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2009-03-19 Regular Meeting
Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, March 19, 2009, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non - controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES A. *Regular Meeting Minutes of February 19, 2009. 6. AWARDS AND PRESENTATIONS A. Kodiak Beautification Awards 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS 9. PUBLIC HEARING 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. Contracts 1. Contract No. FY2009 -14 to Provide for the Removal of Household Hazardous Waste From the Borough in Conjunction with Kodiak Spring Clean -Up Day. 2. Contract No. FY2009 -15 to Purchase a Dump Truck for Landfill Operations. B. Resolutions 1. Resolution No. FY2009 -23 Noting the 20 Anniversary of the Exxon Valdez Oil Spill and Supporting the Continued Practice of Accompanying Each Oil Tanker Through Prince William Sound With at Least a Two Vessel Escort. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Pape 1 of 2 C. Ordinances for Introduction 1. Ordinance FY2009 -01 D Amending Ordinance No. FY2009 -01 Fiscal Year 2009 Budget by Amending Budgets to Provide for Additional Expenditures and Moving Funds Between Projects. D. Other Items 1. Adoption of Findings of Fact Affirming the Planning and Zoning Commission's Decision to Affirm the Community Development Department Director's Decision Approving an Abbreviated Plat to Re- Subdivide Lots 12B -1 And 13C -1, Block 1, Miller Point Alaska Subdivision, 2 Addition Creating Lots 12C, 12D, And 13D, Block 1, Miller Point Alaska Subdivision, 2 Addition. The Locations are 4296 and 4304 Cliffside Road and the Zoning is R2 -Two Family Residential (Case 09- 007). The Appellants are Solveig Christenson and Randy Schick. 2. *Confirmation of the Mayoral Appointment to the Prince William Sound Regional Citizens' Advisory Council. 3. *Confirmation of the Assembly Appointment to the Board of Equalization. 4. *Declaring a Seat on the Board of Equalization Vacant. 5. Confirmation of the Mayoral Appointment to the Planning and Zoning Commission. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings 1. Architectural /Engineering Review Board Meeting Minutes of April 2, April 17, April 22, July 8, September 9, 2008; and January 6 and January 28, 2009. 2. Planning and Zoning Commission Regular Meeting Minutes of January 21, 2009. 3. Service Area No. 1 Board Work Session and Regular Meeting of January 27, 2009. B. Reports 1. Kodiak Island Borough February 2009 Financial Report. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 2 of 2 KODIAK ISLAND BOROUGH Assembly Regular Meeting February 19, 2009 A regular meeting of the Kodiak Island Borough Assembly was held Thursday, February 19, 2009 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain John Quinn of the Salvation Army. Mayor Selby led the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Jerrol Friend, Judy Fulp, Sue Jeffrey, Dave Kaplan, Chris Lynch, and Louise Stutes. Staff members present were Manager Rick Gifford, Community Development Director Bud Cassidy, Associate Planner Duane Dvorak, Borough Clerk Nova Javier, Deputy Clerk Marylynn McFarland, and Assistant Clerk Jessica Kilborn. Assembly member Branson was absent. JEFFREY moved to excuse Assembly member Branson who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA FRIEND moved to approve the agenda and consent agenda as submitted. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch, and Stutes. APPROVAL OF MINUTES A. Regular meeting minutes of December 18, 2008 and January 22, 2009 were approved under the consent agenda. AWARDS AND PRESENTATIONS Mayor Selby presented the February 2009 Student of the Month Award to Emily Lloyd, a junior at Kodiak High School. Manager Gifford presented the Employee of the Quarter Award to Duane Dvorak, Associate Planner /Long -Range Planner in the Community Development Department. Manager Gifford presented the Employee of the Year Award to Ken Smith, Project Manager /Inspector in the Engineering and Facilities Department. Mayor Selby presented Marylynn McFarland, Deputy Clerk, the Certified Municipal Clerk Designation. Duane Dvorak presented the State of Alaska State of Emergency Response Certificate of Recognition for the KIB Seismic Hazard Mitigation Program to the Borough Assembly. Mayor Selby presented a Certificate of Recognition to Justin Blott for his acceptance to the U.S. Air Force Academy. Kodiak Island Borough Assembly Minutes February 19, 2009 Page 1 CITIZENS' COMMENTS The following spoke regarding Mr. Omar Stratman's request for an amicus brief: Iver Malutin, John Larsen, Tony Drabek, Clarence Selig, Bill Burton, Craig Stratman, Greg Pennington, Rich Macintosh, Marie Rice, Lisa Booch. Dale Rice. Tim Booch, Dale Finlay, Mark Levinson, Jake Jacobsen, Genevive Pearson, Mike Schneider, Art Bors, Barbara Zimmerman, Tom Dooley, and Rolan Ruoss. Paul Anderson commented on the recent cutting of old grove trees at the Kodiak Fisheries Research Center. He urged the Assembly to examine closely the removal of any trees in the future. Sarah Nq spoke in support of new facilities for indoor sports. Jimmy Nq urged the Assembly to remember the diverse educational opportunities that are available in Kodiak and thanked the Assembly for its past support. Nick Troxell read his letter to the Assembly regarding Threshold's contract. COMMITTEE REPORTS Janet Buckingham, Executive Director of the Kodiak Island Convention and Visitors Bureau, updated the Assembly on the recent survey that was conducted about cruise ship traffic. A copy of the survey was distributed. PUBLIC HEARING A. State of Alaska Alcoholic Beverage Control Board Request for New Ownership of Southern -Odom Wine and Spirits of Alaska LLC, Wholesale License #4860. FRIEND moved to voice non - protest to the State of Alaska Alcoholic Beverage Control Board. Per KIBC 5.01.030, New license and transfer procedure for liquor licenses was followed. Eight public hearing notices were mailed; none were returned. There were no trouble reports and no Borough interest could be protected by protesting the transfer. Mayor Selby opened the public hearing. Seeing and hearing none, he closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch, Stutes, and Friend. B. Ordinance No. FY2009 -14 Amending Kodiak Island Borough Code of Ordinances, Title 3 Revenue and Finance Chapter 3.10 Public Finance — Management and Accounting by Repealing Section 3.10.130 Education Fund. FULP moved to adopt Ordinance No. FY2009 -14. Ordinance No. 96 -14 was adopted in October 1996 establishing an Education Fund for all education programs in the Kodiak Island Borough. The thought was that these monies would provide revenue for future education programs operating expenses. Based on the actual Exxon settlement funds, the Kodiak Island Borough will not receive any additional settlement funds; therefore it was recommended that this section of the code be removed and repealed. Mayor Selby opened the public hearing. Seeing and hearing none, he closed the public hearing. Kodiak Island Borough Assembly Minutes February 19, 2009 Page 2 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes, Friend, and Fulp. BOROUGH MANAGER'S REPORT Manager Gifford reported the following: • Additional information for the Borough's 2009 State Legislative Capital Projects priority list was being finalized and would be forwarded to the Kodiak delegation. • Borough lobbyist, Mark Hickey provided the January/February 2009 Legislative Information Report which included the Governor's FY2009 budget and deficit proposals, and 2010 budget noting that the budget maintains revenue sharing, education, and PERS/TERS funding. • Attended the Annual Kodiak Legislative Seafood Reception in Juneau and met with the Legislative delegation, representatives of Department of Transportation, Governor's Office staff, and Larry LeDoux with the Department of Education. The reception was well attended by the Governor, Legislators, state agencies and legislative staff. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby reported that the legislative visit was successful in that the City of Kodiak, KIB School Board of Education, and the Borough met together with the Govemor. He stated that the legislative reception was well attended. UNFINISHED BUSINESS A. Ordinance No. FY2009 -03 Rezoning Four (4) Parcels of Land in the Russian Creek Subdivision, Totaling Approximately 20 Acres, From B- Business To RR1 — Rural Residential One District. (P &Z Case 08 -023) The ordinance was postponed and referred back to the Planning & Zoning Commission after a public hearing that was held at the August 7, 2008 regular meeting. The motion before the Assembly was to adopt Ordinance No. FY2009 -03. Recommendation received was to fail the ordinance. ROLL CALL VOTE ON MOTION FAILED UNANIMOUSLY: Kaplan, Lynch, Stutes, Friend, Fulp, and Jeffrey. NEW BUSINESS Contracts — None. STUTES moved to adopt Resolution No. FY2009 -19. Resolutions 1. Resolution No. FY2009 -19 Establishing Citizens Board of Equalization Dates for the Year 2009. The Board of Equalization hearing of appeals from the 2009 assessed valuations of real and personal property within the Kodiak Island Borough would be held on Monday, May 11 and Tuesday, May 12, 2009 and would continue from day to day as established by the Board of Equalization and the Borough Clerk until all properly filed appeals had been heard. The meeting(s) would start at 7:30 p.m. in the Assembly Chambers of the Kodiak Island Borough. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Stutes, Friend, Fulp, Jeffrey, and Kaplan. Kodiak Island Borough Assembly Minutes February 19, 2009 Page 3 2. Resolution No. FY2009 -20 Authorizing the Borough to Issue General Obligation Refunding Bonds in the Principal Amount Not to Exceed $7,150,000 to Refund Certain Outstanding General Obligation Bonds of the Borough, Fixing Certain Details of Such Bonds, Authorizing Their Sale, and Providing for Related Matters. JEFFREY moved to adopt Resolution No. FY2009 -20. This would allow the Borough to issue refunding bonds to pay off the remaining balance of the 1998 Series A bond issued with anticipated savings of over $200,000. The State of Alaska would benefit 35% of these savings. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Friend, Fulp, Jeffrey, Kaplan, and Lynch. Ordinances for Introduction 1. Ordinance No. FY2009 -15 Rezoning Lots 20, 21, and 22 Of U.S. Survey 3098 From B- Business To PL- Public Use Lands. This item was approved under consent agenda. The existing City of Kodiak police station and jail reached the point of obsolescence. Kodiak Police Department had outgrown both the existing facility and the site where it is located on. The City went through an extensive site selection process before acquiring the lots that comprised the rezone area to construct a community jail, police station, and emergency operations center. The zoning of these parcels located on Mill Bay Road was B- Business. The zoning district was thought inappropriate for this public facility as police stations and jails were not identified as either a permitted use or conditional use in the Business District. The Commission initiated a rezoning of this site to the PL— Public Use Lands Zoning district which they felt would be more appropriate. After holding a public meeting on January 21, the commission unanimously approved recommending to the Borough Assembly that these parcels be rezoned from B- Business to PL- Public Use. 2. Ordinance No. FY2009 -16 Amending Kodiak Island Borough Code of Ordinances by Renaming Title 12 Streets and Sidewalks to Title 12 Naming Buildings, Public Facilities, Streets and Sidewalks and Creating Chapter 12.15 Buildings, Other Fixed Facilities and Public Places. This item was approved under consent agenda. This ordinance was drafted in response to Assembly request to research policies and procedures of other municipalities regarding naming buildings, public facilities, etc. The Borough did not have an established code to handle such requests. This ordinance was also reviewed by the Attorney for compliance and found that the borough had the power to establish such policies and procedures under AS 29.35.010 (8) and AS 29.35.410. 3. Ordinance No. FY2009 -17 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel by Adding Chapter 2.150 Fisheries and Oceanic Research Board and Amending Chapter 2.100 Boards, Committees, and Commissions Section 2.100.010 Board, Committee, and Commission Members Subject to This Chapter. JEFFREY moved to adopt Ordinance No. FY2009 -17 in first reading to advance to public hearing at the next regular meeting of the Assembly. The ordinance was requested by Assembly member Jeffrey to create a Fisheries and Oceanic Research Board. The powers and duties of this board were described as: Kodiak Island Borough Assembly Minutes February 19, 2009 Page 4 The board shall assist in identifying creative and workable opportunities to augment Kodiak's fisheries and oceanic research sector: A. Serve in an advisory capacity to the Mayor and Assembly on matters affecting the research capabilities in Kodiak, which meets the needs, desires and goals of the Assembly as stated in the Strategic Plan for 2009 -2013. B. Provide for balanced consideration and representation of the viewpoints, problems and issues regarding development of Kodiak's fisheries and oceanic research sector. C. Provide a forum for decision - making in development of specific projects that support Kodiak's fisheries and oceanic research sector. D. Identify goals, policies and procedures to help the Assembly educate the public and state and federal officials about ongoing fisheries and oceanic research programs based in Kodiak. Assembly member Jeffrey stated that this board should be established to facilitate collaboration and communication between the public, public officials, and researchers in order to support the fisheries as well as to sustain the fishing industry and protect the ecosystems that support Kodiak's fisheries. Assembly members spoke in support of the ordinance. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch, and Stutes. 4. Ordinance No. FY2009 -18 Rezoning Tract A, U.S. Survey 4964 From C- Conservation To RR2- Rural Residential Two. FRIEND moved to adopt Ordinance No. FY2009 -18 in first reading to advance to public hearing at the next regular meeting of the Assembly. Omar Stratman was splitting up the Northland Ranch and his approach was novel for Kodiak using the "Conservation Subdivision" method. This concept left a third of the parcel undeveloped in green /open space as an amenity for residents of the subdivision, but requested a higher density of development in the areas scheduled for improvements. Because this was a novel approach, staff suggested that he request a change of zoning first and if that passed, a subdivision survey would be submitted at a later date. The Planning and Zoning Commission reviewed the following three requests for rezoning: 1. Rezone of a majority of Tract A from C- Conservation to RR2- Rural Residential Two 2. Rezone a minority of Tract A from C- Conservation to RNC Rural Neighborhood Commercial (at the intersection of Chiniak Highway and Pasagshak Road); and 3. Rezone of Lot 7 Northland Ranch Subdivision from C- Conservation to RR2 - Rural Residential Two. The Commission held a public meeting in January and as a result approved the first request to rezone the majority of Tract A to RR2 — Rural Residential Two, but failed to approve the request to rezone Lot 7 to Rural Residential Two (this parcel was separated from the main parcel by Pasagshak Road and the Commission felt that it had more in common with other lots on that side of the road) and failed to rezone a minority portion of Tract A from C- Conservation to RNC -Rural Neighborhood Commercial feeling that though this was a good location for (future) business, there were currently 35 acres of undeveloped RNC zoned property in Kalsin Bay with the ability to be subdivided down to two acre parcels and additional RNC zoned land was not warranted at the time. Kodiak Island Borough Assembly Minutes February 19, 2009 Page 5 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch, Stutes, and Friend. Other Items 1. APPEAL TO THE ASSEMBLY An Appeal to the Planning and Zoning Commission's Decision on Case No. S09 -010 DENYING Preliminary approval, according to KIBC 16.40, of the re- subdivision of Lots 18 and 19, Block 2, Trinity Islands Subdivision; and the re- subdivision of Lot 3B -1, Lot 3B -2, and Lot 2, Block 1, Kadiak Alaska 1 Addition; and Lot 2, Block 2, Kadiak Alaska 1st Addition; including a vacation of the 60 -foot wide Perenosa Drive right -of -way, according to KIBC 16.60, to create Lots 18A and 19A, Block 2, Trinity Islands Subdivision and Lots 3B -1A and 2A, Block 1, Kadiak Alaska 1st Addition; Lot 2A, Block 2, Kadiak Alaska 1 Addition; and Tracts B (Utility Corridor) and C (Park), within Kadiak Alaska 1 Addition. Applicants: Michael Anderson and Daniel A. Rohrer (Kodiak Christian School). Mayor Selby announced that 82 appeal notices were mailed and returned written comments were provided to the Assembly. Mayor Selby announced that the Assembly would decide the appeal upon the appeal record and the written and oral argument presented on the appeal. At the hearing before the Assembly, only persons who had submitted written argument on the appeal, or testified before the Commission, or submitted written comments to the Commission were allowed to give oral argument. He outlined the order of the oral argument and announced that rebuttal would be limited to new evidence and testimony brought forward during private persons' comments. Mayor Selby also noted that failure to observe the above procedures in the hearing would not affect the validity of the decision as long as the appellant had a reasonable opportunity to be heard. Mayor Selby announced that the following persons would be allowed to present oral argument on the appeal: Persons who had submitted written argument on the appeal: John Huster Angela Eastman -Aytes and Aaron Aytes Robert and Heather Onders Suzanne Rapoza Dane Larsen Eric Beattie Emil Norton Cami Warner Tricia Krug Holly Wiltse John K. Larsen Patricia Kernan Daniel Rohrer Ed Mahoney Testified before the Commission: Alan Wiltse Garry Kernan Robert W. Barton Garry and Patricia Kernan Mike and Lisa Reuter Joe Bailor Lavender Beattie Heather Norton Todd Emerson Mary Ocampo Duncan Fields Alan Wiltse Jason Ball Karleton Short Brooke Hall Joan Burnett Suzanne Rapoza Cami Warner Submitted written comments to the Commission: Martha Randolph Duncan Fields Kodiak Island Borough Assembly Minutes February 19, 2009 Page 6 The order of oral argument was held as follows: 1. Borough staff represented by Community Development Director Bud Cassidy Community Development Director Cassidy introduced information used in staff's recommendation to the Planning and Zoning Commission to approve the vacation and subdivision. The Borough codes involved were for the approval of a vacation and subdivision. Staff relied on the following for their decision: • State required the vacation of Perenosa in order to have access off Rezanof Drive to the Christian School. • Eliminate double frontage roads for homes on both Rezanof Drive and Perenosa. • Lack of public opposition; no public hearing notices returned, no public attendance at work sessions, and no phone calls to the office with concerns about vacating the Perenosa right -of -way or subdivision. After substantial public input, the Planning and Zoning Commission decided not to agree with staff and to deny the approval of the vacation of Perenosa and plans for subdivision. Commissioner Watkins of the Planning and Zoning Commission reported that he was not present at the public hearing but had reviewed the case. The final decision came down to the neighbors having valid arguments that the land continued to have public value. He suggested that an eleventh hour compromise would be appropriate. Commissioner Watkins suggested that the size of the park reserve be increased by 20% and a pedestrian easement be placed at a nominal size. This would allow access from the school to Rezanof, eliminate double frontage, and address concerns for the parking and greenbelt access. Assembly member Friend asked why the two cases were being treated as one and Community Development Director Cassidy responded that the denial or approval of both cases depended upon each other therefore they treated the case as one. Assembly member Fulp requested the names of adjoining property owners and Community Development Director Cassidy responded that the mentioned property owners had road access from both sides, Perenosa and Rezanof, if Lot 3B2 was vacated for a driveway to the Christian School. 2. Appellant: 10 minutes — Mike Anderson and Dan Rohrer, Kodiak Christian School Mr. Dan Rohrer noted that the Clerk had approximately 50 written comments from board members and parents of the Kodiak Christian School (KCS) which were not in Assembly packets because they were denied per Borough code. The board members were available to speak if allowed by the Assembly. Mr. Rohrer is the Treasurer of the Board, and representative of the (KCS) building committee. He outlined the history of the project and responded to the Findings of Fact stating various reasons why it should be approved. He urged the Assembly to override the decision and approve their application which the Borough staff had recommended. Private person supporting the appeal: 10 minutes Joan Burnett commented regarding the appeal. Kodiak Island Borough Assembly Minutes February 19, 2009 Page 7 3. Private person opposing the appeal: 10 minutes The following spoke in opposition: Garry Kernan, Alan Wiltse, Angela Eastman- Aytes, Robert Onders, Cami Warner, Ed Mahoney, Patricia Kernan, Suzanne Rapoza, and HoIIy Wiltse. 4. Appellant, for rebuttal: 10 minutes - Dan Rohrer, Kodiak Christian School Mr. Dan Rohrer clarified that most of the woods that the children were playing in was on Dorothy Bent's property and the property of the Kodiak Christian School. The Kodiak Christian School property was being used for access to Rezanof presently and planned to allow access. He encouraged the Assembly to make a decision that evening with the information that had been provided. Assembly members Fulp and Lynch agreed that the Assembly had enough information to make their decision that evening. Assembly members Stutes and Kaplan noted this was a workable situation and that it should be remanded back to the Planning and Zoning Commission. JEFFREY moved to convene into executive session for deliberation as a quasi - judicial board. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Friend, Fulp, and Jeffrey. Mayor Selby invited the Borough Manager, Borough Attorney Jamin, Community Development Director Cassidy, Associate Planner Dvorak, and Clerk's office staff to join the executive session and recessed the Appeal to the Assembly at 11:05 p.m. Mayor Selby reconvened the Appeal to the Assembly at 11:20 p.m. FRIEND moved to remand in whole the Planning and Zoning Commission's Decision on Case No S09 -010 DENYING Preliminary approval, according to KIBC 16.40, of the re- subdivision of Lots 18 and 19, Block 2, Trinity Islands Subdivision; and the re- subdivision of Lot 3B -1, Lot 3B- 2, and Lot 2, Block 1, Kadiak Alaska 1 Addition; and Lot 2, Block 2, Kadiak Alaska 1 Addition; including a vacation of the 60 -foot wide Perenosa Drive right -of -way, according to KIBC 16.60, to create Lots 18A and 19A, Block 2, Trinity Islands Subdivision and Lots 3B -1A and 2A, Block 1, Kadiak Alaska 1 Addition; Lot 2A, Block 2, Kadiak Alaska 1 Addition; and Tracts B (Utility Corridor) and C (Park), within Kadiak Alaska 1 Addition. Applicants: Michael Anderson and Daniel A. Rohrer (Kodiak Christian School) back to the Planning and Zoning Commission with the new evidence supported by the ability of the people to work together per KIBC 16.90.040 (New Evidence — Changed Circumstance). ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Lynch, Stutes, Friend, Jeffrey, and Kaplan (Ayes); Fulp (No). 2. Confirmation of Mayoral Appointment to the Kodiak Arts Council Advisory Board. JEFFREY moved to confirm the Mayoral appointment of Cathy Wilson to the Kodiak Arts Council Advisory Board for a term to expire October 2009. There was one vacant seat on the Arts Council Advisory Board Committee for a term to expire 2009. Ms. Sarah Kennedy submitted her application on January 9, 2009 and Cathy Wilson (incumbent) also resubmitted her application. Kodiak Island Borough Assembly Minutes February 19, 2009 Page 8 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stutes, Friend, Fulp, Jeffrey, Kaplan, and Lynch. 3. Confirmation of Assembly Appointments to the Personnel Advisory Board. FRIEND moved to confirm the Assembly appointment of Mr. Thomas L. Cagle and Ms. Brenda Zawacki to the Personnel Advisory Board for terms to expire December 2011. There were two vacant seats on the Personnel Advisory Board and the following submitted their applications: • Mr. Thomas L. Cagle • Ms. Brenda Zawacki • Ms. Jennifer Vickstrom Per Section 203 of the Personnel Manual, the Borough Assembly shall appoint a Personnel Board consisting of five members. In appointing members to the Personnel Board, the Borough Assembly will take into consideration the recommendations made by Borough employees, the Borough Manager, any resident of the Borough, and their own recommendations. The applications were emailed to the Borough employees and no comments or recommendations were returned. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch, and Stutes. 4. Confirmation of Mayoral Appointment to the Planning and Zoning Commission. STUTES moved to confirm the Mayoral appointment of Ms. Jennifer Vickstrom to the Planning and Zoning Commission City Seat for a term to expire October 2011. There were two vacancies on the Planning and Zoning Commission. Both were to expire 2011; one being a Borough Seat and the other a city seat. An application was received from Ms. Jennifer Vickstrom, a City resident and her application was forwarded to the City Council for a recommendation as required by Borough Code. A recommendation was received from the City. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Fulp, Jeffrey, Kaplan, Lynch, Stutes, and Friend. 5. Confirmation of Assembly Appointment to the Board of Equalization. FRIEND moved to confirm the Assembly appointment of Mr. John Parker to the Board of Equalization for a term to expire December 2011. There were two vacant seats on the Board of Equalization, one seat to expire 2009 and the other 2011. One application had been received from Mr. John A. Parker. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Kaplan, Lynch, Stutes, Friend, and Fulp. FRIEND moved to extend the regular meeting to midnight. Kodiak Island Borough Assembly Minutes February 19, 2009 Page 9 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kaplan, Lynch, Stutes, Friend, Fulp, and Jeffrey 6. Request by Mr. Omar Stratman for an Amicus Brief FRIEND moved to grant the request of Mr. Stratman by directing the Borough Attorney to draft an amicus brief. Mr. Stratman met with the Assembly at the last work session, February 12, 2009, requesting the Borough to file an amicus brief on behalf of his case to the U.S. Supreme Court with Mr. Omar Stratman as the petitioner and Mr. Dirk Kempthorne, Secretary of the Interior, Leisnoi, Inc., and Koniag, Inc. as respondents. Staff recommendation was for the Assembly to convene into executive session for the deliberation for potential or pending litigation to which the borough may become or is a party and for confidential attorney - client communications made for facilitating professional legal services to the Assembly in this case. The Assembly discussed their reasons for supporting or not supporting the request for an amicus brief on Mr.Stratman's behalf. JEFFREY moved to convene into executive session for deliberation for potential or pending litigation and for confidential attorney - client communications. ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Lynch, Friend, Fulp, Jeffrey, and Kaplan (Ayes); Stutes (No). Mayor Selby invited the Borough Manager, Borough Attorney Jamin, and Clerk's office staff to join in the executive session and recessed the regular meeting at 11:40 p.m. Mayor Selby reconvened the regular meeting at 11:51 p.m. Borough Attorney Jamin explained that under the Supreme Court rules an amicus brief in support of a petitioner or appellant should be filed within 30 days after the case had been placed on the docket. The present case was placed on the docket January 9, 2009. Mr. Jamin reported that the court is very clear in its rule and that time could not be extended. The Borough could spend money to file an amicus brief at this time, however, the Supreme Court would not accept it. ROLL CALL VOTE ON MOTION FAILED UNANIMOUSLY: Stutes, Friend, Fulp, Jeffrey, Kaplan, and Lynch. CITIZENS' COMMENTS Dan Rohrer noted that he would work with the Planning and Zoning Commission to bring something to the Assembly that was mutually agreeable. Dick Rohrer was disappointed with the Assembly's decision to remand the Kodiak Christian School case back to the Planning and Zoning Commission. Iver Malutin said that he would do everything he could to get native land and resources back. He apologized to anyone that he offended with his comments. ASSEMBLY MEMBER COMMENTS — None. Kodiak Island Borough Assembly Minutes February 19, 2009 Page 10 Announcements Mayor Selby announced that the Assembly would meet in a work session on Thursday, February 26, 2009 at 7:30 p.m. in the Borough Conference Room. The next regular meeting was scheduled on Thursday, March 5, 2009 at 7:30 p.m. in the Assembly Chambers. ADJOURNMENT JEFFREY moved to adjourn the meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Fulp, Jeffrey, Kaplan, Lynch, and Stutes. The meeting adjourned at 12 a.m. KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor Nova M. Javier, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes February 19, 2009 Page 11 TITLE: KODIAK ISLAND BOROUGH AGENDA STATEMENT MARCH 19, 2009 REGULAR MEETING Contract No. FY2009 -14 to Provide for the Removal of Household Hazardous Waste From the Borough in Conjunction with Kodiak Spring Clean -Up Day. SUMMARY: Proposals were requested for the household hazardous waste collection event conducted during Kodiak's annual community Spring Clean -Up. Two responses were received; Clean Harbors Environmental Services, Inc. and PSC Environmental Services LLC (aka Burlington Environmental, LLC). Both of these organizations are among a handful in the nation that have the necessary qualifications to conduct this type of work. The request for proposals included a cost proposal sheet as well as information about the types and amounts of waste collected at the last two Spring Clean -Up events. This was to provide potential proposers a basis for what to expect during Kodiak events. Evaluation of the costs consisted of comparing the two contractors cost proposals and the amounts and types of wastes a typical Kodiak event would generate. The estimated cost from each contractor, on an annual basis, is as follows: Clean Harbors $35,339 PSC $34,105 APPROVAL FOR AGENDA: ,de. 4.ff ITEM NO: 13.A.1 Although Clean Harbors cost is slightly more it is recommended that the contract be awarded to them. The Clean Harbors proposal identified, among other things, a better on -site work plan, record - keeping, administrative duties and accountability. All of these will combine for an improved event and better customer service. Also, PSC's response indicated that they would require a change to the termination and default portion of the agreement which would allow PSC to terminate the contract with notice no less than 90 days. This would place a large burden on the Borough if PSC chose to implement that termination; it would likely limit the ability to contract with another vendor in a timely manner and, be able to provide the services needed during Spring Clean -Up. The requested contract term is for four years with one three -year optional extension and is a unit price contract. RECOMMENDED MOTION: Move to Authorize the Manager to Execute Contract No. FY2009 -14 with Clean Harbors Environmental Services, Inc the Removal of Household Hazardous Waste From the Borough in Conjunction with Kodiak Spring Clean -Up Day in the Amount Not to Exceed $35,339. PROFESSIONAL SERVICES AGREEMENT Kodiak Island Borough Moderate Risk Waste Collection and Management Services Contract No. KIB Contract No. THIS AGREEMENT made this day of 2009 between the Kodiak Island Borough and Clean Harbors Environmental Services, Inc. hereinafter called the Contractor. WITNESSETH: That the Kodiak Island Borough and Contractor for consideration hereinafter recited agree as follows: 1. Project: The Contractor agrees to perform all services as necessary for the completion of the Project in accordance with the Kodiak Island Borough Request for Proposals and the proposal submitted by the Contractor (Cost Proposal Form, Exhibit 3) in accordance with the general "Scope of Work" attached hereto as Exhibits 1 and 2, and any additional specifications and addenda thereto which are signed by the parties or incorporated herein as part of this Agreement, which documents are hereinafter referred to as the Contract Documents. The services provided shall be of professional quality, to the degree of skill and diligence normally employed by professional contractors or consultants performing the same or similar services at the time said services are performed. 2. Term of Contract: The term of this Agreement shall be for Household Hazardous Waste Collection, the first collection to take place on 2 May 2009, and thereafter the 1st Saturday in May for five (5) successive annual collections. This Agreement may be renewed in 2014 for an additional three (3) year period at the option of the Kodiak Island Borough. 3. Compensation: The Kodiak Island Borough agrees to pay to the Contractor, as compensation for services, an amount not to exceed the hourly labor rates and disposal costs as presented in the "Cost Proposal Form" prepared by the Contractor, attached hereto as Exhibit 3, and any additional specifications and addenda thereto which are signed by the parties or incorporated herein as part of the Contract Documents. 4. Payment: All requests for payment shall be for work completed unless otherwise agreed to by the Kodiak Island Borough. Invoices must be consistent with waste material description as found on the "Cost Proposal Form" submitted as Exhibit 3 in bid proposal. The Contractor shall provide any additional information the Kodiak Island Borough may reasonably require in support of any payment request. Monthly invoices shall be delivered to the Kodiak Island Borough no later than the end of the month and shall be paid within thirty (30) days from the date of the invoice unless the Kodiak Island Borough shall notify the Contractor in writing of its reason for not making payment of the sums requested. A service charge of one and one half percent (1.5 %) \ \dove \borough\EF\Baler Facility\RFPs\RFBs\FY2009\HHW 2009\HHW Agreement 2009.Final.doc Page 1 of 8 per month may be charged on balances not paid by the Kodiak Island Borough within the terms stated above. 5. Insurance Requirements: The Contractor shall not commence work under the Agreement until he has obtained all the insurance required under this Addendum and such insurance has been approved by the Owner, nor shall the Contractor allow any subcontractor to commence work on his subcontract until the insurance required has been so obtained. The Contractor shall maintain such insurance as will protect him from claims under Worker's Compensation Acts and other employee benefit acts for damages because of bodily injury, including death, to his employees and all others for damages to property, any or all of which may arise out of or result from the Contractor's operations under the Agreement whether such operations be by himself or by any subcontractor or anyone directly or indirectly employed by either of them. Without limiting the Contractor's indemnification, it is agreed that the Contractor will purchase, at his own expense and maintain in force at all times during the performance of services under this Contract, the following policies of insurance. Failure to maintain insurance may, at the option of the Contracting Officer, be deemed Defective Work and remedied in accordance with the Contract. Where specific limits are shown, it is understood that they will be the minimum acceptable limits. If the Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent of such higher limits. As a condition of award, certificates of insurance and policy endorsements must be furnished to the Contracting Officer. Evidence of the following insurance Policies will be furnished to the Owner prior to execution of the Agreement. These endorsements must provide thirty (30) day prior notice to the Borough in the event of cancellation, non - renewal or a material change in the policy. Proof of insurance is required of the following: (a) Workers' Compensation Insurance: The Contractor shall provide and maintain, for all employees of the Contractor engaged in work under this Contract, Workers' Compensation Insurance as required by applicable state law (A.S. 23.30.045) for all employees to be engaged in work at the site of the project under this Agreement. This coverage must include statutory coverage for States in which employees are engaging in work and employer's liability protection not less than $1,000,000 per person, $1,000,000 per occurrence. (b) Comprehensive (Commercial) General Liability Insurance The Contractor shall procure and maintain, during the life of the Agreement, public liability insurance and contractual liability. The minimum acceptable limits of combined single limit coverage shall be in an amount not less than two million ($2,000,000) dollars per occurrence and three million ($3,000,000) annual aggregates where generally applicable. And will include premise operations, independent contractors, products /completed operations, broad form property damage, blanket contractual and personal injury endorsements. The Kodiak Island Borough shall be named as an "Additional Insured" under all liability coverage listed above. \ \dove \borough\EF\Baler Facility \RFPs\RFBs\FY2009\HHW 2009\HHW Agreement 2009.Final.doc Page 2 of 8 (c) Comprehensive Automobile Liability Insurance: Covering all owned, hired, and non -owned vehicles and with coverage limits not less than $1,000,000 per person, $1,000,000 per occurrence bodily injury, and $1,000,000 property damage. The Contractor shall furnish endorsements issued to the contracting agency showing the type, amount, class or operations covered, effective date, and dates of expiration of policies. Such certificates shall contain substantially the following statement: "Thirty (30) days Notice of Cancellation or Change, Non Renewal, Reduction and/or Materials Change shall be sent to Director, Engineering/Facilities Department, Kodiak Island Borough. Additional Insured: The following shall be an Additional Insured: The Kodiak Island Borough, including all elected, and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and their board members, employees and volunteers. The Additional Insured shall be named on the Contractor's coverage for Commercial General and Vehicle liability. 6. Indemnification: To the fullest extent permitted by law [Contractor] agrees to defend, indemnify and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and volunteers against any and all liabilities, claims, demands, lawsuits or losses, including costs and attorney fees incurred in defense thereof, arising out of or in any way connected or associated with the Agreement. The Contractor specifically obligates himself to the Kodiak Island Borough in the following respects to wit: (i) to indemnify the Kodiak Island Borough against, and save it harmless from any and all claims, suits, or liability, on account of any negligent act or omission of the Contractor, or any of his officers, agents, employees or servants; (ii) to pay for all materials furnished and services performed under this Agreement, and (iii) the Kodiak Island Borough agrees to indemnify the Contractor from any claims, damages, losses, and costs, including, but not limited to, attorneys' fees and litigation costs, arising out of claims by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the Kodiak Island Borough, the Kodiak Island Borough's employees or agents in connection with the Project. (iv) If the negligence or willful misconduct of both the Contractor and the Kodiak Island Borough (or a person identified above for whom each is liable) is a cause of such damage or injury, the loss, cost, or expense shall be shared between the Contractor and the Kodiak Island Borough in proportion to their relative degrees of negligence or willful misconduct and the right of indemnity shall apply for such proportion. 