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2009-02-03 Joint Work SessionCITY COUNCIL — BOROUGH ASSEMBLY JOINT WORK SESSION AGENDA Tuesday, February 3, 2009 Assembly Chambers 7:30 p.m. (City Chairing) Joint work sessions are informal meetings of the City Council and Borough Assembly where elected officials discuss issues that affect both City and Borough governments and residents. Although additional items not listed on the joint work session agenda are sometimes discussed when introduced by elected officials, staff, or members of the public, no formal action is taken at joint work sessions and items that require formal action are placed on a regular City Council and/or Borough Assembly meeting agenda. Public comments at work sessions are NOT considered part of the official record. Public comments intended for the "official record" should be made at a regular City Council or Borough Assembly meeting. 1. Public Comments (limited to 3 minutes each) 2. National Flood Insurance Program (State of Alaska Presentation) No backup 3. Mutual Aid Agreements for City/Borough Fire Departments (information only) 1 4. Capital Project Review /Coordination for Juneau Legislation Trip 7 5. New Near Island Research Building Status Update No backup 6. Junk Vehicle Program Updates 21 7. City /Borough Emission Study — Continuing Community Dialog 25 8. Discussion of the Creation of a "Kodiak Fisheries and Oceanic Research Advisory Board" 31 9. Fisheries Representation/Regional Fisheries Associations 39 FIRE AND RESCUE MUTUAL AID AGREEMENT This Agreement is made and entered into by and between the City of Kodiak ( "the City ") and the Kodiak Island Borough, Fire Protection Area No. 1, Bayside Fire Station ( "Bayside "). 1. Furnishing of Emergency Fire Fighting and Rescue Assistance (a) Each party agrees to respond, to the extent it deems reasonably prudent and possible, to requests for assistance from the other and to furnish fire fighting and emergency rescue services, utilizing paid and volunteer fire fighters, and fire fighting apparatus and equipment owned and operated by each of the parties. The judgment as to whether or not it is reasonably prudent and possible to respond to a given request and, if so, to what extent and with what resources, shall rest exclusively with the party from whom such assistance is sought. Both parties hereby RECITALS (a) The City and Bayside acknowledge the possibility that fires or other public emergencies may occur within their respective jurisdictions which could reach such proportions as to be impossible to control with their own local equipment, personnel, and resources and therefore find it appropriate that this Agreement be entered into for the mutual protection of life and property pursuant to AS 18.70.150 -160 (relating to the adoption of mutual fire aid agreements), Article X, §13 of the Alaska Constitution (authorizing intergovernmental agreements for cooperative or joint administration of municipal functions or powers). (b) The City and Bayside are desirous of entering into this Fire and Rescue Mutual Aid Agreement in order to memorialize their current understandings and expectations with regard to the furnishing of fire fighting and emergency services outside the normal and regular area of service by each party. NOW, THEREFORE, for and in consideration of the mutual promises, covenants, terms and conditions herein contained the parties agree as follows: Fire and Rescue Mutual Aid Agreement — City /Bayside Page 1 of 4 formally disavow any intention to create, through the execution of this or any other agreement or through any course of past or future conduct, a binding contractual right to require the other to respond, or to respond at a particular level of resources, to requests for assistance. (b) The term "request for assistance" shall mean a request for fire fighting or emergency aid made by the fire chief, or other personnel who have been authorized by the chief of the requesting fire department to make such a request. 2. Determination of Priority It is mutually understood and agreed that the dispatch of any personnel or equipment in response to a request for assistance shall be subordinate to the needs and responsibilities of the responding fire department as determined by its fire chief and that his or her judgement as to the level of resources which should be withheld in order to respond to any actual or potential requests for assistance or public emergencies within the geographical area regularly served by the responding party shall be conclusive. No violation of this Agreement shall be considered to have occurred if, for any reason, in the judgment of the responding fire chief, a response to a request for assistance made by the other party to this Agreement might jeopardize the fire or other protection provided to the geographical area regularly served by the responding party. 3. Non - liability Without limiting the generality of the foregoing it is explicitly agreed that a party to this Agreement shall not be responsible or liable for any loss or claims which may result from a failure to respond to a request for assistance received from the other party, or from an alleged failure to respond in a prompt or timely manner. 4. Operational Control (a) Control of Fire Fighting The fire chief of the party requesting assistance, or his authorized representative, shall have the sole responsibility for conducting all fire fighting or emergency operations at the scene; however, such requesting fire chief may delegate management authority over all or any part of such operations to any responding fire chief as provided in (b) below. (b) Emergency Scene Management Fire and Rescue Mutual Aid Agreement — City/Bayside Page 2 of 4 The requesting fire chief, or his authorized representative, may request that a responding fire chief, or his authorized representative, assume management authority over the control and direction of all or any part of the fire fighting operations at the fire or emergency; however, the requesting fire chief shall not, by relinquishing such control, be relieved of his overall control and responsibility for the operation. (c) Control of Personnel Notwithstanding any other provision herein, the officers, fire fighters and other personnel of each fire fighting organization, both the responding or the requesting units, shall remain under the control and direction of their own fire chief or his authorized representative and shall not become the agent, employees, or representatives of any other party. (d) Right to Protect Personnel and Equipment Each fire chief, both responding and requesting, and their authorized representative, shall have and retain the right to refuse to commit their personnel or equipment to any position which is considered unreasonably dangerous to life of any of their personnel, another person, or to equipment. A fire chief, or his authorized representative, shall have the sole and exclusive right and discretion to determine the extent and imminence of any such danger. 