2007-05-24 Special Work SessionASSEMBLY SPECIAL WORK SESSION
May 24, 2007 — 7:30 p.m.
Borough Conference Room
AGENDA
CITIZENS' COMMENTS (limited to three minutes per speaker)
ITEMS FOR DISCUSSION
1. Budget Discussion
a. General Fund
b. Capital Projects
c. Enterprise Funds
SPECIAL MEETING
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLYMEMBER COMMENTS
Please print your name
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KODIAK ISLAND BOROUGH
— WO' SESSION MEETING
iii 4,
Work Session eeting of:
15.
Revenues
Waste Collection
Waste Disposal
Total
Expenditures
Waste Collection
Waste Disposal
Total
Net Income
4,500,000
4,000,000 -
3,500,000 -
3,000,000 -
2,500,000
2,000,000 -
1,500,000 -
1,000,000
500,000
0
2002
1,718,758
1,208,362
2,927,120
Budget
2003 2004 2005 2006 2007
1,689,814 2,251,246 2,184,611 2,726,905 2,761,345
1,128,303 965,645 996,129 1,085,527 998,178
2,818,117 3,216,891 3,180,740 3,812,432 3,759,523
1,276,583 1,314,815 1,358,938 1,327,251 1,361,132 1,432,000
1,721,755 1,598,837 1,693,205 2,034,820 1,982,238 2,186,316
2,998,338 2,913,652 3,052,143 3,362,071 3,343,370 3,618,316
(71,218) (95,535) 164,748 (181,331) 469,062 141,207
2002
2003
Fees were increased in FY2004 and FY2006
2004
2005
E Revenues • Expenditures ',
2006
2007
9
s
/ s
0 0
REUSE OF DocumENT1gAmmannynolrummomutusammalwat
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May 24, 2007
Rick Gifford
Kodiak Island Borough Manager
710 Mill Bay Road
Kodiak, AK 99615
Dear Mr. Gifford:
v a S Eme raj �
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KoDIAK
The Kodiak Island Convention & Visitors Bureau ( KICVB) has been the Kodiak Island
Borough's partner in developing and marketing Kodiak's tourism industry for many years.
The mission of the Kodiak Island Convention & Visitors Bureau is to promote
sustainable development of the tourism industry throughout the Kodiak Island Borough,
thereby increasing economic opportunities, jobs, and local tax revenues. The Bureau
encourages travel by the public to and through the Kodiak Island Borough and maintains
a continuing interest in the well-being of visitors to the area.
KICVB markets the destinations within the Kodiak Island Borough to the independent
traveler in a variety of ways including public relations, advertising, Internet, and
consumer shows. In 2007, KICVB produced 54,000 visitor guides, which are being
distributed worldwide. KICVB co -owns and operates the www.kodiak.org web site with
the Kodiak Chamber of Commerce. In the past year, visitors to the site have averaged
415 click throughs per month to member business web sites. Last month there were
94,685 unique visitors to the site. These are just some of the ways that KICVB makes the
Borough dollars work to develop and promote the tourism industry in Kodiak.
In 2006, the Borough's investment of $45,000 combined with the City's investment in
tourism development through the KICVB contributed over $24.8 million to the Kodiak
economy. Projections show that the visitor industry will bring over $26 million to the
Kodiak Island Borough economy in 2007.
Kodiak Island Convention fe Visitors Bureau
100 Marine Way, Kodiak, Alaska 99615 907 - 486 -4782 Fax 907 - 486 -6545
05
We are asking for a modest increase of $5,000 for FY2007, bringing the total request to
$50,000. These funds will be used to continue marketing Kodiak Island Borough as a
destination for travelers on a statewide, national and international level. Additional
funding for the Bureau comes from the City of Kodiak Transient Accommodations Tax
and from membership support.
On behalf of the Board of Directors and members of Kodiak Island Convention &
Visitors Bureau, I would like to thank you for your consideration and continued support.
