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2006-12-09 Strategic Planning SessionASSEMBLY WORK SESSION December 9, 2006 — 9:00 a.m. Kodiak Fisheries Research Center AGENDA CITIZENS' COMMENTS (limited to three minutes per speaker) ITEMS FOR DISCUSSION 1. Strategic Planning Session 2. Manager's Project List MANAGER'S COMMENTS CLERK'S COMMENTS MAYOR'S COMMENTS ASSEMBLYMEMBER COMMENTS ON LEAVE Branson October 25 -Jan 17 (Sabbatical) Friend December 18 -26 Gifford December 21- January 1 Javier December 18 -27 C'% copy KODIAK ISLAND BOROUGH OFFICE of the MANAGER MEMORANDUM TO: The Honorable Mayor and Assembly of the Kodiak Island Borough FROM: Rick Gifford, Borough Manager DATE: October 26, 2006 SUBJECT: November 4, 2006 Assembly Work Session Enclosed is a draft FY2007 -2011 Strategic Plan for your review and discussion at the November 4, 2006 special work session. Suggested changes are indicated by strike - thr-eughs for deletions and underlines for additions. In addition, I have provided comments with status updates following various sections. Those comments are indicated by the ** and are in bold and italics. Also enclosed is the Borough Manager's Project List for discussion at the work session. Staff has attempted to prioritize the projects. However, we have discovered that it becomes very difficult to prioritize after about the first 10 projects and it is difficult to take into account the length of the project which impacts the priority it might have. If you have any questions prior to the work session, please contact me. 9 9:00 a.m. 11 7:00 p.m. 7:00 p.m. 7:30 p.m. 13 7:30 p.m. 14 7:30 P.M. 7:30 p.m. 20 7:30 p.m. 21 7 :30 p.m. 25 Holiday Cancelled 28 7:30 p.m. Cancelled 1 Holiday 4 7 :30 p.m. 8 7:00 p.m. 7:30 p.m. 10 7:30 p.m 11 7:30 p.m. 7:30 p.m. 15 Holiday 17 18 22 7:30 p.m. 7:30 p.m. 7:00 p.m. CALENDAR December 2006 Strategic Planning Meeting — KFRC Womens Bay Service Area Board Meeting — WBFH School District Board Regular Meeting — AC City Council Work Session - CR Planning and Zoning Commission Work Session — CR Assembly Work Session - CR City Council Regular Meeting — AC Planning and Zoning Commission Regular Meeting — AC Assembly Regular Meeting — AC Borough Offices Closed in Observance of the Christmas Holiday City Council Work Session Assembly Work Session - CR City Council Regular Meeting January 2007 Borough Offices Closed in Observance of the New Year's Holiday Assembly Regular Meeting — AC School District Board Work Session - SD /CR City Council Work Session - CR Planning and Zoning Commission Work Session — CR Assembly Work Session - CR City Council Regular Meeting — AC Borough Offices Closed in Observance of the Martin Luther King, Jr. Day Planning and Zoning Commission Regular Meeting — AC Assembly Regular Meeting — AC School District Board Regular Meeting — AC 25 7:30 p.m. City Council Regular Meeting — AC AC - Assembly Chambers CR - Conference Room SD /CR - School District Conference Room AC /CR - Assembly Chambers Conference Room C /CR - City Conference Room D /CR - Hospital Doctors= Conference Room H /PL - Hospital Physicians Library KFRC - Kodiak Fisheries Research Center BFH - Bayside Fire Hall HC - Hospital Cafeteria WBFH - Womens Bay Fire Hall H /BR - Hospital Board Room MHGR - Mental Health Group Room H /DL - Hospital Doctors - Lounge KHS - Kodiak High School STRATEGIC PLAN (FISCAL YEARS 2007 -2011) Adopted by the Kodiak Island Borough Assembly Resolution No. FY2007 -xx KODIAK ISLAND BOROUGH'S MISSION, VISION, AND GUIDING PRINCIPLES I. MISSION Our mission is to provide quality service to the public in a fiscally responsible manner while fulfilling Borough responsibilities and exercising powers required by Alaska Statute Title 29 and the Kodiak Island Borough Code of Ordinances. II. VISION Our vision is that the Kodiak Island Borough Government is trusted and respected as a leader in providing the highest quality of services to the public in a cost effective, efficient manner, that is open, dynamic, and focused. III. OUR GUIDING PRINCIPLES • ACCESSIBILTY All citizens and employees throughout the Borough, regardless of abilities, will have ready access to our services and facilities. Language and culture will not be barriers. Our operations will be open to the public and will ensure fair and equitable treatment for all. • ACCOUNTABILITY We will ensure public funds will be administered as required by State and Federal laws, in a manner that maximizes services in balance with available resources. We will do so in full accordance with the law and in the public interest with the highest degree of integrity. • CUSTOMERS We will operate in a customer -driven manner both internally and externally with a focus on treating all persons with courtesy and respect. We will strive to provide the highest quality service and ensure customer satisfaction. • DIVERSITY We will treat all citizens with dignity and respect. We will demonstrate through our actions an understanding and appreciation for cultural diversity and individual differences. Under no circumstances will harassment or discrimination of a sexual, religious, or racial nature be tolerated. • VALUED EMPLOYEES AND VOLUNTEERS We will enable and encourage employees and volunteers to self manage their work with the expectation that they are accountable for their decisions and actions. We will strive to provide and maintain quality - working conditions along with providing the resources necessary for success. While Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 1 of 11 recognizing the importance of each member's contributions to the operation, we will nurture teamwork and recognize and reward hard work, creativity, and innovation. • PURSUIT OF EXCELLENCE We are committed to quality and excellence, will strive for continuous improvements and creativity, and will not be satisfied with "that's the way we have always done it." • MISSION- DRIVEN We will focus our efforts on the mission of the Kodiak Island Borough and not allow needless rules and bureaucracy to get in the way of accomplishing our objectives. Flexibility and responsiveness, with accountability, will be the principal boundaries of our operation. • INTEGRITY, LOYALTY, AND TRUST Ethical conduct is paramount and we will work to create an environment of trust and loyalty based on open, honest, and positive interactions with whomever we have contact. • STEWARDSHIP We are committed to and expect the most efficient use of the public's resources and will strive to maximize the life, value, and utility of the public property under our trusteeship. • TEAMWORK We will work professionally and cooperatively together as a team with a spirit of mutual respect to accomplish our mission, recognizing the important contributions each member can bring to the operation. IV. KODIAK ISLAND BOROUGH GOALS The Kodiak Island Borough was created as a regional government to serve the public by financing and administering the primary functions of Education, Assessment and Collection of Taxes, Land Use through Planning and Zoning, Mental and Physical Health, and General Administration. Other services include Solid Waste Collection and Disposal, Parks and Recreation, Economic Development, and Animal Control. It is our overall goal to provide these services in an efficient and cost effective manner, taking into consideration a staffing and funding plan that strives for public satisfaction. The following strategies are designed to accomplish these goals and are modified annually to be used as a foundation for the design and implementation of the Kodiak Island Borough's annual budget. V. KODIAK ISLAND BOROUGH'S CORE STRATEGIES Overall strategic theme: To build and maintain credibility, trust, and accountability to the public. We must continually work to improve our services and allocate our resources wisely. We must listen carefully to our citizens and to fully and effectively inform them of how our actions are addressing their needs and concerns.Table of Powers MANDATORY POWERS A. Education B. General Administration and Finance C. Tax Assessment and Collection D. Planning and Zoning ADOPTED POWERS E. Emergency Services Planning F. Community Health (restricted area-wide) 1 G. Solid Waste Collection and Disposal (non area -wide, outside cities, except Kodiak) H. Parks and Recreation (non area -wide, outside cities) I. Economic Development (non area -wide, outside cities) J. Animal Control (non area -wide, outside cities) A. Education Goals and Objectives 1 This adopted power is restricted to Hospital and Mental Health services only. Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 2 of 11 1. Pursue increased funding at the state and federal level to offset the local cost for education. a. Maintain a vigilant and active lobbying effort to ensure a strong voice for education at the state and federal level. b. Continue to actively participate and support regional organizations such as the Alaska Municipal League and the Southwest Alaska Municipal Conference as vehicles for increased funding for education. c. Continue to support and pursue statewide Borough formation and school district consolidation in order to create a fairer distribution of the cost of education. 2. Continue to improve on our positive and cooperative working relationship with the KIBSD to maximize efficiency and positive outcomes. a. Annually review all in -kind projects and operations prior to budget preparations by both bodies, and stipulate service types, levels and agreed costs and financial plans. b. Annually review with KIBSD all facilities and generate a comprehensive needs and condition survey for incorporation into Item A.2 -a. which documents a short (one year) and long (six year) plan to address funding, staffing, and projects to address any deficiencies for each facility. c. Create a long -term fiscal plan for budget purposes that deals with the contribution cap and the fiscal shortfalls projected that minimizes negative impacts on school district operations and ensures solid educational programs and adequate maintenance and operations of school facilities. d. Seek cooperative solutions to educational needs that are balanced, sustainable, and effective. 3. Continue with the current momentum towards addressing the physical condition and safety needs of educational facilities to ensure safe, healthy, and well- maintained facilities that are conducive to a positive learning environment. a. Develop and proceed with the planning, design, and construction of school and related capital improvements as approved by the voters. b. Continue to seek funding for student safety projects including safe student access to school facilities. c. Seek additional funding for capital improvements approved by the voters and not yet constructed due to significant construction cost increases since voter approval and sale of bonds. d. In conjunction with the school district, develop program plans that will guide facility needs into the future planning of facility projects. 4. Aggressively pursue a vocational educational program that addresses regional needs and includes a cooperative effort between educational providers. This program will include the renovation of the existing voc -ed facility and the addition of a community voc -ed facility that is integrated with the needs of the KIBSD and the Kodiak College with a goal of providing training and skills to address the needs of the local economy. Continue to support educational solutions between the College and KIBSD that generate training and educational opportunities that assist transition from school to work. a. Work with stakeholders to generate a listing of local labor needs to ensure training funds are appropriate and focused. b. Continue to work with the Kodiak Island Borough School District in the "Career Pathways" program to ensure student needs are met and to coordinate with Kodiak College. B. General Administration and Finance Goals and Objectives 1. Create and maintain a long -term fiscal plan that incorporates KIBSD funding and maintenance costs for all Borough operations including enterprise funds. Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 3 of 11 a. Create a long -term fiscal plan to produce a reliable and comprehensive plan reflecting assumptions and fiscal projections under the current fiscal and political environment. 2. Continue to provide reliable and competent accounting services to all Borough operations and departments and ensure timely reconciliation of all accounts receivable and payable. a. Continue to protect the corpus account of the Facilities Fund to offset the need for increased taxation. b. Safeguard Borough assets through an investment program that stresses safety of principal as a priority but still yields sufficient returns on investments to offset the need for tax dollars. 3. Annually examine user fees during the budget process to ensure the fee structure fairly reflects the cost of providing special services or objectively quantifies general fund subsidies for Assembly consideration. a. Ensure all user fees cover the actual cost of providing the service unless a lower level of funding has been approved by the Assembly to minimize general fund subsidies of special services. 4. Increase the volume and quality of public information and education using all forms of media in a cost - effective manner that allows for interactive or two -way communications. a. Expand and maintain a quality web page that allows for access to public interest in items such as meeting schedules, minutes, and agendas, review items, along with a fully functional Geographic Information System that can be manipulated by layers to show trails, wetlands, land ownership, evacuation plans and additional links to other public resources. b. Provide the Assembly and public with accurate and timely financial reports that reflects the Borough's financial position in a user - friendly format. c. 5. Maintain a low inventory of tax - foreclosed property through regular sales that minimizes negative community impacts. a. Ensure all properties are reviewed and selected for documented public purposes prior to disposal in a timely manner * *All of the Borough departments made a concentrated effort last year to reduce the inventory of tax foreclosed property through a public auction. The Borough was able to sell 17 properties of which nine of the properties had been held by the Borough for over 10 years before being sold. The sale of tax foreclosed property last fall raised approximately $151,000 in back taxes, penalties, interest and revenues for the Borough. It is important that the Borough continue to have regular sales of tax foreclosed property. It is also important to protect the Borough's liability when properties are foreclosed on. Having on staff a "resource manager" that could work with all departments to ensure that the property is handled appropriately, reducing liability when the property is foreclosed on and ensuring that foreclosed property is sold on a timely basis is important to meet the above goal and objective.** 6. Continue to work with municipalities and other service providers to increase efficiencies and cooperation that will lower costs to the citizens. a. Continue to pursue efficiencies by utilizing municipal services in a cooperative manner with all municipalities. b. Continue to review and evaluate all options for providing superior services through consolidation, annexation, unification or other methods that may maximize efficiencies. Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 4 of 11 * *We continue to work with the City to minimize duplication of services and maximizing efficiencies of providing services. We have updated a memorandum of agreement on responsibilities of the KIB, COK and the KIBSD as it relates to parks and recreation facilities. We are also working with the City as it relates to 911 services, dispatch and emergency preparedness and response. The City and Borough updated and renewed the animal control contract for FY2007. The Borough also participates in monthly meetings with several local tribal organizations and the City to coordinate our efforts in addressing "environmental" issues on the island. There is a desire to review road service area powers in the near future to determine if services could be provided more efficiently and cost effective through other options and to find a cost effective process to pave roads within service areas. We will continue to work with the service areas on their various issues and recommend joint meetings with the Assembly as needed to discuss issues of concern. ** 7. Continue to review and implement land management strategies for public owned lands. This includes land sales that are in balance with the real estate market and provide the transfer of developable public lands to the private sector in an equitable and cost - effective manner Reserve KIB land for public recreation (hunting, hiking, berry picking, 4 wheeling, etc.). a. Evaluate all Borough land on a regular basis and conduct a sale of land that is appropriate for development and in demand. * *The Borough held a land sale last fall successfully selling three properties that had been determined by the P &Z Commission and the Assembly to be available for disposal. The land sale raised approximately $203,000 in revenues for the Borough's Land Sale Fund. The Community Development Department (CDD) is currently working on other properties that may be available for a future land sale. The Assembly reviewed those properties in March, 2006 providing input to staff as they continue this process. ** 8. Operate and maintain Borough facilities in a safe, healthy, and attractive manner that creates a positive environment for the community and ensures safe and reasonable access for all citizens including the physically impaired. a Ensure lease rates of Borough facilities generate sufficient revenues to pay for adequate operational and maintenance expenses. b. Identify and seek funding sources to evaluate Borough facilities to ensure earthquake survivability. c. Ensure that all Borough buildings are brought into ADA compliance during renovation. * *The Borough continues to work on upgrading and providing safe, healthy and attractive facilities as funding allows. Getting all KIB buildings reviewed for seismic vulnerability should be a high priority. Especially the KIB Administrative building, which acts as the Incident Command Center in times of a disaster. Setting up a preventative maintenance schedule for non school facilities should also be a high priority. As the price of new buildings escalates, so are the values of our existing buildings. Taking care of our existing infrastructure is important. Replacement costs are very expensive and escalating. New projects are designed to meet safety standards and be ADA compliant. As funding allows, we have upgraded existing facilities. A recent seismic vulnerability study was completed for KIBSD facilities. Funding, thus far, for the school seismic repairs has been successful. These fixes are being designed for construction during the spring/summer of 2007.** 9. Develop and implement a methodology to systematically review and evaluate Borough operations. a. Review and update the Personnel Rules and Regulations. Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 5 of 11 * *We are currently negotiating a contract extension for the IBEW contract. We have organized the Personnel Advisory Board and held an organizational meeting. Our goal is to review personnel rules and regulations, update job descriptions and present this information to the PAB for review and recommendations to the Assembly. Accomplishment of these goals and objectives are contingent upon appropriate staffing and time available by the manager given the multitude of projects and issues currently being worked on by staff and the Assembly. ** C. Tax Assessment and Collection Goals and Objectives 1. Continue to provide a comprehensive taxation and assessment program that is fair and equitable for all citizens and provides adequate funding to accomplish the mission statement. a. Review all forms of taxation to ensure 100% inclusion. b. Continue to review the property inventory to ensure valuations and data are current. * *The Assessing Department has outlined a three year program to bring all taxable properties within the Borough up to current market valuations. The goal would then be to keep all the properties up to -date on an annual basis. However, this will require software upgrades to the assessing software to make this process fair, equitable, and efficient. ** 2. Review taxation options with an eye towards diversification of taxation in order to spread the tax burden as much as possible. a. Review current personal property tax and make recommendations as to whether to implement a threshold limit at which personal property is taxable. b. Review policy that excludes property from taxation in road service areas if the property fronts on a state ROW. c. Review taxation policies on commercial tourism activities. * *The Assembly has reviewed and increased the motor vehicle registration tax to cover costs related to junk and abandoned vehicles. The Assembly reviewed the flat rate boat tax during the FY2007 budget process and increased the fee to a flat rate plus a minimal per foot rate that will at a minimum cover the cost of administering the boat tax. Property tax makes up 72% of the General Fund revenues making the Borough revenues vulnerable to any major fluctuations in property values. The Assembly may want to consider other taxes that would provide diversification and spread the tax burden. ** 3. Implement a Geographic Information System (GIS) for the Borough. a. A steering committee of GIS stakeholders has been formed to address the implementation and maintenance of a web ready GIS system. b. Encourage the participation of other entities to collaborate cooperatively in the GIS process and ensure compatibility to the greatest extent possible with federal and state agencies. c. Integrate the GIS program with the E -911 system and seek financing opportunities through the grant process. * *The Borough has formed a steering committee of GIS stakeholders who have been involved in implementation and education of a web ready GIS system. This committee has worked cooperatively with other users and we are in the process of implementing and integrating the GIS program within the Borough's system. ** D. Planning and Zoning Goals and Objectives — Community Development Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 6 of 11 1. Create a quarterly joint review process with the Planning and Zoning Commission to review existing issues and new initiatives related to planning and zoning. a. Create an incremental training program and curriculum for Planning and Zoning Commissioners that addresses both the legal and community responsibilities of the Planning and Zoning Commission and recognizes the need for continued talent and expertise at this level. b. Facilitate the attendance of new commissioners to New Commissioners training programs, along with subscription services to appropriate planning books and periodicals along with building up the existing in house media library. c. Provide through the Borough clerk's office training for the proper and legal process for meetings to ensure fair and equitable treatment of Borough citizens. * *The Community Development department has been and continues to provide training to the P &Z Commission in conjunction with the Clerk's department Joint meetings with the Assembly and the P &Z Commission have been held on a fairly regular quarterly basis. ** 2. Create and implement a phased plan for updating the Comprehensive Plan with maximum public input and review for update and incorporation of the