2007-07-19 Special Work Session
ASSEMBLY WORK SESSION
July 19, 2007 – 7:30 p.m.
Borough Assembly Chambers
AG E N D A
CITIZENS COMMENTS (limited to three minutes per speaker)
=
ITEMS FOR DISCUSSION
1. Emergency Medical Services
2. Kodiak Fisheries Advisory Committee Appointment
MANAGER’S COMMENTS
CLERK’S COMMENTS
MAYOR’S COMMENTS
ASSEMBLYMEMBER COMMENTS
Page 1 of 1
AC-Assembly Chamber SD/CR-School District Conference Room BFH-Bayside Fire Hall
CR-Conference Room KFRC-Kodiak Fisheries Research Center WBFH-Womens Bay Fire Hall
FPA No. 1 Brd-Fire Protection Area No. 1 Board
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KODIAK ISLAND BOROUGH
ENGINEERING/FACILITIES DEPARTMENT
710 Mill Bay Road
Kodiak, AK 99615
(907) 486 -9341 Phone (907) 486 -9394 Fax
ksmith@kib.co.kodiak.ak.us
MEMORANDUM
DATE: 7/19/07
TO: Rick Gifford
FROM: Ken Smith, Project Manager
RE: Asbestos Summary at KMS and Main Elementary School
The Kodiak Middle School Seismic Upgrade project kickoff meeting was held 6/29 with KIB,
KIBSD and Brechan Project Manager, Superintendent, and major subcontractors in attendance.
Brechan's crew commenced work in KMS the week of 7/2 performing demolition of work areas
to include gypsum wall board (GWB), carpeting and vinyl flooring and other finishes in the area
to receive upgrade and renovation. I was on vacation that first week during the demolition.
Environmental testing had been completed previously by Quest Environmental, Inc in
compliance with the Asbestos Hazard Emergency Response Act of 1986 (AHERA) Reports and
additional testing of select samples as requested by our project architect, Tony Yorba, in areas
of his particular concern. Asbestos was identified in certain areas and reported in the Asbestos
Survey for KMS prepared by Carson Dorn, April 2007. It was determined that the identified
asbestos containing materials (ACM) did not require full abatement procedures, but could be
handled by Brechan employees using standard safety compliance procedures. The floor mastic
was not identified as being ACM in either of the reports.
A layer of black mastic tile adhesive was discovered during the removal of floor covering and
subsequent power scraping to remove carpet adhesive from the previous installation. Some of
this material was disturbed by the power scraping procedure. Work by Brechan crew continued
through the following week in the affected area. Bulk samples of questionable materials were
taken on 7/9 by John Rice, KIBSD certified asbestos inspector /manager, and sent to White's
Environmental for testing. We received test results from them on 7/11 showing positive results
for ACM. Discussion of the safety issues of workers in the area continued and sufficient concern
was raised by Brechan /KIB /KIBSD and consultants. We collectively made the determination and
decision that work in the area be suspended on 7/13. KIBSD personnel blocked off the area and
changed the locks on the doors to prevent unauthorized entry into the area.
Derek Lucas and Alan Caldwell of Satori Group, Anchorage, are Brechan's Asbestos
Abatement contractors on other local projects. They happened to be in Kodiak and were
available to provide consultation and a Hazardous Material Removal Workplan. Satori is a very
reputable firm which has been utilized for asbestos abatement on previous KIB projects. This
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070719 (2).doc
workplan has been received and discussed with KIB's architect, Tony Yorba, and Environmental
Consultant, Tom Carson of Carson Dorn.
It was decided that it was in the best interest of KIB and Brechan that any abatement work be
added to Brechan's contract as a change order. Time, public health and welfare, and the
uniqueness of the services involved in the abatement process are of the essence. Direction was
given by KIB to Brechan on 7/18 to subcontract with Satori Group on a T &M basis to proceed
with Aggressive Air Monitoring or other Micro Sampling procedures to further define the level
and limits of asbestos exposure to the remainder of the facility and to workers. This sampling
was conducted this morning and samples have been sent to the laboratory for analysis. Results
are expected back on Monday, 7/23. Satori Group is mobilizing equipment and materials to
conduct the abatement process. Preliminary budget is $120K to $160K and the work is
expected to take approximately 12 days. Satori is to provide unit costs for equipment,
testing and personnel necessary to complete the work. While it would be possible to turn over
clean areas to Brechan as they become available, Brechan feels that Toss of time and
productivity will be minimized if the abatement work is conducted in its entirety and the building
turned back over to them when the abatement work is completed. This will lengthen the overall
schedule but will minimize cost and workplan impact. KIBSD has previously made
arrangements with the National Guard to hold classes in the Armory Building until the 10/15
project completion date. It appears that the completion date can be extended without major
impact if necessary.
