2007-05-10 Work SessionITEMS FOR DISCUSSION
1. Budget Discussion
a. School Funding
b. Debt Service Funds
c. Special Revenue Funds
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLYMEMBER COMMENTS
ASSEMBLY WORK SESSION
May 10, 2007 — 7:30 p.m.
Borough Conference Room
AGENDA
CITIZENS' COMMENTS (limited to three minutes per speaker)
PACKET REVIEW
PUBLIC HEARING
Resolution No. FY2007 -32 Establishing the Minimum Amount of Funds to be Made Available from Local
Sources for the Kodiak Island Borough School District for the Fiscal Year Beginning July 1, 2007 and Ending
June 30, 2008.
Ordinance No. FY2007 -14 Amending Kodiak Island Borough Code of Ordinances Title 2 Administration and
Personnel, Chapter 2.17 Rules of the Assembly, Section 2.17.020 General Rules to Prohibit Assembly Member
Attendance at Regular and Special Meetings by Teleconference and Allow it Only During Work Sessions and
Emergency Meetings.
Ordinance No. FY2007 -15 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and
Personnel to Add Chapter 2.53 Solid Waste Advisory Board.
CONTRACTS
Contract No. FY2007 -43 To Design an Expanded Wetland System.
RESOLUTIONS
Resolution No. FY2007 -33 Adopting the Kodiak Area Coordinated Transportation Plan.
Resolution No. FY2007 -34 Authorizing the Approval of Lease with the Kodiak Teen Court.
Resolution No. FY2007 -35 Atithorizing the Approval of 1 aaca with the Kodiak Area Special Olympics.
Resolution No. FY2007 -36 Authorizing the Approval of Lease with the American Red Cross.
Resolution No. FY2007 -37 Adopting the Comprehensive Economic Development Strategy (CEDS) 2007 as
Written.
Resolution No. FY2007 -20F Amending Resolution No. 2003 -20 to Re- establish Fees of the Kodiak Island
Borough.
ORDINANCES FOR INTRODUCTION
Ordinance No. FY2008 -01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island
Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the
First Day of July 2007 and Ending on the Thirtieth Day of June 2008 (Fiscal Year 2008 Budget.)
Ordinance No. FY2007 -16 Amending Title 3 Revenue and Finance, Chapter 3.24 Personal Property Tax to
Add Section 3.24.090 Personal Property Minimum Billing.
OTHER ITEMS
Vacation of a Portion of Existing 25 -foot Wide Public Access and Utility Easement Along the Southwest Edge
of Tract B, T2.
EXECUTIVE SESSION
Clerk's Performance Evaluation.
Branson
Friend
ON LEAVE
May 18 - Providence
May 22 - State Chamber
May 23 -24 ACOA
May 10 -14
Please print your name
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Kodiak Island Borough
Office of the Borough Clerk
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486 -9310 Fax (907) 486 -9391
DATE: May 8, 2007
MEMO TO: Borough Assembly
FROM: Nova M. Javier, CMC
RE: Consent Agenda
This memo is in response to Mayor Selby and Assembly member Abell's request for information
regarding consent agendas.
KIBC 2.17.060(A4) Approval of Agenda and Consent Agenda. Approval of Consent Agenda
passes all items indicated with an asterisk ( *). Consent Agenda items are not considered
separately unless an assembly member so requests. In the event of such request, the item is
returned to the general agenda.
What is a consent agenda?
A consent agenda promotes good time management. It is a bundle of items that is voted on,
without discussion, as a package. It differentiates between routine matters not needing
explanation and more complex issues needing examination. Items on consent agendas need to
be read aloud by the clerk. Consent agendas should not be used to hide important issues or stifle
difficult discussions.
What does - and does not - belong on a consent agenda?
This can be determined when the Mayor, Deputy Presiding Officer, and Staff set the agenda.
While their best guess sets the agenda, my Assembly member has an opportunity to remove
items from the consent agenda for discussion either at the work session or at the regular meeting.
The Code states "items are not considered separately unless an assembly member so requests."
Once a request is made by any Assembly member, the item should be removed from the consent
agenda and should be considered in its normal sequence on the agenda without question or
argutent.
Items commonly found on consent agendas include:
• Minutes
• Routine Contracts
• Routine Resolutions
• Ordinances for Introduction
• Other items - vacation of easement, board appointments, vacancies
Reminder: "Just a quick question" is not an option when using consent agendas. Once the
agenda and the consent agenda are approved, every item stays put.
Encl: Sample Assembly agenda, guidelines, and minutes.
2.17.040 -- 2.17.060
2.17.040 Organization and deputy presiding officer.
A. Organization: The assembly shall annually, at the November meeting, elect from its
members a deputy presiding officer to serve at the assembly's pleasure.
B. Election of the deputy presiding officer of the assembly shall be in the following manner:
1. as the first order of new business, nominations for deputy presiding officer shall be
opened.
2. nominations may be made by any member of the assembly.
3. at the close of nominations, a ballot shall be taken. The clerk shall distribute, collect, and
with the assistance of one (1) other person, tally the ballots. The clerk shall announce the results.
