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2006-09-14 Work SessionKODIAK ISLAND BOROUGH WORK SESSION MEET G Work Session Meeting of: lease print your name . /3re d tk6 n 5 e 1. D 6 c ���d Work Session Meeting of: 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15 . KODIAK ISLAND BOROUGH WORK SESSION MEETING • Meet with CDD to determine is there are any zoning issues. • Ken will meet with representatives of Four Seasons for consultation at the site. Meeting started at Noon PKIMC Solarium Meeting Friday, April 21, 2006 Present: Dr. Halter, Ken Knowles - Contractor, Stan Thompson - PKIMC & Bud Cassidy — KIB INTRODUCTION Dr. Halter has funding for the construction of a solarium at the hospital and has identified a location at PKIMC where he wants to have it installed. The meeting was called to discuss issues associated with the solarium. We reviewed the sites, one is the patio and the other is just outside of the long -term care T.V. area. Both sites will be reviewed by appropriate authorities as well as costed out. The desire is to have the size of the solarium approximately 17'or 18' x 20'in size. Some of the issues are identical at both sites. ISSUES • Ventilation — there will be awning windows that will provide ventilation. No mechanical ventilation will be installed at this time. • Structural Engineering — The building is a pre - engineered structure that takes into account local wind loads and snow loads. A similar one was recently installed at the Kodiak Senior Center. • Foundation — The concrete slab will be cut and sona tubes will be used to support the solarium. Foundation will be engineered • NFPA 101 — Fire code that addresses access issues, sprinkler issues in the solarium — Rick Taylor will consult as well as the state fire marshal. • Windows — (at the patio site) Solarium may cover two CHC office windows that provide ventilation to the outside. • Door — A door is needed in the solarium at the patio site as it is designated access in and out of the hospital. There is need for barrier hardware at this solarium door. To do this requires 110v power • Heat — tying into the hospital's heat loop located deep under the concrete patio • Lighting — Need 110 v power for a Light and also Exit sign • Carpet — Indoor /outdoor carpeting that meets flame spread issues • Road Access — Review if extending the solarium out to 17 feet at site #2 causes any access for fire lane issues. CONCLUSION Parties agreed that the site adjacent to the long term care wing is fine. There is a foundation that needs to be engineered here. CONTRACTOR TO DO THE FOLLOWING: • Meet with an Engineer on the foundation • Meet with the Fire Marshall to identify any fire code requirements • Meet with the Building Inspector to determine is there are any building issues Nova Javier From: ent: fo: Cc: Subject: Attachments: Here are some notes from that meeting. JJ PKIMC Solarium Meeting 4- 21 -06... Bud Cassidy Friday, September 08, 2006 11:03 AM Nova Javier Rick Gifford; light @gci.net Hospital Solarium PKIMC Solarium Meeting 4- 21- 06.doc 1 KODIAK ISLAND BOROUGH CLERK'S OFFICE COPIE O: ✓ ASSEMBLY YOR_ MANAGER 44, Nova - Could you pass this information on to Assembly members I listened to Assembly member Williams comments last night and thought this should be shared. There is a not a lot of information on this subject. It has been a project favored by Dr. Halter's but the original discussion began some time ago with Betty Springhill. I remember that as a member of the Lions Club Mrs. Springhill approached us for a donation. There was also some discussion about it when we were performing the PKIMC master plan, but any issues have been resolved. My latest involvement is in a meeting I had earlier this year at the hospital with Dr. Halter, Ken Knowles (the contractor who put in the solarium at the Sr. Center) along with Stan Thompson, PKIMC. We discussed the pros and cons of the two potential sites: a niche site adjacent to the long term care wing, and the patio site. The final resolution at that time was to