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2007-01-18 Regular MeetingE E OF ALLEGIANCE L CALL PIiOVAL OF AGENDA Pl OVAL OF MINUTES K Ja Br oadcast live over radio station KMXT 100.1 FM and Cablevision station 8. Comments and Public Hearing Numbers: Toll Free Number 1- 800 -478 -5736 Local Phone Number 486 -3231 ATION Kodiak Island Borough Regular Meeting of November 2, Special Meeting of November 9, and Regular Meeting of Decemb9r 7, 2006. SAND PRESENTATIONS h ployee of the Quarter st udents of the Month Fiscal Year 2007 Distinguished Budget Presentation Award CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) Agenda Items Not Scheduled for Public Hearing and General Comments. E REPORTS Regular Meeting Assembly Chambers U.S. Army Corp of Engineers Update PUBLIC HEARING (Limited to Five Minutes per Speaker) Ordinance No. FY2007 -11 Amending Section 902 Tuition Refunds of the Kodiak Island Borough Personnel Manual. MANAGER'S REPORT r OM THE BOROUGH MAYOR FINISHED BUSINESS Resolution No. FY2007 -11 Declaring Surplus to Public Need a 6,000 quarts Foot Portion of Borough Land (Lot 1A -3, U.S. Survey 3465) Located Adjacent to Lot 1, U.S. Survey 3466 and Authorizing the Borough Manager to Negotiate Directly with the Petitioners. Assembly Agenda Page 1 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2006 -39A Amendment No. 1 to Contract No. FY2006 -39 Solid Waste Collection with Alaska Pacific Environmental Services Anchorage, LLC dba Alaska Waste and Kodiak Sanitation. 2. Contract No. FY2007 -29 Construction of West Side Toe Drain Extension at the Landfill Facility. B. RESOLUTIONS Resolution No. FY2007 -17 Adopting the Kodiak Island Borough Strategic Plan for the Years 2007 -2011. Resolution No. FY2007 -18 Stating Non - Objection to Karluk Volunteer Fire Department Being Recognized by the State of Alaska as a Volunteer Fire Department to Provide Fire Protection in the Kodiak Island Borough. Resolution No. FY2007 -19 Adopting a 2007 Federal Legislative Capital Improvement Projects Priority List. ,4. Resolution No. FY2007 -20 Adopting a Rural Communities 2007 State Legislative Capital Improvement Projects Priority List. C. ORDINANCES FOR INTRODUCTION - None. 1. D. OTHER ITEMS - None. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker.) 15. ASSEMBLYMEMBERS' COMMENTS 16. EXECUTIVE SESSION A. Borough Clerk's Performance Evaluation. 17. ADJOURNMENT 18. INFORMATIONAL MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Architectural /Engineering Review Board Meetings of September 5, 6, 7 and October 24, 2006. 2. Kodiak Island Borough School District Board of Education Regular Meetings of October 30 and November 20, and Special Meetings of November 6, November 27, and December 4, 2006. 3. Fire Protection Area No. 1 Board Regular Meeting of August 15 and Special Meetings of August 22 and September 19, 2006. 4. Gravel Task Force Committee Meetings of August 7, October 2, and November 6, 2006. 5. Service Area No. 1 Board Regular Meetings of June 7 and July 25, 2006. 6. Womens Bay Service Area Board Regular Meeting Minutes of November 6, 2006. B. REPORTS 1. Kodiak Island Borough November and December 2006 Financial Report. 2. Kodiak Island Borough School District Board of Education Special Meeting Summary of December 4 and Regular Meeting Summary of December 11, 2006. 3. Kodiak Island Borough School District Monthly Report of Revenues and Expenditures for October 2006. Kodiak Island Borough Assembly Agenda January 18, 2007 Page 2 January 18, 2007 — 7:30 p.m. Regular Meeting Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Deputy Presiding Officer Assembly Member Term Expires 2008 Ms. Pat Branson Assembly Member Term Expires 2007 Mr. Jerrol Friend Assembly Member Term Expires 2009 Ms. Sue Jeffrey Assembly Member Term Expires 2008 Ms. Chris Lynch Assembly Member Term Expires 2009 Mr. Reed Oswalt Assembly Member Term Expires 2008 Ms. Barbara Williams Assembly Member Term Expires 2007 Mr. Rick Gifford Borough Manager Ms. Nova Javier, CMC Borough Clerk Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Kodiak Island Borough January 18, 2007 Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. Citizens Comments and Public Hearing Numbers: Toll Free Number 1- 800 -478 -5736 Local Phone Number 486 -3231 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES Assembly Chambers DRAFT A. Kodiak Island Borough Regular Meeting of November 2, Special Meeting of November 9, and Regular Meeting of December 7, 2006. 6. AWARDS AND PRESENTATIONS A. B. C. Employee of the Quarter Students of the Month Fiscal Year 2007 Distinguished Budget Presentation Award 7 CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS A. U.S. Army Corp of Engineers Update 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) A. Ordinance No. FY2007 -11 Amending Section 902 Tuition Refunds of the Kodiak Island Borough Personnel Manual. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS A. Resolution No. FY2007 -11 Declaring Surplus to Public Need a 6,000 Square Foot Portion of Borough Land (Lot 1A -3, U.S. Survey 3465) Located Adjacent to Lot 1, U.S. Survey 3466 and Authorizing the Borough Manager to Negotiate Directly with the Petitioners. Assembly Agenda Page 1 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2006 -39A Amendment No. 1 to Contract No. FY2006 -39 Solid Waste Collection with Alaska Pacific Environmental Services Anchorage, LLC dba Alaska Waste and Kodiak Sanitation. 2. Contract No. FY2007 -29 Construction of West Side Toe Drain Extension at the Landfill Facility. B. RESOLUTIONS 1. Resolution No. FY2007 -17 Adopting the Kodiak Island Borough Strategic Plan for the Years 2007 -2011. 2. Resolution No. FY2007 -18 Stating Non - Objection to Karluk Volunteer Fire Department Being Recognized by the State of Alaska as a Volunteer Fire Department to Provide Fire Protection in the Kodiak Island Borough. 3. Resolution No. FY2007 -19 Adopting a 2007 Federal Legislative Capital Improvement Projects Priority List. 4. Resolution No. FY2007 -20 Adopting a Rural Communities 2007 State Legislative Capital Improvement Projects Priority List. C. ORDINANCES FOR INTRODUCTION - None. D. OTHER ITEMS - None. 14. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker.) 15. ASSEMBLYMEMBERS' COMMENTS 16. EXECUTIVE SESSION A. Borough Clerk's Performance Evaluation. 17. ADJOURNMENT 18. INFORMATIONAL MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Architectural /Engineering Review Board Meetings of September 5, 6, 7 and October 24, 2006. 2. Kodiak Island Borough School District Board of Education Regular Meetings of October 30 and November 20, and Special Meetings of November 6, November 27, and December 4, 2006. 3. Fire Protection Area No. 1 Board Regular Meeting of August 15 and Special Meetings of August 22 and September 19, 2006. 4. Gravel Task Force Committee Meetings of August 7, October 2, and November 6, 2006. 5. Service Area No. 1 Board Regular Meetings of June 7 and July 25, 2006. 6. Womens Bay Service Area Board Regular Meeting Minutes of November 6, 2006. B. REPORTS 1. Kodiak Island Borough November and December 2006 Financial Report. 2. Kodiak Island Borough School District Board of Education Special Meeting Summary of December 4 and Regular Meeting Summary of December 11, 2006. 3. Kodiak Island Borough School District Monthly Report of Revenues and Expenditures for October 2006. Kodiak Island Borough Assembly Agenda January 18, 2007 Page 2 KODIAK ISLAND BOROUGH Regular Assembly Meeting November 2, 2006 A regular meeting of the Kodiak Island Borough Assembly was held November 2, 2006 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Tom Abell, Jerrol Friend, Sue Jeffrey, Chris Lynch, and Reed Oswalt. Absent were Assembly members Pat Branson and Barbara Williams. Staff members present were Administrative Official Bud Cassidy, Finance Director Karl Short, Associate Planner Duane Dvorak, Borough Clerk Nova Javier, and Deputy Clerk Marylynn McFarland. JEFFREY moved to excuse Assembly members Branson and Williams, seconded by OSWALT VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA FRIEND moved to approve the agenda, seconded by JEFFREY VOICE VOTE ON MOTION TO APPROVE THE AGENDA CARRIED UNANIMOUSLY APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meeting of September 7, 2006. OSWALT moved to approve the minutes as submitted, seconded byABELL VOICE VOTE ON MOTION TO APPROVE THE MINUTES CARRIED UNANIMOUSLY AWARDS AND PRESENTATION — None. CITIZENS' COMMENTS Deb Houlden- Engvall, Girl Scout Jr. Troop 963 Leader, thanked the Assembly for its contribution and support to the Girl Scouts. Edward Coe spoke about the disposal of Lot 3465 and distributed copies of the ownership history of the property. He requested the Assembly to read the history before voting on the resolution. Ken Lester said Lot 3465 should remain a whole lot. He said title of land is unclear and suggested more research should be done. Julie Bonney commented on Resolution No. FY2007 -12 and offered some amendments. Al Burch concurred with Julie Bonney's comments. Nick Troxell noted Mr. Cassidy commented that the contractor made over a million dollars with the metal contract. He felt that it was wrong for public officials to make presentations with incorrect numbers. Kodiak Island Borough Assembly Minutes November 2, 2006 Page 1 COMMITTEE REPORTS - None. PUBLIC HEARING A. Ordinance No. FY2007 -01 E Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Accepting and Appropriating State Legislative Grants for the Port Lions Community Work Shop, Larsen Bay Equipment, Ouzinkie Dock Replacement, and Area Wide Schools Equipment and Supplies. JEFFREY moved to adopt Ordinance No. FY2007 -01 E, seconded by OSWALT Administrative Official Cassidy reported this ordinance accepts monies from the State through legislation. