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2008-02-14 Work SessionKodiak Island Borough Assembly Work Session Thursday, February 14, 2008, 7 :30 p.m., Borough Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) ITEMS FOR DISCUSSION 1. Planning and Zoning Commission Update a. After the Comprehensive Plan b. Lands Management Policy c. Other 2. Parks and Recreation Committee Update a. Lakes and Water Bodies b. Comprehensive Trails Plan c. Other 3. KIBSD - High School Facility Discussion 4. Summer Construction Projects Update PACKET REVIEW (Items with are considered under consent agendas.) PUBLIC HEARING Ordinance No. FY2008 -13 Amending Title 2 Administration and Personnel, Chapter 2.17 Borough Assembly, Section 2.17.070 Ordinances, Resolutions, and Motions to Clarify Request for Ordinances and Legal Opinions Processes. Ordinance No. FY2008 -14 Amending Title 2 Administration and Personnel, Chapter 2.17 Borough Assembly, Section 2.17.070 Ordinances, Resolutions, and Motions to Provide a Procedure for Revisiting Failed Ordinances, Resolutions, and Motions. State of Alaska Alcoholic Beverage Control Board Request for Transfer of Ownership of Northland Ranch Resort Liquor License, Beverage Dispensary License #1955 to Olds River Inn. NEW BUSINESS CONTRACTS Contract No. FY2005 -09A Amending Contract No. FY2005 -09 Employment Contract Between the Kodiak Island Borough Assembly and Rick Gifford as Manager. RESOLUTIONS Resolution No. FY2008 -03C Amending Resolution No. FY2008 -03 to Appoint to the Lodge /Charter Boat Operator Seat and Vacate the Large Trawl Vessel Seat on the Kodiak Fishery Advisory Committee (KFAC). Resolution No. FY2008 -24 Authorizing the Payment of Legal Fees to the Law Firm of Clapp, Peterson, Van Flein, Tiemessen and Thorsness, LLC for Legal Services Related to the Stephens vs. KIB Lawsuit. Selby, Branson, Friend, Jeffrey, Lynch, Stutes, and Gifford -- Legislative Reception, 03/04 -03/06 On Leave: Abell — 02/07 -02/23 Personal Page 1 of 1 Lynch — 02/07 -02/12 Personal Oswalt — 01/05-03/25 Kodiak Island Borough Assembly Work Session Thursday, February 14, 2008, 7:30 p.m., Borough Conference Room *Resolution No. FY2008 -25 Requesting State Funding of Research Into the Cause of Birth Defects in Sitka Blacktail Deer in the Kodiak Archipelago and How to Address the Problem. *Resolution No. FY2008 -26 Establishing Citizens Board of Equalization Dates for the Year 2008. *Resolution No. FY2008 -27 Designating the Individual Who Will Serve as the Administrative Official During the Absence of the Kodiak Island Borough Manager. Resolution No. FY2008 -28 Providing Safe Access by Pedestrian Trails to North Star Elementary School and Supporting the Necessary Local Match to a Federal Earmark. Resolution No. FY2008 -29 Authorizing the Execution of a Supplemental Memorandum of Agreement and of a Lease With Providence Health System Alaska and Kodiak Island Health Care Foundation for the Kodiak Community Health Center. ORDINANCES FOR INTRODUCTION *Ordinance No. FY2008 -15 Amending Kodiak Island Borough Code of Ordinances Sections 2.39.070 Declaring and Filling Vacancies in Title 2; Section 4.15.040 Vacancies in Title 4; and Section 2.43.02 Appointment, Terms, and Procedures in Title 2. *Ordinance No. FY2008 -16 Amending Kodiak Island Borough Code of Ordinances Title 5 Business Licenses and Regulations Chapter 5.01 Liquor Licenses Section 5.01.030 New License and Transfer Procedure. *Ordinance No. FY2008 -17 Amending Title 2 Administration and Personnel Chapter 2.15 Borough Mayor Section 2.15.020 Qualification and Election of Borough Mayor and Chapter 2.16 Borough Assembly Section 2.16.020 Term, Section 2.16.050 Oath Deputy Presiding Office and Creating Section 2.16.030 Assembly Oath of Office. Ordinance No. FY2008 -01C Amending Ordinance No. FY2008 -01 Fiscal Year 2008 Budget by Moving Money Between Funds, Amending Budgets to Provide for Additional Expenditures and Budgeting for Several Grants. OTHER ITEMS Assembly Appointments to the Womens Bay Service Area Board. Confirmation of Mayoral Appointment to the Planning and Zoning Commission City Seat. Declaring a Seat on the Board of Equalization Vacant. Resignation and Confirmation of Mayoral Appointment to the Prince William Sound Regional Citizens' Advisory Council. *Hiring of Maintenance Coordinator at Salary Range 20, Step H. MANAGER'S COMMENTS CLERK'S COMMENTS MAYOR'S COMMENTS ASSEMBLY MEMBERS COMMENTS Selby, Branson, Friend, Jeffrey, Lynch, Stutes, and Gifford -- Legislative Reception, 03/04 -03/06 On Leave: Abell — 02/07 -02/23 Personal Lynch — 02/07 -02/12 Personal Oswalt — 01/05 -03/25 Page 2 of 1 24 10 Sunday 11 Monday Tuesday - — () - 4 CO -4 N3 z W ov c 's C) C 0 . 1— - 0 73 . I * 13 3 go i Ow - II c— 2 * _, P 0 1 xrp 0 3) > • x • * - o o 9, x x 7: o ' K z 1 I N .J K .6 . 0 > -C3 0 0 1D 93 N 70 -4 NJ • CD > 1:3 02 w> . -< 1 c) 73 0 X 0 1D 90 N * -4 () 4 . v . ci) • CD I 0 , ,.- - 0 X) 73 23 > 0 w > — (1) 0 4 -< * 9, c> GO 51 1 73 0 7J 0 W * > CO I> z i 0 0 0 - m> 1 m > 0 w w < 0 Wednesday Thursday Friday J bruary 2008 * J 0 –4 co " 0 0 0 - o i -cs 0 - • xi 3 1 3 > - > 0 0 0) w 4 -< — : 23 16 Saturday Saturday cO 5L zz 6Z Friday 17 L LZ 8Z Thursday 6 7:30 p.m. ASSY RM - AC 13 7:30 p.m. ASSY WS - CR 20 7:30 p.m. ASSY RM - AC 27 7:30 p.m. CITY CNL - AC 7:30 p.m. ASSY WS - CR Tuesday Wednesday 4 5 5:15 p.m. SWAB RM - CR 11 12 7 p.m. P &R RM - 7:30 p.m. P &Z SD /CR WS - CR 18 19 7:30 p.m. FPA #1 5:15 p.m. SWAB RM - BFH WS -CR 25 26 7 p.m. P &R RM - SD/CR 7:30 p.m. CITY CNLWS - CR h 201 Monday CO 10 7 p.m. KIBSD WS - SD /CR �! L 24 7 p.m. KIBSD RM - AC Sunday CNI 9L £Z 0£ Please print vour name KODIAK ISLAND BOROUGH ASSEMBLY WORK SESSION Work Session of: - - - - .------ , ---- ----- - - 7 - /6 1 1 6-) /*L. i, , 1 LI 1'13. 01 7.1,0A. , o 1.,_)t-e4 i 4 , , ,,,..s,,,..., v ,.....\ \ , \ TUkt fk 1 H A erl .3i-- et all C 4 - -LAI - i ' 1 4 , 1 scr 517'111 Wire Please print vour name KODIAK ISLAND BOROUGH ASSEMBLY WORK SESSION Work Session of: - - Kodiak Island Borough School District Resolution #078 -003 Kodiak High School WHEREAS, the educational requirements have changed since Kodiak High School was constructed in 1966 as a regional vocational education center; and WHEREAS, Kodiak High School's design shortfalls were recognized and multiple remodeling projects have been done; and WHEREAS, the multiple remodeling projects have left the Kodiak High School without a comprehensive overall purposeful design; and WHEREAS, the mechanical infrastructure of the school is ineffective and past due for replacement; and WHEREAS, the school's lighting, heating and air handling are inadequate to tasks expected of programs throughout the building; and WHEREAS, inefficient electrical loads in motors and lighting, substandard insulation and aging heating systems contribute to the rapidly rising energy costs for the high school facility; and /HEREAS, school security is compromised by ineffective design for the supervision and management of students and staff; and WHEREAS, science, arts, and vocational classes are being taught in regular core classrooms too small to meet instructional needs; and WHEREAS, staff, parents, and students reported on the accreditation report for Kodiak High School that the facilities were inadequate to provide a quality instructional program; and WHEREAS, the Educational Specifications developed by the Kodiak High School staff show a clear discrepancy between the present facility and the programs necessary; and WHEREAS, facility limitations hinder program opportunities to deliver the quality and type of instructional program that is needed, NOW THEREFORE BE IT RESOLVED, the Kodiak Island Borough School District's educational mission is severely compromised by facility limitations at Kodiak High School, and that the Kodiak Island Borough School District Board of Education requests that the Kodiak Island Borough commission an architect to fully evaluate reconstruction options that ,. f _ _ Ko High School