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2007-05-03 Regular MeetingMay 3, 2007 — 7:30 p.m. Citizens Comments And Public Hearing Numbers: Toll Free Number: (800) 478 -5736 Local Number: 486 -3231 Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Deputy Presiding Officer Assembly Member Term Expires 2008 Ms. Pat Branson Assembly Member Term Expires 2007 Mr. Jerrol Friend Assembly Member Term Expires 2009 Ms. Sue Jeffrey Assembly Member Term Expires 2008 Ms. Chris Lynch Assembly Member Term Expires 2009 Mr. Reed Oswalt Assembly Member Term Expires 2008 Ms. Barbara Williams Assembly Member Term Expires 2007 Mr. Rick Gifford Borough Manager Ms. Nova Javier, CMC Borough Clerk Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA ROVAL OF MINUTES Kodiak Island Borough Special Meeting of April 12. AWARDS AND PRESENTATIONS Regular Meeting Assembly Chambers A. Proclamation B. Presentation to Horizon Lines 7 CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2007 -42 Repair of the Leachate Treatment System. Kodiak Island Borough Assembly Agenda May 3, 2007 Page 1 B. RESOLUTIONS - None. C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2007 -14 Amending Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel, Chapter 2.17 Rules of the Assembly, Section 2.17.020 General Rules to Prohibit Assembly Member Attendance at Regular and Special Meetings by Teleconference and Allow it Only During Work Sessions and Emergency Meetings. 2. Ordinance No. FY2007 -15 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel to Add Chapter 2.53 Solid Waste Advisory Board. D. OTHER ITEMS 1. Mayoral Appointment to the Gravel Task Force. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker.) 15. ASSEMBLYMEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Service Area No. 1 Board Regular Meetings of December 20, February 28, and March 21, 2007. B. REPORTS - None. Kodiak Island Borough Assembly Agenda May 3, 2007 Page 2 Kodiak Island Borough May 3, 2007 - 7:30 p.m. Citizens Comments And Public Hearing Numbers: Toll Free Number: (800) 478 -5736 Local Number: 486 -3231 Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Deputy Presiding Officer Assembly Member Term Expires 2008 Ms. Pat Branson Assemb /y Member Term Expires 2007 Mr. Jerrol Friend Assemb /y Member Term Expires 2009 Ms. Sue Jeffrey Assembly Member Term Expires 2008 Ms. Chris Lynch Assembly Member Term Expires 2009 Mr. Reed Oswa /t Assembly Member Term Expires 2008 Ms. Barbara Williams Assembly Member Term Expires 2007 Mr. Rick Gifford Borough Manager Ms. Nova Javier, CMC Borough Clerk Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 12. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE DRAFT 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Special Meeting of April 12. 6. AWARDS AND PRESENTATIONS A. Proclamation B. Presentation to Horizon Lines 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None. 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2007 -42 Repair of the Leachate Treatment System. Kodiak Island Borough Assembly Agenda May 3, 2007 Page 1 B. RESOLUTIONS - None. C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2007 -14 Amending Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel, Chapter 2.17 Rules of the Assembly, Section 2.17.020 General Rules to Prohibit Assembly Member Attendance at Regular and Special Meetings by Teleconference and Allow it Only During Work Sessions and Emergency Meetings. 2. Ordinance No. FY2007 -15 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel to Add Chapter 2.53 Solid Waste Advisory Board. D. OTHER ITEMS 1. Mayoral Appointment to the Gravel Task Force. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker.) 15. ASSEMBLYMEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Service Area No. 1 Board Regular Meetings of December 20, February 28, and March 21, 2007. B. REPORTS - None. Kodiak Island Borough Assembly Agenda May 3, 2007 Page 2 May 3, 2007 1. INVOCATION Regular Meeting Captain Dave Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Clerk's note: Assembly member Lynch may be out and asked to be excused. Recommended motion: Move to specifically excuse any Assembly members that are absent. VOICE VOTE ON MOTION 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOTION TO APPROVE THE AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Special Meeting of April 12, 2007. Recommended motion: Move to approve the minutes as submitted. VOICE VOTE ON MOTION TO APPROVE THE MINUTES 6. AWARDS AND PRESENTATION A. Proclamations — Mayor Selby B. Presentation to Horizon Lines — Mayor Selby 7. CITIZENS' ILENS' COIVIMEN T S (These are limited to three minutes per speaker.) A. Agenda items not scheduled for public hearing and general comments. Read phone numbers: Local: 486 -3231 Toll Free: 1- 800 - 478 -5736 ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. Assembly Chambers Kodiak Island Borough Assembly Guidelines May 3, 2007 Page 1 8. COMMITTEE REPORTS 9. PUBLIC HEARING - None. 10. BOROUGH MANAGER'S REPORT - Manager Gifford 11. MESSAGES FROM THE BOROUGH MAYOR - Mayor Selby 12. UNFINISHED BUSINESS - None. 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2007 -42 Repair of the Leachate Treatment System. Recommended motion: Move to authorize the manager to execute Contract No. FY2007 -42 with Red Hook Construction of Kodiak, Alaska in an amount not to exceed $137,600. Staff report - Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOTION B. RESOLUTIONS - None. C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2007 -14 Amending Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel, Chapter 2.17 Rules of the Assembly, Section 2.17.020 General Rules to Prohibit Assembly Member Attendance at Regular and Special Meetings by Teleconference and Allow it Only During Work Sessions and Emergency Meetings. Recommended motion: Move to adopt Ordinance No. FY2007 -14 in first reading to advance to public hearing on May 17, 2007. Staff Report - Clerk Javier Assembly discussion - amendments may be offered at this time. ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines May 3, 2007 Page 2 2. Ordinance No. FY2007 -15 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel to Add Chapter 2.53 Solid Waste Advisory Board. Clerk's note: Attached on green paper is the revised version of the ordinance. Recommended motion: Move to adopt Ordinance No. FY2007 -15 in first reading to advance to public hearing on May 17, 2007. Staff Report - Manager Gifford Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION D. OTHER ITEMS 1. Mayoral Appointment to the Gravel Task Force. Recommended motion: Move to confirm the Mayoral appointment of Mr. Charlie Powers to the vacant seat on the Gravel Task Force. ROLL CALL VOTE ON MOTION 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) A. Agenda items not scheduled for public hearing and general comments. Read phone numbers: Local: 486 -3231 Toll Free: 1- 800 - 478 -5736 ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 15. ASSEMBLY MEMBER COMMENTS ANNOUNCEMENTS - Mayor Selby There will be a Joint Borough /City Council Work Session on Tuesday, May 8 at 7 :30 p.m. in the Borough Assembly Chambers. The next Assembly work session is scheduled on Thursday, May 10 at 7 :30 p.m. in the Borough Conference Room and the next regular meeting of the Assembly is scheduled on Thursday, May 17 at 7 :30 p.m. in the Borough Assembly Chambers. The Board of Equalization wiii hold a meeting on Tuesday, May 15 at 7 :30 p.m. in the Borough Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines May 3, 2007 Page 3 KODIAK ISLAND BOROUGH ASSEMBLY MEETING Regular Meeting of: J 0 rint y our name Please print your name ad / . •kU iN.)(` 6.-/---/--- , - 1E7.%.) tcAiLeAQq\: p m l';26 1 i1 ' m ' $1eei KODIAK ISLAND BOROUGH ASSEMBLY MEETING Regular Meeting of: J 0 rint y our name Please print your name • d U v) liagy Ms. Branson Mr. Friend Ms. Jeffrey uouki 'SN Mr. Oswalt Ms. Williams IVIaL J �) c.) 6:■, o N z Mr. Abell Ms. Branson Mr. Friend Ms. Jeffrey Mr. Oswalt Ms. Williams ■ TOTAL co o 0 U z Mr. Abell Ms. Branson Mr. Friend Ms. Jeffrey Mr. Oswalt Ms. Williams TOTAL m V) P Mr. Abell r Ms. Branson [ Friend r Ms. Jeffrey r Mr. Oswalt sure .SJAI] r TOTAL c 'C 0 8 Z II Mr. Abell II Ms. Branson II II Mr. Friend I' II Ms. Jeffrey uouA 'sN II , II Mr. Oswalt II Ms. Williams TOTAL lJ O cd 0 8 0 crt 0 ._ L W w Y x U 0 H � x 0 U � � z 0 z Y 0 0 c 0 U ■ S. b t co 0 z Mr. Abell Ms. Branson Mr. Friend Ms. Jeffrey Mr. Oswalt Ms. Williams TOTAL V --?.„. ' 0 aa v EME ME Mr. Abell Ms. Branson Mr. Friend Ms. Jeffrey sy Mr. Oswalt Ms. Williams TOTAL \) o N co z t�J Mr. Abell Z Mr. Oswalt Ms. Williams TOTAL Ms. Branson Mr. Friend MIMI O co v z c › > , r Mr. Abell Ms. Branson Mr. Friend A' Ms. Jeffrey Mr. Oswalt Ms. Williams TOTAL I i \ \ v 0 Mr. Abell I Ms. Branson Mr. Friend Ms. Jeffrey 'J y Mr. Oswalt Ms. Williams TOTAL 0 0 N 0 O y. U- c. 0 z x U `' 75 0 0 a) v) � U F H z 0 0 0 • rn I.) O ro U U 0 �- z KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET KODIAK ISLAND BOROUGH Special Assembly Meeting April 12, 2007 A special meeting of the Kodiak Island Borough Assembly was held April 12, 2007 in the Borough Conference Room of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 8:35 p.m. Present were Mayor Jerome Selby, Assembly members Tom Abell, Pat Branson, Jerrol Friend, Chris Lynch, Reed Oswalt, and Barbara Williams. Staff members present were Manager Rick Gifford, E &F Director Bud Cassidy, Finance Director Karl Short, Assessor Tom Anderson, Project Manager Ken Smith, Clerk Nova Javier, and Deputy Clerk Marylynn McFarland. CITIZENS' COMMENTS Ed Mahoney would like to see the bid estimate from Bell and Associates regarding the Solid Waste Management Study tied down to a definite amount. He would also like to see recycling addressed in the final contract negotiations. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING A. Contract No. FY2006 -28A Amendment to Contract No. FY2006 -28 Design and Construction Services for the New Pool Facility to ECl/Hyer of Anchorage. LYNCH moved to authorize the manager to execute a change order in accordance to KIBC 3.16.100 to Contract No. FY2006 -28 with ECI /Hyer of Anchorage, Alaska in an amount not to exceed $472,500, seconded by BRANSON. Manager Gifford reported that as work was being done with the design company, ECI /Hyer notified his office that the pool project was increasing in scope, needing additional components. ECI /Hyer has requested an increase to their contract. Staff has been working with ECI /Hyer involving the Architectural Review Board. Negotiations have taken place and the request was for an additional $472,500 to their contract. Discussion ensued as to the reasons for the increase in fees. Staff recommended proceeding since the request was within the Department of Education and Early Development (DEED) Agreement guidelines. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Friend, Lynch, Oswalt, Williams ADJOURNMENT WILLIAMS moved to adjourn the meeting, seconded by BRANSON. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Friend, Lynch, Oswalt, Williams, Abell The special meeting adjourned at 9:20 p.m. ATTEST: Jerome M. Selby, Mayor Nova M. Javier, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes April 12, 2007 Page 1 Fiscal Notes: ❑ n/a Account No. 530 -731 430 -140 Expenditure Required: $137,600 ❑ n/a Amount Budgeted: ❑ n/a Kodiak Island Borough AGENDA STATEMENT Regular Meeting of May 3, 2007 APPROVAL FOR AGENDA: Item No.13.A.1 Contract No. FY2007 -42 Repair of Leachate Treatment System. Leachate is best described as the liquid generated after water has flowed through garbage and has to be treated before it can be released into the environment. The leachate treatment system at the landfill was initially designed and constructed during landfill closeout work in the late 1990's. The leachate is collected by an elaborate surface and subsurface drain system at the bottom of the landfill slopes. It is initially directed into an "upper pond" which contains a rock media and where the leachate is treated by an aeration process. It then flows to three constructed wetland cells where it receives additional biological treatment before it is released to the adjacent surface water flow. The pond and wetland cells act as a filter system to process any contaminates in the leachate. Because of the large, naturally occurring iron content of the water iron precipitates out during the aeration process in the "upper pond" and deposits a film over the rock media. In addition, it is likely that the recent toe drain extension contributed additional sediment which has clogged the space or pores of the rock media and the upper pond and the lower ponds have significant muck. The Borough has to have the repairs complete by the end of June in order to comply with the Alaska Department of Environmental Conservation. One bid was received from Red Hook Construction for a total of $137,600. It is recommended that Red Hook Construction be awarded the contract. Recommended motion: Move to authorize the manager to execute Contract No. FY2007- 42 with Red Hook Construction of Kodiak, Alaska in the amount not to exceed $137,600. OWNER - GENERAL CONTRACTOR AGREEMENT Contract No 007 - THIS AGREEMENT, made this 3rd day of May, A.D., 2007, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and Red Hook Construction, hereinafter called the Contractor. WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to furnish labor and materials required for the Kodiak Landfill Wetland Treatment System Repair 2007 Project located within the Kodiak Island Borough, Kodiak, Alaska, according to the Contract Documents therefore and for the sum of one hundred thirty -seven thousand six - hundred Dollars ($137,600). The Contractor further covenants and agrees that the entire construction shall be done under the administration and to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Contractor further covenants and agrees that all of said work and labor shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Contract Documents: that he will abide by and perform all stipulations, covenants, and agreements specified in said Contract Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein: and in case any of said materials or labor shall be rejected by the Borough Manager or his assistant or authorized representative, as defective or unsuitable, then the said materials shall be removed or replaced with other approved materials and the said labor shall be done anew to the satisfaction and the approval of the Borough Manager or his representatives, at the cost and expense of the Contractor. To the fullest extent permitted by law, the Contractor agrees to defend, pay on behalf of, indemnify and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and volunteers and others working on behalf of the Kodiak Island Borough against any and all claims, demands, suits or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the Kodiak Island Borough, its elected and appointed officials, employees, volunteers or others working on behalf of the Kodiak Island Borough, by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this contract. The Agreement entered into by the acceptance of the Contractor's bid and the signing of this Agreement consists of the following documents all of which are component parts of said Contract \\Dove\Departments\EF\Baler Facility\RFPs\RFQs\FY2007 \Wetland Treatment System Repair 2007\Agreement DRAFT 4.24.07.doc Page 1 of 4 The bonds given by the Contractor in the sum of 50% Payment Bond, and 50% Performance Bond, to secure the proper compliance with the terms and provisions of this contract, and the plans and specifications, are hereto attached and made part thereof. IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has executed this contract on behalf of the Kodiak Island Borough, and the said Contractor, Red Hook Construction have hereunto set their hands and seals, the day and year first above written. The terms of this agreement shall be from May 3, 2007 to June 22, 2007. KODIAK ISLAND BOROUGH RED HOOK CONSTRUCTION By By Rick L. Gifford Dayton Wandersee Borough Manager Title: Owner By Charles E. Cassidy Engineering/Facilities Director Attest: By Nova M. Javier, CMC Borough Clerk \\Dove\Departments\EF\Baler Facility\RFPs\RFQs\FY2007 \Wetland Treatment System Repair 2007\Agreement DRAFT 4.24.07.doc Page 3 of 4 Scope of Work For Kodiak Island Borough Landfill Facility Leachate Treatment Repair January 2007 Item 1 1. Remove and replace approximately 20 cubic yards of trickling filter media from the Trickling Filter Upper Pond under the supervision of landfill staff and/or consultant up to approximately 14 ". Transport and dispose of the existing drainage material in the existing landfill. 