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY :: Abell, Friend, Jeffrey, Lynch, Oswalt B. Ordinance No. FY2007- 01A(A) Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Increasing the Amount of the Seismic Retro -fit of the Ouzinkie School Foundation Project. OSWALT moved to adopt Ordinance No. FY2007- 01A(A), seconded by LYNCH Administrative Official Cassidy reported this was a Homeland Security Grant for the improvement of the foundation for the Ouzinkie School. Staff recommended that the grant be accepted in the amount of $308,344. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Jeffrey, Lynch, Oswalt, Abell C. Ordinance No. FY2007 -01 C(A) Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Increasing the Amount of the Seismic Retrofit of the Kodiak High School Library Wing Project. ABELL moved to adopt Ordinance No. FY2007 -01 C(A), seconded by OSWALT Administrative Official Cassidy reported this grant was a State Homeland Security Grant in the amount of $465,618. Staff recommended approval of this grant. Assembly member Abell thanked the Daily Mirror for recognizing the good job done by staff. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Lynch, Oswalt, Abell, Friend BOROUGH MANAGER'S REPORT Administrative Official Cassidy reported Manager Gifford was out of town and would return Tuesday, November 9, 2006. He noted the policies inserted in the Coastal Management Plan have been denied by the State and should be discussed at the next work session. Mr. Cassidy referred to Associate Planner Dvorak to address the current plan revision process. Assembly member Lynch commented that this was devastating to the community and suggested mediation. Assembly member Friend noted the KIB consultant would be able to help in mediation. Kodiak Island Borough Assembly Minutes November 2, 2006 Page 2 Mayor Selby requested that the Coastal Management Plan be placed on the next work session agenda. Administrative Official Cassidy, in response to Nick Troxell's statement, about the metal contract stated that the Borough did pay millions of dollars for the contract over a six -year period. Assembly member Oswalt was sorry that the conversation on the radio went as it did. MESSAGES FROM THE BOROUGH MAYOR The Kodiak Branding and Marketing Committee had tentative approval from the Alaska Fisheries Marketing Board and was making good connections in securing other sources of selling Kodiak salmon. Mayor Selby and Manager Gifford met with Lobbyist Hickey and discussed the upcoming legislative session, revenue sharing, and PERS/TRS. Mayor Selby was hoping the legislature and new administration would help with this big debt. He announced the KIB Mayor's Conference will be held November 3, 2006 where projects and needs for the outlying communities for the upcoming year would be discussed. Mayor Selby wished Manager Gifford and his wife the best. Mrs. Gifford had lost her father over the weekend. Mayor Selby also encouraged folks to be thankful, with the holiday season upon us; he suggested that efforts be made in the community to reach out. UNFINISHED BUSINESS — None. NEW BUSINESS A. REORGANIZATION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 1. Election of Deputy Presiding Officer Mayor Selby opened the nominations. OSWALT moved to nominate Assembly member Abell as Deputy Presiding Officer, seconded by FRIEND. Mayor Selby closed the nominations. JEFFREY moved to cast a unanimous ballot for Assembly member Abell as Deputy Presiding Officer, seconded by FRIEND ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Oswalt, Abell, Friend, Jeffrey B. CONTRACTS 1. Contract No. 2004 -61 B Legislative Consultant for the Kodiak Island Borough During the FY07 and the FY08 Legislative Sessions. OSWALT move to authorize the manager to execute Contract No. 2004 -61 B with Hickey and Associates of Juneau, Alaska for professional legislative consulting services in the amount of $40,000 per year for the period of January 2007 through December 31, 2008, seconded by ABELL Administrative Official Cassidy reported this was to approve a two -year contract for lobbying Kodiak Island Borough Assembly Minutes November 2, 2006 Page 3 services with Mark Hickey of Hickey and Associates of Juneau. Assembly member Jeffrey reported that this was the first increase for Mr. Hickey in six years. Assembly member Abell complimented Mr. Hickey on a job well done. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Abell, Friend, Jeffrey, Lynch 2. Contract No. FY2007 -21 Cooperation Agreement with Karluk Tribal Council for Tax Exemption of a Low Income Housing Project Necessary for Department of Housing and Urban Development Funding Assistance. ABELL moved to authorize the Manager to execute Contract No. FY2007 -21 with Karluk Tribal Council of Karluk, Alaska providing property tax exemption of property located at KARLUK Block 6 Lot 2 while property is owned by Karluk Tribal Council and used for low income housing, seconded by OSWALT Administrative Official Cassidy reported the U.S. Department of Housing and Urban Development provided funding assistance for this project and required a Cooperation Agreement with the local government stating that the property would be tax exempt while the property is being used for low income assistance. Assembly member Jeffrey said the Borough would not be receiving property tax from this property but would receive a payment in lieu of tax. This building or housing was going to be used as a homeless shelter. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Friend, Jeffrey, Lynch, Oswalt 3. Contract No. FY2007 -22 Landfill Lateral Expansion Design and Construction Services. FRIEND moved to authorize the Manager to execute Contract No. FY2007 -22 with CH2M Hill for the Landfill Lateral Expansion Design and Construction Services in an amount not to exceed $392,599, seconded by JEFFREY Administrative Official Cassidy reported these services were for the engineering services of the lateral expansion for the landfill. Assembly member Lynch declared a conflict of interest since she would be involved with the contractors. Mayor Selby ruled there was a conflict of interest and excused Assembly member Lynch. There was general discussion about postponing action. Some Assembly members would like to see the landfill study and report from Waste Management, Inc. OSWALT moved to postpone Contract No. FY2007 -22 to December 7, 2006, seconded by ABELL ROLL CALL VOTE ON MOTION to postpone to December 7 failed three to one: Friend, Oswalt, Abell (Ayes); Jeffrey (No) Clerk Javier asked if anyone wished to change their vote. Assembly member Jeffrey requested to have her vote changed. The motion is to postpone to December 7, 2006 passed with four votes. Kodiak Island Borough Assembly Minutes November 2, 2006 Page 4 4. Contract No. FY2007 -23 Providence Kodiak Island Medical Center - Design Development and Construction Documents for Phase 5 of the Community Health Center. ABELL moved to authorize the Manager to execute Contract No. FY2007 -23 with Prochaska and Associates for Phase V- Design Development/Construction Document Services for the Community Health Center in an amount not to exceed $265,315 inclusive of reimbursable expenses, seconded by LYNCH Administrative Official Cassidy reported this contract was to move into the design development phase and complete construction documents for the Community Health Center. This project would be paid for by grants and not local tax dollars. Assembly member Lynch commended the foundation for securing the grants to fund this project. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Lynch, Oswalt, Abell, Friend C. RESOLUTIONS 1. Resolution No. FY2007 -11 Declaring Surplus to Public Need a 6,000 Square Foot Portion of Borough Land (Lot 1A-3, U.S. Survey 3465) Located Adjacent to Lot 1, U.S. Survey 3466 and Authorizing the Borough Manager to Negotiate Directly with the Petitioners. JEFFREY moved to adopt Resolution No. FY2007 -11, seconded by FRIEND Administrative Official Cassidy reported this resolution was to seek direction from the Assembly to allow negotiation to take place for this parcel. Final decision would be made by the Assembly in the future as to the final status of property. Assembly member Abell questioned the status of the title and asked for more information. ABELL moved to postpone Resolution No. FY2007 -11 to the December 7 meeting, seconded by JEFFREY ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED UNANIMOUSLY: Lynch, Oswalt, Abell, Friend, Jeffrey 2. Resolution No. 1997 -39A Authorizing the Approval of an Amendment of Resolution FY1997 -39 for the Lease with the Providence System in Alaska for Kodiak Island Counseling Center. ABELL moved to adopt Resolution No. 1997 -39A, seconded byOSWALT Administrative Official Cassidy explained that negotiated leases required approval by the Assembly of specific leases. Safe Harbor needed a new rental space as their current offices are set for sale in December 2006. ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Abell, Friend, Jeffrey, Lynch (Ayes); Oswalt (No) 3. Resolution No. FY2007 -12 Providing Further Comments to the North Pacific Fishery Management Council on Gulf of Alaska Rationalization. Kodiak Island Borough Assembly Minutes November 2, 2006 Page 5 JEFFREY moved to adopt Resolution No. FY2007 -12, seconded by OSWALT. Administrative Official Cassidy reported the Borough Assembly and the City Council met in a joint work session October 17, 2006 to discuss the Report from the Joint Gulf of Alaska Rationalization Task Force and other fishery issues. At that time, direction was given to draft another resolution to be given to the North Pacific Fishery Management Council for their December 6, 2006 meeting. JEFFREY moved to amend No. 2 recommendation on Page Two "initiate a discussion paper on the phase out of the off shore sector in the Gulf of Alaska that is fair and equitable to all participants," seconded by LYNCH Assembly member Jeffrey said that all gear types should be considered in the Gulf Rationalization process. ROLL CALL VOTE ON AMENDED MOTION FAILED THREE TO TWO: Abell, Friend, Oswalt (Noes), Jeffrey, Lynch (Ayes) ABELL moved to amend Resolution FY2007 -12 by deleting "Be it Further Resolved..., No. 1, 2, and 3 recommendations" of the Task Force on page two, seconded by FRIEND Assembly member Abell felt that the use or non -use of latent licenses should not be anyone else's business except the owner himself. Assembly member Abell was not comfortable with the recommendations coming forward when approximately 7 of the 14 members were not at the meeting. Assembly member Lynch noted the Assembly should support the Task Force's recommendations despite the number of members present. She will not vote for the amendment. ROLL CALL VOTE ON AMENDED MOTION FAILED THREE TO TWO: Friend, Oswalt, Abell (Ayes), Jeffrey, Lynch (Noes) Assembly member Abell stated he would be voting against the resolution in its entirety because of the inclusion of the recommendation, and it would not bother him if the Task Force was eliminated. Assembly member Abell believed that the City had taken a lead on this and had not included these recommendations in their resolution. Mr. Abell felt that the Assembly should follow the lead of the City. JEFFREY moved to amend the resolution to reflect "Initiate a discussion paper on allocation of gulf pacific cod amongst gear groups to ensure fair and equitable allocation to all participants," seconded by FRIEND Assembly member Jeffrey said it was important to consider the Task Force's recommendations. Assembly member Jeffrey stated that this amendment would hopefully let the process move slowly and cautiously with discussion and consideration toward fairness and equality. ROLL CALL VOTE ON AMENDED MOTION FAILED THREE TO TWO: Jeffrey, Lynch, Friend (Ayes); Oswalt, Abell (Noes) ABELL moved to postpone the resolution to December 7, seconded byOSWALT Assembly member Abell would like to discuss the resolution more thoroughly. Kodiak Island Borough Assembly Minutes November 2, 2006 Page 6 ROLL CALL VOTE ON MOTION TO POSTPONE FAILED THREE TO TWO: Oswalt, Abell, Friend (Ayes); Lynch, Jeffrey (Noes) ROLL CALL VOTE ON MAIN MOTION FAILED THREE TO TWO: Oswalt, Abell, Friend (Noes); Jeffrey, Lynch (Ayes) 4. Resolution No. FY2007 -13 Urging Support for the Proposed 2007 -2012 Outer Continental Shelf (OSC) Oil and Gas Leasing Program Provided Certain Environmental and Economic Safeguards Are Ensured. OSWALT moved to adopt Resolution No. FY2007 -13, seconded by JEFFREY Administrative Official Cassidy reported this resolution updates and replaces prior Assembly Resolutions 1993 -43, and 2002 -06. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Friend, Jeffrey, Lynch, Oswalt After a ten - minute recess, Mayor Selby reconvened the meeting at 9:25 p.m. ABELL moved to reconsider Resolution No. FY2007 -12, seconded by FRIEND Assembly member Abell proposed the reconsideration to review the resolution again by holding a special meeting on November 9. Assembly member Friend supported the reconsideration in order to get additional public comment. ROLL CALL VOTE ON MOTION TO RECONSIDER CARRIED UNANIMOUSLY: Friend, Jeffrey, Lynch, Oswalt, Abell ABELL moved to postpone Resolution No. 2007 -12 to the November 9 special meeting, seconded by OSWALT ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Lynch, Oswalt, Abell, Friend D. ORDINANCES FOR INTRODUCTION - None. E. OTHER ITEMS 1. Resignation of Planning and Zoning Commissioner. ABELL moved to accept the resignation of Planning and Zoning Commissioner Jerrol Friend and directed the Borough Clerk to advertise the vacancy per Borough code, seconded by JEFFREY ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Oswalt, Abell, Friend, Jeffrey 2. Review of an option for KIB acquisition of Lots 1B and 1 E, Block 4, Woodland Estates Subdivision under the applicable provisions of KIBC Title 18, as recommended by the KIB Planning and Zoning Commission in Subdivision Case S05 -005. JEFFREY moved to authorize the manager to negotiate the option the Borough has for acquisition of Lots 1B and 1E, Block 4, Woodland Estate Subdivision and develop costs for property acquisition, seconded by OSWALT Administrative Official Cassidy stated that staff was looking for direction in negotiating with the property owners. This option to purchase was recommended by the Parks and Recreation Kodiak Island Borough Assembly Minutes November 2, 2006 Page 7 Committee. The property would be used for green space and Manager Gifford would come back to the Assembly for final approval. Assembly member Lynch did not agree with this recommendation in that there was a draft ordinance coming from Parks and Recreation to Planning and Zoning where developers of certain size subdivisions would set aside property designated for public use and will be included in their subdivision. Assembly member Oswalt agreed with Assembly member Lynch and would like to see properties subdivided into larger lots. Assembly member Friend reminded all that the motion yeas not to purchase but to negotiate. Assembly member Abell disagreed with Assembly member Friend about entering into negotiation. He did not want to see the Borough buy properties that cannot be developed. Assembly member Jeffrey reiterated that the Assembly was being asked to direct the manager to negotiate and then return to the Assembly. Approval of actual purchase would come back to the Assembly. They are not approving acquisition. ROLL CALL VOTE ON THE MOTION CARRIED FOUR TO ONE: Oswalt, Abell, Friend, Jeffrey (Ayes); Lynch (No). CITIZENS' COMMENTS Julie Bonney explained the Task Force process. She said there was sufficient opportunity given to all concerned. Cheryl Boehland phoned in requesting a status update of the Coastal Management Program. Jimmy Nq thanked the Assembly for the unanimous vote on the community Health Center. He acknowledged the helpful assistance of the Borough Engineering Department in his personal pursuit of upgrading his home to meet code. Associate Planner, Duane Dvorak was one that assisted and was quoted as saying that "the Borough holds itself to the highest standards accountable in interpreting ordinances." Al Burch agreed with Ms. Bonney's comments about the Task Force's public process. SteveTaufen stated that rationalization was destructive, a form of indentured servitude, anti- competitive, and violated world trade organization. ASSEMBLY MEMBER COMMENTS Assembly member Friend would like to work on wording of "fair and equitable" in the gulf rationalization resolution. He would like the CIP list prioritized so that it would be ready for Mr. Hickey. Assembly member Friend would like to see directions given to the Manager to correct contracts coming in with surcharges so that they do not have to be returned. He would like to see the Assembly go to paperless packets. Assembly member Abell thanked everyone for voting for him as Deputy Presiding Officer. He hoped that metals would be discussed at the next work session. On October 4, the Assembly met with Providence Health Center where they expressed wishes to extend their lease for another 10 years. He would also like to see a timetable of the fishery seasons along with regulations. Assembly member Jeffrey stated she had attended the Open Meetings and Parliamentary Procedures training this weekend. She encouraged the public to attend work sessions. Kodiak Island Borough Assembly Minutes November 2, 2006 Page 8 Assembly member Oswalt thanked the Borough Clerk for arranging the Open Meetings Act and Parliamentary Procedures training. Assembly member Lynch agreed with Assembly member Friend regarding electronic packets. She stressed the importance of supporting the volunteers serving in different groups and organizations. Mayor Selby announced the Strategic Planning Meeting scheduled for Saturday, November 4, 2006 had been cancelled. The Assembly would meet in a work session on Thursday, November 9, 2006 in the Borough Conference Room with a Special Meeting to follow immediately. The General Election will be held on Tuesday, November 7, 2006. Absentee voting for the General Election is available in the Borough Clerk's office through November 7. EXECUTIVE SESSION A. Assembly Approval of Refund of Taxes Paid Under Protest Per AS29.45.500(A.) JEFFREY moved to convene into executive session to