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2009-06-04 Regular Meeting1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA; All items listed with an asterisk (*) are consider!' be routine and non - controversial by the Assembly and will be approved by w ad . otion. There will be no separate discussion of these items unless an Assembly member o requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES A. *Special Meeting Minutes of May 14, 2009 6. AWARDS AND PRESENTAT) A. Presentation of Master Municipa Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, June 4, 2009, 7:30 p.m., Assembly Chambers 7. CITIZENS' COMMENTS,. (Limited to Three Minutes ,per Speaker) A. Agenda Items Of Scheduled for Public Hearing and. General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING State of Alaska Alcoholic Beverage Control Board Kodiak Inn, Inc. Request for ,_Transfer of Cont Interest. Applicants: Judith E. Johnson, John R. Johnson, and Douglas L. Johnson. B. Ordinance No. FY2010 -01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for t he Fiscal year Commencing on the First Day of July 2009 and Ending on the Thireth Day of June 2010 (Fiscal Year 2010 Budget). 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None jerk Designation. a►, Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 1 of 2 13. NEW BUSINESS A. Contracts 1. Contract No. FY2009 -19 Between the Kodiak Island Borough and the Kodiak Chamber of Commerce For Economic Planning and Project Development Within the Kodiak Island Borough For FY2010. 2. Contract No. FY2009 -20 Between the Kodiak Island Borough and Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2010. B Resolutions l . Resolution No. FY2009 -35 Authorizing the Borough Manager to Apply for and Receive Funds From the U.S. Department Of Energy, Energy Efficiency and Conservation Block Grant. C. Ordinances for Introduction 1. Ordinance No FY2009 -01 E Amending Ordinance No FY2009 -01 Fiscal Year 2009 Budget by Amending Budgets to Account for Various Revenues that are Over Budget, Provide for Additional Expenditures, Budget New Projects, and Move Funds Between Projects. 17. ADJOURNMENT B. Reports — None. D. Other Items 1. Confirmation of Assembly Appointment to the'Womens Bay Service Area Board. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENT 16. EXECUTIVE SESSION A. Borough Clerk's Performance Evaluation 18. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings 1. Fisheries and Oceanic Research Board Regular Meeting of April 22, 2009. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 2 of 2 KODIAK ISLAND BOROUGH Assembly Special Meeting May 14, 2009 A special meeting of the Kodiak Island Borough Assembly was held Thursday, May 14, 2009 in the Borough Conference Room of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. Present were Mayor Jerome Selby, Assembly members Pat Branson, Jerrol Friend, Judy Fulp, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Manager Rick Gifford, Finance Director Karl Short, Borough Clerk Nova Javier, and Deputy Clerk Marylynn McFarland. BRANSON moved to excuse Assembly member Jeffrey who is out on personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. CITIZENS' COMMENTS Theresa Peterson spoke about the rock fish pilot program and it being the first limited access fish program to go through the NPFMCI process under the reauthorized Magnuson Stevens Act. Brian Young, Dennis Hilsinger, Glenn Mathes, Kelly Young, Sarah Reed, Gary Carver, Janet Wente, Nichole Whittle, Mary Mathes, Tom Schwantes, and Dale Rice spoke regarding the "B" tracts located in Women's Bay, the maintenance of the haul roads, the issue of putting the lease out for bid, and the conditions of the existing and future leases. Shawn Dochtermann and Stephen Taufen spoke to the issue of the North Pacific Fishery Management Council taking action that reduced the total number of longline and pot cod Limited License Permit (LLP) holders in the Gulf of Alaska. Mike Anderson spoke in support of Brechan Enterprises, Inc. leasing the "B" tracts located in Women's Bay. Jascha Zbitnoff, representative from Brechan Enterprises, explained the road maintenance procedure for the haul roads and the role the service area board plays in the process. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING. A. Resolution No. FY2009 -33 Authorizing the Approval of a Renewed Short -Term Lease and Material Sales Agreement with Brechan Enterprises, Inc. For Tracts B1, B2, B3 AND B4 -A, Bells Flats Alaska Subdivision. FRIEND moved to adopt Resolution No. FY2009 -33. The Kodiak Island Borough and Brechan Enterprises, Inc. entered into a material site agreement for gravel extraction on the `B' tracts located in Womens Bay. The material found at this site was a valuable source of aggregate for the concrete and asphalt produced on the island. The value of this material and its limited supply had been identified by the Kodiak Island Gravel Taskforce as the best quality material that was readily available. Staff recommended granting Brechan Enterprises, Inc. a one year extension to the existing lease to expire on June 30, 2010. During this time period, staff and Brechan Enterprises, Inc. would finalize a long term lease and material sales agreement. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Fulp, Kaplan, Lynch, and Stutes. Kodiak Island Borough Assembly Minutes May 14, 2009 Page 1 ADJOURNMENT FRIEND moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Kaplan, Lynch, Stutes, and Branson. The meeting adjourned at 8:20 p.m. Nova M. Javier, MMC, Borough Clerk Approved: KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor Kodiak Island Borough Assembly Minutes May 14, 2009 Page 2 TITLE: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 4, 2009 REGULAR MEETING State of Alaska Alcoholic Beverage Control Board Kodiak Inn, Inc. Request for Transfer of Controlling Interest. Applicants: Judith E. Johnson, John R. Johnson, and Douglas L. Johnson. SUMMARY: 5.01.030 New license and transfer procedure. A. Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license; 2. The clerk shall check with the state troopers on the number of trouble reports at the place of business; 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. ITEM NO: 9.A RECOMMENDED MOTION: Move to voice non - protest to Kodiak Inn, Inc.'s Request for Transfer of Controlling Interest. Applicants: Judith E. Johnson, John R. Johnson, and Douglas L. Johnson. Member /Officer/Director: DOB Address Phone Title/Shares ( %) Judith E Johnson 4/12/42 811 Willow St Kodiak AK 99615 907 - 487 -2660 Secretary 51% John R Johnson 7/4/40 811 Willow St Kodiak AK 99615 907 -487 -2660 President 39% Douglas L Johnson 4/26/73 575 Sterling Hwy Homer AK 99603 907 - 235 -8148 V President 10% Susan M Johnson 12/10/74 406 Neva Way Kodiak AK 99615 907 - 486 -5712 Treasurer 0% ZEN. 7G —Va Corp/LLC Agent: l iVV Address Phone Date and State of Limited Partnership/Corporation Good standing? William D Artus 629 L St #101 Anchorage AK 99501 907 -486- 5712 October 5, 1993 Alaska Yes ' Jai. i r 1 Date of Notice: May 5, 2009 Application Type: Governing Body: Community Councils: License #: License Type: D.B.A. *: Licensee/Applicant: Physical Location: Mail Address: Telephone #: NEW Additional comments: None. * *Date of Birth * Doing Business As Cc: Kodiak Island Borough City of Kodiak None State of Alaska Alcoholic Beverage Control Board 600 Beverage Dispensary Tourism Chart Room Kodiak Inn Inc 236 Rezanof W 236 Rezanof W Kodiak AK 99615 907 -486 -5712 907- 486 -3430 Fax X TRANSFER X Ownership Location Name Change Please note: the Members/Officers/Directors/Shareholders (principa liste b l eow are the princ member There may be additional members that we are not aware of because they are not primary members. We have If transfer application, current license information: License #: 600 Current D.B.A.: Chart Room Current Licensee: Kodiak Inn Inc Current Location: 236 Rezanof W LAW aowdu Bog, - Pin Pama A public hearing will be held on Thursday. June 4. 2009, the meeting will begin at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer: From: License #: 600 License Type: Beverage Dispensary Tourism D.B.A.: Chart Room Licensee: Kodiak Inn, Inc. Location: 236 Rezanof W. Per Kodiak Island Borough Code 5.01.030 New license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below. Please email your comments to njavier @kodiakak.us, fax to (907) 486 -9391, mail or hand deliver to the Office of the Borough Clerk by 5 p.m. on Thursday, June 4, 2009. If you have any questions, please call us at (907) 486 -9310. Name: Mailing Address: Comments: Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 NOTICE OF PUBLIC HEARING To: License #: 600 License Type: Beverage Dispensary Tourism D.B.A.: Chart Room Licensee /Applicant: Kodiak Inn, Inc. Judith E. Johnson, John R. Johnson, and Douglas L. Johnson Location: 236 Rezanof W. RONALD ACARREGUI AJA KODIAK PROPERTIES, LLC ALAGNAK INC PO BOX 8204 507 2ND AVE P.O. BOX 1275 KODIAK, AK 99615 FAIRBANKS, AK 99701 KODIAK, AK 99615 STATE OF ALASKA ALASKA COMMERCIAL COMPANY ALASKA FRESH SEAFOODS IN , 00000 REAL EST. & STORE DEVELOPMENT 105 MARINE WAY 77 MAIN ST KODIAK, AK 99615 WINNIPEG, MANITOBA, CA R3C2R1 ALASKA STATE BLDG AUTH AMERICAN LEGION INC MARK ANDERSON P.O. BOX 230329 318 CENTER AVE 1124 STELLER WAY ANCHORAGE, AK 99523 KODIAK, AK 99615 KODIAK, AK 99615 PHILLIP ANDERSON JOHN ANTHONY HARRY ARDINGER 323 MAPLE AVE 210 HILLCREST ST W 1710 MILL BAY RD KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 HAZEL ARDINGER WADE BALL WILLIAM BISHOP 1710 MILL BAY RD PO BOX 3361 302 MARINE WAY KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 BJM, LLC P.O. BOX 4174 KODIAK, AK 99615 ERIC BLANKENBURG P0 BOX 3315 FRIDAY HARBOR, WA 98250 JEROME BONGEN LIVING TRUST PO BOX 3523 KODIAK, AK 99615 FILOMENO BRAVO KEVIN BRENNICK LEIF BROCKMAN 103 CENTER ST 610 LOWER MILL BAY RD PO BOX 99 KODIAK, AK 99615 KODIAK, AK 99615 BLACHLY, OR 97412 TONYA M BROCKMAN LLOYD CANNON MARY CAULFIELD 171 OTTER AVE 205 HIGHLAND DR 65174 HIGH RIDGE DR KODIAK, AK 99615 EDMONDS, WA 98020 BEND, OR 97701 CHRISTIE CHERNOFF CHRISTIAN SCIENCE SOCIETY CITY OF KODIAK PO BOX 2192 PO BOX 1697 P.O. BOX 1397 KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 FRANCIS COSTELLO ANDREW CRAWLEY CREDIT UNION 1 PO BOX 4451 120 W REZANOF DR 1941 ABBOTT RD KODIAK, AK 99615 KODIAK, AK 99615 ANCHORAGE, AK 99507 KYLE CROW DALK, LLC GLENN DICK 1711 A EDGECUMBE DR 201 CENTER AVE. 11879 MIDDLE BAY DR SITKA, AK 99835 KODIAK, AK 99615 KODIAK, AK 99615 LUDGER DOCHTERMANN PO BOX 714 KODIAK, AK 99615 DONALD DUMM ETAL PO BOX 1723 KODIAK, AK 99615 KURT R ERIKSSON PO BOX 1552 SOLDOTNA, AK 99669 DUANE FREEMAN 1720 SIMEONOFF ST KODIAK, AK 99615 HENRY'S GREAT ALASKAN REST 512 W. MARINE WAY KODIAK, AK 99615 INTERNATIONAL SEAFOODS OF AK PO BOX 2997 KODIAK, AK 99615 VICTOR DOWNING 217 W. HILLCREST ST KODIAK, AK 99615 ED VENTURES, INC 11900 CANGE ST ANCHORAGE, AK 99516 FIRST NAT'L BANK ALASKA ACCOUNTING /REPORTING UNIT P 0 BOX 10 -0720 ANCHORAGE, AK 99510 GUYNETH GOTTSCHALK REVOCABLE TRUST C/O ASSOCIATED ISLAND BROKERS 202 CENTER AVE. STE. 101 CY HOEN ETAL 117 LOWER MILL BAY RD KODIAK, AK 99615 ISLAND FISH CO., LLC 317 SHELIKOF ST KODIAK, AK 99615 ALISHA DRABEK 5014 LOST PADRE MINE RD LAS CRUCES, NM 88011 ELKS LODGE #1772 P.O. BOX 846 KODIAK, AK 99615 JOHN FLETCHER PO BOX 927 KODIAK, AK 99615 JOYCE GREGORY 215 W. HILLCREST ST KODIAK, AK 99615 JOHN HANSEN JAMES HAYDEN MICHAEL HELLIGSO PO BOX 663 PO BOX 8085 318 W. REZANOF DR KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 MARGARET HOLM 303 COPE ST. KODIAK, AK 99615 LESLIE T JAMES PO BOX 536 KODIAK, AK 99615 LELAND JAMES SUSAN JEFFREY JOHN R JOHNSON 4635 - 194TH AVE SE P.O. BOX 3363 236 REZANOF DR ISSAQUAH, WA 98027 KODIAK, AK 99615 KODIAK, AK 99615 JEFFREY JOHNSON ROLLAND JONES DUKE JONES 211 W. HILLCREST ST PO BOX 375 P.O. BOX 1604 KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 KASHEVAROFF ASSOCIATES C/O CHERRIER KING & CHERRIER PO BOX 1621 KODIAK, AK 99615 STEVEN KIM P.O. BOX 769 KODIAK, AK 99615 KODIAK ISL HSG AUTHORITY 3137 MILL BAY RD KODIAK, AK 99615 KODIAK PLAZA ASSOCIATES CHERRIER KING CHERRIER PO BOX 1621 KODIAK, AK 99615 KODIAK REAL EST.