2007-11-13 Work SessionKodiak Island Borough
Assembly Work Session
Tuesday, November 13, 2007, 7:30 p.m., Borough Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda
packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed
when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal
Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of
the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting.
CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
ITEMS FOR DISCUSSION
1. North Star Traffic Study
PACKET REVIEW (Items listed with asterisks ( *) are proposed for consent agenda.)
UNFINISHED BUSINESS
Ordinance No. FY2008 -09 Amending Kodiak Island Borough Code of Ordinances Title 2
Administration and Personnel, Chapter 2.17 Rules of the Assembly, Section 2.17.020 General
Rules to Allow Attendance and Participation at Meetings by Members of the Assembly by
Teleconference.
Ordinance No. FY2008 -08 Amending Kodiak Island Borough Code of Ordinances Title 3
Revenue and Finance Chapter 3.04 Public Finance - Management and Accounting Section
3.04.020 Permissible Investments Section 3.04.022 Collateral Requirements Section 3.04.051
Facilities Fund by Changing the Types of Instruments the Borough Can Invest in Changing the
Investments Allowed in the Facilities Fund, and Changing Disbursements from the Facilities
Fund from a Percent of Interest Earned to a Percent of Market Value (POMV.)
NEW BUSINESS
ORDINANCES FOR INTRODUCTION
Ordinance No. FY2008 -11 Amending Kodiak Island Borough Code of Ordinances Title 2
Administration and Personnel Chapter 2.16 Borough Assembly Section 2.16.060 Declaring and
Filling Vacancies, and Chapter 2.17 Rules of the Assembly Section 2.17.070C Ordinances,
Resolutions, and Motions.
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLY MEMBERS COMMENTS
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Borough Assembly
RE: North Star Safe Access Project
KODIAK ISLAND BOROUGH
Community Development Department
MEMORANDUM
DATE: November 8, 2007
TO:
THRU: Rick Gifford, orough Manager O-
FROM: Bud Cassido inity Development Department
SUBJ:
Item for the November 13, 2007 Assembly Work Session
I. Introduction
The North Star Safe Access Project is really three projects in one. It involves substantial money:
a. A federal "Earmark" of $1.3 million, b. a legislative grant of $3.3 million, and c. the remaining
money from a $50,000 borough appropriation for construction of an access drive into North Star
School from Anton Way. These projects are a result of dedicated efforts by the North Star PTA
and the Assembly to improve and provide safe access to North Star Elementary School.
But what started out as a project with momentum in late 2004 has turned into one that has slowed
substantially. This is due partly to the controversy that has accompanied Federal "Earmarks" in
Washington D.C. The project has also slowed due to the language found in the earmark — Kodiak
Roads. That language required it to go back to Congress to be changed to Kodiak Trails. The
state money was also slow in coming, but with a new MOU being reviewed by staff we should
see some movement in the form of a cost estimate to improve Otmeloi way. The one pot of
money that is available is the $20,000 that remains from a construction project for the school site
that the Borough dedicated to the project. It will be used to perform a master plan for traffic flow
and parking at North Star.
Of all the projects that involve North Star School, the one with the highest importance are the
trails leading to the school from neighborhoods in the Anton Way and Lilly Drive area. This is
the route travelled by the majority of the children walking or riding their bike to school. It is also
the area the PTA has identified as the area with the highest risk. At this time there is only one pot
of of money to address this area of concern and that is the Federal Earmark appropriation. Until that
is tracked down and contracts for planning and design are entered into, that critical component
will not begin.
This memo will describe the projects and the overall funding we expect for the project.
N: \EF\ Administration \Assembly\Assembly meetings\2007 Assembly Meetings\November 15\North Star Memo.doc
II. Three Projects
The North Star Safe Access project is three projects in one:
1. Parking and Traffic Master Plan of the School Site.
The construction of North Star School was completed and included a plan to address
parking and traffic flow of buses and vehicles. A number of years after the school was
completed the Borough acquired an adjacent lot. This was an important acquisition
because it meant that the school property now extended outward toward Anton Way
allowing another access route (prior to purchase of this adjacent parcel, access to North
Star was from Otmeloi and Mallard Way) to enter the school. This was also an important
access route because the bulk of the students walking to school came from this direction.