discuss the refund of taxes paid under protest per AS29.45.500(A), a matter that qualified for executive session under confidential attorney - client communications, seconded by ABELL ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Abell, Friend, Jeffrey, Lynch, Oswalt Mayor Selby recessed the regular meeting at 10:10 p.m. He reconvened the regular meeting at 10:28 p.m. as a result of the executive session and announced no action was taken. B. Matters Involving Negotiations with IBEW ABELL moved to convene to executive session to discuss matters involving negotiations with the IBEW, this qualifies for executive session per KIBC 2.17.030E, matters involving negotiations with labor organizations representing Borough employees, seconded by FRIEND ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Jeffrey, Lynch, Oswalt, Abell Mayor Selby recessed the regular meeting at 10:29 p.m. He reconvened the regular meeting at 10:45 p.m. and announced no action was taken as a result of the executive session. ADJOURNMENT JEFFREY moved to adjourn the meeting, seconded byOSWALT ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Lynch, Oswalt, Abell, Friend The meeting adjourned at 10:45 p.m. ATTEST: Jerome M. Selby, Mayor Nova M. Javier, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes November 2, 2006 Page 9 A special meeting of the Kodiak Island Borough Assembly was held November 9, 2006 in the Assembly Conference Room of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 10:01 p.m. Present were Mayor Jerome Selby, Assembly members Tom Abell, Jerrol Friend, Sue Jeffrey, Chris Lynch, Reed Oswalt, and Barbara Williams. Absent was Assembly member Branson. Staff members present were Manager Rick Gifford, E &F Director Bud Cassidy, Finance Director Karl Short, Associate Planner Duane Dvorak, Borough Clerk Nova Javier, and Assistant Clerk Jessica Basuel. CITIZENS' COMMENTS KODIAK ISLAND BOROUGH Assembly Special Meeting November 9, 2006 The following commented on Resolution No. FY2007 -12: Steve Branson Terry Haines Robert Carter Matt Moir Julie Bonney Andy Lundquist Stephen Taufen Rhonda Maker CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING A. Resolution No. FY2007 -12 Providing Further Comments to the North Pacific Fishery Management Council on Gulf of Alaska Rationalization. Mayor Selby announced the motion before the Assembly is to adopt Resolution No. FY2007- 12. JEFFREY moved to amend, on page 2 of 3 under BE IT FURTHER RESOLVED, item number 1 to read "Initiate a discussion paper on an allocation of Gulf Pacific cod to ensure that there is fair and equitable participation among gear groups and all fisherman" , seconded by LYNCH ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Abell, Friend Jeffrey, Lynch, Oswalt, Williams JEFFREY moved to amend, on page 2 of 3 under BE IT FURTHER RESOLVED, item number 2 to read " Initiate a discussion paper on phase -out of the offshore sector in the Gulf of Alaska" , seconded by OSWALT ROLL CALL VOTE ON MOTION TO AMEND AS AMENDED CARRIED UNANIMOUSLY: Friend, Jeffrey, Lynch, Oswalt, Williams, Abell Assembly member Jeffrey said it was important for our community to encourage and ensure that there is thorough social economics analysis of any kind of change in fishery management. ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED UNANIMOULSY: Jeffrey, Lynch, Oswalt, Williams, Abell, Friend Kodiak Island Borough Assembly Minutes November 9, 2006 Page 1 EXECUTIVE SESSION A. Assembly Approval of Refund of Taxes Paid Under Protest Per AS29.45.500(A.) FRIEND moved to convene into executive session to discuss the refund of taxes paid under protest per AS29.45.500(A), a matter that qualifies for executive session under confidential attorney - client communications, seconded by ABELL ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Oswalt, Williams, Abell, Friend, Jeffrey Mayor Selby invited all Assembly members, the Manager, the Finance Director, and Clerk's Office staff to participate in the executive session. Attorney Tom Klinkner participated via tele- conference. The executive session convened at 10:48 p.m. Mayor Selby reconvened the special meeting at 11:50 p.m. FRIEND moved to authorize the manager to refund the taxes paid under protest, seconded by WILLIAMS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, William, Abell, Friend, Jeffrey, Lynch ADJOURNMENT LYNCH moved to adjourn the meeting, seconded by OSWALT ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Friend, Jeffrey, Lynch, Oswalt The special meeting adjourned at 10:50 p.m. ATTEST: Jerome M. Selby, Mayor Nova M. Javier, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes November 9, 2006 Page 2 KODIAK ISLAND BOROUGH Regular Assembly Meeting December 7, 2006 A regular meeting of the Kodiak Island Borough Assembly was held December 7, 2006 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Tom Abell, Jerrol Friend, Sue Jeffrey, Chris Lynch, Reed Oswalt, and Barbara Williams. Staff members present were Manager Rick Gifford, E &F Director Bud Cassidy, Clerk Nova Javier, and Deputy Clerk Marylynn McFarland. WILLIAMS moved to excuse Assembly member Branson, seconded by OSWALT VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA OSWALT moved to approve the agenda, seconded by WILLIAMS Manager 'Gifford asked to remove Item 13.A.2 Contract No. FY2007 -27 Approval of the Purchase of a UV Water Treatment System since the total amount for the system is within the Manager's authority. FRIEND moved to amend the agenda by removing item 13.A.2 Contract No. FY2007 -27, seconded by JEFFREY ROLL CALL ON MOTION TO AMEND THE AGENDA: Abell, Friend, Jeffrey, Lynch, Oswalt, Williams ROLL CALL VOTE ON MOTION TO APPROVE THE AGENDA AS AMENDED: Friend, Jeffrey, Lynch, Oswalt, Williams, Abell APPROVAL OF MINUTES A. Kodiak Island Borough Regular Meetings of September 21, October 5, and October 19, 2006. OSWALT moved to approve the minutes as submitted, seconded by LYNCH VOICE VOTE ON MOTION TO APPROVE THE MINUTES CARRIED UNANIMOUSLY AWARDS AND PRESENTATION A. Students of the Month Mayor Selby presented the November Student of the Month Award to Roslyn Delgado, a Senior at the Ouzinkie School and December Student of the Month Award to Benjamin Garcia, a Senior at the Kodiak High School. Kodiak Island Borough Assembly Minutes December 7, 2006 Page 1 CITIZENS' COMMENTS John Parker submitted a document that reflects the history of Lot 1A -3, U.S. Survey 3465 Located Adjacent to Lot 1, U.S. Survey 3466. Edward Coe asked for a round table discussion regarding this property. Scott Arndt asked that the Assembly include the Bayside VFD Building Addition to Resolution No. FY2007 -16. Bill Hinkle affirmed the need to discuss Lot 1A -3, U.S. Survey 3465 Located Adjacent to Lot 1, U.S. Survey 3466. Earlene Berq was willing to discuss the property. COMMITTEE REPORTS None. PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Manager Gifford reported about the School Bond projects. He said the Assembly will meet with legislators on December 14. He will be traveling to Anchorage and Fairbanks to observe the waste management operations in these communities. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby reported about the goals of Alaska Municipal League (AML) for the upcoming year. He noted discussion included revenue sharing, PERS/TRS, gulf rationalization, and the five million funding request from Exxon Valdez for mitigation. He wished everyone a Merry Christmas and encouraged everyone to help those that are less fortunate. UNFINISHED BUSINESS A. Contract No. FY2007 -22 Landfill Lateral Expansion Design and Construction Services. Mayor Selby noted this contract was postponed from the November 2 meeting. The motion before the Assembly was to authorize the Manager to execute Contract No. FY2007 -22 for the Landfill Lateral Expansion Design and Construction Services with CH2M Hill in an amount not to exceed $392,599. Manager Gifford said the existing landfill footprint was quickly approaching capacity and the expansion was needed. He asked the Assembly to move ahead with the contract. Assembly member Lynch declared a conflict of interest and was excused from voting. Kodiak Island Borough Assembly Minutes December 7, 2006 Page 2 Discussion ensued regarding the need to present back ground information to the Assembly prior to making decision. Assembly members questioned the sole sourcing for the contract as there are other professional companies who can do the job. This project was no. 1 on the Legislative CIP list and the Assembly members noted they wanted it known that they were serious in dealing with the waste management in Kodiak and would proceed as to not send mix signals. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Williams, Abell, Friend, Jeffrey B. Resolution No. FY2007 -11 Declaring Surplus to Public Need a 6,000 Square Foot Portion of Borough Land (Lot 1A -3, U.S. Survey 3465) Located Adjacent to Lot 1, U.S. Survey 3466 and Authorizing the Borough Manager to Negotiate Directly with the Petitioners. Manager Gifford noted this Resolution was postponed from the November 2 meeting and the motion before the Assembly was to adopt Resolution No. FY2007 -11. The KIB Planning and Zoning Commission approved the above referenced disposal of Borough land for fair market value after a public hearing held on September 20, 2006. The Kodiak Island Borough Assembly is the applicable review body, which must approve the disposal by resolution. There was general discussion to postpone this to January 18, 2007. The Assembly will give direction to Manager Gifford on December 28 work session. Additional discussion will happen during agenda packet review for this item on January 11, 2007. ABELL moved to postpone Resolution No. FY2007 -11 to January 18 regular meeting, seconded by OSWALT ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED FIVE TO ONE: Lynch, Oswalt, Williams, Abell, Jeffrey (Ayes); Friend (no) NEW BUSINESS A. CONTRACTS 1. Contract No. FY2007 -26 Approval of the Purchase of a Saline Water Treatment System for the New Swimming Pool to be Installed in the KHS Existing Swimming Pool and Transferred to the New Swimming Pool When Constructed. WILLIAMS moved to approve the purchase of a Saline Water Treatment System for the KHS Swimming Pool from TMI Salt Pure Corporation in an amount not to exceed $35,760.80, seconded by OSWALT Manager Gifford said the existing swimming pool at the High School was in need of immediate repairs and upgrades to allow for continued safe use until the new swimming pool is constructed. A much needed upgrade to the existing pool was a new water treatment system which will improve both the water and air quality of the facility. Research has been conducted by staff and the recommendation was to install a saline water treatment system. This system can be removed and reinstalled in the new facility. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Friend, Jeffrey, Lynch, Oswalt Kodiak Island Borough Assembly Minutes December 7, 2006 Page 3 2. Contract No. FY2007 -28 Approval of the Purchase of One (1) 8000 Gallon Fire Guard Fire -Rated Above Ground Fuel Storage Tank for KHS. FRIEND moved to approve the purchase of an 8000 gallon Fire Guard ® fire -rated above ground fuel storage tank for the Kodiak High School from Greer Steel, Inc. in an amount not to exceed $32,550, seconded by LYNCH Manager Gifford said included in the Bond Project Budget for KHS VocEd Renovation was the removal and replacement of a bulk fuel oil tank. The new fuel tank would be approximately 8,000 gallon, double walled, above ground fuel tank conforming to API 650 specifications in the approximate vicinity of the removed tanks. Assembly member Oswalt asked staff to check on metal coating to prevent rusting. Note: Toward the end of the meeting, FRIEND moved to amend Contract No. FY2007 -28 to include metal coating of the storage tank, seconded by LYNCH ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Abell, Friend, Jeffrey, Lynch, Oswalt, Williams ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Friend, Jeffrey, Lynch, Oswalt, Williams 3. Contract No. 1995 -47G Amending Contract No. 95 -47 Collective Bargaining Agreement with the International Brotherhood of Electrical Workers Local Union 1547. JEFFREY moved to authorize the Manager to execute Contract No. 1995 -47G, an amendment to Contract No. FY1995 -47 with the International Brotherhood of Electrical Workers Local Union 1547 and to adjust the Borough Salary Schedule to reflect the three percent (3 %) COLA for all employees (union and non - union) effective January 1, 2007 and again on January 1, 2008, seconded ABELL Manager Gifford reported the current contract with the International Brotherhood of Electrical Workers Local Union 1547 (IBEW) for union employees expires on December 31, 2006. This contract was renegotiated to extend the contract for two (2) years to December 31, 2008. The proposed amendment included a three percent (3.0 %) cost of living allowance (COLA) effective January 1, 2007, and another three percent (3.0 %) COLA effective January 1, 2008. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY :: Friend, Jeffrey, Lynch, Oswalt, Williams, Abell B. RESOLUTIONS 1. Resolution No. FY2007 -14 Certifying the FY2007 Shared Fisheries Business Tax Program Application to Be True and Correct. OSWALT moved to adopt Resolution No. FY2007 -14, seconded by WILLIAMS Manager Gifford said this resolution certifies the information contained in the Kodiak Island Borough FY2007 Shared Business Tax Program application to be true and correct. Kodiak Island Borough Assembly Minutes December 7, 2006 Page 4 UNANIMOUSLY :: Jeffrey, Lynch, Oswalt, ROLL CALL VOTE ON MOTION CARRIED Williams, Abell, Friend 2. Resolution No. FY2007 -15 Adopting Years 2007 -2011. WILLIAMS moved to adopt Resolution No. FY2007 -15, seconded by ABELL Manager Gifford reported this resolution compiles the list of capital projects for the Kodiak Island Borough's five year Capital Improvement Program for FY2007 through FY2011. Assembly member Lynch asked staff to develop a supplement booklet with descriptions of all projects. Staff will work on this for the coming year. Assembly member Abell asked to move the transportation projects higher on the list. a Capital Improvement Program for Fiscal ABELL moved to amend Resolution No. FY2007 -15 section 1, transportation projects, moving "Pave Woodland Acres" to number 2 on the list and change the amount from $2,000,000 to $2,579,646, seconded by OSWALT ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Lynch, Oswalt, Williams, Abell, Friend, Jeffrey JEFFREY moved to amend Resolution No. FY2007 -15 section 1, transportation projects, moving "Island Wide Marine Transportation System Feasibility Study" to number 3, seconded by WILLIAMS ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Oswalt, Williams, Abell, Friend, Jeffrey, Lynch ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY: Williams, Abell, Friend, Jeffrey, Lynch, Oswalt After a 12 minute recess, Mayor Selby reconvened the meeting at 9:14 p.m. 3. Resolution No. FY2007 -16 Adopting a State Legislative Capital Improvement Priority List for the Fiscal Years 2007 -2011. WILLIAMS moved to adopt Resolution No. FY2007 -16, seconded by OSWALT Manager Gifford said this resolution lists the priority projects from the Kodiak Island Borough's five year Capital Improvement Program that would be submitted to the Governor and State Legislative Delegation for funding requests for the 2007 Legislative Session. ABELL moved to amend Resolution No. FY2007 -16 to include Bayside VFD Building Addition in the amount of $1,200,000 as item no. 10, seconded by FRIEND ROLL CALL VOTE ON MOTION TO AMEND CARRIED FOUR TO TWO: Abell, Friend, Oswalt, Williams (Ayes); Jeffrey, Lynch (Noes) ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Jeffrey, Lynch, Oswalt, Williams, Abell, Friend Kodiak Island Borough Assembly Minutes December 7, 2006 Page 5 C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2007 -11 Amending Section 902 Tuition Refunds of the Kodiak Island Borough Personnel Manual. OSWALT moved to adopt Ordinance No. FY2007 -11 in first reading to advance to public hearing on January 4, 2007, seconded by FRIEND Manager Gifford noted the Borough negotiated an increase to the reimbursable tuition amount from $1,000 to $1,500 annually with the IBEW. This ordinance amends Section 902 of the Borough Personnel Manual to reflect the increase in the reimbursable tuition from $1,000 to $1,500 per employee per fiscal year. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Lynch, Oswalt, Williams, Abell, Friend D. OTHER ITEMS 1. Confirmation of Mayoral Appointments of Assembly Representatives to Boards and Committees. JEFFREY, seconded by ABELL, moved to confirm the mayoral appointments of Assembly member representatives to Boards, Committees, Commissions, and Councils as follows: Architectural Review Board Reed Oswalt Joint Building Code Review Committee Reed Oswalt Kodiak College Council Sue Jeffrey Parks and Recreation Committee Chris Lynch Providence Kodiak Island Service Area Community Board (Expires 12/31/08) Pat Branson Providence Kodiak Island Counseling Center Advisory Board Barbara Williams School District Budget Advisory Committee Jerrol Friend School District Facilities Review Committee Tom Abell School District Planning Committee Jerrol Friend Mayor Selby serves on the Emergency Services Council and Economic Development Committee ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Oswalt, Williams, Abell, Friend, Jeffrey 2. Kodiak Island Borough Assembly 2007 Meeting Schedule. WILLIAMS moved to approve the Assembly 2007 Meeting Schedule, seconded by OSWALT ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY :: Oswalt, Williams, Abell, Friend, Jeffrey, Lynch 3. Appointment on the Bay View Road Service Area Board. OSWALT moved to appoint James Schauff to a seat on the Bay View Road Service Area Board for a term to expire October 2009, seconded by ABELL Kodiak Island Borough Assembly Minutes December 7, 2006 Page 6 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Friend, Jeffrey, Lynch, Oswalt CITIZENS' COMMENTS Iver Malutin phoned to compliment Service Area No. 1 Board for providing excellent service to the service area. He urged everyone to express support for retaining Kodiak's rural status before the Federal Subsistence Board. ASSEMBLY MEMBER COMMENTS Assembly member Lynch congratulated the Student of the Month awards recipients. She opined the need to move forward with the Solid Waste Comprehensive plan. Assembly member Oswalt was glad to see the Borough moving forward with the Saline and UV systems. Assembly member Jeffrey would like to see the fire departments work together on communications