full the L111. kind of 1,11Vb'ldill 11000JJQ.l 1V1 Kodiak High to luny meet ne educational expectations defined by our community. Adopted this 28"' day of January 2008. A-r C:ce:eie Eli et dell, President Board of Education Kodiak Island Borough MEMORANDUM TO: Borough Mayor and Assembly THROUGH: Rick Gifford, Borough Manager FROM: Karleton Short, Finance Director � SUBJECT: FY2007 CAFR DATE: February 11, 2008 Our auditors, Altman, Rogers & Co., Certified Public Accountants, have recently finished their review of our Comprehensive Annual Financial Report (CAFR). Their report can be found on page 1 of our CAFR. In layman's terms we received a "clean opinion ". What this means is they subjected our records, processes and reports to a number of tests and found no material mistakes or weaknesses in our system. The auditors did report on one mistake that we made. We recorded a drawdown on a loan as revenue in the solid waste fund. We found the error and corrected it. We also told Altman, Rogers & Co. what we had done. They did mention this on page 6 in their Letter to the Governing Board. One of the top priorities of the Finance Department is to provide accurate and timely information so that the best decisions can be made. It is nice to have an independent firm review our work and find that we are fulfilling this mission. There is a wealth of information in our CAFR. I will highlight some of this information and point out where it can be found in our CAFR. On pages 3 to 12 there is a section titled Management's Discussion and Analysis. This section talks about the highlights of our report. Some of these highlights are: • The assets of the Kodiak Island Borough exceeded its liabilities at the close of FY2007 by $144,186,510. Of this amount, $32,137,354 (unrestricted net assets) may be used to meet the Borough's ongoing obligations to citizens and creditors. • In FY2007 the Borough's total net assets increased by $3,362,170. • At the end of the current fiscal year, the Borough's governmental funds reported combined fund balances of $67,289,953, an increase of $1,821,438 in comparison with the prior year. At the end of the FY2007, unreserved fund balance for the general fund was $2,793,313, 23% of total general fund expenditures. • The Borough's bonds payable decreased by $1,070,361 or 4% due to the payment of principal and no new bond issues. Next we have the financial schedules for all of the different funds. This information can be found on pages 13 to 104. The following is what I consider some of the more important pieces of information in the report. The General Fund balance sheet is on page 15 and the statement of revenues and expenditures is on page 17. At year end the General Fund had $5,666,479 in cash and investments and a fund balance of 2,793,313. $554,975 of this fund balance was reserved for FY2008 expenditures and $2,238,338 was undesignated. The General Fund did increase its fund balance by $767,200 in FY2007. The biggest factors in this increase were severance taxes, especially on fish, exceeding their budget by $299,896, state revenues exceeding their budget by $148,876 and General Fund expenditures coming in $342,174 under budget. The Facilities Fund balance sheet is on page 15 and the statement of revenues and expenditures is on page 17. The Facilities Fund increased its fund balance by $1,103,564. This was due to the higher interest earnings in FY2007. The expenditure budget was based on the FY2006 actual interest earnings which were considerably lower than FY2007's actual interest earnings. The Municipal Solid Waste Collection and Disposal Fund balance sheet is on page 19 and the statement of revenues and expenditures is on page 101. The Municipal Solid Waste Collection and Disposal Fund increased its retained earnings by $1,208,766. This was due to increased revenues, lower collection expenses, and a negative accrual of landfill closure and postclosure costs. As I said before, there is a lot if information in the report. If you want I can go through the report in more detail. 2 Kodiak Island Borough Comprehensive Land Management Program WHY ARE THERE BOROUGH LANDS? a. State Municipal Entitlement Program granted KIB 56,500 acres. • Incentive by the state of Alaska for localities to form as a borough government. • A land base would provide a means of raising the necessary operating capital for a borough. • Provide land for municipal facilities (landfill, watershed, public recreation, schools, etc. b. Other Borough lands 1. Federal land grants 2. Tax Foreclosures 3. Dedications and donations SELECTION AND CONVEYENCE PROCEDURE — Municipal Entitlement Program Selection process was long and drawn out. In 1980 ish Borough went to court versus the State to identify KIB's entitlement land (state contested KIB selections). An out of court settlement between the parties identified which land KIB could select. Once selected, the parcel needed a have an exterior boundary survey (performed at borough expense) before a patent (deed) was issued. Process takes year + . State of Alaska though in control of certain land (approved selection) cannot pass title to KIB prior to receiving a federal patent. Once the Borough receives title, KIB owns only the surface estate, State of Alaska retains the subsurface (oil, gas, minerals — everything below the rock sand and gravel) DISPOSAL OF BOROUGH LANDS Why and for what purpose? 1. To raise revenues to offset taxes 2. Satisfy the public's desire to get land into private hands 3. Build up Borough tax base 4. Provide lands for development at an affordable price 5. Less than fair market value disposals in the public interest Borough land is an asset of tremendous immediate value and future worth — an asset worth millions of dollars. 6. Land should be set aside for public purposes (sensitive or hazardous such as floodplains should be held in public ownership The need for public use of borough lands (facilities, parks, recreation and open space) should be determined first, prior to disposal. Who should pay for land disposal program? 1. Those that benefit from the program. Other citizens should not have to subsidize program. 2. All expenses to do subdivision should be reimbursed as well as hidden costs (attorney fees, appraisals, etc.) How often should the Borough conduct a land sale program? 1. On an annual basis? 2. Need to take care not to impact existing market supply and demand forces 3. Sell all land in quick manner? Gradual disposal? 4. KIB land should have good title prior to transfer 5. The value of Public land is that it is public, not closed off for use by the public. How will the public be involved? 1. Public nomination scheme? 2. Current planning and zoning meetings reviewing subdivisions, disposal reviews. 3. Land capability and planning issues? 1. How does a disposal fit in with existing comprehensive plans which guides development 2. Is the land capable of development? Is it suitable for septic systems, does it have steep slopes with landslide potential, flooding potential, tsunami hazard? 3. How does a trail system and a system of Borough parks fit into a land sale? How could they be connected? 4. How can other private lands fill in the need for residential, commercial and industrial lands? 5. Need for a land inventory process. What are the resources at a site: salmon streams, gravel resources, septic system capability, and aspect to the sun. 6. INFILLING strategy — How to use existing utilities to their fullest. How should sale price be determined? 1. Based on market value? 2. Based on cost recovery of costs to sell land (roads, survey, consultants, advertising, hearings etc.) 3. Give the land away. Put it on the tax rolls. Buyers Financing 1. Should the Borough be the financing agency, or should banks, credit unions etc finance purchases? 