various area plans. a. To the extent possible, merge the values of the Coastal Zone Management Program with the Kodiak Island Borough Comprehensive Plan to provide borough -wide policy guidance on land use and planning issues that promotes efficient use of resources and which is concise and easy to understand by the public. * *The Coastal Zone Management Plan has recently been updated and that plan will be used as the Comprehensive Plan is developed so as to have the plans consistent with each other. ** 3. Review existing zoning ordinances with a focus on minimizing the amount of zones where possible to mitigate confusion and simplify zoning administration. a. Periodically review adopted zoning districts to ensure that they are appropriate and focused on the needs and direction provided by the Comprehensive Plan. b. Periodically review the inventory of public and private land that is available for development by zoning district in order to determine whether there is adequate land within the various zoning districts to provide for the needs of all borough residents. c. Review and analyze area zoning to determine the need and potential placement of various zoning districts where needed to meet the diverse needs of all Kodiak Island Borough residents. * *This process is ongoing as the Comp Plan continues to be developed. P &Z recommended changes to the mobile home code and recently the transient accommodations code, both of which have been adopted by the Assembly. ** 4. Continue to work towards high quality service delivery with reasonable staffing levels by encouraging the efficient use of existing assets and by vigorously pursuing state /federal planning grants. a. Seek out and utilize other State and Federal planning programs and integrate them with existing Borough planning needs to maximize resources. * *The CDD is currently managing at least 10 grants and continues to seek additional grant funding opportunities ** 5. Review Building Inspection Program to ensure efficient and cost effective program for the community. Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 7of11 E. Emergency Services Planning — Community Development 1. Continue to work with the City of Kodiak and other emergency responders in providing up -to- date emergency plans a. Continue to seek out and implement grant programs to aid in funding the update of emergency plans, responder's equipment purchases, and training opportunities. b. Provide opportunities to ensure that all emergency personnel and Incident Command Center staff are fully trained to perform their tasks in the case of emergency. c. Continue to educate the public as to responses and procedures in the cases of emergency. d. Review and update tsunami sirens on Kodiak Island. * *The Borough continues to be a part of the Local Emergency Planning Committee (LEPC) and has conducted joint emergency training with the City and other agencies in the community. Since last fall, there has been a table top exercise and a live field exercise to help train and improve the community's response to disasters and emergencies. The Borough has been responsible for obtaining the grants and putting the exercises together along with producing a new borough -wide emergency plan. This is an important service that government provides that does not always get the time and attention it needs due to lack of funding and staffing and long periods of time that lapse with no disaster or emergency. However, in order to be prepared for when the disaster hits, it is important that policy makers make emergency services planning an important priority and fund and staff to appropriate levels.** F. Community Health Goals and Objectives 1. Create long -term facilities Master plan for the Counseling Center. a. Working with the consultant and advisory groups to create a long -term plan for health facility maintenance and construction to serve the needs and changing demographics of the community. b. Complete the unfinished portion of the Hospital and provide space for the Community Health Care Center along with adequate handicapped access and parking. c. Seek out additional Grant Opportunities. * *A Hospital Master plan has been recently completed and the Borough continues to work with health care providers to improve the delivery of health care to the community. The Borough is working with the Kodiak Island Health Care Foundation to fund and improve the facilities in the form of constructing a Community Health Care Center. This facility will service those with little or no insurance and will be funded by grants. ** 2. Seek to acquire sufficient land to support future Hospital growth that is reflective of the long -term facilities plan for the Hospital. a. Utilizing the product of E. 1.a., seek to acquire sufficient land to serve any future construction needs. * *This was also identified in the Hospital Master plan. No action has been discussed. The purpose is to acquire the flatter private property adjacent to the hospital rather than develop the steeper portions of the hospital property that will be expensive to develop.** 3. Continue to advocate for appropriate full reimbursement of hospital costs and citizen medical expenses by the State, Federal government, and Coast Guard in a fairer manner. 4. Seek out additional grant opportunities. 5. Advocate for the best health care in a coordinated manner with Federal, State, and local agencies. Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 8 of 11 6. Work with other agencies in Kodiak to develop assisted living and other housing options for senior citizens. * *The Borough continues to support local health care providers to obtain appropriate full reimbursement funding by the State, Federal government and Coast Guard. The Borough also supports and assists in obtaining additional grant funding opportunities and the Borough continues to advocate for the best health care for the community. ** Waste Collection and Disposal Goals and Objectives onsolidate existing plans and long -term needs into a comprehensive solid waste plan that addresses the solid waste function for the next 30 years in an economic and efficient manner. a. Continue to monitor the Solid Waste Rate Study. b. Identify future site for landfill expansion area (after 2020) and options for utilization of existing landfill after closeout. c. Conduct a Solid Waste Management Study /Analysis Survey that looks at options for the future. d. Review and implement any needed operational safety items at the landfill facility that are consistent with federal and state standards. e. Continue to take steps that will extend the existing landfill site through comprehensive recycling and other means for as long as possible without going out of the current permitted area. f. Develop a fee structure to give citizens incentive to recycle. g. As part of the plan identify and quantify all forms of subsidies and equate progressive effects such as recycling to the impact on landfill life and the relationship to costs. h. Continue to investigate federal and state loans and grants to pay for lateral expansion and closeout of the existing "footprint" upon closure. i. Encourage KIBSD and Kodiak College to recycle waste and to add recycling education to their education programs. * *We continue to monitor the Solid Waste Rate Study and base the current rates on the Study in order to ensure that user fees cover the cost of the service provided. Staff has provided the Assembly with a draft RFP for a Solid Waste Management Study. However, the RFP is on hold as a result of a proposal from Alaska Waste to present a report and recommendations on solid waste management based on their expertise in solid waste management and experience state -wide, including here in Kodiak. The collection contract has been re- issued for a two year period in order to allow the Solid Waste Management Study to be completed and recommended improvements can be implemented based on the study, public input, and Assembly approval. In the mean time, staff continues to operate the current solid waste program as efficiently as possibly given the increased regulation oversight and the fact that the current landfill is running out of space. We have improved the communication with the regulators of the landfill, however new regulations will require increased cost of operations. We continue to work on the expansion of the current landfill and have obtained a low interest loan from DEC to help with this process. Recycling is recognized by staff as an important part of the solid waste program. However, it will require a willing public and this will require education of the importance of recycling. The Solid Waste Management Study should address recycling as part of its report. ** 2. Evaluate and analyze the recycling program to create a long -term participatory program and plan that is economically sustainable. Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 9 of 11 a. Coordinate with stakeholders and product producers with a focus on rewarding good practices and minimizing solid waste production. b. Identify key sources of the waste stream and, through stakeholder and taskforce methods, address how to minimize the volume and costs of handling those items identified. * *It is hoped that the Study will help with the implementation of this goal. The Borough continues to work with stakeholders to encourage recycling.** H. Parks and Recreation Goals and Objectives 1. Evaluate and identify those lands under Borough ownership that would be appropriate for parks and recreation facilities, with a goal of a comprehensive Parks and Recreation Plan to guide future decisions. a. Review urban areas for potential neighborhood pocket parks in areas of growth. b. Develop standards for playground equipment and related improvements to ensure the highest degree of utility at the lowest reasonable cost c. Meet with the Parks and Recreation Committee on a quarterly basis. * *Staff and P &R Committee is currently working on a new parks code. CD will work with the engineering and facilities department to develop standards for playground equipment. This goal has been delayed due to a multitude of projects that have taken priority and shortage of staff to handle all of the issues. The P &R Committee has met with the Assembly several times during the last year.** 2. Create a road system trails plan using public participation and existing trails with a focus on a trail network that is interconnected and allows for minimum user conflict and maximum use by all citizens. a. Reenergize the Parks and Recreation Committee and complete a trail plan that is web ready and easily accessible for all citizens. * *This is being done as part of the Comp Plan process. ** 3. Encourage the Parks and Recreation Committee to move ahead with conceptual plans for Mill Bay Park and the End of the Road Park. * *This has not been started by staff and the P &R Committee. ** I. Economic Development Goals and Objectives 1. Maintain vigilance and effective participation in fishery politics and legislation that advocates for long -term preservation of landings of product to the Borough and ensures any environmental restrictions on fisheries are based on sound science and fairly reflect any socio - economic impacts on our region. a. Pursue a comprehensive and effective program that leads to sustainable and economically productive fisheries that ensure the long -term health of the fishery habitat and ecosystem. b. Find and work with industry representatives that have a regional and cooperative focus to assist in the direction of efforts and resources in affecting fisheries policy and legislation. c. Determine and foster strategies to create a statewide force to offset negative, incorrect, or misleading information about fisheries. * *Earlier this year the Assembly and City Council jointly established a Gulf of Alaska Rationalization Task Force to develop a list of recommendations for the Borough and City as it Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 10 of 11 relates to the GOA rationalization. The Borough continues to fund and work with the City and other groups to be involved in fisheries issues that are important to the economic development of the community** 2. Actively pursue development of airport capacity and look for opportunities for fish cargo. * *The Borough continues to work with and encourage private enterprise and State DOT to provide additional airport capacity and new opportunities for fish cargo. ** 3. Continue to pursue high quality telecommunications access through fiber optics and Internet access to outlying areas. a. Ensure that telecommunications are integrated into the long -term plans that allow for maximum efficiencies and minimize redundancies through use of common easements and infrastructure. * *The final funding has been contracted between AADC and KKCC to deliver fiber optic cable to the island. Construction has started and it is hoped that the cable will be operational by the end of the year.