2. An evaluation will be made by the Owner or their representative on site as to whether sedimentation has occurred within the rock media. If no sedimentation has occurred then this item is complete. 3. Payment will be made at the Contract Price, per unit of measurement for each of the Pay Items listed in the Bid Schedule. Transporting and disposing of the existing drainage material in the existing landfill is incidental to the unit cost of the removal of the trickling filter media Item 2 If during excavation of trickling filter media, sedimentation has occurred below 14" then the following work will take place. 1. Remove approximately 20 cubic yards of remaining existing material from the Trickling Filter Upper Pond and Spring Box. Care must be taken not to damage the existing liner during removal. Distribution piping shall be removed and staged nearby for re- installation. Transport and dispose of the existing drainage material in the existing landfill. 2. Allow landfill personnel to clean manifold lines to the cells. 3. Place 6" deep leveling course consisting of sandy material, graded as follows: Maximum 5% passing #200 sieve; maximum 40% passing #40 sieve. Contractor must provide verification guaranteeing sandy material meets specs. 4. Place and level out approximately 36 cubic yards of 1 ''/2" washed gravel into Trickling Filter Upper Pond and Spring Box. 5. Replace distribution piping on top of washed gravel. 6. Payment will be made at the Contract Price, per unit of measurement for each of the Pay Items listed in the Bid Schedule. Replacement of distribution piping on top of washed gravel shall be incidental to the unit cost of the 1 '/2" washed gravel. Item 3 The Contractor shall remove accumulated muck and moss from the surface of three vegetative beds. Existing grass tussocks will be preserved and bare areas will be replanted. \ \Dove \Departments\EF \Baler Facility \RFPs \Wetland Treatment System Repair 2007 \Scope of Work.doc Page 1 of 3 1. Remove grass tussocks by keeping the majority of roots intact. Place the plants in a wet area for storage and reuse. Cover the roots to prevent desiccation and exposure to light. Some clumps of grass may be left in place if it is possible or preferred to dig around them. 2. Remove approximately 12- to 18- inches of the upper mud and rock layer within each bed. Do not excavate any deeper than 18- inches from the surface. Avoid damage to the liner. It is preferable to excavate material along the liner edge by hand tools rather than heavy equipment to avoid liner damage. Any damage must be repaired. Avoid damage to the perforated inlet pipe which runs parallel to the upgradient side of the bed. Make sure the perforation pipe is in good condition and is not blocked before backfilling. Repair or replace if necessary; for bid purposes expect to replace 20 feet of pipe. Excavated material may be placed back into the landfill in a location as directed by the Owner. 3. Replace wood beams in the weirs before backfilling. Backfill with blasted shot rock material approximately one -foot in depth. The material shall be free from refuse, organic matter, ash, or other deleterious material. The maximum particle size of the shot rock shall be 3 inches and shall have a maximum of 6 percent by weight passing the No. 200 sieve. Level material, but do not compact. Place gently against the liner to avoid damage. 4. Plant the grass tussocks that were previously removed. Vegetation shall be planted such that there is no more than 3 feet of bare area between plant groups. Use only non - herbaceous plants such as grasses and ferns. Woody plants, such as willow, are not allowed. All plants shall have at least 6- to 8 -inch root sections. 5. Return leachate flow to the treatment system by raising the gate valve in Manhole C to the open (up) position. Avoid a sudden or excessive flow that could surcharge the dosing tank. Open the valves at the head of each vegetative bed. Equalize the flow rate through the beds by adjusting the valves. Bid items will be evaluated separately and may or may not be awarded together. General Notes: 1. The attached drawings are derived from the previous construction project's record drawings. Drawings are not to scale. 2. Contractor must submit a work plan prior to starting any work. Plan must detail how material will be removed from the Trickling Filter Upper Pond, methods of repair to the liner if damage occurs and details of how and where additional plant material will be obtained, if required. 3. A sieve analysis must be submitted prior to installing the leveling course to ensure material meets the specification. 4. All work is to be performed during the normal working hours of the landfill; Monday through Saturday, 8 a.m. — 5 p.m. \ \Dove \Departments \EF\Baler Facility \RFPs \Wetland Treatment System Repair 2007 \Scope of Work.doc Page 3 of 3 1 p° \ / \ ELEVATION (Fr) a ELEVAllON 9 a REUSE OF DOCUMENT A &Y r Vaa_ - ELEVATION (FT) a 0 \ \ ma -1 / ` / ' \% / k$ ro 73 -- � � � \! ® 2 0 ; m ��. g � \ R d q e - d @ ! \ 2a} FA - e q / g !§ ] ! f a / ' i • 5 | § | 0 1 F §§ p° §( 2 z co REU SE OF DOCUMENT 7/%1M:tn AMTM5grA. � J =btu Kodiak Island Borough AGENDA STATEMENT Regular Meeting of May 3, 2007 ITEM NO. 13.C.1 Ordinance No. FY2007 -14 Amending Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel, Chapter 2.17 Rules of the Assembly, Section 2.17.020 General Rules to Prohibit Assembly Member Attendance at Regular and Special Meetings by Teleconference and Allow it Only During Work Sessions and Emergency Meetings. The Assembly requested this ordinance to codify policy regarding teleconferencing. This would prohibit Assembly Member attendance at regular and special meetings by teleconference and allow it only during work sessions and emergency meetings to adopt emergency ordinances. Recommended Motion: Move to adopt Or: mnance No. FY2007 -14 in first reading to advance to public hearing on May 17, 2007. KODIAK ISLAND BOROUGH ORDINANCE NO. FY 2007 -14 Introduced by: Assembly Requested by: Assembly Drafted by: Borough Clerk Introduced: 05/03/2007 Public Hearing: Adopted: AN ORDINANCE OF THE KODIAK ISLAND BOROUGH AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 2 ADMINISTRATION AND PERSONNEL, CHAPTER 2.17 RULES OF THE ASSEMBL SECTION 2.17.020 GENERAL RULES TO PROHIBIT ASSEMBLY MEMBER ATTENDANCE AT REGULAR AND SPECIAL MEETINGS BY TELECONFERENCE AND ALLOW IT ONLY DURING WORK SESSIONS AND EMERGENCY MEETINGS WHEREAS, Alaska Statute 44.62.310 states "attendance and participation at meetings by members of the public or by members of a governmental body may be by teleconferencing;" and WHEREAS, Assembly members who attend by teleconference may not be able to communicate as well with other Assembly members, the public, and the administration as could someone in attendance; WHEREAS, decisions made regarding public policy are best made in person, rather than by telephone; and WHEREAS, the Assembly desires to establish a policy to allow attendance by teleconference of Assembly members only during work sessions and emergency meetings; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Title 2 Administration and Personnel Chapter 2.17 Rules of the Assembly Section 2.17.020 General Rules is hereby amended as follows: 2.17.020 General rules. A. Public meetings: All official meetings of the assembly shall be open to the public. The journal of proceedings shall be open to public inspection. B. Quorum: Four (4) members of the assembly shall constitute a quorum. Attendance of assembly members shall be in person and may not be by teleconference, except for work sessions and emergPnry meetings In the avant of an PmPro,Pncy mPPtinn the nrnvisinns set in AS4462 shall be followed. C. Absences: No member of the assembly may absent himself from any regular or special meeting of the assembly except for good cause. An assembly member who is unable to attend a meeting shall advise the clerk or the mayor of the contemplated absence and the reason for that absence. During the course of the meeting from which the member is absent, the chair shall cause the record to reflect the absence of the member, the reason for the absence and whether the absence is excused by the assembly. Kodiak Island Borough, Alaska Ordinance No. FY2007 -14 Page 1 of 2 D. Rules of order: 'Roberts Rules of Order Current Edition" shall govern the proceedings of the assembly in all cases, unless they are in conflict with these rules. When such a conflict exists, this ordinance prevails. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2007 ATTEST: Jerome M. Selby, Borough Mayor Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Ordinance No. FY2007 - 14 Page 2 of 2 'TER IX TINGS Emergency Meetings: Emergency meetings, re- ally special meetings held with 24 hours notice or less, are held to address situations that are so urgent that the council must meet right away. An emer- gency meeting may be held if a majority of the mem- bers is given at least 24 hours oral or written notice and reasonable efforts are made to notify all mem- / bers. An emergency meeting may be held with less than 24 hours notice if all members are present or if absent members have waived in writing the required notice. Waiver of notice can be made before or af- ter the emergency meeting is held. Committee Meetings: The mayor may appoint both standing and ad hoc committees of the assembly/ council to examine particular questions or issues in greater detail. Committee membership should be limited to less than a quorum as more than that would transform the committee meeting to an actual as- sembly /council meeting. Standing committees are permanent, e.g., finance committee, public works committee, facilities com- mittee. Ad hoc committees are formed to address a specific issue and are disbanded once the specific �.i�, ioo u�. and urn disbanded vr1l.G the issue is resolved. Committees are valuable because they identify problems, concerns or difficulties that may exist and propose solutions to the assembly /coun- cil. A committee cannot adopt a position on behalf of the full assembly /council, but instead makes rec- ommendations to the assembly /council for action. ieck ti stimoi 1 1. c 1 a r. 1; c a r F a c c c 1✓ Fiscal Notes: ❑ n/a Account No. Expenditure Required: ❑ n/a Amount Budgeted: ❑ n/a Kodiak Island Borough AGENDA STATEMENT Regular Meeting of April 23, 2007 Item No. 13.C.2 Ordinance No. FY2007 -15 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel to Add Chapter 2.53 Solid Waste Advisory Board. The Assembly directed staff to create a Solid Waste Advisory Board (SWAB) for the Kodiak Island Borough to assist in identifying creative and workable solutions to ongoing and emerging issues in solid waste management, providing a forum for input and recommendations to the assembly on solid waste policy and program direction. This board will work to develop consensus on how to implement proposed solutions and the focus of the group is broad policy issues rather than technical details. Specifically, the board will: Serve in an advisory capacity to the mayor and assembly on matters affecting solid waste handling in the KIB and establishing a solid waste management plan which meets the needs, desires and goals of the community; provide for balanced consideration and representation of the viewpoints, problems and issues regarding solid waste in the community; provide a forum for decision making in development of specific projects to meet local solid waste management needs; identify goals, policies, and procedures that will aid Kodiak in addressing solid waste reduction and recycling including local source reduction; sponsor public outreach activities, services and programs and participate in and encourage regional cooperative activities and; make recommendations about the necessity for and structure of a permanent recycling and waste reduction committee. APPROVAL FOR AGENDA: 41 cyc Recommended motion: Move to adopt Ordinance No. FY2007 -15 in first reading to advance to public hearing on May 17, 2007. WHEREAS, the Assembly would like to create a Solid Waste Advisory Board (SWAB) for the Kodiak Island Borough to assist in identifying creative and workable solutions to ongoing and emerging issues in solid waste management; and WHEREAS, SWAB will provide a forum for input and recommendations to the assembly on solid waste policy and program direction; and WHEREAS, SWAB will work to develop consensus on how to implement proposed solutions and the focus of the group is broad policy issues rather than technical details; and WHEREAS, staff recommends that the assembly adopt this ordinance creating the Solid Waste Advisory Board, as a permanent Kodiak Island Borough advisory board; and WHEREAS, pursuant to section 2.39 of the Kodiak Island Borough Code the Assembly is authorized to create advisory boards. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: Section 2: Title 2 of the Kodiak Island Borough Code of Ordinances is amended by adding Chapter 2.53 Solid Waste Advisory Board as follows: Sections: AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING THE KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 2 ADMINISTRATION AND PERSONNEL TO ADD CHAPTER 2.53 SOLID WASTE ADVISORY BOARD Subject to section 2.39.180 on the Kodiak Island Borough Code, this ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. 2.53.010 Created — Membership. 2.53.020 Term — Compensation. 2.53.030 Powers and duties. 2.53.040 Administrative assistance. KODIAK ISLAND BOROUGH ORDINANCE NO. FY2007 -15 Chapter 2.53 SOLID WASTE ADVISORY BOARD Introduced by: Manager Gifford Requested by: Assembly Drafted by: Engineering and Facilities Introduced: 05/03/2007 Public Hearing: Adopted: 2.53.010 Created — Membership. There is created a Solid Waste Advisory Board that shall consist of five (5) borough residents who represent a cross section of the social and economic structure of the community. All members are appointed in accordance with section 2.39.030 and shall meet the qualifications of section 2.39.040 of this title. There will be two non - voting ex officio members, one (1) of which shall be an assembly member appointed by the mayor and one (1) shall be a KIB staff member appointed by the manager. Each ex officio member may participate in all discussions. Kodiak Island Borough, Alaska Ordinance No. FY2007 -15 Page 1 of .. z/ 2.53.020 Term — Compensation. A. The members shall serve for three (3) years; however, of the members first appointed, two (2) shall be appointed for three (3) years, two (2) for two (2) years, and one (1) for one (1) year. Appointments to fill vacancies shall be for the unexpired term only. B. Members of the board shall serve without compensation. 2.53.030 Powers and duties. The board shall assist in identifying creative and workable solutions to ongoing and emerging issues in solid waste management and to provide a forum for input and recommendations to the assembly on solid waste policy and program directions. The board will also work to develop consensus on how to implement proposed solutions. The focus of the board is broad policy issues rather than technical details. The board shall: A. Serve in an advisory capacity to the mayor and assembly on matters affecting solid waste handling in the KIB and establishing a solid waste management plan which meets the needs, desires and goals of the community. For the purposes of this Chapter, "solid waste handling" means the management, storage, collection, transportation, treatment, utilization, processing and final disposal of solid waste, including the recovery and recycling of materials from solid wastes, the recovery of energy resources from solid wastes or the conversion of the energy in solid wastes to more useful forms or combinations thereof. B. Provide for balanced consideration and representation of the viewpoints, problems and issues regarding solid waste in the community. C. Provide a forum for decision making in development of specific projects to meet local solid waste management needs. D. Identify goals, policies and procedures that will aid Kodiak in addressing solid waste reduction and recycling including local source reduction. E. Sponsor public outreach activities, services and programs and participate in and encourage regional cooperative activities. F. Make recommendations about the necessity for and structure of a permanent recycling and waste reduction committee. 