Sincerely,
/
Pam Foreman
Executive Director
Cc: Kodiak Island Borough Assembly
Kodiak Island Convention & Visitors Bureau
FY08 Program Budget
TOTAL PROGRAM EXPENSE
FY08
173,970
BUDGET
REVENUE
Public Funding
City of Kodiak - General
80.000
Kodiak Island Borough
50.000
subtotal:
130,000
Membership Revenues
124,985
Miscellaneous Earned Income
Fundraising Income
9.000
Interest Income
200
Other Revenue
2,000
VIC /Retail Sales
9.000
Taste of Kodiak Income
0
ATIA Travel Reimbursement
1,500
subtotal
20.200
TOTAL REVENUE
275,185
PROGRAM EXPENSES
Convention Development
Marketing/Advertising
3.000
Marketing/Public Relations
500
Travel
500
Collateral Materials (includes xerox)
1.500
Communications /Postage
445
Communications/Phone
500
subtotal
6.445
Tourism Development
Marketing/Advertising
9,000
Marketing/Public Relations
6.500
Direct Mail
Collateral Materials (includes xerox)
3.000
Communications/Postage
7,080
Communications/Phone
5,500
Trade Shows
5.000
Travel
3.500
Dues & Subscriptions
900
ATIA Marketing Membership
13,000
VIC Expenses
4,250
Visitor Guide Expense
49.000
subtotal
106,730
SUBTOTAL PROGRAM EXPENSE
1'13,175
Associated Staff Expense
60,795
Kodiak Island Convention & Visitors Bureau
FY08 Program Budget
TOTAL PROGRAM EXPENSE
FY08
173,970
Kodiak Island Borough Bed Tax Revenues Collected by Year
277 Account number for borough
Fiscal Year $ Collected $ coll /refunded
1998 $37,246
1999 $39,609
2000 $37,888
2001 $42,510
2002 $50,671
2003 $30,412
2004 $56,177
2005 $20,886 31,200 $52,086
2006 $47,645 12,400 $60,045
Collected so far in FY07
Month $ Collected
July - Mar $50,254 $65,000 potential
apr-june 06
15,000
Kodiak College
KODIAK ISLAND BOROUGH FUNDING REQUEST
Fiscal Year 2008
Discounted Tuition
• Salary for adjunct professor (Kathy Wischer) to teach courses on site at the Senior Center $5,000
FREE to participants:
• 2 Fall 06 sections - 23 seats
• 3 Spring 07 sections -29 seats
52 seats Total
• Tuition discounts for two new programs:
o "Jump Start" — secondary school students (excluding dual credit)
• 23 in Fall
• 29 in Spring
o First -Time Freshmen (all ages)
• A total of 286 discounted credits @ $50.00 per credit $14,300
• 49 Secondary Students (KHS, Shorelines and home - schooled students)
took Kodiak College courses at reduced tuition ($40.00 per credit) $ 3,920
• 42 first time freshman also received discounted tuition during 2006 -2007 $5,000
• Purchased Accuplacer Tests (required placement test) for the Testing Center $1,000
• Contributed to the salaries of 10 tutors and aides in the Adult Basic Education lab (ABE) and
The Learning Center (TLC)
o Approximately 215 hours of service in a typical pay period (2 weeks) $20,100
Kodiak College
KODIAK ISLAND BOROUGH FUNDING REQUEST
Fiscal Year 2008 (page 2)
Rural Access
• Three Rural Access Coordinators (RAC) hired in the villages of Ouzinkie, Port Lions, and $23,000
• Old Harbor
o 6 hours a week Adult Basic Education
o 4 hours a week Kodiak College liaison
• On- campus trainings
o October 2006 — initial training session
• Basics of the Rural Access Coordinator position
■ Mandatory record keeping, Microsoft Office training
■ Elluminate and BlackBoard technology (for distance delivered courses)
o December 2006 — follow up training session
• Financial aid information for students
■ Career exploration tools
• Math for GED training
• Introduction to Kodiak College PowerPoint
• PLATO Online for GED and ABE students
• Additional Elluminate training (Distance delivery)
• Bi- weekly staff meetings via audio conference
■ Rural Site Visits by KOC Staff and Faculty to assist with placement testing in rural
communities
o Administered ASSET in Ouzinkie (November 2006)
o Administered Accuplacer to high school juniors and seniors in Ouzinkie, Port Lions, and
Old Harbor (Spring 2007)
• Follow -up post- testing scheduled for November 2007
• Facilitated distance delivered College Goal Sunday on site in Old Harbor
o Assisted students and families with admissions, registration, and other financial aid
processes
o Connected potential students with Kodiak College staff and faculty
JOB TITLE: Grant Writer /Special Projects Support
DEPARTMENT: Manager's Office
REPORTS TO: Manager
SUPERVISES: N/A
JOB STATUS: Non - Exempt
PREPARED BY: HR
PREPARED DATE: 4/07
PAY RANGE: 17.0
JOB SUMMARY:
This position is responsible for pursuing and securing grant funding for the Kodiak Island
Borough for new and/or ongoing Borough projects. This position operates with some
degree of independence under the general supervision of the Borough Manager. The
nature of the work performed requires that an employee in this class establish and
maintain effective working relationships with the Borough Manager, department heads,
Federal and State agencies, and the public.