** 4. Review ways to promote, encourage, and support the development of small businesses/home businesses including those in the outlying communities. * *The Borough funds and works with the Kodiak Chamber of Commerce to develop and encourage economic development on the island. In addition, the CDD has been working with the Kodiak Housing Authority to develop better working relationships with the rural communities. The Assembly plans to review the personal property tax threshold that could result in a lower tax and administrative headaches for smaller businesses to thrive in this economic environment. It would also be my goal to have the Solid Waste Management Study review delivery of garbage services to home and small businesses to make this service efficient and affordable.** 5. Initiate a review of the core -area parking exemption established in KIBC 17.57.020 and coordinate the review process with the City of Kodiak, affected property owners and the general public. J. Animal Control Goals and Objectives 1. Continue to support a program that protects the public and animals in a cooperative cost effective and efficient manner. a. Continue to have the Community Development Department monitor the contract to ensure conflicts are minimized and public health and safety are maximized. * *The CDD continues to work with the City of Kodiak to improve the delivery of animal control services to Borough residents. A new contract with a cost increase was approved for FY2007. ** Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 11 of 11 1 DRAFT STRATEGIC PLAN (FISCAL YEARS 20067 - 20101) Adopted by the Kodiak Island Borough Assembly Resolution No. FY20067 -22xx KODIAK ISLAND BOROUGH'S MISSION, VISION, AND GUIDING PRINCIPLES I. MISSION Our mission is to provide quality service to the public in a fiscally responsible manner while fulfilling Borough responsibilities and exercising powers required by Alaska Statute Title 29 and the Kodiak Island Borough Code of Ordinances. II. VISION Our vision is that the Kodiak Island Borough Government is trusted and respected as a leader in providing the highest quality of services to the public in a cost effective, efficient manner, that is open, dynamic, and focused. III. OUR GUIDING PRINCIPLES • ACCESSIBILTY All citizens and employees throughout the Borough, regardless of abilities, will have ready access to our services and facilities. Language and culture will not be barriers. Our operations will be open to the public and will ensure fair and equitable treatment for all. • ACCOUNTABILITY We will ensure public funds will be administered as required by State and Federal laws, in a manner that maximizes services in balance with available resources. We will do so in full accordance with the law and in the public interest with the highest degree of integrity. • CUSTOMERS We will operate in a customer - driven manner both internally and externally with a focus on treating all persons with courtesy and respect. We will strive to provide the highest quality service and ensure customer satisfaction. • DIVERSITY We will treat all citizens with dignity and respect. We will demonstrate through our actions an understanding and appreciation for cultural diversity and individual differences. Under no circumstances will harassment or discrimination of a sexual, religious, or racial nature be tolerated. • VALUED EMPLOYEES AND VOLUNTEERS We will enable and encourage employees and volunteers to self manage their work with the expectation that they are accountable for their decisions and actions. We will strive to provide and maintain quality - working conditions along with providing the resources necessary for success. While 1 Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 1 of 12 recognizing the importance of each member's contributions to the operation, we will nurture teamwork and recognize and reward hard work, creativity, and innovation. • PURSUIT OF EXCELLENCE We are committed to quality and excellence, will strive for continuous improvements and creativity, and will not be satisfied with "that's the way we have always done it." • MISSION - DRIVEN We will focus our efforts on the mission of the Kodiak Island Borough and not allow needless rules and bureaucracy to get in the way of accomplishing our objectives. Flexibility and responsiveness, with accountability, will be the principal boundaries of our operation. • INTEGRITY, LOYALTY, AND TRUST Ethical conduct is paramount and we will work to create an environment of trust and loyalty based on open, honest, and positive interactions with whomever we have contact. • STEWARDSHIP We are committed to and expect the most efficient use of the public's resources and will strive to maximize the life, value, and utility of the public property under our trusteeship. • TEAMWORK We will work professionally and cooperatively together as a team with a spirit of mutual respect to accomplish our mission, recognizing the important contributions each member can bring to the operation. IV. KODIAK ISLAND BOROUGH GOALS The Kodiak Island Borough was created as a regional government to serve the public by financing and administering the primary functions of Education, Assessment and Collection of Taxes, Land Use through Planning and Zoning, Mental and Physical Health, and General Administration. Other services include Solid Waste Collection and Disposal, Parks and Recreation, Economic Development, and Animal Control. It is our overall goal to provide these services in an efficient and cost effective manner, taking into consideration a staffing and funding plan that and to strives for public satisfaction. The following strategies are designed to accomplish these goals and are modified annually to be used as a foundation for the design and implementation of the Kodiak Island Borough's annual budget. V. KODIAK ISLAND BOROUGH'S CORE STRATEGIES Overall strategic theme: To build and maintain credibility, trust, and accountability to the public. We must continually work to improve our services and allocate our resources wisely. We must listen carefully to our citizens and to fully and effectively inform them of how our actions are addressing their needs and concerns. Table of Powers MANDATORY POWERS A. Education B. General Administration and Finance C. Tax Assessment and Collection D. Planning and Zoning ADOPTED POWERS E. Emergency Services Planning F. Community Health (restricted area- wide) 1 G. Solid Waste Collection and Disposal (non area -wide, outside cities, except Kodiak) H. Parks and Recreation (non area -wide, outside cities) I. Economic Development (non area -wide, outside cities) J. Animal Control (non area -wide, outside cities) 1 This adopted power is restricted to Hospital and Mental Health services only. 1 Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 2 of 12 A. Education Goals and Objectives 1. Pursue increased funding at the state and federal level to offset the local cost for education. a. Maintain a vigilant and active lobbying effort to ensure a strong voice for education at the state and federal level . . - . . ' _ . - - ff b. Continue to actively participate and support regional organizations such as the Alaska Municipal League and the Southwest Alaska Municipal Conference as vehicles for increased funding for education. c. Continue to support and pursue statewide Borough formation and school districtD consolidation in order to create a fairer distribution of the cost of educationL Q\:The legislature passed a comprehensive education funding package within House Bill No. 13. It includes: (1) an increase in the base student allocation to $5,380; (2) enactment of 1/4`" of the recommended school district cost factor study; (3) new authority to issue municipal bonds for school construction until November 30, 2008; (4) funding of school improvement grants (or LOGS) at $81 per district's ADM; and (5) enactment of the proposed school performance incentive proposal. Adding in these increases, KIBSD will receive approximately $20,780,182 in education funding for FY2007. ** 2. Continue to improve on our positive and cooperative working relationship with the KIBSD to maximize efficiency and positive outcomes. a. Annually review all in -kind projects and operations prior to budget preparations by both bodies, and stipulate service types, levels and agreed costs and financial plans. b. Annually review with KIBSD all facilities and generate a comprehensive needs and condi survey for incorporation into Item A.2 -a. which documents a short (one year) and lon year) plan to address funding, staffing, and projects to address any deficiencies f facility. c. Create a long -term fiscal plan for budget purposes that deals with the contribution cap and the fiscal shortfalls projected that minimizes negative impacts on school district operations and ensures solid educational programs and adequate maintenance and operations of school facilities. d. Seek cooperative solutions to educational needs that are balanced, sustainable, and effective. * *The in -kind projects and operations report was reviewed as part of the FY2007 budget process. A joint facilities committee with the KIBSD has developed a list of projects for the Borough's CIP list under "KIBSD Maintenance and Operations Projects". The committee continues to meet on a regular basis and have forwarded their recommended prioritization of projects to the school board for their review and approval. Developing a long -term fiscal plan for the school district is difficult without some kind of long- term funding plan from the State. In order for the KIB to develop a long -term plan, policy makers will need to determine whether they want to fund to the cap and how it would be funded. KIB continues to work with KIBSD, AML, SWAMC, the legislature and others to seek cooperative solutions to educational needs that are balanced, sustainable, and effective.** 3. Continue with the current momentum towards addressing the physical condition and safety needs of educational facilities to ensure safe, healthy, and well- maintained facilities that are conducive to a positive learning environment. a. Develop and proceed with the planning, design, and construction of school and related capital improvements as approved by the voters. Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 3 of 12 b. Continue to seek funding for student safety projects including safe student access to school facilities. c. Seek additional funding for capital improvements approved by the voters and not yet constructed due to significant construction cost increases since voter approval and sale of bonds. d. In conjunction with the school district, develop program plans that will guide facility needs into the future planning of facility projects. * *The seismic study has been completed. Approximately $3 million in repairs have been identified with the middle school repairs as priority number 1. A FEMA grant for $1 million has been applied for and the state legislature appropriated $910,000. In addition, the Borough has received two State of Alaska grants, $308,344 and $465,618 respectively, under the State Hazard Mitigation Grant Program for seismic related repairs. As stated above, the State Legislature also authorized municipalities to issue bonds for school construction that can be used to fund increased costs of the school bond projects. The school district is currently developing a "program master plan" that would guide a facility master plan in determining the future facility needs of the school district.** 4. Aggressively pursue a vocational educational program that addresses regional needs and includes a cooperative effort between educational providers. This program will include the renovation of the existing voc -ed facility and the addition of a community voc -ed facility that is integrated with the needs of the KIBSD and the Kodiak College with a goal of providing training and skills to address the needs of the local economy. Continue to support educational solutions between the College and KIBSD that generate training and educational opportunities that assist transition from school to work. a. Work with stakeholders to generate a listing of local labor needs to ensure training funds are 0 appropriate and focused. b. Continue to work with the Kodiak Island Borough School District in the "Career Pathways" program to ensure student needs are met and to coordinate with Kodiak College. * *Assembly members met with representatives of Kodiak College concerning the facility master plan and several expressed their desire for vocational education. MB continues to work with the School District to assist in their voc -ed plans and to address some of the needs through the school bond projects.** B. General Administration and Finance Goals and Objectives 1. Create and maintain a long -term fiscal plan that incorporates KIBSD funding and maintenance costs for all Borough operations including enterprise funds. a. Create a long -term fiscal plan to produce a reliable and comprehensive plan reflecting assumptions and fiscal projections under the current fiscal and political environment. * *It is recommended that the Assembly meet in a work session to discuss its fiscal policies as outlined in MB Code Chapter 3.01. The fiscal policies should be reviewed prior to developing the annual budget and prior to developing a long -term fiscal plan.** 2. Continue to provide reliable and competent accounting services to all Borough operations and departments and ensure timely reconciliation of all accounts receivable and payable. a. Continue to protect the corpus account of the Facilities Fund to offset the need for increased taxation. b. Safeguard Borough assets through an investment program that stresses safety of principal as a priority but still yields sufficient returns on investments to offset the need for tax dollars. Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 4 of 12 * *With the finance department fully staffed, the accounting services are being caught up and staff is finding time to review procedures and implement improvements. The corpus of the Facilities Fund is currently governed by KIBC 3.04.051 which allows the expenditure of 85% of the earnings. The Assembly met in a special work session on August 5, 2006 to discuss uses of the Facilities Fund. To date, no changes have been recommended by the Assembly. The Borough's current investment program is designed to protect the principal of the investments. The Assembly has had discussions concerning various investment options that may increase the potential investment earnings for the Facilities Fund. ** 3. Annually examine user fees during the budget process to ensure the fee structure fairly reflects the cost of providing special services or objectively quantifies general fund subsidies for Assembly consideration. a Ensure all user fees cover the actual cost of providing the service unless a lower level of funding has been approved by the Assembly to minimize general fund subsidies of special services. * *The Assembly reviews the user fees and staff recommended changes on an annual basis during the budget process. Staff continues to review user fees to ensure that user fees cover the actual cost of providing the service to the greatest extent possible and identifying various subsidies from the General Fund. ** 4. Increase the volume and quality of public information and education using all forms of media in a cost - effective manner that allows for interactive or two -way communications. a. Expand and maintain a quality web page that allows for access to public interest in items such as meeting schedules, minutes, and agendas, review items, along with a fully functional Geographic Information System that can be manipulated by layers to show maps -showing trails, wetlands, land ownership, and-evacuation plans and additional links to other public resources. b. Provide the Assembly and public with accurate and timely financial reports that reflects the Borough's financial positi n in a user -fri dly format. l(f) CU: alt a •I The Borough is in the process of updating the Boroughs web page 41 th the assistance of a professional consultant. Staff expects the new website to be live and operational in the near future. I will continue to work with the finance department to improve the readability of financial reports and in providing summary reports that are in a user-friendly format.** 5. Maintain a low ' - '- . _ ... _ _.. __ - - inventory of tax - foreclosed property through animal regular sales that minimizes negative community impacts. a. Review current ~rocecs to °Ensure all properties are reviewed and selected for documented public purposes prior to disposal in a timely manner. * *All of the Borough departments made a concentrated effort last year to reduce the inventory of tax foreclosed property through a public auction. The Borough was able to sell 17 properties of which nine of the properties had been held by the Borough for over 10 years before being sold. The sale of tax foreclosed property last fall raised approximately $151,000 in back taxes, penalties, interest and revenues for the Borough. It is important that the Borough continue to have regular sales of tax foreclosed property. It is also important to protect the Borough's liability when properties are foreclosed on. Having a "resource manager" on staff, that could work with all departments to ensure that the property is handled appropriately, reducing liability when the property is foreclosed on and ensuring that 1 Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 5of12 foreclosed property is sold on a timely basis is important to meet the above goal and objective.** 6. Continue to work with municipalities and other service providers to increase efficiencies and cooperation that will lower costs to the citizens. a. Continue to pursue efficiencies by utilizing municipal services in a cooperative manner with all municipalities. b. Continue to review and evaluate all options for providing superior services through consolidation, annexation, unification or other methods that may maximize efficiencies. c. Review road service area powers and operations to determine if services could be delivered in a more efficient and cost effective manner and to develop a process that would pave roads within service areas in a cost effective manner * *We continue to work with the City to minimize duplication of services and maximizing efficiencies of providing services. We have updated a memorandum of agreement on responsibilities of the MB, COK and the KIBSD as it relates to parks and recreation facilities. We are also working with the City as it relates to 911 services, dispatch and emergency preparedness and response. The City and Borough updated and renewed the animal control contract for FY2007. The Borough also participates in monthly meetings with several local tribal organizations and the City to coordinate our efforts in addressing "environmental" issues on the island. There is a desire to review road service area powers in the near future to determine if services could be provided more efficiently and cost - effectively through other options and to find a cost - effective process to pave roads within service areas. We will continue to work with the service areas on their various issues and recommend joint meetings with the Assembly as needed to discuss issues of concern. ** 7. Continue to review and implement land managementsale strategies for public owned lands. This includes land sales that are in balance with the real estate market and provide the transfer of developable public lands to the private sector in an equitable and cost - effective manner. Reserve KIB land for public recreation (hunting, hiking, berry picking, 4 wheeling, etc.). a. Evaluate all Borough land and, on a regular basis, conduct a sale of land that is appropriate for development and in demand. * *The Borough held a land sale last fall successfully selling three properties that had been determined by the P &Z Commission and the Assembly to be available for disposal. The land sale raised approximately $203,000 in revenues for the Borough's Land Sale Fund. The Community Development Department (CDD) is currently working on other properties that may be available for a future land sale. The Assembly reviewed those properties in March, 2006 providing input to staff as they continue this process. ** 8. Operate and maintain Borough facilities in a safe, healthy, and attractive manner that creates a positive environment for the community and ensures safe and reasonable access for all citizens including the physically impaired. a. Ensure lease rates of Borough facilities generate sufficient revenues to pay for adequate operational and maintenance expenses. b. Identify and seek funding sources to evaluate Borough facilities to ensure earthquake survivability. c. Ensure that all Borough buildings are brought into ADA compliance during renovation. * *The Borough continues to work on upgrading and providing safe, healthy and attractive facilities as funding allows. Getting all MB buildings reviewed for seismic vulnerability should be a high priority, especially the MB Administrative building, which acts as the Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 6 of 12 Incident Command Center in times of disaster. Setting up a preventative maintenance schedule for non - school facilities should also be a high priority. As the price of new buildings escalates, so are the values of our existing buildings. Taking care of our existing infrastructure is important. Replacement costs are very expensive and escalating. New projects are designed to meet safety standards and be ADA compliant. As funding allows, we have upgraded existing facilities. A recent seismic vulnerability study was completed for KIBSD facilities. Funding, thus far, for the school seismic repairs has been successful. These fixes are being designed for construction during the spring /summer of 2007.