& INVEST. INC. 202 CENTER AVE #101 KODIAK, AK 99615 ALEXUS KWACHKA 326 COPE ST. KODIAK, AK 99615 THOMAS LORAN ETAL 410 SHELIKOF ST KODIAK, AK 99615 GERALD MARKHAM 211 MILL BAY RD KODIAK, AK 99615 MARY MONROE LIVING TRUST 308 COPE ST KODIAK, AK 99615 MARYA NAULT P 0 BOX 922 KODIAK, AK 99615 KERRY KEARNS PO BOX 8256 KODIAK, AK 99615 CHARLES KING III PO BOX 1573 KODIAK, AK 99615 KODIAK MARINE SUPPLY INC PO BOX 99098 SEATTLE, WA 98199 KODIAK PLAZA I INC ATTN: JIM DAVIS P 0 BOX 2042 KODIAK, AK 99615 JAMES KOOB 109 NATALIA WAY KODIAK, AK 99615 ROBERT LACHOWSKY 315 COPE ST KODIAK, AK 99615 CHRISTINA LYNCH 11175 LAKE ORBIN DR KODIAK, AK 99615 CLARENCE MCCLAREN 37895 STERLING HWY ANCHOR POINT, AK 99556 LANA JANE MONTEIRO PO BOX 1072 KODIAK, AK 99615 MONTE NEDROW P 0 BOX 8983 KODIAK, AK 99615 KEY BANK OF ALASKA ACCOUNTS PAYABLE -RES PO BOX 810015 TOLEDO, OH 43681 RICHARD KNOWLES 5240 E. 41ST ST. ANCHORAGE, AK 99508 KODIAK OIL SALES INC P.O. BOX 240108 ANCHORAGE, AK 99524 KODIAK REAL EST.& INVEST. INC. 202 CENTER AVE #101 KODIAK, AK 99615 THOMAS KOUREMETIS PO BOX 1392 KODIAK, AK 99615 JOSHUA LEWIS POBOX456 KODIAK, AK 99615 DIANA MACDONELL PO BOX 4302 KODIAK, AK 99615 MCDONALD'S CORP 209 THORSHEIM ST. KODIAK, AK 99615 JERIMIAH MYERS PO BOX 1948 KODIAK, AK 99615 DALE NELSON 420 W. REZANOF #B KODIAK, AK 99615 LIEF NORMAN TRUST STEPHEN O'BRIEN PATRICIA OLSEN P0 BOX 9046 315 HIGH AVE PO BOX 1014 KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 P & W INVESTMENTS LLC 317 SHELIKOF ST KODIAK, AK 99615 JAMES PEARSON ETAL PO BOX 669 KODIAK, AK 99615 POLARIS PROPERTIES, LLC PO BOX 1129 KODIAK, AK 99615 THOMAS QUASS RELLA MAE CORPORATION MICHAEL RESOFF 146 W. REZANOF DR SHELIKOF LODGE ADMIN OFFICE PO BOX 911 KODIAK, AK 99615 4128148TH AVE, NE KODIAK, AK 99615 REDMOND, WA 98052 LEE ROBBINS FAATUPU Z. ROE LESTER RUSSELL PO BOX 1425 P.O. BOX 8301 722 SUGAR AVE KODIAK, AK 99615 KODIAK, AK 99615 ONTARIO, OR 97914 JANE SAUER 1436 "0" ST ANCHORAGE, AK 99501 CECIL SHOLL ETAL P.O. BOX 681 KODIAK, AK 99615 SHOONAQ TRIBE OF KODIAK 312 W. MARINE WAY KODIAK, AK 99615 GREGORY SPALINGER MARYA SPRINGHILL NAULT TRAVIS STARK ETAL PO BOX 2635 P.O. BOX 922 1817 SELIEF LANE KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 STATE OF ALASKA/DOT THE STRAUT BUILDING, LLC STORMY STUTES PO BOX 196900 PO BOX 1365 2230 MONASHKA WAY ANCHORAGE, AK 00000 KODIAK, AK 99615 KODIAK, AK 99615 SWEENEY CAPITAL INC ALLAN THIELEN JOSE H TOSTADO 122 W. REZANOF DR 318 W HILLCREST ST PO BOX 324 KODIAK, AK 99615 KODIAK, AK 99615 KODIAK, AK 99615 TRIDENT SEAFOODS CORP ARNOLD TWETEN UNITED STATES OF AMERICA 5303 SHILSHOLE AVE NW PO BOX 853 USFW /DIVISION OF REALTY SEATTLE, WA 98107 KODIAK, AK 99615 1011 E. TUDOR RD ANCHORAGE, AK 99503 NORMAN URSIN SR P 0 BOX 99350 SEATTLE, WA 98199 GORM VISFELDT PO BOX 2893 KODIAK, AK 99615 CHARLES WALKER ESTATE C/O ARLENE CHERNOFF SKINNER P 0 BOX 2280 KODIAK, AK 99615 ERIC WALTENBAUGH 210 E. REZANOF DR KODIAK, AK 99615 WELLS FARGO BANK CIO THOMSON TAX & ACCOUNTING P.O. BOX 2609 CARLSBAD, CA 92018 YUKON NORTH , LLC 120 W. REZANOF DR KODIAK, AK 99615 THOMAS WALTERS P.O. BOX 3336 KODIAK, AK 99615 WESTWARD SEAFOODS, INC 2101 4TH AVE #1700 SEATTLE, WA 98121 STEPHANIE ZAWICKI 305 COPE ST KODIAK, AK 99615 RUSSELL WELBORN REV LIVING TRST 505 38TH ST ANACORTES, WA 98221 CHRISTOPHER WING PO BOX 2827 KODIAK, AK 99615 BARBARA ZIMMERMAN ETAL P.O. BOX 1157 KODIAK, AK 99615 Kodiak Island Borough 710 MIL BAY ROAD KODIAK, ALASKA 99615 -6340 996 = S6. 9 f O' 7 CHRISTIAN SCIENCE SOCIETY PO BOX 1697 KODIAK, AK 99615 996 :1506390 NIXIE 9 ifc ._ii"":i'ii,t. i 995 9C 1 01 05/24/09 RETURN TO SENDER NOT DE L:IvERADLE AS ADDRESSED UNABLE TO FORWARD DC:: 99615609899 *1095 )1,)„),1,,,11,,,,,11,1,1„ 11,,,,1),1,1 „1 „111,1„1,1,,,)1 „) Kodiak Island Borough 710 MILL BAY ROAD KODIAK, ALASKA 99615-6398 Kodiak island Borough 710 MILL BAY ROAD KODIAK, ALASKA 99615-6340 94 OAAS.30:71 con 9915 lidniik.n.ALhhdimAilhd.hktiddl,Rd LEE ROBBINS PO BOX 1425 KODIAK, AK 99615 BO 7 U S POSTAL SERVICE 850 SAN NIXi RETURN TO SENDER NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD ac: 9951,55 1, 19M9-i4S1B-10-30 NIXIE S41 DO 1 00 03/20/0S 995 9E 1 01. OS/24/09 RETURN TO SENDER NOT DELIVERABLE AS ADDRESSED UNABLE TO FORWARD BC: 99815634010 *1095-01916-20 .1 1 111 1111 05/21/09 THU 10:46 FAX 9074864016 ASSOCIATED ISLAND BROKER EJ001 Kodiak Island Borough ;' Office of the Borough Clerk 710 Mill Bay Road ; r Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday. June 4, 2009, the meeting will begin at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer: From: License #: 600 License Type: Beverage Dispensary Tourism D.B.A.: Chart Room Licensee: Kodiak inn, Inc. Location: 236 Rezanof W. To: License #: 600 License Type: Beverage Dispensary Tourism D.B.A.: Chart Room Licensee/Applicant Kodiak Inn, Inc. Judith E. Johnson, John R. Johnson, and Douglas L. Johnson Location: 236 Rezanof W. Per Kodiak Island Borough Code 5.01.030 Now license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below. Please email your comments to njaviera@kodiakak.us, fax to (907) 486 -9391, mail or hand deliver to the Office of the Borough Clerk by 5 p.m. on Thursday, June 4, 2009. If you have any questions, please call us at (907) 486 -9310. Name: Mailing Address: Comments: 2 b 2 car K t ( MAy 2009 Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 A public hearing will be held on Thursday, June 4, 2009, the meeting will begin at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer: From: License #: 600 License Type: Beverage Dispensary Tourism D.B.A.: Chart Room Licensee: Kodiak Inn, Inc. Location: 236 Rezanof W. NOTICE OF PUBLIC HEARING To: License #: 600 License Type: Beverage Dispensary Tourism D.B.A.: Chart Room Licensee /Applicant: Kodiak Inn, Inc. Judith E. Johnson, John R. Johnson, and Douglas L. Johnson Location: 236 Rezanof W. Per Kodiak Island Borough Code 5.01.030 New license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below. Please email your comments to njavier @kodiakak.us, fax to (907) 486 -9391, mail or hand deliver to the Office of the Borough Clerk by 5 p.m. on Thursday, June 4, 2009. If you have any questions, please call us at (907) 486 -9310. Name: / M A S A/4 LY A - l 9C Mailing Address: ()x t�S Comments: NO 6 ij Member /Officer/Director: DOB Address Phone Title /Shares ( %) Judith E Johnson 4/12/42 811 Willow St Kodiak AK 99615 907- 487 -2660 Secretary 51% John R Johnson 7/4/40 811 Willow St Kodiak AK 99615 907 - 487 -2660 President 39% Douglas L Johnson 4/26/73 575 Sterling Hwy Homer AK 99603 907- 235 -8148 V President 10% Susan M Johnson 12/10/74 406 Neva Way Kodiak AK 99615 907 - 486 -5712 Treasurer 0% Corp/LLC Agent: Address Phone Date and State of Limited Partnership /Corporation Good standing? William D Artus 629 L St #101 Anchorage AK 99501 907 -486- 5712 October 5, 1993 Alaska Yes ezip re-el Date of Notice: May 5, 2009 Application Type: NEW Governing Body: Community Councils: License #: License Type: D.B.A. *: Licensee /Applicant: Physical Location: Mail Address: Telephone #: L'n.T Please note: the Members / Officers / Directors /Shareholders (principals) listed below are the principal members. There may be additional members that we are not aware of because they are not primary members. We have listed all principal members and those who hold at least 10% shares. If transfer application, current license information: License #: 600 Current D.B.A.: Chart Room Current Licensee: Kodiak Inn Inc Current Location: 236 Rezanof W Additional comments: None. * *Date of Birth * Doing Business As Cc: Kodiak Island Borough City of Kodiak None State of Alaska Alcoholic Beverage Control Board 600 Beverage Dispensary Tourism Chart Room Kodiak Inn Inc 236 Rezanof W 236 Rezanof W Kodiak AK 99615 907 - 486 -5712 907 - 486 -3430 Fax 92- 0147988 X TRANSFER X Ownership Location Name Change TITLE: Ordinance No. FY2010 -01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal year Commencing on the First Day of July 2009 and Ending on the Thirtieth Day of June 2010 (Fiscal Year 2010 Budget). SUMMARY: i This ordinance includes funds to be spent in the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, and Enterprise Funds for FY2010. This ordinance also levies a tax on the real and personal property within the Borough as well as upon natural resources extracted and removed from the Borough. FISCAL NOTES: Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 4, 2009 REGULAR MEETING RECOMMENDED MOTION: Move to adopt Ordinance No. FY2010 - 01. ITEM NO: 9.B Introduced by: Manager Gifford Requested by: KIB Assembly 1 Drafted by: Finance Director 2 Introduced: 05/21/2009 Public Hearing: 06/04/2009 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2010 -01 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 9 LEVYING TAXES ON ALL TAXABLE REAL AND PERSONAL PROPERTY WITHIN THE 10 KODIAK ISLAND BOROUGH FOR THE EXPENSES AND LIABILITIES OF THE 11 KODIAK ISLAND BOROUGH FOR THE FISCAL YEAR COMMENCING ON THE 12 FIRST DAY OF JULY 2009 AND ENDING ON THE THIRTIETH DAY OF JUNE 2010 13 (FISCAL YEAR 2010 BUDGET) 14 15 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 16 BOROUGH THAT: 17 18 Section 1: This ordinance is not of general application and shall not be codified; 19 20 Section 2: The following sums of money, or as much thereof as may be authorized by law, 21 as may be needed or deemed necessary to defray all expenses and liabilities of 22 the Kodiak Island Borough, be and the same, is hereby appropriated for municipal 23 purposes and objects of the Kodiak Island Borough and other taxing entities 24 hereinafter specified for the fiscal year commencing on the first day of July 2009 25 and ending on the thirtieth day of June 2010; 26 27 Section 3: Adoption of this ordinance recognizes that funds are appropriated at department 28 and /or project level. Compositions of these figures are as delineated in the full 29 detail budget document. The full document is available to all elected and 30 appointed officials for their use. Copies may be reviewed by interested citizens at 31 the Borough Building during normal working hours and also at the A. Holmes 32 Johnson, Chiniak, and village public libraries during their normal operating hours 33 34 Section 4: Tax Levy. A tax for the amount specified in the form of a mill levy is hereby levied 35 for the value as of January 1, 2009, to be used for the purposes as specified in 36 the Budget for the Fiscal Year 2010 of the Kodiak Island Borough commencing on 37 the first day of July 2009 and ending on the thirtieth day of June 2010 to defray 38 expenses and liabilities of said entity as enumerated in the applicable budgets. 39 40 The millage rates by taxing entity are as follows: 41 42 A. City of Kodiak 2.00 mills* 43 B. Kodiak Island Borough 10.75 mills 44 C. Womens Bay Road Service Area 2.50 mills 45 D. Womens Bay Fire Dept. 1.25 mills 46 E. Bay View Road Service Area 1.00 mills 47 F. Fire Protection Area No. 1 1.50 mills 48 G. Monashka Bay Road Service Area 2.50 mills 49 H. Service Area No. 1 Roads 1.50 mills 50 I. Woodland Acres Street Light Area 0.25 mills 51 J. Service Area No. 2 0.00 mills 52 K. KIB Airport Fire Area 1.25 mills 53 L. Trinity Islands Street Light Service Area .50 mills Kodiak Island Borough, Alaska Ordinance No. FY2010 -01 Page 1 of 7 54 M. Mission Lake Tide Gate Service Area 1.00 mills 55 56 *Kodiak City Ordinance Numbers 906 and 908 exempt all personal property from 57 City of Kodiak taxation. 58 59 Section 5: The tax rate on boats is set at $1 per foot with a minimum of $30. Boats that 60 weigh Tess than 5 tons are exempt. 