2.53.040 Administrative assistance. The manager or designee, shall: A. Furnish the board with copies of all requested documents and other information necessary or reasonably related to board functions; B. Provide the board with such supplies, meeting space, and secretarial assistance as the mayor deems reasonably required; C. Refer to the board, for their discussion, all non - emergency matters within the scope of its powers and duties prior to presenting those matters to the assembly for action; and D. Transmit all recommendations and other communications from the board to the assembly. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Ordinance No. FY2007 -15 Page 2 of,1j Sections: 2.53.010 Created — Membership. 2.53.020 Organization. 2.53.030 Term — Compensation. 2.53.040 Powers and duties. 2.53.050 Administrative assistance. KODIAK ISLAND BOROUGH ORDINANCE NO. FY2007 -15 Introduced by: Manager Gifford Requested by: Assembly Drafted by: Engineering and Facilities Introduced: 05/03/2007 Public Hearing: Adopted: AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING THE KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 2 ADMINISTRATION AND PERSONNEL TO ADD CHAPTER 2.53 SOLID WASTE ADVISORY BOARD WHEREAS, the Assembly would like to create a Solid Waste Advisory Board (SWAB) for the Kodiak Island Borough to assist in identifying creative and workable solutions to ongoing and emerging issues in solid waste management; and WHEREAS, SWAB will provide a forum for input and recommendations to the assembly on solid waste policy and program direction; and WHEREAS, SWAB will work to develop consensus on how to implement proposed solutions and the focus of the group is broad policy issues rather than technical details; and WHEREAS, staff recommends that the assembly adopt this ordinance creating the Solid Waste Advisory Board, as a permanent Kodiak Island Borough advisory board; and WHEREAS, pursuant to section 2.39 of the Kodiak Island Borough Code the Assembly is authorized to create advisory boards. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: Subject to section 2.39.180 on the Kodiak Island Borough Code, this ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Title 2 of the Kodiak Island Borough Code of Ordinances is amended by adding Chapter 2.53 Solid Waste Advisory Board as follows: Chapter 2.53 SOLID WASTE ADVISORY BOARD 2.53.010 Created — Membership. There is created a Solid Waste Advisory Board that shall consist of five (5) borough residents who represent a cross section of the social and economic structure of the community. All members are appointed in accordance with section 2.39.030 and shall meet the qualifications of section 2.39.040 of this title. There will be two non - voting ex officio members, one (1) of which shall be an assembly member appointed by the mayor and one (1) shall be a KIB staff member appointed by the manager. Each ex officio member may participate in all discussions. Kodiak Island Borough, Alaska Ordinance No. FY2007 -15 Page 1 of 2 2.53.020 Organization. The board shall designate its chair and vice -chair at the first meeting of the calendar year and shall hold at least one (1) meeting annually. 2.53.030 Term — Compensation. A. The members shall serve for three (3) years; however, of the members first appointed, two (2) shall be appointed for three (3) years, two (2) for two (2) years, and one (1) for one (1) year. Appointments to fill vacancies shall be for the unexpired term only. B. Members of the board shall serve without compensation. 2.53.040 Powers and duties. The board shall assist in identifying creative and workable solutions to ongoing and emerging issues in solid waste management and to provide a forum for input and recommendations to the assembly on solid waste policy and program directions. The board will also work to develop consensus on how to implement proposed solutions. The focus of the board is broad policy issues rather than technical details. The board shall: A. Serve in an advisory capacity to the mayor and assembly on matters affecting solid waste handling in the KIB and establishing a solid waste management plan which meets the needs, desires and goals of the community. For the purposes of this Chapter, "solid waste handling" means the management, storage, collection, transportation, treatment, utilization, processing and final disposal of solid waste, including the recovery and recycling of materials from solid wastes, the recovery of energy resources from solid wastes or the conversion of the energy in solid wastes to more useful forms or combinations thereof. B. Provide for balanced consideration and representation of the viewpoints, problems and issues regarding solid waste in the community. C. Provide a forum for decision making in development of specific projects to meet local solid waste management needs. D. Identify goals, policies and procedures that will aid Kodiak in addressing solid waste reduction and recycling including local source reduction. E. Sponsor public outreach activities, services and programs and participate in and encourage regional cooperative activities. F. Make recommendations about the necessity for and structure of a permanent recycling and waste reduction committee. 2.53.050 Administrative assistance. The manager or designee, shall: A. Furnish the board with copies of all requested documents and other information necessary or reasonably related to board functions; B. Provide the board with such supplies, meeting space, and secretarial assistance as the mayor deems reasonably required; C. Refer to the board, for their discussion, all non - emergency matters within the scope of its powers and duties prior to presenting those matters to the assembly for action; and D. Transmit all recommendations and other communications from the board to the assembly. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Ordinance No. FY2007 -15 Page 2 of 2 Kodiak Island Borough MEMORANDUM TO: Kodiak Island Borough Assembly Members FR: Don Alexander, KIB Environmental Engineer ,'Qrga RE: Solid Waste Task Force Status Report Enclosed for your information are minutes from four (4) Solid Waste Task Force meetings. The task force spent the majority of time discussing aspects of the current solid management system, areas for improvement and needs for additional evaluation. The task force generated a list of ten ideas for further consideration. Some of the ideas are related in some manner. Due to time limitations, the task force identified three of the ideas which would be most beneficial to explore in further detail. Three sub committees were formed in order to evaluate the topics in greater detail and report back to the task force /assembly some time in May. Solid Waste Task Force Top 10 List (no order of priority) 1) Solve used oil collection and disposal problem Sub Committee Members: Marty Owen (Chair), Mark Frost, Bill Bulen, Fred Nass 2) Aggressively pursue Public Awareness and Education on Recycling /Solid Waste Sub Committee Members: Matt Jamin (Chair), John Burt, Hans Tschersich, Duane Freeman 3) Evaluate Baler/ Conventional Landfill Options Sub Committee Members: Fred Nass (Chair), John Burt, Dale Soughers 4) Aggressively pursue cardboard collection and recycling - Related to #2 5) Source Segregation - Related to #2 6) Evaluate garbage collection and transfer system/ transfer stations. 7) Close out of landfill /Operation/Privatization - Related to #3 Rl Incineration - Related to #3 9) Sorting of Waste - Related to #2 10) Hazardous Waste Management and Disposal - Related to #1 The first meeting of the Solid Waste Task Force meeting was called to order by Chair person, Suzanne Hancock at 7:30 p.m. in the School District Conference Room. Members present were: Suzanne Hancock, Chair Matt Jamin Duane Freeman Mark Frost Fred Nass SOLID WASTE TASK FORCE MARCH 6, 1996 Dale Soughers Hans Tschersich Don Alexander Members Absent: Bill Bulen Others Present: Ken Gordon, Chris Kinter and Marty Owen, Harbor Master. Suzanne Hancock gave an overview of what the Borough Assembly would like from the Solid Waste Task Force. The objectives outlined will be covered in four meetings, scheduled each Wednesday at 7:30 p.m. for about an hour. In addition to the four meetings, a special presentation to both the Borough Assembly and the Task force about potential privatization of landfills will be scheduled, and a tour of the landfill to see how things are done. Suzanne encouraged people with an interest in recycling or other specific areas, to form subcommittees and report back to the entire body. Dale Soughers had a question on different types of landfills and what is required by State or Federal Law. Don Alexander explained that all landfills are governed by State and Federal requirements. Specific conditions for a particular landfill are outlined in the landfill permit. Dale Soughers commented that the baling was not the reason for increased costs, it's closing out of land fills that's costly. Dale wanted to know if everyone is required to follow the close out requirements. Don Alexander explained that it is a federal regulation that any solid waste landfill will be closed out in accordance with Federal and State regulations. Alaska has adopted the federal regulations for any new landfill expansion or closure. Don Alexander presented an overview of the current Waste Management Plan, which was established 1990 and updated 1994. It 7 L Ma Plan and En estdUlIJI1GU in 177V aILU UFJUAIGU in 177'Y. Item 1. Landfill Master Plan auu t�iir" Design addresses the need to update the current Waste Management Plan. Don explained the current schedule for the engineering work includes, the vertical expansion plan, environmental monitoring, leachate collection & treatment and planning for future lateral expansion. Solid Waste Task Force Minutes, March 6, 1996 Page Two Don Alexander brought an aerial photo and topographical map of the existing land fill site and explained the different landfill processes. There is an estimated life of six years on the current footprint at which time we have to look at laterally expanding into areas adjacent, or other borough property. The borough owns two tracts of land surrounding the landfill, however, there are some topographical factors that limit lateral expansion. Dale Soughers had a question about the greenbelt around the wetlands. Don explained that the residential area residents did not want the landfill expanding there creating a visual eyesore. Another limiting factor is putting Landfills over major drainage areas because you can potentially contaminate the drainage. Environmental controls would need to be thoroughly evaluated to prevent leachate formation into the drainage, prior to expanding into a major drainage. Don Alexander discussed developing an inert waste disposal area. Inert waste disposal is composed of concrete, asphalt, wood, and other construction & demolition debris. There is less regulation governing inert landfills, you do not have the extreme monitoring or landfill liner requirements. The goal as we process and close out portions of the existing landfill is to divert more of the inert waste materials from the bale fill. There will always be a need for a landfill, regardless of how it's operated. Two areas that are being looked at are; (1) The northern end of the exiting landfill, the green belt may have to be redefined and visual barriers put in, (2) A valley on the other side of VFW. The next issue is improving the leachate collection & treatment system. There is an exiting leachate collection system that collects the leachate and pipes it to a central location and discharges into the wetland's area. By progressively capping off the land fill we will reduce the amount of leachate that is being generated. Design improvements to the collection system and improvements to the way it's distributed through the wetlands will also be addressed. The goal is to effectively collect the leachate, bring it to a central location then distribute it through the wetlands, as the wetland acts as a natural treatment center. It is found that wetland's treatment is very effective as long as you do not put in pollutants that kill off vegetation and microorganisms. Flow from sawmill operations and residential areas also have some potential for pollutants. The approach with the state for permitting is to pipe the leachate into underground pipes, channelize and distribute it to the wetlands, this is the most cost effective. The third phase of the engineering contract is to look at site criteria for a lined lateral expansion. Dale Soughers asked how high up the bales would go, Don said that it was estimated to the. :!1 t., it C feet vertically. T1,nr, it's canned off with natural malarial andd netting go another ✓ J to �✓ 1VliL VVI LL VCLL1 Then it's Va4 Via- with natural aaauay. a a.. netting followed with a low density polyethlene. Solid Waste Task Force Minutes, March 6, 1996 Page Three Don Alexander presented waste disposal options that compare baling, conventional landfilling and compaction issues, also compared the advantages and disadvantages to bale fills, conventional landfilling, waste to energy incinerator and the long haul option. The Borough currently operates the baler facility by: (1) dumping the load on the. tipping floor, (2) operator uses a uniloader to push the garbage into a bale hopper, (3) after the bale is formed it is ejected out strapped and pushed into a dump truck, (4) the truck is taken to the bale fill area, (5) the bales are stacked. There is a requirement to minimize the hazardous and toxic substances that are thrown away. There Borough currently operates a household hazardous waste program where residents bring in their household hazardous waste free of charge, so they are handled properly. Once a year local businesses are allowed to dispose of small quantities of hazardous waste at a reduced rate through the borough contractor. Hans Tschersich commented on what kind of garbage is placed in the dumpsters and that there should be a recycling program for alkaline batteries, also the need to educate the public on what should be thrown into the dumpsters. There was discussion on what kind of material could be burned. There was some discussion on a waste to energy incinerator, a feasibility study had been done by KEA and the Borough. Suzanne Hancock commented on that several of the processing plants are thinking about generating their own electricity. There was some discussion on composting, unfortunately there is not a lot of agricultural requirements in Kodiak to deal with it. Composting may be more effective in disposing of solid waste sludge from the waste water treatment plants. Currently the sludge at the landfill is put into trenches and the bales are stacked over it. Duane Freeman requested that the committee get more basic information to work with and get some clarification of where the committee is going. Suzanne Hancock said that if at each of the meetings someone has materials we will get it copied. Suzanne stated that one of the goals and objectives of the assembly was to find a more cost effective ways to deal with solid waste and maybe baling was not the only way. Marty Owen, Harbormaster, addressed the waste oil problem at the harbor. Iviarty explained how much waste oil costs the City to dispose of and that the City may be forced to centralize the waste oil site, whereas, then more waste oil will be taken to the landfill or thrown in the dumpsters. Solid Waste Task Force Minutes, March 6, 1996 Page Four Don Alexander has a report on Waste Energy that he will make available to the committee. Don Alexander commented on the recycling program, Threshold Services organization are currently recycling cardboard, newsprint, magazines and office paper and the Kodiak youth group is doing aluminum and maybe plastic. Our recycling program can do more which would divert the volume going to landfill that would extend the existing foot print at the landfill. There was a characterization study performed in 1993 to identify the volumes of different types of waste being thrown away. Hans Tschersich, believes that the committee has a responsibility to find cheaper ways to deal with solid waste and the public should be educated and fined for violations. Dale Soughers commented on people who recycle versus those that do not and the recycling programs in bigger communities. Duane Freeman commented on the fact that the borough is doing a