4. a majority vote of the assembly shall be required for election.
5. if no majority is cast for any candidate, the candidate with the fewest ballots shall be
dropped from the list of candidates until there are two (2) remaining and balloting shall continue
until one (1) candidate is elected.
C. Deputy presiding officer: The deputy presiding officer shall preside as the chair at
assembly meetings in the absence of the mayor. If at any meeting the deputy presiding officer is
not present, or is unable to act, the senior assembly member present shall preside as the chair.
(Ord. FY2005 -07 §5 (part), 2004; Ord. 98 -02 §4 (part), 1998; Ord. 86- 13 -0(A) §3(part), 1986).
2.17.050 Committees and duties.
A. The mayor or the assembly may create standing and special committees and the mayor
shall appoint committee members and designate the chair.
B. All committees shall act upon all matters referred to them and report back to the assembly
as soon as practicable. The chair of each committee is charged with the observation of this rule.
C. The mayor and members of the assembly are ex officio members of all boards,
commissions and committees. (Ord. 98 -02 §4 (part), 1998; Ord. 86- 13 -0(A) §3(part), 1986).
2.17.060 Order of business and agenda.
A. Order of business: The order of business for each regular meeting of the assembly shall be
as follows:
1. Invocation
2. Pledge of Allegiance
3. Roll Call
4. Approval of Agenda and Consent Agenda. (Approval of Consent Agenda passes all
items indicated. Consent Agenda items are not considered separately unless an assembly member
so requests. In the event of such request, the item is returned to the general agenda.)
5. Approval of Minutes
6. Awards and Presentations
7. Citizens' Comments
a. Agenda items not scheduled for public hearing and general comments
8. Committee Reports
9. Public Hearing
10. Borough Manager's Report
11. Messages from the Borough Mayor
12. Consideration of Calendar - Unfinished Business
2 -15
(KIB 3/07)
Supp. #48
Kodiak Island Borough
May 17, 2007 - 7:30 p.m.
Citizens Comments
And Public Hearing
Numbers:
Toll Free Number:
(800) 478 -5736
Local Number:
486 -3231
Mr. Jerome Selby
Borough Mayor
Term Expires 2007
Mr. Tom Abell
Deputy Presiding
Officer
Assembly Member
Term Expires 2008
Ms. Pat Branson
Assembly Member
Term Expires 2007
Mr. Jerrol Friend
Assembly Member
Term Expires 2009
Ms. Sue Jeffrey
Assembly Member
Term Expires 2008
Ms. Chris Lynch
Assembly Member
Term Expires 2009
Mr. Reed Oswalt
Assembly Member
Term Expires 2008
Ms. Barbara Williams
Assembly Member
Term Expires 2007
Mr. Rick Gifford
Borough Manager
Ms. Nova Javier, CMC
Borough Clerk
Assembly Agenda
Regular Meeting Assembly Chambers
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12.
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk( *) are considered to be routine and non - controversial by the
Assembly and will be approved by one motion. There will be no separate discussion of these
items unless an Assembly member so requests, in which case the item will be removed from the
Consent Agenda and considered in its normal sequence on the agenda.
5. APPROVAL OF MINUTES
A. *Kodiak Island Borough Regular Meeting of April 19, 2007.
6. AWARDS AND PRESENTATIONS
A. Student of the Month
B. Proclamations
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
A. Agenda Items Not Scheduled for Public Hearing and General Comments.
8. COMMITTEE REPORTS
A. Annual Economic Development Committee Report.
9. PUBLIC HEARING
A. Resolution No. FY2007 -32 Establishing the Minimum Amount of Funds
to be Made Available from Local Sources for the Kodiak Island Borough
School District for the Fiscal Year Beginning July 1, 2007 and Ending
June 30, 2008.
B. Ordinance No. FY2007 -14 Amending Kodiak Island Borough Code of
Ordinances Title 2 Administration and Personnel, Chapter 2.17 Rules of
the Assembly, Section 2.17.020 General Rules to Prohibit Assembly
Member Attendance at Regular and Special Meetings by Teleconference
and Allow it Only During Work Sessions and Emergency Meetings.
C. Ordinance No. FY2007 -15 Amending the Kodiak Island Borough Code of
Ordinances Title 2 Administration and Personnel to Add Chapter 2.53
Solid Waste Advisory Board.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS - None.
Kodiak Island Borough Assembly Agenda
May 17, 2007 Page 1
13. NEW BUSINESS
A. CONTRACTS
1. Contract No. FY2007 -43 To Design an Expanded Wetland System.
B. RESOLUTIONS
1. *Resolution No. FY2007 -33 Adopting the Kodiak Area Coordinated Transportation Plan.
2. *Resolution No. FY2007 -34 Authorizing the Approval of Lease with the Kodiak Teen Court.
3. *Resolution No. FY2007 -35 Authorizing the Approval of Lease with the Kodiak Area Special
Olympics.
4. *Resolution No. FY2007 -36 Authorizing the Approval of Lease with the American Red Cross.
5. *Resolution No. FY2007 -37 Adopting the Comprehensive Economic Development Strategy
(CEDS) 2007 as Written.