5. Costs and Expense Each party shall be responsible for all of its own costs or expense, incurred in maintaining its equipment, insurance coverage, apparatus, paying salaries, and any and all other items of cost or expense associated with providing services pursuant to this Agreement; provided, however, that expendable fire fighting material used or expended by a responding party in its activities at the scene, such as fire fighting foam, shall be replaced by the party that issued the request for assistance if the responding party expending such materials serves a written claim therefore upon the requesting party not later than sixty (60) days after such materials were used or expended. 6. Damage and Loss With the exception of replacement of expendable fire fighting materials as provided above, any loss or damage to fire apparatus or other equipment of the responding party incurred or arising out of activities in responding to a request for assistance pursuant to this Agreement, including any loss which may occur while the responding party is traveling to the scene, working at the scene, or returning therefrom, shall be the responsibility of and shall be paid by, such party responding to the request for assistance. 7. Immunities to Continue This Agreement is not intended to, and it shall not be construed to, waive, relinquish, alter, amend or vitiate in any manner whatsoever, the privileges or immunities otherwise provided by law to either of the parties hereto or to any of their officers, employees, volunteers or other agents, whether in the course of responding to a request for assistance under this Agreement or otherwise. Each party and all such individuals shall have and retain all privileges and immunities otherwise applicable to the performance of the same or similar functions within the party's own area. 8. Not Employees or Agents Nothing in this Agreement shall be construed to render or establish any officer, Fire and Rescue Mutual Aid Agreement — City/Bayside Page 3 of 4 employee or volunteer of any one of the parties the agent, employee, representative or volunteer of any of the other parties and all such personnel shall be and remain, for all purposes and at all times, the personnel of the party providing such personnel. 9. No Warranty By entering into this Agreement, or taking any action pursuant to it, neither party is making any representation or warranty, whether express or implied, concerning the training or reliability of its personnel or that of the other party, or with respect to the safety, durability or reliability of its fire fighting apparatus or equipment or that of the other party. Each party expressly disclaims any such express or implied approval or warranty. 10. No Duty to Inhabitants or Third Parties This Agreement shall not be construed as creating or giving rise to any duties on the part of either party toward the inhabitants of the geographical area regularly served by the other or to the owners of property within such area. The parties hereby disclaim any intention of creating third party beneficiaries to this Agreement. 11. Procedures The fire chiefs of the parties shall establish the manner and method of requesting assistance for fire or other emergency response under this Agreement. Each party shall develop and maintain a communication system, which will facilitate the procedures agreed upon. 12. Hazardous Materials Assistance for any emergency involving hazardous materials or hazardous wastes in Fire Protection Area No. 1, or in the City will be in accordance with the Terms of this agreement. 13. Effective Date and Term This term of this agreement is for (5) years and shall become effective immediately upon being approved by both the City of Kodiak and the Kodiak Island Borough. This Agreement shall be terminated by either party by providing written notice to the other party not less than thirty (30) days prior to the desired date of termination. Approved: Approved: Attest: Attest: 5CUi j J 1 CITY OF KODIAK KODIAK ISLAND BOROUGH Recommended for Approval: Recommended for Approval: Rome Kamai Robert Himes Fire Chief Fire Chief Dated: Dated: Linda Freed Rick Gifford City Manager Borough Manager Dated: Dated: Debra Marlar Nova Javier City Clerk Borough Clerk Dated: Dated: Fire and Rescue Mutual Aid Agreement — City /Bayside Page 4 of 4 January 16, 2009 Senator Gary Stevens President, Alaska Senate State Capitol, Room 103 Juneau, AK 99801 -1182 Re: Kodiak Contract Jail Dear Senator Stevens: Office of the Mayor and Council 710 Mill Bay Road, Room 220, Kodiak, Alaska 99615 As you are aware, the City of Kodiak has been working to replace the Kodiak police station for a very long time. As you are also aware, the current City police station, the oldest law enforce- ment facility in the State of Alaska, houses the community contract jail operated on behalf of the State of Alaska. The City of Kodiak has recently made great strides toward the construction of a new police station. Approximately a year ago, the City of Kodiak purchased a site for the new facility that is sup- ported by the community. In the last year, architectural and engineering plans for the building have been completed and the project was put out to bid. The building includes space for all of the City of Kodiak's law enforcement activities, including our animal control and community service programs; the Kodiak area regional dispatch, or public safety answering point; and a regional emergency operations center. In addition, and of significance to the State of Alaska, the building design includes a twenty -two bed jail. The City of Kodiak currently operates a sixteen - bed jail on behalf of the State. The new facility is designed for twenty -two beds, as required by the State of Alaska. The total cost of the project is currently estimated to be $23.7 million. The jail portion of the building, including two juvenile holding cells also included in the design at the request of the State of Alaska, represents approximately 35 percent of the square footage the building. The City of Kodiak understands the importance of the jail facility to the Kodiak region; however, due to the total cost of the building, the completion of the jail was bid as an alternative to the larger project. The City received a bid of $3 million to complete the interior of the jail. This is $3 million that the City of Kodiak does not have. The City of Kodiak has already committed and set aside $17.7 million in local funds for the project, including $8 million of general revenue bonds. As a result of a number of factors, the cost of the facility has increased substantially during the planning period from a former estimated local cost of approximately $12 million to the current $17.7 million. Three million dollars has previously been provided by the State in two separate grants, one of which required the twenty -two bed jail. The City of Kodiak urges the State of Alaska to support the completion of the new community contract jail for the Kodiak region with a grant of $3 million. We awarded a bid for the building at our January 15, 2009, meeting. The construction is esti- mated to take approximately sixteen to eighteen months. Once construction is complete, all City Sen. Gary Stevens January 16, 2009 Page 2 of Kodiak law enforcement activities will move to the new building and the existing police station will be vacated. If the State is not able to fund the completion of the new jail, the City of Kodiak will be forced to use the space to construct holding cells to meet the needs of the City. This letter provides notice to the State of Alaska that the City of Kodiak intends to sign the annual community jail contract for FY2010, but the