lot better job then they did years ago. Duane wanted to know how long the meeting would run Suzanne said that the meetings should run about an hour long each week if kept to task. Mark Frost had a question on the costs of Phase I, II, & III engineering work and closure costs. Don Alexander estimated the closure costs at $200,000 per acre and roughly a quarter of a million per acre for new expansion. Don Alexander clarified that the current landfill budget is composed of two costs, collection costs and disposal cost. The collection cost is what is paid to the contractor and the disposal costs are to run the landfill baler. The rate increase was put in place to pay for closure costs not to run the baler facility or to raise the collection cost. There was discussion on the way the fees are charged now and Don explained the different ways that fees can be charged. Suzanne Hancock requested that something could be worked up for the different collection methods, advantages or disadvantages of the collection methods. Mark Frost questioned the primary emphasis of the committee, Suzanne answered that basically the Assembly primarily wanted recommendations from the group on the outline for cost factors. Solid Waste Task Force Minutes, March 6, 1996 Page Five. Don Alexander passed out more information on the Borough code and the current disposal rates. The next meeting will be held March 13, 1996 at 7:30 p.m. in the Assembly Chambers. The meeting adjourned at 9:15 p.m. Members Present: Suzanne Hancock, Chair Matt Jamin Duane Freeman Mark Frost Fred Nass Members Absent: Bill Bulen Others Present: John Burt Marty Owen, HarborMaster SOLID WASTE TASK FORCE MARCH 13, 1996 The meeting of the Solid Waste Task Force was called to order by Chairperson, Suzanne Hancock at 7:30 p.m. in the Borough Assembly Chambers. Dale Soughers Hans Tschersich Don Alexander Steve Hobgood Chris Kinter Suzanne Hancock announced that Gary Williams with Peninsula Sanitation would be doing a presentation with the Solid Waste Task Force and the Assembly on Thursday, March 28, 1996, also everyone is to meet at the landfill for a tour on Tuesday, March 19, 1996 at 10 a.m. Dale Soughers move to approve the minutes of March 6, 1996, with a correction on the spelling of Hans Tschersich's last name. Duane Freeman second. The minutes were approved as corrected. Don Alexander summarized briefly last weeks meeting on Item 1. Landfill Master Plan and Engineering Design. Don encouraged everyone to read the materials provided and to comment on them. There was discussion on the cost of operating the baler, a spreadsheet was presented of expenses dated back to 1990 to look at factors line item by line item for collection and disposal costs. Don Alexander presented an overview of Item II. Analysis of the Solid Waste Storage. Collection, Transportation and Disposal System that addresses evaluating and promoting progressive development of a cost effective storage, collection, and transportation system and e separation waste. Identifying uu�a encourages agi�S source sepClr Q.11V11 of lUGrltllylllg waste storage capacity requirements at different geographic areas to maximize efficiency and minimize transportation cost. Solid Waste Task Force Minutes, March 13, 1996 Page Two To determine the feasibility of establishing waste transfer /recycle stations in lieu of existing dumpster and curbside pick -up programs. Evaluate current storage /collection containerization. Evaluate solid waste collection and transportation system, and to determine optimum location of waste receptacles and collection systems. Suzanne Hancock asked Marty Owen, Harbormaster about the 1% sales Tax that is dedicated to the harbor. Marty explained that it is to maintain the harbor facility and waste oil did not fit into that category. There was discussion on used oil, and that people need to be educated and trained to recycle so as not to cause illegal dumping. Suzanne Hancock commented that public awareness and community involvement are needed. There was discussion on cardboard recycling, Chris Kinter commented that the canneries in town throw away a lot of cardboard and they should be made aware of the recycling program. Pallet boards are also an issue. Don explained that there is a lot of commercial and industrial waste thrown away that can be diverted. Suzanne Hancock suggested that dedicated dumpsters be offered to each cannery at half -price. Don Alexander said that the Coast Guard has 50 dumpsters that they could donate if Don wrote a letter requesting them. Don has had requests from two exiting recycling outfits to get the dumpsters so they can be painted and cleaned up. Duane Freeman commented that the recycling needs to be more consistent with the pickups because they are always overflowing. Matt Jamin suggested that the committee take a few minutes to generate ideas to talk about in the next meeting. 1. solve used oil problem 2. Aggressively push cardboard collection 3. Aggressive publicity and education on recycling 4. Source segregation 5. Evaluate alternatives to baling 6. Evaluate collection system/transfer station 7. Close out landfill/ Privatization 8. Incineration 9. Sorting 10. Hazardous waste Each committee member should come prepared to discuss why they think two or three of these ideas should be focused on. The meeting adjourned at 9:10 p.m. Members Present: Suzanne Hancock, Chair Matt Jamin Duane Freeman Mark Frost Fred Nass Members Absent: Bill Bulen SOLID WASTE TASK FORCE MARCH 20, 1996 The meeting of the Solid Waste Task Force was called to order by Chairperson Suzanne Hancock at 7:30 p.m., in the Borough Conference Room. Others Present: John Burt Lon White, Deputy Harbor Master Tom Dunham Ken Warner Steve Hobgood Dale Soughers Hans Tschersich Don Alexander The Solid Waste Task Force Committee reviewed the ten (10) ideas listed from last weeks meeting and came to a consensus to discuss (1) solve used oil problem and (3) aggressive publicity and education on recycling. Don Alexander summarized on Item III. Financial Analysis of the Waste Disposal, Collection and Recycling System. Don commented that the committee as a whole needs to present a list to the assembly of their recommendations. There was discussion on how to educate residents and to let them know what items could be brought to the landfill, currently once a week the borough has a page in the newspaper where they keep residents informed. Suzanne Hancock commented that the advertising should be presented in a manner so residents would be encouraged to notice it. Lon White, Deputy Harbor Master, explained that in the harbor the City had seven collection stations set up to segregate garbage, fiber, plastic, wood, aluminum, steel, and nets /rope. Recycling occurred naturally or the city hauled a lot of it to the landfill themselves. Solid Waste Task Force Minutes, March 20, 1996 Page Two Dale Soughers commented on the used oil problem and questioned Lon White on the City's process of burning used oil. Dale also had comments on source segregation and the needed publicity of it. Don Alexander handed out an article on segregation and explained the purpose of it. There was lengthy discussion on recycling and the two non - profits that work with recycling. The discussion on the used oil problem, Lon White, Deputy Harbor Master explained that the City has two 1100 gallon double walled tanks with catch basins that are marked with signs that stipulate what cannot be dumped in them. Lon also addressed the fact that Kodiak needs a licensed hazardous waste storage facility. There was also discussion on the Coast Guards Support Center, which Mark Frost explained that there may be a possibility to work out deals but the used oil would have to be spec oil. To conclude the meeting Suzanne Hancock summarized that we need to have a central location, be user friendly and have as many separate containers as possible. The meeting adjourned at 8:55 p.m. Members Present: Suzanne Hancock, Chair Bill Bulen Matt Jamin Duane Freeman Mark Frost Others Present: John Burt Marty Owen, Harbor Master Dave Lorenz Bill Rieth SOLID WASTE TASK FORCE MARCH 27, 1996 The meeting of the Solid Waste Task Force was called to order by Chairperson Suzanne Hancock at 7:30 p.m., in the School District Conference Room. Fred Nass Dale Soughers Hans Tschersich Don Alexander Suzanne Hancock informed the task force that this is the last meeting except for the joint meeting scheduled with the Borough Assembly. Gary William's from Peninsula Sanitation will be giving a presentation on landfill privatization. Minutes of all the meetings will be presented to the Borough Assembly along with specific problem areas identified which may warrant additional investigation. Matt Jamin presented his views and ideas on the recycling issues. There was discussion and questions on recycling and how cost effective it would be. Bill Bulen commented that he and Fred Nass offered the Borough to perform conventional landfill compacting instead of baling in order to compare the figures. Bill indicated his offer was refused at the time. Fred Nass questioned Bill Rieth, ADEC, about the permit at the Landfill. Bill Rieth commented that there is a permit from ADEC to run a baler facility and that there is a mode of operation that you fall into when the baler is being serviced. There was discussion on cost comparisons between compacting and baling. Don Alexander said he would get more information from Anchorage who does conventional landfill compacting. Suzanne 11anl,0L,1' commented 011 vv needed 10 U lione 101 LIIG future. Do WL want 10 have sub committees. Suzsanne and Duane Freeman discussed there needed to be a good system in place before promoting the recycling issue. Hans Tschersich commented that it needed to be made more user friendly. Solid Waste Task Force Minutes, March 27, 1996 Page Two. Matt Jamin commented that he would like to recommend to the Borough Assembly that the "marginal cost" between the actual cost per ton for disposal and the cost per ton diverted from the landfill be recognized as a district cost savings and at least make it possible to fund a recycling center. Suzanne Hancock, summarized that three logical subcommittees could come out of the task force, Used oil, Recycle/Public Awareness, and Baler/Landfill. Suzanne suggested that the month of April be dedicated for these groups to meet and try to meet on different days so everyone is flexible to attend the meetings. The sub committees are to be as follows: Waste Oil Marty Owen, Chair Mark Frost Bill Bulen Fred Nass The meeting adjourned at 8:40 p.m. Recycle/Public Awareness Matt Jamin, Chair John Burt Hans Tschersich Duane Freeman Baler/Landfill Fred Nass, Chair John Burt Dale Soughers Suzanne Hancock, Chairperson Gale D. Gardner, Recording Secretary MEMORANDUM To: Assembly members Lorne White (presiding), Alan Austerman, Ann Barker, Jack McFarland, Tom Merriman, Wayne Stevens, and Mayor Jerome Selby From: Solid Waste Task Force, Ken Gregg Chairman Date: June 9, 1988 Re: Task Force Final Report The members of the Solid Waste Task Force are pleased (and a bit relieved) to present this, our final. report, to the Assembly. The assigned task of analyzing the current solid waste operations of the Borough and recommending the "best plan" for operation under future contracts was a much larger job than We initially thought. The enclosed report effectively summarizes the Task Force's discussions at over 30 meetings in the last four months. We are requesting that you review the report over the next week. The members of the task force will make themselves available for any questions at the Assembly worksession on June 16th. Realizing that it is not possible to outline all of the ideas discussed in the course of our meetings, and not wanting to see our efforts wasted, I am sure task force members will continue to be available as a resource for the Mayor and staff. I would like to thank all of the members of the task force for their dedication of time to this job. I specially want to thank Pat Szabo and Marion Stirrup for their extra work in drafting this report. Landfill and Baler Goal: Efficient, effective, and economical use of the baler and landfill site and operation in accordance with all local, state, and federal regulations, realizing that the purpose of a sanitary landfill disposal facility is to bury solid waste in a controlled manner that protects public health and safety, while minimizing land, air, and water pollution. Situation: The Kodiak Island Borough is currently operating the landfill, and as land owner is ultimately responsible for the long term effects of operations at the landfill site. Hence, as a land owner, the KIB would more likely maintain the landfill in compliance with local, state, and federal regulations. Recommendations: 1. Continue operation of the landfill /baler by the Kodiak Island Borough. 2. The management and supervisory functions of the system are what will establish the degree of success of solid waste management for the community. Therefore, serious consideration should be given to creating a position charged with oversight of solid waste management facilities and operations such as administration of baler /landfill collection contract, day -to -day system supervision, personnel recruitment and training, citizen complaints, development of special projects such as the comprehensive plan and recycling programs. The public creates solid wastes, discards them, and expects uncomplicated and nuisance -free collection and disposal. And since solid wastes disposal is a distasteful subject to many people, the general public usually does not comprehend the difficult problems involved in collection and disposal. Therefore, the position recommendation listed above should also be charged with coordinating a sound public information program as an essential aspect of solid wastes management. Such a program should make full use of radio, television, newspaper and newsletter coverage. Suggestions for implementation include: - Explain what is to be done and why. - E x p l a i n the effects (favorable and unfavorable) on the user: - better environment. better service - higher /lower costs, etc. -The user's responsibilities in using the system. Solid Waste Task Force Page 2 - Progress reports featuring - before- and -after pictures - update information to the public - Work with social, civic, religious, fraternal, volunteer organizations, and schools. - Organize meetings at which slides or films are shown. - Brochures, flyers (can be sent with billing notices), posters, and contests. -Use of a professional public relations firm. 3. Develop a detailed comprehensive solid wastes management plan for the landfill site that includes, but is not limited to the following elements: a. Mapping of entire area designated for landfill use, identifying present and projected dumping practices of metals, commercial wastes, sludge, stumps, etc. b. Address hazardous waste situation, identifying what materials constitute hazardous waste, amount being generated, responsibilities of the KIB, proper methods of collection, testing, treatment, storage (short term and long term) and removal of that which can be transported off- island. Handling, storage, and shipping methods (on- island vs. off - island) may be different for large -scale commercial or industrial hazardous waste than for smaller quantities of household hazardous waste. c. Incorporate a cover materials management plan to minimize the handling of soil cover for daily, intermediate, and final covers. d. Implement and maintain a regular program for monitoring leachate- -the product of the percolation of rainfall or other ground water or surface water through the in- place decomposing solid waste. This should include surface water management and regular testing of monitoring wells. e. Address support facility needs associated with operation of baler and landfill such as fencing, access to site, landscaping and posting of signs (indicating location of facility, regulations, fees, hours of operation, etc.), designated self -haul areas, after - hours access areas (use of 40 -yard dumpsters), fire fighting equipment, and employee facilities. Solid Waste Task Force Page 3 f. The baler and landfill facility should have an operational plan prescribing daily operations. The daily operations plan describes how the wastes are to be deposited and compacted and specifies the interim management methods for immediate and final covers. The operational plan should also detail baler and landfill equipment maintenanance requirements for dozers, trucks, etc. g. A closure plan reeds to be developed, describing the procedures for eventual closing out the facility (when the landfill has reached full term /capacity). Included in the plan should be procedures for periodic (seasonal) closeouts of areas within the landfill, final closeout plans, the nature and amount of the final cover, revegetation, gas production, drainage, and post - closure care and monitoring of the landfill (for up to 30 years). 