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2006-12-07 Regular MeetingDecember 7, 2006 — 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Deputy Presiding Officer Assembly Member Term Expires 2008 Ms. Pat Branson Assembly Member Term Expires 2007 Mr. Jerrol Friend Assembly Member Term Expires 2009 Ms. Sue Jeffrey Assembly Member Term Expires 2008 Ms. Chris Lynch Assembly Member Term Expires 2009 Mr. Reed Oswalt Assembly Member Term Expires 2008 Ms. Barbara Williams Assembly Member Term Expires 2007 Mr. Rick Gifford Borough Manager Ms. Nova Javier, CMC Borough Clerk Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. AP ROVAL OF AGENDA 5. 6. Regular Meeting Assembly Chambers OVAL OF MINUTES Kodiak Island Borough Regular Meetings of September 21, October 5, and October 19, 2006. AWARDS AND PRESENTATIONS A. Student of the Month 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) Toll Free Phone Number 1- 800 - 478 -5736 Local Phone Number 486 -3231 A. Agenda Items Not Schedule for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) Toll Free Phone Number 1- 800 - 478 -5736 Local Phone Number 486 -3231 10. BOROUGH MANAGER'S REPORT Lj,,te,/q W s 0/4, - jacc,�cv f 11. MESSAGES FROM THE BOROUGH MAYOR -4{1j, ek. j/{,u 12. UNFINISHED BUSINESS NED fors /T� ^ �S � A. Contract No. FY2007 -22 Landfill Lateral Expansion Design and Construction Services. Resolution No. FY2007 -11 Declaring Surplus to Public Need a 6,000 Square Foot Portion of Borough Land (Lot 1A -3, U.S. Survey 3465) \sbi Located Adjacent to Lot 1, U.S. Survey 3466 and Authorizing the Borough Manager to Negotiate Directly with the Petitioners. J0 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2007 -26 Approval of the Purchase of a Saline Water Treatment System for the New Swimming Pool to be Installed in the KHS Existing Swimming Pool and Transferred to the New Swimming Pool When Constructed. Kodiak Island Borough Assembly Agenda December 7, 2006 Page 1 Continued from Page 1 2. Contract No. FY2007 -27 Approval of the Purchase of a UV Water Treatment System for the New Swimming Pool to be Installed in the KHS Existing Swimming Pool and Transferred to the New Swimming Pool When Constructed. 3. Contract No. FY2007 -28 Approval of the Purchase of One (1) 8000 Gallon Fire Guard Fire - Rated Above Ground Fuel Storage Tank for KHS. 4. Contract No. 1995 -47G Amending Contract No. 95 -47 Collective Bargaining Agreement with the International Brotherhood of Electrical Workers Local Union 1547. ESOLUTIONS 1. Resolution No. FY2007 -14 Certifying the FY2007 Shared Fisheries Business Tax Program Application to Be True and Correct. 2. Resolution No. FY2007 -15 Adopting a Capital Improvement Program for Fiscal Years 2007- 2011. 3. Resolution No. FY2007 -16 Adopting a State Legislative Capital Improvement Priority List for the Fiscal Years 2007 -2011. C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2007 -11 Amending Section 902 Tuition Refunds of the Kodiak Island Borough Personnel Manual. D. OTHER ITEMS 1. Confirmation of Mayoral Appointments of Assembly Representatives to Boards and Committees. 2. Kodiak Island Borough Assembly 2007 Meeting Schedule. 3. Appointment on the Bay View Road Service Area Board. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker.) Toll Free Phone Number 1- 800 - 478 -5736 Local Phone Number 486 -3231 15. ASSEMBLYMEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Gravel Task Force Committee Regular Meeting of September 11, 2006. 2. Parks and Recreation Committee Regular Meetings of September 12, September 26, and October 24, 2006. 3. Planning and Zoning Commission Regular Meeting of October 18, 2006. 4. Womens Bay Service Area Board Regular Meeting of October 9, 2006. B. REPORTS 1. Kodiak Island Borough October 2006 Financial Report. 2. KIBSD Monthly Report of Revenues and Expenditures for the Months of July and August 2006. 3. KIBSD Board of Education Regular Meeting Summaries for October 30 and November 20, 2006. Kodiak Island Borough Assembly Agenda December 7, 2006 Page 2 KODIAK ISLAND BOROUGH ASSEMBLY MEETING Regular Meeting of: 72/7/06 Please print your name Please print your name rile` S e.ff //K .., if H (V FoAcLoc scu'a 0 co CI) z Mr. Abell ; c'" Mr. Friend Ms. Jeffrey \ W ouki 'spv Mr. Oswa Ms. Williams TOTAL \,_., ,. , O A\- P z ›-, \ \ \ \ 1 \ Mr. Abell lY1U. 1 1-011111,MM Mr. Friend 1� Ms. Jeffrey uow 'sY�i Mr. Oswalt Ms. Williams TOTAL Q o , M o v, z Q ,\ \\ \\\ , Mr. Abell V Mr. Friend Ms. Jeffrey tp Mr. Oswalt Ms. Williams TOTAL __,. , t•. , , 7s Mr. Abell A/Tc Rranenn �I lY1U. L11L11UV11 Mr. Friend Ms. Jeffrey uouk7 Mr. Oswalt Ms. Williams TOTAL S"+ O \ \ Mr. Abell I( II A/Te Rranenn lY1U. Ll(411UV11 Mr. Friend Ms. Jeffrey tio Mr. Oswalt Ms. Williams TOTAL ▪ N W d O 7w O c d U S W H 0 .Y aU W 715 0 0 c � _ � � U 0 z C4 0 N 0 Convened T:30/ • M 0 U N V) \ 000 liagv '11A1 -lvis. manson Mr. Friend Ms. Jeffrey uoui 'SY\l Mr. Oswalt Ms. Williams TOTAL \- b 0 O \J� t i o o >, 8 M F+� 7 ›. \ \ \ \ o Mr. Abell isianson Mr. Friend Ms. Jeffrey uoukj 'SJA Mr. Oswalt Ms. Williams TOTAL X , >< o . CI '#,1 0 M � N Mr. Abell - Ivrs: - Dranson Mr. Friend Ms. Jeffrey uouki 'SNI Mr. Oswalt Ms. Williams TOTAL N i b � o 4 8 7 Mr. Abell ivis. tsranson Mr. Friend Ms. Jeffrey` 'SW Mr. Oswalt Ms. Williams TOTAL O "d o O 0:1 v z 0 11 Mr. Abell --- r r I I ivianson Mr. Friend Ms. Jeffrey Mr. Oswalt le Ms. Williams TOTAL 0 U N V) ♦, cA 7 1 ›-. \ \ \ \ \ \ Mr. Abell • Mr. Friend Ms. Jeffrey uouk7 'sIYS4 2JEMSO I Ms. Williams TOTAL Act 11::1 Ci. 7 1 O ›. \ \ \ \ \ \ ....& Mr. Abell Mr. Friend Ms. Jeffrey ,per uouk 'sw W "' "R oMSO 'g ni Ms. William TOTAL i VI St 1 t O CSZL o 7 � \ \ \\. \ \ . Mr. Abell Ms. Branson Mr. Friend Ms. Jeffiiy� 4 fsbuicl Sys Mr. Oswa Ms. Williams' TOTAL N .--- --- O ,. __\__. .‘ 7 Q \ \ \ \ \ Mr. Abell M� Brars ^n Mr. Friend Ms. Jeffrey u 's Mr. Oswalt Ms. Williams TOTAL -6 sc U . v) J --4-- -4 \ --- \--, .r.. 0\-- A O ,, ,.,) . . 7 I lI \ \ \ \ \ \ Mr. Abell M Mr. Friend Ms. Jeffrey uo7 Mr. Oswalt II Ms. Williams TOTAL J (6 a) cat cd • U a) Sno 0 d N 0 U 6., I --- .44.4 c., , _,,, ,z, g 4,.:)„ L:1 V] ti Q \ \ \ \ \ , Mr. Abell . . .. ' Mr. Friend Ms. Jeffrey Ms. Lynch Mr. Oswalt It Ms. Williams TOTAL o v Q ›.. ENE\BE Mr. Abell ��. ' - Ivrs. tsranson Mr. Friend Ms. Jeffre Ms. L ch "ai Mr. Oswalt Ms. Williams TOTAL %e. o 0 O 0 \ \ \ Mr. Abell Mr. Friend Ms. Jeffrey Ms. Lynch Mr. Oswalt Ms. Williams TOTAL ' 4.-- g ‘..K a ..,=; ,...‘ . ,_ --- c .--- „, 0 pa IU\EI ilagy .• Mr. Friend Ms. Jeffrey Ms. Lynch Mr. Oswalt Ms. Williams TOTAL C 1 c[ O 7 >1 \ 1E \ \ OE �\ v A• Mr. Friend zfer Ms. Jeffrey uou7 . sJ/\ Mr. Oswalt urn sw v /y TOTAL 1) 0 1 KODIAK ISLAND BOR6,i6'H ASSEMBLY ROLL CALL SHEET b o 0 M z iiagy 'JJA c tsranson Mr. Friend Ms. Jeffrey uouk7 'SNI Mr. Oswalt suzliii!M 'SJA TOTAL . O U a) Mr. Abell lvis. tsranson Mr. Friend Ms. Jeffrey tpuiCI Mr. Oswalt Ms. Williams TOTAL v - ›-i \ \ \\ \ ` Mr. Abell , te sugju sw Mr. Friend Ms. Jeffrey uou7 Mr. Oswalt Ms. Williams TOTAL M o W C/1 \ (, (n ca .„, 00 O O CO ti \ \ \ \ \ t Mr. Abell ), tsranson Mr. Friend ■ Ms. Jeffrey uo7 Mr. Oswalt Ms. Williams TOTAL \\\\\. gi l ,z,z o -N5' U al cA ›d\ Mr. Abell II Mr. Friend II Ms. Jeffrey u� Z •sY\I II Mr. Oswalt 1 „-sumum . TOTAL cd U N C O S C• 0 I�1 M w � z ,�) � y U 0 • � 0 CA 0 0 z 13‘ 0 vs • 75 0 0 • O U KODIAK ISLAND BOROuGH ASSEMBLY ROLL CALL SHEET December 7, 2006 — 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Deputy Presiding Officer Assembly Member Term Expires 2008 Ms. Pat Branson Assembly Member Term Expires 2007 Ms. Sue Jeffrey Assembly Member Term Expires 2008 Mr. Reed Oswalt Assembly Member Term Expires 2008 Mr. Cecil Ranney Assembly Member Term Expires 2006 Mr. Mel Stephens Assembly Member Term Expires 2006 Ms. Barbara Williams Assembly Member Term Expires 2007 Mr. Rick Gifford Borough Manager Ms. Nova Javier, CMC Borough Clerk Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA Regular Meeting 6. AWARDS AND PRESENTATIONS A. Student of the Month DRAFT Assembly Chambers 5. APPROVAL OF MINUTES A. Kodiak Island Borough Regular Meetings of September 21, October 5, and October 19, 2006. 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) Toll Free Phone Number 1- 800 - 478 -5736 Local Phone Number 486 -3231 A. Agenda Items Not Schedule for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) Toll Free Phone Number 1- 800 - 478 -5736 Local Phone Number 486 -3231 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS A. Contract No. FY2007 -22 Landfill Lateral Expansion Design and Construction Services. B. Resolution No. FY2007 -11 Declaring Surplus to Public Need a 6,000 Square Foot Portion of Borough Land (Lot 1A -3, U.S. Survey 3465) Located Adjacent to Lot 1, U.S. Survey 3466 and Authorizing the Borough Manager to Negotiate Directly with the Petitioners. 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2007 -26 Approval of the Purchase of a Saline Water Treatment System for the New Swimming Pool to be Installed in the KHS Existing Swimming Pool and Transferred to the New Swimming Pool When Constructed. Kodiak Island Borough Assembly Agenda December 7, 2006 Page 1 Continued from Page 1 2. Contract No. FY2007 -27 Approval of the Purchase of a UV Water Treatment System for the New Swimming Pool to be Installed in the KHS Existing Swimming Pool and Transferred to the New Swimming Pool When Constructed. 3. Contract No. FY2007 -28 Approval of the Purchase of One (1) 8000 Gallon Fire Guard Fire - Rated Above Ground Fuel Storage Tank for KHS. 4. Contract No. 1995 -47G Amending Contract No. 95 -47 Collective Bargaining Agreement with the International Brotherhood of Electrical Workers Local Union 1547. B. RESOLUTIONS 1. Resolution No. FY2007 -14 Certifying the FY2007 Shared Fisheries Business Tax Program Application to Be True and Correct. 2. Resolution No. FY2007 -15 Adopting a Capital Improvement Program for Fiscal Years 2007- 2011. 3. Resolution No. FY2007 -16 Adopting a State Legislative Capital Improvement Priority List for the Fiscal Years 2007 -2011. C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2007 -11 Amending Section 902 Tuition Refunds of the Kodiak Island Borough Personnel Manual. D. OTHER ITEMS 1. Confirmation of Mayoral Appointments of Assembly Representatives to Boards and Committees. 2. Kodiak Island Borough Assembly 2007 Meeting Schedule. 3. Appointment on the Bay View Road Service Area Board. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker.) Toll Free Phone Number 1- 800 - 478 -5736 Local Phone Number 486 -3231 15. ASSEMBLYMEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Gravel Task Force Committee Regular Meeting of September 11, 2006. 2. Parks and Recreation Committee Regular Meetings of September 12, September 26, and October 24, 2006. 3. Planning and Zoning Commission Regular Meeting of October 18, 2006. 4. Womens Bay Service Area Board Regular Meeting of October 9, 2006. B. REPORTS 1. Kodiak Island Borough October 2006 Financial Report. 2. KIBSD Monthly Report of Revenues and Expenditures for the Months of July and August 2006. 3. KIBSD Board of Education Regular Meeting Summaries for October 30 and November 20, 2006. Kodiak Island Borough Assembly Agenda December 7, 2006 Page 2 KODIAK ISLAND BOROUGH Regular Assembly Meeting September 21, 2006 A regular meeting of the Kodiak Island Borough Assembly was held September 21, 2006 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. Present were Deputy Presiding Officer Tom Abell, Assembly members Pat Branson (arrived at 8:40 p.m.), Sue Jeffrey, Reed Oswalt, Cecil Ranney, Mel Stephens, and Barbara Williams. Staff members present were Manager Rick Gifford, E &F Director Bud Cassidy, Finance Director Karl Short, Project Manager /Inspector Ken Smith, Borough Clerk Nova Javier, and Deputy Clerk Marylynn McFarland. WILLIAMS moved to excuse Assembly member Branson, seconded by STEPHENS VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA WILLIAMS moved to approve the agenda, seconded by OSWALT APPROVAL OF MINUTES - None. AWARDS AND PRESENTATION - None. CITIZENS' COMMENTS Christine Lyle, Middle School Teacher, urged the Assembly to proceed with the seismic repairs as soon as possible. Jerrol Friend, Local Contractor, urged the Assembly to proceed with the seismic upgrades. He said delays mean extra costs to the project. Gary Carver urged the assembly to make the seismic process as streamlined as possible. He said time is of the essence and he requested a stronger advocacy on all fronts. Margaret O'Leary, Middle School Teacher, urged the Assembly to proceed with the seismic upgrades. She said the amount being contested by the Assembly is not that much to delay the project. Greq Egle recommended that the Assembly proceed with the project. He was concerned with the safety of his child who goes to the Middle School. Kaia Henrickson, Middle School Teacher, urged the Assembly to prioritize the seismic upgrades. Laurence Anderson advocated repairing the Middle School. Kodiak Island Borough Assembly Minutes September 21, 2006 Page 1 Ysa Stihl urged the Assembly to make a decision about the seismic upgrade of the schools and to do it as quickly as possible. Clarence Selig concurred with the comments regarding the seismic upgrades. Mary Ann Hickey asked the Assembly to proceed with the seismic upgrades. Kristie Wall, Middle School Teacher, concurred with the comments. She stated her concerns regarding children and staffs safety. Kathryn Symmes, Middle School Teacher, urged the Assembly to move forward on the seismic upgrades. COMMITTEE REPORTS - None. PUBLIC HEARING A. Ordinance No. FY2007 -06 Amending Title 3 Revenue and Finance Chapter 3.30 Transient Accommodations Tax to Provide for Collection that is More Efficient. JEFFREY moved to adopt Ordinance No. FY2007 -06, seconded by STEPHENS Manager Gifford stated the current wording of chapter 3.30, the owner of real and personal property can avoid responsibility of paying transient accommodations tax by renting the property to an operator. This amendment would promote a fair and efficient resolution of such delinquencies for all parties. Assembly member Stephens stated that the original version of the ordinance tries to make someone else responsible for taxes and said that would be unfair way of governing. Assembly member Williams supported the version submitted by Assembly member Stephens. STEPHENS moved to amend Ordinance No. FY2007 -06 by substituting the version of the ordinance he submitted, seconded by OSWALT ROLL CALL VOTE ON THE AMENDMENT CARRIED UNANIMOUSLY: Abell, Jeffrey, Oswalt, Ranney, Stephens, Williams ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell B. Ordinance No. FY2007 -07 Amending the First Paragraph of Section 203 of the Personnel Rules and Regulations. OSWALT moved to adopt Ordinance No. FY2007 -07, seconded by WILLIAMS Manager Gifford reported intent of the current language in this section of the Personnel Rules and Regulations was to only exclude elected officials and employees of the Borough from serving on the Personnel Board. This ordinance would clarify this section. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Ranney, Stephens, Williams, Abell, Jeffrey Kodiak Island Borough Assembly Minutes September 21, 2006 Page 2 C. Ordinance No. FY2007 -08 Amending Kodiak Island Borough Code of Ordinances Title 17 Zoning Chapters 17.03, 17.06, 17.12, 17.13, 17.15 — 17.20, 17.22, and 17.57 for Transient Accommodations. JEFFREY moved to adopt Ordinance No. FY2007 -08, seconded by OSWALT Manager Gifford reported that the Community Development Department was initiating a code update to portions of the KIB zoning ordinance (Title 17) as it relates to different "transient accommodation" uses. The initiation of this code review and update had been reviewed and agreed upon by the Planning and Zoning commission. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Stephens, Williams, Abell, Jeffrey, Oswalt D. Ordinance No. FY2007 -01A Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriating a State Grant in the Amount of $301,318 for the Seismic Retrofit of the Ouzinkie School Foundation. JEFFREY moved to adopt Ordinance No. FY2007 -01A, seconded by OSWALT Manager Gifford reported that the purpose of this ordinance was to accept a Hazard Mitigation Grant Program grant for fiscal year 2007 from the State of Alaska Department of Military and Veterans Affairs Division of Homeland Security and Emergency Management. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Williams, Abell, Jeffrey, Oswalt, Ranney BOROUGH MANAGER'S REPORT Manager Gifford reported that he had just returned from ICMA conference in San Antonio, and noted that other communities are having the same challenges with garbage. MESSAGES FROM THE BOROUGH MAYOR Deputy Presiding Officer Abell said he was not against the seismic upgrades. He stated the State should provide money for new schools instead of funding upgrades to old schools. UNFINISHED BUSINESS A. CONTRACTS 1. Contract No. 2007 -11 RFP # 1 Architectural and Engineering Services for KMS Seismic Upgrade, KHS Library Seismic Upgrade, KHS Gym Seismic Upgrade, KHS /KMS Complex IRMA Roof Upgrade, KHS Learning Center, KHS Exterior Insulation and Window Replacement, KHS Vocational Center Renovation and KHS Pool Reclamation. Manager Gifford stated that the motion before the Assembly from the last meeting was to authorize the manager to execute Contract No. FY2007 -11 with Jensen Yorba and Lott of Juneau, Alaska in an amount not to exceed $733,484. There was general Assembly discussion regarding Section 1.5.3 of the contract. Kodiak Island Borough Assembly Minutes September 21, 2006 Page 3 STEPHENS moved to amend Contract No. 2007 -11 to change Section 1.5.3, page 11, times amount billed from 1.1 to 1.0, seconded by OSWALT ROLL CALL VOTE ON THE MOTION TO AMEND FAILED THREE TO THREE: Abell, Jeffrey, Ranney (Noes); Williams, Oswalt, Stephens (Ayes) ROLL CALL VOTE ON THE MAIN MOTION CARRIED UNANIMOUSLY: Abell, Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams 2. Assembly Approval of Refund of Taxes Paid Under Protest Per AS29.45.500(A). Manager Gifford reported this was postponed from the last meeting and the motion before the Assembly is to approve Finance Department's request to refund the tax collected and related expenses to the tax payer. There was general discussion why the Borough should not approve the refund. ROLL CALL VOTE ON MOTION FAILED SIX TO ONE: Branson, Oswalt, Ranney, Stephens, Williams, Abell (Noes); Jeffrey (Aye) 3. Reconsideration of Ordinance No. FY2007 -09 Authorizing an Amendment to the Borough's Participation Agreement With the Public Employees Retirement System (PERS) of Alaska and to Change the Borough Code of Ordinances to Exclude Participation of Elected Officials. JEFFREY moved to reconsider the action taken on Ordinance No. FY2007 -09 and advance it to public hearing on October 5, 2006, seconded by WILLIAMS Assembly member Jeffrey stated that she moved to reconsider the motion on this ordinance for the opportunity to advance it to public hearing. Assembly member Branson concurred since she wanted public input and further discussion at Assembly level. She said PERS is a huge liability for tax payers. Assembly member Stephens stated he would vote against the reconsideration since the Ordinance needed more work. ROLL CALL VOTE ON MOTION TO RECONSIDER CARRIED SIX TO ONE: Jeffrey, Oswalt, Ranney, Williams, Abell, Branson (Ayes); Stephens (No) ROLL CALL VOTE ON MOTION TO ADOPT AND ADVANCING THE ORDINANCE TO PUBLIC HEARING ON OCTOBER 5, 2006 CARRIED SIX TO ONE: Oswalt, Ranney, Williams, Abell, Branson, Jeffrey (Ayes); Stephens (No) After a seven - minute break, Deputy Presiding Officer Abell reconvened the regular meeting at 9:10 p.m. NEW BUSINESS A. CONTRACTS — None. B. RESOLUTIONS — None. Kodiak Island Borough Assembly Minutes September 21, 2006 Page 4 C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2006 -09A Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.32 Motor Vehicle Registration Tax By Adding Section 3.32.040 Annual Fee Imposed on Commercial Plates. BRANSON moved to adopt Ordinance No. FY2006 -09A in first reading to advance to public hearing on October 5, 2006. seconded by JEFFREY Manager Gifford reported that the State of Alaska, Department of Motor Vehicles allowed commercial vehicles to have an option to renew annually. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Stephens, Williams, Abell, Branson, Jeffrey, Oswalt 2. Ordinance No. FY2007 -01 B Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriate State Legislative Grants for the Main Elementary School Playground Equipment, Proposed ADF &G Near Island Facility, Island Lake Trail Upgrade, School Facilities Seismic Repairs and Upgrades, and Tsunami Sirens, Upgrades, Replacements, Additions. JEFFREY moved to adopt Ordinance No. FY2007 -01 B in first reading to advance to public hearing on October 5, 2006., seconded by BRANSON Manager Gifford reported that the purpose of this action was to accept Legislative grants for fiscal year 2007 from the State of Alaska Department of commerce, Community and Economic Development. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Williams, Abell, Branson, Jeffrey, Oswalt, Ranney 3. Ordinance No. FY2007 - C Amending Ordinance No. Fy2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriating a State Grant in the Amount of $455,000 for the Seismic Retrofit of the Kodiak High School Library Wing. BRANSON moved to adopt Ordinance No. FY2007 -01 C in first reading to advance to public hearing on October 5, 2006, seconded by OSWALT Purpose of this ordinance is to accept a Hazard Mitigation Grant Program grant for fiscal year 2007 from the State of Alaska Department of Military and Veteran Affairs, Division of Homeland security and Emergency Management. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Branson, Jeffrey, Oswalt, Ranney, Stephens Kodiak Island Borough Assembly Minutes September 21, 2006 Page 5 D. OTHER ITEMS 1. Appointments to the Mission Lake Tidegate Service Area Board. JEFFREY moved to appoint Marian Johnson for a term to expire 2007 and Norman Sutliff for a term to expire 2008, to the Mission Lake Tide Gate Service Area Board, seconded BRANSON ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams 1. October 3, 2006 Regular Municipal Election Workers. BRANSON moved to approve the regular municipal election workers as submitted by the Borough Election Supervisor., seconded by OSWALT ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell CITIZENS' COMMENTS Jerrol Friend thanked the Assembly for moving forward on the Seismic project. ASSEMBLY MEMBER COMMENTS Assembly member Williams wished her husband a happy 21 wedding anniversary Assembly member Ranney reiterated the need to continue to ask for State funding. Assembly member Stephens referred to PERS and said the public should become aware of the funding shortfall. Assembly member Oswalt would like to see the upgrades done immediately on the pool. Assembly member Jeffrey asked fellow Assembly members to focus on the urgent matters before them such as the Seismic upgrades, Kodiak's rural status, and PERS. Assembly member Branson addressed the PERS issue as urgent matter with a 1.8 million dollar deficit. She urged everyone to go out and vote and thanked all the election workers for volunteering. Deputy Presiding Officer Abell announced that Assembly members would be meeting with Providence Alaska Region Board on September 22 at Kodiak Best Western Harbor Room. The Assembly would meet in a work session on Thursday, September 28 at 7:30 p.m. in the Borough Conference Room and a regular meeting on Thursday, October 5, 2006 at 7:30 p.m. in the Assembly Chambers. The Regular Municipal Election would be held on Tuesday, October 3, 2006. He announced absentee voting is available in the Borough Clerk's Office, Room 101 in the Borough building from 8:00 a.m. to 5:00 p.m. through October 2, 2006. Kodiak Island Borough Assembly Minutes September 21, 2006 Page 6 ADJOURNMENT BRANSON moved to adjourn the meeting, seconded by WILLIAMS. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell, Branson The meeting adjourned at 9:45 p.m. ATTEST: Nova M. Javier, CMC, Borough Clerk Jerome M. Selby, Mayor Approved: Kodiak Island Borough Assembly Minutes September 21, 2006 Page 7 KODIAK ISLAND BOROUGH Regular Assembly Meeting October 5, 2006 A regular meeting of the Kodiak Island Borough Assembly was held October 5, 2006 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Major Dave Blacketer of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Tom Abell, Pat Branson, Sue Jeffrey, Reed Oswalt, Cecil Ranney, Mel Stephens, and Barbara Williams. Staff members present were Manager Rick Gifford, Finance Director Karl Short, Borough Clerk Nova Javier, and Deputy Clerk Marylynn McFarland. APPROVAL OF AGENDA BRANSON moved to approve the agenda, seconded by JEFFREY VOICE VOTE ON MOTION TO APPROVE THE AGENDA CARRIED UNANIMOUSLY APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meeting of August 17,2006. WILLIAMS moved to approve the minutes as submitted, seconded by BRANSON VOICE VOTE ON MOTION TO APPROVE THE MINUTES CARRIED UNANIMOUSLY AWARDS AND PRESENTATION A. Proclamations Mayor Selby proclaimed the Month of October 2006 as Domestic Violence Awareness Month urging all citizens to actively support and participate in the ongoing programs designed to reduce and eventually eliminate violence as a social problem. Erica Thompson of the Kodiak Womens Resource Center accepted the proclamation. Mayor Selby proclaimed the Month of October 2006 as Filipino American National History Month as established by the trustees of the Filipino American national Historical Society. Similar proclamation was presented last weekend at a previous gathering. CITIZENS' COMMENTS — None. COMMITTEE REPORTS Steve Howell, Director of Public Outreach from Cook Inlet Regional Citizens Advisory Council (CIRCAC) made a presentation regarding the current activities of CIRCAC. Kodiak Island Borough Assembly Minutes October 5, 2006 Page 1 PUBLIC HEARING A. Ordinance No. FY2007 -09 Authorizing an Amendment to the Borough's Participation Agreement With the Public Employees Retirement System (PERS) of Alaska and to Change the Borough Code of Ordinances to Exclude Participation of Elected Officials. RANNEY moved to adopt ordinance No. FY2007 -09, seconded by BRANSON Manager Gifford reported this Ordinance would limit the Borough's participation in the Borough's retirement system. Mayor Selby opened for public hearing. Clerk Javier read a letter from Lorna Lee Arndt supporting this ordinance. Mayor Selby closed the public hearing. Assembly member Ranney explained that this Ordinance could save the Borough some money by limiting the retirement costs to the Borough. Assembly member Jeffrey stated these benefits were initially affordable and has gone extremely expensive. She noted she wanted to give some consideration to newly - elected officials who ran for office by delaying the effective date. JEFFREY moved to amend Section 6 of Ordinance No. FY2007 -09 by changing the date from September 21, 2006 to July 1, 2007, seconded by ABELL ROLL CALL VOTE ON MOTION TO AMEND CARRIED SIX TO ONE: Branson, Jeffrey, Oswalt, Ranney, Williams, Abell (Ayes); Stephens (No) ROLL CALL VOTE ON MOTION AS AMENDED CARRIED SIX TO ONE: Abell, Branson, Jeffrey, Oswalt, Ranney, Williams (Ayes); Stephens (No) B. Ordinance No. FY2006 -09A Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.32 Motor Vehicle Registration Tax By Adding Section 3.32.040 Annual Fee Imposed on Commercial Plates. BRANSON moved to adopt Ordinance No. FY2006 -09A, seconded by JEFFREY Manager Gifford reported the State of Alaska, Department of Motor Vehicles requires commercial vehicles to have an option to renew annually. To encourage a bi- annual renewal, annual commercial renewals would pay $20 more per year. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell, Branson C. Ordinance No. FY2007 -01 B Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriating State Legislative Grants for the Main Elementary School Playground Equipment, Proposed ADF &G Near Island Facility, Island Lake Trail Upgrade, School Facilities Seismic Repairs and Upgrades, and Tsunami Sirens, Upgrades, Replacements, Additions. Kodiak Island Borough Assembly Minutes October 5, 2006 Page 2 OSWALT moved to adopt Ordinance No. FY2007-01B, seconded by BRANSON Manager Gifford reported this ordinance was to accept legislative grants from the Department of Commerce, Community and Economic Development. Mayor Selby opened the public hearing, hearing and seeing none, he closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Ranney, Stephens, Williams, Abell, Branson, Jeffrey D. Ordinance No. FY2007-01C Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriating a State Grant in the Amount of $455,000 for the Seismic Retrofit of the Kodiak High School Library Wing. WILLIAMS moved to adopt Ordinance No. FY2007 -01 C, seconded by BRANSON Manager Gifford reported this ordinance was to accept a Hazard Mitigation Grant for FY2007 from the Department of Military and Veteran Affairs, Division of Homeland Security and Emergency Management. Mayor Selby commended Manager Gifford and KIB staff for the expedient work in securing these funds. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Stephens, Williams, Abell, Branson, Jeffrey, Oswalt BOROUGH MANAGER'S REPORT Manager Gifford gave an update regarding a visit from a FEMA consultant regarding the Seismic retrofitting of the Middle School. He noted the Consultant would submit a report and recommendation to FEMA regarding the grant. He thanked staff for its cooperation in preparing the report. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby thanked Senior Citizens of Kodiak Board and Assembly member Branson for putting together the Seniors Conference regarding the senior's housing needs in Kodiak. He noted it was an excellent and a very informative conference. UNFINISHED BUSINESS None. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2007 -12 Purchase of a Heavy Duty Walk -in Rescue Vehicle for Bayside Fire Department. WILLIAMS moved to authorize the manager to enter into a contract with Pierce Manufacturers and Hughes Fire Equipment in an amount not to exceed $360,639 for the purchase of a Heavy Duty Walk -in Rescue Vehicle for Bayside Fire Department, seconded by OSWALT Kodiak Island Borough Assembly Minutes October 5, 2006 Page 3 Manager Gifford reported that this contract was to purchase a heavy duty walk -in rescue vehicle for Bayside Fire Department. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Williams, Abell, Branson, Jeffrey, Oswalt, Ranney 2. Contract No. FY2007 -13 Kodiak Island Borough Administrative Building Cleaning Services. JEFFREY moved to authorize the manager to enter into a contract with Island Professional Cleaning Services in an amount not to exceed $45,600 for cleaning services for Kodiak Island Borough Administrative Building, seconded by BRANSON Manager Gifford reported this contract would award the custodial contract for janitorial service in the Kodiak Island Borough Administrative offices for one year, with the possibility of two one -year extensions. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Branson, Jeffrey, Oswalt, Ranney, Stephens B. RESOLUTIONS 1. Resolution No. 1997 -20A Amending 'Resolution No. 1997 -20 Regarding Compensation of the Chairman of Service Area No. 1 Board. ABELL moved to adopt Resolution No. 1997 -20A, seconded by BRANSON Manager Gifford reported this resolution would increase the Service Area No. 1 Board Chairman's stipend from $2,400 to $3,600. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 2007 -01 D Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriating State Legislative Grants for the School District Computer and Communications System Upgrades and Emergency Communications and Planning. WILLIAMS moved to adopt Ordinance No. FY2007 -01D to advance to public hearing on October 19, 2006 seconded by OSWALT Manager Gifford noted this Ordinance would accept legislative grants from the Department of Commerce, Community and Economic Development. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell 2. Ordinance No. FY2007 -10 Amending Title 3 Revenue and Finance Chapter 20 Real Property Tax Section 080 Real and Personal Property Exempted from Taxation. Kodiak Island Borough Assembly Minutes October 5, 2006 Page 4 OSWALT moved to adopt Ordinance No. FY2007 -10 to advance to public hearing on October 19, 2006, seconded by JEFFREY Manager Gifford reported this ordinance would grant authority to the Assessor to waive timely application for the current year and one year prior, and would give applicants the right to appeal the Assessor's decision to the Borough Assembly for those same years only. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell, Branson D. OTHER ITEMS — None. CITIZENS' COMMENTS - None. ASSEMBLY MEMBER COMMENTS Assembly member Stephens congratulated Assembly candidates Chris Lynch and Jerrol Friend. He also congratulated the Kodiak Cross - Country team for an undefeated season. He asked those who were interested in putting together a Kodiak marathon and turning it into a more significant event to contact him. He would like the garbage collection contract reviewed. He asked for more discussion regarding emergency dispatch in Kodiak. He noted that Providence receives a certain amount of funding to buy equipment and asked if those funds could be used for the Solarium project. Assembly member Williams would like organizations to work together towards the construction of the Solarium. She agreed the garbage collection in Kodiak should be revisited. Assembly member Oswalt would like the Borough to move forward with the UV and Saline systems for the pool. Assembly member Ranney echoed congratulations to the Cross Country Team and other KIBSD sports groups. Assembly member Jeffrey apologized that the integrity of the Maritime Museum was taken to task because of misconceptions. She noted it was a disservice to the volunteers who invest a lot of their time to the organization. Assembly member Abell congratulated the Clerk's office staff for a job well done during elections. The Borough can move forward with the pool since the bond issue passed. He would like the Borough to think about a land sale to accommodate future housing projects that are cost - effective. He would like the Borough to voice non - support to rationalization. He asked staff to consider the possibility of reducing Assembly meetings to once a month. Assembly member Branson appreciated the Assembly talking about senior issues such as the Solarium, long -term care facility, and senior co- housing along with assisted living. She said the senior population would double in the next decade. ANNOUNCEMENTS Mayor Selby announced that the Assembly would meet in a work session on Thursday, October 12 at 7:30 p.m. in the Borough Conference Room and a regular meeting on Thursday, October 19, 2006 at 7:30 p.m. in the Assembly Chambers. Kodiak Island Borough Assembly Minutes October 5, 2006 Page 5 There would be a Joint Borough Assembly /City Council work session on Tuesday, October 17 at 7:30 p.m. in the Borough Assembly Chambers. EXECUTIVE SESSION WILLIAMS moved to convene into executive session to discuss the refund of taxes paid under protest per AS29.45.500(A), a matter that qualifies for executive session under confidential attorney - client communications, seconded by BRANSON ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Ranney, Stephens, Williams, Abell, Branson, Jeffrey Mayor Selby invited all Assembly members, the Manager, the Finance Director, and Clerk's Office staff to participate. Attorney Tom Klinkner participated via tele- conference. Mayor Selby recessed the regular meeting at 8:50 p.m. and convened the executive session. At 9:45 p.m., Mayor Selby announced no action was taken as a result of the executive session. ADJOURNMENT BRANSON moved to adjourn the meeting, seconded by OSWALT ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Stephens, Williams, Abell, Branson, Jeffrey, Oswalt The meeting adjourned at 9:46 p.m. ATTEST: Nova M. Javier, CMC, Borough Clerk Approved: Jerome M. Selby, Mayor Kodiak Island Borough Assembly Minutes October 5, 2006 Page 6 KODIAK ISLAND BOROUGH Regular Assembly Meeting October 19, 2006 A regular meeting of the Kodiak Island Borough Assembly was held October 19, 2006 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Pat Branson, Sue Jeffrey, Reed Oswalt, Cecil Ranney, Mel Stephens, and Barbara Williams. Absent was Assembly member Tom Abell. Staff members present were Manager Rick Gifford, Finance Director Karl Short, Borough Clerk Nova Javier, and Assistant Clerk Jessica Basuel. BRANSON moved to excuse Assembly member Abell, seconded by OSWALT VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA JEFFREY moved to approve the agenda, seconded by BRANSON VOICE VOTE ON MOTION TO APPROVE THE AGENDA CARRIED UNANIMOUSLY APPROVAL OF MINUTES None. AWARDS AND PRESENTATION A. Longevity Awards Manager Gifford presented a Longevity Award to Sharon Kennedy, Payroll /Accounting Technician in the Finance Department. B. Employee of the Quarter Award Manager Gifford presented the Employee of the Quarter Award to Lisa Marcato, Interpretive Specialist/Receptionist in the Engineering /Facilities Department at the Kodiak Fisheries Research Center. CITIZENS' COMMENTS Jim Ashford asked the Assembly to review the waste collection in Kodiak since the value of his property was getting affected by the dumpsters and littering in the vicinity. Nick Troxell encouraged the Assembly to let private enterprise handle metals in Kodiak. Kodiak Island Borough Assembly Guidelines October 19, 2006 Page 1 COMMITTEE REPORTS A. AADC Update Pat Ladner, President and CEO of AADC, gave a report regarding the current activities at the Rocket Launch Facility. In response to Assembly member Branson, he said there was one vacancy on the Board and the new State administration was responsible for appointment. Staff would follow -up on this. Assembly member Jeffrey thanked Mr. Ladner for the report. She asked for an update regarding the fiber optic cable. Mr. Ladner in response said they were hoping to have this working by December. He noted that a cell tower would be built in the area to serve people in the Pasagshak homes. Mayor Selby thanked Mr. Ladner for the update. PUBLIC HEARING A. Ordinance No. 2007-01D Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriating State Legislative Grants for the School District Computer and Communications System Upgrades and Emergency Communications and Planning. OSWALT moved to adopt Ordinance No. FY2007 -01 D, seconded by WILLIAMS Manager Gifford reported this was to accept legislative grants for the State for the School District Computer and Communications System Upgrades in the amount of $70,000 and for Emergency Communications and Planning in the amount of $30,000. Mayor Selby opened public hearing; hearing and seeing none, he reconvened the regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams B. Ordinance No. FY2007 -10 Amending Title 3 Revenue and Finance Chapter 20 Real Property Tax Section 080 Real and Personal Property Exempted from Taxation. JEFFREY moved to adopt Ordinance No. FY2007 -10, seconded by BRANSON Manager Gifford reported this amendment would grant authority to the Assessor to waive timely application for the current year and one year prior, and would give applicants the right to appeal the Assessor's decision to the Borough Assembly for those same years only. Mayor Selby opened the public hearing; hearing and seeing none, he reconvened the regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Branson Kodiak Island Borough Assembly Minutes October 19, 2006 Page 2 BOROUGH MANAGER'S REPORT Manager Gifford reported on the Anton Larsen Bay Boat Ramp project. He noted it was moving forward, discussion was to set December 8, 2006 as the deadline to complete all but the construction work. The Borough has contracted with HDR Engineers to finalize the drawings; and Anderson Construction would perform the work sometime next spring. ECl/Hyer has been given the direction to move forward on the next phase of the design of the new swimming pool. Bids have been issued for a saline system that could be installed in the existing pool and then transferred to the new pool upon completion. Recommended repairs and other alternative options for the existing pool would be presented to the Assembly at the October 26, 2006 work session. Manager Gifford has been in contact with Alaska Waste Management concerning the issues of garbage, in particular the issue of overflowing dumpsters especially on Sundays. Alaska Waste Management continues to work on their Solid Waste Management report which would also address disposal of metal waste. He said Providence Health System in Alaska indicated interest in exercising the additional ten (10) year lease option in both leases for the hospital and counseling center. Prochaska and Associates would be attending the October 26, 2006 Assembly work session to present the schematic design phase of the Community Health Center. Mark Hickey would be attending the October 26, 2006 Assembly work session. Staff would have the CIP list recommended by the Planning and Zoning Commission as well as a CIP list for the hospital facility available. The school district and the Island communities for their CIP lists may not be ready by the October 26th meeting. Matt Jamin has requested to present his report concerning Threshold's operations and budget at the October 26th Assembly work session. He noted a letter was received from Koniag, Inc. regarding their request of refund of taxes that was paid under protest. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby had no comments. UNFINISHED BUSINESS — None. NEW BUSINESS A. CONTRACTS — None. B. RESOLUTIONS 1. Resolution No. FY2007 -09 Authorizing the Approval of Lease with the City of Kodiak. BRANSON moved to adopt Resolution No. FY2007 -09, seconded by WILLIAMS Manager Gifford reported this resolution would approve the negotiated lease with the City of Kodiak. Kodiak Island Borough Assembly Minutes October 19, 2006 Page 3 ROLL CALL VOTE ON MOTION ON MOTION CARRIED UNANIMOUSLY: Oswalt, Ranney, Stephens, Williams, Branson, Jeffrey 2. Resolution No. FY2007 -10 Ratifying and Certifying the Results of the Municipal Election Held October 3, 2006. OSWALT moved to adopt Resolution No. FY2007 -10, seconded by BRANSON Clerk Javier reported the Canvass Board finalized the count for the October 3, 2006 election and asked the Assembly to approve this resolution. She thanked the election workers, the counting team, and canvass board for volunteering. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Stephens, Williams, Branson, Jeffrey, Oswalt C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2007-01E Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriating State Legislative Grants for the Port Lions Community Work Shop, Larsen Bay Equipment, Ouzinkie Dock Replacement, and Area Wide Schools Equipment and Supplies. WIILLIAMS moved to adopt Ordinance No. FY2007 -01E to advance to public hearing on November 2, 2006, seconded by OSWALT Manager Gifford reported this Ordinance would accept the following legislative grants: Port Lions Community Work Shop in the amount of $10,000, Larsen Bay Equipment in the amount of $70,000, Ouzinkie Dock Replacement in the amount of $570,000, and Area Wide School Equipment and Supplies in the amount of $70,000. He noted that the Borough was only a pass through for these grants and there was no administration charge to the villages. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Williams, Branson, Jeffrey, Oswalt, Ranney 2. Ordinance No. FY2007- 01A(A) Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Increasing the Amount of the Seismic Retro -fit of the Ouzinkie School Foundation Project. OSWALT moved to adopt Ordinance No. FY2007- 01A(A) to advance to public hearing on November 2, 2006, seconded by WILLIAMS Manager Gifford reported this was to increase the approved budget by appropriating administrative costs which were not included when the project was first established through a Hazard Mitigation Grant Program grant for FY2007. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Branson, Jeffrey, Oswalt, Ranney, Stephens 3. Ordinance No. FY2007-01C(A) Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Increasing the Amount of the Seismic Retrofit of the Kodiak High School Library Wing Project. Kodiak Island Borough Assembly Minutes October 19, 2006 Page 4 JEFFREY moved to adopt Ordinance No. FY2007- 01C(A) to advance to public hearing on November 2, 2006, seconded by BRANSON Manager Gifford noted the purpose of this action was to increase the approved budget by appropriating administrative costs of $10,100 which was not included when the project was first established through a Hazard Mitigation Grant Program grant for fiscal year 2007 from the State of Alaska Department of Military and Veteran Affairs Division of Homeland Security and Emergency Management. Also, this was to increase the actual grant amount by $508, which was more than what was originally budgeted and approved. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams D. OTHER ITEMS 1. Appointment to Parks and Recreation Committee. RANNEY moved to confirm the mayoral appointment of Cassandra Juenger to a seat on the Parks and Recreation Committee for a term to expire December 31, 2008, seconded by BRANSON ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams 2. Oath of Office to Newly- Elected Assembly Members. The Borough Clerk administered the Oath of Office to Newly- Elected Assembly members Chris Lynch and Jerrol Friend. 3. Presentation to Outgoing Assembly Members. Mayor Selby presented the plaques to out -going Assembly members Cecil Ranney and Mel Stephens. CITIZENS' COMMENTS Stephen Taufen thanked the Assembly for having the fisheries discussion during the Joint Assembly /City Council Work Session. He thanked Assembly member Jeffrey for her questions and he welcomed the newly elected Assembly members. ASSEMBLY MEMBER COMMENTS Assembly member Williams thanked Sharon Kennedy for her years of service. She thanked Assembly members Ranney and Stephens for their service to the Borough. Assembly member Ranney asked for continued lobbying to the State to help with local taxes. Assembly member Branson congratulated Sharon Kennedy and Lisa Marcato. She would be leaving for Sabbatical and would participate via tele- conference during meetings. She thanked Assembly members Ranney and Stephens for their time and effort. She asked that staff follow -up regarding AADC board vacancy. Kodiak Island Borough Assembly Minutes October 19, 2006 Page 5 Assembly member Jeffrey congratulated Sharon Kennedy and Lisa Marcato. She thanked outgoing Assembly members Stephens and Ranney and welcomed Assembly members Jerrol Friend and Chris Lynch. She thanked those who spoke at the joint work session. She was glad to hear about the Fiber Optic Cable moving along. Assembly member Oswalt was glad to see the pool was moving ahead especially with the Saline system. He would like to hear more public comments regarding the garbage issues. He said Assembly members Ranney and Stephens would be missed. Assembly member Stephens wished the two new Assembly members good luck. Mayor Selby announced the Kodiak Island Borough was going to hold a free training on Saturday, October 28, 2006 at the Kodiak Island Borough Assembly Chambers starting at 9 a.m. Linda Murphy of Clerkworks in Soldotna would be conducting a presentation regarding Open Meetings in Alaska and Parliamentary Procedures. This invitation was extended to all board members, committee members, commissioners, and Borough staff. The Assembly would meet in a work session on Thursday, October 26 at 7:30 p.m. in the Borough Conference Room and a regular meeting on Thursday, November 2, 2006, 2006 at 7:30 p.m. in the Assembly Chambers. ADJOURNMENT WILLIAMS moved to adjourn the meeting, seconded by BRANSON ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Branson The meeting adjourned at 8:37 p.m. ATTEST: Jerome M. Selby, Mayor Nova M. Javier, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes October 19, 2006 Page 6 Meeting of November 2, 2006 This was postponed from the November 2, 2006 meeting. Vor •:41< APPROVAL FO) GENDA: ACCOUNT #: ` 0- 731 - 430 -140 Kodiak Island Borough AGENDA STATEMENT AMOUNT: Not to exceed $392,599 ITEM NO. 12.A Contract No. FY2007 -22 Landfill Lateral Expansion Design and Construction Services The existing landfill footprint which is unlined is quickly approaching capacity and it is expected to last until June 2008. Federal and State regulations require that future landfill cells must be Tined with a geomembrane. The contract before the Assembly will take us through the completion of construction in a reasonable time frame and is expected it will allow for enough time to go through ADEC regulatory requirements. Essentially, the lateral expansion will have to be permitted by the state prior to waste acceptance. CH2M Hill is intimately familiar with the landfill site having provided most of the engineering and design work for the improvements and partial closure done in the recent past. Therefore work will be consistent with the overall landfill engineering. CH2M Hill continues to be a good working partner for the Borough in accomplishing goals in a timely fashion. They are a global firm and have significant experience with landfill facilities. Approval of this contract is before the Assembly because the contract amount exceeds the Manager's spending authority in accordance with KIBC 3.16.020. This contract with CH2M Hill is being recommended in accordance with KIBC 3.16.070 which allows for professional or unique services to be awarded without a bidding process. Due to CH2M Hill's familiarity of the site and the backup information at their disposal which will help expedite the process, staff recommends the contract be award to CH2M Hill. Funding for this work will be coming from a loan with ADEC which is already in place. The Borough only pays on the loan the amount which we have spent. Staff continues to pursue grant funding from the State and is hopeful, with the lateral design work beginning, that the Borough's scores will improve once it can be shown that the Borough is moving forward on the project. Recommended motion: Move to authorize the Manager to execute Contract No. FY2007 -22 with CH2M Hill in an amount not to exceed $392,599. KODL4K ISLAND BOROUGH Engineering o Fart' /hies Department MEMORANDUM DATE: November 26, 2006 TO: Borough Assembly THRU: Rick Gifford, B • rough Manager 6 c ' FROM: Bud Cassid r r, Engineering and Facilities Department SUBJ: Landfill Lateral Expansion Contract — CH2MHi11 INTRODUCTION The existing landfill footprint, which is unlined, is quickly filling. It is expected to reach capacity in June 2008. Federal and State regulations require that future landfill cells must be engineered and fully lined. The engineering and design of a "lateral expansion" to the existing footprint is critical to its ultimate construction and the ability for the KIB to accept the community's waste. The contract before the Assembly will take us from design of the lateral expansion through the completion of lateral expansion construction. The contract will also help us meet all ADEC /EPA regulatory requirements for the new lined cell. Essentially, the engineering and design, construction, and permitting will all have to be approved by ADEC prior to waste acceptance. It is a time consuming process. One thing is critical, once our current landfill reaches capacity; we will no longer have space available or evert be legal to accept garbage. This memo is .provided to further support the selection of CH2MHi11 to engineer /design and provide construction support for the lateral expansion construction. EXCEPTION TO BIDDING REQUIREMENT KIBC 3.16.070 allows for professional or unique services to be awarded without going through the bid process. Professional services are determined as engineering, surveying, and architectural. We have used the services of CH2M Hill to do most (if not all) of the engineering at the landfill. It is the firm that we are recommending to perform the design and construction review for the lateral expansion. In addition, given CH2M Hill's familiarity of the landfill site, having done past engineering and having all the survey data that we have performed, it is anticipated that this will expedite the overall approval process. It is likely that CH2M Hill would have been the firm staff recommended to perform this work should we have gone through a bidding process because of their familiarity of our landfill. The recommendation of CH2MHi11 is based on the following: • EXPERIENCE IN ALASKA CH2MHi11 has been a major player in designing community landfills in Alaska, both loose fills and bale filled. This is important because they are familiar with and have a working knowledge of the many Department of Environmental Conservations requirements. This is invaluable and means a cost savings to the KIB. • EXPERIENCE IN KODIAK CH2MHill has provided reliable engineering services for the KIB landfill in recent years — most notably the final slope and cover design, vertical expansion and leachate treatment. CH2M Hill is very familiar with the landfill site and the challenges it presents. In addition CH2MHi11 is the firm selected by the City of Kodiak to address the many factors involved in the operation of the Waste Water Treatment Plant. KIB will be working closely with the City in an effort to take landfill leachate to the treatment plant for disposal. There are a lot of combined efforts which can be streamlined if KIB and the City utilize the same engineering firm. • COMPETITIVE REVIEW. A small construction project was bid to install an extension to the toe drain at the landfill. A review committee composed of staff and a local civil engineer reviewed the firms and CH2MHi11 was selected because of what was stated above, that is, they are familiar with the KIB landfill, they had the survey data to perform the work and they had the knowledge of previous work performed at the landfill that had a bearing on this project. CONCLUSION CH2MHil1 has the full range of information for the KIB Landfill; topography, lateral expansion engineering from the original foot print, the leachate treatment system and landfill slopes. For another firm to get up to speed and have the working knowledge of the landfill will take a fair amount of time. It can be done but this time that could be better spent on the many things that need to be done at the landfill; currently none of which is as important as the need to initiate the engineering for the lateral expansion area. RECOMMENDATION It is recommended that the contract to CH2MHi11 for engineering and design, and construction support for the lateral expansion of the land in the amount of $392,599 be approved. AGREEMENT FOR ENGINEERING & CONSULTING SERVICES KODIAK ISLAND BOROUGH LANDFILL LATERAL EXPANSION DESIGN AND CONSTRUCTION SERVICES THIS AGREEMENT made this day of , 2006 by and between the Kodiak Island Borough (KIB) and CH2M Hill, hereinafter called the "Consultant." WITNESSETH: That the KIB and Consultant for the consideration hereinafter recited agree as follows: Project: The Consultant agrees to perform services as necessary for the professional completion of the project which shall be defined by the following Scope of Work and any additional specifications and addenda thereto which are signed by the parties or incorporated herein as part of this Agreement, which documents are hereinafter referred to as the Contract Documents. The services provided shall be of professional quality, to the reasonable satisfaction of the Project Manager. The essential project activities consist of design and construction services for the landfill lateral expansion. The Consultants Scope of Work, dated October 5, 2006 is included as Appendix I as additional information regarding this contract. The Contractor will keep accurate and complete records of performance and reimbursable costs, and maintain the records for six years, the statute of limitations for contract actions, after the work is completed. 