2009-04-02 Special Work SessionKodiak Island Borough
Assembly Special Work Session
Thursday, April 2, 2009, 8:30 p.m., Borough Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda
packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed
when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal
Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of
the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting.
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
AGENDA ITEMS:
1. Joint Discussion with the Solid Waste Advisory Board (SWAB) Regarding the Draft RFP
for Solid Waste Collection Services.
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLY MEMBERS COMMENTS
I am proposing an amendment to the solid waste RFP that the SWAB voted to
recommend at its April 1 meeting. The wording affects the beginning of the first
paragraph of Section 2.1 on Page 4. My suggested language is in italics; words deleted
are in parentheses:
Provide •oll cart service to f mast) single - family households for solid waste.
In some areas, for example outside the City limits or in outlying areas, roll carts may not
be the most effective collection method. Therefore, proposals for other collection
methods will be considered, for example self - hauling t re Tonal collection centers.
Within the area served by roll carts, some customers may not be able to utilize cart
service due to their specific situation; therefore, the decision of what waste receptacle
and /or service will be the decision of the customer and the contractor. Businesses and
multi - family dwellings .. .
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Nova Javier
From: Jerrol Friend [Jerrol .friend @assembly.kodiakak.us]
Sent: Thursday, April 02, 2009 1:35 PM
To: Nova Javier
Subject: RFP
Afternoon Nova,
Below are two recommended changes to the RFP that I would like to present. Could you pass this on so
everybody as a copy to read for tonight.
1.0 General Information
The Kodiak Island Borough (KIB) is seeking a qualified contractor to provide solid waste
collection services after the expiration of the Borough's existing collection contract. The KIB
will be exercising the one year optional extension remaining on the Borough's existing contract.
The KIB plans to execute a new 7 -10 year service agreement by August 31, 2009. In conjunction
with the procurement of collection services, the KIB has developed a Solid Waste Management
Plan (Plan). The Plan details the one proposed Pay -As- You -Throw collection system, all the system
background information of the KIB as well as the strategic approach adopted by the Borough
Assembly for managing waste over the next twenty years. IT IS STRONGLY
RECOMMENDED THAT ANY POTENTIAL PROPOSER REVIEW THE PLAN PRIOR
TO THE SUBMISSION OF THEIR PROPOSAL. The Plan can be accessed at the Borough's
website (www.kodiakak.us). Proposals will be due on Friday, July 17, 2009. The Request for
Proposals (RFP), Draft Agreement, and any Addenda will be posted on the Borough's website.
oll Cart Service
Provide a roll cart system.of- celectiou- tomost of
single Family households for solid waste and recycling. Provide a Pay -As- You -Throw solid waste collection
system for households where some may not be able to utilize cart service due to their specific situation. 04 tiAre
Businesses and multi - family dwellings that generate small quantities of waste that p o a ca
will also be serviced. Contractor will label carts with message and use instructions approved by
the KIB. Basic operating instructions will be hot stamped onto carts. Carts will be warranted
for the full 10 years of service possible under this agreement.
1
/ix 4
The Kodiak Island Borough (KIB) is seeking a qualified contractor to provide solid waste
collection services after the expiration of the Borough's existing collection contract. The KIB
will be exercising the one year optional extension remaining on the Borough's existing contract.
The KIB plans to execute a new 7 -10 year service agreement by August 31, 2009. In conjunction
with the procurement of collection services, the KIB has developed a Solid Waste Management
Plan (Plan). The Plan details the proposed Pay -As- You -Throw collection system, �' the tem
background information of the KIB as well as the strategic approach adopted by the Borough
Assembly for managing waste over the next twenty years. IT IS STRONGLY
RECOMMENDED THAT ANY POTENTIAL PROPOSER REVIEW THE FLAN PRIOR
TO THE SUBMISSION OF THEIR PROPOSAL. The Plan can be accessed at The Borough's
website (www.kodiakak.us). Proposals will be due on Friday, July 17, 2009. The Request for
Proposals (RFP), Draft Agreement, and any Addenda will be posted on the Borough's website.