4. Because of the limited landfill space available on Kodiak Island, it is imperative to begin a high priority investigation into waste reduction, recycling and the disposal of remaining nonreyclables. As the highest priority for management of solid waste, the purpose of waste reduction is to avoid producing the waste in the first place and to reduce the toxicity of the disposed waste. The investigation should Include, but not be limited to : a. Implementation of a vigorous Public education strategy. b. Redirecting of reusable organic wastes such as prunings, yard trimmings' and grass clippings away from the landfill. c. Develop and implement recycling programs. Recycling is economically beneficial by avoiding landfill costs and extending the life of the landfill itself. Recycling creates jobs, saves raw materials, reduces the demand for energy, and encourages waste reducing behavior as residents and other generators become increasingly aware of what materials are recycable. Recycling options may include: - Controlled salvage of materials at the landfill, such as rnnstruct.ion materials (lumber, plywood) and fishing gear (floats, buoys, line, and wire). -The issuance of Request for Proposals for recycling firm ( s ) to operate at baler f a c i l i t y . -Implementation of programs sponsored by the local governments. - Encourage civic group involvement. Solid Waste Task Force Page 4 Billing Goal: To cover all costs of baler, landfill and collection in a mandatory service with the Borough billing all users and with costs distributed equitably among all users. Situation: The current billing arrangement has evolved over time. Kodiak Sanitation initially billed both residential and commercial customers with whom it had contracted to provide garbage collection service. When the City adopted a mandatory residential garbage service, the City assumed billing for residential units within the City, and Kodiak Sanitation continued to bill commercial customers. When the Borough assumed garbage powers, it began billing those residential units not already being billed by the City, the City continued to bill residential units within the City, and Kodiak Sanitation continued to bill commercial customers. The Borough does not presently deal with commercial accounts, although commercial dumpster rates set by Kodiak Sanitation are included in the Borough's collection contract with Kodiak Sanitation. Kodiak Sanitation does not report to the Borough either the activity or the revenue from its commercial accounts. All monies collected by the City from residential users are turned over to Kodiak Sanitation. The Borough pays the City a 5% fee for billing residential accounts. The City reports to the Borough the number of units billed and revenue collected. Ali monies collected by the Borough from residential customers are retained as revenue. In the area outside the City the Borough pays Kodiak Sanitation a fee for rental of each residential dumpster as well as a fee for dumping each residential dumpster. The following tip fees are charged at the baler: 1. Bagged garbage from an auto /pickup or less than one -yard trailer $5 2. Construction or commercial debris from covered truck or trailer greater than one yard $20 3. Garbage truck $40 Recommendations: I. Borough assume all billing for all customers, whether o commercial, all residential r C;ollllllerc I d l , I n cJ 1 1 geograph i C areas. Billings would be based on periodic reports by the collection contractor on service provided to residences, including any extra service, residential dumpster service provided, and collection service provided to commercial customers. a. Because the collection contractor is presently billing commercial users and is not reporting commercial Solid Waste Task Force Page 5 collection activity to the Borough, it is not possible to accurately state the total revenue to the garbage collection system. Borough billing would provide complete and accurate figures of all revenue. b. With mandatory commercial collection service, the Borough must assume direct responsibility for all phases of commercial waste collection. Although the Borough may opt to contract out the billing activity, as it presently does with residential billings in the City, the Borough must have complete information on services billed, receipts and overdue accounts. c. With the Borough collecting all revenue, income and expenses of each part of the solid waste management system could be tracked. The Borough would pay the collection contractor(s) for the collection services provided based on the contractor's route sheet of curbside service provided and dumpsters emptied. The task force discussed the possibility of the Borough paying for only that curbside service that was actually provided, i.e. if a residence did not put out cans for pick up, the Borough would not be billed for curbside collection at that residence. Although this arrangement would be undeniably more economical for the Borough, the task force felt the idea was probably not biddable or practicable. Tips fees at the baler, as explained below, should cover the costs of the bailer /landfill. Costs of collection plus any unforeseen costs at the baler /landfill during the course of the collection contract would be covered by user fees, spreading the costs among users according to their use of the system. 2. Establish a fee for two -can commercial service. 3. Establish a separate rate for residences with a home occupation. 4. Bill the City of Kodiak Harbormaster's office as a commercial customer for dumpster service provided at the boat harbors. With the passage of new marine pollution 1 eg i s 1 at- i on _ the amo int nF marina debr i com i nn ashore will increase. Billing the Harbormaster for the costs of boat harbor dumpster service will mean that the expense of the service will be paid by the users since the Harbormaster can pass the expense along in fees to the vessels. 5. The Borough roust continue to charge tip fees at the baler /landfill because the collection contractor might have collection contracts with other entities. Total tip fees should pay for the costs of operation and �nl i ri Wac+gl r.,+ maintenance, including depreciation and equipment replacement, at the baler /landfill. The tip fee to be charged to each category of user (commercial garbage hauler, construction contractor, pickup truck, automobile) would be based on apportioning the total revenue to be raised according to historic use of the baler /landfill. If, for example, 90% of the baler /landfill volume was attributable to commercial garbage haulers, then 90% of the budgeted landfill /baler costs would be borne in tip fees by commercial garbage haulers. To determine a tip fee for an individual vehicle, the 90% of budgeted cost figure would be divided by total truck capacity using the baler /landfill in a one -year period. The resulting cost per yard of truck capacity would then be used to determine a tip fee based on the rated capacity of each truck using the baler /landfill. The tip fee for commercial haulers should be based on truck capacity NOT on actual waste hauled. a. Consideration should be given to special handling requirements for construction materials, stumps, etc. and charging a fee to cover the additional handling required. b. To avoid the additional expense incurred by billing small, one -time users, provision should be made for collecting cash at the baler. Coupons should be sold at the Borough offices for frequent users of the baler /landfill. These coupons could be the same as those used for the zoning compliance permit, as described below. c. Consideration should also be given to allowing a free dump at the baler for any automobile or pickup that presents a monthly garbage billing. This would encourage individuals to dispose of large items and extra refuse at the baler, relieving the Borough of some of the collection costs that would be incurred if these items were placed in a dumpster. 6. Charge a baler /landfill use fee with each zoning compliance permit. The Community Development Department is presently working on implementing this recommendation, proposing a $40 fee that would buy coupons that could be used at the baler /landfill. During 1987 the Borough 1 'J G 1 1 J- ... T t $ A !1 fee had issued 1 J V zoning compliance I aI ILe per 1111 L5 . 1 1 c �'IU 1 Ire 11GIU been collected for each of these permits, $5,440 would have been generated in revenue. 7. Consider using the blank side of the monthly billings for public education notices about landfill hours, littering ordinances, recyling, etc. Solid Waste Task Force Page 7 Collection Goal: To provide an economical collection service to all residences and businesses which will encourage recycling, and proper disposal of solid waste and which will discourage littering. Situation: Until the Borough acquires an APUC permit covering the entire solid waste management area, the Borough essentially has two separate permit areas. The first is the area covered by Kodiak Sanitation, Inc's (KSI) Permit Number 222 which covers the area within a 5 mile radius of the 1974 Kodiak city limits. The second area includes the area inside of the 1974 Kodiak city limits and the balance of the area outside of Permit. Number 222 area (Monashka Bay, Womans Bay, Chiniak, and Pasagshak). Both of these areas are currently being serviced by Kodiak Sanitation, Inc. under a single contract. Until the permit issue is settled, the Borough may not contract with any contractor other than KSI in the area covered by their permit. However, the Borough may contract separately with any hauler for the currently unpermitted area. Currently in the City of Kodiak the Borough is billing all residents for curbside service, and the contractor has placed dumpsters at strategic locations for his convenience at no expense to the borough. Under a new contract it is likely that these dumpsters would be charged to the Borough. Recommendations: The Solid Waste Task Force has spent several meetings discussing alternative levels of service, how each would be bid, and the practicality, desirability, and political feasibility of each. The task force recommends that wherever dumpsters are located, as soon as each dumpster site is finalized, the site be fenced against wind and view, with improved access to each dumpster. Dumpsters (other than commercial) should also be equipped with covers which may be opened only far enough to permit the disposal of hosehold garbage. The existing collection contract requires monthly pickup of appliances and other bulky items at no charge to residential customers. The task force recommends that this be continued and that the service be better advertised. Rural Residential Service Solid Waste Task Force Page 8 In the rural areas (outside the existing city limits) the task force feels that the continuation of the existing level of service (dumpster service only) is the most practical approach. With the continuation of dumpster only service in the rural areas the task force recommends that the dumpster locations be reviewed with the following criteria in mind: 1. That the dumpsters would not be neighborhood dumpsters but rather "regional dumpsters ". Under the regional dumpster concept there would be fewer dumpster sites with two to four dumpsters per site. The current dumpster sites at Womens Bay and Chiniak are good examples of regional dumpster sites. Fewer sites will allow better maintenance and cleanup and would allow the Borough to improve the sites more economically. 2. Dumpsters should be located to minimize hazards to traffic. There should be adequate room for vehicles to pull off the road and well out of traffic. 3. Dumpsters should be located to minimize abuse by non- residential users while providing maximum convenience to residents. This would require that dumpsters be located at sites determined by the traffic patterns of the local residents: for example at locations convenient for persons traveling toward town. Urban Kodiak Residential Service Within the Kodiak urban area the task force could not arrive at a concensus on any single recomendation. Therefore, we have outlined three alternatives with the advantages and disadvantages of each. The first alternative for residential service within the Kodiak urban area is to provide primarily curbside 2 can service and consolidate the neighborhood dumpsters into one central "transfer station" consisting of a single 40 yard dumpster or multiple 6 yard dumpsters. The transfer station would be fenced against wind and view and would provide alternatives to hauling occasional excess garbage to the dump and for residents who prefer to "self haul ". Advantages: 1. More equitable billing. Those who generate more waste would pay more if the collection contractor picked up more than two cans. The revenue lost by people dumping at the transfer station would be offset by the decrease in littering by those who would either not be willing to drive to the dump or pay for excess garbage hauling. Task force members favoring this alternative feel that Solid Waste Task Force Page 9 the transfer station would not be used as much as neighborhood dumpsters since it is not as accessible. 2. Easy to bid. Bidding contractors know exactly how may customers they will be serving with what level of service. 3. Control abuse of the system and prevent the disposal of appliances, furniture, and construction materials in neighborhood dumpsters. 4. It would eliminate the problem with dumpsters in the roadways. The elimination of neighborhood dumpsters would be a major step towards a more beautiful community. 5. It would be less expensive to fence and maintain one location than the current 25 -30 dumpster locations. 6. As recycling programs are implemented, the transfer station site could be expanded to provide receptacles for recyclable materials such as cardboard, aluminium, and glass. The operation of the transfer site could be contracted with a firm interested in managing a recycling program for the Borough. Disadvantages: 1. A centrally located transfer station and curbside service would be less convenient for residents who are used to neighborhood dumpster service. As the discussion at the task force level has shown, removing neighborhood dumpsters in some neighborhoods would be very unpopular. 2. Curbside service would require better enforcement of the ordinances on storage and placement of garbage for collection. 3. Curbside service is more labor intensive and inherently less efficient than dumpster service. The second alternative for residential service within the Kodiak urban area is to provide essentially the same mix o G services i (curbside "'f vi L.es G can 1 sery Ice and neighborhood dumpsters) as is currently being offered. All residents would be provided curbside service on a weekly basis, and 25 -30 dumpsters would be located throughout the community. Residents would have the option of placing cans at the curb or dumping in one of the dumpsters. Solid Waste Task Force Page 10 Advantages: 1. In many areas residents are used to dumpster service and obviously find it more convienient as is shown by the lack of cans placed for curbside pickup. Removing neighborhood dumpsters in some areas will be very unpopular. This alternative may be more politically palatable. 2. Cleaner. Garbage placed by the road for pickup is subject to rodents and animals. Garbage is not accumulated for a week at a time before disposal. Disadvantages: 1. This alternative would be difficult to bid by any contractor other than Kodiak Sanitation, Inc. since KSI is the only source of information about the "garbage habits" of the urban residents. Potential competitors would be forced to bid as though all residents were using curbside service, and the neighborhood dumpsters would likely be bid as an additional expense to the Borough. 2. With many dumpster locations in densly populated areas siting problems arise. This results in dumpsters in road right -of -ways creating traffic and safety problems. 