S,H39VNVIA1 H91101:108
EARTHQUAKE EVALUATION
EF
2 OF SCHOOL FACILITIES
1 1 NEW VEHICLE ACQUISITION EF
ROAD SERVICE MO /EF
9 AREAS /PAVING PLAN
8 NATIONAL GUARD ARMORY MO /CD
JOINT FIRE SERVICES
BETWEEN BAYSIDE FIRE MO
7 DEPT & CITY OF KODIAK
6 1 CITY DISPATCH SERVICES MO
IMPROVEMENTS TO MO
5 BARANOF PARK
REVIEW AND UPDATE MO
4 PERSONNEL MANUAL
REVIEW POSSIBLE STIPENDS
FOR BOARDS &
COMMISSIONS THAT MO
CURRENTLY DO NOT
3 RECEIVE STIPEND
BOROUGH MANAGER'S
o PROJECT LIST DEPT.
Zi
4
Medium
Medium
Medium
Medium
Medium
Medium
K
co
eL
E
3
PRIORITY
Study complete. FEMA Grant submitted. What to do with remaining money? Design of retrofit of the
improvements.
!Older vehicles are gradually being replaced with newer vehicles. !
Waiting for formal proposal from Elks Club.
COMPLETED PROJECTS
S.A. #1 is creating a citizen's committee to develop a plan for paving. Staff will work with S.A.
Long -term plan is to move armory from the heart of the school complex.
Assembly and City Council directed the managers to review options. Some research on issue done.
Process delayed due to both managers' work load.
Revisit transferring E911 funding and authority to City. Review adding E911 charge to cell phones.
Review City dispatch services agreement and funding for services.
Support legislative funding for improvements.
Will institute department head's review. Make recommendations to Personnel Advisory Board.
Reviewing various options that can be presented to the Assembly.
STATUS
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11
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SOLID WASTE ADVISORY
BOARD
WOMENS BAY COMP. PLAN
1 KICC LEASE RENEWAL
FIBER OPTICS TO TOWN
FROM MAINLAND
REDESIGN AND IMPROVE
KIB WEB - PAGE
UPDATE CODE FOR SENIOR
CITIZEN /VETERAN
PROPERTY TAX EXEMPTION
BAYSIDE FIRE
DEPT /COSSETTE LEASE
KHS ASBESTOS REMOVAL
COMMERCIAL VESSELS
PROPERTY TAX
EAGLE HARBOR LAND
SURVEY AND PATENT
HOSPITAL LONG TERM
FACILITY PLAN
SOLID WASTE COLLECTIONS
CONTRACT
LANDFILL PROJECT TOE
DRAIN INSTALLATION TO
COLLECT LEACHATE
BOROUGH MANAGER'S
PROJECT LIST
EF
CD
MO
CD /EF
FIN
>
0
MO
1 EF
FIN
CD /AS
EF
EF
EF
DEPT.
PRIORITY
Ordinance to establish a solid waste advisory board was approved by the Assembly.
(Assembly approved on 3/15/07. I
1Lease expires 4/20/17.
(Laying undersea cable is completed. Cable is operational.
(Updates and improvements will be an ongoing process.
Tenant has moved and building has been removed.
(SCHOOL BOND PROJECT. Project completed 8/06. I
A new Commercial Vessels Property Tax was approved by the Assembly.
Survey completed and plat recorded. Deed, in Borough's name, has been received.
.
Assembly awarded contract May 4, 2006.
STATUS
)0
80/8I/9 lsel
BOROUGH MAI\ ,ER'S PROJECT LIST
21
1 20
N
La
I
co
1 17
16
IBEW CONTRACT
NEGOTIATIONS
1 PKIMC LEASE RENEWAL
FIRE SERVICE AREAS -
EMERGENCY MEDICAL
SERVICES
COM PLETE
COMPREHENSIVE LAND USE
PLAN
1 KMS SEISMIC UPGRADE
PERSONAL PROPERTY
THRESHOLD LIMIT
BOROUGH MANAGER'S
PROJECT LIST
MO
MO
MO
CD
EF
AD /FIN
DEPT.
PRIORITY
Assembly approved two -year extension to 12/31/08.
(Lease expires 4/20/17.
Voters approved First Responder EMS for fire service areas.
Assembly approved Borough -wide Comp Plan on Dec. 6, 2007.
(KMS Phase I completed 11/07. I
STATUS
BOROUGH MANAGER'S PROJECT LIST
BOROUGH MANAGER'S PROJECT LIST