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2007-12-06 Regular Meeting
Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, December 6, 2007, 7:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non - controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. APPROVAL OF MINUTES — None. 6. AWARDS AND PRESENTATIONS 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments 8. COMMITTEE REPORTS — None. 9. PUBLIC HEARING A.( Ordinance No. FY2008 -10 Amending Title 17 Zoning of the Kodiak Island Borough Code of Ordinances Section 17.02.030 Comprehensive Plan to Incorporate the Kodiak Island Comprehensive Plan Update. Ordinance No. FY2008 -11 Amending Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel Chapter 2.16 Borough Assembly Section 2.16.060 Declaring and Filling Vacancies, and Chapter 2.17 Rules of the Assembly Section 2.17.070C Ordinances, Resolutions, and Motions. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS A. Ordinance No. FY2008 -08 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.04 Public Finance - Management and Accounting Section 3.04.020 Permissible Investments Section 3.04.022 Collateral Requirements Section 3.04.051 Facilities Fund by Changing the Types of Instruments the Borough Can Invest in Changing the Investments Allowed in the Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearina Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Pane 1 of 7 Facilities Fund, and Changing Disbursements from the Facilities Fund from a Percent of Interest Earned to a Percent of Market Value (POMV.) B. Declaring Assembly Member Sue Jeffrey's Seat Vacant. 13. NEW BUSINESS A. Contracts 1. Contract No. FY2008 -17 Memorandum of Agreement Between the State of Alaska and the Kodiak Island Borough for the Otmeloi Way Rehabilitation Reconnaissance Engineering Study. B. Resolutions Resolution No. FY2008 -12 Authorizing the Borough to Issue General Obligation School Bonds, 2008 Series A in the Principal Amount of Not to Exceed $8,000,000 to Provide Funds for School and Related Capital Improvements in the Borough and to Pay Costs of Issuing the Bonds, Fixing Certain Details of Such Bonds, Authorizing their Sale, and Providing for Related Matters. *Resolution No. FY2008 -13 Supporting the Kodiak Fisheries Advisory Committee's Call for the Implementation of Data Collection and Reporting for the eafood Harvesting Labor Sector. *Resolution No. FY2008 -14 Urging the Governor and the Alaska State Legislature to Create a Statewide Comprehensive Economic Development Plan Coordinated with Statewide Energy, Transportation and Education Plans and Policies. 1. . Resolution No. FY2008 -15 Supporting Adoption of a Clean Elections System in Alaska. *Resolution No. FY2008 -16 Summarizing the KIB Assembly's Position on PERS/TRS with the State Bearing 85% of the Unfunded PERS Past Service Cost Liability, and all PERS Employers Paying 15 %, With the State Permanently Paying all Past Service Costs Related to the TRS System. q *Resolution No. FY2008 -17 Supporting the State to Commit 6% of all Natural V Resource Revenues to Alaska's Communities for Services to Alaska's People, With No Cap. *Resolution No. FY2008 -18 Supporting Long -Term Funding with Regards to Findings and Recommendations Forwarded from the Alaska Education Funding. Task Force that Equitably Deal with Alaska's Schools. C. Ordinances for Introduction 1. Ordinance No. 2008-01B Amending Ordinance No. 2008 -01 Fiscal Year 2008 Budget By Moving Funds Between Various General Fund Departments, Amending Budget to Actual Expenditures, and Budgeting for Several Grants. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Paine 2 of 2 D. Other Items 1. Mayoral Appointments of Assembly Representatives to Boards and Committees. 2. Confirmation of Mayoral /Assembly Appointments to Different Boards, Committees, and Commissions. 3. Resignation of Planning and Zoning Commissioner Gary Carver. 4. *Approval of the Kodiak Island Borough Assembly 2008 Meeting Schedule. 5. *Declaring Seats Vacant on the Womens Bay Service Area Board. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. Minutes of Other Meetings 1. Parks and Recreation Committee Regular Meeting of October 9, 2007. 2. Personnel Advisory Board Regular Meeting of June 18, 2007. 3. Womens Bay Service Area Board Regular Meeting of November 5, 2007. B. Reports — None. Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. Citizens' Comments and Public Hearing Numbers: Toll Free (800) 478 -5736 and Local 486 -3231. Page 3 of 3 Kodiak Island Borough Assembly Regular Meeting Guidelines December 6, 2007, 7:30 p.m., Assembly Chambers 1. INVOCATION Captain John Quinn of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL KIBC 2.16.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Assembly member Stutes is out on personal leave. Recommended motion: Move to specifically excuse any Assembly members that are absent. VOICE VOTE ON MOTION 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk ( *) are considered to be routine and non - controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION TO APPROVE THE AGENDA. 5. APPROVAL OF MINUTES — None. 6. AWARDS AND PRESENTATIONS — None. 7. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda Items not scheduled for public hearing and general comments. Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736. Please ask speakers to sign in and state their name for the record. 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. Ordinance No. FY2008 -10 Amending Title 17 Toning of the Kodiak Island Borough Code of Ordinances Section 17.02.030 Comprehensive Plan to Incorporate the Kodiak Island Comprehensive Plan Update. Attached on — are the most recent revisions to the plan dated December 5, 2007. Copies are made available to the public. Kodiak Island Borough Assembly Guidelines December 6, 2007 Page 1 Recommended motion: Move to adopt Ordinance No. FY2008 -10. Staff Report — Manager Gifford. Recommended motion: Move to amend Ordinance No. FY2008 -10 by incorporating the proposed revisions dated December 5, 2007. Open public hearing. Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736. Please ask speakers to sign in and state their name for the record. Comments are limited to five minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. ROLL CALL VOTE ON MOTION. B. Ordinance No. FY2008 -11 Amending Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel Chapter 2.16 Borough Assembly Section 2.16.060 Declaring and Filling Vacancies, and Chapter 2.17 Rules of the Assembly Section 2.17.070C Ordinances, Resolutions, and Motions. Recommended motion: Move to adopt Ordinance No. FY2008 -11. Staff Report — Clerk Javier. Clerk's note: Attached on are the different options reviewed by the Attorney. Copies are made available to the public. Note: You DO NOT HAVE TO GO INTO EXECUTIVE SESSION, if you would like to proceed without going into executive session, please go to the next page. If you wish to discuss the implications, please: Move to convene into executive session to discuss the implications of the different options relating to the pending litigation. This qualifies for executive session under pending litigation and confidential attorney - client communications. ROLL CALL VOTE ON MOTION TO CONVENE INTO EXECUTIVE SESSION. Please invite the Assembly members, Manager, and Clerk's Office staff to join in executive session. Kodiak Island Borough Assembly Guidelines December 6, 2007 Page 2 Open public hearing. Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736. Please ask speakers to sign in and state their name for the record. Comments are limited to five minutes per speaker. Close public hearing. Assembly discussion and amendments may be offered at this time. If you wish to amend by choosing one of the options provided, please: Move to amend Ordinance No. FY2008 -11 by replacing Section 2, 2.16.060 A4 with the wording from option Assembly discussion. ROLL CALL VOTE ON MOTION TO AMEND ROLL CALL VOTE ON MOTION TO ADOPT AS AMENDED 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS A. Ordinance No. FY2008 -08 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.04 Public Finance - Management and Accounting Section 3.04.020 Permissible Investments Section 3.04.022 Collateral Requirements Section 3.04.051 Facilities Fund by Changing the Types of Instruments the Borough Can Invest in Changing the Investments Allowed in the Facilities Fund, and Changing Disbursements from the Facilities Fund from a Percent of Interest Earned to a Percent of Market Value (POMV.) This was postponed from November 15 regular meeting. The motion before the Assembly is to adopt Ordinance No. FY2008 -08. In your packet is a substituted version with proposed amendments and copies are made available to the public. Staff Report — Manager Gifford. If you wish to amend by substitution: Move to amend Ordinance No. FY2008 -08 by substitution. Assembly discussion on the amendments. ROLL CALL VOTE ON MOTION TO AMEND BY SUBSTITUTION. Kodiak Island Borough Assembly Guidelines December 6, 2007 Page 3 ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED. B. Declaring Assembly Member Sue Jeffrey's Seat Vacant. This was postponed from the November 1, 2007 meeting. The motion before the Assembly is to declare Assembly Member Sue Jeffrey's Seat Vacant. Assembly discussion. Please be watchful of your comments regarding any matter which would tend to defame or prejudice the character or reputation of any person in public. ROLL CALL VOTE ON MOTION. 13. NEW BUSINESS A. Contracts 1. Contract No. FY2008 -17 Memorandum of Agreement Between the State of Alaska and the Kodiak Island Borough for the Otmeloi Way Rehabilitation Reconnaissance Engineering Study. Recommended motion: Move to authorize the manager to execute Contract No. FY2008 -17 with the State of Alaska acting through the Department of Transportation and Public Facilities. Staff report — Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION. B. Resolutions 1. Resolution No. FY2008 -12 Authorizing the Borough to Issue General Obligation School Bonds, 2008 Series A in the Principal Amount of Not to Exceed $8,000,000 to Provide Funds for School and Related Capital Improvements in the Borough and to Pay Costs of Issuing the Bonds, Fixing Certain Details of Such Bonds, Authorizing their Sale, and Providing for Related Matters. Recommended motion: Move to adopt Resolution No. FY2008 -12. Staff Report — Manager Gifford. Assembly discussion — amendments may be offered at this time. ROLL CALL VOTE ON MOTION. 2. *Resolution No. FY2008 -13 Supporting the Kodiak Fisheries Advisory Committee's Call for the Implementation of Data Collection and Reporting for the Seafood Harvesting Labor Sector. Corrected version is attached on yellow paper and copies are made available to the public. Kodiak Island Borough Assembly Guidelines December 6, 2007 Page 4 3. *Resolution No. FY2008 -14 Urging the Governor and the Alaska State Legislature to Create a Statewide Comprehensive Economic Development Plan Coordinated with Statewide Energy, Transportation and Education Plans and Policies. 4. Resolution No. FY2008 -15 Supporting Adoption of a Clean Elections System in Alaska. Recommended motion: Move to adopt Resolution No. FY2008 -15. Staff Report — Manager Gifford. Assembly discussion — amendments may be offered at this time. ROLL CALL VOTE ON MOTION. 5. *Resolution No. FY2008 -16 Summarizing the KIB Assembly's Position on PERS/TRS with the State Bearing 85% of the Unfunded PERS Past Service Cost Liability, and all PERS Employers Paying 15 %, With the State Permanently Paying all Past Service Costs Related to the TRS System. 6. *Resolution No. FY2008 -17 Supporting the State to Commit 6% of all Natural Resource Revenues to Alaska's Communities for Services to Alaska's People, With No Cap. 7. *Resolution No. FY2008 -18 Supporting Long -Term Funding with Regards to Findings and Recommendations Forwarded from the Alaska Education Funding Task Force that Equitably Deal with Alaska's Schools. C. Ordinances for Introduction 1. Ordinance No. 2008-01B Amending Ordinance No. 2008 -01 Fiscal Year 2008 Budget By Moving Funds Between Various General Fund Departments, Amending Budget to Actual Expenditures, and Budgeting for Several Grants. Clerk's note: Attached on is a corrected page 1 of the ordinance correcting the words High School to Middle School. Copies are made available to the public. Recommended motion: Move to adopt Ordinance No. FY2008 -01 B in first reading to advance to public hearing on December 20, 2007. Staff Report — Manager Gifford. Assembly discussion — amendments may be offered at this time. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines December 6, 2007 Page 5 D. Other Items 1. Mayoral Appointments of Assembly Representatives to Boards and Committees. Recommended motion: Move to confirm the Mayoral appointment of Assembly member representatives to Boards, Committees, Commissions and Councils as follows: Architectural Review Board Reed Oswalt Providence Kodiak Island Service Area Community Board (Expires 12/31/08) Pat Branson Providence Kodiak Island Counseling Center Advisory Board (Expires 12/31/09) Louise Stutes Joint Building Code Review Committee Reed Oswalt Kodiak College Council Kodiak Fisheries Advisory Committee Parks and Recreation Committee Chris Lynch School District Budget Advisory Committee Jerrol Friend School District Facilities Review Committee Tom Abell School District Strategic Planning Committee Jerrol Friend Solid Waste Advisory Board Chris Lynch Mayor Selby serves on the Emergency Services Council and Economic Development Committee. Staff report — Clerk Javier. Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Confirmation of Mayoral /Assembly Appointments to Different Boards, Committees, and Commissions. Recommended motion: Move to confirm the Mayoral and Assembly appointments to different boards, committees, and commissions as follows: MAYORAL APPOINTMENTS Architectural Review Board Gregg Hacker and Brent Watkins to the seats to expire 2010 Arts Council Advisory Board Sara Bruce, Cece Esparza, and Cathy Wilson to the seats to expire 2008 Kodiak Island Borough Assembly Guidelines December 6, 2007 Page 6 Parks and Recreation Committee Lori Demi, Pam Foreman, Andy Schroeder to the seats to expire 2010 Planning and Zoning Commission Gary Juenger to a Borough seat to expire 2010 Brent Watkins to a City seat to expire 2010 (Recommendation submitted by City Council on 11/29 via email from City Clerk Debra Marlar.) ASSEMBLY APPOINTMENTS Board of Equalization Karenia Hackett to the seat to expire 2010 Cassandra Juenger to the "alternate" seat to expire 2010 Mission Lake Tide Gate Service Area Board Marian Johnson to the seat to expire 2010 Staff report — Clerk Javier. Assembly discussion. ROLL CALL VOTE ON MOTION. 3. Resignation of Planning and Zoning Commissioner Gary Carver. Recommended motion: Move to accept, with regret, the resignation of Gary Carver from the Planning and Zoning Commission for a term to expire December 31, 2008 and direct the Borough Clerk to advertise the vacancy per Borough Code. Staff report — Clerk Javier. Assembly discussion. ROLL CALL VOTE ON MOTION. 4. *Approval of the Kodiak Island Borough Assembly 2008 Meeting Schedule. 5. *Declaring Seats Vacant on the Womens Bay Service Area Board. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone numbers: Local is 486 -3231 and Toll Free is 1- 800 - 478 -5736. Please ask speakers to sign in and state their name for the record. 15. ASSEMBLY MEMBER COMMENTS Kodiak Island Borough Assembly Guidelines December 6, 2007 Page 7 Announcements — Mayor Selby. The next Assembly work session will be held on Thursday, December 13, 2007 at 7:30 p.m. in the Borough Conference Room and the next regular assembly meeting will be on Thursday, December 20, 2007 at 7:30 p.m. in the Borough Assembly Chambers. Publication for the vacated Assembly seat will start on Monday, December 10 and for fourteen days the clerk shall receive applications from persons interested in being appointed. Last day to submit an application is December 24. No later than January 5, the Assembly shall appoint from among the applicants a qualified person to fill the vacant seat. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines December 6, 2007 Page 8 BY: SECOND: BY: SECOND: lt \,\O BY: SECOND: cc i . 0 ' °\.\J\I BY: ,S SECOND: pp ,,, BY: J SECOND: Yes No Mr. Abell Yes No Mr. Abell Yes No Mr. Abell Yes ✓ No Mr. Abell t' Yes I / N o Mr. Abell V t Ms. Branson ✓ Ms. Branson Ms. Branson Ms. Branson Ms. Branson ✓ Mr. Friend V Mr. Friend Mr. Friend Mr. Friend Mr. Friend ✓ Ms. Jeffrey ✓/ Ms. Lynch Ms. Lynch Ms. Lynch ✓ . Ms. Lynch ✓ ✓ 1 Ms. Lynch 1/ Mr. Oswalt IT ✓ Mr. Oswalt Ms-Wes Mr. Oswalt Ms Lutes Mr. Oswalt Ms. Sautes ✓ Mr. Oswalt nn St 4 Ms. Stutes - DOES ANYONE WISH TO CHANGE THEIR VOTE? 4 ( TOTAL In case of a tie TOTAL TOTAL TOTAL TOTAL In case of a tie In case of a tie In case of a tie In case of a tie Mayor Selby V II— Mayor Selby Mayor Selby Mayor Selby Mayor Selby Regular I Special Convened: CI /assembly /roll call sheet KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Date: ) 2-" 0 CP " D Adjourned: BY: 1 (1/ SECOND: V" ` 1 l BY:,., SECOND: C BY: SECOND:) --- BY: SECOND '- ' c '' r 0'11 BY: SECOND: k Vt .) Yes No f'i/ ✓ ,A4c.4bf#rey Mr. Abell Ms. Branson Mr. Friend Yes --- ' V No 1/ f Mr. Abell Ms. Branson Mr. Friend Ye} ✓ / No / 1/ Mr. Abell Ms. Branson* Mr. Friend Ms. Lynch Mr. Oswalt Yes i/ / ✓ No Mr. Abell *" Ms. Branson Mr. Friend Yes i/ V V No Mr. Abell �"' Ms. Branson y Mr. Friend , / .ten y ----- Ms. Lynch Mr. Oswalt - V V 1VI s. Jeffrey Ms. Lynch Mr. Oswalt ■ i ✓ Ms. Lynch Mr. Oswalt V' V Ms. Lynch ` V Mr. Oswalt* 411 ctytpc DOES ANYONE WISH TO CHANGE THEIR VOTE? TOTAL TOTAL TOTALS Z TOTAL TOTAL In case of a tie In case of a tie In case of a tie In case of a tie In case of a tie Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby Regular Special Convened: KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET CI /assembly /roll call sheet Date: Adjourned: BY: Cg SECOND: r BY:. SECOND: ' � y BY: SECOND: ' d r y `' r ii BY:j SECOND: BY: SECOND: Yes No Yes Erl NI No E IVA N o Yes No Mr. Abell A V Mr. Abell VA Mr. Abell Mr. Abell Mr. Abell Ms. Branson t/ 7.-- Ms. Branson riM Ms. Branson MI m, Ms. Branson lel NI Ms. Branson Mr. Friend ✓ Mr. Friend F, Mr. Friend le Mr. Friend Mr. Friend Ms.4effrey Ms. Jeffre - Ms..Jeff Ms. Lynch \,/ Ms. Lynch irA Ms. Lynch Ms. Lynch %4 le r- Ms. Lynch Mr. Oswalt v ' Mr. Os . - WA Mr. Oswalt Mr. Oswalt Mr. Oswalt Ms- Srtute5" "....." - _ _ MN u es r DOES ANYONE WISH TO CHANGE THEIR VOTE? • mg TOTAL i T TOTAL =FM __ TOTAL aim TOTAL TOTAL In case of a tie In case of a tie In case of a tie - _ In case of a tie In case of a tie Mayor Selby Mayor Selby Mayor Selby Mayor Selby Mayor Selby Regular Special Convened: CI /assembly /roll call sheet KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Date: Adjourned: KODIAK ISLAND BOROUGH ASSEMBLY MEETING Regular Meeting of: ,' 2 — D2 O0 Please print your name Please print your name v\e\ *z d vitet. anA‘ca N` 1- „c_t CSC /1 l th 5-2/1. KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING ITEM NO: 9.A TITLE: Ordinance No. FY2008 -10 Amending Title 17 Zoning of the Kodiak Island Borough Code of Ordinances Section 17.02.030 Comprehensive Plan to Incorporate the Kodiak Island Comprehensive Plan Update. SUMMARY: The consultant, the Planning Commission and staff have strived to compose a plan that expresses the wishes and desires of community residents about how growth should be guided around the Borough. This plan will provide a blueprint of how we choose to look into the future. As a second class borough one of the mandated powers is to provide for a Borough -wide Planning and Zoning. This is accomplished through the development of a Comprehensive Plan. A Comprehensive Plan is intended to serve the following primary purposes: • Identification of social, physical and economic development issues • A statement of local Policies, Goals, and Objectives • Development of a land use maps for orderly development • Recommendations for implementation (or how we get from where we are to where we anticipate to be). How will the comprehensive plan be utilized? • By staff to make day to day decisions • By the Planning Commission when making decisions on zoning and subdivision cases brought before the commission • By the Assembly when formulating ordinances and making land use policy. • By private citizens or business, when making decisions on how and where to invest in the communities around the Borough • By government agencies and private funders when considering grants or panning new facilities and infrastructure investments. Staff recommends adoption of the Comprehensive plan and passage of this ordinance for codification. APPROVAL FOR RECOMMENDED AGENDA: MOTION: Move to adopt Ordinance No. FY2008 -10• KODIAK ISLAND BOROUGH ORDINANCE NO. FY2008 -10 Requested by: Assembly Drafted by: Comm. Dev. Dept Introduced: 11/01/2007 Public Hearing: 12/06/2007 Adopted: AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING TITLE 17 ZONING OF THE KODIAK ISALND BOROUGH CODE OF ORDINANCES BY AMENDING SECTION 17.02.030 COMPREHENSIVE PLAN TO INCORPORATE THE KODIAK ISLAND BOROUGH COMPREHENSIVE PLAN UPDATE WHEREAS, a new Kodiak Comprehensive Plan was initiated by the Kodiak Island Borough Assembly to update and incorporate the numerous planning efforts done piecemeal throughout the years to make one overall Borough comprehensive plan document ; and WHEREAS, this comprehensive plan effort is a statement of local goals, objectives and policies that reflect the unique and diverse attributes of this piece of geography that we call home and where we make our living; and WHEREAS, the comprehensive plan will identify future expectations as to what the Borough will look like in the next 15 -20 years; and WHEREAS, staff and the consultant have held a wide variety of public meetings with business and community groups, village and city representatives and elected councils to gather public input into what has become a plan developed by the citizens of the Borough; and WHEREAS, the consultant has worked closely through email and with a project website to make it as convenient as possible to gather the sentiment of Borough residents; and WHEREAS, this plan will identify issues and guide the decisions of staff, the Planning and Zoning Commission, the Assembly and business investment; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances Section 2: Title 17 Zoning of the Kodiak Island Borough Code of Ordinances is amended as follows: 17.02.030 Comprehensive plan. For the purposes of this title, the Kodiak Island Borough Comprehensive plan consists of the following documents: A. The Kodiak !eland Borough Comprohoncivo Plan, 1968 1990, Part Ono: Gonoral Plan. s . 1972); A. Kodiak Island Borough Comprehensive Plan Update dated (the date of adoption) prepared by Cogan, Owens, Cogan and the Kodiak Island Borough. GB. Karluk Village Relocation Plan. Prepared by Management and Planning Services. (Adopted by Resolution No. 78 -64 -R, dated October 5, 1978); Kodiak Island Borough, Alaska Ordinance No. FY2008 -10 Page 1 of 2 DC. Near Island Comprehensive Development Plan. Prepared by the Near Island Task Force, City of Kodiak and the Kodiak Island Borough, dated August 27, 1987. (Adopted by Ordinance No. 87 -31 -0, dated November 5, 1987); ED. Kodiak Island Borough Comprehensive Parks and Recreation Plan. Prepared by Kramer, Chin and Mayo. (Adopted by Ordinance No. 79 -9 -0, dated January 9, 1981); FE.1997 Port Lions Comprehensive Development Plan. Originally prepared by Environmental Science and Engineering in 1981. (Ord. 97 -24 ' 2, 1997; Adopted by Resolution No. 82 -6 -R, dated January 6, 1982); GF. Womens Bay Comprehensive Plan Update. Prepared by the Womens Bay community and the Kodiak Island Borough community development department. (Adopted by Ordinance No. FY2007 -12); 14G. Coastal Management Program. Prepared by Woodward -Clyde Consultants and the Kodiak Island Borough. (Adopted by Ordinance No. 84 -9 -0, dated February 1, 1984); 4H. City of Larsen Bay Comprehensive Development Plan. Prepared by Norgaard Consultants. (Adopted by Resolution No. 84- 117 -R, dated November 1, 1984); 41. City of Ouzinkie Comprehensive Development Plan. Prepared by Norgaard Consultants. (Adopted by Resolution No. 84- 118 -R, dated November 1, 1984); 44J. Karluk Comprehensive Development Plan. Prepared by Norgaard Consultants. (Adopted by Resolution No. 85 -14 -R, dated February 7, 1985); lK. Monashka Bay Comprehensive Plan. Prepared by the Monashka Bay planning group and the Kodiak Island Borough community development department. (Adopted by Resolution No. 85- 48-R, dated June 6, 1985); ML. Shuyak Island Comprehensive Plan. Prepared by the Kodiak Island Borough, dated July 1986. (Adopted by Ordinance No. 86 -19 -0, dated September 4, 1986); NM. Akhiok Comprehensive Plan and Capital Improvement Program. Prepared by the Kodiak Island Borough, dated September 1986. (Adopted by Ordinance No. 86 -41 -0, dated November 6, 1986); N. Chiniak Comprehensive Plan. Prepared by the Kodiak Island Borough and the Chiniak Community Forum, dated May 1987. (Adopted by Ordinance 87 -22 -0, dated July 7, 1987); PO. Old Harbor, City of Three Saints, Comprehensive Plan and Capital Improvements Program, Public Hearing Draft June 1989; QP. Lakeside Subdivision /Safeway Subarea Land Use Plan dated October, 1991. Prepared by the Kodiak Island Borough. (Adopted by Ordinance No. 91 -31, dated November 21, 1991); RQ. Urban Islands Comprehensive Plan, Public Hearing Draft, dated April, 1993. Prepared by the Kodiak Island Borough community development department; and SR. Pasagshak/Narrow Cape Area Plan, dated June 1999, prepared by the Kodiak Island Borough. (Ord. 99 -05 ' 2, 1999; Ord 93 -37 ' 2, 1993; Ord. 91 -31 -0 ' 2, 1991; Ord. 89 -34 -0 ' 2, 1989; Ord. 87 -31 -0 ' 3 , 1987; Ord. 87 -22 -0 ' 2, 1987; Ord. 86 -41 -0 ' 2, 1986; Ord. 86 -19 -0 ' 2, 1986; Ord. 85 -19 -0 ' 1(part), 1985; Ord. 85 -9 -0 ' 1(part), 1985; Ord. 84 -67 -0 1(part), 1984; Ord. 84 -9 -0, 1984; Ord. 82 -44 -0 ' 1(part), 1982). ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2007 ATTEST: Jerome M. Selby, Borough Mayor Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Ordinance No. FY2008 -10 Page 2 of 2 ptrri evtam eitif n rd►'Ka.n Kodiak land AD. TY 1 d B 0 R Q U G H ®v, ed m&b . rdinane NO _ Y2a ere Comprehensive Plan Update , ireQrph�✓'Gi1nq P ropds aVistOrls' Gtr ' t J ( o az PY/afr nevi :E /Ons g'erleit lure Proposed Revisions to KIB Comprehensive Plan Updated November 26, 2007 Following are proposed revisions to the Kodiak Island Borough Comprehensive Plan based on additional comments provided by KIB staff and community members during the past month. These changes would supplement revisions already incorporated in the draft Comprehensive Plan dated October 1, 2007 recommended by the Planning and Zoning Commission for adoption by the KIB Assembly. New text is shown as underlined. Text proposed to be deleted is shown in strikethrough format. Acknowledgement • Add Rick Gifford, Borough Manager under "Borough Administration." Chapter 1 - Introduction • Page 6, first bullet under "Planning," revised text to read "Reviews and approves subdivision plats." (removed "and building permits ") • Page 6, first paragraph, third line under "Other Powers and Authorities," revised text to say "...any other services or functions net-prohibited permitted ..." • Page 7, first bullet, revise first sentence to read "The Borough owns and manages the Borough solid waste facility and other small collection facilities (i.e., dumpsters) which is are used ...." • Page 7, third bullet, revise text to read "Economic Development. The Borough maintains a cooperative agreement with the City of Kodiak to and jointly funds staffing for economic development with through the Kodiak Island Chamber of Commerce." • Page 7, fourth bullet, revise text to read "Animal Control. The Borough manages contracts for these services in areas adjacent to the road system through via contracts with the City of Kodiak." • Page 7, fourth bullet, revise text to read "Fire Protection and Emergency Health Services. The Borough assists with these efforts in unincorporated areas through operation of three service districts — the Bayside Fire Service District, the Womens Bay Fire Service District and the Airport Fire District." • Page 7, add a new bullet under the "Road Maintenance" bullet that reads: "Building Inspection. The Borough contracts with the City of Kodiak for these services." Chapter 2 — Population • Page 5, first paragraph under "Native Communities," revise the end of the first sentence to read "... unincorporated tribal villages of Karluk, which includes the two federally recognized tribes of Kaguyak." 1 Chapter 3 — Local Government • Pages 3 -4, second Paragraph, revise "The Assembly enforces these laws, using them as the basis for all governing decisions, and is empowered to modify or revise them as necessary" to read "The Borough Administration enforces these laws, while the Assembly, Administration and Commissions use them as the basis for all governing decisions. They may be modified by the Assembly, as needed and consistent with state law." • Page 11, First paragraph under Native Organizations. Correct the text to properly spell Koniag (revise "Koniah" to "Koniag "). • Page 10, Borough Facilities Map (Figure 3.3), rename iteml8 from "Kodiak Fisheries Research Facility" to "Kodiak Fisheries Research Center." • Page 10, Borough Facilities Map (Figure 3.3), edit text in item 19 from "KFRF" to "KFRC." Chapter 4 — Land Ownership • Page 8, under "Borough Land," note that of the original 56,500 acres land entitlement grant received by the Kodiak Island Borough when it organized as a local government, the borough continues to own about 30,000 acres. Approximately 26,000 acres of Borough property was purchased and preserved as part of an effort to preserve replacement habitat similar to that damaged by the Exxon Valdez Oil spill. The Borough also has acquired other land from the Federal government including land for schools. • Page 13, "Mixed Use" bullet, add the following text to the end of the bullet: "Only a portion of any mixed commercial /residential use area would be expected to be developed for commercial use (e.g., 40% or less)." • Page 16, Figure 4.4 (Chiniak Future Land Use Map), revise RR1, RR2 and RR5 designations to be simply rural residential. Indicate that minimum lot sizes would be two acres in those areas, except as noted. Add a note indicating that minimum lots sizes would be five acres in the area currently designated as RR5. Also, indicate mixed use commercial /residential areas as general "bubbles" or nodes, rather than as specific parcels. • Page 27, under "Issues," add the following bullet: "Impacts of high - speed and other motorized watercraft on borough lakes. The borough and its residents have been working to address the impacts of high -speed and other motorized watercraft on Island Lake. These impacts also may be applicable to other lakes in the borough. Impacts include erosion, safety, disturbance to wildlife (e.g., bird nesting), and the effects of noise on the peace and quiet of other users of the lake, as well as surrounding residents and visitors. In 2007, a Task Force identified recommendations and strategies to address these issues." • Page 29, add the following implementation action to the first set of actions, "Continue to address potential adverse impacts of high -speed and other motorized watercraft on lakes within the Borough, including Island Lake. Update and enforce borough ordinances as needed to address this problem in concert with public education efforts and by encouraging alternative activities for young people and others in these areas." • Page 29, add the following implementation action to the first set of actions, "Undertake a site selection process in coordination with the City of Kodiak to determine the optimal 2 location of public facilities such as the police station, post office and others to best serve the public's needs." Chapter 5 Economy • Page 7, second paragraph, note that the The K -Hi -C is owned by the Borough, not the High School. Chapter 7 — Transportation • Page 3, at the bottom of the column titled "Facility Name," revise the word "Lakewood" to be "Lakeview." • Page 12, under Kodiak Airport Improvements. Add the following text: "Safety zones for each runway are needed. They may be created by extending land for new runways out into the bay. In addition, the runways are exhibiting asphalt failure which will impact the operation of this facility." Chapter 8 — Public Facilities and Services • Page 29, add the following implementation action, "Undertake a site selection process in coordination with the City of Kodiak to determine the optimal location of a new fire station and police station to best serve the public's needs." Chapter 11 Local Communities • Page 70, Chiniak Proposed Future Land Use Map (Figure 11.7), revise RR1, RR2 and RR5 designations to be simply rural residential (RR -Rural Residential). Indicate in the narrative or a note on the map that minimum lot sizes would be two acres in those areas, except as noted. Add a note indicating that minimum lots sizes would be five acres in the area currently designated as RR5. Also, indicate mixed use commercial /residential areas as general "bubbles" or nodes, rather than as specific parcels. • Page 72, Replace this text: "Current zoning designations are shown on Figure 11.5. A subsequent draft of this Plan will include a map of proposed future land use designations based in part on the results of Comprehensive Plan update meetings" with the following new text: "Future proposed land uses in Chiniak are shown on Figure 11.7 (page 70). They indicate the following: • Rural residential land uses on most properties south of the road. Properties directly adjacent to the road would generally have a minimum lot size of 2 acres for any future development. • Properties south of the rural residential strip would have a 5 acre minimum lot size, with a Conservation land use designation. • Land along the water at Kalsin Bay, Thumbs Up Dock, Roslyn Beach, Silver B and Cape Chiniak is intended for recreational use, • Several mixed use commercial /residential nodes would provide opportunities for small -scale commercial businesses. Only a portion of any mixed commercial /residential use area would be expected to be developed for commercial use (e.g., 40% or less). These areas would be intended for small local businesses to serve the Chiniak area and small scale recreation/tourist 3 oriented businesses to take advantage of the scenic and recreational qualities of the area. Large -scale businesses would be discouraged or prohibited through local zoning regulations. • Page 87, move Figure 11.9 to follow page 89. • Page 89, under "Land Management and Use," replace this text "A proposed land use map will be included in the next draft of this plan" with this text "Proposed future land uses are shown in Figure 11.9. Most land is designated for Conservation use, with the exception of the existing residential area at the head of Pasagshak Bay and recreational areas at Pasagshak State Park, Fossil Beach and Surfers Beach." F: \Current Projects \0539 - Kodiak\August 2007 Revisions \Comp Plan Changes 11- 26- 07.doc 4 Nova Javier From: Duane Dvorak Sent: Tuesday, December 04, 2007 11:43 AM To: Nova Javier Cc: Sheila Smith; Bud Cassidy Subject: FW: KIB Comp Plan Glossary Attachments: Glossary.pdf; Glossary.doc Nova, it looks like there are some additional items that were not distributed nor posted online that were intended to be part of our plan deliverables. The text below indicates some ways we can handle this. Matt says he will put it in a revised memo like the one we distributed last week. That way we don't have to change the motion to incorporate the Glossary. What would be is more problematic to address is a 325 page Public Participation Summary which included notes from all the meetings, surveys, advertisements, etc. The Womens Bay Plan had a whole appendix devoted to just that same kind of stuff (because the WB community demanded it). In this case, we would recommend that it not be incorporated with the adopted plan and that it remains simply a summary of the planning process to remain in the project file indefinitely as a permanent record of this planning process. Thanks, - -Duane From: Matt Hastie [mailto:matt.hastie @coganowens.com] Sent: Tuesday, December 04, 2007 10:57 AM To: Bud Cassidy; Duane Dvorak Subject: KIB Comp Plan Glossary Bud and Duane, Here's a copy of that glossary I mentioned yesterday (in Word and PDF formats). Please let me know if you see anything amiss in it. I'll add a reference to it in the list of additional revisions. It would be an appendix to the Plan. The only other thing that I can think of that we might want to include in the document that isn't there now would be the adopting ordinance or resolution. It could be included as an Appendix as well. Let me know if that sounds OK. I'll get you an updated list of revisions by mid -day tomorrow. Thanks! Matt 1 Glossary of Technical Terms and Acronyms 17B easement. A federal regulation from the Alaska Native Claims Settlement Act that allows reserving easements on lands which will be conveyed to Alaska Native Village and Regional Corporations in order to allow public access to public land and water. ADA. Americans with Disabilities Act. Federal act establishing requirements to ensure access to people with disabilities. ADEC. Alaska Department of Environmental Conservation. State agency responsible for regulating and monitoring air and water quality and other environmental conditions. ADFG. Alaska Department of Fish and Game. State agency responsible for regulating and monitoring impacts on wildlife through management of state lands, participation in state and federal permitting processes and enforcement of state and federal guidelines and permit programs. ADNR. Alaska Department of Natural Resources. State agency that manages state -owned land and resources for variety of uses including oil and gas exploration, wildlife protection and other purposes. ADOLWD. Alaska Department of Labor and Workforce Development. State agency responsible for providing safe and legal working conditions and advancing opportunities for employment. ADOT &PF. Alaska Department of Transportation and Public Facilities. State agency responsible for building, improving and maintaining state roads, in part through federal grants and appropriations. Affordable Housing. Housing that is affordable to most residents of a community and does not cost more than 30% of a family's household income. Alaskan Native. See Native Alaskan. Alutiiq. Native people who have inhabited Kodiak Island for more than 7,500 years. Ambient Concentration. The average amount of a substance measured in the atmosphere (e.g., an air pollutant) during typical conditions. ANCSA. Alaska Native Claims Settlement Act. A land claims settlement passed into law in 1971, which allotted mineral and surface rights on 44 million acres to the Native groups in Alaska. Annexation. The process of adding land to a city or other service district. Aquifer. Underground layer of water - soaked sand and rock that acts as a water source for a well. Archipelago. A group of many islands in a large body of water. Assisted Living. A supportive housing facility designed for those who need extra help in their day -to- day lives but do not require 24 -hour nursing care found in nursing homes. Capital Improvements Program. A plan that describes when a community's major public facilities (e.g., roads, libraries, sewer systems, police stations) will be built, how much they will cost, and the source of funding. It usually covers a period of between three years and ten years. 