2. Should the terms of buying a parcel follow market rates? (10- 10 -10) or set by Assembly Development of remote lands /subdivisions/ land without access Recreational land is becoming very desirable. METHODS OF DISPOSAL (Outcry Auction, sealed bids, lottery, over the counter) 1. Outcry Auction — sold to the highest qualified bidder POSITIVES Generally results in the highest sales prices and allows those who really want the parcel to obtain it. NEGATIVES: Runs up prices so only the more affluent can afford it. Gives the choice land to the wealthier and therefore discriminates against the younger and less well off. 2. Sealed Bid — Bids by submitting an envelope with bid amount in the envelope POSITIVES Maintains the competitive price characteristic without the emotional overbidding of an outcry auction Prevents the driving up of prices by affluent Gives little guy a fairer opportunity to acquire land. NF(:ATIVE Because there is a requirement to place money in an envelope, eliminates chance of bidding on another parcel should you not win bid. 3. Lottery — names drawn from a hat Used when revenues are not a concern. POSITIVES Unbiased method of dispersing parcels to those interested. Gives all and equal chance. NEGATIVES Not allowed under present Borough code 4. Over - the - counter sales — First come, first serve disposal Used to dispose remaining parcels not sold at a land sale OTHER CONDITIONS 1. Limit # of parcels any one bidder can purchase. 2. Less than fair market value disposals in the public interest Kodiak Island Borough MEMORANDUM TO: Borough Mayor and Assembly THROUGH: Rick Gifford, Borough Manager Karleton Short, Finance Director 71g SUBJECT: Capital Project Funding DATE: February 14, 2008 The Borough has several projects related to seismic repairs in our school. We have budgeted for these projects but after further work it has been determined that not enough money was budgeted for all of the projects. We have two projects that are seriously underfunded. They are the Kodiak Middle School (KMS) Seismic Upgrade and the Ouzinkie school projects. The Ouzinkie School includes the Gym Addition /Renovation, the Seismic Upgrade, the Sprinkler System and the Generator Replacement. Available Estimated Budget Cost Defict KMS Seismic Upgrade, Phase II 455,505 3,220,000 (2,764,495) Ouzinke School 2,166,599 2,616,211 (449,612) Total 2,622,104 5,836,211 (3,214,107) As the table above shows the Borough needs $3.2 million to finish these two projects. There are several sources that we could look to in securing these funds. The first place to look for additional funding is within the Borough. I have found three potential sources of funds for these two projects within the Borough. General Fund $ 500,000 FY2009 Facilities Fund 1,000,000 Interest earned on 2004 Bond issues 1,700,000 $ 3,200,000 At June 30, 2007 the General Fund had a fund balance of $2,793,317. $972,335 is reserved for FY2008 expenditures leaving $1,820,982. Using $500,000 would leave $1,320,982. This is lower than I would like to see but still within the acceptable range. At December 31, 2007 the Facilities Fund had earned $1,213,899 in interest. All of our investments are non callable so our rate of return should remain constant through the end of the year. We should have $1,000,000 available for appropriation to this project on July 1, 2008. At December 31, 2007 we had earned $2,530,352 in interest on the proceeds of the 2004 bond issues. Because of IRS regulations we may have to remit part of these earnings back to the IRS. The amount of any arbitrage rebate due to the IRS is being calculated right now. I am fairly comfortable that we will have $1,700,000 available to put to this project. The State must also approve this use of Bond Fund interest earnings. I talked with Sam Kito, Architect I, about using our Bond Fund interest earnings for these projects. We will have to get formal approval but it looks very positive. We need to realize that if we use these funds that we will not have them for other projects. Interest rates are falling very fast. We will not have near the interest earnings available in the next year or two. Taking money from the General Fund is not something we can do every year. Another option would be to not do some of the projects that we issued the bonds for and use the funds for projects that are underfunded. This is legal (I confirmed this with Tom Klinkner, our Bond Counsel). The State would have to approve the redirection of funds. We can also look for funding outside of the Borough. Two options are State and Federal grants or issuing new debt. New debt may be partially (70 %) reimbursed by the State. Both of these options would move construction back at least one year. 2 'Total East Windows Peterson Seismic Upgrade Total Ouzinkie Gym Addition /Renovation Seismic Upgrade Sprinkler System Generator Replacement KHS Library Seismic Upgrade Total Alternates pending funding availability Base Bid (Remaining single story only) Alt 1 2 Story structure (except Gym) Alt 2 Roof (except Gym) Project $ 6,969,506 $ 137,279 $ 540,508 1$ 2,616,211 $ 1,923,187 $ 275,024 $ 330,000 $ 88,000 $ 455,508 I $ 3,220,000 EA NJ O CO ) O o o O ID b O o o O o o Efl CO N O O O O 0 1 Est Total Project Cost $ 3,289,496 $ 137,279 $ 2,166,599 $ 1,858,255 $ 308,344 $ 465,618 $ 520,000 ) ) > > Efl Cn N O O 0 0 Approved Budget $ (3,680,010) $ (540,508) 1$ (449,612) $ (64,932) $ 33,320 $ (330,000) $ (88,000) $ 10,110 I $ (2,700,000) Efl EA En > j Efl N O) CO O n O O Budget Deficit FEMA HMGP Awarded, Bid Docs Complete FEMA HMGP Submitted 070402 $540,508 Pending Award, Yorba 95% Design in Progress Due 2/14/08 FEMA HMGP Awarded Yorba 95% (Design in Progress Due 2/14/08 FEMA HMGP Awarded Yorba 95% Design in Progress Due 2/14/08 Roof completed in Phase II Comments xspcIppa raid )suoo soon= Jerold puo£1\u!wPVVZ N 0 L El t POWELL .c.- , - _ r 1 pi: rr Construction/Renovation History of the Facility 1966 New construction - Kodiak- Aleutian Vocational School 1972 New construction — library /commons /gym (Expansion was considered during construction on west side of gym and on the site of the new kitchen built on Phase III) 1974 New construction - pool 1979 Replaced gym roof 1982 Replaced pool and mechanical room upgraded 1982 Renovation analysis of Voc -Ed wing done (Findings =not correcte • Steps on west and north entry -worn and no handrails • Bathrooms not up to ADA standards` • Provide ADA door hardware • Install draft control /smoke gaskets on doors' • Replace doors to new section with 1 '4 hour • Paint exterior • Upgrade boiler combustion air system.:. • Provide return air ductwork • Rebalance air and heating water systems • Test/adjust/recalibrate controls VAV boxes and valve operators • Re- pipe'.boilers for series operation • Modify ventilation system to VAV operation 1982 Renovation analysis of the 1973 'addition done (Findings not corrected) 1 Bathrooins..not up tOADA standards Provide ADA_signage Provide ADAphone Provide ADAdoor hardware • Install draft control /smoke gaskets on doors • Construct additional gym storage • Paint exterior • Provide,pool mechanical room ventilation • Install anti - Stratification fans in gym /pool /foyer /shops • Install locker room /pool ventilation heat recovery • Rebalance air and heating water systems • . est adjus controls, VAV boxes and valve operators • Modify foyer AHU to mix return air from foyer instead of 100% outside cold air 1984 Remodeled locker rooms and replaced boilers 1985 New construction — Gerald C. Wilson Auditorium 1986 Asbestos abatement project completed 1988 ADA / code upgrade / HVAC controls upgrade completed (Voc -Ed Roof was an alternate on this proj ect -- -not funded) 1990 KHS facilities study done (Findings not corrected) • Replace intrusion alarm /monitoring system • Install new doors to block off areas not needed during after -hour activities • Replace gym lighting (energy savings) • Replace gym doors /frames/hardware • Replace missing acoustic wall tile in gym • Replace auditorium lobby entry doors • Install door magnetic holders on selected doors • Construct storage yard /unheated storage • Install tack board in commons • Finish asbestos abatement project started.xn,6 - ' • Construct electrical switching station erode /safety • Paint interior and exterior 1991 .,;tease I - chem • Upgrade all interior and exterior lightimeeAlfuired minimum_ �s • Upgrade ventilation system • Inadequate acoustics (classrooms /shops) • Replace non -fire rated door • Install draft/smoke gaskets • Replace HVAC control systekin V6ing • Install new quiet unit heaters iii hqpFand rrIteripfk with new HVAC controls • Install gymd ier • Improve. - ainagel e Armory service road • Install n ..entry /paWing east of sht .