utilize the niche site. We were all in agreement. We discussed the that the structure had to be engineered to meet any building codes requirements (snow loads, wind loads etc) as well as any fire codes (access). Ken Knowles and I have talked a number of times through the summer on the topic. He is working with the engineer on the foundation plan, with the solarium manufacturing company, and with the building officials. Once the funding is in place and the engineering is complete I think the project is a go. This is a volunteer project with money coming from donations. If there is a desire to take the project over additional funding id the preparation of a bid packet is needed. Otherwise, I think we are on -board with the project. Bud kASMUSO FOUNDATION Legal name of organization Address of organization City Fax number Kodiak Kodiak Hospital Auxiliary 1915 E.Rexanof Drive State AK Web -site address L Zip Code Date of incorporation Federal Tax ID # Not available, began 1975 92- 0069141 Organizational status IRS 501(c)(3) Other (explain) X - new copy of letter on request MAY 1 5 2006 99615 Te La Mission of organization To communicate and support the ongoing needs of the Kodiak Island Borough's hospital and the communities it serves. Name of Chief Executive Officer Lynda Ross, Board President CEO telephone number 907- 486 -6428 Contact for this application Contact title Loren D. Halter, D.O. Contact telephone number Contact email address 907- 486 -4183 NPMC @ alaska.com Application is Tier 1 Request Tier 2 Letter of Inquiry X Project budget Amount requested $100,000 $ 25,000 Specific purpose for which funds are requested Build a 23' x 27' solarium onto present Intermedicate Care Facility at Kodiak's hospital to provide window and daylight access for 19 patients and their visitors while they dine, watch television, or participate in other activities. �5 -/c - 6 6 D Signature of authorized o Typed -me L nda Ross Operating Revenue Operating Expenses ial (Board Chair or CEO) Title CEO email address Title Board President t&fithat;W& & tet ttt.Fiseai,;Year(budget) StOrnIti Solarium project hopes to come to light this i spring By INBODY Y Mirror Writer The 19 residents in the Inter- mediate Care Unit at Providence Kodiak Island Medical Center spend their days in a world with- out sunshine, Dr. Loren Halter said. They eat in a windowless din- ing room, crowd into a small area to watch television and double -up in their rooms since the waiting list is so long to get into the facil- ity at the hospital. "They don't see anything," Hal - t' ' d. "Give them some room." spring Halter would like roe a solarium built in the hos- pital, a plan that has been more than a decade in the works. The solarium would give pa- tients more room for music or watching television and, for those Solarium Continued from Page 1 The patients all require 24 -hour care they can't get at home. Sev- eral have Alzheimer's disease; many are elderly. "These people are not candi- dates to go any place," he said. "They are here until they die." One Ouzinkie woman lived there 25 years. It's too cold for the patients to go outside, Halter said. The fundraising campaign needs another $45,000 .toward its $75,000 goal. The Kodiak Lions Club pledged • To contribute to the solarium fund:: send " . checks to: ' Solarium Intermediate':, Care Fund ` c/o Loren; D, 'Halter, P.O. Sox 2991 Kodiak, AK 99815 Funds also'may'be de-' posited-- at First. National Bank into the solarium ac - count, No, 702T -7397, . still able to walk, a place to get some exercise. 