1 CDP. Census Defined Place. A geographic entity created by the U.S. Census Bureau to provide data for areas that have a concentration of population, housing, and /or commercial structures and are identifiable by name, but are not incorporated. Clean Air Act. 1963 national law establishing ambient air quality emission standards in order to regulate /reduce air pollution. Clean Water Act. Act passed by US Congress to control water pollution, requiring states to conduct programs to protect water quality. CMP. Alaska Coastal Management Program. Coordinates federal, state and local government actions to provide local guidance for land management decisions in the state's "coastal district." Comprehensive Plan. An official document of a local government that guides development, service provision, and decision - making. Pursuant to Alaska state law, a comprehensive plan for a borough must include policy statements, goals, standards, and maps guiding the physical, social, and economic development, both public and private, including but not limited to (1) statements of policies, goals, and standards; (2) a land use plan; (3) a community facilities plan; (4) a transportation plan; and (5) recommendations for implementation of the comprehensive plan. Critical Habitat Area. Specific geographic areas that contain the physical and biological features essential to the conservation of a threatened or endangered species and that require special management considerations. Denali Commission. A federal -state partnership designed to provide critical utilities, infrastructure and economic support throughout Alaska. Development. Any activity that results in a change in land use, the construction or modification of a structure, or a man -made substantial alteration of land and vegetation. Development Constraint. Natural obstacle to land development including steep slopes, wetlands, riparian areas, floodplains and other such conditions. Economic Development. A measure of the expansion or growth activity of businesses in a region. Endangered Species. Animals, birds, fish, plants or other living organisms threatened with extinction by man -made or natural changes in their environment. Threatened species are those in danger of being listed as endangered. EOP. Emergency Operations Plan. A plan that identifies how to respond to and recover from natural and man -made disasters. EPA. U.S. Environmental Protection Agency. Federal agency with the responsibility for monitoring and protecting air and water quality through establishment and enforcement of regulation such as permits and limits for discharging pollutants into the air or water. ESA. Endangered Species Act. Federal act that identifies and seeks to reduce impacts on sensitive, threatened or endangered plant and wildlife species. 2 ESC. Emergency Services Council. A council made up of City, Borough, US Coast Guard and Alaska State Troopers to coordinate the Emergency Preparedness Program. Estuary. A coastal area where fresh and salt water mix, with one or more rivers or streams flowing into the open sea. Federal Coastal Zone Management Act. 1972 Act, administered by the National Oceanic and Atmospheric Administration that provides for management of the nation's coastal resources, including the Great Lakes, and balances economic development with environmental conservation. FEMA. Federal Emergency Management Agency. The administrator of the National Flood Insurance Program. First Class Borough. A class of local government in Alaska, which exercises power on a regional basis and may exercise any power not prohibited by law on a non - area -wide basis by adopting an ordinance. First Class City. A class of local government in Alaska, which exercises its powers within an established boundary that normally encompasses a single community with at least 400 permanent residents. A first class city has greater taxing authority, responsibility for schools and mayoral powers and duties than a second class city. GIS. Geographic Information System. Computer system of hardware and software used to evaluate and map spatial data. Goal. A statement indicating a desired end or aspiration including the direction the borough will follow to achieve that end. Groundwater. Water that fills the spaces between gravel, sand, silt or rocks. Most groundwater is located in "aquifers" (underground layers of porous rock). Hazardous Materials. Materials identified as being hazardous to the health of people. Production, use, storage, transport and disposal of such materials is regulated by state and federal agencies. HUD. United States Department of Housing and Urban Development. The federal department responsible for oversight of major housing programs, including urban renewal and public housing. IFQ. Individual fishing quota. A federal permit to harvest a quantity of fish, generally expressed as a percentage of a fishery's total allowable catch, which may be held for exclusive use by a person. This government regulation is intended to help declining fishing stocks. Implementation Action. A statement outlining a specific borough activity, action, project or standard, which if executed, would implement one or more goals and objectives. Recommended action measures also refer to courses of action the Borough desires other entities to take regarding specific issues. These statements are suggestions to borough decision - makers as ways to implement the goals and policies. Completion of projects, adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies will depend on a number of factors such as borough priorities, finances, and staff availability. 3 Infrastructure. Facilities and structures used to provide public services to City residents and businesses. Examples include roads, sewer and water transmission lines, administrative buildings, and parks and recreation properties and structures. ISC. Integrated Support Command. Provides a variety of support services to US Coast Guard units, including personnel, training, financial and industrial support. Kodiak Electric Association. An independent electric cooperative that provides electricity in Kodiak and Port Lions. KLC. Kodiak Launch Complex. A spaceport on Kodiak Island owned and operated by the Alaska Aerospace Development Corporation. Koniag, Inc. One of 13 regional Native corporations established by Congress under the terms of the Alaska Native Claims Settlement Act. LEPC. Local Emergency Planning Committee. A citizen committee that reviews emergency response plans for natural or manmade hazards that could occur in the community and establishes procedures for receiving and processing hazardous materials related information requests. Local Native Corporations. For - profit corporations established by the Alaska Native Claims Settlement Act that own and manage land and resources for the benefit of their shareholders, including: Afognak Native Corporation; Akhiok - Kaguyak, Inc.; Old Harbor Native Corporation; Bells Flats Native Corporation; Leisnoi; Ayakulik; Uyak; Uganik; Shuyak; and Natives of Kodiak, Inc. LMI. Low to moderate income. Households earning less than 80 percent of median family income. MFI. Median Family Income. The midpoint at which half of the families in a particular geographic area earn more than the stated median and half earn less. Mineral Resources. Rock, sand, or gravel, or precious minerals such as gold, silver or molybdenum. Minimum Lot Size. The smallest area permitted for a new lot in a particular zone. NAAQS. National Ambient Air Quality Standards. The maximum allowable concentrations of six criteria pollutants: carbon monoxide, ozone, nitrogen oxides, sulfur dioxide, particulate matter and lead. Native Alaskan (Alaskan Native). A member or descendant of any of the aboriginal peoples of Alaska. Native Corporation. One of the 13 Alaskan Native Regional Corporations set up under the terms of the Alaska Native Claims Settlement Act of 1971. Native Non-Profits. Native operated non- profit organizations that provide services for American Indian and Alaskan Native residents of the borough. Natural Hazard. A process taking place in the natural environment that destroys or damages human life, property or both (e.g. hurricane, flooding). NEPA. National Environmental Policy Act. Federal law that requires evaluation of environmental impacts of actions taken on federally owned land or paid for with federal funds. 4 Non-Point Pollution Source. Pollution that is pervasive and does not come from a single source, such as carbon monoxide pollution from automobiles and water pollution from urban storm water runoff. NPDES. National Pollution Discharge Elimination System. Federal system for permitting the release of chemicals or other substances into a natural water body (e.g., river, stream or coastal waters). Open Space. Land that is undeveloped and that is planned to remain so indefinitely. The term encompasses parks, forests, and farm land. It also may refer only to land zoned as being available to the public, including playgrounds, watershed preserves, and parks. Particulates. Small particles in the air that are a component of air pollution. They can be inhaled and, when lodged in the lungs, may damage lung tissue and lead to respiratory problems. Point Source of Pollution. A single, discrete facility or other source of air or water pollution such as a smokestack or sewage outfall pipe. Redevelopment. Additional or new residential, commercial, or industrial development on land that is already developed, but has the capacity for additional or more intensive development through remodeling or demolition and reconstruction. Right An area reserved for a road or path for travel, usually for public use. Rural Leadership Forum. A forum developed by the Kodiak Island Housing Authority as a vehicle for improving borough - village relations and strengthening local communities. Russian Old Believer. A religious group that separated from the Russian Orthodox Church in 1666 to protest church reforms. Safe Drinking Water Act. A federal law that establishes minimum standards for drinking water purity. SARA. Superfund Amendment and Reauthorization Act. Federal act that increased the size of the Superfund (used to clean up hazardous waste sites) and increased the law's emphasis on health impacts, new treatment technologies, and public information and involvement. Second Class Borough. A class of local government in Alaska, which exercises power on a regional basis and may exercise a number of powers not prohibited by law on a non - area -wide basis only through voter approval. Second Class City. A class of local government in Alaska, which exercises its powers within an established boundary that normally encompasses a single community. A second class city does not have the taxing authority, responsibility for schools and mayoral powers and duties of a first class city. Sewage, Septic or Wastewater Sludge. Residual byproduct of septic or wastewater treatment system which must be disposed of in a licensed waste disposal site. Service District. Area established for the provision of services (e.g., roads, fire and emergency services, park or senior services, among others). Service districts have an established property tax or mill rate to pay for services and are governed by a service area board. 5 Section 8. A federal program that provides rental assistance to low- income families who are unable to afford market rents. Assistance may be in the form of vouchers or certificates. State of Alaska Borough Act. The 1961 act that created the nine Alaskan boroughs. STIP. Alaska Statewide Transportation Improvement Program. Program that identifies and establishes the implementation priority for State and County projects, upon which federal funding is based. Subdivision. The act of splitting one property into multiple lots; or a collection of properties, usually planned for residential development. Subsistence. The use of marine mammals taken by Alaskan Natives for food, clothing, shelter, heating, transportation and other uses necessary to maintain the life of the taker or those who depend upon the take to provide them with such subsistence. Surface Water. Water found above the surface of the earth (e.g., in rivers, streams and lakes). Tideflats /tidelands. Beach areas alternately covered and uncovered by the rising and falling tides. TMDL. Total Maximum Daily Load. Regulations to reduce pollution in a stream, river or portion thereof, by lowering levels of specific chemicals or pollutants, as well as temperature. Tribal Councils. Native tribal or traditional councils that act as governing bodies to represent Alaskan Native residents in the Borough. Natives in Karluk, Larsen Bay, Old Harbor, Ouzinkie and Port Lions are represented by their respective tribal councils. The community of Akhiok includes the two tribes of Akhiok and Kaguyak. In addition, there are three tribes within the City of Kodiak, Sun'aq Tribe of Kodiak, Woody Island Tribal Council, and Native Council of Afognak. Unemployment. The percentage of those in the labor force who do not have jobs. The rate captures only those individuals who are out of work and actively looking for employment. USCG. United States Coast Guard. Manages a large base on Kodiak Island. It is one of the largest Coast Guard bases in the country. USFWS. United States Fish and Wildlife Service. Federal agency that manages the National Wildlife Refuge System, protecting wild species and their habitats. USFWS is the single largest landowner in the Kodiak Island Borough. Watershed. A geographical unit defined by the flow of rainwater or snowmelt. All land in a watershed drains to a common outlet, such as a stream, river, lake, or wetland. Wetland. An area inundated or saturated by surface or ground water at a frequency and duration sufficient to support and, under normal circumstances do support, vegetation primarily adapted for life in saturated soil. Wetlands generally include swamps, marshes, bogs, and similar areas. Wetlands are those areas identified and delineated by a qualified wetland specialist as set forth in the 1987 Corps of Engineers Wetland Delineation Manual. Zoning. A system for regulating the use of land in certain areas. Typical categories include residential, commercial or industrial use. 6 Additional Acronyms AADC — Alaska Aerospace Development Corporation ACS — Alaska Communication Services AHFC — Alaska Housing Finance Corporation AMNWR — Alaska Maritime National Wildlife Refuge APNWR — Becharof and Alaska Peninsula National Wildlife Refuge AST — Alaska State Troopers ATV — All-terrain vehicle AVEC — Alaska Village Electric Cooperative BIA — U.S. Bureau of Indian Affairs COE — U.S. Army Corps of Engineers FITC /Fish Tech — University of Alaska Fairbanks Fishery Industrial Technology Center IHS — Indian Health Service KANA — Kodiak Area Native Association KATS — Kodiak Area Transit System KFRC — Kodiak Fisheries Research Center KIB — Kodiak Island Borough KIBSD — Kodiak Island Borough School District KIHA — Kodiak Island Housing Authority KNWR — Kodiak National Wildlife Refuge KRAA — Kodiak Regional Aquaculture Association NOAA — National Oceanographic and Atmospheric Administration NWR — National Wildlife Refuge PKIMC — Providence Kodiak Island Medical Center SHP State Historic Park SHPO - State Historic Preservation Office SIDCO — Spruce Island Development Corporation SP — State Park SRS — State Recreation Site UAA — University of Alaska Anchorage UAF — University of Alaska Fairbanks VPSO — Village Public Safety Officer 7 Glossary of Technical Terms and Acronyms 17B easement. A federal regulation from the Alaska Native Claims Settlement Act that allows reserving easements on lands which will be conveyed to Alaska Native Village and Regional Corporations in order to allow public access to public land and water. ADA. Americans with Disabilities Act. Federal act establishing requirements to ensure access to people with disabilities. ADEC. Alaska Department of Environmental Conservation. State agency responsible for regulating and monitoring air and water quality and other environmental conditions. ADFG. Alaska Department of Fish and Game. State agency responsible for regulating and monitoring impacts on wildlife through management of state lands, participation in state and federal permitting processes and enforcement of state and federal guidelines and permit programs. ADNR. Alaska Department of Natural Resources. State agency that manages state -owned land and resources for variety of uses including oil and gas exploration, wildlife protection and other purposes. ADOLWD. Alaska Department of Labor and Workforce Development. State agency responsible for providing safe and legal working conditions and advancing opportunities for employment. ADOT &PF. Alaska Department of Transportation and Public Facilities. State agency responsible for building, improving and maintaining state roads, in part through federal grants and appropriations. Affordable Housing. Housing that is affordable to most residents of a community and does not cost more than 30% of a family's household income. Alaskan Native. See Native Alaskan. Alutiiq. Native people who have inhabited Kodiak Island for more than 7,500 years. Ambient Concentration. The average amount of a substance measured in the atmosphere (e.g., an air pollutant) during typical conditions. ANCSA. Alaska Native Claims Settlement Act. A land claims settlement passed into law in 1971, which allotted mineral and surface rights on 44 million acres to the Native groups in Alaska. Annexation. The process of adding land to a city or other service district. Aquifer. Underground layer of water - soaked sand and rock that acts as a water source for a well. Archipelago. A group of many islands in a large body of water. 1 Assisted Living. A supportive housing facility designed for those who need extra help in their day -to -day lives but do not require 24 -hour nursing care found in nursing homes. Capital Improvements Program. A plan that describes when a community's major public facilities (e.g., roads, libraries, sewer systems, police stations) will be built, how much they will cost, and the source of funding. It usually covers a period of between three years and ten years. CDP. Census Defined Place. A geographic entity created by the U.S. Census Bureau to provide data for areas that have a concentration of population, housing, and /or commercial structures and are identifiable by name, but are not incorporated. Clean Air Act. 1963 national law establishing ambient air quality emission standards in order to regulate /reduce air pollution. Clean Water Act. Act passed by US Congress to control water pollution, requiring states to conduct programs to protect water quality. CMP. Alaska Coastal Management Program. Coordinates federal, state and local government actions to provide local guidance for land management decisions in the state's "coastal district." Comprehensive Plan. An official document of a local government that guides development, service provision, and decision - making. Pursuant to Alaska state law, a comprehensive plan for a borough must include policy statements, goals, standards, and maps guiding the physical, social, and economic development, both public and private, including but not limited to (1) statements of policies, goals, and standards; (2) a land use plan; (3) a community facilities plan; (4) a transportation plan; and (5) recommendations for implementation of the comprehensive plan. Critical Habitat Area. Specific geographic areas that contain the physical and biological features essential to the conservation of a threatened or endangered species and that require special management considerations. Denali Commission. A federal -state partnership designed to provide critical utilities, infrastructure and economic support throughout Alaska. Development. Any activity that results in a change in land use, the construction or modification of a structure, or a man -made substantial alteration of land and vegetation. Development Constraint. Natural obstacle to land development including steep slopes, wetlands, riparian areas, floodplains and other such conditions. Economic Development. A measure of the expansion or growth activity of businesses in a region. Endangered Species. Animals, birds, fish, plants or other living organisms threatened with extinction by man -made or natural changes in their environment. Threatened species are those in danger of being listed as endangered. 2 EOP. Emergency Operations Plan. A plan that identifies how to respond to and recover from natural and man -made disasters. EPA. U.S. Environmental Protection Agency. Federal agency with the responsibility for monitoring and protecting air and water quality through establishment and enforcement of regulation such as permits and limits for discharging pollutants into the air or water. ESA. Endangered Species Act. Federal act that identifies and seeks to reduce impacts on sensitive, threatened or endangered plant and wildlife species. ESC. Emergency Services Council. A council made up of City, Borough, US Coast Guard and Alaska State Troopers to coordinate the Emergency Preparedness Program. Estuary. A coastal area where fresh and salt water mix, with one or more rivers or streams flowing into the open sea. Federal Coastal Zone Management Act. 1972 Act, administered by the National Oceanic and Atmospheric Administration that provides for management of the nation's coastal resources, including the Great Lakes, and balances economic development with environmental conservation. FEMA. Federal Emergency Management Agency. The administrator of the National Flood Insurance Program. First Class Borough. A class of local government in Alaska, which exercises power on a regional basis and may exercise any power not prohibited by law on a non - area -wide basis by adopting an ordinance. First Class City. A class of local government in Alaska, which exercises its powers within an established boundary that normally encompasses a single community with at least 400 permanent residents. A first class city has greater taxing authority, responsibility for schools and mayoral powers and duties than a second class city. GIS. Geographic Information System. Computer system of hardware and software used to evaluate and map spatial data. Goal. A statement indicating a desired end or aspiration including the direction the borough will follow to achieve that end. Groundwater. Water that fills the spaces between gravel, sand, silt or rocks. Most groundwater is located in "aquifers" (underground layers of porous rock). Hazardous Materials. Materials identified as being hazardous to the health of people. Production, use, storage, transport and disposal of such materials is regulated by state and federal agencies. HUD. United States Department of Housing and Urban Development. The federal department responsible for oversight of major housing programs, including urban renewal and public housing. 3 IFQ. Individual fishing quota. A federal permit to harvest a quantity of fish, generally expressed as a percentage of a fishery's total allowable catch, which may be held for exclusive use by a person. This government regulation is intended to help declining fishing stocks. Implementation Action. A statement outlining a specific borough activity, action, project or standard, which if executed, would implement one or more goals and objectives. Recommended action measures also refer to courses of action the Borough desires other entities to take regarding specific issues. These statements are suggestions to borough decision - makers as ways to implement the goals and policies. Completion of projects, adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies will depend on a number of factors such as borough priorities, finances, and staff availability. Infrastructure. Facilities and structures used to provide public services to City residents and businesses. Examples include roads, sewer and water transmission lines, administrative buildings, and parks and recreation properties and structures. ISC. Integrated Support Command. Provides a variety of support services to US Coast Guard units, including personnel, training, financial and industrial support. Kodiak Electric Association. An independent electric cooperative that provides electricity in Kodiak and Port Lions. KLC. Kodiak Launch Complex. A spaceport on Kodiak Island owned and operated by the Alaska Aerospace Development Corporation. Koniag, Inc. One of 13 regional Native corporations established by Congress under the terms of the Alaska Native Claims Settlement Act. LEPC. Local Emergency Planning Committee. A citizen committee that reviews emergency response plans for natural or manmade hazards that could occur in the community and establishes procedures for receiving and processing hazardous materials related information requests. Local Native Corporations. For - profit corporations established by the Alaska Native Claims Settlement Act that own and manage land and resources for the benefit of their shareholders, including: Afognak Native Corporation; Akhiok - Kaguyak, Inc.; Old Harbor Native Corporation; Bells Flats Native Corporation; Leisnoi; Ayakulik; Uyak; Uganik; Shuyak; and Natives of Kodiak, Inc. LMI. Low to moderate income. Households earning less than 80 percent of median family income. MFI. Median Family Income. The midpoint at which half of the families in a particular geographic area earn more than the stated median and half earn less. Mineral Resources. Rock, sand, or gravel, or precious minerals such as gold, silver or molybdenum. Minimum Lot Size. The smallest area permitted for a new lot in a particular zone. 4 NAAQS. National Ambient Air Quality Standards. The maximum allowable concentrations of six criteria pollutants: carbon monoxide, ozone, nitrogen oxides, sulfur dioxide, particulate matter and lead. Native Alaskan (Alaskan Native). A member or descendant of any of the aboriginal peoples of Alaska. Native Corporation. One of the 13 Alaskan Native Regional Corporations set up under the terms of the Alaska Native Claims Settlement Act of 1971. Native Non - Profits. Native operated non - profit organizations that provide services for American Indian and Alaskan Native residents of the borough. Natural Hazard. A process taking place in the natural environment that destroys or damages human life, property or both (e.g. hurricane, flooding). NEPA. National Environmental Policy Act. Federal law that requires evaluation of environmental impacts of actions taken on federally owned land or paid for with federal funds. Non -Point Pollution Source. Pollution that is pervasive and does not come from a single source, such as carbon monoxide pollution from automobiles and water pollution from urban storm water runoff. NPDES. National Pollution Discharge Elimination System. Federal system for permitting the release of chemicals or other substances into a natural water body (e.g., river, stream or coastal waters). Open Space. Land that is undeveloped and that is planned to remain so indefinitely. The term encompasses parks, forests, and farm land. It also may refer only to land zoned as being available to the public, including playgrounds, watershed preserves, and parks. Particulates. Small particles in the air that are a component of air pollution. They can be inhaled and, when lodged in the lungs, may damage lung tissue and lead to respiratory problems. Point Source of Pollution. A single, discrete facility or other source of air or water pollution such as a smokestack or sewage outfall pipe. Redevelopment. Additional or new residential, commercial, or industrial development on land that is already developed, but has the capacity for additional or more intensive development through remodeling or demolition and reconstruction. Right -of -Way. An area reserved for a road or path for travel, usually for public use. Rural Leadership Forum. A forum developed by the Kodiak Island Housing Authority as a vehicle for improving borough - village relations and strengthening local communities. 5 Russian Old Believer. A religious group that separated from the Russian Orthodox Church in 1666 to protest church reforms. Safe Drinking Water Act. A federal law that establishes minimum standards for drinking water purity. SARA. Superfund Amendment and Reauthorization Act. Federal act that increased the size of the Superfund (used to clean up hazardous waste sites) and increased the law's emphasis on health impacts, new treatment technologies, and public information and involvement. Second Class Borough. A class of local government in Alaska, which exercises power on a regional basis and may exercise a number of powers not prohibited by law on a non - area -wide basis only through voter approval. Second Class City. A class of local government in Alaska, which exercises its powers within an established boundary that normally encompasses a single community. A second class city does not have the taxing authority, responsibility for schools and mayoral powers and duties of a first class city. Sewage, Septic or Wastewater Sludge. Residual byproduct of septic or wastewater treatment system which must be disposed of in a licensed waste disposal site. Service District. Area established for the provision of services (e.g., roads, fire and emergency services, park or senior services, among others). Service districts have an established property tax or mill rate to pay for services and are governed by a service area board. Section 8. A federal program that provides rental assistance to low- income families who are unable to afford market rents. Assistance may be in the form of vouchers or certificates. State of Alaska Borough Act. The 1961 act that created the nine Alaskan boroughs. STIP. Alaska Statewide Transportation Improvement Program. Program that identifies and establishes the implementation priority for State and County projects, upon which federal funding is based. Subdivision. The act of splitting one property into multiple lots; or a collection of properties, usually planned for residential development. Subsistence. The use of marine mammals taken by Alaskan Natives for food, clothing, shelter, heating, transportation and other uses necessary to maintain the life of the taker or those who depend upon the take to provide them with such subsistence. Surface Water. Water found above the surface of the earth (e.g., in rivers, streams and lakes). Tideflats /tidelands. Beach areas alternately covered and uncovered by the rising and falling tides. 6 TMDL. Total Maximum Daily Load. Regulations to reduce pollution in a stream, river or portion thereof, by lowering levels of specific chemicals or pollutants, as well as temperature. Tribal Councils. Native tribal or traditional councils that act as governing bodies to represent Alaskan Native residents in the Borough. Natives in Karluk, Larsen Bay, Old Harbor, Ouzinkie and Port Lions are represented by their respective tribal councils. The community of Akhiok includes the two tribes of Akhiok and Kaguyak. In addition, there are three tribes within the City of Kodiak, Sun'aq Tribe of Kodiak, Woody Island Tribal Council, and Native Council of Afognak. Unemployment. The percentage of those in the labor force who do not have jobs. The rate captures only those individuals who are out of work and actively looking for employment. USCG. United States Coast Guard. Manages a large base on Kodiak Island. It is one of the largest Coast Guard bases in the country. USFWS. United States Fish and Wildlife Service. Federal agency that manages the National Wildlife Refuge System, protecting wild species and their habitats. USFWS is the single largest landowner in the Kodiak Island Borough. Watershed. A geographical unit defined by the flow of rainwater or snowmelt. All land in a watershed drains to a common outlet, such as a stream, river, lake, or wetland. Wetland. An area inundated or saturated by surface or ground water at a frequency and duration sufficient to support and, under normal circumstances do support, vegetation primarily adapted for life in saturated soil. Wetlands generally include swamps, marshes, bogs, and similar areas. Wetlands are those areas identified and delineated by a qualified wetland specialist as set forth in the 1987 Corps of Engineers Wetland Delineation Manual. Zoning. A system for regulating the use of land in certain areas. Typical categories include residential, commercial or industrial use. Additional Acronyms AADC - Alaska Aerospace Development Corporation ACS - Alaska Communication Services AHFC - Alaska Housing Finance Corporation AMNWR - Alaska Maritime National Wildlife Refuge APNWR - Becharof and Alaska Peninsula National Wildlife Refuge AST - Alaska State Troopers ATV - All-terrain vehicle AVEC - Alaska Village Electric Cooperative BIA - U.S. Bureau of Indian Affairs COE - U.S. Army Corps of Engineers 7 FITC /Fish Tech - University of Alaska Fairbanks Fishery Industrial Technology Center IHS - Indian Health Service KANA - Kodiak Area Native Association FATS - Kodiak Area Transit System KFRC - Kodiak Fisheries Research Center KIB - Kodiak Island Borough KIBSD - Kodiak Island Borough School District KIHA - Kodiak Island Housing Authority KNWR - Kodiak National Wildlife Refuge KRAA - Kodiak Regional Aquaculture Association NOAA - National Oceanographic and Atmospheric Administration NWR - National Wildlife Refuge PKIMC - Providence Kodiak Island Medical Center SHP - State Historic Park SHPO - State Historic Preservation Office SIDCO - Spruce Island Development Corporation SP - State Park SRS - State Recreation Site UAA - University of Alaska Anchorage UAF - University of Alaska Fairbanks VPSO - Village Public Safety Officer 8 Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9363 Fax (907) 486 -9396 www.kib.co.kodiak.ak.us Memorandum Date: December 4, 2007 To: Kodiak Island Borough Assembly; and, Kodiak Island Borough Mayors Conference Thru: Rick Gifford, Borough Managi Thru: Bud Cassidy, Director, CDD From: Duane Dvorak, Associate Planner, D d RE: General comments to accompany the Kodiak Island Borough Regional Comprehensive Plan Update, proposed KIB Ord. No. 2008 -10. This memorandum is intended to accompany the adoption of the draft comprehensive plan update referenced above. This memorandum is a recapitulation of staff comments that were offered at the October 25, 2007 Assembly Work Session, prior to the introduction of the ordinance now pending. The draft plan represents a tremendous effort on the part of Kodiak Island Borough Communities. Through several rounds of meetings, which were held in nearly every community within the borough, many borough residents and community leaders took the time and made the effort to participate in this process. When adopted, this plan will replace the Kodiak Island Borough 1968 to 1999 Comprehensive Plan, which was adopted in 1972 and which represents the last truly regional, truly comprehensive plan adopted by the Kodiak Island Borough, until now. The process used to develop this plan is an exercise of the borough's mandatory area wide planning power. The cost to develop the plan over the past two years has been slightly more than $225,000.00, about half of which came from the Coastal Impact Assistance Program (CIAP) Grant. Those funds were matched nearly dollar for dollar with local funds. It has been more than 30 years since the borough adopted a regional area wide comprehensive plan. This plan update will replace the Kodiak Island Borough 1968 to 1999 Comprehensive Plan. There was another regional planning effort undertaking in the late 1970's referred to as the "1980 Plan", however this plan was not adopted by the borough assembly, although certain elements addressing Parks and Recreation and Capital Improvements Programming were adopted from that planning effort. The main body of that plan, addressing land use, housing, transportation, etc., was not adopted. Clearly a lot of community assumptions contained in the "1968" Comprehensive Plan are no longer valid. Kodiak Island is not the same community that it was more than 30 years ago. Future development areas identified in that plan have all been developed and the plan no longer provides much guidance in the exercise of certain regulatory and policy discussion by elected and appointed officials. It is time for a new community vision to replace the outdated vision of the past. What does the new plan bring to the table? A few significant points come to mind, although this is in no way an exhaustive list: 1. This plan encompasses a "big picture" perspective. It is intended to cover the entire borough, including all constituent communities whether they are incorporated or unincorporated. The plan process provided opportunities for people all over the borough to provide input into the plan and the plan reflects those issues which were raised throughout the process. The plan may not provide answers to every question, but it does reflect the common issues affecting the majority of borough residents. Part of the planning goal here is to build community consensus from an area wide perspective rather than a community by community look at the issues. 2. This plan catches -up on a number of areas that have not been addressed by planning since the adoption of the "1968" comprehensive plan such as downtown Kodiak and many of the areas located outside of incorporated communities. All other areas of the community have had at least one adopted plan update since the "1968" plan was adopted. 3. The plan recognizes the ethnic and cultural diversity that exists in our borough community. The plan also covers housing issues, demographics and borough -wide transportation issues, among many other issues. Previous community plans have placed great emphasis on land use and zoning issues to the exclusion of many other timely and pertinent issues. If you read between the lines, this plan illustrates changes to the community that may not be readily apparent without consulting population statistics. The fact that population growth has slowed borough -wide, if not stopped altogether, means that future decision makers may need to consider community sustainability in their decisions rather than a model of community growth. 