2007-11-29 Work SessionKodiak Island Borough
Assembly Work Session
Thursday, November 29, 2007, 7:30 p.m., Borough Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda
packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed
when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal
Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of
the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting.
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
ITEMS FOR DISCUSSION
1. KIBSD School Board Update
2. Second Home Garbage Fees
SPECIAL MEETING
Resolution No. FY2008 -19 of the Kodiak Island Borough Assembly to the North Pacific Fishery
Management Council Supporting the Bering Sea Crab Crewmen's Proposal, a Motion to
Agenda, Analyze and Include these Historical Rights in the 3 -Year Review Process (And
Consider During 18 -Month Review.)
PACKET REVIEW (Items listed with asterisks ( *) are proposed for consent agenda.)
PUBLIC HEARING
Ordinance No. FY2008 -10 Amending Title 17 Zoning of the Kodiak Island Borough Code of
Ordinances Section 17.02.030 Comprehensive Plan to Incorporate the Kodiak Island
Comprehensive Plan Update.
Ordinance No. FY2008 -11 Amending Kodiak Island Borough Code of Ordinances Title 2
Administration and Personnel Chapter 2.16 Borough Assembly Section 2.16.060 Declaring and
Filling Vacancies, and Chapter 2.17 Rules of the Assembly Section 2.17.070C Ordinances,
Resolutions, and Motions.
UNFINISHED BUSINESS
Ordinance No. FY2008 -08 Amending Kodiak Island Borough Code of Ordinances Title 3
Revenue and Finance Chapter 3.04 Public Finance - Management and Accounting Section
3.04.020 Permissible Investments Section 3.04.022 Collateral Requirements Section 3.04.051
Facilities Fund by Changing the Types of Instruments the Borough Can Invest in Changing the
Investments Allowed in the Facilities Fund, and Changing Disbursements from the Facilities
Fund from a Percent of Interest Earned to a Percent of Market Value (POMV.)
Declaring Assembly Member Sue Jeffrey's Seat Vacant.
NEW BUSINESS
Contract No. FY2008 -17 Memorandum of Agreement Between the State of Alaska and the
Kodiak Island Borough for the Otmeloi Way Rehabilitation Reconnaissance Engineering Study.
RESOLUTIONS
Resolution No. FY2008 -12 Authorizing the Borough to Issue General Obligation School Bonds,
2008 Series A in the Principal Amount of Not to Exceed $8,000,000 to Provide Funds for School
and Related Capital Improvements in the Borough and to Pay Costs of Issuing the Bonds,
Fixing Certain Details of Such Bonds, Authorizing their Sale, and Providing for Related Matters.
Resolution No. FY2008 -13 Supporting the Kodiak Fisheries Advisory Committee's Call for the
Implementation of Data Collection and Reporting for the Seafood Harvesting Labor Sector.
Page 1 of 2
Kodiak Island Borough
Assembly Work Session
Thursday, November 29, 2007, 7:30 p.m., Borough Conference Room
Resolution No. FY2008 -14 Urging the Governor and the Alaska State Legislature to Create a
Statewide Comprehensive Economic Development Plan Coordinated with Statewide Energy,
Transportation and Education Plans and Policies.
Resolution No. FY2008 -15 Supporting Adoption of a Clean Elections System in Alaska.
Resolution No. FY2008 -16 Summarizing the KIB Assembly's Position on PERS/TRS with the
State Bearing 85% of the Unfunded PERS Past Service Cost Liability, and all PERS Employers
Paying 15 %, With the State Permanently Paying all Past Service Costs Related to the TRS
System.
Resolution No. FY2008 -17 Supporting the State to Commit 6% of all Natural Resource
Revenues to Alaska's Communities for Services to Alaska's People, With No Cap.
Resolution No. FY2008 -18 Supporting Long -Term Funding with Regards to Findings and
Recommendations Forwarded from the Alaska Education Funding Task Force that Equitably
Deal with Alaska's Schools.