61 62 Section 6: Kodiak Island Borough Staff is hereby authorized and directed to effect the 63 necessary line item changes within the limits established above by fund, project, 64 and department to properly monitor, account, and report on the expenditure of 65 these funds. 66 67 Section 7: Attached to this ordinance are 5 pages of back -up information. 68 69 Kodiak Island Borough, Alaska Ordinance No. FY2010 -01 Page 2 of 7 Revenues Taxes General Fund (100) Real Property 50.95% 8,472,160 Personal Property 7.03% 1,169,450 Non ad valorem taxes 1.80% 300,000 Payment in lieu of taxes 7.32% 1,217,000 Severance Taxes 8.62% 1,432,600 Penalties & Interest on Tax 1.05% 175,000 Licenses & Permits 0.40% 66,250 Federal Shared Revenue 2.11% 350,075 State Shared Revenue 11.56% 1,922,335 Investments Eamings 0.63% 105,000 Other 0.16% 26,000 Use of Fund Balance 8.37% 1,392,033 Total General Fund Revenues Percentage 100.00% 16, 627, 903 Expenditures FTE Legislative 1.11% 184,460 Personnel Services 31,200 Fringe Benefits 5,760 Lobbyist 70,000 Support Services 77,500 Borough Management 2 2.33% 387,587 Personnel Services 233,404 Fringe Benefits 123,890 Support Services 50,293 Allocated (20,000) Borough Clerk 3 2.82% 468,174 Personnel Services 192,130 Fringe Benefits 113,180 Support Services 162,864 Legal Services 0.77% 128,000 Cost of Litigation 120,000 Support Services 8,000 Finance /Accounting 7 4.66% 774,940 Personnel Services 445,210 Fringe Benefits 261,790 Support Services 114,750 Allocated to Projects (46,810) Kodiak Island Borough, Alaska Ordinance No. FY2010 -01 Page 3 of 7 Finance /MIS 4 4.50% 748,430 Personnel Services 293,000 Fringe Benefits 151,973 Contracted Services 12,000 Support Services 327,457 Capital Outlay 51,000 Allocated (87,000) Assessing 4 2.92% 484,788 Personnel Services 279,670 Fringe Benefits 157,810 Support Services 60,308 Allocated to other funds (13,000) Engineering /Facilities Personnel Services Fringe Benefits Professional Services Support Services Allocated to Projects 2 79,810 43,610 61,248 (40,000) Community Development 5 Personnel Services 355,730 Fringe Benefits 187,135 Professional Services 250,000 Support Services 93,994 Allocated to Projects Building Inspectors Contracted Services Support Goods and Services Parks and Recreation Personnel Services Contracted Services Support Services Capital Outlay 140,000 13,778 Economic Development 0.45% 75,000 Professional Services 22,000 Contributions 48,000 Support Goods & Services 5,000 General Administration Personnel Services Audit Expense 96,000 Contracted Services 30,000 Support Services 172,800 Capital Outlay 5,000 31,000 0.87% 144,668 5.33% 886,859 0.92% 153,778 1.80% 298,800 0.22% 36,000 Kodiak Island Borough, Alaska Ordinance No. FY2010 -01 Page 4 of 7 Emergency Preparedness Support Services Capital Outlay Education Support Professional Services Audit Expense Support Goods and Services Operating Transfers Health & Social Services Contributions Animal Control Contracted Services Education, Culture & Recreation Contributions College and Libraries Contributions Transfers Out Transfers 8,800 421,350 37,000 222,000 10,628,269 233,000 82,500 81,000 93,000 49,500 0.05% 8,800 68.01% 11,308,619 1.40% 233,000 0.50% 82,500 0.49% 81,000 0.56% 93,000 0.30% 49,500 72 Total General Fund Expenditures 16,627,903 Kodiak Island Borough, Alaska Ordinance No. FY2010 -01 Page 5 of 7 B. Special Revenue Funds (Revenues and Expenditures) 1 Child Care Assistance (205) 101,148 3 Land Sales (210) 135,535 4 Buildings & Grounds Fund (220) 974,556 5 Coastal Management (230) 24,000 6 Local Emergency Planning Committee (234) 33,800 7 Women's Bay Road Seance Area (240) 148,514 8 Seance Area No. 1 (242) 291,500 9 Service Area No 2 (243) 100 10 Monashka Bay Road Services Area (244) 52,000 11 Bay View Road Service Area (246) 5,700 12 Fire Protection Area No 1 (254) 443,716 13 Women's Bay Fire Department (252) 95,560 14 KIB Airport Fire Area (254) 13,620 15 Woodland Acres Street Light Area (260) 8,400 16 Trinity Acres Lighting Dist. (261) 3,920 17 Mission Lake Tide Gate (262) 3,700 18 Trinity Acres Paving Dist. 263) 17,200 19 Kodiak Arts Council (275) 0 20 Facilities Fund (276) 1,297,000 21 Tourism Development (277) 101,000 22 Fem Fuller Trust (290) 75,150 Total Special Revenue Funds 3,826,119 Debt Service Funds 1 Debt Service (300) Total Debt Service Funds (Revenues and Expenditures) 4,076,799 4,076,799 Kodiak Island Borough, Alaska Ordinance No. FY2010 -01 Page 6 of 7 Capital Project Funds (Revenues and Expenditures) Capital Project - Borough, Various (410) Capital Project - School Bonds, Various (426) Near Island Research Building (426) Capital Projects - State Grants (430) Total Capital Projects Funds Enterprise Funds (Revenues and Expenditures) Solid Waste Disposal Fund (530) Hospital Enterprise Fund (540) Near Island Research Fund (555) 911 Service (560) Total Enterprise Funds Total all Funds 4,013,652 1,458,180 2,182, 572 70,320 7,724,724 32,255,545 Kodiak Island Borough, Alaska Ordinance No. FY2010 -01 Page 7 of 7 TITLE: KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 4, 2009 REGULAR MEETING SUMMARY: ITEM NO. 13.A.1 Contract No. FY2009 -19 Between the Kodiak Island Borough and the Kodiak Chamber of Commerce for Economic Planning and Project Development within the Kodiak Island Borough for FY2010. The Kodiak Island Borough has participated in a community -based economic development program operated by the Kodiak Chamber of Commerce for many years. Funding support from the Borough and the City of Kodiak has been used to establish an Economic Development Specialist Position at the Chamber. This position ensures that the Kodiak Island Borough is provided with economic development expertise and support. The position is responsible for meeting planning and reporting requirements established by the Federal Economic Development Administration and for supporting the Kodiak Comprehensive Economic Development Strategy (CEDS) Committee. This contract would renew this relationship for the 2010 fiscal year. The duties to be accomplished for this period are outlined in the attached agreement document. FISCAL NOTES: Account No.: 100 - 160 - 448 -362 Amount Budgeted: $43,000 Expenditure Required: $43,000 APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. FY2009 -19 with Kodiak Chamber of Commerce of Kodiak, Alaska for Economic Planning and Project Development within the Kodiak Island Borough for FY2010 in the amount not to exceed $43,000. ECONOMIC DEVELOPMENT PROGRAM AGREEMENT THIS AGREEMENT is entered into by and between the Kodiak Island Borough, Alaska (Borough) and the Kodiak Chamber of Commerce (contractor) for the purpose of setting forth the terms and conditions pursuant to which the contractor shall be contracted to provide economic development activities. Section 1. INTENT OF AGREEMENT. The contractor is hereby contracted to provide an economic development committee and staff to focus on economic development planning and project development in the Kodiak Island Borough. Section 2. SCOPE OF WORK. The contractor will provide staff who will serve on the economic development committee drawn from the Kodiak Island community with representatives from the City of Kodiak, Kodiak Island Borough, Kodiak Island outlying communities, and with the Kodiak Chamber of Commerce. Staff will work with the Committee to accomplish the following tasks identified in the document, such as: a. Continue to facilitate the Kodiak Fisheries Advisory Council and forward recommendations on to the Borough Assembly. b. Work with the National Marine Fisheries Service, University of Alaska Fishery Industrial Technology Center, and local processors to achieve stability and diversification in the fish processing industry by encouraging secondary and value -added processing, harvesting of under- utilized species, and by maximizing by- product utilization. c. Actively pursue business opportunities created by the completion of the Kodiak -Kenai Cable Company, LLC fiber optics project. d. Work with the Kodiak Branding and Marketing Committee in their efforts to develop and implement a marketing plan and quality assurance program for Kodiak seafood. e. Work with the Kodiak Island Convention and Visitors Bureau to transform the visitor industry into a significant component of the Kodiak Region's economy. f. Work with local retailers to promote a Shop Local Campaign. Continue to build on the success of the past years Sales Tax Free Day. g. Participate on the Kodiak College Advisory Council fostering their goals to provide higher education options and opportunities for Alaskans. h. Work with Kodiak College, the Kodiak Island Borough School District, Kodiak Area Native Association, and other organizations to encourage entrepreneurship and assist small business development i. Continued participation and involvement with Southwest Alaska Municipal Conference in their efforts to bring economic stability to the region. j. Work with educational institutions, public funding entities and industry to develop a comprehensive economically sustainable fisheries research facility in Kodiak; k. Explore new employment and business opportunities related to the Kodiak Launch Complex; 1. Explore ways of enhancing Kodiak's position as a regional transportation hub. m. Assist in the economic development of Kodiak Region outlying communities. A minimum of four Comprehensive Economic Development Strategy committee meetings will be scheduled during the term of this Agreement for the purpose of maintaining committee input and guiding the efforts of the contractor. A report of all activities of the contractor will be submitted to the Borough Manager following each meeting. Section 3. TERM. This agreement will remain in effect July 1, 2009 through June 30, 2010, unless earlier terminated. Either party shall have the right to terminate the agreement without penalty upon one month's written notice to the other. Section 4. COMPENSATION. As compensation for all services rendered under this agreement, contractor shall be paid $43,000.00 by the Kodiak Island Borough. Said compensation shall be paid in equal installments of $10,750.00 on the second Friday of July and October 2009, and January and April 2010. IN WITNESS WHEREOF the parties have executed this Agreement on this day of May 2009. KODIAK ISLAND BOROUGH KODIAK CHAMBER OF COMMERCE Rick Gifford, Borough Manager Attest: Borough Clerk Debora King, Executiy/e Director TITLE: KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 4, 2009 REGULAR MEETING SUMMARY: ITEM NO. 13.A.2 Contract No. FY2009 -20 Between the Kodiak Island Borough and Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2010. The Kodiak Island Convention and Visitors Bureau (KICVB) has been providing destination marketing and tourism development for the Kodiak Island Borough for several years. Funding support from the Borough and the City of Kodiak has been used to support the KICVB. The Borough funds the KICVB from the Borough's bed tax revenue. This contract would renew this relationship for the 2010 fiscal year. The duties to be accomplished for this period are spelled out in the attached agreement document. FISCAL NOTES: Account No.: 277 - 287 -448 -364 Amount Budgeted: $55,000 Expenditure Required: $55,000 APPROVAL FOR AGENDA: / � ^ t RECOMMENDED MOTION: Move to authorize the Manager to execute Contract No. FY2009 -20 with Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2010 in the amount not to exceed $55,000. DESTINATION MARKETING & TOURISM DEVELOPMENT PROGRAM AGREEMENT THIS AGREEMENT is entered into by and between the Kodiak Island Borough, Alaska, (Borough) and the Kodiak Island Convention and Visitors Bureau (contractor) for the purpose of setting forth the terms and conditions pursuant to which the contractor shall be contracted to provide destination marketing and tourism development activities for the Kodiak Island Borough. Section 1. INTENT OF AGREEMENT. The contractor is hereby contracted to provide a Marketing