1. Tasks include: A. Project Management B. Pre - Design Phase C. Schematic Design Phase D. Design Development E. Construction Documents F. Construction Support Services G. Record Drawings 2. Job Commencement and Performance. The Consultant shall commence work on 2006 and will be completed by 3. Project Manager. The project manager shall be the KIB's Environmental Specialist in the Engineering and Facilities Department. 4. Compensation. The KIB agrees to pay to the Consultant as compensation for services on a time and material basis not to exceed $392,599.00. Agreement Lateral Expansion. Construction Services.doc Page 1 of 7 5. Insurance. (1) Contractor shall, at all times, at its own expense, keep in force the following described insurance for protection against the claims of employees or other persons, insuring both the Contractor and the Borough against liability that may accrue against them or either of them in connection with Contractor's performance under this agreement. (a) Insurance, in at least the required statutory amounts, covering claims under Workers' Compensation, disability benefits and other similar employee benefit acts; (b) Public liability insurance covering bodily injury, death, and property damage with combined single limit of not less than $2 million; and (c) Professional liability insurance in an amount of not less than $1 million. (2) If Contractor fails to comply with the insurance requirements of this agreement, the Borough may terminate the agreement on ten (10) days' written notice. (3) Contractor covenants to maintain all insurance policies required in this agreement for the period of time in which a person may commence a civil action as prescribed by the applicable statues of limitations. The coverage required by this agreement shall cover all claims arising in connection with the performance of Contractor under this agreement, whether or not asserted during the term of this agreement and even though judicial proceedings may not be commenced until after the expiration of this agreement. (4) If Contractor is self - insured Borough will require a statement to that effect; (5) Certificate of Insurance for liability and errors and omissions insurance, especially for contractor acting as agent (n/a of self insured); (6) Borough must be named as "additionally insured ". 6. Payment. The KIB shall make payment at monthly intervals subject to receipt from the Consultant specifying that the services have been performed and is entitled to the amount requested under the terms of this Agreement. The monthly payments due shall be equal to the actual time and materials spent on the project as of the date of the request. The Consultant shall prepare monthly invoices and progress reports which clearly indicate the progress to date and the amount of compensation due. The Consultant shall provide any additional information, which the KIB may reasonably require in support of any payment request. All requests for payment shall be for work completed unless otherwise agreed to by the KIB. Monthly invoices shall be delivered to the KIB no later than the end of the month and shall be paid within thirty (30) days from the date of the invoice unless the KIB shall notify the Consultant in writing of the reason for not making payment of the sums requested. 7. Indemnification. Contractor hereby agrees to indemnify, protect, defend, and hold the Borough, its employees, agents, successors and assigns, harmless from and against any and all loss, damage, liability and costs including but not limited to reasonable attorney's fees and litigation costs arising out of claims by third parties for property damages or bodily injury, including death, to the proportionate extent caused by the negligence or willful misconduct of Consultant, Consultant's employees, affiliated corporations and sub consultants in connection with the project; or resulting from any negligent act or omission of Contractor pursuant to this Agreement, which acts or omissions were caused by, or were themselves the Agreement Lateral Expansion. Construction Services.doc Page 2 of 7 negligence of Contractor and were not within the control of the Borough. The Consultant obligates himself to pay for all materials furnished and services performed by the Consultant's subcontractors or suppliers after the Consultant has been paid by the KIB for the same under this Agreement. 8. Claims. (a) Partial payments for work performed under this Agreement will equal the value of the work done by the Consultant at the agreed price, less the sum of previous payments as provided above; provided that the Consultant is not indebted to the KIB or anyone else for professional services, fringes, taxes, supplies, materials, equipment, rental or other proper charges against the services covered by the KIB from any payment or payments made under this provision. (b) The Consultant must notify the KIB or his agent of any and all claims for costs in excess of the contract amount within ten (10) days of incurring such costs. 9. Changes and Modifications. (a) The KIB may, at any time, by written order signed by the Borough Manager, make changes in the specifications for services hereunder or in the project schedule. Any additions or reductions to the amount of this Agreement resulting from authorized changes whether initiated by Consultant or the KIB must be agreed upon in writing by both parties hereto, subject to the contract and sale provisions of the KIB Code. (b) The cost or credit to the KIB resulting from a change in the services or in the project schedule shall be determined as follows: (2) by mutual acceptance of a lump sum properly itemized and supported by sufficient substantiating data to permit evaluation; or (3) by the hourly fees stated in the contract documents or subsequently agreed upon. 10. Performance of Work. The Consultant shall perform the work in a prompt and diligent manner whenever such work or any part of it becomes available, in order to promote the general progress of the entire project. Upon written request by the KIB, the Consultant shall furnish to the KIB such evidence as the KIB may require relating to the ability of the Consultant to complete the project. The Consultant shall comply with professional standards and all applicable laws. 11. Delays. In the event the Consultant's performance is delayed or interfered with by acts of the KIB, or any other justifiable cause beyond the control of the Consultant, he may request an extension of time for the performance of it. 12. Approvals. The Consultant shall obtain and pay for permits, licenses, and official inspections made necessary by his work, and shall comply with all laws, ordinances and regulations bearing on his work and the conduct thereof. 13. Stop Work. (a) If the Consultant fails to correct defective services as required herein or persistently fails to carry out the project in accordance with the contract documents, the KIB, by a written order signed personally or by an agent, may order the Consultant to stop work, or any portion thereof, until the cause for such order has been eliminated; however, this right of the KIB to stop work shall not give rise to any duty on the part of the KIB to exercise this right for the benefit of the Consultant or any other person or entity. (b) If the Consultant Agreement Lateral Expansion. Construction Services.doc Page 3 of 7 defaults or neglects to carry out the work in accordance with the contract documents and fails within fourteen (14) days after receipt of written notice from the KIB to commence and continue correction of such default or neglect with diligence and promptness, the KIB may, after seven (7) days following receipt by the Consultant of an additional written notice and without prejudice to any other remedy it may have, make good such deficiencies but use its best efforts to mitigate the cost of curing such default. In such case an appropriate change order shall be issued deducting from the payments then or thereafter due the Consultant the cost of correcting such deficiencies, including compensation for the Project Manager's additional services made necessary by such default, neglect, or failure. 14. Time. (a) Definitions: (1) Unless otherwise provided, the contract time is the period of time allotted in this Agreement for substantial completion of the project. (2) The date of commencement of the project is the date established in this Agreement as set forth above. (3) The date of substantial completion of the project, or designated portion thereof, is the date certified by the Project Manager when the project is sufficiently complete, in accordance with the contract documents, so the KIB can utilize the project or designated portion thereof for the use for which it is intended. (4) The date of final completion is the date that the KIB certifies either orally or in writing that the project is finished. (5) The term day as used in the contract documents shall mean calendar day unless otherwise specifically designated. (a) All time limits set forth herein are of the essence of this Agreement. 15. Payments Withheld. (a) The KIB may withhold payments from the Consultant for any of the following reasons: (1) The application for payment mistakes the amount of services completed: (2) Defective services not remedied; (3) Third party claims filed or reasonable evidence indicating probable filing of such claims; (4) Failure of the Consultant to make payments properly to consultants and subcontractors or for professional services, materials or equipment after the Contractor has been paid for the same; (5) Reasonable evidence that the project cannot be completed for the unpaid balance of the contract sum; (6) Reasonable evidence that the project will not be completed within the contract time (7) Persistent failure to perform the services in accordance with the contract documents. Agreement Lateral Expansion.Construction Services.doc Page 4 of 7 16. Final Completion and Final Payment. If the project is totally complete the KIB will cause a final certificate of payment and make payment to the Consultant within thirty (30) days of the date that the project was certified as finally complete on the conditions set forth below. 17. Termination and Default. If the Consultant is adjudged a bankrupt, or if he makes a general assignment for the benefit of his creditors, or if a receiver is appointed on account of his insolvency, or if he refuses or fails, except in cases for which extension of time is provided, to supply enough properly skilled professionals or proper services, or if he fails to make prompt payment to subcontractors or for materials or labor after he has been paid, or persistently disregards, laws, ordinances, rules, regulations or order of any public authority having jurisdiction, or otherwise is guilty of a violation of a provision of this Agreement, then the MB may, without prejudice to any right or remedy and after giving the Consultant seven (7) days written notice, terminate the employment of the Consultant and take possession of all materials and documents prepared by the Consultant in connection with the project, and may finish the work by whatever method he may deem expedient. In such case the Consultant shall not be entitled to receive any further payment until the work is finished. (i). If the unpaid balance of the contract sum exceeds the costs of finishing the project, including compensation for the Project Manager's additional services made necessary thereby, such excess shall be paid to the Consultant. The amount to be paid to the Consultant shall be certified by the Project Manager, upon application, and this obligation for payment shall survive the termination of the contract. 18. Assignment. This Agreement shall not be assigned by operation of law or through negotiated agreement by the Consultant without the written permission of KIB. However, subcontracting portions of the project to be performed pursuant to this Agreement shall not be considered an assignment for the purposes of this Agreement. 19. Subcontracting. Prohibition of subcontracting without the expressed, written consent of the Borough and subcontractor must agree to be bound by contract terms. 20. Waiver. Failure of the KIB or the Consultant to enforce a specific section of this Agreement against one another or to enforce a particular demand of the KIB or the Consultant made pursuant to the terms of this Agreement shall not effect a waiver of any of the MB's or the Consultant's rights and powers as set forth in this Agreement. 21. Written Notice. Written notice shall be deemed to have been duly served if delivered in person to the individual or member of the firm or entity or to an officer of the corporation for whom it was intended, or if delivered at or sent by registered or certified mail to the last business address known to him who gives the notice. Agreement Lateral Expansion. Construction Services.doc Page 5 of 7 22. Integration. The Agreement and the referenced documents represent the entire integrated agreement between the parties hereto and supersede all prior negotiations, representations, or agreements, either written or oral. 23. Notice. Written notice pursuant to this Contract shall be deemed delivered to either party if hand delivered to a superintendent or officer of a party or mailed to the parties at the following addresses: Kodiak Island Borough Office of the Manager 710 Mill Bay Road Kodiak, AK 99615 CH2M Hill Charlie Wilson 301 West Northern Lights, Suite 601 Anchorage, AK 99503 -2648 24. Venue & Applicable Law. For all legal actions Kodiak Island Borough is the 3 Judicial District of Alaska. Provide the appropriate venue is the Borough's judicial district or third. Alaska law will govern all disagreements between parties. 25. Kodiak Island Borough Furnished Data. KIB will provide to the Consultant all data in KIB's possession relating to the Consultant's services on the Project. The Consultant will reasonably rely upon the accuracy, timeliness and completeness of the information provided by MB. 26. Reuse of Project Documents. All reports, documents and other deliverables of the Consultant, whether in hard copy or in electronic form, are instruments of service for this Project, whether the Project is completed or not. KIB owns all documents produced under the contract and may use and reproduce them freely. Reuse on another project, change, or alteration by KIB or any others acting through or on behalf of KIB of any such instruments of services without the written permission of the Consultant will be at KIB's sole risk. 27. Attorney's Fees and Costs. Consultant will reimburse all reasonable attorneys' fees and costs incurred in successful prosecution or defense of any lawsuit and appeal arising under the contract. 28. Certification. The Consultant certifies that it is not debarred, suspended, proposed for debarment or declared ineligible for work with the State of Alaska. Consultant shall notify the KIB within five (5) working days of any such action brought against the Consultant during the term of this agreement. Agreement Lateral Expansion. Construction Services.doc Page 6 of 7 CH2MHILL October 5, 2006 348989 Tracy Mitchell 710 Mill Bay Rd. Kodiak, AK 99615 Subject: Proposal for Design and Construction Services for Kodiak Landfill Lateral Expansion CH2M HILL 301 West Northern Lights Boulevard Suite 601 Anchorage, AK 99503 -2648 Tel 907.278.2551 fax 907.257.2000 Dear Tracy: We are pleased to submit this proposal for design and construction services for the planned lateral expansion. The attached scope of work was prepared in response to the Borough's request for proposal, and it documents our proposed approach, assumptions, and deliverables for each task. Our cost proposal is summarized below. Task Description Cost 1 Project Management (2006 - 2008) $47,119 2 Pre - Design Phase (2006) $28,401 3 Schematic Design (2006) $46,883 4 Design Development (2007) $81,764 5 Construction Documents (2007) $8,718 6 Construction Support Services (2007 - 2008) Bidding Phase and Submittal Review $15,094 CQA Plan, Inspections and Certification $56,182 Cnnctri rHrin Manacromenf $9A ,R4.6 Survey and Record Drawings $9,592 Subtotal $179,714 TOTAL $392,599 Tracy Mitchell Page 2 October 5, 2006 348989 A summary of the costs by task is enclosed. The anticipated basis of compensation is time and materials, based on our 2006 labor rate schedule attached with escalation for work in 2007 and 2008. For services during construction, I have made some assumptions about the construction schedule, and attached the assume project schedule for your reference. Sincerely, CH2M HILL Cory Hinds Alaska Waste Management Practice Leader Charlie Wilson Alaska Operations Leader Enclosures: CH2M HILL Scope of Work Cost Breakdown Project Schedule 2006 Labor Rate Schedule Scope of Work For Kodiak Island Borough Landfill Lateral Expansion CH2MHILL Project Description This scope of work was prepared in response to the Kodiak Island Borough's (BOROUGH) request for proposal for professional design services for landfill expansion. This scope of work documents the approach, assumptions, and proposed deliverables for each task. The Kodiak Landfill, located off Monashka Bay Road, on Kodiak Island in Alaska is nearing capacity and the Borough has requested that CH2M HILL assist with design of a new lined lateral expansion of the existing landfill. The scope of work for this project includes pre - design analyses, schematic design, final design, preparation of construction documents, as well as services during bidding, construction, and post - construction. Existing landfill facilities include a refuse baler facility, which converts loose municipal refuse to bales for placement in lifts in active landfill areas. The baler building is equipped with baler washdown facilities, sanitary sewer, and water supply. Materials that are disposed of at the Kodiak Landfill include baled refuse, wastewater sludge, and construction and demolition debris. The existing landfill is constructed over marine shale, which must be blasted for excavation. Per state and federal regulations, the new lateral expansion must be lined. Leachate will be collected on the liner and flows will be equalized in a leachate storage lagoon. The desirability and feasibility of recirculating leachate in the new lined landfill and transport of leachate to the City wastewater treatment plant (trucking and pipeline options) will be evaluated in the pre - design phase of this project. Fill method (bale fill vs. area fill), landfill gas control, landfill liner, and sludge disposal will also be evaluated in the pre - design phase. This scope of work is broken down into specific tasks. Within each task are activities that will be performed in order to accomplish the work. This project will be completed under the following tasks. Task 1 Project Management Objective: Manage work performed under this phase to meet overall project schedule and budgetary requirements and to maintain effective communication between members of CH2M HILL'S project team and between CH2M HILL and the BOROUGH. 4 cc irmptinssc• • Project management will be ongoing throughout the project duration (24 months total, with 14 months of full effort during design and major construction [October 2006 through November 2007], and an additional 10 months of minor construction including winter stop work [December 2007 through September 2008]). Services ANC/TP5231/062780002 1 CH2MHILL during the design phase will be provided over a period of 6 months (October 2006 through March 2007). Services during the bidding phase and construction phase will be provided over a period of 18 months (April 2007 through September 2008). The overall project duration will not exceed 24 months. Project management will cease or be reduced to minimal project administration during winter stop work or minor construction, as the project activity requires. • Engineering services will be provided from both the Anchorage and Seattle or Boise offices of CH2M HILL. The project will be managed by Cory Hinds (Anchorage, AK) Activity A. Project Administration Provide general management and administration of the project, including coordinating and assigning task activities for CH2M HILL's staff. Prepare and periodically revise work plans and staff assignments. Prepare for and attend project kickoff meeting and design review meetings once per month. Prepare meeting notes and distribute to design team. Activity B. Preparation of Status Reports Track project budgets, spending, and percent complete for each work task. Prepare and submit written status reports that identify work completed during the previous accounting month, the current budgetary status, the estimated percent complete of contracted tasks. It is assumed that a single status report will be submitted monthly to the BOROUGH for all tasks performed under this contract. Prepare and submit monthly project invoices. Activity C. Project Team Communications Maintain frequent, ongoing communications with CH2M HILL'S project staff and with the BOROUGH and keep the project team informed of significant project issues as they occur. Conduct weekly staff meeting (via teleconference) with task leaders to help facilitate effective team communication and coordination of the work. Activity D. Agency Meetings and Communication Prepare for and attend up to two meetings with regulatory agencies in Anchorage to provide technical information and address requirements. Prepare meeting notes and /or telephone logs of communications with other agencies and /or individuals concerning work associated with this contract and submit copies to BOROUGH. Deliverables: 1. Submit project status reports to BOROUGH monthly as part of the overall status report for the contract (1 copy). 2. Submit monthly invoices for work performed under this phase (1 copy). 3. Submit records of communications with other agencies or individuals related to this project (1 copy). Task 2 Pre - Design Phase Objective: The objective of this task is to analyze several operational options in order to assist the BOROUGH in final scoping for design. Specifically, the 2 AN C/TP5231 /062780002 Table 1 Lifecycle Costs Analysis Operations and staffing Capital requirements Landfill development size for desired facility life Leachate management Landfill gas control CH2MHI LL objective is to analyze, evaluate life cycle costs, and recommend: (1) a landfill method (baling vs. area fill); (2) leachate management system (recirculation vs. no recirculation and truck haul vs. pipeline); (3) landfill gas control method (passive vs. active); (4) bottom liner system; and (5) sludge disposal methods for incorporation into the design. Assumptions: • This task will have a duration of 4 weeks. • No major changes in topography since 2000 in the area proposed for lateral expansion. Topographic survey data from 2000 will be sufficient for design purposes. • CH2M HILL assumes that the composite geosynthetic clay liner (GCL)/ geomembrane liner combination (now considered the standard for satisfying minimum RCRA Subtitle D requirements) will be used. The bottom liner system will not be evaluated further. Design of composite liner is included in Tasks 3 and 4. Activity A. Evaluation of Bale Fill and Area Fill Operation Assumptions for Activity A: • The BOROUGH will provide CH2M HILL with staffing requirements, equipment requirements, and operating cost data for the existing bale fill operation. • For evaluations of life cycle costs for area fill operation, CH2M HILL will assume an operational scenario (equipment, staffing, compaction) similar to Mat -Su, scaled for Kodiak's smaller population. • For this pre - design analysis assume a 10 -year expansion. Actual landfill life will be determined during design, with evaluation of available space and development cost. • Readily available "national average" unit costs for landfill development, leachate management, landfill gas control, closure, and post - closure will be adjusted for Kodiak conditions based on engineering judgment and used for generation of life cycle costs. This evaluation will be conducted by analysis and evaluation of the components identified in Table 1 below. Bale fill operation Area fill operation Description Cost ($) Description and Cost ($) and quantity quantity ANCRP5231 /062780002 3 CH2MHILL Closure Post - Closure Bale fill operation Area fill operation Description Cost ($) Description and Cost ($) and quantity quantity Life cycle cost Life cycle cost Assumptions such as fill volume forecasts and compaction densities for baling and area fill will be presented for BOROUGH review and concurrence. Based on the life -cycle cost analysis, CH2M HILL will recommend baling or area fill. Upon concurrence with the BOROUGH, this recommendation will form the basis of the design. Results of this analysis will be included in a pre - design Fill Evaluation Technical Memorandum. The draft memorandum will be prepared and submitted for BOROUGH review. The memorandum will be finalized incorporating comments from the BOROUGH. Activity B. Evaluation of Leachate Management Assumptions for Activity B: • The City of Kodiak will allow disposal of leachate at the City wastewater treatment plant if their biological plant and permit limits are not affected. • For purposes of this proposal, we assume that the recommendation for fill operation in Activity A will be to continue bale fill. We will therefore not recommend leachate recirculation. Reasons for this include limited chance for beneficial contact between the leachate and the baled waste, high probability for preferential flow between and around the baled waste, and possibility for leachate seeps on side slopes. Reasons for this recommendation will be presented in further detail in the Leachate Management Technical Memorandum. Leachate flow rate will be estimated based on assumed cell sizes and Kodiak precipitation data. CH2M HILL will meet with the City of Kodiak and their consultant to discuss permit limits, system capacity, and loading rates. Life -cycle costs of leachate truck haul vs. pipeline construction will be evaluated using the estimated leachate flow rates. Results of this analysis will be included in the Leachate Management technical memorandum. The draft memorandum will be prepared and submitted for BOROUGH review. The memorandum will be finalized incorporating comments from the BOROUGH. Activity C. Evaluation of Landfill Gas C'T 121VI IT'LL _ .:11 .. . _1.._L.....t. - ... ,. passive landfill ent s .,- .1....... t..11L1V1111LL1 VV 11L Cv URIC VV 1LCLLlC1 a t .1UJJIVC or active gas management J should be included in the design for the proposed lateral expansion. The following factors will be considered: 4 ANC/TP5231/062780002 CH2MHILL • Regulatory requirements will be reviewed to determine whether the expansion would exceed the thresholds requiring active landfill gas control. This will require running a USEPA- approved model of gas production. • Potential for subsurface gas migration, based on existing data regarding surrounding site conditions. • Performance of passive vents in existing landfill area. • Constructability of passive vents in configuration of expansion area. Results of this analysis will be included in the Landfill Gas Control Technical Memorandum. The draft memorandum will be prepared and submitted for BOROUGH review. The memorandum will be finalized incorporating comments from the BOROUGH. Activity D. Sewage Sludge Disposal CH2M HILL will evaluate disposal sewage sludge options and effects on operations. Current handling methods will be reviewed and future loading estimates will be • obtained from the City of Kodiak for this analysis. Recommendations will be presented . in the pre - design technical memorandum. Activity E. Presentation for Kodiak Island Borough Assembly CH2M HILL will prepare a 15- to 20- minute summary presentation of the pre - design evaluation for the BOROUGH Assembly. A draft PowerPoint presentation will be submitted for BOROUGH review, and then a final PowerPoint presentation will be completed based on BOROUGH comments. Cory Hinds will travel to Kodiak to give the presentation. This presentation will be scheduled prior to the completion of the pre - design technical memorandum so that Assembly comments can be addressed. Deliverables: 1. Draft and Final PowerPoint summary for presentation to Kodiak Island Borough Assembly 2. 15- to 20- minute presentation for the Kodiak Island Borough Assembly 3. Draft and Final Pre - Design Technical Memorandums A. Fill Evaluation Technical Memorandum B. Leachate Management Technical Memorandum C. Landfill Gas Technical Memorandum Task 3 Schematic Phase: Conceptual Layout for Lateral Expansion Objective: Develop conceptual layout and grading for proposed lateral expansion area. The conceptual layout shall consider how the proposed expansion area landfill and leachate management facilities will be integrated with the existing landfill. ANC/TP5231/062780002 5 CH2MH ILL Assumptions: • This task will have a duration of 5 weeks. • The lateral expansion will provide approximately 10 years of waste disposal capacity. • Half -size drawings will be prepared for this task. • An outline of required specifications will be provided. Activity A. Establish Design Criteria Establish design criteria for layout and grading of the proposed lateral expansion area including the following features and /or facilities: bottom liner grades, final cover grades, leachate collection and discharge, surface water drainage, access roads, and early excavation grades for shotrock borrow area in the lateral expansion area. The design criteria will be submitted to the BOROUGH for review. Activity B. Conceptual Bottom Grading Plan and Site Layout Develop conceptual grading plan for Lateral Expansion Area including bottom landfill liner configuration, haul and service road locations, surface water drainage and conveyance facilities, and leachate collection and discharge facilities. The grading plan will be developed using Inroads, a 3 -D surface modeling program, and 2 -foot contours. The grading plan will show contours for the top of the bottom liner system and liner sideslopes, the location and grade for roads and surface water drainages, leachate drainage facilities, and expansion area boundaries. The grading plan will be conceptual; no surface water or leachate drainage flow calculations will be performed. CH2M HILL will develop a 3 -D surface model of the proposed lateral expansion grades and compare those grades to the mapping of the existing topography to estimate material volumes and excavation quantities. The conceptual bottom grading plan will be submitted to the BOROUGH for review. Activity C. Conceptual Final Grading Plan and Landfill Volumes CH2M HILL will develop a conceptual final grading plan for the lateral expansion area based on the configuration of the bottom grading plan approved by the BOROUGH. Development of the final grading plan will show how the expansion area landfill integrates with existing landfill grades including road and drainage facilities. The conceptual final grading plan will shown contours to the top of the final cover surface including access roads over final cover areas and at the landfill perimeter. A 3 -D surface model of the final cover grades will be developed. The final grading surface will be compared to the bottom liner grades and a volume between the two surfaces will be computed to determine the fill capacity of the new landfill cell for the conceptual layout. The conceptual final grading plan will be submitted to the BOROUGH for review. Activity D. Excavation Plan for the Proposed Lateral Expansion Area Develop an excavation plan for the Lateral Expansion Area based on conceptual bottom liner grades for the proposed lateral expansion area. The excavation plan will show the location of temporary facilities to support the excavation activities including access roads and surface water and erosion control facilities. AN C/TP5231 /062780002 CH2MHILL The excavation plan will be submitted to the BOROUGH for review. Activity E. Leachate Collection and Management System For purposes of this scope and cost proposal, we assume the following outcome of the pre - design phase as the most likely scenario: • Onsite treatment of leachate will be cost - prohibitive. • Leachate recirculation will not be recommended. • Construction of a pipeline to convey leachate from the landfill to the City of Kodiak wastewater treatment plant will not be economical . Based on these assumptions, the scope of work for this activity will include schematic sizing and layout of leachate collection piping, leachate flow equalization and storage lagoon, and a leachate loading station for truck haul to the City wastewater treatment plant. It is assumed that the pump at the truck loading station will be controlled at the loading station by the truck operators. Activity F. Presentation for Kodiak Island Borough Assembly CH2M HILL will prepare a 15- minute summary presentation of the schematic design for the BOROUGH Assembly. A draft PowerPoint presentation will be submitted for BOROUGH review, and then a final PowerPoint presentation will be completed based on BOROUGH comments. Cory Hinds will travel to Kodiak to give the presentation. This presentation will be scheduled prior to the completion of the schematic design so that Assembly comments can be addressed. Deliverables (all drawings are half size and electronic PDF): 1. Draft and Final Bottom Grading Plan (1 sheet) 2. Draft and Final Conceptual Final Grading Plan (1 sheet) 3. Draft and Final Excavation Plan for Shotrock Borrow (1 sheet) 4. Draft and Final Leachate Storage and Equalization Lagoon Plan (1 sheet) 5. Draft and Final Preliminary Construction Cost Estimate 6. Draft and Final Power Point Summary for Presentation to Kodiak Island Borough Assembly (electronic copy, Power Point slides) 7. 15 minute presentation for the Kodiak Island Borough Assembly Task 4 Design Development Phase Objective: Develop draft (75 percent) and final (95 percent) plans, specifications, and permits for review prior to construction. Assumptions: • This task will have a duration of 11 weeks. • Drawings and specifications will be prepared for final cover system; however, these drawings and specifications will not be included in the bid documents (the ANC/TP5231/062780002 7 CH2IVIHILL installation of the final cover will happen in the future). The drawings will be used for the ADEC permit renewal package. • The same final cover system used for the Phase 1 Closure (i.e., buried geomembrane) will be used for the lateral expansion final cover system. • A Solid Waste Management Plan will not be required for permit renewal. Activity A. Finalize grading plans and road and ditch alignments Following receipt and incorporation of BOROUGH comments on the schematic design, CH2M HILL will finalize the bottom grading plan and final cover grading plan. The final cover grading plan will show contours of the top of the final cover surface including access roads over final cover areas and at the landfill perimeter. CH2M HILL will also finalize excavation plans for shotrock borrow from the lateral expansion area. Develop horizontal and vertical alignments for access roads, berms, and ditches. Consider the design locations of other site facilities (e.g., landfill gas, leachate, surface water, bottom liner and final cover anchor trenches). Prepare plan and section plots and final alignment reports for development of construction drawings and design documentation. Develop the preliminary horizontal and vertical control alignment for the bottom liner and final cover anchor trenches and prepare control alignment reports. Prepare a 3 -D model of the final grading surface and update the model based on final alignments for roads, berms, ditches, and the bottom liner and final cover anchor trenches. Activity B. Bottom Liner and Final Cover System Stability Analyses Review previous bottom liner and final cover stability analyses including seepage height in the final cover system, reinforcement criteria and areas requiring slope stability reinforcement, anchorage requirements for the bottom liner and final cover system components, and any intermediate bench requirements. We assume that the Phase 1 Closure final cover system will be used for the lateral expansion, and therefore this task will consist of only a review to ensure that the same system can be applied to the proposed lateral expansion. We will attempt to limit the lateral expansion side slopes to 3:1 slopes to avoid slope stability concerns raised by the ADEC. Activity C. Surface Water Drainage Analyses Review previous surface water design analyses and estimate new peak stormwater flows for existing and proposed surface water conveyance facilities for the design storm based on final design configuration. Compute surface water conveyance capacity requirements using peak flow estimates. Size ditches and culverts. Activity D. Leachate Collection and Management System This activity will include finalizing the sizing and layout of the leachate collection system, leachate flow equalization lagoon, leachate truck loading station, and leachate feed system at the City WWTP. CH2M HILL will organize and attend up to two teleconference meetings with the City of Kodiak to discuss requirements for development of procedures for processing of leachate at the City WWTP. We assume that in order for the City to accept the leachate, a storage tank and pump will be required to meter the leachate into the larger wastewater flow. CH2M HILL will design 8 ANC/TP5231/062780002 Permit application for ADEC website "revised 9/11/02, miller" at < http : / /www.dec.state.ak.us /eh /sw /SW Permits /municipal.htm> CH2MHILL and specify the storage tank, pump, and metering system after discussions with the City of Kodiak and their consultant. Task 4 Design Deliverables (1 half -size copy and electronic PDF copy): Draft (75% design level), and final (95% design level) of the following: 1. Survey Control Plan (1 sheet) 2. Bottom Grading Plan (1 sheet) 3. Conceptual Final Grading Plan (1 sheet) 4. Excavation Plan for Shotrock Borrow (1 sheet) 5. GCL /Geomembrane /Leachate Collection Plan (1 sheet) 6. Liner Sections and Details (3 sheets) 7. Leachate Pumping Station (1 sheet) 8. Leachate Storage and Equalization Lagoon Plan (1 sheet) 9. Leachate Storage and Equalization Lagoon Sections and Details (1 sheet) 10. Electrical Site Plan, One -Line Diagram and Panel Schedule (1 sheet) 11. Leachate Pumping Station, Pump Control Panel Detail (1 sheet) 12. Leachate Storage Tank and Pump at City WWTP (1 sheet) 13. Electrical Site Plan and Control at City WWTP (1 sheet) 14. Specifications (1 hard copy, 1 electronic PDF 15. Copy of design calculations (1 hard copy and 1 electronic PDF copy) 16. Notes from meetings with the City of Kodiak on leachate treatment (electronic copies PDF sent to BOROUGH and copy to the City of Kodiak) Activity E. ADEC Class I Municipal Solid Waste Landfill Permit Application CH2M HILL will prepare the permit application related to the lateral expansion for renewal of the facility -wide ADEC landfill permit. This task will include the following submittals as required and defined in the permit applicationl: 1. Cover letter 2. Area maps 3. Construction drawings and specifications 4. Liner installation quality assurance plan 5. Calculations, data, and legal documents as follows: A. Slope stability calculations B. Explanation of each compliance point for surface water monitoring. C. Data used to evaluate subsurface conditions at the site. n T-TFT.P modeling- rlsed to estimate the permeability of the proposed liner and ' -- - V permeability proposed maximum anticipated head pressure on the bottom liner. ANC/TP5231/062780002 9 CH2MHILL E. Calculations used to estimate the operational life of the facility F. Coastal Zone of Alaska coastal project questionnaire 6. Operations Plan 7. Monitoring Plan 8. Closure Plan and Cost Estimate It is assumed that the BOROUGH will provide the following items required for this permit application: 1. Contact information 2. Waste handling and processing information 3. Signatures and certifications 4. Legal documents as follows: A. Copy of the deed or other legal document identifying the landowner B. Legal description of the property 5. Permit application review fee CH2M HILL will address ADEC comments on the permit application related to the lateral expansion. Assumptions for Activity E: • Assume no waiver requests will be required. • CH2M HILL will provide an update to the monitoring plan as related to the lateral expansion only. Assume that groundwater monitoring will not be included as there is no groundwater, only surface water. Activity F. Storm Water Pollution Prevention Plan Since more than 1 acre will be disturbed during construction, the storm water discharges from activities associated with the construction are subject to the National Discharge Elimination System (NPDES) General Permit for Storm Water Discharges from Construction Activities. CH2M HILL will prepare a Storm Water Pollution Prevention Plan (SWPPP) to satisfy the requirements of this permit. The SWPPP will provide an overview of construction activities at the lateral expansion, including those activities that may affect the quality of storm water discharges in the vicinity. The plan will identify best management practices (BMPs) and procedures that will be used during construction to prevent or reduce pollutants in storm water discharges and mitigate impact from pollutants and /or sediment in storm water discharges. Assumptions for Activity F: • The Notice of Intent (NOI) for storm water discharges associated with construction activity under an NPDES General Permit will be filled out and submitted to EPA by the construction contractor. • Following construction, the EPA should be notified by the construction contractor that construction is complete and the BOROUGH is taking over operations. 10 ANCITP5231/062780002 CH2MHILL Task 4 Permitting Deliverables 1. Draft and Final ADEC Class I Municipal Solid Waste Landfill Permit Application 2. Draft and Final Storm Water Pollution Prevention Plan (1 hard copy and 1 electronic PDF copy) Task 5 Construction Documents Phase Objective: Prepare plans, specifications, and contract documents for use by the BOROUGH to procure qualified construction services for the lateral expansion and to provide the contractor with the necessary information to construct the closure facilities in conformance with the selected, approved design criteria. Assumptions: • The BOROUGH will provide their standard front -end bidding requirements including Instructions to Bidders, General Conditions, Bid Form, Tax Compliance Form, and Contract Forms. • CH2M HILL will provide the Division 1 specifications: Summary of Work, Measurement and Payment, Coordination, and Construction Facilities and Temporary Controls and Safety. • CH2M HILL will provide other technical specifications as required. • The new 50 division CS1 Masterspec Format will be used for the specifications. Activity A. Compile the Project Manuals CH2M HILL will prepare contract documents using the BOROUGH's contracting and formatting requirements. The documents will include bidding requirements, contract forms, general and supplementary conditions of the contract, technical specifications, and construction drawings. CH2M HILL will assemble the drawings, specifications, and bidding requirements into a complete, cohesive bid -ready design package, and will assist the BOROUGH in resolving language between the General Conditions, bidding requirements, and such Division 1 specifications as Measurement and Payment, Construction Facilities, and Coordination. CH2M HILL will also generate a submittal register summarizing required submittals prior to construction, during construction, and after construction. The measurement and payment specification will be developed with careful consideration for achievable, accurate measurements for Contractor payment, incorporating post - construction survey of in -place material quantities. A complete draft project manual will be submitted to the BOROUGH for purchasing review. CH2M HILL will publish the final project manuals following incorporation of BOROUGH comments. Activity B. Construction Cost Estimate CH2M HILL will prepare a construction cost estimate based on the final bid documents. We propose to subcontract this task to Mr. Jay Lavoie of Estimations, Inc., Anchorage. ANC/TP5231/062780002 11 CH2MHILL Jay specializes in cost estimating for Alaskan construction projects and he has worked in Kodiak and he knows the Kodiak construction market. The final bid documents will be forwarded to Jay and he will extract quantities and build the estimate as a contractor would. Costs will be broken out and easily identified. The draft estimate will be sent to the BOROUGH for review. The final construction cost estimate will be prepared following incorporation of BOROUGH comments. Activity C. Presentation for Kodiak Island Borough Assembly CH2M HILL will prepare a 15- minute summary presentation of the final construction document package (final design, cost estimate, bid structure) for the BOROUGH Assembly. A draft PowerPoint presentation will be submitted for BOROUGH review, and then a final PowerPoint presentation will be completed based in BOROUGH comments. Cory Hinds will travel to Kodiak to give the presentation. This presentation will be scheduled prior to the completion of the construction documents so that Assembly comments can be addressed. Task 5 Deliverables: 1. Draft Project Manual (1 hard copy and 1 electronic copy PDF) 2. Final drawings: full size signed, stamped mylars and source AutoCAD files 3. Final Project Manuals (7 hard copies with half -size drawings and full -size . drawings for each set, 1 electronic copy PDF, 1 electronic copy of source files) 4. Draft and Final Construction Cost Estimate (1 hard copy and 1 electronic copy PDF) 5. Draft and Final Power Point summary for presentation to Kodiak Island Borough Assembly 6. 