-ariea for after -hour activities • Provide p gar U , r�� �� mapper iV�`i Bay • _Replace Voc' dew e drainage ab/strirdal education classrooms remodeled 1992 PSI - gym/new ne -ec ild home -ec classrooms remodeled 1993 Phase flew kitchen/maintenance mezzanine/EOP /drafting /old drafting classrooms =nod 1994 Phase IVa - arrweight /tech labs /woodshop /fisheries classrooms remodeled 1995 Phase IVb - Mat room addition, balcony classrooms remodeled, bookroom/workroom converted to three offices 2001 Voc -Ed roof replacement and partial HVAC upgrade, including controls 2006 Voc -Ed flooring asbestos abatement completed /installed new tile and carpet 2007 Converted pool to saline and install UV system 2007 Fuel tank removal and replacement in progress High School Facility Study "The Kodiak Island Borough School District, in close cooperation with our diverse island community, exists to provide an educational program of the highest standard that empowers all students to achieve personal and academic excellence while developing their full potential as responsible, productive citizens." The Mission of the Kodiak Island Borough School District is a challenge directed at our diverse island communities to ensure that all graduates have the knowledge, skills and personal attributes necessary to reach their full potential. This challenge does not allow excellence to be defined by mere proficiency in reading, writing, math, science, history or the ar.,l& rather it sets a standard of personal achievement that can only be achieved when students use'_ squired knowledge as a basis for further learning. A society in the grips of a technological regollieteu demands graduates who can manage change, who can acquire, evaluate and integratw iniation and who have the flexibility to live in a world where continued learning i-dife-lon=g rather than a destination reached upon graduation. To meet this demand, the greater Kodiak comma '° , aren - ��� p .,students, comrlty members and educators must continually evaluate and refine= dcaticn rnethodology, curriculum and standards for excellence. Success cannot be measured byudent's ability to master a specific body of knowledge; knowledge mastery =is now a starting ••:for problem- solving, application and the evaluation of new information: ants who have access to the unlimited, unverified sources of information availabl .t e internet, etkr waiting for teachers to carry out a planed movement through the LrriciiT they are .sing technology to learn on their own timetable. It is critical that KIBSDch hav••� °ability to help students formulate relevant questions, acct•,evaluate sows of information, synthesize a meaningful they g _� conclusion and comnicate�; results. Ka�.i ak's learning communities are reinventing themselves as the ®�•� guide — WI]. mentor learl' ers rather managing them. School facilities are also reig ,es.- While schools are defined and limited by the quality of tlzerhy ansion, they're also restricted by the physical environment that supports. fiat mission .ern sc K am, ;ls are designed to provide flexible spaces that can respond to chews in instructreiriEL philoW curriculum, technology and /or regulations. The Coliabor for High Pe ing Schools has the following characteristics: energy efficient; material of nt; water a Tent; easy to maintain and operate; thermally, visually and acoustically c'ortable; enexonmentally responsive site design; a campus that teaches; safe and secure commit resoufce; stimulating architecture, adaptable to changing need. Given the complex dgn constraints inherent in buildings constructed of steel, wood and concrete, school planners have developed design standards that contribute significantly to a positive learning environment and increased student success. Entrance areas, gathering places, natural lighting, wall coverings, acoustics, ., lighting, wall -- � -- - - -b�� co heating, Space, 11G[lUll�', air quality, safety, space multi - functionality, instructional spaces, equipment, hallways, lunch rooms, administrative spaces and planned community use are elements that contribute to a positive school environment. These elements must be included by design, not by chance. School facilities must also support and enhance the instructional program by operation. Modern schools must also attend to a critical need for additional security, technology, energy efficiency and increasingly complex building, safety and environmental codes. Even the best designed facility will not function to its potential if the mechanical infrastructure is insufficient, outdated or unreliable. Infrastructure retrofits, additions and remodels are often cosmetic and can contribute to a loss of design focus. Further, the cost and complexity of necessary repairs, additions and upgrades are frequently set aside for a "future date" because of cost. Students, administrators, parents and certainly teachers have expressed serious concerns about the ability of the KHS building to support learning. They have reason to be concerned. Kodiak High School was designed almost 50 years ago to support instructional programs, curricula and vocations that do not exist in today. The facility has remained static while the workforce needs, education methodology, demographics and education outcomes have accelerated. The overall building design has been compromised by major and minor remodels, inadequate design, and changing curricula. Students are crowded into narrow hallways, science classes are often taught in classrooms without water or instructional equipment, core progre scattered throughout the school. The current use and design meets few standards for efctive and safe high schools. The mechanical infrastructure also presents significant chalErnge -.:.as personnel attempt to maintain equipment that is outdated, inadequate to the task-zir usedside design parameters. The student population has also grown well beyond plaied'=design city. It is clear that facility limitations are determining education proginming and ultim the quality of education programs at KHS. Kodiak High School was designed 45 years ago awed "state of the' art" regional vocational centers built by the State of Alaska. As a vocal center, it was designed to support diverse vocational programs that includ I cosmetology, wing, electronics, refrigeration, auto technology, wooden boat buildii nstruction, we ,.working, drafting, business applications, office occupations, etc. Acad`ei i lassrooms space_ designed to support small groups of students engaged in applied acatemic ems Subsequent to this construction, a number of major and minor additions, code urad�and- ions have been completed. The most notable addition w apleted in 19 when a ,gym, swimming pool, library and et' classroom eight classrogins w ded to the vl±,cational school. A community auditorium was added in the mid lAgEs., and kiiien and weig1t rooms were added as part of a multi -year remodeling effort complaabetwan 1991 and 19 °Voters passed several multi-million dollar school bonds in 2003 that aRa..Scicol, i.e., vocational upgrade, pool retrofit, roof replacemen earning enter 'S nic retrofits are currently being designed as recomme#ffed by the Stiff . ompleted in 2005. CoricernmTizith the KHS ed :a ion facility led the Kodiak Island Borough Board of Education to authorize a7 rehensive fiity review to examine the impact on facilities as a determinant in the developmd implenptation of quality education programs. The review addressed the following general stions:_ 1. To what extent_ "the education program at KHS compromised by facility limitations? 