4. This plan provides implementation strategies that may guide future elected and appointed officials. These officials are the people who will see the vision of their communities realized in the long run. The plan is intended to guide those decision makers with consistent recommendations, based on community consensus, over the next 15 to 20 years. All this has been accomplished in a "relatively short" two year timeframe. Given the community effort that has gone into this project, it is important that the community get the product that it deserves from this process. The resources that were originally allocated to this project have now been exhausted and then some. As in most long term projects, there have been a number of unanticipated needs that have required the extension of the planning timeframe or additional meetings to be facilitated by the consultants. These changes were all done with judicious consideration for the desired outcome and all change- orders were predicated upon the delivery of a better product. You now have that better product before you. There are a few loose ends that will need to be addressed to complete this process and ensure that the comprehensive plan update is published and distributed as soon after adoption as possible. A mid -year budget amendment has been prepared for consideration and it will provide explanation and justification for the additional funding needed to complete this process and publish the new plan. In the original scope of this project all the funds allocated were for consulting services. In completing the plan the additional time and meetings that were held near the end of the process depleted the original allocation that was made more than two years ago. In addition, there is still a need to maintain a relationship with the consultants until the plan is printed, published and delivered. When the time comes, staff recommends that you consider this request favorably in addition to the favorable action on the plan adoption now before you. CONCLUSION Community planning is always a challenge because "change" is a constant that never takes a day off while we attempt to complete our plans for the future. As a result, no plan can ever answer all questions and often the most difficult task is deciding when the plan is "done ". Although there have been some minor change orders and modifications to the scope, this plan process has remained remarkably consistent with the original intent of the project. Of those changes which were made to the plan process, including some time extensions and additional meetings, all were undertaken with the idea that they were necessary to obtain the best possible product for the community. The community has invested a great deal of time and money into this process. Staff believes the end product is a good reflection of this community effort and a wise investment for the future of the Kodiak Island Borough. Kodiaklsland BOROUGH Comprehensive Plan Update Proposed Revisions to KIB Comprehensive Plan Updated December 5, 2007 Following are proposed revisions to the Kodiak Island Borough Comprehensive Plan based on additional comments provided by KIB staff and community members during the past month. These changes would supplement revisions already incorporated in the draft Comprehensive Plan dated October 1, 2007 recommended by the Planning and Zoning Commission for adoption by the KIB Assembly. New text is shown as underlined. Text proposed to be deleted is shown in strip format. Acknowledgement • Add Rick Gifford, Borough Manager under "Borough Administration." Chapter 1 - Introduction • Page 6, first bullet under "Planning," revised text to read "Reviews and approves subdivision plats." (removed "and building permits ") • Page 6, first paragraph, third line under "Other Powers and Authorities," revised text to say "...any other services or functions not-prehibited permitted ...,, • Page 7, first bullet, revise first sentence to read "The Borough owns and manages the Borough solid waste facility and other small collection facilities (i.e., dumpsters) which is are used ...." • Page 7, third bullet, revise text to read "Economic Development. The Borough maintains a cooperative agreement with the City of Kodiak to and jointly funds staffing for economic development with through the Kodiak Island Chamber of Commerce." • Page 7, fourth bullet, revise text to read "Animal Control. The Borough manages contracts for these services in areas adjacent to the road system through via contracts with the City of Kodiak." • Page 7, fourth bullet, revise text to read "Fire Protection and Emergency Health Services. The Borough assists with these efforts in unincorporated areas through operation of three service districts — the Bayside Fire Service District, the Womens Bay Fire Service District and the Airport Fire District." • Page 7, add a new bullet under the "Road Maintenance" bullet that reads: `Building Inspection. The Borough contracts with the City of Kodiak for these services." Chapter 2 — Population • Page 5, first paragraph under "Native Communities," revise the end of the first sentence to read "... unincorporated tribal villages of Karluk, 1 Chapter 3 — Local Government • Pages 3 -4, second Paragraph, revise "The Assembly enforces these laws, using them as the basis for all governing decisions, and is empowered to modify or revise them as necessary" to read "The Borough Administration enforces these laws, while the Assembly, Administration and Commissions use them as the basis for all governing decisions. They may be modified by the Assembly, as needed and consistent with state law." • Page 11, First paragraph under Native Organizations. Correct the text to properly spell Koniag (revise "Koniah" to "Koniag "). • Page 10, Borough Facilities Map (Figure 3.3), rename iteml 8 from "Kodiak Fisheries Research Facility" to "Kodiak Fisheries Research Center." • Page 10, Borough Facilities Map (Figure 3.3), edit text in item 19 from "KFRF" to "KFRC." Chapter 4 — Land Ownership • Page 8, under "Borough Land," note that of the original 56,500 acres land entitlement grant received by the Kodiak Island Borough when it organized as a local government, the borough continues to own about 30,000 acres. Approximately 26,000 acres of Borough property was purchased and preserved as part of an effort to preserve replacement habitat similar to that damaged by the Exxon Valdez Oil spill. The Borough also has acquired other land from the Federal government including land for schools. • Page 13, "Mixed Use" bullet, add the following text to the end of the bullet: "Only a portion of any mixed commercial /residential use area would be expected to be developed for commercial use (e.g., 40% or less)." • Page 16, Figure 4.4 (Chiniak Future Land Use Map), revise RR1, RR2 and RR5 designations to be simply rural residential. Indicate that minimum lot sizes would be two acres in those areas, except as noted. Add a note indicating a minimum lot size of five acres in the area that was shown as RR5 on the earlier draft map. Also, indicate mixed use commercial /residential areas as general "bubbles" or nodes, rather than as specific parcels. • Page 27, under "Issues," add the following bullet: "Impacts of high -speed and other motorized watercraft on borough lakes. The borough and its residents have been working to address the impacts of high -speed and other motorized watercraft on Island Lake. These impacts also may be applicable to other lakes in the borough. Impacts include erosion, safety, disturbance to wildlife (e.g., bird nesting), and the effects of noise on the peace and quiet of other users of the lake, as well as surrounding residents and visitors. In 2007, a Task Force identified recommendations and strategies to address these issues." • Page 29, add the following implementation action to the first set of actions, "Continue to address potential adverse impacts of high -speed and other motorized watercraft on lakes within the Borough, including Island Lake. Update and enforce borough ordinances as needed to address this problem in concert with public education efforts and by encouraging alternative activities for young people and others in these areas." • Page 29, add the following implementation action to the first set of actions, "Undertake a site selection process in coordination with the City of Kodiak to determine the optimal 2 location of public facilities such as the police station, post office and others to best serve the public's needs." Chapter 5 - Economy • Page 7, second paragraph, note that the The K -Hi -C is owned by the Borough, not the High School. Chapter 7 — Transportation • Page 3, at the bottom of the column titled "Facility Name," revise the word "Lakewood" to be "Lakeview." • Page 12, under Kodiak Airport Improvements. Add the following text: "Safety zones for each runway are needed. They may be created by extending land for new runways out into the bay. In addition, the runways are exhibiting asphalt failure which will impact the operation of this facility." Chapter 8 — Public Facilities and Services • Page 29, add the following implementation action, "Undertake a site selection process in coordination with the City of Kodiak to determine the optimal location of a new fire station and police station to best serve the public's needs." Chapter 11— Local Communities • Page 70, Chiniak Proposed Future Land Use Map (Figure 11.7), revise RR1, RR2 and RR5 designations to be simply rural residential (RR -Rural Residential). Indicate in the narrative or a note on the map that minimum lot sizes would be two acres in those areas, except as noted. Add a note indicating a minimum lot size of five acres in the area that was shown as RR5 on the earlier draft map. Also, indicate mixed use commercial/ residential areas as general "bubbles" or nodes, rather than as specific parcels. • Page 72, Replace this text: "Current zoning designations are shown on Figure 11.5. A subsequent draft of this Plan will include a map of proposed future land use designations based in part on the results of Comprehensive Plan update meetings" with the following new text: "Future proposed land uses in Chiniak are shown on Figure 11.7 (page 70). They indicate the following: • Rural residential land uses on most properties south of the road. Properties directly south of the road would generally have a minimum lot size of 2 acres for any future development. • Properties south of the rural residential strip would have a 5 acre minimum lot size, with a Conservation land use designation. • Land along the water at Kalsin Bay, Thumbs Up Dock, Roslyn Beach, Silver Beach and Cape Chiniak is intended for recreational use. • Several mixed use commercial /residential nodes would provide opportunities for small -scale commercial businesses. Only a portion of any mixed commercial /residential use area would be expected to be developed for commercial use (e.g., 40% or less). These areas would be intended for small local businesses to serve the Chiniak area and small scale recreation/tourist 3 oriented businesses to take advantage of the scenic and recreational qualities of the area. Large -scale businesses would be discouraged or prohibited through local zoning regulations. • Page 87, move Figure 11.9 to follow page 89. • Page 89, under "Land Management and Use," replace this text "A proposed land use map will be included in the next draft of this plan" with this text "Proposed future land uses are shown in Figure 11.9. Most land is designated for Conservation use, with the exception of the existing residential area at the head of Pasagshak Bay and recreational areas at Pasagshak State Park, Fossil Beach and Surfers Beach." Other Changes • Add a Glossary of Technical Terms and Acronyms as an Appendix to the Plan. • Add the Adopting Ordinance as an Appendix to the Plan. • Prepare and provide a separate "Public Participation Appendix" as a supporting/reference document. This would include summaries of all meetings and the telephone survey conducted during the planning process, as well as sample meeting materials (e.g., meeting flyers, agendas, comment forms, other handouts and media releases). F: \Current Projects \0539 - Kodiak\Fall Winter 2007 Revisions \Comp Plan Changes 12- 5- 07.doc 4 TITLE: Ordinance No. FY2008 -11 Amending Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel, Chapter 2.16 Borough Assembly, Section 2.16.060 Declaring and Filling Vacancies, and Chapter 2.17 Rules of the Assembly, Section 2.17.070 C Ordinances, Resolutions, and Motions SUMMARY: KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING KIBC 2.16.060 A. 4. presently reads as follows: The Assembly shall declare an assembly member's seat vacant when the assembly member misses more than four (4) unexcused consecutive regularly scheduled assembly meetings, or misses one - half (1/2) of all regular assembly meetings of the assembly in a six (6) month period ITEM NO: 9.B It has been brought to the attention of the Assembly that KIBC 2.16.060 A.4 could be read to require the Assembly to declare an assembly member's seat to be vacant, regardless of whether or not absences were excused by the Assembly, and whether or not the assembly member missed regularly scheduled, but canceled meetings. It is in the best interests of the Kodiak Island Borough to clarify and amend this section to reflect the practices of the Assembly since 1990 and to make the amendment to KIBC 2.16.060 A.4. retroactive to when it was last amended in May 1990. APPROVAL FOR AGENDA: w RECOMMENDED MOTION: Move to adopt Ordinance No. FY2008 -11. KODIAK ISLAND BOROUGH ORDINANCE NO. FY2008 -11 Introduced by: Borough Assembly Requested by: Borough Assembly Drafted by: Borough Attorney Introduced: November 15, 2007 Public Hearing: December 6, 2007 Adopted: AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 2 ADMINISTRATION AND PERSONNEL CHAPTER 2.16 BOROUGH ASSEMBLY SECTION 2.16.060 DECLARING AND FILLING VACANCIES, AND CHAPTER 2.17 RULES OF THE ASSEMBLY SECTION 2.17.070C ORDINANCES, RESOLUTIONS, AND MOTIONS WHEREAS, KIBC 2.16.060 A. 4. presently reads as follows: The Assembly shall declare an assembly member's seat vacant when the assembly member misses more than four (4) unexcused consecutive regularly scheduled assembly meetings, or misses one - half (1/2) of all regular assembly meetings of the assembly in a six (6) month period, and WHEREAS, this section of the borough code was last amended in May 1990; and WHEREAS, since 1990 the Assembly has not used this code section to declare any assembly member's seat to be vacant; and WHEREAS, it has been brought to the attention of the Assembly that this section could be read to require the Assembly to declare an assembly member's seat to be vacant, regardless of whether or not absences were excused by the Assembly, and whether or not the assembly member missed regularly scheduled, but canceled meetings; and WHEREAS, it is in the best interests of the Kodiak Island Borough to clarify and amend this section to reflect the practices of the Assembly since 1990; and WHEREAS, according to KIBC 1.01.110 A, the Assembly may expressly provide that the amendment to KIBC 2.16.060 A.4. extinguishes any penalty, forfeiture, liability incurred, or right accruing under KIBC 2.16.060 A.4, as it read before this amendment; and WHEREAS, it is in the best interests of the Kodiak Island Borough to make the amendment to KIBC 2.16.060 A.4. retroactive to when it was last amended in May1990; and WHEREAS, according to KIBC 1.01.110 A, the assembly has the right to make amendments of any ordinance retroactive, but KIBC 2.17.070 C could be read to restrict the retroactive affect of amendments; and WHEREAS, it is in the best interests of the Kodiak Island Borough to amend KIBC 2.17.070 C to make it consistent with KIBC 1.01.110 A; and Kodiak Island Borough Ordinance FY2008 -11 Page 1 of 2 NOW, THEREFORE BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Title 2 Administration and Personnel Chapter 2.16 Borough Assembly, Section 2.16.060 Declaring and Filling Vacancies is amended to read: 2.16.060 Declaring and filling vacancies. A. The assembly shall declare an assembly member's seat vacant when the assembly member: 1. resigns and the assembly accepts the resignation; 2. is convicted of a felony or an offense involving a violation of the oath of office; 3. no longer physically resides in the borough; or 4. (a) misses more than four (4) unexcused consecutive regularly scheduled and actually held assembly meetings, or (b) without excuse, misses one -half (1/2) of all regular assembly meetings of the assembly (which includes all scheduled meetings whether those meetings were held, adjourned, recessed or canceled) in a six (6) month period. Section 3: Title 2 Administration and Personnel Chapter 2.17 Rules of the Assembly, Section 2.17.070 C Ordinances, Resolutions, and Motions Kodiak Island Borough Code Section 2.17.070 C is amended to read: 2.17.070 C Rules of the Assembly Section 5: C. An ordinance takes effect upon adoption or at a later date specified in the ordinance, or the ordinance may have retroactive affect if it is adopted under and References KIBC 1.01.110 A. Section 4: This ordinance is retroactive to the effective date of Ordinance 90 -18. The amendment of KIBC Code 2.16.060 A.4. is specifically intended to and shall release or extinguish any penalty, forfeiture, liability incurred by any assembly person for absences from assembly meetings during the period from May1990 until the date of its adoption in 2007 except to the extent they may have violated the ordinance as amended and clarified herein. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 ATTEST: Jerome M. Selby, Borough Mayor Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough Ordinance FY2008 -11 Page2of2 ORDINANCE NO. FY2008 -11 (POSSIBLE REVISIONS) THIS IS WHAT IS BEFORE THE ASSEMBLY RIGHT NOW: 2.16.060 Declaring and filling vacancies. A. The assembly shall declare an assembly member's seat vacant when the assembly member: 1. resigns and the assembly accepts the resignation; 2. is convicted of a felony or an offense involving a violation of the oath of office; 3. no longer physically resides in the borough; or 4. (a) misses more than four (4) unexcused consecutive regularly scheduled and actually held assembly meetings, or (b) without excuse. misses one -half (1/2) of all regular assembly meetings of the Acccmbly (which includes all scheduled meetings whether those meetings were held ad ourned recessed or canceled), in a six (6) month period. (Regular meetings are those scheduled on the first and third Thursday of each month.) The following options do not include the wording (which includes all scheduled meetings whether those meetings were held, adjourned, recessed or canceled) because of the comments whether cancelled meetings should be accounted for. OPTION A — DUPLICATING ARTICLE II OF THE CITY CHARTER A. The assembly shall declare an assembly member's seat vacant when the assembly member: 1. resigns and the assembly accepts the resignation; 2. is convicted of a felony or an offense involving a violation of the oath of office; 3. no longer physically resides in the borough; or 4. Article 11 of the City Charter 5, fails to attend five (5} four (4) consecutive regular meetings held without being excused by the Assembly or (b) without excuse, misses one -half (1/2) of all regular meetings held within any six (6) month period. (Regular meetings are those scheduled on the first and third Thursday of each month.' Section 8 Absences to terminate membership. If the mayor or any member of the council shall be absent from four consecutive regular meetings of the council, the council may declare the office vacant; and the office shall be automatically vacated if the mayor or councilmember is absent from more than one -half of all regular meetings held within any six -month period. OPTION B — WORDING TO INCLUDE SPECIAL MEETINGS A. The assembly shall declare an assembly member's seat vacant when the assembly member: 1. resigns and the assembly accepts the resignation; 2. is convicted of a felony or an offense involving a violation of the oath of office; 3. no longer physically resides in the borough; or 4. micccs more than four (1) uncxcuccd concccutivc regularly cchcdulcd of thc acccmbly in a cix (6) month period. 6. fails to attend five (5) consecutive regular meetings held without being excused by the Assembly or (b) without excuse, misses one -half (1/2) of all special and regular meetings held within any six (6) month period. (Regular meetings are those scheduled on the first and third Thursday of each month.) OPTION C — WORDING TO DUPLICATE ALASKA STATUTES A. The assembly shall declare an assembly member's seat vacant when the assembly member: 1. resigns and the assembly accepts the resignation; 2. is convicted of a felony or an offense involving a violation of the oath of office; 3. no longer physically resides in the borough; or 4. of thc acccmbly in a six (6) month period. 4. If a member of the Assembly misses three consecutive regular meetings and is not excused. ALASKA STATUTES Sec. 29.20.170. Vacancies. The governing body may provide by ordinance the manner in which a vacancy occurs in any elected office except the office of mayor or school board member. Unless otherwise provided by ordinance, the governing body shall declare an elective office, other than the office of mayor or school board member, vacant when the person elected (1) fails to qualify or take office within 30 days after election or appointment; (2) is physically absent from the municipality for 90 consecutive days unless excused by the governing body; (3) resigns and the resignation is accepted; (4) is physically or mentally unable to perform the duties of office as determined by two - thirds vote of the governing body; (5) is convicted of a felony or of an offense involving a violation of the oath of office; (6) is convicted of a felony or misdemeanor described in AS 15.56 and two - thirds of the members of the governing body concur in expelling the person elected; (7) is convicted of a violation of AS 15.13; (8) no longer physically resides in the municipality and the governing body by two - thirds vote declares the seat vacant; this paragraph does not apply to a member of the governing body who forfeits office under AS 29.20.140(a); or (9) if a member of the governing body, misses three consecutive regular meetings and is not excused. (§ 7 ch 74 SLA 1985; am § 37 ch 21 SLA 1991) Nova Javier From: Nicolas, Nenita [nnicolas @city.kodiak.ak.us] Sent: Wednesday, November 28, 2007 4:01 PM "o: Nova Javier Subject: FW: City Code Hi Nova, How about Article II of the Charter? Section 8 Absences to terminate membership. If the mayor or any member of the council shall be absent from four consecutive regular meetings of the council, the council may declare the office vacant; and the office shal be automatically vacated if the mayor or councilmember is absent from more than one -half of all regular meetings held within any six -month period. From: Nicolas, Nenita Sent: Wednesday, November 28, 2007 3:31 PM To: 'njavier @kodiakak.us' Subject: City Code Hi Nova, Please let me know if this is the information you're looking for. Thanks, lenita Nicolas Administrative Assistant City Clerk's Office 710 Mill Bay Rd., Rm. 220 Kodiak, AK 99615 (907) 486 -8636 (907) 486 -8600 Fax 2.08.040 Vacancies. The term of mayor or any councilmember may be terminated in accordance with article II, sections 8 and 9 of the city charter. In addition: (a) The council shall, by concurring vote of five of its members, declare the office of mayor vacant only when the person elected (1) Fails to qualify or take office within 30 days after election or appointment; (2) Unless excused by the council, is physically absent for 90 consecutive days; (3) Resigns and the resignation is accepted; (4) Is physically or mentally unable to perform the duties of the office; (5) Is convicted of a felony or of an offense involving a violation of the oath of offi_r.e; (6) Is convicted of a felony or misdemeanor described in AS 15.56; (7) Is convicted of a violation of AS 15.13; or (8) No longer physically resides in the city. (b) The council shall declare a council position vacant when the person elected (1) Fails to qualify or take office within 30 days after election or appointment; (2) Unless excused by the council, is physically absent for 90 consecutive days; (3) Resigns and the resignation is accepted; (4) Is physically or mentally unable to perform the duties of office as determined by concurring vote of five councilmembers; i 2.16.060 Declaring and filling vacancies. A. The assembly shall declare an assembly member's seat vacant when the assembly member: 1. resigns and the assembly accepts the resignation; 2. is convicted of a felony or an offense involving a violation of the oath of office; 3. no longer physically resides in the borough; or 4. misses more than four (4) unexcused consecutive regularly scheduled and actually held assembly meetings, or (b) without excuse, misses one -half (1/2) of all regular assembly meetings of -Arse s . w e er those mee qs were held, adiourned ssed- — eFeeeee+ed} -in a six (6) month period. oc, us4 achw, Kix4 TITLE: Ordinance No. FY2008 -08 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.04 Public Finance - Management and Accounting Section 3.04.020 Permissible Investments Section 3.04.022 Collateral Requirements Section 3.04.051 Facilities Fund by Changing the Types of Instruments the Borough Can Invest in Changing the Investments Allowed in the Facilities Fund, and Changing Disbursements from the Facilities Fund from a Percent of Interest Earned to a Percent of Market Value (POMV.) SUMMARY: This ordinance was first introduced on September 20, 2007 and was advance to public hearing on October 4, 2007. This was postponed to November 15 and then again to December 6, 2007. No revisions have been made to this ordinance by formal action of the Assembly. Packet from November 15 is attached. The motion before the Assembly is to adopt Ordinance No. FY2008 -08. Attached also is a substituted version with proposed amendments based on the discussion from the last meeting. APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING ITEM NO. 12.A RECOMMENDED MOTION: Move to amend Ordinance No. FY2008 -08 by substitution. TITLE: Ordinance No. FY2008 -08 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.04 Public Finance- Management and Accounting Section 3.04.020 Permissible Investments Section 3.04.022 Collateral Requirements Section 3.04.051 Facilities Fund by Changing the Types of Instruments the Borough Can Invest in Changing the Investments Allowed in the Facilities Fund, and Changing Disbursements from the Facilities Fund from a Percent of Interest Earned to a Percent of Market Value (POMV.) SUMMARY: This ordinance allows the cash and investments of the Facilities Fund to be managed and invested by an external money manager. This ordinance also allows these funds to be invested in more instruments than currently allowed. Generally, over a longer period of time, the return on investments is higher when they are invested in higher risk instruments. This ordinance would let the Borough maximize interest earnings on funds held by the Facilities Fund. This ordinance would also distribute the interest earning of the Facilities Fund based on a five - year average instead of caculating the amount to be distributed on an annual basis. This Ordinance also includes some housekeeping changes to bring this code section up to date with current practice. FISCAL NOTES: Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to a KODIAK ISLAND BOROUGH AGENDA STATEMENT NOVEMBER 15, 2007 REGULAR MEETING ITEM NO. 12.B2 L/set-adhe igt eDoc5Al4sk ,Inc. 907 248 8472 eDocsAKC>aaa la.ka. net Sur your Fi/es...like you sur{the Internet o 2oaF --0 F t)/ /e/,./c ,41-54)"-e--4 0/1570-7 KODIAK ISLAND BOROUGH ORDINANCE NO. FY 2008 -08 Introduced by Manager Gifford Requested by Borough Assembly Drafted by: Finance Director Introduced: 09/20/2007 Public hearing: 10/04/2007 Postponed: 11/15/2007 Adopted AN ORDINANCE OF THE KODIAK ISLAND BOROUGH AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 3 REVENUE AND FINANCE CHAPTER 3.04 PUBLIC FINANCE — MANAGEMENT AND ACCOUNTING SECTION 3.04.020 PERMISSIBLE INVESTMENTS SECTION 3.04.022 COLLATERAL REQUIREMENTS SECTION 3.04.051 FACILITIES FUND BY CHANGING THE TYPES OF INSTRUMENTS THE BOROUGH CAN INVEST IN CHANGING THE INVESTMENTS ALLOWED IN THE FACILITIES FUND, AND CHANGING DISBURSEMENTS FROM THE FACILITIES FUND FROM A PERCENT OF INTEREST EARNED TO A PERCENT OF MARKET VALUE (POMV) WHEREAS, the Borough Code pertaining to investments has become dated; and WHEREAS, the list of allowed investments could be more clearly defined; and WHEREAS, collateral is not available on all investment types, only repurchase agreements and certificates of deposit; and WHEREAS, because the principal amount of the investments held in the facilities fund is not used for daily operations, investments can be held for a longer term and can have larger swings in value; and WHEREAS, generally, over a long period of time equities (stocks) show a greater return than government securities; and WHEREAS, because of GASB 31, the value of the Borough investments change on our general ledger even though it will not change over the life of an investment; and WHEREAS, because of these changes in value, both up and down, it is better to use a percent of market value method to distribute earning of the fund than a percent of previous years' earnings; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.020 Permissible Investments is hereby amended as follows: Chapter 3.04 PUBLIC FINANCE — MANAGEMENT AND ACCOUNTING Sections: 3.04.010 General treasury management. 3.04.015 Authority. 3.04.020 Permissible investments. 1 , 3.04.021 Terms defined. 3.04.023 Collateral safekeeping. 3.04.026 Diversification of investments. f.3 3.04.027 Investment records. Kodiak Island Borough, Alaska wfr Ordinance No. FY2008 -08 Page 1 of 5 3.04.030 Deposit of school money. 3.04.040 Basis of accounting. 3.04.050 Funds. 3.04.051 Facilities fund. 3.04.052 Education fund. 3.04.053 Fern Fuller fund. 3.04.056 Land sale fund. 3.04.056 Penalties. 3.04.057 General fixed assets. 3.04.060 Distribution of funds. 3.04.065 Review of service fees. 3.04.070 Post audit. 3.04.020 Permissible investments. The treestrref finance director shall invest money only in the following types of security instruments: A. Bonds, notes, or other obligations, direct or otherwise, of the United States Government; B. Bonds and other evidence of indebtedness of the state of Alaska, or any municipality, or political subdivision of the state of Alaska; C. Savings accounts, certificates of deposit, banker's acceptances, repurchase agreements, and such other legal security instruments; or D. The Alaska Municipal League Investment Pool, Inc. made in accordance with the terms of that Pool's "Common Investment Agreement ". Section 3: Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.022 Collateral requirements is hereby deleted as follows: A. State end municipal Required for bonds and notcs: 100% of Deposit \ 133UC9 100% of morkct ty rating or better) 120% of market - - • ' 100% of market issues 100% of market project note3 other 100% of market (Ord. 82 15 O(A) (part), 1382). Section 4: Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.051 Facilities Fund is hereby amended as follows: 3.04.051 Facilities Fund. A. The facilities fund is established as a separate special revenue fund which is distinct from all other funds. The fund consists of all proceeds received from the sale of Shuyak Island property to the Exxon Valdez Oil Spill Trustee Council. All income from the fund shall be deposited to the fund. The assembly may, by ordinance, make additional appropriations to the fund at any time. Any additional funds added to the fund, aside of Shuyak Island proceeds, shall become part of the fund as a whole and subject to the Kodiak Island Borough, Alaska Ordinance No. FY2008 -08 Page 2 of 5 regulations of the facilities fund. B. : .. The invektment purpose of the facilities fund is growth through prudent investment of fund assets. Notwithstanding the objectives of the borough policy for the investment of its operating and other funds set out in 3.04.020, the investment of the facilities fund assets shall be made to maintain safety of principal while maximizing total return. Investments shall be diversified to minimize the risk of loss resulting from a concentration of investments in a specific maturity, issuer, class of security, financial institution or, with respect to equity investments, in a specific company, industry or investment sector. Fund assets may only be invested in the instruments and securities set out in the following: 1, United States Treasury obligations including bills, notes, bonds, and other debt obligations issued by the United States Treasury, and backed by the full faith and credit of the U.S. Government. 2. Securities issued or guaranteed by agencies and instrumentalities of the U.S. Government, but not explicitly backed by the full faith and credit of the U.S. Government. 3. Securities issued or guaranteed by municipalities in the United States, rated in one of the three highest rating categories by nationally recognized statistical rating organization (NRSRO). 4. Corporate debt securities rated investment grade. 5. Asset - Backed securities rated investment grade. 6. Yankee debt (that is, U.S. dollar denominated obligations issued in the U.S. capital markets by foreign issuers) rated investment grade. 7. Mortgage- Backed Securities (MBS) and Collateralized Mortgage Obligations (CMO) comprising. a) Agency MBS investments issued by Federal National Mortgage Association, Federal Home Loan Mortgage Corporation, or the Government National Mortgage Association. b) CMO investments securitized by agency MBS issued by Federal National Mortgage Association, Federal Home Loan Mortgage Corporation, or the Governmental National Mortgage Association; provided that permissible CMO investments include only sequential class CMO's or type I planned amortization class CMO's. 8. Money market mutual funds regulated by the Securities and Exchange Commission which comply with rule 2(a)7 and whose underlying portfolio consists of investment grade securities; and the Alaska Municipal League Investment Pool, Inc. 9. A mutual fund, which is designed to replicate the Standard and Poor's 500 Index or an ETF (Exchange Traded Funds) with the same purpose. C. Allocation of investments. The borough may have all or part of the Facilities Fund investments managed by an external money manager. 1. By external money managers. Allowable Minimum Percentage Percentage Requirements of Issuer of portfolio UST 100% 0 - 100% Agencies 100% 0 - 100% Bonds BBB 10% 0 - 25% As A 2% 0 - 25% Repo's A 5% 0 - 25% CD's A 5% 0 - 10% Mutual Funds 10 - 25% AMLIP 0 - 50% Kodiak Island Borough, Alaska Ordinance No. FY2008 -08 Page 3 of 5 CD's over $ 100,000 must be collateralized at 102% Mutual Funds must meet all of the above requirements. 2. By finance director or designee: The finance director or designee can invest in any of the above except for mutual funds. D. The following are prohibited transactions: 1. Purchase of non - dollar securities. 2. Purchase of private placement securities. 3. Short sale of securities (the sale and settlement of a security not currently owned and a formal agreement to borrow the security to facilitate the settlement of the short sale) 4. Purchases of futures, forwards or options. 5. Borrowing to leverage the return on investments. Extended settlement of securities purchases executed to facilitate or improve the efficiency of a transaction will not be considered borrowing, provided that sufficient cash equivalent securities or receivables are available to facilitate the extended settlement. In the event a security currently held in the portfolio is downgraded below investment grade the money manager shall provide written notification to the Finance Director and set forth in writing a recommended course of action. The fund may not be appropriated or spent, except as provided in this section. The earnings or principl principal shall at no time run or supplement the running of government except as specified in this section. E. Four percent of the average market value (POMV) as of Dec. 31 of the preceding five years may be appropriated for the following purposes: 1. maintenance and repair of existing borough facilities, 2. insurance paid by the borough for borough buildings, 3. upgrade and reconstruction of existing facilities, or 4. debt service on general obligation bonds issued for facilities construction - -up to fifty (50) percent of excess may be used for this purpose. F. A portion of the fund may be appropriated for another purpose only upon approval of an ordinance ratified by a two - thirds (2/3) majority of the qualified voters at a regular or special election. G. Selection of money managers. The Finance Director may prepare an RFP to solicit proposals from different money managers to manage a portion or all of the investments of the Facilities Fund. After the proposals are evaluated a recommendation will be made to the Assembly through the Borough Manager. H. Money managers must meet the following minimum criteria: 1. Be a bank, insurance company, investment management company, or investment adviser as defined by the Registered Investment Advisers Act of 1940. 2. Provide historical quarterly performance numbers calculated on a time - weighted basis, based on a composite of all fully discretionary accounts of similar investments style, and reported net and gross of fees. Kodiak Island Borough, Alaska Ordinance No. FY2008 -08 Page 4 of 5 3. Provide detailed information on the history of the firm, key personnel, key clients, fee schedule, and support personnel. This information can be a copy of a recent Request for Proposal (RFP) completed by the money manager. 4. Clearly articulate the investment strategy that will be followed and document that the strategy has been successfully adhered to over time. Selected firms shall have no outstanding legal judgments or past judgments, which may reflect negatively upon the firm. I. Duties and responsibilities of the money manager. The duties and responsibilities of each money manager retained by the borough include the following: 1. Managing the borough assets under its care, custody and /or control in accordance with the objectives and guidelines set forth herein. 