City will not be able to offer community contract jail services to the State of Alaska after this time if we are unable to complete the construction of the jail portion of the new building. Thank you for your interest in this important community, region, and State project. We look forward to working with you to ensure that the City of Kodiak is able to continue to provide community contract jail services for the State of Alaska. If you have any questions about this project please contact City Manager Linda Freed at 486 -8640 or Ifreed @city.kodiak.ak.us. We look forward to meeting with you in February to discuss this project in greater detail. Sincerely, Mayor Car Councilmemla r l erfv Haines n L. Floyd (\) t `J(J) u Josie Rosales ales Councilmember Paul Smith 1 Councilmember Gabriel Saravia C Governor Sarah Palin Representative Alan Austerman Senator Bert Stedman, Co -Chair Senate Finance Committee Senator Lyman Hoffman, Co -Chair Senate Finance Committee Representative Mike Hawker, Co -Chair House Finance Committee Representative Bill Stoltze, Co -Chair House Finance Committee Commissioner Joe Schmidt, Alaska Department of Corrections Jill Bunting, DOC, Kodiak Commissioner Joseph Masters, Alaska Department of Public Safety Sargent Maurice Hughes, Alaska State Troopers, Kodiak Commissioner Bill Hogan, Alaska Department of Health and Social Services Vanessa Bryant, HSS, Kodiak Chief Justice Dana Fabe, Alaska Supreme Court Magistrate Steve Cole, Kodiak Judge Peter Ashman, Kodiak Kodiak Island Borough Mayor and Assembly hack Maker Councilmember Thomas Walters CITY OF KODIAK RESOLUTION NUMBER 08-15 A RESOLUTION OF THE COUNCIL OF THE CITY OF KODIAK ADOPTING THE FISCAL YEAR 2009 PRIORITIZED STATE CAPITAL IMPROVEMENTS PROGRAM LIST WHEREAS, the City of Kodiak uses a Capital Improvements Program planning process to identify the capital improvement project needs of the community; and WHEREAS, this identification and planning process plays a vital role in directing the City's administration and is utilized as a long -range planning and policy setting tool for City infrastructure maintenance and enhancement; and WHEREAS, the City of Kodiak is committed to paying its way to the greatest extent possible, but the cost of some of the City's capital project needs are greater than the resources available locally; and WHEREAS, the Kodiak City Council has identified and prioritized capital improvement projects for submission to the Alaska State Legislature and Governor for funding consideration due to their significance and/or magnitude. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Kodiak, Alaska, that the following infrastructure replacement/improvement projects are considered of primary importance and are hereby adopted as the Fiscal Year 2009 City of Kodiak State capital improvement project list: 1. UV Water Treatment Facility Construction Funding Request: $3,800,000 The federal Enhanced Surface Water Treatment Rule requires all unfiltered surface water drinking supplies, such as the City of Kodiak's, to use a minimum of two disinfectant methods. The City of Kodiak has completed a feasibility study of the different treatment methods available, and based on a number of factors, including our water quality and the federal "disinfection by- products" rule, the City has determined that UV disinfection is the most appropriate secondary water treatment option. In the coming fiscal year, the City of Kodiak will complete engineering for this required water treatment facility at a cost of about $800,000. Construction of the UV disinfection treatment facility for the City's potable water supply is anticipated to start in 2010 at a cost of approximately $9 million. The City is requesting funding support for this project from the Alaska Department of Environmental Conservation's Municipal Matching Grant Program. Resolution No. 08-15 Page 1 of 4 67 2. State of Alaska Community Contract Jail Funding Request: $5,800,000 The State of Alaska has contracted with the City of Kodiak for many years for the operation of the regional community jail, in a city owned building. The State has again asked the City to operate the regional contract jail in FY09. Unfortunately, the building in which the contract jail is located is the oldest operational law enforcement/correctional facility in the State at 65 years old. The City of Kodiak has been working for many years to replace the City police station and the contract jail. A site has been selected, and the engineering work for the new building is complete. The estimate completion cost of the facility is $22.8 million. The contract jail portion of the building represents $9.3 million of this cost. While the contract jail almost exclusively houses those arrested for violations of State law, the State has not contributed significantly to the cost of constructing this much needed facility. In order to proceed with the construction the jail portion of the new Kodiak Police Station, the City of Kodiak requires State of Alaska financial support. 3. Emergency Operations Response Center Construction The City of Kodiak and the Kodiak Island Borough do not have a functional Emergency Operations /Response Center. The importance of and need for such a facility has become even more apparent as the community addresses homeland security issues, in addition to natural disaster response. The City of Kodiak is in the process of replacing its sixty -five year old police station, which is the logical location for the regional emergency operations /response center. This building will house the City's Police Department, regional Public Safety Answering Point (Dispatch), regional Contract Jail, and a purpose - built Regional Emergency Operations/Response Center. This portion of the building is estimated to cost $2.7 million (less than 15% of the total estimated building cost). Due to our region's high risk for natural disasters, especially earthquakes, tsunamis, and volcanic eruptions, and our potential as a weapons of mass destruction target, with the State - owned Kodiak Launch Complex —a key facility in the federal missile defense system — and the largest Coast Guard base in the country located on our road system, an Emergency Operations/Response Center is an essential facility for the Kodiak community. The City of Kodiak has secured seventy -five percent of the funding needed for the building and is requesting funding support for fifty percent of the estimated cost of the emergency operations center portion of the facility. 4. Aleutian Homes Sewer and Water Replacement Funding Request: $720,000 Phase IV Phase IV of the Aleutian Homes water and sewer replacement program will replace the water, sewer, storm drainage, curb, gutter, sidewalk, and pavement on Thorsheim Street from its intersection with Oak Street to its intersection with Lower Mill Bay Road. The project will replace utilities that were installed in the 1950's and early 1960's. Resolution No. 08-15 Page 2 of 4 I c Funding Request: $1,350,000 Replacement includes both 8 -inch and 16 -inch asbestos cement (AC) water lines with a single 20 -inch ductile iron water main, as well as new service connections. This will complete the replacement of the City's original 16 -inch AC water main from the water treatment plant all the way to Marine Way. The sewer portion will replace the existing sewer main and service connections, as well construct new connections to the three side streets that intersect this portion of Thorsheim, and the drainage portion of the project will reroute several portions of existing storm drains to reduce the incidence of flooding in the area. The total estimatedproject cost is $4.6 million. The City is requesting funding support for this project from the Alaska Department of Environmental Conservation's Municipal Matching Grant Program. 