With the $50,000 borough appropriation, a new driveway from Anton Way into the
school was constructed in 2002. Although providing another access route to the school, it
also created traffic flow and traffic congestion at the facility.
Money left over from this construction project is being used to develop a new parking
and traffic master plan of this larger school site. Presently there is no money dedicated to
implement any recommendations that will come out of the plan.
2. Anton Way and Lilly Drive Trails and Lighting.
Pedestrian trails to North Star School are proposed to come from Anton Way and Lilly
Drive direction. This is an unsafe route. Presently kids walk or ride their bikes on the
shoulder of these roads. Unfortunately, these streets were never designed or constructed
for pedestrian uses and in fact there is little room between the ditch line and the rock
walls for a safe walking path. During the winter and especially after it snows, snow
berms force children further into the road and traffic way. Add to this winter's dark and
you can understand how hazardous this can be.
3. Otmeloi Way Paving, grade and drainage improvements, curb and gutter, lighting,
and separated pedestrian trail. (State General Fund appropriation).
Though there is not a lot of pedestrian traffic along this route at this time, this is the
major vehicular route to North Star School. This is important because North Star school
is identified to be a sheltering facility for residents on this side of town in the event of an
emergency. This neighborhood is also a growth area with residential land available for
development near by.
This portion of the project would improve Otmeloi to the same standards as was done
along Selief Lane. That is drainage and grade would be improved, the road surface would
be paved, curbs and gutters would be installed as would lighting. Also to be included is a
separated pedestrian trail tying North Star School into the existing Rezanof pedestrian
trail system.
N: \EF\ Administration \Assembly\Assembly meetings\2007 Assembly Meetings\November 15\North Star Memo.doc
III. Multiple sources of Funding
1. Federal Money — $1.3 Million(requires a local match of $110,000) the state will charge
a 4.3% admin fee
The Assembly travelled to Washington D.C. and was successful in having the
congressional delegation identify money for the proposed Anton Way and Lilly Drive
trails. Ted Stevens was able to "earmark" money for this project by tagging it on to an
ominous roads bill. Called "Kodiak Roads" it was thought this was the proper mechanism
to acquire this money. Because the words "Federal Earmarks" became an issue in
Washington D.C. (the bridges across the Knik Arm in Anchorage and the bridge to
Gravina Island in Ketchikan are also "Earmarks ") so did our project. On top of that issue,
we were informed that these trail projects "did not jive with the project that was
identified as "Kodiak Roads" in the original bill. The whole issue became bogged down
and delayed in Washington D.C.
We recently got word that the "Kodiak Roads" money had moved through committee and
has officially been changed to "Kodiak Trails" money. It is our understanding that the
funding has left Washington D.C. and is to go the Alaska DOT. The folks that I
communicate with have not heard anything about receiving this money. I have asked
them to be on the look out for it.
2. State Money - $3.3 million General Fund Money (DOT requires a 3% admin fee)
- State may contribute an additional $500,000 to the project
The Mayor, the Borough Assembly and the Borough lobbyist working with our state
delegation acquired this money during a past legislative session. Otmeloi Way is a state
road and though improving it for access to North Star School (both as a school and a
sheltering facility during emergencies) is a priority to the community; it was not a
priority to the Department of Transportation. The project, in fact, was not on the state's
radar screen in any meaningful way. The Kodiak delegation worked to get the money
through the legislature and was successful.
We are reviewing an agreement document from the state (the Department of
Transportation still manages the money) that proposes to provide us with $200,000 to
perform a cost estimate for the Otmeloi Way Improvement Project to see if $3.3 million
is enough to perform the project. Since this agreement has to be approved by the
Assembly, it is scheduled for their December 6 meeting. One of the provisions of this
state money is that the Borough takes over ownership and future maintenance of the
road.