issues. She advocated for the need of adequate sport fields in Kodiak. Assembly member Abell stated Bobby Cox's presentation regarding Solid Waste was informational. He would like to hear from staff regarding the presentation. He looked forward to the Strategic Planning session scheduled for Saturday. He wished everyone a Merry Christmas. Assembly member Friend concurred with Assembly member Abell. He asked for the metallization of the 8000 gallon Fire Guard ® fire -rated above ground fuel storage tank. (Clerk's note: the motion to amend and roll call vote was included under #2, New Business discussion.) Assembly member Williams congratulated the students of the month. Mayor Selby announced the Assembly will meet in Strategic Planning Work Session on Saturday, December 9 at the Kodiak Fisheries Research Center starting at 9 a.m. The Assembly will meet in a work session on Thursday, December 14 at 7:30 p.m. in the Borough Conference Room. The regular meeting scheduled on Thursday, December 21 has been cancelled. ADJOURNMENT JEFFREY moved to adjourn the meeting, seconded by WILLIAMS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Jeffrey, Lynch, Oswalt, Williams, Abell The meeting adjourned at 9:51 p.m. ATTEST: Jerome M. Selby, Mayor Nova M. Javier, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes December 7, 2006 Page 7 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of January 18, 2007 Item No. 9.A Ordinance No. FY2007 -11 Amending Section 902 Tuition Refunds of the Kodiak Island Borough Personnel Manual. The Borough negotiated an increase to the reimbursable tuition amount from $1,000 to $1,500 annually with the IBEW. It is recommended that the Borough also make a similar change to the Kodiak Island Borough's Personnel Manual so that this change can be made available to all employees., This ordinance amends Section 902 of the Borough Personnel Manual to reflect the increase in the reimbursable tuition from $1,000 to $1,500 per employee per fiscal year. Recommended motion: Move to adopt Ordinance No. FY 2007-11. WHEREAS, per section 902 of the Borough's personnel manual, employees may be reimbursed for up to $1,000 per fiscal year for tuition and related expenses; and WHEREAS, education costs have increased significantly for the last several years; and WHEREAS, continuing education is a benefit to both the Kodiak Island Borough and the employee; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: ATTEST: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2007 -11 Requested by: Manager Gifford Drafted by: Manager Gifford Introduced: 12/07/06 Public Hearing: 01/18/07 Adopted: AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING SECTION 902 TUITION REFUNDS OF THE PERSONNEL MANUAL Section 902 of the Borough Personnel Manual is amended as follows: "The maximum reimbursable tuition amount is $-1,000 $1,500 per employee per fiscal year." ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2006 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Ordinance No. FY2007 -11 Page 1 of 1 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of January 18, 2007 Item No. 12.A Resolution No. FY2007 -11 Declaring Surplus to Public Need a 6,000 Square Foot Portion of Borough Land (Lot 1A -3, U.S. Survey 3465) Located Adjacent to Lot 1, U.S. Survey 3466 and Authorizing the Borough Manager to Negotiate Directly with the Petitioners. This was postponed from November 2 and December 7, 2006meetings. The KIB Planning and Zoning Commission approved the above referenced disposal of Borough land for fair market value after a public hearing held on September 20, 2006. In this case, the Kodiak Island Borough Assembly is the applicable review body, which must review the disposal request in accordance with the following standards: Kodiak Island Borough Code Section 18.20.030 states: 18.20.030 Review by planning commission — Assembly approval. Except for disposal required by law :: A. Each disposal of borough land is subject to review by the planning commission before submission to the assembly. The commission by resolution shall make a recommendation to the assembly regarding the proposed land disposal. B. Borough land disposal that are not subject to approval by ordinance are subject to approval by assembly resolution. The resolution shall specify the terms and conditions upon which the disposal will be offered. Attached is a copy of the Planning and Zoning Commission recommendation, hearing decision letter, applicable minutes of the September 20, 2006 Regular Meeting of the Planning and Zoning Commission, and Staff reports for Planning and Zoning Commission Case No. 07 -001. FISCAL NOTES: [X] N/A Expenditure Required: $0.00 Account General Fund: N/A Recommended motion: Move to adopt Resolution No. FY2007 -11. KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -11 Introduced by: Manager Gifford Requested by: Manager Gifford Drafted by: CDD Staff Introduced: 11/02/2006 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY DECLARING SUPLUS TO PUBLIC NEED ORIG A 6,000 SQUARE FOOT PORTION OF BOROUGH LAND (LOT1A -3, U.S. SURVEY 3465) LOCATED ADJACENT TO LOT 1, U.S. SURVEY 3466 AND AUTHORIZING THE BOROUGH MANAGER TO NEGOTIATE DIRECTLY WITH THE PETITIONERS WHEREAS, KIB code 18.20.120 allows the Borough Assembly to authorize the Borough Manager to negotiate directly with parties interested in acquiring Borough land; and WHEREAS, KIB Code 18.20.060 allows citizens to apply for disposal of Borough land; and WHEREAS, KIB Code 18.20.090 allows citizens to bid for disposal of Borough subject to a development plan; and WHEREAS, the Planning and Zoning Commission determined by resolution that certain land in Lot1A -3, U.S. Survey 3465 is surplus to the public's need; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: That a 6,000 square foot portion of Lot 1A -3, U.S. Survey 3465, as described in the amended request of the petitioners, adjoining their residential dwelling unit on Lot 1, U.S. Survey 3466, is hereby declared surplus to the public's need an authorized for disposal to the adjoining landowner for full and true market value. Section 2: The Assembly, in accordance with KIBC Title 18, hereby authorizes the Borough Manager to negotiate with the petitioners Bob and Earlene Berg, subject to the stipulations contained in Section 3, below, and other relevant provisions of KIBC Title 18. Section 3: The Assembly hereby affirms and restates the stipulations that were recommended by the Planning and Zoning Commission in its recommendation to the Assembly: 1. The parcel of land shall be appraised in accordance with KIBC 18.20.130 as part of the disposal. The appraisal shall be at the petitioner's expense as indicated by KIBC 18.20.080. 2. The petitioners shall arrange for having the disposal area surveyed and subdivided from Lot1A -3, U.S. Survey 3465 and consolidated with Lot 1, U.S. Survey 3466. The survey shall be at the petitioner's expense as indicated by KIBC 18.20.080. Kodiak Island Borough, Alaska Resolution No. FY2007 -11 Page 1 of 2 3. Prior to final approval of the subdivision the petitioners shall obtain approval of a rezone for the disposal area from PLAT - Public Use Land to RR1 -Rural Residential One, in accordance with the procedure set forth in KIBC 17.72. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2006 Nova Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2007 -11 Page 2 of 2 Introduced by: P &Z Commission Requested by: Robert and Earlene Berg. Drafted by: Staff Introduced: 10/19/2006 Adopted: KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION RESOLUTION OF RECOMMENDATION A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION, RECOMMENDING THE DISPOSAL OF AN UNSUBDIVIDED PORTION OF BOROUGH LAND FOR FAIR MARKET VALUE. WHEREAS, Kodiak Island Borough Code (KIBC) 18.20.030 requires each disposal of Borough land to be reviewed by the Planning and Zoning Commission before submission to the Assembly; and, WHEREAS, the Planning and Zoning Commission is required under KIBC 18.20.030 to make a recommendation on the disposal by resolution before the case can be forwarded to the Borough Assembly; and, WHEREAS, the principal purpose of the Commission's recommendation is to determine whether the land is considered to be surplus to the Borough's need; and WHEREAS, the Planning and Zoning Commission held a public hearing on September 20, 2006, to consider the land disposal request made by Robert and Earlene Berg for a land disposal at fair market value; and, NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION THAT: Section 1: That the applicant in Case 07 -001 has insufficient usable land area for the purpose of constructing an attached residential /garage addition to the existing residential dwelling on Lot 1 United States Survey 3466. That the disposal of a portion of Lot 1A -3 United States Survey 3465, will not be detrimental to the borough's ability to develop or dispose of the remainder of Lot 1A -3, U.S. Survey 3465 in the future. N: \CD\Assembly \Resolutions\2006 Resolutions \P &Z Recommendation Resolution 07- 001.doc loft Section II: That the disposal of an unsubdivided portion of Borough land, described as, a portion of Lot 1A -3 United States Survey 3465, for fair market value is hereby recommended by the Planning and Zoning Commission for approval by the Kodiak Island Borough Assembly, subject to the following stipulations: 1. The parcel of land shall be appraised in accordance with KIBC 18.20.130 as part of the disposal. The appraisal shall be at the petitioner's expense as indicated by KIBC 18.20.080. 