** 9. Develop and implement a methodology to systematically review and evaluate Borough operations. a. Review and update the Personnel Rules and Regulations. * *We are currently negotiating a contract extension for the IBEW contract. We have organized the Personnel Advisory Board and held an organizational meeting. Our goal is to review personnel rules and regulations, update job descriptions and present this information to the PAB for review and recommendations to the Assembly. Accomplishment of these goals and objectives are contingent upon appropriate staffing and time available by the manager given the multitude of projects and issues currently being worked on by staff and the Assembly. ** C. Tax Assessment and Collection Goals and Objectives 1. Continue to provide a comprehensive taxation and assessment program that is fair and equitable for all citizens and provides adequate funding to accomplish the mission statement. a. Review all forms of taxation to ensure 100% inclusion. b. Continue to review the property inventory to ensure valuations and data are current. * *The Assessing Department has outlined a three-year program to bring all taxable properties within the Borough up to current market valuations. The goal would then be to keep all the properties up -to -date on an annual basis. However, this will require software upgrades to the assessing software to make this process fair, equitable, and efficient. ** 2. Review taxation options with an eye towards diversification of taxation in order to spread the tax burden as much as possible. a. Review current personal propertyr' oat tax and make recommendations as to whether to implement a threshold limit at which personal property is taxable b. Review policy that excludes property from taxation in road service areas if the property fronts on a state ROW. * *The Assembly has reviewed and increased the motor vehicle registration tax to cover costs related to junk and abandoned vehicles. The Assembly reviewed the flat rate boat tax during the FY2007 budget process and increased the fee to a flat rate plus a minimal per foot rate that will at a minimum cover the cost of administering the boat tax. Property tax makes up 72% of the General Fund revenues making the Borough revenues vulnerable to any major fluctuations in property values. The Assembly may want to consider other taxes that would provide diversification and spread the tax burden. ** 3. Implement a Geographic Information System (GIS) for the Borough. a. Aa steering committee of GIS stakeholders has been formed to address the implementation and maintenance of a web ready GIS system. 1 Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 7 of 12 b. Encourage the participation of other entities to collaborate cooperatively in the GIS process and ensure compatibility to the greatest extent possible with federal and state agencies. c. Integrate the GIS program with the E -911 system and seek financing opportunities through the grant process. * *The Borough has formed a steering committee of GIS stakeholders who have been involved in implementation and education of a web ready GIS system. This committee has worked cooperatively with other users and we are in the process of implementing and integrating the GIS program within the Borough's system. ** D. Planning and Zoning Goals and Objectives - Community Development 1. Create a quarterly joint review process with the Planning and Zoning Commission to review existing issues and new initiatives related to planning and zoning. a. Create an incremental stepped- training program and curriculum for the-training-of-Planning and Zoning Commissioners that addresses both the legal and community responsibilities of the Planning and Zoning Commission positions -and recognizes the need for continued talent and expertise at this level. b. Facilitate the attendance of new commissioners to New Commissioners training programs, along with subscription services to appropriate planning books and periodicals along with building up the existing in house media library. c. Provide through the Borough clerk's office training for the proper and legal process for meetings to ensure fair and equitable treatment of Borough citizens. * *The Community Development department has been and continues to provide training to the P &Z Commission in conjunction with the Clerk's department. Joint meetings with the Assembly and the P &Z Commission have been held on a fairly regular quarterly basis. ** 2. Create and implement a phased plan for updating the Comprehensive Plan with maximum public input and review for update and incorporation of the various area plans. a. To the extent possible, merge the values of the Coastal Zone Management Plan Program with the Kodiak Island Borough Comprehensive Plan to provide borough -wide policy guidance on land use and planning issues that promotes maximize efficient use of resources and which is concise and easy to understand by the public * *The Coastal Zone Management Plan has recently been updated and that plan will be used as the Comprehensive Plan is developed so as to have the plans consistent with each other. ** 3. Review existing zoning ordinances with a focus on minimizing the amount of zones where possible to mitigate confusion and simplify zoning administration. a. Periodically review adopted zoning districts to ensure that they are appropriate and focused on the needs and direction provided by the Comprehensive Plan. b. Periodically review the inventory of public and private land that is available for development by zoning district in order to determine whether there is adequate land within the various zoning districts to provide for the needs of all borough residents. 1}c. Review and analyze area zoning to determine the need and potential placement of various zoning districts where needed to meet the diverse needs of all Kodiak Island Borough residents * *This process is ongoing as the Comp Plan continues to be developed. P &Z recommended changes to the mobile home code and recently the transient accommodations code, both of which have been adopted by the Assembly. ** Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 8of12 4. Continue to work towards maximum high quality service delivery with and-reasonableminimal staffing levels by encouraging the easing u e and efficient usee*es of existing assets and by vigorously pursuing state /federal planning grants and offort:,. a. Seek out and utilize other State and Federal planning programs,,And integra e em with rb` I 1 existin Boro gh planning needs to maximize resources. �J PU I i� c �'D (l S SII�Q CO c% ` �� P 6 I/ i' Cbvn.yu - ww� * *The CDD is currently ing at least 10 grants and continue to seek additional grant funding opportunities ** E. Emergency Services Planning — Community Development 1. Continue to work with the City of Kodiak and other emergency responders in providing up -to- date emergency plans. a. Continue to seek out and implement grant programs to aid in funding the update of emergency plans, responder's equipment purchases, and training opportunities. b. Provide opportunities to ensure that all emergency personnel and Incident Command Center staff are fully trained to perform their tasks in the case of emergency. c. Continue to educate the public as to r sponses and procedures in th cases of emergency. d • �U/U l �l.1/�Cl Vol t, Sl treAs S **The Borough continues Ito be a part of the Local Emergency Planning Committee (LEPC) and has conducted joint emergency training with the City and other agencies in the community. Since last fall, there has been a table top exercise and a live field exercise to help train and improve the community's response to disasters and emergencies. The Borough has been responsible for obtaining the grants and putting the exercises together along with producing a new Borough -wide emergency plan. This is an important service that government provides that does not always get the time and attention it needs due to lack of funding and staffing and long periods of time that lapse with no disaster or emergency. However, in order to be prepared for when the disaster hits, it is important that policy makers make emergency services planning an important priority and fund and staff to appropriate levels. ** F. Community Health Goals and Objectives 1. Create long -term facilities Master plan for the Hospital and Counseling Center. a. Working with the consultant and advisory groups to create a long -term plan for health facility maintenance and construction to serve the needs and changing demographics of the community. b. Complete the unfinished portion of the Hospital and provide space for the Community Health Care Center along with adequate handicapped access and parking. c. Seek out additional Grant Opportunities. * *A Hospital Master plan has been recently completed and the Borough continues to work with health care providers to improve the delivery of health care to the community. The Borough is working with the Kodiak Island Health Care Foundation to fund and improve the facilities in the form of constructing a Community Health Care Center. This facility will service those with little or no insurance and will be funded by grants. ** 2. Seek to acquire sufficient land to support future Hospital growth that is reflective of the long -term facilities plan for the Hospital. a. Utilizing the product of E. 1.a., seek to acquire sufficient land to serve any future construction needs. 1 Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 9 of 12 * *This was also identified in the Hospital Master plan. No action has been discussed. The purpose is to acquire the flatter private property adjacent to the hospital rather than develop k l the steeper portions of the hospital property that will be expensive to develop. ** 3. Continue to advocate for appropriate full reimbursement of hospital costs and citizen medical expenses by the State, Federal government, and Coast Guard in a fairer manner. 4. Seek out additional grant opportunities. 5. Advocate for the best health care in a coordina ed anner with Federal, State, and local agencies. (P • 0\ iI c�,�U t- * *The rough continues to upport local healt c re providers to obtaiQ p full reimbursement funding by the State, Federal government and Coast Guard. The Borough also supports and assists in obtaining additional grant funding opportunities and the Boroug continues to advocate for the best health care for the community. ** G. Solid Waste Collection and Disposal Goals and Objectives 1. Consolidate existing plans and long -term needs into a comprehensive solid waste plan addresses the solid waste function for the next 15 years in an economic and efficient manner a. Continue to monitor the Solid Waste Rate Study. b. Identify future site for landfill expansion area (after 2020) and options for utilizat existing landfill after closeout. c. Conduct a Solid Waste Management Study /Analysis future. d. Review and implement any needed operational safety items at the landfill facility that are consistent with federal and state standards. e. Continue to take steps that will extend the existing landfill site through comprehensive recycling and other means for as long as possible_without going cut of the current permitted 1\ , Y * *We continue to monitor the Solid Whsle Rate Study Survey that looks at options for the area. As part of the plan identify and quantify,a1r forms of subsidie . an equate progressive effects such as recycling to the impact on la dfill lif ar dAll gionship pansion costs. Continue to investigate federal an state loa to r teral = ansion and closeout of the existing "footprint" upon closure. base the current rates on the Study in order to ensure that user fees cover the cast -ef e service provided. Staff has provided the Assembly with a draft RFP for a Solid Waste Management Study. However, the RFP is on hold as a result of a proposal from Alaska Waste to present a report and recommendations on solid waste management based on their expertise in solid waste management and experience state -wide, including here in Kodiak. The collection contract has been re- issued for a two-year period in order to allow the Solid Waste Management Study to be completed and recommended improvements can be implemented based on the study, public input, and Assembly approval. In the meantime, staff continues to operate the current solid waste program as efficiently as possible given the increased regulation oversight and the fact that the current landfill is running out of space. We have improved the communication with the regulators of the landfill, however new regulations will require increased cost of operations. We continue to work on the expansion of the current landfill and have obtained a low interest loan from DEC to help with this process. Recycling is recognized by staff as an important part of the solid waste program. However, it will require a willing public and this will require education of the importance of recycling. The Solid Waste Management Study should address recycling as part of its report. ** 1 Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page l0 of 12 2. Evaluate and analyze the recycling program to create a long -term participatory program and plan that is economically sustainable. a. Coordinate with stakeholders and product producers with a focus on rewarding good practices and minimizing solid waste production. b. Identify key sources of the waste stream and, through stakeholder and taskforce methods, address how to minimize the volume and costs of handling those items identified. * *It is hoped that the Study will help with the implementation of this goal. The Borough continues to work with stakeholders to encourage recycling.