2. Exercisinq investment discretion (including holding cash equivalents as an alternative) within the objectives and guidelines set forth herein. 3. Promptly informing the borough through the finance director in writing regarding all significant and /or material matters and changes pertaining to the investment of Borough assets, including but not limited to: a. Investment strategy b. Portfolio structure c. Tactical approaches d. Ownership e. Organizational structure f. Financial condition g. Professional staff h. Recommendations for guideline changes i. All legal material, SEC and other regulatory agency proceedings affecting the firm. 4. Promptly voting all proxies and related actions in a manner consistent with the long- term interests and objectives of the borough set forth herein. The money manager shall keep detailed records of said voting of proxies and related actions and will comply with all regulatory obligations related thereto. 5. Utilize the same care, skill, prudence and due diligence under the circumstances then prevailing that experience, investment professionals acting in a like capacity and fully familiar with such matters would use in like activities for like borough and Endowment Funds with like aims in accordance and compliance with all applicable laws, rules and regulations from local, state, federal and international political entities as it pertains to fiduciary duties and responsibilities. 6. Acknowledge and agree in writing to their fiduciary responsibility to fully comply with all of the objectives and guidelines set forth herein, and as modified in the future. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 ATTEST: Jerome M. Selby, Borough Mayor Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Ordinance No. FY2008 -08 Page 5 of 5 Ordinance No. FY2008 -08 OPTIONAL AMENDMENT TO SECTION E: Ems- -The excess income of the fund is available for appropriation by the assembly. The excess income of the fund is defined as eighty -five (85) percent of the average of the previous five years 6-m181—investment incom . The CXCC33 income of the The excess income of the fund may be appropriated only for the following purposes: 1. maintenance and repair of existing borough facilities, 2. insurance paid by the borough for borough buildings, 3. upgrade and reconstruction of existing facilities, or 4. debt service on general obligation bonds issued for facilities construction - -up to fifty (50) percent of excess may be used for this purpose. Kodiak Island Borough Here is a list of the requested information: MEMORANDUM TO: Honorable Mayor and Assembly Members of the Kodiak Island Borough THROUGH: Rick Gifford, Borough Manager 01, FROM: Karleton Short, Finance Director 71 SUBJECT: Facilities Fund investments DATE: October 23, 2007 This is in response to the request made by Tom Abell on October 23, 2007 concerning the Facilities Fund. How much in fund (actual money) How much loaned (to whom) Process for KIB borrowing from fund How much can we invest with AML What does AML invest in Example of what Finance Director would invest in differently (at this time) prior to hiring a money manager, if we do. Thoughts regarding amounts to be invested short term and long term At September 30, 2007 the Facilities Fund had $30,741,299 in cash and investments and $7,666,340 in interfund loans. The following table shows the details of these amounts. Cash and Investments $30,741,299 Due from Womens Bay 20,932 Due from Trinity Island Paving 172,851 Due from Hospital Fund 1,372,644 '`l 1 c Due From KFRC 6,099,913 Tic t wi-• $38,407,639 We have set up interfund loans a couple of different ways. When the Borough purchased the KFRC revenue bonds it was authorized by Ordinance 97 -04. The loan for the Trinity Islands Paving District was authorized by Resolution FY2006 -08. The Hospital loan was set up as part of the FY2004 budget. The loan to the Womens Bay Fire Service Area for purchase of a new fire truck was authorized when Contract No. 2003 -40 was awarded. The ultimate authority is: Code section 3.04.020 Permissible investments. The treasurer shall invest money only in the following types of security instruments: ... B. Bonds and other evidence of indebtedness of the state of Alaska, or any municipality, or political subdivision of the state of Alaska; All of our funds are an integral part of the Kodiak Island Borough, a political subdivision of the State of Alaska. The Code allows the Borough to invest up to 1/3 of the total cash and investments of the Borough in the AMLIP (Alaska Municipal League Investment Pool). This would be approximately 28 million dollars. Code section 3.04.026 Diversification of investments. The treasurer will diversify investments of public funds of the borough within the following guidelines to minimize the risk of exposure: A. One (1) institution. No more than one -third (1/3) of the funds available for investment will be placed with a single bank or investment institution at the time funds are being invested. would like to mention that I am currently on the Board of Directors of the Alaska Municipal League Investment Pool. I do not believe that this creates a conflict of interest but I want to provide this disclosure. At September 30, 2007 the AMLIP had a balance of $358,568,882. On this date the pool had an average maturity of 33 days. On October 29th the AMLIP had a balance of $407,333,043.98 At September 30, 2007 the Borough had $9,567,717 invested in the AMLIP. A large portion of this investment is the proceeds of the 2004A and 2004B bond issues. The following chart shows the investments of the investment pool at September 30, 2007. AMLIP at 9/30/2007 Unless we hire a financial advisor we really won't change what we are investing in if Ordinance 2008 -08 is adopted. At the current time we can invest in any of the proposed types except for mutual funds. To invest in mutual funds requires the services of a financial advisoj. 2 Long term vs. short term Generally, over time, long term investments give a better return than short term investments. You don't want to purchase all of your investments at the same time or have them mature at the same time. If you purchase all of your instruments at a low point in the market you will have a miserable 20 years. Conversely, buy when the market is ripe you will do great. There is one problem with long term investing, and that is in governmental accounting you must mark all of your investments to market every year. This means you must take the current market value of your investment, subtract what you have the investment valued at, and record the difference as a gain or a Toss. Let's say you purchase a 20 year US Treasury at 5 %, which is also the coupon rate. If on the open market 5 years down the road you could buy this note to return 7% interest we would have to record a loss of $181,000, If we could sell it on the open market to return only 3% then we would record a gain of $234,000. If we hold this investment to maturity all of the intermediary gains and losses would cancel each other out and our investment would return exactly 5 %. We would have to record the gains and losses along the way. If we have to redeem an investment before it matures than the gain or Toss could become actual. Over time, long term investments will give you a higher rate of return. I hope that this answers your questions. If not please contact me and I will get you more information. 3 0 V 0 L O 0 O O O O l0 vt N .-i .-1 .-i 8 O pp O O 0 0 S O d d CS c6 O o � 0 l . 0 N . -1 alill SIR/ O l0 0 O } LL O 0 N Y LL M 0 0 N >- (.4- 0 0 Y U- 0 O O N >- u_ O N } LL O N } LL O 8 N y LL 1 1 O O N O 0 0 O O 0 0 O O O O O - o c co 0) O CO 0 O m V) - 0 C c CD a • c i U- o co _ o U a. a) cv E c a 7 m c0 a 73 N C CD 7 'D LL N O F E Um a 0 • c 7 O LL M a , CD as o v ( E rc • � Z L 0) 7 C o 7 N CL c O c co (7 ) E t o Z KODIAK ISLAND BOROUGH ORDINANCE NO. FY 2008 -08 Introduced by Manager Gifford Requested by Borough Assembly Drafted by: Finance Director Introduced: 09/20/2007 Public hearing: 10/04/2007 Postponed: 11/15/2007 Amended: 12/06/2007 Adopted: 12/06/2007 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 3 REVENUE AND FINANCE CHAPTER 3.04 PUBLIC FINANCE — MANAGEMENT AND ACCOUNTING SECTION 3.04.020 PERMISSIBLE INVESTMENTS SECTION 3.04.022 COLLATERAL REQUIREMENTS AND SECTION 3.04.051 FACILITIES FUND WHEREAS, the Borough Code pertaining to investments has become dated; and WHEREAS, the list of allowed investments could be more clearly defined; and WHEREAS, collateral is not available on all investment types, only repurchase agreements and certificates of deposit; and WHEREAS, because the principal amount of the investments held in the facilities fund is not used for daily operations, investments can be held for a longer term and can have larger swings in value; and WHEREAS, generally, over a long period of time equities (stocks) show a greater return than government securities; and WHEREAS, because of GASB 31, the value of the Borough investments change on our general ledger even though it will not change over the life of an investment; and WHEREAS, because of these changes in value, both up and down, it is better to use a percent of market value method to distribute earning of the fund than a percent of previous years' earnings; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.020 Permissible Investments is hereby amended as follows: Kodiak Island Borough, Alaska Ordinance No. FY2008 -08 Page 1 of 3 Sections: 3.04.010 General treasury management. 3.04.015 Authority. 3.04.020 Permissible investments. 3.04.021 Terms defined. 3.04.023 Collateral safekeeping. 3.04.026 Diversification of investments. 3.04.027 Investment records. 3.04.030 Deposit of school money. 3.04.040 Basis of accounting. 3.04.050 Funds. 3.04.051 Facilities fund. 3.04.052 Education fund. 3.04.053 Fern Fuller fund. 3.04.056 Land sale fund. 3.04.056 Penalties. 3.04.057 General fixed assets. 3.04.060 Distribution of funds. 3.04.065 Review of service fees. 3.04.070 Post audit. 3.04.020 Permissible investments. The #easier finance director shall invest money only in the following types of security instruments: A. Bonds, notes, or other obligations, direct or otherwise, of the United States Government; B. Bonds and other evidence of indebtedness of the state of Alaska, or any municipality, or political subdivision of the state of Alaska; C. Savings accounts, certificates of deposit, banker's acceptances, repurchase agreements, and such other legal security instruments; or D. The Alaska Municipal League Investment Pool, Inc. made in accordance with the terms of that Pool's "Common Investment Agreement ". Section 3: Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.022 Collateral requirements is hereby deleted as follows: PUBLIC FINANCE — MANAGEMENT AND ACCOUNTING • A. Stato and municipal Roquired for bonds and notos: 100% of Dopocit iscuor. 100% of market 3. Other ctatoc (Baa rating or better) 120% of markot a ..o Chapter 3.04 100% of market iscuos 100% of markot projoct notoc othor 100% of markot (Ord. 82 15 O(A) (part), 1082). Kodiak Island Borough, Alaska Ordinance No. FY2008 -08 Page 2 of 3 Section 4: Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.051 Facilities Fund is hereby amended as follows: 3.04.051 Facilities Fund. A. The facilities fund is established as a separate special revenue fund which is distinct from all other funds. The fund consists of all proceeds received from the sale of Shuyak Island property to the Exxon Valdez Oil Spill Trustee Council. All income from the fund shall be deposited to the fund. The assembly may, by ordinance, make additional appropriations to the fund at any time. Any additional funds added to the fund, aside of Shuyak Island proceeds, shall become part of the fund as a whole and subject to the regulations of the facilities fund. B. The fund may be invested only as provided in section 3.04.020 of this chapter. The fund may not be appropriated or spent, except as provided in this section. The earnings or principle principal shall at no time run or supplement the running of government except as specified in this section. C. The ascombly may, by ordinanco, mako a ono (1) timo appropriation of six million D. The excess income of the fund is defined as eighty five (85) percent of the annual investment income from the fund. The excess income of the fund is available for appropriation by the assembly in the fiscal year following the year in which the income is earned. The excess income of the fund may be appropriated only for the following purposes.. 1. maintenance and repair of existing borough facilities, 2. insurance paid by the borough for borough buildings, 3. upgrade and reconstruction of existing facilities, or 4. debt service on general obligation bonds issued for facilities construction - -up to fifty (50) percent of excess may be used for this purpose. F. A portion of the fund may be appropriated for another purpose only upon approval of an ordinance ratified by a two- thirds (2/3) majority of the qualified voters at a regular or special election. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS SIXTH DAY OF DECEMBER, 2007 ATTEST: Jerome M. Selby, Borough Mayor Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Ordinance No. FY2008 -08 Page 3 of 3 TITLE: Declaring Assembly Member Sue Jeffrey's Seat Vacant. SUMMARY: This was postponed from the November 1, 2007 meeting. APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING ITEM NO. 12.B RECOMMENDED MOTION: Move to declare Assembly Member Sue Jeffrey's Seat Vacant. TITLE: Contract No. FY2008 -17 Memorandum of Agreement Between the State of Alaska and the Kodiak Island Borough for the Otmeloi Way Rehabilitation Reconnaissance Engineering Study. SUMMARY: KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING Otmeloi Way is a major access route to North Star Elementary School. This facility is not only a school, but it also serves as a mass sheltering facility for the community during times of a disaster. Access to the school along Otmeloi Way is unsafe. This is especially the case for children walking to school on dark winter mornings. This issue was brought to the attention of the Alaska Legislature by the North Star PTA and the Borough Assembly. The legislature acted favorably to fund the project in an amount of $3.3 million dollars. This money is to be administered by the Alaska Department of Transportation (DOT). DOT guidelines and state statute for project development is also to be followed. A Reconnaissance Engineering Study is required by DOT to determine the scope of the project, but also to determine the cost of the project. This study will tell us if the money allocated by the legislature is sufficient to complete the project. Should it not be more money will have to be pursued. This agreement will free up $200,000 for the Borough to contract with an engineering firm to perform the reconnaissance study. Typically this study will perform the following: • Identify the problem to be resolved • Coordinate public involvement provide input on the problem • Gather data such as traffic projections, survey info, utility information etc • Develop feasible alternatives • Prepare schematic plan • Finalize a written report with recommendations • Recommendations should be to: • Proceed • Not Proceed • Proceed later with further project development • Final report is to be approved by DOT APPROVAL FOR AGENDA: ITEM NO. 13.A.1 RECOMMENDED MOTION: Move to authorize the manager to execute Contract No. FY2008- 17 with the State of Alaska acting through the Department of Transportation and Public Facilities. MEMORANDUM OF AGREEMENT BETWEEN THE STATE OF ALASKA AND THE KODIAK ISLAND BOROUGH Project Number: AKSAS 59216 Otmeloi Way Rehabilitation Page 1 0,9,D0 8 Project: Otmeloi Way Rehabilitation Project Number: 59216 Reconnaissance Engineering Study The parties to this Agreement are the State of Alaska acting through its Department of Transportation and Public Facilities (hereinafter DOT &PF) and the Kodiak Island Borough, a Borough established under Alaska law (hereinafter the BOROUGH). WHEREAS, the BOROUGH requests to be allowed to own and maintain Otmeloi Way and to assume all responsibility for the planning, design and construction of the Otmeloi Way Rehabilitation project (hereinafter the PROJECT); WHEREAS, $3,300,000 was appropriated in SFY2006 Capital Budget by the Legislature to DOT &PF for the project; WHEREAS, the BOROUGH does not have funds available if the project exceeds the appropriated budget; WHEREAS, the BOROUGH has requested a direct transfer to them of $200,000 to conduct the reconnaissance engineering study required to determine if the available funding is adequate for the project (hereinafter the STUDY); WHEREAS, the BOROUGH has exercised its authority under State law or local charter to assume the power to plan, design, construct, and maintain, finance, hold title to, or otherwise control highways, streets, roads, and transportation facilities within its boundaries; WHEREAS, Alaska Statute 19.05.040 provides that DOT &PF may enter into agreements with local agencies relating to highways; and WHEREAS, the undersigned parties have been authorized to enter into this Agreement to cooperatively complete the project under the terms and conditions identified below. THEREFORE, the parties, in consideration of the mutual promises contained in the Agreement, agree to the following: 1. COMPLIANCE WITH LAWS AND REGULATIONS The BOROUGH agrees to comply, and shall require compliance by any contractors, with all applicable local, State, and federal laws and regulations. 2. PROJECT SCOPE Otmeloi Way, currently a state owned and maintained facility, primarily serves local residents and accesses an elementary school. The proposed rehabilitation project provides an opportunity to transfer the ownership of the roadway to the BOROUGH and allow local development and construction of the project. However, the BOROUGH does not have funding available if the project budget exceeds the amount of the appropriation. Since it is in the best interest of both the DOT &PF and the BOROUGH to refine the scope of the project and determine if the budget is adequate, the BOROUGH shall prepare a Reconnaissance Engineering Study for the Otmeloi Way Rehabilitation project in accordance with the DOT &PF's Preconstruction Manual, Section 430.3 Reconnaissance Engineering Study, (See Attachment A), to evaluate the project. 3. DELEGATION OF DUTIES 4. FUNDING 5. BILLING a. The DOT &PF will support the BOROUGH in the preparation of the STUDY through the participation of DOT &PF staff generally described as follows: 1) Serve as technical advisor to the BOROUGH, and 2) Coordinate review and approval of the STUDY by DOT &PF staff. a. The STUDY estimate is Figure 1. b. Funds required to complete the STUDY in excess of the estimate, including dispute resolution will be secured by the BOROUGH unless the Agreement is amended and approved by both parties. c. DOT &PF indirect costs, at the rate of one percent, are deducted from the project account. DOT &PF indirect costs are those authorized by the OMB circular A -87. d. Technical services provided by DOT &PF staff, as listed under 3a of this Agreement, will be directly charged to the project. a. Project costs eligible as expenses include in -house or contracted project management, engineering, and surveying services. b. There will be one lump sum payment for the STUDY, in the amount of $220,000, made upon the execution of this Agreement. 6 PROJECT PHASING The BOROUGH shall not incur any costs intended to be reimbursed on any phase of work until the phase has been authorized in writing by DOT &PF. The phase of work authorized by Project Number: AKSAS 59216 Otmeloi Way Rehabilitation Page 2 this Agreement is: (1) Reconnaissance Engineering Study. Work includes surveying, preliminary engineering, and public involvement. If the STUDY determines that the PROJECT budget is adequate, future PROJECT phases may include design, right -of -way acquisition, utility relocation, and construction. Any future phases of the PROJECT may be authorized by amendment to this Agreement. 7. CONTRACT PROCUREMENT If the BOROUGH contracts with third -party contractors, the BOROUGH shall select the contractors using the competitive procurement principles consistent with the State Procurement Code, AS 36.30. 8. PROJECT SUBMITTALS AND REVIEWS a. The BOROUGH shall submit five (5) copies of the draft STUDY for review by DOT &PF staff within one year of the execution of this Agreement. b. The DOT &PF shall have sixty (60) days to review the draft STUDY and submit any comments to the BOROUGH. c. The BOROUGH will adjudicate all DOT &PF comments and submit five (5) copies and one unbound original of the final STUDY. d. Acceptance of the final STUDY shall constitute completion of this phase of the PROJECT. e. Within six (6) months after acceptance by DOT &PF that the BOROUGH has met the requirements of this Agreement, the BOROUGH will return the full amount of the grant, less legitimate project expenses, as detailed in a final certified expenditure report, to the State of Alaska. 9. AUDIT OF PROJECT The BOROUGH will retain for a period of three years after final billing, all contracts, invoices, payrolls, personnel records, conditions of employment, and other data relating to the matters of this Agreement. DOT &PF reserves the right to perform a final project audit. 10. INDEMNIFICATION 4 .6 f / ie u Z e a. The BOROUGH shall indemnify, defend, and hold harmless DOT &PF, its officers, agents, and employees from all liability, including costs and attorney's fees, for all actions or claims resulting from injuries or damages sustained by any person or property as a result of the BOROUGH's, its contractors', or its employees' performance of this Agreement. Project Number: AKSAS 59216 Otmeloi Way Rehabilitation Page 3 12. LOBBYING b. Responsibility for all actions or claims, including costs and attorney's fees, resulting from injuries or damages sustained by any person or property arising directly or indirectly from the BOROUGH'S performance of the Agreement, which result from the joint negligence of DOT &PF and the BOROUGH, shall be apportioned on the basis of comparative fault. 11. WAIVER OF PROVISIONS The failure of DOT &PF to insist upon strict performance of the BOROUGH of any provision in this Agreement is not a waiver or relinquishment of the provision for the future. The waiver by the DOT &PF of any provision in this Agreement cannot be enforced or relied upon unless the waiver is in writing and signed on behalf of the DOT &PF. The BOROUGH shall ensure that none of the funds under this Agreement will be used for the purposes of lobbying the Alaska State Legislature or the United State Congress. 13. CONTACTS Required notices of this Agreement must be sent to the following contract administrators: DOT &PF: Cynthia Ferguson, PE DOT &PF Project Manager 4111 Aviation Avenue Anchorage, AK 99519 BOROUGH: ,<< Eft 9797? t C7 4: 7„ Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Each party agrees to notify the other party in writing of any change in the administrator. 14. TERMINATION FOR CAUSE a. If the BOROUGH is in substantial violation of the agreement, or if the BOROUGH has failed to fulfill its responsibilities under the agreement in a proper and timely manner, DOT &PF may, in its discretion, notify the BOROUGH of the violation or failure. If the BOROUGH fails to correct the violation within a reasonable time, or to offer assurance satisfactory to DOT &PF that the violation or failure will be remedied or the work defects cured, DOT &PF will, in its discretion, terminate the agreement and assume control of the project. DOT &PF will give written notice to the BOROUGH at least fifteen (15) days before the effective date of termination, and will state the Project Number: AKSAS 59216 Otmeloi Way Rehabilitation Page 4 reasons for the termination. The BOROUGH may appeal DOT &PF's decision to the Commissioner within ten (10) days. Pending the Commissioner's decision, no work may proceed on the project. The Commissioner's decision is final. b. If an agreement is terminated for cause under this section, DOT &PF will compensate the BOROUGH for satisfactory work on the project to the extent that the BOROUGH has not been compensated. However, the BOROUGH is not relieved of any liability to DOT &PF, or any third party, for damages caused by the contract breach, and DOT &PF will, in its discretion, withhold compensation due under this subsection until the amount of damages owed to DOT &PF can be determined and deducted against DOT &PF's obligations. 15. TERMINATION FOR CONVENIENCE a. DOT &PF may, in its discretion, at any time terminate the agreement if DOT &PF determines that termination is in the best interests of the State. DOT &PF will give written notice to the BOROUGH of its decision to terminate the agreement not less than fifteen (15) days before the effective date of termination. The written notice will include a statement of why the decision to terminate was made. b. If an agreement is terminated for the convenience of the State under this section, DOT &PF will reimburse the BOROUGH for that portion of its expenses which was not otherwise reimbursed under the agreement, and which is directly attributable to performance under the agreement. DOT &PF will also reimburse the BOROUGH for any costs properly incurred by the BOROUGH in honoring convenience termination clauses in its agreements with its contractors, as long as those clauses conform to the standard convenience termination clause used by the State for similar type contracts. 16. TERMINATION BY MUTUAL CONSENT a. If the DOT &PF or the BOROUGH whishes to terminate this Agreement prior to its completion, the initiating party shall notify the other party in writing of its reasons for requesting the early termination. This request must be made at least fifteen (15) days prior to the proposed termination date. If both parties agree that it is in their mutual best interests to terminate this Agreement early, all finished or unfinished documents and other materials shall become the property of the BOROUGH. b. If the Agreement is terminated as provided herein, the BOROUGH shall be reimbursed for those actual expenses not otherwise reimbursed under this Agreement, which were incurred by the BOROUGH during the Agreement period and which are directly attributable to the BOROUGH's performance of the Agreement. The DOT &PF shall also reimburse the BOROUGH in honoring convenience termination clauses in the Agreement with its contractors as long as these clauses conform to the standard convenience termination clause used by the State for similar type contracts. Project Number: AKSAS 59216 Otmeloi Way Rehabilitation Page 5 17. AMENDMENT OF AGREEMENT This Agreement may only be modified or amended by written agreement signed by the original signatories or their successors in office. 18. TERM OF THE AGREEMENT In the event the BOROUGH has not delivered a final Reconnaissance Engineering Study prior to September 30, 2009, and after consultation with the BOROUGH, the DOT &PF may grant a time extension or terminate for cause at its discretion. 19. THE WHOLE AGREEMENT This Agreement constitutes the entire agreement between the parties. There are no other understandings or agreements between the parties, either oral or memorialized in writing regarding the matters addressed in this Agreement. This Agreement may not be amended by the parties unless agreed to in writing with both parties signing through their authorized representatives. SIGNATURES Authorized Signature for BOROUGH Borough Manager Date Authorized Signature for State Director, Construction and Operations Date Central Region Project Number: AKSAS 59216 Otmeloi Way Rehabilitation Page 6 a. Borough Work $ 200,000 $ - $ 200,000 b. Other $ $ $ c. State Services $ 17,800 $ - $ 17,800 d. Indirect Cost Allocation Plan (ICAP) $ 2,200 $ - $ 2,200 e. Total Recon. Cost Estimate (a +b +c +d) $ 220,000 $ - $ 220,000 Figure 1. Project Budget Type of Work Estimate of Funding (1) Estimated Total Project Funds (2) Estimated Borough Funds (3) Estimated State Funds Reconnaissance Engineering Study Project Number: AKSAS 59216 Otmeloi Way Rehabilitation Page 7 TITLE: Resolution No. FY2008 -12 Authorizing the Borough to Issue General Obligation School Bonds, 2008 Series A in the Principal Amount of Not to Exceed $8,000,000 to Provide Funds for School and Related Capital Improvements in the Borough and to Pay Costs of Issuing the Bonds, Fixing Certain Details of Such Bonds, Authorizing their Sale, and Providing for Related Matters. SUMMARY: Section 29.47.410 of the Alaska Statutes provides that the Assembly by resolution may provide for the form and manner of sale of bonds and notes; and pursuant to Ordinance No. FY 2007 -05 of the Kodiak Island Borough, Alaska (the "Borough "), adopted on August 17, 2006, a question whether the Borough should issue not to exceed $8,000,000 in general obligation bonds for the purpose of financing the planning, design and construction of school and related capital improvements in the Borough, referred to at the regular Borough election held on October 3, 2006 as Proposition No. 1 ( "Proposition 1"), was passed and approved. The Assembly finds that it is in the best interest of the Borough to plan, design and construct the school capital improvements described in Proposition 1 as the New School Pool, 6 -Lane, 1 Diving Board (the "Project "), and to issue not to exceed $8,000,000 principal amount of general obligation bonds referred to in Proposition 1, to pay costs of the Project and costs of issuing the bonds. APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING RECOMMENDED MOTION: Move to adopt Resolution No. FY2008 -12. ITEM NO. 13.B.1 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -12 Introduced by: Manager Gifford Requested by: Karl Short, Finance Director Drafted by: Bond Counsel Introduced: 12/06/2007 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE BOROUGH TO ISSUE GENERAL OBLIGATION SCHOOL BONDS, 2008 SERIES A IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $8,000,000 TO PROVIDE FUNDS FOR SCHOOL AND RELATED CAPITAL IMPROVEMENTS IN THE BOROUGH AND TO PAY COSTS OF ISSUING THE BONDS, FIXING CERTAIN DETAILS OF SUCH BONDS, AUTHORIZING THEIR SALE, AND PROVIDING FOR RELATED MATTERS WHEREAS, pursuant to Ordinance No. FY 2007 -05 of the Kodiak Island Borough, Alaska (the "Borough "), adopted on August 17, 2006, a question whether the Borough should issue not to exceed $8,000,000 in general obligation bonds for the purpose of financing the planning, design and construction of school and related capital improvements in the Borough, referred to at the regular Borough election held on October 3, 2006 as Proposition No. 1 ( "Proposition 1"), was passed and approved; and WHEREAS, said election has been duly canvassed and the results thereof certified and confirmed in accordance with law, and $8,000,000 principal amount of general obligation bonds remains unissued under Proposition 1; and WHEREAS, the Assembly finds that it is in the best interest of the Borough to plan, design and construct the school capital improvements described in Proposition 1 as the New School Pool, 6 -Lane, 1 Diving Board (the "Project "), and to issue not to exceed $8,000,000 principal amount of general obligation bonds referred to in Proposition 1, to pay costs of the Project and costs of issuing the bonds; and WHEREAS, Section 29.47.410 of the Alaska Statutes provides that the Assembly by resolution may provide for the form and manner of sale of bonds and notes; and WHEREAS, the Assembly finds that it is necessary and appropriate to delegate to each of the Borough Manager and Borough Finance Director authority to determine the maturity amounts, interest rates and other details of the bonds, and to determine other matters that are not provided for in this resolution; and WHEREAS, there has been presented to the Borough the form of a Loan Agreement between the Alaska Municipal Bond Bank and the Borough, which provides for the Alaska Municipal Bond Bank to purchase the bonds on the terms and conditions set forth therein and in this resolution, and it is in the best interest of the Borough that the Borough sell the bonds to the Alaska Municipal Bond Bank under such terms and conditions. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: Definitions. In addition to terms which are defined in the recitals above, the following terms shall have the following meanings in this resolution: Kodiak Island Borough, Alaska Resolution No. FY2008 -12 Page 1 of 12 (a) "Assembly" means the Assembly of the Kodiak Island Borough, as the general legislative authority of the Kodiak Island Borough, as the same shall be duly and regularly constituted from time to time. (b) "Bond" or "Bonds" means any of the "General Obligation School Bonds, 2008 Series A" of the Kodiak Island Borough, the issuance and sale of which are authorized herein. (c) "Bond Bank" means the Alaska Municipal Bond Bank, a public corporation of the State of Alaska. (d) "Bond Bank Bonds" means general obligation bonds issued by the Bond Bank after the date of this Resolution, all or part of the proceeds of which are used to purchase all of the Bonds. (e) "Bond Register" means the registration books maintained by the Registrar, which include the names and addresses of the Registered Owners of the Bonds or their nominees. (f) "Borough" means the Kodiak Island Borough, a municipal corporation of the State of Alaska, organized as a second class Borough under Title 29 of the Alaska Statutes. (g) "Code" means the Internal Revenue Code of 1986, as amended from time to time, together with all regulations applicable thereto. (h) "Cost" or "Costs" means the cost of planning, designing, acquiring property for, acquiring, constructing, installing and equipping the Project, including interest on the Bonds during the period of planning, designing, acquiring property for, acquiring, constructing, installing and equipping the Project, the cost whether incurred by the Borough or by another of field surveys and advance planning undertaken in connection with the Project properly allocable to the Project, the cost of acquisition of any land or interest therein required as the site or sites of the Project or for use in connection therewith, the cost of any indemnity and surety bonds and premiums on insurance incurred in connection with the Project prior to or during construction thereof, all related direct administrative and inspection expenses whether incurred by the Borough or by another in connection with the Project prior to or during construction thereof and allocable portions of direct costs of the Borough, legal fees, costs of issuance of the Bonds by the Borough, including financing charges and fees and expenses of bond counsel, financial advisors and consultants in connection therewith, the cost of any bond insurance premium and bond ratings, the cost of audits, the cost of all machinery, apparatus and equipment, cost of engineering, architectural services, designs, plans, specifications and surveys, estimates of cost, the reimbursement of all moneys advanced from whatever source for the payment of any item or items of cost of the Project, and all other expenses necessary or incidental to the acquisition and development of the Project, the financing thereof and the putting of the same in use and operation. (i) "Government Obligations" means obligations that are either (i) direct obligations of the United States of America or (ii) obligations of an agency or Kodiak Island Borough, Alaska Resolution No. FY2008 -12 Page 2 of 11 instrumentality of the United States of America the timely payment of the principal of and interest on which are unconditionally guaranteed by the United States of America 0) "Loan Agreement" means the Loan Agreement between the Borough and the Bond Bank concerning the Bonds. (k) "Registered Owner" means the person named as the registered owner of a Bond in the Bond Register. (1) "Registrar" means the Borough Finance Director. (m) "Resolution" means this Resolution No. FY2008 -12 of the Borough. Section 2: Authorization of Bonds and Purpose of Issuance. For the purpose of providing part of the funds required to pay the Costs of the Project, to provide for original issue discount, if any, and to pay all costs incidental thereto and to the issuance of the Bonds, the Borough hereby authorizes and determines to issue and sell the Bonds in the aggregate principal amount of not to exceed $8,000,000. Section 3: Obligation of Bonds. The Bonds shall be direct and general obligations of the Borough and the full faith and credit of the Borough are hereby pledged to the payment of the principal of and interest on the Bonds. The Borough hereby irrevocably pledges and covenants that it will levy and collect taxes upon all taxable property within the Borough without limitation as to rate or amount, in amounts sufficient, together with other funds legally available therefore, to pay the principal of and interest on the Bonds as the same become due and payable. Section 4: Designation, Maturities, Interest Rates, and Other Details of Bonds. The Bonds shall be designated "Kodiak Island Borough, Alaska, General Obligation School Bonds, 2008 Series A." The Bonds shall be in the denomination of $5,000 or any integral multiple thereof, shall be numbered separately in the manner and with such additional designation as the Registrar deems necessary for purposes of identification, and may have endorsed thereon such legends or text as may be necessary or appropriate to conform to the rules and regulations of any governmental authority or any usage or requirement of law with respect thereto. The Bonds shall mature in one or more years commencing no earlier than 2008 and ending no later than 2030, with the principal amount of each maturity not exceeding $1,000,000. The Bonds shall bear interest from their date, payable commencing on a date on or after July 1, 2008, and semi - annually thereafter in each year. Interest will be computed on the basis of a 360 -day year consisting of twelve 30 -day months. Subject to Section 2 and the remainder of this section, the dated date, the principal and interest payment dates, the record dates for interest payments, the aggregate principal amount, the principal amount of each maturity, and the interest rates on the Bonds shall be determined at the time of execution of the Loan Agreement under Section 17. Kodiak Island Borough, Alaska Resolution No. FY2008 -12 Page 3 of 11 Section 5: Optional Redemption. The Bonds, if any, subject to optional redemption by the Borough, the time or times when such Bonds are subject to optional redemption, the terms upon which such Bonds may be redeemed, and the redemption price or redemption prices for such Bonds, shall be determined at the time of execution of the Loan Agreement under Section 17. Section 