2. Are planned fond projects or seismic related projects sufficient to meet facility deficiencies? How do the bond projects fit into a master plan? 3_ a Wht current and future costs associated with -- .. __ _....__.. ,.,.... ,w,,.�., ���,,� are aSSO�ia�ou wil,tl maintaining a safe and efficient infrastructure? Roof, HVAC, Plumbing, Electrical, Fire, Intercom, Seismic, etc. 4. How energy efficient is Kodiak High School? 5. How does KHS compare to "Best Practice" high school design standards? Security, public access, lighting, bathrooms, environment, sunlight, pedestrian access, etc. 6. What facility improvements are recommended to ensure that all students achieve the vision described by the District's Mission statement? 7. What education specifications will support the learning program? A What what are possible options? Remodel, rebuild, new construction The KHS facility review process included: 1. Facility design analysis and evaluation based on accepted standards for high school facilities. The Alaska Criteria for Evaluating Minimum Educational Adequacy of School Facilities and school design standards created by the Anchorage School District were used. 2. A review of the philosophy, mission, curriculum, graduations expectations and other documents related to instruction at Kodiak High School. 3. The history of construction/program related activities at Kodiak High School including a review of previous facility studies, remodeling projects, planned seismic remediation and voter approved bond projects. 4. A review of education trends affecting high school design. 5. An analysis of the "Room Condition Survey" completed by 6. An analysis of the infrastructure as it relates to teaching, safes and school climate. 7. The development of education specifications appropriate- to e District's Mission and analyzed program needs. 8. Information provided by site visits to recently consfizactid high sus in Anchorage and Wasilla. 9. A review of relevant documents related to eduction progyamming an d p 10. Recommendations This review was conducted in the belief that the Kodiak School facility should support the needs of teachers, administrators, stud is and other mere of the school community. It is clear that Kodiak High School no longer fns adequately diver contemporary education program measurement. en The education s ec ficat onr�� design st c, »aos in almost category of plesignfcility arm instructional staff evidence severe discrepancies between the instructionkprsgiamfacility necessary to support it. Further, it is clear that facilll safety /code upgitiffis, immed e infrastructure requirements, and the space realignmentsnd adtns necessary to support instructional /community programs will not be met withatensive monstruction. • The Kodiak Island Borouig""F-.,. .d -..af- k Education and the Kodiak Island Borough Assembly sh i e-tatzact with architect o = c onduct a feasibility study that includes a specific list of ssible coil-- IN 'on damns. The cost - benefit analysis between remodeling and reco_ n Lion must be ied by ert who can evaluate energy savings, the life cycle replacem costs and otheaactors bWt considered by an expert. The architect will be able to merge thosrrricular goalsnd aspirations for the high school that affect facilities with the spaces, adjace des and ameies that support the education program. Once this information is available, the Sc1LBoardjnd Assembly will be able to develop a thoughtful strategy for our community to con _ recommended that all pending remodeling project be placed on hold, with the possi:se exception of seismic related projects, pending completion of a comprehensive facilities review. The KIB Facilities and Engineering Department provided valuable support including access to historical records, construction documents, and educational specifications. Yorba, the architect contracted to design seismic remediation, reviewed the evaluation criteria used in this evaluation. The Anchorage and Mat -Su School District hosted a site visit by high school teachers, administration, borough facilities staff, elected officials and a community member. High School administration, staff, students, parents, community members and Borough staff contributed further critical information. It is important to note that this review has not been conducted by experts in school architectural design. The expertise to fully evaluate possible solutions including remodeling, demolition and construction or a combination of the two, is beyond the expertise available for this review. However, members of the facility review team have the expertise to understand that there a severe discrepancy between the programs necessary to provide a quality education program and the facility necessary to support this endeavor. It is critical that the Kodiak community address these concerns in the shortest possible time. Spatial Relationships A comparison of the Spatial Relationships imposed on Kodiak High School as compared to preferred spatial adjacencies provides insights to the lack of a coherent program design. Spatial diagrams highlight the logical /instructional /operational relationships within the complex activity setting of a modern high school. The Alaska Department of Education identity's several f actors to be considered when establishing the spatial relationships for the facility. 1. Public vs. Private Spaces: Some areas of the school are designed to be more accessible by the public than others. Grouping public spaces together and providing direct relationships between increases school security and facilitates ease of public access. 2. Noisy vs. Quiet Spaces: Grouping like spaces will enhance the overall effectiveness of a buildings ability to provide spaces that facilitate learning. Gyms and libraries, while public are not designed next to one another. 3. Consolidation of Like Spaces: it is more efficient construct a design that consolidates mechanical intensive areas such as restrooms, kitchens, etc. than one that spreads them out. 4. Joint -Use Spaces: Efficient designs enhance opportunities for shared use of facilities. Small group rooms may be used by a number of programs if they are incorporated into the comprehensive plan. Spatial relationships between activity settings can be further categorized into four general divisions: Instructional or Resource, Support Teaching, General Support, Supplementary The interactions between these spaces if determined by building philosophy, programs and community values. Comparison spatial diagrams were defined for high schools in the Anchorage School District. Denotes close proximity of spaces ucnotes affect connection of spaces DANCE MUSIC AREER TECH CAREER TEC CAREE TECH AREER TECH FOOD SERVI IBRARY/MEDI COUNSEL( COMMON SPACE SP. ED. SP. ED. SP. ED. ADMIN STAFF TRANC FIELDS FIELDS MODEL DESIGN 1 COMMUNITY CENTER ) i (future) STUDENT PARKING PHYSICAL EDUCATION'] HEALTH SERVICE ENTRANCE FOOD SERVICE i EVENT PARKING MAIN ENTRANCE AUDITORIUM WEIG INI Kodiak High School (---- PHYSICAL EDUCATION CARE EDUC Spatial The patchwork of add -ons has destroyed the original spatial layout of the building making the building very inefficient and difficult to manage. The following general conclusions can be reached by comparing the spatial diagram representing Kodiak High School against a diagram representing high quality design standards. 1. Administrative Offices are located away from public and student gathering places. Administrative Offices should be located directly adjacent to school entrances and spaces where student gather. 2. Core, Special Education and Career Technology classrooms are spread throughout the school. Content Zoning is absent as space limitations do not allow department to gather. i.e., Science classes are located throughout the school. 