ORDINANCES FOR INTRODUCTION
Ordinance No. 2008-01B Amending Ordinance No. 2008 -01 Fiscal Year 2008 Budget By
Moving Funds Between Various General Fund Departments, Amending Budget to Actual
Expenditures, and Budgeting for Several Grants.
OTHER ITEMS
Mayoral Appointments of Assembly Representatives to Boards and Committees.
Confirmation of Mayoral /Assembly Appointments to Different Boards, Committees, and
Commissions.
Resignation of Planning and Zoning Commissioner Gary Carver.
*Approval of the Kodiak Island Borough Assembly 2008 Meeting Schedule.
*Declaring a Seat Vacant on the Womens Bay Service Area Board.
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLY MEMBERS COMMENTS
Page 2 of 2
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11
II I
IC I
Sunday
26
5:15 p.m. ARB RM
- CR
19
7 p.m. KIBSD RM -
AC
12
BOROUGH
OFFICES CLOSED
In Observance of
Veteran's Day
Holiday
5
5 30 p.m. Gravel
Task Force Mtg. -
CR
7 p.m. KIBSD WS
- SD /CR
Monday
27
7 p.m. P &R RM -
SD/CR
7:30 p.m. City
CNCL WS - CR
20
7:30 p.m. FPA #1
RM - BFH
II
13
7 p.m. P &R RM -
SD /CR
7:30 p.m. SA #1
RM - BFH
7:30 p.m. Assy WS
- CR
6
7:30 p.m. FPA #1
WS - BFH
City CNCL WS
XCLD
Tuesday
28
21
7:30 p.m. P&ZC
RM - AC
14
5:15 p.m. SWAB
RM - KFRC CR
7:30 p.m. P&ZC
WS -CR
Wednesday
ber 20
29
7:30 p.m. Assy WS
-CR
7:30 p.m. City
CNCL RM - AC
1 22
BOROUGH
OFFICES CLOSED
In Observance of
Thanksgiving
Holiday
15
7:30 p.m. ASSY
RM - AC
Ill
II
8
7:30 p.m. Assy WS
- CR
RESCHEDULED
1 City CNCL RM
XCLD
1
7:30 pm Assy RM -
AC
Thursday
30
23
BOROUGH
OFFICES CLOSED
In Observance of
Thanksgiving
Holiday
16
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Friday
24
17
10
Saturday
Saturday
CO
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ZZ
6Z
Friday
171
LZ
8Z
Thursday
6
7:30 p.m. ASSY
RM - AC
13
7:30 p.m. ASSY
WS - CR
7:30 p.m. City
CNCL RM - AC
20
7:30 p.m. ASSY
RM - AC
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Wednesday
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9
12
7:30 p.m. P &ZC
WS - CR
19
7:30 p.m. P &ZC
RM - AC
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Tuesday
HAS - SM
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11
7 p.m. P &R RM -
SD/CR
7:30 p.m. City
CNCL WS - CR
18
7:30 p.m. FPA #1
RM - BFH
25
BOROUGH
OFFICES CLOSED
In Observance of
Christmas Holiday
J
Monday
3
7 p.m. KIBSD WS
- SD /CR
10
7 p.m. KIBSD RM -
AC
L L
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L£
Sunday
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KODIAK ISLAND BOROUGH
WORK SESSION MEETING
Work Session Meeting of: l/ vu 7
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November 27, 2007
Code currently states:
Second Homes
Vacant Rates — currently it is $10.00 per month
Kodiak Island Borough
Finance Department
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486 -9323 Fax (907) 486 -9392
To: Borough Assembly and Mayor».
Through: Rick Gifford, Manager acid Karleton Short, Finance Director 4..._
From: Cassandra Juenger, Revenue Accountant
8.20.030 Solid waste collection and disposal service required. Every person residing in
or occupying a building within the corporate limits of the city of Kodiak or in the area
outside cities within the borough in accord with AS 29.35.210(a)(4) shall provide for solid
waste collection and use the system of solid waste disposal provided by the borough.