15 to 20 minute presentation for the Kodiak Island Borough Assembly Task 6 Construction Support Services Objective: Represent the BOROUGH during bidding and provide construction management and quality assurance during construction to ensure that the lateral expansion landfill is constructed properly. Note that we have combined the bidding phase, construction quality assurance (CQA) plan and inspections, CQA report, construction management, and services after construction (record drawings) into this task. Assumptions: • Services will be performed in 2007 and 2008. • One mandatory pre -bid site walk - through meeting will be held at the Kodiak T .and fill wihh the nrncnac- Hv- hirlrl -rc CTT9Iv1 NTT .T. will attend i-hic mooting hn provide project technical support. • Construction duration as shown on the attached schedule. The duration of major construction (i.e., excavation and liner installation) will be 20 weeks (June 2007 through October 2007). There will be no construction from November 2007 through 12 ANC/TP5231 /062780002 CH2IVIHI LL February 2008. Minor construction (i.e., leachate facilities) will continue an additional 28 weeks from March 2008 through September 2008. • CH2M HILL will provide a construction manager in Kodiak full time for 10 weeks in 2007 to handle management of major construction. The construction manager will work 6 days per week, 8 hours per day. • The BOROUGH will provide a desk with phone and interne connection for the construction manager for 10 weeks during major construction. • CH2M HILL will hire independent testing laboratories for field testing. An allowance of $6,000 as outside services has been budgeted for these services. • Chris Lynch of Kodiak Construction Services will visit the project site 4 hours per day, 4 days per week for 10 weeks in 2007, and 4 hours per day, 1 day per week for 28 weeks in 2008 to monitor progress and conduct CQA inspections. This will be conducted after the CH2M HILL construction manager demobilizes. • The CH2M HILL construction manager will work an average of 2 hours per week, for 28 weeks during minor construction in 2008. • One post - construction survey will be conducted by a subcontractor hired by CH2M HILL. An allowance of $3,000 for these services has been budgeted. • The Contractor will provide redline mark -ups of any changes to the work on a set of full -sized drawings. Activity A. Bidding Phase Support CH2M HILL will attend the pre -bid conference, respond to bidder's questions, prepare required clarifications to be included in addenda, review bids, assist with technical reviews for negotiation, and review submittals or substitution requests. This support will be in the form of telephone conversations, memos, and informal sketches. Once all bids are received from prospective contractors, CH2M HILL will review qualifications /references, and prepare a bid tabulation and recommendation for award letter within 1 week of the bid opening. Activity B. Document Interpretation and Submittal Review The CH2M HILL construction manager will receive and address Contractor questions related to the Contract Documents after consulting with the design team as needed. CH2M HILL will interpret and clarify the drawings and specifications. We will develop supplements to details, elementary sketches, or written descriptions as required to meet actual conditions encountered in the field and to respond to Contractor requests. Responses to questions will be documented and maintained in the project records. The CH2M HILL construction manager will receive Contractor submittals and route them to the design team for review. Shop drawings, illustrations, product data, warranties, schedules, samples, test results, inspections, etc. will be reviewed to confirm that they are in compliance with the Contract Documents. Copies of the submittals will be maintained at the CH2M HILL Anchorage office. A CH2M HILL administrative ANC/T P5231/062780002 13 CH2MHILL assistant will track the submittals received by CH2M HILL using the software program Expedition. Activity C. Construction Quality Assurance Plan CH2M HILL will use existing plans from other projects to prepare a construction quality assurance (CQA) plan which will include the following components: • Chain of command for CQA inspectors • Description of the required level of experience and training for CQA inspectors for major construction activities to ensure implementation of proper methods and procedures • CQA protocols for major construction activities • Description of construction documentation procedures • Project meeting requirements A sub component of this CQA plan will be the liner installation quality assurance plan, which will be submitted as part of the ADEC permit renewal process. A draft CQA plan will be submitted for BOROUGH review. A final CQA plan will be completed incorporating BOROUGH comments.. Activity D. Construction Quality Assurance Inspections CH2M HILL will provide qualified CQA inspectors to conduct CQA inspections at important project milestones such as liner seaming. The CH2M HILL construction manager (Activity E) will conduct the majority of the CQA inspections during major construction. Additional inspectors will visit the site during important milestones (i.e., liner seaming) as needed. CH2M HILL will team with Chris Lynch of Kodiak Construction Services to provide additional CQA inspections and testing coordination as needed during construction in 2007 and 2008 following the demobilization of the CH2M HILL construction manager. Chris will provide onsite CQA and report progress to the CH2M HILL and the BOROUGH. Activity E. Construction Management CH2M HILL will provide an experienced construction manager in Kodiak full time for 10 weeks in 2007 to handle management of major construction. It is anticipated that this 10 -week period will include excavation and liner seaming. The CH2M HILL construction manager will handle management of contractor submittals, contractor budget, measurement for payment, pay requests, change requests, and will schedule and attend meetings with the BOROUGH and construction contractor. The construction t1 r -01 �n�ill alcr r�prfnrm t1-" rrle ..101 rOnrri;nate (-QA laboratory testing during this 10 -week period. Following the initial 10 -week period of major construction, the CH2M HILL construction manager will demobilize and handle a lower level of construction 14 ANC/TP 5231/062780002 CH2MHILL management for another 10 weeks in 2007, from either Anchorage or Seattle. The CH2M HILL construction manager will also monitor minor construction in 2008. Activity F. Construction Surveying The Contractor will hire a surveyor to conduct initial construction staking and all subsequent survey during construction. CH2M HILL will hire an independent surveyor to conduct one post - construction survey to document quantity measurements for payment. Activity G. Construction Quality Assurance Final Construction Report Construction records (daily reports, submittals, testing records, and as -built drawings), will be summarized in a CQA Final Construction Report for documentation and certification by the CQA Engineer of Record that the construction was completed in conformance with the design and CQA protocols of the project. A draft report will be submitted to the BOROUGH for review and a final report will be completed incorporating BOROUGH comments. Activity H. Record Drawings Services after construction will include record drawings and certification of conformance with design and construction quality assurance. It is anticipated that the Contractor will provide detailed and complete redline mark -ups of any changes to the work, on a set of full -sized drawings. CH2M HILL will provide drafting assistance to electronically create record drawings, based on these mark -ups. Task 6 Deliverables • Bid Clarifications as needed (electronic copies for inclusion in addenda). • Recommendation for Award Letter (1 electronic PDF copy). • Draft and Final CQA Final Construction Report (1 hard copy, 1 electronic PDF copy). • Draft and Final Record Drawings (1 half -size hard copy, 1 half size PDF copy, 1 full size signed, stamped mylar). ANCTTP5231/062780002 15 Description Price Top Task Al Task A1.01 - Project Management 2006 Total Labor Total Other Direct Expenses Task A1.02 - Project Management 2007 Total Labor Total Other Direct Expenses Task A1.03 - Project Management 2008 Total Labor Total Other Direct Expenses Task A1.04 - Status Report Total Labor Total Other Direct Expenses Task A1.05 - Team Communications Total Labor Total Other Direct Expenses ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for A1.01 - Project Management 2006 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for A1.02 - Project Management 2007 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for A1.03 - Project Management 2008 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for A1.04 - Status Report Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for A1.05 - Team Communications Page 1 of 9 CH21l1PlfHILL 14,294.00 14,294.00 260.85 260.85 14,554.85 14,554.85 13,289.00 13,289.00 179.45 179.45 13,468.45 13,468.45 3,807.00 3,807.00 49.95 49.95 3,856.95 3,856.95 3,728.00 3,728.00 59.20 59.20 3,787.20 3,787.20 10,104.00 10,104.00 133.20 133.20 10,237.20 10,237.20 05- Oct -2006 09:42:40 PM Page 1 of 9 http: / /www.int.ch2m.com/ pricer / Reports. aspx? Id =95& ReportName= Tota1%20Price &TaskLevel =... 10/5/2006 Description Task A1.06 - Agency Meetings Total Labor Total Other Direct Expenses Top Task B1 Task B1.01 - Bale Fill vs Area Fill Total Labor Total Other Direct Expenses Task 81.02 - Leachate Management Total Labor Total Other Direct Expenses Task B1.03 - Evaluate LF Gas Total Labor Total Other Direct Expenses Task B1.04 - Evaluate Bottom Liner Total Labor Total Other Direct Expenses ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for A1.06 - Agency Meetings Subtotal for Al Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for 81.01 - Bale Fill vs Area Fill Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for B1.02 - Leachate Management Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for B1.03 - Evaluate LF Gas Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for B1.04 - Evaluate Bottom Liner Page 2of9 CH2MHILL Price 1,196.00 1,196.00 18.50 18.50 1,214.50 1,214.50 47,119.15 11,844.00 11,844.00 166.50 166.50 12,010.50 12,010.50 8,780.00 8,780.00 129.50 129.50 8,909.50 8,909.50 3,012.00 3,012.00 48.10 48.10 3,060.10 3,060.10 432.00 432.00 7.40 7.40 439.40 439.40 05- Oct -2006 09:42:40 PM Page 2 of 9 http: / /www.int.ch2m.com/ pricer / Reports. aspx? Id =95& ReportName = Total %20Price &TaskLevel =... 10/5/2006 Description Task B1.05 - Sewage Sludge Disposal Total Labor Total Other Direct Expenses Task 81.06 - Assembly Presentation Total Labor Total Other Direct Expenses Total Travel Markups on Travel Top Task C1 Task C1.01 - Design Criteria Total Labor Total Other Direct Expenses Task C1.02 - Bottom Grading Plan and Layout Total Labor Total Other Direct Expenses Task C1.03 - Final Grading Plan and Volumes Total Labor ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for B1.05 - Sewage Sludge Disposal Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Travel Subtotal for Costs Subtotal for Markups Subtotal for B1.06 - Assembly Presentation Subtotal for B1 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for C1.01 - Design Criteria Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for C1.02 - Bottom Grading Plan and Layout Subtotal for Labor Page 3 of 9 CM2HILL Price 986.00 986.00 14.80 14.80 1,000.80 1,000.80 2,394.00 2,394.00 37.00 37.00 500.00 500.00 '2,931.00 50.00 50.00 2,981.00 28,401.30 3,412.00 3,412.00 51.80 51.80 3,463.80 3,463.80 9,478.00 9,478.00 135.05 135.05 9,613.05 9.613.05 8,370.00 8,370.00 05- Oct -2006 09:42:40 PM Page 3 of 9 http: / /www.int.ch2m.com/ pricer / Reports. aspx? Id= 95 &ReportName= Total %20Price &TaskLevel =... 10/5/2006 Description Price Total Other Direct Expenses Task C1.04 - Excavation Plan Total Labor Total Other Direct Expenses Task C1.05 - Leachate Collection and Management Total Labor Total Other Direct Expenses Task C1.06 - Preliminary Cost Estimates Total Labor Total Other Direct Expenses Total Subcontract Markups on Subcontractors Task C1.07 - Assembly Presentation Total Labor Total Other Direct Expenses Total Travel ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for C1.03 - Final Grading Plan and Volumes Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for C1.04 - Excavation Plan Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for C1.05 - Leachate Collection and Management Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Subcontract Subtotal for Costs Subtotal for Markups Subtotal for C1.06 - Preliminary Cost Estimates Subtotal for Labor Subtotal for Other Direct Expenses Page 4 of 9 CH2MIHILL 127.65 127.65 8,497.65 8,497.65 6,366.00 6,366.00 85.10 85.10 6,451.10 6,451.10 12,116.00 12,116.00 173.90 173.90 12,289.90 12,289.90 1,192.00 1,192.00 14.80 14.80 1,663.00 1,663.00 2,869.80 166.30 166.30 3,036.10 2,394.00 2,394.00 37.00 37.00 1,000.00 05- Oct -2006 09:42:40 PM Page 4 of 9 http: / /www.int.ch2m.com/pricer/ Reports. aspx ?Id =95 &ReportName =Total %20Price &TaskLevel =... 10/5/2006 Description Markups on Travel Top Task D1 Task D1.01 - Finalize Grading Plans Total Labor Total Other Direct Expenses Markups on Expenses Task D1.02 - Cover System Stability Total Labor Total Other Direct Expenses Task D1.03 - Surface Water Drainage Total Labor Total Other Direct Expenses ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Task D1.04 - Leachate Collection and Management Total Labor Total Other Direct Expenses Subtotal for Travel Subtotal for Costs Subtotal for Markups Subtotal for C1.07 - Assembly Presentation Subtotal for C1 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for Markups Subtotal for D1.01 - Finalize Grading Plans Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for D1.02 - Cover System Stability Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for D1.03 - Surface Water Drainage Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for D1.04 - Leachate Collection and Management C1Hl2MHILL Page 5 of 9 Price 1,000.00 3,431.00 100.00 100.00 3,531.00 46,882.60 18,902.00 18,902.00 372.30 372.30 19,274.30 8.00 8.00 19,282.30 2,118.00 2,118.00 29.60 29.60 2,147.60 2,147.60 4,714.00 4,714.00 62.90 62.90 4,776.90 4,776.90 31,592.00 31,592.00 586.00 586.00 32,178.00 32,178.00 05- Oct -2006 09:42:40 PM Page 5 of 9 http: / /www.int.ch2m.com/pricer/ Reports. aspx? Id= 95 &.ReportName= Total %20Price &TaskLevel =... 10/5/2006 Description Price Task D1.05 - ADEC Permit Appplication Total Labor Total Other Direct Expenses Task D1.06 - Storm Water Pollution Prevention Plan Total Labor Total Other Direct Expenses Top Task E1 Task E1.01 - Compile Project Manuals Total Labor Total Other Direct Expenses Markups on Expenses Task E1.02 - Construction Cost Estimate Total Labor Total Other Direct Expenses Total Subcontract Markups on Subcontractors ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for D1.05 - ADEC Permit Appplication Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for D1.06 - Storm Water Pollution Prevention Plan Subtotal for D1 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for Markups Subtotal for E1.01 - Compile Project Manuals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Subcontract Subtotal for Costs Subtotal for Markups Subtotal for E1.02 - Construction Cost Estimate Yagebot9 CH2111RHILL 20,284.00 20,284.00 292.30 292.30 20,576.30 20,576.30 2,758.00 2,758.00 44.40 44.40 2,802.40 2,802.40 81,763.50 2,240.00 2,240.00 437.00 437.00 2,677.00 40.00 40.00 2,717.00 1,088.00 1,088.00 14.80 14.80 1,663.00 1,663.00 2,765.80 166.30 166.30 2,932.10 05- Oct -2006 09:42:40 PM Page 6 of 9 http: / /www.int.ch2rn.com/ pricer / Reports. aspx ?Id =95& ReportName = Total %20Price &TaskLevel =... 10/5/2006 Description Price Task E1.03 - Assembly Presentation Total Labor Total Other Direct Expenses Total Travel Markups on Travel Top Task F1 Task F1.01 - Bidding Phase Total Labor Total Other Direct Expenses Total Travel Markups on Travel Task F1.02 - COA Plan Total Labor Total Other Direct Expenses Task F1.03 - COA Inspections Total Labor Total Other Direct Expenses ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Travel Subtotal for Costs Subtotal for Markups Subtotal for E1.03 - Assembly Presentation Subtotal for El Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Travel Subtotal for Costs Subtotal for Markups Subtotal for F1.01 - Bidding Phase Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for F1.02 - CQA Plan Subtotal for Labor rage i or CH2MHILL 2,482.00 2,482.00 37.00 37.00 500.00 500.00 3,019.00 50.00 50.00 3,069.00 8,718.10 4,912.00 4,912.00 66.60 66.60 500.00 500.00 5,478.60 50.00 50.00 5,528.60 3,460.00 3,460.00 51.80 51.80 3,511.80 3,511.80 29,072.00 29,072.00 473.60 05- Oct -2006 09:42:40 PM Page 7 of 9 http: / /www.int.ch2m.com/ pricer/ Reports. aspx? Id =95& ReportName = Total %20Price &TaskLevel =... 10/5/2006 Description Total Subcontract Total Travel Markups on Subcontractors Markups on Travel Task F1.04 - CM 2007 Total Labor Total Other Direct Expenses Total Subcontract Total Travel Markups on Subcontractors Markups on Travel Task F1.05 - CM 2008 Total Labor Total Other Direct Expenses Total Subcontract Markups on Subcontractors ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Other Direct Expenses Subtotal for Subcontract Subtotal for Travel Subtotal for Costs Subtotal for Markups Subtotal for F1.03 - CQA Inspections Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Subcontract Subtotal for Travel Subtotal for Costs Subtotal for Markups Subtotal for F1.04 - CM 2007 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Subcontract Subtotal for Costs Subtotal for Markups Subtotal for F1.05 - CM 2008 1-'age is or 9 CH IV1HILL Price 473.60 6,000.00 6,000.00 10,475.00 10,475.00 46,020.60 600.00 1,047.50 1,647.50 47,668.10 54,760.00 54,760.00 ' 888.00 888.00 12,800.00 12,800.00 7,875.00 7,875.00 76,323.00 1,280.00 787.50 2,067.50 78,390.50 10,444.00 10,444.00 155.40 155.40 8,960.00 8,960.00 19,559.40 896.00 896.00 20,455.40 05-Oct-2006 09:42:40 PM Page 8 of 9 http: / /www.int.ch2m.com/ pricer / Reports. aspx? Id =95& ReportName= Total%20Price &TaskLevel =... 10/5/2006 Description Price Task F1.06 - Construction Surveying Total Labor Total Other Direct Expenses Total Subcontract Markups on Subcontractors Task F1.07 - CQA Final Report Total Labor Total Other Direct Expenses Task F1.08 - Record Drawings Total Labor Total Other Direct Expenses Task F1.09 - Submittal Review (2007) Total Labor Total Other Direct Expenses ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Subcontract Subtotal for Costs Subtotal for Markups Subtotal for F1.06 - Construction Surveying Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for F1.07 - CQA Final Report Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for F1.08 - Record Drawings Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for F1.09 - Submittal Review (2007) Subtotal for Fl Grand Total CHZMHILL rage 9 01 9 796.00 796.00 11.10 11.10 3,000.00 3,000.00 3,807.10 300.00 300.00 4,107.10 4,928.00 '4,928.00 74.00 74.00 5,002.00 5,002.00 5,404.00 5,404.00 81.40 81.40 5,485.40 5,485.40 9,432.00 9,432.00 133.20 133.20 9,565.20 9,565.20 179 392,598.75 05- Oct -2006 09:42:40 PM Page 9 of 9 http: / /www.int.ch2m.com/ pricer / Reports. aspx? Id= 95 &ReportName= Total %20Price &TaskLevel =... 10/5/2006 £J10 ; ZJ10 1 - -. - 800Z Split „ Summary Extemal Milestone • „ ^- --- - -- DmOcr4 6ImmMnr mossessmon deadline T l 6 e6ed Kodiak Landfill Lateral Expansion Preliminary Design and Construc $ J1O £ Ao j Z J10 4 X10 I L00ZI 17 40 j £40 Task Narne , Duration Pre -Bid 1 day Project Bid Opening 1 day Project: Kodiak Lateral Expansion Date: Thu 1015/06 0 0 SPO2 GDO3 Fleet Vehicles IRO Mileage CH2M HILL 2006 SCHEDULE OF LABOR AND SERVICE CENTER RATES JOB CODE JOB TITLE'S, DIEM CODE SPOt Scientist 1 10 EPOI Engineer 1 00 Scientinst 2 Engineer 2 Staff GIS EPO2 IS22 PCO3 EP03 CS05 SPO3 CA24 TSO4 PC04 Project Consultant TP05 Tech Pubs Supervisor PM01 Associate Project Manager EPO4 Project Engineer PPO4 Project Planner PD26 Proposal Process Manager TC16 Project Resident Representative CA25 Senior Contracts Administrator EPO5 Engineer Specialist PMO2 Project Manager (PM) CA26 Contracts Manager PC06 Project Consultant 2 Associate Consultant Associale Engineer PC Systems Specialist Associate Scientist Contracts Administrator Technical Publishing Spclst 4 AA02 Administrative Assistant 1 0302 Facilities Operations Assistant 2 0506 Facilities Operations Lead PRO3 Project Assistant 3 AA03 Administrative Assistant 3 TE01 Engineering Tech. 1 11405 Intern 5 Graphic Designer 3 TC35 Staff Tech 2 GD04 Graphic Designer Lead a•sc., .,e:�.,r, .a :.,: x TC09 Associate Technical Lead 0005 Graphic Design Supervisor TC09 Associate Technical Lead TCO5 AssociateDeshner Reprographics Photocopying - Color Copies Fleet Cars — Miles Fleet Vehicles Fleet Cars - Days Fleet Truck — Miles Fleet Truck - Days O8 07 06 Engineer 4 05 8032 Client Service Manager 2 (CSM2) TC01 Senior Technologist PM03 Senior Project Manager (SPM) PM04 Principal Project Manager (PPM) ROOB Regional Project Delivery Manager BG26 Client Service Manager 1 (CSMI ) Principal & Special Projects Manager (PPM) 03 Engineer 7,8 & 9 D4 03 PM05 AA02 Administrative Assistant 2 19 Office 14,15 &16 13 Technician 3 ..w,..- 12 Technician 4 11 Standard Billing Rate Communication (for telephone /telecommunications, cellular and facsimile services) Computers (for general microcomputers, computer -aided and graphics design, workstations, resources, software, and VAX mainframe) Health & Safety (comprehensive rate applicable only to staff who are enrolled in the Health & Safety Monitoring Program) Reprographics Photocopying - Production Copies CH2M HILL, Inc considers the data and Information on this pages 10 be proprietary. Standard Billing Rate Copy Miles Standard Billing Rate Days Standard Billing Rate CH2M HILL, Inc considers merit and cost of living adjustments each year, The above biltIng rates are effective for 2006. Adjustments are expected fur 2007 billing rates, Descriptions reflect the current Anchorage office staff composition; modifications to the Labor jab titles may he madn due 10 stalling changes " Service Center Rates are reviewed periodically and are subject to change during review. CH2M HILL, Inc. expenses, including outside services, shag be baled with a 10% markup. E 2008= RATE-PERzHOUR{ Engineer 0 Engineer 1 Engineer 2 Engineer 3 Engineer 5 Engineer 6 Engineer 7 Tech 1 & 2 Technician 5 Copy Miles Days Mlie 887 $95 $103 $114 $132 $146 8157 $ 175 $190 VICE CE NT,:I $70 878 893 8108 $0.00 $0.45 CH2MHILL management for another 10 weeks in 2007, from either Anchorage or Seattle. The CH2M HILL construction manager will also monitor minor construction in 2008. Activity F. Construction Surveying The Contractor will hire a surveyor to conduct initial construction staking and all subsequent survey during construction. CH2M HILL will hire an independent surveyor to conduct one post - construction survey to document quantity measurements for payment. Activity G. Construction Quality Assurance Final Construction Report Construction records (daily reports, submittals, testing records, and as -built drawings), will be summarized in a CQA Final Construction Report for documentation and certification by the CQA Engineer of Record that the construction was completed in conformance with the design and CQA protocols of the project. A draft report will be submitted to the BOROUGH for review and a final report will be completed incorporating BOROUGH comments. Activity H. Record Drawings Services after construction will include record drawings and certification of conformance with design and construction quality assurance. It is anticipated that the Contractor will provide detailed and complete redline mark -ups of any changes to the work, on a set of full -sized drawings. CH2M HILL will provide drafting assistance to electronically create record drawings, based on these mark -ups. Task 6 Deliverables • Bid Clarifications as needed (electronic copies for inclusion in addenda). • Recommendation for Award Letter (1 electronic PDF copy). • Draft and Final CQA Final Construction Report (1 hard copy, 1 electronic PDF copy). • Draft and Final Record Drawings (1 half -size hard copy, 1 half size PDF copy, 1 full size signed, stamped mylar). ANCITP5231/062780002 15 Description Price Top Task Al Task A1.01 - Project Management 2006 Total Labor Total Other Direct Expenses Task A1.02 - Project Management 2007 Total Labor Total Other Direct Expenses Task A1.03 - Project Management 2008 Total Labor Total Other Direct Expenses Task A1.04 - Status Report Total Labor Total Other Direct Expenses Task A1.05 - Team Communications Total Labor Total Other Direct Expenses ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for A1.01 - Project Management 2006 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for A1.02 - Project Management 2007 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for A1.03 - Project Management 2008 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for A1.04 - Status Report Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for A1.05 - Team Communications Page 1 of 8 • CH2MHILL 14,294.00 14,294.00 260.85 260.85 14,554.85 14,554.85 13,289.00 13,289.00 179.45 179.45 13,468.45 13,468.45 3,807.00 3,807.00 49.95 49.95 3,856.95 3,856.95 3,728.00 3,728.00 59.20 59.20 3,787.20 3,787.20 10,104.00 10,104.00 133.20 133.20 10,237.20 10,237.20 Task A1.06 - Agency Meetings Total Labor 1,196.00 31- Oct -2006 06:19:57 PM Page 1 of 8 Description Total Other Direct Expenses Top Task B1 Task B1.01 - Bale Fill vs Area Fill Total Labor Total Other Direct Expenses Task B1.02 - Leachate Management Total Labor Total Other Direct Expenses Task B1.03 - Evaluate LF Gas Total Labor Total Other Direct Expenses Task B1.04 - Evaluate Bottom Liner Total Labor Total Other Direct Expenses ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for A1.06 - Agency Meetings Subtotal for Al Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for B1.01 - Bale Fill vs Area Fill Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for B1.02 - Leachate Management Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for B1.03 - Evaluate LF Gas Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for B1.04 - Evaluate Bottom Liner Page 2 of 8 CH2MHILL Price 1,196.00 18.50 18.50 1,214.50 1,214.50 47,119.15 11,844.00 11,844.00 166.50 166.50 12,010.50 12,010.50 8,780.00 8,780.00 129.50 129.50 8,909.50 8,909.50 3,012.00 3,012.00 48.10 48.10 3,060.10 3,060.10 432.00 432.00 7.40 7.40 439.40 439.40 Task B1.05 - Sewage Sludge Disposal Total Labor 986.00 Subtotal for Labor 986.00 31- Oct -2006 06:19:57 PM Page 2 of 8 L.. . ii.—..._.:.......i 1...,, ,. .... D.n i inn. n.rr t.T 1 !I /1 1 PI /1(14 Description Total Other Direct Expenses Task B1.06 - Assembly Presentation Total Labor Total Other Direct Expenses Total Travel Top Task C1 Task C1.01 - Design Criteria Total Labor Total Other Direct Expenses Task C1.02 - Bottom Grading Plan and Layout Total Labor Total Other Direct Expenses Task C1.03 - Final Grading Plan and Volumes Total Labor Total Other Direct Expenses Task C1.04 - Excavation Plan Total Labor ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for 81.05 - Sewage Sludge Disposal Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Travel Subtotal for Costs Subtotal for B1.06 - Assembly Presentation Subtotal for B1 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for C1.01 - Design Criteria Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for C1.02 - Bottom Grading Plan and Layout Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for C1.03 - Final Grading Plan and Volumes Subtotal for Labor Page 3 of 8 40 CH2MHILL Price 14.80 14.80 1,000.80 1,000.80 2,394.00 2,394.00 87.00 87.00 500.00 500.00 2,981.00 2,981.00 28,401.30 3,412.00 3,412.00 51.80 51.80 3,463.80 3,463.80 9,478.00 9,478.00 135.05 135.05 9,613.05 9,613.05 8,370.00 8,370.00 127.65 127.65 8,497.65 8,497.65 6,366.00 6,366.00 31- Oct -2006 06:19:57 PM Page 3 of 8 �t_. //..... ..:r, i / /n . 77 7 —hC D.D 4nr — r . io /7l1D D.T 7.T o.. 1 n// 1 / ')nniZ Description Total Other Direct Expenses Task C1.05 - Leachate Collection and Management Total Labor Total Other Direct Expenses Task C1.06 - Preliminary Cost Estimates Total Labor Total Other Direct Expenses Total Subcontract Task C1.07 - Assembly Presentation Total Labor Total Other Direct Expenses Total Travel Top Task D1 Task D1.01 - Finalize Grading Plans Total Labor Total Other Direct Expenses ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for C1.04 - Excavation Plan Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for C1.05 - Leachate Collection and Management Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Subcontract Subtotal for Costs Subtotal for C1.06 - Preliminary Cost Estimates Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Travel Subtotal for Costs Subtotal for C1.07 - Assembly Presentation Subtotal for C1 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for D1.01 - Finalize Grading Plans CH2MHILL Page 4 of 8 Price 85.10 85.10 6,451.10 6,451.10 12,116.00 12,116.00 173.90 173.90 12,289.90 12,289.90 1,192.00 1,192.00 180.80 180.80 1,663.00 1,663.00 3,035.80 3,035.80 2,394.00 2,394.00 137.00 137.00 1,000.00 1,000.00 3,531.00 3,531.00 46,882.30 18,902.00 18,902.00 380.30 380.30 19,282.30 19,282.30 31 -Oct -2006 06:19:57 PM Page 4 of 8 Laa« 1!1/'71 /lrr Description Price Task D1.02 - Cover System Stability Total Labor Total Other Direct Expenses Task D1.03 - Surface Water Drainage Total Labor Total Other Direct Expenses Task D1.04 - Leachate Collection and Management Total Labor Total Other Direct Expenses Task D1.05 -ADEC Permit Appplication Total Labor Total Other Direct Expenses ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Task D1.06 - Storm Water Pollution Prevention Plan Total Labor Total Other Direct Expenses Top Task El Task E1.01 - Compile Project Manuals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for D1.02 - Cover System Stability Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for D1.03 - Surface Water Drainage Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for D1.04 - Leachate Collection and Management Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for D1.05 - ADEC Permit Appplication Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for D1.06 - Storm Water Pollution Prevention Plan Subtotal for D1 Page 5 of 8 CH2MHILL Astottk- 2,118.00 2,118.00 29.60 29.60 2,147.60 2,147.60 4,714.00 4,714.00 62.90 62.90 4,776.90 4,776.90 31,592.00 31,592.00 586.00 586.00 32,178.00 32,178.00 20,284.00 20,284.00 292.30 292.30 20,576.30 20,576.30 2,758.00 2,758.00 44.40 44.40 2,802.40 2,802.40 81,763.50 31 -Oct -2006 06:19:57 PM Page 5 of 8 —nc 1 n /11 r ')nni( Description Total Labor Total Other Direct Expenses Task E1.02 - Construction Cost Estimate Total Labor Total Other Direct Expenses Total Subcontract Task E1.03 - Assembly Presentation Total Labor Total Other Direct Expenses Total Travel Top Task F1 Task F1.01 - Bidding Phase Total Labor Total Other Direct Expenses Total Travel Task F1.02 - CQA Plan Total Labor ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for E1.01 - Compile Project Manuals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Subcontract Subtotal for Costs Subtotal for E1.02 - Construction Cost Estimate Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Travel Subtotal for Costs Subtotal for E1.03 - Assembly Presentation Subtotal for El Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Travel Subtotal for Costs Subtotal for F1.01 - Bidding Phase Subtotal for Labor Page 6 of 8 CH2MHLLL Astw Price 2,240.00 2,240.00 477.00 477.00 2,717.00 2,717.00 1,088.00 1,088.00 180.80 180.80 1,663.00 1,663.00 2,931.80 2,931.80 2,482.00 2,482.00 87.00 87.00 500.00 500.00 3,069.00 3,069.00 8,717.80 4,912.00 4,912.00 116.60 116.60 500.00 500.00 5,528.60 5,528.60 3,460.00 3,460.00 31- Oct -2006 06:19:57 PM Page 6 of 8 1 n /11 /1/A1'1C Description Total Other Direct Expenses Task F1.03 - CQA Inspections Total Labor Total Other Direct Expenses Total Subcontract Total Travel Task F1.04 - CM 2007 Total Labor Total Other Direct Expenses Total Subcontract Total Travel Task F1.05 - CM 2008 Total Labor Total Other Direct Expenses Total Subcontract Task F1.06 - Construction Surveying ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for F1.02 - CQA Plan Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Subcontract Subtotal for Travel Subtotal for Costs Subtotal for F1.03 - CQA Inspections Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Subcontract Subtotal for Travel Subtotal for Costs Subtotal for F1.04 - CM 2007 Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Subcontract Subtotal for Costs Subtotal for F1.05 - CM 2008 Page 7 of 8 CH2MHILL Price 51.80 51.80 3,511.80 3,511.80 29,072.00 29,072.00 2,121.60 2,121.60 6,000.00 6,000.00 10,475.00 10,475.00 47,668.60 47,668.60 54,760.00 54,760.00 2,956.00 2,956.00 12,800.00 12,800.00 7,875.00 7,875.00 78,391.00 78,391.00 10,444.00 10,444.00 1,051.40 1,051.40 8,960.00 8,960.00 20,455.40 20,455.40 31- Oct -2006 06:19:57 PM Page 7 of 8 ,. —m.. a,.1 n / o. m....t _T -- 1 /1 /7 1 at nn c Description Total Labor Total Other Direct Expenses Total Subcontract Task F1.07 -CQA Final Report Total Labor Total Other Direct Expenses Task F1.08 - Record Drawings Total Labor Total Other Direct Expenses Task F1.09 - Submittal Review (2007) Total Labor Total Other Direct Expenses ADEC Permit Application /Kodiak Island Borough Total Price Lowest Tasks, All Budgets, without Period Subtotals Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Subcontract Subtotal for Costs Subtotal for F1.06 - Construction Surveying Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for F1.07 - CQA Final Report Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for F1.08 - Record Drawings Subtotal for Labor Subtotal for Other Direct Expenses Subtotal for Costs Subtotal for F1.09 - Submittal Review (2007) Subtotal for F1 Grand Total Page 8 of 8 CH2MHILL Price 796.00 796.00 311.10 311.10 3,000.00 3,000.00 4,107.10 4,107.10 4,928.00 4,928.00 74.00 74.00 5,002.00 5,002.00 5,404.00 5,404.00 81.40 81.40 5,485.40 5,485.40 9,432.00 9,432.00 133.20 133.20 9,565.20 9,565.20 179,715.10 392,599.15 31- Oct -2006 06:19:57 PM Page 8 of 8 L.4,-- . / /.' ^"".: /11 ._.,.,. s.. .. 7T.1 - 0.D ,. F- 10L1(1D. A.T....t.T .... 111/11 /11111.< Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 7, 2006 Item No. 12.B Resolution No. FY2007 -11 Declaring Surplus to Public Need a 6,000 Square Foot Portion of Borough Land (Lot 1A -3, U.S. Survey 3465) Located Adjacent to Lot 1, U.S. Survey 3466 and Authorizing the Borough Manager to Negotiate Directly with the Petitioners. This was postponed from the November 2, 2006 meeting. The KIB Planning and Zoning Commission approved the above referenced disposal of Borough land for fair market value after a public hearing held on September 20, 2006. In this case, the Kodiak Island Borough Assembly is the applicable review body, which must review the disposal request in accordance with the following standards: Kodiak Island Borough Code Section 18.20.030 states: 18.20.030 Review by planning commission — Assembly approval. Except for disposal required by law: A. Each disposal of borough land is subject to review by the planning commission before submission to the assembly. The commission by resolution shall make a recommendation to the assembly regarding the proposed land disposal. B. Borough land disposal that are not subject to approval by ordinance are subject to approval by assembly resolution. The resolution shall specify the terms and conditions upon which the disposal will be offered. Attached is a copy of the Planning and Zoning Commission recommendation, hearing decision letter, applicable minutes of the September 20, 2006 Regular Meeting of the Planning and Zoning Commission, and Staff reports for Planning and Zoning Commission Case No. 07 -001. FISCAL NOTES: [X] N/A Expenditure Required: $0.00 Account General Fund: N/A APPROVAL FOR AGENDA: Rz. Recommended motion: Move to adopt Resolution No. FY2007 -11. KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -11 Introduced by: Manager Gifford Requested by: Manager Gifford Drafted by: CDD Staff Introduced: 11/02/2006 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY DECLARING SUPLUS TO PUBLIC NEED ORIG A 6,000 SQUARE FOOT PORTION OF BOROUGH LAND (LOT1 A -3, U.S. SURVEY 3465) LOCATED ADJACENT TO LOT 1, U.S. SURVEY 3466 AND AUTHORIZING THE BOROUGH MANAGER TO NEGOTIATE DIRECTLY WITH THE PETITIONERS WHEREAS, KIB code 18.20.120 allows the Borough Assembly to authorize the Borough Manager to negotiate directly with parties interested in acquiring Borough land; and WHEREAS, KIB Code 18.20.060 allows citizens to apply for disposal of Borough land; and WHEREAS, KIB Code 18.20.090 allows citizens to bid for disposal of Borough subject to a development plan; and WHEREAS, the Planning and Zoning•Commission determined by resolution that certain land in Lot1A -3, U.S. Survey 3465 is surplus to the public's need; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: That a 6,000 square foot portion of Lot 1A -3, U.S. Survey 3465, as described in the amended request of the petitioners, adjoining their residential dwelling unit on Lot 1, U.S. Survey 3466, is hereby declared surplus to the public's need an authorized for disposal to the adjoining landowner for full and true market value. Section 2: The Assembly, in accordance with KIBC Title 18, hereby authorizes the Borough Manager to negotiate with the petitioners Bob and Earlene Berg, subject to the stipulations contained in Section 3, below, and other relevant provisions of KIBC Title 18. Section 3: The Assembly hereby affirms and restates the stipulations that were recommended by the Planning and Zoning Commission in its recommendation to the Assembly: 1. The parcel of land shall he appraised in accordance with KIBC 18.20.130 as part of the disposal. The appraisal shall be at the petitioner's expense as indicated by KIBC 18.20.080. 2. The petitioners shall arrange for having the disposal area surveyed and subdivided from Lot1A -3, U.S. Survey 3465 and consolidated with Lot 1, U.S. Survey 3466. The survey shall be at the petitioner's expense as indicated by KIBC 18.20.080. Kodiak Island Borough, Alaska Resolution No. FY2007 -11 Page 1 of 2 3. Prior to final approval of the subdivision the petitioners shall obtain approval of a rezone for the disposal area from PLAT - Public Use Land to RR1 -Rural Residential One, in accordance with the procedure set forth in KIBC 17.72. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2006 Nova Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2007 -11 Page 2 of 2 Introduced by: P &Z Commission Requested by: Robert and Earlene Berg. Drafted by: Staff Introduced: 10/19/2006 Adopted: KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION RESOLUTION OF RECOMMENDATION A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION, RECOMMENDING THE DISPOSAL OF AN UNSUBDIVIDED PORTION OF BOROUGH LAND FOR FAIR MARKET VALUE. WHEREAS, Kodiak Island Borough Code (KIBC) 18.20.030 requires each disposal of Borough land to be reviewed by the Planning and Zoning Commission before submission to the Assembly; and, WHEREAS, the Planning and Zoning Commission is required under KIBC 18.20.030 to make a recommendation on the disposal by resolution before the case can be forwarded to the Borough Assembly; and, WHEREAS, the principal purpose of the Commission's recommendation is to determine whether the land is considered to be surplus to the Borough's need; and, WHEREAS, the Planning and Zoning Commission held a public hearing on September 20, 2006, to consider the land disposal request made by Robert and Earlene Berg for a land disposal at fair market value; and, NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION THAT: Section 1: That the applicant in Case 07 -001 has insufficient usable land area for the purpose of constructing an attached residential /garage addition to the existing residential dwelling on Lot 1 United States Survey 3466. That the disposal of a portion of Lot 1A -3 United States Survey 3465, will not be detrimental to the borough's ability to develop or dispose of the remainder of Lot 1A -3, U.S. Survey 3465 in the future. N: \CD\Assembly\Resolutions\2006 Resolutions \P &Z Recommendation Resolution 07- 001.doc 1of2 Section II: That the disposal of an unsubdivided portion of Borough land, described as, a portion of Lot 1A -3 United States Survey 3465, for fair market value is hereby recommended by the Planning and Zoning Commission for approval by the Kodiak Island Borough Assembly, subject to the following stipulations: 1. The parcel of land shall be appraised in accordance with KIBC 18.20.130 as part of the disposal. The appraisal shall be at the petitioner's expense as indicated by KIBC 18.20.080. 2. The petitioners shall arrange for having the disposal area surveyed and subdivided from Lot 1A -3, U.S. Survey 3465 and consolidated with Lot 1, U.S. Survey 3466. The survey shall be at the petitioner's expense as indicated by KIBC 18.20.080. 3. Prior to final approval of the subdivision, the petitioners shall obtain approval of a rezone for the disposal area from PL- Public Use Land to RR1 -Rural Residential One, in accordance with the procedure set forth in KIBC 17.72. ADOPTED BY THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION, THIS TWENTIETH DAY OF SEPTEMBER, 2006 l 1I' e rol Fred, Chair ATTEST: ierson, Secretary \\ Dove\ departments \CD\Assembly \Resolutions\2006 Resolutions \P&Z Recommendation Resolution 07- 001.doc 2of2 September 21, 2006 Robert and Earlene Berg P.O. Box 359 Kodiak, AK 99615 • Re: Case No. 07 -001. A disposal of borough land for fair market value, in accordance with KIBC 18.20, of a portion of Lot 1A -3, U.S. Survey 3465, a 11,792 square foot parcel of land located next to the principal residence of the requesting parties. (Postponed from the August 16, 200.6 regular meeting.) Dear Mr. and Mrs. Berg: Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9363 Fax (907) 486 -9396 The Kodiak Island Borough Planning and Zoning Commission at their regular meeting on September 21, 2006, moved to forward the following resolution containing a recommendation to the Borough Assembly regarding a request for a land disposal, per Kodiak IslandBorough Code 18.20.030: Now therefore be it resolved by the Kodiak Island Borough Planning and Zoning Commission: That the applicant in Case 07 -001 has insufficient usable land area for the purpose of constructing an attached residential /garage addition to the existing residential dwelling on Lot 1 United States Survey 3466. That the disposal of a portion of Lot 1A -3 United States Survey 3465, will not be detrimental to the borough's ability to develop or dispose of the remainder of Lot 1A -3, U.S. Survey 3465 in the future. That the disposal of an unsubdivided portion of Borough land, described as, a portion of Lot 1A -3 United States Survey 3465, for fair market value is hereby recommended by the Planning and Zoning Commission for approval by the Kodiak Island Borough Assembly, subject to the following stipulations: 1. The parcel of land shall be appraised in accordance with KIBC 18.20.130 as part of the disposal. The appraisal shall be at the petitioner's expense as indicated by KIBC 18.20.080. 2. The petitioners shall arrange for having the disposal area surveyed and subdivided from Lot JA -3, U.S. Survey 3465 and consolidated with Lot 1, U.S. Survey 3466. The survey shall be at the petitioner 's expense as indicated by KIBC 18.20.080. 3. Prior to final approval of the subdivision, the petitioners shall obtain approval of a rezone for the disposal area from PL- Public Use Land to RR1 -Rural Residential One, in accordance with the procedure set forth in KIBC 17.72. This item is tentatively scheduled to appear before the Assembly at their October 19, 2006 regular meeting. Please confirm this with the Borough Clerk, Nova Javier, at 486 -9310, no sooner than five (5) working days from the date of this letter. If you have any questions regarding the Commission's actions, please contact the Community Development Department at 486 -9363. Sincerely, Duane Dvorak, Acting Director Community Development Department DD:zmp PLANNING AND ZONING COMMISSION REGULAR MEETING SEPT. 20, 2006 7:30 p.m. KODIAK ISLAND BOROUGH ASSEMBLY CHAMBERS MINUTES I. CALL TO ORDER The regular meeting of the Planning and Zoning Commission was called to order at 7:30 p.m. by CHAIR FRIEND on September 20, 2006 in the Borough Assembly Chambers. I1. ROLL CALL Commissioners Present Jerrol Friend — Chair David King Gary Carver Brent Watkins Dennis McMurry Casey Janz Gary Juenger X X X X X X COMMISSIONER KING MOVED to excuse COMMISSIONER MCMURRY, and COMMISSIONER JANZ SECONDED the motion. CHAIR FRIEND authorized a voice vote, and the motion CARRIED unanimously, 6 -0. III. APPROVAL OF AGENDA Excused Absent Others Present Duane Dvorak Community Development Zoe Pierson Community Development X Edie and Coe Peggy Tuttle Richard Collins Greg Lopez James Brune Linda Freed Clarence M. McClaren CHAIR FRIEND asked if there were any changes or additions to the Agenda as distributed, noting that a communication item, the notes resulting from the August 30, 2006 work session regarding the Women's Bay Comprehensive Plan, had been added on the day of this meeting. COMMISSIONER.JANZ MOVED TO APPROVE the Agenda as presented, and the motion was SECONDED by COMMISSIONER KING. and CHAIR FRIEND authorized a voice vote, and the motion CARRIED 6 -0. IV. MINUTES OF PREVIOUS MEETINGS CHAIR FRIEND asked if there were any changes or additions to the Minutes of the meeting of August 16, 2006. Noting that no changes to said Minutes were desired, CHAIR FRIEND expressed his willingness to accept a motion to approve the Minutes as presented. COMMISSIONER WATKINS MOVED TO APPROVE the minutes as submitted. COMMISSIONER JANZ SECONDED the motion, and upon CHAIR FRIEND's authorization of a voice vote, the motion CARRIED 6 -0. V. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments nor appearance requests. VI. PUBLIC HEARINGS Toll Free Telephone Number 1- 800 - 478 -5736 Local Telephone Number 486 -3231 A CASE: 07 -001 APPLICANT: Earlene and Robert Berg REQUEST: A disposal of borough land for fair market value, in accordance with KIBC 18.20, of a portion of Lot 1A -3, U.S. Survey 3465, a 11,792 square foot parcel of land located next to the principal residence of the requesting parties. (Postponed from the August 16, 2006 regular meeting) LOCATION: Along Dark Lake beyond the end of Scout Circle. NHN Assigned. ZONING: PL- Public Use Land Staff reported that 18 public hearing notices had been mailed on August 30, 2006, since this request was postponed from the August 19, 2006 regular meeting for further consideration at the September 20, 2006 Regular Meeting of the Planning and Zoning Commission. ACTING DIRECTOR DVORAK noted that there had been three responses to the public hearing notices supporting the request and that staff had received additional information since the Commission's work session of September 13, 2006. Although staff had not had an opportunity to make a thorough analysis which would include the additional information and the amended site plan indicates a .smaller area to consider which makes a determination of the impact more difficult, staff is rescinding its original recommendation following the Applicants' amended request, reducing the subject square footage from approximately 12,000 to approximately 6,000. Staff is now recommending that the Commission forward the matter to the Assembly for approval of the land disposal subject to provisos appropriate thereto. ACTING DIRECTOR DVORAK reminded the Commission,however, that if they would prefer staff to conduct a more thorough analysis of the newly received information, the option of postponing this matter for hearing to the next regular meeting remains. COMMISSIONER JANZ MOVED as follows: Move to adopt the following resolution containing a recommendation to the Borough Assembly regarding a request for a land disposal, per Kodiak Island Borough Code 18.20.030. Now therefore be it resolved by the Kodiak Island Borough Planning and Zoning Commission: That the applicant in Case 07 -001 has insufficient usable land area for the purpose of constructing an attached residential /garage addition to the existing residential dwelling on Lot 1 United States Survey 3466. That the disposal of a portion of Lot 1A -3 United States Survey 3465, will not be detrimental to the borough's ability to develop or dispose of the remainder of Lot 1A -3, U.S. Survey 3465 in the future. That the disposal of an unsubdivided portion of Borough land, described as, a portion of Lot 1A -3 United States Survey 3465, for fair market value is hereby recommended by the Planning and Zoning Commission for approval by the Kodiak Island Borough Assembly, subject to the following stipulations: 1. The parcel of land shall be appraised in accordance with KIBC 18.20.130 as part of the disposal. The appraisal shall be at the petitioner's expense as indicated by KIBC 18.20.080. 