6: Selection of Bonds for Redemption; Notice of Redemption. (a) Selection of Bonds for Redemption. When the Bond Bank is the Registered Owner of the Bonds, the selection of Bonds to be redeemed shall be made as provided in the Loan Agreement. When the Bond Bank is not the Registered Owner of the Bonds, the selection of Bonds to be redeemed shall be made as provided in this subsection (a). If the Borough redeems at any one time fewer than all of the Bonds having the same maturity date, the particular Bonds or portions of Bonds of such maturity to be redeemed shall be selected by lot (or in such other manner determined by the Registrar) in increments of $5,000. In the case of a Bond of a denomination greater than $5,000, the Borough shall treat such Bond as representing such number of separate Bonds each of the denomination of $5,000 as is obtained by dividing the actual principal amount of such Bond by $5,000. In the event that only a portion of the principal amount of a Bond is redeemed, upon surrender of such Bond at the office of the Registrar there shall be issued to the Registered Owner, without charge therefor, for the then unredeemed balance of the principal sum thereof, at the option of the Registered Owner, a Bond or Bonds of like maturity and interest rate in any of the denominations authorized herein. (b) Notice of Redemption. When the Bond Bank is the Registered Owner of the Bonds, notice of any intended redemption of Bonds shall be given as provided in the Loan Agreement. When the Bond Bank is not the Registered Owner of the Bonds, notice of any intended redemption of Bonds shall be made as provided in this subsection (b). Notice of redemption shall be mailed not less than 30 nor more than 45 days prior to the date fixed for redemption by first class mail to Registered Owners of the Bonds to be redeemed at their addresses as they appear on the Bond Register on the day the notice is mailed. Notice of redemption shall be deemed to have been given when the notice is mailed as herein provided, whether or not it is actually received by the Registered Owners. All notices of redemption shall be dated and shall state: (1) the redemption date; (2) the redemption price; (3) if fewer than all outstanding Bonds are to be redeemed, the identification (and, in the case of partial redemption, the respective principal amounts) of the Bonds to be redeemed; (4) that on the redemption date the redemption price will become due and payable upon each such Bond or portion thereof called for redemption, and that interest thereon shall cease to accrue from and after said date; and (5) the place where such Bonds are to be surrendered for payment of the redemption price, which place of payment shall be the office of the Registrar. Official notice of redemption having been given as aforesaid, Bonds or portions of Bonds to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified, and from and after such date, such Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds for redemption in accordance with said notice, such Bonds shall be Kodiak Island Borough, Alaska Resolution No. FY2008 -12 Page 4 of 11 Section 7: paid at the redemption price. Installments of interest due on or prior to the redemption date shall be payable as herein provided for payment of interest. Upon surrender of any Bond for partial redemption, there shall be prepared for the Registered Owner a new Bond or Bonds of the same maturity in the amount of the unpaid principal. All Bonds which have been redeemed shall be canceled and destroyed by the Registrar and shall not be reissued. Each check or other transfer of funds issued to pay the redemption price of Bonds shall bear the CUSIP number, if any, identifying, by maturity, the Bonds being redeemed with the proceeds of such check or other transfer. Form of Bond. Each Bond shall be in substantially the following form, with such variations, omissions and insertions as may be required or permitted by this Resolution: UNITED STATES OF AMERICA STATE OF ALASKA KODIAK ISLAND BOROUGH (A Municipal Corporation of the State of Alaska) NO. $ GENERAL OBLIGATION SCHOOL BOND, 2008 SERIES A REGISTERED OWNER: PRINCIPAL AMOUNT: The Kodiak Island Borough (the "Borough "), a municipal corporation of the state of Alaska, hereby acknowledges itself to owe and for value received promises to pay to the Registered Owner identified above, or its registered assigns, the principal amount shown above in the following installments on of each of the following years, and to pay interest on such installments from the date hereof, payable on , 200_ and semiannually thereafter on the days of and of each year, at the rates per annum as follows: Principal Interest Year Amount Rate When this Bond is owned by the Alaska Municipal Bond Bank (the "Bond Bank "), payment of principal and interest shall be made as provided in the Loan Agreement between the Bond Bank and the Borough (the "Loan Agreement "). When this Bond is not owned by the Bond Bank, installments of principal and interest on this Bond shall be paid by check or draft mailed by first class mail to the Registered Owner as of the close of business on the day of the Kodiak Island Borough, Alaska Resolution No. FY2008 -12 Page 5 of 11 month each installment payment date; provided that the final installment of principal and interest on this Bond shall be payable upon presentation and surrender of this Bond by the Registered Owner at the office of the Registrar. Interest will be computed on the basis of a 360 -day year consisting of twelve 30 -day months. Both principal of and interest on this Bond are payable in lawful money of the United States of America which, on the respective dates of payment thereof, shall be legal tender for the payment of public and private debts. This Bond is one of the General Obligation School Bonds, 2008 Series A of the Kodiak Island Borough, Alaska, of like tenor and effect except as to interest rate, serial number and maturity, aggregating $ in principal amount, and constituting Bonds authorized for the purpose of paying the cost of school and related capital improvements in the Borough, and is issued under Resolution No. FY2008 -12 of the Borough entitled: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE BOROUGH TO ISSUE GENERAL OBLIGATION SCHOOL BONDS, 2008 SERIES A IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $8,000,000 TO PROVIDE FUNDS FOR SCHOOL AND RELATED CAPITAL IMPROVEMENTS IN THE BOROUGH AND TO PAY COSTS OF ISSUING THE BONDS, FIXING CERTAIN DETAILS OF SUCH BONDS, AUTHORIZING THEIR SALE, AND PROVIDING FOR RELATED MATTERS (the "Resolution "). Installments of principal of this Bond due on and after , 20_, shall be subject to prepayment on and after , 20_, at the option of the Borough (subject to any applicable provisions of the Loan Agreement), in such principal amounts and from such maturities as the Borough may determine, and by lot within a maturity, at a redemption price equal to the principal amount to be prepaid, plus accrued interest to the date of prepayment. This Bond is transferable as provided in the Resolution, (i) only upon the bond register of the Borough, and (ii) upon surrender of this Bond together with a written instrument of transfer duly executed by the registered owner or the duly authorized attorney of the registered owner, and thereupon a new fully registered Bond or Bonds in the same aggregate principal amount and maturity shall be issued to the transferee in exchange therefore as provided in the Resolution and upon the payment of charges, if any, as therein prescribed. The Borough may treat and consider the person in whose name this Bond is registered as the absolute owner hereof for the purpose of receiving payment of, or on account of, the principal or redemption price, if any, hereof and interest due hereon and for all other purposes whatsoever. This Bond is a general obligation of the Kodiak Island Borough, and the full faith and credit of the Borough are pledged for the payment of the principal of and interest on the Bond as the same shall become due. Kodiak Island Borough, Alaska Resolution No. FY2008 -12 Page 6 of 11 IT IS HEREBY CERTIFIED AND RECITED that all conditions, acts or things required by the constitution or statutes of the State of Alaska to exist, to have happened or to have been performed precedent to or in the issuance of this Bond exist, have happened and have been performed, and that the series of Bonds of which this is one, together with all other indebtedness of the Borough, is within every debt and other limit prescribed by said constitution or statutes. IN WITNESS WHEREOF, THE KODIAK ISLAND BOROUGH, ALASKA, has caused this Bond to be signed in its name and on its behalf by the manual or facsimile signature of its Mayor and its corporate seal (or a facsimile thereof) to be impressed or otherwise reproduced hereon and attested by the manual or facsimile signature of its Clerk, all as of the day of 2008. ATTEST: Clerk [SEAL] Mayor Section 8: Execution. The Bonds shall be executed in the name of the Borough by the manual or facsimile signature of the Mayor, and its corporate seal (or a facsimile thereof) shall be impressed or otherwise reproduced thereon and attested by the manual or facsimile signature of the Borough Clerk. The execution of a Bond on behalf of the Borough by persons who at the time of the execution are duly authorized to hold the proper offices shall be valid and sufficient for all purposes, although any such person shall have ceased to hold office at the time of delivery of the Bond or shall not have held office on the date of the Bond. Section 9: Payment of Principal and Interest. The Bonds shall be payable in lawful money of the United States of America which at the time of payment is legal tender for the payment of public and private debts. When the Bond Bank is the Registered Owner of the Bonds, payment of principal and interest on the Bonds shall be made as provided in the Loan Agreement. When the Bond Bank is not the Registered Owner of the Bonds, installments of principal and interest on the Bonds shall be paid by check mailed by first class mail to the Registered Owner as of the record date for the installment payment at the address appearing on the Bond Register; provided that the final installment of principal and interest on a Bond shall be payable upon presentation and surrender of the Bond by the Registered Owner at the office of the Registrar. Section 10: Registration. The Bonds shall be issued only in registered form as to both principal and interest. The Borough designates the Borough Finance Director as Registrar for the Bonds. The Registrar shall keep, or cause to be kept, the Bond Register at the principal office of the Borough. The Borough covenants that, until all Bonds have been surrendered and canceled, it will maintain a system for Kodiak Island Borough, Alaska Resolution No. FY2008 -12 Page 7 of 11 recording the ownership of each Bond that complies with the provisions of Section 149 of the Code. The Borough and the Registrar may treat the person in whose name any Bond shall be registered as the absolute owner of such Bond for all purposes, whether or not the Bond shall be overdue, and all payments of principal of and interest on a Bond made to the Registered Owner thereof or upon its order shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid, and neither the Borough nor the Registrar shall be affected by any notice to the contrary. Section 11: Transfer and Exchange. Bonds shall be transferred only upon the books for the registration and transfer of Bonds kept at the office of the Registrar. Upon surrender for transfer or exchange of any Bond at such office, with a written instrument of transfer or authorization for exchange in form and with guaranty of signature satisfactory to the Registrar, duly executed by the Registered Owner or the duly authorized attorney of the Registered Owner, the Borough shall execute and deliver an equal aggregate principal amount of Bonds of the same maturity of any authorized denominations, subject to such reasonable regulations as the Borough may prescribe and upon payment sufficient to reimburse it for any tax, fee or other governmental charge required to be paid in connection with such transfer or exchange. All Bonds surrendered for transfer or exchange shall be canceled by the Registrar. Section 12: Bonds Mutilated, Destroyed, Stolen or Lost. Upon surrender to the Registrar of a mutilated Bond, the Borough shall execute and deliver a new Bond of like maturity and principal amount. Upon filing with the Registrar of evidence satisfactory to the Borough that a Bond has been destroyed, stolen or lost and of the ownership thereof, and upon furnishing the Borough with indemnity satisfactory to it, the Borough shall execute and deliver a new Bond of like maturity and principal amount. The person requesting the execution and delivery of a new Bond under this section shall comply with such other reasonable regulations as the Borough may prescribe and pay such expenses as the Borough may incur in connection therewith. Section 13: Disposition of the Sale Proceeds of the Bonds. The sale proceeds of the Bonds representing accrued interest on the Bonds shall be applied to pay a portion of the interest due on the Bonds on the first interest payment date for the Bonds. The sale proceeds of the Bonds representing original issue premium on the Bonds shall be applied to pay issuance costs of the Bonds, a portion of the interest due on the Bonds on the first interest payment date for the Bonds, or Costs of the Project, and shall be deposited in such manner, as the Borough Manager or the Borough Finance Director may determine. The remaining sale proceeds of the Bonds shall be applied to pay Costs of the Project and issuance costs of the Bonds, and shall be deposited in the appropriate funds or accounts of the Borough for such purposes. Section 14: Tax Covenants. The Borough covenants to comply with any and all applicable requirements set forth in the Code in effect from time to time to the extent that such compliance shall be necessary for the exclusion of the interest on the Bonds from gross income for federal income tax purposes. The Borough covenants that it will make no use of the proceeds of the Bonds which will cause the Bonds to be "arbitrage bonds" subject to federal income taxation by reason of Kodiak Island Borough, Alaska Resolution No. FY2008 -12 Page 8 of 11 Section 148 of the Code. The Borough covenants that it will not take or permit any action that would cause the Bonds to be "private activity bonds" as defined in Section 141 of the Code. Section 15: Amendatory and Supplemental Resolutions. (a) The Assembly from time to time and at any time may adopt a resolution or resolutions supplemental hereto, which resolution or resolutions thereafter shall become a part of this Resolution, for any one or more of the following purposes: (1) To add to the covenants and agreements of the Borough in this Resolution, other covenants and agreements thereafter to be observed, or to surrender any right or power herein reserved to or conferred upon the Borough. (2) To make such provisions for the purpose of curing any ambiguities or of curing, correcting or supplementing any defective provision contained in this Resolution or in regard to matters or questions arising under this Resolution as the Assembly may deem necessary or desirable and not inconsistent with this Resolution and which shall not adversely affect the interests of the Registered Owners of the Bonds. Any such supplemental resolution may be adopted without the consent of the Registered Owners of any of the Bonds at any time outstanding, notwithstanding any of the provisions of subsection (b) of this section. (b) With the consent of the Registered Owners of not less than 60 percent in aggregate principal amount of the Bonds at the time outstanding, the Assembly may adopt a resolution or resolutions supplemental hereto for the purpose of adding any provisions to or changing in any manner or eliminating any of the provisions of this Resolution or of any supplemental resolution; provided, however, that no such supplemental resolution shall: (1) Extend the fixed maturity of any of the Bonds, or reduce the rate of interest thereon, or extend the time of payments of interest from their due date, or reduce the amount of the principal thereof, or reduce any premium payable on the redemption thereof, without the consent of the Registered Owners of each Bond so affected; or (2) Reduce the aforesaid percentage of Registered Owners of Bonds required to approve any such supplemental resolution without the consent of the Registered Owners of all of the Bonds then outstanding. It shall not be necessary for the consent of the Registered Owners of the Bonds under this subsection to approve the particular form of any proposed supplemental resolution, but it shall be sufficient if such consent approves the substance thereof. (c) Upon the adoption of any supplemental resolution under this section, this Resolution shall be deemed to be modified and amended in accordance Kodiak Island Borough, Alaska Resolution No. FY2008 -12 Page 9 of 11 therewith, and the respective rights, duties and obligations under this Resolution of the Borough and all Registered Owners of outstanding Bonds shall thereafter be subject in all respects to such modification and amendment, and all the terms and conditions of the supplemental resolution shall be deemed to be part of the terms and conditions of this Resolution for any and all purposes. (d) Bonds executed and delivered after the execution of any supplemental resolution adopted under this section may bear a notation as to any matter provided for in such supplemental resolution, and if such supplemental resolution shall so provide, new Bonds modified so as to conform, in the opinion of the Borough, to any modification of this Resolution contained in any such supplemental resolution may be prepared by the Borough and delivered without cost to the Registered Owners of the Bonds then outstanding, upon surrender for cancellation of such Bonds in equal aggregate principal amounts. Section 16: Defeasance. In the event money and /or non - callable Government Obligations maturing at such times and bearing interest to be earned thereon in amounts sufficient to redeem and retire any or all of the Bonds in accordance with their terms are set aside in a special trust account to effect such redemption or retirement and such moneys and the principal of and interest on such Government Obligations are irrevocably set aside and pledged for such purpose, then no further payments need be made to pay or secure the payment of the principal of and interest on such Bonds and such Bonds shall be deemed not to be outstanding. Section 17: Sale of Bonds. The Bonds shall be sold at negotiated sale to the Bond Bank as provided in the Loan Agreement. Subject to the limitations provided in Sections 2 and 4, each of the Borough Manager and the Borough Finance Director is hereby authorized to determine the aggregate principal amount, maturity amounts, interest rates, yields, dated date, principal and interest payment dates, redemption terms, if any, for the Bonds, and other details of the Bonds; provided that the true interest cost of the Bonds, expressed as an annual rate, does not exceed 6.5 percent. In determining the maturity amounts, sinking fund installments, if any, interest rates, yields, and redemption terms, if any, for the Bonds, the Borough Manager or Borough Finance Director shall take into account those factors which, in his judgment, will result in the lowest true interest cost on the Bonds to their maturity, including without limitation current financial market conditions and current interest rates for obligations comparable in tenor and quality to the Bonds. Based upon the foregoing determinations, the Borough Manager and the Borough Finance Director each is authorized to execute the Loan Agreement, in substantially the form presented at this meeting. Section 18: Official Statement. The distribution of the preliminary Official Statement for the Bond Bank Bonds in substantially the form presented at this meeting is approved as it pertains to the Borough and the Bonds. The information in the preliminary Official Statement relating to the Borough and the Bonds may be modified as the Borough Manager or Borough Finance Director may determine. The Borough Manager and Borough Finance Director each is hereby authorized to approve the form of the final Official Statement for the Bond Bank Bonds as it pertains to the Borough and the Bonds. Kodiak Island Borough, Alaska Resolution No. FY2008 -12 Page 10 of 11 Section 19: Authority of Officers. The Mayor, the acting Mayor, the Borough Manager, the acting Borough Manager, the Borough Finance Director, the acting Borough Finance Director, the Borough Clerk, and the acting Borough Clerk each is authorized and directed to do and perform all things and determine all matters not determined by this Resolution, to the end that the Borough may carry out its obligations under the Bonds and this Resolution. Section 20: Miscellaneous. (a) All payments made by the Borough of, or on account of, the principal of or interest on the Bonds shall be made on the several Bonds ratably and in proportion to the amount due thereon, respectively, for principal or interest as the case may be. (b) No recourse shall be had for the payment of the principal of or the interest on the Bonds or for any claim based thereon or on this Resolution against any member of the Assembly or officer of the Borough or any person executing the Bonds. The Bonds are not and shall not be in any way a debt or liability of the State of Alaska or of any political subdivision thereof, except the Borough, and do not and shall not create or constitute an indebtedness or obligation, either legal, moral or otherwise, of said state or of any political subdivision thereof, except the Borough. Section 21: Severability. If any one or more of the provisions of this Resolution shall be declared by any court of competent jurisdiction to be contrary to law, then such provision shall be null and void and shall be deemed separable from the remaining provisions of this Resolution and shall in no way affect the validity of the other provisions of this Resolution or of the Bonds. Section 22: Effective Date. This Resolution shall become effective upon passage and approval. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS 6th DAY OF DECEMBER 2007 ATTEST: Jerome M. Selby, Borough Mayor Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Resolution No. FY2008 -12 Page 11 of 11 FISCAL NOTES: Account No.: Amount Budgeted: Expenditure Required: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING TITLE: Resolution No. FY2008 -13 Supporting the Kodiak Fisheries Advisory Committee's Call for the Implementation of Data Collection and Reporting for the Seafood Harvesting Labor Sector. SUMMARY: Lack of information about one of Alaska's largest labor sectors is hampering efforts by fisheries - dependent communities to influence public policy- making, build infrastructure, and grow local economies, according to a report commissioned by the Southwest Alaska Municipal Conference. SWAMC's goals for the project include exploring issues associated with seafood harvesting labor data; collecting information on the current data collection system and past efforts to estimate seafood harvesting labor workforce; defining unfulfilled needs for the data; suggesting new data collection methods or systems; and evaluating potential alternative systems and possible implementation hurdles. The Kodiak Fisheries Advisory Committee unanimously passed this draft resolution at their October 18, 2007 meeting. RECOMMENDED MOTION: Move to adopt Resolution No. FY2008 -13. ITEM NO: 13.B.2 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -13 Introduced by: Requested by: Drafted by: Introduced: Amended: Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY SUPPORTING THE KODIAK FISHERIES ADVISORY COMMITTEE'S CALL FOR THE IMPLEMENTATION OF DATA COLLECTION AND REPORTING FOR THE SEAFOOD HARVESTING LABOR SECTOR Assembly KFAC KFAC 12/06/2007 WHEREAS, commercial seafood harvesting is an important sector of the Alaskan economy and a major part of the economic base for Kodiak and Southwest Alaska; and WHEREAS, a large percentage of the labor force in commercial seafood harvesting is not represented in state or federal labor data; and WHEREAS, multiple agencies in the State of Alaska and the U.S. government are responsible for gathering, processing, and reporting data used to regulate and manage commercial seafood harvesting; and WHEREAS, incomplete, inaccurate, or incompatible information on the commercial seafood harvesting sector, across jurisdictions and agencies, hinders the efforts of government agencies, economic development organizations, and the private sector to understand, cooperate, and resolve issues impacting the sector, and WHEREAS, this lack of labor information hinders the ability of individual harvesting sector access and participate in state and federal programs workers; and participants in the available to other WHEREAS, this lack of labor information precludes timely intervention individuals, the fishing industry, and government when the number and harvesting jobs are being adversely impacted; and WHEREAS, elected leaders, fishery policy makers, and fishery managers are asked to make key decisions and policies that impact the seafood harvesting sector absent information about the history and impacts those decisions and polices may have; NOW, THEREFORE, BE IT RESOLVED, BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT support is given to the Kodiak Fisheries Advisory Committee's call for the implementation of data collection and reporting for the seafood harvesting labor sector. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 ATTEST: Nova M. Javier, CMC, Borough Clerk and response by quality of seafood KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2008 -13 Page 1 of 1 SWAMC About Us > In the News Calendars Contact Us Home About SWAMC In the News SWAMC wants improvements in seafood harvesting labor data SWAMC wants improvements in seafood harvesting labor data Lack of information about one of Alaska's largest labor sectors is hampering efforts by fisheries- dependent communities to influence public policy- making, build infrastructure, and grow local economies, according to a report commissioned by the Southwest Alaska Municipal Conference (SWAMC). The report, completed by Northern Economics, Inc. (NEI) in early 2007, outlines the process and findings of a project SWAMC undertook to seek improvements in the collection and reporting of Alaska's seafood harvesting labor data. SWAMC's goals for the project included exploring issues associated with seafood harvesting labor data; collecting information on the current data collection system and past efforts to estimate seafood harvesting labor workforce; defining unfulfilled needs for the data; suggesting new data collection methods or systems; and evaluating potential alternative systems and possible implementation hurdles. NEI was selected by SWAMC to provide analysis of the existing and possible alternative systems, conduct key informant interviews, facilitate a work group meeting of harvester, community, and agency stakeholders, and delineate alternatives for improving collection and reporting of seafood harvesting labor data. The report lays out four possible paths toward improving seafood harvesting labor data ranging from a continuation of the current system of customized, batch - processed data collection; modifications to improve the existing system; creating a new system; or adapting the E- landings reporting system to include all fisheries and crew member data. A complete copy of the report can be downloaded below: Improving Seafood Harvesting Labor Data (2.2 mb) Download a copy of the executive summary: Executive Summary (632 kb) A copy of the project hand -out can be downloaded here: Brochure (3.6 mb) SWAMC is the Economic Development District (EDD) and Alaska Regional Development Organization (ARDOR) for Southwest A /aska. SWAMC's mission is to advance the collective interests of the people, businesses, and communities of Southwest Alaska. SWAMC helps promote economic opportunities to improve the quality of life of Southwest Alaskans and influences long -term responsible development. !search... < Prev Next > ph 907.562.'7380 fax 562.0438 ry 3300 Arctic Blvd, Ste. 203, Anchorage, AK 99503 Southwest Alaska Economic Profile Industries Infrastructure Issues & Advocacy Our Membership About SWAMC Accomplishments Board of Directors Calendars Committees Designations Conference /Economic Summit Funding Mission Newsletters SWAMC News SWAMC Staff & Contact Info Nova Javier From: Economic Development Specialist [chamber ©kodiak.org] Sent: Monday, October 22, 2007 2:34 PM To: Linda Freed; Rick Gifford Cc: Nicolas, Nenita; Nova Javier Subject: Draft Resolution from KFAC Attachments: KFAC Labor Data Draft Resolution.doc The Kodiak Fisheries Advisory Committee unanimously passed the following draft resolution at its October 18th meeting. The resolution is being forwarded on to the Borough Assembly and City Council for their review and acceptance. SWAMC's Seafood Harvesting Labor Data Report can be viewed at the following website, the Executive Summary covers the topic well http: / /www.swamc.orq /index.Dho ?option =com content &task = view &id = 130 &Itemid =14 Please edit the draft resolution as needed for your specific governmental bodies and let me know if you have any questions. Thank you, Trevor Brown Economic Development Specialist Kodiak Chamber of Commerce 907 - 486 -5557 PWI oa taut 2oO oxx *Mire ( 1 AR IS1 ANI) BOROUGH CLERK'S OFFICE CONE O: ASS iA MAYOR MAN Ag E9d _OTHER Oa, A draft resolution of the Kodiak Fisheries Advisory Committee calling for the implementation of data collection and reporting for the Seafood Harvesting Labor Sector. WHEREAS, commercial seafood harvesting is an important sector of the Alaskan economy and a major part of the economic base for Kodiak and Southwest Alaska, and WHEREAS, a large percentage of the labor force in commercial seafood harvesting is not represented in state or federal labor data, and WHEREAS, multiple agencies in the State of Alaska and the U.S. government are responsible for gathering, processing, and reporting data used to regulate and manage commercial seafood harvesting, and WHEREAS, incomplete, inaccurate, or incompatible information on the commercial seafood harvesting sector, across jurisdictions and agencies, hinders the efforts of government agencies, economic development organizations, and the private sector to understand, cooperate, and resolve issues impacting the sector, and WHEREAS, this lack of labor information hinders the ability of individual participants in the harvesting sector to access and participate in state and federal programs available to other workers, and WHEREAS, this lack of labor information precludes timely intervention and response by individuals, the fishing industry, and government when the number and quality of seafood harvesting jobs are being adversely impacted and WHEREAS, elected leaders, fishery policy makers, and fishery managers are asked to make key decisions and policies that impact the seafood harvesting sector absent information about the history and impacts those decisions and polices may have, NOW THEREFORE BE IT RESOLVED that the members of the Kodiak Fisheries Advisory Committee recommend the Kodiak Island Borough and City of Kodiak: Section I. Urges fisheries organizations, fishers, regulators, managers and other fisheries stakeholders throughout Alaska to review, comment, and act on Southwest Alaska Municipal Conference's (SWAMC) report entitled, "Improving Seafood Harvesting Labor Data ", and Page 1 Section II. Requests that the Alaska Legislature appropriate adequate funding for the Dept. of Fish & Game to conduct an objective analysis of the two preferred methods being proposed by ADF &G and SWAMC, and Section III. Urges the Department of Law to identify issues of confidentiality that may prohibit the collection and distribution of such data and to provide statutory solutions that address the intent of the labor data collection and reporting program, and Section IV. Urges Governor Sarah Palin to issue an Executive Order empowering the Fisheries Cabinet to work with SWAMC and other stakeholders to implement preferred improvements to seafood harvesting labor data collection and reporting, and BE IT FURTHER RESOLVED that the members of the Kodiak Fisheries Advisory Committee call on all stakeholders in the commercial seafood harvesting sector to contribute to the success of this initiative through contributions of time, expertise, resources, and collaboration. PASSED AND ADOPTED by a duly constituted quorum of the Kodiak Fisheries Advisory Committee this 18th day of October 2007 as a recommendation to the Kodiak Island Borough and City of Kodiak for adoption. Trevor Brown, Facilitator Kodiak Fisheries Advisory Committee Page 2 CORRECTED VERSION KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -13 Introduced by: Assembly Requested by: KFAC Drafted by: KFAC Introduced: 12/06/2007 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY SUPPORTING THE KODIAK FISHERIES ADVISORY COMMITTEE'S CALL FOR THE IMPLEMENTATION OF DATA COLLECTION AND REPORTING FOR THE SEAFOOD HARVESTING LABOR SECTOR WHEREAS, commercial seafood harvesting is an important sector of the Alaskan economy and a major part of the economic base for Kodiak and Southwest Alaska; and WHEREAS, a large percentage of the labor force in commercial seafood harvesting is not represented in state or federal labor data; and WHEREAS, multiple agencies in the State of Alaska and the U.S. government are responsible for gathering, processing, and reporting data used to regulate and manage commercial seafood harvesting; and WHEREAS, incomplete, inaccurate, or incompatible information on the commercial seafood harvesting sector, across jurisdictions and agencies, hinders the efforts of government agencies, economic development organizations, and the private sector to understand, cooperate, and resolve issues impacting the sector, and WHEREAS, this lack of labor information hinders the ability of individual participants in the harvesting sector access and participate in state and federal programs available to other workers; and WHEREAS, this lack of labor information precludes timely intervention and response by individuals, the fishing industry, and government when the number and quality of seafood harvesting jobs are being adversely impacted; and WHEREAS, elected leaders, fishery policy makers, and fishery managers are asked to make key decisions and policies that impact the seafood harvesting sector absent information about the history and impacts those decisions and polices may have; NOW, THEREFORE, BE IT RESOLVED, BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT 1. Fisheries organizations, fishers, regulators, managers, and other fisheries stakeholders throughout Alaska are urged to support the collection of seafood harvesting labor (crew) data; and 2. The Alaska Legislature is requested to provide adequate additional funding for the Department of Fish and Game (ADF &G) to conduct an objective analysis of the two preferred methods of the collection of seafood harvesting labor (crew) data being proposed by ADF &G and Southwest Alaska Municipal Conference (SWAMC) respectively; and Kodiak Island Borough, Alaska Resolution No. FY2008 -13 Page 1 of 2 3. The Governor is urged to direct the Department of Law to identify issues of confidentiality that may prohibit the collection and distribution of such data and to provide statutory solutions that address the intent of a seafood harvesting labor (crew) data collection and reporting program: and 4. The Governor is further urged to direct the Fisheries Cabinet to work with SWAMC and other stakeholders to implement preferred improvements to seafood harvesting labor (crew) data collection and reporting. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2008 -09 Page 2 of 2 A draft resolution of the Kodiak Fisheries Advisory Committee calling for the implementation of data collection and reporting for the Seafood Harvesting Labor Sector. WHEREAS, commercial seafood harvesting is an important sector of the Alaskan economy and a major part of the economic base for Kodiak and Southwest Alaska, and WHEREAS, a large percentage of the labor force in commercial seafood harvesting is not represented in state or federal labor data, and WHEREAS, multiple agencies in the State of Alaska and the U.S. government are responsible for gathering, processing, and reporting data used to regulate and manage commercial seafood harvesting, and WHEREAS, incomplete, inaccurate, or incompatible information on the commercial seafood harvesting sector, across jurisdictions and agencies, hinders the efforts of government agencies, economic development organizations, and the private sector to understand, cooperate, and resolve issues impacting the sector, and WHEREAS, this lack of labor information hinders the ability of individual participants in the harvesting sector to access and participate in state and federal programs available to other workers, and WHEREAS, this lack of labor information precludes timely intervention and response by individuals, the fishing industry, and government when the number and quality of seafood harvesting jobs are being adversely impacted and WHEREAS, elected leaders, fishery policy makers, and fishery managers are asked to make key decisions and policies that impact the seafood harvesting sector absent information about the history and impacts those decisions and polices may have, NOW THEREFORE BE IT RESOLVED that the members of the Kodiak Fisheries Advisory Committee recommend the Kodiak Island Borough and City of Kodiak: Section I. Urges fisheries organizations, fishers, regulators, managers and other fisheries stakeholders throughout Alaska to review, comment, and act on Southwest Alaska Municipal Conference's (SWAMC) report entitled, "Improving Seafood Harvesting Labor Data ", and Page 1 Section II. Requests that the Alaska Legislature appropriate adequate funding for the Dept. of Fish & Game to conduct an objective analysis of the two preferred methods being proposed by ADF &G and SWAMC, and Section III. Urges the Department of Law to identify issues of confidentiality that may prohibit the collection and distribution of such data and to provide statutory solutions that address the intent of the labor data collection and reporting program, and Section IV. Urges Governor Sarah Palin to issue an Executive Order empowering the Fisheries Cabinet to work with SWAMC and other stakeholders to implement preferred improvements to seafood harvesting labor data collection and reporting, and BE IT FURTHER RESOLVED that the members of the Kodiak Fisheries Advisory Committee call on all stakeholders in the commercial seafood harvesting sector to contribute to the success of this initiative through contributions of time, expertise, resources, and collaboration. PASSED AND ADOPTED by a duly constituted quorum of the Kodiak Fisheries Advisory Committee this 18th day of October 2007 as a recommendation to the Kodiak Island Borough and City of Kodiak for adoption. Trevor Brown, Facilitator Kodiak Fisheries Advisory Committee Page 2 CITY OF KODIAK RESOLUTION NUMBER 07 -38 A RESOLUTION OF THE COUNCIL OF THE CITY OF KODIAK SUPPORT- ING THE COLLECTION OF SEAFOOD HARVESTING LABOR DATA WHEREAS, commercial seafood harvesting is an important sector of the Alaskan economy and a major part of the economic base for Kodiak and Southwest Alaska; and WHEREAS, a large percentage of the labor force in commercial seafood harvesting is not represented in State or federal labor data; and WHEREAS, multiple agencies in the State of Alaska and the U.S. government are responsible for gathering, processing, and reporting data used to regulate and manage commer- cial seafood harvesting; and WHEREAS, incomplete, inaccurate, or incompatible information on the commercial seafood harvesting sector (crew), across jurisdictions and agencies, hinders the efforts of gov- ernment agencies, economic development organizations, and the private sector to understand, cooperate, and resolve issues impacting the sector; and WHEREAS, the lack of seafood harvesting labor (crew) information hinders the ability of individual participants in the harvesting sector to access and participate in State and federal programs available to other seafood industry participants; and WHEREAS, the lack of seafood harvesting labor (crew) information precludes timely intervention and response by individuals, the fishing industry, and government when the number and quality of seafood harvesting jobs are being adversely impacted; and WHEREAS, elected leaders, fishery policymakers, and fishery managers are asked to make key decisions and policies that impact the seafood harvesting (crew) sector absent informa- tion about the history and impacts those decisions and polices may have; and WHEREAS, the Kodiak Fisheries Advisory Committee has recommended that the Kodiak City Council and the Kodiak Island Borough Assembly more proactively promote the collection of seafood harvesting labor (crew) data; and WHEREAS, the members of the Kodiak Fisheries Advisory Committee have encouraged all stakeholders in the commercial seafood harvesting sector to contribute to the success of this initiative through contributions of time, expertise, resources, and collaboration. that: NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Kodiak, Alaska, Resolution No. 07 -38 Page 1 of 2 ATTEST: 1. Fisheries organizations, fishers, regulators, managers, and other fisheries stake- holders throughout Alaska are urged to support the collection of seafood harvest- ing labor (crew) data; and 2. The Alaska Legislature is requested to provide adequate additional funding for the Department of Fish and Game (ADF &G) to conduct an objective analysis of the two preferred methods of the collection of seafood harvesting labor (crew) data being proposed by ADF &G and Southwest Alaska Municipal Conference (SWAMC) respectively; and 3. The Governor is urged to direct the Department of Law to identify issues of con- fidentiality that may prohibit the collection and distribution of such data and to provide statutory solutions that address the intent of a seafood harvesting labor (crew) data collection and reporting program; and 4. The Governor is further urged to direct the Fisheries Cabinet to work with SWAMC and other stakeholders to implement preferred improvements to seafood harvesting labor (crew) data collection and reporting. Resolution No. 07-38 Page 2 of 2 CITY OF KODIAK 7/ i MAYOR Adopted: November 29, 2007 KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING TITLE: Resolution No. FY2008 -14 Urging the Governor and the Alaska State Legislature to Create a Statewide Comprehensive Economic Development Plan Coordinated with Statewide Energy, Transportation and Education Plans and Policies. SUMMARY: This resolution urges the State to develop, in collaboration with ARDORs and other regional entities, a statewide economic development plan and policy that are coordinated and supported by the strategic statewide transportation, energy and education plans and policies. APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to adopt Resolution No. FY2008 -14. ITEM NO. 13.B.3 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -14 Introduced by: Mayor Selby Requested by: Mayor Selby Drafted by: AML Introduced: 12/06/2007 Amended: Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY URGING THE GOVERNOR AND THE ALASKA STATE LEGISLATURE TO CREATE A STATEWIDE COMPREHENSIVE ECONOMIC DEVELOPMENT PLAN COORDINATED WITH STATEWIDE ENERGY, TRANSPORTATION AND EDUCATION PLANS AND POLICIES WHEREAS, state economic development plans and policies are essential to developing a strong, diverse and resilient economy; and WHEREAS, ARDORs and other regional entities currently provide for coordination of regional economic development efforts and plans; and WHEREAS, positioning Alaska to maximize its full economic potential in a changing global market is essential to sustainable and vibrant future growth; and WHEREAS, transportation, energy and education provide the critical infrastructure necessary for a successful economy; and WHEREAS, coordination of these critical areas with state -wide economic development strategy will result in maximizing public /private resources; and WHEREAS, the Kodiak Island Borough has resolved that the Alaska State Legislature create a state - funded transportation program that includes road, marine and air transportation; and WHEREAS, the Kodiak Island Borough has resolved that the Governor and the Alaska State Legislature develop a strategic and comprehensive energy policy; and WHEREAS, a world -class K -12 and tertiary education system is vital to educating our children in- state and attracting students from out of state. NOW, THEREFORE, BE IT RESOLVED, THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH urges the State to develop, in collaboration with ARDORs and other regional entities, a statewide economic development plan and policy that are coordinated and supported by the strategic statewide transportation, energy and education plans and policies. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH DAY OF , 2007 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2008 -xx Page 1 of 1 SUMMARY: KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING ITEM NO. 13.B.4 TITLE: Resolution No. FY2008 -15 Supporting Adoption of a Clean Elections System in Alaska. This resolution is in support of adopting a Clean Elections system which can help restore public trust in government, eliminate the potential for and perception of corruption, and promote greater accountability to voters. This will be submitted to Governor Sarah Palin and the Alaska State Legislature to expeditiously implement a Clean Elections system in Alaska. APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to adopt Resolution No. FY2008 -15. KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -15 Introduced by: Mayor Selby Requested by: Mayor Selby Drafted by: Mayor Selby Introduced: 12/06/2007 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY SUPPORTING ADOPTION OF A CLEAN ELECTIONS SYSTEM IN ALASKA WHEREAS, several former and current legislators have recently been indicted for accepting money in exchange for votes; and WHEREAS, votes taken by these individuals may have cost the state more than $1 billion annually in unrealized oil tax revenues, revenue that is critical to supporting the operations of our local governments; and WHEREAS, this scandal has undermined public confidence in the integrity of Alaska's elected officials; and WHEREAS, adoption of a Clean Elections system can help restore public trust in government, eliminate the potential for and perception of corruption, and promote greater accountability to voters; and WHEREAS, under Clean Elections, candidates who demonstrate broad public support and agree to forego private contributions can qualify for public financing of their campaigns; and WHEREAS, Clean Elections is law in seven states and is extremely popular with voters as well as candidates; and WHEREAS, Clean Elections affirms the principle of "one person, one vote" by curtailing the influence of special interest money and enabling citizens of all backgrounds to participate equally in the democratic process; and WHEREAS, Clean Elections opens the door to a greater diversity of candidates who will represent the public interest; and WHEREAS, Clean Elections system saves money by eliminating funding for pet projects advocated by special interests; and WHEREAS, the time has come for Clean Elections in Alaska; NOW, THEREFORE, BE IT RESOLVED, BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that Governor Sarah Palin and the Alaska State Legislature be urged to expeditiously implement a Clean Elections system in Alaska. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2008 -15 Page 1 of 1 BOROUGH OF KODIAK KODIAK, ALASKA RESOLUTION Mayor A RESOLUTION OF THE BOROUGH ASSEMBLY OF KODIAK, ALASKA SUPPORTING ADOPTION OF A CLEAN ELECTIONS SYSTEM IN ALASKA. WHEREAS, Several former and current legislators have recently been indicted for accepting money in exchange for votes; and WHEREAS, Votes taken by these individuals may have cost the state more than $1 billion annually in unrealized oil tax revenues, revenue that is critical to supporting the operations of our local governments; and WHEREAS, This scandal has undermined public confidence in the integrity of Alaska's elected officials; and WHEREAS, Adoption of a Clean Elections system can help restore public trust in government, eliminate the potential for and perception of corruption, and promote greater accountability to voters; and WHEREAS, Under Clean Elections, candidates who demonstrate broad public support and agree to forego private contributions can qualify for public financing of their campaigns; and WHEREAS, Clean Elections is law in seven states and is extremely popular with voters as well as candidates; and WHEREAS, Clean Elections affirms the principle of "one person, one vote" by curtailing the influence of special interest money and enabling citizens of all backgrounds to participate equally in the democratic process; and WHEREAS, Clean Elections opens the door to a greater diversity of candidates who will represent the public interest; and WHEREAS, Clean Elections systems save money by eliminating funding for pet projects advocated by special interests; and , MAYOR ATTEST: WHEREAS, the time has come for Clean Elections in Alaska. NOW, THEREFORE, BE IT RESOLVED that the Assembly of the Borough of Kodiak, Alaska urges Governor Sarah Palin and the Alaska State Legislature to expeditiously implement a Clean Elections system in Alaska. PASSED AND ADOPTED by the assembly of the borough of Kodiak, Alaska this day of , 2007. , MMC, BOROUGH CLERK BOROUGH OF KODIAK JEROME SELBY WHEREAS, several former and current legislators have recently been indicted for accepting money in exchange for votes; and WHEREAS, votes taken by these individuals may have cost the state more than S1 billion annually in unrealized oil tax revenues, revenue that is critical to supporting the operations of our local governments; and WHEREAS, this scandal has undermined public confidence in the integrity of Alaska's elected officials; and WHEREAS, adoption of a Clean Elections system can help restore public trust in government, eliminate the potential for and perception of corruption, and promote greater accountability to voters; and WHEREAS, under Clean Elections, candidates who demonstrate broad public support and agree to forego private contributions can qualify for public financing of their campaigns; and WHEREAS, Clean Elections is law in seven states and is extremely popular with voters as well as candidates; and WHEREAS, Clean Elections affirms the principle of "one person, one vote" by curtailing the influence of special interest money and enabling citizens of all backgrounds to participate equally in the democratic process; and WHEREAS, Clean Elections opens the door to a greater diversity of candidates who will represent the public interest; and WHEREAS, Clean Elections systems save money by eliminating funding for pet projects advocated by special interests; and WHEREAS, the time has come for Clean Elections in Alaska, NOW, THEREFORE, BE IT RESOLVED that the Assembly of the City and Borough of Sitka, Alaska, by this resolution urges Governor Sarah Palin and the Alaska State Legislature to expeditiously implement a Clean Elections system in Alaska, and that copies of this resolution shall be sent to Governor Sarah Palin and all members of the Alaska State Legislature. PASSED, APPROVED AND ADOPTED by the assembly of the City and Borough of Sitka, Alaska on this 26 day of June, 2007. „ AT rEs . _ CITY AND BOROUGH OF SITKA RESOLUTION NO. 2007 -14 A RESOLUTION OF THE CITY AND BOROUGH OF SITKA SUPPORTING ADOPTION OF A CLEAN ELECTIONS SYSTEM IN ALASKA Co ten Pellett, MMC Municipal Clerk Sponsor: Dapcevich/Ozment Marko Dapce ich, Mayor C____ File for State office. 4Clumber of signatures & $5 Contributions Required *3,000 for Governor * 1,500 for Lt. Governor * 400 for State Senate �/* 200 for State Hou/ / ror primary elections CE� candidates would receive * Governor - $250,000 * Lt. Governor- $150,000 * State Senator - $24,00C * State Rep. - $16,000 May qualify for up to 3x public fund levels if non -CE \opponent outspends. J F or general elections CE candidates would receive * Gov. -Lt. Gov. - $500,000 * State Senator - $36,000 * State Rep. - $24,000 Alaska Clean Elections Process Clean Election Candidate Option? ather signature +$5 ea. Agree not to accept rivate contribution Qualify for primary public funds? yes yes yes Participate in Primary Election Qualify for Genera lection Public Fun yes yes yes May qualify for up to 3x public funds if non -CE opponent outspends. Owe no favors to special interests or campaign funders. Less expensive. no Publicly- Funded Candidates no End cam- paign no no no Privately- funded candidate proceeds thru ordinary process. no no yes General Election Privately- Funded Candidates Have potential motivation to "repay" \\ campaign funders with favors. Special interest pork drains public treasu Alaska Clean Elections Initiative - Why Do It & How It Works Clean Elections laws have already been adopted in 7 states -- Maine, Arizona, North Carolina, New Mexico, Vermont, New Jersey, and Connecticut. Maine and Arizona have the longest history with Clean Elections. Voters, along with candidates, in these two states enthusiastically support the system. The governor of Arizona has been elected twice using this system. Clean Elections increases the number of candidates for public office. In Arizona the number of people willing to run for the state legislature has increased by about 20 %, providing voters with greater choice. Clean Elections decreases the number of uncontested races in which there is only one candidate running. In Maine, the number of uncontested races dropped from about 20% before Clean Elections was implemented to 2% in the last two elections. The number of incumbents without challengers also dropped from 17% to less than 1 %. Clean Elections has not resulted in more independent or fringe candidates running for office in Maine and Arizona, the two states with the longest experience with Clean Elections. Incumbents don't automatically win under Clean Elections. In 1998, before Arizona implemented Clean Elections, 95% of incumbents were reelected and incumbents raised nearly twice as much as their opponents. In 2002, only 74% won their primary races and, in almost all cases, they spent roughly the same as their opponents. What do candidates think of Clean Elections? One measure is how many use this system. For example, in Maine, use of Clean Elections has grown from 62% of candidates in 2002 to 79% in 2004 to 81 % in 2006. Overwhelmingly, candidates report they are happy with the system. Candidates are NOT required to participate in Clean Elections. Clean Elections levels the planing field, giving people from different backgrounds a fair shot at getting elected without owing favors to special interests and large campaign donors. Opportunities increase for non- traditional candidates who may not have access to special interest dollars and wealthy donors. Clean Elections allows for new faces, fresh voices, and a change from politics as usual. Clean Elections will strengthen Alaskan's public confidence in government by eliminating the danger and perception of corruption caused by private financing of election campaigns. It frees elected officials from the incessant demands of fundraising, enabling them to spend more time working with and for their constituents. Clean Elections increases voter turnout. In Arizona, it has had the impressive effect of increasing turn -out by 34% in years without a presidential race and by 7% in years with a presidential race. Voters like the new system and are participating in their democracy in greater and greater numbers. How has Clean Elections affected campaign contributions? In Arizona, the number of contributors to gubernatorial elections has tripled. There has also been a significant change in the ethnic, economic and geographic diversity of contributors. Contributions from low to middle income zip codes increased significantly, while contributions from the wealthiest zip codes decreased. The allowable donation to a Clean Elections candidate is almost universally affordable. Clean Elections really does equalize funding for candidates. In 1998, 79% of the candidates in Arizona with the largest war chests won. In 2002, after implementation of Clean Elections, this was true for only 2 %. In just four years, Arizona politics changed dramatically, with a 77% reduction in the number of races determined by money. How does the Alaska public feel about Clean Elections? A poll conducted by the Craciun Research Group in March 2007 found that 70% of voters favor a Clean Elections system for Alaska. This overwhelming public support was expressed before both VECO Chairman, Bill Allen, and VECO Community & Government Affairs Vice President, Rick Smith, pled guilty to bribery and conspiracy charges filed by the FBI. In May 2007, both men accepted responsibility for making more than $400, 000 in illegal payments and benefits to public officials or their families. We believe that now, more than ever, Alaskans understand and support the need for Clean Elections in Alaska. Private money raised in 2006 by Alaska candidates was $17 million! The Alaska Public Offices Commission reports that more than $17 million was raised for state office in 2006; this does include not include monies for local or federal office. In many cases, candidates received large donations despite having no opponents - a strong indication that large donors want to hold undue influence over candidates and elected officials. Key Provisions of the Alaska Clean Elections Initiative Law To qualify for public funding, Clean Elections candidates must agree to not accept any private contributions, except a limited amount of startup or seed money and $5 qualifying contributions, dispose of any previous surplus campaign money, and agree to run their campaign within the state allocated amount. Candidates must also collect $5 qualifying contributions from registered voters in their district to demonstrate they have a solid base of support; the number of such $5 contributions depends on the office sought: • 3,000 for a candidate for governor • 1,500 for a candidate for It. Governor • 400 for a candidate for the state senate • 200 for a candidate for state house The $5 fee can be waived for low- income individuals. Participating ALASKA CLEAN ELECTIONS candidates would receive the following public funds: For primary elections, candidates would receive the following: • governor - $250,000 • lieutenant governor - $150,000 • state senator - $24,000 • state representative - $16,000 For general elections: • governor - lieutenant governor - $500,000 • state senator - $36,000 • state representative - $24,000 Qualifying minor party candidates will receive full funding. Unopposed candidates receive less funding - only 25% of the primary and general election limits, because their need for funding is far less. Political parties can still give an additional 10% to their candidates. What if someone running against a Clean Elections candidate spends far more? Clean Elections candidates can receive up to three times the specified limit to match a non - participating opponent's spending dollar- for - dollar. The purpose of this provision is to ensure that Clean Elections candidates are not buried by non - participating opponent's spending and to provide an incentive for all candidates to participate in this system. . A candidate may collect varying amounts of seed money, depending on the office sought. The purpose of these funds is to enable candidates to collect the required number of qualifying $5 contributions from voters in their district. Seed money contributions are limited to $100 or less and cannot exceed: • $20,000 for a candidate for governor • $10,000 for a candidate for lieutenant governor • $2,000 for a candidate for the state senate • $1,000 for a candidate for the state house The cost to implement Clean Elections in Alaska depends on the number of candidates who participate in the system. It may cost two million dollars a year in the beginning, or even six million if every candidate participates. Even if the cost were six million dollars annually, this amount is less than half of one percent of the state budget. Source of funding Clean Elections in Alaska. Money to implement the program will be appropriated from the state General Fund; its sources could include excess campaign contributions, qualifying contributions, oil revenues, etc. Funding will NOT come out of Alaskans' Permanent Fund Dividends. For more information go to www .alaskansforcleanelections.org or call 230 -5617 KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING ITEM NO. 13.B.5 TITLE: Resolution No. FY2008 -16 Summarizing the KIB Assembly's Position on PERS /TRS with the State Bearing 85% of the Unfunded PERS Past Service Cost Liability, and all PERS Employers Paying 15 %, With the State Permanently Paying all Past Service Costs Related to the TRS System. SUMMARY: This resolution is support of Alaska Municipal League's position on PERS/TRS. APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to adopt Resolution No. FY2008 -16. KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -16 Introduced by: Mayor Selby Requested by: Mayor Selby Drafted by: AML Introduced: 12/06/2007 Adopted: A RESOLUTION SUMMARIZING THE KODIAK ISLAND BOROUGH ASSEMBLY'S POSITION ON PERS/TRS WITH THE STATE BEARING 85% OF THE UNFUNDED PERS PAST SERVICE COST LIABILITY, AND ALL PERS EMPLOYERS PAYING 15 %, WITH THE STATE PERMANENTLY PAYING ALL PAST SERVICE COSTS RELATED TO THE TRS WHEREAS, the Kodiak Island Borough supports amending State Statutes to reflect an actual consolidated PERS plan; and WHEREAS, the Kodiak Island Borough supports having one consolidated normal cost rate that all member employers pay; and WHEREAS, the Kodiak Island Borough believes that 85% of the PERS unfunded obligation should go on the State's books and be accounted for and paid by the State as a separate stand- alone obligation; and WHEREAS, the Kodiak Island Borough believes that the other 15% of the unfunded obligation belongs to all PERS members; and WHEREAS, the Kodiak Island Borough believes that in order to pay the 15% of the unfunded obligation, there should be a separate uniform consolidated past service cost rate that all member employers pay, that is a separate rate from a uniform, consolidated normal cost rate; and WHEREAS, the Kodiak Island Borough believes that the State should permanently pay all past service costs related to the TRS system; and WHEREAS, the Kodiak Island Borough supports seeking out and using available methods to reduce the future carrying costs of the unfunded obligations. NOW, THEREFORE, BE IT RESOLVED, THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH wish to summarize and make clear that its PERS position is an 85/15% split of the unfunded liability and uniform, consolidated normal cost rate and past service cost rates. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2008 -16 Page 1 of 1 ALASKA MUNICIPAL LEAGUE RESOLUTION #2008 -07 A RESOLUTION SUMMARIZING THE ALASKA MUNICIPAL LEAGUE'S POSITION ON PERS /TRS WITH THE STATE BEARING 85% OF THE UNFUNDED PERS PAST SERVICE COST LIABILITY, AND ALL PERS EMPLOYERS PAYING 15 %, WITH THE STATE PERMANENTLY PAYING ALL PAST SERVICE COSTS RELATED TO THE TRS SYSTEM WHEREAS, the Alaska Municipal League supports amending State Statutes to reflect an actual consolidated PERS plan; and WHEREAS, the Alaska Municipal League supports having one consolidated normal cost rate that all member employers pay; and WHEREAS, the Alaska Municipal League believes that 85% of the PERS unfunded obligation should go on the State's books and be accounted for and paid by the State as a separate stand -alone obligation; and WHEREAS, the Alaska Municipal League believes that the other 15% of the unfunded obligation belongs to all PERS members; and WHEREAS, the Alaska Municipal League believes that in order to pay the 15% of the unfunded obligation, there should be a separate uniform consolidated past service cost rate that all member employers pay, that is a separate rate from a uniform, consolidated normal cost rate; and WHEREAS, the Alaska Municipal League believes that the State should permanently pay all past service costs related to the TRS system; and WHEREAS, the Alaska Municipal League supports seeking out and using available methods to reduce the future carrying costs of the unfunded obligations. NOW, THEREFORE BE IT RESOLVED that the Alaska Municipal League wishes to summarize and make clear that its PERS position is an 85/15% split of the unfunded liability and uniform, consolidated normal cost rate and past service cost rates. AND, BE IT FURTHER RESOLVED that the Alaska Municipal League urges the State to permanently pay all past service costs related to the TRS system. PASSED AND APPROVED by the Alaska Municipal League on the 9 day of November, 2007. Signed: Tim Beck, President, Alaska Municipal League Attest: Kathie Wasserman, Executive Director, Alaska Municipal League SUMMARY: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING TITLE: Resolution No. FY2008 -17 Supporting the State to Commit 6% of all Natural Resource Revenues to Alaska's Communities for Services to Alaska's People, With No Cap. The Alaska Municipal League has adopted a sustainable Revenue Sharing plan which is as follows: • The State of Alaska is urged to adopt a sustainable revenue sharing program by annually appropriating 6% of natural resource revenues to municipalities with a base amount of $250,000 to all boroughs; $75,000 to all cities; and $25,000 to unincorporated communities; with the remainder to be allocated on a per capita basis and to NOT include a cap. • This sharing of state revenues is consistent with the Owner State concept, intergovernmental cooperation and Constitutional provisions which provide for the natural resource ownership by all the people of the State of Alaska. • Delivery of services at the local level is part of the annual state responsibility to citizen /owners for the betterment of the State of Alaska. This resolution urges the State of Alaska to commit 6% of all natural resource revenue to Alaska's communities, and avoid any cap on the 6% funding and it also resolves that the fish tax which has a municipal revenue sharing program is excluded from the above program. RECOMMENDED MOTION: Move to adopt Resolution No. FY2008 -17. ITEM NO. 13.B.6 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -17 Introduced by: Mayor Selby Requested by: Mayor Selby Drafted by: AML Introduced: 12/06/2007 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY SUPPORTING THE STATE TO COMMIT 6% OF ALL NATURAL RESOURCE REVENUES TO ALASKA'S COMMUNITIES FOR SERVICES TO ALASKA'S PEOPLE, WITH NO CAP WHEREAS, the State has failed to share the revenues generated by the natural resources that belong to all of Alaska's residents; and WHEREAS, the elimination of Revenue Sharing has had a significant negative effect on all of Alaska's communities; and WHEREAS, the lack of Revenue Sharing has either caused communities to raise taxes or to cut essential services; and WHEREAS, Revenue Sharing was once used as an incentive to encourage communities to become organized municipalities; and WHEREAS, the restoration of Revenue Sharing would provide communities with funding to reduce local taxes, build infrastructure, provide for increased quality of life, and in some cases, provide for the survival of a community; and WHEREAS, the Alaska Municipal League has adopted a sustainable Revenue Sharing plan which is as follows: • The State of Alaska is urged to adopt a sustainable revenue sharing program by annually appropriating 6% of natural resource revenues to municipalities with a base amount of $250,000 to all boroughs; $75,000 to all cities; and $25,000 to unincorporated communities; with the remainder to be allocated on a per capita basis and to NOT include a cap. • This sharing of state revenues is consistent with the Owner State concept, intergovernmental cooperation and Constitutional provisions which provide for the natural resource ownership by all the people of the State of Alaska. • Delivery of services at the local level is part of the annual state responsibility to citizen /owners for the betterment of the State of Alaska. NOW, THEREFORE, BE IT RESOLVED, BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH urging the State of Alaska to commit 6% of all natural resource revenue to Alaska's communities, and avoid any cap on the 6% funding. AND, BE IT FURTHER RESOLVED that the fish tax which has a municipal revenue sharing program is excluded from the above program. Kodiak Island Borough, Alaska Resolution No. FY2008 -17 Page 1 of 2 ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2008 -17 Page 2 of 2 ALASKA MUNICIPAL LEAGUE RESOLUTION #2008 -03 A RESOLUTION URGING THE STATE TO COMMIT 6% OF ALL NATURAL RESOURCE REVENUES TO ALASKA'S COMMUNITIES FOR SERVICES TO ALASKA'S PEOPLE, WITH NO CAP WHEREAS, the State has failed to share the revenues generated by the natural resources that belong to all of Alaska's residents; and WHEREAS, the elimination of Revenue Sharing has had a significant negative effect on all of Alaska's communities; and WHEREAS, the lack of Revenue Sharing has either caused communities to raise taxes or to cut essential services; and WHEREAS, Revenue Sharing was once used as an incentive to encourage communities to become organized municipalities; and WHEREAS, the restoration of Revenue Sharing would provide communities with funding to reduce local taxes, build infrastructure, provide for increased quality of life, and in some cases, provide for the survival of a community; and WHEREAS, the Alaska Municipal League has adopted a sustainable Revenue Sharing plan which is as follows: • The State of Alaska is urged to adopt a sustainable revenue sharing program by annually appropriating 6% of natural resource revenues to municipalities with a base amount of $250,000 to all boroughs; $75,000 to all cities; and $25,000 to unincorporated communities; with the remainder to be allocated on a per capita basis and to NOT include a cap. • This sharing of state revenues is consistent with the Owner State concept, intergovernmental cooperation and Constitutional provisions which provide for the natural resource ownership by all the people of the State of Alaska. • Delivery of services at the local level is part of the annual state responsibility to citizen /owners for the betterment of the State of Alaska. NOW, THEREFORE BE IT RESOLVED that the Alaska Municipal League urges the State of Alaska to commit 6% of all natural resource revenue to Alaska's communities, and avoid any cap on the 6% funding. AND, BE IT FURTHER RESOLVED that the fish tax which has a municipal revenue sharing program is excluded from the above program. PASSED AND APPROVED by the Alaska Municipal League on this 9 day of November, 2007. Signed: Tim Beck, President, Alaska Municipal League Attest: Kathie Wasserman, Executive Director, Alaska Municipal League KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING TITLE: Resolution No. FY2008 -18 Supporting Long -Term Funding with Regards to Findings and Recommendations Forwarded from the Alaska Education Funding Task Force that Equitably Deal with Alaska's Schools. SUMMARY: This resolution supports long -term funding with regards to findings and recommendations forwarded from the Alaska Education Task Force that equitably deal with Alaska's schools. APPROVAL FOR AGENDA: eia 1. RECOMMENDED MOTION: Move to adopt Resolution No. FY2008 -18. ITEM NO. 13.B.7 WHEREAS, education funding has been a serious problem in Alaska for many years; and WHEREAS, the largest budget item in boroughs and /or First Class cities is education; and WHEREAS, a task force has been created by the Governor to address the many issues involved in school funding; and WHEREAS, the Kodiak Island Borough wishes to support the findings and recommendations that equitably serve all of Alaska's school districts to include: • Five -year phase -in of the ISER study • Increased funding for intensive -needs students • Increase in BSA • Recalibration of pupil transportation funding • Appropriation of school funding by the 60 day of session • Examination of vocational technical demands • Evaluation of local financial effort requirements WHEREAS, the Alaska Education Funding Task Force has done an exemplary job of discussing, debating and forwarding recommendations to the Governor, as asked. NOW, THEREFORE, BE IT RESOLVED, THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH supports Tong -term funding with regards to findings and recommendations forwarded from the Alaska Education Task Force that equitably deal with Alaska's schools. ATTEST: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY SUPPORTING LONG -TERM FUNDING WITH REGARDS TO FINDINGS AND RECOMMENDATIONS FORWARDED FROM THE ALASKA EDUCATION FUNDING TASK FORCE THAT EQUITABLY DEAL WITH ALASKA'S SCHOOLS ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -18 Introduced by: Mayor Selby Requested by: Mayor Selby Drafted by: AML Introduced: 12/06/2007 Adopted: KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2008 -18 Page 1 of 1 Attest: ALASKA MUNICIPAL LEAGUE RESOLUTION #2008 -08 A RESOLUTION SUPPORTING LONG -TERM FUNDING WITH REGARDS TO FINDINGS AND RECOMMENDATIONS FORWARDED FROM THE ALASKA EDUCATION FUNDING TASK FORCE THAT EQUITABLY DEAL WITH ALASKA'S SCHOOLS WHEREAS, education funding has been a serious problem in Alaska for many years; and WHEREAS, the largest budget item in boroughs and /or First Class cities is education; and WHEREAS, a task force has been created by the Governor to address the many issues involved in school funding; and WHEREAS, the Alaska Municipal League wishes to support the findings and recommendations that equitably serve all of Alaska's school districts to include: • Five -year phase -in of the ISER study • Increased funding for intensive -needs students • Increase in BSA • Recalibration of pupil transportation funding • Appropriation of school funding by the 60 day of session • Examination of vocational technical demands • Evaluation of local financial effort requirements WHEREAS, the Alaska Education Funding Task Force has done an exemplary job of discussing, debating and forwarding recommendations to the Governor, as asked. NOW, THEREFORE BE IT RESOLVED that the Alaska Municipal League supports Tong -term funding with regards to findings and recommendations forwarded from the Alaska Education Task Force that equitably deal with Alaska's schools. PASSED AND APPROVED by the Alaska Municipal League on the 9 day of November, 2007 Signed: Tim Beck, President, Alaska Municipal League Kathie Wasserman, Executive Director, Alaska Municipal League Kodiak Island Borough School District Resolution 078 -001 Supporting Recommendations of the Joint Legislative Education Funding Task Force Report WHEREAS, The Joint Legislative Education Funding Task Force met regularly over the summer; and WHEREAS, the Task Force accepted public testimony, and openly discussed and debated the merits of various changes to the education funding formula; and WHEREAS, the Task Force prepared a Report to the Legislature and the Governor with stated recommendations; and WHEREAS, the implementation of the Task Force Recommendations will improve public education in Alaska and provide school districts with a more equitable and stable funding mechanism; and WHEREAS, the implementation of the Task Force Recommendations will directly benefit students in the Kodiak Island Borough School District; NOW, THEREFORE, BE IT RESOLVED, that the Kodiak Island Borough School District Board of Education supports the Task Force Recommendations; and specifically finds the following recommendations of high importance: • The passing by the Legislature of SB 125 (PERS /TRS cost sharing) in substantially the same form as it currently exists; • The creation of standing Education Committees in the House and Senate to oversee and review all education issues in the state; • The referral to the Education Committee of the various long -term issues discussed in the Task Force report; • The implementation of the ISER district cost factor, phased in to statute over time as set out in the Task Force recommendations; • The phased in increases in intensive needs funding with those increases set into statute; • The recalibration of the transportation reimbursement rate based on the most recent actual audited costs; and • An increasing Base Student Allocation amount set in statute for fiscal years 2009, 2010 and 2011, at an amount that will keep pace with projected cost increases over those years. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Kodiak Island Borough School District Board of Education specifically recommends that the Legislature adopt the Joint Legislative Education Funding Task Force recommendations within the first thirty (30) days of the legislative session. ADOPTED this 29th day of October Elizab - -11, President Kodiak Island Borough School District Board of Education , 2007 November 26, 2007 Rick Gifford, Manager Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Dear Mr. Gifford: The Kodiak School Board unanimously approved Resolution #078 -001, "Supporting Recommendations of the Joint Legislative Education Funding Task Force Report" during their regular meeting on October 29, 2007. This resolution reaffirms their support and belief that the State of Alaska must take increased responsibility to meet their Constitutional mandate to support education in Alaska. The recommendations recently offered by the Joint Legislative Education Funding Task Force Report address a number of specific concerns previously addressed by the School Board and the Kodiak Island Borough. If these recommendations become law, significant increases in funding will be available to support education for children in Kodiak and Alaska. The Board of Education encourages the Legislature to act on these resolutions during the first 30 days of the 2008 Legislative Session. The School Board has requested that the Kodiak Island Borough Assembly review the recommendations of the Joint Legislative Education Funding Task Force and join the School Board is passing a supporting resolution. There seems to be a ground swell of support by members of the Senate and Legislature for these recommendations. A strong statement of support can only encourage timely and thoughtful action by the State Legislature. Members of the School Board, my staff and I are willing to review specific recommendations with you or the Assembly at your convenience. I have enclosed a complete copy of the School Board's resolution and support documentation. Thank you for your interest and willingness to discuss education related concerns. encs. Kodiak Island Borough School District 722 Mill Bay Road Kodiak, Alaska 99615 Office of the Superintendent (907) 481 -6203 Joint Legislative Education Funding Task Force Report to the Governor and Legislature September 1, 2007 SUMMARY: APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING ITEM NO. 13.C.1 TITLE: Ordinance No. 2008-01B Amending Ordinance No. 2008 -01 Fiscal Year 2008 Budget By Moving Funds Between Various General Fund Departments, Amending Budget to Actual Expenditures, and Budgeting for Several Grants. This ordinance: • Sets up project number 08004 to purchase a computer assisted mass appraisal and collection program. Our current assessment program, KB systems, has not been on maintenance for many years and is seriously outdated. This program will cost approximately $400,000. At the end of FY2007 the General Fund had a fund balance of $2,793,317. We have previously budgeted a use of this fund balance in the amount of $554,975. After this adjustment we would still have a Fund Balance of $1,838,342 in the General Fund, well within our desired range of one to two million dollars. • Increases the Community Development Budget by $17,360 to purchase an upgrade to our GPS system back and to fund further work on our comprehensive plan and island wide trails plan. This would reduce the General Fund Balance to $1,820,982. • Funds the shortage in the Health and Sanitation Department with savings in the Culture and Recreation Department. • Funds the $12,323 in repairs to the High School Kitchen with use of undesignated fund balance in Fund 410. • Adds $27,000 to the Kodiak Middle School Asbestos Abatement project to cover unforeseen expenses with use of undesignated fund balance in Fund 410. • Adds $182,000 to the High School Soil Remediation project for removal of contaminated soil with use of undesignated fund balance in Fund 410. • Budgets for the $8,000,000 bond approved by the voters. • Adds $76,496 to the High School and Middle School for additional roof repairs. • Budgets for the $938,633 FEMA (Federal Emergency Management Agency) grant passed through the State of Alaska for Kodiak High School Seismic Upgrades. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2008 -01 B in first reading to advance to public hearing on December 20, 2007. Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH ORDINANCE NO. FY2008-01B Introduced by: Borough Manager Requested by: Borough Manager Drafted by: Finance Officer Introduced: 12/6/2007 Public Hearing: Adopted: AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING ORDINANCE NO. FY2008 -01 FISCAL YEAR 2008 BUDGET BY MOVING FUNDS BETWEEN VARIOUS GENERAL FUND DEPARTMENTS, AMENDING BUDGET TO ACTUAL EXPENDITURES AND BUDGETING FOR SEVERAL GRANTS WHEREAS, the Assessing Department maintains property records in an obsolete system and would like to move forward to a new data base system which would make assessing function done in a more efficient and fair manner , and WHEREAS, there is sufficient reserves in the General Fund Balance to pay for a new system, and WHEREAS, because of broad public interest in the Borough's Comprehensive Plan the Planning Commission requested another round of public meetings; and WHEREAS, an island wide trails plan has become critical; and WHEREAS, an equipment upgrade is needed for a GPS backpack; and WHEREAS, the Health and Sanitation Department, Fund 100 is overspent by $5,079 while the Culture and Recreation department, Fund 100 has this amount available; and WHEREAS, $12,323 in repairs had to be made to the High School kitchen floor; and WHEREAS, $27,000 needs to be added to the Kodiak Middle School Asbestos Abatement project to cover unforeseen expenses; and WHEREAS, $182,000 needs to be added to the High School Soil Remediation project for removal of contaminated soil with disposal costs to be budgeted later, and WHEREAS, the voters approved a $8,000,000 bond to construct a swimming pool; and WHEREAS, the High School and Middle School roof repair costs will be $76,496 over budget; and WHEREAS, a FEMA (Federal Emergency Management Agency) grant passed through the State of Alaska for $938,633 for Kodiak High School Seismic Upgrades; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The FY2008 budget will be amended per the attached schedule. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 KODIAK ISLAND BOROUGH ATTEST: Jerome Selby, Borough Mayor Kodiak Island Borough, Alaska Ordinance No. 2008 -01B Page 1 of10 CORRECTED VERSION KODIAK ISLAND BOROUGH ORDINANCE NO. FY2008-01B Introduced by: Borough Manager Requested by: Borough Manager Drafted by: Finance Officer Introduced: 12/6/2007 Public Hearing: Adopted: AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING ORDINANCE NO. FY2008 -01 FISCAL YEAR 2008 BUDGET BY MOVING FUNDS BETWEEN VARIOUS GENERAL FUND DEPARTMENTS, AMENDING BUDGET TO ACTUAL EXPENDITURES AND BUDGETING FOR SEVERAL GRANTS WHEREAS, the Assessing Department maintains property records in an obsolete system and would like to move forward to a new data base system which would make assessing function done in a more efficient and fair manner , and WHEREAS, there is sufficient reserves in the General Fund Balance to pay for a new system, and WHEREAS, because of broad public interest in the Borough's Comprehensive Plan the Planning Commission requested another round of public meetings; and WHEREAS, an island wide trails plan has become critical; and WHEREAS, an equipment upgrade is needed for a GPS backpack; and WHEREAS, the Health and Sanitation Department, Fund 100 is overspent by $5,079 while the Culture and Recreation department, Fund 100 has this amount available; and WHEREAS, $12,323 in repairs had to be made to the High School kitchen floor; and WHEREAS, $27,000 needs to be added to the Kodiak Middle School Asbestos Abatement project to cover unforeseen expenses; and WHEREAS, $182,000 needs to be added to the High School Soil Remediation project for removal of contaminated soil with disposal costs to be budgeted later, and WHEREAS, the voters approved a $8,000,000 bond to construct a swimming pool; and WHEREAS, the High School and Middle School roof repair costs will be $76,496 over budget; and WHEREAS, a FEMA (Federal Emergency Management Agency) grant passed through the State of Alaska for $938,633 for Kodiak #igh Middle School Seismic Upgrades; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The FY2008 budget will be amended per the attached schedule. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 KODIAK ISLAND BOROUGH ATTEST: Jerome Selby, Borough Mayor Nova M. Javier, CMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2008-01B Page 1 of10 Fund 100 General Fund Revenues: Property Tax Boat & Motor Vehicle Tax Payment in Lieu of Taxes Severance Taxes Penalties & Int on tax Licenses and Permits Federal Shared Revenue Temporary Fiscal Relief Raw Fish Tax Raw Fish Tax - Offshore Other State Revenue Fines Interest Eamings Mscellaneous Use of Fund Balance Sale of Fixed Assets Transfer In Total Expenditures: Borough Assembly Borough Manager Borough Clerk Borough Attorney Finance Department Management Information Services Assessing Department Engineering/ Facilities Dept Community Development Building Official Economic Development General Administration Emergency Preparedness School District Support Health and Sanitation Animal Control Culture and Recreation Colledge and Libraries Transfers Out Total Fund 205 Child Care Assistance Program Revenue Expenditures Fund 210 Land Sales Revenue Expenditures Fund 220 Buildings and Grounds Revenues Revenues Transfers in Use of Fund Balance Total Revenues Expenditures Borough Building M-IC Apartments School Buildings Parks Total Expenditures . . . . . . . . . . . . . . . . . . . . . . FY2008 Ammended As of Difference Budget Revised Budget 10/30/07 % Adjustments Budget 8,773,010 8,761,551 11,459 ' 100% 8,773,010 276,450 73,979 202,471 ' 27% 276,450 814,000 12,501 801,499 ' 2% 814,000 1,270,530 ' 413,179 857,351 ' 33% 1,270,530 175,000 82,008 92,992 ' 47% 175,000 91,500 32,766 58,734 ' 36% 91,500 350,075 350,075 ' 0% 350,075 571,286 571,286 ' 0% 571,286 950,000 ' 1,040,748 (90,748) ' 110% 950,000 2,000 2,000 ' 0% 2,000 26,000 26,000 ' 0% 26,000 1,000 350 650 ' 35% 1,000 400,000 142,574 257,426 ' 36% 400,000 54,200 6,715 47,485 ' 12% 54,200 554,975 554,975 ' 0% 417,360 972,335 14,310,026 ' 10,566,371 3,743,655 ' 74% ' 417,360 14,727,386 180,910 42,563 138,347 ' 24% 180,910 373,985 83,245 290,740 ' 22% 373,985 398,510 114,299 284,211 ' 29% 398,510 130,000 26,783 103,217 ' 21% 130,000 699,788 203,299 496,489 ' 29% 699,788 531,420 133,308 398,112 ' 25% 531,420 436,364 126,974 309,390 ' 29% 436,364 111,432 26,832 84,600 ' 24% 111,432 757,810 179,924 577,886 ' 24% ' 17,360 775,170 132,765 2,570 130,195 ' 2% 132,765 75,000 21,500 53,500 ' 29% 75,000 324,170 74,134 250,036 ' 23% 324,170 8,800 3,612 5,188 ' 41% 8,800 9,662,622 3,696,375 5,966,247 ' 38% 9,662,622 227,620 268,889 (41,269) ' 118% 5,100 232,720 72,380 72,380 ' 0% 72,380 87,000 61,166 25,834 ' 70% (5,100) 81,900 93,000 12,000 81,000 ' 13% 93,000 6,450 6,450 - '100% 400,000 406,450 14,310,026 ' 5,083,923 9,226,103 ' 36% ' 417,360 14,727,386 77,000 20,717 56,283 ' 27% 77,000 30,488 46,512 ' 40% 96,700 13,901 82,799 ' 14% 96,700 11,750 84,950 ' 12% 449,810 368,983 80,827 ' 82% 220,000 220,000 - '100% 121,400 - 121,400 ' 0% 791,210 588,983 202,227 ' 74% 406,610 85,761 320,849 ' 21% 11,000 3,285 7,715 ' 30% 347,000 174,888 172,112 ' 50% 26,600 4,277 22,323 ' 16% 791,210 ' 268,211 522,999 ' 34% 77,000 77,000 96,700 96,700 449,810 220,000 121,400 791,210 406,610 11,000 347,000 26,600 791,210 Kodiak Island Borough, Alaska Ordinance No. 2008-01B Page 2 of10 Fund 230 Coastal Management Revenues 24,000 24,000 0% 24,000 Expenditures - - - CMG Regular 24,000 3,266 20,734 14% 24,000 Total Expenditures 24,000 3,266 20,734 14% - 24,000 Fund 234 L.E.P.C. Revenues LEPC 17,800 17,800 0% 17,800 E.O.P. Grant - - 0% - Revenues 17,800 - 17,800 0% 17,800 Expenditures - Expenditures -LEPC 17,800 2,471 15,329 14% 17,800 Expend itures-FEMA grant - 111 (111) 0% - Total Expenditures 17,800 2,582 15,218 15% 17,800 Fund 240 Womens Bay Road Service Revenues 125,532 134,191 (8,659) 107% 125,532 Expenditures 125,532 243 125,289 0% 125,532 Fund 242 Service District No. 1 Revenues 220,000 233,174 (13,174) 106% 220,000 Expenditures 220,000 18,399 201,601 8% 220,000 Fund 243 Service Area No. 2 Revenues 121 (121) Expenditures Fund 244 Monaska Bay Road District Revenues 43,175 44,579 (1,404) 103% 43,175 Expenditures 43,175 129 43,046 0% 43,175 Fund 246 Bay View Road Service Area Revenues 5,700 6,666 (966) 117% 5,700 Expenditures 5,700 9 5,691 0% 5,700 Fund 250 Fire Protection Area No. 1 Revenues 426,500 411,108 15,392 96% 426,500 Expenditures 426,500 131,971 294,529 r 31% 426,500 Fund 252 Womens Bay Fire Department Revenues 93,010 91,017 1,993 ' 98% 93,010 Expenditures 93,010 25,632 67,378 ' 28% 93,010 Fund 254 KIB Airport Fire District Revenues 14,230 13,710 520 ' 96% 14,230 Expenditures 14,230 12,813 1,417 ' 90% 14,230 Fund 260 Woodland Acres Street Lights Revenues 6,000 242 5,758 4% 6,000 Expenditures 6,000 1,364 4,636 ' 23% 6,000 Fund 261 Trinity Islands Lighting Dist. Revenues 3,800 3,894 (94) '102% 3,800 Expenditures 3,800 481 3,319 13% 3,800 Fund 262 Mission Lake Tide Gate Revenues 3,050 3,612 (562) '118% 3,050 Expenditures 3,050 174 2,876 ' 6% 3,050 Fund 263 Trinity Islands Paving Dist. Revenues 39,880 32,646 7,234 ' 82% 39,880 Expenditures 39,880 65 39,815 ' 0% 39,880 Fund 275 Kodiak Arts Council Revenues 69,460 14,770 54,690 ' 21% 69,460 Expenditures 69,460 20,347 49,113 ' 29% 69,460 Kodiak Island Borough, Alaska Ordinance No. 2008 -01B Page 3 of10 Fund 276 Facilities Fund Revenues 2,000,000 506,578 1,493,422 25% 2,000,000 Expenditures/Transfers Out: Building Insurance Debt Service Capital Projects Fund 410 Contengencies - inflation proofing Total Expenditures Fund 277 Tourism Development Revenues 50,000 18,054 31,946 36% 50,000 Expenditures 50,000 25,008 24,992 50% 50,000 Fund 290 Fern Fuller Trust Revenues 437,000 14,033 422,967 3% 437,000 Expenditures 437,000 3,209 433,791 1% 437,000 Fund 300 Debt Service Revenues State Debt Reimbursement 1,789,310 94,329 1,694,981 5% 1,789,310 Interest Earnings 20,000 4,951 15,049 25% 20,000 Transfers in General Fund - Education 539,210 539,210 - 100% 539,210 General Fund - Health - - Facilities Fund 922,250 922,250 - 100% 922,250 Hospital Fund 200,000 200,000 0% 200,000 Use of fund balance - - 0% - Total Revenues 3,470,770 1,560,740 1,910,030 3,470,770 Expenditures Expenditures - School Debt 2,699,150 774,488 1,924,662 29% 2,699,150 Expenditures - Hospital Debt 765,000 97,503 667,497 13% 765,000 Expenditures - Karluk Loans 6,620 6,620 0% 6,620 Expenditures -Other Debt - - 0% - Total Expenditures 3,470,770 871,991 2,598,779 25% 3,470,770 Fund 410- Borough Capital Projects: Revenues: Interest Earnings Contributions for BMX track Miscellaneous Total Revenues Operating Transfers In: General Fund Bayside Fire Department Facilities Fund Total Operating Transfers In Total Revenues Capital Projects • • • • 1 • 7 220,000 220,000 - 100% 220,000 922,250 922,250 - 100% 922,250 700,000 700,000 - 100% 700,000 157,750 157,750 0% 157,750 2,000,000 1,842,250 157,750 92% 2,000,000 54,898 151,531 (96,633) 276% 54,898 39,670 39,667 3 '100% 39,670 - - ' 0% - 94,568 191,198 (96,630) '202% 94,568 117,352 55,000 62,352 ' 47% 400,000 517,352 448,800 426,800 22,000 r 95% 448,800 1,434,384 642,384 792,000 ' 45% 1,434,384 2,000,536 ' 1,124,184 876,352 ' 56% 400,000 2,400,536 2,095,104 1,315,382 779,722 ' 63% 400,000 2,495,104 Kodiak Island Borough, Alaska Ordinance No. 2008-01B Page 4 of10 Projects: 146 BMX Bike Trail 94,670 49,278 45,392 52% 94,670 174 Bayside Storage Addition & Engine Bay 426,800 4,634 422,166 1% 426,800 00102 Bayside Underground Electrical 22,000 - 22,000 0% 22,000 03105 Northstar School road/parking lot design 50,000 29,189 20,811 58% 50,000 03108 Borough Building Parking Lot 50,000 - 50,000 0% 50,000 03106 KHS emergency generator 50,000 50,000 0% 50,000 03109 Borough Building air handling penthouse 10,000 10,000 0% 10,000 03110 Borough Building emergency generator 20,000 2,353 17,647 12% 20,000 03120 WB Comm Plan Revision 33,380 22,392 10,988 67% 33,380 05023 Peterson School Upgrade - 14,230 (14,230) 0% 05025 High School Gym Seismic - 4,656 (4,656) 0% 06001 Computer Upgrade 114,000 123,744 (9,744) 109% 114,000 07008 Seismic Repair 390,000 - 390,000 0% (390,000) - 07015 High School kitchen floor - 12,323 (12,323) ' 0% 12,323 12,323 07016 R and replacement of culverts at Panamaroff Creek ' 30,000 - 30,000 ' 0% 30,000 07017 Hospital Solarium 25,000 - 25,000 ' 0% 25,000 07018 HS Pool Repairs ' 40,000 - 40,000 ' 0% 40,000 08001 Kodiak Middle School Asbestos Abatement 155,000 69,657 85,343 ' 45% ' 27,000 182,000 08002 Main elementary Asbestous abatment ' 43,000 94,341 (51,341) '219% 43,000 08003 HS Soil Remediation ' 215,000 155,194 59,806 ' 72% 182,000 397,000 08004 Computer Assisted Mass Appraisal and Collection Prg - - - ' 0% 400,000 400,000 Tranfer to Fund 430 - - ' 0% 390,000 390,000 Other Projects ' 326,254 326,254 ' 0% (221,323) 104,931 Total Borough Projects ' 2,095,104 ' 581,991 1,513,113 ' 28% ' 400,000 2,495,104 Fund 420 - GO Bond Projects: Revenues: Interest Earnings 2,000,000 ' 1,528,890 471,110 ' 76% 2,000,000 Proceeds from bond 2004A Bond Issue 9,302,760 9,302,760 (0) '100% 9,302,760 Proceeds from bond 2004B Bond Issue 11,050,000 11,052,760 (2,760) '100% 11,050,000 Proceeds from bond 200)0( Bond Issue ' - - - ' 0% 8,000,000 8,000,000 22,352,760 21,884,411 468,349 ' 98% 8,000,000 30,352,760 Projects: 03119 New Swimming Pool 04101 Old Harbor GymNoc Ed renovation 04102 Larsen Bay School floor repair 04103 Ouzinkie Gym renovation 05002 Evacuation Center earthquake evaluation 05009 Kodiak Mddle School concrete repair 05010 Kodiak High School asbestos & floor covering 05011 District -wide floor covering replacement 05012 Kodiak High School heating and ventilation 05013 Kodiak High School insulastion and windows 05014 Kodiak High School and Mddle School roof repair 05015 High School Voc ed/classroom reclaimation 05016 East School heating and ventilation 05017 Learning Center renovation Contingencies 6,210,000 1,019,056 5,190,944 " 16% 8,000,000 14,210,000 2,251,134 2,808 2,248,326 " 0% 2,251,134 339,883 1,526 338,357 " 0% 339,883 1,858,255 21,710 1,836,545 1% 1,858,255 500,000 323,152 176,848 " 65% 500,000 237,918 9,350 228,568 4% 237,918 304,704 212,517 92,187 " 70% 304,704 728,708 378,572 350,136 " 52% 728,708 250,000 174 249,826 'r 0% 250,000 596,020 4,117 591,903 " 1% 596,020 523,504 591,111 (67,607) 113% 78,496 600,000 4,840,788 64,852 4,775,936 1% 4,840,788 520,000 109,425 410,575 21% 520,000 1,181,336 25,677 1,155,659 2% 1,181,336 2,010,510 2,010,510 0% (76,496) 1,934,014 22,352,760 2,764,047 19,588,713 12% 8,000,000 30,352,760 Kodiak Island Borough, Alaska Ordinance No. 2008 -01B Page 5 of10 Fund 430 -State Capital Grant Projects: Revenues: KB Waste Management Implementation 1,741,400 976,048 765,352 56% 1,741,400 Anton Larsen Bay Boat Ramp 560,000 560,000 - 100% 560,000 School Repair 252,574 252,574 0% 252,574 Tide Gate 20,000 20,000 0% 20,000 Chiniak Grant 20,000 20,000 0% 20,000 SHSGP Grant 138,151 138,151 0% 138,151 ADF &G, fish research 200,000 200,000 0% 200,000 Coastal Impact Program CIAP Grant 189,985 189,985 0% 189,985 Kodiak Cadastral Grant 40,000 40,000 0% 40,000 AK Coastal Management 46,000 46,000 0% 46,000 Homeland Security 17,733 17,733 0% 17,733 06008 Summit Lake Trail 23,500 23,500 0% 23,500 06007 ADF & G Building Design 1,500,000 1,500,000 0% 1,500,000 2005 Pre Disaster Mtigation Grant 41,724 41,724 0% 41,724 05022 KMS Seismic Upgrade 4101523 - 0% 938,633 938,633 05026 HS Library Wing Seismic Retrofit 465,618 465,618 0% 465,618 07001 Area Wide School Equipment and Supplies 70,000 70,000 0% 70,000 07003 Island Lake Trail 48,000 48,000 0% 48,000 07004 Larsen Bay Equipment 70,000 70,000 0% 70,000 07005 Main elementay School Playground Equipment 25,000 25,000 0% 25,000 07006 Port Lions Community Workshop 10,000 10,000 0% 10,000 07008 School Facilities Seismic Repairs 910,000 910,000 0% 910,000 07009 Tsunami Siren, Upgrades & Additions 100,000 100,000 0% 100,000 07010 ADF & G Near Island Facility 500,000 500,000 0% 500,000 07011 Ouzinkie Dock Replacement 570,000 570,000 0% 570,000 07012 Ouzinkie School Seismic Upgrade 308,344 308,344 0% 308,344 East Elementary School Siesmic Upgrade 138,606 - 138,606 0% 138,606 School District Computer Grant 70,000 70,000 0% 70,000 Emergency Communications and Planing _ 30,000 30,000 0% 30,000 Transfers in from fund 410 - 0% 390,000 390,000 Transfers in from fund 276 - 0% - Anton Larson Boat Ramp 60,000 60,000 r 0% 60,000 Coastal Impact Program 130,000 130,000 r 0% 130,000 Dingell- Johnson Contribution 140,000 140,000 r 0% 140,000 - r 0% - Transfer from fund 410 136,350 136,350 r 0% 136,350 Total Revenues 8,572,985 r 1,536,048 rr 7,036,937 18 % r 1,328,633 ' 9,901,618 Kodiak Island Borough, Alaska Ordinance No. 2008-01B Page 6 of10 Projects: - 164 KB Waste Management Implementation 1,741,400 936,714 804,686 54% 1,741,400 177 Anton Larsen Bay Boat Ramp 896,350 625,870 270,480 70% 896,350 00100 High School Repair FY00 126,770 125,398 1,372 99% 126,770 00104 Tide Gate 20,000 21,074 (1,074) 105% 20,000 02107 ADF &G Research Study 200,000 139,518 60,482 70% 200,000 03114 Coastal Impact Program 319,985 297,150 22,835 93% 319,985 03116 School Repair 125,804 140,222 (14,418) 111% 125,804 03118 Chiniak Multi -use Grant 20,000 11,498 8,502 57% 20,000 04106 SHSGP Grant 138,151 122,784 15,367 89% 138,151 05003 Kodiak Cadastral Grant 40,000 74,087 (34,087) 185% 40,000 05005 AK Coastal Management 46,000 53,733 (7,733) 117% 46,000 05019 Homeland Security 17,733 14,430 3,303 81% 17,733 05020 2005 PreDisaster Mtigation Grant 41,724 20,181 21,543 48% 41,724 05022 KMS Seismic Upgrade 410/523 889,100 (889,100) 0% 938,633 938,633 05026 HS Library Wing Seismic Retrofit 465,618 5,360 460,258 1% 465,618 06008 Summit Lake Trail 23,500 17,343 6,157 74% 23,500 06007 ADF & G Building Design 1,500,000 1,500,000 0% 1,500,000 07001 Area Wide School Equipment and Supplies 70,000 51,150 18,850 73% 70,000 07003 Island Lake Trail 48,000 48,000 0% 48,000 07004 Larsen Bay Equipment 70,000 70,000 0% 70,000 07005 Main elementay School Playground Equipment 25,000 25,000 - 100% 25,000 07006 Port Lions Community Workshop 10,000 3,147 6,853 31% 10,000 07008 School Facilities Seismic Repairs 910,000 910,000 0% 390,000 1,300,000 07009 Tsunami Siren, Upgrades & Additions 100,000 1,000 99,000 1% 100,000 07010 ADF & G Near Island Facility 500,000 500,000 0% 500,000 07011 Ouzinkie Dock Replacement 570,000 570,000 0% 570,000 07012 Ouzinkie School Seismic Upgrade 308,344 9,741 298,603 3% 308,344 07014 East Elementary School Siesmic Upgrade 138,606 5,383 133,223 4% 138,606 School District Computer Grant 70,000 70,000 0% 70,000 Emergency Communications and Planing 30,000 30,000 0% 30,000 Total Expenditures 8,572,985 3,589,883 4,983,102 42% 1,328,633 9,901,618 Fund 490 Landfill Capital Projects Landfill Closeout/Leachate Treatment 07013 Landfill Lateral Expansion Total Revenues 165 Landfill Closeout/Leachate Treatment 07013 Landfill Lateral Expansion Total Expenditures Fund 495 Hospital Capital Projects Hospital Providence From Facilities Fund Total Revenues 3,000,000 3,000,000 3,000,000 3,000,000 700,000 125,000 825,000 3,000,000 0% 3,000,000 0% - 3,000,000 0% 3,000,000 3,000,000 0% 3,000,000 0% - 3,000,000 0% 3,000,000 700,000 0% 700,000 0% - 125,000 0% 125,000 825,000 0% 825,000 03112 Hospital access and parking, Phase I & II 660,288 189,469 470,819 29% 660,288 03113 Specialty Clinic roof repair /replacement 79,712 79,712 100% 79,712 05021 CHC architural Engineering 125,000 4,381 120,619 4% 125,000 Total Expenditures 865,000 273,562 591,438 32% 865,000 Kodiak Island Borough, Alaska Ordinance No. 2008 -01 B Page 7 of10 Fund 530 Solid Waste Collection /Disposal Revenues Waste Collection Waste Disposal Total Revenues Expenditures Waste Collection Waste Disposal Total Expenditures Fund 540 Hospital Enterprise Fund Revenues: Interest Earnings Providence Hospital Lease Transfer in from Fern Fuller Use of Retained Earnings Total Revenues Expenditures and Transfers: Expenditures Total Expenditures Fund 555 - Kodiak Fisheries Research Center Revenues Expenditures Research Facility Dorm Facility . . . . . . . . . 2,776,703 897,566 1,879,137 ' 32% 1,149,968 457,102 692,866 r 40% 3,926,671 ' 1,354,668 2,572,003 ' 34% 1,294,662 312,861 981,801 ' 24% 1,294,662 2,632,019 593,366 2,038,653 ' 23% 2,632,019 3,926,681 ' 906,227 3,020,454 ' 23% 3,926,681 3,145 (3,145) - 720,000 240,000 480,000 ' 33% 720,000 66,500 66,500 ' 0% 66,500 874,350 874,350 r 0% 874,350 1,660,850 ' 243,145 1,417,705 ' 15% 1,660,850 1,660,850 19,291 1,641,559 ' 1% 1,660,850 ' 19,291 1,641,559 ' 1% 2,105,019 605,409 1,499,610 ' 29% Fund 560 - Telephone 911 Service Revenues 69,000 5,224 63,776 8% Expenditures 69,000 941 68,059 1% 2,776,703 1,149,968 3,926,671 1,660,850 1,660,850 2,105,019 2,070,519 201,351 1,869,168 ' 1 0% 2,070,519 34,500 6,609 27,891 19% 34,500 2,105,019 207,960 1,897,059 10% 2,105,019 69,000 69,000 Kodiak Island Borough, Alaska Ordinance No. 2008 -01B Page 8 of10 TITLE: Mayoral Appointments of Assembly Representatives to Boards and Committees. SUMMARY: KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING Mayor Selby has asked that the Assembly confirm his appointment of Assembly member representatives to Boards, Committees, Commissions, and Councils as follows: Architectural Review Board Reed Oswalt Providence Kodiak Island Service Area Community Board (Expires 12/31/08) Pat Branson Providence Kodiak Island Counseling Center Advisory Board (Expires 12/31/09) Louise Stutes Joint Building Code Review Committee Reed Oswalt Kodiak College Council Sue Jeffrey Kodiak Fisheries Advisory Committee Sue Jeffrey Parks and Recreation Committee Chris Lynch School District Budget Advisory Committee Jerrol Friend School District Facilities Review Committee Tom Abell School District Planning Committee Jerrol Friend Solid Waste Advisory Board Chris Lynch Mayor Selby serves on the Emergency Services Council and Economic Development Committee. APPROVAL FOR AGENDA: 4 ITEM NO. 13.D.1 Recommended motion: Move to confirm the mayoral appointments of assembly member representatives to Boards, Committees, Commissions, and Councils. Nova Javier From: Tom & Chris Abell [tcabell @ptialaska.net] Sent: Monday, October 22, 2007 5:38 PM To: Nova Javier; Nova Javier Subject: APPOINTMENT OF ASSEMBLY REPRESENTATIVES.doc APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. ASSEMBLYMEMBER'S NAME: Tom °Abell Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday, November 21, 2007 Board or Committee Current Assembly Representative Architectural Review Board Reed Oswalt Economic Development Committee Mayor Selby Emergency Services Council Mayor Selby Joint Building Code Review Committee Reed Oswalt Kodiak College Council Sue Jeffrey Kodiak Fisheries Advisory Committee (new) Sue Jeffrey (unofficial) Parks and Recreation Committee Chris Lynch Prov. Health System Service Area Board Pat Branson Expires 12/31/2008 Prov. Kod Is Counseling Center Advisory Council Barbara Williams Expires 12/31/2009 School District Budget Advisory Committee Jerrol Friend 1 _ School District Facilities Review Committee Tom Abell School District Strategic Planning Committee Barbara Williams 1 SUMMARY: Architectural Review Board Providence Kodiak Island Service Area Community Board (Expires 12/31/08) Providence Kodiak Island Counseling Center Advisory Board (Expires 12/31/09) Joint Building Code Review Committee Kodiak College Council Kodiak Fisheries Advisory Committee Parks and Recreation Committee School District Budget Advisory School District Facilities Re School District Strategic PIa Solid Waste Advisory Board Mayor Selby serves on the Committee. APPROVAL FOR AGENDA: KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING TITLE: Mayoral Appointments of Assembly Representatives to Boards and Committees. Mayor Selby has asked that the Assembly confirm his appointment of Assembly member representatives to Boards, Committees, Commissions, and Councils as follows: Emergency Services Council Reed Oswalt Pat Branson Louise Stutes Reed Oswalt ITEM NO. 13.D.1 Suc Jcffrcy Suc Jcffrcy Chris Lynch Jerrol Friend Tom Abell Jerrol Friend Chris Lynch and Economic Development Recommended motion: Move to confirm the mayoral appointments of assembly member representatives to Boards, Committees, Commissions, and Councils. Nova Javier From: Pat Branson [scokinc @ak.net] Sent: Wednesday, October 24, 2007 6:58 AM To: Nova Javier Subject: Re: APPOINTMENT OF ASSEMBLY REPRESENTATIVES Nova My first and only choice is the hosptial board meeting as I have been appointed until next year to it. pat Original Message From: Nova Javier <njavier@kodiakak.us> Date: Monday, October 22, 2007 8 :04 pm Subject: APPOINTMENT OF ASSEMBLY REPRESENTATIVES To: Abell <tcabell@ptialaska.net>, Branson <scokincnak.net>, Friend <jfriend @alaska.com >, Jeffrey <susan.jeffrev @gmail.com >, Lynch <chrisl(a ptialaska.net >, Oswalt <mroswalt @alaska.com >, Stutes <stutes @gci.net> Cc: Rick Gifford <rgifford(&,,kodiakak.us >, Marylynn McFarland <mmcfarland cr kodiakak.us >, Jessica Kepley <i kep l e y @ko d i akak. u s> > Hello, > Please fill out the attached form and return it to me by Wednesday, > November 21. > Thank you, > Nova i 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. ASSEMBLYMEMBER'S NAME: APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES Prov. Kod Is Counseling Center Advisory Council Board or Committee Architectural Review Board Economic Development Committee Emergency Services Council Joint Building Code Review Committee Kodiak College Council Kodiak Fisheries Advisory Committee (new) Parks and Recreation Committee Prov. Health System Service Area Board School District Budget Advisory Committee School District Facilities Review Committee School District Strategic Planning Committee Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wedittittlay, fr 21, 2007. Current Assembly Representative r' Reed Oswalt Mayor Selby Mayor Selby Reed Osw Its (Tom Abell Pat Branson ✓ Expires 12/31/2008 A Expires 12/31/20 Jerrol Friend AV' 1K tk V APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. ASSEMBLYMEMBER'S NAME: ,Jr'rc6 ( Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Weilliftthit November 21, 2007. Board or Committee Current Assembly Representative Architectural Review Board Reed Oswalt Economic Development Committee Mayor Selby Emergency Services Council Mayor Selby 4 Joint Building Code Review Committee Reed Oswalt Kodiak College Council Sue Jeffrey Kodiak Fisheries Advisory Committee (new) Sue Jeffrey (unofficial) Parks and Recreation Committee Chris Lynch Prov. Health System Service Area Board Pat Branson Expires 12/31/2008 Prov. Kod Is Counseling Center Advisory Council I School District Budget Advisory Committee School District Facilities Review Committee School District Strategic Planning Committee Barbara Williams Expires 12/31/2009 Jerrol Friend Tom Abell Barbara Williams 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. ASSEMBLYMEMBER'S NAME: ( )L . Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by A' a - Noventber21, 2007. Board or Committee Architectural Review Board Economic Development Committee Emergency Services Council Joint Building Code Review Committee Kodiak College Council Kodiak Fisheries Advisory Committee (new) Parks and Recreation Committee Prov. Health System Service Area Board 9 APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES Prov. Kod Is Counseling Center Advisory Council School District Budget Advisory Committee 3 School District Facilities Review Committee School District Strategic Planning Co e Current Assembly Representative Reed Oswalt Mayor Selby Mayor Selby Reed Oswalt Sue Jeffrey Sue Jeffrey (unofficial) Chris Lynch Pat Branson Expires 12/31/2008 Barbara Williams Expires 12/31/2009 Jerrol Friend Tom Abell Barbara Williams APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. ASSEMBLYMEMBER'S NAME: f in(,\rN Please mark your top five choices from 1 to 5, with 1 being your first choice, and return , this form to the Clerk's office by , ay,,tr1, 2007. Board or Committee Architectural Review Board Economic Development Committee Emergency Services Council Joint Building Code Review Committee Kodiak College Council Kodiak Fisheries Advisory Committee (new) Parks and Recreation Committee Prov. Health System Service Area Board Prov. Kod Is Counseling Center Advisory Council School District Budget Advisory Committee School District Facilities Review Committee School District Strategic Planning Committee _ 2Dot(4 Current Assembly Representative Reed Oswalt Mayor Selby Mayor Selby Reed Oswalt Sue Jeffrey Sue Jeffrey (unofficial) Chris Lynch Pat Branson Expires 12/31/2008 Barbara Williams Expires 12/31/2009 Jerrol Friend Tom Abell Barbara Williams APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. ASSEMBLYMEMBER'S NAME: Xeil ' Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wildrfittiday, ` er 21, 2007. Board or Committee Current Assembly Representative Architectural Review Board Reed Oswalt Economic Development Committee Mayor Selby Emergency Services Council Mayor Selby Joint Building Code Review Committee Reed Oswalt Kodiak College Council Sue Jeffrey Kodiak Fisheries Advisory Committee (new) Sue Jeffrey (unofficial) Parks and Recreation Committee Chris Lynch Prov. Health System Service Area Board Pat Branson Expires 12/31/2008 Prov. Kod Is Counseling Center Advisory Council Barbara Williams Expires 12/31/2009 School District Budget Advisory Committee Jerrol Friend School District Facilities Review Committee Tom Abell School District Strategic Planning Committee Barbara Williams APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the asseml shall not become effective. ASSEMBLYMEMBER'S NAME: At) Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Mae Sday, `NOVeitliber 21, 2007. Board or Committee Architectural Review Board Economic Development Committee Emergency Services Council Joint Building Code Review Committee Kodiak College Council Kodiak Fisheries Advisory Committee (new) Parks and Recreation Committee Prov. Health System Service Area Board S Prov. Kod Is Counseling Center Advisory Council School District Budget Advisory Committee School District Facilities Review Committee School District Strategic Planning Committee 5 0 ttd Aa4.5 n1 Current Assembly Representative Reed Oswalt Mayor Selby Mayor Selby Reed Oswalt Sue Jeffrey Sue Jeffrey (unofficial) Chris Lynch Pat Branson Expires 12/31/2008 Barbara Williams Expires 12/31/2009 Jerrol Friend Tom Abell Barbara Williams KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING TITLE: Confirmation of Mayoral /Assembly Appointments to Different Boards, Committees, and Commissions. RECOMMENDED MOTION: Move to confirm the Mayoral and Assembly appointments to different boards, committees, and commissions as follows: MAYORAL APPOINTMENTS Architectural Review Board Gregg Hacker and Brent Watkins to the seats to expire 2010 Arts Council Advisory Board Sara Bruce, Cece Esparza, and Cathy Wilson to the seats to expire 2008 Parks and Recreation Committee Lori Demi, Pam Foreman, Andy Schroeder to the seats to expire 2010 Board of Equalization Karenia Hackett to the seat to expire 2010 Cassandra Juenger to the "alternate" seat to expire 2010 ITEM NO. 13.D.2 Planning and Zoning Commission Gary Juenger to a Borough seat to expire 2010 Brent Watkins to a City seat to expire 2010 (Recommendation submitted by City Council on 11/29 via email from City Clerk Debra Marlar.) Mission Lake Tide Gate Service Area Board Marian Johnson to the seat to expire 2010 ASSEMBLY APPOINTMENTS Name Scott Arndt, Chair PO Box 76 Kodiak, AK 99615 Jay T. Johnston, Vice Chair 2008 P.O. Box 2503 Kodiak, AK 99615 Jerrol Friend 1515 Baranof Kodiak, AK 99615 Charlie Jerling, Jr. 1212 Madsen Street Kodiak, AK 99615 Brent Watkins 307 Childs Drive Kodiak, AK 99615 Reed Oswalt (Assembly Rep) Revision date: 1/12/2007 Revised by: jb KODIAK ISLAND BOROUGH Architectural /Engineering Re Building Code Board of Appeals view Board Term Home Phone 2009 481 -3745 486 -3595 2008 486 -4946 Gregg Hacker 2007 486 -4392 PO Box 4168 Kodiak, AK 99615 2009 486 -8499 007 486 -1717 Non - voting ex- officio Norm Wooten, School Board Representative 486 -4486 486 -4514 (fax) Staff: Bob Tucker, Maint. & Oper.Director (KIBSD Representative) Bud Cassidy, E &F Director (KIB Representative) Ken Smith, Project Manager /Inspector (KIB Representative) Sharon Lea Adinolfi, Project Assistant (KIB Representative) Work Phone Email 486 -3745 sla3745 @yahoo.com 486 -0500 pager 486 -3908 jay.clarion @ak.net 539 -1975 cell jfriend @alaska.com 481 -2283 ghacker @kodiakschools.org 539 -1555 cell 481 -6200 481 -2288 486 -9340 486 -9341 486 -9349 locale @ak.net PROFESSIONAL ACTIVITIES: A EA OF EXPERTISE ND/OR Kodiak Island Borough Office of the Bor 710 Mill Bay Kodiak, Alask Phone (907) 486 -9310 . x EMAIL njavier • odi rte 2 f CLERKS OFFICE BOARD APPLICATION NAME: c.IZ,e i9 CK HOME PHONE: qFL - 72 WORK : 1 CELL NO. - s - c - 7 E -MAIL: I v: . r _ k F' . r ` ��c��(r�l� Z n�l - o e STREET-ADDRESS: _ Y3 L LA C•( -/ / (•\0.14 IC MAILING ADDRESS: pc /C )( 2 X /( 4(( ? r<( LENGTH OF RESIDENCE IN KODIAK: „Q Y nt IN ALASKA: ` ARE YOU A REGISTERED VOTER IN KODIAK? YES (J NO ( ) ARE YOU A PROPERTY OWNER IN KODIAK? YES ( ) NO (L)- COMMUNITY ACTIVITIES: /VA 610 Pre, 57-, U( '1'1 IC_ /?9 Puz 07(c S e - 'Sly 6 4-(. 0 e e'2 I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. AleA / C CO R,) A. 0/ A(/ cLS 3. Abe -dim 4. APPANOW41.- ''. 4 A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please retum the application by the advertised deadline Voter ID No Verified Applicant's Residence; ; • •ugh #'City Date Appointed: Term Expires on: Comments: - STAFF USE ONLY • Documentation: Appointment Letter: Roster: Oath of Office: Financial Disclosure: NAME: preryi MAILING ADDRESS: s0 adeel 1. P4 z s. AR Signat e Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 EMAIL: njavier @kib.co.kodiak.ak.us BOARD APPLICATION t HOME PHONE: le() - /) i 7 WORK :`15',2 - /0 7 E -MAIL: 21 . e G a STREET ADDRESS: . 307 C t t ' I ci s D r-- AREA OF EXPERTISE AND /OR EDUCATION: LENGTH OF RESIDENCE IN KODIAK: IN ALASKA: ;y.^�5 ARE YOU A REGISTERED VOTER IN KODIAK? YES 6 ARE YOU A PROPERTY OWNER IN KODIAK? YES ( ,- COMMUNITY ACTIVITIES: A R iA ('I",Z PROFESSIONAL ACTIVITIES: //� / L'c7� Nrcu.f`r ►'v I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 2. 