7. Claims: (a) Partial payments for work performed under this Agreement will equal the value of the work done by the Contractor at the agreed price, less the sum of previous payments as provided above; provided that the Contractor is not indebted to the Kodiak Island Borough or anyone else for professional services, fringes, taxes, supplies, materials, equipment, rental or other proper charges against the services covered by this Agreement. The Contractor will, upon completion of the Scope of Services and before final payment, the Kodiak Island Borough with reasonable evidence that all services, labor, materials and equipment have been paid for in full. \ \dove \borough\EF\Baler Facility\RFPs\RFBs\FY2009\HHW 2009\HHW Agreement 2009.Final.doc Page 3 of 8 (b) The Contractor must notify the Kodiak Island Borough or its agent of any and all claims for costs in excess of the contract amount within ten (10) days of incurring such cost. 8. Changes and Modifications (a) The Kodiak Island Borough may, at any time by written order signed by the Project Manager of the Kodiak Island Borough, make changes in the specifications for services. Any additions or reductions to the amount of this Agreement resulting from authorized changes, whether initiated by the Contractor or the Kodiak Island Borough, must be agreed upon in writing by both parties hereto, subject to the contract and sale provisions of the Kodiak Island Borough Code. (b) The cost or credit to the Kodiak Island Borough resulting from a change in the services shall be determined as follows: i. by mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation; or ii. by the hourly fees stated in the Contract Documents or subsequently agreed upon. 9. Prosecution of Work: The Contractor shall prosecute the work in a prompt and diligent manner whenever such work or any part of it becomes available, in order to promote the general progress of the entire Project. Upon written request by the Kodiak Island Borough, the Contractor shall furnish to the Kodiak Island Borough such evidence as the Kodiak Island Borough may require relating to the ability of the Contractor to complete the Project. 10. Approvals: The Contractor shall obtain and pay for all permits, licenses and official inspections made necessary by his work, and shall comply with all laws, ordinances and regulations bearing on his work and the conduct thereof. 11. Stop Work: (a) If the Contractor fails to correct defective services as herein or persistently fails to carry out the Project in accordance with the Contract Documents, the Kodiak Island Borough, by a written order signed personally or by an agent, may order the Contractor to stop work, or any portion thereof, until the cause for such order has been eliminated; however, this right of the Kodiak Island Borough to stop work shall not give rise to any duty on the part of the Kodiak Island Borough to exercise this right for the benefit of the Contractor or any other person or entity. (b) If the Contractor defaults or neglects to carry out the work in accordance with the Contract Documents and fails within fourteen (14) days after receipt of written notice from the Kodiak Island Borough to commence and continue correction of such default or neglect with diligence and promptness, the Kodiak Island Borough may, after seven (7) days following receipt by the Contractor of an additional written notice and without prejudice to any other remedy it may have, make good such deficiencies and use its best efforts to mitigate the cost of curing such default. In such case an appropriate change order shall be issued deducting from the payments then or thereafter due the Contractor the cost of correcting such deficiencies, including compensation for the Project Manager's additional services made necessary by such default, neglect or failure. If the payments then or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall pay the difference to the Kodiak Island Borough. \ \dove \borough\EF\Baler Facility\RFPs\RFBs\FY2009\HHW 2009\HHW Agreement 2009.Final.doc Page 4 of 8 12. Time: (a) Definitions: i. Unless otherwise provided, the contract time is the period of time allotted in this Agreement for substantial completion of the Project. (See Exhibit 1) ii. The date of commencement of the Project is the date established in this Agreement as set forth above. iii. The date of substantial completion of the Project or designated portion thereof is the date certified by the Project Manager when the Project is sufficiently complete, in accordance with the Contract Documents. iv. The date of final completion is the date that the Kodiak Island Borough certifies either orally or in writing that the Project is finished. v. The term "day" as used in the Contract Documents shall mean calendar day unless otherwise specifically designated. (b) All time limits set forth herein are of the essence of this Agreement. 13. Payments Withheld: (a) The Kodiak Island Borough may withhold payments from the Contractor for any of the following reasons: i. The application for payment misstates the amount of services completed; ii. Defective services not remedied; iii. Third party claims filed or reasonable evidence indicating probable filing of such claims; iv. Failure of the Contractor to make payments properly to consultants and subcontractors or for professional services, materials or equipment; v. Reasonable evidence that the Project cannot be completed for the unpaid balance of the contract sum; vi. Reasonable evidence that the Project will not be completed within the contract time; or vii. Persistent failure to perform the services in accordance with the Contract Documents. 14. Termination and Default: (a) If the Contractor is adjudged as bankrupt, or if he makes a general assignment for the benefit of his creditors, or if a receiver is appointed on account of his insolvency, or if he refuses or fails, except in cases for which extension of time is provided, to supply enough properly skilled professionals or proper services, or if he fails to make prompt payment to subcontractors or for materials or labor, or persistently disregards laws, ordinances, rules, regulations or orders of any public authority having jurisdiction, or otherwise is guilty of a violation of a provision of this Agreement, then the Kodiak Island Borough may, without prejudice to any right or remedy and after giving the Contractor seven days' written notice, terminate the employment of the Contractor and take possession of all materials and documents prepared by the Contractor in connection with the Project, and may finish the work by whatever method it may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. (b) If the unpaid balance of the contract sum exceeds the costs of finishing the Project, including compensation for the Project Manager's additional services made necessary thereby, such excess shall be paid to the Contractor. If such costs exceed the unpaid balance, the Contractor shall pay the difference to the Kodiak Island Borough. \ \dove \borough\EF\Baler Facility\RFPs\RFBs\FY2009\HHW 2009\HHW Agreement 2009.Final.doc Page 5 of 8 The amount to be paid to the Contractor or to the Kodiak Island Borough, as the case may be, shall be certified by the Project Manager, upon application, and this obligation for payment shall survive the termination of the Contract. 15. Assignment: This Agreement shall not be assigned by operation of law or through negotiated agreement by the Contractor without the written permission of the Kodiak Island Borough. However, subcontracting portions of the Project to be performed pursuant to this Agreement shall not be considered an assignment for the purposes of this Agreement. 16. No Waiver: Failure of the Kodiak Island Borough or the Contractor to enforce a specific section of this Agreement against one another or to enforce a particular demand of the Kodiak Island Borough or the Contractor, made pursuant to the terms of this Agreement, shall not affect a waiver of any of the Kodiak Island Borough's or the Contractor's rights and powers as set forth in this Agreement. 17. Written Notice: Written notice shall be deemed to have been duly served if delivered in person to the individual or member of the firm or entity or to an officer of the corporation for whom it was intended, or if delivered at or sent by registered or certified mail to the last business address known to him who gives the notice. 18. Integration: The Agreement and the referenced documents represent the entire and integrated agreement between the parties hereto and supersedes all prior negotiations, representations, or agreements, either written or oral. 19. Notice: Written notice pursuant to this Agreement shall be deemed delivered to either party if hand delivered to a superintendent or officer of a party or mailed to the parties at the following addresses: Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Clean Harbors Environmental Services, Inc. 42 Longwater Drive Norwell, MA 02061 20. Kodiak Island Borough - Furnished Data: The Kodiak Island Borough will provide to the Contractor all data in the Kodiak Island Borough's possession relating to the Contractor's services on the Project. The Contractor will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the Kodiak Island Borough. 21. Force Majeure: The Contractor is not responsible for damages or delays in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the Contractor. 22. Transfer of Waste and Title: The Kodiak Island Borough shall transfer possession of waste subject to the Kodiak Island Borough's warranties, indemnifications and obligations set forth herein. The Contractor may inspect the waste and reject non - conforming waste. "Non- conforming" shall mean waste that is not in accordance with the Request for Proposals or has \ \dove \borough\EF\Baler Facility\RFPs\RFBs\FY2009\HHW 2009\HHW Agreement 2009.Final.doc Page 6 of 8 constituents or components not identified in the Request for Proposals that may increase the hazard and risk undertaken by the Contractor or which cannot be stored, treated or disposed of at the Contractor's facility. If, following acceptance of the waste, the waste is found to be non- conforming, in whole or in part, the Contractor may revoke his acceptance of all such waste. Revocation of acceptance by the Contractor shall operate to revest all ownership to the Kodiak Island Borough at the time revocation is communicated, either orally or in writing. The Kodiak Island Borough shall remove non - conforming waste, at its sole cost and expense, from the possession of the Contractor within seven (7) days after notice of revocation of acceptance. The Kodiak Island Borough shall pay the Contractor reasonable expenses and charges for handling and storing non - conforming waste. At all times during this Agreement, as between the Contractor and the Kodiak Island Borough, the Kodiak Island Borough shall be deemed to have generator title to all waste. 23. Kodiak Island Borough's Warranties: The Kodiak Island Borough warrants that: (a) it is under no legal obligation to order the transfer of possession of title to any waste transferred hereunder; (b) it shall inform the Contractor during the term hereunder of all hazards and risks known or learned by it incident to handling the waste; (c) it is in compliance and shall comply with all applicable federal, state and local laws, regulations and orders including, but not limited to, all equal employment opportunity laws, regulations and orders as amended. The Contractor warrants that: he possesses the business, professional and technical expertise to perform the services hereunder; he possesses the equipment, plant and employee resources required to perform in accordance with this Agreement; he will perform services under this Agreement in a manner consistent with the standards of practice applicable to companies who provide similar services in the locale where services are to be performed; Contractor shall be in compliance with all federal, state and local laws in performance of services; and he is now duly licensed, permitted and authorized pursuant to all applicable federal, state and local laws to perform the services hereunder. Contractor's express warranties set forth in this section are exclusive and all other warranties of any kind, whether written, oral, express, statutory or implied (whether arising under law or equity or custom of usage), including, without limitation, implied warranties of merchantability and fitness for a particular purpose, are excluded from this agreement. 24. General Provisions (b) If a suit or action is instituted in connection with any controversy arising out of this Agreement, the prevailing party shall be entitled to its reasonable attorneys' fees and costs, including appeals. The validity, interpretation and performance of this Agreement shall be governed and construed in accordance with the laws of the State of Alaska and applicable federal laws and regulations. (c) Except for the obligation to pay for services rendered, the performance of this Agreement may be suspended in the event that either party's obligations hereunder are delayed or hindered by a cause or causes beyond the reasonable control of such party. Such causes shall include, but not be limited to, acts of God, war, riot, fire, explosion, accident, flood, or sabotage; lack of adequate fuel, power, raw materials, labor or transportation facilities, governmental laws, regulations, \ \dove \borough\EF\Baler Facility\RFPs\RFBs\FY2009\HHW 2009\HHW Agreement 2009.Final.doc Page 7 of 8 Attest: requirements, orders or actions; breakage or failure of machinery or apparatus; national defense requirements; injunctions or restraining orders; labor trouble, strike, lockout or injunction. (d) The Kodiak Island Borough agrees to provide the Contractor and the Contractor's employees, agents and subcontractors, a safe working environment for any services performed on premises owned or controlled by the Kodiak Island Borough. (e) This is the entire understanding and agreement of the parties regarding the services and supersedes any and all prior contracts, agreements, terms and conditions whether written or oral that may exist between the parties hither to and/or which may be contained in any purchase order whether preprinted or not and/or similar document issued by the Kodiak Island Borough prior to this Agreement. No modification of this Agreement shall be binding on either party unless it is in writing and signed by an authorized representative of both parties. The Contractor hereby agrees to receive the prices set forth in the proposal as full compensation for furnishing all the materials and labor which may be required in the prosecution and completion of the whole work to be done under this contract, and in all respects to complete said contract to the satisfaction of the Borough Manager. It is further distinctly agreed that the said Contractor shall not assign this contract, or any part thereof or any right to any of the monies to be paid him hereunder, nor shall any part of the work be done or materials furnished under this contract. IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has executed this contract on behalf of the Kodiak Island Borough, and the said have hereunto set their hands and seals, the day and year first above written. KODIAK ISLAND BOROUGH 710 Mill Bay Road Kodiak, AK 99615 By: By: Rick L. Gifford Borough Manager Title: By Woody Koning Engineering/Facilities Director By Nova M. Javier, CMC Kodiak Island Borough Clerk Clean Harbors Environmental Services, Inc. 42 Longwater Drive Norwell, MA 02061 \ \dove \borough\EF\Baler Facility\RFPs\RFBs\FY2009\HHW 2009\HHW Agreement 2009.Final.doc Page 8 of 8 EXHIBIT 1 CONTRACTOR SCOPE OF WORK Work must be conducted on Kodiak Island Borough's Clean -up Day which is the first Saturday of May. For the 2009 year that date is May 2nd. Contractor Shall: 1. Receive, package, manifest, load, treat, recycle, store, transport, and dispose of all conforming hazardous materials collected at the moderate risk waste ( "MRW ") collection site. Contractor shall perform these services in full compliance with all applicable federal, state and local laws, rules, regulations and orders of all regulatory agencies; 2. Prepare a site safety plan for all on -site personnel and submit it no later than five (5) days prior to the collection date. Contractor shall present a pre -event safety training session on the collection day; 3. Provide at the site personnel trained in emergency spill response, safety and experienced in site management; 4. Provide U.S. DOT approved shipping containers at each site for the event. Contractor will determine the number of shipping containers. Contractor is responsible for providing any additional shipping containers necessary for the collection program; 5. Supply all materials, labels, documentation and equipment required for receiving, opening, packing, storing, loading, transporting and disposing of collected materials. Contractor shall supply all protective clothing and other safety hardware for Contractor's personnel; 6. Have shipping vans staged at the landfill; 7. Select the appropriate treatment, recycling, storage and disposal sites for all hazardous materials collected at the event. The sites shall be fully permitted. Contractor shall be responsible for providing lawful disposal of all materials collected; 8. Manage and dispose of "unknown" or unlabeled items accepted at collection sites. If additional testing is needed to further classify the material for disposal, it will be carried out in a certified laboratory; 9. Inventory and ship waste located at the KIB Baler Facility; 10. Manage collected wastes with standard technologies that are consistent with the waste management priorities; 11. Remove all MRW from each site within 24 hours after the event or within an alternative time frame agreeable to KIB. Contractor shall ship waste directly to one of Contractor's licensed hazardous waste treatment facilities and provide secure and legal storage of the waste transported until final recycling, treatment or disposal is carried out. While the \ \dove \borough \EF\Baler Facility\RFPs\RFBs\FY2009\HHW 2009\HHW Agreement 2009.Scope of Work Exhibits 1 & 2.doc Page 1 of 4 MRW is being stored at one of Contractor's permitted facilities, Contractor's insurance coverage will apply to any spills or incidents that may happen to the materials; 12. Provide KIB with the following items no later than sixty (60) days after the event; a. Copies of all manifests; b. Written description, quantity and U.S. DOT classification of each type of material handled; c. Written description of modes of transportation and management methods used for all MRW; and d. Invoices for payment along with an itemized list of costs for the collection program consistent with the description of waste materials listed in Exhibit 3 of "Cost Proposal Form" in bid package. 13. Work directly with commercial generators (CESQG) in Kodiak and include with KIB's shipment. Payment for this waste transportation and disposal will be between the generator and the Contractor; these amounts are to be credited on KIB's invoice. 14. Prepare, and implement, if necessary, an emergency response plan. This plan will address items such as possible emergency situations, spill response for both liquid and solid materials, evacuation routes and procedures, emergency first aid, accident reporting, and emergency notification; and 15. Be ready to accept MRW 30 minutes prior to and after the start of the advertised time. \ \dove \borough\EF\Baler Facility\RFPs\RFBs\FY2009\HHW 2009\HHW Agreement 2009.Scope of Work Exhibits 1 & 2.doc Page 2 of 4 KIB Shall: EXHIBIT 2 KIB SCOPE OF WORK 1. Provide access to the KIB Baler Facility, forklift and other landfill equipment to move drums, pallets or supplies on the KIB landfill premises at no charge to Contractor; 2. Provide absorption materials at the site in case of a spill and supply plastic ground cover for the areas where materials will be packaged and /or stored; 3. Dispose of non - hazardous waste; 4. Be deemed the generator of all waste collected at the collection site; 5. Provide Contractor with a list of all emergency service agencies and facilities serving the areas where the collection sites will be located. KIB shall notify all appropriate emergency service agencies and facilities of the dates and locations of the MRW collection project; 6. Designate a site manager for each site to work with Contractor on this Project; 7. Designate a Budget Administrator to work with Contractor on this Project. This Budget Administrator will work to assure full payment (less only disputed items) of the Contractor invoice within thirty (30) calendar days; 8. Provide overall publicity of this project. The publicity shall clearly identify eligible and ineligible wastes. All publicity shall also provide instructions on how to safely package and transport materials to the collection sites; 9. Provide traffic control equipment, signs and survey forms for use at each collection site; and 10. Provide staff on site to move collected material to the Baler Facility where it will be loaded into the shipping vans, handle traffic control, conduct surveys, and screen out unauthorized participants. \ \dove \borough\EF\Baler Facility\RFPs\RFBs\FY2009\HHW 2009\HHW Agreement 2009.Scope of Work Exhibits 1 & 2.doc Page 3 of 4 APPENDIX A Explanation of Terms Cost of Shipment: The Contractor will load trucks or shipping containers with drums. Prices quoted shall include all costs normally paid to transporters. Disposal: This term refers to the cost of treatment, disposal or recycling of the waste. It includes the cost of shipping the waste from the storage yard to the treatment, storage and disposal facility (TSD). It does not include the cost of the empty drum. Disposal Method: The disposal methods used in past operations are numbered below. Cost Proposals: Storage of Waste: Code Method 1. Chemical Landfill 2. Incineration 3. Recycle 4. Treatment and Disposal 5. Other 6. Other Shall be based on the assumption that at least one (1) collection event will result in at least as much waste collected and be of a similar composition as KIB's previous waste collection. The contractor will be responsible for meeting all federal, state and local laws and requirements regarding storage of hazardous waste. Any wastes stored on site must be packed, ready for shipment in secured drums inside the container van. The container van must be locked at all times when not in use. The waste must be shipped to a TSD facility unless the KIB Project Manager has given prior written approval. In most cases storage will be required while waiting for approval for disposal or treatment. The base price quoted covers storage fees. \\dove \borough\EF\Baler Facility\RFPs\RFBs\FY2009\HHW 20091HHW Agreement 2009.Scope of Work Exhibits 1 & 2.doc Page 4 of 4 23A Chlorinated solvents (FP <140, chlor >5 %) drum $173.00 $194.00 23B Nonchbrinated, flammable liquid (FP <140, chlor <5 %) drum $81.00 $91.00 23C Contaminated gasoline drum $81.00 $91.00 23D Contaminated gasoline IBC $483.00 $541.00 23E Oil -based paint/paint related material - loosepack box $518.00 $580.00 23F Oil -based paint/paint related material - loosepack drum $173.00 $194.00 23G Oil -based paint/paint related material - bulk drum $104.00 $116.00 23H Flammable liquid - labpack - incineration drum $391.00 $438.00 21A Flammable, non - pesticide aerosols drum $265.00 $297.00 21 B Flammable pesticide /herbicide aerosols drum $265.00. $297.00 21C Nonflammable drum $265.00 $297.00 21D Freon per pound $15.00 $17.00 22A Used oil drum $81.00 $91.00 22B Contaminated used oil, halogenated drum $173.00 $194.00 22C Contaminated diesel fuel/fuel oil drum $81.00 $91.00 1 Project Manager hours $55.00 $62.00 2 On -Site Manager hours $45.00 $50.00 3 Technician /Specialist hours $45.00 $50.00 4 Airfare per person R/T $1,600.00 $1,792.00 5 Car Rental day $120.00 $134.00 6 Per Diem per person day $130.00 $146.00 Subtotal - PERSONNEL Absorbent materials bag 7 55 gallon - metal, tight head drum $65.00 $73.00 8 55 gallon - metal, open head drum $50.00 $56.00 9 55 gallon - poly, tight head drum $75.00 $84.00 10 85 gallon - metal, open head drum $105.00 $118.00 11 4 foot florescent tube container $15.00 $17.00 12 8 foot florescent tube container $15.00 $17.00 13 Absorbent materials bag $20.00 $22.00 14 300 gallon - Intermodal Bulk Container rent/month /container $75.00 $84.00 15 300 gallon - Intermodal Bulk Container container $300.00 $336.00 16 UN Specification cubic yard fiber box box $95.00 $106.00 Subtotal - SUPPLIES 18 Shipment to Seattle of compatible materials (no PCB) CWT" $36.89 $41.32 19 Shipment to Anchorage for non - compatible materials or PCB pound $0.38 $0.43 20 Shipment to Seattle from Anchorage for non -com atible materials or drum"" $148.00 $165.76 Subtotal - TRANS EXHIBIT 3 COST PROPOSAL FORM HAZARDOUS WASTE COLLECTION PROGRAM KODIAK ISLAND BOROUGH DESCRIPTION UNITS UNIT PRICE Contract Renewal Option - 3 Year Term UNIT PRICE PERSONNEL EXPENSES SUPPLIES SUPPLY SHIPPING I 17 'Empty containers and supplies from Anchorage' Lump Subtotal - SUPPLY SHIPPING TRANSPORTATION GASES DISPOSAL Disposal Costs are for full containers. Partially Nil containers and drums over 55 gallon capacity will be. prorated. COMBUSTIBLE LIQUIDS FLAMMABLE LIQUIDS Cost Proposal Form HHW- 2009.Addendum #1.xis $3,438.001 $3,851.001 Page 1 29A Class 9 - Iabpack - incineration drum $391.00 $438.00 29B Class 9 - Iabpack - treatment/chemical landfill drum $276.00 $309.00 29C Class 9 - labpack - treatment/discharge drum $276.00 $309.00 29D Non - recyclable antifreeze/contaminated wastewater drum $98.00 $110.00 29E Non - recyclable antifreeze/contaminated wastewater IBC $575.00 $644.00 29F Oily debris (dirt, rags, absorbents) drum $86.00 $96.00 29G Oil filters, used - chemical landfill drum $138.00 $155.00 29H Oil filters, used - recycle drum $84.00 $94.00 291 PCB contaminated solids drum $167.00 $187.00 29J PCB light ballasts, overpack drum $167.00 $187.00 29K PCB liquid drum $391.00 $438.00 29L Antifreeze (glycol), used recyclable drum $138.00 $155.00 29M Antifreeze (glycol), used recyclable IBC $828.00 $927.00 29N Latex paints - labpack drum $207.00 $232.00 290 Latex paints - bulk drum $98.00 $110.00 29P Soaps & detergents drum $98.00 $110.00 29Q Other regulated waste, liquid /solid - Iabpack - incineration drum $391.00 $438.00 29R Other regulated waste, liquid /solid - Iabpack - treatment /chemical !al drum $276.00 $309.00 29S Other regulated waste,, liquid /solid - Iabpack - treatment/discharge drum $276.00 $309.00 29T Fluorescent light bulbs - recycle - 4 foot container $23.00 $26.00 29U Fluorescent light bulbs - recycle - 8 foot container $23.00 $26.00 29V Fluorescent light bulbs - chemical landfill - 4 foot container $29.00 $32.00 29X Fluorescent light bulbs - chemical landfill - 8 foot container $29.00 $32.00 28A Corrosive liquid /solid - labpack - incineration drum $391.00 $438.00 28B Corrosive liquid /solid - Iabpack - treatment/chemical landfill drum $276.00 $309.00 28C Corrosive liquid /solid - labpack - treatment/discharge drum $276.00 $309.00 28D Dry alkaline batteries - recycle drum $495.00 $554.00 28E Dry alkaline batteries - chemical landfill drum $86.00 $96.00 28F Ni -Cad batteries - recycle drum $403.00 $451.00 28G Ni -Cad batteries - chemical landfill drum No Bid for Landfill No Bid for Landfill 28H Carbon air batteries drum $86.00 $96.00 28H Carbon air batteries ATllrn w��, • ���w ---.www drum -. $495.00 $554.00 27A Poison, liquid /solid - Iabpack - incineration drum $391.00 $438.00 27B Poison, liquid /solid - labpack - treatment/chemical landfill drum $276.00 $309.00 27C Poison, liquid /solid - non - Iabpack drum $316.00 $354.00 27C Poison, liquid /solid - non- Iabpack drum $460.00 $515.00 24A Reactive solids - Iabpack - incineration drum $2,657.00 $2,976.00 248 Reactive solids - Iabpack - treatment/chemical landfill drum $2,657.00 $2,976.00 24C Spontaneously combustible - labpack drum $2,657.00 $2,976.00 24D Dangerous when we - Iabpack - incineration drum $2,657.00 $2,976.00 24E Dangerous when wet - labpack - treatment/chemical landfill drum $2,657.00 $2,976.00 DISPOSAL Disposal Costs are for full containers. Partially full containers and drums over 55 gallon capacity will be prorated. DESCRIPTION UNITS UNIT PRICE Contract Renewal Option - 3 Year Term UNIT PRICE FLAMMABLE SOLIDS"" 25A 258 25C Oxidizer, liquid /solid - Iabpack - incineration Oxidizer, liquid /solid - Iabpack - treatment/disposal Oxidizer, liquid /solid - labpack - treatment/discharge drum drum $437.00 $288.00 $288.00 $489.00 $323.00 $323.00 ORGANIC PEROXIDES"'* 26A 268 Organic peroxides - Iabpack - incineration Organic peroxides - labpack - treatment/chemical landfill drum drum $2,657.00 $2,657.00 $2,976.00) $2,976.00 POISON Cost Proposal Form HHW- 2009.Addendum #1.xls Page 2 Subcontractors (Contact Name) Phone Number EPA lU # Samson Tug and Barge (Bill Ludwig) 206 -571 -9806 WAD980981849 Northern Air Cargo (Randy Young) 907 - 249 -5146 AKD983068727 Carlile Transportation Systems, Inc. (Kisha Jackson) 907 - 276 -7797 AKR000005611 Totem Ocean Trailer Express (Kay Holowatch) 907 - 276 -5868 WAD070397955 Carlile Transportation Systems, Inc. (Kisha Jackson) 253- 874 -2633 WAH000018747 MISCELLANEOUS 30 lEmpty drums - recycle T drum 1 $25.0011 $28.001 STORAGE FACILITY TO BE USED FACILITY NAME FACILITY CONTACT NAME Mike McQuarrie - Technical Services General Manager FACILITY PHONE NUMBER 206 - 429 - 9100 Clean Harbors Environmental Services, Inc. Comments, extra services or conditions: (Extra sheets may be attached if necessary.) *Supplies and equipment will come from Seattle rather than Anchorage as stated above. * *Shipment weight miniumum is 12,000 pounds ** *Drum shipment miniumum is 6 drums * * * *55 gallon drums of these materials are highly unlikely. A 5 gallon pail rate will be supplied upon request. 'DO Contractor's Signatu February 18, 2009 Date Cost Proposal Form HHW- 2009.Addendum #1.xis Page 3 KODIAK ISLAND BOROUGH AGENDA STATEMENT MARCH 19, 2009 REGULAR MEETING TITLE: Contract No. FY2009 -15 to Purchase a Dump Truck for Landfill Operations. SUMMARY: In this year's landfill budget there is $120,000 for the purchase of 6 x 4 Dump Truck for the landfill. There are currently two International trucks in use at the landfill; a 1994 and a 2007. International trucks have good performance and durability with only normally expected routine maintenance. The existing 1994 Dump Truck is four years past its useful life and fully depreciated. The truck body and engine are in fair and good condition respectively and it is expected that it can be sold locally with a minimum bid of $6K. Garbage bales require cover at the end of every working day per ADEC regulations. Due to the volume of garbage it would be extremely difficult to operate with one truck. If only one truck was working the increase in personnel costs will be approximately $67,740 annually and; future maintenance /repair costs will only increase in order to keep the 1994 truck up and running. The purchase of a new truck will have minimal impact to the Enterprise fund because it is amortized over its useful life which will cost approximately $11 K/year for ten years. Landfill industry standards stress the importance of purchasing equipment that staff is familiar with; this decreases down time for maintenance and repair. KIB landfill staff has done an exemplary job of maintaining International vehicles at the landfill and staying with International will allow staff to utilize their current maintenance skills. Two quotes were received, FOB Kodiak, as follows: Cascadia International, LLC $120,037.53 Husky International Trucks, Inc. $108,991.42 It is recommended that the truck and ten foam filled tires (included in pricing and needed for landfill operations) be purchased from Husky International Trucks, Inc. in Seattle, WA, FOB Kodiak, in the amount not to exceed $109,000. Account #530 - 164 -110 APPROVAL FOR AGENDA: ITEM NO: 13.A.2 RECOMMENDED MOTION: Move to Authorize the Manager to Execute Contract No. FY2007 -15 with Husky Trucks International, LLC of Seattle, Washington for the Purchase of a 6 x 4 Dump Truck for the Landfill in the Amount Not to Exceed $109,000. OWNER — DISTRIBUTOR/MANUFACT AGREEMENT Contract No. 2009 - xx THIS AGREEMENT, made this —day day of A.D., 2009, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and Husky International Trucks Inc., of Seattle, WA, hereinafter called the Distributor. WITNESSETH: That the Distributor, for and first � the payment or payments and agrees to herein specified and agreed to by the party of the part, a 2009 International Dump Truck for the Kodiak Island Borough per the Premium Specifications [part of the Contract Documents) for same and for the sum not to exceed One hundred nine thousand (S109,000.00), FOB Kodiak. The Distributor further covenants and agrees that the manufacturing of said 2009 International Dump Truck shall be done to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Distributor further covenants and agrees that the manufacturing of said 2009 International Dump Truck shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Specifications: that he will abide by and perform all stipulations, covenants, and agreements specified in the Contract Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein: and in case any of said materials or labor shall be rejected by the Borough Manager or his assistant or authorized representative, as defective or unsuitable, then the said materials shall be removed or replaced with other approved materials and the said labor shall be done anew to the satisfaction and the approval of the Borough Manager or his representatives, at the cost and expense of the Distributor. To the fullest extent permitted by law, the Distributor agrees to defend, pay on behalf of, indemnify and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and volunteers and others working on behalf of the Kodiak Island Borough against any and all claims, demands, suits or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the Kodiak island Borough, its elected and appointed officials, employees, volunteers or bodily orkin o behalf e of the Kodiak Island Borough, by reason of personal injury, including Y injury j and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this Agreement. The agreement entered into by the acceptance of the Distributor's bid and the signing of this C :\Documents and Settings\dyysjpl \Local Settings \Temporary Internet " Files \Content .Outlook \714L7T2X\Agreement Equipment of 3 urchase.doc Page 1 Agreement consists of the following documents all of which are component parts of said Agreement and as fully a part thereof as if herein set out in full, and if not attached, as if hereto attached. 1. Agreement 2. Specifications In the event of any conflict or inconsistency between any of the foregoing documents, the conflict or inconsistency shall be resolved upon the basis of the numerical order. The document or documents assigned the small number or numbers being controlling over any documents having a larger number in the numerical order set forth above. The Distributor further covenants and agrees that said 2009 International Dump Truck shall be furnished and deliv ed to the satisfaction of the herein aforementioned Borough Manager, on or before It is expressly understood and agreed that in case of the failure on the part the Distributor for any reason, except with the written consent of the Borough Manager, to complete the furnishing and delivery of said 2009 International Dump Truck before the aforesaid date, the party of the first part shall have the right to deduct from any monies due or which may become due the Distributor, or if no monies shall be due, the party of the first part shall have the right to recover One Hundred Dollars ($ 100) per day for each and every calendar day elapsing between the time stipulated, and the actual date of delivery in accordance with the terms thereof: said deduction to be made, or said sum to be recovered not as penalty, but as liquidated damages. Provided, however, that upon receipt of written notice from the Distributor of the existing causes over which said Distributor has no control and which must delay the delivery of said 2009 International Dump Truck, the Borough Manager may at his discretion, extend the period herein before specified for the delivery of the said 2009 International Dump Truck, and in such case the Distributor shall become liable for said liquidated damages for delays commencing from the date on which said extended period shall expire. The Distributor hereby agrees to receive the prices set forth in the proposal as full compensation for delivering the 2009 International Dump Truck to complete said Agreement to the satisfaction of the Borough Manager. It is further distinctly agreed that the said Distributor shall not assign this contract, or any part thereof or any right to any of the monies to be paid him hereunder. Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough within thirty [30] days of delivery. acceptance by the Kodiak Island Borough and invoicing by Distributor. C: \Documents and Settings \dyysjp I \Local Settings \Temporary Internet Files \ Content .Outlook \714L7T2X\Agreement Equipment Purchase,doc Page 2 of 3 IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has executed this contract on behalf of the Kodiak Island Borough, and the said Husky International 'Trucks, Inc., have hereunto set their hands and seals, the day and year first above written. KODIAK ISLAND BOROUGH DISTRIBUTOR By Rick L. Gifford Borough Manager By Woody Konii: Engineering/I:icilities Director Attest: By Nova M. Java.:'. CMC Borough Clue C: \Documents and Settings \dyysjpl \Local Settings \Temporary Internet Files \Content.Oul look \714L7TZX\Agreement Equipment Purchase.doc Page 3 of 3 INTERNATIONAL' Vehicle Specifications February 26, 2009 2009 7500 SBA 6X4 (SF637) Description Base Chassis, Model 7500 SBA 6X4 with 181.00 Wheelbase, 113.90 CA, and 55.00 Axle to Frame. TOW HOOK, FRONT (2) Inside Rail, Frame Mounted. FRAME RAILS Heat Treated Alloy Steel (120,000 PSI Yield); 10.866" x 3.622" x 0.433" (276.0mm x 92.0mm x 11.1 mm); 456.0" (11582mm) Maximum OAL BUMPER, FRONT Full Width, Aerodynamic, Painted Steel; 0.189" Material Thickness Includes : BUMPER, FRONT Powder Coated Gray (Argent) Color WHEELBASE RANGE 169" (430cm) Through and Including 219" (555cm) AXLE, FRONT NON - DRIVING {Dana Spicer I -140W} Wide Track, I -Beam Type, 14,000 -Ib Capacity Includes : PLEASE NOTE: Front Axle Derated to 13,200 -Ib. GAWR when used in Conjunction with Code 04JBG BRAKES, FRONT, AIR CAM SUSPENSION, FRONT, SPRING Parabolic, Taper Leaf; 14,000 -Ib Capacity; With Shock Absorbers Includes : SPRING PINS Rubber Bushings, Maintenance -Free BRAKE SYSTEM, AIR Dual System for Straight Truck Applications Includes : BRAKE CHAMBERS, SPRING (4) Rear Parking : BRAKE LINES Color and Size Coded Nylon : DRAIN VALVE Twist -Type : DUST SHIELDS, FRONT BRAKE : DUST SHIELDS, REAR BRAKE : GAUGE, AIR PRESSURE (2) Air 1 and Air 2 Gauges; Located in Instrument Cluster : PARKING BRAKE VALVE Controlled by Yellow Knob, Located on Instrument Panel : SLACK ADJUSTERS, FRONT Automatic : SLACK ADJUSTERS, REAR Automatic : SPRING BRAKE MODULATOR VALVE DRAIN VALVE {Berg) Manual; With Pull Chain, for Air Tank AIR BRAKE ABS {Bendix AntiLock Brake System) Full Vehicle Wheel Control System (4- Channel) AIR DRYER {Bendix AD -9) With Heater BRAKES, FRONT, AIR CAM S -Cam; 16.5" x 5.0 "; Includes 20 Sq. In. MGM Long Stroke Brake Chambers BRAKES, REAR, AIR CAM 16.5" x 7.0"; Includes MGM TR3030 Long Stroke Brake Chamber and Heavy Duty Spring Actuated Parking Brake Includes : BRAKE CHAMBERS, SPRING Inverted with ALL "Walking Beam" type Suspensions, Located on Rear Rear Axle AIR COMPRESSOR {Bendix Tu -Flo 550) 13.2 CFM Capacity STEERING COLUMN Tilting STEERING WHEEL 2- Spoke, 18" Diam., Black STEERING GEAR {Sheppard M -100) Power EXHAUST SYSTEM Single, Horizontal, Aftertreatment Device Frame Mounted Outside Right Rail Under Cab; Includes Vertical Tail Pipe and Guard ELECTRICAL SYSTEM 12 -Volt, Standard Equipment Includes 2 Proposal: 7306 -01 INTERNATIONAL' Vehicle Specifications February 26, 2009 2009 7500 SBA 6X4 (SF637) Description : BATTERY BOX Steel with Fiberglass Cover; Mounted Right Side, Back of Cab : DATA LINK CONNECTOR For Vehicle Programming and Diagnostics In Cab : FUSES, ELECTRICAL SAE Blade -Type : HAZARD SWITCH Push On /Push Off, Located on Top of Steering Column Cover : HEADLIGHT DIMMER SWITCH Integral with Turn Signal Lever : HEADLIGHTS (2) Sealed Beam Halogen, 5" X 7" Rectangular, with Chrome Plated Bezels : HORN, ELECTRIC Single : JUMP START STUD Located on Positive Terminal of Outermost Battery : PARKING LIGHT Integral with Front Turn Signal and Rear Tail Light : RUNNING LIGHT (2) Daytime, Included With Headlights : STARTER SWITCH Electric, Key Operated : STOP, TURN, TAIL & B/U LIGHTS Dual, Rear, Combination with Reflector : TURN SIGNAL SWITCH Self- Cancelling for Trucks, Manual Cancelling for Tractors, with Lane Change Feature : TURN SIGNALS, FRONT Includes Reflectors and Auxiliary Side Turn Signals, Solid State Flashers; Flush Mounted : WINDSHIELD WIPER SWITCH 2 -Speed with Wash and Intermittent Feature (5 Pre -Set Delays), Integral with Turn Signal Lever : WINDSHIELD WIPERS Single Motor, Electric, Cowl Mounted : WIRING, CHASSIS Color Coded and Continuously Numbered HORN, ELECTRIC (2) ALTERNATOR {Leece - Neville 8LHP2172VAH} Brush Type; 12 Volt 110 Amp. Capacity, Pad Mounted BODY BUILDER WIRING Rear of Frame; Includes Sealed Connectors for TaH /Amber Turn /Marker/ Backup /Accessory Power /Ground and Sealed Connector for Stop/Turn BATTERY SYSTEM {International} Maintenance -Free, (3) 12 -Volt 1950CCA Total RADIO {Panasonic CQR -111) AM /FM, With Cassette Player, Includes Multiple Dual Cone Speakers Includes : SPEAKERS IN CAB (2) Dual -Cone with Deluxe Interior : SPEAKERS IN CAB (4) Coaxial with Premium Interior 2 -WAY RADIO Wiring Effects; Wiring With 20 Amp Fuse Protection, Includes Ignition Wire With 5 Amp Fuse, Wire Ends Heat Shrink and Routed to Center of Header Console in Cab HORN, AIR Black, Single Trumpet, Air Solenoid Operated, Mounted Behind Bumper on Right Rail BATTERY DISCONNECT SWITCH (Joseph Pollak 51 -315) Positive Type, Lever Operated, Mounted on Cab Floor WORKLIGHT ON W /BACKUP Work Lights will Activate when Vehicle is in Reverse SWITCH, TOGGLE, FOR WORK LIGHT Lighted; on Instrument Panel and Wiring Effects for Customer Furnished Back of Cab Light HEADLIGHTS Long Life Halogen; for Two Light System INDICATOR, LOW COOLANT LEVEL With Audible Alarm STARTING MOTOR {Leece - Neville M130D} 12 Volt; Less Thermal Over -Crank Protection CIRCUIT BREAKERS Manual -Reset (Main Panel) SAE Type III With Trip Indicators, Replaces All Fuses Except For 5 -Amp Fuses INSULATION, UNDER HOOD for Sound Abatement GRILLE Stationary, Chrome INSULATION, SPLASH PANELS for Sound Abatement FRONT END Tilting, Fiberglass, With Three Piece Construction; for 2007 Emissions PAINT SCHEMATIC, PT -1 Single Color, Design 100 Includes : PAINT SCHEMATIC ID LETTERS "GN" PAINT TYPE Base Coat/Clear Coat, 1 -2 Tone 3 Proposal: 7306 -01 INTERNATIONALL' Vehicle Specifications February 26, 2009 2009 7500 SBA 6X4 (SF637) Description CLUTCH Omit Item (Clutch & Control) BLOCK HEATER, ENGINE {Phillips} 120 Volt/1250 Watt Includes : BLOCK HEATER SOCKET Receptacle Type; Mounted below Drivers Door ENGINE, DIESEL {International MaxxForce 10) 310 HP, 1050 lb-ft Torque @ 1200 RPM, 2200 RPM Governed Speed, # 2 Bell Housing Includes : AIR COMPRESSOR AIR SUPPLY LINE Naturally- Aspirated : COLD STARTING EQUIPMENT Intake Manifold Electric Grid Heater with Engine ECM Control : CRUISE CONTROL Electronic; Controls Integral to Steering Wheel : ENGINE OIL DRAIN PLUG Magnetic : ENGINE SHUTDOWN Electric, Key Operated : FUEL FILTER Included with Fuel/Water Separator : FUEL /WATER SEPARATOR Fuel /Water Separator and Fuel Filter in a Single Assembly; With Water -in -Fuel Sensor; Engine Mounted : GOVERNOR Electronic : OIL FILTER, ENGINE Spin -On Type : WET TYPE CYLINDER SLEEVES FAN DRIVE {Horton Drivemaster} Two Speed" Direct Drive, With Residual Torque Device for Disengaged Fan Speed Includes : FAN Nylon : FAN Optimized Position RADIATOR Cross Flow, Series System; 1228 Sgln Aluminum Radiator Core and 1167 Sgln Charge Air Cooler Includes : ANTI - FREEZE Red Shell Rotella Extended Life Coolant -40F (-40C) : DEAERATION SYSTEM with Surge Tank : HOSE CLAMPS, RADIATOR HOSES Gates Shrink Band Type; Thermoplastic Coolant Hose Clamps : RADIATOR HOSES Premium, Rubber FEDERAL EMISSIONS for 2004; for International HT570 Engines AIR CLEANER Dual Element, With Integral Pre Cleaner Includes : GAUGE, AIR CLEANER RESTRICTION Air Cleaner Mounted THROTTLE, HAND CONTROL Engine Speed Control; Electronic, Stationary, Variable Speed; Mounted on Steering Wheel ENGINE CONTROL, REMOTE MOUNTED - No Provision Furnished for Remote Mounted Engine Control FEDERAL EMISSIONS 2007 for International MaxxForce 9 & 10 Engines (DT570 & HT570) EXPANDED ENGINE TEMP EFFECTS to Allow Higher Engine Operating Temperature Range; Includes Nylon Surge Tank and 15 psi Pressure Cap EMISSION COMPLIANCE Federal, Does Not Comply With California Clean Air Regulations TRANSMISSION, AUTOMATIC {Allison 3000_RDS_P} 4th Generation Controls; Close Ratio, 6- Speed, With Double Overdrive; On /Off Hwy; Includes Oil Level Sensor, With PTO Provision, Less Retarder, With 80,000 -Ib GVW & GCW Max. Includes : OIL FILTER, TRANSMISSION Mounted on Transmission : TRANSMISSION OIL PAN Magnet in Oil Pan OIL COOLER, AUTO TRANSMISSION {Modine} Water to Oil, for Allison or CEEMAT Transmission TRANSMISSION SHIFT CONTROL {Allison} Push - Button Type; for Allison 3000 & 4000 Series Transmission 4 Proposal: 7306 -01 INTERNATIONAL' Vehicle Specifications February 26, 2009 2009 7500 SBA 6X4 (SF637) Description SHIFT CONTROL PARAMETERS WT- Allison S-4 Economy Programming in Primary and Allison S -1 Performance Programming in Secondary ALLISON SPARE INPUT /OUTPUT for Rugged Duty Series (RDS); General Purpose Trucks, Construction AXLE, REAR, TANDEM {Dana Spicer DS405P /RD405} Single Reduction 40,000 -Ib Capacity; With Driver Controlled Locking Differential in Rear Rear Axle, With Lube Pump and 200 Wheel Ends . Gear Ratio: 6.17 Includes : POWER DIVIDER LOCK Electric over Air Operated, Cab Control with Indicator Light : REAR AXLE DRAIN PLUG (2) Magnetic, For Tandem Rear Axle SUSPENSION, REAR, TANDEM {Hendrickson HMX- 400 -52} Walking Beam Type 52" Axle Spacing; 40,000 -Ib Capacity, With Rubber End Bushings, Transverse Torque Rods, Less Shock Absorbers Includes : CROSSMEMBER, SUSPENSION Stamped Steel Double Dogbone SUSPENSION /REAR -AXLE IDENTITY for Dana Spicer Eaton Style Tandem Rear Axles With Bar -Pin Beam Attachment Type Suspensions FUEL/WATER SEPARATOR With Thermostatic Fuel Temperature Controlled Electric Heater, and Filter Restriction /Change Indicator, Includes Standard Equipment Water -in -Fuel Sensor FUEL TANK Top Draw; D Style, Steel, 50 U.S. Gal., 189 L Capacity, With Quick Connect Outlet, 16" Tank Depth, Mounted Left Side Under Cab CAB Conventional Includes : ARM REST (2) Molded Plastic; One Each Door : CLEARANCE /MARKER LIGHTS (5) Flush Mounted : COAT HOOK, CAB Located on Rear Wall, Centered Above Rear Window : CUP HOLDERS Two Cup Holders, Located in Lower Center of Instrument Panel : DOME LIGHT, CAB Rectangular, Door Activated and Push On -Off at Light Lens, Timed Theater Dimming, Integral to Console, Center Mounted : GLASS, ALL WINDOWS Tinted : GRAB HANDLE, CAB INTERIOR (1) "A" Pillar Mounted, Passenger Side : GRAB HANDLE, CAB INTERIOR (2) "B" Pillar Mounted, One Each Side : INTERIOR SHEET METAL Upper Door (Above Window Ledge) Painted Exterior Color : STEP (4) Two Steps per Door GAUGE CLUSTER English With English Electronic Speedometer Includes : GAUGE CLUSTER (6) Engine Oil Pressure (Electronic), Water Temperature (Electronic), Fuel (Electronic), Tachometer (Electronic), Voltmeter, Washer Fluid Level : ODOMETER DISPLAY, Miles, Trip Miles, Engine Hours, Trip Hours, Fault Code Readout : WARNING SYSTEM Low Fuel, Low Oil Pressure, High Engine Coolant Temp, and Low Battery Voltage (Visual and Audible) GAUGE, OIL TEMP, ALLISON TRAN GAUGE, AIR CLEANER RESTRICTION {Filter- Minder) With Black Bezel Mounted in Instrument Panel IP CLUSTER DISPLAY On Board Diagnostics Display of Fault Codes in Gauge Cluster SEAT, DRIVER {National 2000) Air Suspension, High Back With Integral Headrest, Vinyl, Isolator, 1 Chamber Lumbar, With 2 Position Front Cushion Adjust, -3 to +14 Degree Angle Back Adjust Includes : SEAT BELT 3- Point, Lap and Shoulder Belt Type SEAT, PASSENGER {Gra -Mag) Non Suspension, High Back With Integral Headrest, Vinyl, With Fixed Back, With Under Seat Storage Includes 5 Proposal: 7306 -01 INTERNATIONAL" Vehicle Specifications February 26, 2009 2009 7500 SBA 6X4 (SF637) Description : SEAT BELT 3- Point, Lap and Shoulder Belt Type MIRRORS (2) {Lang Mekra} Rectangular, 7.44" x 14.84" & 7.44" sq. Convex Both Sides, 102" Inside Spacing, Breakaway Type, Heated Heads Thermostatic Controlled, Black Heads, Brackets and Arms CAB SOUND INSULATION Includes Dash Insulator and Engine Cover Insulator INSTRUMENT PANEL Center Section, Flat Panel HEATER {International Blend -Air} With Defroster FRESH AIR FILTER for HVAC CAB INTERIOR TRIM Deluxe Includes : "A" PILLAR COVER Molded Plastic : CAB INTERIOR TRIM PANELS Cloth Covered Molded Plastic, Full Height; All Exposed Interior Sheet Metal is Covered Except for the Following: with a Two -Man Passenger Seat or with a Full Bench Seat the Back Panel is Completely Void of Covering : CONSOLE, OVERHEAD Molded Plastic; With Dual Storage Pockets with Retainer Nets and CB Radio Pocket : DOOR TRIM PANELS Molded Plastic; Driver and Passenger Doors : FLOOR COVERING Rubber, Black : HEADLINER Soft Padded Cloth : INSTRUMENT PANEL TRIM Molded Plastic with Black Center Section : STORAGE POCKET, DOOR (1) Molded Plastic, Full- Length; Driver Door : SUN VISOR (2) Padded Vinyl with Driver Side Toll Ticket Strap, Integral to Console CAB REAR SUSPENSION Air Bag Type WINDSHIELD WIPER BLADES Snow Type WHEELS, FRONT DISC; 22.5" Painted Steel, 2 Hand Hole, 10 Stud (285.75MM BC) Hub Piloted, Flanged Nut, Metric Mount, 8.25 DC Rims; With Steel Hubs. Includes : PAINT IDENTITY, FRONT WHEELS White : WHEEL SEALS, FRONT Oil Lubricated, Includes Wheel Bearings WHEELS, REAR DUAL DISC; 22.5" Painted Steel, 2 Hand Hole, 10 -Stud (285.75MM BC) Hub Piloted, Flanged Nut, Metric Mount, 8.25 DC Rims; With Steel Hubs Includes : PAINT IDENTITY, REAR WHEELS White : WHEEL SEALS, REAR Oil Lubricated, Includes Wheel Bearings INTEGRATED DUMP TRUCK ID Less Special Frame Piercing, Wheelbase & AF Restrictions; Body Must Be Ordered Separately and Must Comply with International's Integrated Dump Truck Program (8) TIRE, REAR 11R22.5 HDL (CONTINENTAL) 493 rev /mile, load range H, 16 ply (2) TIRE, FRONT 12R22.5 XZY -3 (MICHELIN) 483 rev /mile, load range H, 16 ply Services Section: WRTY,LTD, BASIC VEHICLE DSPEC {Diamond SPEC) To 12- Month /Unlimited Mileage; Includes Diamond Emergency Breakdown Service, With 90 -Day Towing Sturdy Weld 14' dump truck body 10 Additional Wheels ; r:) U to v■ Allison Owners Manuals & Parts Catabg International Parts (CD FOMAT) & Service Manuals (Bound) V 0 IA i-c aVQtiaDk, 6 Proposal: 7306 -01 INTERNATIONAL" Vehicle Specifications February 26, 2009 2009 7500 SBA 6X4 (SF637) Description 10 NEW Tires to be filled with Foam, per customers request 7 Proposal: 7306 -01 1NTERNATIONAL Body Allied /Equipment February 26, 2009 2009 7500 SBA 6X4 (SF637) Description Sturdy Weld 14' dump truck body (USA DOLLAR) Price $23,044.90 Total Body Allied /Equipment: $23,044.90 8 Proposal: 7306 -01 INTERNATIONAL° Financial Summary 2009 7500 SBA 6X4 (SF637) Official Titi d Date gnatur Appro ed by Seller: Auth oaf This proposal Is not binding upon the seller without Sellers Authorized Signature (USA DOLLAR) 1 Price March 09, 2009 Description Factory List Prices: 916.00 .00 Product Items $100,916.00 Service Items .00 Total Factory List Price Including Options: $8 $100,9 Total Goods Purchased: 00 Freight Charge 51,650 5408.00 Secondary Freight to Kodiak, AK (NOT DETERMINED YET) $2;058.00 $1, Total Freight: 11358.00 Total Factory List Price Including Freight: 5111, 60.04 Less Customer Allowance: 85,854.52 Total Vehicle Price: $ ,054.52 Total Body /Allied Equipment: $523,044.90 Total Sale Price: 5108,899.42 Total Per Vehide Sales Price: 5108,899.42 Net Sales Price: Please feel free to contact me regarding these specifications should your interests or needs change. I am confident you will be pleased with the quality and service of an International vehicle. Accepted by Purchaser: Firm or Business Name Authorized Signature and Date Official Title and Date Proposal: 7306-01 Figure 1 - 1994 International Dump Truck Figure 2 - Overview of Dump Truck Figure 3 - Interior of Dump Truck Figure 4— Underside of Dump Truck Bed TITLE: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT MARCH 19, 2009 REGULAR MEETING ITEM NO: 13.C.1 Ordinance No. FY2009-01D Amending Ordinance No. 2009 -01 Fiscal Year 2009 Budget by Amending Budgets to Account For Various Revenues That are Over Budget, Provide for Additional Expenditures, and to Move Funds Between Projects. SUMMARY: This ordinance: o The original FY2009 MIS department budget includes a position for a LAN Administrator which would be better staffed with a MIS Supervisor. o The original FY2009 MIS department budget includes a position for an Operations Supervisor which would be better staffed with a PC Technician 1. o The original FY2009 Community Development Department budget included a position for a Draftsman/Technician position which would be better staffed with a GIS Analyst in the MIS Department. o At a work session, the Assembly expressed a desire to hire a Resource Manager in the Land Sale Fund. o Property tax collections for the General Fund have exceeded its budget by $67,000. o The State temporary fiscal relief payment included $20,200 to be passed on the Village of Karluk. o the Borough wishes to transfer $116,400 to the City of Kodiak for half of the City's cost of an engineering and design contract for Baranof Park Improvement Project o The Borough wishes to transfer $85,000 to the Hospital Capital Improvements Fund to start conceptual planning and design of a new care center. o Federal payment in lieu of taxes is expected to exceed the budget by $500,000. o The raw fish tax collected by the State and shared with the Borough exceeded its budget by $297,000 o Severance taxes on fish are expected to exceed their budget by $200,000. o the Borough needs to transfer $218,000 from the General Fund to the Debt Service Fund that was originally budgeted to be paid for by the Facilities Fund. o The original budget did not include rent on the common areas in the Borough building; and o The Borough needs to transfer $218,000 from the General Fund to the Debt Service Fund that was originally budgeted to be paid for by the Facilities Fund. o The Borough needs to expend up to $20,000 in purchase and install a new above ground oil storage tank at the Mental Health Center. o The State has granted the Borough $5,000 to perform planning for safe student access to North Star School through the safe routes to school program. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2009-01D in first reading to advance to public hearing at the next regular meeting of the Assembly. Introduced by: Borough Manager Requested by: Borough Manager 1 Drafted by: Finance Director 2 Introduced: 03/19/2009 Public Hearing: 3 Adopted: 4 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2009-01D 7 8 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY 9 AMENDING ORDINANCE NO. 2009 -01 FISCAL YEAR 2009 BUDGET BY 10 AMENDING BUDGETS TO ACCOUNT FOR VARIOUS REVENUES 11 THAT ARE OVER BUDGET, PROVIDE FOR ADDITIONAL EXPENDITURES, 12 AND TO MOVE FUNDS BETWEEN PROJECTS 13 14 WHEREAS, the original FY2009 MIS department budget includes a position for an Operations 15 Supervisor which would be better staffed with a PC Technician 1; and 16 17 WHEREAS, the original FY2009 MIS department budget includes a position for a LAN 18 Administrator which would be better staffed with a MIS Supervisor; and 19 20 WHEREAS, the original FY2009 Community Development Department budget includes a 21 position for a Draftsman/Technician position which would be better staffed with a GIS Analyst in 22 the MIS Department; and 23 24 WHEREAS, at a work session, the Assembly expressed a desire to hire a Resource Manager in 25 the Land Sale Fund; and 26 27 WHEREAS, property tax collections for the General Fund have exceeded their budget by 28 $67,000; and 29 30 WHEREAS, the State temporary fiscal relief payment included $20,200 to be passed on the 31 Village of Karluk; and 32 33 WHEREAS, the Borough wishes to transfer $116,400 to the City of Kodiak for half of the City's 34 cost of an engineering and design contract for Baranof Park Improvement Project; and 35 36 WHEREAS, the Borough wishes to transfer $85,000 to the Hospital Capital Improvements 37 Fund to start conceptual planning and design of a new care center; and 38 39 WHEREAS, federal payment in lieu of taxes is expected to exceed the budget by $500,000; 40 and 41 42 WHEREAS, the raw fish tax collected by the State and shared with the Borough exceeded its 43 budget by $297,000; and 44 45 WHEREAS, severance taxes on fish are expected to exceed their budget by $200,000; and 46 47 WHEREAS, the Borough needs to transfer $218,000 from the General Fund to the Debt 48 Service Fund that was originally budgeted to be paid for by the Facilities Fund; and 49 50 WHEREAS, the original budget did not include rent on the common areas in the Borough 51 building; and 52 Kodiak Island Borough, Alaska Ordinance No. FY2009 -01 D Page 1 of 10 TITLE: KODIAK ISLAND BOROUGH AGENDA STATEMENT MARCH 19, 2008 REGULAR MEETING ITEM NO: 13.B.1 Resolution No. FY2009 -23 Noting the 20 Anniversary of the Exxon Valdez Oil Spill and Supporting the Continued Practice of Accompanying Each Oil Tanker Through Prince William Sound With at Least a Two Vessel Escort. SUMMARY: The Legislature of the State of Alaska is submitting House Joint Resolution No. 9 asking for recognition of the 20 Anniversary of the Exxon Valdez Oil Spill and requesting support for the continued practice of accompanying each loaded oil tanker (either single or double - hulled) with at least two escort vessels through Prince William Sound. The mandate of escorting single - hulled vessels through Prince William Sound was established by the Oil Pollution Act of 1990 and since its implementation there have been no major oil spills, and potential accidents have been avoided. Although improvements in oil tanker vessel engineering and design have been made, the adoption of this resolution will help to establish state and federal regulations to ensure that future spill prevention and response programs will continue. This also urges that both single - hulled and double - hulled transiting oil tankers be provided with at least two escort vessels. The Prince William Sound Regional Citizens' Advisory Council is requesting that the Borough Assembly adopt a similar resolution in support of House Joint Resolution No. 9. APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to adopt Resolution No. FY2009 -23. 1 Introduced by: Manager Gifford 2 Requested by: PWSRCAC 3 Drafted by: Borough Clerk Introduced on: 03/19/2009 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2009 -23 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH NOTING THE 10 20 ANNIVERSARY OF THE EXXON VALDEZ OIL SPILL AND SUPPORTING THE 11 CONTINUED PRACTICE OF ACCOMPANYING EACH OIL TANKER THROUGH PRINCE 12 WILLIAM SOUND WITH AT LEAST A TWO VESSEL ESCORT 13 14 15 WHEREAS, March 24, 2009, marks the 20 anniversary of the Exxon Valdez oil spill; and 16 17 WHEREAS, the Exxon Valdez oil spill was the worst oil tanker spill in the history of the United 18 States, discharging 10,800,000 gallons of crude oil into Prince William Sound and contaminating 19 approximately 1,300 miles of Alaska coastline; and 20 21 WHEREAS, since the 1989 Exxon Valdez oil spill, the Alyeska Pipeline Service Company and 22 the crude oil shippers have created a world -class oil spill prevention and response system in 23 Prince William Sound; and 24 25 WHEREAS, the oil tanker vessels transiting Prince William Sound are increasingly of a double - 26 hulled design as required by the Oil Pollution Act of 1990; and 27 28 WHEREAS, the Prince William Sound oil tanker escort vessels provide immediate, on -scene 29 response should a spill occur; and 30 31 WHEREAS, all loaded oil tankers, including double - hulled oil tankers, are currently escorted by 32 at least two escort vessels through Prince William Sound; and 33 34 WHEREAS, the Oil Pollution Act of 1990 mandates that only single - hulled tankers of 5,000 35 gross tons or more be escorted by at least two escort vessels while in Prince William Sound; and 36 37 WHEREAS, there is no assurance in any state or federal law or regulation that each oil tanker 38 in Prince William Sound will continue to be escorted by at least two escort vessels capable of 39 providing immediate spill prevention and response; and 40 41 WHEREAS, since the implementation of the two- vessel escort system in Prince William Sound, 42 there have been no major oil spills and potential accidents have been reduced to near misses; 43 and 44 45 WHEREAS, double hulls are not a perfect prevention measure, and it would be imprudent to 46 alter a proven oil spill prevention and response program based solely on improvements in oil 47 tanker vessel engineering and design. 48 49 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 50 BOROUGH that it supports the continued practice in Prince William Sound of accompanying 51 each loaded oil tanker, whether single - hulled or double - hulled, with at least two escort vessels. Kodiak Island Borough Resolution No. FY2009 -23 Page 1 of 2 52 53 Section 1: Copies of this resolution shall be sent to the Honorable Barack Obama, President 54 of the United States; the Honorable Joseph R. Biden, Jr., Vice - President of the 55 United States and President of the U.S. Senate; the Honorable Janet Naplitano, 56 United States Secretary of Homeland Security; Admiral Thad W. Allen, 57 Commandant of the United States Coast Guard; the Honorable Sarah Palin, 58 Governor of Alaska; Kevin Hostler; President and Chief Executive Officer, Alyeska 59 Pipeline Service Company; Anil Mathur, Chief Executive Officer, Alaska Tanker 60 Company; George P. McShea, Jr., Vice - President of Operations, Polar Tankers, 61 Inc.; Stu McRobbie, Vice- President of Operations, SeaRiver Maritime; Tim 62 Plummer, President, Tesoro Maritime Company; Jeff Williams, Environmental 63 Manager, Chevron Shipping Company; and the Honorable Lisa Murkowski and 64 the Honorable Mark Begich, U.S. Senators, and the Honorable Don Young, U.S. 65 Representative, members of the Alaska delegation in Congress; Honorable Gary 66 Stevens, Alaska Senate President; and Honorable Alan Austerman, District 36 67 Representative. 68 69 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 70 THIS DAY OF 2009 71 72 73 KODIAK ISLAND BOROUGH 74 75 76 77 Jerome M. Selby, Borough Mayor 78 79 ATTEST: 80 81 82 83 Nova M. Javier, CMC, Borough Clerk Kodiak Island Borough Resolution No. FY2009 -23 Page 2of2 HOUSE JOINT RESOLUTION NO. 19 IN THE LEGISLATURE OF THE STATE OF ALASKA TWENTY -SIXTH LEGISLATURE - FIRST SESSION BY REPRESENTATIVES AUSTERMAN, Harris, Gara Introduced: 2/23/09 Referred: Resources HJR019a --A 76 (A - 3glc- 26- LS0639\A A RESOLUT' 9 _ 1 Recognizing the 20th anniversary of the Exxi -- e a r r v 2 continued practice of accompanying each oil to t C \ , I I 3 at least a two vessel escort. l ix CA, t 4 BE IT RESOLVED BY THE LEGISLATURE OF THE STAI r. 5 WHEREAS March 24, 2009, marks the 20th anniversary of the Exxon Valdez oil 6 spill; and 7 WHEREAS the Exxon Valdez oil spill was the worst oil tanker spill in the history of 8 the United States, discharging 10,800,000 gallons of crude oil into Prince William Sound and 9 contaminating approximately 1,300 miles of Alaska coastline; and 10 WHEREAS, since the 1989 Exxon Valdez oil spill, the Alyeska Pipeline Service 11 Company and the crude oil shippers have created a world -class oil spill prevention and 12 response system in Prince William Sound; and 13 WHEREAS the oil tanker vessels transiting Prince William Sound are increasingly of 14 a double - hulled design, as required by the Oil Pollution Act of 1990; and 15 WHEREAS the Prince William Sound oil tanker escort vessels provide immediate, -1- HJR 19 New Text Underlined [DELETED TEXT BRACKETED] 26- LS0639 \A 1 on -scene response should a spill occur; and 2 WHEREAS all loaded oil tankers, including double - hulled oil tankers, are currently 3 escorted by at least two escort vessels through Prince William Sound; and 4 WHEREAS the Oil Pollution Act of 1990 mandates that only single - hulled tankers of 5 5,000 gross tons or more be escorted by at least two escort vessels while in Prince William 6 Sound; and 7 WHEREAS there is no assurance in any state or federal law or regulation that each oil 8 tanker in Prince William Sound will continue to be escorted by at least two escort vessels 9 capable of providing immediate spill prevention and response; and 10 WHEREAS, since the implementation of the two - vessel escort system in Prince 11 William Sound, there have been no major oil spills, and potential accidents have been reduced 12 to near misses; and 13 WHEREAS double hulls are not a perfect prevention measure, and it would be 14 imprudent to alter a proven oil spill prevention and response program based solely on 15 improvements in oil tanker vessel engineering and design; 16 BE IT RESOLVED that the Alaska State Legislature supports the continued practice 17 in Prince William Sound of accompanying each loaded oil tanker, whether single - hulled or 18 double - hulled, with at least two escort vessels. 19 COPIES of this resolution shall be sent to the Honorable Barack Obama, President of 20 the United States; the Honorable Joseph R. Biden, Jr., Vice - President of the United States and 21 President of the U.S. Senate; the Honorable Janet Napolitano, United States Secretary of 22 Homeland Security; Admiral Thad W. Allen, Commandant of the United States Coast Guard; 23 the Honorable Sarah Palin, Governor of Alaska; Kevin Hostler; President and Chief Executive 24 Officer, Alyeska Pipeline Service Company; Anil Mathur, Chief Executive Officer, Alaska 25 Tanker Company; George P. McShea, Jr., Vice - President of Operations, Polar Tankers Inc.; 26 Stu McRobbie, Vice - President of Operations, SeaRiver Maritime; Tim Plummer, President, 27 Tesoro Maritime Company; Jeff Williams, Environmental Manager, Chevron Shipping 28 Company; and the Honorable Lisa Murkowski and the Honorable Mark Begich, U.S. 29 Senators, and the Honorable Don Young, U.S. Representative, members of the Alaska 30 delegation in Congress. HJR 19 -2- HJR019a New Text Underlined [DELETED TEXT BRACKETED] 53 WHEREAS, the Borough needs to expend up to $20,000 to purchase and install a new above 54 ground oil storage tank at the Mental Health Center. 55 56 WHEREAS, the State has granted the Borough $5,000 to perform planning for safe student 57 access to North Star School through the safe routes to school program. 58 59 60 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 61 BOROUGH THAT: 62 63 Section 1: This ordinance is not of a general application and shall not be codified. 64 65 Section 2: The FY2009 budget will be amended per the attached ten page schedule. 66 67 68 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 69 THIS DAY OF 2009 70 71 72 KODIAK ISLAND BOROUGH 73 74 75 76 Jerome M. Selby, Borough Mayor 77 78 ATTEST: 79 80 81 82 Nova M. Javier, CMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2009-01D Page 2 of 10 FY0009 -01 C FY0009 -01 D Revised As of Difference Budget Revised Budget 02/28/09 % Adjustments Budget Fund 100 General Fund Revenues: Property Tax 9,082,500 9,149,647 (67,147) 101% 67,000 9,149,500 Boat & Motor Vehicle Tax 251,000 176,413 74,587 70% 25,000 276,000 Payment in Lieu of Taxes 813,000 494,803 318,197 61% 500,000 1,313,000 Severance Taxes 1,288,213 843,545 444,668 65% 200,000 1,488,213 Penalties & Int on tax 175,000 97,388 77,612 56% 25,000 200,000 Licenses and Permits 66,250 50,123 16,127 76% 25,000 91,250 Federal Shared Revenue 350,075 2,727 347,348 1% - 350,075 Temporary Fiscal Relief 751,477 777,571 (26,094) 103% 26,000 777,477 Raw Fish Tax 1,000,000 1,297,618 (297,618) 130% 297,000 1,297,000 Raw Fish Tax - Offshore 50,000 - 50,000 0% - 50,000 Other State Revenue 26,000 - 26,000 0% 26,000 Fines 500 690 (190) 138% 500 Interest Earnings 300,000 234,959 65,041 78% 300,000 Miscellaneous 25,500 88,870 (63,370) 349% - 25,500 Use of Fund Balance 1,383,798 1,383,798 0% (634,629) 749,169 Sale of Fixed Assets 1,569 (1,569) - Transfer In - - Total 15,563,313 13,215,923 2,347,390 85% 530,371 18,093,684 Expenditures: Borough Assembly 186,440 83,772 102,668 45% - 186,440 Borough Manager 358,600 241,968 116,632 67% 4,370 362,970 Borough Clerk 414,510 276,882 137,628 67% 28,234 442,744 Borough Attorney 130,000 24,517 105,483 19% 130,000 Finance Department 691,640 383,656 307,984 55% 13,320 704,960 Management Information Services 588,533 292,854 295,679 50% 13,207 601,740 Assessing Department 440,760 278,999 161,761 63% 8,440 449,200 Engineering/ Facilities Dept 158,715 103,714 55,001 65% 6,478 165,193 Community Development 749,780 355,795 393,985 47% 9,084 758,864 Building Official 147,765 43,189 104,576 29% 6,013 153,778 Economic Development 75,000 32,250 42,750 43% 75,000 General Administration 297,600 161,378 136,222 54% 297,600 Emergency Preparedness 8,800 1,192 7,608 14% 8,800 School District Support 10,783,220 7,461,968 3,321,252 69% 10,783,220 Health and Sanitation 233,000 232,699 301 100% 233,000 Animal Control 82,500 84,125 (1,625) 102% 1,625 84,125 Culture and Recreation 93,000 96,037 (3,037) 103% 136,600 229,600 Colledge and Libraries 93,000 3,000 90,000 3% - 93,000 Transfers Out 30,450 6,450 24,000 21% 303,000 333,450 Total 15,563,313 10,164,445 5,398,868 65% 530,371 16,093,684 Fund 205 Child Care Assistance Program Revenue 102,048 39,545 62,503 39% 102,048 Expenditures 102,048 33,135 68,913 32% 102,048 Fund 210 Land Sales Revenue 97,771 30,920 66,851 32% 97,771 Expenditures 97,771 13,289 84,482 14% 97,771 Ordinance No. FY2009 -01 D Page 1 Back -up Info Revised As of Difference Budget Revised Budget 02/28/09 % Adjustments Budget Fund 220 Buildings and Grounds Revenues Revenues 438,410 378,031 60,379 86% 438,410 Transfers in 185,000 185,000 - 100% 185,000 Use of Fund Balance 89,075 89,075 0% 20,000 109,075 Total Revenues 712,485 563,031 149,454 79% 20,000 732,485 Expenditures - Borough Building 408,985 235,185 173,800 58% 408,985 MHC Apartments 10,000 3,436 6,564 34% 20,000 30,000 School Buildings 287,500 245,081 42,419 85% 287,500 Parks 6,000 5,441 559 91% 6,000 Total Expenditures 712,485 489,143 223,342 69% 20,000 732,485 Fund 230 Coastal Management Revenues 24,000 3,362 20,638 14% 24,000 Expenditures - - CMG Regular 24,000 10,815 13,185 45% 24,000 Total Expenditures 24,000 10,815 13,185 45% 24,000 Fund 234 L.E.P.C. Revenues LEPC 33,800 4,408 29,392 13% 33,800 E.O.P. Grant - - 0% - Revenues 33,800 4,408 29,392 13% 33,800 Expenditures - Expenditures-LEPC 33,800 9,573 24,227 28% 33,800 Expenditures -FEMA grant - - 0% - Total Expenditures 33,800 9,573 24,227 28% 33,800 Fund 240 Womens Bay Road Service Revenues 124,057 136,615 (12,558) 110% 124,057 Expenditures 124,057 87,319 36,738 70% 124,057 Fund 242 Service District No. 1 Revenues 269,700 303,081 (33,381) 112% 269,700 Expenditures 269,700 58,979 210,721 22% 269,700 Fund 243 Service Area No. 2 Revenues 100 124 (24) 100 Expenditures 100 100 100 Fund 244 Monaska Bay Road District Revenues 52,590 52,797 (207) 100% 52,590 Expenditures 52,590 38,397 14,193 73% 52,590 Fund 246 Bay View Road Service Area Revenues 5,700 7,182 (1,482) 126% 5,700 Expenditures 5,700 5,480 220 96% 5,700 Fund 250 Fire Protection Area No. 1 Revenues 415,900 445,942 (30,042) 107% 415,900 Expenditures 415,900 177,510 238,390 43% 415,900 Fund 252 Womens Bay Fire Department Revenues 95,980 96,497 (517) 101% 95,980 Expenditures 95,980 32,124 63,856 33% 95,980 Ordinance No. FY2009 -01 D Page 2 Back -up Info Revised As of Difference Budget Revised Budget 02/28/09 % Adjustments Budget Fund 254 KIB Airport Fire District Revenues 13,070 14,387 0 (1,317) 110% Expenditures 13,070 13,003 67 99% Fund 260 Woodland Acres Street Lights Revenues 8,420 8,605 (185) 102% Expenditures 8,420 3,117 5,303 37% Fund 261 Trinity Islands Lighting Dist. Revenues 3,920 3,971 (51) 101% Expenditures 3,920 1,084 2,836 28% Fund 262 Mission Lake Tide Gate Revenues 3,700 3,935 (235) 106% Expenditures 3,700 770 2,930 21% Fund 263 Trinity Islands Paving Dist. Revenues 20,060 29,632 (9,572) 148% Expenditures 20,060 7,073 12,987 35% Fund 275 Kodiak Arts Council Revenues 68,360 43,696 24,664 64% Expenditures 68,360 44,279 24,081 65% Fund 276 Facilities Fund Revenues 1,890,000 883,096 1,006,904 47% Fund 277 Tourism Development Revenues 70,980 94,537 (23,557) 133% Expenditures 70,980 41,307 29,673 58% Fund 290 Fern Fuller Trust Revenues 75,000 11,120 63,880 15% Expenditures 75,000 70,664 4,336 94% Ordinance No. FY2009 - 01 D 13,070 13,070 Page 3 Back -up Info 8,420 8,420 3,920 3,920 3,700 3,700 20,060 20,060 68,360 68,360 1,890,000 Expenditures/Transfers Out: Building Insurance 185,000 185,000 100% 185,000 Debt Service 1,150,000 1,150, 000 100% (218,000) 932,000 Capital Projects Fund 495 397,540 397,540 100% 397,540 Capital Projects Fund 430 - 0% - Contingencies - 0% 193,410 193,410 Contengencies - inflation proofing 157,460 157,460 0% 24,590 182,050 Total Expenditures 1,890,000 1,732,540 157,460 92% 1,890,000 70,980 70,980 75,000 75,000 Fund 300 Debt Service Revenues State Debt Reimbursement 2,144,617 1,389,012 755,605 65% 2,144,617 Interest Earnings 10,000 7,901 2,099 79% 10,000 Transfers in General Fund - Education 773,036 763,036 10,000 99% 218,000 991,036 General Fund - Health - Facilities Fund 1,150,000 1,150,000 100% (218,000) 932,000 Hospital Fund - 0% Bond Premium Use of fund balance 0% Total Revenues 4,077,653 3,309,949 767,704 4,077,653 Expenditures Expenditures - School Debt 3,305,550 2,131,770 1,173,780 64% 3,305,550 Expenditures - Hospital Debt 765,500 765,600 (100) 100% 765,500 Expenditures - Karluk Loans 6,603 6,603 0% 6,603 Expenditures -Other Debt - - 0% - Total Expenditures 4,077,653 2,897,370 1,180,283 71% 4,077,653 Fund 310 Debt Service Other Revenues 170,530 170,530 0% 170,530 Expenditures 170,530 170,530 0% 170,530 Ordinance No. FY2009 - 01 D Revised As of Difference Budget Revised Budget 02/28/09 % Adjustments Budget Page 4 Back -up Info Ordinance No. FY2009 -01 D Capital Projects Fund 410 - Borough Capital Projects: Revised As of Difference Budget Revised Budget 02/28/09 % Adjustments Budget Revenues: Interest Earnings 304,898 304,898 0% 304,898 Contributions for BMX track 39,670 39,870 0% - 39,670 State Grant 540,508 540,508 0% 5,000 545,508 Miscellaneous - - 0%, Total Revenues 885,076 885,076 0% 5,000 890,076 Operating Transfers In: General Fund 541,352 541,352 0% 541,352 Building and Grounds Fund 50,000 50,000 0% 50,000 Bayside Fire Department 448,800 448,800 0% 448,800 Facilities Fund 1,434,384 1,434,384 0% 1,434,384 Fund 310 160,530 160,530 160,530 Fund 420 2,843,751 2,843,751 0% 2,843,751 Total Operating Transfers In 5,478,817 5,478,817 0% 5,478,817 Total Revenues 6,363,893 6,363,893 0% 5,000 6,368,893 Projects: 85 Village Metals 150,000 121,257 28,743 81% 150,000 146 BMX Bike Trail 94,670 85,242 9,428 90% 94,670 174 Bayside Storage Addition & Engine Bay 426,800 170,030 256,770 40% 426,800 00102 Bayside Underground Electrical 22,000 22,000 0% 22,000 03105 Northstar School road /parking lot design 50,000 29,722 20,278 59% 5,000 55,000 03108 Borough Building Parking Lot 50,000 - 50,000 0% 50,000 03106 KHS emergency generator 50,000 50,000 0% 50,000 03109 Borough Building air handling penthouse 10,000 - 10,000 0% 10,000 03110 Borough Building emergency generator 20,000 2,353 17,647 12% 20,000 03120 WB Comm Plan Revision 33,380 22,392 10,988 67% 33,380 05022 KMS Seismic Upgrade 410/523 2,700,000 3,343,687 (643,687) 0% 2,700,000 05023 Peterson Seismic Upgrade 684,259 716,677 (32,418) 105% 684,259 05025 High School Gym Seismic 50,000 5,332 44,668 11% 50,000 06001 Computer Upgrade 114,000 114,000 100% 114,000 07015 High School kitchen floor 12,323 12,323 100% 12,323 07016 R and replacement of culverts at Panamaroff Creek 30,000 - 30,000 0% 30,000 07017 Hospital Solarium 25,000 25,000 - 100% 25,000 07018 HS Pool Repairs 40,000 - 40,000 0% 40,000 08001 Kodiak Middle School Asbestos Abatement 182,000 131,333 50,667 72% 182,000 08002 Main elementary Asbestous abatment 43,000 32,800 10,200 76% 43,000 08003 HS Soil Remediation 497,000 462,176 34,824 93% 497,000 08004 Computer Assisted Mass Appraisal and Collection Prg 400,000 233,050 166,950 58% 400,000 09001 Upgrade to NWS 184,530 36,300 148,230 20% 184,530 Tranfer to Fund 430 390,000 390,000 0% 390,000 Other Projects 104,931 104,931 0% 104,931 Total Borough Projects 6,363,893 5,543,674 820,219 87% 5,000 6,368,893 Page 5 Back -up Info Fund 420-GO Bond Projects: Revenues: Interest Earnings 3,633,918 3,137,088 496,830 86% 3,633,918 Proceeds from bond 2004A Bond Issue 9,302,760 9,302,760 - 100% 9,302,760 Proceeds from bond 2004B Bond Issue 11,050,000 11,050,000 100% 11,050,000 Proceeds from bond 2008 Bond Issue 8,000,000 8,000,000 100% 8,000,000 31,988,678 31,489,848 496,830 98% 31,986,678 Projects: 03119 New Swimming Pool 14,595,000 8,325,172 6,269,828 57% 14,595,000 04101 Old Harbor GymNoc Ed renovation 2,251,134 33,785 2,217,349 2% 2,251,134 04102 Larsen Bay School floor repair 339,883 5,280 334,603 2% 339,883 04103 Ouzinkie Gym renovation 2,933,305 2,212,125 721,180 75% 2,933,305 05002 Evacuation Center earthquake evaluation 500,000 327,272 172,728 65% 500,000 05009 Kodiak Middle School concrete repair 237,918 9,395 228,523 4% 237,918 05010 Kodiak High School asbestos & floor covering 304,704 212,518 92,186 70% 304,704 05011 District -wide floor covering replacement 728,708 616,616 112,092 85% 728,708 05012 Kodiak High School heating and ventilation 250,000 208 249,792 0% 250,000 05013 Kodiak High School insulastion and windows 596,020 4,261 591,759 1% 596,020 05014 Kodiak High School and Middle School roof repair 600,000 1,159,090 (559,090) 193% 600,000 05015 High School Voc ed /classroom reclaimation 4,840,788 173,400 4,667,388 4% 4,840,788 05016 East School heating and ventilation 520,000 127,540 392,460 25% 520,000 05017 Learning Center renovation 27,467 34,819 (7,352) 127% 27,467 KMS Seismic Upgrade, Phase II 0% - Ouzinkie Sprinkler System 330,000 330,000 0% 330,000 Ouzinkie Generator Replacement 88,000 88,000 0% 88,000 Transfers to Project 05022 Fund 410 2,700,000 2,700,000 0% 2,700,000 Transfers to Project 05023 Fund 410 143,751 143,751 0% 143,751 Contingencies - - 0% - 31,986,678 13,241,481 18,745,197 41% 31,986,678 Ordinance No. FY2009 - 01D Revised As of Difference Budget Revised Budget 02/28/09 % Adjustments Budget Page 6 Back -up Info Fund 430 -State Capital Grant Projects: Revenues: KIB Waste Management Implementation 1,741,400 1,741,400 0% 1,741,400 Anton Larsen Bay Boat Ramp 560,000 560,000 0% 560,000 Chiniak Grant 20,000 20,000 0% 20,000 ADF &G, fish research 200,000 200,000 0% 200,000 Coastal Impact Program CIAP Grant 189,985 189,985 0% 189,985 Homeland Security 17,733 17,733 0% 17,733 06008 Summit Lake Trail 23,500 23,500 0% 23,500 06007 ADF & G Building Design 1,500,000 1,500,000 0% 1,500,000 2005 Pre Disaster Mitigation Grant 41,724 41,724 0% 41,724 05022 KMS Seismic Upgrade 410/523 938,633 938,633 0% 938,633 05026 HS Library Wing Seismic Retrofit 465,618 465,618 0% 465,618 07001 Area Wide School Equipment and Supplies 70,000 70,000 0% 70,000 07003 Island Lake Trail 48,000 48,000 0% 48,000 07004 Larsen Bay Equipment 70,000 70,000 0% 70,000 07005 Main elementay School Playground Equipment 25,000 25,000 0% 25,000 07006 Port Lions Community Workshop 10,000 10,000 0% 10,000 07008 School Facilities Seismic Repairs 910,000 910,000 0% 910,000 07009 Tsunami Siren, Upgrades & Additions 100,000 100,000 0% 100,000 07010 ADF & G Near Island Facility 500,000 500,000 0% 500,000 07011 Ouzinkie Dock Replacement 570,000 570,000 0% 570,000 07012 Ouzinkie School Seismic Upgrade 308,344 308,344 0% 308,344 East Elementary School Siesmic Upgrade 138,606 138,606 0% 138,606 School District Computer Grant 70,000 70,000 0% 70,000 Emergency Communications and Planing 30,000 30,000 0% 30,000 08007 Kodiak Middle School Playground Equipment 10,000 7,765 2,235 78% 10,000 08006 Area Wide School Supplies and Equipment 130,000 108,517 21,483 83% 130,000 08008 Near Island Fish and Game Building 950,000 950,000 0% 950,000 08011 Non - Structural Seismic Upgrades for Kodiak Schools - ME 132,249 132,249 0% 132,249 08012 Non - Structural Seismic Upgrades for Kodiak Schools- Bra 75,490 75,490 0% 75,490 Transfers in from fund 410 526,350 526,350 0% 526,350 Anton Larson Boat Ramp 60,000 60,000 0% 60,000 Coastal Impact Program 130,000 130,000 0% 130,000 Dingell- Johnson Contribution 140,000 140,000 0% 140,000 Total Revenues 10,702,632 116,282 10,586,350 1% 10,702,632 Ordinance No. FY2009 - 01 D Revised As of Difference Budget Revised Budget 02/28/09 % Adjustments Budget Projects: 164 KIB Waste Management Implementation 1,741,400 936,714 804,686 54% 1,741,400 177 Anton Larsen Bay Boat Ramp 896,350 877,452 18,898 98% 