Committee (KICVB Board of Directors) and one full time equivalent to focus on destination marketing and tourism development in the Kodiak Island Borough. Section 2. SCOPE OF WORK. The contractor will work with the Marketing Committee to accomplish the following tasks identified in the document, such as: a. Produce collateral marketing materials, including the Explore Kodiak Visitor Guide b. Continue to provide information about Kodiak region to the traveling public c. Maintain and staff the Kodiak Visitor Center d. Keep the Borough Assembly and community at large informed as to the results of marketing efforts and the state of the local tourism industry e. Work with the Alaska Travel Industry Association and other statewide marketing organizations to ensure Kodiak is represented in their ongoing national and international marketing programs f. Continue work with the communities in the Kodiak Island Borough to determine the role tourism does and can play in the community economies g. Work with the Kodiak Chamber of Commerce to transform the visitor industry into a significant component of the Kodiak region's economy h. Continue development of the kodiak.org website to improve its usability and visibility to visitors, potential businesses and residents i. Work with Kodiak College, the Kodiak Island Borough School District, Kodiak Area Native organizations, and other organizations to encourage entrepreneurship and assist small business development in the visitor industry j. Develop a travel press kit to be available on the kodiak.org website, develop a distribution plan for the kit to various travel media k. Explore new employment and business opportunities related to the Kodiak visitor industry 1. Continue work with the airline industry and the Alaska Marine Highway System to maintain and improve access to the Kodiak region m. Work with the Kodiak Branding and Marketing Committee to develop cooperative marketing opportunities in culinary tourism n. Continue participation in the Comprehensive Economic Development Strategy committee to foster an understanding of the tourism industry and opportunities and challenges facing the industry Attest: Borough Clerk A minimum of four Marketing Committee meetings will be scheduled during the term of this Agreement for the purpose of maintaining committee input and guiding the efforts of the contractor. A report of all marketing activities of the contractor will be submitted to the Borough Manager on a quarterly basis. An annual report to the Kodiak Island Borough Assembly shall be presented each spring. Section 3. TERM. This agreement will remain in effect July 1, 2009 through June 30, 2010, unless earlier terminated. Either party shall have the right to terminate the agreement without penalty upon one month's written notice to the other. Section 4. COMPENSATION. As compensation for all services rendered under this agreement, contractor shall be paid $55,000.00 by the Kodiak Island Borough. Said compensation shall be paid in equal installments of $13,750.00 on the second Friday of July and October 2009, and January and April 2010. IN WITNESS WHREROF the parties have executed this Agreement on this day of May 2009. KODIAK ISLAND BOROUGH Rick Gifford, Borough Manager KODIAK ISLAND CONVENTION & VISITORS BUREAU uckingham, KICVB Director TITLE: Resolution No. FY2009 -35 Authorizing the Borough Manager to Apply for and Receive Funds From the U.S. Department of Energy, Energy Efficiency and Conservation Block Grant Program. SUMMARY: The Kodiak Island Borough is eligible to receive a direct formula grant in the amount of $50,000 from the Energy Efficiency and Conservation Block Grant Program through the U.S. Department of Energy as designated by the American Recovery and Reinvestment Act of 2009. A requirement of the grant application is to provide an assurance designating the proper authority to apply for and receive the funding. APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 4, 2009 REGULAR MEETING RECOMMENDED MOTION: Move to adopt Resolution No. FY2009 -35. ITEM NO: 13.B.1 1 Introduced by: Manager Gifford 2 Requested by: Manager Gifford 3 Drafted by: M. Christiansen Introduced on: 06/04/2009 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2009 -35 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 10 AUTHORIZING THE BOROUGH MANAGER TO APPLY FOR AND RECEIVE 11 FUNDS FROM THE US DEPARTMENT OF ENERGY, ENERGY EFFICIENCY AND 12 CONSERVATION BLOCK GRANT PROGRAM 13 14 WHEREAS, the American Recovery and Reinvestment Act of 2009, Public Law 111 -5, 15 appropriates funding for the Department of Energy (DOE) to issue /award formula -based grants 16 to states, U.S. territories, units of local government, and Indian tribes under the Energy Efficiency 17 and Conservation Block Grant (EECBG) Program; and 18 19 WHEREAS, the Kodiak Island Borough is eligible to receive a direct formula grant in the amount 20 of $50,000 under the Energy Efficiency and Conservation Block Grant Program; and 21 22 WHEREAS, the City of Kodiak is also eligible to receive a direct formula grant in the amount of 23 $50,000 under the Energy Efficiency and Conservation Block Grant Program and will pool grant 24 funds with the Kodiak Island Borough; and 25 26 WHEREAS, Borough staff have identified projects to be performed with the use of the Energy 27 Efficiency and Conservation Block Grant funds. These projects include development of a Climate 28 Action Plan in conjunction with the City of Kodiak which will build upon the Baseline Green 29 House Gas Emission Inventory for Municipal Operations in Urban Kodiak performed in fiscal year 30 2007; and energy retro fits to equipment and fixtures in the Borough Building, also in conjunction 31 with the City of Kodiak, that will reduce energy use and /or greenhouse gas emissions and 32 operation costs for both municipal entities; and 33 34 WHEREAS, the grant application requires an assurance designating the proper authority to 35 apply for and receive the funding; 36 37 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 38 BOROUGH that the Borough Manager is authorized to apply for and receive funds from the U.S. 39 Department of Energy, Energy Efficiency and Conservation Block Grant Program. 40 41 BE IT FURTHER RESOLVED that the name and contact information of the Borough Manager is 42 as follows: 43 Rick Gifford, Borough Manager 44 710 Mill Bay Road 45 Kodiak, AK 99615 46 (907) 486 -9300 47 rqifford c(�kodiakak.us 48 49 50 51 Kodiak Island Borough Resolution No. FY2009 -35 Page 1 of 2 52 ADOPTED BY THE ASSEMBLY OF THE KDOIAK ISLAND BOROUGH 53 THIS DAY OF 2009 54 55 KODIAK ISLAND BOROUGH 56 57 58 59 Jerome M. Selby, Borough Mayor 60 61 ATTEST: 62 63 64 65 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Resolution No. FY2009 -35 Page2of2 TITLE: KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 4, 2009 REGULAR MEETING ITEM NO: 13.C.1 ORDINANCE NO. FY2009 -01E AMENDING ORDINANCE NO. FY2009 -01 FISCAL YEAR 2009 BUDGET BY AMENDING BUDGETS TO ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER BUDGET, PROVIDE FOR ADDITIONAL EXPENDITURES, BUDGET NEW PROJECTS, AND MOVE FUNDS BETWEEN PROJECTS. SUMMARY: • In the General Fund, the miscellaneous line item in the revenue section of the General Fund is increased by $67,000. • The "use of fund balance" in the General Fund is increased by $121,000. • The School District Support Department is decreased by $84,000. • Transfers out is increased by $272,000; $62,000 is for increased costs in the School Buildings Department in the Building and Grounds Fund and $210,000 is for hospital parking. • In the Building and Grounds Fund School Buildings Department, expenditures are expected to exceed their budget by $50,000. • A new department entitled School Building Major Maintenance is created and budgeted at $12,000. • In the Womens Bay Road Service District expenditures have already exceeded their budget by $6,006. • In the Bay View Road Service District expenditures have already exceeded their budget by $4,670. • The Borough needs to amend the debt service budget to account for the refunding of the 1998 bond issue. • The Borough wishes to close these completed projects at the end of FY2009 and this ordinance moves the unexpended funds to other projects. 1. Project 03110, Borough Building emergency generator, 2. Project 05023. Peterson Seismic Upgrade 3. Project 08002 Main Elementary Asbestos Abatement • The Borough wishes to cancel these projects and this ordinance moves the unexpended funds to other projects. 1. Project 03108 Borough Building Parking Lot 2. Project 03106 KHS emergency generator 3. Project 03109 Borough Building air handling penthouse 4. Project 07016 R and replacement of culverts at Panamaroff Creek, 5. Project 07018 HS Pool Repairs • The Borough received a $2,500,000 grant to repair and pave the roads in Service District #1 • The Borough received a $130,000 grant for school supplies and equipment. • The Borough received a $125,000 grant from the Denali Commission for an island wide transportation study. • The Borough is expected to receive a $100,000 grant from the State of Alaska Department of Transportation for an island wide transportation study. • Project 03112 Hospital Access and Parking, Phase I & II is expected to exceed its budget by $210,000. FISCAL NOTES: Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 4, 2009 REGULAR MEETING c RECOMMENDED MOTION: Move to adopt Ordinance No. FY2009 -01E in first reading to advance to public hearing at the next regular meeting of the Assembly. Introduced by: Borough Manager Requested by: Borough Manager 1 Drafted by: Finance Director 2 Introduced: 06/04/2008 Public Hearing: 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2009-01E 7 8 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY 9 AMENDING ORDINANCE NO. FY2009 -01 FISCAL YEAR 2009 BUDGET BY 10 AMENDING BUDGETS TO ACCOUNT FOR VARIOUS REVENUES THAT 11 ARE OVER BUDGET, PROVIDE FOR ADDITIONAL EXPENDITURES, BUDGET 12 NEW PROJECTS, AND MOVE FUNDS BETWEEN PROJECTS 13 14 WHEREAS, the amended FY2009 budget estimated miscellaneous revenues in the General 15 Fund at $25,500 and $92,545 have already been received; and 16 17 WHEREAS, the amended FY2009 budget appropriated a $9,334,834 transfer to the school 18 district which is $64,066 more than the cap set by the State; and 19 20 WHEREAS, FY2009 expenditures for KIBSD liability insurance are expected to exceed their 21 budget by $20,479; and 22 23 WHEREAS, FY2009 expenditures for KIBSD buildings are expected to exceed their budget by 24 $50,000; and 25 26 WHEREAS, a new department entitled School Building Major Maintenance is created in the 27 Building and Grounds Fund and budgeted at $12,000; and 28 29 WHEREAS, the Womens Bay Road Service District has overspent their budget but has funds 30 available in their fund balance; and 31 32 WHEREAS, the Bay View Road Service District has overspent their budget but does not have 33 funds in their fund balance; and 34 35 WHEREAS, the Borough refinanced the 1998 bond issue; and 36 37 WHEREAS, the Borough wishes to close completed Project 03110 Borough Building 38 emergency generator, Project 05023 Peterson Seismic Upgrade, and Project 08002 Main 39 Elementary Asbestos Abatement at the end of FY2009 and this ordinance moves the 40 unexpended funds to other projects; and 41 42 WHEREAS, the Borough wishes to cancel Project 03108 Borough Building Parking Lot, 43 Project 03106 KHS emergency generator, Project 03109 Borough Building air handling 44 penthouse, Project 07016 and replacement of culverts at Panamaroff Creek, and Project 07018 45 HS Pool Repairs and this ordinance moves the unexpended funds to other projects; and 46 47 WHEREAS, the Borough received a $2,500,000 grant to repair and pave the roads in Service 48 Area No. 1; and 49 50 WHEREAS, the Borough received a $130,000 grant for school supplies and equipment; and 51 Kodiak Island Borough, Alaska Ordinance No. FY2009 -01 E Page 1 of 2 52 WHEREAS, the Borough received a $125,000 grant from the Denali Commission for an island 53 wide transportation study; and 54 55 WHEREAS, the Borough is expected to receive a $100,000 grant from the State of Alaska 56 Department of Transportation for an island wide transportation study; and 57 58 WHEREAS, Project 03112 Hospital Access and Parking, Phase I and II is expected to exceed 59 its budget by $210,000. 