2. The petitioners shall arrange for having the disposal area surveyed and subdivided from Lot 1A -3, U.S. Survey 3465 and consolidated with Lot 1, U.S. Survey 3466. The survey shall be at the petitioner's expense as indicated by KIBC 18.20.080. Prior to final approval of the subdivision, the petitioners shall obtain approval of a rezone for the disposal area from PL- Public Use Land to RR1 -Rural Residential One, in accordance with the procedure set forth in KIBC 17.72.. COMMISSIONER JUENGER [ ?] SECONDED the motion. CHAIR FRIEND closed the regular session and opened the public hearing. Edward Coe spoke in opposition to the Applicants' request, explaining that he was attending this hearing on behalf of the Kodiak Elks which is vehemently opposed to any change in the status of the subject property from its originally intended use (i.e., it is intended for youth activities). He explained the Elks' position that title to the subject property "passed hands" via Smokey Stover of the Elks in the time of the Territorial Congress to the City of Kodiak, who subsequently gave 16 acres, including the lake's shore, to the Elks. Subsequent to this period, when the Bureau of Land Management was in the process of settling the Alaska natives' claims to land, because of its policy dictating that it not negotiate with private persons, the Bureau passed title of the subject property to the Borough, and as part of this transaction, it was stipulated that the Borough was to return title to the subject property to those private parties who had relinquished title originally. Mr. Coe explained that the Elks, one of the parties to whom title should have been returned, had lost track of this matter due to personnel changes. Mr. Coe recalls that a letter explaining this transaction was extant in the past but that despite his efforts, he has been unable to locate it and is currently assuming that it was inadvertently lost as a result of routine file maintenance by the Elks. He noted that in fulfillment of the dedication of the property to youth activities, the Elks had agreed to the stipulation that should they use the land given to them for any activity not youth - related, title would revert to the Borough. He noted that despite the Borough's alleged (the Elks hotly contest the claim) ownership and has left it unused for any purpose, and he referenced the sewer project at Island Lake. In contrast, Mr. Coe described the Elks' efforts — in which he personally was involved — to ensure that in keeping with their promise to use their land for youth activities, the utility companies were persuaded to place their infrastructure below ground so that no lines of any kind are visible in the landscape. He reiterated the fact that the subject property in this case does not technically belong to the Borough, ownership of it having passed from the City to the Elks before the Borough came into existence. CHAIR FRIEND thanked Mr. Coe for his comments and acknowledged Robert Berg. Mr. Berg, one of the Applicants, stated that to his knowledge, the land's permitted uses had been designated in the 1960s and 1970s and that since then, these designations had been changed many times. He stated that his and his wife's purpose in making the application is merely to emplace a garage. However, he comprehends Mr. Coe's concerns, having noticed himself that the land in question is being used by "four- wheelers" which are "tearing it up "_ CHAIR FRIEND thanked Mr Berg and asked if there were any other members of the audience who wished to speak, a query to which he received no response. CHAIR FRIEND closed the public hearing and opened the regular session, asking if the Commission wanted to discuss this matter further. COMMISSIONER CARVER asked ACTING DIRECTOR DVORAK if he had any personal knowledge of the ownership history prior to the Borough's claim of ownership and the dedicated use issue brought up by Mr. Coe. The ACTING DIRECTOR stated that staff does not engage in title searches when analyzing an application as staffs responsibility is to analyze applications with respect to the physical layout of and the occurrences (e.g., utility easement, driveway easement, etc.) taking place on a property. In this particular case, the staffs review resulted in a change of assumptions but did not appear to require a title search. He pointed out that as staff had documented for last month's meeting, the current records indicate that title is in the hands of the Borough. The records reflect that when the property was divided, Camp Mueller and three (3) lots of the subdivision were designated as parks and /or Open Space (the implication being that playgrounds would be emplaced there). Lot 1A -3 has been designated for disposal. As far as staff knows, ownership rests with the Borough and, therefore, assumed that disposal is an option. As for Mr. Coe's description of the subject property's history, this is the first time that staff has heard it, and staff has no opinion on it as time to research this issue thoroughly would be needed. If the Commission were to adopt staffs recommendation and forward this matter to the Assembly, the Assembly has yet to review the issue of disposal which may, given Mr. Coe's statement, require a title search. Staff is unable to address this particular aspect of the matter at this meeting. CHAIR FRIEND offered the Commission another opportunity to discuss this matter. COMMISSIONER WATKINS noted that he was unable to find in the materials packet any information regarding the utility easement's serving as a bike path which he recalled seeing in an aerial photo. ACTING DIRECTOR DVORAK stated that he is unaware of a bike path being used to traverse the property. He noted that the utility easement's only function, per documentation (the easement's description was written by an engineering firm for each property and references the then - current utility project only), is as an utility easement. There is no public access over the property. The other easements on the subject property have been incorporated into the driveway. CHAIR FRIEND noted the fact that there is a "history of people" traversing the property but that that use is not a recorded use. COMMISSIONER WATKINS noted that "they have been supporting the use of the public across the land ", commenting that the decision seems to be between a smaller lot versus a larger intact and unencumbered one. CHAIR FRIEND asked if there was need for further discussion. COMMISSIONER JUENGER stated that he had been reluctant to entertain the notion of granting this application last month but that he had reconsidered his position. He commented that Mr. Coe's description of the history of the property is new to him but that he believes ACTING DIRECTOR DVORAK is correct in his assessment that the Commission's decision will not be the sole determinant of the outcome of the application. In Tight of this, he is "inclined" not to oppose forwarding the matter to the Assembly for consideration. CHAIR FRIEND concluded discussion by saying that he, like Mr. Coe, recalls that this property's dedicated use has been and is supposed to be for youth activities. However, he agreed that since this is with regard to driveway access to the Applicants' property, he is in favor of forwarding the matter to the Assembly for consideration. The motion was called, and it CARRIED 6 -0. Current Location P & Z Case # 07-001 erg, Robert & Earlene A disposal of borough and for fair market value, in accordance with KIBC 18.20, of a portion of Lot 1A -3, U.S. Survey 3465, a 11,792, square foot parcel of land located'next`to the principal residence of the requesting parties Legend Parcels D Subject Parcel reet Name Lot # Address Block # Map prepared for the purpose of showing the General location of the Kodiak Urban area. June, 2005. Alaska Highway System, GPS centerline data, National Highway System, Highways, Roads, Streets., Alaska D.O.T. Sept. 2002 Contour information:USGS Digital Elevation Model Kodiak, Alaska. 50 foot intervals, Scale is 1:63,360 Created in ArcGIS 9, NAD 27, State Plane 5 Parcel information is taken from selected fields in the current computerized property records in the Assessing Dept. This data has not been reconciled with data contained in manual files which may be more up -to -date. Kodiak Island Borough Community Development Department. ��««��u�n»��p,��.^ ~-.- '-~'.~�~_'....g P & �� n �w Z Case # 07-001 _0xvn X� 1Robert �� l� K� - Berg, v��u~��o�� /\ disposal of'borough land for fair market value, in accordance with KIBC 18.20, ofaportion of Lot 1A-3, U S Survey 3405.u11.7Q2equerefoot parcel |und located next to the principal residence of the requesting parties Legend Business Conservation Industrial Light Industrial Natural Use Public Use Single Family Residential Two Family Residential Multi Family Residential Retail Busines Rural Residential Rural Residential 1 Rural Residential 2 Split-Lot Zone Feet 500 1,009 Map prepared for the purpose of showing the Zoning of the Kodiak Urban area. June, 2005. Alaska Highway System, GPS centerline data, National Highway System, Highways, Roads, Streets., Alaska D.O.T. Sept. 2002 Contour inforrnation:USGS Digital Elevation Model Kodiak, Alaska. 50 foot intervals, Scale is 1:63,360 Created in ArcGIS 9, NAD 27, State Plane 5 Parcel information is taken from selected fields in the current computerized property records in the Assessing Dept. This data has not been reconciled with data contained in manual files which may be more up-to-date. Kodiak Island Borough Community Development Department. Kodiak Island Borough Community Development Department 710 Mill Bay Road Request for Title 18 Review Property Owners: Earlene and Robert Berg P.O. Box 359 Kodiak, Alaska Property Information: GT 1A-3 USS 3465 (survey attachment) You for your attention. Earlene Berg 4%6 —A �lZy C II U JUN 2 3 2006 � COMMUN11Y DEVELOPMENT DEPART lE N AO Present use of property- None, has a utility and driveway easement. Proposed use of property - add a garage to the existing residence and a finished parking area/driveway. Access to the south of residence is not possible at . present time as the lake is immediately on the eastside and the utilities, hill, and _ a borough bike path are to the west side. Property we wish, to ;,purchase i:11,792 sq ft. We have been quoted by the borough personnel at around $20,000.00 for this purchase. We believe this to be a fair amount, for the purchase of the property. We request a review of this matter. And Thank AR OTHER - FLC1SH 96123/2U46 14:22:4/ b6Ui16146 '?iar Fes Robert *Bernu * ## C� iak and ➢oToug LL f K 1.31.' 99635 (907) 486 -9324 07 001 LOT 5 5 / J' LOT' IA -3 4 LOT This notice is being sent to you because our records indicate you are a property owner /interested party m the area of the request. If you do not wish to testify verbally, you may provide your comments in the space below, or in a letter to the Community Development Department prior to the meeting. If you would like to fax your comments to us, our fax number is: (907) 486 -9396. If you would like to testify via telephone, please call in your comments during the appropriate public hearing section of the meeting. The local call -in telephone number is 486 -3231. The toll free telephone number is 1- 800 -478 -5736. j One week prior to the regular meeting, on Wednesday, September 13, 2006, a work session will be held at 7:30 p.m in the Kodiak Island Borough Conference Room ( #121), to review the packet material for the case. Kodiak Island Borough Code provides you with specific appeal rights if you disagree with the Commission's decision on this request. If you have any questions about the request or your appeal rights, please feel free to call us at 486 -9363. c /04 1-6 ib fi. Your Name: " O �1 V P V Mailing Address: OX Your property description: V` SS 34 "b LT 1814 Comments: 1 i r s-- -;iii � . � ' . i i i : - �� . E ] VI [E i t ° I \ r # SEP 7 2006 '. , , ,�... .. ._.....- ...�._. KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road, Kodiak, Alaska 99615 Public Hearing Item VI -A PUBLIC HEARING NOTICE A public hearing will be held on Wednesday, September 20, 2006. The meeting will begin at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission, to hear comments if any, on the following request: CASE: 07 -001 APPLICANT: Earlene and Robert Berg REQUEST: A disposal of borough land for fair market value, in accordance with KIBC 18.20, of a portion of Lot 1A -3, U.S. Survey 3465, a 11,792 square foot parcel of land located next to the principal residence of the requesting parties. (Postponed from the August 16, 2006 regular meeting) LOCATION: Along Dark Lake beyond the end of Scout Circle. NHN Assigned ZONING: PL- Public Use Land • DATE: September 20, 2006 TO: Planning and Zoning Commission STAFF: Duane Dvorak, Acting Director SUBJ: Information for the September 20, 2006 Regular Meeting CASE: 07 -001 Case 07- 001 /Suppl. Staff Report STAFF COMMENTS Public Hearing Item VI -A SUPPLEMENTAL MEMORANDUM APPLICANT: Robert & Earlene Berg REQUEST: A disposal of borough land for fair market value, in accordance with KIBC 18.20, of a portion of Lot 1A -3, U.S. Survey 3465, a parcel of land approximately 6,000 square feet in area, located next to the principal residence of the requesting parties on Lot 1, U.S. Survey 3466. LOCATION: Terminus of Scout Circle — between Dark and Island Lakes. ZONING: PL — Public Use Eighteen (18) public hearing notices were mailed on August 30, 2006. An amended disposal request was submitted on September 14, 2006. Due to other time commitments, staff did not have adequate time to completely re- analyze this request. Staff did however make some observations which are contained in this supplemental report and the updated graphics from the prior report (attached). The area requested for disposal has been reduced from 11,792 square feet to about 6,000 square feet. The revised site plan and disposal request shows the proposed addition to the existing home on Lot 1, USS 3466. The disposal line has been relocated to add about fifty feet to the front of Lot 1 along the shoreline of Dark Lake. The relocated line terminates at the northwest edge of the 50 foot roadway and utility easement at the rear of the property which would provide about 15 feet of setback area to the corner of the proposed building addition. Staff has rescinded the negative recommendation from the prior request. While it appears that this amended proposal will have less impact on the future disposal of the remainder of Lot 1A-3, that same reduction in area also makes it harder to discern what, if any, impacts will result from the disposal. Should the Commission elect to forward this request to the Assembly with a recommendation, staff has outlined the additional requirements that would be necessary to comply with KIBC 18.20 and other relevant code sections. Page 1 of 2 P & Z: September 20, 2006 Case 07- 001 /Suppl. Staff Report As previously noted in the original staff report Lot 1A-3 has already been designated for disposal by the borough Assembly so that the only real issue in order to determine the advisability of this request is whether it will have a negative impact on the future disposal of the remainder of Lot 1A -3, U.S. Survey 3465. APPROPRIATE MOTION Public Hearing Item VI -A MOTION: Move to adopt the following resolution containing a recommendation to the Borough Assembly regarding a request for a land disposal, per Kodiak Island Borough Code 18.20.030. Now therefore be it resolved by the Kodiak Island Borough Planning and Zoning Commission: That the applicant in Case 07 -001 has insufficient usable land area for the purpose of constructing an attached residential /garage addition to the existing residential dwelling on Lot 1 United States Survey 3466. That the disposal of a portion of Lot 1A -3 United States Survey 3465, will not be detrimental to the borough's ability to develop or dispose of the remainder of Lot 1A -3, U.S. Survey 3465 in the future. That the disposal of an unsubdivided portion of Borough land, described as, a portion of Lot 1A -3 United States Survey 3465, for fair market value is hereby recommended by the Planning and Zoning Commission for approval by the Kodiak Island Borough Assembly, subject to the following stipulations: 1. The parcel of land shall be appraised in accordance with KIBC 18.20.130 as part of the disposal. The appraisal shall be at the petitioner's expense as indicated by KIBC 18.20.080. 2. The petitioners shall arrange for having the disposal area surveyed and subdivided from Lot 1A -3, U.S. Survey 3465 and consolidated with Lot 1, U.S. Survey 3466. The survey shall be at the petitioner's expense as indicated by KIBC 18.20.080. 3. Prior to final approval of the subdivision, the petitioners shall obtain approval of a rezone for the disposal area from PL- Public Use Land to RR1 -Rural Residential One, in accordance with the procedure set forth in KIBC 17.72. Page 2 of 2 P & Z: September 20, 2006 ,/ { r / f F f / r � . ., r 5 :.'",./ i . . , j ta a , r1s.. —' ar LOT Z 1 bISpHsu . P ,L 5 C rA- 64 7" Lc.)T 1 Iv LC37 1A + C OMMUNITY DEVELOPMENT ARTMENT s) IONEY'S ' Location of 50 foot roadway and utility easement. 1 1982 Development Plan I Area of revised s disposal request, Approx. 6,000 Sq. Ft. NOTE Awe rota EErr wnw ofei, s swawN NOTE: A /0 FT UTILITY EASEMENT IS PROPOSED ALONG ALL LOT BOUNDARIES. KIBS261094 KOD /A K /SLAND BOROUGH PREL /M /NARY SUBD /V /S /ON PLAN cq LFg NOM ANE d. OAP. 1A1 o. It AZ ZD wJ SHAHAFKA ACRES SUBDIVISION Case 2007 -001 ISLAND LAKE SUBDIVISION 1 . 5 AREANOI" I( CRD4 a ,. R EMOVAL Pwroc SOW REVISED OCTOBER 26, /983 ✓AM/ARY /983 SCALE /'.100' SHEET NO / Combined square footage would equal,45,204 Sq. Ft. (Less the 9,013 Sq. Ft. of Roadway and Utility Easement which does not count as lot area for subdivision purposes.) The resulting net lot area would be 36,191 Sq. Ft. s T I 4 fV (P <0. LOT 2 LOT' IA -3 4 Revised disposal request Approximately 6,000 Sq. Ft. LOT photo TO: Planning and Zoning Commission FROM: Tom Anderson, Assessor DATE: September 8, 2006 SUBJECT: Case 07 -001 KODIAK ISLAND BOROUGH Assessing Department This memo is written as a point of clarification regarding the above referenced case requesting a disposal of Borough land in the Island Lake /Dark Lake area. As specified by Kodiak Island Borough Code Section 18.20:100: "...all disposal of borough land shall be for the fair market value..." The application narrative makes an undocumented assertion that a property value of "...around $20,000 for this purchase" has been "quoted by the borough personnel..." Borough personnel making the alleged quote are not identified. So that there is no misunderstanding, I would like to make clear that no current fair market appraisal of real property value of the property requested for disposal, consisting of 11,792 sq. ft, has been authorized by the Assembly or undertaken by the Assessing Department. CC: Rick Gifford, Borough Manager MEMORANDUM DATE: July 25, 2006 TO: Planning and Zoning Commission THROUGH: Duane Dvorak, Acting Director STAFF: Martin Lydick, Associate Planner SUBJ: Information for the August 16, 2006 Regular Meeting CASE: 07 -001 Public Hearing Item VI -A MEMORANDUM APPLICANT: Robert & Earlene Berg REQUEST: A disposal of borough land for fair market value, in accordance with KIBC 18.20, of a portion of Lot 1A -3, U.S. Survey 3465, an 11,792 square foot parcel of land located next to the principal residence of the requesting parties. LOCATION: Terminus of Scout Circle — between Dark and Island Lakes. ZONING: PL — Public Use Nineteen (19) public hearing notices were mailed on July 19, 2006. Date of site visit: None 1. Minimum lot size: 7,200 square feet Compliance: Yes 2. Minimum lot width: 60 Lineal Feet Compliance: Yes 3. Existing land uses: Vacant Compliance: Yes 4. Existing structure(s) on the property: No Compliance with setbacks: Yes Compliance with other zoning regulations: Yes Encroachments: No 5. Topography: Unk, no topographical data submitted Provides good building sites: Yes Provides good parking areas: Yes Allows driveway construction to meet maximum slope requirement: Yes Case 07-001/Staff Report Page 1 of 6 P & Z: August 16, 2006 Public Hearing Item VI -A 6. Physical Features: Unk Wetlands, streams, drainage courses: Unk, No data submitted Need for driveway /access restrictions: No Adequate line of sight: Yes Adequate access for additional traffic volume: Yes Adequate access from a safety standpoint: Yes Neighborhood character: Single Family Residential Double frontage lots: No Flag lots: No Adequate access for fire apparatus: Yes Utility installation meets Title 13: N/A Common wall or zero -lot line: No Frontage on dedicated public right -of -way: No Other road and utility improvements required before final approval: No 7. Existing Plat Restrictions: No Compliance: YES Applicable Code Provisions 18.20.170 Definitions. As used in this chapter: A. "Borough land" means any real property or interest therein owned by the Kodiak Island Borough; B. "Contract" means .... "; C. "Disposal" means any transfer of real property authorized under this title; and D. "Real property" means any interest in real property under the law of the state of Alaska, including but not limited to a fee, easement, or leasehold interest, and a revocable license or permit to use real property. (Ord. 80 -28 -0 §1(part), 1980). Per Kodiak Island Borough Code 18.20.030 Review by planning commission -- Assembly approval. Except for disposal required by law: A. Each disposal of borough land is subject to review by the planning commission before submission to the assembly. The commission by resolution shall make a recommendation to the assembly regarding the proposed land disposal. B. Borough land disposal that are not subject to approval by ordinance are subject to approval by assembly resolution. The resolution shall specify the terms and conditions upon which the disposal will be offered. (Ord. 80 -28 -0 §1(part), 1980). Case 07- 001 /Staff Report Page 2 of 6 P & Z: August 16, 2006 Public Hearing Item VI -A COASTAL MANAGEMENT APPLICABLE POLICIES Residential Development 1. Location In areas with poorly draining soils, development where feasible shall be connected to a sewer line. Where this is not feasible, on -site facilities shall be designed so as not to cause conditions that will pollute rivers, lakes, and other water bodies, including the ground water supply. Consistent: Yes 2. Open Space Green areas and open space shall be retained to the maximum extent feasible and prudent when land is subdivided. Consistent: Yes 3. Access New subdivisions or other residential developments on the shoreline shall provide usable public access to and along the shoreline, extending the length of the development, to the extent feasible and prudent. Consistent: No 4. Hazardous Lands Development shall not occur in hazardous areas such as avalanche runout zones, active floodplains, and high water channels to the extent feasible and prudent. Siting, design, and construction measures to minimize exposure to coastal erosion, mass wasting and historic tsunami run -up shall be required to the extent feasible and prudent. Consistent: Yes 5. Wetlands Filling and drainage of water bodies, floodways, backshores, and natural wetlands shall be consistent with ACMP Standards 6 AAC 80.070 (Energy Facilities) and 6 AAC 80.130 (Habitats). Consistent: N/A Commercial /Industrial Development N /A: This action does not involve commercial or industrial development Case 07-001/Staff Report Page 3 of 6 P & Z: August 16, 2006 REVIEW AGENCY COMMENTS Kodiak Island Borough Resource Management Officer (No comment received regarding this request) Kodiak Island Borough Parks & Recreation Committee: (No comment received regarding this request) STAFF COMMENTS Public Hearing Item VI -A This request is for the acquisition of a portion of unsubdivided Borough lands for fair market value. The applicant is an abutting property owner and states in their original application a desire to acquire additional lands for the purpose of adding a garage to the existing residence (located on Lot 1 United States Survey 3466) and development of a finished parking area. The applicants currently own United States Survey 3466 Lot 1, 2709 Dark Lake Rd. A 39,204 square foot, RR -1 lot, this parcel was originally developed as a lakefront recreational property in 1963. Currently improved with a 1,864 square foot single - family residence, this parcel now relies upon a platted driveway easement traversing Lot 1A -3 United States Survey 3465 for primary access. Lot 1A -3, U.S. Survey 3465, at the terminus of Scout Circle, is generally wedged between Island and Dark Lakes on the west, Borough ball fields at the old Smokey's site on the south, and Shahafka Acres Subdivision on the east. This property, totaling approximately 6.4 acres, was determined along with neighboring public land in 1968 to be surplus to public need. Originally part of a sixteen (16) acre tract, this area was proposed for development in a "Development Plan" approved by the Commission and Assembly in 1982 Revisited in 1992 this lot was reserved for future disposition in the subdivision case which resulted in the eventual disposal of Lot 1A -2 to the Elks, and specifically dedicated Lots 1A -1 and 1A -4 for park purposes. Contrary to popular opinion, nothing in the record supports the contention that this remainder parcel was to be dedicated for public recreational purposes Located immediately northeast of the boundary described in the 1997 Lakeside - Safeway Sub -area Land Use Plan, this parcel is not discussed in that plan. This parcel (Lot 1A -3) realistically represents the final phase of the 1982 development scheme. 1 Reference Planning & Zoning Commission Cases S82 -028P and S83 -055, & graphic labeled 1982 Development Plan. 2 Planning & Zoning Case No. S92 -013. 3 The record does however express the problems associated with continued public ownership of what was (and is...) essentially a racetrack for ORVs. Case 07- 001 /Staff Report Page 4 of 6 P & Z: August 16, 2006 4 See graphic labeled "Land Swap Option" Case 07- 001 /Staff Report Public Hearing Item VI -A Now bracketed on the south, west, and north by designated recreational lands, this holdover parcel would appear ready for inclusion on a list of excess borough lands available for disposal. Indeed, this parcel has appeared on preliminary disposal listings for several years running now. This request for disposal may serve as the impetus for completion of the final phase of a disposal process begun twenty -four years ago. Lot 1 United States Survey 3466 is a 39,204 square foot parcel. Only minimally developed in the most immediately accessible northeast corner, the parcel nonetheless provides sufficient land area for the purpose as stated in the application. Zoned RR -1, and served by municipal water and sewer, the applicant, with the acquisition of an additional 11,792 square feet of land area, would have the opportunity to subdivide into two (2) lakefront parcels. A disposal as proposed with this application would deleteriously affect any potential general disposal of the lot (Lot 1A -3 USS 3465) in its entirety, and would confer upon the applicant a property right far in excess of the $20,000.00 acquisition remittance suggested in their application. Staff believes there are a number of solutions, protecting the public's (land) interest, and providing the applicant with the opportunity to build a detached garage, are possible. The first identified option is to negotiate a revised driveway easement location providing the applicant with access enabling development work on the existing lot, and thereby providing sufficient land area for the desired garage. Another identified option is to investigate the concept of a land swap and proceed according to KIBC 18.80.020. In exchange for the land area necessary for the desired garage, the applicant would swap that uplands portion of the lot deemed unusable (by the applicant) to the Borough Truly unusable land is a rather odd commodity — in any land market. The problem may more often be identifying the party who may have a use for the land. With this request, the Applicant has complied with Kodiak Island Borough Code 18.20.060 - Applications, and, is presumed to meet the requirements of Kodiak Island Borough Code 18.20.070 — Qualifications of Applicants and Bidders. Page 5 of 6 P & Z: August 16, 2006 Case 07- 001 /Staff Report RECOMMENDATION APPROPRIATE MOTION Public Hearing Item VI -A Staff recommends forwarding this request for disposal of Borough lands to the Borough Assembly with a negative recommendation. MOTION: Move to adopt the following resolution containing a negative recommendation to the Borough Assembly regarding a request for a land disposal, per Kodiak Island Borough Code 18.20.030. Now therefore be it resolved by the Kodiak Island Borough Planning and Zoning Commission: That the applicant in Case 07 -001 has sufficient existing land area for the purpose of constructing a detached garage serving the residential dwelling located on Lot 1 United States Survey 3466. That the disposal of an unsubdivided portion of Borough land, described as, a portion of Lot 1A -3 United States Survey 3465, is precipitous at this time and would unduly restrict the public's options in future land disposal actions encompassing the entirety of Lot 1A -3 United States Survey 3465. That the disposal of an unsubdivided portion of Borough land, described as, a portion of Lot 1A -3 United States Survey 3465, for fair market value is hereby not recommended for approval by the Kodiak Island Borough Assembly. Page 6 of 6 P & Z: August 16, 2006 1982 Development Plan� i , ' . �// �� / � � i ' ''•� ,' r �. �--- ` /`�� ' - � �� ,:,;�: , ` �� _T�\�, ,�,\ ' I � � � � ,; r � �� , r , � - �-""�' _' �� ` � ` � :� . �E 'i'h' � -I � � / F ...`� � ) .� >,r �`` .... ``2!� i � -- ' �`/: j - ^- fi� /,��J �FEN �r h�`� � � .. / � `'�-- __— , m / . �—� f✓: . .. � a p�y ��.. % ".' \ �' ' � ". @ Oj `'__\_ � ' _[�Re�,s f ,a-- - _ _ \ � ` _' " . ' —'� \ , . . T `\ ,.__ /T� _ e � . _ - , . 1 �� ' ' � � - , � :�, _ ` ' ` ' \ "� � �� ." � � . F i , / C4M SPq,{E / . nvr ; ' , . �.� \\ � `�.�-` _ .. . E � � . ..-. 7 . l� . �� A -•� � .� � . . � . � \' '.. _ � �� • S�Qb W -- � �' � Lot 1 A-3 �., o �p -, .�`�\ ,� � tit ,� s�l , s; � � , 3a�aao.c s.. .' :. � • / /D , \ � V J` � • ' � � O � � �'''\ � . : � '�� i ' RO/!O . �_ _�� /- • ' J , \ � .iOK£Y'S ' Q � � . � `� � � / � i `, ieo leo' zoe" � lJ ` ' . ; � .` nore. f � . � � ior ear<s m e<x.rs ,w x: �.w ,.� I .. .ar e.sm w �roo sa < <wn w � �' : t ' � 0 '. + � 'Q' � _ b ', SUBO/V�S/ON �;.7 �" O, . O . _._�. '.. �d : " � }, O �.Q� O �..i a: jQ �� •�. -'� I �> O � � C"' SNAHAFKA ACRES SUBO/V/S/ON J • � . f ENBE�1 . . NOTE� ' ;. R.I '. � O\./ ' rr �.ve� wi<t Arow,�emq�� ' � �PE �.vc io z �� s sxowx e wa i NO .ttwe wvwwic mit — . 5� ,. _ i `�eri "ercor oarur � . .�v ro aeveurrnvi. �. ' � � /� ' NOTE� �\ i \� A /O F7 !lT/L/TY £AS£M£NT !S � � ,. " ' PM7PQSE0 ALONG ALL LDT BIX/NOAR/ES. . ` . ;� ..;�/j � .� / � � ��{ � KIBS261094 � \� ::�f_ E[N , Z °o � KOD/A K /SLAND BOROUGH '� � PREL/M/NARY SUBD/V/S/ON. PLAN REV/SEO OCTOBER 26, /9B3 JANUARY /9B3 SCALE l'-/00' SHEET M7. / G R72TON LOT/IA-3 11,792 S P. / Sy 66 Combined square footage would equal 50,996 sqft. LO T 1 RR1 zoning district requires 20,000sqft per lot when served by municipal water & sewer. 1 LOT 2 5 /\Y 1.0r iA -3 LOT photo Borough trades this portion to homeowner in exchange LAND SWAP OPTION Re- configured Lot 1 USS 3466 equals +1- 23,000 sqft LOT' IA -3 TABLE OF CONTENTS DESCRIPTION 1 THE PROPERTY 2 A SYNOPSIS 3 THE USE HISTORY. 5 TRANSFERRING TITTLE DILEMMA 10 SALIENT POINTS 14 INTENT OF ELKS 15 DOCUMENTS 16 AGENCY FILE NUMBERS 19 CONTACTED PERSONS /AGENCIES 20 DESCRIPTION OF SITE U. S. SURVEY 3465 TRACT A LOTS 1A & 2A SECTION 21, TOWNSHIP 27 SOUTH, RANGE 19 WEST, SEWARD MERIDIAN 1 THE PROPERTY Lot lA U.S. Survey 3465 is typical property acquired by the United States Government in 1867 with the purchase of Alaska from Russia. The parcel known only as part of Kodiak Island. Until the federal government first identified it, henceforth it was to be referred to as Section 21 T27S R19W Seward Meridian.' The first metes & bounds survey was conducted by in 19 and the property further identified as U.S. Survey 3465 Tract A. During the war effort the War Department placed numerous acres of Alaska under a land freeze. Accordingly this parcel could not undergo any transfer without being first removed from the land freeze. The federal government granted patent to the parcel on May 25, 1965 [patent 50 -66 -0495 & 50 -65 -0636] to the State of Alaska. At that time the tract contained no easements, etc. except for those normally contained on all lands' transferred to the State. In 1966 Kodiak Island Borough was granted patent number 435 from the State of Alaska. Kodiak Island Borough is the current owner of the property. ' Each Township being an area of 36 square miles and each section 1 mile square 2 At the time of paten all federal lands granted to the State of Alaska by the Federal Government contained various exceptions and reservations. 2 A SYNOPSIS Thirty seven years have passed since the Elks first began securement of the property for youth activities. Through these years significant obstacles have been encountered and overcome with the passage of time. In the beginning the property was under the control of the War Department. In 1954 the Western Council, Boy Scouts of America applied for the site under the Recreational and Public Use Act and received a Special Land Use Permit (SLUP). When Alaska became a state in 1959 the parcel was exempt from being granted to the State by virtue of the Special Land Use Permit. The Western Council of Boy Scouts apply for acquisition through BLM. The application was denied by the regional director. Intervention by the Secretary of the Interior reverses the decision of the agency. The property to be made available for Scouting and similar. activities. The Elks apply for acquisition of the property after the decision of the Secretary of the Interior. Kodiak Island Borough and the City of Kodiak have similar intentions of obtaining the parcel. Through a series of events the Elks in "Good Faith" relinquish the Special Land Use Permit to BLM in the belief they will obtain the land. After patent is granted to the State of Alaska with subsequent patent to the Kodiak Island Borough the Land was not made available for sale to the Elks. The Elks pursued the issue and leased the property for 5 years beginning 1968. In 1973 the first lease expired and by 1975 Kodiak Island Borough leases the land to the Elks for an additional 5 years. At the conclusion of the lease the property is deemed valuable and plans are undertaken to subdivide and sell off the property by the Borough. Three years of negotiation by the Elks result in the leasing of 4 acres of the former 16 acre lease for 25 additional years. 3 Currently the Elks Lodge has intention of building a permanent facility on the lot for youth groups. The intended facility will augment the needs of Boy Scout Troop 625, a Cub Scout Pack, Tiger Scouts, Girl Scouts, Brownies and Pixies all of Kodiak. The facility will be made available to similar youth groups. Although it has been years since the advent of the use of the land, numerous problems outside of the ownership have entered into the situation. The original meeting place, a surplus quonset hut of Word War 2, was never acceptable as a facility. The lack of potable water and septic precluded long term use on the property. Ten years passed between the first permitted use and the issuance of patent to the Borough. Since the installation of sewer and water utilities in the area it now is feasible to develop the land area and construct facilities. The current duration of the prohibitive for the Elks improvements on the land. requires assurance of the commercial lender would never such insecure possession. charitable funds we must also lease, expiring in 2008, makes it to build a facility and make A capital outlay of this magnitude land being available forever. A consider financing a project on As administrators of the Elks act in this most discreet manner. To continue with the project the Elks must acquire a position of vested interest in the property. The history connected with the property and the associated problems of obtaining leases in a timely manner indicate a need to secure title. Either ownership in fee simple or fee simple defeasible is mandatory. It has been found that relying on promises and acting in "Good Faith" with agencies has proven the Elks gullible. 4 THE USE HISTORY The desperate need for a facility for scouting activities is apparent in the early years of the Troop. Paul "Smokey" Stover reflected in 1975 -76 circa the extent of the efforts undertaken to secure this location as a permanent location for youth activities. "In 1949, our Hon. Bob Bartlett, Territorial Representative and I walked this area and discussed the possibility of residential growth moving in this direction and the need to retain an area such as this in it's natural state as much as possible. He, would assist us in Washington D.C. to remove the Island Lake, Dark Lalce areas from the War Department land freeze. He, accomplished this, also advised the Bureau of Land Management of our desire to survey and set aside approxmatly [sic.] sixteen acres here for outdoor youth activities, under our management. While this unique account of the means by which the property first became available for use by the Scouts is picturesque it is extremely misleading. The series of events that took place are truly more factual than political intervention of the former Territorial Representative. The Recreational and Public Service Act made it possible for a site to be acquired by various individuals and groups. The Western Council of Boy Scouts, Anchorage Office made application for a Special Land Use Permit (SLUP) in 1954.' The SLUP was granted on May 1, 1956 by BLM. In May of 1962 the application was rejected by the regional administrator of BLM and the permit was terminated. Western Council appealed the decision of the regional administrator and on May 14, 1964 the Secretary of the Interior vacated the decision and ordered the lands to be made available for both public recreational and Scouting uses. In May 1964 the Kodiak Elks Lodge applied to the Bureau of Land Management for a long term lease (SLUP) of U.S. Survey 3465.' Through some communications with the State Division of Lands it was determined "... that we should relinquish our lease from the BLM and the State would select this tract and in turn the Borough would select it from the State and give us a long term ' Paul (Smokey) Stover in a letter to Exalted Ruler Gene Sundburg. * Application Anchorage 032348 BLM • Application Anchorage 027966 BLM 5 lease.f° Exalted Ruler Edward G. Ogborn further wrote "This, although a somewhat devious route, seems to be the quickest and best way to put our youth program on a permanent basis. We herewith offer our relinquishment in good faith with the above proposal. "' June 1964 the Kodiak Elks receive a 'letter from Alfred P. Steger, Chief, Lands Section, United States Department of the Interior, Bureau of Land Management. In his letter Mr. Steger details the events in which the Western Councils application had been first denied and then vacated by the Secretary of the Interior. The lands to be divided for use between the Boy Scouts and the general public. He further indicates of the State on February 1, 1963 removing their selection of the area providing the use is confined to the needs of the Boy Scouts. An examination of the property will be made and the Scouts advised of the portion classified for them.° Kodiak Island Borough applied for patent of the land during this same time period. While the City of Kodiak held a valid claim on the property from the State of Alaska with ADL 2598. District Manager, Bureau of Land Management Anchorage District Office, Mr. James W. Scott was to visit Kodiak and inspect the parcel. During his visit an apparent solution was proposed whereby the Elks, as sponsor of Troop 625, would obtain control of the property. On November 25, 1964 the City Council resolved the problem by deciding "... that the Elks Club have Jurisdiction over the acreage. "' During December 1964 an apparent remedy appeared to be sale of the property to the Elks by the Borough once clear title was received from the State. The federal government still retained the property. The Borough Assembly on December 3, 1964 in a joint meeting with the City Council provided the following solution: ° Edward G. Ogborn, Exalted Ruler in a letter to Bureau of T.anrl M Meir 97 1 QF,4. ' ibid. ° Alfred P. Steger, Chief, Lands Section, U.S. Department of the Interior, Bureau of Land Management in a letter to the Kodiak Elks Lodge. June 26, 1964 ' Minutes of the Common Council of Kodiak November 25, 1964 6 "The Elks Club has asked to purchase the land for use as a public recreational site in the Island Lake area. After a discussion of this request Councilman Brechan moved to instruct the secretary to write to the B.L.M. informing them that the Borough is in agreement that the land under consideration should be appraised and sold to the Elks Club for a public recreational area in conjunction with the youth activity program. Assemblyman Alexander seconded, a voice vote taken which passed unanimously. " December 23, 1964 James W. Scott Manadge Anchorage District and Land Office informed Mr. Roscoe Bell, Director, State Division of Lands that "The Western Council withdrew their application to permit selection by the State. "" January 5, 1965 Chairman Charles A. Powell of the Kodiak Island Borough wrote to the Division of Lands and informed them of the action of the Assembly on December 3, 1964. January 6, 1965 City Manager Ralph S. Jones wrote the Division of Lands in support of the sale to the Elks and gives the City's endorsement of transfer to the Elks. In late January the Lands Disposal office informs the parties that the parcel is to be classified as public recreational upon the receipt of tittle." The concern to complete this transfer was apparent on the part of the Borough and in May Borough Chairman Charles Powell wrote the Division of Lands in regards to his previous letter. Director Bell's reply in June informs Mr. Powell that the State has now received title and there would be a delay to issuance of patent to the Borough. 10 Minutes of Kodiak Island Borough Assembly Meeting December 3, 1964 " James W. Scott, Manager, Anchorage District and Land Office in a letter to Mr. Bell December 23, 1864. 12 Roscoe E. Bell, Director Lands Disposal in a letter to the City of Kodiak January 21, 1965 7 Although the direction was clearly indicated in these communications a sale was not completed by the Borough. Indications are the purchase price of the parcel was to be $ 830. By March 1966 the Elks had not acquired the parcel and request a 25 year lease from the Borough." December 1966 the Borough's attorney had determined that the Borough received patent from the State and the Elks could pursue the lease. A series of memos in 1967 indicate the apparent plan to auction the property. And for some reason the auction was never held. On April 10, 1968 the Elks signed their first lease with the Kodiak Island Borough for Tract A lots 1 & 2 U.S. Survey 3465. This was 4 years after initial negotiations with the BLM began and 2 years after applying to the Kodiak Island Borough. This lease was for five years and provided uses in Section 2: "... Boy Scouts, girl scout, and organizations of similar nature for their camping and outdoor requirements and provide public picnic and playground areas there on. Almost immediately after the lease is signed the buildings on the site are condemned by the building inspector. The Scouts are not able to hold meetings there any longer. The site is only usable for camping and picnics. In 1974 the Elks Lodge was notified that the lease expired in 1973 and there were indications that the Borough did not wish to enter into a new lease. Brother Paul "Smokey" Stover wrote to Exalted Ruler Gene Sundburg of his concerns and willingness to testify before the Assembly on this matter. In his letter " Smokey" reflects on how the property first became available for Scouting. 13 H. W. Valen, Exalted Ruler in a letter to Kodiak Island Borough March 19, 1966 14 Lease between the Kodiak Island Borough and the Kodiak Elks Lodge BPOE 1772 dated 10 April, 1968 8 On April 10, 1975 The Elks signed a new 5 years lease with the Kodiak Island Borough. The lease fee had been lowered from the previous $ 83.00 per year to $ 10.00 per year. The parcel remained the same but uses were altered to conform with the service recreational zoning of the Borough Code of Ordinances. In 1980 the Elks Lodge again began negotiations for continuance of the lease. Substantial alterations to the parcel had been proposed, a preliminary subdivision planned, sale was eminent. The Elks again negotiate with the Borough and were able to prevent the subdivision and sale.In 1983 the Kodiak Elks Lodge entered into a 25 year lease with the Kodiak Island Borough. Two major changes from previous leases are made: the land area is reduced to 4 Acres on part of Lot 1A, the use section changed to allow public access to the lot and improvements. The 4 acre section is not defined in the lease agreement as the Borough is to provide a survey of the parcel. As yet the property has not been surveyed to determine the actual boundaries of the lease. The exhibit "B" of the lease document indicates a 4 acres lot with only one definable point. In 1985 the Kodiak Island Borough as part of a major utility installation program placed sewer and water lines adjacent to the property. Currently these utilities are stubbed into the lot and accessible. 15 Lease between the Kodiak Island Borough and the Kodiak Elks Lodge BPOE 1772 dated 10 April, 1975 " Lease between the Kodiak Island Borough and the Kodiak Elks Lodge BPOE 1772 dated 9 TRANSFERRING TITTLE DILEMMA The sequence of events that transpired from 1954 to 1966 disclose the transfer from the Federal Government to the Kodiak Island Borough. These events can only be examined in retrospect to the documentation available at this time. There lies in this search . of letters, applications, relinquishments, and minutes a depiction of the process by which tittle to the site was transferred from the Bureau of Land Management to its current possessor. The property was acquired by purchase of Alaska by the United States from Russia. One of the first actions recorded took an undescribed 16 acres and identified it specifically as Lots lA & 2A of U.S. Survey 3465, Sections 21 & 28, Township 27 South, Range 19 West, Seward Meridian. The Recreation and Public Service Act made the site available for various uses. The Western Council, Boy Scouts of America applied for a Special Land Use Permit (SLUP) in 1954. This began the series of vested interest in the parcel.' The Alaska State Hood Act, Public Law 85 -508, July 7, 1958 contained provisions in Section 6(b) of the Act through which the State of Alaska would be able to obtain a grant of lands which were not otherwise claimed, leased, etc. The regional director of BLM in August, 1963 rejects the application of the Western Council. Appeals procedure follow and in May 1964 the Secretary of the Interior vacates the decision of the regional director. The lands to be made available for public use and Scouting. During the interim of the appeals procedure, the State of Alaska created Alaska Statutes Sec. 07.10.150 and Sec. 07.10.160 in 1963. Municipalities would be allowed to select lands from the State. The City of Kodiak makes application for the property as does Kodiak Island Borough under these provisions. 17 Application Anch. 032348 Case Type 2740 BLM 1 ' Article 2, Transitional Assistance of the Temporary and Special Acts, 1963. 1: ADL 25982 Z° ADL 28187 1 0 The State selects Tract A of U.S. Survey 3465 as part of its land entitlement. A previously granted SLUP to Western Council, BSA creates the basic problem:' they have a vested interest in the site and transfer to any other party is precluded. The State in February of 1963 issued a letter to BLM of non - objection to the land being transferred to the Scouts thereby withdrawing the land from their selection. While the Elks have applied for the site under a SLUP issued in 1962. It appears that in 1963 . five separate applications are in existence on the parcel; these are by Western Council, Kodiak Elks, The State of Alaska, City of Kodiak, and Kodiak Island Borough. Paramount to the issue is the Secretary of the Interior's review of the denial. to Western Council being appealed to his office. The decision of the Secretary of the Interior to uphold the application of the Western Council affects the disposal of the site. Complying with his remanding the case to the Anchorage office, BLM must decide the appropriate use of the land as well as the appropriate entity to possess the property. Western Council and Kodiak Elks are convinced by the BLM agents to relinquish their interest in the property on the premise that the Elks will be given the property once clear tittle is allowed to pass from BLM to the State and in turn to Kodiak Island Borough. After the relinquishments are given by the Elks and Western Council the patent to the State is approved. An extremely complex issue for BLM is foreseen as closed. The patent contains no reservations or limitations to the use of the site for recreational or Scouting uses. The issue now becomes the dilemma of transferring the property from the State to whom they chose as an appropriate party. The City and Borough had agreed to allow the Elks ownership of the site. The State now owns a parcel they previously disclaimed. Concerned with the classification as public use the State relies on the opinions of various staff to decide disposition. Several of the staff, concerned with the public use aspect, determine that public use could be best guaranteed with the transfer to a municipality. Accordingly the agency allows the property to be patented to the Kodiak Island Borough in 1966. No reservations concerning either public use or Scout use are contained in the patent. 21 Application Anch. 027966 Case Type 2740 BLM 12 Kodiak Island Borough receives patent from the State of Alaska and for unknown reasons does not transfer the property to the Elks for use of the Scouts. The Elks request a lease on the site and are delayed in the application procedure while an auction is planned. Again for unknown reasons • the auction does not take place. The application for lease is approved in April 1968. Kodiak Island Borough as current owner of the property has no obligation to continue the use of the property for scouting or public recreational. Although the property is zoned service recreational and uses must conform to that classification it is a simple matter of rezoning the site to alter the uses allowable. 13 SALIENT POINTS The most dominant issue lies in the decisions to transfer the property from one agency to another. The applications for one parcel by five separate entities created a complex problem for the Anchorage Director of the Bureau of Land Management. His actions in 1962 of denying the application of the Western Council of the Boy Scouts of America makes his position on the land quite evident. He believed the land was best suited for other uses or users. The Secretary of the Interior reversed the Directors actions and directed an equitable use of the land between Scouting and public use. Was transfer to the State of Alaska the most reasonable solution? It did solve the district administrators problems to have the applications of the Western Council and the Kodiak Elks withdrawn. Without contention on the parcel the State had a clear avenue to acquire the site. Was the plan to transfer to the State then Borough then Elks an easy approach to solving the predicament of the director or a.f air and equitable solution to the problem? Were there other dispositions of the land through SLUP's that could have ended the quandary ? Should the patent reflect use limitations in one form or another ? The State acquired the parcel and illustrated its concerns for future public uses. Could they have taken steps to insure the uses by placing restrictions in the patent? With all the controversy and interested parties was the application by Kodiak Island Borough appropriate? Was the intent of the State Legislature with regard to former claimants and users so vague as to not preclude the application of the Western Council's and Elks SLUP ? Kodiak Island Borough acquired a parcel they previously expected to be granted to the Elks. Further their actions indicate intentions of transfer to the Elks after receiving patent. Why did the transfer never take place? Why was the planned auction of the parcel canceled? An auction to any private party could not have guaranteed an intent to maintain a parcel on the basis of zoning. No current requirement dictates the future use of the site. Zoning changes at the discretion of the Borough. As a freehold estate the property will continue to be subject to the owners choice of uses and sale. The property has been declared surplus to the need of the Borough in 1968. Given the limited land resources of the Borough in this area it is highly probable that the property will be subdivided and sold to private owners. 