3. Having many dumpster locations makes fencing and site beautification difficult and expensive. 4. The system would be subject to abuse by the placement of appliances, construction marerials and other large or bulky items in dumpsters. (This could be prevented by redesigning the dumpsters or putting lids on dumpsters which would not open fully.) Dumpsters would be available for abuse by comercial users as well. 5. The costs would not be equitably distributed to the users of the system. Households generating more than 2 cans per week could dump the excess in a neighborhood dumpster to avoid having to pay for extra service. The third alternative is similar to the second. The Kodiak urban area would continue to receive the mix of curbside and dumpster service currently provided. However, the area would be further divided into distinct areas which would be bid and billed at different levels of service. Those neighborhoods where dumpsters may be properly sited (off of the street and out of traffic) would be provided and billed for dumpster only service. Dumpsters would not be placed at locations intended to be convenient for the general public. This would address Solid Waste Task Force Page 11 some of the problem with the biddability of the second option. Most of the advantages and disadvantages of the second alternative apply to this one also. However, this does address some concerns. 1. This alternative is more politically palatable than the first alternative. 2. Though it does not totally solve the biddability problem, it is more easily bid and more cost efective than the second alternative. Commercial Service The task force recommends a minimum of curbside 2 can Service For every business within the solid waste management area. Allowances should be made for home occupations which do not generate significant waste. Enforcement of the commercial service would be on a complaint basis with some monitoring by the Borough. Businesses could choose commercial dumpster service rather than the required curbside service. Multi - family residential units could choose commercial dumpster service. However, some means should be implemented to assure that multi - family units do not abuse residential dumpsters. Solid Waste Task Force Page 12 The Collection Contract Bid Tip fees for commercial haulers should be determined as outlined in the section on billing before collection bida are solicited. The bid and resulting contract should provide a mechanism for annual adjustment of the tip fee. The Boroughs bid request should include the following items: 1. The cost per month for dumpster rental for each size of dumpster offered by the contractor in the general size ranges currently in service. The bid request should specify that 40 yard dumpsters may be used at the transfer station or regional (rural) dumpster sites at the contractors option. 2. The cost per dumpster tip for each size dumpster offered. This may include a mileage differential for Chiniak. 3. The prices for residential curbside 2 can service and for each additional can (or can equivalent). 4. The prices for commercial curbside 2 can service and for each additional can. The contractor should be required to maintain a route sheet and report the service provided on a weekly or monthly basis. This information would be used to document the contractors billing to the Borough and for billing of customers by the Borough. Solid Waste Task Force Page 13 INTRODUCTION KODIAK ISLAND BOROUGH INTEGRATED SOLID WASTE MANAGEMENT TASK FORCE OBJECTIVES Integrated solid waste management involves using a combination of techniques and programs to manage the municipal waste stream. It is based on the fact that the waste stream is made up of distinct components that can be managed and disposed of separately. An integrated system is designed to address a specific set of local solid waste management problems, and its operation is based on local resources, economics, and environmental impacts. SOLID WASTE MANAGEMENT PLAN A solid waste management plan is the systematic administration of activities which provides for: Source Separation Storage Collection Processing Recycling Final Disposal KIB SOLID WASTE MANAGEMENT PLAN ELEMENTS I. Landfill Master Plan and Engineering Design: Develop a landfill master plan which meets local, State and Federal regulations and addresses an integrated waste processing ability over a minimum 30 year period. Address construction options including structural, disposal and facility needs and analyze alternatives to baling. Page 1 Identify facility requirements /costs for additional segregation and storage of recyclable /reusable waste materials. Examine all waste disposaUrecycle options and integrate into master plan. (Baling, Open fill, Incineration, Sorting, Long Haul, etc.) NOTE: Kodiak Island Borough has retained CH2M Hill for the purpose of engineering design services for the landfill. Engineering design will include: vertical expansion and closure -plan design, leachate collection and treatment system design and evaluation of lateral expansion areas. II. Analysis of the Solid Waste Storaee, Collection, Transportation and Disposal System: Evaluate and promote the progressive development of a cost effective storage, collection and transportation system which is safe, convenient, minimizes littering and disease vectors and encourages source separation of waste. Identify optimum waste storage capacity requirements at different geographic areas to maximize efficiency and minimize transportation costs. Determine feasibility of establishing waste transfer /recycle stations in lieu of existing dumpster and curbside pick -up programs. Evaluate current storage /collection containerization. Evaluate solid waste collection and transportation system. Determine optimum location of waste receptacles and collections systems. III. Financial Analysis of the Waste Disposal, Collection and Recycling Cvetem • U 7 J Page 2 Improve systems to track costs associated with solid waste collection and disposal operations. Promote realistic waste disposal rate structures which encourage waste reduction, reuse and recycling. Evaluate rate structure and financial aspects of waste management system, including privatization of baler operation and use of borough employees for collection. IV. Waste Stream Characterization Study: Continue to assemble meaningful data for use in the design and implementation of solid waste management programs which are best suited to the unique features of waste generation and disposal on Kodiak Island. Formulate strategies to characterize waste materials for purposes of reducing and reusing solid waste materials. Improve tracking and data collection methods to determine substream generation rates. Identify recycle /reuse opportunities. A waste stream characterization study was completed in 1993 and results are published in the Community Recycling Fact Sheet. V. Public Awareness Program for Solid Waste Reduction, Source Separation and Pollution Prevention: Develop and education program that provides waste management education training to maximize waste reduction and recycle /reuse philosophy. Promote and educate the public, business and government sectors regarding proper solid, hazardous and infectious waste disposal. (HHW, Waste Oil, other special waste streams) Page 3 VI. Project Implementation Plan: Organize, assess, plan and implement the tasks associated with the overall waste management plan. Page 4 To: From: Stock Watch 5 -01 -07 5:24am p. 1 of 1 Announcing the next Soda Giant Fire Mountain Beverage Company Symbol: FBVG.PK Currently: $0.02 Up 2% today Short Term Expected: $0.05 ( +250 %) Long Term Target: $0.25 Look at past success of Drink companies HANS opened at 10 Cents and trades today a $38 per share that's 300+ times return FIZ opened $1 and now trades over $10 that's 10 times return This is a true Ground Floor opportunity With a 5 Million - Market Cap this is a real Company, with real products Assets and Real Earnings. Get in FBVG Don't get left out again!! Kodiak Island Borough AGENDA STATEMENT Regular Meeting of May 3, 2007 Mayoral Appointment to the Gravel Task Force. There is currently one vacant seat on a Gravel Task Force. Mr. Charlie Powers submitted an application on April 18, 200 APPROVAL FOR AGENDA: d Item No. 13.D.1 Recommended motion: Move to confirm the Mayoral appointment of Mr. Charlie Powers to the vacant seat on the Gravel Task Force. Name KODIAK ISLAND BOROUGH Home Phone Work Phone Email Tom Abell 486 3828 486 -3828 tcabell @ptialaska.net P.O. Box 2224 Kodiak, AK 99615 Mike Anderson 486 -4959 486 -5551 m.anderson @ak.net P.O. Box 2310 Kodiak, AK 99615 Gary Carver 487 -4551 487 -4551 cgeol @acsalaska.net P.O. Box 52 Kodiak, AK 99615 David King 481 -2930 942 -0272 dkingak @gci.net 2949 Spruce Cape Dr #1 P.O. Box 3634 Kodiak, AK 99615 Bill Oliver P.O. Box 3751 Kodiak, AK 99615 Andy Teuber 486 -1969 486 -9800 andy.teuber @kanaweb.org 2900 Bayview Drive P.O. Box 1544 Kodiak, AK 99615 Thomas Trosvig 487 -1907 481 -4217 ttros @bigfoot.com 1132 Lake Orbin Circle ttrosvig @horizonlines.com Kodiak, AK 99615 VACANT Staff: Martin Lydick, Comm. Development- Assoc. Planner /ENF 486 -9361 mlydick @kib.co.kodiak.ak.us Revision date: 3/7/07 Revised by: jb 486 -4238 486 -3215 oliver @gci.net fanarinc @gci.net 04- 18- 07;02:52PM; NAME: HOME PHONE: ?c-1 f - 2_ I Lt c l S PROFESSIONAL ACTIVITIES: odiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 BOARD APPLICATION STREET ADDRESS: f 0 4 C .« Cr P.., • ILu A u 4 9R (n 1 S MAILIN A RESS: ?_)q z IKo;7i /,c ,4 v_ q ce 1 LENGTH OF RESIDENCE IN KODIAK: Cr . IN ALASKA: ARE YOU A REGISTERED VOTER IN KODIAK ? ARE YOU A PROPERTY OWNER IN KODIAK? COMMUNITY ACTIVITIES: , ` , c S .-,�\ ,-.�, 1 cl �s yc J r • ` � ^ b5 v+ O 1 r LS ; k,- 4- co Y �' G ,-.-, -r! i t 0\ AREA OF EXPERTISE AND /OR EDUCATION: \ '. \ 1--. t — r r_ c— �o JI )o Date Signs ure A resume air r of inter..t may be attached, but is not required. /T) -4" Votor Expires on: � 7� J Appc�a Raelo Borough ) i / / G� - 0n; Roge wnt loner, Dole Appointed; O o rm (!4� G ay ) co /L j oath d o - Te C.omm9nt9i �( S4 ' .�"1 P nMnGal - . STAFP USE ONL 7 '(3"&,9 roe 11dovelborough\CL16QARDS12006 BO RD APPLICATIQN.doc WORK : 't $ to - 2530 E -MAIL: (`" --- ., 6 ) �Cc? v o ff, . Cc m e pia �c Fare& (907) 485 -3325 # 1/ 1 NO NO - 4 - o tLa a tL .e- -,c. •�.er, �7 a5, 4 o � \ a _ �r.� —c� S St_s.ti . APR 1 81007 I BOROUGH CLERK'S OFFICE SERVICE AREA NO. 1 BOARD REGULAR MEETING MINUTES DECEMBER 20, 2006 @ 7:00 P.M. BAYSIDE FIRE HALL CALL TO ORDER: CHAIR E. MAHONEY, called the meeting to order at 7:00 p.m. ROLL CALL: Present: Absent: Staff: Sharon Lea Adinolfi Kevin Arndt Scott Arndt Charlie Lorenson Ed Mahoney Greg Spalinger Dennis Symmons A quorum was established. ACCEPTANCE OF AGENDA: Jessica Kepley, E/F It was MOVED, G. SPALINGER, and SECONDED, S. ARNDT to approve the Agenda as presented. The motion CARRIED unanimously. Two items were added to the agenda, 1] Tona Lane to Old Business, and 2] L Street to New Business. ACKNOWLEDGE RECEIPT OF FINANCIAL STATEMENT: REC IE APR 1 7 °^ 7 2007 BOROUGH CLERK'; OFFICE It was MOVED, S. ARNDT, and SECONDED, G. SPALINGER to acknowledge receipt of the Financial Report. The motion CARRIED unanimously. APPROVAL OF MINUTES: It was MOVED, G. SPALINGER, and SECONDED, S. ARNDT, to approve the Minutes [26 Sept 2006] as submitted to the Board. The motion CARRIED unanimously. VISITOR'S COMMENTS: None. CHAIR'S REPORT: Reported the progress of snow removal from the evening before. Received a few phone calls regarding residents widening their driveways and the accumulation of snow on these improved driveways. No problems seemed to be apparent with the snow removal on these properties. John Parker's new culvert was installed. MAHONEY was unhappy with the way it was installed, it was not up to Borough code, making any water moisture exit his property and run out into the \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \Service District Minutes 2006\Minutes 20 Dec 06.doc road and possibly onto the surrounding neighbors' properties. J. Parker bought the culvert, SA1 paid for the installation; Brechan felt there was no responsibility on their side. Ditching completed in some areas that were needed within the service area. Drainage problems on Teal Way due to a buried culvert; no good drainage plan to begin with but they dug the ditches down and placed a culvert in the area to take water across the road and behind some of the homes to alleviate the problem. There have been no further calls at this point. Shahafka is still seeing problems. Draining is not appropriate, open water is running on top of the street. MAHONEY feels the Board should look at this subject again and come up with a resolution. There is a similar issue on Parkside Drive, water glaciating on the road due to inadequate drainage. OLD BUSINESS: A. ASSEMBLY WORK SESSION CHAIR reported he attended this work session; he walked away from the meeting with the idea that it is authorized for the Board to construct roads. Although the Board does not do this now, it is within the scope of authority to build roads, it would have to be budgeted in order to be accomplished but that was his understanding on the subject. For the time being CHAIR is interested in working on maintaining the roads within the Service Area. ADINOLFI said she also attended the work session and did not come away with a definitive role of the Board. She felt Mayor Selby agreed that something definitive should be put in writing to clarify the role of the Service Area Board. SPALINGER clarified that Mayor Selby felt the policy needed to be clarified in writing. S. ARNDT told the Board they had the right to put certain projects in the budget but were allowed to only make recommendations to the Assembly, no Board has the authority to contract work. MAHONEY remains unclear if the Board was given absolute clarification on their role. TUTTLE recalled the Board's desire to receive clarification from the Assembly as to what the roles and responsibility of the Service Area Board actually was, but questioned whether this was the work session the Assembly was attempting to hold to provide that clarification, specifically. It was her understanding that the Assembly members wished to have a separate work session to discuss the roles and responsibilities of the Board. LORENSON also felt this work session the Board was "invited" to, was not specified as mandatory for the Board members to attend. MAHONEY stated that Mayor Selby also agreed the Service Area Board's roles needed to be clarified. ADINOLFI brought up and discussed the website which should be used to clarify to the residents of the service areas, what the intentions of the boards are. Some of the information . l__ 1__1__f__1 .1__ Board and 1 ..1. 11• may be helpful to the noaru and the public. SPALINGER specifically requested an Assembly /SA1 Board work session to establish the roles and responsibilities of the Board. Would like the Borough to tell the Board what is required of them. MAHONEY said he would set up a work session with Rick Gifford and the Borough Assembly. B. LETTER TO WATKINS RE PARKING — STATUS \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \Service District Minutes 2006 \Minutes 20 Dec 06.doc SPALINGER explained that the Watkins' vehicles are parked in the road way every night and has ignored requests to move the vehicles. There are similar problems with Ivar Malutin parking a boat and a truck in the middle of the cul d' sac. Apparently, it is moved when asked, but replaced. It was MOVED, S. ARNDT, and SECONDED, SPALINGER to direct a letter be written addressing the Watkins' parking violation. Upon discussion, the motion was amended (Amendment #1) to include addressing the parking violation by Ivar Malutin, as well. Further discussion amended (Amendment #2) the original motion a second time to include all property owners and would not just address the Watkins and Malutins. ADINOLFI asked if anyone from the Board or from Brechan Enterprises had addressed the problem in person with either the Watkins or Malutins. She suggested that this be accomplished as common courtesy, before sending out a letter. SPALINGER suggested that an "official type" should address the situation over a neighbor. LORENSON pointed out that this responsibility should fall on the Chair, before the rest of the Board. Motion Amendment #1 — CARRIED, 6 to 1. Motion Amendment #2 — CARRIED, unanimously. It was MOVED, S. ARNDT and SECONDED, SPALINGER to amend the originally amended motion to direct the CHAIR to speak with the violating property owners and if no affirmative action is carried out, to follow with a letter to the property owners addressing the parking violations. The motion CARRIED unanimously. C. ACTION ITEMS FROM SEPTEMBER 26, 2006 REGULAR MTG. 1. Selief Lane reconstruction and paving S. ARNDT spoke to the Board re the deteriorating pavement on the Borough owned and Service Area No. 1 maintained portion of Selief Lane. Years ago the matter of resurfacing this part of the road came before the Borough and the Board; Pat Carlson opposed the resurfacing at that time. The City of Kodiak portion of the road has been resurfaced. It is S. ARNDT's intention at this time that the Board recommend to the Assembly, an assessment district is formed for the properties aligning this street. CHAIR asked for Board's concurrence for him to meet with the Borough Manager regarding creating an assessment district for those properties. Concurrence was given. 