60 61 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 62 BOROUGH THAT: 63 64 Section 1: This budget is not of a general application and shall not be codified. 65 66 Section 2: The FY2009 budget will be amended per the attached nine page schedule. 67 68 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 69 THIS DAY OF 2009 70 71 72 KODIAK ISLAND BOROUGH 73 74 75 76 77 Jerome M. Selby, Borough Mayor 78 79 ATTEST: 80 81 82 83 84 Nova M. Javier, MMC, Borough Clerk 85 Kodiak Island Borough, Alaska Ordinance No. FY2009 -01 E Page 2 of 2 Fund 100 General Fund Revenues: Property Tax 9,149,500 9,149,646 (146) 100% 9,149,500 Boat & Motor Vehicle Tax 276,000 207,451 68,549 75% 276,000 Payment in Lieu of Taxes 1,313,000 494,803 818,197 38% 1,313,000 Severance Taxes 1,488,213 940,586 547,627 63% 1,488,213 Penalties & Int on tax 200,000 115,858 84,142 58% 200,000 Licenses and Permits 91,250 58,134 33,116 64% 91,250 Federal Shared Revenue 350,075 2,727 347,348 1% 350,075 Temporary Fiscal Relief 777,477 777,571 (94) 100% 777,477 Raw Fish Tax 1,297,000 1,369,086 (72,086) 106% 1,297,000 Raw Fish Tax - Offshore 50,000 50,000 0% 50,000 Other State Revenue 26,000 26,000 0% 26,000 Fines 500 700 (200) 140% 500 Interest Eamings 300,000 256,221 43,779 85% - 300,000 Miscellaneous 25,500 92,545 (67,045) 363% 67,000 92,500 Use of Fund Balance 749,169 - 749,169 0% 121,000 870,169 Sale of Fixed Assets - 1,569 (1,569) - Transfer In - - 0% Total 16,093,684 13,466,897 2,626,787 84% 188,000 16,281,684 Expenditures: Borough Assembly 186,440 122,295 64,145 66% 186,440 Borough Manager 362,970 298,586 64,384 82% 362,970 Borough Clerk 442,744 344,473 98,271 78% 442,744 Borough Attorney 130,000 37,703 92,297 29% 130,000 Finance Department 704,960 493,380 211,580 70% 704,960 Management Information Services 601,740 340,042 261,698 57% 601,740 Assessing Department 449,200 358,413 90,787 80% 449,200 Engineering/ Facilities Dept 165,193 126,662 38,531 77% 165,193 Community Development 758,864 447,578 311,286 59% 758,864 Building Official 153,778 45,477 108,301 30% 153,778 Economic Development 75,000 43,500 31,500 58% 75,000 General Administration 297,600 200,219 97,381 67% 297,600 Emergency Preparedness 8,800 5,690 3,110 65% 8,800 School District Support 10,783,220 9,124,756 1,658,464 85% (84,000) 10,699,220 Health and Sanitation 233,000 232,699 301 100% 233,000 Animal Control 84,125 84,125 100% 84,125 Culture and Recreation 229,600 102,207 127,393 45% 229,600 Colledge and Libraries 93,000 84,000 9,000 90% - 93,000 Transfers Out 333,450 30,450 303,000 9% 272,000 605,450 Total 16,093,684 12,522,255 3,571,429 78% 188,000 16,281,684 Fund 205 Child Care Assistance Program Revenue 102,048 47,699 54,349 47% 102,048 Expenditures 102,048 83,626 18,422 82% 102,048 Fund 210 Land Sales Revenue 97,771 55,669 42,102 57% 97,771 Expenditures 97,771 15,205 82,566 16% 97,771 Ordinance No. FY2009 - 01 E FY0009 -01 D FY0009 -01 E Revised As of Difference Budget Revised Budget 4/30 /2009 % Adjustments Budget Page 1 Back -up Info FY0009 -01D Revised As of Difference Budget 4/30/2009 OA FY0009 -01E Budget Revised Adjustments Budget Fund 220 Buildings and Grounds Revenues Revenues 438,410 476,798 (38,388) 109% - 438,410 Transfers in 185,000 185,000 100% 62,000 247,000 Use of Fund Balance 109,075 - 109,075 0% - 109,075 Total Revenues 732,485 661,798 70,687 90% 62,000 794,485 Expenditures - Borough Building 408,985 301,670 107,315 74% 408,985 MHC Apartments 30,000 3,436 26,564 11% - 30,000 School Buildings 287,500 328,347 (40,847) 114% 50,000 337,500 School Buildings Major Repairs - 10,964 (10,964) 0% 12,000 12,000 Parks 6,000 7,533 (1,533) 126% - 6,000 Total Expenditures 732,485 651,950 80,535 89% 62,000 794,485 Fund 230 Coastal Management Revenues 24,000 12,938 11,062 54% 24,000 Expenditures CMG Regular 24,000 16,645 7,355 69% 24,000 CMG Special Project - 3,032 (3,032) - Total Expenditures 24,000 19,677 4,323 82% 24,000 Fund 234 L.E.P.C. Revenues LEPC 33,800 9,307 24,493 28% 33,800 E.O.P. Grant - - 0% - Revenues 33,800 9,307 24,493 28% 33,800 Expenditures - Expenditures -LEPC 33,800 12,058 21,742 36% 33,800 Expenditures -FEMA grant - - 0% - Total Expenditures 33,800 12,058 21,742 36% 33,800 Fund 240 Womens Bay Road Service Revenues 124,057 137,299 (13,242) 111% 15,000 139,057 Expenditures 124,057 130,063 (6,006) 105% 15,000 139,057 Fund 242 Service District No. 1 Revenues 269,700 304,874 (35,174) 113% 269,700 Expenditures 269,700 81,030 188,670 30% 269,700 Fund 243 Service Area No. 2 Revenues 100 144 (44) Expenditures 100 100 Fund 252 Womens Bay Fire Department Revenues Ordinance No. FY2009 -01E 95,980 99,703 (3,723) 104% Page 2 Back -up Info 100 100 Fund 244 Monaska Bay Road District Revenues 52,590 52,896 (306) 101% 52,590 Expenditures 52,590 48,770 3,820 93% 52,590 Fund 246 Bay View Road Service Area Revenues 5,700 7,182 (1,482) 126% 6,000 11,700 Expenditures 5,700 10,370 (4,670) 182% 6,000 11,700 Fund 250 Fire Protection Area No. 1 Revenues 415,900 449,586 (33,686) 108% 415,900 Expenditures 415,900 219,765 196,135 53% 415,900 95,980 Expenditures FY0009 -01 D FY0009 -01 E Revised As of Difference Budget Revised Budget 4/30 /2009 % Adjustments Budget 95,980 34,985 60,995 36% 95,980 Fund 254 KIB Airport Fire District Revenues 13,070 14,519 (1,449) 111% 13,070 Expenditures 13,070 13,003 67 99% 13,070 Fund 260 Woodland Acres Street Lights Revenues 8,420 8,637 (217) 103% 8,420 Expenditures 8,420 3,961 4,459 47% 8,420 Fund 261 Trinity Islands Lighting Dist. Revenues 3,920 3,988 (68) 102% 3,920 Expenditures 3,920 1,376 2,544 35% 3,920 Fund 262 Mission Lake Tide Gate Revenues 3,700 3,980 (280) 108% 3,700 Expenditures 3,700 863 2,837 23% 3,700 Fund 263 Trinity Islands Paving Dist. Revenues 20,060 32,574 (12,514) 162% - 20,060 Expenditures 20,060 7,073 12,987 35% 20,060 Fund 275 Kodiak Arts Council Revenues 68,360 54,191 14,169 79% 68,360 Expenditures 68,360 54,774 13,586 80% 68,360 Fund 276 Facilities Fund Revenues 1,890,000 1,173,129 716,871 62% 1,890,000 Expenditures/Transfers Out: Building Insurance 185,000 185,000 - 100% 185,000 Debt Service 932,000 1,150,000 (218,000) 123% 932,000 Capital Projects Fund 495 397,540 397,540 100% 397,540 Capital Projects Fund 430 - 0% - Contingencies 193,410 193,410 0% 193,410 Contengencies - inflation proofing 182,050 182,050 0% 182,050 Total Expenditures 1,890,000 1,732,540 157,460 92% 1,890,000 Fund 277 Tourism Development Revenues 70,980 65,851 5,129 93% 70,980 Expenditures 70,980 55,057 15,923 78% 70,980 Fund 290 Fern Fuller Trust Revenues 75,000 13,003 61,997 17% 75,000 Expenditures 75,000 71,664 3,336 96% 75,000 Ordinance No. FY2009 - 01 E Page 3 Back -up Info FY0009 -01D FY0009 -01E Revised As of Difference Budget Revised Budget 4/30/2009 % Adjustments Budget Fund 300 Debt Service Revenues State Debt Reimbursement 2,144,617 1,648,578 496,039 77% 2,144,617 Interest Eamings 10,000 7,993 2,007 80% 10,000 Transfers in General Fund - Education 991,036 763,036 228,000 77% 991,036 General Fund - Health - Facilities Fund 932,000 1,150,000 (218,000) 123% 932,000 Hospital Fund 10,000 (10,000) #DIV /0! Bond Premium - Proceeds of long term debt 6,938,235 (6,938,235) 6,938,235 6,938,235 Use of fund balance - 0% - - Total Revenues 4,077,653 10,517,842 (6,440,189) 6,938,235 11,015,888 Expenditures Expenditures - School Debt 3,305,550 6,267,286 (2,961,736) 190% 3,514,628 6,820,178 Expenditures - Hospital Debt 765,500 4,189,207 (3,423,707) 547% 3,423,607 4,189,107 Expenditures- Karluk Loans 6,603 - 6,603 0% - 6,603 Expenditures -Other Debt - - 0% - Total Expenditures 4,077,653 10,456,493 (6,378,840) 256% 6,938,235 11,015,888 Fund 310 Debt Service Other Revenues 170,530 170,530 0% 170,530 Expenditures 170,530 170,530 0% 170,530 Ordinance No. FY2009 -01 E Page 4 Back -up Info Fund 410 - Borough Capital Projects: FY0009 -01 D FY0009 -01 E Revised As of Difference Budget Revised Budget 4/30/2009 % Adjustments Budget Capital Projects Revenues: Interest Eamings 304,898 304,898 0% 304,898 Contributions for BMX track 39,670 39,670 0% 39,670 State Grant 545,508 545,508 0% 545,508 Miscellaneous - - 0% - Total Revenues 890,076 890,076 0% 890,076 Operating Transfers In: General Fund 427,352 427,352 0% 427,352 Building and Grounds Fund 50,000 50,000 0% 50,000 Bayside Fire Department 448,800 448,800 0% 448,800 Facilities Fund 1,434,384 1,434,384 0% 1,434,384 Fund 310 160,530 160,530 160,530 Fund 420 2,843,751 2,843,751 0% 2,843,751 Total Operating Transfers In 5,478,817 5,478,817 0% 5,364,817 Total Revenues 6,254,893 6,254,893 0% 6,254,893 Projects: 85 Village Metals 150,000 121,257 28,743 81% 150,000 146 BMX Bike Trail 94,670 85,242 9,428 90% 94,670 174 Bayside Storage Addition & Engine Bay 426,800 200,721 226,079 47% 426,800 00102 Bayside Underground Electrical 22,000 22,000 0% 22,000 03105 Northstar School road /parking lot design 55,000 42,285 12,715 77% 55,000 03108 Borough Building Parking Lot 50,000 50,000 0% (50,000) - 03106 KHS emergency generator 50,000 50,000 0% (50,000) 03109 Borough Building air handling penthouse 10,000 10,000 0% (10,000) - 03110 Borough Building emergency generator 20,000 2,353 17,647 12% (17,647) 2,353 03120 WB Comm Plan Revision 33,380 22,392 10,988 67% 33,380 05022 KMS Seismic Upgrade 410/523 2,700,000 3,344,372 (644,372) 0% 2,700,000 05023 Peterson Seismic Upgrade 684,259 717,016 (32,757) 105% 32,757 717,016 05025 High School Gym Seismic 50,000 6,186 43,814 12% 50,000 06006 Woodland Acres Paving Project 21,458 0% - 07015 High School kitchen floor 12,323 12,323 - 100% 12,323 07016 R and replacement of culverts at Panamaroff Creek 30,000 - 30,000 0% (30,000) 07017 Hospital Solarium 25,000 25,000 - 100% 25,000 07018 HS Pool Repairs 40,000 40,000 0% (40,000) - 08001 Kodiak Middle School Asbestos Abatement 182,000 131,333 50,667 72% 182,000 08002 Main elementary Asbestous abatment 43,000 32,800 10,200 76% (10,200) 32,800 08003 HS Soil Remediation 497,000 462,176 34,824 93% 497,000 08004 Computer Assisted Mass Appraisal and Collection Prg 400,000 233,050 166,950 58% 400,000 09001 Upgrade to NWS 184,530 57,605 126,925 31% 184,530 Tranfer to Fund 430 390,000 390,000 0% 390,000 Other Projects 104,931 104,931 0% 175,090 280,021 Total Borough Projects 6,254,893 5,496,111 758,782 88% - 6,254,893 Ordinance No. FY2009 -01 E Page 5 Back -up Info FY0009 -01D FY0009 -01E Revised As of Difference Budget Revised Budget 4/30/2009 % Adjustments Budget Fund 420 -GO Bond Projects: Revenues: Interest Eamings 3,633,918 3,633,918 0% 3,633,918 Proceeds from bond 2004A Bond Issue 9,302,760 9,302,760 0% 9,302,760 Proceeds from bond 2004B Bond Issue 11,050,000 11,050,000 0% - 11,050,000 Proceeds from bond 2008 Bond Issue 8,000,000 8,000,000 0% 8,000,000 31,986,678 31,986,678 0% 31,986,678 Projects: 03119 New Swimming Pool 14,595,000 9,627,508 4,967,492 66% 14,595,000 04101 Old Harbor Gym/Voc Ed renovation 2,251,134 92,251 2,158,883 4% 2,251,134 04102 Larsen Bay School floor repair 339,883 7,254 332,629 2% 339,883 04103 Ouzinkie Gym renovation 2,933,305 2,809,982 123,323 96% 2,933,305 05002 Evacuation Center earthquake evaluation 500,000 326,409 173,591 65% 500,000 05009 Kodiak Middle School concrete repair 237,918 9,460 228,458 4% 237,918 05010 Kodiak High School asbestos & floor covering 304,704 212,518 92,186 70% 304,704 05011 District -wide floor covering replacement 728,708 617,181 111,527 85% 728,708 05012 Kodiak High School heating and ventilation 250,000 304 249,696 0% 250,000 05013 Kodiak High School insulastion and windows 596,020 4,377 