Floor coverings are also currently being upgraded in Main Elementary under a separate contract
with Northwest Carpet. This facility was constructed circa 1982. The AHERA Report for the
facility was reviewed and found that the 12" square vinyl composition tile (VCT) was non ACM.
However, the results for the mastic were inconclusive. Experience has shown that the mastic
used under 12" tiles is normally not ACM, but because we are and must remain sensitive to
worker and environmental issues, we had this material tested by White's Environmental and
were surprised with the positive results for ACM. Northwest workers are currently waiting on the
remainder of their materials to arrive to complete the work and have returned to Anchorage in
the interim. They have been notified of our findings and are awaiting our direction.
Alan Caldwell of Satori Group took "microvac" samples at Main Elementary building
exits, interior areas with exposed ACM, and at the air handling unit filter to further quantify any
hazard to workers or building occupants. The exposure hazard is deemed to be very low at this
facility as the tiles were removed and the mastic left undisturbed in place. But given the
situation, these test results which are also expected on 7/23, will provide conclusive answers
that can be shown when the certain questions are posed.
In conclusion, this asbestos issue was unexpected and comes at a critical time in the
project. I am confident that it is being handled properly and in the best interest of
Brechan /KIB /KIBSD workers and the public. I urge the approval of the KIB Assembly to move
the project forward.
Kenneth W. Smith, P.E.
Project Manager / Inspector
Kodiak Island Borough
Engineering & Facilities Department
710 Mill Bay Rd.
Kodiak, AK 99615
Phone: (907) 486 -9341
Fax: (907) 486 -9394
email: ksmith@kib.co.kodiak.ak.us
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KO L? I- A K I� S L A NIA B O R O UGH
OFFICE of the MANAGER
MEMORANDUM
TO: The Honorable Mayor and Assembly of the Kodiak Island Borough
FROM: Rick Gifford, Borough Manager at
DATE: July 16, 2007
SUBJECT: Options to Provide Emergency Medical Services
According to State law, in order for the Kodiak Island Borough to provide emergency
medical services ( "EMS "), KIB must adopt EMS at an election. EMS can be provided by
service areas, nonareawide (excludes any incorporated cities), or areawide.
The following are possible EMS options for the community of Kodiak and are provided
as a starting point for discussion. Each option raises different issues which I have tried
to address with consultation from the State and the Borough attorney. Further
clarification from the Borough attorney and the State may be needed as the Assembly
determines which option they would like to proceed with. There may be other options
not considered here and /or different variations of the options discussed below:
1. Do Nothing
The "Do Nothing" option would leave EMS being provided to Borough residents on the
road system by the City of Kodiak.
Points to consider:
• No Borough money would be expended for emergency medical services.
• One agency would be responsible for providing the service.
• No direct Borough control over the services being provided.
• City could discontinue service in the future outside City limits.
2. Add EMS to Existing Fire Protection Service Areas
This option would require a majority vote of the voters in each of the three service areas
currently providing fire protection services. The existing Fire Protection Service Areas
could provide EMS ranging from first responder services with a contract with the City.tQ_
provide ambulance services to full EMS including ambulance services. How EMS will
be provided could be set by Assembly policy and through the budget process.
MEMORANDUM
Mayor and Assembly
EMS
Page 2
Points to consider:
• Would allow the first responder services for medical services that has been
provided previously.
• Would allow the service areas to enter into agreements with the City for
ambulance services.
• There is a cost to provide an effective service at what ever level of service is
determined to be provided.
• Does not address EMS coverage outside of City and existing Borough Fire
Protection Service Areas.
3. Establish a "Super" Service Area
This option could be used to provide EMS in a "super" service area, such as the road
system or E911 coverage area. This option would require a majority vote in the "super"
service area.
Points to consider:
• Would allow EMS in a larger area beyond current fire protection service area
boundaries.
• Would require separate funding, agreements and allocation of funds to the fire
department and /or organization providing the service. Would be a separate
service area board from the existing fire protection service area boards and there
may be some difficulties administrating.
• Could be used for EMS and fire protection services, but would require a
majority vote of the "super" service area and a majority vote of each of the
existing Borough fire protection service areas as those service areas would be
abolished.