3. There is no separation between Public and Private Spaces. This compromises building security and needlessly limits public use of facilities. 4. The library, auditorium and gym open into a common foyer and use a common entrance. This combination of noisy and quiet spaces provides conflict that limits activities and decreases the quality of individual programs. 5. A single long hallway connects two distinct facilities. Students have a difficult time moving from one end of the building to another between classes. 6. There are multiple entrances to the building. Kodiak High School does not have an identifiable entrance. School security is severely compromised by up to 10 separate entrances to the building. 7. The counseling center is located in an area difficult for students and parents to access. Administrative and Counseling Offices should be closely connected. 8. Space limitations force core classrooms to be located in the lunchroom, shop classrooms and the auditorium. 9. The nurses office is located between the Middle and High School. 10. The police liaison officer is located away from ready access to administration. Program and Facility Appraisal Building and Student Security Building security and student safety have emerged as a top priority for building designers to consider when planning new facilities. Kodiak High School provides a number of challenges for administrators charged with keeping students safe and secure while in school. Security of the physical plant, equipment and supplies at Kodiak High School is compromised by the lack of security as a design criteria in the development of KHS as a complex. 1. Entrance/Exit Points Excessive Entrance and Exit Points: The many additions to Kodiak High School have created at least 11 separate exits and entrances. While many of these doors are locked during the day, it is easy for students to prop them open. Site Visit Observation: Observed schools have reduced the number of exit points. Exit points are under observation. 2. Dark or Hidden Spaces Kodiak High School has a number of "dark" spaces that allow students to gather without supervision. Site Visit Observation: No ready solution as the spaces are the result of design. 3. Public Access to Private Areas a. Community members often have access to instructional areas not intended to be open to unsupervised public access. Unable to separate community use of gym, commons, auditorium and pool from the rest of the building resulting in many unsupervised areas at night and uncontrolled access to classroom areas during the school day. b. Conference space is limited to non - existent. c. Teachers who do not have a room to prep do not have access to private office space. Site Visit Observation: Clear separation between community use and core instruction areas. 4. Intruder Alarm KHS has no evening intruder alarm system. Site Visit Observation: All schools have sophisticated alarm systems to protect the building. 5. Camera Monitoring: The infrastructure to provide camera monitoring is insufficient to provide coverage of key safety points Site Visit Observation: Building have both the infrastructure and the equipment to provide camera monitoring. 6. Key Management: The dispersion of classrooms throughout the facility prevents the development of "key zones" in the building. Consequently, teachers are provided access to broader areas of the facility. The loss of a single key can result in $1000's of dollars of labor replacing key systems. Site Visit Observation: The building is divided into "key zones ". Student and Staff Comfort School designers and certainly educators have long established a link between a comfortable school environment and student achievement. A number of factors influence school climate. Each has been evaluated as related to the Kodiak High School Facility 1. Private Spaces for Students There are no private spaces for students to study and relax. Students have few spaces that can be considered private while under adequate supervision. Every available space has been utilized for classroom instruction or small group discussion. The space available for students to work quietly in the library is limited due to overall space. Site Visit Observation: The multi -media center is equipped with small cubicles for quiet student study. 2. Noisy vs. Quiet Spaces a. The library is located next to the foyer and separated from the lunch room by a sliding glass door. The library computer labs are open to library study tables. Undersized classrooms often crowd student together. Library study carrels are used as computer stations. b. Adjacent classrooms have no sound insulation between them. Site Visit Observation: School have large centralized common areas that allow students to work quietly. Libraries are located next to quiet areas of the building. 3. Air Quality Interior air quality is often observed to be stagnant. Frequent reports of diesel exhaust or other odors are reported. The air system is not balanced between the Middle School and the library. There is almost a quarter mile of hallway between the Middle School and the High School. Hallway wind can be noticed as air moves between buildings. 4. Temperature Control 4. Temperature Control Air temperature is controlled by the movement of air within the building. Teachers and students report frequent frustration with classrooms that are either to hot or too cold. 5. Aesthetics a. Interior Walls, floor coverings and ceilings reflect a need for increased attention. There is an obvious and visible lack of long term care evidence by building appearance. Students do not respect a building that is not well maintained. b. Exterior The exterior of the building is in need of sand blasting and paint. Paint is crumbling and weathered. No wall art decorates the outside of the building. c. Landscaping Landscaping is very limited. d. Student Trophy and Display Areas Inadequate space is available for awards, trophies and other forms of student /school recognition. Site Visit Observations: Schools are aesthetically pleasing both outside and inside. Obvious thought to visual design standards in all facets of building design. 6. Lighting Adequate artificial lighting is provided throughout the building. A number of classrooms (25 %) do not have access to natural lighting. Classrooms without natural light do not have full spectrum lighting. 7. Hallways Halls are long and narrow. Students must dodge a hall full of moving students, open lockers and doors that swing three feet into the hallway. Students who stop to talk in the hall block the movement of students. Site Visit Observations: Hallways are broad with adequate room for benches and locker space. 8. Bathrooms Public /Student bathrooms reflect the same condition as walls in the building. There are inadequate stall spaces for both boys and girls. Waiting lines have been reported as a number of students attempt to use the bathrooms during breaks. Bathroom locations are placed away from areas of natural supervision. Site Visit Observations: Bathrooms are of sufficient quantity and located in areas easily supervised. 9. Lockers a. Lockers are located in areas where supervision is not natural. b. Halls are too narrow to accommodate lockers making it difficult for students access and use them. c. There are not enough lockers to accommodate all students. d. Teachers and staff do not have access to personal storage lockers. e. There are not enough band room lockers. Site Visit Observations: Sufficient lockers for each student are located in wide hallways with natural supervision. are located in 10. Food Services The student dining areas is insufficient to hold enough students to feed the student body during the allocated lunch time. Part of the dining area is utilized by a classrooms. This area is not available during the day for student use as a private area or school commons. Site Visit Observations: The dining commons is the center piece of the school facility with sufficient space to seat half the students in the school. Natural lighting, food courts, tables and artwork area present. Community Space The Kodiak community enjoys wide use of school facilities. Schools are required to maximize community resources. School are designed to maximize community use. 1. Access Day/Evening A number of activities are coordinated the District's Community Schools Office. These include community athletic /activity programs, college classes, art programs, etc. As noted, there is little separation between Public and School spaces resulting in greater areas of the building being exposed to public access than is necessary. 