591,643 1% 596,020 05014 Kodiak High School and Middle School roof repair 600,000 1,159,923 (559,923) 193% 600,000 05015 High School Voc ed /classroom reclaimation 4,840,788 174,620 4,666,168 4% (4,666,168) 174,620 05016 East School heating and ventilation 520,000 135,298 384,702 26% 520,000 05017 Leaming Center renovation 27,467 34,851 (7,384) 127% 27,467 09004 Kodiak High School Master Plan 420 -513 - 519 (519) 4,666,168 4,666,168 KMS Seismic Upgrade, Phase II - 0% - Ouzinkie Sprinkler System 330,000 330,000 0% 330,000 Ouzinkie Generator Replacement 88,000 88,000 0% 88,000 Transfers to Project 05022 Fund 410 2,700,000 2,700,000 0% 2,700,000 Transfers to Project 05023 Fund 410 143,751 143,751 0% 143,751 Contingencies - 0% - 31,986,678 15,212,455 16,774,223 48% 31,986,678 Ordinance No. FY2009 -01 E Page 6 Back -up Info FY0009 -01D FY0009 -01E Revised As of Difference Budget Revised Budget 4/30/2009 % Adjustments Budget Fund 430 -State Capital Grant Projects: Revenues: KIB Waste Management Implementation 1,741,400 1,741,400 0% 1,741,400 Anton Larsen Bay Boat Ramp 560,000 560,000 0% 560,000 ADF &G, fish research 200,000 200,000 0% 200,000 Coastal Impact Program CIAP Grant 189,985 189,985 0% 189,985 Homeland Security 17,733 17,733 0% 17,733 06008 Summit Lake Trail 23,500 23,500 0% 23,500 06007 ADF & G Building Design 1,500,000 1,500,000 0% 1,500,000 2005 Pre Disaster Mitigation Grant 41,724 41,724 0% 41,724 05022 KMS Seismic Upgrade 410/523 938,633 938,633 0% 938,633 05026 HS Library Wing Seismic Retrofit 465,618 465,618 0% 465,618 07001 Area Wide School Equipment and Supplies 70,000 70,000 0% 70,000 07003 Island Lake Trail 48,000 48,000 0% 48,000 07004 Larsen Bay Equipment 70,000 70,000 0% 70,000 07006 Port Lions Community Workshop 10,000 10,000 0% 10,000 07008 School Facilities Seismic Repairs 910,000 910,000 0% 910,000 07009 Tsunami Siren, Upgrades & Additions 100,000 100,000 0% 100,000 07010 ADF & G Near Island Facility 500,000 500,000 0% 500,000 07011 Ouzinkie Dock Replacement 570,000 570,000 0% 570,000 07012 Ouzinkie School Seismic Upgrade 308,344 308,344 0% - 308,344 East Elementary School Siesmic Upgrade 138,606 138,606 0% 138,606 School District Computer Grant 70,000 70,000 0% 70,000 07002Emergency Communications and Planing 30,000 30,000 0% 30,000 08007 Kodiak Middle School Playground Equipment 10,000 10,000 0% 10,000 08006 Area Wide School Supplies and Equipment 130,000 130,000 0% 130,000 08008 Near Island Fish and Game Building 950,000 950,000 0% 950,000 08009 FireSprinklers Seismic Upgrade 0% 08011 Non - Structural Seismic Upgrades for Kodiak Schools - M 132,249 132,249 0% 132,249 08012 Non - Structural Seismic Upgrades for Kodiak Schools- Bi 75,490 75,490 0% 75,490 08013 Road Service Area Rehab and paving - 0% 2,500,000 2,500,000 08014 Areawide School Supplies & E 130,000 130,000 09002 Alaska Safe Routes to School 0% - 09003 Public Safety Interoperable Communications 0% - XXXXX Denali Grant 0% 125,000 125,000 XXXXX DOT Grant - 0% 100,000 100,000 Transfers in from fund 410 526,350 526,350 0% 526,350 Anton Larson Boat Ramp 60,000 60,000 0% 60,000 Coastal Impact Program 130,000 130,000 0% 130,000 Dingell- Johnson Contribution 140,000 140,000 0% 140,000 Total Revenues 10,657,632 10,657,632 0% 2,855,000 13,512,632 Projects: 164 KIB Waste Management Implementation 1,741,400 936,714 804,686 54% 1,741,400 177 Anton Larsen Bay Boat Ramp 896,350 884,770 11,580 99% 896,350 02107 ADF &G Research Study 200,000 189,343 10,657 95% 200,000 03114 Coastal Impact Program 319,985 307,471 12,514 96% 319,985 05019 Homeland Security 17,733 - 17,733 0% 17,733 05020 2005 PreDisaster Mitigation Grant 41,724 55,825 (14,101) 134% 41,724 05022 KMS Seismic Upgrade 410/523 938,633 - 938,633 0% 938,633 05026 HS Library Wing Seismic Retrofit 465,618 642,443 (176,825) 138% 465,618 06002 Homeland Security - 0% 06007 ADF & G Building Design 1,500,000 41,181 1,458,819 3% 1,500,000 06008 Summit Lake Trail 23,500 - 23,500 0% 23,500 07001 Area Wide School Equipment and Supplies 70,000 64,804 5,196 93% 70,000 07003 Island Lake Trail 48,000 3,817 44,183 8% 48,000 07004 Larsen Bay Equipment 70,000 55,258 14,742 79% 70,000 07006 Port Lions Community Workshop 10,000 3,147 6,853 31 % 10,000 07007 School District Computer Grant 70,000 70,000 0% 70,000 Ordinance No. FY2009 -01 E Page 7 Back -up Info FY0009 -01D FY0009 -01E Revised As of Difference Budget Revised Budget 4/30/2009 % Adjustments Budget 07008 School Facilities Seismic Repairs 1,300,000 1,300,000 0% - 1,300,000 07009 Tsunami Siren, Upgrades & Additions 100,000 14,305 85,695 14% 100,000 07010 ADF & G Near Island Facility 500,000 500,000 0% 500,000 07011 Ouzinkie Dock Replacement 570,000 454,480 115,520 80% 570,000 07012 Ouzinkie School Seismic Upgrade 308,344 318,517 (10,173) 103% 308,344 07014 East Elementary School Siesmic Upgrade 138,606 8,356 130,250 6% 138,606 07002 Emergency Communications and Planing 30,000 - 30,000 0% 30,000 08006 Area Wide School Supplies and Equipment 130,000 123,392 6,608 95% 130,000 08007 Kodiak Middle School Playground Equipment 10,000 7,765 2,235 78% 10,000 08008 Near Island Fish and Game Building 950,000 - 950,000 0% 950,000 08009 FireSprinklers Seismic Upgrade - 0% - 08011 Non - Structural Seismic Upgrades for Kodiak Schools - M 132,249 132,249 0% 132,249 08012 Non - Structural Seismic Upgrades for Kodiak Schools- Bi 75,490 75,490 0% - 75,490 08013 Road Service Area Rehab and paving - 0% 2,500,000 2,500,000 08014 Areawide School Supplies & E 130,000 130,000 09002 Alaska Safe Routes to School 0 % - 09003 Public Safety Interoperable Communications 0% 225,000 225,000 XXXXX Island Wide Transportation Study 0% - - Total Expenditures 10,657,632 4,111,588 6,546,044 39% 2,855,000 13,512,632 Fund 490 Landfill Capital Projects Landfill Closeout/Leachate Treatment 3,000,000 3,000,000 0% 3,000,000 07013 Landfill Lateral Expansion - - 0% - Total Revenues 3,000,000 3,000,000 0% 3,000,000 165 Landfill Closeout/Leachate Treatment 3,000,000 2,873,414 126,586 96% 3,000,000 07013 Landfill Lateral Expansion - - 0% - Total Expenditures 3,000,000 3,000,000 0% 3,000,000 Fund 495 Hospital Capital Projects Hospital 700,000 700,000 0% 700,000 Providence 325,000 325,000 0% 325,000 Grant 180,000 180,000 0% 180,000 From Facilities Fund 397,540 397,540 0% 397,540 Denali Commission 1,802,347 1,802,347 0% 1,802,347 Rasmusson 750,000 750,000 0% 750,000 Murdock 250,000 250,000 0% 250,000 Denali Match 125,000 125,000 0% 125,000 Kodiak Foundation 30,000 30,000 0% 30,000 Denali ANTHC 125,000 125,000 0% 125,000 USDA Loan 900,000 900,000 0% 900,000 USDA Grant 105,000 105,000 0% 105,000 Providence 281,943 281,943 0% 281,943 From General Fund 85,000 85,000 0% 210,000 295,000 From Facilities Fund 125,000 125,000 0% - 125,000 Total Revenues 6,181,830 6,181,830 0% 210,000 6,391,830 03112 Hospital access and parking, Phase I & II 1,477,540 1,312,048 165,492 89% 210,000 1,687,540 05021 CHC architural Engineering - 250,000 3,884,036 (3,634,036) 1554% 4,087,347 4,337,347 XXXXX Care Center Design 85,000 85,000 0% - 85,000 XXXXX Foundation - new clinic 4,087,347 4,087,347 0% (4,087,347) - xxxxx Providence Leasehold Improvement 281,943 281,943 0% - 281,943 Total Expenditures 6,181,830 6,181,830 0% 210,000 6,391,830 Ordinance No. FY2009 -01 E Page 8 Back -up Info FY0009 -01 D Revised As of Difference Budget 4/30/2009 % FY0009 -01E Budget Revised Adjustments Budget Fund 530 Solid Waste Collection/Disposal Revenues Waste Collection 2,850,920 2,121,926 728,994 74% 2,850,920 Waste Disposal 1,325,085 978,904 346,181 74% 1,325,085 Total Revenues 4,176,005 3,100,830 1,075,175 74% 4,176,005 Expenditures Waste Collection 1,584,200 1,155,365 428,835 73% 1,584,200 Waste Disposal 2,591,805 1,217,070 1,374,735 47% 2,591,805 Total Expenditures 4,176,005 2,372,435 1,803,570 57% 4,176,005 Fund 540 Hospital Enterprise Fund Revenues: Interest Eamings 5,330 7,012 (1,682) 132% 5,330 Providence Hospital Lease 720,000 600,000 120,000 83% 720,000 Transfer in from Fem Fuller 66,500 66,500 100% 66,500 Use of Retained Eamings 908,692 - 908,692 0% 908,692 Total Revenues 1,700,522 673,512 1,027,010 40% 1,700,522 Expenditures and Transfers: Expenditures 1,700,522 139,594 1,560,928 8% 1,700,522 Total Expenditures 1,700,522 139,594 1,560,928 8% 1,700,522 Fund 555 - Kodiak Fisheries Research Center Revenues 2,122,804 1,410,111 712,693 66% 2,122,804 Expenditures Research Facility 2,084,604 1,044,631 1,039,973 50% 2,084,604 Dorm Facility 38,200 20,662 17,538 54% 38,200 2,122,804 1,065,293 1,057,511 50% 2,122,804 Fund 560 - Telephone 911 Service Revenues 70,320 35,279 35,041 50% 70,320 Expenditures 70,320 2,992 67,328 4% 70,320 Ordinance No. FY2009 -01 E Page 9 Back -up Info TITLE: KODIAK ISLAND BOROUGH AGENDA STATEMENT JUNE 4, 2009 REGULAR MEETING Confirmation of Assembly Appointment to the Womens Bay Service Area Board. ITEM NO. 13.D.1 SUMMARY: There is currently one vacancy on the Womens Bay Service Area Board. The seat is to expire 2010. An application was received from Ms. Amanda Henderson. The Womens Bay Service Area Board has been notified and will hold a meeting and a recommendation should be forthcoming. APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to confirm the Assembly appointment of Ms. Amanda Henderson to the Womens Bay Service Area Board for a term to expire 2010. Marylynn McFarland From: support@civicplus.com Sent: Thursday, May 21, 2009 10:05 AM To: Nova Javier; Marylynn McFarland; Jessica Kilborn Subject: Online Form Submittal: Board Application Form The following form was submitted via your website: Board Application Form Select the Board, Commission, or Committee applying for:: Womens Bay Service Area Board Name:: Amanda Henderson Home Address :: 12906 Noch Dr Home Phone Number :: 654 -1972 Mailing Address :: 12906 Noch Dr Business Phone Number:: 487 - 5180x108 Occupation:: USCG Email Address:: amanda.r.henderson@uscq.mi1 Length of Residency in Kodiak:: 02/1997- 06/2000; 07/2008- Present Are you a registered voter:: Yes High School:: 1995 - Alabama College:: 2006 - Bachelor of Science Business /Accounting Trade or Business School:: USCG Hobbies:: Anything Outdoors Are you currently serving on other Boards, Commissions, or Committees ?: No If yes, which :: Have you served on a Board, Commission, or Committee before ?: No If yes, which:: Please list organization memberships and positions held:: Please List Areas of Special Interest: Budgeting and Accounting 1 Please Enter Basic Resume Information Below: Jun 1995- Graduated Citronelle High School, AL Jun -Aug 1995- USCG Recruit Training, Cape May, NJ, Training Aug -Dec 1996- USCG Base Mobile, AL, Maintenance Duty Dec 96 -Feb 97- USCG Training Center Petaluma, Ca, Training Feb 97 -Jun 00- USCG ISC Kodiak, AK, Logistical Support, Purchasing Agent Jun 00 -Jun 02- USCGC Sweetgum Mobile, AL, Maintained budget and property, Contracting Officer Jun 02 -Nov 03 USCG Support Center Elizabeth City, NC, Contracting Officer Nov 03 -Mar 04 USCG Academy New London, CT, Officer Training Mar 04- Jun 06 USCG ISC Portsmouth, VA, Deputy Comptroller (Budget Officer, Property Officer, Contracting Officer. Maintained a $10M operating budget) Apr 06- Graduated College, Bachelor of Science, Business Accounting Jun 06 -Jul 08 USCG SECTOR Hampton Roads, VA, Cutter Manager, (Maintained budget and schedule for 6 cutters), Enforcement Duty Officer (Law enforcement duty) Jul 08- Present USCG ISC Kodiak, AK, Deputy Comptroller (Maintain budget for ISC Kodiak) Additional Information: Form submitted on: 5/21/2009 10:05:16 AM Submitted from IP Address: 152.121.19.17 Form Address: http: / /www.kodiakak.us /forms.asp ?FID =72 2 NAME David G. Conrad PO Box 3663 Kodiak, AK 99615 Scott Griffin 597 Sargent Creek Road Kodiak, AK 99615 David Neuman 883 Preston Lane Kodiak, AK 99615 Jessica Horn 665 Sargent Creek Road Kodiak, AK 99615 John Isadore (Chair) PO Box 33 Kodiak, AK 99615 George Lee 171 Otter Avenue Kodiak, AK 99615 Vacant 2010 Non - Voting