All solid waste generated within the borough in the area outside cities and within the city
of Kodiak shall, unless exempted in writing by the finance director, be disposed of by
delivery to qualified solid waste processing and disposal facilities located in the borough.
• Current area being billed is in Chiniak, Monashka, and Bells Flats /Russian Creek.
• See map of borough attached for billing area.
• Proposed additional billing area is Pasagshak, Anton- Larsen, and Kalsin Bay.
• Current rate can be from $10.00(vacant), $23.25 (senior citizen) or $31.00(basic cost) per month
• Proposed rate is 50% of regular rate
• This rate is difficult to enforce and requires a great deal of monitoring
• Landfill has certain fixed costs which must be covered regardless of the amount of garbage taken in
Billing process used from 2005 to August 2007 (Note: garbage and property tax billing aren't
integrated)
• Check property tax records of roads thought to be in a specific section of town; (for example Chiniak
area, Monashka area, Bells Flats, etc.)
• Look in the billing record detail to determine if they had a house or building on the tax roll
• Verify this building with the assessing record folder and make copies of relevant data (such as photos
and appraisal facts)
• Compare this information to the garbage accounts
• Send letters to the property owners
• Bill and/or back bill if necessary
• New residences are set up based on data from the city inspectors permit records
Use of this method hasn't guaranteed all properties were found each time a search is done.
We are now attempting to use a method which should guarantee everyone on the tax rolls will be
billed for garbage according to the code above. Community Development is able to access various
records kept in their department to provide maps such as you see on the wall. The colored blocks
each have a building on it and the tax id or account number is listed.
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North Star PTA
Officers: President- Mike Morton, 486 -5521
Vice Presidenttsl - Margaret Bosworth, 486 -6261;
Ashisy Ends, 486 -6064
Secretaries- Linda Nimeibioom 486 -0822,
Radial Nelson, 486 -8315
Treasurer - Peggy Tuttle, 486 -8311
December 5, 2007
Sincerely,
North Star PTA
if V
DEC 5 2007
OFFICE
722 Mill Bay Road
Kodiak, Alaska 99615
A N!) BOROUGH
',"Fr OFFICE
s.
TO:
MAYOR
i )THER
Dear Borough Assembly Members, Borough Mayor and Borough Manager,
At the November 29 work session, safe access for the students of North Star Elementary School
was a topic of discussion. Separated pathways and lighting were noted as key needs for the roads
approaching the school. Specific lighting needs were identified along with electricity costs to
operate the lights. The additional lighting proposed resolves the lighting problem on the roads
connecting to North Star School.
It was suggested that as a temporary solution, the Borough could utilize excess non - profit funding
transferred to the North Star PTA to pay for the operation of the street lights for this year. The
North Star Elementary PTA is a 501 (c) (3) non - profit entity, with a Tax Identification Number of
92- 0156593. We are requesting that the Borough provide funding this year to the North Star PTA
to cover the costs of electricity for the proposed street lights. We want to emphasize that the North
Star PTA payment for operation of street lights with funding from the Borough is an interim
solution for this fiscal year ending June 30, 2008. It is our understanding that alternative options for
permanent funding for the operation of the street lights will be pursued by the Borough.
We appreciate the work you are doing in addressing the lighting issues on the roads that approach
North Star Elementary School. Putting up street lights is a step in the right direction towards
providing safe access and separated pathways for students en route to school.
L ,
NOV 8 200 ')
NORTH STAR SAFE ACCESS PROJECT: General Timeline
BOROL3 { CLERK'S OFHCE
uct. zs, LUU4 PTA meeting — discussion of unsafe road conditions for students.
Nov. 16, 2004: Letter of concern/call for action sent to Borough Assembly members, Mayor Selby, Service District #1,
Senator Gary Stevens, Representative LeDoux.