3. Borough Money — $20,000 remains form the original $50,000.
In 2002 the Assembly put $50,000 into a Borough Capital Project for construction of a
driveway into North Star School from Anton Way (The Borough had just recently
purchased a lot between the school and Anton Way). Expenditure of this money included
the construction of the driveway, installation of a light, as well as the work that went into
sending out an RFP for Engineering Services, and selection of a firm to perform the
project. A contact has not been negotiated with the engineering firm but staff remains in
contact with them.
N:\EF\Administration\Assembly \Assembly meetings\2007 Assembly Meetings\November 15 \North Star Memo.doc
IV. Conclusion
The cost to perform the work as envisioned by these projects is substantial. Instead of taxing the
citizens of Kodiak, the Assembly pursued this revenue from state and federal sources and was
successful. As this memo lays out, this other non local money has come with a number of
delays. But they are delays that we have no control over. As we will also find out, this is federal
and state money and it comes with a high administration cost associated with it to meet all the
federal and state requirements. It may be that the engineering firm that the review committee
selected to perform the work may be able to perform the work associated with the state and
federal money. To date that is not clear.
There is frustration by PTA, the Assembly and Borough staff to get the project back on tract. But
we are starting to see movement. We will soon have an agreement with the state to start the work
needed to determine the cost for constructing the improvements anticipated for Otmeloi Road.
As I understand it, the Federal money has left Washington D.C. and will be going to Alaska
DOT. To date it has not arrived.
There remains a lot of work to get done before we see any improvements on the ground.
N: \EF\ Administration \Assembly\Assembly meetings\2007 Assembly Meetings\November 15 \North Star Memo.doc
TE OF
Mike Morton, President
North Star PTA
722 Mill Bay Road
Kodiak, AK 99615
Dear Mr. Morton:
DEPARTMENT OF TRANSPORTATION
AND PUBLIC FACILITIES
OFFICE OF THE COMMISSIONER
RE: Safe North Star School Access
September 25, 2007
"Providing fur the movement of people and goods and the delivery of stare sc rvices. "
SARAH PAUN, GOVERNOR
3132 CHANNEL DRIVE
PO Box 112500
JUNEAU, ALASKA 99811-2500
FAX: (907) 586 -8365
PHONE: (907) 465 -3900
I recently received a copy of the North Star PTA's May 31, 2007, letter to the Kodiak
Island Borough Assembly, Mayor Selby, Senator Stevens and Representative Ledoux,
regarding the need to improve access to North Star School. I want to give you an update
of the status of the Federal funding mentioned in your letter, as well as the State funding
provided by the Legislature for Otmeloi Way.
The $1.2 million Federal earmark from 2005 you refer to in your letter as being for the
"Anton/Lilly" side of the school is titled, "Kodiak Island Roads ". The Federal amount is
actually $1.3 million, and requires a local match of $129,000. We understand that the
Kodiak Island Borough is pursuing a technical correction to the title through Congress
that would allow the funds to be spent on a pathway. Once the technical correction is
completed, we will work with the Borough to move forward with the project.
There is a separate project for Otmeloi Way Rehabilitation that was funded at $3.3
million by the Alaska Legislature in 2005. Otmeloi Way is currently a state -owned
facility, and we want to transfer ownership and maintenance once the improvements are
constructed. We are working with the Kodiak Island Borough on an agreement to
transfer $200,000 for the Borough to study roadway development options and to develop
cost estimates for improving the roadway. We expect the agreement to be completed
soon. At this time there is no plan to combine the Otmeloi Way project with the Earmark
project.
KODIAKISI.A » BOROUGH
CLERICS OFFICE
COPIED TO:
hou
A.SSIENIBLY OTHER
�vtAI�IAGER
Mike Morton, President Page 2 September 25, 2007
cc: Jerome Selby, Kodiak Island Borough Mayor
Gordon C. Keith, P.E., Regional Director
Sincerely,
',
eo von Scheben, P.E., L.S., M.B.A.
Commissioner
" Prnvidin ,fur r /ra irtnrrrmeru e),T people and good (hid the dcln•ery of state vervireS "
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