896,350 02107 ADF &G Research Study 200,000 153,718 46,282 77% 200,000 03114 Coastal Impact Program 319,985 307,471 12,514 96% 319,985 03118 Chiniak Multi -use Grant 20,000 20,000 - 100% 20,000 05019 Homeland Security 17,733 14,430 3,303 81% 17,733 05020 2005 PreDisaster Mitigation Grant 41,724 55,825 (14,101) 134% 41,724 05022 KMS Seismic Upgrade 410/523 938,633 938,633 - 0% 938,633 05026 HS Library Wing Seismic Retrofit 465,618 642,379 (176,761) 138% 465,618 06007 ADF & G Building Design 1,500,000 42,873 1,457,127 3% 1,500,000 06008 Summit Lake Trail 23,500 23,500 - 100% 23,500 07001 Area Wide School Equipment and Supplies 70,000 64,804 5,196 93% 70,000 07003 Island Lake Trail 48,000 3,817 44,183 8% 48,000 07004 Larsen Bay Equipment 70,000 55,259 14,741 79% 70,000 07005 Main elementay School Playground Equipment 25,000 - 25,000 0% 25,000 07006 Port Lions Community Workshop 10,000 3,147 6,853 31% 10,000 07007 School District Computer Grant 70,000 70,000 0% 70,000 07008 School Facilities Seismic Repairs 1,300,000 1,300,000 0% 1,300,000 07009 Tsunami Siren, Upgrades & Additions 100,000 13,914 86,086 14% 100,000 07010 ADF & G Near Island Facility 500,000 - 500,000 0% 500,000 07011 Ouzinkie Dock Replacement 570,000 427,980 142,020 75% 570,000 07012 Ouzinkie School Seismic Upgrade 308,344 318,244 (9,900) 103% 308,344 07014 East Elementary School Siesmic Upgrade 138,606 6,036 132,570 4% 138,606 Emergency Communications and Planing 30,000 30,000 0% 30,000 08007 Kodiak Middle School Playground Equipment 10,000 7,765 2,235 78% 10,000 Page 7 Back -up Info Revised As of Difference Budget Revised Budget 02/28/09 % Adjustments Budget 08006 Area Wide School Supplies and Equipment 130,000 108,516 21,484 83% - 130,000 08008 Near Island Fish and Game Building 950,000 950,000 0% 950,000 08011 Non - Structural Seismic Upgrades for Kodiak Schools — ME 132,249 132,249 0% 132,249 08012 Non - Structural Seismic Upgrades for Kodiak Schools— Bra 75,490 75,490 0% 75,490 Total Expenditures 10,702,632 5,022,477 5,680,155 47% 10,702,632 Ordinance No. FY2009 -01D Page 8 Back -up Info Revised As of Difference Budget Revised Budget 02/28/09 % Adjustments Budget Fund 490 Landfill Capital Projects Landfill Closeout/Leachate Treatment 3,000,000 3,000,000 0% 3,000,000 07013 Landfill Lateral Expansion - - 0% - Total Revenues 3,000,000 3,000,000 0% 3,000,000 165 Landfill Closeout/Leachate Treatment 3,000,000 2,854,187 145,813 95% 3,000,000 07013 Landfill Lateral Expansion - - - 0% - Total Expenditures 3,000,000 2,854,187 145,813 95% 3,000,000 Fund 495 Hospital Capital Projects Hospital 700,000 700,000 0% 700,000 Providence 200,000 200,000 0% 200,000 Grant 180,000 180,000 0% 180,000 From Facilities Fund 397,540 0% 397,540 Denali Commission 1,802,347 1,802,347 0% 1,802,347 Rasmusson 750,000 750,000 0% 750,000 Murdock 250,000 250,000 0% 250,000 Denali Match 125,000 125,000 0% 125,000 Kodiak Foundation 30,000 30,000 0% 30,000 Denali ANTHC 125,000 125,000 0% 125,000 USDA Loan 900,000 900,000 0% 900,000 USDA Grant 105,000 105,000 0% 105,000 Providence 281,943 281,943 0% 281,943 General Fund - 0% 85,000 85,000 From Facilities Fund 125,000 125,000 0% - 125,000 Total Revenues 5,971,830 5,971,830 0% 85,000 6,056,830 03112 Hospital access and parking, Phase I & II 1,477,540 1,283,222 194,318 87% 1,477,540 05021 CHC architural Engineering _ 125,000 2,980,434 (2,855,434) 2384% 125,000 XXXX Care Center Design 0% 85,000 85,000 XXXXX Foundation - new clinic 4,087,347 4,087,347 0% 4,087,347 xxxxx Providence Leasehold Improvement 281,943 281,943 0% 281,943 Total Expenditures 5,971,830 4,263,656 1,708,174 71% 85,000 6,056,830 Fund 530 Solid Waste Collection/Disposal Revenues Waste Collection 2,850,920 1,666,047 1,184,873 58% 2,850,920 Waste Disposal 1,325,085 822,078 503,007 62% 1,325,085 Total Revenues 4,176,005 2,488,125 1,687,880 60% 4,176,005 Expenditures Waste Collection 1,584,200 914,381 669,819 58% 1,584,200 Waste Disposal 2,591,805 1,013,593 1,578,212 39% 2,591,805 Total Expenditures 4,176,005 1,927,974 2,248,031 46% 4,176,005 Fund 540 Hospital Enterprise Fund Revenues: Interest Eamings 5,330 5,409 (79) 5,330 Providence Hospital Lease 720,000 480,000 240,000 67% 720,000 Transfer in from Fem Fuller 66,500 66,500 100% 66,500 Use of Retained Eamings 908,692 - 908,692 0% 908,692 Total Revenues 1,700,522 551,909 1,148,613 32% 1,700,522 Expenditures and Transfers: Expenditures 1,700,522 30,701 1,669,821 2% 1,700,522 Total Expenditures 1,700,522 30,701 1,869,821 2% 1,700,522 Fund 555 - Kodiak Fisheries Research Center Revenues 2,122,804 1,166,616 956,188 55% 2,122,804 Expenditures Ordinance No. FY2009 -01 D Page 9 Back -up Info Revised As of Difference Budget Revised Budget 02/28/09 % Adjustments Budget Research Facility 2,084,604 759,191 1,325,413 36% 2,084,604 Dorm Facility 38,200 17,245 20,955 45% 38,200 2,122,804 776,436 1,346,368 37% 2,122,804 Fund 560 - Telephone 911 Service Revenues 70,320 23,484 46,836 33% 70,320 Expenditures 70,320 2,422 67,898 3% 70,320 Ordinance No. FY2009 -01D Page 10 Back -up Info TITLE: KODIAK ISLAND BOROUGH AGENDA STATEMENT MARCH 19, 2009 REGULAR MEETING ITEM NO: 13.D.1 Adoption of Findings of Fact Affirming the Planning and Zoning Commission's Decision to Affirm the Community Development Department Director's Decision Approving an Abbreviated Plat to Re- Subdivide Lots 12B -1 And 13C -1, Block 1, Miller Point Alaska Subdivision, 2 Addition Creating Lots 12C, 12D, And 13D, Block 1, Miller Point Alaska Subdivision, 2" Addition. The Locations are 4296 and 4304 Cliffside Road and the Zoning is R2 -Two Family Residential (Case 09 -007). The Appellants are Solveig Christenson and Randy Schick. SUMMARY: • Based on a review of the whole appeal record, there is substantial evidence to affirm the Community Development Director's decision in this case which was previously affirmed by the Planning and Zoning Commission. • None of the Commission's findings of fact are in dispute. • The public hearing before the Assembly including testimony by Borough Staff, the appellant, the applicant, and supporters of both sides did not reveal new information or any cause to counter the substantial evidence the Commission relied upon when adopting its findings. • The Assembly therefore affirms in whole the action of the Commission (to affirm the decision of the Community Development Director) and incorporate its findings of fact into the Assembly's findings on the case. FINDINGS OF FACT A. This abbreviated plat meets the following minimum requirements outlined in KIBC 16.40.050. • The lots created are of the size and shape to provide usable building sites appropriate for the locality and zoning district in which the subdivision is located. • The subdivision is accessed by a road that can accommodate additional traffic that would be created by the plat and that the road has sufficient Tine -of -sight clearance and presents no drainage issues. • The subdivision is consistent with the existing development characteristics that include the size and shape of exiting lots the extent of existing development and the topography in the neighborhood. • The subdivision is consistent with the policies of the KIB Coastal Management program. • The lots created by this subdivision meet the minimum lot size and width requirements of the Borough zoning code. • There are no double frontage Tots created by this subdivision. • The flag lot created will be prohibited from future subdivision. • There are no driveway access issues. • Fire apparatus can access structures constructed on this newly created lot. • There are no utility issues or zero lot line issues associated with this proposed subdivision. • The proposed lot has access from a dedicated public right of way and there are no road construction standards for Parkside Drive that are part of this proposed subdivision. B. The abbreviated plat meets the eligibility requirements of KIBC 16.30.020. This plat meets the eligibility requirements of 16.30.020(A) to be reviewed as an abbreviated plat by the fact that it is limited to: 1. The movement, addition, or elimination of lot lines within filed, surveyed subdivisions that do not result in the creation of more than four Tots, parcels, or tracts. C. This plat does not create a subdivision that will: 1. Allow a change in the permitted use to which the lot or tract may be devoted under existing zoning; 2. Alter or vacate a dedicated street, right -of -way, or other public area, or require additional dedication 3. Deny adequate access to and from all lots or tracts created by the subdivision or those adjacent to it; or 4. Create a residential lot smaller than the minimum size for the zoning district. APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT MARCH 19, 2009 REGULAR MEETING • RECOMMENDED MOTION: Move to adopt the Findings of Fact Affirming the Planning and Zoning Commission's Decision to Affirm the Community Development Department Director's Decision Approving an Abbreviated Plat to Re- Subdivide Lots 12B -1 And 13C- 1, Block 1, Miller Point Alaska Subdivision, 2" Addition Creating Lots 12C, 12D, And 13D, Block 1, Miller Point Alaska Subdivision, 2 " Addition. The Locations are 4296 and 4304 Cliffside Road and the Zoning is R2 -Two Family Residential (Case 09 -007). The Appellants are Solveig Christenson and Randy Schick. TITLE: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT MARCH 19, 2008 REGULAR MEETING ITEM NO: 13.D.2 Confirmation of Mayoral Appointment to the Prince William Sound Regional Citizens' Advisory Council (PWSRCAC.) SUMMARY: Mr. Iver Malutin's term on the Prince William Sound Regional Citizens' Advisory Council (PWSRCAC) expires May 2009. Mr. Malutin has indicated with the Clerk's office that he is interested in continuing to serve on the board for a two -year term. RECOMMENDED MOTION: Move to confirm the mayoral appointment of Mr. Iver Malutin for a two -year term on the Prince William Sound Regional Citizens' Advisory Council. G � ♦ � 4- ti Q 4 RCAC Regional Citizens' Advisory Council / "Citizens promoting environmentally safe operation of the Alyeska terminal and associated tankers." MEMBERS Alaska State Chamber of Commerce Alaska Wilderness Recreation & Tourism Association Chugach Alaska Corporation City of Cordova The dedicated seat for the Kodiak Village Mayors' Association is its opportunity to influence decisions having profound implications for oil transportation safety in Alaska, City of Homer and for the state's oil spill prevention and response capabilities. We greatly value your participation. City of Kodiak Kodiak Village Mayors' Association would best be served by a representative who: City of Seldovia • understands her /his community, its needs, concerns and perspectives; • has a rudimentary familiarity with oil transportation issues; City of Seward • has a home and work schedule flexible enough to allow travel; • is committed to our mission of promoting environmentally safe operation of the City of Valdez Alyeska terminal and associated tankers; and seeks opportunities to foster cooperative relationships with citizens, industry and City of Whittier regulatory agencies. Community of A PWSRCAC director can expect to devote an average of 10 hours a month on PWSRCAC Chenega Bay business. The full Board conducts three 2 -day meetings in January, May, and September. In addition, annual budget and planning meetings are held, as well as special meetings and Community of opportunities to participate in committees or work groups. PWSRCAC staff provides Tatitlek support to board members whenever possible. Please notify us in writing, no later than April 3, 2009, of your selected individual for the Kodiak Village Mayors' Association 's next two -year term on the PWSRCAC board. This individual will then be expected to attend our May 7 -8, 2009, meeting for confirmation. If Iver Malutin will continue to be your representative, we ask that you still notify PWSRCAC in writing. If you have further questions about the PWSRCAC or the responsibilities of its directors, please don't hesitate to call. Thank you for your cooperation, and we look forward to the Kodiak Village Mayors' Association 's continued valuable contribution. Cordova District Fishermen United Kenai Peninsula Borough Kodiak Island Borough Kodiak Village Mayors Association Oil Spill Region Environmental Coalition Prince William Sound Aquaculture Corporation W I LL I M 0 Printed on Recycled Paper In Anchorage: In Valdez: February 25, 2009 Jerome Selby Kodiak Village Mayors' Association 710 Mill Bay Road Kodiak, AK 99615 Dear Mr. Selby: Sincerely, / I In A nifer Fleming Executive Assis Cc: Iver Malutin 3709 Spenard Road / Suite 100 / Anchorage, Alaska 99503 / (907) 277 -7222 / FAX (907) 277 -4523 P.O. Box 3089 / 130 South Meals / Suite 202 /Valdez, Alaska 99686 / (907) 834 -5000 / FAX (907) 835 -5926 MAR - 2 2009 The Prince William Sound Regional Citizens' Advisory Council (PWSRCAC) is writing to advise you that Iver Malutin's term on our Board of Directors expires at our May 7 -8, 2009, annual meeting in Valdez. TITLE: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT MARCH 19, 2008 REGULAR MEETING Confirmation of the Assembly Appointment to the Board of Equalization. SUMMARY: Ms. Cheryl Boehland is currently the alternate for the Board of Equalization. On February 27, 2009 she submitted her application for the vacant seat for a term to expire December 31, 2009. ITEM NO: 13.D.3 RECOMMENDED MOTION: Move to confirm the Assembly appointment of Ms. Cheryl Boehland to the Board of Equalization vacant seat for a term to expire December 31, 2009. Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 EMAIL: njavier @kib.co.kodiak.ak.us ++ BOARD APPLICATION NAME: C . 1 Q Z-L-P1-1-/ HOME PHONE: V WORK : / 2 3'M't) E -MAIL: S ,te;_ e I G.S . Y+ STREET ADDRESS: / a° Co 11/2.S t ? i- -, fi n d MAILING ADDRESS: P. 0 e x 0 5 - 2-- cJ CJ LENGTH OF RESIDENCE IN KODIAK: / I rs IN ALASKA: 3/ ( v e a r5 ARE YOU A REGISTERED VOTER IN KODIAK? YES 44 ( ) ARE YOU A PROPERTY OWN ER IN KODIAK? YES (Xj NO ( ) COMMUNITY ACTIVITIES: "WO dia)C� 6-,a.Acte,,... Ck.,...„40 1 1 %I- - Cov►xm c as 1 PROFESSIONAL ACTIVITIES: AREA OF EXPERTISE AND /OR EDUCATION: I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. BOaAd 61./ r 3. 4. OA go 6L- _ q - 02 1 Signature 3 Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please retum the application by the advertised deadline. Voter ID No Verified By. :It Applicants Residence; Borough () City ( ) Date Appointed: Tenn Expires on: Comments: - STAFF USE ONLY - Documentation: o vault sett- 4 oB1Uq Appointment Letter. Roster. Oath of Office: Financial Disclosure: MAY - i 20nR BOrn'i CRS Ot.FiCE Jessica Kilborn From: Marylynn McFarland Sent: Wednesday, February 25, 2009 12:17 PM To: Nova Javier; Jessica Kilborn Cc: cherylboehland @gmail.com Subject: BOE I spoke with Cheryl Boeland and yes, she would be interested in having her application submitted for the vacant seat on the Board of Equalization expiring 2009. Her address is the same but her phone number and e-mail are as follows: cherylboehland@gmail.com (907) 539 -8529 By copy of this e-mail to Cheryl, I am confirming with her the dates of the BOE meeting which are scheduled for May 11 and 12, 2009 at 7 :30 p.m. Additional notice will be given closer to the date. PUBLIC RECORDS LAW DISCLOSURE: This e-mail and responses to this e-mail are subject to provisions of the Alaska Statutes and may be made available to the public upon request.. Marylyn McFar /and, Deputy Clerk Kodiak Island Borough 710 Mill Boy Road Kodiak, Alaska 99615 e -mail: mmcfar/anddkodiakak. us web site: www.kodiakak.us 1 Name Vacant 2009 Revision date: 3/9/2009 Revised by: JK KODIAK ISLAND BOROUGH Term Home Phone Work Phone Email Karenia Hackett 2010 486 -6168 486 -8111 kareniah aAkiha.orq_ PO Box 3533 Kodiak, AK 99615 Tim Hurley 2009 486 -5584 486 -4433 thurley@alaska.com PO Box 864 Kodiak, AK 99615 Cassandra Juenger 2011 486 -2221 486 -9325 cassandra123 @gci.net 3899 Harry Nielsen Kodiak, AK 99615 John Parker 2011 486 -3084 486 -3084 toybox @gci.net PO Box 191 Kodiak, AK 99615 Alternate: Cheryl Boehland 2010 487 -4448 486 -3480 seabeec ptialaska.net PO Box 8529 Kodiak, AK 99615 Staff: Tom Anderson, Assessor 486 -9350 Nova M. Javier, Borough Clerk 486 -9310 tanderson@kodiakak.us njavierakodiakak.us KIBC 3.20.050 Members. The board of equalization shall be composed of five (5) persons, not assembly members, appointed by the assembly. TITLE: Declaring a Seat on the Board of Equalization Vacant. SUMMARY: Ms. Cheryl Boehland formerly held the alternate seat on the Board of Equalization. With her appointment to the regular board seat, the alternate seat needs to be declared vacant. The term for the alternate seat expires December 31, 2010. 2.100.070 Vacancies. D. In the event of a vacancy on a board, committee, or commission for any reason other than normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. The notice shall set forth the vacancies and any qualifications of members. APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT MARCH 19, 2008 REGULAR MEETING ITEM NO: 13.D.4 RECOMMENDED MOTION: Move to declare the alternate seat on the Board of Equalization for a term to expire December 31, 2010 vacant and to direct the Borough Clerk to advertise the vacancy per Borough Code. Name Karenia Hackett PO Box 3533 Kodiak, AK 99615 Tim Hurley PO Box 864 Kodiak, AK 99615 Cassandra Juenger 3899 Harry Nielsen Kodiak, AK 99615 John Parker PO Box 191 Kodiak, AK 99615 Vacant 2009 Alternate: Cheryl Boehland PO Box 8529 \\ Kodiak, AK 99615 Staff: Tom Anderson, Assessor Nova M. Javier, Borough Clerk Revision date: 3/9/2009 Revised by: JK KODIAK ISLAND BOROUGH Term Home Phone Work Phone Email 2010 486 -6168 486 -8111 kareniah@kiha.orq 2009 486 -5584 486 -4433 thurley@alaska.com 2011 486 -2221 486 -9325 cassand ra 123Agci. net 2011 486 -3084 486 -3084 toybox @gci.net 2010 487 -4448 486 -3480 486 -9350 486 -9310 seabee@ptialaska.net tnderson@kodiakak.us njavierakodiakak.us KIBC 3.20.050 Members. The board of equalization shall be composed of five (5) persons, not assembly members, appointed by the assembly. TITLE: Confirmation of Mayoral Appointment to the Planning and Zoning Commission. SUMMARY: There is currently one vacancy on the Planning and Zoning Commission. It is a borough seat to expire 2011. Applications have been received from: Samuel Rohrer Ed Mahoney Dennis Symmons Jascha Zbitnoff 2.105.010 Created — Membership. There is created pursuant to AS 29.40.020 a planning and zoning commission, which shall consist of seven members appointed by the mayor subject to confirmation by the assembly. APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT MARCH 19, 2009 REGULAR MEETING 4 ITEM NO: 45 RECOMMENDED MOTION: Move to confirm the mayoral appointment of xxxxxxxxxx on the Planning and Zoning Commission for a term to expire December 2011. Jessica Kilborn From: support@civicplus.com Sent: Tuesday, February 24, 2009 8:21 PM To: Nova Javier; Marylynn McFarland; Jessica Kilborn Subject: Online Form Submittal: Board Application Form The following form was submitted via your website: Board Application Form Select the Board, Commission, or Committee applying for:: Planning and Zoning Commission Name:: Ed Mahoney Home Address:: PO Box 2281 Home Phone Number:: 90748655759 Mailing Address:: PO Box 2281 FEB 2 4 2009 Business Phone Number:: 90748655759 E 1 Occupation:: Home builder Email Address:: builders(ptialaska.net Length of Residency in Kodiak:: 30 years Are you a registered voter:: Yes High School:: 12 yrs College:: 1 yr Trade or Business School:: 1 yr Hobbies:: Are you currently serving on other Boards, Commissions, or Committees ?: Yes If yes, which:: solid waste Have you served on a Board, Commission, or Committee before ?: Yes If yes, which:: service district, Please list organization memberships and positions held:: n/a Please List Areas of Special Interest: Retrofitting homes for energy efficency, collecting stamps, working to keeping goverments fair and balanced. Please Enter Basic Resume Information Below: Moved to Kodiak in 1978 and worked in the building industry since. I have been involved with easemets, subdivisions, developing parcels for home /business construction. I have sat on Service Dist. #1 board and held position of Chair. In that capacity I ensured that roads, ditches, and culverts were clear and maintained as well as dealing with zoning complaints. I workded with staff, manager and assemblies on Service district issues. I feel that my life experences would be an asset to Planning and Zoning and their mission. Additional Information: Form submitted on: 2/24/2009 8:20:39 PM Submitted from IP Address: 66.230.125.12 Form Address: http:// www .kodiakak.us /forms.asp ?FID =72 2 NAME: c`vvt u e I ko ■' V 1. 1)l CL 11) tt. 4kd .Z t r�t1. 3. Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 EMAIL: njavier@a,kodiakak.us BOARD APPLICATION HOME PHONE: (-1 26 L( 0 79 WORK: 6 0 7 `f CELL NO: 5 3 9— 1 S as E -MAIL: Sc44wi. utnel Sctect.1.1 STREET ADDRESS: 53 Sp V e.. 6" Cp e:"'"" Acit MAILING ADDRESS: - V ) . 0. I)LX I�s� LENGTH OF RESIDENCE IN KODIAK: , K.vS IN ALASKA: ') i ,v5 ARE YOU A REGISTERED VOTER IN KODIAK? YES (■,)--- NO ( ) ARE YOU A PROPERTY OWNER IN KODIAK? YES (4- NO ( ) COMMUNITY ACTIVITIES: v 1 ,L' \ 1 y - r� ,Y &A2J\ SA 12 G /./Cl Y\A-Z. Y1a A/1Z.1/ ) 7 7\rI:L k b CC - t OAP- t 0, V ,T PROFESSIONAL ACTIVITIES: w c S ti f t -EZ-v pY i 5 L a. (G1/4- t �� n t vN c; ! . vAl t S y J w d 2 -i vt.AJa ( r,.,A) r ,V' S ,`E lu_ It a.v-1 AfAA/,.v fv try ey.. ��►1r S�vv \cam . AREA OF EXPERTISE AND /OR EDUCATION: . a.vvk-Sc"1)i t' 1)ui \ i C l cL. ct,w:i k6w) o . l t c. J i , , \ iz_ ( SS 141 .vr <_► n.x ,tvi b C�r� vti i G v�l.\ � hu,1L.1∎Nnv_tnt• .`,4l I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 2. 4. a 7lv_` ature Date A resume or letter of interes may be attached, but is not required. This application will be Please retum the applicati • y the advertised deadline. - STAFF USE ONLY - Voter ID No Verified By: Applicants Residence; Borough Ci Date Appointed: Tenn Expires on: Comments: Documentation: FEB 2 7 2009 kef#ton file for one year. Appointment Letter. Roster. Oath of Office: Finandal Disclosure: Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 EMAIL: njavier @kib.co.kodiak.ak.us BOARD APPLICATION (' jr NAME: \ , --S71/1/) 144 CAAG i . MA - STREET ADDRESS: MAILING ADDRESS: Signature Sc 7 / 0 *fric yorc 1 (30, LENGTH OF RESIDENCE IN KODIAK: 0 r 5 IN ALASKA: S a 0/ E'_ 1 144 al, ARE YOU A REGISTERED VOTER IN KODIAK? YES NO ( ) ARE YOU A PROPERTY OWNER IN KODIAK? YES ( ) NO COMMUNITY ACTIVITIES: yr ✓ t "ce O i ' f — (vc� , ( e � PROFESSIONAL ACTIVITIES: c� (C) � ',. o w , '1 `l n AREA OF EXPERTISE AND /OR EDUCATION: 1 AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 2. 4. A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the application by the advertised deadline. City ( ) • STAFF USE ONLY - Voter ID No Verified By: V Documentation: Applicant's Residence; Boroug Date Appointed: Term Expires on: Comments: Appointment Letter: Roster: Oath of Office: Financial Disclosure: Jessica Kilborn From: support©civicplus.com Sent: Friday, March 06, 2009 4:13 PM To: Nova Javier; Marylynn McFarland; Jessica Kilborn Subject: Online Form Submittal: Board Application Form The following form was submitted via your website: Board Application Form Select the Board, Commission, or Committee applying for:: Planning and Zoning Commission Name:: Jascha J Zbitnoff Home Address:: 1731 Mission Rd Home Phone Number:: Cell 942 -3215 MAR - 6 2009 Mailing Address:: Same Business Phone Number:: 486 -3215 Occupation:: Construction Eng. Email Address:: Length of Residency in Kodiak:: 20 years Are you a registered voter:: Yes High School:: KHS College:: Montana State Trade or Business School:: Hobbies:: Fishing, ATV, Snow Machining Are you currently serving on other Boards, Commissions, or Committees ?: No If yes, which:: Have you served on a Board, Commission, or Committee before ?: No If yes, which:: 1 Please list organization memberships and positions held:: AGC Student Chapter @ MSU ASCE Student Chapter @ MSU Please List Areas of Special Interest: Interested in the economic growth of Kodiak Island. Please Enter Basic Resume Information Below: Name: Jascha Zbitnoff Title: Superintendent Position for this Project: Superintendent Education: B.S., Construction Engineering Technology, Montana State University, 2003 Registration /Certification: Surface Blasting, University of Washington Facilities Cost Estimating, R. 5. Means Hazardous Waste Operations and Emergency Response Training Heavy /Highway Construction Supervisor, AGC Training Years Experience: With This Firm: 4 With Other Firms: 8 Summary of Qualifications: Mr. Zbitnoff possesses a depth of experience in construction, the majority of which have involved extensive civil requirements including road reconstruction, underground utility reconstruction, removal of contaminated soil and other environmental projects. In addition to operational experience of a wide variety of heavy equipment, he is skilled in the direct supervision of large in -house crews and the coordination of subcontractors, which was gained through hands -on experience with a local site work contractor during school. He is experienced is coordinating deliveries of materials to project sites in order to maintain established production schedules and resolving technically complex issues in the field. He is also experienced ensuring quality of workmanship and use of safe working procedures. All of Mr. Zbitnoff's experience has been in Alaska with the majority having been performed in rural areas. Project Experience with Brechan: Project Superintendent, Willow Street Improvements City of Kodiak 2006 Mr. Zbitnoff served as Civil Superintendent for this project. The scope of his work on the project included excavation and backfill of underground utilities using an experimental process to mintage ground pressure and settling caused from hydraulic pressures in the soil. By using the new technique the installation of 4,800 feet of water, sewer and storm drain systems was made possible. Duties also included subcontractor coordination to install 3,200 feet of curb gutter and sidewalk on the project. Along with multiple crew coordination Mr. Zbitnoff worked closely with the City Engineer to maintain strict deadlines that were associated with the project. Project value Project Superintendent, Bettinger Dam Removal COK 2006 -2007 Mr. Zbitnoff served as Civil Superintendent for this project. The scope of his work on the project included coordination of the removal 219,256 board feet of the timber structure, storm water control, erosion control and the excavation and embankment of the new earth berm and rock channel that controls the water today. Project Superintendent Alder Street & Natalia Way Reconstruction COK 2004 -2005 Mr. Zbitnoff served as Civil Superintendent for this project. The scope of his work on the project included excavation and backfill of underground utilities, installation of water, sewer and storm drain systems. Along with an extensive retaining wall structure that involved multiple crew coordination and subcontractor relations. DTCG50- 02- D- 643J55, IDIQ Multi -Trade Construction Contract with Design /Build Capabilities, U.S. Coast Guard Integrated Support Command, Kodiak, Alaska. Mr. Zbitnoff is also responsible for providing construction supervision of task orders awarded under the follow -on contract that was awarded on July 18, 2002 for a five -year period with a value of $50.0 million. As of September 30, 2003, fifty -eight task orders have been issued with a value of $14,303,260. Pave Cape Sarichef, Phase 1, 2 and 3. Work included removal and replacement of existing underground utilities including water, storm, and electric. Scope also included excavation and paving of 2066 lineal feet of main entrance street for the base, including the crossing of an aircraft taxiway. 4132 lineal feet of curb and gutter and 3650 square feet of sidewalks were included in this project. Work required extensive coordination and scheduling for outages, road closures and traffic control. Brechan worked closely with Coast Guard personnel and the BOSS contractor to minimize disruptions, including fast tracking of work to reduce time of the main gate closure. This project had a value of $2,562,694 and was completed on August 1, 2003. Parks, Beacon, Lighthouse, Phase 1 and 2. Work included removal and replacement of existing underground utilities including water, storm, and electric. The scope also included excavation and paving of 2685 lineal feet of residential roadways, including the entire area surrounding the Base Senior Officer Quarters. In addition approximately 3200 lineal feet of curb and gutter and 7000 square feet of sidewalk were poured. Coordination and scheduling of outages, road closures and traffic control were especially critical due to the major disruption of base personnel residences. This project had a value of $1,113,971 and was completed on October 10, 2003. 2 2003 Kodiak Island Civil Services, Kodiak, Alaska Mr. Zbitnoff served as a Superintendent on this project, which is a subcontract under the Total Environmental Restoration Contract (TERC) held by Jacobs Engineering with the U.S. Army Corps of Engineers. The scope of Brechan's subcontract is to perform planning, logistics and execution of the excavation of Petroleum /Oil /Lubricant (POL) contaminated soils and rock; establishment and operation of a dewatering system for excavation of the soil; stockpiling of contaminated soils; and, replacement with clean fill materials. Execution required: mobilization; site set -up; providing site access /security; constructing, maintaining and decommissioning temporary soil stockpiles as needed; constructing and maintaining long -term soil stockpile; civil demolition and debris removal; excavation and transportation of POL- contaminated soils; excavation and transportation of clean soils; dewatering excavation; screening of asphalt and POL- contaminated soil and rock; crushing, blending and stockpiling of oversize asphalt and POL- contaminated rock; providing, delivering and placing clean fill material; transporting and placing clean fill material; removing water treatment cell; pumping, containerizing and transporting POL- contaminated water; removing and containing POL- contaminated material; decontamination of equipment and materials; environmental protection, recontouring, site restoration and fencing; and, demobilization. Mr. Zbitnoff possesses the authority of the company to use his skills and expertise to ensure timely and quality completion of all work, allocate assigned resources and resolve technical issues in the field. Additional Information: Form submitted on: 3/6/2009 4:12:30 PM Submitted from IP Address: 65.74.91.29 Form Address: http: / /www.kodiakak.us /forms.asp ?FID =72 3 Voter ID No. Verified By: C Applicant's Residence: Borough ( Date Appointed: Term Expires On: Appointment Letter: Roster. Oath of Office: Financial Disclosure: .310 ^09 Name KODIAK ISLAND BOROUGH n»in ' nin mmissi n Term Home Phone Work Phone Email Casey Janz (B) 2009 487 -4055 487 -2125 (H)cjanz @ptialaska.net 10674 Chiniak Dr. Kodiak, AK 99615 William Kersch (C) 2009 486 -4854 1812 Mission Road 715- 475 -8336 cell Kodiak, AK 99615 (W) cianz0l @kodiakschools.orq williamusps @yahoo.com David King (B) (Chair) 2009 481 -2930 (H)dkingakCa)gci.net PO Box 3634 Kodiak, AK 99615 (W)david kinq@fws.gov Alan Torres (B) 2010 486 -0217 486 -9345 arij.torres @yahoo.com 2746 E. Rezanof Dr. Kodiak, AK 99615 Jennifer Vickstrom (C) 2011 486 -7622 486 -4804 jennyvic68@yahoo.com PO Box 318 Kodiak, AK 99615 Brent Watkins (C) 2010 486 -1717 brentski@vahoo.com 307 Childs Drive Kodiak, AK 99615 Vacant (B) 2011 B= Borough Seat C =City Seat Staff: Bud Cassidy, CDD Director 486 -9363 bcassidy @kodiakak.us Duane Dvorak, CDD Assoc. Planner /LRP 486 -9363 ddvorak@kodiakak.us Sheila Smith, CDD Secretary 486 -9363 ssmith@kodiakak.us Revision date: 3/10/2009 Revised by: JK A. Call to Order The Chair called the meeting to order at 7:04 pm. B. Roll Call ARB Members present were Scott Arndt, Gregg Hacker, Jay Johnston and Brent Watkins. Absent Members were Jerrol Friend, Charlie Jerling and Reed Oswalt. Representing the KIB Engineering and Facilities Department were Woody Koning, Ken Smith and Sharon Lea Adinolfi. Tony Yorba of Jensen Yorba Lott was also present. C. Approval of Agenda Minutes Architectural/Engineering Review Board Meeting 2 April 2008 — 7:00 pm KFRC Conference Room S CANNED Late. J. r,Sign: MAR - 4 2009 It was moved and seconded to approve the Agenda. There was a unanimous affirmative roll call vote. D. 95% Review of Ouzinkie Seismic Upgrade and Gym Renovation 003 existing site plan S. Arndt -re downspout and storm drain — corrugated 1/4 drain pipe? A100- to show contractor configuration of underfloor and ref to structural sheets for demo A101 overall demo plans — 3 main areas — the structural engineer eliminated some shear walls but added along gridline 4 — classroom side A102 -demo reqd in gym and ref to locker room area — showed a more thorough upgrade to the locker room — kept as an alt- additional funds might allow — going to reuse score board, projection screen and the speakers. Maybe follow up with a note to them [Ouzinkie folks] to see if they're OK. Al 03-overall view for other half of the bldg — showing where we have to remove siding to bare studs on outside of bldg — rot found on gridline C Gridline 9 will be removed and reinstalled A104 -shows demo of existing roof down to bare plywood deck and preparing for new torchdown \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 1 of 12 On A206 — needed a mezz area — made another storage room with a stair S. Arndt - may need a door at the bottom — balls etc. TY - maybe a locking gate at the top of the stairs — gets tight at the bottom WK - ext door lockable - panic hdw? TY — yes — doors meet reqmts for occupant load — could leave the existing double doors in corner of gridline 2E — could make the bleachers movable if it is a concern S. Arndt - how about making the railing removable TY -yes — see A203 -and could make it a 6'door — but would req some addl structural work to carry the load G. Hacker — if handrail comes off wrestling mats could make it WK - where would they be stored? G. Hacker - don't know that they have them. TY -add removable handrail and leave the 3'6" door there. J. Johnston - what happens with the alcove. TY - might be able to use it for storage — outside door Maybe telecon w/Darren in Ouzinkie - ship plans out to them TY and KS to discuss A203 shows new food area — ext deck and intersection of gridline 9 and A — added a landing and a stair S. Arndt - storage room have another ext door — could it be moved out to gridline 9 TY -it's centered in the wall to allow 2'sections for shelves — there's an air intake in the soffit A402 - renovation of those toilet rooms — still tight -stall for the we on men's side doesn't have a door on it — doesn't fit but the fixtures will be clean and maintainable G. Hacker - move paper towel holder and trash receptacle into the center of the bathroom — New doors will be added A204 -shows the roof renovation area \\ dove \Departments \EF \Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 3 of 12 S. Arndt -asked if TY went on roof TY — no but did not see any leaks — all reroofed in the 90s A105 -shows where the siding comes off completely and where siding remains — new door and trim around windows A106 - enlargement -shows work in locker room — main thing is could not get ADA and a std stall, but could get ADA and could do a custom stall -on A401- put up a counter mirror New tile floors new partitions new plumbing fixtures — A107 — unused A108 demo of other toilet rooms —not going to be ADA compliant, but will be sanitary — right across the hall is an ADA compliant room. A109 shows demo on end wall of gym - lefthand side notes re rotting A110 — lateral section to be demolished at end wall of gym A111- reflected ceiling plan demo — there is a small amount of demo along gridline 4 — and replacing light fixtures A200- renovation work — reinforcing outer walls -load being dumped on foundation at new addition A201 — overall reference for sheets to follow A202 — generator room mech rm and storage room on end of gym and extension of gym Jump to a205 — enlargement of gym — TY checked w /org and verified gym court size is fine for any tournament S. Arndt -- question re bleacher — how necessary to have them between door and locker room TY - only 3 rows of seats — maybe could leave folded in S. Arndt - looks a little tight TY - should run crash pads all the way across — at each end of the court — full width of court — don't have them along the length Did relocate scoreboard/speakers and projector. Don't have electrically operated backboard \ \dove\Departments\EF \Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 2 of 12 TY - detail is wrong WK- problems with tyvek — not allowing enough vapor TY -this is not tyvek — the whole point of the air space is to allow movement — WK - this is a proven product? TY — yes and I'll get you samples. Scott-on cement board what size TY 6" exposure — 7 1/4 Scott - think you should use next size up TY -will check and go to next size up TY will add vapor barrier and interior finish schedule Go back to detail 1 on A803 — using cement board trim TY - detail 1 and all the way through — need to do a mockup in the office to make sure vent spaces are right — not sure about routing the cement board — will check on that — may need to use a shim — want an overlap on the trim Scott - maybe use the EIFS — you can route it — option to look at. A803- question matl in soffit — TY to check into — use stainless steel fasteners A801- detail 5 -drop that whole business A8023- trusses 4'on center? TY existing ones are the new ones are 2'on center JJ - there's an outrigger detail on A501- TY - on 803 detail — making a vent space and creating a drip edge — a little fussy — I may modify to simplify the assembly Scott - 2X2 on edge plywood sheathing above it... \\ dove \Departments \EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 5 of 12 TY - look at 4 on -803 — 1/2" detail 2 — the top layer is not plywood — not happy with the denseck Scott - suggests bringing flashing down and that forms the overlap TY -might be the best way to do it. Will need to modify all the way around — do it the more conventional way Continuous cleat will be 22 gauge — flashing will be 24 Tony to will work on the detail and send something — for review JJ - re gravel area — need to be flush finish otherwise leaves, debris get in — TU - will have them use 1 1/8 to make it easier TY - on detail 3 on A801- showing skirt board assembly — it's a fussy detail but will match bldg- Scott — bottom flashing needs to come up underneath the siding — not enough lap — water's going to get in TY - use water shield and terminate up the wall Scott - and the flashing should come down more TY - carry flashing down 3 ", and overlap behind the 2X8 with watershield and - waterproofing go full way down — 1/2" treated plywood. Scott - prefer 5/8" — it's flatter and easier to match up with 5/8 siding TY - concerned about water being trapped WK - detail on top — treated plywood? Chemical they replace arsenic is much more corrosive to the fasteners TY - will check w /plywood assoc for recommendation for all weather wood foundation — will send a memo to you and follow up. Scott - foam on inside of the cavity? TY - then you have to protect it. Scott - wherever you don't have rigid insulation — put foam in between plywood TY to research — western wood institute \\ dove \Departments\EF\Architectural Review Board \ARB Minutes 2008\ARB Minutes 080402.doc Page 6 of 12 A304 -end wall of gym — roof is a little different configuration — on the end will modify the drip flashing detail Scott- questioned the ventilation in the eves TY - eve space is vented and then there is ventilation up to the roof TY to check section 1 A304 -the rock line is shown flat - thinks it slopes A305- sections through the storage room area — section 1 shows the joist — don't have ventilation Go to detail 5 on 803 shows the right detail — instead of every other we'll just show some holes. Scott questions screens A306- showing existing areas for the sprinkler people G. Hacker notes -on fire plan 201 and 202 calls out sprinkler requirements TY - there's cross bracing in the crawl space — the voc ed area requires more water — Tony to check the fire plan - looks like only the fan rooms are being sprinkled. TY to find out about the sprinkler requirements BW cites requirement in the specs to sprinkle crawl space TY - drawing says just 1/2 the building JJ notes-1/2 dry and 1/2 wet WK questioned use of city water system TY — there are two deficiencies with the water system - pressure and flow — pressure can be taken care of w /the fire pump and the water tank adds to the flow. To clarify with the mechanical. A307 -stair detail - will modify detail 4 so railing is removable. BW - on that same detail there's flashing between the deck and the building - why does it have a clip? TY - should have ice and water shield. GH - looking at demo on M105 and...why don't we take that chase out for the return air duct and move all those fixtures back — if we're demoing — opens up the bathroom area quite a bit and may solve the problem with the janitor's area. \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 7 of 12 TY - might be able to change the swing on the doors — which would be better. JJ - backup to 303 — you've got PVC on the roof. GH - questions stub wall. TY - trying to block view into the rest of the toilet room — maybe reverse the swing of the door — there's a site line issue - might go to a 34" door — still ADA. GH - 402 -with dispensers in the stalls and the stalls being narrow — should we go to recessed? TY — think the scale's wrong — will check. A500 -all the various clearances required. A601- ceiling plan — didn't show acoustics — talked about glue on tiles. Scott - they don't last TY - we'll leave it off. WK suggested wall covering on the wall. TY - will look at — on walls that don't have impact panels -could use real carpet. JJ - could cause a fire issue. Scott - paint the plywood. TY - like the OSB - stained it doesn't show dirt. Scott - first light looks close to the ductwork. Tony to check. GH - E201 shows light near duct. Scott - on M401 it's close and E201 looks like the light is right next to it. A801- 803 - exterior details — detail 2- will check on insect screen. TY - need to put shim behind the trim rather than route that board — the shim will push out 1/2" to give some space to vent. Discussion re galvanized roofing nails — that will have to change - doesn't work. \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 8 of 12 TY - they should be shot in if you can set the nail gun right - to modify so fasteners are long enough – coiled stainless steel – will check w /the mfg - think the code is 2" into wood. A803— already looked at this – roof edge, bottom of fascia - look at insect screen and getting rid of edge and not routing the cement board. Discussion re lead times for materials. TY - still concerned about the driveway, but think it will work – not sure about the soil conditions. WK - need a culvert? TY – probably. Scott - need to widen out for snow piling up, oil tank coming in routinely. Scott questioned City removing their stuff- and put a drain liter on one side and tie into the drain. TY - yes they said they'd handle it. GH questions French drain – adding any length? Scott - any detail about how you're going to channel the water? Maybe we should go ahead and wrap around – and tie roof gutters to it Scott - what size pipe are you using? TY - supposed to be called out – should be 6" Scott - gutters on the edge of the gym? TY – there are some – gutter at the bottom of edge -A204- gutter at low side of mechanical room, roof and new storage roof – look at elevation on A301 – the ground starts to slope away from the building. Won't put a French drain across the front – will swale the road around the side and away from the building. GH - 201 – where's the new service entrance – electrical E401 – talks about new service entrance says go to E301 but can't find. TY - don't believe we need a new service entrance – will check with the electrical – putting the fire pump and all that stuff wouldn't need a new service panel – either the site plan or E401 is wrong \\ dove \Departments \EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 9 of 12 GH — is C201 correct? Scott - the water line comes at an angle — should come at a 90 degree angle to the road. How old are the boilers taken out of the connex — want to make sure we're doing the right thing moving them in. WK - do we have specs on bedding the water pipe? TY - don't have a bedding detail and should have one. WK - any info on the rock source? KS - don't think there's enough. Consensus was to leave it to the Contractor to figure out. WK - require a new generator? TY — yes. Scott - would prefer to use new generator out there and use the old ones in town. TY - will add culvert under the driveway. Scott - on S001 -re concrete — recommends 3500 because of issues out there. Mixed on site. S002 -Scott would prefer 8" instead of 12 ". TY — drawing shows it at 8 ". Scott — recommended galvanized. Board concurred. KS - S001 down —reads it doesn't make sense - 6 should be max WK questioned - same pg — foundation note — 4' below, compact native material. Scott — need to get down to clay or rock and come back up. It won't compact when you're talking about native material - it's dirt. S002 — hole detail Intention is to take it all down to bedrock. The slab is not on bedrock but the footings are. Scott - 4" D -1 and then shot rock on top \\ dove \Departments \EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 10 of 12 TY - it should be spelled out. Scott - S200 — underneath the generator room — shows slab but not the wall in between - showing 4" slab — wouldn't set generator on top of 4 "slab — don't think it'll be enough to handle vibrations. TY - I'll defer to the structural engineer. Need to clarify height of walls. Scott - E200 - would be the back wall — where it shows 24" on center I'm assuming there's blocking. TY - on the shear wall sched 002. Scott - we're assuming it's all blocked? TY — yes. KS —S200 re stagger nails — need to go to a 3" member. S202 -shows wood framing at the little storage room as opposed to carrying slab over — look at gridline 1 on section 3 shows flush with something and that can't be - S300 -shows the actual floor framing. Scott - S200- assuming under partition between boiler room and the generator room is a 6" slab. Tony marks. S300 - shows floor framing. Scott suggested doing 16 instead of 24. S301- various framing details S302 -ditto KS - Section I — should be staggered — same on Section H. Tony will check all the other decks — make sure above ground preservative treated is compatible with galvanized hangers. S400 -same note on spacing of the nails S401 -shows the steel ledger and the new floor framing to the existing wall. S401 - length of nail won't work. \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 11 of 12 Tony will check thickness of studs. JJ - A109 shows 10" studs. S500 - roof framing — have changed to an inch and 1/8 S501-same issue — the ledger — Tony to check. TY — may have to cut the plywood to get them on center. S502 - diagram for the truss manufacturer. S601 — grid line 4 — good footers exist reasonable to be able to put plates in. S602 framing for the skirt board assemblies. S603-walls as they project down to the footings. Showing below grade — don't think that's below grade rated. Scott - they will rust out. WK - specs on fasteners? TY — yes 5001 — fasteners called out. With the concurrence of the Board and due to the lateness of the hour, it was decided to forego Public Comments [there was no public] and Board Member Comments. E. Adjournment Motion was made, seconded and unanimously passed to adjourn the meeting at 1105 pm. Another meeting will be scheduled to continue review of the 95% Ouzinkie Drawings. Respectfully submitted: Wolfe for Sharo ngineering/Facili ies Department Lea Adinolfi, Project Assistant Scott Arndt, Chair Architectural/Engineering Review Board \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 12 of 12 Date: OAS Date: a — oZ S —.2eX1 A301- renovation exterior elevation - used cement board - indicates where the exterior skirt board assembly is going to be removed and reinstalled- seismic improvements J. Johnston questions trim matl TY - should say 5/4 by 4 Discussion re replacing bad windows 2 classrooms to have new sliders installed A302- section through new boiler room area — slab on grade — adjacent to exist gym -the ledgers are shown as wooden and there needs to be a steel channel WK -on A301 note e-no. 2 detail — re painting existing siding and trim to match NEW, not existing A302 -to feed air to gym — look on A205 -run a supply duct over the top of bleacher area and return air on the wall common with the mech rm and in the new section he'll have relief louvers — duct comes out a little low but think it will be ok B. Watkins - will a ball get stuck up there G. Hacker - look at M401 — it's out from the wall and drop down. TY to work w /mechanical engineer — could be a trapping area. WK - painting that duct? TY — yes — will check w /mechanical S. Arndt - question on A801- detail no 5 -show rough sawn cedar siding over plywood — what thickness ply TY - 1/2" — Scott-might want to use 5/8 TY - A303- longitudinal section thru the gym — On 68802 - detail of typical siding — material will tend to smooth out areas and Hardiplank goes right over. J. Johnston - do you have 2 products here? TY - yes — the other item is a vapor — need two layers — really permeable and home slicker goes over top —will send you some samples — the home slicker is a vent sheet \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 4 of 12 A. Call to Order The Chair called the meeting to order at 7:13 pm. B. Roll Call C. Approval of Agenda Minutes Architectural/Engineering Review Board Meeting 17 April 2008 — 7:00 pm KFRC Conference Room i� � ANNED 3•z j., ARB Members present were Scott Arndt, Jerrol Friend, Gregg Hacker and Charlie Jerling. Absent Members were Jay Johnston, Reed Oswalt and Brent Watkins. Representing the KIB Engineering and Facilities Department were Woody Koning, Ken Smith and Sharon Lea Adinolfi. Tony Yorba of Jensen Yorba Lott was present telephonically. It was moved and seconded to approve the Agenda. There was a unanimous affirmative roll call vote. D. Approval of Minutes [5 March 2008] Minutes of 5 March 2008 meeting were approved. E. 95% Review of Ouzinkie School Projects Continued [from 2 April 2008] TY — noted that at the last meeting much of the structural had been reviewed and for this meeting he would begin with the architectural and also review the revisions from last meeting. Main toilet room area — pg 401 -had been a duct chase - removing and putting in a new mechanical air handler above the boiler room area — allows the abandonment of duct space so could adjust the whole area — now there is ADA clearance on doors -gives a little more space and creates privacy site line. There was an alcove — see A201. Other main concerns — detailing. JF — is the mechanical room alcove being accessed to outside? Yes. SA — A201 — door corrected off gym? TY - see A307 — added notes re railings — made a frame around and added hinge 2x4 will tie rails together. Significant changes will be on exterior details. JF - A307 — code reason for flush to door — dropping down 3 -4" might be better. \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080417.doc Page 1 of 6 TY — code issue can't have more than a ? difference in elevations at exit doors. A803 - concern re detail of roof edge — has been modified and simplified and will work much better. There will be a treated 2x6 forms nailer and there will be a place for air flow in the siding — this is typically how roof edge will be. SA - treatment? TY — using an oil based preservative for below grade material. SA - on the roof detail? TY — recommended an ACCA — readily available — field treatment — should be in the specs. TY - added a water shield behind the material detail of a downhill of an eve — no gutter but there will be a drip edge. Venting of the siding as it comes up the wall — A 304- reviews gap to act as a vent. SA — will the 3/8 compress? TY - don't expect any of the material to compress — very stiff. SA requested a sample. TY - check in town - Spenard's may carry it— it's called Home Slicker — will bring sample — it's not a film, it's a dimensional product — spun -75% open. A803 - drafted improperly — will correct. A802 - picked up details for the doors -and window replacement — will use same detail for new and existing — head detail — will have air space — and will be wrapped with water shield. Questions re nailing — calling out 1" clear from _ ?_ SA - fasteners? TY — stainless steel nails and sized based on manufacturer's direction. JF - ring shank? TY - Added sealant on corner details — have improved weather impermeability. Skirt board — did research on preservative treatment — A801 — kept appearance so building looks close to existing. Going to use oil borne preservative — more durable — all of the treated wood will be Douglas fir. \\ dove \Departments\EF\Architectural Review Board \ARB Minutes 2008\ARB Minutes 080417.doc Page 2 of 6 WK — stainless steel fasteners? TY - Yes — all 3/16. JF - use blue board and could use without any breaks —gives a continuous vapor barrier. TY - want to run a foundation drain around the outside of the building. SA - belly band should be prefinished all around before it gets to the job. JF - suggests foam cut at 20 degree angle — flashing installed easier and better — can't be installed flat. TY - will add a shim. Only other major change to the drawings is in the site plan — C201 — C101 can come out — doesn't belong. All of the notes for the work are on C201 — have reviewed and indicated waterline work - got the trench detail, the connection into the building — shows area where drain will be added along the side of the building — goes to C303 — similar to the French drain — will show basic gravel and wrapped drain pipe. JF - re geo textile fabric — the fabric and siltup — run rock in there and provide extra clean outs. TY - reason for the gravel offers allowances for water. WK — put fabric on -top and side — could line the drain rock where silt could migrate in from the side — had this problem at the landfill. TY - what sort of drain rock is there? SA - will have to be hauled in - 1 1/2 - 3" — clean rock. French drain TY - will show fabric on 2 sides and the top but not on the bottom. SA - showing the French drain as 18" — really would recommend 24 ". Also recommend the pipe be off bottom 6" rather than 3 ". TY — OK - making notes on drawing. Back to site plan — described better the water line coming in — described the miscellaneous bits of work — more clearly called out the driveway — added a culvert C201- brought the trench drain \\ dove \Departments\EF\Architectural Review Board \ARB Minutes 2008 \ARB Minutes 080417.doc Page 3 of 6 around the mechanical room addition — will show cleanouts — think we're close to having the site plan taken care of. SA - change sheathing on the roof to 3/8? TY - go to structural — haven't done any of the edits since last time. Going to a 6 sack mix — discussed with structural engineer the process of doing concrete in Ouzinkie — contractor will have to test air content everyday — will have to retain a certified field inspector — will be an expense for the owner to do this — we'll have the contractor do it. Some discussion about compaction —will revise the notes to have the contractor excavate and remove overburden — will proof compact with a minimum of 8 passes — with compactor rated to 15k pounds. Will have engineer verify kind of compactor. KS - specifying any moisture content? TY - will ask Chris specifically on this. Will include in the specs requirements for structural fill — will get that clarified. JF - noted that the 8 passes shouldn't be in the same row. S002 - question on nailing — picked up the sheathing will be 8" oc. SA - specifying galvanized nails? TY — Yes — galvanized or stainless steel where required. Drawing doesn't show provisions for water tank — will be 5 rows of footings — a thickened slab - rails will be anchor bolted to the slab and there will be 6" slab under generator. CJ - generator ought to come with a vibrating pad. TY — it does. On same page question re nailing; the code allows for double 2 by studs in lieu of 4 bys with appropriate nailing. KS - basically can't nail it to develop the shear strength of the wood. TY - can replace with 4 bys. JF — nailing won't work but cinquo crews will work. SA - 2" on center will disintegrate the plywood and lumber. TY - will us 4 bys and they will be treated on both sides. \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008 \ARB Minutes 080417.doc Page 4 of 6 S201 - main concern was the lack of specificity on call outs for structural fill. SA - for generator and mechanical room — going to bedrock? TY — correct. SA - clear to excavate the whole area to bedrock? TY — Yes. KS - found another subsurface report — will send it to you. TY - showing compacted fill under the generator —page A302. JF - any detail from wood to concrete? TY - No — putting in a new shear wall and pouring up against it — not tied together per se. JF - why not? TY - will ask — but if there is any differential settling there — could be a problem. TY - floor framing for the gym — the feel of the addition should approximate the feel of the existing floor. There were some questions on S301 -re lag screws — will be staggered. S302 - main question was re section at new deck — connectors that will be affected by rain and in contact with treated lumber — need to use stainless steel. Will specify all stainless steel. SA - what was the vapor barrier — is it 10 mil under the gym? TY - there's 10 mil there now and that's what we're going to use. WK - will check on rough coat. S400- stud wall schedule TY - changing that to 4 bys. KS - S401- question re detail C — fasteners — existing studs are 3x10 - so the 7/8 lags should be OK. Will check 1 1/2 diameter. TY noted that this was a complicated project. Will try to get a punch list of the M &E and hopefully the structural by next week. GH said he was very concerned about the lateness of the Project. \\ dove \Departments\EF\Architectural Review Board \ARB Minutes 2008 \ARB Minutes 080417.doc Page 5 of 6 JF said given the price of fuel, insulation values were rising — R60 in the roof, etc., need to give this thought. It was the consensus of the Board that this meeting would be reconvened next week to continue the 95% review. F. Public Comments None G. Board Comments None H. Adjournment Motion was made, seconded and unanimously passed to adjourn the meeting at 9:12pm. Respectfully submitt Wolfe for Sharon Le �Adinolfi, Projects Assistant ngineering/Facilities Department d: Scott Arndt, Chair Architectural /engineering Review Board Date: .)/a 5 \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080417.doc Page 6 of 6 Date: 2 -2s 2- J A. Call to Order Minutes Architectural/Engineering Review Board Meeting ___.__ 22 April 2008 — 6:30 pm r KFRC Conference Room The Chair reconvened the meeting [from 17 April 2008] at 6:30 pm. C. 95% Review of Ouzinkie School Projects Continued S700- shows where shear walls tie into the floor framing. JF - insulation in floor joists? Page 1 of 8 \\ dove \Departments\EF\Architectural Review Board \ARB Minutes 2008\ARB Minutes 080422.doc ( 4 NTNFF MAR - 4 2009 B. Roll Call ARB Members present were Scott Arndt, Jerrol Friend, Gregg Hacker, Charlie Jerling Jay Johnston and Reed Oswalt. Absent Member was Brent Watkins. Representing the KIB Engineering and Facilities Department were Woody Koning, Ken Smith and Sharon Lea Adinolfi. Tony Yorba of Jensen Yorba Lott was present telephonically. TY noted there were several pages of mechanical and electrical punch lists to follow along with revised drawings — adding that some cross bracing had been left off structural sheets. Start on S600- run through — concept in addition to new foundation to have a number of shear walls being installed on outside of building — between foundation and framing for first floor — addresses the concerns of the building - reviews shear walls on exterior elevation and on demo sheets. There is some bracing going on inside the building — old section needs to be stabilized — along corridor linking main entry connecting to gym. Braces will occur at existing footings — there is a duct in the area that will likely need to be adjusted. SA — will temporary shoring be required? TY — No - the post doesn't go away and the plate underneath is notched to the columns. Will check w /Brian — Section B S601. S602 - elevations of shear walls as they tie in below grade — will need to address space in between — vapor barrier as discussed at last meeting. Shows detail on interior shear wall S602 - occurs along gridline B above grade between the classroom and the existing voc ed room. TY — fiberglass insulation — under gym actually a plywood soffit that closes off the insulation. There are some exposed vapor barriers on the ground - look on A302 — insulation for gym floor is shown. On the new addition show it identical to existing. Finishes structural — start in on the mechanical Punch list begins with fire protection plan — look at FP201 -202 — note 6 is clarified in punch list. Extent of sprinklers in - 1/2 bldg is cross hatched — didn't think it was required to have sprinklers in crawl space except for under voc ed section. — could save some $$$ by not sprinkling under the gym — but would recommend keeping. SA - could be the additional area under gym would be an add alt. Consensus is to sprinkle whole area. GH system going to be dry? TY- there are dry and wet sprinklers. See note 3. SA — we're glycoling? GH - it will be a contractor issue — needs to be drained every year. SA - in a rural system would not recommend glycol. TY - will forward an email from the ME laying out the pros and cons. SA - and we'll check with the sprinkler inspectors at the KIBSD. M001 — concern re P3 — verifying ADA compliant — Brian will confirm. M002- - confusion re tank to be used — day tank will be new. GH- glycol to water mix on the boiler schedule — has it at 40% - spec calls for 60% - doesn't work well any higher than 40% - conductivity of the water changes — prefer 35 %. TY - will change to 40% max w/35% preferred. M003 — mechanical site plan — see his punchlist [emailed today] GH - fence around the tank because of proximity to the playground. Page 2 of 8 \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008 \ARB Minutes 080422.doc M201 — detail2- basically shows piping going into the building and exposed — on side of building next to door leading out of mechanical room — thinking about putting some bollards around - build an enclosure. SA - how about going under foundation and up through the floor? TY - we could do that and it would be cleaner. M101 - mods to under floor plumbing demo. M102 - above floor demo plan — same note. M103 - under floor heating demo plan. M104 - above floor heating demo plan. M105 - shows under floor ducts being removed. M106 - above floor ventilation demo plan. M107 - demo plan for mechanical room and enlarged boiler room - day tank has been coordinated — shows louvre being moved — will be shown on architectural. GH - let's demolish the day tank and salvage to owner — have another location for it. TY - there is an electrical panel in this area — will not be reused — would you like to salvage? GH — Yes, we'll take it. WK - anything re demo debris being responsibility of contractor specifically? TY - they have to dispose legally — old oil tank is not hazardous. WK - might be something to discuss at a prebid — had experience before w /village landfill not accepting and debris was brought to town. GH - Sheet M107 re demo on the punchlist notes — I assume we were going to demolish connex? SA — Yes. TY - connex to be removed by contractor. M108 -demo for equipment will be in electrical contractor's to do but demo of building is general contractor's responsibility. M201- see punchlist note. Page 3 of 8 \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080422.doc GH - would suggest detailing a piping connection to the oil tank. TY - called out in the civil — using a 6" D -1 base and skids on top. Will check w /structural engineer — re having a pad for seismic integrity. M202 - had no comments. M203 - in toilet rooms will need to modify piping. M204 - shows toilet rooms in the middle of the building. Will add P4 and leave P3 alone. M301 - add fin pipe in new storage room. M302 — nothing M401 - detail was called out incorrectly will be fixed — and lights will be coordinated with ducts in the gym. M501 - shows new day tank — shows where fuel lines will come up through the floor. M502 -shows conventional flue — is close to gym roof — will put a steel strap with a rigid brace back to gym — look atA301. GH - bug screen over all the louvres? TY — Yes — will put a note to make sure there are screens and will specify stainless louvres and screens. On M502- - ry of louvre — intake air for the generator — should be ok. TY to check. On the DDC control louvres — would this default to the closed position? GH — Yes. M502 — do we want to inter link AHU2 to the generator. TY - you can control with DDC. GH - need to specify in the specs — to wire. M503 - there's a detail callout that's wrong and GH asked to add thermostats on the level. TY — need to ask about thermostats in that little room and for the unit heaters. M504 -no comments. Page 4 of 8 \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008 \ARB Minutes 080422.doc M505- re fire dept connection - needs to be added. There's an overflow that will be pumped outside the building [fire water storage tank]. JF - could you put a flapper over the end of it? TY - good idea - on the outside of the building. Glycol detail is wrong. GH - note on FD connection — where's the nearest hydrant? TY - see C 201. Will put a note to show existing fire hydrant. GH - if there's one close then fine —if not — put in a new one. A003 - that shows it. CJ - on M504 detail 2 — exhaust for the generator — questions space to ceiling — Tony will check. Electrical E001 -light fixture F — should be wall mounted. Emergency light fixtures — wall ht — will be 12' in the gym w /metal cages to protect against balls. Electrical trenching can be taken off there is none. E002 detail — there's an existing generator w/ live wires — will be detailed to protect — and will make a note not to foul up French drain by messing around w /electrical. TY - new water line crosses under existing transformers — note will be added. SA — the main power for the whole school will come from the other side? TY — 99% sure. Detail 2E 103 is incorrect will be fixed. E101 - no comments. E102 needs to add a little more demo info for removing generator — note re relocating panel — will be salvaged to the owner. Also note 5 needs to be modified. Page 5 of 8 \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008 \ARB Minutes 080422.doc E201 - lights will be adjusted w /the ducts — wireguards will be added — in the stair and the new room — lights will be added - will be occupancy activated. WK - chase still there? TY — that will be removed — sheets haven't been updated. E301- - crash pads across the gym walls on 2 sides — need note for outlets being cut through crash pads — will add a line. E 302 — See sheet notes at top corner. There are no circuits shown for the heaters — that will be picked up. SA - receptacles in boiler room for plugging in tools in the generator room also? TY - we'll put them in. SA - any receptacles in the storage room? TY — there are some in the fan room and we'll put a couple in the storage room. EE401 - existing panel should be new panel. Description of the generator is incorrect — that will become description of a new generator. Re transfer switch at the fire pump — showing future connection to local utility — electrical engineer doesn't want it put in now because the power in the village isn't that good — maybe for the future. Will need to add conductor info Jay — the only power supply to the fire pump is from the generator? GH - City power will not handle the fire pump so the generator has to. Jay - so that was the reason for that future tap? CJ -how about a better grounding detail? TY - good idea, we'll do it. GH - new service entrance — says E301 for location. TY - It's a new service rated automatic transfer switch. Page 6 of 8 \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080422.doc GH - need to change that note to E302 for location. E401 — TY will get with the EE. SA - there's an existing cutoff switch somewhere? GH - on E301 - don't see where the service connection is. JF - the existing service disconnect is on E101. TY - can't answer - don't completely understand — will get back in the morning. E403- panel needs to be added in. Tony summarizes: Trash disposal specified Contractor to remove connex Add an oil piping schematic A tie down for the oil tank Add a P4 and leave the P3 alone DDC option to cut off AHU2 if generator goes on Properly detail the ground to the generator Proximity generator exhaust to ceiling in generator room Add flapper overflow piping coming out of the water tank Missed thermostats Make sure the electrical engineer justifies the single line diagram on E201 GH - under finish hardware — KIBSD responsible for installing the cores — contractor provides cores. And DDC systems — options require approval — not interested in getting anything that's not compatible with what's existing - has to tie to the existing system — Network 8000. TY - will respond to Jay's comments on roofing specs. Also have a vinyl window spec — and will specify sliders. Motion made by Jay Johnston to approve 95% Ouzinkie drawings /specs with corrections. Motion was seconded by Gregg Hacker and there was a unanimous affirmative roll call vote. TY off at 8:45. Sla — get info from Tony when can we get bid sets and when we can advertise. D. Public Comments Page 7 of 8 \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080422.doc None. E. Board Comments None. F. Adjournment Motion was made, seconded and unanimously passed to adjourn the meeting at 8:55 pm. Respectfully submitted: si a Wolfe for Sharon ea Adinolfi, Project Assistant Engineering/Facilities Department 20n, Scott Arndt, Chair Architectural /Engineering Review Board Page 8 of 8 \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080422.doc Date: /�S /U Date:2 -21 Aoci A. Call to Order The Chair called the meeting to order at 7:15 pm. B. Roll Call ARB Members present were Scott Arndt, Gregg Hacker, Char ie er ing an eed Oswalt. Absent Members were Jay Johnston, Brent Watkins and Jerrol Friend. Representing the KIB Engineering and Facilities Department were Woody Koning, Ken Smith and Jessica Wolfe. Mike Dolph from the Fire Protection Area 1 Board was also present. C. Approval of Agenda It was moved and seconded to approve the agenda with the exception of approval of minutes from April 17, 2008 and April 22, 2008 meetings as no one had time to read these prior to this meeting. There was a unanimous affirmative roll call vote. D. Approval of Minutes N/A Minutes Architectural /Engineering Review Board Meeting July 8, 2008 - 7:00 pm KFRC Conference Room SCANNE =r Date: 3 Sign MAR -4 2009 E. 35% Review of Bayside Fire Station Addition SA asked which code year was being used. KS said that the plans say 2003, but 2006 will be used. SA — need to verify 1.25 or 1.5 SA — wind exposure C? With trees present and within 600 foot of water should it be exposure D? KS - No. Exposure D is for areas that are flat and open, not necessary for this site. RO — Spruce Cape adds protection. SA — When flying over you can see trees lay down when wind is blowing. KS — No Exposure D as long as we do essential building SA — Pg. A100 — Topo — Pete Thompson lives on edge of site and relatives behind old house. Drainage goes through. Plan should show both drainage areas. Right now all drainage from utility shed drains to Pete Thompson's. Some goes to culvert on Rezanof. Due to Thompson issues the plans really need to have drainage identified. MD — Agrees ARB Minutes 080708.doc Page 1 of 6 SA — A101, sewer manholes. SA — A102 Will there be a 20 ft addition in back of utility building? MD — May dedicate right side to genset. Have spoken with KEA about bringing electrical underground. Right now sewer line is under corner of addition. Should be moved back. SA — What about catch basins going into sewer line? Normally the City doesn't like that. GH — Especially out of a garage. SA — 24" culvert with catch basin needs to be shown on topo. We could dump storm water to that and not to the Sanitary Sewer. MD — Why didn't the surveyor catch that? SA — Mudslide from Madjic property filled it. KIB needs to fix. SA — Drains open to Mike Rasmussen. Storm sewer line needs to be hooked to that. There is a toilet that needs to go to sanitary sewer and the rest to the Storm drain. Should be shown on original drawings. Tadco installed in about 1986. Need to plan for electrical hook up. KIB to make plan. WK — What are the dotted lines? SA — Those are existing. The solid lines are proposed. Sewer line is on the other side of Rezanof. Should be on the original as- builts. On the topo it shows a 6" line to building but not to street. That needs to be shown. SA — A201 — Covered walkway /stairs I am assuming due to code? KS — Fire code requires a 3 hour fire wall. That is the cheapest way because it went over square footage. I don't see where TY did code analysis. SA — I am curious about that. A breezeway is no good in the winter. What is the elevation between the two floors? KS — 2 feet SA — It says 21/2 on page A102 SA — Did TY look at difference between trench drain and trying to slope the slab? Trying to do concrete that way is hard to do. ARB Minutes 080708.doc Page 2 of 6 KS — We looked at it, but it got value engineered out. SA — I still question it due to vehicles fully loaded would tear up concrete where "V" is. A trench would distribute the weight better. SA — The bays are designed to bring a HAZMAT trailer in between two rigs. General agreement that a trench drain would be better. SA — R35 fiberglass with visquine vapor barrier will look bad with exhaust stains. KS — WE talked about insulated panels. E just did a change order to TY contract to do an energy analysis. TY talked about metal panels with batt insulation inside, but that's no good. I talked him out of it. SA — There is a memo here about wall panels. 2'/2" thick is R21, 26 gauge metal. 3" roof panel is R30. KS — No that isn't right SA — I agree. It creates a double vapor barrier. Ideal building heat is 50° to 60 °. I think a 4" roof panel and a 3" wall panel would be better. KS — That's what will come out of the energy analysis. It may be better to go bigger but 14' doors are only R14 plus they are not tight. SA — A301 — End walls west elevation on Rezanof side. North elevation, gable end roof shelter over door. Should it come off north end and be put on west end. KS — Yes. Take off the gable end? MD — It's the covered walkway that will have the roof. Covered open walkway. The FD wants it enclosed. SA — The question is the fire code. MD — TY was talking about the roof covering being wood construction ? ?? SA — A301 — No concrete stem wall. It will not last 20 years with metal siding all the way to the ground. Ideally it should be a 2 foot stem wall. CJ — I agree. RO — I agree. It's not as expensive as replacing panels. ARB Minutes 080708.doc Page 3 of 6 KS — I agree. SA — A304 — Same thing. Double insulation. SA — A801 — Detail 1 shows 6" from slab to grade — 4 — 4 1/2' off the ground. RO — A stem wall would be best. It will never get any cheaper. General agreement SA — It would also help keep water from under the building on the lower side. SA — A305 — Detail 1A801 shows in between two buildings but is not showing the difference in building elevation. It doesn't take into account the difference. It won't work. SA — Structural needs to be changed to 2006 code with 40# minimum roof load. I like 50# better because of the roof pitch. KS — No comment SA — RIM was looking at 50# snow load plus essential building. What about concentrated loads? RO — The thaw, rain, freeze is really bad. KS — It will be a problem. Everything slopes to the doors on both sides. SA — The original roof was to be attached now it isn't. MD — I we change the slope by 90° then lots of snow will fall between the buildings. SA — It reduces add on options. MD — It would reduce being able to drive around the building at times. WK — Snow guards. It will melt off if snow guards work. SA — I don't see a gutter. MD — Does overhang on soffits of roof eliminate need for gutters? CJ — What about a heated driveway? SA — Too much oil. ARB Minutes 080708.doc Page 4 of 6 WK — Snow guards work well. It would be valuable to have 6" gutters then reduce the overhang. KS — I agree with Woody. Will it freeze at gutter? SA — If you ever sprinkle building you would have to do overhang. WK — Every building pits at overhang because no rain hits it. KS — There is lots of salt there too. SA — Look at removing overhang, get gutters and snow stops. WK — It will runoff to lot if frozen. KIB wants Developers to catch runoff to storm sewers. We want lot graded properly. SA — It would be easiest to tie into catch basin. Have rain leaders tie in to trench drain, to storm drain. SA — 4000 psi. I assume 6 sack mix KS — Yes, 6 sack has been breaking at 4300 SA — Slab should be a 7 sack mix. 6 sack for walls. SA — Stem wall will change some detail. Is there a grade beam? KS — The design is not that far yet. SA — Reinforced steel — S001 — 1.5 from driving surface or 1.5 from ground? If it's the surface it should be a minimum of 2 ". SA — Portal frames not as bad as I expected. KS — Wait until you see the structural plans. General agreement that trench drains are a lot easier to do. Also an oily water separator will be required. Drain in same direction. SA — A minimum of 2 %. Roof drains downstream of separator. F. Public Comments None ARB Minutes 080708.doc Page 5 of 6 G. Board Comments RO — I want a single slope roof. SA & KS — NO" SA — Larsen Bay, Old Harbor & Ouzinkie conceptual never came before the Board. That needs to be done. H. Adjournment The meeting was adjourned at 8:20 pm. Respectfully submitted: 11111 J ='ca Wolfe, Projects Assi ant KIB Engineering /Facilities Department Scott Arndt, Chair Architectural /Engineering Board ARB Minutes 080708.doc Page6of6 Date: 2 - ( 2 Minutes Architectural /Engineering Review Board Meeting D. Approval of Minutes N/A September 9, 2008 — 7:00 pm KIB Conference Room A. Call to Order The Chair called the meeting to order at 7:05 pm. B. Roll Call ARB Members present were Scott Arndt, Gregg Hacker, Reed Oswalt, Jerrol Friend and Jay Johnston. Absent Members were Charlie Jerling and Brent Watkins. Representing the KIB Engineering and Facilities Department was Ken Smith. Mike Dolph from the Fire Protection Area 1 Board arrived later. C. Approval of Agenda It was moved and seconded to approve the agenda. Meeting minutes from the April 17, April 22 and July 8, 2008 meetings were approved. Not all members had had a chance to read all the minutes. The Chair advised them to contact him if changes needed to be made. There was a unanimous affirmative roll call vote. E. 65% Review of Bayside Fire Station Addition, Phase I SA asks KS for comments, Ken turns over to TY TYstarts on 1 page, name of project, 2 page has schedules, he says intention was to do early bid, concrete, site work and metal building. Phase II follow on to do interior electric and mechanical. That is why the drawings don't show electrical & mechanical, only civil, structural and architectural. The drawings only show sectional overhead doors, no interior finishes. Drawings have metal building, vapor barrier and concrete slab at mezzanine. Basically there are no finishes shown on inside. Also has code analysis on page two, abbreviations and symbols. SA -It shows lights in door, but doesn't show on other pages. Are there lights? TY- yes exterior elevation on A002 shows vision lights. SA -Is this 2006 or 2003 code? It shows 2003 on drawings. TY —I will have to check with Doug Mathers in the building department. SA- The specifications say 2006. ARB Minutes 080909.docx Page 1 of 28 SCANNEJ. - i MAR 2009 KS -It should be 2006 code. TY- I will modify drawings to reflect 2006 code. SA- looking for snow load. KS — It's in the structural section. TY - It's on S001. SA -It should be the 2006. Ty -Yes it's 2006 on S001, structural, upper left hand corner. SA - It shows 40 for snow load, we talked about 50 as a base then go with essential building after that. Ty- I checked code requirement. SA -lit was 40. TY -I recall wanting to do 50, we could change to 50. SA -We wanted 50 because of ice buildup and wet snow it will be better than 40. TY -There is a safety factor built in the code, it's up to you, but I don't know if it's buying anything more. JJ- What's the slope of roof. TY- 2/12 SA -Even though code is 40 even on residential we would like to go with 50 even without asking. I realize it is beefed up with the essential building. SA- I'm not sure, I'm just questioning because of heavy snow and rain in last few years. I am also concerned about the roof pitch. TY -This building is designed to not allow the snow to stay. SA -Yes, that is the concern. SA -More pitch usually let more water off. ARB Minutes 080909.docx Page 2 of 28 SA -How much extra will it cost? TY- A100 is basically the civil in conjunction