5. New Public Library Construction The Kodiak public library, which serves the entire Kodiak region and beyond, has outgrown its current building, a building that has also reached the end of its useful life. The current estimated cost of a new public library is approximately $10 million. A local citizen's group, the Kodiak Public Library Association, has committed to raising private funds to support the construction of a new library for the Kodiak community. The City of Kodiak is requesting State funding support for 50% of the estimated cost of the project under the State's new library capital matching grant program. 6. Baranof Park Improvements This project will replace the aging track, field drainage, and bleacher area in Baranof Park. The track is the only regulation track located in the Kodiak region. In -field improvements will include a synthetic surface for multi - purpose use and a "D" zone for field events. In addition, a synthetic surface is planned for the second multi- purpose field located in the Park. Baranof Park is a regional recreational facility that serves not only City residents, but the entire region. The Park serves as an important educational facility for both the Kodiak Middle School and the Kodiak High School, neither of which have any other outdoor educational facilities. Improvements to Baranof Park are estimated to cost $6 million, with at least half the cost of these improvements attributed to Kodiak Island Borough School District use of the facility. Detailed engineering plans and bid specifications for the needed improvements will be completed this fiscal year. The community is requesting funding support for half the estimated cost of constructing these important community and school district facilities. 7. Mission Road Safety Improvements Mission Road is a primary City collector consisting of a two -lane paved surface with no shoulders, no sidewalks, very limited drainage, and sight distance problems in numerous locations. Portions of the existing water and sewer utilities under the road date from the Resolution No. 08-15 Page 3 of 4 ( 1 Funding Request: $5,000,000 Funding Request: $3,000,000 Funding Request: $15,000,000 8. Leite Addition Subdivision Road Improvements Funding Request: $6,000,000 ATTEST: 1950s and are in need of replacement. Because of its location, Mission Road has a significant amount of pedestrian traffic, and the lack of pedestrian facilities means most pedestrians walk in the driving lanes of the road. With existing sight distant problems and lack of sidewalks, the safety of pedestrians is a major concern. The primary goal of reconstructing Mission Road is to provide pedestrian facilities along the full length of the City's right -of -way to connect with existing sidewalks at each end of the project area. The construction of a new drainage system is also necessary, as a portion of the roadway does not have any drainage. This 1.3 mile -long project is estimated to cost $15 to $17 million. The Leite Addition Subdivision is one of the oldest residential neighborhoods in Kodiak, bounded by Mission Road on the northwest. While most of the water and sewer lines in the area have been replaced, there are still some sections of utilities that still need to be replaced. In addition, the subdivision is still served by gravel roads that are poorly drained with no sidewalks. The entire neighborhood is in need of road and drainage improvements, including pedestrian amenities. The estimated cost of completing the road and associated improvements in this neighborhood is $6 million. Resolution No. 08-15 Page 4 of 4 CITY OF KODIAK Adopted: July 24, 2008 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2009 -06 Introduced by: Manager Gifford Requested by: KIB Assembly Drafted by: Special Projects Support Christiansen Introduced: 09/18/2008 Adopted: 09/18/2008 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING A STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2009 LEGISLATIVE SESSION WHEREAS, the Kodiak Island Borough represents approximately 15,000 residents of the Kodiak Island Archipelago living in six incorporated cities and one community governed by a tribal council government; and WHEREAS, a Borough -wide State legislative capital improvement program has been adopted by the Kodiak Island Borough Assembly that identifies the major needs of the island community for the next five years; and WHEREAS, the Kodiak Island Borough has identified major projects to submit to the Alaska State Legislative Delegation for funding consideration; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough's State Legislative capital improvement project priorities for the 2009 legislative session are as follows: 1. Kodiak Island Borough School Seismic Vulnerability Upgrades Total cost for the project: $8,175,532 State funding request: $4,623,062 Kodiak School facilities have been examined for their ability to withstand earthquakes that occur frequently in Kodiak. A structural engineering firm was contracted to perform the calculations and review potential ground motions and determine how these buildings would respond to ground shaking. Many of the buildings have been found to be deficient, but with seismic retrofitting and a benefit/cost analysis that demonstrates that these upgrades are cost efficient, these community facilities can have an extended useful life. The facilities included in this funding request include the Kodiak High School Library, Kodiak Middle School, Peterson Elementary School and the Ouzinkie Village School. The total cost of the seismic upgrades for the above schools includes funding Kodiak Island Borough Resolution No. FY2009 -06 Page 1 of 5 /3 from FEMA grants totaling $2,252,470, a legislative grant of $910,000 and local funding of $390,000 for a grand total of $3,552,470. The Kodiak Island Borough School District has submitted this project funding request of $4,623,062 to DEED as the number one project on their FY10 Six Year Capital Improvement Plan, and if approved, funding would be provided through the DEED Major Maintenance Program. 2. Kodiak AD &FG Research Facility Total cost for the project: $14,600,000 State funding request: $3,110,000 Locating a new Alaska Department of Fish and Game building on Near Island and adjacent to its federal research facility counterpart will have many obvious advantages; information sharing is just one. But the real justification for a new state research facility is the shortcomings found in the existing ADF &G building constructed in 1973. These deficiencies have been identified in the ASCG "Condition Survey" study of the existing building performed in 2002. A second "Needs Assessment" report demonstrated that there is a need for additional research and administrative space (approximately 60% more), which includes basic lab space (which has been turned into office space in the existing building). Though the cost of construction of a new facility is estimated to be over $14,000,000, KIB is requesting $6,540,000 of that amount from the Exxon Valdez Oil Spill (EVOS) Trustee Council. That request is associated with the "research" portion of the facility. State funds in the amount of $4,950,000 have been provided to ADF &G and the Borough for this project. 