2. The petitioners shall arrange for having the disposal area surveyed and subdivided from Lot 1A -3, U.S. Survey 3465 and consolidated with Lot 1, U.S. Survey 3466. The survey shall be at the petitioner's expense as indicated by KIBC 18.20.080. 3. Prior to final approval of the subdivision, the petitioners shall obtain approval of a rezone for the disposal area from PL- Public Use Land to RR1 -Rural Residential One, in accordance with the procedure set forth in KIBC 17.72. ADOPTED BY THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION, THIS TWENTIETH DAY OF SEPTEMBER, 2006 ATTEST: ierso Secretary \\ Dove\ departments \CD\Assembly \Resolutions\2006 Resolutions \P&Z Recommendation Resolution 07- 001.doc 2of2 September 21, 2006 Robert and Earlene Berg P.O. Box 359 Kodiak, AK 99615 Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9363 Fax (907) 486 -9396 Re: Case No. 07 -001. A disposal of borough land for fair market value, in accordance with KIBC 18.20, of a portion of Lot 1A -3, U.S. Survey 3465, a 11,792 square foot parcel of land located next to the principal residence of the requesting parties. (Postponed from the August 16, 200 regular meeting.) Dear Mr. and Mrs. Berg: The Kodiak Island Borough Planning and Zoning Commission at their regular meeting on September 21, 2006, moved to forward the following resolution containing a recommendation to the Borough Assembly regarding a request for a land disposal, per Kodiak IslandBorough Code 18.20.030: Now therefore be it resolved by the Kodiak Island Borough Planning and Zoning Commission: That the applicant in Case 07 -001 has insufficient usable land area for the purpose of constructing an attached residential /garage addition to the existing residential dwelling on Lot 1 United States Survey 3466. That the disposal of a portion of Lot 1A -3 United States Survey 3465, will not be detrimental to the borough 's ability to develop or dispose of the remainder of Lot IA -3, U.S. Survey 3465 in the future. That the disposal of an unsubdivided portion of Borough land, described as, a portion of Lot JA -3 United States Survey 3465, for fair market value is hereby recommended by the Planning and Zoning Commission for approval by the Kodiak Island Borough Assembly, subject to the following stipulations: 1. The parcel of land shall be appraised in accordance with KIBC 18.20.130 as part of the disposal. The appraisal shall be at the petitioner's expense as indicated by KIBC 18.20.080. 2. The petitioners shall arrange for having the disposal area surveyed and subdivided from Lot JA -3, U.S. Survey 3465 and consolidated with Lot 1, U.S. Survey 3466. The survey shall be at the petitioner's expense as indicated by KIBC 18.20.080. 3. Prior to final approval of the subdivision, the petitioners shall obtain approval of a rezone for the disposal area from PL- Public Use Land to RR1 -Rural Residential One, in accordance with the procedure set forth in KIBC 17.72. This item is tentatively scheduled to appear before the Assembly at their October 19, 2006 regular meeting. Please confirm this with the Borough Clerk, Nova Javier, at 486 -9310, no sooner than five (5) working days from the date of this letter. If you have any questions regarding the Commission's actions, please contact the Community Development Department at 486 -9363. Sincerely, Duane Dvorak, Acting Director Community Development Department DD:zmp PLANNING AND ZONING COMMISSION REGULAR MEETING SEPT. 20, 2006 7:30 p.m. KODIAK ISLAND BOROUGH ASSEMBLY CHAMBERS MINUTES CALL TO ORDER The regular meeting of the Planning and Zoning Commission was called to order at 7:30 p.m. by CHAIR FRIEND on September 20, 2006 in the Borough Assembly Chambers. II. ROLL CALL Commissioners Present Excused Absent Jerrol Friend — Chair David King Gary Carver Brent Watkins Dennis McMurry Casey Janz Gary Juenger X X X X X X X Others Present Duane Dvorak Community Development Zoe Pierson Community Development Edie and Coe Peggy Tuttle Richard Collins Greg Lopez James Brune Linda Freed Clarence M. McClaren COMMISSIONER KING MOVED to excuse COMMISSIONER MCMURRY, and COMMISSIONER JANZ SECONDED the motion. CHAIR FRIEND authorized a voice vote, and the motion CARRIED unanimously, 6 -0. III. APPROVAL OF AGENDA CHAIR FRIEND asked if there were any changes or additions to the Agenda as distributed, noting that a communication item, the notes resulting from the August 30, 2006 work session regarding the Women's Bay Comprehensive Plan, had been added on the day of this meeting. COMMISSIONER.JANZ MOVED TO APPROVE the Agenda as presented, and the motion was SECONDED by COMMISSIONER KING, and CHAIR FRIEND authorized a voice vote, and the motion CARRIED 6 -0. IV. MINUTES OF PREVIOUS MEETINGS CHAIR FRIEND asked if there were any changes or additions to the Minutes of the meeting of August 16, 2006. Noting that no changes to said Minutes were desired, CHAIR FRIEND expressed his willingness to accept a motion to approve the Minutes as presented. COMMISSIONER WATKINS MOVED TO APPROVE the minutes as submitted. COMMISSIONER JANZ SECONDED the motion, and upon CHAIR FRIEND's authorization of a voice vote, the motion CARRIED 6 -0. V. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments nor appearance requests. VI. PUBLIC HEARINGS Toll Free Telephone Number 1- 800 - 478 -5736 Local Telephone Number 486 -3231 A CASE: 07 -001 APPLICANT: Earlene and Robert Berg REQUEST: A disposal of borough land for fair market value, in accordance with KIBC 18.20, of a portion of Lot 1A -3, U.S. Survey 3465, a 11,792 square foot parcel of land located next to the principal residence of the requesting parties. (Postponed from the August 16, 2006 regular meeting) LOCATION: Along Dark Lake beyond the end of Scout Circle. NHN Assigned. ZONING: PL- Public Use Land Staff reported that 18 public hearing notices had been mailed on August 30, 2006, since this request was postponed from the August 19, 2006 regular meeting for further consideration at the September 20, 2006 Regular Meeting of the Planning and Zoning Commission. ACTING DIRECTOR DVORAK noted that there had been three responses to the public hearing notices supporting the request and that staff had received additional information since the Commission's work session of September 13, 2006. Although staff had not had an opportunity to make a thorough analysis which would include the additional information and the amended site plan indicates a smaller area to consider which makes a determination of the impact more difficult, staff is rescinding its original recommendation following the Applicants' amended request, reducing the subject square footage from approximately 12,000 to approximately 6,000. Staff is now recommending that the Commission forward the matter to the Assembly for approval of the land disposal subject to provisos appropriate thereto. ACTING DIRECTOR DVORAK reminded the Commission,however, that if they would prefer staff to conduct a more thorough analysis of the newly received information, the option of postponing this matter for hearing to the next regular meeting remains. COMMISSIONER JANZ MOVED as follows: Move to adopt the following resolution containing a recommendation to the Borough Assembly regarding a request for a land disposal, per Kodiak Island Borough Code 18.20.030. Now therefore be it resolved by the Kodiak Island Borough Planning and Zoning Commission: That the applicant in Case 07 -001 has insufficient usable land area for the purpose of constructing an attached residential /garage addition to the existing residential dwelling on Lot 1 United States Survey 3466. That the disposal of a portion of Lot 1A -3 United States Survey 3465, will not be detrimental to the borough's ability to develop or dispose of the remainder of Lot 1A -3, U.S. Survey 3465 in the future. That the disposal of an unsubdivided portion of Borough land, described as, a portion of Lot 1A -3 United States Survey 3465, for fair market value is hereby recommended by the Planning and Zoning Commission for approval by the Kodiak Island Borough Assembly, subject to the following stipulations: 1. The parcel of land shall be appraised in accordance with KIBC 18.20.130 as part of the disposal. The appraisal shall be at the petitioner's expense as indicated by KIBC 18.20.080. 