with A101 that shows sewer manholes. What isn't shown is existing sewer manhole that we weren't planning on using before, but will now. I did eyeball outfall elevation, it's about 8 ft below top of sanitary sewer, the lid elevation, so we know the approximate. slope. There's also a catch basin by the power pole. SA- Tthere's also one mid -way, did you find that? TY -No, I didn't find that. SA -We (KIB) should or the City should have the plans from TATCO on that project. It was around 1983. They were the contractor that got the bid from the Borough. It has a slotted lid to allow drainage, it sticks up 4 inches or so. It's a 24" culvert, 15" or 18" the stub out off of it. TY -Was it intended to serve this area then? SA -Yes, I haven't seen it in years. TY- If there's still light after the meeting, I'll go try to find it. SA- I'll run out with you to try and help find it. TY - That's about the only thing on survey, except having to modify limits of disturbance on here. SA -Yes, that's one of the questions, I have notes on A102. TY -Yeah, I will get to that. On A102 I will need to modify the excavation limits here to the north of the proposed building. In this area here there are all these trenches coming through, KS said to flatten area out, so we will and slope it up to the edge of the property line. That's where all the various utilities will carry through. SA -If it's an issue, put chain link across the property line. Part of the reason is vehicle turning in there. TY -We did an analysis of vehicles, civil did, and this seems to work. I'm really concerned about $$. SA- Part of it is that you'll pick up some of the rock by pulling the line. The other is to put fill on this side to haul off. The original intent was to fill. If there's any extra you cap part of It, if not cap it later. Part of that would slope it out to Rezanof. The way the property drains now is to Pete Thompson's. It comes along Rezanof to Oliver's place and then back to Thompson's. TY- We tried to find some kind of drainage structure. ARB Minutes 080909.docx Page 3 of 28 SA -We have to put a culvert across Oliver's. I think there's a catch basin buried between Oliver's and the neighbor's. There's an easement. I spoke with Rob Green (DOT) who said we can tie into that. We won't be able to eliminate all, but catch everything from front of existing building. Doing the culvert and tie in will eliminate a lot. JF- You're not adding any area or flow to that. SA -It's cheaper to fill it in now and deal with it when you're talking about hauling this much material off. JF -How much? SA- Looking at 4 or 5 feet of overburden. JF -Yeah. SA- That's substantial. The original thought was to reduce the hauling. You're filling in the old foundation. JF- Your blue line is the fill and parking? S -Yeah, but the cost of hauling is a lot. JF -Yeah SA- There's a lot of it there. TY -So we do want this area to drain along Rezanof? And down? It that what I'm hearing? SA -Part of it, yes . TY -There is some sort of a structure to tie in to? SA -Yes TY -Why are we putting in a new storm drain? SA- Right, but then we'd have to put in a culvert and tie in to manhole. SA -This is the same information that was given to RIM. TY -To proceed on that I need either a survey or asbuilt. ARB Minutes 080909.docx Page 4 of 28 SA -There should be one on file with the borough, it was part of a subdivision by Rippey and Gondack, down by the Cliffside lift station. JF -Down Rezanof? It's coming down the drainage utility? SA -Yeah it comes all the way through Doug Peterson's property. JF- There's a cap stuck down there. RO -They were just pushing muck down there. JF -Yeah SA- There's some stuff there, but we'll need the exact location. TY -So we're going to direct drainage down to the southwest corner? I know there's an existing swale along Rezanof. There's a culvert under the first driveway. SA -No culvert there, it's under the Bayside house driveway. SA -Part of the other reason for using fill is you're only cutting part of the rock, it's a visibility obstacle. It needs to go away and this will take care of that. TY -We have fixed elevations across Rezanof, 54, 53, 52. We kind of warped the driveway in front of building. SA -We need to partially get rid of the hump. It's a visibility obstacle. There's the driveway that comes in. JF -This is going to take some site work. TY -That is not a DOT Right of Way? The knob is in the Right of Way? SA -Yes, it's 25 ft off the front of the building. SA -Rob Green didn't have a problem with us taking that out, we're taking 75% with this project . Rob had no problem taking the other 25 %. SA -Right now there's two driveways onto that property. TyY -So we're going to waste that material? It will wind up being whatever elevation. SA -What elevation? There's two different ones. ARB Minutes 080909.docx Page 5 of 28 TY- 56 is the right one. SA- 55.5 is wrong. TY- That's correct. SA -If it's 54 ft whatever at the building coming across a line that 's sloping to the road... SA- I see a problem with the foundation being the same elevation as the cut on the slope. We have snow removal issues. If that retaining wall is raised up we can change the elevation cuts because you're cutting and filling. We have 59 as the existing and then you're going down to 56. I just saw that you'd be able to get around here better if you have a 5 or 6 foot wall. There's the water line that comes into the building there and you're actually causing more grief, with the retaining wall you'll pick up bury. Your foundation still actually sits higher. It's just a matter of doing your pilaster up to the top of the concrete. TY -So rather than a 2 foot stem wall we'll make it 5 or 6 ft., then grade that area with an eye towards sloping, to provide the ramp connection. It could be done outside the buildings, but you want it covered. It will need to be between the buildings under cover. It could be done ADA compliant. It can be done, but it'll have to dog leg. It will be more expensive. SA- There's a man door on the front. SA -We want to come through the turnout room with the door. Mike Dolph enters meeting. KS -If we just come across the front and have an awning over it? TY -It's not that hard to do, to have an awning on the existing building. JF -What if you sloped the whole thing up it, would that take care of it? TY -No, the ramp would be too long. We could do it with an awning on the sides of the building. We'd just have to make sure that whatever we do we keep in mind the drainage issue between the buildings. SA -You have a height thing you have to deal with regardless. TY -The other aspect of the work is the sanitary sewer to tie in to the existing. SaA- You're going into Cliffside? TY -That would be pretty tough, further, steeper, through peoples yards. ARB Minutes 080909.docx Page 6 of 28 SA- There's a 20 ft existing easement. TY- I looked at it and decided it wouldn't really work. SA -This is rock all the way to the back of the utility building, then fill. If you came off the other way then it's fill. Don't usually like to drill and shoot that close to the building. It's less than 20 ft. The rock is really hard. It was shot back there. Before the classroom addition went in. JF -Can we check for the capabilities of the drain? Is it big enough? TY -Is there an easement? SA- There's a 20 ft easement on Thompson's property. He has a greenhouse on it, but he knows it's there. KS -Why is the corner so important? SA- Because it's so steep here, it can be done, but it's quite steep. TY- I'II need some kind of survey to evaluate. SA- There's a topo done on these lots. P & Z would have that. TY- I've seen some topo, but it didn't really come together. SA - There's something. TY -It shows where we can tie in? SA -For a 6 inch service it's just a tee into the 8 inch line. SA -It's gravity in front of Cliffside. SA -There is no sewer in Rezanof. Until you get to the other side of the road. TY -The last utilities, on the north side of the site, the desire is for a new emergency generator beside the garage building. KEA is going to put in a new transformer, power and ground into the building. SA -It will eliminate the pole in the parking lot. TY -KEA will be doing that? SA -Yes, it's to eliminate the pole. ARB Minutes 080909.docx Page 7 of 28 TY -So we won't be going underground from the pole? SA -Yes SA- KEA is coming in to re- install the electrical underground. TY -We were going to provide the rigid conduit underground from the garage, 4" pipe to the new building, a pair of 2.5 inch to existing fire hall; one for apartment one for building The intention is that they will come up at the garage and distribute to wherever they need to go. JF -You don't need an extra meter. KEA just wants one. SA- Originally the one meter didn't provide enough power so they had to add another. JF- KEA goes to the vault and you'll need to show a conduit going into the building. TY -In Ph. 1 we're not showing any of that. I wasn't going to connect to the transformer because the final connection would be done by KEA. SA- I'm figuring your electrical engineers will be doing that. TY -Yes in Ph. 2, I can show it like a future item. SA -You have to have power in the building for lights so it will have to happen in Ph. 1. TY- I was figuring on temporary power. Trying to get some economy by not bringing in extra subs in this phase. SA -We will need construction power. What were you planning? TY -The contractor can put a temporary meter base in. SA -But there's no overhead. TY -No there's a pole right back here. TY- I was thinking that the power from the building was coming from there. JF -That will work. ?? -We need to be thinking about conduit for telephone. TY -Yes that's not shown yet, we will need to show that. ARB Minutes 080909.docx Page 8 of 28 ? ?- Normally it all comes in underground. SA -Of course it needs to go in at the time. TY -I was thinking about a splitter box or something for the cable and telephone, then run the underground conduit from there to where you want it. SA -lit needs to go in with the underground. TY -Right TY -I was going to put it in this same trench structure. So then we'll have two coming into the existing. SA- There's the issue that right now it is overhead to the original building. MD -The distribution is inside the classroom, there is a cable for the apartment that goes overhead. TY -I assumed that KEA would provide the underground from the pole to the garage. SA -Yes TY -I'm not sure what the local policy is for phone and cable in the same conduit. SA -No TY- OK so one for phone and one for cable. TY -And two conduits down to the new bay. In addition to the electrical. I guess 4 inch for all. SA -No 2 inch. TY- 2 inch for cable and 2 inch for phone. GH- There's a computer network set up that will have to be dealt with. MD- Presently we're tied into the KIB through the internet. The Internet access is through wireless routers so it shouldn't be an issue. SA -You have a handle on it? MS -Don't see a problem with it. ARB Minutes 080909.docx Page 9 of 28 JF -Will 2 inch be enough? TY -So put in 3- 2 inch? JF -It can't hurt, the pipe is cheap. GH -You have a PA system existing? MD -No GH -You may have something you'll want to pull in the extra one. TY -So we'd have an octopus, everything branching from the garage building. JF -Yes, but would it be cheaper to increase the size of one of the runs. SA -No, not really. JF- I'm saying maybe a 2 inch and a 4 inch would that be cheaper. SA -No KS -Then there be an empty pipe? SA -Yes in case one gets compromised. TY -Not sure about oil tanks. I think there's an existing tank on the east side of existing firehall. I was going to move that to the north end of the garage building for the emergency generator. Then a new 500 gallon tank for the boiler in the apparatus bay. I put that in the NE corner of the apparatus bay. I was going to move it to the north side. MD -Where the existing tank slab is now, there are a couple of options. If we kept it there it would be almost equal with existing building and new building. Then we could move the new tank over to the garage for heating fuel and whatever. Also talk of leaving tank on slab and putting the new between new and existing building. TY -The existing tank feeds the boiler in existing building and will still need fuel. TY -All we would need to do for the apparatus bay is put an underground line from the existing tank. JF - Questions about the 500 gallons of fuel sitting there not being used may cause a problem? SA -No the lift stations have had fuel sitting for 20 years with no problem. ARB Minutes 080909.docx Page 10 of 28 JF- Really, no condensation problems? TY -The new generators are really fuel sensitive. TY -Old ones may be ok. JF -I've run into this problem before. TY -The marine diesels, the new ones are extremely sensitive. SA- There's a 4 inch PVC buried in the corner to the fuel tank. Do you want to put another one in? TY- Typically there's a day tank in the generator room. JF -That makes more sense. TY- Sounds a lot easier and cheaper. TY -What I'm getting at here now is that we already have to blast the rock for the conduit so couldn't we put the sanitary and storm in too? SA -I'm not sure, but it's definitely a question. MD- I understand what you're saying, since we're already blasting there some of the storm drain options may have to negotiate for easements which will slow down the process. If you put your ditch in for utilities there isn't a lot of difference in distance. The Board's concern is to keep it moving and not slow down to negotiate. JF -Whats the burial depth on storm? SA- 6 ft TY- You'll have to go deeper than that because you'll have to go up through this thing. We could maybe put some insulation on top to reduce the depth. SA- As we got into the sewer line I was wondering what your elevations were. TY -We just carry that line through and stub it inside the building and deal with it in Ph. 2. SA- I would ask that you show the actual invert inside the building so there's no question what the elevation is inside the building. ARB Minutes 080909.docx Page 11 of 28 SA -Then the storm drain, you might consider putting a catch basin off the corner of the classroom. It drains through the rock unless the ground is frozen and will allow clean out. TY -We could put a catch basin in. SA -The storm drain is shown as 12 inch. TY -That makes perfect sense. TY- So I'II do a little checking on the option for relocating storm and sanitary. What we're doing here is to go ahead and put them in where shown now and a new catch basin next to building. 3 new conduits for phone cable and data, electrical. Do a diagram that shows conduit runs from SD building and transformer so everyone understands. SA -You show the concrete apron on front and rear of building. That apron should be extended to man door on both front and rear. TY -Good point. TY -Then we've eliminated a fuel tank and connect a fuel loop to the existing tank. JF -The existing meter bases need to be labeled for clarity. TY -For the purposes of diagrams we will assume that the new underground power is by KEA, that telephone and cable will run across in same location. SA- KEA digs the trench and bills ACS and GCI separately. ACS & GCI come out and install their cable in the ditch. TY -A201, they should have picked up that we were relocating the oily water separator and trench drains. It should show that upper trench drain and oily water separator and run to new catch basin and also the gutter drains. The oil water separator will be inside the building. SA -The trench drain extends all the way to the wall? TY -Yes. We tried to do it on the other side but it won't work with the doors. TY- I need to modify the area between buildings. There will be some sort of roof frame off existing the fire hall for the walkway. MD -Is that canopy going to have to be sprinklered? TY -Mot on the apparatus bay, it's all metal. ARB Minutes 080909.docx Page 12 of 28 JJ- They've been requiring overhangs to be sprinklered because of code. JF -Yes when you put it up to the wood building. TY -We can keep them separate by elevation. TY - Although the one on the wood building, does it need to be sprinklered? SA -The apparatus bay is sprinklered and the classroom. MD -We talked about if we enclosed the connecting walkway it would be required to be sprinklered. JF- I would be very surprised if you didn't have to now. TY -It's just as easy to do it. If you have a dry system over there we can extend it through. JF -It would be really easy. SA -It makes more sense to enclose the canopy. JF -So it gets enclosed in Ph. 1 or later? SA -You need to plan for it now. JF- There's no structure on there. TY -It's getting a lot more expensive. SA -We haven't been going toward the less expensive route. SA - You're going to have to allow for something to go in there, you're going to have to excavate. TY -It's awfully awkward to have a hallway. It's going to be a 60 ft long hallway between buildings 20 foot apart. JJ- What's the other option? TY -Just a sidewalk. MD -It's not an acceptable egress /access from building. SA- Forget about ADA access. ARB Minutes 080909.docx Page 13 of 28 TY- I'II have to ask building official because I can't make something that's not compliant on purpose. MD -If you have the required number of entrances that are ADA compliant then this is a convenience. TY -The trick is building a ramp. Stairs are one thing, but a ramp? If we can build a ramp that's a steeper slope, that would be good. MD- From a physical stand point, if we have to go up a couple of stairs to a landing with a hand truck, that's no big deal. SA -So we could forget about the canopy and the ramp? TY- I am concerned about getting sued for not building the one in ten ramp. SA -If it has to be an ADA ramp it's going to be very expensive. JF -We'd be better off forgetting it, if it has to be ADA. TY- I'm not sure, but it's a permanent liability. JF -You said a couple of stairs, but it would be 7 risers to go up there. SA -So do you just drop it out completely for now or see what you come up with? TY -Well it was a Ph. 2 issue. TY- Basically you could do a hatch in the wall and make a walkway straight across. JF -You could put the landing inside the building with a short set of stairs going down. TY -Then we'd raise the concrete wall between the buildings. We raise elevation in there and sloping, but at the peak you have your walkway between the building and landing inside the building. SA -Now enclose it, now that it's flat. JF -Not now, it's something that can be done later. SA -Need to plan for walls now, so it's just as easy. JF -The canopy's gone? ARB Minutes 080909.docx Page 14 of 28 TY —Yes SA -So I'm saying that you're better off enclosing it now. We need to take care of the foundation work now. TY -Have a landing width of 6 foot? JF -Yes inside the building. SA -Push the covered walkway closer to the building, there's less impact with the vehicles. TY- I want to be sure that the landing in the building doesn't take up too much room. TY- I was going to take the stairs down straight. TY -This is a good solution. TY -On A202, the request was to reduce the size of the mechanical room and put the toilet room into it. I'm not sure if I can, I'II have to check with mechanical engineer. TY -It's about 10 x 20. SA -That office room 201, what about putting a window in it? TY -It says office, but it has some other use. MD -It's communications. TY -So it's not just an equipment room, but someone would be in there? SA -Put in a 5 x 4 window. TY -We'll go ahead and put in windows. SA- I only had one towards the road. TY -OK TY -On A301, we'll have to show the door and the landing coming across on the north elevation. We'll show the window upstairs on the west elevation and raise the concrete wall. I'll confirm height that makes sense and diagram in the slope. SA -The idea is to keep distance between ground and metals. ARB Minutes 080909.docx Page 15 of 28 TY -the roof system is designed for snow stops that are sized and patterned so they won't come off in snow load. Putting the responsibility on the manufacturer. JF -The awnings are nothing but problems over time. SA -We didn't have the detail that we have now. TY -There is a request for a door on the south elevation. SA —Yes TY- Mid -point of the wall, offset it a bit. TY -There will be a wind column on the end wall at 20 ft. TY- A303 shows the stair up to the mezzanine. TY- A304 & A305 are the enlargements of the sections. Shows the OSB panel to 8 ft. and wind column beyond. SA- Where does it talk about an energy analysis? JF -You aren't showing any ground insulation. It needs to have insulation to stop the cold before it comes into the building. There should be six inches of insulation on the first 2 ft of the perimeter on the outside. TY- Insulation from grade to come up and overlap ? JF -It's good if we can. You'll get a stack effect and suck cold air in from 20 to 30 feet. You can go to CCRC and get a lot of information. Since it's not a heated slab I wouldn't worry about more than four feet in. TY -So put in four inch of rigid in four ft.? SA -It has to be high density. JF -We recommend 0 -6 ft 6" blue board,. TY- There's a formula for the 600. SA -It's 60 psi. JF -It'll hold. They've used them under bearing walls. ARB Minutes 080909.docx Page 16 of 28 TY -Only four feet into the building? JF -Four to six. JJ- I assume you need to go down to the slab because of the washdown? TY —Yes JJ -It doesn't really jive with the section 305. SA- I was going to question if that should be foam instead of fiberglass. TY -It's just a vapor barrier. JF -Blue board is just as good a vapor barrier. JF- I would just take that out and run 4 inch of blue board and get the fiberglass up and away from it. TY- OK KS -Ddo we need 4 inch of insulation in the 14 x 14 ft doors? SA- That's one of the questions. We need to see the detail on the door. TY -It's specified. I think it's R14. TY -It was a pretty good door.. JF -Yes R14 is pretty good. SA -That was one of the questions they have, those inserts that are pretty easy to knock down. Maybe the panels with the glass, they allow a lot more light in and are harder to break in. TY- R 14.86 on doors. SA -Is there a brand? TY -Yes, Thermacor. TY -So I'm going to modify this detail. JF -Check with CCRC. TY- OK ARB Minutes 080909.docx Page 17 of 28 TY -There in the detail on the exterior is the gutter which is an overhead brace. The gutter is suspended from the brace. It should work fine if we don't have a snow issue. The profile that I specified is similar to Weatherseam 24. It's in the metal building specification. JF -So on the inside you're just looking at vapor barrier on the wall? TY —Yes. OSB to 8 ft then exposed vapor barrier. SA- You might be better off leaving the OSB off now and just do vapor barrier. JF- What about'/ super top and using the foil as a vapor barrier? TY -We're trying to get the shell up. JJ -Is it going to be used for something after Ph. 1 ?' TY -It should go straight into Ph. 2. SA- It'll be caulked now. OSB looks like crap in a building. TY -We've used it a lot in these types of buildings. SA -What about wash down with water? The OSB looks like crap. JF- Yes, as far as the vapor barrier, how do you fasten it? TY - Mostly its adhered because of the metal building. JF- What about 4x8 sheet of poly with a taped joint? TY -The insulation system is a super saver system. So it's a proprietary assembly. It's part of the system. JF -It looks like visquine on the inside. TY -It is a separate component of the system. JF -Its almost rigid. TY -It's part of the system. TY -Tthe roof is 22 gauge standing seam rib. Non - insulated panel. The super saver in the roof assembly is two layers of insulation. ARB Minutes 080909.docx Page 18 of 28 SA -It looks like insulation on top. TY -It has a standoff that allows the insulation to go over the top of the purlin. It might be exaggerated there. The space is % or so. It's a thermal break so you don't have direct metal contact. TY -We specified the maximum R value. JF -What is the R factor? TY- 24" is the width of the roof panel. JJ -It probably doesn't have a stiffener in it. TY - There's a really small one. TY- I'm still looking for the R facto. It's R 26 on walls and R33 on roof. JF -We were looking for R60, it just went up. SA -So we're deleting the wainscoting as part of Ph. 1. JF -It's $30 a sheet. JF -It's a waste of money. TY- The civil, C100, I think we've gone through most of this. SA —Yeah SA -The slab elevation is right here. SA -On the overhead door the jamb detail, there is kind of a flashed in two by, but no explanation of what you're doing there. I'm trying to figure out what you're trying to accomplish. TY -That is deleted actually. JF- Azec would be cheaper than flashing. SA -Just trying to get rid of the lumber and flashing. TY- OK ARB Minutes 080909.docx Page 19 of 28 JF -On the leading edges on the Azec make them round it over slightly, it makes it tougher. Use hot glue for sealing instead of caulking if not painting. Can't see screw hole. SA -Your door detail doesn't work on the track. TY -No it doesn't. SA -Needs to be listed as 3 inch track and rollers double hinged. TY- I think I specified 3 inch. JF -It's a commercial door. SA- I know, but we haven't looked at the door specs. TY -These are good doors. GH -We have two inch in the maintenance shop. TY -3" yes, double hinged. SA- I've seen them put a short stem roller on a double hinge. TY -The detail isn't exactly right. TY -You want stainless steel trim screws. JF —Yes TY -You use those to anchor finish stuff. JF- Yes, base trim. JF -They make those in torx. TY —Yes JF - There's a new star head, the square heads strip out easy. TY- C100 any other comments? There was some discussion of the waterline configuration. GH- I'm assuming that the curb stop, 6" gate valve? That's an additional item? SA -There is a 6 ", I don't think it's on the building. I thought it's towards the street. ARB Minutes 080909.docx Page 20 of 28 TY- That's new. JF -You may want that to separate the building, so you can shut each building off individually. SA —Yeah JF -How come you're putting all the extra bends in and not just going straight across with a 45? SA- Double 45's instead of 90's? SA- You're saying going straight? JF -You could cut out two 45's. TY- I'm not sure this is to scale. JF -Why have a vertical line when you can take it straight across? TY -If we can fit it in there, but it's probably why he didn't. JF -You also have thrust blocks, yeah 45 with thrust blocks is kind of hard sometimes. SA - Either way they do it will tear up the existing concrete apron. TY -We are going to be extending the site work out to the property lines. SA -Yes JF —Yes TY- I have to extend the clearing and the fill. We are going to waste the existing materials and contour? SA -You have to give them some guidelines and they'll need fill permits from KIB. TY -That won't change from what we had already. TY -We have sections on C101, I don't think they change much. TY- C102 this is going to stay pretty close to what is shown except the new catch basin and underground electrical. SA- On the sewer you're showing existing 8" DI pipe. Are you sure? At the tie in into the sewer? ARB Minutes 080909.docx Page 21 of 28 Ty -As far as I know that was on a drawing or we observed it. SA -Most of the project was PVC, so are you sure? TY - You're right he shows the manhole details on A101 shows PVC, good catch. SA -The other thing shows a drain 8" PVC 190 If. That gets you a 100 ft across the back of the building and 80ft down the side. On the southeast corner shows connect 4" downspout PVC. That won't work. TY- That's wrong. The underground pipe should be 8" PVC not 4 ". SA -190 ft only gets you across the back and part of the side. SA -It says 8" PVC connect to storm drain manhole. JF -You have it in the back and not the front. TY -So use a transition piece from the rectangular to the round? SA -There are downspouts on both corners of building. Is gutter sloping? TY -No, it's not sloping. SA -That needs to be changed. TY -It's at each corner, it's showing the elevations. SA -And the diameter needs to be changed. TY -He also shows a cleanout at those ends. JF -The downspouts when you come around the corners, the bottom is a sweep, not a tee, so it can be used as a cleanout also. TY- C103 C104 are just the test pits. SA -It gives me no reference points, can I get elevations in regards to finished slab? TY -We need to show finish elevation, I can get that off the survey. TY- C105 is the details for the waterline. TY- S001 is the structural general notes. We referenced at the beginning of the meeting. ARB Minutes 080909.docx Page 22 of 28 SA - You're looking at 4000 psi, it that what you want for the slab also? TY -Yes it's all the same, there's no slab in Ph. 1 just footers and stem wall. SA -At slab level it needs to change to 7 sack. TY -OK TY- Most of the details, we aren't doing the catch basin. SA -Are the trench drains going in the 1 phase? TY- No, none of the slab work is in phase 1, shown as NIC. SA - Typical sidewall pedestal footings, not correct because of the 2 ft. stem wall. TY —Yes TY- Standard pipe is schedule 40, I believe. SA- Welded at connecting joints? TY -Yes, full pen welds. SA -Will it create any problem with the trench drain? SA -This is completely wrong. TY -We'll have to break the trench drain it has to be continuous. We'll have to have a sleeve SA -The elevation shows six inch. Will you be lowering that so you can be below the slab? It's a six in slab. TY- I don't think it's a problem, but I'II check with the structural engineer and see. TY -We could get rid of the pipe entirely by using rebar. RO -You could use cable. JF- The problem with cable is during remodels on inside. If you touch the cables they are finished. TY -The trench drain will stop, it's deep and will go below those. ARB Minutes 080909.docx Page 23 of 28 TY -The grade beams are continuous through there so I wasn't too concerned. I'II talk to Chris and see if it's any easier to put a piece of PVC below the grade beams. SA -The problem is that if the trench drains are in Ph. 2 then we need coordination in Ph. 1. TY -The grade beams have to be there. SA- Do you do the trench drain when you do the grade beams? TY -I'll ask him, because of the excavation, but there will be a lot in Ph. 2. SA -With the electrical do you allow for some of the conduit to go through there? JF -It's a lot easier. SA - That's why I want to see the electrical and mechanical because I'm concerned about coordination. TY- We have to have them to tie the building together. RO -Why can't you tie at the bottom? TY- I have to put them in. RO -Or put in with pre stressed. TY -OK, let me think about it. JF -If you do some stub outs in each bay... SA -What if you ran all the electrical overhead and not in the slab? SA- I need more information. TY - There's so little in the bay we might as well take it overhead. SA- I don't want to see a bunch of digging around the grade beams. TY -The doors and lights are all overhead. TY- I wasn't going to use a pre- manufactured one. SA -It's easier to do that before the grade beam. ARB Minutes 080909.docx Page 24 of 28 SA -Then the grade beam is just underneath the slab. TY -The bays are all the same. It's pretty simple. SA- I don't believe we have any mechanical under the slab. TY —No JJ- Vertical carriers 6 or 8 inch wall, when you take insulation detail it is not showing. TY -Yeah it's a 6 inch wall above that. JJ -That relates to those two pages I didn't see anything on portal frame. TY -That is part of metal building package. TY -The location allows them to use any of the bracing types that are listed has to fit with the configuration of building. There will be a portal frame between door openings, but use cable brace in roof. TY -Each one will have a different approaches. Probably Garco, Varco /Pruden and Sun will bid on it. Motion to approve 65% of Bayside Fire Station passed unanimous, Roll call vote. F. KIB projects update KS- Middle School is done, successful, happy with contractor. HS library finished on time, successful, no change orders. TY - Janssen did a good job. KS -Ys Janssen, David Gates. KS- Ouzinkie, kind of up against the wall with the 9/30/08 seismic. Material barge was sent back to Seattle. Not supposed to arrive in Kodiak until 9/17. We are up against the FEMA grant deadline. Seismic portion is supposed to be complete by 9/30. JF- Should we contact FEMA and give them a heads up about the problems? KS- We have already gotten an extension, they are up against deadlines too. KS - Peterson went well. ARB Minutes 080909.docx Page 25 of 28 KS -As far as I'm concerned everything went well this summer. We ran into a lot of things, but it all went well. TY- At Peterson someone had literally sawn through the stud walls multiple times. JR -There were many spots where there was only 3/8" of material left on the studs. KS -The floor was uneven, we found at the very end. The alcove in front of the restroom was finished today, so Peterson is done. SA -So that means the school district is happy? GH- I got in early in the middle school and the high school. SA- I see we have another year that nothing got done on the Middle school sidewalk and asphalt. KS- There was a conflict with equipment because of the projects. SA- I meant in the back. JJ -Same thing SA- There's still a fair amount of work left in the Middle school. JJ- Phase 3 SA- Anything else? KS- CHC is going along. SA- Any issues? KS- Steel got here late, there are always issues. GH- The concrete slide JF- What about putting rocks in it? KS- Six inch rocks or something. SA- I don't remember it being there. JF- It wasn't, they had the drain coming out 6 ft. up the wall. ARB Minutes 080909.docx Page 26 of 28 KS- Question about whether or not we are going to pave area on west end of Care Center. It's paved, but in bad condition. We have an RFP right now to pave the rest of it. JF -How far back? KS -Back by the loading dock. KS -Bock walls are all finished. JF -They did a fantastic job! KS -We thought we were losing a parking spot, but we moved it down by the retaining wall. JF- Did they ever finish the fire proofing on the steel, is there an issue? JF -Don't you have to pre -treat the steel before you do it? KS -As far as I know it is spec'd correctly. JF- I did research on it, there was one that was too expensive. Discussion of this KS Pool project. KS -The retaining wall is ridiculous. SA -Yes Discussion of drilling and shooting at pool project SA - thinks that ECI \Hyer needs to compensate the Borough for the extra expense of the retaining wall. MD -When can we anticipate 100% drawings for Bayside? G. Public Comments None H. Board Comments None I. Adjournment Meeting was adjourned at 10:20 pm ARB Minutes 080909.docx Page 27 of 28 Respectfully Submitted: vvv Jessicif olfe, Projects Ass' taut KIB Engineering /Facilities Dept. Scott Arndt, Chair Architectural /Engineering Review Board ARB Minutes 080909.docx Page 28 of 28 Date: o /2s Date: 2 ! - ? D. Approval of Minutes N/A Minutes Architectural /Engineering Review Board Meeting January 6, 2009 — 7:00 pm KIB Conference Room A. Call to Order The Chair called the meeting to order at 7:15 pm. B. Roll Call ARB Members present were Scott Arndt, Gregg Hacker and Jerrol Friend. Absent Members were Charlie Jerling and Brent Watkins. Representing the KIB Engineering and Facilities Department were Ken Smith and Jessica Wolfe. Representing the Architectural firm was Tony Yorba of Jensen, Yorba, Lott. Also present were Mike Dolph from the Fire Protection Area 1 Board, Jim Pickett, Cliff Davidson, Reed Oswalt, and Cliff Ford. C. Approval of Agenda A quorum could not be established so it was decided to let the meeting proceed as a work session only. E. 95% Review of Bayside Fire Station Addition SA welcomes TY S .\ ANNE[` Date. MAR - 4 2009 TY explains additional drawings. Wood framing not permitted for stairs. Steel is done by structural engineer. Site drawings on Civil pages. A002 is the door and finish schedule. Door #ST2A should be 3'6" wide not 3'0 ". A100 is the site survey. A101 is the existing building for reference. SA Approximate limit of disturbances is off. TY will take it off drawing. TY A102 Oil water separator is on outside. Note 8" & 10" PVC drain will be removed. JF Oil /water separator too? TY On outside. Oil /water separator not necessary, but a sand separator is a good idea. It's shown on mechanical pages and elsewhere. Trench drains on structural pages. I'II add a note to see mechanical for sand separator and piping. ARB Minutes 090106 Bayside 95% work session.docx Page 1 of 17 TY Dimensional changes -don't show wind columns. Doorway ST2A conflicts with wind column. We will modify to work. Vestibule 108 & 106 doorway & sink to be flip flopped. Portal frames are shown on structural pages. The building package is design /build from manufacturer. TY It will be fine with a 14 foot door. SA Still use 14 ft. door with 13 ft. clearance? SA Fire dept. requests that we eliminate door ST2B. TY It's fine. SA Any more on A201? TY No, A202 drawings don't show intention for wall not rail from workout room to apparatus bay. Training room 203, moved sink to shared wall with 203. SA Beside the toilet? TY Yes TY Was there a desire to remove the window Mike? MD Yes, an office 201 the west side is fine. TY A301 it should show the canopy over door. It hasn't shown the water proofing /insulation on concrete wall. There's insulation on inside of wall. I need to put in some kind of lock flashing to cover top of waterproof membrane to make sure the wall doesn't weep. SA How did the FRP work in Ouzinkie? TY It works great. SA What color? KS Tan. It has gotten dinged up. JF What about faux polyurethane sheets? It looks really tough. Come in lots of formats. Just Google vinyl stone siding. It looks tough and has some waterproofing features. TY I'll look it up. ARB Minutes 090106 Bayside 95% work session.docx Page 2 of 17 SA A301 Man door on west elevation. Do we need a canopy to divert the snow sliding off the roof? TY I specified sno jacks so the snow shouldn't slide off the roof, but we could put a canopy on if you want. MD We discussed that before and had concern about the longevity of the design. TY ARB asked for the canopies to be removed. MD The gutters get iced up and then there's clear flow off the roof. TY The potential to have roof heat melt snow is minimal. The code makes no distinction. SA Essential building has safety factor built in. Still 40 Ib. seems not enough even if the code says it's ok. TY Maybe we could do an alternate bid for betterments, grade beams, roof stuff... TY Do you want canopies on East & West doors? SA Come out 3 feet, self supporting. KS It's hard to do that. TY It's part of the frame. JF Stiffeners that go in with the girts, a whole separate unit. KS The roof slope is not on the details TY It's 2 -12. I asked the drafter to do a roof plan. There's a few penetrations on the roof. TY A303 the trench drains don't look like that. That will be re- drafted to match structural. Insulation requested in wall is specified. The high load insulation is 60 psi. It comes in 6 foot. TY A304 I changed the detail to put insulation around the footings. My notes weren't clear, do you want a wainscot panel? MD Yes ARB Minutes 090106 Bayside 95% work session.docx Page 3 of 17 SA Just rough plywood? TY Yes SA I recommend that it gets painted. SA Or OSB with FRP on it. JF That's not very durable TY FRP over plywood or OSB? SA Yes KS FRP or MDO? SA FRP JF We should price out other options. TY How much water will actually be sprayed on it? MD Not too much TY A305 will change wood frames to all steel. GH Construction joint on footing? TY Not correct, will be taken off and reference to footing on structural sheet. Covered walkway is not correct. It consists of 4 steel columns with spread footing that acts as moment frame. Glulam across the top. Separate from building. TY Does existing building have a metal roof? MD Yes TY Will have building manufacturer provide that. TY A501 Most details go away except interior door detail. TY A801 Exterior details -rigid insulation on wall with cement board over it. SA Shows gravel- wasn't there foam under the slab? ARB Minutes 090106 Bayside 95% work session.docx Page 4 of 17 TY Yes JF Will slabs be poured to exterior wall without expansion joint? TY That should be taken off - reference NIC. TY No joint material. JF I was always taught to use expansion joint. TY Not an expansion joint, a thermal separation. JF The 4" curb. What's it doing? TY It's for water. JF Would like to see 2" foam to the bottom of the slab. SA 2" indent in foundation, 8" of concrete on perimeter is better, 10" girts gives you 1 %2- 2" of foam. Gives a 10 ft. wainscoting. SA Would the curb be poured separate? TY That would be the contractor's choice. JF It's showing 2 x 2 base angle on outside, but not on inside ?? KS That should be C channel. JF Yes SA C channel takes care of the inside & outside. TY Detail 3 on A801 is wrong. Azek has been misspelled. I want it to be out another Y2" with drip flashing on top of the trim. Detail 6 -the air barrier shown underneath the C channel is wrong. Will use flex flashing. SA Detail 5? The overhead door sill in chamfered? Yes, it needs to slope. TY Yes, exactly. SA There are changes in the slab elevation on apron outside of the door. ARB Minutes 090106 Bayside 95% work session.docx Page 5 of 17 TY C102 Question regarding catch basin -it's there because the area is so large. There is concern that drainage would go to adjacent properties. C100 shows existing grades. There is concern about getting adequate slope. MD We are concerned about snow clogging /freezing and creating a lake. TY I'II check that there wasn't something, a reason why it had to be done that way. SA C100 the contour line behind the existing building — after it is drilled and shot the lines will change. That needs to be shown on the drawing. SA We will impact the drainage through here (points to drawing) we need to address how that will drain. SA That should be in the information about the Grothe subdivision. TY If we have enough information we should be able to work it out. SA Need to keep the drainage off the neighbors. TY I will remove the waterline detail and change it to the mechanical. TY C101 & C103 site sections -over excavate the parking area -is that necessary? SA How far out? TY To the asphalt. SA Basically it's rock to the road. It shouldn't be an issue. TY C102 shows an odd pattern. That's been changed. SA C101 the rock towards the road. It's going to be paved at a later date so we want a good base. TY C102 I'II show the hillside cut back. TY I need to have a section through the trench. 