3. New High SchoolNocational Education Total cost for the project: $115,300,000 State funding request: $23,000,000 The existing Kodiak High School Complex was built in 1966, with several additions and renovations made throughout the years. The building is now functionally obsolete, is not energy efficient and is overcrowded. This project will construct a new high school building on the present site, renovate the newest portion of the existing building for administrative offices, and demolish the remaining obsolete structures. The primary objective of this project is to design and build a new high school with a focus on current and future vocational and academic educational needs enriched by essential student activities and regional community involvement. This new facility would be built using the latest technology for energy efficiencies and sustainability. Approximately $23 million of the cost of this project is for vocational facilities that are needed for the Kodiak Island region. Funding for this project will come from a borough - wide bond sale which will include local contribution and state reimbursement. The extra space needed for vocational education causes the entire project to exceed the square foot per student requirement which reduces any State bond reimbursement from 70% to 60% for this project. Given the state's responsibility to provide vocational education and training, and the significantly higher costs vocational facilities add to the new high school, the Borough is requesting legislative funding for the vocational portion of the new high school in the amount of $23 million. Kodiak Island Borough Resolution No. FY2009 -06 Page2of5 4. New Nursing Home — Planning and Design Total cost for the project: $700,000 State funding request: $700,000 Assessment and Analysis are the first steps necessary for planning the replacement of Kodiak Island's only long term care facility. The current facility is housed in a former hospital wing that was never meant to be a nursing home, presenting space, safety, security, and privacy concerns in an institutional environment. Planning is necessary to determine the needs and financial feasibility of a new facility. 5. Womens Bay Emergency Shelter Total cost for the project: $800,000 State funding request: $800,000 There is no emergency shelter in the Womens Bay Community. Womens Bay is located 8 miles from town and 2 miles from the USGC Support Center. Should there be a tsunami that destroys the roads, or a rock slide at Womens Mountain or Pillar Mountain, the community of 670 residents would be without support services. A logical location for an emergency shelter is adjacent and attached to the Womens Bay Fire House. A proposed 2,500 square foot addition with an emergency generator is proposed. 6. Emergency Generators for Schools /Emergency Shelters Total cost for the project: $1,200,000 State funding request: $1, 200,000 Many of our in -town and village school facilities act as emergency shelters during extreme weather events or during times of natural or economic catastrophes. There is a need to equip these school facilities with emergency generators to provide power for sheltering needs and as back -up power during short term loss of electricity. These generators will be housed permanently at the school facilities and become part of the building. Located at these sites, they can be tested, operated and maintained as part of the service to the overall school building. 7. East Elementary Traffic Flow Improvements Total cost for the project: $495,000 State funding request: $495,000 Design and reconfiguration of the existing parking area will reduce risks by providing for a safer separation of pedestrians, small vehicle traffic and bus loading /unloading. A new design will require an increase in the total area of the parking lot to allow adequate parking to support increased building usage and occupant load. Kodiak Island Borough /5 Resolution No. FY2009 -06 Page 3 of 5 8. Traffic Safety Lighting (City of Kodiak to United States Coast Guard Base) Total cost for the project: $3,000,000 State funding request: $3,000,000 One road connects the City of Kodiak to the state airport, the U.S. Coast Guard Support Center and neighborhoods located roughly south of town. The stretch of roadway between the city limits and the Coast Guard Base is approximately five miles of dark, two lane winding roadway with an average speed limit of 45 miles per hour. Street lighting is a significant safety concern along this section of road. 9. Service Area Paving Total cost for the project: $4,000,000 State funding request: $2,000,000 This project would address the need to pave portions of the service area either main thoroughfares or busy neighborhood roads. Along with the paving of roads would come improvements to major drainage course that runs through these areas. Paving service area roads eliminates poor air quality experienced by the neighborhood because Kodiak road construction material breaks down easily into fine air borne dust and volcanic ash. Kodiak is at the right temperature for daily freeze of road bed material that promotes major maintenance issues with the development of pot holes. The Borough maintains approximately 25 miles of road within several service areas. Residents located within the paving area will contribute, through a local improvement district, a percentage of the engineering and improvement costs. Due to the high cost of asphalt, the Borough is seeking the state's financial assistance to help to reduce the cost to the residents. The Borough's paving needs exceed the total estimated project budget; therefore projects will be phased in and completed on a priority basis as funding is available. 10. Bayside Volunteer Fire Department Building Addition Total cost for the project: $2,550,000 State funding request: $1,350,000 This proposed multi -use facility will be used to house fire fighting vehicles recently purchased by the district as well as an emergency shelter during times of need. This Fire Protection Area is the largest on Kodiak serving the majority of the population outside the city limits of the City of Kodiak. The service area board has been setting aside money each budget cycle towards the construction of this addition and will be a major contributor in the financing of this facility. To date that amount is $1,200,000. 