'They'd have a•place to eat where they could see the sunshine, where they could see the traffic and watch the ocean," he said. > See SOLARIUM, Page 12 $25,000 for the project. Other community groups, memorials and individual contributions also con- tributed several thousand for the project. Halter hopes to see work on the solarium begin in May. It will be built on an empty 23 -by- 27 foot slab of concrete already at the hos- Pi 1 Ken Knowles is slated to build it. "We're trying to do it on a bare budget," he said. - The solarium was the dream of • SOLARIUM SITE — A proposed solarium for the;hospital'a Intermediate Care Unit would be built this spring at an adjoin; ing section of the building, shown hgre. Organizers hope td raise $45,000 this spring to fund the addition. (Photo courtesy of Loren Halteri hospital advisory board member Betty Springfield, who died in 1997. Halter said he has lived in Ko- , diak for 27 years and the project so far has been "talk, talk, talk." He's worked on the project for two years, much of it spent in a lengthy, frustrating process to get borough approval to add to the hospital, which the borough owns. "We want to get it going," he said. Mirror writer Kristen Inbody may be reached via e-mail at kinbody @kodiakdail ymtirror. con. July 10, 2006 Kodiak Island Borough Attention: Jerome Selby, Mayor 710 Mill Bay Road Kodiak, AK 99615 Dear Mayor Selby: ren D. Halter, D.O. Solarium Intermediate Care Facility c/o Loren 11 Halter, D.O. 104 Center Street, Suite 100 Kodiak, Alaska 99615 KODIAK ISLAND BOROUGH CLERICS OFFICE cortftu TO: ASSEMBLY V MAYOR V MANAGER_ Sincerer .7.9)E CEIVE JUL 1 2 2006 BOROUGH CLERK'S OFFICE Your organization has been so generous to the community in the past. We hope you will consider this community need for your future plans. A solarium — can you imagine the joy and peace the residents at our local Intermediate Care Unit would experience basking in the sun any time of year. The solarium would be built onto the present building, and would face the ocean next to a busy street where residents would be able to enjoy television, listen to music, and watch activities on the ocean such as fishing boats, ships, and ferries, or even traffic along the street. Over the past five years, I have secured technical drawings and permission and raised $32,484. We need to raise approximately $75,000 to bring this private, much needed project to fruition. We have a perfect spot at the hospital that will not hinder any future expansion and will only enhance the lives of residents for many years to come. The Intermediate Care Unit at the hospital has room for 19 patients who are currently eating in a dining room with no window access. These same patients are crowded into a very small space to watch television and do other activities. The residence rooms are mostly for two patients and have been filled with a waiting list for several years. If you are able to give to this private community project, an account has been set up at First National Bank or checks may be made out to the Solarium Fund and sent to our address. If you know of others who may be interested in donating to this project, please pass this information onto them. If you know of any grants or organizations I should contact or if you have any questions, please contact me at 907.486- 4183. Thank you for your support. July 24, 2006 Kodiak Island Borough Assembly 710 Mill Bay Road Kodiak, AK 99615 Dear Assembly Members: Jackie Herter for Loren D. Halter, D.O. Solarium Intermediate Care Facility c/o Loren D. Halter, D.O. 104 Center Street, Suite 100 Kodiak, Alaska 99615 ECIEOVE JUL 2 42006 iU BOROUGH CLERK'S OFFICE Thank you for allowing this project to be discussed on your Thursday, July 27th agenda. A copy of the January 23, 2006, Kodiak Daily Mirror article is attached for further infonnation. The Kodiak Hospital Auxiliary has applied for a Rasmuson Foundation Tier 1 Grant for S25,000 and matching funds from you might help with their approval as well as move the project further along and more quickly. We have attached a copy of the grant application cover sheet and narrative to provide more details. The Foundation is waiting for us to reapply with additional data. According to Marya Nault, Betty Springhill's daughter, it was in approximately 1990 that her mother started talking about a solarium to bring more quality of life to the ICF residents. Everyone associated with this project has donated their time, materials, and costs with Dr. Halter bearing the largest portion, and his continual