Ex- Officio Womens Bay Fire Chief Dale Rice 538 Sargent Creek Road Kodiak, AK 99615 KODIAK ISLAND BOROUGH TERM HOME WORK PHONE PHONE 2009 487 -2782 2011 2011 487 -2575 2010 487 -2718 2011 487 -2876 2009 487 -2696 487 -5770 487 -2589 487 -4312 This board is governed by Kodiak Island Borough Code 4.50 EMAIL davetisha,acsalaska. net kodiakgriff(yahoo.com daveheumanaamail.com crazed beachcomber(yahoo.com izzva.acsalaska.net niffauto74(a.yahoo. com Revision Date: 5/21/2009 Revised by: JK KODIAK ISLAND BOROUGH ASSEMBLY MEETING to14loq Regular Meeting of: Please PRINT your name Please PRINT our name � N C yam. �ti IRetvug 13,0 Li hi y BY: SECOND: / 1\14° BY: i SECOND: VOU 0\1 BY: b SECOND: CA ,,,,,,A\-3 e y 1-0 \i\ BY: 1t ") SECOND: 6( 0566°4 ..),-,6( BY: 91 QuA b o ' •" SECOND: 1 0fiv ,bl ,,-„, ,,,,,„,,, 1 ?) , YES NO YES NO YES NO YES NO YES NO Ms. Branson ✓' Ms. Branson Ms. Branson Ms. Bransor*V Ms. Branson Mr. Friend 1 7 Mr. Friend Mr. Friend Mr. Friend ✓ Mr. Friend, J, V Ms. Fulp 1 Ms. Fulp Ms. Fulp Ms. Fulp V Ms. Fulp V - -. s. Je rey -- NM - Jeffrey ey M°. I- Jeffrre7 Ms- -Je#f ey Mr. Kaplan V Mr. Kaplan Mr. Kaplan Mr. Kaplan V Mr. Kaplan Ms. Lynch i Ms. Lynch Ms. Lynch Ms. Lynch V Ms. Lynch V Ms. Stutes ✓ Ms. Stutes Ms. Stutes Ms. Stutes ✓ Ms. Stutes VERIFY: DOES ANYONE WISH TO CHANGE THEIR VOTE? VERIFY: DOES ANYONE WISH TO CHANGE THEIR VOTE? TOTAL: TOTAL: TOTAL: TOTAL: f „ n TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there s a r ree tie vote of the ass mbly. Mayor Selby ✓ Mayor Selby Mayor Selby Mayor Selby Mayor Selby Regular v Special Convened: KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET ocv1 101101 Date: Adjourned: Regular ✓ Special Convened: KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET � oa 1 a Date: � � I Adjourned: BY: tiOtt 1 / SECOND: �c 0 l YES NO Mr. Friend le Ms. Fulp Ms. Branson Ms-leftey Mr. Kaplan V Ms. Lynch ✓ Ms. Stutes Mayor Selby BY: k a SECOND: { 0,,k0 ,,k°\ /A YES Ms. Branson V Mr. Friend Ms. Fulp ` ✓ Mr. Kaplan ✓ V; Ms. Stutes V Ms. Lynch Mayor Selby NO Ms. Fulp b U' � BY: ibbI / SECOND: w o r\ jd ' eck YES NO Ms. Branson ✓ Mr. Friend - As Mr. Kaplan Y Ms. Lynch*' ✓ Ms. Stutes Mayor Selby BY: -r -e1' '4 SECOND: 1 k1 YES NO Ms. Branson V Mr. Friend Ms. Fulp Mr. Kaplan ✓ Ms. Lynch V Ms. Stutes Mayor Selby BY: gi4e SECOND: 16 i 4- 0 ( YES NO Ms. Bransorik V Mr. Friend Ms. Fulp Mr. Kaplan Ms. Lynch 1 Ms. Stutes V VERIFY: DOES ANYONE WISH TO CHANGE THEIR VOTE? VERIFY: DOES ANYONE WISH TO CHANGE THEIR VOTE? TOTAL: The mayor may no vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. Mayor Selby BY: bitActi SECOND: ' \ r C 1 BY: t (AWN-) " SECOND: C (7C2(9) `) 0 4. 1.4 i • ` Q `_ v BY: bl SECOND: ��I ( 1"'" BY: r SECOND: v . 6" �f a, 0 1 6,uk) ' B Y: SECOND: YE NO YES NO YE NO YES NO YES NO Ms. Branson Ms. Branson `! ` I Ms. Branson Ms. Branson / Ms. Branson Mr. Friend X / V j Mr. Friend Mr. Friend V Mr. Friend , / V � Mr. Friend Ms. Fulp / V Ms. Fulp Id i Ms. Fulp Ms. Fulp Ms. Fulp Mss Ms- Jeffrey Je nn, Mr. Kaplan \ V V Mr. Kaplan i Mr. Kaplan*j Mr. Kaplan ✓ Mr. Kaplan Ms. Lynch Ms. Lynch i Ms. Lynch / Ms. Lynch Ms. Lynch Ms. Stutes V Ms. Stutes I Ms. Stutes 1 / Ms. Stutes Ms. Stutes VERIFY: DOES ANYONE WISH TO CHANGE THEIR VOTE? VERIFY: DOES ANYONE W SH TO CHANGE THEIR VOTE? TOTAL: lX 0 TOTAL: t) TOTAL: (c 0 TOTAL: !n D TOTAL: The ma or ma not vote exce t in the case whe?e onI six members of the assembly are present and there is three/three may P only Y p a t ee /three tie vote of the assembly. Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby Regular I Special Convened: KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET _ Date: D � Adjourned: 3 Kodiak Island Borough Assembly Regular Meeting Guidelines June 4, 2009, 7:30 p.m., Borough Assembly Chambers 1. INVOCATION Captain John Quinn of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to specifically excuse any Assembly members that are absent. VOICE VOTE ON MOTION. �(/ wa 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk ( *) are considered to be routine and non - controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Summary of Consent Agenda Items: *Special Meeting Minutes of Ma t4, 2009. Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. ( -P1 u A.K . lki 5. APPROVAL OF MINUTES A. *Special Meeting Minutes of May 14, 2009. 8. COMMITTEE REPORTS Kodiak Island Borough June 4, 2009 6. AWARDS AND PRESENTATIONS A. Presentation of Master Municipal Clerk Designation — Mayor Selby • Presented to Borough Clerk Nova Javier 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736 Please ask speakers to sign in and state their name for the record. Assembly Guidelines Page 1 9. PUBLIC HEARING A. State of Alaska Alcoholic Beverage Control Board Kodiak Inn, Inc.'s Request for Transfer of Controlling Interest. Applicants: Judith E. Johnson, John R. Johnson, and Douglas L. Johnson. Recommended motion: Move to voice non - protest to Kodiak Inn, Inc.'s Request for Transfer of Controlling Interest. Applicants: Judith E. Johnson, John R. Johnson, and Douglas L. Johnson. Open public hearing. Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. B. Ordinance No. FY2010 -01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2009 and Ending on the Thirtieth Day of June 2010 (Fiscal Year 2010 Budget). Recommended motion: Move to adopt Ordinance No. FY2010 -01. Clerk's note: Attached on paper is a substituted copy of Ordinance No. FY2010 -01. Copies are made available to the public. Recommended motion: Move to amend Ordinance No. FY2010 -01 by substitution. St report — Manager Gifford • • OLL CALL VOTE ON MOTION TO AMEND en public hearing. Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MAIN MOTION. Kodiak Island Borough Assembly Guidelines June 4, 2009 Page 2 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. Contracts 1. Contract No. FY2009 -19 Between the Kodiak Island Borough and the Kodiak Chamber of Commerce for Economic Planning and Project Development Within the Kodiak Island Borough for FY2010. Recommended motion: Move to authorize the Manager to execute Contract No. FY2009 -19 with Kodiak Chamber of Commerce of Kodiak, Alaska for Economic Planning and Project Development within the Kodiak Island Borough for FY2010 in the amount not to exceed $43,000. Staff report — Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Contract No. FY2009 -20 Between the Kodiak Island Borough and Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2010. Recommended motion: Move to authorize the Manager to execute Contract No. FY2009 -20 with Kodiak Island Convention and Visitors Bureau for Destination Marketing and Tourism Development Services for FY2010 in the amount not to exceed $55,000. Staff report — Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOTION. B. Resolutions 1. Resolution No. FY2009 -35 Authorizing the Borough Manager to Apply for and Receive Funds From the U.S. Department of Energy, Energy Efficiency and Conservation Block Grant. Recommended motion: Move to adopt Resolution No. FY2009 -35. Staff report — Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines June 4, 2009 Page 3 C. Ordinances for Introduction 1. Ordinance No. FY2009 -01 E Amending Ordinance No. FY2009 -01 Fiscal Year 2009 Budget by Amending Budgets to Account for Various Revenues that are Over Budget, Provide for Additional Expenditures, Budget New Projects, and Move Funds Between Projects. Recommended motion: Move to adopt Ordinance No. FY2009 -01 E in first reading to advance to public hearing at the next regular Assembly meeting. Staff report — Manager Gifford Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. D. Other Items 1. Confirmation of Assembly Appointment to the Womens Bay Service Area Board. Clerk's note: Attached on yellow paper is the recommendation for the Board. Recommended motion: Move to confirm the Assembly appointment of Ms. Amanda Henderson to the Womens Bay Service Area Board for a term to expire October 2010. Staff Report — Clerk Javier ROLL CALL VOTE ON MOTION. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736. Please ask speakers to sign in and state their name for the record. 15. ASSEMBLY MEMBER COMMENTS Announcements — Mayor Selby The Mayor and Assembly members will be attending the inaugural visit and plaque exchange of the Pacific Princess tomorrow from 11 a.m. to 12:30 p.m. at the Kodiak Harbor. The Assembly will meet in a work session on Thursday, June 11, 2009 at 7:30 p.m. in the Borough Conference Room. The next regular meeting is scheduled on Thursday, June 18, 2009 at 7:30 p.m. in the Borough Assembly Chambers. Kodiak Island Borough Assembly Guidelines June 4, 2009 Page 4 16. EXECUTIVE SESSION A. Borough Clerk's Performance Evaluation. Recommended motion: Move to convene into executive session to discuss the Borough Clerk's performance evaluation, a subject that qualifies for executive session as a matter that may tend to prejudice her reputation or character. ROLL CALL VOTE ON MOTION TO CONVENE INTO EXECUTIVE SESSION. Please invite the Assembly members and Clerk to join in executive session. After the vote, Mayor Selby recesses the regular meeting and convenes the executive session. Upon returning from the executive session, Mayor Selby reconvenes the regular meeting and announces no action is to be taken as a result of the executive session. Or, the Assembly may make a motion if necessary. ROLL CALL VOTE ON ANY MOTION. 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines June 4, 2009 Page 5 05/21/09 THU 10:46 FAX 9074864016 ASSOCIATED ISLAND BROKER Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 From License #: 600 License Type: Beverage Dispensary Tourism D.B.A.: Chart Room Licensee: Kodiak Inn, Inc. Location: 236 Rezanof W. Name: Mailing Address: NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday. June 4, 2009, the meeting will begin at 7:30 p.m. In the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer. To: License #: 600 License Type: Beverage Dispensary Tourism D.B.A.: Chart Room Licensee/Applicant: Kodiak Inn, Inc. Judith E. Johnson, John R. Johnson, and Douglas L. Johnson Location: 236 Rezanof W. Per Kodiak Island Borough Code 5.01.030 Now license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below. Please email your comments to njavier@kodiakak.us, fax to (907) 486 -9391, mail or hand deliver to the Office of the Borough Clerk by 5 p.m. on Thursday, June 4, 2009. If you have any questions, please call us at (907) 486 -9310. o � gt4 to l cures 20J•4P,1<— Comments: NO 0 6 r I 9 raj 0 01 _- rte'- -- License #: 600 License Type: Beverage Dispensary Tourism D.B.A.: Chart Room Licensee: Kodiak Inn, Inc. Location: 236 Rezanof W. Comments: Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday. June 4, 2009, the meeting will begin at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on State of Alaska Alcoholic Beverage Control Board liquor license application for transfer: To: License #: 600 License Type: Beverage Dispensary Tourism D.B.A.: Chart Room Licensee /Applicant: Kodiak Inn, Inc. Judith E. Johnson, John R. Johnson, and Douglas L. Johnson Location: 236 Rezanof W. Mailing Address: U X. 90 16. 1V 0 (2j 1/. Per Kodiak Island Borough Code 5.01.030 New license and transfer procedure. the clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license. If you do not wish to testify verbally, you may provide comments favoring or opposing in the space below. Please email your comments to njavier @kodiakak.us, fax to (907) 486 -9391, mail or hand deliver to the Office of the Borough Clerk by 5 p.m. on Thursday, June 4, 2009. If you have any questions, please call us at (907) 486 -9310. / �l o rn S C . A NL`/ A . 