The Plan calls for futurc collection of recycling;
1.0 General Information
. The KIB retains the right to change the
scope of services with the addition of recycling collection that is compatible with the selected
contractor and KIB's recycling goals.
In addition, other background information is posted ion the website. If you have any problems
reading the files on the website, please email the Borough's J Manager, Tracy Mitchell at
tmitchell @kodiakak.us or fax her at 907 - 486- 939410 haveTa copy forwarded to you in a
compatible format for your computer.
Proposers are encouraged to check the website at least weekly from the release of the RFP until
the final award of contracts) by the Borough Assembly. The KIB will post Addenda on the
website as they are issued and Borough staff will email all procurement documents to firms that
have officially expressed interest in participating in this procurement process. If you have not
already officially expressed such interest, please email Ms. Mitchell at tmitchell @kodiakak.us to
submit the appropriate form to make'sure that you are fully involved in this process.
2.0 ,Scope of Services
The KIB' has adopted the following objectives to be included in this RFP, service agreements
and /or used as selection criteria (not in priority order):
• Ensure safe and reliable service at a competitive price
• Provide convenient recycling collection options
• Minimize the KIB's co tract dministra • burden on tall q. hl. rw
• Work with the KIB to e so wac " recycling° her 44",.
Below is a summary of the scope of services. These services are more fully described in the 11 1' ( `7
Draft Agreement in Appendix A. In the event that there is a conflict between the summary urt4-ke'
1BCOLLECTION SERVICES RFP 1 Kodiak Island Borough, AK
below and Appendix A, Appendix A shall take precedence over this summary.
2.1 Roll Cart Service
' -. • _ _ Provide a roll cart to most
single - family household for solid waste. Some customers may not be able to utilize cart service
due to their specific situation; therefore, the decision of what waste receptacle and /or service will
be the decision of the customer and the contractor. Businesses and multi - family dwellings that
generate small quantities of waste that opt for a cart will also be serviced. Contractor will label
carts with message and use instructions approved by the KIB. Basic operating instructions will
be hot stamped onto carts. Carts will be warranted for the full 10 years of service possible under
this agreement.
Provide a choice of the size of carts (65 or 96 -gal) to enable residents and businesses to choose
the level of service most appropriate for their situation. The KIB will survey residents and
businesses in utility bills regarding the size of carts they would like, after the selection of
Contractor(s) and setting of rates. Proposers will submit a "Cart Roll -out Plan" that provides
details on the tasks and timing involved in distributing the new carts to residents and businesses.
Include in the Cart Rollout Plan samples of packet information to be provided with carts when
distributed. The default size Carts for those not selecting size and number of Carts will be a 96-
gallon Cart.
Residents will have a one -time option during first six months to exchange the cart initially
selected for a different size cart (smaller or larger), and pay according to the rate schedule for the
different size carts. Residents will also be allowed to change their cart size at no charge once per
year. If residents want to change more frequently, they will be charged a $20 exchange fee for
this service.
Multi - family (apartment) complexes will receive commercial container service from the
contractor with one exception. Multi- family complexes with 5 or less units (apartment
dwellings) will be eligible for cart service; however, complexes with greater than 5 units will be
required to obtain container service from the contractor if space for container storage is
available.
Garbage will be collected weekly. Routing of collection vehicles should be done to use existing
route days within the City limits and to establish route days for the remaining Borough, unless
Proposers indicate otherwise. A map of the existing refuse route days is posted on the Borough's
website.
2.2 Front Load Container Service
The contractor shall collect all garbage set out for disposal by commercial customers in
acceptable front load collection containers. The Contractor shall provide, when requested, all
customers with assistance in determining container needs for garbage (and future recyclables).