14 INTENT OF ELKS The prime reason for presenting this historical perspective of the events that happened between the years 1941 and today is resolving of several issues. Why it may never be exactly determined how it happened, through a series of events, bureaucracy removed the most valued assets granted to Troop 625. A parcel of land was made available for their use through a Special Land Use Permit (SLUP). Indications are that the most probable results should have been the transfer of the parcel from the Federal Government to the users at the termination of the 25 year period. The intentions of Congress to make lands available for these activities was paramount in the Recreational and Public Service Act. Examining the series of events as established by the information available leads to several key questions. Why did the Bureau of Land Management patent the parcel to the State of Alaska in light of the directions of the Secretary of the Interior in 1964? Why did the State of Alaska change it's intention from February 1963 from allowing the parcel to be transferred to the Elks and allow subsequent transfer to itself? Why were the actions of the Kodiak Island Borough not followed and the'parcel given to the Boy Scouts upon receipt of patent by the Borough? Why was the public auction of the property planned by the Kodiak Island Borough in 1967 never completed? Each of these questions provide open ended issues that can not receive exacting examination. The issue can be resolved, providing for an equitable use of the site. Possible solutions providing equity to Troop 625 are: 1. Vacation of patent 50 -66 -0495 by the Secretary of the Interior with subsequent patent to the Troop. 2. Vacation of patent 435 by the State of Alaska with subsequent patent to the Troop. 3. Transfer of U.S. Survey 3465 to the Troop by Kodiak Island Borough in either fee simple or fee simple defeasible. 4. Transfer of one half U.S. Survey 3465 to the Troop in fee i.I ple Vt l.dC wimple uer a with L[1C 1; O[le half becoming dedicated public recreational lands, by the Kodiak Island Borough. 15 DOCUMENTS RELATING TO THE INTENDED SALE IN CHRONOLOGICAL ORDER (TM Rd v6 N MAY J y( ) MAY 27,1964 Letter from Edward G. Ogborn, Exalted Ruler to Bureau of Land Management regarding the apparent agreement to have the Borough transfer the tittle to the Elks and the relinquishment of the Special Use Permit in "Good Faith ". JUNE 18, 1964 Letter from John E. Friberg, Acting Selection Officer to Bureau of Land Management informing them of the relinquishment of the Elks to enable the State to acquire the land. .JUNE 26, 1964 Letter from Alfred P. Steger, Chief, Lands Section, Bureau of Land Management to Kodiak Elks Lodge explaining the decision of the Secretary of The Interior and further detailing the State of Alaska's letter of February 1, 1963 to BLM stating no objection to the acquisition of the property by the Boy Scouts. JULY 19, 1964 Letter from Pete Ramaglia, Chairman, Board of Trustees, BPOE 1772 to Mr. Alfred P Steger, Chief, Lands Section BLM forwarding the completed relinquishment form requested by BLM. NOVEMBER 9, 1964 Letter from Bob Smith, Scout Executive to Mr. James W. Scott, District Manager, Bureau of Land Management regarding the division of the land per the suggestion of the Secretary of the Interior. NOVEMBER 25, 1964 Minutes of meeting of the Common Council of the City of Kodiak at which the land is turned over to the Elks. DECEMBER 3, 1964 Minutes of a meeting of the Borough Assembly and the City Council at which the agreement is made to allow the BLM to transfer the property to the Elks. DECEMBER 4, 1964 Minutes of the Kodiak Elks Lodge 1772 at which the Lodge approves the purchase. DECEMBER 9, 1964 Letter from Paul "Smokey" Stover to Mr. Bob Smith, Scout Executive, Western Council informing him of the `e ui is of the meeting with Mr. Scott and Mr. Steger or BLM favoring the application pending sanction by the Kodiak Island Borough and City of Kodiak. DECEMBER 23, 1964 Letter from James W. Scott, Manager, Anchorage District and Land Office reflecting the withdrawal of the Western Council, Boy Scouts application. 16 JANUARY 5, 1965 Letter from Charles A. Powell, Chairman, Kodiak Island Borough to Roscoe E. Bell, Director, Division of Lands detailing the actions of the Assembly on December 23, 1964 JANUARY 6, 1965 Letter from Ralph S. Jones, City Manager to Mr. Roscoe Bell, Director, Division of Lands, Department of Natural Resources favoring the position of the Elks obtaining the site from BLM and the Division of Lands. JANUARY 11, 1965 Memorandum from Kenneth H. Hallback, Classifications Officer to L. T. Main, Lands Disposal Officer regarding classification of the property as public recreational and suggesting the lands be managed by the Elks. JANUARY 13, 1965 Memorandum from Dale P. Tubbs, Area Forester to A. Earl Plourde, State Forester regarding the classification by BLM as recreational land and suggesting Borough selection. JANUARY 14, 1965 Memorandum from Theodore G. Smith, Parks & Recreational Officer to A. Earl Plourde, State Forester recommending classification as public recreation for the site. JANUARY 15, 1965 . Memorandum from A. Earl Plourde, State Forester to L. T. Main, Land Disposal Officer regarding site. JANUARY 21, 1965 Letter from Roscoe E. Bell, Director, Anchorage District and Land Office to City Manager Ralph Jones informing the City of the classification of the lots as public recreational by B.L.M. and the intention of the State to classify the land in a similar fashion. MAY 18, 1965 Letter from Borough Chairman Charles Powell to Roscoe E. Bell asking the status of his letter of January 5, 1965. MAY 25, 1965 Patent 50 -65 -0636 from The United States of America to the State of Alaska. JUNE 8, 1965 Memorandum from Kenneth Hallback, Classifications to L. T. Main, Disposal regarding patent receipt by the State. TUNE Y G 1 965 Letter from Rosoo E Bell, iJ / i �v✓ L,av . V 1.tl1 from RVJJ- l.:Vtl ti . DC11, L1L I.V Z: , Anchorage District and Land Office to Charles Powell, Kodiak Island Borough informing him of the patent received by the State and the availability of the lands for Borough selection and t, subsequent transfer to the Elks at their pleasure. i ) HN.MARCH 19, 1965 Letter from H. W, Valen, Exalted Ruler to the Kodiak Island Borough requesting a 25 year lease on the parcel. 17 JUNE 22, 1965 Application of the Kodiak Island Borough for the tract. SEPTEMBER 22, 1965 Letter from Roscoe E. Bell, Director to Kodiak Island Borough approving the application for the land. NOVEMBER 10, 1965 Memorandum from Kenneth H. Halfback, Classifications Officer to John E. Friberg, Selections Officer regarding the approval of the Borough Selection on September 22, 1965 and recommending processing of the selection. NOVEMBER 25,1966 Letter from Roscoe E. Bell to Kodiak Island Borough transmitting the patent from the State. NOVEMBER 25, 1966 Paten No. 435 by the State of Alaska to Kodiak Island Borough. NOVEMBER 28, 1966 Letter from L. T. Main, Lands Disposal Officer to City of Kodiak notifying them of termination of case and patent to Kodiak Island Borough. DECEMBER 16, 1966 Letter from Roy H. Madsen, Attorney at Law to Board of Trustees BPOE 1772 regarding the application to the Borough for lease of the site. DECEMBER 26, 1966 Minutes of Planning and Zoning Commission, Kodiak Island Borough declaring the rezoning to recreational and public use JANUARY 5, 1967 Minutes of a meeting of the Kodiak Island Borough Assembly rezoning Tract A and passing an ordinance concerning service and public use. OCTOBER 9, 1967 Letter from Sally Hendrix, Secretary to Mr. David Ruskin, Attorney at Law indicating the advertisement of the property for public auction. OCTOBER 11, 1967 Letter from R.A. Valkama, Borough Assessor to Mr. David Ruskin, Attorney at Law determining the appraised value of the property at a total of $ 830.00 JANUARY 18, 1968 Minutes of a meeting of the Kodiak Island Borough at which the site is declared surplus to Borough needs. APRIL 10, 1968 Lease between the Kodiak Island Borough and the Kodiak Elks Lodge 1772. MAY 21, 1968 Letter from the building inspector to Lawrence Anderson declaring the condemnation of the structures on Island Lake. 18 Anch. 056380, S -979 used by Department of Natural Resources (could not be located as such) Anch. 027966, SLUP 20.1 Case type 2920 used by the Bureau of Land Management (apparent Elks file) Anch. 032348 Case type 2740 used by the Bureau of Land Management (apparent Western Council file) ADL 25982 GS 979 AGENCY FILE NUMBERS used by the Alaska Division of Lands (apparent City use number) ADL 28187 used by the Alaska Division of Lands (Kodiak Island Borough file) Patent 50 -65 -0636 patent to State of Alaska by Federal Government Patent 50 -66 -0495 patent to ,,Btate of Alaska by Federal Government (supplement to patent 50 -65 -0636) Patent 435 patent to Kodiak Island Borough by State of Alaska (November 25, 1966) IN HOUSE FILE NUMBER FOR DNR (used to locate KIB file) 19 UNITED STATES DEPARTMENT OF THE INTERIOR,BUREAU OF LAND MANAGEMENT, ANCHORAGE DISTRICT OFFICE Land status /history Reference person Dennis Benson 271 -5960 Permit section Reference person David Mobraten 267 -1326 STATE OF ALASKA, DEPARTMENT OF NATURAL RESOURCES, LAND SECTION LAND STATUS Reference person Arlan D. Yong TITLE ADMINISTRATION Reference person Roxanne KODIAK ISLAND BOROUGH CONTACTED PERSONS /AGENCIES Community Development Bud Casidy 486 -5736 General Branch Civil Archives Division National Archives & Records Service (GSA) Washington, D.C. 20409 The Office of Senator Ted Stevens United States Senate Washington, D.C. 20510 20 561 -2020 762 -2281 762 -2322 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 7, 2006 Approval of the Purchase of a Saline Water Treatment System for the New Swimming Pool to be Installed in the KHS Existing Swimming Pool and Transferred to the New Swimming Pool When Constructed. Summary: Item No. 13.A.1 Contract No. FY2007 -26 The existing swimming pool at the High School is in need of immediate repairs and upgrades to allow for continued safe use until the new swimming pool is constructed. A much needed upgrade to the existing pool is a new water treatment system which will improve both the water and air quality of the facility. Research has been conducted by staff and the recommendation is to install a saline water treatment system. When the new pool is constructed this system can be removed and reinstalled in the new facility. An Invitation to Bid was advertised. Two bidders responded: EcoLab Inc. of St. Paul, Minnesota submitted a bid that was deemed to be non responsive. The bid offered an alternative bid that was not requested and failed to submit a Bid Schedule. TMI Salt Pure Corporation was the other bidder and was in compliance with the Instructions to Bidders. They offered a bid of $35,760.80 The cost of this equipment is covered by the Pool Bond Project budget. APPROVAL FOR AGENDA: ive) c=f Recommended motion: Move to approve the purchase of a Saline Water Treatment System for the KHS Swimming Pool to TMl Salt Pure Corporation in an Amount Not to Exceed $35, 760.80. INVITATION FOR BIDS The KODIAK ISLAND BOROUGH will receive sealed bids until 3:00 pm (local time), 9 November 2006, for the provision of a Saline Water Treatment System [equipment only] for the Kodiak High School Swimming Pool. Bids shall include costs for: A complete Saline Water Treatment System, including a Chemistry Controller w /Acid Pump, a Pallet of Salt, a Backboost to 220V, a Back up Feeder 15 lb. - Options to be bid separately: Salt Tester Preventative Maintenance Program Chemicals All deliverables shall be FOB Kodiak, Alaska, shipped to arrive the week of 4 December 2006. Equal employment opportunity requirements prevail. The Kodiak Island Borough reserves the right to reject or accept any or all bids, to waive irregularities or informalities in the bid or in the bidding, and to give particular attention to the qualifications of the Bidder. The attention of Bidders is directed to the applicable Federal and State requirements and conditions of employment to be observed and minimum wage rates to be paid under the Contract. Information package available 20 October 2006. Contact Person: Ken Smith, Project Manager/Inspector at: Engineering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 -6398 Telephone: (907) 486 -9349 ksmith @kib.co.kodiak.ak.us Submit bids to: Office of the Borough Manager — Room 125 Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 -6398 Bids will be RECEIVED ONLY IN THE BOROUGH MANAGER'S OFFICE and only until the time stated above, at which time they will be publicly opened and read aloud. Bids received after the time stated above will be returned unopened. Bid envelopes must be clearly marked Bid for: Saline Water Treatment System for KHS Swimming Pool Bidding closes: 3:00 pm (local time), 9 November 2006. Rick L. Gifford Borough Manager Publish: Kodiak Anchorage Daily News 20, 27 October and 3 November 2006 \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\Pool Upgrade & Repair\Bid Package Saline\Invitation for Bids.doc Page 1 of 5 INSTRUCTIONS TO BIDDERS 1. GENERAL The Kodiak Island Borough is concerned that all bids be submitted in a manner that ensures the bidding process is fair and equitable to all Bidders in compliance with the requirements of the bid documents. Particular attention of all Bidders is drawn to the provisions of this solicitation and the resulting Purchase Order dealing with pre -bid inquiries and the duty of the Bidders to disclose any significant fact or question which will adversely affect the cost or time of completion of this project. Bidders are cautioned that they disregard these provisions at their own. risk. Bidders are directed to study and follow these instructions as to the method and form for submitting bids so there will be no reason to reject a bid. Bidders will find all required forms and documents contained within this assembly. Please take notice of Section 6, "Bidders Checklist ", as to which forms and documents are required for your bid to be considered. 2 . EXPLANATION TO BIDDERS All Bidders are requested to submit to the Owner written request for explanation, interpretation, or other inquiry no later than five [5] days before the scheduled Bid All such inquiries will be addressed via email/fax and official addenda will be issued to all bidders. CAUTION: These addenda will be the only binding contractual commitment on the Owner. Any other response will be for information only and shall not have contractual significance. 3 . PREPARATION OF BIDS Bids shall be submitted on the forms furnished, or copies thereof, and must be manually signed in ink. If erasures or other changes appear on the forms, the person signing the bid must initial each erasure or change. The form of bid will provide for quotation of prices as requested on the Bid Schedule. Where required on the "Bid Schedule ", bidders must quote on all items. Failure to do so will result in disqualification. The Borough reserves the right to disqualify or refuse to receive a bid if a bidder is in default for any of the following reasons: A. Uncompleted work which, in the judgement of the Borough, might hinder or prevent the prompt completion of additional work if awarded. B. Failure to pay or satisfactorily settle, all bills due for labor and material on former contracts in force at the time of issuance of bids. C. Failure to comply with any qualification regulations of the Borough. D. The Kodiak Island Borough will award this Project according to the provisions of the Kodiak Island Borough Municipal Code_ including Section 3.16 ORO, to which your attention is called• In determining the lowest responsible bidder, the assembly shall consider: A. The bid price; B. The ability, capacity and skill of the bidder to perform the contract within the time specified; C. The character, integrity, reputation, judgment and experience of the bidder; and D. The quality of performance of previous contracts. (Ord. 76 -6 -0 § 1(part), 1976.) Alternative bids will not be considered unless solicited. \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\Pool Upgrade & Repair\Bid Package Saline\Invitation for Bids.doc Page 2 of 5 4 . BIDDERS CHECK LIST A. Your bid will be considered nonresponsive and rejected if not properly executed. B. Submittals with Bid Proposals are not required unless specifically identified on the Bidders Checklist and/or on the Bid Schedule. This provision takes precedence over all other submittal requirements. C. For your convenience and assistance in preparation of your bid, the following checklist is offered. 1. Bid Schedule - Completed, signed in ink. Bids not including ALL of the above documents will be REJECTED. Bids will be rejected which contain material alterations or erasures not initialed by the signer of the bid. No Qualified or otherwise Conditioned Bids will be accepted. 5 . SUBMISSION OF BIDS All bids, including any amendment or withdrawal, must be received at the address shown below prior to the time of opening by the person opening bids. Any bid, amendment or withdrawal which has not been actually received by the person opening bids, prior to the time of the scheduled bid opening, will not be considered. Condition qualified bids will be considered nonresponsive. Bids must be mailed to the address shown below or hand delivered to the Manager's Office. Bids mailed must arrive by the bid opening time. Bids which are hand delivered must be received by the Manager's Office prior to the scheduled time of bid opening. Modifications to bids may be faxed to (907) 486 -9347 no later than 2:55 p.m. on bid opening day. In the case of inclement weather, the actual bid may also be faxed to the above number, if authorized by the Manager's Office in advance and the original bid package is sent prior to the scheduled bid opening. Bids not received or delivered in this manner WILL NOT BE CONSIDERED and will be returned unopened. BIDS MUST BE IN A SEALED ENVELOPE MARKED AS FOLLOWS: 6 . PROCESSING OF BIDS KODIAK ISLAND BOROUGH ATTN: BOROUGH MANAGER, Room 125 710 Mill Bay Road Kodiak, AK. 99615 -6398 Saline Water Treatment System Equipment The owner may: A. Reject defective or nonresponsive bids; B. Waive any irregularities in any and all bids; C. Reject all bids; D. Negotiate with two or more of the most responsive bidders, if bid prices are in excess of the money available or authorized, for a reduction in the scope, quality, or quantity of the purchase, service or contract; E. Readvertise for bids, with or without making changes in the drawings or specifications. (Ordinance 76 -6 -0 1 (part), 1976). F. Award alternates in any order. \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\Pool Upgrade & Repair\Bid Package Saline\Invitation for Bids.doc Page 3 of 5 Parameter Existing Pool New Pool Water Surface Area 3,375 s.f. 4,055 s.f. Pool Volume (gal) 144,000 gal 218,000 gal Bather Load (Max swimmers per 24 hrs) 293 439 Facility Open (Hrs per day /days per week)) 15 hrs / 7 days 15 hrs / 7 days Water Temperature (Water /Air) 85 °F / 82 °F 85 °F / 82 °F Additional Water Features None None Flow Rate (GPM) 412 Unknown Surge Tank Yes Yes Source Water Alkalinity pH 8 pH 8 Source Water Hardness 25-40 ppm 25-40 ppm Automatic Controller Yes Yes Available Electrical Power 208V 3 phase 208V 3 phase SCOPE OF WORK The scope of work includes the design and provision of a chlorine generator and related equipment, automatic controller, and supplies necessary for the conversion of the existing pool to a saline treatment system. The existing pool is currently treated with a sodium hypochlorite liquid injection system with muriatic acid used to balance pH. The equipment will be installed in the existing pool for the interim period until the construction of the new pool is completed (2008) and then relocated to the new pool. The equipment is to be sized to provide adequate treatment for the New Pool to applicable recognized codes and standards. Design criteria and parameters are listed below: \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\Pool Upgrade & Repair\Bid Package Saline\Invitation for Bids.doc Page 4 of 5 BID SCHEDULE Saline Water Treatment System Equipment , in strict conformance with the Instructions to Bidders and the Scope of Work, will furnish and deliver the specified Equipment for: Saline Cell System $ Chemistry Controller w /Acid Pump $ Buck/boost Transformer to 220V if applicable $ Back up Feeder 15 lb. $ 600 lbs of Salt $ Salt Tester $ Preventative Maintenance Program Chemicals $ Note: All Items FOB Kodiak, Alaska Respectfully submitted: Date By: Company Signature Title Business Address (Seal if by Corporation) \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\Pool Upgrade & Repair\Bid Package Saline\Invitation for Bids.doc Page 5 of 5 ,)7, 597. so 414 oo 3,9t4t . 6z 2.o:D. en 201.00 Iel. to$ �l Q $. coo 1,0411..0 1e_ Q O I, o1W. too SOS. oo 33, k ' ot \os. 0'0'2, . BID SCHEDULE Saline Water Treatment System Equipment ti � - i V:iek 6NROCi N Oro , in strict conformance with the Instructions to Bidders and the Scope of Work, will furnish and deliver the specified Equipment for: Saline Cell System Chemistry Controller w /Acid Pump Buck/boost Transformer to 220V if applicable ack up Feeder 15 lb. $ j AtIc be9�fts of Salt $ Salt Tester $ Preventative Maintenance Program Chemicals $ Note: All Items FOB Kodiak, Alaska Respectfully submitted: (CO Company « .. o,c 4 Business Address Date (Seal if by Corporation) C:\Documents and Settings \Timothy\Local Settings \Temporary Internet Files \OLK1E \Invitation for Bids.doc Page 5 of 5 ti Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 7, 2006 Approval of the Purchase of a UV Water Treatment System for the New Swimming Pool to be Installed in the KHS Existing Swimming Pool and Transferred to the New Swimming Pool When Constructed. Summary: The existing swimming pool at the High School is in need of immediate repairs and upgrades to allow for continued safe use until the new swimming pool is constructed. A much needed upgrade to the existing pool is new water treatment systems which will improve both the water and air quality of the facility. At the direction of the Assembly, an Invitation to Bid has been advertised for a UV Water Treatment System. The bid opening is scheduled for 1 December 2006. At that time the bids will be opened and staff will review and make a recommendation to the Assembly for approval of the purchase. The recommended bidder and the cost of the new UV System will be available to Assembly Members for consideration on Monday, 4 December 2006. Approval by the Assembly of the purchase of a new UV Water Treatment System is being requested in advance so that the delivery and installation of the UV System may coincide with delivery and installation of the new Saline System during the KHS Christmas break. The cost of this equipment is covered by the Pool Bond Project budget. APPROVAL FOR AGENDA: gr>k s zJ 2 r A n ` Item No. 13.A.2 Contract No. FY2007 -27 When the new pool is constructed this system can be removed and reinstalled in the new facility. Recommended motion: Move to approve the purchase ofa UV Water Treatment System for the KHS Swimming Pool from in an Amount Not to Exceed INVITATION FOR BIDS The KODIAK ISLAND BOROUGH will receive sealed bids until 3:00 pm (local time), 1 December 2006, for a UV Water Treatment System [equipment only] for the Kodiak High School Swimming Pool. Bid Package available electronically at www.kib.co.kodiak.ak.us /rfp Rick L. Gifford Borough Manager Publish: Kodiak Anchorage Daily News 17, 22, 27 November 2006 \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\Pool Upgrade & Repair\Bid Package UV\Invitation for Bids UV A.doc Page 1 of 6 Parameter Existing Pool New Pool Water Surface Area 3,375 s.f. 4,055 s.f. Pool Volume (gal) 144,000 gal 218,000 gal Bather Load (Max swimmers per 24 hrs) 293 439 Facility Open (Hrs per day /days per week)) 15 hrs / 7 days 15 hrs / 7 days Water Temperature (Water /Air) 85 °F / 82 °F 85 °F / 82 °F Additional Water Features None None Flow Rate (GPM) 412 - 610 Surge Tank Yes Yes Source Water Alkalinity pH 8 pH 8 Source Water Hardness 25-40 ppm 25-40 ppm Automatic Controller Yes Yes Available Electrical Power 208V 3 phase 208V 3 phase r;.,,,i, «: ,., �:�.,.,.:. �...e.. ........ V11 Filtration (2) Pentair THS 143484 6" inlet & outlet (3) Pentair THS 143484 6" inlet & outlet SCOPE OF WORK The scope of work includes the provision of UV Water Treatment equipment to be installed in the existing pool. The existing pool is treated with a sodium hypochlorite liquid injection system with muriatic acid used to balance pH. The UV equipment is to be installed, along with a new Saline Treatment System, in late December 2006. The UV and Saline equipment will be installed in the existing pool for the interim period until the construction of the new pool is nearly completed (2008). and then relocated to the new pool. It is anticipated that the (2) existing Pentair horizontal sand filters (THS 143484) with 6" inlet and outlet piping will also be reutilized in the new pool. The equipment is to be sized to provide adequate treatment for the New Pool to applicable recognized codes and standards. Design criteria and parameters for the existing and new pool are listed below: \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\Pool Upgrade & Repair\Bid Package UV\Invitation for Bids UV A.doc Page 2 of 6 INSTRUCTIONS TO BIDDERS 1. GENERAL The Kodiak Island Borough is concerned that all bids be submitted in a manner that ensures the bidding process is fair and equitable to all Bidders in compliance with the requirements of the bid documents. Particular attention of all Bidders is drawn to the provisions of this solicitation and the resulting Purchase Order dealing with pre -bid inquiries and the duty of the Bidders to disclose any significant fact or question which will adversely affect the cost or time of completion of this project. Bidders are cautioned that they disregard these provisions at their own risk. Bidders are directed to study and follow these instructions as to the method and form for submitting bids so there will be no reason to reject a bid. Bidders will find all required forms and documents contained within this assembly. Please take notice of Section 4, "Bidders Checklist ", as to which forms and documents are required for your bid to be considered. 2. EXPLANATION TO BIDDERS All Bidders are requested to submit to the Owner written request for explanation, interpretation, or other inquiry no later than five [5] days before the scheduled Bid Opening. All such inquiries will be addressed via email/fax and official addenda will be issued to all bidders. CAUTION: These addenda will be the only binding contractual commitment on the Owner. Any other response will be for information only and shall not have contractual significance. 3. CONTACT PERSON: Any information required or questions regarding this bid should be addressed to the Project Manager: Ken Smith Project Manager / Inspector Kodiak Island Borough Engineering & Facilities Department 710 Mill Bay Rd. Kodiak, AK 99615 Phone: (907) 486 -9341 Fax: (907) 486 -9394 email: ksmith@kib.co.kodiak.ak.us 4. PREPARATION OF BIDS Bids shall be submitted on the forms furnished, or copies thereof, and must be manually signed in ink. If erasures or other changes appear on the forms, the person signing the bid must initial each erasure or change. The form of bid will provide for quotation of prices as requested on the Bid Schedule. Where required on the Bid Schedule, bidders must quote on all items. Failure to do so will result in disqualification. The 11nrnngh recervec the right to rlicnnalifv nr refiice to receive a hirl if a hiriripr is in default fnr any nf the following reasons: A. Uncompleted work which, in the judgement of the Borough, might hinder or prevent the prompt completion of additional work if awarded. \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\Pool Upgrade & Repair\Bid Package UV\Invitation for Bids UV A.doc Page 3 of 6 B. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of issuance of bids. C. Failure to comply with any qualification regulations of the Borough. D. The Kodiak Island Borough will award this Project according to the provisions of the Kodiak Island Borough Municipal Code, including Section 3.16.080, to which your attention is called: In determining the lowest responsible bidder, the assembly shall consider: A. The bid price; B. The ability, capacity and skill of the bidder to perform the contract within the time specified; C. The character, integrity, reputation, judgment and experience of the bidder; and D. The quality of performance of previous contracts. (Ord. 76 -6 -0 § 1(part), 1976.) Alternative bids will not be considered unless solicited. 5. BIDDERS CHECK LIST A. Your bid will be considered nonresponsive and rejected if not properly executed. B. Submittals with Bid Proposals are not required unless specifically identified on the Bidders Checklist and/or on the Bid Schedule. This provision takes precedence over all other submittal requirements. C. For your convenience and assistance in preparation of your bid, the following checklist is offered. Bid Schedule - Completed, signed in ink. Bids not including ALL of the above documents will be REJECTED. Bids will be rejected which contain material alterations or erasures not initialed by the signer of the bid. No Qualified or otherwise Conditioned Bids will be accepted. 6. SUBMISSION OF BIDS All bids, including any amendment or withdrawal, must be received at the address shown below prior to the time of opening by the Manager's Office. Any bid, amendment or withdrawal which has not been actually received by the Manager's Office, prior to the time of the scheduled bid opening, will not be considered. Condition qualified bids will be considered nonresponsive. Bids must be mailed to the address shown below or hand delivered to the Manager's Office. Bids mailed must arrive by the bid opening time. Bids which are hand delivered must be received by the Manager's Office prior to the scheduled time of bid opening. Modifications to bids may be faxed to (907) 486 -937 no later than 2:55 p.m. on bid opening day. In the case of inclement weather, the actual bid may also be faxed to the above number, if authorized by the Manager's Office in advance and the original bid package is sent prior to the scheduled bid opening. Bids not received or delivered in this manner WILL NOT BE CONSIDERED and will be returned unopened. BIDS MUST BE IN A SEALED ENVELOPE MARKED AS FOLLOWS: KODIAK ISLAND BOROUGH ATTN: BOROUGH MANAGER, Room 125 710 Mill Bay Road Kodiak, AK. 99615 -6398 UV Water Treatment System Equipment \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\Pool Upgrade & Repair\Bid Package UV\Invitation for Bids UV A.doc Page 4 of 6 7. PROCESSING OF BIDS The owner may: A. Reject defective or nonresponsive bids; B. Waive any irregularities in any and all bids; C. Reject all bids; D. Negotiate with two or more of the most responsive bidders, if bid prices are in excess of the money available or authorized, for a reduction in the scope, quality, or quantity of the purchase, service or contract; E. Readvertise for bids, with or without making changes in the drawings or specifications. (Ordinance 76 -6 -0 1 (part), 1976). F. Award alternates in any order. \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\Pool Upgrade & Repair\Bid Package UV\Invitation for Bids UV A.doc Page 5 of 6 BID SCHEDULE UV Water Treatment System Equipment , in strict conformance with the Instructions to Bidders and the Specifications, will furnish and deliver, FOB Kodiak, Alaska, the following equipment suitable for the intended use: Make/Model/Description: for the lump sum amount of: Dollars [$ 1 Respectfully submitted: Date By: Company Signature Title Business Address (Seal if by Corporation) \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\Pool Upgrade & Repair\Bid Package UV\Invitation for Bids UV A.doc Page 6 of 6 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 7, 2006 Approval of the Purchase of One (1) 8000 Gallon Fire Guard Fire -Rated Above Ground Fuel Storage Tank for KHS. Summary: Included in the Bond Project Budget for KHS VocEd Renovation is the removal and replacement of a bulk fuel oil tank. The new fuel tank will be approximately an 8,000 gallon, double walled, above ground fuel tank conforming to API 650 specifications in the approximate vicinity of the removed tanks. Design of piping and purchase of tank to be accomplished by KIB. An Invitation to Bid for the fuel tank was advertised. Five bidders responded: Greer Steel, Inc. was the low bidder with a bid of $32,550.00 FOB Kodiak. The bids were received as follows: Greer Tank Ace Tank Tidy Steel [Regal Tank] Anchorage Tank and Welding NW Pump &Equipment $32,550.00 $49,200.00 $41,555.00 $38,995.00 $37,922.00 Item No. 13.A.3 Contract No. FY2007 -28 The tank is to be purchased now, to avoid increasing metals costs, with a delivery date of April 2007. Installation will occur in the spring /summer. Recommended motion: Move to approve the purchase of an 8000 gallon Fireguard ® fire -rated above ground fuel storage tank for the Kodiak High School to Greer Steel, Inc. in an amount not to exceed $32,550.00. INVITATION FOR BIDS The KODIAK ISLAND BOROUGH will receive sealed bids until 3:00 pm (local time), 9 November 2006, for the provision of One [1] Fireguard ® fire -rated aboveground fuel storage tank per the Specifications included. Tank shall have a minimum capacity of 8000 gallons and be max 9' -0" diameter by 24' -0" in length. All deliverables shall be FOB Kodiak, Alaska, shipped to arrive the week of 30 April 2007. Equal employment opportunity requirements prevail. The Kodiak Island Borough reserves the right to reject or accept any or all bids, to waive irregularities or informalities in the bid or in the bidding, and to give particular attention to the qualifications of the Bidder. The attention of Bidders is directed to the applicable Federal and State requirements and conditions of employment to be observed and minimum wage rates to be paid under the Contract. Contact Person: Ken Smith, Project Manager /Inspector at: Engineering /Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 -6398 Telephone: (907) 486 -9349 ksmith @kib.co.kodiak.ak.us Submit bids to: Office of the Borough Manager — Room 125 Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 -6398 Bids will be RECEIVED ONLY IN THE BOROUGH MANAGER'S OFFICE and only until the time stated above, at which time they will be publicly opened and read aloud. Bids received after the time stated above will be returned unopened. Bid envelopes must be clearly marked Bid for: Fireguard Fuel Tank. Bidding closes: 3:00 pm (local time), 9 November 2006. Rick L. Gifford Borough Manager Publish: Kodiak Anchorage Daily News 20, 27 October and 3 November 2006 \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\KHS VOC -ED Remodel \Tank Removal Purchase\Bid Pkg for Tank Purchase.doc Page 1 of 6 INSTRUCTIONS TO BIDDERS 1. GENERAL The Kodiak Island Borough is concerned that all bids be submitted in a manner that ensures the bidding process is fair and equitable to all Bidders in compliance with the requirements of the bid documents. Particular attention of all Bidders is drawn to the provisions of this solicitation and the resulting Purchase Order dealing with pre -bid inquiries and the duty of the Bidders to disclose any significant fact or question which will adversely affect the cost or time of completion of this project. Bidders are cautioned that they disregard these provisions at their own risk. Bidders are directed to study and follow these instructions as to the method and form for submitting bids so there will be no reason to reject a bid. Bidders will find all required forms and documents contained within this assembly. Please take notice of Section 4, "Bidders Checklist ", as to which forms and documents are required for your bid to be considered. 2 . EXPLANATION TO BIDDERS All Bidders are requested to submit to the Owner written request for explanation, interpretation, or other inquiry no later than five [5] days before the scheduled Bid Opening. All such inquiries will be addressed via email /fax and official addenda will be issued to all bidders. CAUTION: These addenda will be the only binding contractual commitment on the Owner. Any other response will be for information only and shall not have contractual significance. 3 . PREPARATION OF BIDS Bids shall be submitted on the forms furnished, or copies thereof, and must be manually signed in ink. If erasures or other changes appear on the forms, the person signing the bid must initial each erasure or change. The form of bid will provide for quotation of prices as requested on the Bid Schedule. Where required on the Bid Schedule, bidders must quote on all items. Failure to do so will result in disqualification. The Borough reserves the right to disqualify or refuse to receive a bid if a bidder is in default for any of the following reasons: A. Uncompleted work which, in the judgement of the Borough, might hinder or prevent the prompt completion of additional work if awarded. B. Failure to pay or satisfactorily settle, all bills due for labor and material on former contracts in force at the time of issuance of bids. C. Failure to comply with any qualification regulations of the Borough. D. The Kodiak Island Borough will award this Project according to the provisions of the Kodiak Island Borough Municipal Code, including Section 3.16.080, to which your attention is called: In determining the lowest responsible bidder, the assembly shall consider: A. The bid price; B. The ability, capacity and skill of the bidder to perform the contract within the time specified; \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\KHS VOC -ED Remodel \Tank Removal Purchase\Bid Pkg for Tank Purchase.doc Page 2 of 6 C. The character, integrity, reputation, judgment and experience of the bidder; and D. The quality of performance of previous contracts. (Ord. 76 -6 -0 §1(part), 1976.) Alternative bids will not be considered unless solicited. 4 . BIDDERS CHECK LIST A. Your bid will be considered nonresponsive and rejected if not properly executed. B. Submittals with Bid Proposals are not required unless specifically identified on the Bidders Checklist and /or on the Bid Schedule. This provision takes precedence over all other submittal requirements. C. For your convenience and assistance in preparation of your bid, the following checklist is offered. 1. Bid Schedule - Completed, signed in ink. Bids not including ALL of the above documents will be REJECTED. Bids will be rejected which contain material alterations or erasures not initialed by the signer of the bid. No Qualified or otherwise Conditioned Bids will be accepted. 5 . SUBMISSION OF BIDS All bids, including any amendment or withdrawal, must be received at the address shown below prior to the time of opening. Any bid, amendment or withdrawal which has not been actually received by the Manager's Office, prior to the time of the scheduled bid opening, will not be considered. Condition qualified bids will be considered nonresponsive. Bids must be mailed to the address shown below or hand delivered to the Manager's Office. Bids mailed must arrive by the bid opening time. Bids which are hand delivered must be received by the Manager's Office prior to the scheduled time of bid opening. Modifications to bids may be faxed to (907) 486 -9347 no later than 2:55 p.m. on bid opening day. In the case of inclement weather, the actual bid may also be faxed to the above number, if authorized by the Manager's Office in advance and the original bid package is sent prior to the scheduled bid opening. Bids not received or delivered in this manner WILL NOT BE CONSIDERED and will be returned unopened. BIDS MUST BE IN A SEALED ENVELOPE MARKED AS FOLLOWS: 6 . PROCESSING OF BIDS KODIAK ISLAND BOROUGH ATTN: BOROUGH MANAGER, Room 125 710 Mill Bay Road Kodiak, AK. 99615 -6398 Fireguard Fuel Tank The owner may: A. Reject defective or nonresponsive bids; B. Waive any irregularities in any and all bids; C. Reject all bids; D. Negotiate with two or more of the most responsive bidders, if bid prices are in excess of the money available or authorized, for a reduction in the scope, quality, or quantity of the purchase, service or contract; E. Readvertise for bids, with or without making changes in the drawings or specifications. (Ordinance 76 -6 -0 1 (part), 1976). F. Award alternates in any order. \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\KHS VOC -ED Remodel \Tank Removal Purchase\Bid Pkg for Tank Purchase.doc Page 3 of 6 Specification The successful bidder shall provide (1) one Fireguard ®fire -rated aboveground fuel storage tank. Tank shall have a minimum capacity of 8000 gallons and be max 9' -0" diameter by 24' -0" in length. Tank shall be a horizontal, cylindrical, skid mounted fuel (Class II) UL listed storage tank complete with safety systems and shall be constructed such that 100% integrated secondary containment of the tank primary volume is achieved. Tank shall include a bottom fill connection in a spill containment vessel and fuel level gauge. Governing Standards Fabrication of the fuel tank and supply of all ancillary equipment under this specification shall be governed by all or part (but not limited to) of the latest revisions of the following standards and specifications: • Underwriters Laboratories UL -2085. • National Fire Protection Assoc 30. • 40 CFR (applicable sections). • 49 CFR (applicable sections). • 33 CFR (where applicable). • API 650 (where applicable). • API 12F (where applicable). • API 620 (where applicable). • API 2000 (where applicable). • ASTM A36 Steel Specification. All specifications referenced as any applicable part of the above specifications. Equipment Specifications & Requirements Material for all steel construction shall conform to ASTM -36. All pipe and fittings shall conform to Schedule 40; seamless iron pipe. All pipe connections shall be screwed or welded except for final connection to the tank, which shall be an approved welded fitting. Normal air vents shall be screened downward venting tee design, Clay & Bailey CB300 -200, or approved equal. Emergency vents shall be sized in accordance with NFPA 30, Morrison #244, or approved equal. The tank shall be protected from overfilling with a positive closing automatic shutoff set to 90% of tank capacity. Clay & Bailey, 2" model F -30, with dry-break coupling (for installation in a 4" MPT.) The tank shall include a bottom filling connection and a spill containment vessel designed specifically for aboveground stationary storage tanks. The vessel shall employ a full diameter hinged and gasketed lid with a strong back and lockable latch. The bottom shall have both a 4" nipple to accommodate the specified overfill valve, and a 1" threaded opening for a drainback valve. The overfill vessel shall be either \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\KHS VOC -ED Remodel \Tank Removal Purchase\Bid Pkg for Tank Purchase.doc Page4of6 manway mounted, or shall employ a 4" female threaded opening. Use of underground tank type vessels will not be permitted. Anchorage Tank & Welding, Inc. Model AGOFMH2O, AGOF4COUP, or approved equal. The fuel level gauge shall be float type, direct reading, inch tank level gauge, Morrison #818, or approved equal. The direct reading gauge shall be located in a convenient location for personnel filling the tank. The gauge shall be completely assembled and fitted to the tank and then shall be disassembled for shipping (if required). Fabrication The fuel storage tank, including its skid support system, shall be UL listed. The secondary containment shall be liquid tight. Lifting eyes with minimum 1" eyes shall be attached to the tank top at the ends. Each single lifting eye shall be capable of supporting the empty weight without permanent distortion. The tank skids shall be constructed according to UL standards. The skids shall be so constructed as to allow lifting of the empty tank end or skidding of the tank without distortion. Brackets shall be provided for the attachment of ladders and plumbing. Brackets shall be constructed so that plumbing and appurtenances may be removed for shipping. All vents, meters, or any externally mounted devices or fittings shall be removable for shipping, if required. All connections for externally mounted devices or fittings shall be plugged or tapped with steel or cast iron fittings, if required for shipping. All piping shall be installed such that easy removal for future replacement may be accomplished with simple hand tools. Placement of unions shall be such that no more than two fittings are required for removal of any pipe section or device. All separately shipped items shall be crated inside wooden or plywood boxes, and be clearly marked as to contents, if shipping is required. Protective Coatings All surfaces, with the exception of the inside of the tank and secondary containment, shall receive protective coatings. All welds shall be chipped free of flux coating. All seams shall be seal welded. All surfaces shall be wire brushed and cleaned to remove rust, mill scale, weld slag, and surface contamination. All weld spatter will be removed by grinding. Additional metal surface preparation shall be sand blasted in accordance with the paint manufacturer's recommendations. Immediately after cleaning, the exterior surface of the tank shall be primed and coated with a suitable marine grade epoxy coating. A two coat system shall be applied according to the manufacturer's recommendations. The first coat shall be a minimum 2 mil dry film thickness primer coat. A second coat shall be applied to a given total of 6 mils minimum dry film thickness. \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\KHS VOC -ED Remodel \Tank Removal Purchase\Bid Pkg for Tank Purchase.doc Page 5 of 6 BID SCHEDULE Fireguard Fuel Tank , in strict conformance with the Instructions to Bidders and the Specifications, will fumish and deliver, FOB Kodiak, Alaska, the specified Equipment for the lump sum amount of: Dollars ($ 1 Respectfully submitted: By: Date Company Signature Title Business Address (Seal if by Corporation) \ \dove\Departments\EF \Capital Projects\Bond Issue\Projects\KHS VOC -ED Remodel \Tank Removal Purchase\Bid Pkg for Tank Purchase.doc Page6of6 Nov 27 2 9:19RM GREER TRNK INC. I I' 1341 III Nov. 26. 2006 9;46PM GREER STEEL INC g• d did ACkEDULE Finguird Furl Tank /U k u uononato 1dders end tha SpadbO - ni, will rU W1 rid Eq fbrtfielumpsum QV ■Zein 4.31 Minis Addruo a m:If-G*2 -Loa 907 -248 -9212 NO, 534 P. 2 In Ott a xionrt nos with the A FOB Kodiak, Maw, th. speeded uan 112 5 J Diti (Iui t! by Ca porion) : `: • • + : 'pila rod BadogNeelsoUcd stttlisasu aray tdPIg for TimkPardis�,doo p. 2 ON! MNbF� �l�33l�J Nd9'� o I a s 80 mow Fiscal Notes: ❑ n/a Account No. 100 - Expenditure Required: $ 40,530 ❑ n/a Amount Budgeted: $0 ❑ n/a Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 7, 2006 Item No. 13.A.4 Contract No. 95-47G Amending Contract No. 95 -47 Collective Bargaining Agreement with the International Brotherhood of Electrical Workers Local Union 1547. The current contract with the International Brotherhood of Electrical Workers Local Union 1547 (IBEW) for union employees expires on December 31, 2006. We have negotiated with IBEW to extend the contract for two (2) years to December 31, 2008. The proposed amendment includes a three percent (3.0 %) cost of living allowance (COLA) effective January 1, 2007, and another three percent (3.0 %) COLA effective January 1, 2008. In the past when COLA's changed the Borough's Salary Schedule (Appendix "A "), the COLA was also passed onto the non -union employees. The annual budget impact for a three percent (3.0 %) COLA is $ $81,060 for all employees (union and non - union). The impact to the FY 2007 budget will be about half of that amount, or $40,530, since the increase will be effective January 1, 2007. It is my recommendation that the Borough adjust the Salary Schedule to reflect the three percent (3 %) COLA for all employees, effective January 1, 2007, and again on January 1, 2008. We have also negotiated with IBEW to increase the total amount of tuition reimbursement per employee per year from one thousand dollars ($1,000) to one thousand five hundred dollars ($1,500). We have agreed to amend Section 11.2, Tuition Refunds of the Agreement by substituting the figure "$1,500" for "$1,000" in the second paragraph of said section. All other provisions of the Agreement shall continue without change. Recommended motion: Move to authorize the manager to execute Contract No. 1997 -47G, an amendment to Contract No. FY95 -47G with the International Brotherhood of Electrical Workers Local Union 1547 and to adjust the Borough Salary Schedule to reflect the three percent (3 %) COLA for all employees (union & non - union) effective January 1, 2007, and again on January 1, 2008. read: AMENDMENT TO AND SECOND. EXTENSION OF COLLECTIVE BARGAINING AGREEMENT BETWEEN KODIAK ISLAND BOROUGH AND INTERNATIONAL BROTHERHOOD OF ELECTRIC WORKERS LOCAL UNION 1547 Pursuant to Section 20.2 of the Collective Bargaining Agreement between Kodiak Island Borough and International Brotherhood of Electric Workers Local Union 1547 - - December 1, 2002 through December 31, 2005, as extended through December 31, 2006, including any amendments prior hereto (collectively herein, the "Agreement "), the parties agree to the following: (1) Section 7.1 of the Agreement is amended by adding two new paragraphs to Effective January 1, 2007, Kodiak Island Borough shall adjust the salary schedule in Appendix A (1 -1 -06) by an increase of three percent (3.0 %). The specific wage rates that are the product of this adjustment are identified in "Appendix A (1- 1 -07)" attached hereto and made a part hereof. Effective January 1, 2008, Kodiak Island Borough shall adjust the salary schedule in Appendix A (1 -1 -07) by an increase of three percent (3.0 %). The specific wage rates that are the product of this adjustment are identified in "Appendix A (1- 1 -08)" attached hereto and made a part hereof. (2) Section 11.2 of the Agreement is amended by substituting the figure "$1500" for "$1000" in the second paragraph of said section. (3) The Agreement shall be extended for a period of two years from January 1, 2007 through December 31, 2008. (4) All other provisions of the Agreement shall continue without change except as provided in this Amendment. (5) All steps necessary to ratify and approve this Amendment have been taken. By: By: By: By: Attest: INTERNATIONAL BROTHERHOOD OF ELECTRIC WORKERS LOCAL 1547 AGREED to this day of , 2006. II, Business Manager Debra Blanchard, Business Representative Martin Lydick, Sho i gtewd _._ -t Bill Bissett, op Steward KODIAK ISLAND BOROUGH AGREED to this day of , 2006. By: Rick Gifford, Borough Manager Nova Javier, CMC, Borough Clerk Appendix A Salary Schedule Effective 1/1/07 h M h co a c0 M 0) O et N O 0) M h 0) M CO CD h M et 0) N O O M • O CO N 00 (O et M h M O CD O a) O 0 O h (n N h O a v (n 0 N O N 0 00 O h et (0 CD (0 CO (O M (O N CD N h et O CO 0) 0 r L() 01 N 10 O h 0 0 Cl M (p h r *' 00 6 O (n O N CO M O to .- ^ O N CA aD O c.f O 0) CO M r M 00 M O M CA a (A O O V N V CV d' 0) v co (n (n Li) C,1 to ✓ r r .- .