ESSENTIAL DUTIES & RESPONSIBILITIES include the following. Other duties
can be assigned.
No. Description of Essential Duties:
1. Identifies and researches corporate, foundation, and government sources of
funding and proposal requirements
2. Works with Borough departments to determine goals and objectives, scope,
feasibility, and funding needs for programs /projects.
3. Writes, edits, and proofreads grant applications and proposals to potential funding
sources.
4. Coordinates preparation, assembly, and delivery of grant application and proposal
documents in accordance with applicable standards, regulations and guidelines.
5. Maintains background information and supporting documentation related to
applications /proposals.
6. Tracks status of proposals and follows up to provide additional information as
required by funding sources.
7. Assists Borough departments in the preparation of the Borough's Capital
Improvement Program. Assists in the preparation of State and Federal Legislative
Priorities for Assembly approval and submittal to State and Federal agencies.
8. Completes special projects such as community surveys, prepares requests for
proposals and leases, and reviews same.
9. Completes special projects as assigned by the Borough Manager.
Grant Writer /Special Projects Support
KODIAK ISLAND BOROUGH
JOB DESCRIPTION
Page 1 of 3 2007
QUALIFICATION REQUIREMENTS:
To perform the job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skills,
and/or ability required. Reasonable accommodations can be made to enable individuals
with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
Bachelor's degree (B. A.) from four -year college or university, and two years related
experience and/or training. A combination of education, training, and experience may be
substituted for the required education when the applicant possesses a demonstrated
ability. A strong financial background and experience with grants and legislative matters
is preferred.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret common scientific and technical journals, financial
reports, and legal documents. Ability to respond to common inquiries or complaints from
customers, regulatory agencies, or members of the business community. Ability to write
speeches and articles for publication that conform to prescribed style and format. Ability
to effectively present information to top management, public groups, and/or boards of
directors.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages, area, circumference, and volume. Ability to apply concepts of
basic algebra and geometry.
COMPUTER SKILLS:
To perform this job successfully, an individual should have the ability to use word
processing software, spreadsheets, tables, email, and internet.
OTHER SKILLS and ABILITIES:
Must possess superior writing and editing skills. Ability to meet or beat deadlines. Ability
to manage multiple priorities. Knowledge of financial principles and budget preparation.
Ability to interpret and apply department and Borough policy, ordinances, and statutes.
Ability to speak effectively before public groups. Ability to establish and maintain
effective working relationships. Must possess strong organizational and planning skills,
and attention to detail.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit; use
hands to finger, handle, or feel; reach with hands and arms and talk or hear. The
employee is occasionally required to stand and walk. The employee must occasionally lift
and/or move up to 10 pounds. Specific vision abilities required by this job include close
vision.
Grant Writer/Special Projects Support
Page 2 of 3 2007
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions. The noise level in the work environment is usually moderate.
This job description is not an employment contract, implied or otherwise. The Kodiak
Island Borough reserves the right to modify, interpret, or apply this job description in any
way in order to obtain business goals and objectives. This job description in no way
implies that these are the only duties, including essential duties, to be performed by the
employee occupying this position. The aforementioned job requirements are subject to
change to reasonably accommodate qualified individuals with disabilities.
I have read and acknowledge that the above job description reflects my current duties and
responsibilities.
Employee's
Signature:
Date:
APPROVED:
Department Head HR Borough Manager
Grant Writer/Special Projects Support
SUPERVISORY ORGANIZATION
Borough Manager
Grant Writer /Special Projects Support
Page 3 of 3 2007