11. Baranof Park Improvements Total cost for the project: $6,000,000 State funding request: $3,000,000 This project will replace the track and field drainage and bleacher area in Baranof Park. The track is the only track located in the Kodiak region. In -field improvements will include a synthetic surface for multi - purpose use and a "D" zone for field events. In addition, a synthetic surface is planned for the second multi - purpose field located in the Kodiak Island Borough Resolution No. FY2009 -06 Page 4 of 5 12. Rezanof Drive Pavement Rehabilitation and Upgrade Total cost for the project: $10,000,000 State Funding Request: $10,000,000 Funding for this project would repair eight (8) miles of ruts on Rezanof Dr. in order to extend the service life of the existing pavement on this state owned road, part of the Alaska Highway system. Approximately 8 miles of road from Abercrombie to the Coast Guard base have deteriorated with ruts and breaking pavement and is in need of serious repair which would include pavement overlay of the entire 8 miles. Rezanof Dr. is the route connecting Kodiak with the state -owned airport and the US Coast Guard base. Rezanof Dr. is a major thoroughfare and used extensively by citizens living on the road system on Kodiak Island from Abercrombie through the City of Kodiak and past the Coast Guard base. This road is owned and maintained by the State of Alaska Department of Transportation & Public Facilities and is listed as number 29 out of 100 worst roads in Alaska that need repair and no funding has been identified by ADOT &PF to make the necessary repairs. This road project is not included in the Statewide Transportation Improvements Program (STIP) and could be years away from receiving any federal -aid funds. Section 2: park. Baranof Park is a regional recreational facility that serves not only City residents, but the entire region. The Park serves as an important educational facility for both the Kodiak Middle School and the Kodiak High School, neither of which have any other outdoor educational facilities. Improvements to Baranof Park are estimated to cost $6 million, with at least half the cost of these improvements attributed to Kodiak Island Borough School District use of the facility. Detailed engineering plans and bid specifications for these needed improvements will be completed this fiscal year. The community is requesting funding support for half the estimated cost of constructing these important community and school district facilities. ATTEST: -__.I ) trAl The Kodiak Island Borough administration is hereby instructed to advise our state of Alaska delegation of the Capital Improvement Projects Priority List adopted by the Kodiak Island Borough Assembly. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS EIGHTEENTH DAY OF SEPTEMBER, 2008 Nova M. Javier, CMq/ Borough Clerk Kodiak Island Borough !- KODIAK ISLAND BOROUGH Resolution No. FY2009 -06 Page 5 of 5 (This page intentionally left blank.) December 23rd, 2008 Timothy Kimmel P.O. Box 5574 Chiniak, Alaska, 99615 City of Kodiak KODIAK POLICE DEPARTMENT Office of the Chief of Police Re: White Honda Prelude bearing Alaska license plate DXS387 Dear Mr. Kimmel: The Kodiak Police Department has received a complaint regarding a Junk and Abandoned vehicle on a public roadway in the vicinity of Armstrong Street and Simeonoff. A check of the records held by the State of Alaska, Division of Motor Vehicles has identified you as the last known owner of the vehicle, having been transferred into your name as of 9/22/2008. This vehicle has been unlawfully abandoned on a public roadway within the City of Kodiak in violation of Alaska Statute 28.11.010. This violation constitutes a class A Misdemeanor offense. Upon conviction a class A Misdemeanor carries a fine of $10, 0000 and 0 —1 year jail term. The vehicle also has an expired registration, and exhibits other characteristics; broken out windows, destroyed interior and extensive body damage from rust, which meet the statutory definition for a "Junk" vehicle under the presumption of abandonment statute, AS 28.11.020. This is your notice that on this date, your vehicle was removed from the public street where it was located and taken to a place of storage prior to disposal. If you wish to contest the disposal of this vehicle and redeem it, you must do so within 20 days from the date of this notice by contacting the Kodiak Police Department. If you contest the disposal and reclaim the vehicle you will be responsible for paying all fees incurred to date by the City of Kodiak. You will also be responsible for properly storing or disposing of the vehicle. If you do not contest the disposal, your vehicle will be disposed of at the end of the 20 day period and you will be billed by the City for all costs associated with towing, storing and disposing of the vehicle. You may also be subject to prosecution for the unlawful abandonment of this vehicle. If you have any questions, please don't hesitate to contact me. Sincerely, Charles T.C. Kamai, Chief of Police By Direction: Lieutenant Kyle Valerio --�1 G r " cc: Linda L. Freed, City Manager "Striving for excellence — Serving the community" 217 Lower Mill Bay pai— Kodiak Alaska 99615 — 907.486.8000 voice — 907.486.8026 fad I (This page intentionally left blank.) Bill HO BotelhoB; Sarah Trainor; Nancy Fresco; Pinney, Pete (ffppp®uaf,edu); Bill Smith (bsmithaxyz.net); Jack L. Maker (kodiakianghotmail.00m); lukethopkinsayahoo.com; Peter Freer (pate @akml.org); Kathie Wasserman (kathie ©akml.org); Jerome M. Selby ( Jerome .selby @assembly,kodiakak.us); Alan Parks (alan @akmarine.org) Subject: Conceptual Approach to Kodiak Dialogue on Climate Change Attachments: Conceptual Outline Climate Change Dialogue.doc To: Dear Fellow Alaskans, This concept outline has been developed in response to interest from Kodiak and Horner for community dialogues on climate change expressed in discussions of the Alaska Municipal League working group on climate change. f offer it as a model to begin a planning discussion for dialogue to include 3 parts; 3.) naming and framing, 2) convening, and 3) facilitating/conducting, A first step would be creation of a planning group for each community who could participate in teleconference naming and framing discussions. I look forward to your guidance. A. W. "Bill" Hall UAF Cooperative Ectension Service Engagement and Outreach Coordinator 2221 E. Northern Lights Blvd., # 118 Anchorage, Alaska 99508 (907) 786 -6345 awhall @alaska.edu a' li -40 - V0 IC:CL rrOm- Conceptual Outline For Kodiak Community Dialogue on Climate Change A. Convening Conversation: 1. CDnvener /Presenter introductions a) UAF b) A1VII.. 2. Participant introductions 3. Purpose of dialogue a) Shared learning through listening and awareness b) Search for meaning c) Social creation of knowledge 4. Purpose of this dialogue a) Explore the connections among climate change, community' sustainability, and learning. b) Identify opportunities fo'r UAF collaborations in support of Sustainable Kodiak 5. Agenda Questions a) Whai is change? b) What is Sustainable Kodiak doing? c) What are some of the climate change initiatives at UAF? d) How can the UAF and CES help Sustainable Kodiak? B. What is change? (Beef full session discussion to create context) 1. Spiritual /ecological perspective (Buddhist): "Everything is changing; everything is connected — pay attention." 2. Scientific perspective: Living systems evolve. 