- N N N N N N N N N N N 0) CD N M h 0 00 M 0) CO Nt N CO 0) CO h 0) CO 00 CD h CO a 0) N O O • 00 O M N CO CO n M h M CO CO CO (O O (n (0 h In N h O et et (n O N O 0) CO 00 0 h et (D O) (O C O CO M CO N CD N h et M O 0) 0 .- (n M N (n O t� O O (() N r CO (` N. 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Cn NO M to0) (O r (o O N N (0 C)a tr)M r-: o) O j N r @7 tIj'' N•N CO 0 (0 O CO (0 N CD CV N. 0 r er t` tO t` CO r N CO 00 0) O O O Cb - CO N N CO CO M M CO M M M M CO M '0 et 0 N et CO O 0) 0 (0 r (A et et O CO CO 0) 0) N- N N N et et 0) M 00 N (0 0 r et 0) O (0 10 10 0 0) CO et CD 0 0 00 0 00 0 co 1- CO I` LO 0 et rn CON NCO O 0 co 0) 0'et C0 nm CD0 0 e 100) t (O00 O 7 N 0 C) 0 (O M CO r aD 0) N. N _ o N. CO C) l0 0 ri C l co N r - N r N r Q (0 0) (0 0) co O CO r (D CV CD N t` C) N et t` ( 1 ) n (D n n N CO O 0) co O CO .- N N M CO M M CO M M M M M M Q= Q= Q2 Q2 Q 2 Q Q= Q2 Q2 Q2` Q Q2 Q= Q2 <1 O O O O O O O O O O O O O co O (n O to O M O in O (0 0 to O O O (n N 1') C) eS et 11) t1) (O CO h: f` CO 00 0) 0) N N N N N N N N N N N N N N N Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 7, 2006 Item No. 13.B.1 Resolution No. FY2007 -14 Certifying the FY2007 Shared Fisheries Business Tax Program Application to Be True and Correct. This resolution certifies the information contained in the Kodiak Island Borough FY2007 Shared Business Tax Program application to be true and correct. Recommended motion: Move to adopt Resolution No. FY2007 -14. KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -14 Introduced by: Manager Gifford Requested by: Finance Director Drafted by: Finance Director Introduced: 12/07/2006 Adopted: A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH CERTIFYING THE FY2007 SHARED FISHERIES BUSINESS TAX PROGRAM APPLICATION TO BE TRUE AND CORRECT WHEREAS, AS 29.60.450 requires that for a municipality to participate in the FY2007 Shared Fisheries Business Tax Program, the municipality must demonstrate to the Department of Community and Economic Development that the municipality suffered significant effects during calendar year 2005 from fisheries business activities; and WHEREAS, the Department of Community and Economic Development has prepared specific application forms for the purpose of presenting the municipality's claims as to the significant effects suffered by the municipality during calendar year 2005; and WHEREAS, 3AAC 134.100 requires the governing body of the municipality to include with the municipality's FY2007 program application an approved resolution certifying the information contained in the application to be true and correct; NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY THAT: Section 1: This resolution certifies that the information contained in the Kodiak Island Borough FY2007 Shared Fisheries Business Tax Program Application to be true and correct to the best of our knowledge. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2006 ATTEST: Jerome M. Selby, Borough Mayor Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Resolution No. FY2007 -14 Page 1 of 1 STANDARD METHOD APPLICATION for the FY07 SHARED FISHERIES BUSINESS TAX PROGRAM Name of Municipality: Kodiak Island Borough Address: 710 Mill Bay Road Kodiak, AK 99615 Contact Person: Karl Short Phone Number: 907 486 -9320 Total # of Significant Effects Claimed: 5 Total $ of Significant Effects Claimed: $ _20,477,855 Return this cover page along with Declaration of Significant Effects forms and resolution to: Department of Community and Economic Development Division of Community Advocacy Shared Fisheries business Tax Program PO Box 110809 Juneau, AK 99811 -0809 FY 07 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: The Kodiak Island Borough provides a wide variety of services for the community including the fishing industry. The general fund includes administrative functions such as the Clerks Office, Finance and Assessing, Borough Manager, School District support, plus transfers to other entities. This is the core unit of the Borough and its general administration. 2. Significant effect (municipal expenditure) made necessary during 2005 by the fisheries business activity listed in # 1 4,664,793 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2005 expenditures 100% fisheries related ($0 X 1.00) $ 0 .00 Total calendar year 2005 expenditures at 64% fisheries related ($4,664,793 X .64) $ 2,985,468 Total effect $ 2,985,468 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement ". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2005 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly. FY 07 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: Special Revenue funds of the Kodiak Island Borough provide a wide variety of services to the community including the fishing industry. Special Revenue funds account for activities such as building & grounds support, coastal management, education, road maintenance, fire protection, and street lighting. 2. Significant effect (municipal expenditure) made necessary during 2003 by the fisheries business activity listed in # 1 $ 14,991,629.50. 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2005 expenditures 100% fisheries related ($0 X 1.00) $ 0.00 Total calendar year 2005 expenditures at 64% fisheries related ($14,991,629 X .64) $ 9,594,643 Total effect $ 9,594,643 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement ". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2005 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly. FY 07 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: Debt service funds provide two main services to the residents of the Kodiak Island Borough at this time. They make payments on the bond issues that were sold to expand the hospital and to expand and build new schools. 2. Significant effect (municipal expenditure) made necessary during 2005 by the fisheries business activity listed in # 1 $1,676,206 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2005 expenditures 100% fisheries related ($X 1.00) $ 0.00 Total calendar year 2005 expenditures at 64% fisheries related ($1,676,206 X .64) $ 1,072,772 Total effect $ 1,072,772 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement ". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2005 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly FY 07 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: The Kodiak Island Borough provides a wide variety of services for the community including the fishing industry. Capital projects includes repairs on school buildings, roads, boat ramps, and other capital expenditures 2. Significant effect (municipal expenditure) made necessary during 2005 by the fisheries business activity listed in # 1 $1,158,496 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2005 expenditures 100% fisheries related ($0 X 1.00) $ 0.00 Total calendar year 2005 expenditures at 64% fisheries related ($1,158,496X .64) $ 741,437 Total effect $ 741,437 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement ". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2005 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly. FY 07 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: The Kodiak Island Borough provides a wide variety of services for the community including the fishing industry. Enterprise Funds include Solid Waste collection and disposal, the Kodiak Fisheries Research Facility, and 911 funding. 2. Significant effect (municipal expenditure) made necessary during 2005 by the fisheries business activity listed in # 1 $ 8,257,710 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2005 expenditures 100% fisheries related ($2,218,335 X 1.00) $ 1,433,240 Total calendar year 2005 expenditures at 64% fisheries related ($6,039,375X .64) $ 3,865,200 Total effect $ 6,083,535 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement ". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2005 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly. Calendar Year 2005 (FY2007) Transaction Summary nditure Summary by Fund /Department BREAK Less Transfers LEVEL FUND DEPT TOTAL & State Aid Total Percentage Total 2 100 General Fund 100 Legislative 131,986.00 131,986.00 64% 84,471 04 2 100 General Fund 105 Manager 383,076.00 383,076.00 64% 245,168 64 2 100 General Fund 110 Clerk 316,390.00 316,390.00 64% 202.489.60 2 100 General Fund 115 Attorney 107,743.00 107.743.00 64% 68,955 52 2 100 General Fund 120 Finance 614,074.00 614,074 00 64% 393,007 36 2 100 General Fund 125 MIS 501,255.00 501,255.00 64% 320,803.20 2 100 General Fund 130 Assessing 312,251.00 312,251.00 64% 199,840 64 2 100 General Fund 135 Engineering /Facilities 106,426.00 106,426.00 64% 68,112 64 2 100 General Fund 140 Community Development 481.661.00 481,661.00 64% 308,263 04 2 100 General Fund 142 Building Official 195,937.00 195,937 00 64% 125,399 68 2 100 General Fund 160 Economic Development 89.680.00 89,680 00 64% 57,395 20 2 100 General Fund 165 General Administration 332,522.00 332.522 00 64% 212.814 08 2 100 General Fund 175 Emergency Preparedness 5,555 00 5,555 00 64% 3.55520 2 100 General Fund 180 School District Support 8,945,880.00 (7.483,438 00) 1.462,442 00 64 935.962 88 2 100 General Fund 185 Health &Sanitation 282,884.00 282.884 00 64% 181,045 76 2 100 General Fund 190 Ed /Culture /Recreation 143.223.00 143,223 00 64% 91,662 72 2 100 General Fund 195 Transfers Out 0.00 0.00 64% 0 00 Less State Fisheries Tax (802.312 00) (802.312 00) 64% (513,479 68) 1 100 Total 12,950,543.00 (8.285.750 00) 4,664,793 00 2.985.467 52 School District School District 28,919,805.50 (15,795,306.00) 13,124,499.50 64% 8,399,679.68 28,919,805.50 (15.795,306.00) 13,124,499 50 8.399,679 68 2 205 Child Care 310 Child Care Assistance 78,706.00 78,706.00 646 50,371 84 1 205 Total 78,706.00 0.00 78,706.00 50,371 84 2 210 Land Sales 231 Resource Management 29,603.00 29,603.00 645 18,945.92 1 210 Total 29,603.00 0.00 29,603.00 18.945.92 2 220 Building & Grounds 232 Borough Building 289,568.00 289,568.00 64% 185,323.52 2 220 Building & Grounds 233 Mental Health Center 3,727.00 3,727.00 64% 2,385.28 220 Building & Grounds 234 School Buildings 226,160.00 226,160.00 64% 144,742.40 2 220 Building & Grounds 236 Parks 5,827.00 5,827.00 64% 3,729.28 1 220 Total 525,282.00 525,282.00 336,180.48 2 230 Coastal Management 252 Coastal Management 0.00 64% 0.00 1 230 Total 0.00 0.00 0.00 0.00 2 234 LEPC 242 Emergency Planning 13,117.00 13,117.00 64% 8,394.88 243 0.00 0.00 0.00 64% 0.00 1 234 Total 13,117.00 0.00 13,117.00 8,394.88 2 240 Womens Bay Road Service 222 120,003.00 120,003.00 64% 76,801.92 1 240 Total 120,003.00 120,003.00 76,801 92 2 242 Service District No. 1 224 158,663.00 158,663.00 64% 101,544.32 1 242 Total 158,663.00 158,663.00 101.544.32 2 243 Service Area No. 2 225 0.00 0.00 64% 0.00 1 243 Total 0.00 0.00 0.00 2 244 Monashka Bay Road District 226 33,920.00 33,920 00 64% 21.708 80 1 244 Total 33,920.00 33,920.00 21,708 80 2 246 Bayview Road Service 228 5,574.00 5,574.00 64% 3,567 36 1 246 Total 5,574.00 5,574 00 3.567 36 2 250 Fire Protection Area No. 1 212 396,556.00 396,556.00 64% 253,795 84 1 250 Total 396,556 00 396,556.00 253.795 84 2 252 Womens Bay Fire Service 214 45,051_00 45,051 00 64% 28.832 64 1 252 Total 45,051.00 45,051 00 28.832 64 2 254 KIB Airport Fire District 216 35,249.00 35.249 00 64 22,559 36 1 254 Total 35,249.00 35.249 00 22.559 36 2 260 Woodland Acres Street Lights 230 5,518.00 5,518.00 64% 3,531 52 1 260 Total 5,518.00 5.518 00 3.531 52 2 261 Trinity Acres Light Dist. 264 1 261 Total 2 262 Mission Lake Tide Gate 262 1 262 Total 2 263 Trinity Acres Paving Dist 263 1 263 Total 2 275 Kodiak Arts Council 285 1 275 Total 2 276 Facilities Fund 286 1 276 Total 2 277 Tourism Development 287 1 277 Total 290 Fern Fuller Trust 290 290 Total 2 300 Debt Service 2 300 Debt Service 2 300 Debt Service 1 300 Total 2 410 Capital Projects 400 2 410 Capital Projects 469 471 2 410 Capital Projects 482 2 410 Capital Projects 484 2 410 Capital Projects 486 2 410 Capital Projects 488 2 410 Capital Projects 489 2 410 Capital Projects 490 2 410 Capital Projects 491 2 410 Capital Projects 492 2 410 Capital Projects 494 2 410 Capital Projects 497 2 410 Capital Projects 506 2 410 Capital Projects 511 2 410 Capital Projects 546 624 2 410 Capital Projects 658 2 410 Capital Projects 684 2 410 Capital Projects 675 2 410 Capital Projects 692 2 410 Capital Projects 695 701 702 1 410 Total 420 Capital Projects 2 420 Capital Projects 420 Capital Projects 420 Capital Projects 1 420 Total 2 430 Capital Projects 507 2 430 Capital Projects 509 2 430 Capital Projects 512 518 542 543 544 545 547 2 430 Capital Projects 602 2 430 Capital Projects 625 2 430 Capital Projects 645 2 430 Capital Projects 648 2 430 Capital Projects 687 2 430 Capital Projects 694 300 Debt Service - School 305 Debt Service - Hospital 307 Karluk loans Reimbursable Exp Specialty Clinic Roof Specialty Clinic Roof Matching FY00 FY02 Matching Grant IRMA Cricket Installation KHS Asbestos /Carpet East/Main Paint Refinish Gym Floors Northstar Access Road IRMA Roof KIB Generator GIS Project School Upgrade /Repair Mission Lake Tide Gate KIB Annex Borough Parks Fairgrounds water HS Bond 2000F Hydrographic Survey 500 HS pool, Voc ed. 514 515 Various projects 519 Seismec Study CIAP Grant School Upgrade Chiniak Multi -use SHSGP Cadastral Project Womens Bay Drainage Study ACMP Plan Ammendment Kodiak Fiboroptic Cable FY04 SHSP Grant HS Repairs /Matching Grant Vol Fire Asst Program Waste Management ADFG Research Anton Boat Ramp Oil Spill Response Equip 1,773.00 1,773.00 3,422.00 3,422.00 216,728.00 216,728.00 61,588.00 61,588.00 1,276,910.00 1,276,910.00 56,250.00 56,250.00 80,127.00 80,127.00 2,809,313.00 742,630.00 0.00 3,551,943.00 000 64% 000 0.00 64% 0 00 0.00 0.00 64% 000 1,750.00 1,750.00 64% 1, 120.00 0.00 64% 0.00 0.00 64% 000 0.00 64% 0.00 0.00 64% 0.00 0.00 64% 0.00 0.00 64% 0.00 1,039.00 1,039.00 64% 664.1 0.00 64% 0.0 0.00 64% 0.00 0.00 64% 0.00 0.00 64% 0.00 52,880.00 0.00 0.00 0.00 581,478.00 637,147.00 22,564.00 0.00 1,262.00 221, 905.00 245,731.00 6,374.00 0.00 985.00 25,357.00 41,061.00 0.00 46,000.00 49,698.00 39,377.00 0.00 0.00 33, 341.00 3,647.00 0.00 0.00 (1,276,910 00) (1,276,910 00) (1,875.737.00) (1,875,737 00) 0.00 0.00 1,773.00 64% 1,134.72 1,773.00 1,134.7 3,422.00 64% 2,190.08 3,422.00 2,190.08 216,728.00 64% 138,705.92 216,728.00 138,705.92 61,588.00 64% 39,416.32 61,588.00 39,416.32 0.00 64% 0.00 0.00 0.00 56,250.00 64% 36,000.00 56,250 00 36,000 00 80,127.00 64% 51,281 28 80,127.00 51.281 28 933,576 00 64% 597.488 64 742,630 00 64% 475,283 20 0.00 64% 0.00 1,676,206.00 1,072.771 84 0.00 64% 0.00 0.00 64% 0.00 0.00 64% 0.00 0.00 64% 0.00 0.00 64% 0.00 0.00 64% 0.00 0.00 64% 0.00 581,478.00 64% 372,145.92 584,267.00 373,930.88 22,564.00 64% 14,440.96 0.00 64% 0.00 1,262.00 64% 807.68 221,905.00 64% 142,019.20 245,731.00 157,267.84 6,374.00 64% 4,079 36 0.00 64% 0.00 985.00 64% 630.40 25,357.00 64% 16,228 48 41, 061.00 64% 26.279.04 0.00 64% 0.00 46,000.00 64% 29,440 00 49,698.00 64% 31,806.72 39,377.00 64% 25,201.28 000 64% 000 0.00 64% 0 00 33,341.00 64% 21,338.24 3,647.00 64% 2,334.08 0.00 64% 00' 0.00 64% 0 2 430 Capital Projects 2 430 Capital Projects 430 Total 2 490 Capital Projects 2 490 Capital Projects 2 490 Capital Projects 1 490 Total 2 530 Solid Waste 2 530 Solid Waste 1 530 Total 2 540 Hospital 1 540 Total 2 555 KFRC 2 555 KFRC 1 555 Total 2 560 911 Service 1 560 Total General Fund Special Revenue Funds Debt Service Funds Capital Project Funds Enterprise Funds 696 Cap Grant School FY00 10,752.00 10,752.00 64% 6,881.28 699 Tide Gate 102.00 102.00 64% 65.28 256,694.00 0.00 256,694.00 164,284.16 469 Specialty Clinic Roof 0.00 0.00 64% 0.00 499 Hospital Access /Parking 2,982.00 2,982.00 64% 1,908.48 646 Landfill Closeout 68,822.00 68,822.00 64% 44,046.08 71,804.00 71,804.00 45,954.56 730 Waste Collection 1,470,814.00 1,470,814.00 64% 941,320.96 731 Waste Disposal 2,074,621.00 2,074,621.00 64% 1,327,757.44 3,545,435.00 3,545,435.00 2,269,078.40 740 Hospital 2,370,792.00 2,370,792.00 64% 1,517,306.88 2,370,792.00 2,370,792.00 1,517,306.88 758 Research Facility 2,203,464.00 2,203,464.00 100% 2,203,464.00 759 Dorm Facility 14,871.00 14,871.00 100% 14,871.00 2,218,335.00 2,218,335.00 2,218,335.00 760 911 Service 123,148.00 123,148.00 64% 78.814.72 123,148.00 123,148.00 78,814 72 58,035,417.50 (27,233,703.00) 30,748,834.50 20,477,854.68 58,035,417.50 (27.233.703.00) 30.748,834.50 20.477,854 68 12,950,543.00 (8.285.750 00) 4,664,793 00 2.985 467 52 32,063,845.50 (17.072.216 00) 14,991,629 50 9,594.642 88 3,551,943.00 (1.875.737 00) 1,676.20600 1.072,771 84 1,211,376.00 0.00 1.158.49600 741,43744 8,257,710.00 0.00 8,257,710.00 6,083.535 00 58,035,417.50 (27.233.703.00) 30,748,834.50 20,477,854 68 0.00 9.00 Enterprise Funds Enterprise Funds 6,039,375.00 64% 3.865,200 00 KFRC KFRC 2,218,335.00 100% 2.218,335 00 8,257,710.00 6.083,535 00 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 7, 2006 Recommended motion: Move to adopt Resolution No. FY2007 -15. Item No.13.B.2 Resolution No. FY2007 -15 Resolution Adopting A Capital Improvements Program for Fiscal Years 2007 Through 2011 This resolution compiles the list of capital projects for the Kodiak Island Borough's five year Capital Improvement Program for FY2007 through FY2011. The list includes projects that were submitted by Planning and Zoning, the School District and Providence Kodiak Island Medical Center (PKIMC). Projects that were submitted to P &Z were reviewed and prioritized through a scoring process that has been developed by P &Z. The Borough has received additional capital project requests from the School District and PKIMC that have been added to the capital projects forwarded to the Borough Assembly by P &Z. We have also added a new request for a Island Wide Marine Transportation System Feasibility Study that was recently discussed by the Mayors of the Island. In addition, we are still trying to compile the capital project lists from the island communities. However, we were not able to get all of the information in time for this meeting, so we will put together a separate list, similar to the one last year once we have all of the requests from the various island communities. REVISED VERSION Introduced by: Requested by: Drafted by: Introduced: Adopted: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -15 Manager Gifford Assembly Eng /Fac Director Cassidy 12/07/2006 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY ADOPTING A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2007 THROUGH 2011 WHEREAS, the Kodiak Island Borough represents a community of more than 14,000 people, some of whom are also citizens of the City of Kodiak, and other incorporated communities located throughout the Kodiak Island Borough; and WHEREAS, a five -year Capital Improvement Program has been prepared by the Kodiak Island Borough for fiscal years 2007 through 2011; and WHEREAS, per Borough code, the Kodiak Island Borough Planning and Zoning Commission has recommended approval of the prioritized fiscal year 2007 capital improvement priorities at its meeting, in accordance with Kodiak Island Borough Code 2.40.030E; and WHEREAS, the Kodiak Island Borough provides for many important roads, services and public facilities serving the Kodiak Island Borough community, either directly or through service areas and contracts for construction and maintenance; and WHEREAS, the Kodiak Island Borough is also served by the State of Alaska which maintains highways, roads and other public facilities including the Chiniak Highway, the Pasagshak/Narrow Cape Road, Rezanof Drive, Mill Bay Road, Monashka Bay Road, Anton Larsen Bay Road, etc; and NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough's capital improvement program priorities for fiscal years 2007 through 2011 are as follows: 2. 6. 7. 8. 9. 10. 11. 12. TRANSPORTATION PROJECTS Traffic Safety Lighting (Kodiak to Kodiak State Airport) $ Antone Way Engineering and Paving $ Anton Larsen Bay Road Extension to Ice Free Port $ Pave Woodland Acres (3r — 8 Addition) (Strip vs. Full project) $ Sharatin Road Engineering and Paving $ Monashka Bay Boat Ramp & Parking $ Pasagshak Boat Ramp & Parking (Planning, Design and Engineering Only) $ Pasagshak Boat Ramp & Parking Lilly Drive Engineering & Paving Footpath along the shadow line of the Zharoff Bridge Perenosa Drive Engineering and Construction (600') Island Wide Marine Transportation System Feasibility Study Kodiak Island Borough, Alaska Resolution No. FY2007 -15 Page 1 of 4 1,500,000 �a�D 1,000,000 4 21,420,000 Z) 1,500,000 1,000,000 50,000 1,000,000 1,000,000 500,000 500,000 250,000 31,720,000 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 1. Peterson Elementary Seismic Upgrade $ 2. KHS Gym Seismic Upgrade $ 3. KIBSD Area Wide Non Structural Seismic Upgrade $ 4. Main and East Elementary Over & Under Pedestrian Passes $ 5. Peterson School Parking Lot Paving $ 6. Providence Kodiak Island Medical Clinic $ 7. Maintenance deferred school projects $ 8. Kodiak College Community Vocational Building (Phase I) $ 9. Chiniak Tsunami Shelter Addition $ 10. ADF &G Building on Near Island Design & Construction $ 11. Middle School Access Road Paving $ 12. High School Parking Lot Repaving $ 13. National Guard Armory Relocation Plan $ 14. KIB -Admin Building Renovation & Communication System Planning and Design $ Demolish Chiniak Library $ Landfill Lateral Expansion Design $ Landfill Lateral Expansion Construction $ Wellness Multi -use Facility $ Maritime Museum Feasibility Study $ North Star Classroom Addition $ Central Solid Waste Transfer Stations Planning & Design $ Old Harbor School Earthquake Mitigation Plan $ Kodiak Middle School New Retaining Wall Earthquake Mitigation Plan $ North Star Earthquake Mitigation Plan Drainage Improvement $ Old Harbor Gym Earthquake Mitigation Plan Roof Replacement $ Larsen Bay Gym and Old Wing Roof Replacement $ Village Earthquake Mitigation Plan Earth Removal $ District Wide Earthquake Mitigation Plan Ceiling Suspension Reinforcement$ District Wide Earthquake Mitigation Plan Non Structural Improvements $ New Kodiak High School North Star Classroom Addition Kodiak Middle School Emergency Power Improvement Generator Plug and Emergency Panel Installation - East, Peterson and North Star 34. Generator and Building Installation - Old Harbor and Port Lions 35. Kodiak High School Generator Upgrade 36. Village Generator Repair and Replacement 1. Mill Bay Beach Access and Recreation Upgrade 2. Womens Bay Boat Ramp & Parking 3. White Sands Beach Park Upgrade 4. East Elementary Softball Field Upgrade 5. Bike Path Extensions Study 6. Men's Softball Field 7. 3 New Baseball /Softball Fields 8. Kodiak Rodeo and State Fairgrounds Improvements 9. BMX Bicycle Street Course Kodiak Island Borough, Alaska FACILITIES PROJECTS RECREATION & CULTURE PROJECTS $ $ $ 508,500 410,300 348,480 1,060,000 400,000 3,000,000 1,200,000 10,600,000 500,000 10,018,667 100,000 1,200,000 50,000 50,000 150,000 325,000 6,755,000 4,000,000 53,000 3,000,000 500,000 54,500 54,500 109,000 218,200 218,200 327,300 1,636,000 300,000 67,500,000 3,548,325 174,000 $ 55,790 $ 425,000 $ 272,500 $ 275,000 $ 118,478,595 $ 53,000 $ 500,000 $ 53,000 $ 25,000 $ 53,000 $ 20,000 $ 100,000 $ 106,000 $ 100,000 $ 1,010,000 Resolution No. FY2007 -15 Page 2 of 4 UTILITY & OTHER PROJECTS 1. Womens Bay Tsunami Shelter $ 636,000 2. New (Fire) Tanker Truck $ 300,000 3. Pasagshak Tsunami Siren $ 53,000 4. Second Chiniak Tsunami Siren $ 30,000 5. Bayside VFD Building Addition $ 1,200,000 6. Baler Building Condition Survey $ 31,00 7. Baler Building Roof $ 100,000 8. Spare Vertical Turbine Pump - KFRC $ 90,000 9. Construction and Demolition Shredder $ 265,000 10. Monashka Water & Sewer Design $ 1,166,000 $ 3,871,000 KIBSD MAINTENANCE AND OPERATIONS PROJECTS 1. East Elementary Traffic Flow Improvements $ 950,000 2. Kodiak Middle School New Fire Suppression Installation in Server Room $ 25,000 3. District Wide Security Video Surveillance $ 100,000 4. District Wide Playground Replacement $ 200,000 5. Main Elementary Crossing Lights /Flasher Upgrade $ 25,000 6. North Star Elementary Crossing Lights /Flasher Upgrade $ 25,000 7. Fire Alarm Panel Upgrades $ 180,000 8. Fire Alarm Magnetic Door Installation $ 130,000 9. Kodiak High School Kitchen Floor Replacement $ 25,000 10. Village Teacher Housing Phase 1 - 1 Fourplex and 2 Duplexes in villages $ 1,000,000 11. District Wide Shelter Storage and Regular Storage Additions $ 600,000 12. New Shipping and Receiving Building $ 4,800,000 13. Emergency Communications $ 30,000 14. Tech Services UPS Upgrade $ 75,000 15. East Elementary Boiler Relocation and Fuel Tank Replacement and Upgrade $ 494,000 16. Peterson Elementary Boiler Replacement $ 327,000 17. Village Underground Storage Tank Removal $ 500,000 18. Kodiak Schools Underground Storage Tank Removal $ 327,000 19. Main Elementary Roof Replacement $ 45,000 20. Akhiok School Asbestos Abatement and Replacement $ 23,980 21. Old Harbor School Basketball Court Replacement $ 25,000 22. East Elementary Window Replacement $ 10,000 23. East Elementary Exterior Siding Replacement $ 228,000 24. East Elementary Exterior Window Replacement - Old Wing $ 147,150 25. Old Harbor and Akhiok Schools Exterior Paint $ 98,100 26. Kodiak Middle School Gym Roof Painting $ 13,500 27. East Elementary Metal Roof Replacement $ 38,150 28. Village Energy Lighting Upgrade $ 20,000 29. Kodiak Schools Energy Lighting Upgrade $ 50,000 30. Kodiak Middle School HVAC Equipment Repair and Re- commission $ 18,000 31. District Wide ADA Hearing Impaired System $ 150,000 32. Larsen Bay School Floor Replacement $ 26,160 33. District Wide Exterior Door Replacement $ 41,000 34. Pool Elevator Control Replacement $ 48,800 35. Kodiak Middle School Elevator Control Replacement $ 48,800 Kodiak Island Borough, Alaska Resolution No. FY2007 -15 Page 3 of 4 36. East Elementary Plumbing Piping Replacement $ 31,610 37. Port Lions School Hallway Floor Finishes $ 18,000 38. East Elementary Floor Finishes Replacement $ 272,500 39. Peterson Elementary Floor Finishes $ 272,500 40. Kodiak High School Parking Addition $ 250,000 41. Kodiak Middle School Parking Lot Repair, Topcoat and Striping $ 45,099 42. Main Elementary Dirt Parking Area Paving $ 143,880 43. North Star Elementary Parking Addition and Access Improvement $ 1,700,000 44. Karluk School Heating Control Replacement $ 80,660 45. Main Elementary Interior Painting $ 98,880 46. East Elementary Interior Painting $ 103,786 47. Kodiak High School Auditorium Interior Painting $ 167,315 48. Kodiak Middle School Interior and Exterior Painting $ 239,000 49. Larsen Bay School Interior and Exterior Painting $ 89,268 50. Peterson Elementary Interior Painting $ 119,900 51. Kodiak High School Interior Painting $ 348,800 52. Akhiok School Interior Painting $ 33,790 53. Karluk School Interior and Exterior Painting $ 65,520 54. Karluk School Interior Floor Finishes $ 32,700 55. Kodiak High School Gym Floor Replacement $ 175,000 $ 14,482,848 ATTEST: PROVIDENCE KODIAK ISLAND MEDICAL CENTER PROJECTS 1. Providence Hospital Parking Expansion and Improvements — South $ 1,258,810 2. Providence Hospital Parking Expansion and Improvements — North $ 2,856,250 3. 1997 Hospital Addition Construction Completion $ 1,000,000 4. Providence Hospital Pharmacy Expansion $ 420,000 5. Providence Hospital Operating Room and Radiology Expansion — New Construction and Renovation $ 1,782,460 6. Providence Hospital Mechanical Upgrades $ 239,000 7. Providence Hospital Care Center Upgrades $ 45,000 $ 7,601,520 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2006 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2007 -15 Page 4 of 4 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -15 Introduced by: Requested by: Drafted by: Introduced: Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY ADOPTING A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2007 THROUGH 2011 Manager Gifford Assembly Eng /Fac Director Cassidy 12/07/2006 WHEREAS, the Kodiak Island Borough represents a community of more than 14,000 people, some of whom are also citizens of the City of Kodiak, and other incorporated communities located throughout the Kodiak Island Borough; and WHEREAS, a five -year Capital Improvement Program has been prepared by the Kodiak Island Borough for fiscal years 2007 through 2011; and WHEREAS, per Borough code, the Kodiak Island Borough Planning and Zoning Commission has recommended approval of the prioritized fiscal year 2007 capital improvement priorities at its meeting, in accordance with Kodiak Island Borough Code 2.40.030E; and WHEREAS, the Kodiak Island Borough provides for many important roads, services and public facilities serving the Kodiak Island Borough community, either directly or through service areas and contracts for construction and maintenance; and WHEREAS, the Kodiak Island Borough is also served by the State of Alaska which maintains highways, roads and other public facilities including the Chiniak Highway, the Pasagshak /Narrow Cape Road, Rezanof Drive, Mill Bay Road, Monashka Bay Road, Anton Larsen Bay Road, etc; and NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough's capital improvement program priorities for fiscal years 2007 through 2011 are as follows: Kodiak Island Borough, Alaska TRANSPORTATION PROJECTS 1. Traffic Safety Lighting (Kodiak to Kodiak State Airport) $ 2. Antone Way Engineering and Paving $ 3. Anton Larsen Bay Road Extension to Ice Free Port $ 4. Pave Woodland Acres (3 — 8 Addition) (Strip vs. Full project) $ 5. Sharatin Road Engineering and Paving $ 6. Monashka Bay Boat Ramp & Parking $ 7. Pasagshak Boat Ramp & Parking (Planning, Design and Engineering Only) $ 8. Pasagshak Boat Ramp & Parking $ 9. Lilly Drive Engineering & Paving $ 10. Footpath along the shadow line of the Zharoff Bridge $ 11. Perenosa Drive Engineering and Construction (600') $ 12. Island Wide Marine Transportation System Feasibility Study $ $ 1,500,000 1,000,000 21,420,000 2,000,000 1,500,000 1,000,000 50,000 1,000,000 1,000,000 500,000 500,000 250,000 31,720,000 Resolution No. FY2007 -15 Page 1 of 4 FACILITIES PROJECTS 1. Peterson Elementary Seismic Upgrade 2. KHS Gym Seismic Upgrade 3. KIBSD Area Wide Non Structural Seismic Upgrade 4. Main and East Elementary Over & Under Pedestrian Passes 5. Peterson School Parking Lot Paving 6. Providence Kodiak Island Medical Clinic 7. Maintenance deferred school projects 8. Kodiak College Community Vocational Building (Phase I) 9. Chiniak Tsunami Shelter Addition 10. ADF &G Building on Near Island Design & Construction 10,018,667 11. Middle School Access Road Paving 12. High School Parking Lot Repaving 13. National Guard Armory Relocation Plan 14. KIB -Admin Building Renovation & Communication System Planning 50,000 15. Demolish Chiniak Library $ 16. Landfill Lateral Expansion Design $ 17. Landfill Lateral Expansion Construction $ 18. Wellness Multi -use Facility $ 19. Maritime Museum Feasibility Study $ 20. North Star Classroom Addition $ 21. Central Solid Waste Transfer Stations Planning & Design $ 22. Old Harbor School Earthquake Mitigation Plan $ 23. Kodiak Middle School New Retaining Wall Earthquake Mitigation Plan $ 24. North Star Earthquake Mitigation Plan Drainage Improvement $ 25. Old Harbor Gym Earthquake Mitigation Plan Roof Replacement $ 26. Larsen Bay Gym and Old Wing Roof Replacement $ 27. Village Earthquake Mitigation Plan Earth Removal $ 28. District Wide Earthquake Mitigation Plan Ceiling Suspension Reinforcement 1,636,000 29. District Wide Earthquake Mitigation Plan Non Structural Improvements $ 30. New Kodiak High School $ 31. North Star Classroom Addition $ 32. Kodiak Middle School Emergency Power Improvement $ 33. Generator Plug and Emergency Panel Installation - East, Peterson and North Star 34. Generator and Building Installation - Old Harbor and Port Lions 35. Kodiak High School Generator Upgrade 36. Village Generator Repair and Replacement Kodiak Island Borough, Alaska RECREATION & CULTURE PROJECTS 1. Mill Bay Beach Access and Recreation Upgrade 2. Womens Bay Boat Ramp & Parking 3. White Sands Beach Park Upgrade 4. East Elementary Softball Field Upgrade 5. Bike Path Extensions Study 6. Men's Softball Field 508,500 410,300 348,480 1,060,000 400,000 3,000,000 1,200,000 10,600,000 500,000 $ 100,000 $ 1,200,000 $ 50,000 and Design $ 150,000 325,000 6,755,000 4,000,000 53,000 3,000,000 500,000 54,500 54,500 109,000 218,200 218,200 327,300 300,000 67,500,000 3,548,325 174,000 55,790 425,000 272,500 275,000 118,478,595 $ 53,000 $ 500,000 $ 53,000 $ 25,000 $ 53,000 $ 20,000 Resolution No. FY2007 -15 Page 2 of 4 7. 3 New Baseball /Softball Fields 8. Kodiak Rodeo and State Fairgrounds Improvements 9. BMX Bicycle Street Course UTILITY & OTHER PROJECTS 1. Womens Bay Tsunami Shelter $ 636,000 2. New (Fire) Tanker Truck $ 300,000 3. Pasagshak Tsunami Siren $ 53,000 4. Second Chiniak Tsunami Siren $ 30,000 5. Bayside VFD Building Addition $ 1,200,000 6. Baler Building Condition Survey $ 31,000 7. Baler Building Roof $ 100,000 8. Spare Vertical Turbine Pump - KFRC $ 90,000 9. Construction and Demolition Shredder $ 265,000 10. Monashka Water & Sewer Design $ 1,166,000 $ 3,871,000 KIBSD MAINTENANCE AND OPERATIONS PROJECTS $ 100,000 $ 106,000 $ 100,000 $ 1,010,000 1. East Elementary Traffic Flow Improvements $ 300,000 2. Kodiak Middle School New Fire Suppression Installation in Server Room $ 25,000 3. District Wide Security Video Surveillance $ 100,000 4. District Wide Playground Replacement $ 200,000 5. Main Elementary Crossing Lights /Flasher Upgrade $ 25,000 6. North Star Elementary Crossing Lights /Flasher Upgrade $ 25,000 7. Fire Alarm Panel Upgrades $ 180,000 8. Fire Alarm Magnetic Door Installation $ 130,000 9. Kodiak High School Kitchen Floor Replacement $ 25,000 10. Village Teacher Housing Phase 1 - 1 Fourplex and 2 Duplexes in villages $ 1,000,000 11. District Wide Shelter Storage and Regular Storage Additions $ 600,000 12. New Shipping and Receiving Building $ 4,800,000 13. Emergency Communications $ 30,000 14. Tech Services UPS Upgrade $ 75,000 15. East Elementary Boiler Relocation and Fuel Tank Replacement and Upgrade $ 494,000 16. Peterson Elementary Boiler Replacement $ 327,000 17. Village Underground Storage Tank Removal $ 500,000 18. Kodiak Schools Underground Storage Tank Removal $ 327,000 19. Main Elementary Roof Replacement $ 45,000 20. Akhiok School Asbestos Abatement and Replacement $ 23,980 21. Old Harbor School Basketball Court Replacement $ 25,000 22. East Elementary Window Replacement $ 10,000 23. East Elementary Exterior Siding Replacement $ 228,000 24. East Elementary Exterior Window Replacement - Old Wing $ 147,150 25. Old Harbor and Akhiok Schools Exterior Paint $ 98,100 26. Kodiak Middle School Gym Roof Painting $ 13,500 27. East Elementary Metal Roof Replacement $ 38,150 28. Village Energy Lighting Upgrade $ 20,000 29. Kodiak Schools Energy Lighting Upgrade $ 50,000 30. Kodiak Middle School HVAC Equipment Repair and Re- commission $ 18,000 Kodiak Island Borough, Alaska Resolution No. FY2007 -15 Page 3 of 4 31. District Wide ADA Hearing Impaired System $ 150,000 32. Larsen Bay School Floor Replacement $ 26,160 33. District Wide Exterior Door Replacement $ 41,000 34. Pool Elevator Control Replacement $ 48,800 35. Kodiak Middle School Elevator Control Replacement $ 48,800 36. East Elementary Plumbing Piping Replacement $ 31,610 37. Port Lions School Hallway Floor Finishes $ 18,000 38. East Elementary Floor Finishes Replacement $ 272,500 39. Peterson Elementary Floor Finishes $ 272,500 40. Kodiak High School Parking Addition $ 250,000 41. Kodiak Middle School Parking Lot Repair, Topcoat and Striping $ 45,099 42. Main Elementary Dirt Parking Area Paving $ 143,880 43. North Star Elementary Parking Addition and Access Improvement $ 1,700,000 44. Karluk School Heating Control Replacement $ 80,660 45. Main Elementary Interior Painting $ 98,880 46. East Elementary Interior Painting $ 103,786 47. Kodiak High School Auditorium Interior Painting $ 167,315 48. Kodiak Middle School Interior and Exterior Painting $ 239,000 49. Larsen Bay School Interior and Exterior Painting $ 89,268 50. Peterson Elementary Interior Painting $ 119,900 51. Kodiak High School Interior Painting $ 348,800 52. Akhiok School Interior Painting $ 33,790 53. Karluk School Interior and Exterior Painting $ 65,520 54. Karluk School Interior Floor Finishes $ 32,700 55. Kodiak High School Gym Floor Replacement $ 175,000 $ 14,482,848 PROVIDENCE KODIAK ISLAND MEDICAL CENTER PROJECTS 1. Providence Hospital Parking Expansion and Improvements - South $ 1,258,810 2. Providence Hospital Parking Expansion and Improvements - North $ 2,856,250 3. 1997 Hospital Addition Construction Completion $ 1,000,000 4. Providence Hospital Pharmacy Expansion $ 420,000 5. Providence Hospital Operating Room and Radiology Expansion - New Construction and Renovation $ 1,782,460 6. Providence Hospital Mechanical Upgrades $ 239,000 7. Providence Hospital Care Center Upgrades $ 45,000 $ 7,601,520 ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2006 Nova Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2007 -15 Page 4of4 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -13 Introduced by: Manager Gifford Requested by: Assembly Introduced: 10/06/2005 Adopted: 10/06/2005 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY ADOPTING A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2006 — 2010 AND ESTABLISHING A CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST WHEREAS, the Kodiak Island Borough represents a community of more than 14,000 people, some of whom are also citizens of the City of Kodiak, and other incorporated communities located throughout the Kodiak Island Borough including Larsen Bay, Port Lions, Ouzinkie, Kariuk, Akhiok, and Old Harbor; and WHEREAS, a five -year Capital Improvement Program has been prepared by the Kodiak Island Borough for fiscal years 2006 through 2010; and WHEREAS, per Borough code, the Kodiak Island Borough Planning and Zoning Commission has recommended approval of the prioritized fiscal year 2006 capital improvement priorities at its meeting, in accordance with Kodiak Island Borough Code 2.40.030E; and WHEREAS, the Kodiak Island Borough provides for many important roads, services and public facilities serving the Kodiak Island Borough community, either directly or through service areas and contracts for construction and maintenance; and WHEREAS, the Kodiak Island Borough is also served by the State of Alaska which maintains highways, roads and other public facilities including the Chiniak Highway, the Pasagshak/Narrow Cape Road, Rezanof Drive, Mill Bay Road, Monashka Bay Road, Antone Larsen Bay Road, etc.; and WHEREAS, the State of Alaska administers the federal airport improvement program funds for the Kodiak Airport; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough's five (5) year Capital Improvement Program (CIP), for FY 2006 to 2010, priorities are as follow: KIBSD SEISMIC REPAIRS AND SCHOOL FACILITY PROJECTS 1. Kodiak Middle School Facility Seismic Upgrades $ 1,636,000 2. Kodiak High School Library/Science Lab Seismic Upgrades $ 545,500 3. Ouzinkie School Facility Seismic Upgrades $ 763,700 4. Kodiak High School Gym Non structural wall seismic upgrade $ 109,000 5. Old Harbor School Earthquake Mtigation Project $ 54,550 (drainage) improvements 6. Kodiak Middle School Seismic Retaining Wall replacement $ 54,550 7. North Star Elementary School Drainage Improvement $ 109,100 8. Old Harbor Gym Roof Replacement $ 218,200 9. Larsen Bay Gym and Old Wing Roof Replacement $ 218,200 10. Village Earthquake projects (earth remo\al around buildings) $ 327,300 Kodiak Island Borough Alaska Resolution No. FY2006 -13 Page 1 of 4 11. District Wide - Suspended Ceiling Reinforcement 12. District Wide - non - structural improvements (anchoring systems) 13. District Wide - Emergency Generators Plug and Electrical Panel 14. Building Boiler replacement and fuel tank replacement 15. High School Parking Lot Repaving 16. Middle School Access Road Paving 17. Peterson School Parking Lot Paving 18. Main and East Elementary Over & Under Pedestrian Passes 19. North Star Classroom Addition 20. New Kodiak High School FACILITY PROJECTS TOTAL 1 Womens Bay Tsunami Shelter 2. Providence Kodiak Island Medical Clinic (KIB Match) 3. New ADF &G Building Construction and ADF &G term lease payment 4. Kodiak College CommunityVocational Building (Phase I) 8. Chiniak Tsunami Shelter Addition 9. Armory Relocation Plan and Preliminary Design 10. KIB -Admin Building Renovation and Communication System 11. Maritime Museum Feasibility Study 12. Central Solid Waste Transfer Stations Planning & Design TRANSPORTATION PROJECTS 1. Anton Larsen Bay Road Extension to Ice Free Port 2. Sharatin Road Pavement 3. Woodland Acres (3rd -8th Addition) Pavement 4. Lilly Drive Pavement 5. Antone Way Pavement 6. Monashka Bay Boat Ramp & Parking 7. Pasagshak Boat Ramp & Parking 8. Perenosa Drive Construction (600') RECREATION & CULTURE PROJECTS 1. Mill Bay Beach Access and Recreation Upgrade 2. Island Lake Trail Upgrade 3. Lake Miam /Lake Summitt ATV Trail Improvements 4. White Sands Beach Park Upgrade 5. East Elementary Softball Field Upgrade 6. Bike Path Extensions Study 7. Men's Softball Field 8. All Purpose Field Complex 9. Kodiak Rodeo and State Fairgrounds improvements TOTAL TOTAL TOTAL $ 1,636,500 $ 300,000 $ 1,028,290 $ 821,860 $ 1,000,000 $ 48,000 $ 220,000 $ 106,000 $ 3,805,500 $ 67.500.000 $ 80,502,250 $ 636,000 $ 848,000 $ 7,150,000 $ 10,600,000 $ 265,000 $ 265,000 $ 2,517,500 $ 53,000 $ 318,000 $ 22,652,500 $ 21,000,000 $ 300,000 $ 900,000 $ 300,000 $ 250,000 $ 318,000 $ 318,000 $ 100.000 $ 23,486,000 $ 53,000 $ 65,000 $ 23,000 $ 53,000 $ 25,000 $ 53,000 $ 20,000 $ 825,000 $ 106.000 $ 1,223,000 Kodiak Island Borough Alaska Resolution No. FY2006 -13 Page 2 of 4 UTILITY & OTHER PROJECTS 1. Landfill Lateral Expansion Design $ 500,000 2. Landfill Lateral Expansion Construction, Closure & Post Closure $ 6,755,000 3. Baler Building Condition Survey $ 31,000 4. Baler Building Roof Repairs $ 100,000 5. Second Chiniak Tsunami Siren $ 26,500 6. Tsunami Siren Replacement $ 159,000 7. Pasagshak Tsunami Siren $ 53,000 8. Spare Vertical Turbine Pump - KFRC $ 90,000 9. Tanker Truck for Bayside Fire $ 277,000 10. Fire Engine for Bayside Fire $ 265,000 11. Construction and Demolition Shredder $ 265,000 12. Metals Baler $ 265,000 13. Monashka Water $ Sewer Design $ 1,166,000 TOTAL $ 9,952,500 KIBSD MAINTENANCE AND OPERATIONS PROJECTS 1. Emergency Communications $ 30,000 2. Tech Services - UPS Upgrade $ 75,000 3. Emergency power to District Server room at KMS $ 174,400 4. Underground Storage Tank Removal - Villages and Town $ 827,000 5. Maintenance: Install Additional Storage Mezzanine $ 470,880 6. Add Storage to back of Building - East Elementary $ 106,820 7. Replace Phone System - East Elementary $ 15,000 8. Replace Phone System - Peterson Elementary $ 18,000 9. Add Parking - East Elementary $ 300,000 10. Install New Fire Suppression in Server Room $ 15,000 11. District Wide Security Video Surveillance, Intrusion $ 100,000 12. Replace Rotten Roof on Bridge Over Playground $ 43,600 13. Replace Rotten Window Sills $ 10,000 14. Replace Kitchen Floor $ 21,800 15. Paint Exterior Of Building - Old Harbor and Akhiok $ 98,100 16. Paint Exposed Membrane on Gym Roof - Middle School $ 13,500 17. Metal Roofing Upgrade - East Elementary $ 38,150 18. Upgrade Crossing Lights /Flashers -Main Elementary $ 18,300 19. Install Crossing Lights /Flashers for Safety on Road - North Star $ 21,800 20. Vehicle Replacement $ 130,000 21. Village Upgrade Energy Lighting - $ 20,000 (Ouankie, Old Harbor, Larsen Bay, Karluk) 22. Town Upgrade Energy Lighting - (East, Peterson, High School) $ 50,000 23. Repair /Re- commission HVAC Equipment - Middle School $ 12,000 24. Vocational Education Equipment Upgrades $ 180,000 25. Technology Upgrades $ 380,000 26. Village Communications IP Phones $ 60,000 27. Fire Alarm Panel Upgrades -(High School, KMS. Auditorium, $ 45,000 East, Karluk) 28. ADA Hearing Impaired Systems District Wide $ 10,000 29. Fire Alarm Magnetic Door Closures - Middle School $ 40,000 30. Fire Alarm Magnetic Door Closures - East Elementary $ 30,000 31. Fire Alarm Magnetic Door Closures -- High School $ 60,000 Kodiak Island Borough Alaska Resolution No. FY2006 -13 Page 3 of 4 32. Basketball Court Replacement -Old Harbor $ 21,800 33. Replace Old Wing Roofing - Larsen Bay $ 130,000 34. Floor Finishes in Hallways - Port Lions $ 18,000 35. Replace Floor Finishes Old Wing - Larsen Bay $ 26,160 36. Replace Floor Finishes - East Elementary $ 272,500 37. Floor Finishes -Peterson Elementary $ 272,500 38. Repair, Topcoat and Restripe Parking Lot -High School $ 1,237,172 39. Add Parking - High School $ 250,000 40. Pave Parking and Driveway - Peterson Elementary $ 275,000 41. Repair, Topcoat and Restripe Parking Lot - Middle School $ 45,099 42. Pave Dirt Parking Area - Main Elementary $ 143,880 43. Add Parking and Improve Access - North Star Elementary $ 1,700,000 44. Shelter Storage at each Building $ 250,000 45. Exterior Door Replacement - District Wide $ 41,000 (East, High School, Audit, Main, Karluk, Larsen Bay) 46. Replace Elevator Controls - Middle School $ 48,800 47. Replace Asbestos Siding on Borough Home - Akhiok $ 23,980 48. Replace Heating Controls - Karluk $ 80,660 49. Interior Finishes (Paint) -Main Elementary $ 98,880 50. Interior Finishes (Paint) -East Elementary $ 103,786 51. Interior Finishes (Paint) - Auditorium $ 167,315 52. Interior and Exterior Finishes (Paint) - Middle School $ 239,000 53. Interior and Exterior Finishes (Paint) - Larsen Bay $ 9,268 54. Interior Finishes (Paint) - Peterson Elementary $ 119,900 55. Interior Finishes (Paint) -High School $ 348,800 56. Replace Exterior Siding - East Elementary $ 228,900 57. Replace Plumbing Piping - East Elementary $ 31,610 58. Interior Finishes (Paint) - Akhiok $ 33,790 59. Interior and Exterior Finishes (Paint) - Karluk $ 65,520 60. Interior Floor Finishes - Karluk $ 32,700 61. Exterior Window Replacement Old Wing - East Elementary $ 147,150 62. Classroom Furniture - District Wide $ 120,000 63. Gym Floor Replacement - High School $ 175,000 64. Village Playground Replacement $ 220,000 65. Village Teacher Housing - Phase 1 $ 1,000,000 (1 Fourplex and 2 Duplexes in the Villages) section 2: The Kodiak Island Borough administration is hereby instructed to advise the governor, legislature, and appropriate agencies of the State of Alaska of the Capital Improvement Program and priorities adopted by the Kodiak island Borough Assembly. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS SIXTH DAY OF OCTOBER, 2005 A. Nielsen, CMC, = orough Clerk Kodiak island Borough Alaska TOTAL $ 11,572,520 me M. Selby, May Resolution No. FY2006 -13 Page 4 of 4 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 7, 2006 Item No.13.B.3 Resolution No. FY2007 -16 Resolution Adopting A State Legislative Capital Improvement Projects Priority List For The 2007 Legislative Session This resolution lists the priority projects from the Kodiak Island Borough's Five Year Capital Improvement Program (CIP) that would be submitted to the Governor and our State Legislative Delegation for funding requests for the 2007 Legislative session. The administration has listed several projects from the CIP list that we feel are important to the community and have a good possibility of receiving funding through the state legislative capital budget. However, the purpose of this meeting is for the Assembly to pick their priority projects that they would like to submit to the Governor and the Legislature. If you recall, Mark Hickey had recommended that the Borough try to prioritize its list down to two or three projects. I would recommend a few more projects so that we have something that might fit possible funding programs recommended by the Legislature. Recommended motion: Move to adopt Resolution No. FY2007 -16. REVISED VERSION KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -16 Introduced by: Manager Gifford Requested by: Assembly Drafted by: Eng /Fac Director Cassidy Introduced: 12/07/2006 Adopted: A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING A STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2007 LEGISLATIVE SESSION WHEREAS, The Kodiak Island Borough represents approximately 15,000 residents of the Kodiak Island Archipelago living in 6 incorporated cities and one community governed by a tribal council government; and WHEREAS, a Borough — wide state legislative capital improvement program has been adopted by the Kodiak Island Borough Assembly that identifies the major needs of the island community for the next five (5) years; and WHEREAS, the Kodiak Island Borough has identified major projects to submit to the Alaska State Legislative Delegation for funding consideration; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough's State Legislative capital improvement project priorities for the 2007 legislative session are as follows: 1. Kodiak Landfill B Lateral Expansion /Close Out of Existing Footprint $6,755,000 The costs to operate and manage a landfill on an island in the North Pacific are substantial, and alternatives are limited. As one of the busiest commercial fishing and processing ports in the nation, having a functioning landfill is a vital piece of infrastructure and important to the local economy. Construction of the landfill's lateral expansion (Phase 3) is planned to occur in the next few years. Initial preparation for the lateral expansion area began in 1998/1999. It is anticipated that use of the lateral expansion area will occur approximately one year before the existing landfill reaches capacity. The lateral expansion site is a maximum eight -acre cell with an estimated nine to twelve year capacity. It will be constructed immediately east of the existing landfill and utilize some of the existing infrastructure. Expansion costs per acre are estimated at $61,213 for site preparation and $244,852 for a liner and leachate collection system. Engineering /Design costs are estimated at $306,000. Total capital cost for the projects is estimated to be $6,754,585 for this 8 -acre cell. 2. Kodiak Near Island Research and Administration Facility $10,018,6670 Locating a new Alaska Department of Fish and Game building on Near Island and adjacent to its federal counterpart will have many obvious advantages. Information sharing is just one. But the real crux of the justification for this new building is the shortcomings found in the existing ADF &G building as identified in the ASCG "Condition Survey" performed in 2002. In the report it is demonstrated that there is a need for additional space (approximately 60% more), which includes basic lab space. Though the cost of construction of a new facility is estimated to be $8,000,000, the KIB will be requesting through the Exxon Valdez Oil Spill (EVOS) Trustee Council an amount associated with research space only. Kodiak Island Borough, Alaska Resolution No. FY2007 -16 Page 1 of 3 That space is approximately 56% of the total space of this facility. The estimated cost to repair the existing ADF &G building is projected to be $1.5 million dollars. Even with completion of these improvements, the building does not provide the space needed by the organization. 