2. Sean Circle Property Owners' Authority Discussion held on replacing some ditches along Sean Circle. Residents are making manholes out of any material that can be found. Wooden manholes are going to deteriorate within a few years. Drainage should have improved once corrections were made to the area. D. TONA LANE CHAIR reported that the town -side portion of Tona Lane was being excluded from snow removal services due to miscommunication between Brechan and the Board/Borough. Anna Way is the road that is not supposed to receive maintenance. CHAIR spoke with Louie Rocheleau [Brechan Enterprises] to correct the situation; matter to be resolved immediately. \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes\Service District Minutes 2006 \Minutes 20 Dec 06.doc NEW BUSINESS: A. ELECTION OF OFFICERS It was MOVED, K. ARNDT and SECONDED, ADINOLFI, to postpone the Election of Officers until the Board meets in March, this would allow the current Chair to reside for a full year. Upon discussion, the Board decided to move ahead with the elections this evening. LORENSON and TUTTLE pointed out they would like to see the Board get back into the mode of holding the Election of Officers immediately after the Borough elections in October. For one reason or another, this item has been postponed throughout the years until early spring. It would benefit the board to get back on track, according to LORENSON. Discussion was held re this matter. S. ARNDT opposed the postponement of the Election of Officers until March, with a full board present, there did not seem to be a reason to postpone it. SPALINGER also requested not to postpone the elections, he would be out of town the months of March and April. It was decided not to postpone the Election of Officers. Ed Mahoney and Charlie Lorenson were nominated for the position of Chair, both accepted and the outcome was MAHONEY, 4 -3. Charlie Lorenson and Scott Arndt were both nominated for the position of Vice Chair, nominees accepted and the results were ARNDT, 4 -3. B. OPEN MEETINGS ACT TRAINING/PROCEDURE Agenda Deadlines, Agenda Packet Deadlines, and Regularly Scheduled Meetings TUTTLE spoke to the Board, outlining procedures the Board should be following to meet the Open Meetings Act requirements. One of these issues is the posting and publishing of the meeting agendas. A deadline should be established for the secretary to make sure the agenda is provided for the public's awareness prior to the meetings. Also, the issue of sporadic meeting was raised. Other boards follow the same process the Borough Assembly does, in order to plan meetings throughout the year on a consistent basis. TUTTLE felt it was poor service to the public to not preset a schedule of meetings for the year. S. ARNDT opposed the idea of scheduling meetings in advance, pointing out he was not interested and felt it was not necessary to preset a schedule. He said the Board holds a meeting when it is necessary. K. ARNDT backed the idea of posting the agendas in a location that would benefit the public. He also felt that there are important enough issues happening throughout the service area every month, constituting a need to hold public meetings on a regular schedule. Regularly scheduled meetings would benefit the members, they would know when the meeting is to be held and can plan around those dates, and the public would be better served, because they would know when the meetings were to be held and public participation may increase. It was MOVED, K. ARNDT, and SECONDED, LORENSON, to schedule meetings for every other month throughout the year. S. ARNDT argued that the Board needed to have flexibility within their schedules to attend all other meetings or boards they were assigned to. \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \Service District Minutes 2006\Minutes 20 Dec 06.doc SPALINGER felt that the meetings that were scheduled should be "tentatively" scheduled. Further discussion was held on this subject. KEPLEY asked the Board to keep in mind that the public does call to find out when Service Area 1 meetings are scheduled; it would be nice to have scheduled meetings to keep the public informed when they call. She also pointed out, the better the meetings are scheduled, the more organized and convenient the meetings could be when determining locations, times and attendance. LORENSON, MOVED to amend the motion to schedule meetings for the third Wednesday of the month, every other month; K. ARNDT SECONDED the motion. Discussion was held and LORENSON withdrew the previous amended motion. It was MOVED, LORENSON, and SECONDED, K. ARNDT to amend the original motion to schedule "tentative" meetings on the first Wednesday of the month, every other month. K. ARNDT conveyed his feelings that the Board needs consistency and regularity. He did not think it is inconveniencing anyone on the Board to schedule meetings on a regular basis. If other boards can do it, he did not see a reason this current board could not comply. Members that are on other boards meet the schedules of each board, which are usually preset for the entire year, why does Service Area No.1 have to be any different? The amended motion FAILED, 3 -4. The main motion PASSED, 7 -0. Discussion was held and it was decided the deadline for finalizing the agendas would be set for a week before the meetings are to be held. Information to include in the agenda packets would be submitted to the secretary at least 48 hours prior to the scheduled meeting; agenda packets would be available for the Board and the public 48 hours before a meeting. Agenda items will be presented to the CHAIR for approval before finalizing the agenda or items can be passed through the secretary. C. COHO WAY ACCESS — PLOVER TO WOODLAND DRIVE The discussion item location is within the Woodland Acres Subdivision. Blocked access from Plover to Woodland Drive is causing concern for the residents of the area. Residents would like to see the access road of Coho Way opened up and made accessible to the public. Phone calls have been received by the CHAIR, issues have been shared re concern about being trapped within the subdivision should some type of emergency block egress from the subdivision. SPALINGER supported the idea, speaking of the issue of school buses not having adequate turn around or looping area. This is causing safety issues for the school children. TUTTLE has also received calls regarding the traffic flow in the area. The subdivision is set to expand and there is only one way in and out of that part of the subdivision. School buses are also the issue; there are no shelters, no street lights, causing more safety issues. Spoke with Tony Drabek of NOK, to determine if anything would be done, they are hesitant that the access will be addressed within the next phases of construction in the area. S. ARNDT told the Board he felt due to the steepness in grading, Coho Way would not be a good access /egress for buses. It may be possible for the Borough to build the road, but the better option he felt would be through the Natives of Kodiak Subdivision on Spruce Cape Road. This item will be postponed until the next meeting. D. AREA WIDE STREET LIGHTS \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \Service District Minutes 2006 \Minutes 20 Dec 06.doc Discussion was held regarding the possibility of installing streetlights throughout the service area. If not all areas, S. ARNDT suggested at least the intersections within the service area. The subdivisions are become densely populated. He has spoken to KEA re the installation of lights and it was determined that if there are already light poles set up, they would not charge to set up the lights but would charge the monthly usage fee. Discussion was held on this subject and further discussion will be held at the next meeting. E. AREA WIDE PROPERTY TAXATION CHAIR reported, via phone calls to communities around the state, that Kodiak is the only Borough in the district that has exemptions to property taxation. He feels all should pay their fair share. He would like to get the Assembly's backing and foresees that the SAl budget will be increased by requiring all in the district to pay property taxes. CHAIR will look into getting the current ordinance repelled since this is not a normal state of business throughout the State of Alaska. By decreasing costs to the residents by all property owners paying the taxes, money could go towards a program to pave the roads within the service area. S. ARNDT suggested getting a consensus of all road service area boards /members to bring everyone on board before proceeding with the issue and bringing it up to the Assembly. SPALINGER agreed that all residents of the service area are indebted to pay the property taxes, everyone uses the Borough roads in the area, there should not be an exemption. Discussion will continue at the next meeting. F. "L" STREET 100 feet of L Street off of Mission is filled with storage materials, junk vehicles, etc. Beyond this piece of property, is a piece of property owned by Martin Lydick, who is asking the Board for help in removing the accumulated "stuff'. ADINOLFI questioned this action requested of the Board, since this issue falls within Mr. Lydick's profession at the Borough. The Board was not willing to deal with this issue and felt it should be resolved through the proper department; the property does not fall within the boundaries of the Service Area Board's responsibility. PUBLIC COMMENTS None. BOARD MEMBER COMMENTS SL. ADINOLFI. New website, available for the Service Area to post quarterly reports perhaps with pictures. Agendas can be posted, meetings posted. Public should see the service district in action. Asked about progress on the Chair's reimbursement issue. Explained there was no notification given to the E/F Department to post the agendas in a general location. Pleased that the Board is meeting requirements of the Open Meeting Act and Parlimentary Procedures successfully. S. ARNDT. Clarified the Assembly did approve the motion to increase the Chair's stipend. [Inaudible.] K. ARNDT. Unfortunately missed a meeting or two due to conflict in schedule. Congratulations to MAHONEY as Chair. Thanks for great service this last year. Welcome back TUTTLE. \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \Service District Minutes 2006\Minutes 20 Dec 06.doc C. LORENSON. Hopes MAHONEY has a good year. Supports the schedule to have meetings every other month. Nice to get the information out there and public benefits. E. MAHONEY. Bob Scholze is privy to information re realigning Ocean Drive to increase the safety of the intersection with the bike trail. Glad to see website is up and that there is a webpage for the service areas. Appreciates the Board's support in nominating him as Chair for another year. Please call with any improvements or issues that may need to be addressed. P. TUTTLE. Glad to be back. Hopefully Board can keep agendas moving and get projects done. [Inaudible.] Plowing seems to be great so far. G. SPALINGER. Would like the Board to do another drive around through the Service Area, possibly during winter conditions when there are issues that come up. There is a safety issue on Ocean Drive, two girls were almost hit at the bike crossing and Ocean Drive intersection. Would like the Borough to possibly do something with their property near this area to increase the safety on this portion of the Drive. MEETING SCHEDULE: There was no meeting scheduled at this time. ADJOURNMENT: There being no further business, the meeting was adjourned at 9:10 p.m. SUBMITTED BY: Je i s a • .! e Secretary Engineering / Facilities Department APPROVED BY: Ed Ma ey, Chair Sery e Area No. 1 Bo Date: / t / C)- ? " Date: \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \Service District Minutes 2006 \Minutes 20 Dec 06.doc SERVICE AREA NO. 1 BOARD REGULAR MEETING MINUTES February 28, 2007 @ 7:00 P.M. BAYSIDE FIRE HALL CALL TO ORDER: CHAIR E. MAHONEY, called the meeting to order at 7:00 p.m. ROLL CALL: Present: Absent: Sharon Lea Adinolfi Greg Spalinger Kevin Arndt Scott Arndt Charlie Lorenson Ed Mahoney Peggy Tuttle VISITOR'S COMMENTS: None. CHAIR'S RF.PfRT: Staff: Jessica Kepley, E/F D E C E U Vn E APR 1 7 2007 BOROUGH CLERK'S OFFICE A quorum was established. ACCEPTANCE OF AGENDA: It was MOVED, S. ARNDT, and SECONDED, TUTTLE to approve the Agenda as presented. The motion CARRIED unanimously. ACKNOWLEDGE ACCEPTANCE OF FINANCIAL REPORT: It was MOVED, S. ARNDT, and SECONDED, TUTTLE to acknowledge receipt of the Financial Report. The motion CARRIED unanimously. APPROVAL OF MINUTES: It was MOVED, SPALINGER, and SECONDED, S. ARNDT, to approve the Minutes [20 Dec 06] as submitted to the Board. The motion CARRIED unanimously. It was MOVED, S. ARNDT, and SECONDED, LORENSON to make corrections to the minutes. D. Symmons' name which was mistakenly included in the minutes, was replaced correctly with P. Tuttle's. Other minor spelling and wording corrections were made to the minutes. Chair reported he has spoken with Mr. Watkins re the parking violation within the ROW on his cul de sac. It was indicated that the parking issue would be resolved. S. ARNDT reported that Ivar Malutin also moved the boat in question, which was being improperly stored within the ROW on the same cul de sac. Chair reported that Brechan seemed to be doing a good job responding to the needs of the Service Area. \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes\Service District Minutes \Service District Minutes 2007\Minutes 28 Feb 07.doc Page 1 of 4 Spoke with Tony Drabek re egress into Woodland Acres, through Coho Lane. Drabek said that nothing was in the plan this year for any type of connection from the Natives of Kodiak (Spruce Cape) subdivision onto Coho Lane. Chair spoke to Bob Scholze (KIB Assessing Dept.) re alignment of Ocean Drive. Borough has a piece of property on the far side of Ocean Drive. Scholze felt there may be a possibility to realign the street, to improve safety issues, using this property. Chair tried to meet with Borough Manager re Service Area -wide property taxation; due to Manager's unavailability this has been postponed to a later date. OLD BUSINESS: A. Coho Lane Access — Plover to Woodland Drive TUTTLE concerned that grade is too steep to provide bus services on access road; reporting that there are no street lights in the area, no Streetlight District either. SPALINGER felt it should not be too difficult to add grades to Coho Lane. There should be a way to determine if there is a way to come up to Borough specifications in re to grading in this area. MAHONEY mentioned there are drainage issues on the west side of Coho Lane. There has been flooding in this area in the past. Suggested there may be a way to direct drainage in another way to eliminate drainage onto the properties. S. ARNDT told TUTTLE there is no way that buses will be able to make the grade from Coho onto Woodland Drive. TUTTLE felt there should be a way to look into making the grade less steep. SPALINGER said regardless whether the buses can/can't make the grade there should be something that can be done to provide an emergency egress. MAHONEY asked the Board for a consensus to look into the emergency egress issue. Direction was given to the Chair to meet with the Borough Manager and Facilities Director to pursue an abbreviated feasibility study to determine options for the access issue and to report back to the Board. B. SELIEF LANE RECONSTRUCTION S. ARNDT reported that he was unable to get any information re this project prior to this meeting. He would try to bring information to the Board at the next meeting. MAHONEY