** H. Parks and Recreation Goals and Objectives 1. Evaluate and identify those lands under Borough ownership that would be appropriate for parks and recreation facilities, with a goal of a comprehensive Parks and Recreation Plan to guide future decisions. a. Review urban areas for potential neighborhood pocket parks in areas of growth. b. Develop standards for playground equipment and related improvements to ensure the highest degree of utility at the lowest reasonable cost c. Meet with the Parks and Recreation Committee on a quarterly basis. * *Staff and P &R Committee is currently working on a new parks code. CD will work with the Engineering and Facilities department to develop standards for playground equipment. This goal has been delayed due to a multitude of projects that have taken priority and shortage of staff to handle all of the issues. The P &R Committee has met with the Assembly several times during the last year.** 2. Create a road system trails plan using public participation and existing trails with a focus on a trail network that is interconnected and allows for minimum user conflict and maximum use by€ef all citizens. a. Reenergize the Parks and Recreation Committee and complete a trail plan that is web ready and easily accessible for all citizens. * *This is being done as part of the Comp Plan process. ** 3. Encourage the Parks and Recreation Committee to move ahead with conceptual plans for Mill Bay Park and the End of the Road Park. * *This has not been started by staff and the P &R Committee. ** Economic Development Goals and Objectives 1. Maintain vigilance and effective participation in fishery politics and legislation that advocates for long -term preservation of landings of product to the Borough and ensures any environmental restrictions on fisheries are based on sound science and fairly reflect any socio - economic impacts on our region. a. Pursue a comprehensive and effective program that leads to sustainable and economically productive fisheries that ensure the long -term health of the fishery habitat and ecosystem. b. Find and work with industry representatives that have a regional and cooperative focus to assist in the direction of efforts and resources in affecting fisheries policy and legislation. c. Determine and foster strategies to create a statewide force to offset negative, incorrect, or misleading information about fisheries. Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 11 of 12 J. * *Earlier this year the Assembly and City Council jointly established a Gulf of Alaska Rationalization Task Force to develop a list of recommendations for the Borough and City as it relates to the GOA rationalization. The Borough continues to fund and work with the City and other groups to be involved in fisheries issues that are important to the economic development of the community** 2. Actively pursue development of airport capacity and look for opportunities for fish cargo. * *The Borough continues to work with and encourage private enterprise and State DOT to provide additional airport capacity and new opportunities for fish cargo.** 3. Continue to pursue high quality telecommunications access through fiber optics and Internet access to outlying areas. a Ensure that telecommunications are integrated into the long -term plans that allow for maximum efficiencies and minimize redundancies through use of common easements and infrastructure. * *The final funding has been contracted between AADC and KKCC to deliver fiber optic cable to the island. Construction has started and it is hoped that the cable will be operational by the end of the year. ** 4. Review ways to promote, encourage, and support the development of small businesses/home businesses including those in the outlying communities. * *The Borough funds and works with the Kodiak Chamber of Commerce to develop and encourage economic development on the island. In addition, the CDD has been working with the Kodiak Island Housing Authority to develop better working relationships with the rural communities. The Assembly plans to review the personal property tax threshold that could result in a lower tax and administrative headaches for smaller businesses to thrive in this economic environment. It would also be my goal to have the Solid Waste Management Study review delivery of gar age services to home and small businesses to make this service efficient and affordable.** orp al Control Goals and Objectives 0.4 (s ' e.A.) Continue to support a program that protects the public and animals in a cooperative cost effective and efficient manner. a. Continue to have the Community Development Department monitor the contract to ensure conflicts are minimized and public health and safety are maximized. * *The CDD continues to work with the City of Kodiak to improve the delivery of animal control services to Borough residents. A new contract with a cost increase was approved for FY2007. ** Kodiak Island Borough Draft Strategic Plan FY2007 -2011 Page 12 of 12 BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 1 of 9 BOROUGH MANAGER'S PROJECT LIST TERM DEPT. STATUS 1 KMS SEISMIC UPGRADE SHORT EF Design currently in progress. Scheduled construction start spring /summer 2007. FEMA Grant pending. Received Legislative grant award of $910,000. 2 KHS LIBRARY WING SEISMIC UPGRADE SHORT EF Architect selected. Design to begin after completion of KMS seismic upgrade design. Scheduled construction start spring/summer 2008. State HMGP grant $465,618 awarded. 3 KHS GYMNASIUM SEISMIC UPGRADE SHORT EF Architect selected. Design to begin after completion of KMS seismic upgrade design and funding source. Scheduled construction start spring/summer 2008. 4 OUZINKIE SEISMIC UPGRADE SHORT EF RFP for design pending issue 10/07. Scheduled construction start spring /summer 2007. State HMGP grant $308,344 awarded. 5 PETERSON ELEM SEISMIC UPGRADE SHORT EF RFP for design issued 10/07. Scheduled construction start spring /summer 2008. Funding source needs to be identified. 6 KIBSD AREA WIDE NON- STRUCTURAL SEIMIC UPGRADE SHORT ON -GOING EF EF State HMGP application in progress. May be broken into separate "mini projects" to fit grant program. Installation of lateral bracing at east wall, repair leaking seal, repair bulging and swelling tiles and grout. Interim installation of saline and/or UV water treatment system. 7 KHS EXISTING POOL REPARIS 8 NEW POOL CONSTRUCTION ON -GOING EF SCHOOL BOND PROJECT. Architect Selected. Schematic design complete. Voters approved additional bonding authority. Seeking additional grant funding. 9 ANTON LARSEN BAY BOAT RAMP AND PARKING ON -GOING EF New permit required. Discussions with ADF &G and Corp of Engineers. Project currently being re- designed. State has committed another $100,000 for project. 10 NORTH STAR PARKING AND ACCESS PROJECTS ON -GOING EF Project incorporates local, state and federal money. Consultant selected. 11 SOLID WASTE STREAM STUDY — (A -Z Study) ON -GOING EF Draft RFP ready. On hold awaiting report from Alaska Waste to be completed by Oct. or Nov. 2006. 12 SOLID WASTE ADVISORY COMMITTEE SHORT EF Drafting ordinance to establish a solid waste advisory committee. 13 COMPLETE COMPREHENSIVE LAND USE PLAN LONG CD Project currently underway and should be completed by the Spring of '07. BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 1 of 9 BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 2 of 9 BOROUGH MANAGER'S PROJECT LIST TERM DEPT. STATUS 14 STATE LOBBYIST CONTRACT RENEWAL SHORT MO Lease will expire on 12/21/06. New lease is being negotiated. To be approved by the Assembly in the near future. 15 SOLID WASTE COLLECTIONS CONTRACT AMENDMENT SHORT MO/EF Alaska Waste has requested an amendment to the contract for dumpsters inside the city limits. 16 KICC LEASE AMENDMENT SHORT MO Providence has requested to lease two add'l units within the counseling center facility campus. 17 PKIMC LEASE RENEWAL MEDIUM MO Providence has given notice to exercise 2n 10 year lease option. 18 KICC LEASE RENEWAL MEDIUM MO Providence has given notice to exercise 2nd 10 year lease option. 19 FIBER OPTICS TO TOWN FROM MAINLAND ON GOING CD/EF Laying undersea cable is currently ongoing. Cable to be installed and operational by end of year 2006 or beginning of 2007. 20 PREPARATION OF BOROUGH LANDS FOR DISPOSAL ON -GOING CD Preparing land for disposal ongoing. Not enough land ready for disposal for Fall 2006. 21 WOODLAND ACRES PAVING ON -HOLD MO Assessment District for construction failed. Reviewing options for funding of paving projects. 22 REVIEW AND RE WRITE PURCHASING PROCESS LONG FIN 80% completed. 23 COMPLETE HOSPITAL PARKING LOT ON -GOING EF Assembly has approved $700,000 matching appropriation and Denali Commission has contributed to the project. Location of work is now site for new CHC. 24 WOMENS BAY COMP. PLAN SHORT CD The P &Z Commission reviewed plan on August 30, 2006. A revised plan and maps were published on October 10, 2006. Commission will hold public hearing in November or December, 2006. 25 REVIEW AND UPDATE OF BOROUGH LEASES SHORT CD/FIN Both departments are working together to update all Borough leases and solidify standard lease language. 26 CHINIAK OLD LIBRARY REMOVAL SHORT EF Old Library has significant asbestos in the building. 27 SELL OLD WOMENS BAY FIRE TRUCK ON -GOING EF Working with Womens Bay Service District to sell. One option is to refurbish it and it will be of value to many fire districts needing a 4Wheel drive apparatus. 28 LANDFILL WASTEWATER TREATMENT FACILITY SHORT EF Working with City of Kodiak to take garbage "squeezings" after we screen solids. BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 2 of 9 BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 3 of 9 BOROUGH MANAGER'S PROJECT LIST TERM DEPT. STATUS 29 REDESIGN AND IMPROVE KIB WEB -PAGE ON -GOING FIN New design and training of staff currently in process. 30 HOSPITAL ADDITION FOR NEW CHC ON -GOING EF Assembly approved new CHC design concept. Schematic Design of CHC currently in process and the KIHCF is seeking additional grant funding. Lease agreement is being drafted. 31 THRESHOLD RELOCATION AND NEW BUILDING CONCEPT LONG EF Threshold, Inc. is partners with KIB and picks up recycled material and ships out of Kodiak. Support effort to acquire grants for new building. Project is on hold pending A -Z study. 32 UPDATE PERSONNEL JOB DESCRIPTIONS ON GOING MO Developing updated format for job descriptions. 33 REVIEW AND UPDATE PERSONNEL MANUAL ON -GOING MO Will institute department head's review. Make recommendations to Personnel Advisory Board. 34 LANDFILL "LATERAL EXPANSION" ENGINEERING SHORT EF Low interest loan approved by the state. Engineering contract to be approved at 11/2/06 Assembly meeting. 35 IBEW CONTRACT NEGOTIATIONS SHORT MO Negotiations to extend contract two years currently in process. 