3. Peterson Elementary School Seismic Vulnerability Project $550,000 The 1946 wing of the Peterson Elementary School has been found to be seismically deficient to withstand a major earthquake. This facility has been reviewed by structural engineers who have reviewed all of the school districts facilities. A cost benefit analysis has also been performed and has determined that the most cost effective way to address the problem to repair those connections between the roof and the wall and the wall and the foundation is with a half a million dollars of improvements. 4. Womens Bay Emergency Shelter $636,000 There is no emergency shelter in the Womens Bay Community. Womens Bay is located 8 miles from town and 2 miles from the USGC Support Center. Should there be a tsunami that destroys the roads, or a rock slide at Womens Mountain or Pillar Mountain, the community of 670 residents would be without support services. A logical location for an emergency shelter is adjacent and attached to the Womens Bay Fire House. This existing building acts as a community gathering center, but there is presently no additional space to respond to sheltering needs in times of a crisis. A proposed 2,500 square foot addition with an emergency generator is proposed. 5. Chiniak Tsunami Center Expansion Project $250,000 The community of Chiniak is located almost 40 miles from the City of Kodiak. There is a need for an emergency shelter in time of a crisis. Phase I of the construction of the evacuation center was completed in 1990, but there is a need for an addition to the existing structure. Though designed to be a larger facility, funding for its entire construction never materialized. This funding would complete the design of an addition, as well as upgrade the present water system and backup generator. Presently the shelter also serves a dual purpose acting as the community's library and community center. 6. East Elementary Traffic Flow Improvements $950,000 Design and reconfigure existing parking area so that it allows for a safer separation of pedestrians, small vehicle traffic and bus loading and unloading. New design will require an increase in total area to allow adequate parking to support building usage and occupant Toad. 7. Traffic Safety Lighting (City of Kodiak to Kodiak State Airport) $1,500,000 Having a lighted traffic way to the island's major state airport is important. Most Kodiak residents travel to the airport to leave the island, but also to pick up or drop off friends and family. In addition, the U.S. Coast Guard Support Center is located beyond the airport. Many civilians are employed on the military base who travel this dark roadway. Kodiak Island Borough, Alaska Resolution No. FY2007 -16 Page 2 of 3 8. Woodland Acres Paving Project $2,579,646 This project would pave approximately 9000 lineal feet of a residential neighborhood in Kodiak. Along with the paving would be improvements to a major community drainage course that runs through a portion of the Woodland Acres neighborhood. A number of residences are served with grinder pumps for waste water disposal. This project would eliminate this method with the install a gravity line to serve this area. Paving this neighborhood eliminates poor air quality experienced by the neighborhood because the road construction material easily breaks down in to fine air borne dust. Kodiak's freeze thaw promotes major maintenance issues with the development of pot holes. Residents have established a paving district and will contribute up to 50% of the engineering and improvement costs. 9. Feasibility Study of an Island -Wide Marine Transportation System $250,000 This feasibility study will examine an island wide marine transportation system. A regional ferry operated by the Alaska Marine Highway System would service the communities of Kodiak Island. This proposed service will tie into the larger state ferry system services connecting Kodiak to the mainland of Alaska. This important infrastructure will service many of the communities on the Kodiak Archipelago with a regular passenger and freight haul service. It could promote new local economic opportunities for communities. Section 2: Kodiak Island Borough, Alaska The Kodiak Island Borough administration is hereby instructed to advise our state of Alaska delegation of the Capital Improvement Projects Priority List adopted by the Kodiak Island Borough Assembly. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2006 ATTEST: Jerome M. Selby, Borough Mayor Nova M. Javier. CMC, Borough Clerk gd(�tc 1)l\/ 4N -53 \ bx KODIAK ISLAND BOROUGH 6 Resolution No. FY2007 -16 Page 3 of 3 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -16 Introduced by: Manager Gifford Requested by: Assembly Drafted by: Eng /Fac Director Cassidy Introduced: 12/07/2006 Adopted: A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING A STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2007 LEGISLATIVE SESSION WHEREAS, The Kodiak Island Borough represents approximately 15,000 residents of the Kodiak Island Archipelago living in 6 incorporated cities and one community governed by a tribal council government WHEREAS, a Borough — wide state legislative capital improvement program has been adopted by the Kodiak Island Borough Assembly that identifies the major needs of the island community for the next five (5) years; and WHEREAS, the Kodiak Island Borough has identified several priority projects to submit to the Alaska State Legislative Delegation for funding consideration; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough's capital improvement projects priorities for the 2007 • Legislative session are as follows: 1. Kodiak Landfill B Lateral Expansion /Close Out of Existing Footprint $6,755,000 The costs to operate and manage a landfill on an island in the North Pacific are substantial, and alternatives are limited. As one of the busiest commercial fishing and processing ports in the nation, having a functioning landfill is a vital piece of infrastructure and important to the local economy. Construction of the landfill's lateral expansion (Phase 3) is planned to occur in the next few years. Initial preparation for the lateral expansion area began in 1998/1999. It is anticipated that use of the lateral expansion area will occur approximately one year before the existing landfill reaches capacity. The lateral expansion site is a maximum eight -acre cell with an estimated nine to twelve year capacity. It will be constructed immediately east of the existing landfill and utilize some of the existing infrastructure. Expansion costs per acre are estimated at $61,213 for site preparation and $244,852 for a liner and leachate collection system. Engineering /Design costs are estimated at $306,000. Total capital cost for the projects is estimated to be $6,754,585 for this 8 -acre cell. 2. Kodiak Near Island Research and Administration Facility $10,018,6670 Locating a new Alaska Department of Fish and Game building on Near Island and adjacent to its federal counterpart will have many obvious advantages. Information sharing is just one. But the real crux of the justification for this new building is the shortcomings found in the existing ADF &G building as identified in the ASCG "Condition Survey" performed in 2002. In the report it is demonstrated that there is a need for additional space (approximately 60% more), which Kodiak Island Borough, Alaska Resolution No. FY2007 -16 Page 1 of 3 q . Feasibility Study of an Island -Wide Marine Transportation System $250,000 T his feasibility study will examine an island wide marine transportation system. A regional ferry would service the communities of Kodiak Island. This proposed service will tie into the larger state ferry system services connecting Kodiak to the mainland of Alaska. This important infrastructure will service many of the communities on the Kodiak Archipelago with a regular passenger and freight haul service. It could promote new local economic opportunities for communities. includes basic lab space. Though the cost of construction of a new facility is estimated to be $8,000,000, the KIB will be requesting through the Exxon Valdez Oil Spill (EVOS) Trustee Council an amount associated with research space only. That space is approximately 56% of the total space of this facility. The estimated cost to repair the existing ADF &G building is projected to be $1.5 million dollars. Even with completion of these improvements, the building does not provide the space needed by the organization. 3. Peterson Elementary School Seismic Vulnerability Project $550,000 The 1946 wing of the Peterson Elementary School has been found to be seismically deficient to withstand a major earthquake. This facility has been reviewed by structural engineers who have reviewed all of the school districts facilities. A cost benefit analysis has also been performed and has determined that the most cost effective way to address the problem to repair those connections between the roof and the wall and the wall and the foundation is with a half a million dollars of improvements. 5. Womens Bay Emergency Shelter $636,000 There is no emergency shelter in the Womens Bay Community. Womens Bay is located 8 miles from town and 2 miles from the USGC Support Center. Should there be a tsunami that destroys the roads, or a rock slide at Womens Mountain or Pillar Mountain, the community of 670 residents would be without support services. A logical location for an emergency shelter is adjacent and attached to the Womens Bay Fire House. This existing building acts as a community gathering center, but there is presently no additional space to respond to sheltering needs in times of a crisis. A proposed 2,500 square foot addition with an emergency generator is proposed. 6. Chiniak Tsunami Center Expansion Project $250,000 The community of Chiniak is located almost 40 miles from the City of Kodiak. There is a need for an emergency shelter in time of a crisis. Phase I of the construction of the evacuation center was completed in 1990, but there is a need for an addition to the existing structure. Though designed to be a larger facility, funding for its entire construction never materialized. This funding would complete the design of an addition, as well as upgrade the present water system and backup generator. Presently the shelter also serves a dual purpose acting as the community's libr and c munity c nter. ^m 7. Mi East Elem tart' Sc ool Over n Pedestrian Passes $1,060,000 Safe pedestrian access to Main and Elementary School require students to cross Kodiak's two busiest roads: Rezanof and Mill Bay Road. In addition to providing safe access, an overpass Kodiak Island Borough, Alaska Resolution No. FY2007 -16 Page 2 of 3 or underpass will more efficiently move the community traffic by these faculties. Currently all traffic must come to a halt as students cross these streets. Traffic Safety Lighting (City of Kodiak to Kodiak State Airport) $1,500,000 Having a lighted traffic way to the island's major state airport is important. Most Kodiak residents travel to the airport to leave the island, but also to pick up or drop off friends and family. In addition, the U.S. Coast Guard Support Center is located beyond the airport. Many civilians are employed on the military base who avel this dar roadway. S� U S �� V ro ction 2: The Kodiak Island Borou administration is hereb nstructed to advise our state of Alaska delegation and the Governor of t the Capital Improvement Projects Priority List adopted by the Kodiak Island Borough Assembly. ATTEST: Nova M. Javier, CMC, Borough Clerk ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2006 KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2007 -16 Page 3 of 3 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 7, 2006 Item No. 13.C.1 Ordinance No. FY2007 -11 Amending Section 902 Tuition Refunds of the Kodiak Island Borough Personnel Manual. The Borough negotiated an increase to the reimbursable tuition amount from $1,000 to $1,500 annually with the IBEW. It is recommended that the Borough also make a similar change to the Kodiak Island Borough's Personnel Manual so that this change can be made available to all employees. This ordinance amends Section 902 of the Borough Personnel Manual to reflect the increase in the reimbursable tuition from $1,000 to $1,500 per employee per fiscal year. Recommended motion: Move to adopt Ordinance No. FY 2007 -11 in first reading to advance to public hearing on December 21, 2006. KODIAK ISLAND BOROUGH ORDINANCE NO. FY2007 -11 Requested by: Manager Gifford Drafted by: Manager Gifford Introduced: 12/07/06 Public Hearing: Adopted: AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING SECTION 902 TUITION REFUNDS OF THE PERSONNEL MANUAL. WHEREAS, per section 902 of the Borough's personnel manual, employees may be reimbursed for up to $1,000 per fiscal year for tuition and related expenses; and WHEREAS, education costs have increased significantly for the last several years; and WHEREAS, continuing education is a benefit to both the Kodiak Island Borough and the employee. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: ATTEST: Section 902 of the Borough Personnel Manual is amended as follows: "The maximum reimbursable tuition amount is $4- $1,500 per employee per fiscal year." ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2006 Nova Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Ordinance No. FY2007 -11 Page 1 of 1 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 7, 2006 Item No. 13.D.1 Confirmation of Mayoral Appointments of Assembly Member Representatives to Boards, Committees, Commissions, and Councils. Mayor Selby has asked that the Assembly confirm his appointment of Assembly member representatives to Boards, Committees, Commissions, and Councils as follows: Architectural Review Board Joint Building Code Review Committee Kodiak College Council Parks and Recreation Committee Providence Kodiak Island Service Area Community Board (Expires 12/31/08) Pat Branson Providence Kodiak Island Counseling Center Advisory Board Barbara Williams School District Budget Advisory Committee Jerrol Friend School District Facilities Review Committee Tom Abell School District Planning Committee Jerrol Friend Mayor Selby serves on the Emergency Services Council and Economic Development Committee. Reed Oswalt Reed Oswalt Sue Jeffrey Chris Lynch Recommended motion: Move to confirm the mayoral appointments of assembly member representatives to Boards, Committees, Commissions, and Councils. Mayoral Appointments of Assemblymember Representatives to Boards, Committees, Commissions, and Councils: Architectural Review Board Joint Building Code Review Committee Kodiak College Council ,dr...- Parks and Recreation Committee Providence Kodiak Island Service Area Community Board P64- Pat Branson's Seat is to Expire 12/31/2008 Providence Kodiak Island Counseling Center Advisory Board - Expires 12/31/2006 School District Budget Advisory Committee T'orrai School District Facilities Review Committee fob School District Strategic Planning Committee �er+ol Mayor Selby serves on the Emergency Services Council and Economic Development Committee. 0[ ‘ \oo' APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. ASSEMBLYMEMBER'S NAME: / 6(/' Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday, November 30, 2006. Board or Committee Current Assembly Representative Architectural Review Board Reed Oswalt Economic Development Committee Mayor Selby Emergency Services Council Mayor Selby Joint Building Code Review Committee Reed Oswalt Kodiak College Council Sue Jeffrey Parks and Recreation Committee Barbara Williams Prov. Health System Service Area Board Pat Branson Expires 12/31/2008 Prov. Kod Is Counseling Center Advisory Council Cecil Ranney Expires 12/31/2006 School District Budget Advisory Committee Mel Stephens School District Facilities Review Committee Tom Abell School District Strategic Planning Committee Barbara Williams Nova Javier From: Pat Branson [scokinc @ak.net] Sent: Tuesday, November 07, 2006 6:34 AM To: Nova Javier Subject: Re: Appointment of Assembly reprsentatives to boards and committees Nova I could not open your email attachments but I ma interested in continuing to serve ont he PKIMC Sdvisory board and have been appointed to that board by Providence until 2008. All is well in Espana. When is the date and time for strategic planning for the KIB? Pat Original Message From: Nova Javier < njavier @kib.co.kodiak.ak.us> Date: Tuesday, November 7, 2006 12:52 am Subject: Appointment of Assembly reprsentatives to boards and committees To: Abell <tcabell @ptialaska.net >, Branson <scokinc @ak.net >, Lynch <chrisl @ptialaska.net >, Oswalt <mroswalt @alaska.com >, Barbara Williams <snoskwrl @acsalaska.net> Cc: Marylynn McFarland <mmcfarland @kib.co.kodiak.ak.us >, Jessica Basuel <jbasuel @kib.co.kodiak.ak.us> > Please fill out the attached form and send it back•to me. I would > appreciate having it back as soon as possible so we can have the mayor > appoint on December 7, 2006. > Thank you, > Nova > Nova M. Javier, CMC > Kodiak Island Borough "Alaska's Emerald Isle" > Borough Clerk > 710 Mill Bay Road > Kodiak, AK 99615 > Phone: (907) 486 -9310 > Fax: (907) 486 -9391 > Email: njavier @kib.co.kodiak.ak.us > "Happiness is not the absence of conflict, but the ability to deal > withit." 1 APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES ASSEMBLYMEMBER'S NAME: �.° . feCC, f � J`it etit, 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday, November 30, 2006. Board or Committee Current Assembly Representative Architectural Review Board Reed Oswalt r :) Economic Development Committee Mayor Selby Emergency Services Council Mayor Selby ( Joint Building Code Review Committee Reed Oswalt Kodiak College Council Sue Jeffrey Parks and Recreation Committee Barbara Williams Prov. Health System Service Area Board Pat Branson Expires 12/31/2008 Prov. Kod Is Counseling Center Advisory Council Cecil Ranney Expires 12/31/2006 School District Budget Advisory Committee Mel Stephens Tom Abell Barbara Williams ) School District Facilities Review Committee :4 School District Strategic Planning Committee 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. ASSEMBLYMEMBER'S NAME: Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday, November 30, 2006. Board or Committee Architectural Review Board Economic Development Committee Emergency Services Council Joint Building Code Review Committee Kodiak College Council Parks and Recreation Committee Prov. Health System Service Area Board V2 (/0 (' APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES Prov. Kod Is Counseling Center Advisory Council School District Budget Advisory Committee 5 School District Facilities Review Committee School District Strategic Planning Committee Current Assembly Representative Reed Oswalt Mayor Selby Mayor Selby Reed Oswalt Sue Jeffrey Barbara Williams Pat Branson Expires 12/31/2008 Cecil Ranney Expires 12/31/2006 Mel Stephens Tom Abell Barbara Williams dr,b APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. ASSEMBLYMEMBER'S NAME: eA l\ L Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday, November 30, 2006. Board or Committee Current Assembly Representative Architectural Review Board Reed Oswalt Economic Development Committee Mayor Selby Emergency Services Council Mayor Selby Joint Building Code Review Committee Reed Oswalt Kodiak College Council Sue Jeffrey Parks and Recreation Committee Barbara Williams Prov. Health System Service Area Board Pat Branson Expires 12/31/2008 Prov. Kod Is Counseling Center Advisory Council Cecil Ranney Expires 12/31/2006 School District Budget Advisory Committee Mel Stephens School District Facilities Review Committee Tom Abell School District Strategic Planning Committee Barbara Williams APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. ASSEMBLYMEMBER'S NAME: ��-f /� 71 Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday, November 30, 2006. Board or Committee Current Assembly Representative Architectural Review Board Reed Oswalt Economic Development Committee Mayor Selby Emergency Services Council Mayor Selby Joint Building Code Review Committee Reed Oswalt Kodiak College Council Sue Jeffrey Parks and Recreation Committee Barbara Williams Prov. Health System Service Area Board Pat Branson Expires 12/31/2008 Prov. Kod Is Counseling Center Advisory Council Cecil Ranney Expires 12/31/2006 School District Budget Advisory Committee Mel Stephens School District Facilities Review Committee Tom Abell School District Strategic Planning Committee Barbara Williams APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES 2.39.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the Assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. ASSEMBLYMEMBER'S NAME i . Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday, November 30, 2006. Board or Committee Current Assembly Representative QUO Architectural Review Board Reed Oswalt - MO Economic Development Committee Mayor Selby `Vo Emergency Services Council Mayor Selby `i1b Joint Building Code Review Committee Reed Oswalt `ice Kodiak College Council Sue Jeffrey , .-no Parks and Recreation Committee Barbara Williams Prov. Health System Service Area Board Pat Branson Expires 12/31/2008 / Prov. Kod Is Counseling Center Advisory Council Cecil Ranney Expires 12/31/2006 -b School District Budget Advisory Committee Mel Stephens �vo School District Facilities Review Committee Tom Abell —(vti School District Strategic Planning Committee Barbara Williams Mayoral Appointments of Assemblymember Representatives to Boards, Committees, Commissions, and Councils: Architectural Review Board Joint Building Code Review Committee Kodiak College Council Parks and Recreation Committee Providence Kodiak Island Service Area Community Board Pat Branson's Seat is to Expire 12/31/2008 Providence Kodiak Island Counseling Center Advisory Board - Expires 12/31/2006 School District Budget Advisory Committee School District Facilities Review Committee School District Strategic Planning Committee Mayor Selby serves on the Emergency Services Council and Economic Development Committee. Kodiak Island Borough AGENDA STATEMENT Meeting of: December 7, 2007 ITEM NO. 13.D.2 Kodiak Island Borough Assembly Meeting Schedule for 2007 The Assembly approves the meeting schedule for the upcoming year. Attached is the recommended schedule per Borough Code guidelines. 2.17.030 Types of meetings. A. Regular meeting: The assembly shall meet in the borough assembly chambers, in the borough administration building, Kodiak, Alaska, and are to commence at 7:30 p.m. on the first and third Thursday of each month, or such other time and place as may be designated in the notice of the meeting. Recommended motion: Move to approve the Assembly 2007 meeting schedule. [/Jj� RJ J7 �/ R W YORK BANS/ON E mum-nom oar $ PAYDAY PPE PAY PERIOD ENDING BU SPECIAL BACKUP JANUARY SUN MON TUNS IMO TMURS PRI SAT FEBRUARY NUN MON TUNS WED ---- =x' S 6 7 1NYaa PM SAT R $ w= MARCH SUN MON MSS WED MUMS PR/ SAT ■ 2 8 9 16 2223 3 10 4 R 11 5 $ 12 19 $ 26 - --- R $ 5 bi 7 W � _ 12 i° 26 13 20 27 14 21 28 15 Ft H 23 ■■■ 12 13 20 27 21 iiii 15 R 22 $ 23 ^� Eil" f9 =' 29 30 31 ■■■ APRIL SUN MON MRS WKS TOWNS PIN MGT MAY SUN MON TUBS WED MIMS FRI SAT JUNE SUN MON TUNS IMO TMUNS PIN SAT a ko ,a o Al Is a � I m � ¢a3!ta e 244 N EMU NW. -A h a IfIP Q° 3ts. to MEEK a " ■■■■■ 1 4 5 B 7 R 8 $ x; 11 18 25 1213 191 26 27 1415 W 28 W 29 °- 30 29 km "3 SUN MON Ill 9 16 23 30 JULY TUNS 3 f0 17 24 31 WED 18 25 ■■■■ TMUNE � 19 R 26 W PR/ SAT H 13 20 $ 27 a AUGUST SUN MON TV= WED mama FRI SAT SEPTEMBER SUN MON TUNS Wm MUMS PRI SAT a 6 m3 i��.'� "< 4 5 R $ 13 14 15 m �a a ECEMEE s, 10 11 13 W 14 20 21 ZZ 17 24 18 25 19 26 20 R 27 W 21 $ 28 r 27 28 29 OCTOBER SUN MON 8 TUNS 9 WED 10 . . MUMS 1 1 W PRI SAT 12 1 ,` NOVEMBER SUN MON TUNS WSO TMUND PR/ SAT DECEMBER SUN MON TUNS Wm MUMS PR/ SAT 3 _ 10 17 24 4 11 18 5 12 ._.. 26 6 R 13 W 20 R 27 7 $ 14 21 =` $ 28 5 �� ; `+ 19 26 6 13 20 7 - 28 8 9 W 15 16 R $ ? ° 15 22 16 23 17 .,.— 24 f8 R 25 W 19 ; • 26 29 SO 31 ■■■ Kodiak Island Borough AGENDA STATEMENT Meeting of: December 7, 2006 Attached is the recommendation from the Service Area Board. ITEM NO. 13.D.3 Appointment to the Bay View Road Service Area Board This vacancy has been advertised per Borough Code. Once application was received from James Schauff. Recommended motion: Move to appoint James Schauff to a seat on the Bay View Road Service Area Board to expire 2009. 4.15.040 Vacancies. A. Vacancies on service area boards, other than by expiration of the member's term, are created when: (1)an elected candidate fails to qualify and assume the duties of the office within thirty (30) days of certification of the election; 2. a member departs the borough intending to remain outside the borough for ninety (90) days or more; 3. a member submits a resignation accepted by the assembly; 4. a member, due to incapacity or absence from the borough, cannot attend board meetings for ninety (90) days or more; 5. a member is absent from three (3) consecutive regular board meetings without the board excusing any such absence; or 6. a member ceases to be qualified under section 4.15.020 of this chapter. B. The service area board shall notify the clerk of a vacancy on the board. The clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. The notice shall set forth the vacancies and any qualifications of members. C. The clerk shall provide a standard application form for interested persons to complete. The form, letters or other expressions of interest shall be made to the clerk who shall forward copies to the service area board. D. The service area board may submit its nomination of a person from the submitted applications to fill the vacancy to the assembly. The assembly shall appoint a new member selected from the submitted applications for the remaining unexpired term. Nov 14 06 05:39p 10/31/2006 13:31 907- 486 -9391 NAME: -4 m • S HOME PHONE: 9a7y Fb �,/ i WORK : STREET ADDRESS: MAILING ADDRESS: SC) PROFESSIONAL ACTIVITIES: _ . ature Vold 10 No Verified Applieen(s Resin rcq Dale Appointed: Tenr EAFt son. Commode: " 13CROUGH CLERK Kodiak Island B Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 EMAIL: njaviergkib.co.kodiak.ak.us BOARD APPLICATION ar 4 rf gAL, 0-d-44 L LENGTH OF RESIDENCE IN KODIAK: .3<C IN ALASKA: ,j .-e- ARE YOU A REGISTERED VOTER IN KODIAK? YES { NO { ) ARE YOU A PROPERTY OWNER IN KODIAK? YES (-)-- NO ( ) COMMUNITY ACTIVITIES: AREA OF EXPERTISE AND/OR EDUCATION: h 5 �h °'Y� AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 3. 4. A resume or letter or Interest may be attached. but fs not required. This application will be kept on file for one year. Please return the application by advertised deadline. - STAFF USE COHLT • Oeglgrontdtiac ate 6 AppokWnen1 LwA7 Reefer. Ow o1 Mar Fne i.l nagwwa: 1 e r iv ___ 5 ar o ic_ce_ i' 9 r 1 e_t 13 Ca_ CA ott r yvve_c57 611/L / H t ,(0 - 6 6 k6k_ct LW i , r kiz LL) ki CA, ir LLP3 Or e ye_a o i \t a + I 1 3 CIL- V*P-t-t2) i i r, \ r ' V i‘ C___. 1 g 1 r 1 7 - , d a r a_5 soo-74 as rpesGiP - 7-0(0 tk reiCti I Bk a __ t ra - 0) ECE0 WE 11 NOV 1 7 2006 BOROUGH CLERK'S OFFICE Date: P-L- 6Z To the Kodiak Island Borough Mayor and Assembly: I, Reed Oswalt, was elected to the Bayview Road Service Area Board as a write -in at the last regular municipal election. I decline to assume the duties of the newly elected seat and ask the Assembly to declare the seat vacant. Committee Members Present Absent Excused Others Present Mike Anderson X Martin Lydick Tom Abell LATE Community Development Zoe Pierson Gary Carver X Dave King X Community Development Bill Oliver X Andy Teuber LATE Thomas Trosvig X Vacant N/A CALL TO ORDER KODIAK ISLAND BOROUGH GRAVEL TASK FORCE COMMIT']. REGULAR MEETING - SEPTEMBER 11 MINUTES The meeting of the Gravel Task Force Committee was called to order at 5:30 p.m. by Acting Chair LYDICK on September 11, 2006 in the KIB conference room. ROLL CALL A quorum was established. APPROVAL OF AGENDA COMMITTEE MEMBER KING MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMITTEE MEMBER OLIVER, and it CARRIED 7 -0. APPROVAL OF MINUTES COMMITTEE MEMBER KING MOVED TO APPROVE the minutes from July 17, 2006, as presented. The motion was SECONDED, and it CARRIED 7 -0. COMMITTEE MEMBER TOM ABELL joined the meeting. NEW BUSINESS A. Consideration of Price Quotes for Salonie Creek Exploration. Chair Lydick stated that no quorum was established at the August 7, 2006 meeting but that it was his belief that a consensus had been forming regarding quotes received. He opened the floor to questions or concerns of the Committee. Discussion of the quotes received, specific testing needs and clarification of the proposal ensued. B. Recommendation to Manager. Committee Member Oliver moved that the Task Force recommend to the Borough Manager that he issue a purchase order to Anderson Construction for the excavation for this project and issue a second purchase order to Alaska Test Labs to do a sieve analysis and a "deg" test on samples to be selected. Committee Member Carver seconded the motion, and Chair Lydick asked for a Gravel Task Force Minutes D EE NOV - 1 2006 September 11, 2006 Page 1 of 2 BOIMGH CLERK'S OFFICE voice vote on the motion made and seconded. The motion was carried 6 -0 with one abstention by Committee Member Anderson. COMMUNICATIONS Chair Lydick brought up two other items for the Task Force's consideration, asking for their guidance to staff. He pointed out that there was conflicting information with regard to the history of the Task Force, resulting in confusion regarding the due date for the final report — i.e., one document states the due date as January, 2007, and the Resolution creating the Task Force indicates a completion date for the Task Force's work of October, 2006. A discussion regarding the outline of the final report and its delivery date ensued. Committee Member Oliver stated that it is necessary for the Task Force's existence to continue as long as necessary in order to accomplish its charge to recommend to the Planning and Zoning Commission and the Assembly policies regarding development and availability of gravel. Committee Member Carver pointed out that the Task Force is currently in the stage of identifying sources and a future stage, as part of its commission, is to help the Borough develop a policy to manage and operate gravel extraction. He also expressed his opinion that despite the looming deadline, the Task Force should not pare down the tasks with which it was charged (listed in "Appendix A ") to the few items completed or to be completed in the near future but that the whole list of charges should be retained. Committee Member Anderson moved to extend the existence of the Gravel Task Force Committee to January 1, 2008. Committee Member King seconded the motion. Chair Lydick called for the question to go to a voice vote, and the motion was carried 7 -0. A general discussion regarding the Task Force's commission to formulate a policy recommendation and the factors involved, including Task Force membership composition, ensued. REPORTS Meeting schedule: October 2, 2006 regular meeting at 5:30 p.m. in the KIB conference room ADJOURNMENT Committee Member Carver moved to adjourn the meeting. Committee Member Anderson seconded the motion, and Chair Lydick authorized a voice vote, and the motion was carried 7 -0. The Chair announced adjournment of the meeting at 6:15 p.m., noting that he would be contacting members via e-mail or telephone vis -a -vis any developments over the next week. ATTEST By: Zoe Pierson for Sheila Smith, ecr Community Development Department X1 0 o(o, a'oU DATE APPROVED: Oeteber2; 2006 KODI K ISLAND BOROUGH G By: Gravel Task Force Minutes September 11, 2006 L TASK FORC • 11 MMITTEE ., Martin Ly• ck - C air //71)&1°& Page 2 of 2 COMMITTEE MEMBERs Present Absent Excused Others Present Hans Tschersich X Duane Dvorak Jeff Huntley LATE Community Development Zoe Pierson Kevin Foster X Mike Sirofchuck -Chair X Community Development Pam Foreman X Patrick Saltonstall X Andy Schroeder LATE Vacant Vacant Ex- Officio Members Wayne Biessel X Ian Fulp X Barbara Williams X Roy Brown X Scott Arndt X CALL TO ORDER The regular meeting of the Parks & Recreation Committee was called to order at 7:03 p.m. by CHAIR SIROFCHUCK on September 12, 2006 in the Borough Conference Room. ROLL CALL KODIAK ISLAND BOROUGH PARKS & RECREATION COMMIT REGULAR MEETING- SEPTEMBER 1 MINUTES A quorum was established. APPROVAL OF AGENDA COMMITTEE MEMBER FOREMAN MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMITTEE MEMBER SALTONSTALL, and it CARRIED 5 -0. [COMMITTEE MEMBER SCHROEDER arrived.] MINUTES OF PREVIOUS MEETING COMMITTEE MEMBER FOREMAN noted that a typographical error occurred on Page 6, approximately half -way down the page, and that text was typed as "COMMITTEE MEMBER FOREMAN in discussion of the motion his truly ..." but `his' should instead have been typed as `this'. COMMITTEE MEMBER SALTONSTALL pointed out that on Page 5, he is identified as "Commissioner" whereas he is actually a COMMITTEE September 12, 2006 Parks & Recreation Page 1 of 9 Minutes MEMBER. COMMITTEE MEMBER FOREMAN thereafter moved to approve the Minutes of Meeting of August 22, 2006, along with the changes noted, and the motion was seconded by COMMITTEE MEMBER SALTONSTALL., and it CARRIED 7 -0. AUDIENCE COMMENTS AND APPEARANCE REQUESTS CHAIR SIROFCHUK asked if there was anyone in the audience who would like to speak, and having no response to his query, he noted the presence of the Borough's Engineering and.Facilities Director, Bud Cassidy, and asked if he would like to speak. ACTING DIRECTOR DVORAK explained that given that parks are facilities, Director Cassidy was attending the meeting at his invitation to act "as a resource" regarding Case No. 07 -007 (see "Old Business ", below) since his department oversees the Borough's parks. OLD BUSINESS A) Kodiak Island Borough Capital Improvements Project ( "CIP ") List. CHAIR SIROFCHUK asked ACTING DIRECTOR DVORAK to explain to the Committee the action expected of them at this stage with regard to this matter. The ACTING DIRECTOR stated that the Committee has not yet made a recommendation to the Planning and Zoning Commission with regard to the CIP list, noting that the Commission would review the CIP list and any recommendations received and then forward its recommendation to the Assembly, that the Commission would be reviewing this matter at their work session scheduled for the following night (September 13, 2006) and that this was the Committee's last opportunity to provide any input to the list. After general discussion of the list's mechanics and the Borough's procedure, the ACTING DIRECTOR drew the Committee's attention to the Women's Bay Boat Ramp and Parking project, and the Committee turned its attention to three projects: Women's Bay, Monashka Bay and Pasagshak Boat Ramp and Parking projects. COMMITTEE MEMBER FOREMAN reminded the Committee that a motion had been made and carried at the last meeting to advise the Planning & Zoning Commission to increase the Economic Benefits, Health and Quality of Life scores of the Monashka Bay and Pasagshak boat ramp projects. The ACTING DIRECTOR advised the Committee that the clearest form of communication of this recommendation would be to forward amended scores to the Planning & Zoning Commission. After a lengthy discussion of the scoring system and the scores already in place for the three boat ramp projects, COMMITTEE MEMBER FOREMAN moved that the scores for the Monashka Bay, Pasagshak and Woman's Bay Boat Ramp and Parking projects be raised to `3' for "Economic Benefits" and `3' for "Health and Quality of Life ". COMMITTEE MEMBER SALTONSTALL seconded the motion. CHAIR SIROFCHUK authorized a roll call vote. The roll was read, and the motion was carried unanimously, 7 -0. Pursuant to a COMMITTEE MEMBER's question during the discussion of Economic Benefits, Health and Quality of Life, CHAIR SIROFCHUK directed the Committee's attention to the "Public Support and Safety" for the three projects' scores. CHAIR SIROFCHUK moved that the scores under September 12, 2006 Parks & Recreation Page 2 of 9 Minutes NEW BUSINESS A. Case No. S06 -011. CHAIR SIROFCHUK directed the Committee's attention to Case No. S06 -011. ACTING DIRECTOR DVORAK introduced the matter, stating that he was not sure that it falls under the purview of the Parks and Recreation Committee. While presenting a full -size map of the preliminary plat to the Committee, he explained the preliminary approval had already been granted, that Mr. Stratman, the agent, had proposed a 60 -foot wide access and utility easement which ties in with the Chiniak Highway - Pasagshak Road intersection September 12, 2006 "Public Support" and "Safety" for the Pasagshak Boat Ramp and Parking project be increased to `3'. COMMITTEE MEMBER FOREMAN seconded the Motion. Upon COMMITTEE MEMBER FOREMAN's question regarding the length of time during which the Pasagshak Boat Ramp and Parking project had been on the CIP list, ACTING DIRECTOR DVORAK asked DIRECTOR CASSIDY to speak to this question and review the Borough's procedures with regard to the CIP list. DIRECTOR CASSIDY explained funding sources among other things and advised the Committee to "give it their best shot ". General discussion of the safety of landings and sailing experience's influence on recreational users followed Director Cassidy's presentation. CHAIR SIROFCHUK authorized a roll call vote on the motion made and seconded, and it carried unanimously, 7 -0. CHAIR SIROFCHUK asked if there were any further issues to be discussed with regard to the CUP list, and COMMITTEE MEMBER FOREMAN pointed out that the baseball and softball field projects lacked pricing. There was a general discussion, including participation by DIRECTOR CASSIDY, of pricing in general and in particular with regard to funding several projects. CHAIR SIROFCHUK directed all those present who maintain contact with the backers of the baseball /softball field projects to urge them to step forward with specific information. CHAIR SIROFCHUK asked if there were any further issues to be discussed with regard to the CIP list, and COMMITTEE MEMBER TSCHERSICH drew the Committee's attention to the "Safety" score for the bike path extensions project. After discussion which concluded that the project is a study which does not yet affect "Safety ", CHAIR SIROFCHUCK asked if the Committee had anything else to add to the discussion. COMMITTEE MEMBER FOREMAN drew the Committee's attention to the Baranof Park Track and Field Replacement project. A general discussion regarding those projects which fall within the City's or both the City's and Borough's purview ensued. CHAIR SIROFCHUK asked if there were any further comments with regard to the CIP list, specifically addressing Director Cassidy, who stated that he was leaving the meeting as he had offered the information he had. The Committee thanked him as he left. CHAIR SIROFCHUK concluded the discussion by reminding those present that the Planning and Zoning Commission would be reviewing the CIP list on September 13, 2006, and that he encouraged COMMITTEE MEMBERs with information to provide to the Commission to attend this meeting. Parks & Recreation Page 3 of 9 Minutes which creates a four -way intersection and which goes to the back of the subdivision. He noted that the proposal contains a flag stem ostensibly for Lot No. 2 but which potentially could be used by Lots 1, 2 and 3 since there is no specific statement regarding its use and that staff had recommended as a condition for approval that the owner be required, in the case of further subdivision of the adjoining property, owned by Lesnois, at Borough request, to convert it to a dedication, thereby facilitating the creation of a Service District, since the Borough is unable to create a Service District without a public right -of way. Thus, the staff was attempting to ensure that should further subdivision of the area occur, public right -of -way could be established, providing a mechanism for collective road maintenance. ACTING DIRECTOR DVORAK, noting that the Committee may be aware of the following, stated that Mr. Stratman has an adversarial relationship with Lesnois and strenuously objected to this condition for approval. However, he did not make his objection known until after the appeal period following the original placement of the condition on the plat had elapsed. He has since applied for an amendment of the plat which would remove this condition. Currently, access can be used by another subdivider regardless of the public right -of -way issue; staff's perspective merely had been that this particular easement, given its direct link to the existing intersection, would be the most suitable location for a public right -of -way. If Mr. Stratman cuts off this access altogether, any other subdivision in the area would have to create access running by the Kalsin Bay Pond site or Lot 7, which is substantially lower and is on the mountainside. ACTING DIRECTOR DVORAK explained that Mr. Stratman was threatening to combine Lots 1 and 2 together, losing a lot, rather than provide access to land beyond his. He noted that although the matter is mostly outside of the Committee's purview, this is a community issue which staff felt it prudent to address and that the Planning and Zoning Commission will decide the matter which is not a matter which should not inspire extreme action but that it was merely an attempt to engage in good planning. COMMITTEE MEMBER SALTONSTALL stated his opinion that the plat note should be retained. CHAIR SIROFCHUK voiced his approval of the plat note, noting that it made sense. COMMITTEE MEMBER FOREMAN noted that she did not see any sense in allowing an action which would force future developers of the area to work around the lack of access to the flag stem, an opinion to which COMMITTEE MEMBER SALTONSTALL added the comment that at that time the matter would impinge on recreational issues since there is a recreational area beyond the subject property and that the provision of access to it would reduce its size. COMMITTEE MEMBER HUNTLEY pointed out that the access under discussion is only to the property which may be developed in the future, not the area which is currently a recreational area. COMMITTEE MEMBER FOREMAN noted that if Mr. Stratman's request for elimination of the plat note was granted, it would force Lesnois, if they chose to engage in development of the area, to create access "over here" which would then create a "recreational" issue because it would impinge on the lake zone. CHAIR SIROFCHUK questioned whether or not the Committee should express an opinion on a matter which may not be within their purview, to which COMMITTEE MEMBER SALTONSTALL responded September 12, 2006 Parks & Recreation Page 4 of 9 Minutes that it is in the Committee's purview. CHAIR SIROFCHUK acknowledged that it could become a recreational issue in the future, a point confirmed by COMMITTEE MEMBER FOREMAN who likewise acknowledged that it is not in the Committee's purview at this time. CHAIR SIROFCHUK asked if the Committee should communicate its opinion of the matter to the Planning and Zoning Commission via a motion, a query to which ACTING DIRECTOR DVORAK responded that it would be both preferable and appropriate for the Committee to make a motion which states its opinion and the reasons therefor. COMMITTEE MEMBER SALTONSTALL expressed his distaste for addressing this particular matter in this manner but implied that it is necessary to include phrasing in any motion which indicates that this matter potentially affects recreational issues in the future if Lesnois is forced to create a separate access point to their property. COMMITTEE MEMBER HUNTLEY moved that the Committee tell the Planning and Zoning Commission to maintain the plat note. COMMITTEE MEMBER FOSTER seconded the motion, and CHAIR SIROFCHUK asked if discussion was in order, a query to which he received no response. Upon roll call vote, the motion was carried unanimously, 7 -0. B. Case No. S07 -002. CHAIR SIROFCHUK drew the Committee's attention to the City's application with regard to Alder and Natalia Lanes. ACTING DIRECTOR DVORAK presented the Committee with a full -size map and introduced the matter, saying that the City was requesting a replat as follow -up on its road and utility project which is already completed. The City is proposing an access easement. CHAIR SIROFCHUK noted that the project does not appear to impinge on any recreational activities or areas, an assessment with which COMMITTEE MEMBER HUNTLEY agreed. COMMITTEE MEMBER FOREMAN commented that the project appeared "messy ". COMMITTEE MEMBER SALTONSTALL said that the only recreational function which might be in play in this matter is a bike path or soapbox car area, and COMMITTEE MEMBER FOREMAN added that a toboggan run was possible in the area. COMMITTEE MEMBER FOSTER noted that the map that they were reviewing is only preliminary, an assessment to which COMMITTEE MEMBER FOREMAN agreed. COMMITTEE MEMBER TSCHERSICH noted that there is a canyon and waterfall in the vicinity which lends itself to being a scenic trail although it is rather rugged. COMMITTEE MEMBER FOREMAN noted that the canyon is above the subject area. COMMITTEE MEMBER FOREMAN asked if the nearest lots were privately owned, a query to which COMMITTEE MEMBER SALTONSTALL responded affirmatively, after which COMMITTEE MEMBER FOREMAN opined that there is "nothing [the Committee] can really do ". CHAIR SIROFCHUK suggested that the Committee "pass on this ". C. Request for signage banning ATVs on backside of Pillar Mountain. CHAIR SIROFCHUK drew the Committee's attention to the issue regarding the backside of Pillar Mountain which is in a watershed area, and he asked if this was in reference to Bill Donaldson's communication, q query to which COMMITTEE MEMBER FOREMAN and ACTING DIRECTOR DVORAK responded in the affirmative. ACTING DIRECTOR DVORAK explained that he had received an e -mail which served as the basis for placing the matter on the Agenda. The September 12, 2006 Parks & Recreation Page 5 of 9 Minutes ACTING DIRECTOR had tried to respond to the complainant's concerns (he referred to the e-mail handed out), and he had "cc'd" others who conceivably could be helpful in the discussion. He pointed out for the sake of clarification that this is not a "Case" (hence, the lack of a case number) but that the Agenda uses a tabular format which usually outlines Cases, and the matter was placed on the Agenda for review, especially since he had received prior e-mails regarding signage in general and for the Pillar Creek area in particular. He invited the Committee to review the e -mail and to make any comments they felt were warranted. Discussion ensued of the exact location encompassing the watershed area and the signs emplaced on State land by City employees after COMMITTEE MEMBER TSCHERSICH's e-mail of concern regarding the area had been received and reviewed by the City. The ACTING DIRECTOR noted that there is not supposed to be any recreational use of any kind (i.e., no motorized vehicles, no pedestrians, etc.) in the watershed area, and he elucidated EPA regulations and the City's policy regarding this fact. A general discussion of the area, water supply issues, trails in the area and the current use thereof ensued. COMMITTEE MEMBER HUNTLEY redirected the discussion back to the issue of signage. CHAIR SIROFCHUK said that signage was with reference to a different location from the one which had been the subject of discussion at this point. COMMITTEE MEMBER HUNTLEY responded that the same restrictions and laws should apply and that the City's signage should be quite specific in this regard (e.g., they should convey the message that no one is allowed up there). COMMITTEE MEMBER SALTONSTALL pointed out that the City's current signage says precisely that, a statement confirmed by CHAIR SIROFCHUK's observation of the signs. More general discussion of the area's features and use, signage and regulatory issues ensued. COMMITTEE MEMBER FOSTER stated that the discussion had opened a "can of worms ". He went on to point out that if the Committee issues a recommendation with regard to any trespass issue, it should do it properly for all trails in the area. COMMITTEE MEMBER SALTONSTALL supported this idea. However, he suggested that the Committee encourage maintenance of the status quo. COMMITTEE MEMBER FOSTER pointed out issues of individual responsibility versus the ability of the community to enforce adherence to rules and regulations. CHAIR SIROFCHUK redirected the Committee's attention to the Agenda, noting that the Agenda item was merely to discuss Mr. Donaldson's e-mail request for signage at the two locations on the Creek and that he did not believe that this was an issue in which the Committee should involve itself and that as for the other issues raised during the discussion (i.e., ATVs, hikers, watersheds, signs and access), these issues should be included on a future agenda with more specificity, noting that he believed it was time to "move on ". A discussion clarifying the format and intent of the Agenda ensued. CHAIR SIROFCHUK then directed the Committee to consider the issue of signage itself and to contact ACTING DIRECTOR DVORAK with regard to placing other issues raised in Mr. Donaldson's e-mail on a future agenda. Further discussion of the Agenda and the e -mail included in this meeting's packet ensued. CHAIR SIROFCHUK asked if there was any discussion of the Agenda item. COMMITTEE MEMBER SALTONSTALL reiterated his support of September 12, 2006 Parks & Recreation Page 6 of 9 Minutes COMMITTEE MEMBER FOSTER's contention that signage would have to ban all use, and he therefore recommended that the Committee take no action whatsoever on the issue of signage. COMMITTEE MEMBER TSCHERSICH noted that in his opinion, the area of Pillar Mountain under discussion is clearly outside of the watershed area and that he did not see any need for signage as the zoning currently stands. COMMITTEE MEMBER FOSTER returned to the issue of the Agenda's format and material provided in the packet, eliciting further clarification from ACTING DIRECTOR DVORAK. CHAIR SIROFCHUK interjected, noting that the issues which had been brought up during the discussion (e.g., other signs, whether or not ATVs or buffalo do more damage, etc.) were not referenced in the e-mail. COMMITTEE MEMBER FOREMAN, seeking to clarify the matter, interjected by quoting from her e -mail responding to Mr. Donaldson which had been sent to all Committee Members. She continued by saying that it was she who had requested that "questions regarding ownership" be placed on the Agenda, quoting again the passage pertinent thereto. Further, she reiterated that she had "cc'd" the entire Committee, and additionally, she stated that her intent was not to answer for the Committee but simply to provide Mr. Donaldson with "general information" regarding the actions of the Committee. CHAIR SIROFCHUK, confirming that the Agenda item was to have been signage, directed the Committee's attention to the issues of signage and, as pointed out by COMMITTEE MEMBER FOREMAN, ownership, asking if further discussion of these issues was warranted. COMMITTEE MEMBER FOREMAN, who pointed out that the land belongs to the City, simplified the matter by stating that the question before the Committee appeared to be: "Do we want to recommend any signage for that location ?" COMMITTEE MEMBER SALTONSTALL responded negatively, whereupon CHAIR SIROFCHUK reiterated that it was not an issue he felt the Committee should be involved in, and COMMITTEE MEMBER FOREMAN stated that it appeared that they all are in agreement. D. Increased Recreational Use and Related Issues - Pasagshak River. CHAIR SIROFCHUK noted that it was at his request that increased use at Pasagshak River had been placed on the Agenda. He noted that with the completion of the newly paved road, there had been a dramatic increase in use of the Pasagshak River, especially at its mouth (e.g., camping — he noted 10 RVs parked there recently). Further, he noted, there is no dumpster there, and the area is a park maintained by the State. At this point, he explained that the resident host picks up trash manually. A general discussion of trash collection in the area ensued with COMMITTEE MEMBER SALTONSTALL commenting that State Parks had discussed this same issue the previous evening. COMMITTEE MEMBER FOSTER asked if the Chair had any more to report on this issue, a query to which the CHAIR responded by saying that his concern was merely to highlight the increased use of the area. COMMITTEE MEMBER HUNTLEY expressed his opinion that this was a matter which must be resolved by State Parks. CHAIR SIROFCHUK stated that this is a community issue. COMMITTEE MEMBER FOREMAN suggested that the Committee invite Wayne Biessel, an ex- officio Committee Member, and Don Tracy or Len Schwarz from "Sportsfish" to a September 12, 2006 Parks & Recreation Page 7 of 9 Minutes meeting to discuss possible solutions. She commented that she found the lack of a dumpster "bothersome for everybody ". More discussion regarding increased usage, increased trash, options for the collection thereof and for raising revenues to pay for same ensued. CHAIR SIROFCHUK asked COMMITTEE MEMBER SALTONSTALL if he could invite Wayne Biessel, Don Tracy and/or Len Schwarz to a meeting, a query to which COMMITTEE MEMBER SALTONSTALL responded by saying that he would e-mail these parties to inform them of the Committee's discussion and that he would "cc" said e-mail to Committee Members. E. Drafts of Chapters 7 and 9 (Last- Minute Addition to the Agenda). CHAIR SIROFCHUK noted that ACTING DIRECTOR DVORAK had provided the Committee with drafts of Chapters 7 and 9 of the Borough's Comprehensive Plan. His suggestion was that Committee Members review the drafts at home, keeping in mind the issues involving Pasagshak and Narrow Cape, and discuss them in detail at the next meeting. ACTING DIRECTOR DVORAK wanted to reiterate that he had asked Matt Hastie to track the changes but that Mr. Hastie has explained that his responsibility is to compile the final draft but that he is willing to try to put the working documents on the Web site. ACTING DIRECTOR DVORAK expressed his uncertainty regarding the efficacy of this method. He pointed out that the drafts he had provided had just been published the day of this meeting which is why they had not been listed on the Agenda as an item. COMMITTEE MEMBER HUNTLEY asked if the changes suggested previously were included, a query to which ACTING DIRECTOR DVORAK responded in the affirmative, adding that additional information — i.e., implementation strategies - was also included. CHAIR SIROFCHUK stated that at the next Committee meeting, the Committee's task would be to "work through" the chapters, noting any changes on a single copy. ACTING DIRECTOR DVORAK said that he had tried to e -mail the chapters to COMMITTEE MEMBERs but that he had done this "one at a time ", sending the "Parks and Rec" chapter first as it is the "most applicable ", and that he would send the "Transportation" chapter if there were no technical issues in conveying the first chapter. COMMITTEE MEMBER FOREMAN acknowledged her receipt of his e -mail. COMMITTEE MEMBER SALTONSTALL noted that much bicycle and pedestrian information had been removed and that the trail information was correctly placed in the chapter. COMMITTEE MEMBER FOSTER asked if the subject of discussion was Agenda Item D, a query to which CHAIR SIROFCHUK responded by saying that the topic of discussion was new Agenda Item E. COMMUNICATIONS There were no communications. REPORTS A. Meeting Schedule: September 26, 2006 P &R meeting at 7:00 p.m. in the KIB conference room. September 12, 2006 Parks & Recreation Page 8 of 9 Minutes COMMITTEE MEMBERS' COMMENTS CHAIR SIROFCHUK asked if there were any "Board" comments, and COMMITTEE MEMBER FOREMAN stated that she wanted to proffer an apology to the Committee if her e-mail response to Mr. Donaldson had distorted the issue to be presented to them. CHAIR SIROFCHUK offered congratulations to COMMITTEE MEMBER SCHROEDER for his participation in the "Bco Challenge ", and he thanked members for their attendance. ADJOURNMENT CHAIR SIROFCHUCK adjourned the meeting at 8:53 p.m. ATTEST By: October 10, 2006 P &R meeting at to be rescheduled at next meeting. Zoe Pierson, Temp. Secretary Community Development Department DATE APPROVED: November 14, 2006 September 12, 2006 KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE Mike Sirofch k, C - air P .6 Ceram Parks & Recreation Page 9 of 9 Minutes Committee Members Present Absent Excused Others Present Hans Tschersich X Duane Dvorak Jeff Huntley X Community Development Kevin Foster X Zoe Pierson Mike Sirofchuck -Chair X Community Development Pam Foreman X Donn Tracy Patrick Saltonstall LATE ADF &G Andy Schroeder X Hal Long Kodiak State Parks Citizens Advisory Board Wayne Biessel X Ian Fulp X Betty Odell X Roy Brown X KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE REGULAR MEETING- SEPTEMBER 26, 2006 MINUTES CALL TO ORDER The regular meeting of the Parks & Recreation Committee was called to order at 7:00 p.m. by CHAIR SIROFCHUCK on September 26, 2006 in the Borough Conference Room. ROLL CALL A quorum was not established. ATTEST By: Zoe Pierson, Temp. Secretary Community Development Department DATE APPROVED: November 14, 2006 KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE p . , Committee Members Present Absent Excused Others Present Hans Tschersich X Duane Dvorak Jeff Huntley X Community Development Sheila Smith Kevin Foster X Mike Sirofchuck -Chair X Community Development Cassandra Juenger X Pam Foreman X Patrick Saltonstall X Andy Schroeder X Vacant Wayne Biessel X Ian Fulp X Barbara Williams X Roy Brown X Scott Arndt X Vacant KODIAK ISLAND BOROUGH PARKS & RECREATION COMMIT REGULAR MEETING- OCTOBER 24, MINUTES ECEllVE NOV 1 6 ' 1. nn,n ^, 3 CALL TO ORDER The regular meeting of the Parks & Recreation Committee was called to order at 7:00 p.m. by COMMITTEE MEMBER STALTONSTLL on October 24, 2006 in the KIB School District Conference Room. ;r C` ZK'S OFFICE A quorum was established. COMMITTEE MEMBER FOSTER MOVED TO POSTPONE this meeting until the next regular meeting with this agenda for the reasons of no elected officials of the committee are present. COMMITTEE MEMBER HUNTLEY SECONDED the motion. A discussion of whether or not to postpone. The question was called, and it FAILED 4 1— The nayes being COMMITTEE MEMBERS FOSTER, STALTONSTALL, SCHOREDER and JUENGER- — The ayes being COMMITTEE MEMBER HUNTLEY. When asked if anyone would like to change their vote, COMMITTEE MEMBER HUNTLEY expressed he would like to change his vote to aye, motion FAILED 5 -0. APPROVAL OF AGENDA COMMITTEE MEMBER SCHROEDER MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMITTEE MEMBER FOSTER, and it CARRIED 5 -0. MINUTES OF PREVIOUS MEETING COMMITTEE MEMBER FOSTER stated on the September 26 minutes he was absent when it should read he was excused. At the previous meeting, he reported to the Committee that he would be unable to attend the September 26 meeting. 