2. Emergency Shelter Kodiak High School is the primary evacuation shelter for the community of Kodiak. It is adequate to this task however, design and space problems prohibit the storage of emergency food, blankets and other items necessary for a public shelter. Emergency power back -up is compromised because of the number of entry points for power and insufficient capacity to maintain the schools electrical requirements. Main School Entrance Kodiak High School does not have an identifiable school entrance. This is confusing to students, visitors and the public. This is a result of poor planning as the former entrance was enclosed by the auditorium. �f� Site Visit Observations: Entrances are visible and lead to students and visitors to a bright cheery commons. School -wide Communication Building security standards demand that administrators have emergency contact with staff and students at all times. The age of the system and the expansion of the high school over time have compromised emergency communication. 1. School Intercom The intercom installed at Kodiak High School is out of date, not available to all areas of the building and not capable of supporting additional classrooms. A number of classrooms are not connected. During the recen lock -down, several classrooms were not able to hear the announcement. Teachers who have controls in their room are unable to use the system to call or be called by the office. Classroom speakers have been disconnected or do not continue to function. 2. Telephone All classrooms have telephone service with the exception of the gym and weight room. 3. Ethernet/Wireless All classrooms have access to both hard and wireless connections to the internet. All classrooms are deficient in the number of available of hard connections. 4. Cell Phones Some areas of the building are not able to utilize cell phone service. Building Access Safe access to the high school is a basic expectation of a school. Design problems exasperated by remodeling have created safety concerns that must be addressed. 1. Parking There is insufficient parking available for students and staff. It is difficult for staff, students and visitors to find a parking space for the school. Event parking during the evening is very limited if two activities are taking place at the same time. 2. Car Drop - Off/Pick -Up There is no designated area for student drop off. Available drop off areas are not located near unlocked entrances or are located in very active driving zones. Site Visit Observations: There is clear separation between bus loading and student pick -up zones. 3. Pedestrian Circulation There is no direct sidewalk that connects to the high school from Rezanof Drive without crossing the parking lot. The Mill Bay entrance is not a recognized school entrance. Students must walk around the school to gain entrance. Bike access is limited for the same reasons pedestrians must take caution. Site Visit Observations: Clear pathways for pedestrian and bike access to trails is evident. 4. Lighting Lighting is limited along sidewalks leading to the school. There are several dark corners around the building perimeter. 5. Pathways Walking pathways recommended for construction along Mill Bay Road were never constructed. 6. Fire Response Routes and Evacuation Routes Fire lanes are narrow. Evacuation routes must cross the parking lot. 7. Bus and Parent Waiting Area There is no covered area for students to wait pickup. Parents must enter the building to pick up students or students must wait in the rain. Facility Flexibility Kodiak High School has been remodeled and expanded to such an extent, that it has no flexibility to respond to changing technology, mission or space needs. It is not possible at this time to host a "School within a School" due to space concerns. Building Systems and Infrastructure Appraisal Parts of Kodiak School are over 40 years old. While much of the infrastructure has been replaced, a survey of the basic infrastructure evidences a number of areas that will require replacement or retrofit. 1. Foundation The foundation is in good condition and was evaluated during the seismic evaluation of the building 2. Superstructure The superstructure is in good condition and was evaluated during the seismic evaluation of the building 3. Exterior Wall Systems The exterior wall system on the old vocational section of the building is filled CMU (concrete masonry unit) in good condition. There is no insulation on the walls of the shop wing and only 1 'A" in the classroom wing. This end of the building has not been painted in over 20 years. The balcony, library and commons area is made up of a 2" foam core panel wall system (Robertson Panels) with an enamel finish and a mix of pre -cast and cast in place concrete. During the seismic evaluation a potential problem was identified in the lateral loading of the structure in the East West direction. 4. Exterior Windows Many of the exterior windows in the old vocational section are single pane glass in aluminum frames with no thermal break some of which no longer open because the hardware is wore out. 5. Exterior Doors Most of the exterior doors are in good condition and have been replaced over the years. The doors and hardware at the main office entry need to be replaced. The garage doors in the shop areas are un- insulated metal. These doors make enough noise on windy days it is difficult to here instruction in the shops. 6. Roof Systems a. Vocational Education and classroom wing: New (2001) well insulated PVC roof with a 20 year life expectancy. b. Science room and classrooms Balcony: Refurbished ( @2000) IRMA roof with a 20 year life expectancy c. Gym Roof : Old IRMA roof not leaking at present time good condition d. Pool and Pool Hallway : Old IRMA roof leaking and has condensation problems along with deteriorating terminations strips. 7. Interior Doors Most of the interior classroom doors are in fair condition but need to be refinished and smoke gaskets added /replaced. Most of the hallway /fire separation doors need to be replaced. 8. Interior Floor Finishes Many of the interior floor finishes have been replaced due the asbestos removal projects and the remodels in the 90's however the carpet in all of the hallways and foyer area is stained and in need of replacement. Recommend carpet in these areas be replaced with tile. 9. Interior Wall Finishes All interior wall surfaces need to be repaired and painted. 10. Interior Ceiling Finishes All interior hard ceiling finishes need to be painted. Many ceiling tiles need to be replaced. 11. Fire Protections system The contractor that annually certifies our fire panel has recommended that it be replaced with a new system. It has been added on to so many times it is very difficult to troubleshoot/repair. 12. Boilers The burners and controls on all three of the boilers are inefficient, wore out and need to be replaced ASAP. Boilers 1 and 3 leak exhaust gases and water into the boiler room. 13. HVAC Equipment With the exception of the new equipment installed during the 2001 roof replacement most of our fans, motors and pumps are near the end of their useful service life, inefficient and need to be replaced. 