Nov. 23, 2004: Borough Manager, Pat Carlson, "Glad subject refreshed ". Suggests we present criteria in portfolio /package
establishing fundamentals:
1. Pedestrian access needs to be separate from traffic
2. Adequate lighting is essential
3. Lily Dr. is crucial to address due to high student traffic
Nov. 23, 2004: Susan Payne presents to Park & Rec. about potential partnering with bike and walking path project.
Dec. 2, 2004: PTA initiated meeting in Borough Assembly chambers. Attendees: Pat Carlson Bud Cassidy, Larry LeDoux,
Dwayne Dvorak, Wayne Biessel, Betty Odell, Meesha Murphy, Susan Payne, Margaret Bosworth. Discussion of ways to
make North Star access safer:
1. Traffic engineer study needed
2. Resolution needed
3. Need to push Otmeloi project
Feb 3, 2005: Resolution sent to Service District 1, Charlie Lorensen.
.ER 'S OFFICE
- 017E13 T(): ,
ASS .:, ✓ MAYOR
A eL @, . `i; ✓' OTHER
Dec. 14, 2004: North Star Road Safety Resolution submitted by PTA to: P &Z, Park & Rec, School Board, Bor. Assembly,
Serv. Dist. #1, Bor. Manager, Bor. Mayor, State Rep. LeDoux, Senator Stevens
Jan. 10, 2005: Susan speaks at School Board meeting. Received Kodiak State Parks Citizens Advisory Board Letter of
support (Res. 05 -02) for NS Road Safety Resolution.
Jan. 13, 2005: Borough Assembly directs Bud Cassidy to generate RFP for traffic Study of North Star /Antone Rd. area
and create a display to present at Legislative meeting in Juneau, entitled: North Star Student Safety Access Project - NSSSAP.
Jan. 20, 2005: Margaret speaks at Borough Assembly meeting
Jan 25, 2005: KIB Parks and Rec. Committee voted Letter of support (Res. 2005 -01) for NS Road Safety Resolution.
Feb. 4, 2005: Superintendent Betty Walters sends memo to School Board members that 3 stop signs were installed in the
North Star parking lot complex within the past month.
Feb. 7, 2005: North Star Access Roads and signage on School Board agenda
Feb. 9, 2005: Foam core board photo display illustrating unsafe access to North Star, presentation in Juneau.
March 7, 2005: Meeting at Ft. Abercrombie with Lisa Holzapfel (Nat. Park Service), Wayne Biessel, Pam Foreman, Bud
Cassidy, Rob Greene (DOT), Margaret Bosworth. Identify funding for project: Borough- $25,000 for North Star traffic study
and design, State of Ak. DOT - gravel to black program, Federal funds -$1.3 million from Ted Stevens Transportation Bill
slated for Kodiak Island roads with North Star bike path intent.
March 28, 2005: Wayne Biessel reports about meeting with DOT planner (teleconference), State Park Engineer, Bud
Cassidy, and Local DOT rep. Bruce McNeil concerning trail access from North Star to Abercrombie.
March 29, 2005: Receive Letter of Support from the KIB School Board for Safe Pedestrian trail.
April 25, 2005: Senator Stevens emails that he submitted plan to Senate Finance to include 3 3 million for enlarged Otmeloi
Project that would be in the Garvee bonding bill.
July 7, 2005: Rep. LeDoux e-mails that she is pleased that 3 3 million was included in the Capitol Project budget for the
Otmeloi Rd. Improvement project. Mentions the borough funded traffic study being underway.
1
Sept. 13, 2005: Bud says he'll aim to write traffic study RFP next week. Assures PTA $25,000 is waiting with KIB
Capital Improvement Fund specifically designated for North Star parking and access. Says Otmelio project is slated
with State DOT officially for 2009, but anticipates it happening sooner with everyone behind it. Said that Rick Gifford, the
new Borough Manager, is prioritizing this, and working /scheduling with Todd VanHove, DOT area planner.
Nov. 10, 2005: PTA meeting. Bud Cassidy is special guest with project update. "We will do the project in phases and try to
go as far as the money will take us." Mentions $27,000 (typo in minutes ?) ready towards consultant study and planning.