10/24/2006 Parks & Recreation Committee Meeting Minutes Page 1 of 4 COMMITTEE MEMBER SCHROEDER MOVED TO POSTPONE approval of the minutes of September 12, 2006 and September 26, 2006 until the next regular meeting. The motion was SECONDED by COMMITTEE MEMBER HUNTLEY, and it CARRIED 5 -0. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments and appearance requests. OLD BUSINESS A. Pasagshak River — Trash Issue COMMITTEE MEMBER SALTONSTALL stated this was the item we had planned on having Donn Tracy speak on. Dvorak said there's not much we can we can say without Tracy here. The quorum didn't happen the night he was here, and he thinks it will be rescheduled. B. Drafts of Chapters 7 and 9 COMMITTEE MEMBER FOSTER stated page 3, chapter 7, 4 paragraph, it says "Trails and separated paths designed for pedestrians, bicyclists and all terrain vehicles are typically not identified in this type of classification system but may be identified and designated separately in a trails or bike and pedestrian plan element of a community's transportation plan or comprehensive plan.." If that paragraph is within this plan, then that leads him to believe those sections are coming up in a later plan. Dvorak stated the plan narrative will address the issue and probably will still require some refinement. He is in chapter 9, page 2, Trails and Other Facilities on Borough Land. It talks about some of the planning work done and the surveys. It is a Borough wide plan, it's a general plan. It isn't going to get down to the level of detail that you would like. We won't be able to use half of the mapping that we did with GPS because those trails will be considered out of bounds, in terms of publishing a map. Not to say they can't be addressed in the narrative. It is going to have to be general because it is dealing with all the villages and communities along the roadway. Nancy Galstad, the previous Interim Borough Manager, who said rather than doing individual plans we will do a Borough Wide Comp Plan. It will cover some of the same issues, and all the communities at one time, but not at the level of the Trail Plan that was originally envisioned. I think there will still be a need for a step down detailed approach to trails. Some of the concerns discussed were whether there will be a Trails Plan, and will the Committee have a say in any future trails planning and how they are developed. They also want to ensure everything that the committee wants is in this plan. Dvorak stated that is the transportation chapter, so it would lead one to believe it there is a need for another plan coming up with more detail. He also stated in addition to some editing and moving material around, they did add the implementation strategies, goals and objectives at the end of the chapter, which the previous versions it wasn't there. In Transportation, some of the stuff was moved around. COMMITTEE MEMBER SCHROEDER feels that we should ask the Borough to renew their commitment to the idea of a trails plan in the future, and then we could look at the Comp Plan for what it is. 10/24/2006 Parks & Recreation Committee Meeting Minutes Page 2 of 4 After much discussion regarding whether or not everything is included, COMMITTEE MEMBER SALTONSTALL suggested taking ten minutes to read the chapters, and then discuss any concerns. COMMITTEE MEMBER SALTONSTALL stated he feels everything that Parks & Rec wants is covered. It leads you to think there will be a Trails Plan. Although, it doesn't make clear what the Parks & Recreation Committee's role is. . Dvorak stated it does reference the Parks & Recreation Committee partnering with public and private land owners and user groups. He focused on the Goals, Policies & Implementation Actions in Chapter 9, and it talked as to the need for trail planning including a completed trail plan that is web ready and easily accessible for all citizens, develop a map and guide book of borough trails, complete as much mapping as feasible. The Committee is in agreement that most of everything is included in this plan. COMMITTEE MEMBER SCHROEDER stated another concern being in Chapter 9, page 9, Issues, 1st paragraph the word maintenance is in there twice, but in Goals, Policies, and Implementation Actions there is no recommended policy or implementation action that mentions trail maintenance. He would like to see some language under Policies, maybe under the first goal, Policies and Implementation Action (page 10 of Chapter 9) of a policy to support and fund maintenance programs for our existing trails. He would like this comment forwarded to the consultants. The Committee is in agreement that maintenance is a problem and if it is spelled out in the plan then it is easier to maintain it. NEW BUSINESS A. SO4 -004 Subdivision Case Dvorak stated the two subdivision cases have already been dealt with. These were from the last meeting when there wasn't a quorum. B. S07 -005 Subdivision Case COMMUNICATIONS A Safe Routes to Schools Program/Presentation Dvorak said this was the CD PowerPoint presentation. I think we are in agreement we don't have enough time for it with the Chapters 7 and 9 of the Comp Plan. B. Amended scores on CIP List to Planning & Zoning Commission Dvorak stated staff thought you would like to see how the Planning & Zoning arrived at this. You can see from the scores being moved around that the Commission spent a lot of time on this. C. Recommendation to Planning & Zoning Commission to maintain plat note for Case 506- 011 Dvorak stated this was Omar Stratman's case and they did drop the plat note contrary to the committee's recommendation. It will still be a public access easement it just won't be dedicated. It won't foster the creation of a service district but will still provide public access. 10/24/2006 Parks & Recreation Committee Meeting Minutes Page 3 of 4 REPORTS A. Meeting Schedule: • November 14, 2006 P &R meeting at 7:00 p.m. in the KIB School District conference room. • November 28, 2006 P &R meeting at 7:00 p.m. in the KIB School District conference room. There will be a Planning & Zoning Special Work Session on November 1 in the Assembly Chambers. The Recreational Amenities Draft will be first and immediately following will be the Womens Bay Comp Plan Review. AUDIENCE COMMENTS There were no audience comments. COMMITTEE MEMBERS' COMMENTS Foster said he will be gone most of November through part of January, so he needs to know how to teleconference the meetings. Huntley welcomed their new member, Cassandra Juenger. Saltonstall said he is psyched about these two chapters. Juenger said she will be out of town on November 14 ADJOURNMENT The meeting adjourned at 8:10 p.m. ATTEST By: ''''hekact GiL Sheila Smith, Secretary Community Development Department DATE APPROVED: November 14, 2006 KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE Mike Sirofch 10/24/2006 Parks & Recreation Committee Meeting Minutes Page 4 of 4 ROLL CALL Jerrol Friend — Chair David King Gary Carver Brent Watkins Dennis McMurry Casey Janz Gary Juenger October 18, 2006 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION REGULAR MEETING OCTOBER 18, 2006 Commissioners Present Excused X X X X X X X MINUTES D CALL TO ORDER The regular meeting of the Planning and Zoning Commission was called to order at 7:30 p.m. by CHAIR FRIEND on October 18, 2006in the Borough Assembly Chambers. Absent Others Present Martin Lydick, Planner Community Development Dept. Sheila Smith, Secretary Community Development Dept. ECEIIVIE of �,^ NOV 1 5 LG' 5 BOROUGH CLERK'S OFFICE A quorum was established. APPROVAL OF AGENDA COMMISSIONER CARVER MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMISSIONER JANZ, it CARRIED 7 -0. APPROVAL OF MINUTES COMMISSIONER KING MOVED TO APPROVE the minutes as submitted. COMMISSIONER WATKINS SECONDED the motion, and it CARRIED 7 -0. PUBLIC HEARINGS A. Case S07 -004. Request for preliminary approval, in accordance with KIBC 16.40, of the replat of Lots 6A, 6B and 6C, U. S. Survey 3099, Plat No. 92 -14, creating Lots 1 through 4 and 5D -1, Cut -Off Subdivision. Lydick reported the subdivider has proposed the vacation of four (4) existing lots and re- subdivision into five residential lots. The plat shows the proposed vacation of a 10 foot utility easement and the replat of an alternate easement route. Forty -two (42) public hearing notices were mailed on September 15, 2006, and two public review agencies have commented. Their concerns have been incorporated into suggested Conditions of Approval. Condition of Approval #6 pertinent to the concerns to the Army Corp of Engineers has been completed, as the applicant has provided the file with the recent jurisdictional determination and findings supporting the applicants requested fill plan for proposed Lot 2. Staff recommends approval of this request subject to conditions of approval. COMMISSIONER JANZ MOVED TO GRANT preliminary approval, in accordance with KIBC 16.40, of the replat of Lots 5D, 6A, 6B, and 6C, U.S. Survey 3099, including the proposed vacation of a 10 foot utility easement, in accordance with KIBC 16.60, subject to P & Z Commission Meeting Minutes Page 1 of 6 the conditions of approval contained in the staff report dated October 9, 2006, and to adopt the findings in that staff report as "Findings of Fact" for this case. COMMISSIONER CARVER SECONDED the motion. Regular session closed: Public hearing open: Public hearing closed: Regular session open: CHAIR FRIEND stated Mr. Anderson has worked everything out with KEA. CONDITIONS OF APPROVAL 1. Correct the vicinity map to indicate the inclusion of Lot 5D within the subdivision area. 2. Contact KEA regarding the proposal to vacate the 10' utility easement and work out an alternate solution by December 31, 2006, otherwise the vacation request shall become null and void and it will not be forwarded to the KIB Assembly for final approval of the easement vacation. 3. Should the easement issues referenced in Condition #2 above be resolved by an alternative proposal prior to December 31, 2006, the utility easement vacation request shall be forwarded to the KIB Assembly for review and approval. 4. Provide additional utility easements on the plat as requested by KEA in the letter dated September 19, 2006, with attachments. 5. Provide a new grading and drainage plan for fill areas shown on the plat, in particular for Lot 2. The drainage plan should show the proposed stream alignment as culverted and should include a 20 foot wide, on center, drainage easement. It may be appropriate to locate the culverted drainage under the common lot boundary between Lots 2, 3 and 4 so that the easement will not encumber more than 10 feet of any lot affected by it. 6. Obtain a jurisdictional determination from the U.S. Army Corps of Engineers for the fill and grading of wetlands on Lot 2, prior to final plat approval. In the alternative, if the lot is not to be filled until after the plat completed, then a plat note shall be placed on the plat as requested by the U.S. Corps of Engineers, advising future lot owners of the requirement to obtain such approval. FINDINGS OF FACT 1. Subject to conditions of approval, this plat meets the minimum standards of survey accuracy and proper preparation of plats required in Title 16 of the Borough Code. 2. This plat meets all the requirements of Title 17 of the Borough Code. 3. This plat provides a subdivision of land that is consistent with adopted Borough plans for this area. The question was called, and it CARRIED 7 -0 (corrected 6 -0 stated at meeting). B) Case 07 -004. Request an initial review of the Draft Recreational Amenities Ordinance that was forwarded to the Commission with a recommendation by the KIB Parks and Recreation Committee. October 18, 2006 P & Z Commission Meeting Minutes Page 2 of 6 Staff reported this case was initially presented to the Commission as an item of New Business on the August 2006 regular meeting agenda. No action was taken and the case was postponed to provide time for a work session. No work session was scheduled for this case so it is now appearing for public hearing as originally developed and forwarded by the KIB Parks and Recreation Committee. Staff has identified a technical correction recommended for consideration to the ordinance's title. Staff suggests that this ordinance be re- titled for inclusion in Title 16- Subdivisions of the KIB Code. As written, it appears to deal more directly with the subdivision process and overlays all other zoning districts so it won't be restricted to R1 or R2. Staff recommends the Commission schedule this for a work session and then re- schedule for a public hearing at a future date. COMMISSIONER JANZ inquired if all the trails and walkways will connect residential. Lydick stated the idea is there will be interconnecting pathways and pedestrian trail ways through all subdivisions, an attempt to provide that type of amenity through this ordinance. These types of actions are generally worked out through a subdivision Title 16 action when we look at proposed subdivisions and replats. COMMISSIONER JANZ stated she thought some of purpose was to have inter - connecting pathways in all the residential areas. She's concerned about putting it in subdivisions because the connectors between the residential areas between subdivisions would not be in R1 or R2. Lydick explained that within Title 16, the Commission has the ability to request these conditions, but this formalizes that. It wouldn't restrict the Borough from negotiating new easements or rights -of -way when they have been identified in particular residential areas. The idea is to be able to provide continuatively through all types of zoning districts for these amenities. COMMISSIONER KING MOVED TO SCHEDULE Case 07 -004 for a public hearing on the December 20, 2006 regular agenda. COMMISSIONER CARVER SECONDED the motion. It was the consensus that there is a need for a special work session in the near future, and perhaps joining it with the Womens Bay Comp Plan work session. Regular session closed: Public hearing opened: Pam Foreman, Vice -Chair for the Parks & Recreation Committee spoke in support of this ordinance. She feels most concerns have been addressed and the document flows into everything that's been discussed the past year. Foreman stated Parks & Rec hasn't done any advertising or notification because they don't have the public hearing process like Planning & Zoning. Public hearing closed: Regular session opened: After a discussion, it was the consensus to advertise for a special work session so the general public and developers can give their input. COMMISSIONER CARVER MOVED TO AMEND the motion to conduct a special work session on Wednesday, November 1 at 6:00 p.m. to consider this Recreational Amenities Ordinance. COMMISSIONER McMURRY SECONDED the motion. October 18, 2006 P & Z Commission Meeting Minutes Page 3 of 6 Regular session closed: Public hearing opened: A brief discussion on advertising Public hearing closed: Regular session opened: The question was called on the main motion, and it CARRIED 7 -0 (corrected 6 -0 as stated at meeting). The question was called on the amended motion, and it CARRIED 7 -0 (corrected 6 -0 as stated at meeting). OLD BUSINESS A) Case SO4 -013. Request an extension with regard to original deadline with regard to original request for preliminary approval, in accordance with KIBC 16.40, of the subdivision of Tract K, Russian Creek Subdivision creating Lots K1 through K6, Russian Creek Subdivision and the vacation, in accordance with KIBC 16.60, of a ten (10) foot utility easement extending along the north, east, and a portion of the southern lot lines of the proposed subdivision and a ten (10) foot sewer easement extending diagonally through the subdivision. Staff reported at the August 18, 2004 regular meeting the Commission granted preliminary approval to the subdivision of Tract K, Russian Creek Alaska Subdivision. Borough Code permits extension of preliminary approval when evidence is present that the conditions surrounding the subdivision and applicable code provisions have not changed since the grant of original approval. Site and regulatory conditions are substantially the same as when this preliminary plat was originally approved, and therefore the preliminary plat approval period is eligible for extension according to KIBC 16.40.060 F. Staff recommends that the Commission grant a one year extension (August 18, 2006 to August 18, 2007) of preliminary plat approval and confirm the original four (4) Conditions of Approval. COMMISSIONER JUENGER MOVED TO GRANT a one year extension until August 18, 2007 of preliminary plat approval of Tract K Russian Creek Alaska Subdivision creating Lots K -1 through K -6, subject to four (4) Conditions of Approval. COMMISSIONER JANZ SECONDED the motion. Regular session closed: Public hearing opened: Public hearing closed: Regular session opened: The question was called and it CARRIED 7 -0. B) Case 06 -018. Womens Bay Comprehensive Plan Lydick reported this item was postponed from the August 16, and July 19, 2006 regular P &Z meetings. At the time of postponement, the Commission set a work session date for August 30, 2006. Staff was directed to make certain changes to the plan and bring it back for review and public hearing in October. Because it took longer than expected for staff to make the changes and re- publish the plan, staff has downgraded the appearance of the plan on this meeting agenda to an Old Business item. Staff invites the Commission to review the revised plan and determine whether it may require additional work sessions prior to scheduling for October 18, 2006 P & Z Commission Meeting Minutes Page 4 of 6 future public hearing. Staff recommends the Commission postpone this case until the November regular meeting allowing for sufficient time for additional work sessions and reschedule it for a new public hearing at that time. After a brief discussion, it was determined the sooner the better for a work session. They also requested a digital copy of the plan for each commissioner so they could make changes and track the changes, and then send them to Community Development. COMMISSIONER CARVER MOVED TO POSTPONE Case 06 -018 until a work session on November 1, 2006 can be held and then reschedule the case for public hearing on December 20, 2006.COMMISSIONER KING SECONDED the motion. COMMISSIONER JANZ stated we need to be careful to be open to public comment because a lot of people have invested a lot of time and energy, and they will have revisions. The question was called, and it CARRIED 7 -0. NEW BUSINESS A) Semi Annual Report of the Gravel Task Force Lydick reported this report summarizes the activities of the Gravel Task Force since we last reported in June 2006. The volunteer members remain engaged in the mission of identifying community needs for earth material resources, locating potential sources, quantifying recoverable deposits, assaying the quality of the deposits, and formulating recommendations related to the future development of these resources. Staff is pleased to present this report to the Kodiak Island Borough Assembly through the Commission and recommends passage of the attached motion. A brief discussion. COMMISSIONER CARVER MOVED TO FORWARD this memorandum to the Assembly for their action. The motion was SECONDED by COMMISSIONER JUENGER, and it CARRIED 7 -0. COMMUNICATIONS COMMISSIONER WATKINS MOVED TO ACCEPT communications as submitted. COMMISSIONER JANZ SECONDED the motion, and it CARRIED unanimously REPORTS A) Meeting schedule: • November 1, 2006 special work session at 6:00 p.m. in the KIB Conference Room • November 8, 2006 work session at 7:30 p.m. in the KIB Conference Room • November 15, 2006 regular meeting at 7:30 p.m. in the Assembly Chambers CHAIR FRIEND stated he highly recommends attending the Open Meetings training on October 28, 2006 in the Assembly Chambers. B) Parks & Recreation Committee Meeting Minutes: • August 8, 2006 • August 22, 2006 October 18, 2006 P & Z Commission Meeting Minutes Page 5 of 6 COMMISSIONER CARVER MOVED TO ACCEPT reports as submitted. COMMISSIONER JANZ SECONDED the motion, and it CARRIED unanimously. AUDIENCE COMMENTS There were no audience comments. COMMISSIONERS' COMMENTS CHAIR FRIEND stated this was his last meeting and has submitted his letter of resignation, and he thanked everyone. He also said he has learned a lot and it will help him to understand a lot more when it comes forward. FRIEND also stated COMMISSIONER KING will be having fun. COMMISSIONER WATKINS said it has been a pleasure working with COMMISSIONER FRIEND and good luck. COMMISSIONER CARVER thanked COMMISSIONER FRIEND, and said he has been an inspiration and role model. He has been a tremendous educator, and he has served the community very well. He wishes him well in his endeavors with the Assembly. COMMISSIONER KING stated his thanks to COMMISSIONER FRIEND. Good luck, he thinks FRIEND will do good. COMMISSIONER McMURRY said it has been a pleasure working with COMMISSIONER FRIEND. Good luck in the future. COMMISSIONER JUENGER said congratulations are in order. We will miss FRIEND a lot. He has learned a lot from him in the last year. Good luck in the future. COMMISSIONER JANZ said she echoes those sentiments. She thinks FRIEND has done a great job in leading them, and keeping things in order. She is happy he will be on the Assembly, but she will miss him, too. ADJOURNMENT CHAIR FRIEND ADJOURNED the regular meeting at 8:15 p.m. ATTEST By: ;A October 18, 2006 Sheila Smith, Secretary Community Development Department DATE APPROVED: November 15, 2006 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION By : �Ct.c��.0 Dave King, V ce Chi P & Z Commission Meeting Minutes Page 6 of 6 Women's Bay Service Area Board Regular Meeting Minutes October 9, 2006 CALL TO ORDER 7:10 pm Members Present — Chris Lynch, Dave Conrad, Scott Griffin, John Isadore, Spencer Schaeffer, Guests Present — Dale Rice, Kevin Arndt, George Lee Citizen's Comments — None Approval of Minutes — Minutes from the September 11 meeting were approved as submitted. Old Business Fire Department — • New tanker truck status — Tanker made it to Oregon; going to Puyallup for equipment to be shipped; then to Kodiak • SOP status —on hold. • Surplus of engine — Making contacts for options • New supplies purchase is on track; radio has become part of the truck package. Road Service Area — • KEA is working on Women's Bay Dr. sporadically; Chris will call Mike Williams to get the status. • Nixon Ranch Turnaround — Chris requested survey from KIB. • Status of spring work list — We need to blade 3 driveways on Middle Bay Dr.; Scott Pillans has put in 2n driveway without a culvert — causing a problem with silt; we need a driveway culvert and cross culvert on Womens Bay Dr. at Springers; contractor has cleaned up grading errors on his own ticket. New Business Fire Department — • An officers meeting is set for Saturday, October 14 at 9 a.m. Dave Conrad, Dale Farling and Tim Hochurn are the officers. • Plan an open house for the new tanker. • Currently have 11 volunteers, 7 that can hancle hose. Dale Rice has been on Hot Line and Talk of the Rock to recruit volunteers. 3 new people attended last week. Fire prevention week starts October 9, there will be an open house at the USCG base fire house on October 14 from 11to • AED's protocols are changing for CPR. • EMS Status — KIB needs to recognize that we do provide EMS services, technically we are only 1'` responders. We operate to basic EMT standards. • Money for pagers will need to be budgeted. Road Service — • Get water into ditches. Board Member Comments Meeting was adjourned at 8:00 p.m. Next Mee ' j— November 6, 2006 at 7 p.m. Submitted, Chair Person fitness R ECEI1WE NOV - 7 2006 ";1 BOROUGH CLERK'S OFFICE 'e.. I �'he T7 -` e �" I 1 G n MQNTH LY REP�RT 4F: REVENUE� A1VD EXPENDITURES GE(�ERAL FUND SPECIAL REVENUE FUND CAFETERIA FUND DEBT SERVICE FUND GAPITAL PROJECTS FUND STUDENT GENERATED FUNDS FOR THE MONTH �F: JULY 20Q6 �C�C�_�� NOV - 1 2CCG BOROUGH CLERK'S OFFICE GENERAL FUND REVENUE REPORT MONTH: JULY 2006 REVENUE ANTICIPATED MONTH TO YTD UNREALIZED Prior Year SOURCE REVENUE DATE Revenue BALANCE Revenue LOCAL: Annual Appropriation In -Kind Services Use of Facilities Use of Auditorium Academic /Athletic Fees Village Rent AASB- Community Engagement QS2 Other E -Rate Reimbursements Designated for Subsequent Year Expense Prior Year Encumbrances Sub -total Local Sources 9,254,130 7,740,440 930,820 62,000 20,000 6,000 10,000 484,870 STATE: Foundation Support 20,484,809 State Military Contract (Peterson) 879,582 Medicaid Contract 40,000 Quality Schools 70,356 Supplimental State Aid 217,080 Non - resident Tuition Staff Development Contracts Recruitment /Retention Contract Sub -total State Sources 21,691,827 FEDERAL THROUGH STATE: 645,037 645,037 7,095,403 585,537 41,656 41,656 889,164 49,787 - - 62,000 734 20,000 6,000 10,000 - 484,870 18,129 686,693 686,693 8,567,437 654,186 1,485,888 1,485,888 18,998,921 1,193,399 879,582 40,000 - 70,356 217,080 1,485,888 1,485,888 20,205,939 1,193,399 Impact Aid - Military 1,629,396 1,629,396 Impact Aid - Military Spec. Ed. 55,000 55,000 Other (Indirect Costs) 180,000 180,000 Sub -total Federal through State Sources 1,864,396 1,864,396 FEDERAL: Impact Aid Direct 40,000 40,000 Impact Aid Direct -Spec Ed 35,000 35,000 Sub -total Federal Sources 75,000 - 75,000 TOTAL REVENUE 32,885,353 2,172,581 2,172,581 30,712,772 1,847,585 co d• 1` - o d• O' CI' LC) O O co r co 1-- co N M M cY ' co ' O' Lo O co o r co N O C7> et L7> N d Imo- M N LC) LO 0 M LL, Ltd r ti C7) CA r 0 O T r 1- CD CO M N O r N N Nom- r M CT^ 1` 05 t` N CO O xi M CO O O> r r O N CO Lc) d• N LO ezt d• Un r r r N LC) e o CO 0 e 0 e 0 0 e. 0 e 0 e o e o o e a o 0 0 0 e e e e a o e ca w o i° CD u CO N C ` r o v > ti a ro co co oo vca c co o o 0 0 0 0 o o n o o o, o o, 0 0 0 0 ui tri t� O o C c) N T M� o O T P ai C7 0 0 0 0 O CO ,. r r N O 0 `� N 0 C7) r N M C7) N 0 CO t` 0 r CO CO LC) 0 LC) N CO ' d' J w r Ti" LC) M M LO O ti N ti CO N M O CO O CO M 1` r r 0 d• O CO o ti ti O 1.- O 1- r r CO N CO 1` M CO CO o CO ct N ct CO LC) M tin l Q M O M I� 1 O u5 h: LC) r COO LC) r5 07 O N O r O O CD OO 1� Q N co -4. co O u) e- N M N- N N O O CA d' LC) M O T r N C) O j Q Lc) N-. 1` a- CO r N `-� CO LC) r CO LC) r M N O `i m i- < 0 w — M M 1` M 1 ' co co M d' in N O) co 1- co M O r co d' ' CA ' O' ((I M t� d• Lo ct co Ln 1` O CO CO r ti N r - 1 - CO r 0 M O O 0 t~ O O O O d• M ct co dCA ct co r- M Ln N C`) CO CD 3 U a O xi N d• N O cc Ln co r CO r O N M CA L7> Ln r >- I- z C 7 ) O ti C?) 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N V7 00 V h KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF GRANTS & SPECIAL CONTRACTS / PROGRAMS July 31, 2006 FY06 Award Total Current Year Award Encumbrance s Available Balance REGULAR INSTRUCTION 57,800 - 57,800.00 State & Federal through State ADP &G - KAYAW Project #040610 (3 yr prop (a3 57.BOOIyr) Alaska Community Centers Learning Program 302,267 307,737 6,851.99 300,885.01 Gear Up Alaska 0.00 Monashka Creek Grant (ongoing program since FY03) 0.00 Carl Perkins Basic 56,449 63,010 27,551.46 35,458.54 No Child Left Behind NCLB, Title I, Part C, Migrant Education 0.00 NCLB, Title I. Part A, Basic 0.00 NCLB, Title III, Part A, English Language Acquisition 17,856 17,856.00 NCLB, Title V, Innovative Programs 0.00 NCLB, Title I, Part A, Highly Qualified 28,399 28,399.00 NCLB, Tttle II, Supplemental - 0.00 NCLB, Migrant Ed Summer School - 12,557 3,652.54 8,904.46 Federal Direct ANEP, Making Connections 1,599,774 1,603,886 1,473,230.23 130,655.77 Title IX. Indian Education 170,664 157,298 2,500.00 154,798,00 Local Sources Chugach -KYAW (ongoing program since FY01) 38,700 38,285.29 414.71 Sub-total Regular Instruction SPECIAL EDUCATION 2,129,164 2.287,243 1,552,071.51 735,171.49 0.00 SET (Special Education Transitions) for Life Preschool Disabled 16,756 0.00 Title VI•B, Regular 628,384 7,726.24 (7,726.24) !Title V(•B, Capacity Bldg & Improvement 0.00 Sub -total Special Education SUPPORT SERVICES - STUDENTS 645,120 - 7,726.24 (7,72624) 0.00 Boarding Home Program Migrant Ed, Parent Advisory Committee 0.00 NCLB, Title IV, Safe and Drug Fee Schools 0.00 PSI - Abstinence in Education 2,907 1,514.77 1,392.23 Kayaking Program Sub-total Support Services - Students ,SUPPORT SERVICES - INSTRUCTION - 2,907 1,514.77 1.392.23 0.00 Me I(D, Enhancing Education thru Technology Title IID, E2T2 3,500.00 (3.500.00) Youth Risk Behavior Survey • 0.00 NCLB, Title I. Part A, Professional Development 56,798 9,224.59 47,573.41 Following the Leaders- Achievement Technologies 70,000 0.00 NCLB, Title II, Part 0, Enhancing Education 0.00 NCLB, Title II, Part A, Teacher Training 31,933.00 (31,933.00) AFN (Alaska Federation of Natives) MOA 0.00 Alaska Math Consortium (ongoing program from FY03) 0.00 Sub -total Support Services - Instruction DISTRICT ADMINISTRATION 70,000 56,798 44,657.59 12,140.41 0.00 Alaska Educational Innovations Network PUPIL TRANSPORTATION 1,382,982 82,360.48 (82,360.48) 0,00 Pupli Transportation (revenue recd) CONTRACTS - SPECIAL PROGRAMS -OTHER 85.000 NWREL - KHS N.E.A.R. - 0.00 Alaska Mentorsh(p Project 167,445 - - 0,00 0.00 Community Preschool Contract Web Based IEP System • 0.00 OS2 Community Engagement - AASB 7,250 • 7,250,00 Quality Schools 70,000 70,997 37,597.56 33,399.44 Debt Service -State Aid Chapter 249 (revenue reed) - 0.00 Cafeteria Fund 911,858 427.820.80 (427,620.80) Capital Protects Fund (revenue recd) - - - 0.00 5,461,559 2,425,195 2,153,748.95 271,446.05 KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF GRANTS & SPECIAL CONTRACTS / PROGRAMS July 31, 2006 High School: Student council Athletics Music Publications Classes Clubs Scholarships Miscellaneous Total high school Middle School Learning center /Correspondence Area Wide /Choice Elementary schools: East Elementary School Main Elementary School North Star Eiem School Peterson Elem School Total elementary schools Village schools: Akhick Big Sandy Lake (closed) Chiniak Danger Bay Karluk (closed) Larsen Bay Old Harbor Ouzinkie Port Lions Total village schools Other activities: School Board Sunshine and Academic Enrichment Funds Village Challenge - Fund Raiser Iiluanl Magazine I EA - Parent Committee Auditorium Services Interest/unallocated expense Total other activities ALL STUDENT ACTIVITIES KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF CHANGES IN AMOUNTS DUE STUDENT ORGANIZATIONS -- AGENCY FUND 31- Jul -06 Balance at July 1, 2006 2,762.32 82,297.89 5,354.38 7,754,47 16,271.90 91,969.17 2,829.17 9,804.58 219,043.88 53,573.25 803.03 (175.46) 29,194.33 25,866.89 16,160.10 23,274.17 94,495.49 8,114.35 1,383.82 2,356.04 650.15 7.42 2,995.87 3,930,19 5,894.03 4,421.35 29,753.22 716.19 1,879.59 2,948.55 552.15 402,786.86 Revenue Expenditures 100.30 1,200.00 11,798.17 170.37 13,268.84 316.67 1,227,87 45.00 2,560.88 4,150.42 15.00 906.20 390.02 1,311.22 19,533.51 Balance at Encumbrances July 31, 2006 2,240.00 500.00 7,610,27 417.83 10,768.10 4,178.60 4360.98 6,830.37 2,010.86 1,035.41 14,237.62 1,200.00 2,573.50 300.00 125.99 4,199.49 2,662.02 78,857.89 4,854.38 7,754.47 16,271.90 72,560.73 2,829.17 9,216.38 195,006.94 48,591.62 (175.46) 24,516.68 17,808.65 14,104.24 19,677.88 76,107.45 6,899.35 1,383.82 2,356.04 650.15 7.42 2,089.67 1,356.69 5,594.03 3,905.34 24,242.51 716.19 1,879.59 2,948.55 552.15 6,096.48 6,096.48 33,383.81 349,869.54 W Z W 0 CL Cy. X LL( Ce ›- Z U m' Z Q Z 2 w CL 0 Z Z L- Q W }— W LL <L po 0 w 0 REVENUE ANTICIPATED MONTH TO YTD UNREALIZED Prior Year SOURCE REVENUE DATE Revenue BALANCE Revenue LOCAL: Annual Appropriation In -Kind Services Use of Facilities /Auditorium Academic/Athietic Fees Village Rent AASB- Community Engagement QS2 Other E -Rate Reimbursements Designated for Subsequent Year Expense Prior Year Encumbrances GENERAL FUND REVENUE REPORT MONTH: AUGUST 2006 7,740,440 645,037 1,290,073 6,450,367 1,171,073 930,820 41,656 83,312 847,508 91,443 62,000 88 88 61,912 734 20,000 1,600 1,600 18,400 6,000 - - 6,000 10,000 43,284 43,284 (33,284) 48 484,870 - - 484,870 18,129 Sub -total Local Sources 9,254,130 731,664 1,418,357 7,835,773 1,281,426 STATE: Foundation Support 20,484,809 1,485,888 2,971,776 17,513,033 2,386,798 State Military Contract (Peterson) 879,582 - - 879,582 Medicaid Contract 40,000 40,000 Quality Schools 70,356 70,356 Supplimental State Aid 217,080 217,080 Non- resident Tuition Staff Development Contracts - Recruitment /Retention Contract Sub -total State Sources 21,691,827 1,485,888 2,971,776 18,720,051 2,386,798 FEDERAL THROUGH STATE: Impact Aid-Military 1,629,396 1,629,396 330,092 Impact Aid - Military Spec. Ed. 55,000 - 55,000 Other (Indirect Costs) 180,000 180,000 Sub -total Federal through State Sources 1,864,396 FEDERAL: 1,864,396 330,092 Impact Aid Direct 40,000 40,000 Impact Aid Direct -Spec Ed 35,000 35,000 Sub -total Federal Sources 75,000 - 75,000 TOTAL REVENUE 32,885,353 2,217,552 4,390,133 28,495,220 3,998,316 Q LL) cn w CO 0 Q < Q J > 00 m Cj Z w w 4 2 a. 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IS v G , ^ ai O > U U y 1•. • a) O '0 G v CC: a 0, U U v' 0 O `n Cl, = 7 p U ■ 1 ur .r i A" 5 C 0) Q) p v . C . C C v1 t � P E ,b ] Q) U U C }O� p p N V ) ti V : h b V) Ir C ^ '2. U ld CC O O O D. U U v .>'+ r% ' ' _ U V 0, >^.. C .0 v) v Co .0 .O ¢. a E. y 4 O. o, c c U U 0 - p L N R p .= rn v) r up cnv) Qa qc. W o0 N .-i O oo rm CT N r— p 0)) 0. v 0 oc o � O CO N m .. O N nn R 0 KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF GRANTS & SPECIAL CONTRACTS / PROGRAMS August 31, 2006 FY06 Award 11.11c11 liUil COI Year Award GApC1 IUIIUtCb Encumbrance MV011dUIC Balance REGULAR INSTRUCTION 57,800 5,280.00 52,520.00 State & Federal through State ADF&G - KAYAW Project 1/040610 (3 yr prog tm 57,800/yr) Alaska Community Centers Learning Program 302,267 287,737 7,091.97 280,645.03 Gear Up Alaska 000 Monashka Creak Grant (ongoing program since FY03) 0.00 Carl Perkins Basic 56,449 83,010 28,844.86 34,165,14 No Child Left Behind NCLB, Title I, Part C. Migrant Education 31,595.69 (31.595.60) (20,742.52) N0LB, Title!, Part A, Basic 20,742.52 NCLB, Title III, Part A, English Language Acquisition 17,856 2,847.97 15,008.03 N01.8, Tine V, Innovative Programs 34,478.51 (34,478,51) 27,604.93 NCLB, Tine I, Part A, Highly Qualified 28,399 794.07 N0LB, Title 0, Supplemental - 0.00 NCLB, Migrant Ed Summer School - 12,557 6,663.65 5,893.35 Federal Direct ANEP, Making Connections 1,599,774 1,603,886 1,499,799.94 104,086.06 Title IX, Indian Education 170,664 157,298 2,500.00 154,798.00 Local Sources Chugach•KYAW (ongoing program since FY01) 38,700 38,285.29 414.71 Sub -total Regular Instruction SPECIAL EDUCATION 2,129,154 2,267.243 1,678,924.47 588,318.53 0,00 SET (Special Education Transitions) for Life Preschool Disabled 16,756 0.00 Tine VI •B, Regular 628,364 10,436.19 (10,436.19) 0,00 Title VI -B, Capacity Bldg 8 Improvement Sub -total Special Education SUPPORT SERVICES• STUDENTS 645,120 • 10,436.19 (10,436.19) 0.00 Boarding Home Program Migrant Ed, Parent Advisory Committee 0,00 NCLB, Tine IV. Sate and Drug Fee Schools 1,769.30 (1,765.30) PSI - Abstinence in Education 2,907 1,514.77 1,392.23 Kayaking Program Sub -total Support Services - Students SUPPORT SERVICES - INSTRUCTION - 2.907 3,284.07 (377.07) 0.00 Title 110, Enhancing Education thru Technology Tine 110, E2T2 3,500.00 (3,500.00) 0 00 Youth Risk Behavior Survey • NCLB. Title I, Part A. Professional Development 56,798 10,544.88 46,253.12 Following the Leaders - Achlevement Technologies 70,000 0.00 NCLB, Title II, Part D. Enhancing Education 0.00 NCLB, Title II, Part A. Teacher Training 31,901.72 (31,901.72) AFN (Alaska Federation of Natives) MOA 0.00 Alaska Math Consortium (ongoing program from FY03) 0.00 Sub -total Support Services - Instruction DISTRICT ADMINISTRATION 70,000 56,798 45,946.60 10,551.40 0.00 Alaska Educational Innovations Network PUPIL TRANSPORTATION 1,382,982 82,360.48 (82,360.48) 0.00 Pupil Transportation (revenue reed) CONTRACTS•SPECIAL PROGRAMS -OTHER 85,000 NWREL - KHS N.E.A.R. - 0.00 Alaska Mentorship Project 167,445 - - 0.00 Community Preschool Contract 0,00 Web Based EP System - 0.00 QS2 Community Engagement - AASE 7,250 - 7,250,00 Quality Schools 70,000 70,997 36,021.20 32,975.80 Debt Service -State Ald Chapter 249 (revenue reed) - - - 0.00 Cafeteria Fund 911,858 470,868.68 (470,868.68) 0.00 Capital Projects Fund (revenue recd( - - - 5.461,559 2.405,195 2.329,841.69 75,353.31 KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF GRANTS & SPECIAL CONTRACTS / PROGRAMS August 31, 2006 High School: Student council Athletics Music Publications Classes Clubs Scholarships Miscellaneous Total high school Middle School Learning center /Correspondence Area Wide /Cnoice Elementary schools: East Elementary School Main Elementary School North Star Elem School Peterson Elem School Total elementary schools Village schools: Akhiok Big Sandy Lake (closed) Chiniak Danger Bay Karluk (closed) Larsen Bay Old Harbor Ouzinkie Port Lions Total village schools Other activities: School Board Sunshine and Academic Enrichment Funds Village Challenge - Fund Raiser Illuani Magazine TEA - Parent Committee Auditorium Services Interest/unallocated expense Total other activities ALL STUDENT ACTIVITIES KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF CHANGES IN AMOUNTS DUE STUDENT ORGANIZATIONS — AGENCY FUND 31- Aug -06 Balance at August 1, 2006 2,662.02 78,857.89 4,854.38 7,754.47 16,271.90 72,560.73 2,829.17 9,216.38 195,006.94 48,591.62 (175.46) 24,516.68 17,808.65 14,104.24 19,677.88 76,107.45 6,899.35 1,383.82 2,356.04 650.15 7.42 2,089.67 1,356.69 5,594.03 3,905.34 24,242.51 716.19 1,879.59 2,948.55 552.15 6,096.48 349,869.54 Balance at Revenue Expenditures Encumbrances August 31, 2006 291.99 600.00 - 2,354.01 13,057.60 8,001.20 7,406.95 76,507.34 (500.00) - 5,354.38 7,754.47 113.69 16,158.21 1,375.55 12,167.27 (5,460.27) 67,229.28 2,829.17 4,000.00 - 5216.38 14,725.14 24,382.16 1,946.68 183,403.24 1,158.98 1,433.39 116.20 214.57 1,764.16 32.00 1,557.98 494.12 553.96 703.86 1,751.94 500.00 250.00 750.00 17,680.28 28,442.08 4,208.90 (1514.46) (450.57) (871,00) (825.36) (3,661,39) 50.00 50.00 43,983.72 (175.46) 26,970.41 17,821.46 15,189, 81 19,799.38 79,781.06 6,399.35 1,383.82 2,306.04 650.15 7.42 2,089.67 1,356.69 5,344.03 3,905.34 23,442.51 716.19 1,879.59 2,980.55 552.15 32.00 6,128.48 2,544.19 336,563.55 ACTION ITEMS: APPROVED: PRESENTED: ADOPTED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: KODIAK ISLAND BOROUGH SCHOOL DIST Board of Education Regular Meeting — October 30, 2006 SUMMARY Motion to approve the minutes of the Regular Meeting of September 25, 2006 and the minutes of the Special Meetings of October 9, 2006 and October 20, 2006. Board President Roy Brown presented Volunteer of the Month certificates of appreciation to North Star School volunteers Ashley Eads and Deb Kirk and Peterson Elementary School volunteers Tracy Wise, Carrie Breitung, and Cora Moan. Motion to adopt School Board Policy Section 3.16, Reemployment of Retired Employees. Motion to approve the overage student request of Roman Rice and to allow enrollment in the District. Motion to accept the FY 07 Carl Perkins Vocational Education Secondary Grant Award in the amount of $13,732. Motion to accept the FY 07 Special Education Grant Award in the amount of $642,414. Motion to accept the Midisoft Partial Pilot Award in the approximate amount of $5,000. Motion to approve the 2006/2007 — 2010/2011 Curriculum Review Cycle. Motion to approve the 2006/2007 Rural School Facility Use Agreements for Port Lions School, Larsen Bay School and Akhiok School including the waiver of liability insurance for Akhiok. Motion to approve the Indian Education Act Parent committee By -laws as presented. Motion to approve the Governor's Grant for Drug and Violence Prevention Intent to Apply in the approximate amount of $70,000, with a District match of $70,000. School Board Summary October 30, 2006 Page 2 APPROVED: Motion to approve the Artists in the Schools Grant Intent to Apply in the approximate amount of $3,000, with a District Match of $1,900 from the Main Elementary Student Funds. APPROVED: Motion to acknowledge receipt of the July 2006 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $2,171,581 and year -to -date general fund expenditures in the amount of $577,428 and the August 2006 Report of Revenues and Expenditures, year -to- date general fund revenues in the amount of $4,390,133 and year -to -date general fund expenditures in the amount of $1,146,179. OATH TAKEN: Board President Roy Brown administered the Oath of Office to re- elected Board Member Norm Wooten and newly elected Board Member Peggy Tuttle. APPROVED: Motion that Elizabeth Odell be President of the School Board. APPROVED: Motion that Jeff Stephan be Vice - President of the School Board. APPROVED: Motion that Norm Wooten be Clerk of the School Board. APPROVED: Motion that Peggy Tuttle be Treasurer of the School Board. APPROVED: Motion to enter into Executive Session to discuss negotiations following the portion of the agenda reserved for Board Comments, and to include District negotiator John Sedor. Superintendent Betty Walters, Director of Finance Dave Jones, and Director of Personnel and Student Services Jack Walsh will be available. APPROVED: Motion to adjourn. ACTION ITEMS: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — November 20, 2006 SUMMARY APPROVED: Motion to approve the minutes of the Regular Meeting of October 30, 2006 and the minutes of the Special Meeting of November 6, 2006. PRESENTED: Board President Elizabeth Odell presented Port Lions School Volunteer of the Month certificate of appreciation to Kathy Nelson. Bill Watkins accepted the certificate on her behalf. APPROVED: Motion to approve the underage student request of student 067DR and to allow enrollment in the District. APPROVED: Motion to approve the 2006 — 2009 Kodiak Administrators Association Meet and Confer Agreement as presented. APPROVED: Motion to approve the FY 06 Borough Capital Improvement Plan. APPOINTED: Board President Elizabeth Odell appointed Board Members to the following committee assignments: Architectural Review Board — Norm Wooten Association of Alaska School Boards Child Advocate — Norm Wooten Association of Alaska School Boards Legislative Liaison — Jeff Stephan Borough Parks and Recreation Committee — Roy Brown Budget Development Committee — All Board Members Certificated Evaluation Committee — Elizabeth Odell Academic Advisory Committee(s) — Language Arts: Elizabeth Odell Arts: Peggy Tuttle Facilities Review Committee — Norm Wooten Quality Schools /Quality Students — Peggy Tuttle Safe and Drug -Free Schools Advisory Committee — Elizabeth Odell Staff Development Committee — Roy Brown Technology Committee — Jeff Stephan Career Pathways Committee — Elizabeth Odell Wellness Advisory Committee — Peggy Tuttle APPROVED: Motion to accept the FY 07 Carl Perkins Vocational Ed Secondary Grant Amendment in the amount of $41,197 for a total grant award of $54,929. School Board Summary November 20, 2006 Page 2 APPROVED: Motion to accept the FY 07 Alaska Community Centers Learning Program Grant Amendment in the amount of $6,000 for a total grant award of $313,737. APPROVED: Motion to approve Purchase Requisition Number 250000114 to the Kodiak Baptist Mission in the amount of $40,000. APPROVED: Motion to approve Purchase Requisition Number 250000118 to Northwest Playground Equipment in the amount of $31,511.66. APPROVED: Motion to approve the FY 06 Encumbrance Reserves for FY 07. APPROVED: Motion to accept the FY 06 Audit as presented by Director of Finance Dave Jones. APPROVED: Motion to acknowledge receipt of the September 2006 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $6,633,108 and year -to -date general fund expenditures in the amount of $3,900,773. APPROVED: Motion to adjourn.