4
1BCOLLECTION SERVICES RFP 1 Kodiak Island Borough, AK
VAN DAELE'S BEAR NOTES — KODIAK S. W.A. B. MEETING — 18 MARCH 2009
We estimate there are about 20 bears that live in the vicinity of Kodiak city (including
suburban areas of Bells Flats and Monashka Bay) — transient bears also come through during
late summer.
Archipelago -wide we have about 3,500 bears. A large male can weigh 1,500 lbs in the fall — a
typical adult female weighs about 600 lbs. Denning usually occurs from November to April,
and on the north part of the island most bears den in the high country.
Being omnivores, bears use a wide variety of foods including roots, grass, kelp, forbs, berries,
fish, beach - hoppers, and meat. Kodiak bears have relatively small home ranges and live in
those areas most of their lives (up to 35 years).
Bears are very intelligent animals and can learn quickly. Although they are relatively
predictable, each bear has its own personality and unique way of doing things.
Bears that use this area are primarily nocturnal and tolerant of human activities. They
normally sleep in dense brushy areas and will remain still as long as they feel hidden.
Incidents of bears in this area chasing dogs or people are exceptionally rare. In most
encounters the bears either ignore the people /dog or walk the other way.
Bears that have been rewarded by human food/garbage can become destructive in their pursuit
of food from houses, sheds, vehicles, or domestic livestock.
The urban/suburban Kodiak areas that are most frequently used by bears are:
salmon spawning streams in Bells Flats and Buskin River
brushy areas within Bells Flats
spruce forests in the Monashka area, including Fort Abercrombie
- Selief Lane
areas adjacent to Beaver /Dark/Island Lakes, including Island Lake Creek
forested areas behind the college
Spruce Cape
Bears maintain social hierarchies and are highly motivated by food. These traits can be either
an asset or a serious problem when people try to co- exist. The bottom -line is to teach bears
that people are dominant, to give them no reason to be attracted to people or our residences,
and to give them adequate places to find natural foods and resting places.
KPD, AST, ADF &G, USCG MilPol, State Parks, KIB, & Waste Management work closely
together throughout the bear season to monitor bear activity and coordinate responses to
protect public safety. Responses are geared at training both bears and people to enhance long-
term co- existence.
Garbage management is an integral part of bear management and public safety.
COST
PRACTICALITY
BEARS
CONCERNS ABOUT CURB -SIDE PICKUP
has there been a direct cost comparison between curbside and transfer stations?
who will pay the cost of BearSaver carts (est. $200 -250 each)?
how will carts be replaced?
"pay as you throw" may promote illegal disposal (Pillar, White Sands, etc.)
where do transients and visitors dispose of garbage?
rolling up and down long, unimproved driveways (esp. when full)
curbside locations when snow and ice along road
temptation to overfill when you want to minimize pick -up costs
where will recyclables be deposited?
BearSaver carts were tested by bears that are smaller than Kodiak bears
if not closed properly, the effectiveness of the carts is compromised
bears take carts into brushy areas if they are not chained (Kenai)
bears test containers that are left on curb too long (Kenai, Anchorage)
once rewarded, bears can become persistent
individual carts at residences increases opportunities for foraging bears
on the Kenai there were over 40 DLPs last summer (most garbage related)
on the Kenai there were 3 serious maulings (most garbage related)
near Kodiak city there were 3 DLPs and no maulings
POSSIBLE SOLUTIONS
curbside pickup may be practical within city limits and established subdivisions
if done properly it could enhance bear safety
strategically placed transfer stations (garbage and recyclables)
enhanced public education to promote recycling and reduction of waste stream
Larry Van Daele, Ph.D.
Kodiak Area Wildlife Biologist
Alaska Department of Fish and Game
211 Mission Road
Kodiak, Alaska 99615 USA
(907) 486 -1876
iir . ' Kodiak Bear Trivia
➢ Kodiak bears are a unique subspecies of the brown or grizzly bear (Ursus arctos
middendorft). They live exclusively on the islands in the Kodiak Archipelago, and
have been isolated from other bears for about 12,000 years.