36 GENERATORS FOR EMERGENCY SHELTERS SHORT EF Place old Hospital Generators at North Star for emergency back -up power. 37 PRE DISASTER MITIGATION PLANNING SHORT CD/EF Plan is a prerequisite to acquiring FEMA $ to repair and reinforce school facilities prone to earthquake damage. Phase I of plan is completed and project submitted to FEMA. Phase II of plan is underway and should be completed by winter 2007. Completion of Phase II plan will make communities within the KIB eligible for a wider range of pre- hazard project grant funding. 38 FIND NEW GRAVEL SOURCES LONG CD Gravel Task Force has submitted a report to the KIB Assembly in June '06. Investigation of several potential material sources has been recommended, subject to available funding. Investigation should occur by Fall '06 or Spring '07. Gravel source investigation has been delayed. GTF has requested a one year extension to finish the approved work program, i.e. Developing new resource extraction standards. BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 3 of 9 BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 4 of 9 BOROUGH MANAGER'S PROJECT LIST TERM DEPT. STATUS 39 MOBILE HOME REGISTRATION LONG FIN /AD Finance and Assessing to work together on this project. 40 EAST ELEMENTARY SCHOOL HVAC BOND PROJECT SHORT EF SCHOOL BOND PROJECT to repair failing room ventilators in classrooms. There is little air circulation. Project to go out in the near future. Control Contractors currently working on system design. Install controls ASAP. 41 FLOOR COVERING REPLACEMENT MEDIUM EF SCHOOL BOND PROJECT to replace existing carpeting with tile and /or carpet at four schools. Northstar gym floor completed 8/06. Carpet in Main Elem and Ahkiok to be replaced in summer 2007. KMS carpet pending seismic upgrade summer 2007. 42 KHS EXTERIOR INSULATION AND WINDOW REPLACEMENT MEDIUM EF SCHOOL BOND PROJECT to replace windows in the old vocational school section of KHS. Install insulated panels over existing concrete block. Architect under contract for design. 43 KHS HEATING AND VENTILATION (HVAC) UPGRADES SHORT EF SCHOOL BOND PROJECT to install new digital controls to operate HVAC to KHS. Control Contractors currently working on design. Install ASAP. 44 KHS POOL SPACE RECLAMATION LONG EF SCHOOL BOND PROJECT. Existing pool will be filled in and reclaimed for other school purposes (mat room). Project will not occur until new pool is completed. 45 KHS VOCATIONAL CENTER RENOVATION LONG EF SCHOOL BOND PROJECT to be one of the last to be completed will make vocational education on par with academic teaching. 46 KHS/KMS ROOF UPGRADES SHORT EF SCHOOL BOND PROJECT will begin after earthquake project. Includes addressing roof issues at KHS and KMS. Architect under contract. Scheduled summer 2007. 47 KODIAK LEARNING CENTER RENOVATION LONG EF SCHOOL BOND PROJECT to renovate the learning center into class rooms (the existing shipping and receiving area). Architect under contract. May be re- evaluated. 48 KMS CONCRETE REPAIR SHORT EF SCHOOL BOND PROJECT to repair failing concrete around KMS. Temporary repairs made and in progress. Project will be worked with seismic upgrade. Scheduled summer 2007. BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 4 of 9 BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 5 of 9 BOROUGH MANAGER'S PROJECT LIST TERM DEPT. STATUS 49 LARSEN BAY SCHOOL FLOOR REPAIR MEDIUM EF SCHOOL BOND PROJECT to be re- evaluated. Damage not as severe as original investigation indicated. 50 OLD HARBOR GYM/VOC -ED RENOVATION MEDIUM EF SCHOOL BOND PROJECT to renovate voc -ed portion of the building and enlarge school gym. RFP out in fall of 2006. 51 OUZINKIE GYM/VOC ED RENOVATION MEDIUM EF SCHOOL BOND PROJECT to renovate voc -ed portion of the building and enlarge school gym. RFP out in fall of 2006. 52 OTMELOI ROAD PAVING, LIGHTING, CURB /GUTTER AND PEDESTRIAN TRAIL MEDIUM EF KIB received money to do the project in return for future ownership and maintenance of the road. State General Fund funding. Initial funding will determine accurate cost of project. DOT will come to Kodiak in May. 53 REZANOF/MILL BAY ROAD INTERSECTION IMPROVEMENTS MEDUIM EF Address Traffic issues at this intersection. Confluence of pedestrians, large volumes of traffic — No turning lane in Rezanof. DOT will come to Kodiak in May. 54 KHS SCHOOL DEFERRED PROJECTS MEDIUM EF Money from the 2005 Legislature for 1.2 million for boilers and other school deferred maintenance. Bond vote to occur in October. 55 NEW ADF &G BUILDING ON NEAR ISLAND SHORT EF/MO $2 million from the state legislature for the design and site work of new building. Seeking other revenue sources prior to construction. Design RFP being reviewed by ARB. Lease agreement currently being drafted. 56 VILLAGE METALS REMOVAL MEDIUM EF Existing CIP project to remove metals from Karluk or other villages. Projects put on hold. 57 EAST ELEMENTARY DOORWAYS LONG EF Existing CIP Project to install interior doors to allow gym use, without access to other parts of the school. 58 BMX BIKE COMPLEX SHORT EF Working with Bill Hinkle to acquire other funding and volunteers to complete complex. 59 BAYSIDE FIRE DEPARTMENT THREE BAY ADDITION LONG EF Project has been on the books for a long time. Need to approve plans, earthquake issues, etc. 60 BAYSIDE FIRE DEPARTMENT STORAGE ADDITION SHORT EF Working with Service District Board Chair to complete an addition for emergency generator, etc. 61 AHERA TRI- ANNUAL SCHOOL ASBESTOS INSPECTION SHORT EF Bid packet to be out in May for Federal asbestos mandated review. BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 5 of 9 BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 6 of 9 BOROUGH MANAGER'S PROJECT LIST TERM DEPT. STATUS 62 ASSEMBLY CHAMBERS UPGRADE MEDIUM EF Assembly Chambers is in need of technological upgrade. It is not only the location to hold public meetings, it is an emergency response headquarters. Technology is lacking and what exists (TV) is in bad shape. 63 KODIAK ISLAND BOROUGH ADMINISTRATIVE BUILDING LONG EF The KIB Administration building is in need of a number of new systems. Heating, ventilation as well as electrical issues. Staff has done minor repairs to limp along. 64 HOSPITAL SOLARIUM SHORT EF Project was forwarded by Doctor, met with contractor, Doctor and hospital staff to determine proper location. Awaiting funding possibilities. Will assist where necessary. 65 HOSPITAL SPRINKLER HEAD RECALL SHORT EF Staff meeting with contractor to determine the scope of work. 66 UNDERGROUND TANK REMOVAL SHORT/ MEDIUM EF A number of facilities (schools, Counseling Center, Red Cross) have fuel tanks that are underground. Above ground tanks to be purchased and installed summer 2007 (8,000 gal. tank for KHS currently out to bid). 67 SCHOOL DISTRICT MAINTENANCE PROJECTS IN -KIND SHORT EF Staff is meeting with KIBSD staff to spend in -kind money by the end of the fiscal year. 68 CREATE AND SELL RAVENWOOD LOTS SHORT CD Assembly has decided that the subdivision should be vacated in its entirety prior to disposal. 69 TRAILS MAPPING PROJECT MEDIUM CD KIB Parks and Recreation Committee is considering the need for a step down trails plan if the Borough -wide comprehensive plan, now underway, cannot carry over the level of detail gathered in the trails mapping and trail enthusiast survey projects. 70 JOINT FIRE SERVICES BETWEEN BAYSIDE FIRE DEPT & CITY OF KODIAK MEDIUM MO Assembly and City Council directed the managers to review options. Some research on issue done. Process delayed due to both managers' work load. 71 ROAD SERVICE AREAS/PAVING PLAN LONG MO/EF Preparing discussion paper to discuss various options. 72 FY2007 CIP SHORT CD CIP list drafted. Submitted to P &Z in Sept 06 & Assembly in Oct 06. BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 6 of 9 BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 7 of 9 BOROUGH MANAGER'S PROJECT LIST TERM DEPT. STATUS 73 PERSONAL PROPERTY THRESHOLD LIMIT MEDIUM FIN/AD Preparing pros and cons to increasing the personal property threshold limit. 74 FY2007 LEG. GRANT —AREA WIDE SCHOOL EQUIPMENT & SUPPLIES MEDIUM EF Grant agreement in process. KIBSD project monitored by EF. 75 FY2007 LEG. GRANT-- - EMERGENCY COMMUNICATIONS & PLANNING MEDIUM EF Grant agreement in process. KIBSD project monitored by EF. 76 FY2007 LEG. GRANT-- - ISLAND LAKE TRAIL UPGRADE MEDIUM EF /CD Grant agreement in process. 77 FY2007 LEG. GRANT - -- LARSEN BAY EQUIPMENT MEDIUM EF Grant agreement in process. Larson Bay project monitored by EF. 78 FY2007 LEG. GRANT -- -MAIN ELEMENTARY SCHOOL PLAYGROUND EQUIPT MEDIUM EF Grant agreement in process. KIBSD project monitored by EF. 79 FY2007 LEG. GRANT -- -PORT LIONS COMMUNITY WORKSHOP MEDIUM EF Grant agreement in process. Port Lions project monitored by EF. 80 FY2007 LEG. GRANT -- -KIBSD COMPUTER & COMMUNICATION SYSTEM UPGRADES MEDIUM EF Grant agreement in process. KIBSD project monitored by EF. 81 FY2007 LEG. GRANT -- -KIBSD FACILITIES SEISMIC REPAIRS & UPGRADES MEDIUM EF Grant agreement in process. 82 FY2007 LEG. GRANT-- - TSUNAMI SIRENS, UPGRADES, REPLACEMENT, ADDITIONS MEDIUM EF Grant agreement in process. 83 FY2007 LEG. GRANT - -- OUZINKIE DOCK REPLACEMENT MEDIUM EF Grant agreement in process. Ouzinkie project monitored by EF. 84 BAYSIDE FIRE DEPT /COSSETTE LEASE SHORT MO Lease has expired & Fire Protection Service Area has recommended a short- term lease. 85 HOSPTIAL ADJOINING LAND ACQUISITION LONG EF Acquisition of adjacent properties for use by hospital. 86 GARA DRIVE LOT ENVIRO CLEAN UP LONG EF Property reacquired by land sale foreclosure. Has clean up issues. BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 7 of 9 BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 8 of 9 BOROUGH MANAGER'S PROJECT LIST TERM DEPT. STATUS 87 NATIONAL GUARD ARMORY LONG MO/EF Long term plan is to move armory from the heart of the school complex. 88 KFRC PUMP REPLACEMENT SHORT EF The pumps at the KFRC building operate constantly to bring fresh sea water to the building. A replacement pump and motor is needed. 89 KODIAK SCHOOLS MASTER PLAN MEDIUM EF Review school buildings to determine if they are meeting the programmatic requirements of the school district. 90 NORTH STAR MASTER PLAN AND DESIGN SERVICES MEDIUM EF To resolve conflicts with existing bus and parent drop off areas, pedestrian circulation and general on site traffic congestion. Safe bike and pedestrian trail access planning, design and construction. BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 8 of 9 COMPLETED PROJECTS BOROUGH MANAGER'S PROJECT LIST TERM DEPT. STATUS 1 KIB BUILDING MIS COMPUTER ROOM REPAIR COMPLETED EF 2 MISSION LAKE TIDEGATE REPLACEMENT 99% COMPLETE EF Will ensure re- vegetation took — grass. 3 BUILDING INSPECTION COST AND PROCESS COMPLETED CD Fee schedule adjusted. 4 DNR KODIAK LAND USE PLAN COMPLETED CD 5 NEW VEHICLE ACQUISITION COMPLETED EF Older vehicles are gradually being replaced with newer vehicles. 6 DISPOSAL OF SURPLUS EQUIPMENT COMPLETED EF Disposal of surplus computers, vehicles, building materials etc. 7 EARTHQUAKE EVALUATION OF SCHOOL FACILITIES COMPLETED EF Study complete. FEMA Grant submitted. What to do with remaining money? Design of retrofit of the improvements. 8 LANDFILL PROJECT TOE DRAIN INSTALLATION TO COLLECT LEACHATE COMPLETED EF 9 GARBAGE COLLECTION CONTRACT COMPLETED EF Assembly awarded contract May 4, 2006. 10 HOSPITAL LONG TERM FACILITY PLAN COMPLETED EF 11 EAGLE HARBOR LAND SURVEY AND PATENT COMPLETED CD /AS Survey completed and plat recorded. Deed, in Borough's name, has been received. 12 COMMERCIAL VESSELS PROPERTY TAX COMPLETED FIN A new Commercial Vessels Property Tax was approved by the Assembly. 13 KHS ASBESTOS REMOVAL COMPLETED EF SCHOOL BOND PROJECT. Project completed 8/06. 14 UPDATE CODE FOR SENIOR CITIGEN/VETERAN PROPERTY TAX EXEMPTION COMPLETED AD BOROUGH MANAGER'S PROJECT LIST Last Updated: 10/25/06 Page 9 of 9