5 tUE_e-XTE Na me. R 7 Introduced by: Manager Gifford Requested by: KIB Assembly 1 CORRECTED Drafted , �: Finance Director 2 Public Plic H 06/04/2009 3 SUBSTITUTED VERSION PublicH 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2010 -01 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 9 LEVYING TAXES ON ALL TAXABLE REAL AND PERSONAL PROPERTY WITHIN THE 10 KODIAK ISLAND BOROUGH FOR THE EXPENSES AND LIABILITIES OF THE 11 KODIAK ISLAND BOROUGH FOR THE FISCAL YEAR COMMENCING ON THE 12 FIRST DAY OF JULY 2009 AND ENDING ON THE THIRTIETH DAY OF JUNE 2010 13 (FISCAL YEAR 2010 BUDGET) 14 15 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 16 BOROUGH THAT: 17 18 Section 1: This ordinance is not of general application and shall not be codified; 19 20 Section 2: The following sums of money, or as much thereof as may be authorized by law, 21 as may be needed or deemed necessary to defray all expenses and liabilities of 22 the Kodiak Island Borough, be and the same, is hereby appropriated for municipal 23 purposes and objects of the Kodiak Island Borough and other taxing entities 24 hereinafter specified for the fiscal year commencing on the first day of July 2009 25 and ending on the thirtieth day of June 2010; 26 27 Section 3: Adoption of this ordinance recognizes that funds are appropriated at department 28 and /or project level. Compositions of these figures are as delineated in the full 29 detail budget document. The full document is available to all elected and 30 appointed officials for their use. Copies may be reviewed by interested citizens at 31 the Borough Building during normal working hours and also at the A. Holmes 32 Johnson, Chiniak, and village public libraries during their normal operating hours 33 34 Section 4: Tax Levy. A tax for the amount specified in the form of a mill levy is hereby levied 35 for the value as of January 1, 2009, to be used for the purposes as specified in 36 the Budget for the Fiscal Year 2010 of the Kodiak Island Borough commencing on 37 the first day of July 2009 and ending on the thirtieth day of June 2010 to defray 38 expenses and liabilities of said entity as enumerated in the applicable budgets. 39 40 The millage rates by taxing entity are as follows: 41 42 A. City of Kodiak 2.00 mills* 43 B. Kodiak Island Boroughs 10.50 mills 44 C. Womens Bay Road Service Area 2.50 mills 45 D. Womens Bay Fire Dept. 1.25 mills 46 E. Bay View Road Service Area 4-00 1.50 mills 47 F. Fire Protection Area No. 1 1.50 mills 48 G. Monashka Bay Road Service Area 2.50 mills 49 H. Service Area No. 1 Roads 1.50 mills 50 I. Woodland Acres Street Light Area 0.25 mills 51 J. Service Area No. 2 0.00 mills 52 K. KIB Airport Fire Area 1.25 mills 53 L. Trinity Islands Street Light Service Area .50 mills Kodiak Island Borough, Alaska Ordinance No. FY2010 -01 Page 1 of 7 54 M. Mission Lake Tide Gate Service Area 1.00 mills 55 56 *Kodiak City Ordinance Numbers 906 and 908 exempt all personal property from 57 City of Kodiak taxation. 58 59 Section 5: The tax rate on boats is set at $1 per foot with a minimum of $30. Boats that 60 weigh Tess than 5 tons are exempt. 61 62 Section 6: Kodiak Island Borough Staff is hereby authorized and directed to effect the 63 necessary line item changes within the limits established above by fund, project, 64 and department to properly monitor, account, and report on the expenditure of 65 these funds. 66 67 Section 7: Attached to this ordinance are 5 pages of back -up information. 68 69 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 70 THIS DAY OF 2009 71 72 KODIAK ISLAND BOROUGH 73 74 75 76 Jerome M. Selby, Borough Mayor 77 ATTEST: 78 79 80 81 Nova M. Javier, MMC, Borough Clerk 82 Kodiak Island Borough, Alaska Ordinance No. FY2010 -01 Page 2 of 7 General Fund (100) Revenues Taxes Real Property - , Personal Property Non ad valorem taxes' 1- rPayment in lieu of taxes Severance Taxes Penalties & Interest on Tax Licenses & Permits Federal Shared Revenue State Shared Revenue Investments Earnings] :Other Use of Fund Balance Total General Fund Revenues Expenditures ; FTE Legislativel, ' Personnel Services ;Fringe Benefits :Lobbyist !Support Services Percentage 50.73% 8,172,160 8,452,508 6.81%; 1,169,150 1,134,150 1.80% 300,000 7.30% 1,217,000 8.60% 1,432,600 1.05% 175,000 0.40% 66,250 2.10% 350,075 12.86% 1,922,335 2,142,706 0.63% , 105,000 0.16% 26,000 7.57% 4739214433 1,261,581 100.00% 16,627,003 1 16,662,870 31,200 5,760 70,000 77,500 233,404 123,890 50,293 (20,000) • 2.33% 4 184,460 Borough Management Personnel Services Fringe Benefits i Support Services tAllocated I 1 Borough Clerk 3. 4!ersonnel Services ; 192,130 -- -I 4 ! i_Fringe Benefits ! . 113,180. !Support Services 1 162,864 ■ S- -4 Legal Services Cost of Litigation 120,000 I Support Services : 4-- 8,000 ! I . 1 , Finance/Acc 4 66% 4 774 940 ounting 1, I 7' , ! ; Personnel Services 1 445,210 I- ; , t Fringe Benefits i 4 261,790 ' Support Services 1 i 114,750 1 Allocated to Projects I ; (46,810) -;- l i , --- 387,587 2.82%i 468,174 0.77% 4 128,000 Kodiak Island Borough, Alaska Ordinance No. FY2010-01 Page 3 of 7 84 Finance /MIS 4 4.51% 748,430 Personnel Services 293,000 Fringe Benefits 151,973 Contracted Services 12,000 Support Services 327,457 Capital Outlay 51,000 Allocated (87, 000) Assessing 4 2.92% 484,788 Personnel Services 279,670 Fringe Benefits 157,810 Support Services 60,308 Allocated to other funds (13,000) Engineering/Facilities 2 0.87% 144,668 Personnel Services 79,810 Fringe Benefits 43,610 Professional Services Support Services 61,248 Allocated to Projects (40,000) Community Development Personnel Services Fringe Benefits Professional Services Support Services Allocated to Projects Building Inspectors 0.93% 153,778 Contracted Services 140,000 Support Goods and Services 13,778 Economic Development 0.45% 75,000 Professional Services 22,000 Contributions 48,000 Support Goods & Services 5,000 General Administration Personnel Services Audit Expense Contracted Services Support Services Capital Outlay 96,000 30,000 172,800 Parks and Recreation Personnel Services Contracted Services 5,000 Support Services 31,000 Capital Outlay Kodiak Island Borough, Alaska 5 5.16% 886,859 337,990 355,730 174, 808 187,135 250,000 93,994 856.792 1.80% 298,800 0.22% • 36,000 Ordinance No. FY2010 -01 Page 4 of 7 Emergency Preparedness 0.05% ;Support Services 8,800 JCapitalOutlay Education Support Professional Services' 421,350 'Audit Expense 37,000 S Support Goods and Services 222,000 _ Operating Transfers : 10,628,269 Health & Social Services ;Contributions 268,000 82,500 Animal Control Contracted Services Education, Culture & Recreation -7- Contributions College and Libraries 93,000 Contributions Transfers Out Transfers Total General Fund Expenditures 111.034 49,500 0.50 8,800 67.87%, 11,308,619 1.61 % i 233000 268,000 233,000 82,500 0.67% 8 111,034 0.56% 93,000 0.30% 49,500 ,903 ? 16,662,870 Kodiak Island Borough, Alaska Ordinance No. FY2010 -01 Page 5 of 7 Special Revenue Funds (Revenues and Expenditures) 1 Child Care Assistance (205) 101,148 3 Land Sales (210) 135,535 185,313 4 Buildings & Grounds Fund (220) 974 1,021,761 5 Coastal Management (230) 24,000 6 Local Emergency Planning Committee (234) 33,800 7 Women's Bay Road Service Area (240) 148,514 8 Service Area No 1 (242) 291,500 9 Service Area No 2 (243) 100 10 Monashka Bay Road Services Area (244) 52,000 11 Bay View Road Service Area (246) 5 700 11,265 12 Fire Protection Area No 1 (254) 443,716 13 Women's Bay Fire Department (252) 95,560 14 KIB Airport Fire Area (254) 13,620 15 Woodland Acres Street Light Area (260) 8,400 16 Trinity Acres Lighting Dist. (261) 3,920 17 Mission Lake Tide Gate (262) 3,700 18 Trinity Acres Paving Dist. 263) 17,200 19 Kodiak Arts Council (275) 0 20 Facilities Fund (276) 1,297,000 21 Tourism Development (277) 101,000 22 Fem Fuller Trust (290) 75,150 Total Special Revenue Funds ` 3426,449', 3,928,667 Debt Service Funds Debt Service (300) Total Debt Service Funds (Revenues and Expenditures) 4,076,799 4076799 Kodiak Island Borough, Alaska Ordinance No. FY2010 -01 Page 6 of 7 !Capital Project Funds (Revenues and Expenditures) !Capital Project - Borough, Various (410) !Capital Project School Bonds, Various (426) Near Island Research Building (426) Capital Projects - State Grants (430) Total Capital Projects Funds 9 3,736,143 E. Total all Funds I Enterprise Funds :Solid Wast u _. .- teDisposal Fund (530) Hospital Enterprise Fund (540) Near Island Research Fund (555) 7911 Service (560) ;Total Enterprise Funds (Revenues and Expenditures) 3.736.143 4,013,652 1,458,180 2,182, 572 70,320 7,724,724 32,266,646 ; $ 36,129,203 Kodiak Island Borough, Alaska Ordinance No. FY2010 -01 Page 7 of 7 TO: THROUGH: FROM: SUBJECT: DATE: Kodiak Island Borough MEMORANDUM Borough Mayor and Assembly Rick Gifford, Borough Manager Al- Karleton Short, Finance Director H FY2010 Budget June 4, 2009 This memo includes responses to requests for information from the Mayor and Assembly on the substituted budget. We have moved $35,000 from Dept. 190, Education, Culture and Recreation to Dept.185, Health and Social Services. While the budgeted funds can easily be moved from one department to the other it was felt that increasing Dept. 185, Health and Social Services, was more reflective of the Assembly's intent. The budget for Dept. 190, Education, Culture and Recreation was changed by moving $12,000 for the school crossing guard program, $5,400 to the Northstar PTA, and $20,200 for the Karluk IRA to their own line items and not including them in the Funding for non - profits line item. The budget for Dept. 190, Education, Culture and Recreation was also reduced by moving the request for the Dig Afognak program (4566), Historical Society — Baranov Museum ($5,500) and the Maritime Museum ($1,500) to the Tourism Development Fund. Jessica Kilborn From: dconrad [davetish @acsalaska.net] Sent: Wednesday, June 03, 2009 7:17 AM To: Marylynn McFarland Cc: Nova Javier; Jessica Kilborn; John Isadore Subject: RE: Womens Bay Service Area Board Good morning Marylynn. The Board has reviewed and considered the application of Ms. Henderson at last night's meeting. With unanimous approval of the members present we are requesting that the application be forwarded to the Assembly for review and consideration fro approval. Thank you for your assistance with this matter. Original Message From: Marylynn McFarland [mailto:mmcfarland @kodiakak.us] Sent: Thursday, May 28, 2009 10:42 AM To: dconrad Cc: Nova Javier; Jessica Kilborn Subject: RE: Womens Bay Service Area Board Thank you. Please give us your recommendation June 3 for the June 4 Assembly Meeting. Thanks again. From: dconrad [mailto:davetish @acsalaska.net] Sent: Thursday, May 28, 2009 7:26 AM To: Marylynn McFarland; izzy @acsalaska.net Cc: Nova Javier; Jessica Kilborn Subject: RE: Womens Bay Service Area Board We can place this applicant on the agenda for consideration at our regular meeting June 2 "d Original Message From: Marylynn McFarland [mailto:mmcfarland @kodiakak.us] Sent: Tuesday, May 26, 2009 10:12 AM To: izzy @acsalaska.net Cc: dconrad; Nova Javier; Jessica Kilborn Subject: Womens Bay Service Area Board Attached you will find a completed Board Application for Ms. Amanda Henderson. She is applying for the Womens Bay Service Area Board. Please review the application with the Board at your June 2, 2009 meeting. A nomination will be needed for the Regular Borough Assembly meeting scheduled for Thursday, June 4, 2009 to fill the vacant seat on the Womens Bay Service Area Board that expires in 2010. Thanks. E. The service area board may submit its nomination of a person from the submitted applications to fill the vacancy to the assembly. The assembly shall appoint a new member selected from the submitted applications for the remaining unexpired term. [Ord. FY 2008 -15 §3, 2008; Ord. 80 -29 -0 51, 1980; Ord. 91 -04 52, 1991 PUBLIC RECORDS LAW DISCLOSURE: This e - mail and responses to this e-mail are subject to provisions of the Alaska Statutes and may be made available to the public upon request.. 1 Marylyn McFarland, Deputy Clerk Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 e -mail: mmcfarland@kodiakak.us web site: www.kodiakak.us 2