4" conduit for power to the meter on the face of the apparatus bay. 2 -2" conduit for comms and 1 -4" for spare stubbed into the mechanical room. A 4" primary to the new transformer, other conduit stubbed to the side of the existing building. 2 -2 1 /2" conduit between existing building stubbed up. SA This project will get the pipe installed only. Moving existing power will be another project. ARB Minutes 090106 Bayside 95% work session.docx Page 6 of 17 JF We want them close to where the current meter base is. TY The mechanical shows a cleanout for Sanitary sewer -that should be on the Civil sheet tying into the existing Storm & SS drains. GH C103 we need to finish the grade, flatten the hump as shown on the other drawings. TY Civil sheet will show trench detail for Storm and Sanitary Sewer drains. Test pits will be on C100. C106 shows typical details. KS S001 The snow load details ?? PG should be 40. SA Does it have essential building upgrade? KS You're calling it a gym in seismic? TY I'II change that. TY Note says that the foundation drawings are preliminary. This will be modified based on the metal building package. SA Metal building will give loads and anchor bolt locations for Architect to design foundation. TY S002 trench drain detail -the piping will be incorporated into the Civil, the rest will be in Mechanical. SA What kind of pipe? KS 6" PVC TY Yes TY S100 shows the foundation. 6" PVC ties trench drains from underneath. Mechanical will show the rest out of the trench drains. KS I had envisioned something different, but this works fine. RO -3 options -key in? KS You would still have overturning. The easiest is to tie together at the base of the columns. TY S100 Shows a pipe column fitting missing on Grid 5. ARB Minutes 090106 Bayside 95% work session.docx Page 7 of 17 SA Under apparatus bay 6" slab? TY through the whole building. SA Under the mezzanine could be 4 ". TY OK JF The labor costs may offset the cost of the concrete. KS S100 Drop the NIC in middle of the slab. TY S101 the opening for stair #1 is incorrect. It has been changed. S100 has door openings that are not shown. That will be changed. KS We want a detail of the transition of the concrete wall to doors to wall panel. How they interact. JF It's back on the A pages. TY OK I'II modify detail 6 on A801. TY Pilaster details on S102 &103 has all the details for the stem wall. TY I will show the stair framing & details. TY The mechanical schedules M001 &002 haven't been completed for the 95% review. I'll make sure the boiler is coordinated properly. SA It will run off the existing tank & the new tank will go to the service district storage building. Use a tap for the service district to the old tank. Could use a smaller tank for the storage building. TY M201 shows the piping for the trench drains. The details are incorrect. I'll remove that and add a note to see structural for the details. The sand interceptor is in the plumbing details. It looks correct, but I haven't done a final review. TY M202 is the 1s floor plumbing plan. I'll take out the oil tank and show the connection to the existing tank. TY I'm very concerned about M501 that is showing 2 boiler stacks going through the roof. Detail 7 on M601. I need to talk with the mechanical engineer about having stacks through the roof on the low end of the building. I want to move them to the gable end. ARB Minutes 090106 Bayside 95% work session.docx Page 8 of 17 SA Or make one 10 ". SA Why do we have to have so much hot water? MD Hot water wash rooms. SA Use electric on demand. TY If cold water is ok for wash apparatus we could get rid of the tank. JF Maybe a Toyo on demand- tempered & on demand in the bathrooms. TY I'II check into alternatives for hot water. SA We want to avoid roof penetrations at all costs. TY All vents are up high by the ridge. JF Why so many vents for two bathrooms? TY We should be able to tie them together. TY The heating piping for unit heaters is all wall mounted. JF Will it be insulated? TY Yes TY M401 shows the exhaust fans, etc. MD The purge exhaust is connected to the CO2 detector? We wanted hydrogen sulfide sensors also -all connected. TY OK MD The heat recovery ventilator system on M401 & 601 with 2 windows in the space? TY It's code. JF Yes it's code. Windows aren't allowed for ventilation. TY We could tie in to the office also. JF Yes we should do that. ARB Minutes 090106 Bayside 95% work session.docx Page 9 of 17 TY There is the outside intake for the compressor on M501. KS Hot water for the laundry also. SA Or just the coil on the boiler. JF What are the spec's for the boiler? TY Use existing. TY M601 shows standard details. JF You need to show the slope on outside for the duct. TY The exhaust fans are manufactured by "Cook ". JF What size are they? Five zones won't meet code anymore. SA That's loud. TY E001 is the Fixture schedule and calcs. E002 is the panel schedule and comms schematic. It's showing 4" conduit for comms underground. You want to run above? MD That will work. TY E003 is Fire alarm system and grounding. There should be 4" conduit for the service. We will need to install conduit and a meterbox. SA KEA goes to the meter on the old building. TY I will check with the Electrical engineer about how it's brought into the building. CF How big is the service? 200 amp 3 phase? SA/TY 200 amp JF E101 is showing a new service. TY The drawing needs to be modified. It isn't correct yet. Where the new transformer is -run conduit to wall of garage for new meter, run conduit to the mechanical room. Show an emergency disconnect on the outside. The electrical one line diagram will be modified. ARB Minutes 090106 Bayside 95% work session.docx Page 10 of 17 TY E201 Shows the lighting for the turnout room /storage /emergency lighting. There will need to be a light in the canopy on the covered walkway on the same circuit as the outside lights. E202 shows the bay lights. GH The emergency lights are battery operated. That will need to be changed maybe to remote power packs. JF They will need lots of light. Maybe a different power source? TY It could be because of the code? GH Battery powered is not a good idea. TY What about battery racks? GH They are easier to maintain. JF We need to compare costs. RO Would they be LED's on most? TY They're good, but expensive. TY E301 1 floor power, signal, overhead door, fans. Is there a proprietary plug on any of the trucks? MD Yes, shore power plugs. I'll get the website and information to TY. TY What about the mezzanine power and signal? MD We want some special purpose outlets. Need 20 amp not 5 amp truck receptacles. Need five across the front and five across the back. We need heat detection in the ceiling of the bay and mechanical room and smoke detectors in all occupied spaces & compressor room. SA What about the cost ? ?? It could be an additive alternate. MD I know the money will be a problem. We are still evaluating what to do. TY We've looked at many options. Alternate bids would be ok, but what... SA/TY have discussion about additive alternates. MD Agrees that it's a good idea. ARB Minutes 090106 Bayside 95% work session.docx Page 11 of 17 Bayside discussion concluded at 9:40 pm. F. Old Harbor 35% review 9:50 pm TY ARB doesn't really care about the configuration? SA We don't like flat roofs in the villages. SA A100- the outside basketball court is not beside the building. SW No, it's out a ways from the building. SA Need to show it in the right location. TY Wasn't there an outside structure? GH It's gone. SW The shop is just a slab. KS It belongs to the City. GH It is outside the fence. TY I don't have the fence on the drawings. TY The as -built shows a berm on the back side of the building. The topo has been fixed, we modified the topo to reflect the berm. TY There is a problem with standing water on the back side of the building. There should be a catch basin that ties into the sanitary or storm sewer. KS Where does it go? TY They ( ?) said there's a lagoon. SA There has been 8 " -12" of standing water under the gym for a long time. It's the low point. TY We may need one on that side. SA Or one under the skirting to tie into a manhole. ARB Minutes 090106 Bayside 95% work session.docx Page 12 of 17 SW Are you concerned about icing? SA It's the low point, it holds water. KS Didn't they do something a few years ago to fix that? TY That's what I recall. SA I couldn't tell you for sure. TY It could be excavated and a drain put in. SA We need to do something to fix that. Nothing really fancy, just enough to get it to drain. TY OK TY A101 We propose to take out the panelized wall system. SA And not put it back? TY No SW We don't need a curtain. TY Plan to renovate the men' /women's bathrooms and expand them some. Utility room 104 walls will be removed. GH How does the sprinkler riser come through the room? Will it require a relocation of the main riser? SA A201 is the room. TY I don't show it. GH It seems like it's offset to the boy's side of the room. I'm afraid we might be into it. TY You may be right. We will need to move the main riser. A reconfiguration would meal that all the plumbing would have to be moved. SA A101 -Demo of the bathrooms, existing porch and guts the VocEd. TY A201 shows the addition. We could do a sloped roof pretty easily. That would match the rest of the building. ARB Minutes 090106 Bayside 95% work session.docx Page 13 of 17 SA We haven't had good experience with those in town. GH Exposed membrane seems to be working in town. TY It that's the preference we can do it. SA Room 110 -Why can't we push out 6 feet and eliminate the doors. TY Yes we can do that, but we need exterior doors because of the need for VocEd storage. SW Yes we need the storage, there is lots of stuff to move in and out. SA How about putting the doors on the other side? TY That's the heavy weather side. Taking out the doors would be ok. SA If we do a sloping roof to one end we can't have a door. We need a garage door for the VocEd. I don't like the floor design in the shop space. I want a concrete slab. TY I did it that way because of the difficulty of getting concrete out there. SA It can be done. SA There was a mistake made when the slab was poured for the basketball court, but it can be done. SW Yes, we need ramp access with a garage door. TY The orientation should stay the same, just eliminate the interior connection to VocEd. SA Do we need handicap access? TY Not when it's at ground level. GH How does a wheelchair get to the bathroom? TY We need to find someplace for VocEd storage. I want to define the storage zone then we will know how much space we have for program space. SA I see a fire pump? ARB Minutes 090106 Bayside 95% work session.docx Page 14 of 17 TY That's wrong. We should be able to tie in to the existing sprinklers. KS There's a storage tank on the hill for the water supply. SA TY will need the same information as he needed for Ouzinkie. TY You want to do a 30 foot wide rectangle addition and work a ramp into it. GH If there is no ramp we will need a boardwalk connecting to the existing boardwalk. GH How will we access the mechanical space above the hallway? SA How about a 2 story? That would eliminate the flat roof. TY You can't afford it within the budget constraints. You need a new air handler and need a hot water supply /return to existing. We could slope the roof up to hold those things. SW What about access into that space? TY We could use a ship ladder starting in the boiler room with a little dog house. SA If we can't get an addition above we can still slope the roof. TY It would have to be sprinklered and heated. A sloped roof with heated space, sprinklered would be a little cheaper. SW The bathrooms, they want private showers, and flush mounted toilets. The doors hit the toilets. SW passed out a handout/sketch. TY This works really good. TY We don't need a berm, just slope the floor to the drain. SW We want folding benches. SW passes out more sketches. TY There is 2214 sf of new space allowed. I'll work on these suggestions. TY No fire pump, two boilers, day tank, circulation pumps and new hot water heater. SA What is this vent? TY Relief air. ARB Minutes 090106 Bayside 95% work session.docx Page 15 of 17 SW We don't need new bleachers, just re- surface the old ones and add a new section. GH They have the new section already. SW Paint the outside? KS That has to come out of the facilities budget. SW What is the time frame for this? Summer of 2009? TY We would like to award it in March. I'm worried about the slab. SA We could do the leaking roof as a standalone project. TY If we can agree on the materials and basic configuration. JF What about pandecking for the concrete? It would take less concrete, less dirt work, it's cheaper to do. You could put it on steel beams with light weight joists. TY It's fast and flexible. SA We may need to consider doing alternates. GH What about asbestos? Yes! G. Adjournment The meeting adjourned at 11:03 pm. Respectfully submitted: a Wolfe, Projects 7 istant ngineering /Facilities Dept. Scott Arndt, Chair Architectural /Engineering Review Board ARB Minutes 090106 Bayside 95% work session.docx Page 16 of 17 Date: 0 A 2 09 Date: 2 -25"--Dee) B. Roll Call Minutes Architectural Review Board Meeting January 28, 2009 KIB Conference Room A. Call to Order The Chair called the meeting to order at 7:04 pm. SCA-NY? Datei�,,T,2 igfl: /-� VIW MAR - 4 2009 ARB Members present were Scott Arndt, Gregg Hacker, Charlie Jerling and Peter Malley. A quorum was established. Also present were Woody Koning, Ken Smith and Jessica Wolfe representing the KIB; Mike Dolph, FPA Area 1; Scott Williams, KIBSD; Terry Williams. C. Election of New Officers GH suggested that SA should remain Chairman. All members were in agreement. SA nominated GH for Vice Chair. Motion was seconded by PM. CJ agreed. D. Approval of Agenda GH made a motion to approve the agenda. SA seconded the motion. Roll call vote was unanimous. E. Approval of Minutes GH motioned to approve the minutes of 9/9/08 and 1/6/09 as submitted. PM seconded the motion. Roll call vote was unanimous. F. 95% Review of Bayside Fire Station Addition SA began the discussion starting with the first page of the drawings and commented on each change, addition or deletion. The following list reflects the changes the board deems necessary: 1. A202- shows a 100 amp Subpanel w /220v circuit, but it is not shown on the Electrical dwgs. Please show on Electrical dwgs. 2. A501- Riglet shown in detail 2 does not specific type of material to be used. Please specify. 3. A304- Detail 2- Continue foam up wall the same as in wall detail 2 on A501. ARB Minutes 090128 Bayside 95 %, Old Harbor 35 %, East Windows.docx Page 1 of 7 4. A501- Detail 2- Please specify what is to be used to cover blueboard. 5. C100- Storm drain catch basin is not on Main, it's about 20 feet off and closer to the building. This needs to be verified. 6. C100 -A culvert will need to be put under the property driveway to the South (town side). This will have to be approved by DOT. Please show culvert and how drainage will get there. 7. FIX NORTH ON DRAWINGS. 8. C102- Correct backslope by SS /SD /Electrical. 9. C103 -Hump should not be over SS /SD finish grade. 10. S002 -Show 4" pipe in detail E. 11. S100- Typical wall section A- Can something different be done? i.e. epoxy dowels. 12. S102- Typical Door section 6- Can something different be done? Same as #11. 13. S102- Detail 3 & 6 need to reflect detail 5 on A801. 14. S300- Question canopy pier size, seems like overkill. 15. S300 -What is intended for finishing the Canopy trusses, plywood, glulam? Show metal roofing on canopy to match building. 16. M501- Boiler should have crossovers w /valves so they could be run in a series instead of parallel if desired. 17. M501 -Detal 1 on water heater -looks like pipe w /insulation -what is it? Is it supposed to match detail 3? 18. E003- Sugguest 3 -2" conduits instead of 2 -4 ". 19. E004- Transfer switch should be at existing garage. 20. E001- Disconnect on new building - details show as transfer switch. 21. E003 -Size panel for future expansion. Size to allow for integration of existing Firehall. Add 2 -1" conduit above ground in canopy for future use. Stub out into old bay. 22. E003- Connection to FCP to existing building. This does not exist. 23. E302 -4 duplex receptacles are shown. This is wrong. A202 comment to sub panel is correct- transfer note to E302 -add breaker and show. Add generator panel in office area for emergency power for small generator. ARB Minutes 090128 Bayside 95 %, Old Harbor 35 %, East Windows.docx Page 2 of 7 24. Specifications: Division 09000 - Delete interior galvanized substrate spec. Hand rails to be galvanized only. GWB paint- change to 1 coat PVA with 2 coats of semi - gloss. Restrooms to be 1 coat PVA with 2 coats latex. Exterior galvanized metal substrates - delete this section- to be galvanized only. Is this section even necessary or is it boiler plate? 25. E201- Exterior door by Office & laundry-shows interior light on outside. This should be exterior light. Shows exit signs between the bays. Delete this. 26. Suggest micro switch on overhead door runner to shut off fans when doors are open. Wired to owner preference. 27. C301 -Note 7- Please explain this in more detail. 28. E801 -Spec. 08613.05 - Specify 3" rollers only. Show on detail on E801. SA -I spoke with TY about making the Civil /Structural portion the base bid and Mechanical & Electrical as Altemates 1 & 2. MD agreed that structuring the bid that way would give different options for funding. WK Asked if anyone could see a problem with requiring the General Contractor on a bid to fumish a list of major subcontractors at some point in the bid process. Such as with the bid or before award. JW pointed out that the CHC project had required that information with the bid. There was discussion of the subject. It was concluded that this could this could be a requirement of a project. The Engineering dept. would decide on a case by case basis. WK asked if there would be a mandatory pre -bid conference for the project? All were in agreement that the pre -bid would be mandatory. CJ made a motion to accept the 95% drawings for Bayside Fire Station Addition. GH seconded the motion. The roll call vote was unanimous. 9:30 pm 5 min. recess ARB Minutes 090128 Bayside 95 %, Old Harbor 35 %, East Windows.docx Page 3 of 7 G. 9:45 pm Old Harbor 35% drawings SA explained the changes TY had made from the schematic drawings. GH said he didn't like the layout for the mezzanine. He would like to rotate the stairs to the gym wall. SA asked if it would work if the stairs came up and doubled back. GH agreed that it would work that way. SW had met with the Advisory School Board for Old Harbor and wanted to present some of their wishes/needs for the project. He observed that the Industrial Arts storage now took up half of the training room. He asked if it would be worthwhile to extend the IA room all the way to the corner of the existing building. The second floor already comes all the way out to that point and has an overhang. Then the storage could be put in the back of the room. SA observed that it would extend the room out another 8 feet. KS stated that there are 2 exits required out of the IA room. In order to get the required distance it would have to be half the diagonal distance of the whole room. SA said that TY had a square footage concern for the DEED requirements. JW read from the previous meeting minutes that we are allowed 2214 sf. SA said that we will have to ask TY if extended the room would be permitted. SW -it shows the 2 floor mechanical room or storage access over the new canopy. SA- that's a mistake GH asked if it was still going to have dry pan heads in it. SA said that it wasn't showing in the piping details. SA said that TY is re- assessing the slope vs. flat roof and looking at going with an all metal roof which would make the roof all the same type. GH stated that he didn't like the high roof from a maintenance perspective as they would have to use ladders to access the stacks. SA observed that the slope was to be 1 /2" to 12" and that TY would look into it. SW pointed out that the side view elevation was drawn incorrectly. ARB Minutes 090128 Bayside 95 %, Old Harbor 35 %, East Windows.docx Page 4 of 7 WK explained that there was a need to add additional work to the project, specifically flooring, sprinkler work and painting of the entire building. KS discussed the existing drainage around the school. He said that there was no storm drain system in place. There is a pipe that goes at 45° to the creek behind. There had been a standing water problem under the gym. 2-8" lines with a pump & 2 2/1" discharge line had been installed under the gym and this solved the problem as long as the pump was operating properly. SA said that the 4x4 vent on the North wall was unnecessary. He noted that on A302 the slab on grade was the same elevation as the gym, but questioned if a ramp could be done in the space between the building and the property line. WK asked if the old shack on the property was going to be demolished. SW said that it would not. KS said that he thought there were 2 UST's abandoned in place and KIB would need to see if this had been done legally and if not, if they could be now. There are also 2 abandoned AST's. SA said that TY was going to re -think the 1 ft. extension to the parapet wall in the gym. He also noted that the shower configuration had been changed in the shower. SW observed that the showers were ok now, but wall hung toilets still needed to be added. GH moved to approve the 35% drawings. PM seconded the motion. The roll call vote was unanimous. H. East HVAC & Windows GH said he needs help for a solution on the wall in front of the Library, it's shown on Al201. It's going to be expensive. The cabinet unit ventilators on M101 show 2 sizes. They appear to be sized based on room size. The wrong ones are specified. What did that do to the load calc's? They didn't incorporate the existing equipment. There are loads in the existing panel M that don't appear on the new panel. This needs to be field verified. The exhaust fans are missing. It shows a feed to boiler 2, but not boiler 1. KS -Yes, the electrical load calc's are wrong. SA What is the budget for this project? KS -HVAC is $500,000 and the windows are $137,000. ARB Minutes 090128 Bayside 95 %, Old Harbor 35 %, East Windows.docx Page 5 of 7 SA asked if there was a reason for the windows to be so tall. KS said that it eliminated the need for a lot of expensive patching of the siding. I. Update on KIB projects KS -The pool is about 70% complete, Ouzinkie is 70% complete. CJ -I would say the labor at Ouzinkie is at 25 %. J. Public Comments TW- Thanks to all of you for all your hard work! K. Board Comments PM- I am very pleased with TY's plans. KS- Thanks for all the hard work. WK- Thanks for all the hard work and value that the ARB brings to the buildings and projects. SA -Ken, what about the existing pool roof and ventilation? KS -We would like to get it done, but I haven't talked to TY yet. We have the unit specification for whatever we want to do. SA Is that Borough furnished? KS There may be a warranty issue. WK The ADFG building is coming up soon. It's gotten bigger, but is still moving ahead. SA -Any schools coming up? KS -KMS this summer, but nothing for the ARB. ARB Minutes 090128 Bayside 95 %, Old Harbor 35 %, East Windows.docx Page 6 of 7 L. Adjournment GH motion to adjourn, seconded by PM. Unanimous vote. Adjourned at 10:45 pm Respectfully submitted: Jes - i ' a Wolfe, Projects Assistant KIB ngineering /Facilities Dept. Scott Arndt, Chair Architectural /Engineering Review Board Date: Date: ARB Minutes 090128 Bayside 95 %, Old Harbor 35 %, East Windows.docx Page 7 of 7 Commissioner Present Absent Excused Others Present Mr. King X Bud Cassidy Mr. Watkins X Community Development Ms. Janz X Sheila Smith Mr. Kersch X Community Development Mr. Torres X Vacant Vacant January 21, 2009 CALL TO ORDER ROLL CALL S ANNE ign: APPROVAL OF MINUTES PUBLIC HEARINGS January 21, 2009 diak Island Borough Planning & Zoning Commissio rf, MAR - 3 2009 Minutes Assemt 1y chan b rs CHAIR KING called to order the January 21, 2009 regular meeting of the Planning and Zoning Commission at 7:32 p.m. A quorum was established. COMMISSIONER WATKINS MOVED to excuse COMMISSIONER KERSCH due to him being on vacation. Voice vote on motion CARRIED unanimously. APPROVAL OF AGENDA COMMISSIONER TORRES MOVED to approve the January 21, 2009 Planning & Zoning agenda. Voice vote on motion CARRIED unanimously. COMMISSIONER WATKINS MOVED to approve the December 17, 2008 Planning & Zoning Regular Meeting Minutes and the December 17, 2008 Planning & Zoning Special Meeting Minutes. Voice vote on motion CARRIED unanimously. AUDIENCE COMMENTS AND APPEARANCE REQUESTS Duncan Fields requested the Findings of Fact not be approved for Old Business Item - Case 08- 023. He stated the tracts are large but the language in the packet states they are small parcels. If Tract K was subdivided there would probably be 6 or 7 lots. He feels the language is not appropriate when talking about these large tracts of land in terms of spot zoning. There is a substantial amount of Business property in Bells Flats much of which has not been developed. He requested the commission review their findings of fact. Fields also stated he is involved in the Old Harbor small boat harbor replacement and it is an essential project because it is falling apart. Case 09 -008. Request Variances, according to KIBC 17.195, to allow a single - family residence to encroach 4.67 feet into the required 25 foot front yard setback per KIBC 17.75.050.A; and to P&Z Minutes Page 1 of 15 encroach 0.8 feet into the required 10 foot side yard setback per KIBC 17.75.050.B; and to allow a 12.4 by 20.1 foot accessory building to encroach 9.83 feet into the required 10 foot side yard setback per KIBC 17.75.050.B per the as -built survey dated 18 September 2008 of Lot 5A, U.S. Survey 3466. The location is 2561 Beaver Lake Drive and the zoning is RR1 -Rural Residential One. The applicants are Dennis & Deborah McCusker. Cassidy gave a brief staff report and stated staff recommends approval of the variances subject to 1 condition of approval. COMMISSIONER JANZ MOVED to grant three (3) variances, according to KIBC 17.195, to allow a single - family residence to encroach 4.67 feet into the required 25 foot front yard setback per KIBC 17.75.050.A; and to allow the same single - family residence to encroach 0.8 feet into the required 10 foot side yard setback per KIBC 17.75.050.B; and to allow a 12.4 by 20.1 foot accessory building to encroach 9.83 feet into the required 10 foot side yard setback per KIBC 17.75.050.B, subject to a condition of approval, and to adopt the findings contained in the staff report dated January 2, 2009 as "Findings of Fact" for this case. Close regular meeting: Open public hearing: Close public hearing: Open regular meeting: A brief discussion. COMMISSIONER WATKINS MOVED TO AMEND the motion to read "Move to grant three (3) variances, according to KIBC 17.195, to allow a single - family residence to encroach 5 feet into the required 25 foot front yard setback per KIBC 17.75.050.A; and to allow the same single - family residence to encroach 1 foot into the required 10 foot side yard setback per KIBC 17.75.050.B; and to allow a 12.4 by 20.1 foot accessory building to encroach 9.83 feet into the required 10 foot side yard setback per KIBC 17.75.050.B, subject to a condition of approval, and to adopt the findings contained in the staff report dated January 2, 2009 as "Findings of Fact" for this case. CONDITION OF APPROVAL 1. Should the accessory building be moved for any distance, removed, destroyed, substantially rebuilt, etc., the accessory building will observe a minimum five (5) foot side yard setback from the west side property boundary. FINDINGS OF FACT 17.66.050 A.1. Exceptional physical circumstances or conditions applicable to the property or intended use of development, which generally do not apply to other properties in the same land use district. This lot is constrained by exceptional physical conditions, which generally do not apply to the majority of other properties in the same land use district. The lot size is substantially smaller than the minimum lot area required in the RR1 -Rural Residential One zoning district. The usable lot area on Lot 5A, USS 3466 is less than 75% of the 20,000 square foot minimum lot area requirement. In addition, the lot is slope affected in the rear portion of the property, towards the lake, such that reasonable development is required to be located towards the front the proper in order to obtain a functional near -grade access to Beaver Lake Drive. 17.66.050 A.2. Strict application of the zoning ordinances would result in practical difficulties or unnecessary hardships. January 21, 2009 P &Z Minutes Page 2 of 15 Strict application of the zoning ordinances would result in practical difficulties or unnecessary hardships. The petitioner would be required to remove portions of building or seek other remedies such as replatting lot boundaries which are impractical and beyond the petitioners control because it involve the property of others. 17.66.050 A.3. The granting of the variance will not result in material damages or prejudice to other properties in the vicinity nor be detrimental to the public's health, safety, and welfare. Granting the variance will not result in material damages or prejudice to other properties in the vicinity, nor be detrimental to the public safety and welfare. The proposed project would not infringe upon, or into, abutting properties, nor be of such magnitude that the overall volume of the structures project would constitute a detriment to the neighboring properties. A condition of approval will be applied to allow a larger side yard setback (five feet) should the accessory building be moved, destroyed or substantially rebuilt. 17.66.050 A.4. The granting of the variance will not be contrary to the objectives of the Comprehensive Plan. The Comprehensive Plan is a general policy guide, which does not address site specific standards such as setbacks. 17.66.050 A.5. That actions of the applicant did not cause special conditions or financial hardship from which relief is being sought by the variance. The intent of the KIB variance standards, and the applicable Alaska Statutes which form their basis, is to require the adjudication of variance requests before the property owner undertakes construction activity and makes significant investments. In this case the original encroachments were created by prior owners in interest and were permitted by KIB staff through prior application of certain zoning and subdivision code interpretations. 17.66.050 A.6. That the granting of the variance will not permit a prohibited land use in the district involved. The granting of this variance will not permit a prohibited land use in this district. Roll call vote on amended motion CARRIED 4 -0. Roll call vote on main motion CARRIED 4 -0. B) Case 09 -009 and 09 -013. Request an investigation, according to KIBC 17.205.030.B (Manner of Initiation) to consider the rezone of Lots 20, 21 and 22, U.S. Survey 3098, from B- Business to PL- Public Use Land; and, a conditional use permit, according to KIBC 17.200 and KIBC 17.130.030.B (Conditional Uses) to permit a 22 -bed correctional facility as part of the new Kodiak Police Station. The locations are 2150, 2160, & 2170 Mill Bay Road and the zoning is B- Business. The applicants are the City of Kodiak and the Planning & Zoning Commission. The agent is Linda Freed. Cassidy gave a brief staff report and recommended the commission forward this rezone request to the Kodiak Island Borough Assembly with a recommendation that it be approved, and that the commission approve a conditional use permit to allow a 22 -bed jail (correctional facility) subject to the rezone becoming effective for the site. COMMISSIONER TORRES MOVED to recommend that the Kodiak Island Borough Assembly approve the rezoning of Lots 20, 21 and 22, U.S. Survey 3098, 3.75 acres, from B- Business to PL- Public Use Land, and to adopt the "Findings of Fact" in the staff report dated December 17, 2008 in support of this recommendation. Close regular meeting: Open public hearing: January 21, 2009 P &Z Minutes Page 3 of 15 Close public hearing: Open regular meeting: A brief discussion. FINDINGS OF FACT Section 17.72.020 states that the Commission shall incorporate the following criteria into their report to the Assembly: 17.72.020 A. Findings as to the Need and Justification for a Change or Amendment. Although the population of the City of Kodiak has been flat for the past several years, the existing police station and jail facility have long been in need of replacement. Part of this need is simply through the recognized obsolescence of the existing building itself and part of this need is through the growth of the police force and the increased demands being placed on the existing jail facility. The jail facility is recognized to be substandard by state authorities and as such is only permitted for a maximum of 10 day holding. So this change would allow the community to develop a new police station and jail in the PL- Public Use Land zoning district to provide a new facility that able to handle the unmet needs of the community and to meet current state and local standards for holding prisoners for up to 30 days maximum. 17.72.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. The Comprehensive Plan mentions the tentative location of a new police station and jail on near island but it also recognized the prospect that the city might continue to consider other options in its site extensive and extended site selection process. Although it was not possible to recount in the plan all of the potential sites considered by the City of Kodiak, it seems clear through the diligent efforts of the city that this location best meets the future community need for a new police station and jail. Loss of the commercial zoned land in this location is not of major concern as the community appears to have a surplus of undeveloped and underdeveloped commercial zoned property. In addition, the plan generally encourages commercial use and development to be located in the downtown Kodiak area or in other recognized commercial nodes such as the Safeway /Lakeside subarea or Near Island. Roll call vote on motion CARRIED 4 -0 COMMISSIONER WATKINS MOVED to grant a conditional use permit (CUP), according to KIBC 17.200 and KIBC 17.130.030.B (Conditional Uses) to permit a 22 -bed correctional facility as part of the new Kodiak Police Station on Lots 20, 21 and 22, U.S. Survey 3098, subject to two (2) conditions of approval, and to adopt the findings contained in the staff report dated January 8, 2009, as FINDINGS OF FACT for this case. Close regular meeting: Open public hearing: Close public hearing: Open regular meeting: CONDITIONS OF APPROVAL 1. The conditional use permit (CUP) is based upon the detailed site plan, floor plans and other supporting information submitted by the applicant detailing a new police station and jail facility for this case. The focus of this CUP is the 22 -bed jail facility, such that any future expansion of the jail (correctional facility) use, in terms of beds or floor area shall require a new CUP review before the Planning & Zoning Commission. January 21, 2009 P &Z Minutes Page 4 of 15 2. The CUP will become effective upon approval of the recommended zoning change ordinance by the Kodiak Island Borough Assembly. FINDINGS OF FACT 1. That the conditional use will preserve the value spirit character and integrity of the surrounding area. The proposed development site is located in the midst of a strip commercial area located along the south side of Mill Bay Road. Although there are other public facilities in the general area such as East Elementary School, Providence Kodiak Island Medical Center, and the adjoining city cemetery, the proposed police station and jail facility is oriented towards the Mill Bay Road frontage. Substantial fencing and other security measures are to be located at the rear of the facility where jail prisoners will be delivered and transferred into the jail portion of the overall facility. The police station and jail will operate in much the same manner as the existing police station with employee and visitor vehicles coming and going. Vehicle patrols and shift changes will also be accommodated from this site. The facility will provide for offices, locker room/work out space, dispatch center, emergency operations center (EOC) and the jail. Prisoners of the jail are not allowed to have vehicles parked on the site which will minimize the parking requirement associated with this use. The architectural design documents apply an office use parking calculation to the entire facility, i.e. one off - street parking space per 200 square feet of gross floor area for the first 2000 square feet and one off - street parking space per 300 square feet of gross floor area for additional floor area over 2000 square feet. The standard also allows for storage space at one off - street parking space per 1,000 square feet as shown on the floor plan. The parking plan shows 63 off - street parking spaces, enough to provide for the entire facility floor area as office space and related storage space, without any special parking determination for the use or occupancy of designated jail floor area. The site does not directly adjoin any residential use or zoning district with regard to screening or lighting requirements, however the zoning compliance permit process should ensure that any required security lighting does not create glare on the Mill Bay Road arterial. Contact with nearby school authorities for East Elementary and the Kodiak Christian School has not resulted in a negative responses at the time of staff report preparation. 2. That the conditional use fulfills all other requirements of this chapter pertaining to the conditional use in question. The building design and site plan materials submitted for review with this conditional use permit (CUP) meet or exceed all requirements of the PL- Public Use Land zoning district and the CUP standards. 3. That granting the conditional use — permit will not be harmful to the public health, safety, convenience and comfort. The proposed police station and jail will not be harmful to the public health, safety, convenience and comfort. Police stations and jails are generally intended to maintain public health and safety by providing for law enforcement and by taking law breakers into custody until their guilt or innocence can be determined. In addition the jail is also available for the serving of minor jail sentences as a community based deterrent to committing crimes against the community. The facility although not required to have such facilities by the State of Alaska will have a juvenile detention facility that is substantially separated from the jail facility which is reserved for adults only. January 21, 2009 P &Z Minutes Page 5 of 15 4. The sufficient setbacks, lot area buffers or other safeguards are being provided to meet the conditions listed in subsections A through C of this section. The PL- Public Use Land Zone has substantial setbacks and minimum lot dimensions that that are met and exceeded on the proposed site plan. The site is largely bounded by commercial or other PL zoning districts. This will minimize the need for screening and lighting restrictions. While there is some R2- Two - family Residential land along the rear property boundary, this property has been restricted from typical R2 residential development. In addition, the R2 property is situated at a higher level than the CUP site. The proposed parking area layout and number of off - street parking spaces (63) is more than adequate to meet the needs of the proposed use(s) occupying the police station and community jail facility. 