➢ There are about 3,500 Kodiak bears; a density of about 0.8 bears per square mile.
➢ Kodiak bear populations are healthy. They enjoy relatively pristine habitat and well
managed fish populations. In most areas the number of bears is stable, but there
are some places where bear density is increasing.
➢ Males are called boars, females are sows, and youngsters are cubs.
➢ Kodiak bears are the largest bears in the world. A large male can stand over 10' tall
when on his hind legs, and 5' when on all four legs. They weigh up to 1,500 pounds.
Females are about 20% smaller, and 30% lighter than males.
• The oldest known wild Kodiak bear was a 34- year -old sow. The oldest boar was 27.
➢ Cubs are born in the den during January or February. Weighing less than a pound at
birth with little hair and closed eyes, they suckle for several months, emerging from
the den in May or June, weighing 15 -20 pounds.
• Typical litter sizes are 2 -3 cubs. Sows are sometimes seen with 5 or 6 cubs in tow,
probably due to adopting cubs from other litters.
• Most cubs stay with their mothers for 3 years. Over 25% of the cubs die before they
leave, with cannibalism by adult males being one of the major causes of death.
➢ Bears that have recently left their mothers, at ages 3 -5, have a high mortality rate as
they face the world on their own. These "juvenile delinquents" of bear society are
also the ones most likely to cause problems with people.
➢ Kodiak bears become sexually mature at age 5 and can continue to produce cubs
throughout their lives. The average interval between litters is about 4 years.
➢ Kodiak bears begin entering their dens in late October. Pregnant sows are the first
to go to dens, males are the last. Males begin emerging from their dens in early
April, while sows with new cubs may stay in dens until late June. Some males may
forego denning, staying awake all winter.
➢ Researchers from NASA and the medical professions are very interested in denning
physiology. They are trying to figure out how bears can sleep for up to 8 months
without eating, drinking, urinating or defecating, yet when they awaken they have lost
little bone mass or muscle tone, and have no signs of uremia. Understanding this
could help astronauts during extended space flights or patients who are bed ridden.
➢ Though Kodiak bears are often touted as the world's largest carnivore (meat eaters),
they are really omnivores (using a variety of foods). They actually spend more time
eating grass, plants and berries than meat. Fish are an important part of their diets,
but few Kodiak bears expend the time or effort necessary to chase and kill mammals.
October 23, 2007 MORE ON THE OTHER SIDE
KODIAK BEAR TRIVIA 2
D Bears use the most nutritious parts of their food to maximize their weigh gain. Grass
and forbs are only used while they are rapidly growing in the spring and early
summer. Brains, flesh and eggs are preferred parts of the salmon. Internal organs
of deer, elk and cattle are eaten first when one is killed or scavenged. Berries are
used most often when they are ripe and sugars are at their highest level.
➢ Bears are naturally diumal (active during the day), but when faced with competition
for food or space, they adopt a more noctumal (active at night) life style.
➢ Bears do not defend territories, but they do have traditional areas that they use each
year (home ranges). Because of the rich variety of foods available on Kodiak, bears
here have some of the smallest home ranges of any brown bear population.
> Mating season for Kodiak bears is during May and June. They are serially
monogamous (having one partner at a time), staying together for a couple days or a
couple weeks. As soon as the egg is fertilized and divides a few times, it enters a
state of suspended animation until autumn when it finally implants on the uterine wall
and begins to grow again.
> Although generally solitary in nature, Kodiak bears often occur in large groups in
concentrated feeding areas. Because of this, they have developed a complex
language and social structure to express their feelings and avoid fights.
➢ Traditionally, Kodiak Natives (Alutiiqs) hunted bears for food, clothing and tools.