foresees the need to repave the paved roads within the Service Area and recommends that the Board look into options of repaving the roads, so that all are fairly treated within the Service Area. He suggested coming up with a iv -year plan. LORENSON asked why not establish an assessment district for these areas. S. ARNDT said that right now the option would be to establish an assessment district for all the roads to be repaved and/or paved. S. ARNDT contended that pavement is not cheaper than gravel, to patch asphalt becomes very expensive. He mentioned Mel Stephan's suggestion that the Borough take on area wide road powers. Earnings from the road powers could be spent on these types of projects. As of now nothing is being done to follow through on Stephan's suggestion. There are not only just residences, but certain roads are thoroughfares, Sharatin is an example, some roads are more \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board\Agendas and Minutes \Service District Minutes \Service District Minutes 2007\Minutes 28 Feb 07.doc Page 2 of 4 arterial than a collector type of road. Issues are many. To reconstruct roads will require an assessment district be established. ADINOLFI asked where the Board could start with following up on the 10 -year Plan. MAHONEY suggested that public hearings would probably be required to begin the process; he spoke about prioritizing the roads. SPALINGER feels that specific areas (such as Katmai) that need repaving will need to be assessed, repairs are made and those residences are charged the assessment. That is what is done in the past. Felt it was fair to do it that way, rather than the whole service area paying for streets that the residents don't access through an increased mil rate. MAHONEY feels the public should tell the Board whether they want pavement or not. All service areas should voice their desire to have paved roads, including the maintenance on the paved roads. He knows that everyone wants pavement, and the only reason Woodland Acres was not paved was due to the cost, but if they want and it can be done area wide and raise everyone's level a little bit it could probably proceed. Borough has the option to loan the service area the money to begin the paving of the roads. Taxes would help repay back that loan. TUTTLE asked the Board how to restart the paving project in the Woodland Acres area, creating a new assessment district for just that area and whether there was an option for the residents to have a transferable tax on their properties vs. a one time shot for the home owners. S. ARNDT told the Board that the Assembly is already working on trying to get funding for the paving project, presently in front of the legislature. C. REALIGNMENT OF OCEAN DRIVE Board briefly discussed options and ideas to realign Ocean Drive. D. AREA -WIDE STREET LIGHTS Intent of S. ARNDT is to continue pursuing street lights throughout the Service Area. He would like to see this item included with the next election. The idea is for everyone in the service area to pay a monthly fee for street lights. Upon questioning by ADINOLFI, S. ARNDT told the Board that his interest in this project was spurred by residents' inquiries into the subject; also due to the increase in population year after year, it was a safety issue. The idea is to light not only intersections, but also along certain roads within the area. CHAIR asked S. ARNDT to bring more information to the next meeting. E. AREA -WIDE PROPERTY TAXATION CHAIR would like all residents living within the service area to pay property taxes, no exemptions for those properties abutting the State road. His intent is to meet with the Borough Manager to discuss options. He will get back to the board when he has met with the Manager. NEW BUSINESS: A. BUDGET PLANNING FOR FY08 S. ARNDT presented the proposed budget to the Board. Public Hearing will be held March 21, 2007. TUTTLE and K. ARNDT were excused from the meeting at 8:00 p.m. \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \Service District Minutes 2007\Minutes 28 Feb 07.doc Page 3 of 4 B. WEBPAGE DISCUSSION Board was briefly updated on the new Borough website. Suggested by Board Members that the website be utilized by the Board; public should be directed to the website for information on the Service Area. PUBLIC COMMENTS None. BOARD MEMBER COMMENTS SL. ADNIOLFI. None. S. ARNDT. Asked that the meeting on March 21 be scheduled for 7:30 p.m. Board members discussed and decided to keep the meeting at the scheduled time of 7:00 p.m. K. ARNDT. None. C. LORENSON. Opted for 7:00 p.m. meetings. E. MAHONEY. Glad that the Malutin and Watkins ROW issue was addressed. P. TUTTLE. None. G. SPALINGER. None. MEETING SCHEDULE: Regular Meeting/Public Hearing scheduled for March 21, 2007 at 7:00 p.m. to be held at Bayside. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:15 p.m. SUBMITTED BY: Jess, Kep ecretary K ngineering / Facilities Department APPR(WF.f) BY: oney, hair ice Area No. 1 Date: Date: OW& q \\Dove\Departments\EF\Service Districts\Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \Service District Minutes 2007\Minutes 28 Feb 07.doc Page 4 of 4 ACCEPTANCE OF AGENDA: APPROVAL OF MINUTES: There were no minutes to approve. PUBLIC COMMENTS: None. CHAIR REPORT: SERVICE AREA NO. 1 BOARD REGULAR MEETING MINUTES March 21, 2007 @ 7:00 P.M. BAYSIDE FIRE HALL CALL TO ORDER: CHAIR E. MAHONEY, called the meeting to order at 7:00 p.m. ROLL CALL: Present: Absent: Kevin Arndt Sharon Lea Adinolfi Scott Arndt Greg Spalinger Charlie Lorenson Ed Mahoney Peggy Tuttle A quorum was established. Absent Board Members were excused. ACKNOWLEDGE ACCEPTANCE OF FINANCIAL REPORT: C Staff: Jessica Kepley, E/F \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \Service District Minutes 2007 \Minutes 21 Mar 07.doc Page 1 of 6 APR 1 7 2007 BOROUGH CLERK'S OFFICE It was MOVED, S. ARNDT, and SECONDED, LORENSON to approve the Agenda as presented. The motion CARRIED unanimously. It was MOVED, S. ARNDT, and SECONDED, LORENSON to acknowledge acceptance of the Financial Report. The motion CARRIED unanimously. CHAIR reported Bud Cassidy, E/F Director and Rick Gifford, Borough Manager were both in favor of pursuing the Coho access project. Both questioned where money for the project would come from. Bud Cassidy informed CHAIR that the Borough was looking into the realignment of Ocean Drive. Property located along the road is in the process of potentially being sold, which would have a determining affect on the realignment project. CHAIR also discussed with Cassidy and Gifford the project of getting all properties to pay Service Area property taxes. Research shows that Fairbanks is pursuing the same type of tax exemption that SA1 is currently being faced with. Gary Steven's office issued a copy of House Bill 185 to the Borough Manager re the Fairbanks issue, Fairbanks needs to get legislative approval; they are pursuing that. CHAIR pointed out that not only are properties along State roads an issue, also there are two City roads (Mill Bay and Selief) that are not exempt from the property taxes in the Service Area. Same concept applies to City and State roads. Gifford suggested passing a motion to the Assembly to repeal the ordinance exempting the properties along State roads from paying taxes. Service Area boards may either move this along collectively or individually. $51,089 is being lost by excluding the taxation of properties abutting State roads. CHAIR suggested to Gifford and Cassidy the option of creating a Citizen's Paving Task Force to pursue area -wide paving, which would include an Assembly Member, the Service Area #1 Board, and public residents. Gifford and Cassidy agreed the suggestion was a good one. Letter re vehicles parked in the ROW was determined to be the job of the Engineering and Facilities department. Bud Cassidy said that their office would follow up on this matter. This letter would address the ROW parking issues within the Service Area. Service Area Resident complaint forms, found on the KIB website, were discussed. It was clarified that these complaint forms would be received by KEPLEY, who would then bring the collected forms before the Board for decisions on the issues. PUBLIC HEARING It was MOVED, S. ARNDT and SECONDED, LORENSON to approve the FY2008 Budget. At this time the regular meeting was closed, the Public Hearing was now open. There were no public attendees; the Public Hearing was closed and the regular meeting resumed. With no further discussion, the motion CARRIED unanimously. OLD BUSINESS: A. Coho Lane Access — Plover to Woodland Drive It was MOVED, TUTTLE and SECONDED, LORENSON to forward to the Assembly to look into constructing a Coho access from Plover to Woodland Drive. S. ARNDT stated, that in light of there being no present funding for the project that the Board not move forward with the project. Instead, he suggested that the Board put forth \\Dove \Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes\Service District Minutes \Service District Minutes 2007 \Minutes 21 Mar 07.doc Page 2 of 6 an effort in other projects that had the option of proceeding forward, due to funding or priority. TUTTLE told the Board that she fell there is no problem in forwarding the matter to the Assembly to pursue, instead of waiting until a later date or depending upon other agencies to address the issue. Natives of Kodiak representative Tony Drabek did not foresee future movement of opening up other access areas for the subdivision. She stated that residents are voicing their concerns, for instance during the Woodland Acres Paving project, that there is no egress from the subdivision if they are blocked due to an emergency or other issue. LORENSON agreed that there is no problem with passing a motion and putting the project in the hands of the Assembly. The motion CARRIED, 4 to 1. B. SELIEF LANE RECONSTRUCTION (corrected to RESURFACING) S. ARNDT reported the City resurfaced their portion of Selief Lane; the portion owned by the Borough is in serious need of resurfacing due to deterioration and damage of the pavement. It was MOVED, S. ARNDT and SECONDED, TUTTLE to forward to the Assembly to establish an assessment district to resurface the Borough's portion of Selief Lane. Discussion was held re responsibility of the Service Area Board to maintain or resurface the existing roads. Maintenance would come from the Service Area budget; resurfacing, due to lack of Service Area funds, would hopefully come through assessing those properties along Selief Lane. The motion was unanimously TABLED until the next regular meeting. C. REALIGNMENT OF OCEAN DRIVE K. ARNDT told the Board that the Borough is looking into selling their property on Ocean Drive, he suggested that the Board "leave this project alone and let it take its course." The Borough will have to deal with relocating the road once the property sells. MAHONEY felt a recommendation should come from the Board to the Assembly to pursue the realignment project. It was MOVED, S. ARNDT and SECONDED, LORENSON to recommend to the Borough Manager and Assembly to pursue the realignment of Ocean Drive as soon as practically possible, and to use the (lot) to offset the cost. The motion CARRIED unanimously. D. Service Area #1 Tax Collection S. ARNDT told the Chair he felt that there was a need for Public Hearings on this subject, giving the public the opportunity to be informed of the intentions of an area -wide taxation; he did not feel comfortable moving ahead with this issue without providing the \ \Dove \Departments\EF\Service Districts \Service Area No. 1 Board\Agendas and Minutes \Service District Minutes \Service District Minutes 2007 \Minutes 21 Mar 07.doc Page 3 of 6 residents with information and a chance to voice their opinions. He also suggested getting notices to the residents. CHAIR is concerned that the way things are running now, may not presently be legal, especially with Fairbanks pursuing similar avenues, and given the fact that they have to go to the legislature for approval on the matter. Both Gifford and Cassidy recommended that the Board present this to the Assembly, so he would like to see something go before the Assembly. He would like to know if the Assembly is willing to pursue this before having Public Hearings only to find out after the fact that the Assembly is not interested. S. ARNDT stated the Assembly may ask the Board if they had discussed this with the residents of the area prior to the Assembly taking action on the issue. He felt if the Board said the residents had not been included in on the discussion, that it wouldn't please the Assembly. TUTTLE asked if there was a possibility to get a legal opinion, having the Borough Attorney look into determining if the tax exemption for the property owners is in fact legal. Further discussion was held on the language of the ordinance, CHAIR quoted, "parcels abutting state maintained roads, whose only access is on the state maintained roads and there is no potential use of service area roads." LORENSON said that it is a very easy thing to do to change a location's address from one street to another, usually takes a phone call. CHAIR questioned if there is access to property from another road, there remains potential for future access. It was MOVED, S. ARNDT and SECONDED, K. ARNDT to recommend to the Borough Manager to request the Attorney's opinion on the legality of the ordinance exempting properties abutting the State maintained roads from Service Area taxation. The motion CARRIED unanimously. NEW BUSINESS: A. Road Maintenance Contracts KEPLEY provided the board with copies of the new road maintenance contract bid packets which will be advertised starting March 30, for three consecutive weeks. She noted there were minor changes to the packet, specifying the Contractor use snow gates on all driveways, and an extension clause was added to the specifications. Board review of the bid packet will be held at the meeting scheduled for April 10. B. Establishment of Citizens Paving Task Force for SA #1 CHAIR spoke with Gifford and Cassidy re the establishment of a Citizen's Task Force to pursue Service Area -wide paving. Discussion by the Board determined that this is a good idea and a step toward area -wide paving and taxation. It was MOVED, TUTTLE and SECONDED, LORENSON to direct the CHAIR establish a Service Area #1 Citizen's Task Force. The motion CARRIED unanimously. \ \Dove\Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \Service District Minutes 2007\Minutes 21 Mar 07.doc Page 4 of 6 C. Regularly Scheduled Meetings CHAIR desired to establish a regular schedule of meetings. Board decided on the second Tuesday of every other month at 7:00 p.m. will be the regular schedule, beginning with the regular meeting on April 10, 2007. A regular meeting is scheduled for May 8, 2007 to approve the new road maintenance contract bid packet and to provide with any necessary addendums. KEPLEY mentioned the next application of Calcium Chloride. It was directed to place this on the next meeting agenda. PUBLIC COMMENTS None. BOARD MEMBER COMMENTS SL. ADNIOLFI. Absent. S. ARNDT. Left the meeting at 7:30 p.m. K. ARNDT. Appreciates the speed in which issues were addressed at this meeting. Doesn't usually happen this way, but should continue. Commended CHAIR on the time and effort spent in addressing the issues at hand. C. LORENSON. Happy to see regularly scheduled meetings and pleased with establishment of Citizen's Task Force. E. MAHONEY. Stated that there was a problem with Brechan sanding the roads. Problem was handled and the roads got sanded eventually, but not at 3:00 a.m. as requested. Told the Board if there are any problems that they come across, to call his cell phone, and he will address them. P. TUTTLE. Pleasantly shocked that tonight was so successful, moving on things that needed to be addressed. Commended CHAIR on good job. G. SPALINGER. Absent. MEETING SCHEDULE: Regular Meeting April 10, 2007 at 7:00 p.m. to be held at Bayside. ADJOURNMENT: \\Dove \Departments\EF\Service Districts \Service Area No. 1 Board \Agendas and Minutes \Service District Minutes \Service District Minutes 2007 \Minutes 21 Mar 07.doc Page 5 of 6 There being no further business, the meeting was adjourned at 8:00 p.m. SUBMITTED BY: G J ica K; pley, cretary B Engineering / Facilities Department APPROVED BY• ahoney, rvice Area Board Date: Date: //c) \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board\Agendas and Minutes \Service District Minutes \Service District Minutes 2007\Minutes 21 Mar 07.doc Page 6 of 6