6. *Resolution No. FY2007 -20F Amending Resolution No. 2003 -20 to Re- establish Fees of the
Kodiak Island Borough.
C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2008 -01 Levying Taxes on All Taxable Real and Personal Property Within
the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for
the Fiscal Year Commencing on the First Day of July 2007 and Ending on the Thirtieth Day of
June 2008 (Fiscal Year 2008 Budget.)
2. *Ordinance No. FY2007 -16 Amending Title 3 Revenue and Finance, Chapter 3.24 Personal
Property Tax to Add Section 3.24.090 Personal Property Minimum Billing.
D. OTHER ITEMS
1. *Vacation of a Portion of Existing 25 -foot Wide Public Access and Utility Easement Along the
Southwest Edge of Tract B, T2.
14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker.)
15. ASSEMBLYMEMBERS' COMMENTS
16. EXECUTIVE SESSION
A. Clerk's Performance Evaluation.
17. ADJOURNMENT
18. INFORMATIONAL MATERIALS (No Action Required)
A. MINUTES OF OTHER MEETINGS
1. Fire Protection Area No. 1 Board Regular Meeting of March 6 and March 10, 2007.
2. Monashka Bay Road Service Area Work Session of February 28 and March 28, 2007.
3. Parks and Recreation Committee Regular Meeting of March 27 and April 10, 2007.
4. Planning and Zoning Commission Regular Meeting of March 28, 2007.
5. School Board of Education Regular Meetings of February 19 and March 26; Special Meetings
of March 5, March 19, April 18, April 19, and April 25, 2007.
B. REPORTS
1. Kodiak Island Borough April 2007 Financial Report.
2. School Board of Education Monthly Report of Revenues and Expenditures for the Month of
February 2007.
Kodiak Island Borough Assembly Agenda
May 17, 2007 Page 2
May 17, 2007
1. INVOCATION
Regular Meeting
Captain Dave Blacketer of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Assembly Chambers
Clerk's note: Assembly members Branson and Jeffrey may be out and asked to be
excused.
Recommended motion: Move to specifically excuse any Assembly members that are
absent.
VOICE VOTE ON MOTION
4. APPROVAL OF AGENDA AND CONSENT AGENDA
Recommended motion: Move to approve the agenda and consent agenda.
(Clerk's note: The items on consent agenda need to be read aloud by the clerk. All
that is needed to remove any item from the consent agenda is the request of an
Assembly member.)
VOICE VOTE ON MOTION TO APPROVE THE AGENDA AND THE CONSENT AGENDA
5. APPROVAL OF MINUTES
A. Kodiak Island Borough Regular Meeting of Marchl5, 2007.
Recommended motion: Move to approve the minutes as submitted.
VOICE VOTE ON MOTION TO APPROVE THE MINUTES
6. AWARDS AND PRESENTATION
A. Longevity Award - Manager Gifford
B. Students of the Month - Mayor Selby
C. Proclamations - Mayor Selby
Kodiak Island Borough Assembly Guidelines
April 19, 2007 Page 1
KODIAK ISLAND BOROUGH
Regular Assembly Meeting
May 17, 2007
A regular meeting of the Kodiak Island Borough Assembly was held February 15, 2007 in the
Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting
was called to order at 7:30 p.m.
The invocation was given by Captain Dave Davis of the Salvation Army, followed by the
Pledge of Allegiance.
Present were Mayor Jerome Selby, Assembly members Pat Branson, Jerrol Friend, Sue
Jeffrey, Chris Lynch, and Barbara Williams. Absent were Assembly members Tom Abell and
Reed Oswalt. Staff members present were Manager Rick Gifford, Clerk Nova Javier, and
Deputy Clerk Marylynn McFarland.
BRANSON moved to excuse Assembly member Tom Abell and Reed Oswalt, seconded by
WILLIAMS.
VOICE VOTE ON MOTION TO EXCUSE CARRIED UNANIMOUSLY
SAMPLE APPROVAL OF AGENDA AND CONSENT AGENDA
FRIEND moved to approve the agenda and consent agenda, seconded by BRANSON.
Assembly member Abell requested that item number 12.C.1, Ordinance No. FY2007 -XX be
removed from the consent agenda. He noted there was enough public interest and discussion
would allow a better process.
Mayor Selby announced the agenda item would be considered in its normal sequence on the
agenda.
VOICE VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY
APPROVAL OF MINUTES
A. Kodiak Island Borough Special Meeting of January 11, and Regular meeting of
January 18, 2007.
BRANSON moved to approve the minutes as submitted, seconded by JEFFREY.
VOICE VOTE ON MOTION TO APPROVE THE MINUTES CARRIED UNANIMOUSLY
AWARDS AND PRESENTATION
A. Employee of the Year Award
Manager Gifford congratulated Bob Scholze, Dria Bray - Holloway, Lisa Marcato, and Meagan
Christiansen as Employees of the Quarter for the Year 2006. Manager Gifford presented the
Employee of the Year award to Meagan Christiansen, Secretary III in the Finance
Department.
CITIZENS' COMMENTS
Kodiak Island Borough Assembly Minutes
February 15, 2007 Page 361