Arrows, spears, and a great deal of courage were required hunting equipment. Bear
heads were usually left in the field as a sign of respect to the spirit of the bears.
> Kodiak bears were commercially hunted throughout the 1800's with the price paid for
a bear hide being comparable to that paid for a beaver or river otter pelt (about $10).
➢ Bears and cattle ranchers have waged an ongoing battle for the past 200 years.
Original Russian settlers were encouraged to bring large aggressive dogs to protect
cattle from bears. As early as the 1930's, biologists and ranchers were exploring
ways to reduce the number of cattle killed by bears. At one point bears were shot
from airplanes, and a 9' high bear fence was proposed to bisect Kodiak Island and
create abear -free zone ". All active efforts at bear control ended in the mid- 1960s.
➢ Concern over reduced bear populations prompted sportsmen to petition the Federal
govemment to protect bears and their habitat on Kodiak. The results of their efforts
were stricter regulations and creation of Kodiak National Wildlife Refuge in 1941.
➢ Today hunters kill about 180 Kodiak bears each year under tightly controlled
regulations. About 5,000 resident hunters apply each year for a chance at the 327
bear permits that are available for them. Hunters who are not residents of Alaska
must hire a professional guide, paying $15,000 — 22,000 dollars per hunt. Over 70%
of the Kodiak bears killed by hunters are males.
> Only one person has been killed by a bear on Kodiak in the past 80 years. About
once every other year a bear injures a person.
> Kodiak bear research, management and habitat protection is done cooperatively by
the Alaska Department of Fish & Game and Kodiak National Wildlife Refuge.
By: : Larry Van Daele PhD, Wildlife Biologist, Alaska Dept.of Fish & Game, 211 Mission Road, Kodiak AK 99615
Top Priorities:
Alaska Commission on Aging
2009 Legislative Priorities
616,up for
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1. "Adjust Rates for Family Caregivers, Nutrition, Transportation, & Support
Services" — This $2 million increment to the Senior Home- and Community -Based
Services (HCBS) Grants program's budget base (under Senior & Disabilities Services) will
provide additional funding for important services such as meal programs, ride programs,
care coordination, family caregiver support, adult day programs, respite care, and other vital
services for seniors and their families. Alaska's senior population is growing by about six
percent each year. At the same time, costs for food, energy (gas and heating fuel), worker
salaries and benefits, and other essential program elements have escalated dramatically.
During FY 2010, a shift in the regional funding formula under Alaska's State Plan for Senior
Services, which will allocate a greater percentage of available funds to those regions with
increasing senior populations, stands to leave the more rural, remote regions with drastic
funding cuts which may jeopardize the ability to provide much - needed services. This
increase in base funding will help ensure that all regions of the state receive adequate
funding for HCBS so that seniors may remain in their own homes and communities.
2. Regular Rate Reviews for HCBS Providers Serving Older Alaskans and Trust
Beneficiaries — State reimbursement rates for services for seniors and Trust beneficiaries
under Medicaid waivers or grant - funded programs were frozen for years while program
costs continued to rise. While small rate increases for waiver services were added for FY
2009, and senior grant programs received a $1 million increase to their budget base this
year, implementation of a mechanism ensuring periodic rate reviews assures providers that
reimbursement for services will keep pace with their costs in the years to come. Currently,
hospitals and nursing homes receive automatic rate reviews on a regular basis. Home- and
community -based services, which often prevent the need for much more costly institutional
care, should receive the same regular rate adjustments in order to continue to meet the
needs of beneficiaries.