4. Adopt EMS Powers on a Nonareawide Basis
This option would require a majority vote of the voters on a nonareawide basis and
would allow EMS coverage everywhere in the Borough except in organized cities.
Points to consider:
• Would provide coverage in areas outside cities expanding the current
coverage.
• Would require separate funding and agreements with fire protection service
areas and /or other organizations to provide the services inside and outside
service areas.
• It may be difficult and cost prohibitive to provide EMS to areas off the Kodiak
road system.
MEMORANDUM
Mayor and Assembly
EMS
Page 3
5. Establish a "Super" Service Area including the City of Kodiak
This option would provide for EMS in a "super" service area, such as the road system or
E911 coverage area and would include the City. In order for this to happen, the City
would have to transfer its EMS powers to the Borough by ordinance or an election and
is subject to approval by the Assembly. In addition, the fire protection services could be
added, if approved by a majority of voters in the "super" service area and the existing
Borough fire protection service areas.
Points to consider:
• Would allow the first responder services for medical services in a larger area,
such as the road system.
• Would require separate funding, agreements and allocation of funds to the fire
department and /or organization providing the service. Would be a separate
service area board from the existing fire service area boards and there may be
some difficulties administrating.
• Could be used for EMS and fire protection services.
6. Adopt EMS Powers on a Areawide Basis
This option would provide for EMS borough -wide. In order for this to happen, the City of
Kodiak and other Borough cities who have EMS powers would have to transfer their
EMS powers to the Borough by ordinance or an election and is subject to approval by
the Assembly.
Points to consider:
• Would allow the Borough to provide EMS borough -wide.
• May require separate funding, agreements and allocation of funds to the fire
department(s) and /or organization providing the service.
• It may be difficult and cost prohibitive to provide EMS to areas off the Kodiak
road system.
7. Other Options
Another option that would address part of the EMS coverage would be for the City to
annex the more populated areas.
Another option that would address the EMS coverage would be consolidation of the
Borough and City governments.
Both of the above options have been discussed and even voted on in the past and have
not been approved. These options would require further discussion and considerable
public discussion. The above two options would require input from the State of Alaska
and could not be implemented by the October elections.
FIRE SERVICE AREA #1
BOARD MINUTES & ACTIONS
Minutes of the Regular Meeting of August 15, 2006 (excerpt):
D. Communications System/Dispatch
According to CHIEF HIMES, issues have occurred re Bayside's status as a Emergency
First Responder. The City of Kodiak is refusing to dispatch Bayside for any ambulance
emergency calls, due to political reasons. However, Bayside does provide these
emergency services. According to the Borough Manager R. Gifford, the biggest issue
seems to be the ordinance and the way to handle this would be for the Fire Protection
Board to issue a recommendation to change the Borough ordinance to include EMS
services to the Fire Protection Area No. 1.
It was MOVED, C. DAVIDSON and SECONDED, A. DEVRIES to recommend to the
Borough Assembly to add to Ordinance No. 4.80.010, to change the last sentence so it
should read "...Fire Protection and Emergency Medical First Responder services." The
motion PASSED unanimously.
Re -Aff ■•.. ' • : en 19- June -07 Regular Board Meeting.
It was MOVED, S. ARNDT and SECONDED, G. SPALINGER to re- affirm the Fire Service
Area No.1 Board intent to recommend to the Borough Assembly to add to Ordinance No.
4.80.010, to change the last sentence so it should read, "...Fire Protection and Emergency
Medical First Responder services." The motion PASSED unanimously.
Submitted:
Mike Dolph, Board Chair
Fire Service Area No. 1
Tuesday, June 19, 2007
July 2, 2007
Mr. Rick Gifford
Borough Manager
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615
Dear Mr. Gifford,
The Womens Bay Service Area Board has met and discussed the current situation
pertaining to the interpretation of providing Emergency Medical Services (EMS) to the
area residents by the Womens Bay Fire Department. The Board is in support of placing
the question on the ballot for the October 2007 election to support not only the residents
of our area but also the volunteers that have committed their time and training to become
qualified to provide First Responder EMS to the community.
The fact that our community has single road access for transit to the city area could leave
our residents isolated for a number of reasons which would result in the inability of the
City of Kodiak Fire Department to provide EMS for our residents. Any prolonged access
issue may result in a potential lack of service and is a real threat to our community.
Our members respectfully request serious attention be given to the resolution of this
issue.
If you require additional information please contact me at your earliest convenience.
Thank you,
John Isadore
Womens Bay Service Area — Chairperson
�ECEIVE':\
JUL_ - 3 MO7 J
KIB MANAGER