5. The proposed use or structure is located in a manner which will maximize public benefits. The City of Kodiak has undertaken an exhaustive site selection process that considered many other potential locations before selecting and acquiring the subject location. The facility is not considered a high traffic generator in the context of other commercial uses located up and down Mill Bay Road. In addition, Mill Bay Road is an arterial street with the capacity to handle the additional traffic, even though this site is located along one of the most traveled segments of the road. The site is located well within city boundaries that will provide for good access and response times to address 'community needs. Roll call vote on motion CARRIED 4 -0. C) Case 09 -011. Request an investigation, according to KIBC 17.205.030.A, (Manner of Initiation), to consider the rezone of Lot 7 and a majority portion of Tract A, Northland Ranch Subdivision (per Plat 2007 -7), from C- Conservation to RR2 -Rural Residential Two; and, the rezone of a minority portion of Tract A, Northland Ranch Subdivision (approximately 10 to 12 acres out of 112 acres total) from C- Conservation to RNC -Rural Neighborhood Commercial. Cassidy stated that 12 public hearing notices were sent out and a notice was put up at the Chiniak Post Office and various Chiniak residents took public hearing notices to distribute to others living in the Chiniak area. One public hearing notice was returned stating that the present five acre minimum is suitable and that there are sufficient RNC -Rural Neighborhood Commercial parcels in the valley that aren't being developed and utilized and the Business designation sought should be revisited at a later date when the existing business property is developed. This is a case that involves approximately 121 acres in Kalsin Bay that you are considering for a rezone and potential future subdividing. The applicant is proposing a Conservation Subdivision which is a concept where the developer creates large strips of green space but requests the density of the subdivision be greater than what the code currently allows in areas identified for development (cluster development). Since this kind of approach isn't found in our code, we have met with the developer and his consultant and we've suggested how this should be pursued. Tonight you will be talking about a rezone effort. The commission will be taking action on three different motions; rezone of Tract A, about 112 acres of Northland Ranch, from Conservation to RR2- Rural Residential Two and staff is recommending approval, another rezone is about 12 acres of Tract A at the intersection from C- Conservation to RNC -Rural Neighborhood Commercial and staff is recommending denial and rezone of Lot 7, about 8.66 acres across Pasagshak Road from C- Conservation to RR2 -Rural Residential Two and staff is also recommending it be denied. COMMISSIONER JANZ wanted clarified if the public is allowed to use the property at this point. Cassidy stated the use of the property is up to the individual property owner, but in this case the approach is to not make the green space public but for the benefit of the homeowners. The Parks January 21, 2009 P &Z Minutes Page 6 of 15 & Recreation Committee is in favor of green space and open space but they did raise some concern. The memo in your packet states that the Parks & Rec Committee is in support of the cluster concept. COMMISSIONER TORRES MOVED to recommend that the Kodiak Island Borough Assembly approve the rezoning of Tract A, Northland Ranch Subdivision from C- Conservation to RR2- Rural Residential Two, and to adopt the "Findings of Fact" in the staff report dated December 17, 2008 in support of this recommendation. Close regular meeting: Open public hearing: Pam Foreman clarified the Parks & Recreation Committee's concern, which is there is a lot of recreation in the area and their concern with the property being rezoned to RR2 is it would allow a lot of people to live in the area that currently aren't there. The Conservation designation allows small numbers of lots and what Stratman is suggesting is to allow a greater number of lots. Chris Beck, agent, stated the main concept is there are two choices; one being the traditional subdivision which would make smaller private parcels, and we are proposing having up to forty parcels of a minimum of two acres or larger and retain roughly 1/3 of the parcel in public ownership. It allows the development to occur in a relatively clustered area. At the junction of Chiniak Highway and Pasagshak Road is an area that the Comp Plan has identified for a node for commercial development. It allows for development to occur in a relatively clustered area. Scott Bonney stated he is a licensed professional civil engineer in the State of Alaska. He is pro development but expressed concern about this rezone and recommends P &Z not approve it as presented. He expressed concern over the establishment of a precedence and not adhering to the Comp Plan 5 acre minimum for Conservation land not fronting the highway; high density development in a unique and delicate Kalsin Bay drainage; and public health and welfare could easily be harmed due to septic system failure from high water table which he has witnessed standing water numerous times on this property. The Alaska Dept. of Conservation August 2001 Installer's Manual for conventional on site domestic wastewater treatment and disposal system reads "Current regulations require at least 4 foot vertical separation between the bottom most portion of the soil absorption system and the groundwater table measured at the time of year when the water is expected to be highest. This is to ensure adequate wastewater treatment prior to disposal into the groundwater system (inaudible) indicates is a relatively porous gravel surface that allows water to move both into the site and off the site from nearby river. Given this 4 foot separation requirement to the groundwater table a mound septic system design would be mandated for considerable portion of the site for a total height above the ground up to six feet. Four foot separation plus a (inaudible) system of 1 foot minimum plus at least one foot cover assuming (inaudible) installation six foot above the ground." The KIB and the Alaska DEC presently have no onsite wastewater treatment systems septic management programs. He urged the P &Z to protect the public welfare and safety and not approve this request until the wastewater risk is adequately understood and mitigated. Woody Koning stated he passes this lot daily and is opposed to the rezone because of density. He lives in Chiniak because of the acreage, and he's defending the privacy and character of the area. Subdividing this lot into 2 acre lots is inconsistent with the character of the community is and what folks that live there cherish. Option 1, that the consultant prepared indicates 17 parcels between 5 and 9 acres which would not require a zoning change and does allow a greenbelt along the creek. Bob Happ stated he has witnessed many times when that tract was under water. He expressed concern about if the sewage gets into Kalsin Creek because it flows into the Olds River about January 21, 2009 P &Z Minutes Page 7 of 15 200 yards downstream of where this tract is located. He is opposed to the high density in this location because it is so close to some fragile waterways. He urged P &Z not to approve this request. Craig Stratman stated the water builds up along the main highway and not back off the highway. It's not from the groundwater coming up, it's when the river overflows and gets caught up against the main highway. The ditches in front of the houses fill up with water and there is standing water there when it rains. He thinks it is not all groundwater and thinks it's when the river comes floods and runs over against the highway and then eventually runs through the culverts. He urges the P &Z to approve this rezone. Cassidy read Teresa Bonney's comments that read "In my opinion Kalsin Bay /Chiniak area has enough commercial zones at this time and fear more commercial lots would be overkill at this time. As for two acre lots I believe the Comp Plan clearly shows the desire for 5 acre lots and I would hate to see rezones or variances that would set precedence for anything less." Duncan Fields feels it is appropriate the rezone. He said he appreciates Bonney's concerns but those issues are taken care of by DEC in the permitting process, and the density issues can be addressed when the subdivision is approved. Fields stated with the improvement of the roads, other changes in the area, and the need for other recreational opportunities in Kodiak these kinds of development should be considered. Omar Stratman said the lake was created from gravel extraction and when fish began coming into it he decided it was an asset, but he can only put about 3 five acre tracts in so only three homeowners could enjoy that lake. He talked to Beck about setting aside a corridor that included a stream, and at that time they talked about a water system and the possibility of putting in a community water system so the affluent septics wouldn't be much of a problem. As far as the rezone, this is in the Chiniak Comp Plan not necessarily because he requested it, or wanted it, or even told that it was going to be there, or invited to participate. It was there because the folks who were doing it decided they wanted to do this. Stratman stated he would like to create a recreational corridor to be owned by the people who buy these lots. Beck said he thinks it's how we read the plan, but along the road it says (inaudible) allows for two acre lots. The number of lots comes close to the number we would have without the five acre obligation. Marie Rice stated she hates to see small lots there but she has no objection to seeing it zoned to RR2 because two acre lots are pretty big. Close public hearing: Open regular meeting: Commission discussion. COMMISSIONER TORRES asked for clarification regarding a sewer system drain field, what's the difference if it's affected by groundwater or standing surface water. Beck stated he's not a civil engineer but he thinks the ADEC rules are pretty clear and you have to have a consistent gap between the level of your drain field and the groundwater and meet percolation tests. The ADEC regulations are intended to protect the quality of water. They have general rules and at the time of the subdivision you're obliged to do some detailed soil testing. COMMISSIONER TORRES expressed concern about the concentration of two acre lots that it would max out the sewage capacity of the area and he's not sure that five acre lots wouldn't do the same. CHAIR KING asked Beck if when the property is sold will it be to private individuals or to contractors. January 21, 2009 P &Z Minutes Page 8 of 15 Beck stated it could be to individuals or contractors. The intent is to establish covenants to go with the sales of the parcel and set up a number of rules probably the ones you would expect to see that are common in other subdivisions in Kodiak. It will set some minimums on the size of parcels to make sure there is reasonably high quality homes built there. COMMISSIONER JANZ asked Beck about the special limitations to parcels in Anchorage that he had talked about at the work session and the covenants and how bound are people to those covenants. Beck stated special limitations is a tool used in some communities where at the time of rezone it would be possible to say we will formally codify the requirement to not exceed a certain amount of units or we'll mandate that a certain percentage of the area will be left to open space. Kodiak, at this point, doesn't have this tool. On the covenant side, the enforcement of those is within the homeowner's association and they vary by subdivision. More common is if they are clearly established at the time the land is purchased. Covenants aren't as firm as a public adopted ordinance. FINDINGS OF FACT Section 17.72.020 states that the Commission shall incorporate the following criteria into their report to the Assembly: 17.72.020 A. Findings as to the Need and Justification for a Change or Amendment. The 2008 Kodiak Island Borough Comprehensive Plan Update encourages residential development throughout the Kalsin Bay and Chiniak communities. The plan and map both call for two acre lot minimums along the south side of the Chiniak Highway, however there are some minor discrepancies in the way this is depicted on the map for the Kalsin Bay area and how it is described in the related plan narrative. In this case, it makes sense to provide RR2- Rurual Residential Two zoning, with a two acre minimum lot size in order to allow the developers concept of a "Conservation Subdivision" to move forward to the subdivision process. This will allow the some flexibility to the developer subject to further review by the Planning and Zoning Commission. Even though the plan identifies a commercial node at the intersection of Chiniak Highway and Pasagshak Road, this need is presently met with the existing 15 acres of commercially zoned (RNC) property at this location. All of this land previously belonged to the petitioner in this case and 10 acres were sold to another party. This portion of the request appears to be speculative and there is not adequate demonstration of the need for additional commercial acreage in the Kalsin Bay Area, either to serve the resident population or the traveling public. There is currently 35 acres of RNC zoned land at the head of Kalsin Bay when the land near the Kalsin Bay Inn is considered. With a minimum lot size of two acres, that represents a considerable potential for further subdivision and development. Lot 7, Northland Ranch Subdivision is contiguous with the other six lots on the east side of Pasagshak Road physically separated from Tract A, Northland Ranch Subdivision by a 100 foot right -of -way easement to the Alaska Department of Transportation & Public Facilities. The majority of Lots 1 through 7 are zoned C- Conservation, with Lots 3 and 4 being zoned RNC - Rural Neighborhood Commercial (Case 08 -006). In terms of the "Conservation Subdivision" concept promoted by the petitioner and the practical aspects of creating a self - contained community identified by staff, it appears to be speculative and a stretch, at this time, to include Lot 7 in the context of the other more compelling justifications presented in this case. 17.72.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. January 21, 2009 P8Z Minutes Page 9 of 15 The rezone of Tract A, Northland Ranch Subdivision from C- Conservation to RR2 -Rural Residential Two will provide a balanced approach to the implementation of the 2008 Kodiak Island Borough Comprehensive Plan Update. The land uses permitted in the RR2 -Rural Residential Two zoning are more restrictive than the current C- Conservation zoning district. This will allow the development of a more residential subdivision rather than a zone that allows small scale lodges, agricultural uses and fishing activities on a five acre lot. In many regards although the RR2 zone allows more density of development, one could consider this a "down zone" in terms of the allowable uses and the kind of mixed development that would no doubt occur if the land remains C- Conservation through the subdivision and development process. Recent improvements to the Chiniak Highway have made the road more suitable to support commuting to Kodiak, although it is expected that a certain percentage of homes in this area will be second homes or vacation homes. Roll call vote on motion CARRIED 4 -0. COMMISSIONER TORRES MOVED to recommend that the Kodiak Island Borough Assembly approve the rezoning of a 10 to 12 acre portion of Tract A, Northland Ranch Subdivision, located near the intersection of Chiniak Highway and Pasagshak Road, from C- Conservation to RNC- Rural Neighborhood Commercial; and that the Assembly also approve the rezoning of Lot 7, Northland Ranch Subdivision from C- Conservation to RR2- Two - family Residential. Close public hearing: Open regular meeting: Chris Beck stated the Comp Plan identifies a small node of commercial development at the intersection of these two roads and we've understood there are concerns on what is the appropriate quantity of commercial property in the area. This remains a site that over time this intersection is a decent place for commercial development. There is a parcel on the other side of the road that is already designated commercial. We urge the commission to consider this request. Scott Bonney stated you can even see the standing water on the map and this is in the summer. A septic system will not work unless it has enough unsaturated soil below it for the biological activity to occur. It mandates that a system that is mounded up quite high and he can't imagine how that will work in some of the areas. He spent a month studying septic systems last year.. Kodiak Island Borough does not do anything with septic systems and they don't inspect them. The DEC does have regulations but they don't inspect them either. They are suppose to be monitored by engineers or people who install them but too often we don't know where high water is; therefore we make mistakes. Omar Stratman stated the septic system at his ranch headquarters works just fine. He explained there is the large barn and some other structures that are hooked up to the water and septic system and if that's not commercial what is it. Even though there are fifteen acres of commercial property at this junction there are only two owners, and by the Kalsin Bay Inn there is probably more acreage but only 3 owners. Open regular meeting: Close public hearing: A brief discussion. Roll call vote on motion FAILED 4 -0. COMMISSIONER TORRES MOVED to adopt the findings as Findings of Fact in support of the denial for rezoning a 10 to 12 acre portion of Tract A, Northland Ranch Subdivision from C- Conservation to RNC -Rural Neighborhood Commercial and Lot 7, Northland Ranch Subdivision January 21, 2009 P &Z Minutes Page 10 of 15 from C- Conservation to RR2- Two - family Residential found in the staff report dated January 5, 2009. Discussion. FINDINGS OF FACT Section 17.72.020 states that the Commission shall incorporate the following criteria into their report to the Assembly: 17.72.020 A. Findings as to the Need and Justification for a Change or Amendment. The 2008 Kodiak Island Borough Comprehensive Plan Update encourages residential development throughout the Kalsin Bay and Chiniak communities. The plan and map both call for two acre lot minimums along the south side of the Chiniak Highway, however there are some minor discrepancies in the way this is depicted on the map for the Kalsin Bay area and how it is described in the related plan narrative. In this case, it makes sense to provide RR2- Rurual Residential Two zoning, with a two acre minimum lot size in order to allow the developers concept of a "Conservation Subdivision" to move forward to the subdivision process. This will allow the some flexibility to the developer subject to further review by the Planning and Zoning Commission. Even though the plan identifies a commercial node at the intersection of Chiniak Highway and Pasagshak Road, this need is presently met with the existing 15 acres of commercially zoned (RNC) property at this location. All of this land previously belonged to the petitioner in this case and 10 acres were sold to another party. This portion of the request appears to be speculative and there is not adequate demonstration of the need for additional commercial acreage in the Kalsin Bay Area, either to serve the resident population or the traveling public. There is currently 35 acres of RNC zoned land at the head of Kalsin Bay when the land near the Kalsin Bay Inn is considered. With a minimum lot size of two acres, that represents a considerable potential for further subdivision and development. Lot 7, Northland Ranch Subdivision is contiguous with the other six lots on the east side of Pasagshak Road physically separated from Tract A, Northland Ranch Subdivision by a 100 foot right -of -way easement to the Alaska Department of Transportation & Public Facilities. The majority of Lots 1 through 7 are zoned C- Conservation, with Lots 3 and 4 being zoned RNC - Rural Neighborhood Commercial (Case 08 -006). In terms of the "Conservation Subdivision" concept promoted by the petitioner and the practical aspects of creating a self - contained community identified by staff, it appears to be speculative and a stretch, at this time, to include Lot 7 in the context of the other more compelling justifications presented in this case. 17.72.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. The rezone of Tract A, Northland Ranch Subdivision from C- Conservation to RR2 -Rural Residential Two will provide a balanced approach to the implementation of the 2008 Kodiak Island Borough Comprehensive Plan Update. The land uses permitted in the RR2 -Rural Residential Two zoning are more restrictive than the current C- Conservation zoning district. This will allow the development of a more residential subdivision rather than a zone that allows small scale lodges, agricultural uses and fishing activities on a five acre lot. In many regards although the RR2 zone allows more density of development, one could consider this a "down zone" in terms of the allowable uses and the kind of mixed development that would no doubt occur if the land remains C- Conservation through the subdivision and development process. Recent improvements to the Chiniak Highway have made the road more suitable to support January 21, 2009 P &Z Minutes Page 11 of 15 commuting to Kodiak, although it is expected that a certain percentage of homes in this area will be second homes or vacation homes. A brief discussion. Roll call vote on motion CARRIED 4 -0. OLD BUSINESS A) Case 09 -007. Adopt Findings of Fact in support of the Planning & Zoning Commission's decision to affirm the Community Development Department Director's decision approving an abbreviated plat to re- subdivide Lots 12B -land 13C -1, Block 1, Miller Point Alaska subdivision, 2nd Addition creating Lots 12C, 12D and 13D, Block 1, Miller Point Alaska Subdivision, 2nd Addition. The locations are 4296 and 4304 Cliffside Road and the zoning is R2- Two Family Residential. The appellants are Solveig Christensen and Randy Schick. Cassidy gave a brief staff report. COMMISSIONER TORRES MOVED to adopt findings of fact for case S09 -007 based on the findings of fact found in the staff memo dated January 4, 2009. Commission discussion. COMMISSIONER WATKINS MOVED TO AMEND the motion to read "Move to adopt findings of fact for case 09 -007 based on the findings of fact found in the staff memo dated January 4, 2009." FINDINGS OF FACT A. This abbreviated plat meets the following minimum requirements outlined in KIBC 16.40.050. The lots created are of the size and shape to provide usable building sites appropriate for the locality in which the subdivision is located. The subdivision is accessed by a road that can accommodate additional traffic that would be created by the plat and that the road has sufficient line of site clearance and presents no drainage issues. The subdivision is consistent with the existing development characteristics that include the size and shape of exiting lots the extent of existing development and the topography in the neighborhood. The subdivision is consistent with the policies of the KIB Coastal Management program. The lots created by this subdivision meet the minimum lot size and width requirements of the Borough zoning code. There are no double frontage lots created by this subdivision. The flag lot created will be prohibited from future subdivision. There are no driveway access issues. Fire apparatus can access structures constructed on this newly created lot. There are no utility issues or zero lot line issues associated with this proposed subdivision The proposed lot has access from a dedicated public right of way and there are no road construction standards for Cliffside Drive that are part of this proposed subdivision. B. The abbreviated plat meets the eligibility requirements of KIBC 16.30.020. January 21, 2009 P &Z Minutes Page 12 of 15 This plat meets the eligibility requirements of 16.30.020(A) to be reviewed as an abbreviated plat by the fact that it is limited to: 1. The movement, addition or elimination of lot lines within filed, surveyed subdivisions that do not result in the creation of more than four lots, parcels, or tracts. C. This plat does not create a subdivision that will: 1. Allow a change in the permitted use to which the lot or tract may be devoted under existing zoning; 2. Alter or vacate a dedicated street, right -of -way, or other public area, or require additional dedication 3. Deny adequate access to and from all lots or tracts created by the subdivision or those adjacent to it; or 4. Create a residential lot smaller than the minimum size for the zoning district. Roll call vote on the amended motion CARRIED 4 -0. Roll call vote on motion CARRIED 4 -0. B Case 08 -023. Adopt Findings of Fact in support of the Planning & Zoning Commission's decision to deny the rezone, according to KIBC 17.72, of Lots 1 & 2, Dayton Subdivision; Tract A of Tract L Russian Creek Alaska Subdivision and Tract K, Russian Creek Alaska Subdivision, from B- Business to RR1 -Rural Residential One. Cassidy gave a brief staff report. COMMISSIONER WATKINS MOVED to adopt findings of fact for case 08 -023 according to the findings of fact outlined in the staff report dated January 4, 2009. Commission discussion. FINDINGS OF FACT Finding as to the need and justification for a change or amendment There is no need or justification for the rezoning of parcels in this case as the parcels are being utilized consistently with the intent of the B- Business zoning district. Any change in zoning would make the existing legitimate uses nonconforming disallowing any growth and expansion. Finding as to the effect a change or amendment would have on the objectives of the comprehensive. A rezoning of this area to residential is inconsistent with the recently adopted comprehensive plan that identifies this area for business use. Any change in the zoning would be counter to the overall intent of zoning and that is to separate incompatible uses. Recommendation as to the approval or disapproval of the change or amendment. It is recommended that the request for rezoning of parcels in this request be disapproved. Roll call vote on motion CARRIED 4 -0. NEW BUSINESS A) Elections — Chair and Vice Chair CHAIR KING asked for nominations for Chair. COMMISSIONER WATKINS nominated Dave King as Chair. Nominations were closed for Chair due to there were no more nominations. January 21, 2009 P &Z Minutes Page 13 of 15 Voice vote on Dave King as Chair CARRIED 4 -0. CHAIR KING asked for nominations for Vice Chair COMMISSIONER JANZ nominated Brent Watkins for Vice Chair. Nominations were closed for Vice Chair due to there were no more nominations. Voice vote on Brent Watkins as Vice Chair CARRIED 4 -0. B) Introduction of Proposed Amendments to the Planning & Zoning Commission By -Laws CHAIR KING stated this is before the commission for review and will be on the next month's agenda for approval. A brief discussion C. Resolution 2009 -02 Requesting Funding to Hire a Consultant for Title 16- Subdivisions and Title 17- Zoning Code Updates Cassidy gave a brief staff report. COMMISSIONER TORRES MOVED to approve Resolution 2009 -02 — A Resolution of the Kodiak Island Borough Planning & Zoning Commission recommending the hiring of a consulting firm to update Title 16 and Title 17 of the Kodiak Island Borough Code. Commission discussion. Roll call vote on motion CARRIED 4 -0. COMMUNICATIONS A. Larsen Bay Private Dock — Coastal Project Review B. Old Harbor Small Boat Harbor Replacement — Coastal Project Review C. Ouzinkie Dock — Coastal Review Cassidy gave a brief staff report. COMMISSIONER WATKINS MOVED to accept communications as presented. REPORTS A. Meeting Schedule: • February 11, 2009 work session at 7:30pm in the KIB Conference Room. • February 18, 2009 regular meeting at 7:30pm in the Assembly Chambers. Cassidy gave a brief staff report. A brief discussion regarding postponing the February 18, 2009 meeting to February 25 due to there won't be a quorum for the 18 COMMISSIONER WATKINS MOVED to postpone the February 18, 2009 Planning & Zoning Commission regular meeting to February 25, 2009. Voice vote on motion CARRIED unanimously. COMMISSIONER WATKINS MOVED to accept reports as amended. Voice vote on motion CARRIED unanimously. January 21, 2009 P &Z Minutes Page 14 of 15 AUDIENCE COMMENTS Kirk Rasmussen thanked the commission for approving his replat and stated his plat meets the code and it is in the Comp Plan as R2. Solveig Christensen stated the Comp Plan information for this area is not appropriate and in the future she would like an opportunity to comment before a decision is made. She also said the neighborhood is fearful that further subdivisions of property will take place. COMMISSIONER'S COMMENTS ADJOURNMENT COMMISSIONER TORRES MOVED to adjourn the January 21, 2009 Planning & Zoning Commission regular meeting. CHAIR KING adjourned the meeting at 9:38 p.m. ATTEST By: APPROVED: February 25, 2009 January 21, 2009 Sheila Smith ,.i- Q ,'C!m By: . ��-- Dave King, Chair P &Z Minutes Page 15 of 15 SCANNED Date: 2ign: It/ 1. Call to Order Service Area No. 1 Board Work Session/Regular Meeting 27 January 2009 7:00 pm KFRC Conference Room Chair C. Lorenson called the meeting to order at 7:05 pm. F E B 2 5 2009 2. Roll Call Present were Board Members S.L. Adinolfi, S. Arndt, C. Lorenson, D. Symmons and A. Torres. Not present was K. Arndt. 3. Approval of Agenda It was Moved, S. Arndt and seconded to Approve the Agenda. It was Moved, S. Arndt and seconded to Amend the Agenda with the addition of 5A Budget Review and 1 Reading. Motion Carried by an affirmative voice vote. 4. Approval of Previous Minutes It was Moved, S. Arndt and seconded to approve the minutes of December 9, 2008. Motion Carried by an affirmative voice vote. 5. Acknowledge Receipt of the Financial Report It was Moved, S. Arndt and seconded to Acknowledge Receipt of the Financial Report. Motion Carried by an affirmative voice vote. 5A. Budget Review and 1 Reading It was Moved, S. Arndt and seconded to Move to the Public Hearing on February 18, 2009. Motion Carried by an affirmative voice vote. 6. Visitor Comments None 7. Chair Report Chair Lorenson told the Board there were floods all over the Service Area the past couple of weeks. He said he responded to several phone calls. He had Brechan come out and remove logs that were plugging the culverts. Spruce Cape was pretty bad with ditches and culverts being frozen and then with the rain the water was pouring over it. Brechan cleaned up Sean N: \EF \Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \SA #SMinutes 2009 \Draft Minutes 27 January 09.doc 10. Public Comments None 11. Board Member Comments A.Torres — None S. Arndt — None SL. Adinolfi — None C. Lorenson — None 12. Meeting Schedule Next meeting scheduled for February 18, 2009. Circle & Puffin, when they invoice the Borough the billing will need to be coded to another account. 8. Old Business a. Selief Lane Paving Chair told the Board that they will need to decide about patching the holes next month. b. Roles and Responsibilities of the Board vs. the Borough The Board will discuss this next month. c. Junk or Abandoned Vehicles The Chair told the Board this topic has been resolved. 9. New Business a. Road Service Contract The Chair told the Board the contract is up in June of this year and the Board needs to take the contract home and review it. Any changes that the Board wants to make should be brought to the next regular meeting. N: \EF \Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \SA #1Minutes 2009 \Draft Minutes 27 January 09.doc 13. Adjournment There being no further business before the Board, it was Moved, S. Arndt and seconded to adjourn the meeting at 8:20pm. Submitted By: Mary J. B e aci Engineerin ities Charlie Lorenson, Chair Service Area No. 1 Date: Date: a' ` 0 N: \EF \Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \SA #1Minutes 2009 \Draft Minutes 27 January 09.doc Kodiak Island Borough Assembly Regular Meeting Guidelines March 19, 2009, 7:30 p.m., Borough Assembly Chambers 1. INVOCATION Captain John Quinn of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Assembly member Branson may be late to the meeting. Assembly members Friend and Stutes will be absent and asked to be excused due to personal leave. Recommended motion: Move to excuse Assembly members Branson, Friend, and Stutes who are absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non - controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Recommended motion: Move to approve the agenda and consent agenda as submitted. ROLL CALL VOTE ON MOTION. 5. APPROVAL OF MINUTES A. *Regular Meeting Minutes of February 19, 2009. 6. AWARDS AND PRESENTATIONS A. Kodiak Beautification Awards — Mayor Selby This is the inaugural year for the Kodiak Beautification Awards sponsored by Spenards Builders Supply and recognized by the Kodiak Island Borough. These awards will be given out each year to recognize an individual, a residence, and a business that has significantly contributed to beautifying the Kodiak Island Borough. This year the individual award goes to Joey Mendoza, Kodiak High School custodian, who made Kodiak High School more beautiful by his selfless effort put toward painting the gymnasium and locker rooms for the Region III "Northern Lights Basketball Tournament." The residence award goes to Nora and Godofredo Agmata at 1226 Mill Bay Road. Their efforts to beautify their home included adding new exterior siding, new front door, and adding on to their front entry way. Kodiak Island Borough Assembly Guidelines March 19, 2009 Page 1 Finally, the business beautification award goes to Jack and Judy Johnson, Owners of the Kodiak Harbor Convention Center for their efforts in remodeling a downtown building and developing the Harbor Convention Center on the corner of Shelikof Street, Marine Way, and Rezanof Drive. 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736 Please ask speakers to sign in and state their name for the record. 8. COMMITTEE REPORTS 9. PUBLIC HEARING — None. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2009 -14 to Provide for the Removal of Household Hazardous Waste From the Borough in Conjunction with Kodiak Spring Clean -Up Day. Recommended motion: Move to Authorize the Manager to Execute Contract No. FY2009 -14 with Clean Harbors Environmental Services, Inc. for the Removal of Household Hazardous Waste From the Borough in Conjunction with Kodiak Spring Clean -Up Day in the Amount Not to Exceed $35,339. Staff report — Manager Gifford Assembly discussion. ROLL CALL VOTE ON THE MOTION. 2. Contract No. FY2009 -15 to Purchase a Dump Truck for Landfill Operations. Recommended motion: Move to Authorize the Manager to Execute Contract No. FY2009 -15 with Husky Trucks International, LLC of Seattle, Washington for the Purchase of a 6x4 Dump Truck for the Landfill in the Amount Not to Exceed $109,000. Staff report — Manager Gifford Assembly discussion. ROLL CALL VOTE ON THE MOTION. Kodiak Island Borough Assembly Guidelines March 19, 2009 Page 2 B. RESOLUTIONS 1. Resolution No. FY2009 -23 Noting the 20` Anniversary of the Exxon Valdez Oil Spill and Supporting the Continued Practice of Accompanying Each Oil Tanker Through Prince William Sound With at Least a Two Vessel Escort. Recommended motion: Move to adopt Resolution No. FY2009 -23. Staff Report — Manager Gifford Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. C. ORDINANCES FOR INTRODUCTION 1. Ordinance FY2009-01D Amending Ordinance No. FY2009 -01 Fiscal Year 2009 Budget by Amending Budgets to Provide for Additional Expenditures and Moving Funds Between Projects. Recommended motion: Move to adopt Ordinance No. FY2009 -01D in first reading to advance to public hearing at the next regular meeting of the Assembly. Staff Report — Manager Gifford Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. D. OTHER ITEMS 1. Adoption of Findings of Fact Affirming the Planning and Zoning Commission's Decision to Affirm the Community Development Department Director's Decision Approving an Abbreviated Plat to Re- Subdivide Lots 12B -1 And 13C -1, Block 1, Miller Point Alaska Subdivision, 2 Addition Creating Lots 12C, 12D, And 13D, Block 1, Miller Point Alaska Subdivision, 2 Addition. The Locations are 4296 and 4304 Cliffside Road and the Zoning is R2 -Two Family Residential (Case 09- 007). The Appellants are Solveig Christenson and Randy Schick. RECOMMENDED MOTION: Move to adopt the Findings of Fact Affirming the Planning and Zoning Commission's Decision to Affirm the Community Development Department Director's Decision Approving an Abbreviated Plat to Re- Subdivide Lots 12B -1 And 13C -1, Block 1, Miller Point Alaska Subdivision, 2 Addition Creating Lots 12C, 12D, And 13D, Block 1, Miller Point Alaska Subdivision, 2n Addition. The Locations are 4296 and 4304 Cliffside Road and the Zoning is R2 -Two Family Residential (Case 09 -007). The Appellants are Solveig Christenson and Randy Schick. Staff Report — Manager Gifford ROLL CALL VOTE ON MOTION. 2. *Confirmation of the Mayoral Appointment to the Prince William Sound Regional Citizens' Advisory Council. Kodiak Island Borough Assembly Guidelines March 19, 2009 Page 3 8 3. *Confirmation of the Assembly Appointment to the Board of Equalization. 4. *Declaring a Seat on the Board of Equalization Vacant. 5. Confirmation of the Mayoral Appointment to the Planning and Zoning Commission. Recommended motion: Move to confirm the mayoral appointment of Mr. Jascha Zbitnoff to the Planning and Zoning Commission for a term to expire 2011. Staff Report — Clerk Javier ROLL CALL VOTE ON MOTION. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736. Please ask speakers to sign in and state their name for the record. 15. ASSEMBLY MEMBER COMMENTS Announcements — Mayor Selby. The next Assembly work session is scheduled on March 26, 2009 at 6:30 p.m. in the Borough Conference Room. The next Assembly regular meeting is scheduled on Thursday, April 2, 2009 at 7:30 p.m. in the Borough Assembly Chambers. The Borough offices will be closed on Monday, March 30, 2009 in observance of Seward's Day. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines March 19, 2009 Page 4 Mayor Selby The mayor may not vote except in the case where only six members of the asses TOTAL: • • Ms. Lynch Mr. Kaplan Ms. Jeffrey Ms. Fulp Ms. Branson _ Adr_ Friend a 0) M O z P CO YES NO Mayor Selby TOTAL: E WISH TO CHANGE TH E Ms. Lynch Mr. Kapla Ms. Jeffrey Ms. Fulp Ms. Branson • cn m CO 75 YES NO Mayor Selby TOTAL: Ms. Lyncy Mr. Kaplan Ms. Jeffrey Ms. Fulp i Ms. Branson AAr rr; + »� R\ ,, O .- ?-(3s, ' 7,p v cr) m n O v co -� r L--\- N\S - \ YES IFY: DOES ANYONE WISH TO CHANGE THEI NO Mayor Selby TOTAL: Ms. Lynch Mr. Kaplan Ms. Jeffrey Ms. Fulp Ms. Branso `N . cn m 0 co -5 9 \ YES NO Mayor Selby TOTAL: E A Ms. Lynch Mr. Kaplan Ms. Jeffrey Ms. Fulp a� Ms. Branson winersimm m 0 z 75 YES -c 1 I NO 0 cD co 0 0 0 � 3 0 o9 0 c 10 0 0 0 ✓ r z CO 0 0 c 0) 0) m al r 0 r r 0 r ▪ r v m = m m cn Mayor Selby The mayor may not vote except in the case where only six members of the assembly are present and there is a three /three tie vote of the assembly. TOTAL: Ms. Stutes Ms. Lynch Mr. Friend Ms. Fulp Ms. Jeffrey Mr. Kaplan Ms. Branson (n co m -5 o 0 z D III YES S NO Mayor Selby TOTAL: E WISH TO CHANGE THEIR VOTE? VI Ms. Lynch Mr. Kaplan Ms. Jeffrey Ms. Fulp W m -< p v �Cr C - I YES NO Mayor Selby TOTAL: E Ms. Lynch Mr. Kaplan Ms. Jeffrey Ms. Fulp �. Q Ms (n co m 0 -< .. O v �� l YES c T. NO Mayor Selby TOTAL: Ms. Lynch Mr. Kaplan Ms. Jeffrey Ms. Fulp . Ms. Branson m -5 0 P 5 C, `-3-1' ill S YES NO Mayor Selby TOTAL: 0 c N Ms. Lynch Ms. Fulp Ms. Jeffrey Mr. Kaplan Ms. Branson Cn CO C-- M Z j..1 ° C. a L3I F ill M YES NO 0 m m 0 3J 0 co c 0 0 3 0 0 0 c, KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET KODIAK ISLAND BOROUGH ASSEMBLY MEETING Regular Meeting of: 311 Please PRINT your name Please PRINT your name