3. Reauthorization of the Medicaid Adult Dental Program — This program began in
2007 and is scheduled to sunset on June 30, 2009. While the standard Medicaid program
pays for only emergency dental care, this enhancement offers $1,15o in coverage for
preventive care, including exams, cleanings, fillings, and dentures. These services provide a
substantial benefit, especially for older Alaskans, increasing their ability to obtain nutrition
from a wide variety of foods. Routine exams also allow for detection of gingivitis and early
periodontal disease, which can be arrested with proper oral hygiene, and can detect and
provide treatment for other diseases such as oropharyngeal (throat) cancer. Since the
program's inception on July 1, 2007, 9,267 persons have been served; 2,334 full or partial
dentures were provided and 1,150 crown procedures were performed. About 40% of the
persons served by this program are Alaskans over the age of 6o. The program got off to a
late start but has been a valuable addition to the palette of Medicaid services for low- income
seniors and adults with disabilities, as it reduces the need for extraction of permanent teeth
and supplies restorative care and dentures to those who need them. The program should be
extended through FY 2010 and beyond.
Alaska Commission on Aging 2009 Legislative Priorities 1
December 2008
r
4. Establishment of the Alaska Housing Trust and Funding for Supportive
Services — Last year the Legislature provided AHFC with funding to assist in providing
housing for homeless Alaskans. This legislative session, the Alaska Mental Health Trust
Authority and its beneficiary boards are seeking the establishment of a Housing Trust as
well as additional funds to supply supportive services to those who receive housing through
the program. The Alaska Housing Trust's mission is to reduce homelessness by creating and
maintaining an adequate supply of affordable housing. It will support housing projects
serving those at 8o% or less of area median income (AMI), with priority for those at 3o% or
less of AMI. In Alaska, 17% of the homeless are older adults, age 55 and above. People can
become homeless for a number of reasons: job loss, foreclosure, divorce, addiction, and
mental illness are some common precursors to homelessness. Unless they are able to get
help for these problems, it can be difficult to end the cycle of homelessness. Supportive
services are a proven step to keeping people housed and moving forward in their lives.
Stable homes promote stable communities.
5. Creation of a Statewide Transportation Fund — Coordinated transportation provides
safe and affordable rides for Alaska seniors and other eligible persons to medical
appointments, grocery shopping, services, and other needs. Transportation is also vital for
seniors to remain socially engaged and participate in community life. Transportation is
especially critical for homebound seniors to break the isolation and loneliness that can result
from being home day after day. Demand is increasing as the number of seniors grows and
the cost of gas becomes prohibitive for many who used to drive, but transit providers cannot
always meet the growing need for services. Coordinated transit systems, funded primarily by
local governments and federal Older Americans Act funds, are in need of a solid base of
additional funding to maintain and improve transportation for older Alaskans and
individuals with disabilities as their fuel costs have increased 35% in the last 12 months.
Many transit services are unable to serve more distant neighborhoods in their area,
accessible vehicles may have limited schedules, and beneficiaries may experience long waits
for service. Meanwhile, people living in smaller, remote communities with no public transit
or coordinated transportation are often isolated with very limited access to the services they
need. This fund would improve transit services both in communities which already provide
coordinated transit and in those with no current transit service at all, to ensure greater
accessibility for all beneficiaries.
Other Important Issues:
• Support efforts to improve senior access to high - quality and affordable primary and
behavioral health care (Community Health Centers; MDs' and dentists' acceptance of
Medicare and Medicaid patients; IMPACT; SBIRT; Tele - behavioral Health; SOAR — now
known as Senior Behavioral Health Project)
♦ Improve safety and protection of vulnerable older Alaskans (Adult Protective Services
statute changes; COMPAN (Communities Prevent Abuse and Neglect Project); Fall -Safe
Project)
♦ Strengthen Aging & Disability Resource Centers
• Enhance the Medicaid waiver to serve persons with Alzheimer's Disease and Related
Dementia
• Promote Healthy Body, Healthy Brain Campaign outreach activities
Alaska Commission on Aging 2009 Legislative Priorities
December 2008
2
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KODIAK ISLAND BOROUGH
ASSEMBLY WORK SESSION -'5-rEe. � --
Work Session of: L'1
Please PRINT your name
Please PRINT your name