14. HVAC Controls (Heating Ventilation Air Conditioning) With the exception of the new equipment installed during the 2001 roof replacement and the mat room AHU the HVAC systems are running in manual mode 24/7 with no night set -back or energy management. We are unable to reliably keep our instructional spaces at a comfortable temperature with the appropriate air exchange.. 15. Plumbing Fixtures While it appears that we have enough fixtures to meet the code requirements we clearly do not have enough capacity to meet the surges in load that happen during class changes and large community activities. Many of our fixtures are in need of hardware replacement/upgrade and in some cases do not meet current standards. 16. Electrical Service / Generators a. Electrical service enters the building from five different locations contrary to provisions of the National Electric Code. This represents a potential hazard to maintenance staff and emergency responders. A means to de- energize all the electrical energy from at least one central point is needed. b. The generator does not power enough of the heating systems to maintain the room temperature above freezing. c. Many classrooms do not have enough power available to support our technology needs. 17. Electrical Lighting Many of our instructional spaces do not meet the minimum lighting levels required (50 foot - candles). Most of the lighting is not energy efficient. 18. Energy Kodiak High Schools does not meet modern energy requirements. The result is the waste of 1000's of dollars that could be used for instruction. Specific concerns include: a. Inefficient lighting ballasts. b. Poor to non - existent insulation. c. Air imbalances d. Leaky windows. e. Inefficient boiler controls and HVAC systems f. Single pane glass used in some areas of the building g. Failure to utilize artic entry doors. h. Inefficient single speed motors. Bonded High School Energy Projects 1. High School Thermal Insulation and Windows The scope of work for this project would install exterior thermal insulation to the old vocational section and would also replace all of the single glazed windows with thermal panes. 2. High School Heating and Ventilation System Upgrade The scope of work for this project consists of removing and replacing all of the old heating and ventilation controls with the exception of the new equipment installed during the 2001 roof replacement and the mat room AHU controls. Accessibility for Students, Parents /Guardians or Staff with Disabilities Kodiak High School has undergone extensive remodeling to ensure that it meets all regulations governing access. Summary Findings Summary Findings The facilities review team's findings can be summarized into the following challenges: 1. The patchwork of additions and remodels completed through the years has destroyed the original spatial layout of the building. There is no recognizable building design that can be used for departmentalization of academic and specialty programs. 2. The building is occupied over its capacity. Many classrooms are below minimum design standards of 900 sq. ft. Students are crowded into classrooms, hallways, and common areas. 3. The number of specialty classrooms necessary to deliver science, technology, and art/technical programs are insufficient to meet the demand. 4. The heating, air handling, electrical infrastructures are failing, requiring costly daily maintenance and repair. 5. Energy efficiency is abysmal. The vocational shops have a wall R- factor of less than 2. 6. Science and technology education programs do not meet accreditation standards as they are conducted in general education classrooms. 7. Vocational /Career Tech programs are conducted in facilities to not allow for the full range of instructional activities necessary to conduct quality programs. 8. The school environmental climate is not reliable or conducive to student and staff comfort. 9. Student and staff safety is compromised by design limitations, pedestrian/vehicle access, inadequate communication and building 10. Inadequate number of restrooms to serve facility use during the school day or community events. 11. The library/multimedia center is minimally acceptable as an instructional resource due to its limited space and adjacency to the noisy gym, commons and foyer. 12. Although the technology infrastructure is sound, computer labs are placed in rooms that are undersized and underpowered. 13. The building has very limited flexibility to reorganize itself into a more efficient use. One has to question if it is cost effective to keep spending money on remodels, code upgrades, infrastructure /seismic they ed remiations and other building projects w he n he wil not p of a tl --- -_- - and building r av J ww when u tc y wlll 11V� part Vl comprehensive planning process. Spot fixes that address an immediate need without addressing the underlying problem will continue to allow facilities to dictate instructional programs. It is important to note, that while Kodiak High School has serious facility- imposed challenges, students are receiving the highest quality education that a supportive community and a dedicated staff can provide. Our students deserve a school where they can explore their personal interests and achieve the high expectations that will ensure a strong Kodiak Island Community. The Next Step The High School Facility Study clearly establishes and identifies numerous critical facility design and safety deficiencies at Kodiak High School that interfere with student learning. Clearly these deficiencies can only be addressed by extensive remodeling or the construction of a new facility. Historic efforts to carry out small remodeling, remediation or construction projects while addressing specific needs, have contributed to overall design discontinuity. The Facility Study has defined the "Project Need." The recommendations made by a consultant will refine this Project Need into specific solutions for the community to consider. The definition of a specific Project Need is the first step in a lengthy process that ultimately leads to a school facility consistent with program goals and objectives. The pathway guiding the design and development of school facilities in Alaska is clearly defined and has provided guidance for a number of KIBSD school remodeling and construction projects. The amount of time from the definition of project need to school occupancy can be as long as five years. It is time to begin! Establish Budget Seek Funding Continueto Pursue Funding • Continue to Pursue Funding Receive Funding!!! The Next Step The Process of School Design and Construction Formally Identify Project Need, in Master Plan & 6 Year Plan Community Input Public Review Form Planning Committee Identify Committee Spokesperson Identify Committee Facilitator 4, Review State & Local Requirements Gather Relevant Project Information Define & Prioritize Needs Draft Preliminary Educational Specifications 4, School Board Review Evaluate and Incorporate Feedback l Finalize Educational Specifications School Board Adoption of Ed Specs 4 Begin School Design Other Resources Other Reviews Pathway to a School ST rrr Stutivn: enrollment unti!cr conditior tit ;;choor Reg 1r I atorN agencies and State EE t) anti appro vat:, ContrtIcte Design wad Cr rIstractinh Doc ritrtiPht..E, Slate LED TPVIPW reciaired Es Dalt rIct Leiticntionsl Specifications Des rot SrhcmotreslA *Input anti 1VVICW1 • Approval by School Board and Muridclp Asse.mbiv Six-Neat Cri pile I Imprrpiement PmTimm hD1 cid tri rms ItqP'oV Snntard '149inultra * 4.1 n rs n .Altrrna Sr:n oc I Board onrlStatv ELL) Sappr okra I 01 Supplerriuuta I Educational Sper„ilication [lir! projer:1 •tlr • cl)a..stru etiol 1 5c..hoo Dviiril riwnrth, C111.1Th t LICil0t1 C ontract Construct Concuptua: Plan nrf* with SChbvt Donrci nn M Lin sc.n Approval Suc k p re:1312c', funding h rip Eroarci and t1 LI1ipI approvii I Cr bond - request. Shift. EED approval CI grant n.quents DeveitNp Supplementa Educational Spec firm tiot ,Approvall Prnilect Fjnd ing • 1,r1 bands Stalc i'Laticirnp Selection had approva I of De5ign "Team ft. School Board and Municipal assembly