discussions with all whom he comes into contact has kept it alive. In 2005, we lost some momentum when a benefactor's estate decided not to contribute a large amount, but our enthusiasm has been buoyed by the Lion's Club and all the individuals who have answered our individual letters by contributing funds since. We hope to have a written estimate from Mr. Knowles in time for your Thursday meeting. The costs have increased so significantly in the past two years it has been difficult to state any figures with certainty for very long. When I first became involved, the cost was $50,000 and now it's more like $150,000. The Ardinger family is willing to contribute the indoor /outdoor carpeting and possibly we can have people donate fumiture with plaques and the name of their loved one on each item. The beauty of the project is it will not interfere with any master plans and has had positive response from Don Rush, CEO and Bud Cassidy, Borough Engineer. If you are aware of any grants that would be applicable to such a project, please let us know and we will do what it takes to apply. We are not experts at any of this process, but are willing to do what it takes to bring a bit of sunshine into the lives of those people who are living out the rest of their time in a dreary and almost windowless environment. 14 7:30 p.m. Cancelled 19 7:30 p.m. 20 7:30 p.m. 21 7:30 p.m. 25 7:00 p.m. 26 5:30 p.m. 7:30 p.m. City Council Work Session - SD /CR 27 5:30 p.m. Candidate's Forum — AC (Sponsored by the Chamber of Commerce) 28 7:30 p.m. Assembly Work Session - CR 7:30 p.m. City Council Regular Meeting — AC 2 5:30 p.m. 3 5 1:30 p.m. 7:30 p.m. 9 7:00 p.m. 10 Cancelled 11 7:30 p.m. 12 7:30 p.m. Cancelled 17 5:00 p.m. 18 7.30 p.m 19 7:30 p.m. CALENDAR September 2006 Assembly Work Session — CR City Council Regular Meeting Fire Protection Area No. 1 Board Meeting - BFH Planning and Zoning Commission Regular Meeting - AC Assembly Regular Meeting - AC School District Board Regular Meeting - AC Candidate's Forum — AC (Sponsored by the Chamber of Commerce) October 2006 Gravel Task Force Meeting - CR Municipal Election Local Emergency Planning Committee Meeting - AC Assembly Regular Meeting - AC School District Board Work Session - SD /CR City Council Work Session Planning and Zoning Commission Work Session - CR Assembly Work Session - CR City Council Regular Meeting Personnel Advisory Board Meeting - CR Planning and Zoning Go n s on iFa jH Assembly Regular Meeting - AC a AC z- * ,s,. 7:30 p.m. City Council Work Session - SD /CR 26 7:30 p.m. Assembly Work Session - CR 7:30 p.m. City Council Regular Meeting — AC 27 11:00 a.m. Conference of Mayors - CR 28 9:00 a.m. Open Meetings Act/Parliamentary Procedure Training - KHS Commons 30 7:00 p.m. School District Board Regular Meeting - AC AC - Assembly Chambers CR - Conference Room SD /CR - School District Conference Room AC /CR - Assembly Chambers Conference Room C /CR - City Conference Room D /CR - Hospital Doctors= Conference Room H /PL - Hospital Physicians Library BFH - Bayside Fire Hall HC - Hospital Cafeteria WBFH - Womens Bay Fire Hall H /BR - Hospital Board Room MHGR - Mental Health Group Room H /DL - Hospital Doctors= Lounge KHS - Kodiak High School CITIZENS' COMMENTS (limited to three minutes per speaker) ITEMS FOR DISCUSSION 1. Hospital Solarium 2. Hospital Contract 3. Pool Discussion PACKET REVIEW PUBLIC HEARING Ordinance No. FY2007 -06 Amending Title 3 Revenue and Finance Chapter 3.30 Transient Accommodations Tax to Provide for Collection That is More Efficient. Ordinance No. FY2007 -07 Amending the First Paragraph of Section 203 of the Personnel Rules and Regulations. Ordinance No. FY2007 -08 Amending Kodiak Island Borough Code of Ordinances Title 17 Zoning Chapters 17.03, 17.06, 17.12, 17.13, 17.15 — 17.20, 17.22, and 17.57 for Transient Accommodations. Ordinance No. FY2007- 01A Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriating a State Grant in the Amount of $301,318 for the Seismic Retrofit of the Ouzinkie School Foundation. UNFINISHED BUSINESS Contract