4. Date /SAC A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please retum the application by the advertised deadline. Voter ID No Verified By Applicant's Residence: _ Date Appointed: Tenn Expires on: Comments: • STAFF USE ONLY • Documentation: Appointment Letter: Roster. Oath of Office: Financial Disclosure: Name Sara Bruce 1413 Mission Road Kodiak, AK 99615 Cecelia A. Esparza P.O. Box 3813 Kodiak, AK 99615 Cathy Wilson P.O. Box 2038 Kodiak, AK 99615 Revision date: 01/12/07 Revised by: jb KODIAK ISLAND BOROUGH Committee Council Advisory Term Home Phone Work Phone Email 2007 486 -2704 saraian @gci.net 2007 486 -2958 486 -2958 2007 487 -9700 487 -2521 riptov @ptialaska.net Staff: Nancy Kemp, Staff 486 -5291 kodiak- arts - council @gci.net Gerald C. Wilson Auditorium 722 Mill Bay Road Kodiak, AK 99615 NAME: MAILING ADDRESS: I L I L > M (> ( ..) ( Uvi cCk ((A Bu C.G HOME PHONE: B (. z7N WORK : 4 LENGTH OF RESIDENCE IN KODIAK: I Lf ARE YOU A REGISTERED VOTER IN KODIAK? ARE YOU A PROPERTY OWNER IN KODIAK? COMMUNITY ACTIVITIES: jd,XG( (( It( fS tiC Signat Kodiak Island Borough Office of the Boro 710 Mill Bay Kodiak, Alaska Phone (907) 486 -9310 F EMAIL: njavier @k BOARD APPLICATION E -MAIL: ff' @ CAL/ 1 STREET ADDRESS: L(/ ? till ;SR,' f oCi c1 zt3I p_ c:iU IN ALASKA: YES (4" PROFESSIONAL ACTIVITIES: , AREA OF EXPERTISE AND /OR EDUCATION: M - v Rif ✓Cv) tveo 4,1 YES ((-1' NO ( ) g C/ ( /(—) v1) / ct-.k ? 5 t_L oti ic) I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. avrc,d ✓ir i e 2. 3. 4. /6 /2 3/6 Date BOROUGH CLERK'S OFFICE CELL NO. 5 X 2:70 I L 1 NO ( ) A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please retum the application by the advertised deadline. ,� // - STAFF USE ONLY - Voter ID No Verified By: y CJ . ki V — Documentation: Applicant's Residence; Borough ( ) City ( ) Date Appointed: Term Expires on: Comments: Appointment Letter: Roster: Oath of Office: Financial Disdosure: KODIAK ISLAND BOROUGH Parks and Recreation Committee Name Term Home Phone Work Phone Email Mike Sirofchuck, Chair 2008 486 -6498 481 -2578 rakenscrape @hotmail.com PO Box 970 Kodiak, AK 99615 Pam Foreman, Vice Chair 2007 486 -2588 486 -4782 pam @kodiak.org 1637 Three Sisters Way Kodiak, AK 99615 Lori Demi 2007 487 -2988 486 -9365 lori.demi @acsalaska. net 10928 Bells Flats Road Kodiak, AK 99615 Kevin Foster 2008 486 -0283 saltrycove @yahoo.com PO Box 3693 Kodiak, AK 99615 Jeff Huntley 2009 486 -4013 486 -7620 mhuntley @ptialaska.net 1015 Pine Crescent Kodiak, AK 99615 Cassandra Juenger 2008 486 -2221 486 -9325 cassandra123 @gci.net 3899 Harry Nielsen Kodiak, AK 99615 Patrick Saltonstail 2009 486 -2634 486 -7004 pgsalton @gci.net P.O. Box 3553 Kodiak, AK 99615 Andy Schroeder 2007.] 481 -1121 539 -1979 aschroeder @gci.net P.O. Box 301 7 Kodiak, AK 99615 Hans Tschersich 2009 486 -5648 486 -9521 xrayhans @yahoo.com 1423 Baranof St. Kodiak, AK 99615 Chris Lynch (Assembly Rep, non - voting) 486 -6187 chrisl @ptialaska.net 11175 Lake Orbin Drive Kodiak, AK 99615 Kevin Murphy (State Rep, non - voting) 486 -6352 Kevin.Murphy@alaska.gov 1400 Abercrombie Drive Kodiak, AK 99615 Ian Fulp (City Parks & Rec, non - voting) 486 -8670 ifulp @city.kodiak.ak.us 410 Cedar St Revision date: 10/24/2007 Revised by: jk Kodiak, AK 99615 (continued) Roy Brown (School Bd Rep, non - voting) 323 Carolyn St., Suite 104 Kodiak, AK 99615 Revision date: 10/24/2007 Revised by: jk 486 -5071 486 -4342 polariskodiak @gci.net Staff: Bud Cassidy, Community Development Director 486 -9360 bcassidy @kodiakak.us Duane Dvorak, Community Development Assoc. Planner /LRP 486 -9362 ddvorak @kodiakak.us Sheila Smith, Community Development Secretary 486 -9363 ssmith @kodiakak.us NAME: Or' beati Kodiak Island Bo Office of the Borough 710 Mill Bay Road Kodiak, Alaska 996 Phone (907) 486 -9310 Fax (9 EMAIL: njavier @kib.co.kodiak.ak.us BOARD APPLICATION HOME PHONE:''Ta 7 WORK : E-MAIL: 1. 1 - g -g3ip5 (Dr ► , deVVI i QOX -Sai a,S 1, net STREET ADDRESS: cPia BI I S rials kead n - ggCP MAILING ADDRESS: SCUTt e, LENGTH OF RESIDENCE IN KODIAK: 1.- ■(1.5 IN ALASKA: I S (Ars ARE YOU A REGISTERED VOTER IN KODIAK? YES 04 NO ( ) ARE YOU A PROPERTY OWNER IN KODIAK? YES ($) NO ( ) COMMUNITY ACTIVITIES: � 2 $O eo , ar@ Fes-1- V oluaker, S Vo I @-e-e r m.OS\ - - @r o c k v; PROFESSIONAL ACTIVITIES: prIsc Kas ( rd mervibor `444 tuh ►2q CaA) rter Oocci , o!ilS ( 041A;CAr ( tKe40 V C:Liz X__S � u� l ( c , -/ A► 3. Si_ ature kautLi 159-i Di Date AREA OF EXPERTISE AND /OR EDUCATION: / i � / � � r i @ i" ct, G QS 0,01 \ee; I AM INTERESTED IN SERVING ON THE FOLLOWING= OARD(S) (List in order of preference) . VOY s Pee_ bco, r d .`!'_- kOrKeris @ b; A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please retum the application by the advertised deadline. Voter ID No Verified By: Applicants Residence; Borough Date Appointed: Term Expires on: Comments: - STAFF USE ONLY - Documentation: Appointment Letter: Roster: Oath of Office: Financial Disclosure: 9074867606 kodiak chamber ofcom 11/15/700Y 15 :43 ge7-486 -9391 liUIUUGH CLEi< NAME: :�� Tion'aMAA/ HOME PHONE: le6 Z5A5 WORK : 5 E -MAIL: Z re•wa,t& STREET ADDRESS: /4 17tZ Lf jGr ,s 67 "0.41.-A p MAILING ADDRESS: , 40-fE 0 1 4 4 1 ,c4809Z DG C�ti'� / Ge. AREA OF EXP,giRTT SE AND /OR EDUCATI Vow ID No Anna/Ifs o.o. AppMN I: Trm lip/us ■c Oenviu '-r'rN <, Aear t/i c4--e-7 12:45:46 p.m. 11 -16 -2007 I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. O4 2. 4, A resurne or letter of interest may be attached, but Is not required. This application wilt be kept on file for one year. Please return the a • . libation by the ad . rUaed eN *dNrb, - *TNT kW ONLY • ---- - - -•- — ✓a .�,er�- Dat oomrnMWrt WWwn.N Wile+ OM a 0itr.: minor Piadtme*, 1 /1 ` NOV 1 6 2007 Kodiak Island .B rogh, - ; OFFICE Office of the Borough C er 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 EMAIL: ><ijavier@kib.co.kodfak.ak.us BOARD APPLICATION LENGTH OF RESIDENCE IN KODIAK: #8 ( IN ALASKA: pel �/ •- ARE YOU A REGISTERED VOTER IN KODIAK? YES � / e NO ( ) ARE YOU A PROPERTY OWNER IN KODIAK? YES ( ) NO COMMUNITY ACTIVITIES: c 67 r t3i,'e e 1744 //V ? � '�21 s o /s�4tlD 7.C��ri� /V � E L I 67 errao P OFESSIONAL ACTIVITIE : / 27/ //1 %/aftsY 1 �C! earoi 3 /7 /� t II. 4 - _ - aeet(AeoVi "� t T T D • t / ? 4 9 / / z 4 - � � / 2 • - , 4 2 7 0 - fY *NAME. c6 t . :NOME'PHO {E '''. t f 1 ) C f WORK r---1 �: 1L L'e C-' STREET ADDRESS: c' �'. �' (" enS MAILING, ADDRESS; l-'b o . :Se , 1 LENGTH OF'RES1DENCE IN KODIAK: 7 / `�; IN ALASKA: ' 5 YOU A REGISTERED VOTER IN' "KODIAK? YES:(,,.' ARE YOU A OWNER IN KODIAK? YES vc comet JNil%4dIit/.tTIES: ; 4 ` 1 x acc. nature Vo(Or H» o Vedfed: OilttAp'pdAted: Tejm taiptt0 on: sold alt• 'EXPERTISE AND /OR EDUCATION: GELL:N Kodiak Islam Bon Office °law Oro 710 MillIkayA0 Kodiak, Phan (907) 486430. ' a EMAIL: zjai' BOARD APPLICATION DocumentetlOn: PROFESSIONAL •ACTIVITIES: k.45. 6 f/ G"Z(..A L Owe C(ZC S L :.Af Li 411 irtX I. IN SERVING ON THE FOLLOWING BOARD(S) (List in order e`n ? 112., "S c.. t 2. `' L19- 1\iktiN.14- ° , . •.mot 7 4. Date Appointment ROstert Oeth of Office: Financial D edos ro A resulrfe pit Iettertof Interest may be attached, but is not required. This application will be kept on'flle fo one year Pfease [edam the app Ift ation by the advertised deadl -STAFF USE ONLY • . , Name Dr. Gary Carver (B) 2008 12021 Middle Bay Drive P.O. Box 52 Kodiak, AK 99615 Casey Janz (B) 10674 Chiniak Dr. Kodiak, AK 99615 2009 Gary Juenger (B) 2007 486 -2221 487 -5180 3899 Harry Nielsen Q ext. 132 Kodiak, AK 99615 William Kersch (C) 2009 486 -4854 486 -4721 P.O. Box 282 1812 Mission Road Kodiak, AK 99615 David King (B) 2009 481 -2930 942 -0272 (H)dkingak @gci.net 2949 Spruce Cape Dr #1 (W)david_king @fws.gov P.O. Box 3634 Kodiak, AK 99615 Brent Watkins (C) 307 Childs Drive Kodiak, AK 99615 2007 Vacant (C) 2008 Revision date: 10/24/2007 Revised by: jk KODIAK ISLAND BOROUGH Planning and Zoning Co Term Home Phone Work Phone 487 -4551 same 487 -4055 486 -1717 Staff: Bud Cassidy Comm. Development Director 486 -9360 Duane Dvorak, Comm. Development Assoc. Planner /LRP 486 -9362 Sheila Smith, Community Development Secretary 486 -9363 Email cgeol @acsalaska.net 487 -2125 (H)cjanz @ptialaska.net (W) cjanz01@kodiakschools.org gjuenger1@gci.net williamusps @yahoo.com brentski @yahoo.com bcassidy @kodiakak.us ddvorak @kodiakak.us ssmith @kodiakak. us BOARD APPLICATION E.)R ' I � HOME PHONE: 466° 1 l( � 6, 1 WORK : D6 °1945 E -MAIL: Kbol dALANDsued/own e 21 c (jrr -e D2iwe NAME: STREET ADDRESS: MAILING ADDRESS: /A LA'EVIO DIZt+I LENGTH OF RESIDENCE IN KODIAK: 18 yes ARE YOU A REGISTERED VOTER IN KODIAK? ARE YOU A PROPERTY OWNER IN KODIAK? COMMUNITY ACTIVITIES: PROFESSIONAL ACTIVITIES: AREA OF EXPERTISE AND /OR EDUCATION: LArvo $u lz tN61 /4Cen(g Dales iAi6LUIO O LtPINI 4 P 1N&I I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. FLAtMiNbi ZoINC1 CI)MMI$Sii4 2. 4. /04 47 .9 421 Island Borough of the Borough Clerk 10 Mill Bay Road diak, Alaska 99615 86 -9310 Fax (907) 486 -9391 EMAIL: njavier @kib.co.kodiak.ak.us IN ALASKA: YES (4 YES (4 / 2A /ZOOG Date NO ( ) NO ( ) A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please retum the application by the •vertised deadline. - STAFF USE ONLY - Voter ID No Verified By: �✓e� .1 ° + Documentation: Appointment Letter: Applicant's Residence; IF.' it City ( ) Roster: Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: FROM : KODIAK IS BOROUG NAME: , h9 -7-14?/42,6:71,c HOME PHONE: ` 7 WORK PHONE: C/ �� STREET ADDRESS: 27Y‘ ,ee z,y4,49 MAILING ADDRESS: Stein LENGTH 01? RESIDENCE IN KODIAK: REGISTERED VOTER: YES PI NO () PROPERTY OWNER IN KODIAK: YES pi NO ( ) COMMUNITY ACTIVITIES: 9c ,S 6-94741't i 21 09/ S'''I.. G. c.° t "e74/ N /c./ 4- " �G'• PROFESSIONAL ACTIVITIES: L 5C9 V ' c3"E'vC i y A' ( ISLAND BOROUGH THE BOROUGH CLE MILL BAY ROAD IAK, ALASKA 99615 NE: (907) 486 -9310 FAX; (907) 486 4 /i a4vA&a4t 07 486 9346 Nov. 03 2005 11:23PM Pi IN ALASKA: AREA OF EXPERTISE AND /OR EDUCATION (that would benefit membership on Boards) l.' f AMW/A/ 49A/2 ZcPet/ %,.c./ls 3, 2. 4. BOROUGH CLERK'S OFFICE 0!6Oi0 d F III) � - 3 2005 y e7/ ✓t/or ft. ft 4r1 e/2. I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference): -'� -� /, / 3 4 5 - -, Signature Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year Please return a. a lication b; the advertised deadline. Voter tD No Verified By; A Appticant'e keetdence; ea - . City ( )( ) Oi tC AOpOIOed: Term expires on; Corrrraentw Doeumenratton: Appointment Lent, Roster Oath of Office: Finnnciill Diedocurt: Name Karenia Hackett P.O. Box 3175 Kodiak, AK 99615 KODIAK ISLAND BOROUGH Board of Equalization Term Home Phone Work Phone Email Alternate Cassandra Juenger, Chair 2007 t 486 -2221 486 -9325 cassandra123 @gci.net 3899 Harry Nielsen Kodiak, AK 99615 2007 4( 486 -6168 486 -8111 kareniah @kiha.org Tim Hurley 2009 486 -5584 486 -4433 thurley @alaska.com 1148 Wolkoff Lane P.O. Box 864 Kodiak, AK 99615 Cheryl McNeil 2008 486 -8415 486 -3100 mcneilmom @yahoo.com 2147 Three Sisters P.O. Box 3235 Kodiak, AK 99615 Jim Nagan 2009 486 -3717 486 -3717 jnagan @gci.net 1217 Rezanof Drive Kodiak, AK 99615 Louise Stutes 2008 486 -8757 486 -3412 stutes @gci.net 2230 Monashka Way P.O. Box 170 Kodiak, AK 99615 Staff: Tom Anderson, Assessor 486 -9350 Nova M. Javier, Borough Clerk 486 -9310 Revision date: 09/24/07 Revised by: jb tanderson@kib.co.kodiak.ak.us njavier @kib.co.kodiak.ak.us Jessica Basuel From: Support @civicplus.com Sent: Wednesday, July 25, 2007 9:04 AM To: Nova Javier; Marylynn McFarland; Jessica Basuel Subject: Online Form Submittal: Board Application Form The following form was submitted via your website: Board Application Form Select the Board, Commission, or Committee applying for:: Board of Equalization Name:: Cassandra Juenger Maiden Name:: Copes Sex:: Female Home Address:: 3899 Harry Nielsen Ave Home Phone Number:: 486 -2221 Business Address:: 710 Mill Bay Rd Business Phone Number:: 486 -9325 Occupation :: Accountant Email Address:: cassandra123 @gci.net Length of Residency in Kodiak:: 3 Are you a registered voter:: Yes High School:: West Monroe High School College:: Uni of Louisiana, Monroe; Uni of Nevada, Reno Trade or Business School:: Hobbies:: Hiking; reading; spending time with my family Are you currently serving on other Boards, Commissions, or Committees ?: Yes If yes, which:: Borough Parks and Recreation Have you served on a Board, Commission, or Committee before ?: Yes If yes, which:: Citizen Board of Equalizaton Please list organization memberships and positions held:: KWRCC committee member for Programs and Policy boards. Attend Lighthouse Baptist Church where I teach a Sunday School class. Please List Areas of Special Interest: Please Enter Basic Resume Information Below: Bach. and Master's in Business Administration; Worked in Accounting, Payroll, Tax preparation, and Finance since 1976. Employer's have been from public, private, and governmental sectors. Voter Id No. Verified By. Applicant's residence Borou • . ty ( ) Date Appointed: Term Expires on: Comments: 1 E IC II JUL 2 5 2007 BOROUGH CLERK'S OFFICE Name Marian Johnson P.O. Box 945 Kodiak, AK 99615 Norman Sutliff 2008 486 -3688 P.O. Box 3669 Kodiak, AK 99615 Vacant 2009 Staff: Bud Cassidy, Engineering and Facilities Director 486 -9343 bcassidy @kib.co.kodiak.ak.us Revision date: 09/27/2006 Revised by: jb KODIAK ISLAND BOROUGH Tide date" Service Area Board Term Home Phone Work Phone 2007 4( 486 -5171 Email 481 -2526 kearn @gci.net NAME: HOME PHONE: E -MAIL: STREET ADDRESS: MAILING ADDRESS: LENGTH OF RESIDENCE IN KODIAK: PROFESSIONAL ACTIVITIES: 1. 3. Signatu e Kodiak Island Borough Office of the Borou„ 710 Mill Bay Ro Kodiak, Alaska 9: oi Phone (907) 486 -9310 Fa 1 EMAIL: njavier @ko iakak.us BOROUGH `! 1:1:R R'S OF=FICE BOARD APPLICATION ,a/g Y lLf 2 -a 1 0/1/ ARE YOU A REGISTERED VOTER IN KODIAK? ARE YOU A PROPERTY OWNER IN KODIAK? COMMUNITY ACTIVITIES: AREA OF EXPERTISE AND /OR EDUCATION: / WORK : CELL NO. 6,5 c(1 cV 2 "/ 7 I AM INTERESTED IN SERVING ON THE FOLLOWIN IN ALASKA: YES YES( 2. 4. k NO ( ) NO( ) /z) Date X (S) (List in order of preference) A resume or letter of interest be attached, but is not required. This application will be kept on file for one year. Please retum the application by the advertised deadline. /L ce; Trough Voter ID No Verified Applicant's Residence; Appointed: Term Expires on: Comments: - STAFF USE ONLY Documentation: Appointment Letter: Roster: Oath of Office: Financial Disdosure: TITLE: Resignation of Planning and Zoning Commissioner Gary Carver. SUMMARY: Attached is a letter of resignation from Mr. Carver. 2.39.070 Vacancies. C. In the event of a vacancy on a board, committee, or commission for any reason other than normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. APPROVAL FOR AGENDA: 4 KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING ITEM NO. 13.D.3 RECOMMENDED MOTION: Move to accept, with regret, the resignation of Gary Carver from the Planning and Zoning Commission for a term to expire December 31, 2008 and direct the Borough Clerk to advertise the vacancy per Borough Code. November 15, 2007 Bud Cassidy, Director Community Development Department Kodiak Island Borough Bud Professional commitments for the next year will preclude my participation in many of the scheduled KIB Planning and Zoning Commission work sessions and regular meetings. I feel it is in the best interest of the Borough to have commissioners who can fully participate in the scheduled activities of the Commission. Thus I am reluctantly resigning from the Commission as of the end of November, 2007. I want to express my sincere appreciation to you, the Community Development Department staff and to my fellow commissioners for their substantial efforts and expertise during my 5 years on the commission. I urge you to feel free to call upon me the in the event I can be of use to the Commission in their future activities. Again, my heart felt thanks for the rewarding experience as a Commissioner. Sincerely, Gary A Carver KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING TITLE: Approval of the Kodiak Island Borough Assembly 2008 Meeting Schedule. SUMMARY: ITEM NO. 13.D.4 The Assembly approves the meeting schedule for the upcoming year. Attached is the recommended schedule per Borough Code guidelines. 2.17.030 Types of meetings. A. Regular meeting: The assembly shall meet in the borough assembly chambers, in the borough administration building, Kodiak, Alaska, and are to commence at 7:30 p.m. on the first and third Thursday of each month, or such other time and place as may be designated in the notice of the meeting. Christmas 2008 and New Year 2009 falls on Thursdays. Calendar A, B, and C were provided as options. Please give direction to Clerk at the work session. APPROVAL FOR AGENDA: RECOMMENDED MOTION: Move to approve the Assembly 2008 meeting schedule. .7614dea4 A.47„1A 2 R w E PPE EU REGULAR MES7IN0 WORK SESSION ELECTION DAY PAY DAY PAY PERIOD ENDINO SPECIAL MACKUP JANUARY SUN MON TUBS WBS TNUNS PRI SAT MINIMA irEkiifiiWCti iilfiliYf�h ■■ APRIL SUN MON TUNS WED MUMS PR/ SAT JULY SUN MON TUBS WED TRURO PRI SAT OCTOBER SUN MON TUBS WED TWINS FIR SAT •1111111MilliN 1 ,"" FEBRUARY SUN MON TUNS WEO THUMP FRI SAT �.r�rrr■ MAY SUN MON TUNES WBS THUMB FRI SAT AUGUST SUN MON TUBS WED THUMB PR/ SAT NOVEMBER SUN MON TUBS WED TNUNS FRI SAT A &JO � L MARCH SUN MON TUNS IMP THUMP FRI SAT MENNEN. "INNIANIfi fN�I��i.1�F ��iYlfiiiJFilYr JUNE SUN MON TUNS WED THUMB FRI SAT W41111111111111111 SEPTEMBER SUN MON TUBS WW2 DAMS FRI SAT DECEMBER SUN MON TUBS WED TAMS FR/ SAT iiiiiN1111111 tD c 0 bJ o • o cn M •. _ MI U y ` O E cd a) o O H 0 ., .5 .5 (i) o 5 u E .sue c 0 b a) -r N E ct a) a) E a) 0 c) a•, 4 O O .s: 4-� O cd H 0 'C3 .1 .1 'd N 0 z In ow 411 0) N 1 i� a N M to AN N oe `` (D ti y Y ,. v l \. ✓iii' /r �' 6Z .. tD c 0 bJ o • o cn M •. _ MI U y ` O E cd a) o O H 0 ., .5 .5 (i) o 5 u E .sue c 0 b a) -r N E ct a) a) E a) 0 c) a•, 4 O O .s: 4-� O cd H 0 'C3 .1 .1 'd N 0 z l:- 0 v. N 11) il 0) 1 02 il N • ti LL is M 701 a N 4 LS (4 ° ! gI M % m to w. N N m N 0 S". -O 0 1. �.�� E ' o -0 ct 0 U -4 t4 O cn al c E-� 0 o 0 'U ,5 E - 0 c wcl.) 00 ..0 0 ci 04 cz; - «3 ' CS E <g o e ...: a) " d '� N • 5 0 0 0 • 0 .1 .1 0 0 1i z It 1 I. 11 1 1 M 1 Lft NZ o liVe ; e t oc Z a ft __) W i 0 v. N f r' r f 1 0) N N • is �N a t0 M 0 Is N N Ni til �p 0 S". -O 0 1. �.�� E ' o -0 ct 0 U -4 t4 O cn al c E-� 0 o 0 'U ,5 E - 0 c wcl.) 00 ..0 0 ci 04 cz; - «3 ' CS E <g o e ...: a) " d '� N • 5 0 0 0 • 0 .1 .1 0 0 1i z It 1 I. 11 1 1 M 1 Lft NZ o liVe ; e t oc Z a ft __) W i 11 0 IFF N ti N N N yffir f 1 (1 2 r<4 t ti ��1 8 , P..1/Zd 0 i t 111 I e oi 0:1) w gl Folo * N N 11 0 IFF N ti N N N KODIAK ISLAND BOROUGH AGENDA STATEMENT DECEMBER 6, 2007 REGULAR MEETING TITLE: Declaring a Seat Vacant on the Womens Bay Service Area Board. SUMMARY: Mr. Fred Waltman was elected to the Womens Bay Service Area Board as a write -in at the last regular election. He declined to assume the duties of the newly - elected and request the Assembly to declare the seat vacant. 2.39.070 Vacancies. A. A vacancy, other than by expiration of the member's term, is created when the seat is declared vacant by the assembly for one or more of the following reasons: 6. the member fails to accept the appointment within thirty (30) days of the appointment. C. In the event of a vacancy on a board, committee, or commission for any reason other than normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. APPROVAL FOR AGENDA: ITEM NO. 13.D.5 RECOMMENDED MOTION: Move to declare Frederick E. Waltman's seat vacant to expire 2010 on the Womens Bay Service Area Board. Date: v l a g -), 007- To the Kodiak Island Borough Mayor and Assembly: I, E. tJ `j° was elected to the LjervAiho f £eat, (Duo__ Board _s as a write -in at the last regular municipal election. I decline to assume the duties of the newly elected seat and request the Assembly to declare the seat vacant. Sincerely, O E 3 �jo f NOV I _ ,• .,._] BVF G 1 �? � ti Q ,L. CALL TO ORDER The regular meeting of the Parks & Recreation Committee was called to order at 7:OOp.m. by CHAIR SIROFCHUCK on October 9, 2007 in the KIB School District Conference Room. ROLL CALL Committee Members Hans Tschersich X Kevin Foster X Jeff Huntley Patrick Saltonstall Andy Schroeder Cassandra Juenger Lori Demi Kevin Murphy X Ian Ful Chris Lynch Roy Brown KODIAK ISLAND BOROUGH PARKS & RECREATION COMMI REGULAR MEETING - OCTOBER 9, MINUTES Present ` Excused I Absent Mike Sirofchuck -Chair X i Bud Cassidy Pam Foreman X X T X X X X Community Development Dept. Sheila Smith IENOV 1 6 2007 Others Present Community Development Dept. David Heuman A quorum was established. VICE CHAIR FOREMAN MOVED TO EXCUSE COMMITTEE MEMBERS JUENGER and DEMI. The motion was SECONDED by COMMITTEE MEMBER SCHOEDER, and it CARRIED by unanimous voice vote. III. APPROVAL OF AGENDA COMMITTEE MEMBER FOSTER MOVED TO APPROVE the agenda and include under New Business Item B. Island Lake Jet Ski Ordinance. The motion was SECONDED by COMMITTEE MEMBER FOREMAN, and CARRIED by unanimous voice vote. MINUTES OF PREVIOUS MEETING Regular meeting of: • September 25, 2007 COMMITTEE MEMBER HUNTLEY MOVED TO APPROVE the September 25, 2007 Parks & Recreation minutes as submitted. The motion was SECONDED by COMMITTEE MEMBER FOSTER, and it CARRIED by unanimous voice vote. AUDIENCE COMMENTS AND APPEARANCE REQUESTS Dave Heuman introduced himself and said he submitted a nomination for the need of trail management for Jack & Lee Lakes - Natural Use Area. Page 1 of 5 COMMITTEE MEMBER DEMI arrived at 7:10 pm. OLD BUSINESS A) 2008 CIP List • Womens Bay Jack & Lee Lakes Trail Management Cassidy stated he took the overall CIP List and broke out the Recreation & Culture Projects. Staff advertised in the newspaper for recreation & culture project nominations for Parks & Recreation review so it could go on the Borough CIP List. Heuman and TSCHERSICH submitted nominations. The purpose of the CIP process is a grassroots approach to projects that can be nominated from committees, individuals or groups, and works its way up through Parks and Rec, Planning & Zoning, and eventually goes to the Assembly where it will be prioritized before it goes to Juneau. This year it has been reduced to the top ten. Chris Lynch asked if these are their top nine projects now. If the new thing is trails and land management then that's what you should be recommending. Cassidy stated even though we spend a lot of time and energy on these projects and very few are funded there's value in having this list because it shows our priorities, and if the legislature decides to fund something, we will have our list. Dave Heuman, President of the Womens Bay Community Council stated they spent the last 4 or 5 years working on the Womens Bay Comp Plan Update. An ongoing goal is the Jack & Lee Lakes Natural Use Area. There's been very little done to identify it, mark it, or preserve it. The Borough has tried to do land disposals but they weren't approved. The WBCC's goal is to keep this area as a unit. Heuman's concern is the degradation of the land by different user groups. He said there was a footbridge, toilet, and signage that disappeared. The consensus from Womens Bay was to ensure the integrity of that land stays in a good, natural setting. Long term, eventually, there may be a need for a water source. If it is cut up and sold then that option is gone. He feels there should be land kept accessible. SALTONSTALL suggested trails for different uses. FOSTER feels the problem is the kids because they don't respect the other user groups. He said it comes down to an enforcement issue because it only affects the ones that respect the use, and you aren't stopping the ones causing the problems just hurting the ones that do respect the use. During discussion the committee decided which projects to submit and in what order. COMMITTEE MEMBER FOSTER MOVED to keep the list as is except put the Trails Plan as # 1 and move everything down. The motion FAILED due to a lack of a second. VICE CHAIR FOREMAN MOVED to except the following list as our CIP List and forward it to the Planning & Zoning Commission: 1. Road System Trails Plan 6. East Softball Field 2. Mill Bay Beach 7. Bike Path Extension 3. Womens Bay Boat Ramp 8. Softball Field Complex 4. White Sands 9. Rodeo and State Fairgrounds Improvements 5. ATV Park 10. BMX Bicycle Street Course The motions was SECONDED by COMMITTEE MEMBER FOSTER, and it CARRIED by unanimous voice vote. Page 2 of 5 B) Winter Uses on Kodiak Lakes and the Conflicts Associated with Snow Machines, ATV's, Ice Fishing, etc. Cassidy stated the process starts with the public hearing aspect, and to gain input you can do mailings, public hearings, talk to the public, public service announcements, etc. SIROFCHUCK stated we could be generating more of the type of questions that might go into the ad. SALTONSTALL said one issue is ice - skating and skiing, so maybe we could keep motorized access 100 feet from the shore in the winter. It was the consensus of the committee the different uses do different damage to the ice and snow. HUNTLEY asked if this is for all lakes in the Borough. TSCHERSICH suggested the lakes be divided into the urban area, and the road system is just so far. SCHROEDER stated what we talk about most is a desired behavior, and he believes it can be achieved with education. FOREMAN said we start at one level, and if enforcement has to be put in place it will happen. She also said we start these conversations, put the ordinances in place, and then we start the education process. Enforcement will come eventually. SIROFCHUCK stated the ordinance is part of the education. The posting of the signs stating the area is closed to motorized vehicles at White Sands has made a drastic reduction of damage. FOSTER stated this is more of a winter trails plan. C) Island Lake Creek Bridge Construction Cassidy stated the Borough received the money to improve the trail, and we're looking at replacing the bridge using grant money to purchase the building materials, heavy equipment on site, etc. Island Trails Network is interested in being involved. Kevin Murphy said a bridge with a 20 foot span is doable with volunteer labor and local materials, and he recommends using treated wood for the structural spans and supports, and then decking the top with rough cut wood. Ten years is the average life expectancy of rough cut wood. Murphy also said he has worked out trades with the local sawmills. He would have the sawmill come to take the tree that was a hazard and negotiate a trade for 1/3 of the material. Cassidy said one of the downed trees is starting to buckle and crack so he will call someone with insurance to take care of it. SCHROEDER said he took it to the ITN Board where they discussed it, and they signed a resolution to be a part of this. He also spoke to the Eagle Scouts but doesn't know if they will be involved. NEW BUSINESS A) Meeting with the Assembly and the Planning & Zoning Commission on October 11, 2007 at 7:30 pm in the KIB Conference Room Cassidy stated he heard some frustration about what does the Assembly want you to do. It is a good opportunity to ask these questions and talk about what you are doing. Page 3 of 5 B) Island Lake Jet Ski Ordinance SIROFCHUCK said the Assembly didn't ask for our input on this, but he felt it was appropriate given their duty as an advisory committee to look at the present form of the ordinance, and if we want to make a recommendation to the Assembly we can if we choose. Originally, there was an ordinance to ban all motorized watercraft from Island Lake, and then in the work session after considerable discussion you have this ordinance that codifies basically what the task force came up with 10 years ago. There were some minor changes but it was put into ordinance form. SALTONSTALL said he would like to see the winter use in ordinance form also. Cassidy said there is still an opportunity that this will still come back to P &R. Lynch said it is going to be discussed. It's not up for introduction. FOREMAN said if we are talking about uses of different lake areas maybe it makes more sense to think more about an umbrella type ordinance that allows certain uses for both winter and summer. TSCHERSICH said (inaudible) that the Borough is only authorized to regulate summer use, and (inaudible). SALTONSTALL stated he was going to Island Lake to ski but the ice would get messed up so he now goes to a Coast Guard lake. If someone can't do something on one lake they will just go to another lake. Cassidy said there are boating regulations that take effect on lakes so there are already some State standards. There isn't anything on winter use, but through our zoning code we can do summer and winter activities. We have the authority to regulate. HUNTLEY said the only thing he sees different is the time period. Lynch said there are two separate things here: there is the substituted ordinance (the first 2 pages) that was before the Assembly at Thursday night's meeting; then, the motion that Lynch made that was turned down, and then it was postponed. It will go to another meeting with a substitute version that can be a variation of this. Lynch stated a recommendation from a committee that also has experience in trying to come up with trails use for many different users and many different locations would be helpful. She liked what SALTONSTALL said about having a whole ordinance just for Island Lake when there are so many lakes. TSCHERSICH stated it's the same with the controversy of motorized uses and non - motorized uses of trails. One group is more destructive than the other. (Inaudible) SALTONSTALL feels we can make an ordinance for summer use, but not for winter use. COMMITTEE MEMBER SALTONSTALL MOVED that the committee supports the codification of the Task Force Rules of the Lake with the addition of "The Rules shall be posted and include the enforcement officer's contact number" and "The Rules of the Lake shall be deferred to Parks and Recreation Committee for annual review. "COMMITTEE MEMBER HUNTLEY SECONDED the motion. It was the consensus of the committee to have the annual reviews at the first meeting in November. The question was called, and it CARRIED 7 -1. The Ayes -CHAIR SIROFCHUCK, VICE CHAIR FOREMAN, COMMITTEE MEMBERS FOSTER, HUNTLEY, SALTONSTALL, SCHROEDER, and DEMI. The Nays- COMMITTEE MEMBER TSCHERSICH. Page 4 of 5 COMMUNICATIONS There were no communications REPORTS A) Meeting schedule: • October 23, 2007 regular meeting at 7:00 p.m. in the KIB School District Conference Room. • November 13, 2007 regular meeting at 7:00 p.m. in the KIB School District Conference Room. AUDIENCE COMMENTS There were no audience comments. COMMITTEE MEMBER'S COMMENTS SIROFCHUCK said tonight's headlines says that Omar Stratman lost his case but he will appeal so we need to be proactive about recreational use of Leisnoi land. Cassidy stated it also talks about the value of public land on the road system. SALTONSTALL said we need to designate the recreational areas as primary so we can potentially purchase or trade. SIROFCHUCK stated he would like Leisnoi to be on the October 23 agenda. ADJOURNMENT CHAIR SIROFCHUCK requested a motion to adjourn. COMMITTEE MEMBER FOSTER MOVED TO ADJOURN the regular meeting. The motion was SECONDED by COMMITTEE MEMBER SCHROEDER, and CARRIED by unanimous voice vote. The meeting adjourned at 8:55 p.m. ATTEST By: 1PAQ r1 _0C"`(1 aT J Sheila Smith, Secretary Community Development Department DATE APPROVED: November 13, 2007 PARKS : RE REATION 11 e iro 'chuc' ,Chair By: KODIAK ISLAND UGH ITTEE Page 5 of 5 I CALL TO ORDER The Personnel Advisory Board regular meeting of June 18, 2007 was called to order by PAB Chair Pam Foreman at 5:35 p.m. in the Kodiak Island Borough Conference Room. II ROLL CALL Board Members Present Bill King Brenda Zawacki Pam Foreman A quorum was established. Staff Present Rick Gifford, Borough Manager Lauri Whiddon, HR Officer /Executive Assistant KIB Employees Present Mary Barber Dria Bray - Holloway III ACCEPTANCE OF AGENDA The agenda was approved as submitted. IV APPROVAL OF MINUTES A motion was made to approve the minutes of the July 18, 2006 meeting as submitted. A second was made. A grammatical error was pointed out by a member of the board. The minutes of the July 18, 2006 meeting were approved as amended. V CITIZENS' COMMENTS MINUTES Personnel Advisory Board Minutes Regular Meeting June 18, 2007 Note: Board Member Sue Eoff joined the meeting at this point of the meeting at 5:39 pm. Mary Barber asked if the draft minutes of the last meeting will be available so that comments could be made at the next meeting. A copy of the draft minutes of the last meeting of the PAB will be available at the time that the packets are distributed, as well as being available on the Borough web Personnel Advisory Board Page 1 of4 June 18, 2007 site. For this meeting, the packets were distributed to board members and all employees by email due to the fact that the scanning equipment was down. Mary Barber stated that in the minutes of the last meeting there was a reference to a job description that was to be reviewed. The Manager stated that the Accounting Technician/Payroll position was revised working with the IBEW Business Representative, the department head, supervisor, and the employee in the position at that time. The job description was reviewed; the department head determined that there was no change to the salary placement, so it did not come before the Board. Mary Barber also stated that there was concern at the last meeting that across the board, job descriptions were not being reviewed and revised on a yearly basis, and there were several employees who wanted their job descriptions reviewed. Pam Foreman stated that topic would be discussed at tonight's meeting. Manager Gifford added that the Personnel Manual states that all job descriptions are to be reviewed on a yearly basis, however, the process had not been done for quite some time, so many of the job descriptions are not updated. He stated that it is our goal to update the format of each job description so that they are compliant with ADA requirements. He went on to say that this will be a big project and with limited staff to complete all the work, it has been a challenge to find the time to do it. He added that there is a process that will be followed and once all the job descriptions are updated, it will be easier to facilitate each year. Sue Eoff asked if initially the process will be presented to all department heads across the board and start everybody all at one time. Manager Gifford stated that was the goal. He added that in the meantime, department heads should be going through each job description at the time of evaluation of each employee and they should already be making notes of any changes of duties at that time. The task evaluation is the form that is used for that purpose. VI ITEMS OF BUSINESS a) Personnel Status Report Lauri Whiddon briefly went over the Personnel Status Report. b) Job Description — Salary Placement 1. Grant Writer /Special Projects Support — New Position A motion was made and seconded to approve the recommended salary range placement for the new position of Grant Writer /Special Projects Support at Range 17.0 of the salary scale. Discussion followed. Lauri Whiddon gave an overview of the handouts that were included in the Board packet. The handouts, which included sections of the Personnel Manual describing the Board's responsibilities in the salary range placement process, how the classification plan works, and how the recommended range of 17.0 was determined for this particular position. Manager Gifford described the new position, the qualifications for the position, and the duties of the new position. Discussion followed on the Personnel Advisory Board Page 2 of 4 June 18, 2007 points value of middle management and upper management for the position, and the daily and organizational responsibilities. Manager Gifford also stated that once the salary range is approved for this position, advertising will begin immediately. After discussion, Chair Pam Foreman restated that there was a motion on the floor to approve the recommended salary range placement for the new position of Grant Writer /Special Projects Support at Range 17.0 of the salary scale. The motion passed unanimously. VII COMMENTS a) Citizen Comments Dria Bray - Holloway asked if the new position of Grant Writer /Special Projects Support would assist with human resources projects. Manager Gifford responded that possibly this person would assist with a one -time project. For example, the new employee might research a policy that would affect all departments, or assist with the coordination of the capital improvement projects list, which is generally associated with grants for the funding of these projects. Mary Barber had a question with regard to the updated position of HR Officer /Executive Assistant, asking if that position was updated prior to the PAB being reorganized. She wanted clarification as to whether the process was to initiate a new job since there was no PAB in place at the time. Manager Gifford stated that at the time the updates were being made to the Administrative Assistant job description, there was no active PAB and Interim Borough Manager Nancy Galstad received Assembly approval to reclassify the position, so it was done at the Assembly level. Mary Barber added that the employees have not seen the newly - formatted job description in the Personnel Manual. Lauri Whiddon stated that ultimately, that section of the Personnel Manual will be updated, and all changes will be copied and distributed to each department. She added that for now, she would make the new job descriptions available on the Borough Drive under Job Descriptions. b) Manager Manager Gifford thanked the Board for their time in working through the process; a process that is new to the Board, to him, and to the employees. He stated that as we work through the process, it is important and a goal of his to try to make it fair and consistent for all employees. He stated that there is another new position, that was approved by the Assembly in the budget at the time that the Grant Writer position was approved and that is a position in the Engineering & Facilities Department. He stated that due to the fact that we had a change of department heads in that department, there was a delay in getting the job description ready for this meeting. He went on to briefly describe some of the duties of the new position. Manager Gifford stated that once this job description is finished, we hope to be able to look at all the other existing job descriptions and update them into the new format. c) Board Sue Eoff asked if we were going to schedule the next meeting. Pam Foreman suggested that the Board plan to meet quarterly sometime the first month of each quarter, and have staff contact Personnel Advisory Board Page 3 of 4 June 18, 2007 Board Members one month prior to the beginning of the quarter to schedule the time. Discussion followed and the Board agreed to this process. Lauri Whiddon and the other Board Members thanked Sue Eoff for her willingness to serve another term on the Board. IX ADJOURNMENT The meeting was adjourned at 6:45 p.m. Respectfully submitted: Lauri Whiddon, Secretary Date Approved Personnel Advisory Board Pam an, C air Page 4 of 4 June 18, 2007 c:)rc■ fit.rnv _1■■). ( \,0Q . 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