Jan 6, 2006: KIB Request for Proposal written and published, entitled North Star Elementary School Master Planning
and Design Services.
Feb. 21, 2006: Interview and selection of engineer firms for planning and design of North Star circulation; R &M
Consultants, Inc. selected.
March 21, 2006: Bud reports negotiating with R &M. "It looks like I will have them do the on- school planning first."
Sept. 26, 2006: Meeting in Larry LeDoux's office with Steven Soenksen (Safe Routes to Schools coordinator). Newly
formed Island Trails Network rep, Andy Schroeder, Bud, Larry, Margaret, and others (DOT?). Soenksen encourages us to
initiate paperwork with traffic flow charts /analysis.
Nov. 8, 2006: Bud e- mails, "Will have R &M under contract for circulation study in December."
Dec. 6, 2006: Emails from Bud Cassidy and Rick Gifford that Steven's and Young staff may clarify Senate Appropriations
(1.3 million) with State DOT in Jan 2007.
Jan. 17, 2007: Bud gives update at PTA meeting.
1. KIB Capital Project - $22,000 left. R &M to begin in March.
2. Federal Earmark of $1 3 million on hold due to legislative language issues, "Road" to "Trail."
3. Otmeloi Rd. Paving, State of AK. General Fund Expenditure -$3 3 million at DOT is working its way through the
state process.
April 27, 2006: Bud forwards update on Federal Funds.
May 31, 2007: Susan sends e-mail restating present situation and calls for action. Sent to Borough Assembly, Mayor,
Engineer, Senator Stevens, Rep. LeDoux, Gov. Palin, DOT Commissioner, and others.
Sept. 15, 2007: Jocyln Biloon, Alaska DOT Planner for Kenai and Kodiak calls Mike Morton and Susan Payne about May
31, 2007 PTA letter. State is drafting a response.
Sept. 25, 2007: North Star PTA receives written Letter from DOT, Office of the Commissioner concerning $1.3 million
slated for "Kodiak Island Roads" (Antone/Lilly) and $3.3 million Otmeloi monies.
Oct. 21, 2007: Susan Payne goes to KIB Work Session to inquire about the KIB promised $25,000 Traffic Engineering
Study.
Nov. 1, 2007: Susan Payne speaks at Public Comments asking about KM promised $25,000 Traffic Engineering Study.
2
Lilly Drive
Anton Way
Anton /N.S. 10
11
12
13
14
Lights for North Star
11/30/2007
1/14/2008
Pole I.D Monthly $ Annual $
Lilly /Rez $ 40 $ 480 EX (State)
Total
Pole I.D
Mallard Pole I.D
15 1430
Total
Grand Total
Monthly $ Annual $
Anton /Rez $ 40 $ 480 State
Total $ 180 $
2,160
Monthly $ Annual $
$480
Otmeloi /MB Pole I.D Monthly $ Annual $
1L117 $ 40, $ 480 ExState
11..119 $ 30 $ 360 State
IL121 $ 40 $ 480 State
$ 30 $ 360 State
IL124 $ 30 $ 360 State
1L126 $ 40 $ 480 State
$ 2,040
Otmeloi /Rez Pole I.D Monthly $
IL115 $ 40
IL113 $ 30
IL111 $ 30 $
IL110,' $ 30 $
110R3 $ 30
total $
Annual $
480 EX (State)
360 EX (State)
360 EX State
360 EX (State)
$ 360 State
1,920
$ 3,480
Existing (Borough)
Existing (private)
$ 2,160
0,560 MINUS State Responsibility
480
$ 6,120
Lakeview /Otmeloi
14
KIB COST
Lights Watt Cost kopa $ of st permit pole set
intrersection 250 $ 32.67 $ 400.00 $ 2,000.00
street light 150 $ 23.24
head number tells what wattage bulb is installed.
N: \North Starbike trail \streetlights /xls