3. Social/community perspective: Amish — There are some things we will not do, 4. Economic perspective: Jared Diamond's Collapse: How Societies Choose to Pull or Succeed C. What is Sustainable Kodiak doing about change? ((Informational Presentation) 1, Description of Sustainable Kodiak (Who) 2. Purpose of Sustainable Kodiak (Issue/Need) 3. Work to date (What) D. What are some of the climate change initiatives at UAF? (informational Presentation) 1. ACCAP 2. SNAP 3. SF 4. Other E. How can the UAF and AML help Sustainable Kodiak'? (Small group dialogues) 1. Learning A. W. Hall awhall@alaska.edu November 24, 2008 1 - Is 1'.U4/1.1 r -:i:i I1 - 00 - uG 16.41 rlull� a) Education b) Training 2. Discovery a) Research 3. Engagement a) Collaborations & p rtnerships (Who) b) Needs & issues identification (Why) c) Information analysis and translation — social creation of knowledge (What & how) 4. Political Action t) Public policy development through Ai41L F. Now should we proceed'? (Full group deliberation) A. W. Hall awhal1 Q alasl.a.edu November 24, 2008 Date / I Wa OrP ...Aide COOPERATiVE EXTENS9 Tee ICE INIMONMEMMIMMI Fran et1_,L 1 Feat Number 4 2'0 - i Message _., P, f G.11 -ay axtad 4141444 ,cite,4 17 2221 E. 14ort em LJStts 81Vfd, Suite 118 • Anchoragt, AK 99508 (907) 786 -6300 • FAX (907) 786 -6312 Anchorage District Office Fax Message Cover plus _ pages a. The borough will maintain an inventory of the interconnected system of multi -use bicycle and pedestrian paths for residents and visitors. 3. Encourage the Parks and Recreation Committee to move ahead with conceptual plans for Mill Bay Park, End of the Road Park, and winter use of urban lakes. 3A. Seek land acguisitions or trades that would provide more public access to lands on the road system. 1. Economic Development Goals and Objectives 1. Maintain vigilance and effective participation in fishery politics and legislation that advocates for long -term preservation of landings of product to the Borough and ensures any environmental restrictions on fisheries are based on sound science and fairly reflect any socio- economic impacts on our region. a. Continue to work with the City of Kodiak and KFAC to pursue a comprehensive and effective program that leads to sustainable and economically productive fisheries that ensure the Tong -term health of the fishery habitat and ecosystem. b. Find and work with industry representatives that have a regional and cooperative focus to assist in the direction of efforts and resources in affecting fisheries policy and legislation. c. Determine and foster strategies to create a statewide force to offset negative, incorrect, or misleading information about fisheries. d. Create a Kodiak Fisheries and Oceanic Research Advisory Board to support a sustainable Kodiak fishing industry and community interests to enhance communication between Kodiak's public officials and research sector and to facilitate communication among state, federal, and university researchers in Kodiak. e. Work with Kodiak Chamber of Commerce and other entities to actively promote" Kodiak's seafood and other products. • 2. Procure and administer a consultant contract to develop an Island -Wide Transportation Feasibility Study 3. Astivety -- per -sueEncourage development of increased airport capacity for economic oppurtunites. and look fewpporfecities- for - Fish - oar -go: - Formatted_Font color: Red, Stnkethrough 4. Continue to pursue high quality telecommunications access through fiber optics and Internet access to outlying areas. a. Ensure that telecommunications are integrated into the long -term plans that allow for maximum efficiencies and minimize redundancies through use of common easements and infrastructure. f - lr�itiate a ray+ caw of -the -.expansion-of-the -core area- paslcirkg- exeaapi toe-- est-abl;t.l-ied --in• KIBC 17.57.02.0 :rid- saef<#ieate -the review- rocess+ vith.rhe- Gity..o f-1{04iaic.-4fleetecl- p4operty owners n4- he- gener;i - pkr -bli& 7,6. Work with Kodiak Chamber of Commerce and Kodiak Island Convention Visitors Bureau to promote quality tourism growth. J. Animal Control Goals and Objectives 1 Kodiak Island Borough Resolution No. FY2009 -18 Page 12 of 13 3( Formatted: Indent: Left: 0.25 ", No bullets or numbering Formatted: Indent: Left: 0.75 ", No bullets or numbering 5. Review ways to promote, encourage, and support the development of priiall _ - [Formatted: Font color: Red, Strikethrough businesses and /home businesses including those in the outlying communities. Formatted: Indent: Left; 0.25 ", No bullets or ■ numbering I Introduced by: Requested by: Drafted by: Introduced: Public Hearing: Adopted: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2009 -XX AN ORDINANCE OF THE KODIAK ISLAND AMENDING THE KODIAK ISLAND BORO TITLE 2 ADMINISTRATION AND CHAPTER 2.150 FISHERIES AND R WHEREAS, the Kodiak Island Archipelagotis Located in the heart of diverse and abundant fisheries of the of the Gulf of Alaska, second only to the Bering Sea as t `World's most prolific fisheries habitat; and Assembly member Jeffrey KIB Assembly Assembly member Jeffrey UGH ASSEMBLY E OF ORDINANCES BY ADDING CH BOARD WHEREAS, throughout its history, :'` °'. -s served \and continues to serve as the major industry center and service hub of the o ' -; and WHEREAS, for more than 40 years, Kodi ports in the nation; and eesanked among the top three fishing WHEREAS, Alaska's fishing industry is the secs; d largest private sector employer in the state after oil state's subsistence, sports, a 'i commercial fishing industries contributing signific t6the ` e economy; and WHERE strategically the US Coas me ted in the G is the op the WHEREAS, Kodi geographic location 1 WHEREAS, Kodiak is ho Guard has its largest support center in Kodiak because Kodiak is Alaska and to the Bering Sea; and imal location for fisheries and oceanic research because its titer of ecosystems important to research; and ort to the NOAA Research Vessel Oscar Dyson; and WHEREAS, Kodiak is home to the NOAA Kodiak Laboratory in the Kodiak Fisheries Research Center, now the primary facility for the Alaska Fisheries Science Center's RACE Shellfish Assessment Program and support facility for the RACE Groundfish Assessment Program, North Pacific Groundfish Observer Program, National Marine Mammal Laboratory; and WHEREAS, Kodiak is home to the University of Alaska Fairbanks School of Fisheries and Ocean Science Fishery Industrial Technology Center, which is dedicated to increase the value of Alaska's fishing industry and marine resources through research, technological development, education and service; and Kodiak Island Borough, Alaska 2 Ordinance No. FY200X -XX Page 1 of 4 WHEREAS, Kodiak is home to the Alaska Department of Fish & Game Region IV Headquarters, which manages subsistence, sports, and commercial fisheries in state waters of the Kodiak Archipelago and westward along the Alaska Peninsula to the Bering Sea; and WHEREAS, the federal government requires the North Pacific Fisheries Management Council to consider the health of fish stocks and ocean ecosystems when managing Alaska's sports and commercial fisheries and thereby relies on current ocean and fisheries research data; and WHEREAS, the Kodiak Island Archipelago suffered environmental and economic losses when oil from the Exxon Valdez Oil Spill of 1989 polluted Kodiak's coastal shores, resulted in shutting down the island -wide commercial salmon season of 1989,arid damaged many marine species and critical habitat; and WHEREAS, the Exxon Valdez Oil Spill of 1989 •- matically illustrated that the Kodiak Island Archipelago is vulnerable to future shipping dis n the North Pacific Ocean; and WHEREAS, the expansion of research efforts sustainability of Alaska's diverse and abundant o of the 1989 Exxon Valdez Oil Spill, and to the ecosystem; and Gulf of Alaska and Bering Sea is vital to the , to the monitoring of the effects d protection of Alaska's marine