No. 2007 -11 RFP # 1 Architectural and Engineering Services for KMS Seismic Upgrade, KHS Library Seismic Upgrade, KHS Gym Seismic Upgrade, KHS /KMS Complex IRMA Roof Upgrade, KHS Learning Center, KHS Exterior Insulation and Window Replacement, KHS Vocational Center Renovation and KHS Pool Reclamation. Assembly Approval of Refund of Taxes Paid Under Protest Per AS29.45.500(A). Reconsideration of Ordinance No. FY2007 -09 Authorizing an Amendment to the Borough's Participation Agreement With the Public Employees Retirement System (PERS) of Alaska and to Change the Borough Code of Ordinances to Exclude Participation of Elected Officials. ORDINANCES FOR INTRODUCTION Ordinance No. FY2006 -09A Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.32 Motor Vehicle Registration Tax By Adding Section 3.32.040 Annual Fee Imposed on Commercial Plates. Ordinance No. FY2007 -01 B Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriate State Legislative Grants for the Main Elementary School Playground Equipment, Proposed ADF &G Near Island Facility, Island Lake Trail Upgrade, School Facilities Seismic Repairs and Upgrades, and Tsunami Sirens, Upgrades, Replacements, Additions. Ordinance No. FY2007 -01C Amending Ordinance No. Fy2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriating a State Grant in the Amount of $455,000 for the Seismic Retrofit of the Kodiak High School Library Wing. OTHER ITEMS Appointments to the Mission Lake Tidegate Service Area Branson Board. October 3, 2006 Regular Municipal Election Workers. MANAGER'S COMMENTS CLERK'S COMMENTS MAYOR'S COMMENTS ASSEMBLYMEMBER COMMENTS ASSEMBLY WORK SESSIO September 14, 2006 - 7:30 p. Borough Conference Roan AGENDA Gifford �IJS OC+oY,zy il,a RACC Phov Wc)\10 Selby Sept 8 - 25 Stephens Sept 23 -30 ON LEAVE Sept 7 -15 Sept 25 -28, A CO Meeting Oct 25 -Jan 17 (Sabbatical) Sept 8 — 20 (ICMA) photo photo photo photo photo photo photo photo photo photo MEMORANDUM DATE: September 14, 2006 TO: Bud Cassidy FROM: Ken Smith RE: Existing Pool Repairs Following are recommended repairs, relative costs and sequence that address the intermediate, near term repairs and long term enhancements to the existing KHS Pool. Immediate The BBFM report recommends adding structural bracing to the top of the pool wall in the space between the pool wall and the interior foundation wall to prevent the possibility of a partial collapse of the pool wall. This is a potential life safety issue and should be corrected as soon as possible. Chipped and missing grout and tiles around the deck and pool edge pose a cut and scrape hazard to pool users. This and leaking seals allow seepage of water. Estimated cost to complete these immediate repairs is estimated to be less than $50,000. (MB Assembly funding). Near term (start engineering now - Purchase equipment - coordinate installation ASAP Contract Boyd Morganthaler, AMC Engineers to provide recommendations, specifications and limited design for water treatment system and air handling system. They are currently contract with ECl/Hyer for New Pool and also with Jensen Yorba Lott for VocEd & Pool Reclamation projects included in RFP1 (pending assembly approval) Saline system $ 40,000 UV system $ 40,000 Or Both (in combination) KODIAK ISLAND BOROUGH ENGINEERING /FACILITIES DEPARTMENT 710 Mill Bay Road Kodiak, AK 99615 (907) 486 -9341 Phone (907) 486 -9394 Fax ksmithgkib.co.kodiak.ak.us Equip costs ( —$25k) funded through New Pool Bond Equip costs (—$25k) funded through New Pool Bond Size water treatment system for new pool (pending bond vote) and install in existing pool. Install in existing Pool $ 15,000 each (MB Assembly funding) Air Handling Unit $120,000 Fund thru VocEd / Pool Reclamation Bond Long Term > 2 years Pending Bond Vote — Reclaim or major renovation including other repairs recommended by BBFM (concrete beams, etc). Divert funds from Pool Bond ($6.21M) and VocEd / Pool Reclamation ($650k) with State approval. \ \dove\Departments\EF \Capital Projects\Bond Issue \Projects Wool \Memo Re Existing Pool Repair 060914.doc