WHEREAS, the Kodiak Island Borough, the City of Kod - ° and small communities jointly support and continue • i' est in ongoing research infrastruc to protect Alaska's healthy ocean ecosystems 4 Aias ' . sustainable subsistence, sports, and commercial fisheries that are vital to the state economy; WHEREAS, the Assembl oul• � -'#O create a Fisheries and Oceanic Research Board for the Kodiak Island. Borough to a < 1st in ide ��, s creative and workable solutions to strengthen fisheries and oceanic research - I orts in the t of Alaska, Bering Sea and Arctic Ocean; and WHEREAS, this board will provide forum for input and recommendations that will keep the Kodiak Island'porough and its communiti: apprised of Kodiak's research sector; and WHEREAS, this board will provide a forum to streamline communication and collaboration among all research efforts in the Gulf of Alaska and Bering Sea, including state, federal, and university researchers; and WHEREAS, this board will explore expansion of fisheries and oceanic research education programs to foster an understanding of the dynamic marine ecosystems and diverse fisheries at Kodiak's doorstep; and WHEREAS, this board will keep the Kodiak Island Borough Assembly and its communities apprised of research developments and how they may affect Kodiak's subsistence, sports, and commercial fisheries and fish habitat; and Kodiak Island Borough, Alaska . Ordinance No. FY200X -XX Page 2 of 4 WHEREAS, this board will work collaboratively with the Assembly and City Council to seek the means to strengthen Kodiak's fisheries and oceanic research capability; and WHEREAS, Section 2.100.020 of the Kodiak Island Borough Code states: "The assembly, by ordinance, may provide for advisory, regulatory, appellate or quasi- judicial boards or commissions." NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent =ture and shall become a part of the Kodiak Island Borough Code of Ordinan Section 2: Sections: 2.150.010 Created - Membershi 2.150.020 Organization. 2.150.030 Term - compensation. 2.150.040 Powers and duties. 2.150.050 Administrative assistance. Ma Mayo Village Director, Fis Title 2 of the Kodiak Island Borough f finances is amended by adding Chapter 2.150 Fisheries and Oceanic ' 'Learch . d as follows: Chapter 2.150 r, Kodiak Island orough tty of Kodiak or (Rotating ry Indus Kodiak Island Borough, Alaska Fisheries and Oceani0 Research Board 2.150.010 C d - Membership. There is cre a Fisheries and Oceanic Research Board that sha wit. of 11 designated seats and a ex- officio member seat designated for the borou 'tanager. eat) !Technology Center Director, NOA ish ff Kodiak Laboratory Supervisor, Alask .Qepartment of Fish and Game Region IV Headquarters, Kodiak Manager, Kodiak National Wildlife Refuge Commanding Officer, US Coast Guard Support Center Kodiak Director, Alutiiq Museum and Archaeological Repository Superintendent, Kodiak Island Borough School District Director, University of Alaska Anchorage Kodiak College Borough Manager - Ex- officio Seat 2.150.020 Organization. The board shall designate its chair and vice -chair at the first meeting of the calendar year and shall hold at least one meeting semi - annually. Ordinance No. FY200X -XX Page 3 of 4 2.150.030 Compensation. A. Members of the board shall serve without compensation. 2.150.040 Powers and duties. The board shall assist in identifying creative and workable opportunities to augment Kodiak's fisheries and oceanic research sector: A. Serve in an advisory capacity to the mayor and assembly on matters affecting the research capabilities in Kodiak, which meets the needs, desires and goals of the Assembly as stated in the Strategic Plan for 2009 -2013. B. Provide for balanced consideration and representation of the viewpoints, problems and issues regarding development of Kodiak's fisheries and oceanic research sector. C. Provide a forum for decision - making in developme► `. specific projects that support Kodiak's fisheries and oceanic research sector. D. Identify goals, policies and procedures to he " , ssembly educate the public and state and federal officials about ongoing fisheries . '° oce. ;' . research programs based in Kodiak. 2.150.050 Administrative assistance. The manager or designee sh A. Furnish the board with copies of all. \ requested documents functions; , plies, meeting space, and secretarial - sistance as the necessary or reasonably related to board B. Provide the board with su manager deems reasonably require C. Refer to the board, for their its powers and duties prior to presenting D. Transmit all ,recommendations assembly. ADOPTED BY THE ASSEMBLY O THE KODIAK ISLAND BOROUGH THIS ` D OF 2009 KODIAK ISLAND BOROUGH Nova M. Javier, CMC, Borough Clerk Kodiak Island Borough, Alaska other information non - emergency matters within the scope of to the assembly for action; and mtnunications from the board to the Jerome M. Selby, Borough Mayor Ordinance No. FY200X -XX Page 4 of 4 (This page intentionally left blank.) (4) REGIONAL FISHERY ASSOCIATIONS. — (A) IN GENERAL. —To be eligible to participate in a limited access privilege program to harvest fish, a regional fishery association shall — (i) be located within the management area of the relevant Council; (ii) meet criteria developed by the relevant Council, approved by the Secretary, and published in the Federal Register; (iii) be a voluntary association with established by -laws and operating procedures; (iv) consist of participants in the fishery who hold quota share that are designated for use in the specific region or subregion covered by the regional fishery association, including commercial or recreational fishing, processing, fishery- dependent support businesses, or fishing communities; (v) not be eligible to receive an initial allocation of a limited access privilege but may acquire such privileges after the initial allocation, and may hold the annual fishing privileges of any limited access privileges it holds or the annual fishing privileges that is [sic]i7 members contribute; and (vi) develop and submit a regional fishery association plan to the Council and the Secretary for approval based on criteria developed by the Council that have been approved by the Secretary and published in the Federal Register. (B) FAILURE TO COMPLY WITH PLAN. —The Secretary shall deny or revoke limited access privileges granted under this section to any person participating in a regional fishery association who fails to comply with the requirements of the regional fishery association plan. 17 So in original. 16 U.S.C. 1853a MSA § 303A 83 (C) PARTICIPATION CRITERIA. —In developing participation criteria for eligible regional fishery associations under this paragraph, a Council shall consider— (i) traditional fishing or processing practices in, and dependence on, the fishery; (ii) the cultural and social framework relevant to the fishery; (iii) economic barriers to access to fishery; (iv) the existence and severity of projected economic and social impacts associated with implementation of limited access privilege programs on harvesters, captains, crew, processors, and other businesses substantially dependent upon the fishery in the region or subregion; (v) the administrative and fiduciary soundness of the association; and (vi) the expected effectiveness, operational transparency, and equitability of the fishery association plan.