2. The petitioners shall arrange for having the disposal area surveyed and subdivided from Lot 1A -3, U.S. Survey 3465 and consolidated with Lot 1, U.S. Survey 3466. The survey shall be at the petitioner's expense as indicated by KIBC 18.20.080. Prior to final approval of the subdivision, the petitioners shall obtain approval of a rezone for the disposal area from PL- Public Use Land to RR1 -Rural Residential One, in accordance with the procedure set forth in KIBC 17.72.. COMMISSIONER JUENGER [ ?] SECONDED the motion. CHAIR FRIEND closed the regular session and opened the public hearing. Edward Coe spoke in opposition to the Applicants' request, explaining that he was attending this hearing on behalf of the Kodiak Elks which is vehemently opposed to any change in the status of the subject property from its originally intended use (Le., it is intended for youth activities). He explained the Elks' position that title to the subject property "passed hands" via Smokey Stover of the Elks in the time of the Territorial Congress to the City of Kodiak, who subsequently gave 16 acres, including the lake's shore, to the Elks. Subsequent to this period, when the Bureau of Land Management was in the process of settling the Alaska natives' claims to land, because of its policy dictating that it not negotiate with private persons, the Bureau passed title of the subject property to the Borough, and as part of this transaction, it was stipulated that the Borough was to return title to the subject property to those private parties who had relinquished title originally. Mr. Coe explained that the Elks, one of the parties to whom title should have been returned, had lost track of this matter due to personnel changes. Mr. Coe recalls that a letter explaining this transaction was extant in the past but that despite his efforts, he has been unable to locate it and is currently assuming that it was inadvertently lost as a result of routine file maintenance by the Elks. He noted that in fulfillment of the dedication of the property to youth activities, the Elks had agreed to the stipulation that should they use the land given to them for any activity not youth - related, title would revert to the Borough. He noted that despite the Borough's alleged (the Elks hotly contest the claim) ownership and has left it unused for any purpose, and he referenced the sewer project at Island Lake. In contrast, Mr. Coe described the Elks' efforts — in which he personally was involved — to ensure that in keeping with their promise to use their land for youth activities, the utility companies were persuaded to place their infrastructure below ground so that no lines of any kind are visible in the landscape. He reiterated the fact that the subject property in this case does not technically belong to the Borough, ownership of it having passed from the City to the Elks before the Borough came into existence. CHAIR FRIEND thanked Mr. Coe for his comments and acknowledged Robert Berg. Mr. Berg, one of the Applicants, stated that to his knowledge, the land's permitted uses had been designated in the 1960s and 1970s and that since then, these designations had been changed many times. He stated that his and his wife's purpose in making the application is merely to emplace a garage. However, he comprehends Mr. Coe's concerns, having noticed himself that the land in question is being used by "four- wheelers" which are "tearing it up ". CHAIR FRIEND thanked Mr. Berg and asked if there were any other members of the audience who wished to speak, a query to which he received no response. CHAIR FRIEND closed the public hearing and opened the regular session, asking if the Commission wanted to discuss this matter further. COMMISSIONER CARVER asked ACTING DIRECTOR DVORAK if he had any personal knowledge of the ownership history prior to the Borough's claim of ownership and the dedicated use issue brought up by Mr. Coe. The ACTING DIRECTOR stated that staff does not engage in title searches when analyzing an application as staff's responsibility is to analyze applications with respect to the physical layout of and the occurrences (e.g., utility easement, driveway easement, etc.) taking place on a property. In this particular case, the staff's review resulted in a change of assumptions but did not appear to require a title search. He pointed out that as staff had documented for last month's meeting, the current records indicate that title is in the hands of the Borough. The records reflect that when the property was divided, Camp Mueller and three (3) lots of the subdivision were designated as parks and /or Open Space (the implication being that playgrounds would be emplaced there). Lot 1A -3 has been designated for disposal. As far as staff knows, ownership rests with the Borough and, therefore, assumed that disposal is an option. As for Mr. Coe's description of the subject property's history, this is the first time that staff has heard it, and staff has no opinion on it as time to research this issue thoroughly would be needed. If the Commission were to adopt staff's recommendation and forward this matter to the Assembly, the Assembly has yet to review the issue of disposal which may, given Mr. Coe's statement, require a title search. Staff is unable to address this particular aspect of the matter at this meeting. CHAIR FRIEND offered the Commission another opportunity to discuss this matter. COMMISSIONER WATKINS noted that he was unable to find in the materials packet any information regarding the utility easement's serving as a bike path which he recalled seeing in an aerial photo. ACTING DIRECTOR DVORAK stated that he is unaware of a bike path being used to traverse the property. He noted that the utility easement's only function, per documentation (the easement's description was written by an engineering firm for each property and references the then - current utility project only), is as an utility easement. There is no public access over the property. The other easements on the subject property have been incorporated into the driveway. CHAIR FRIEND noted the fact that there is a "history of people" traversing the property but that that use is not a recorded use. COMMISSIONER WATKINS noted that "they have been supporting the use of the public across the land ", commenting that the decision seems to be between a smaller lot versus a larger intact and unencumbered one. CHAIR FRIEND asked if there was need for further discussion. COMMISSIONER JUENGER stated that he had been reluctant to entertain the notion of granting this application last month but that he had reconsidered his position. He commented that Mr. Coe's description of the history of the property is new to him but that he believes ACTING DIRECTOR DVORAK is correct in his assessment that the Commission's decision will not be the sole determinant of the outcome of the application. In light of this, he is "inclined" not to oppose forwarding the matter to the Assembly for consideration. CHAIR FRIEND concluded discussion by saying that he, like Mr. Coe, recalls that this property's dedicated use has been and is supposed to be for youth activities. However, he agreed that since this is with regard to driveway access to the Applicants' property, he is in favor of forwarding the matter to the Assembly for consideration. The motion was called, and it CARRIED 6 -0. A disposal of borough land for fair market value, in accordance with KIBC 18.20, of, a portion of Lot 1A-3, U.S Survey 3465, a 11,792 square foot parcel of land located next to the principal residence of the requesting parties Current Location P & Z Case # 07 -OO1 Berg, Robert & Earlene Legend n Parcels 1 al Subject Parcel Street Name Lot # Address Block # Map prepared for the purpose of showing the General location of the Kodiak Urban area. June, 2005. Alaska Highway System, GPS centerline data, National Highway System, Highways, Roads, Streets., Alaska D.O.T. Sept. 2002 Contour infomiation:USGS Digital Elevation Model Kodiak, Alaska. 50 foot intervals, Scale is 1:63,360 Created in ArcGIS 9, NAD 27, State Plane 5 Parcel information is taken from selected fields in the current computerized property records in the Assessing Dept. This data has not been reconciled with data contained in manual files which may be more up -to -date. Kodiak Island Borough Community Development Department. Current Zoning P & Z Case # 07 -001 Berg, Robert & Earlene A disposal of borough land for fair market value, in accordance with KIBC 18.20, of a portion of Lot 1A -3, U.S. Survey 3465, a 11,792 square foot d parcel of and locate next to the principal residence of the requesting parties 1 1 1 1 Legend Business Conservation Industrial Light Industrial Natural Use Public Use Single Family Residential Two Family Residential Multi Family Residential Retail Business Rural Residential Rural Residential 1 Rural Residential 2 Split -Lot Zone Feet 0 500 1,000 1 1 Map prepared for the purpose of showing the Zoning of the Kodiak Urban area. June, 2005. Alaska Highway System, GPS centerline data, National Highway System, Highways, Roads, Streets., Alaska D.O.T. Sept. 200: Contour information:USGS Digital Elevation Model Kodiak, Alaska. 50 foot intervals, Scale is 1:63,360 Created in ArcGIS 9, NAD 27, State Plane 5 Parcel information is taken from selected fields in the current computerized property records in the Assessing Dept. This data has not been reconciled with data contained in manual files which may be more up- to-date. Kodiak Island Borough Community Development Department. Kodiak Island Borough Community Development Department 710 Mill Bay Road Request for Title 18 Review COMMUNITY DEVELOPMENT DEPARTMENT 36 Property Owners: Earlene and Robert Berg P.O. Box 359 Kodiak, Alaska Property Information: GT 1A -3 USS 3465 (survey attachment) Present use of property- None, has a utility and driveway easement. Proposed use of property - add a garage to the existing residence and a finished parking area /driveway. Access to the south of residence is not possible at present time as the lake is immediately on the eastside and the utilities, hill, and . a borough bike path are to the west side. Property we wish - to ;purchase i11,792 sq ft. We have been quoted by the borough personnel at around $20,000.00 for this purchase. We believe this to be a fair amount for the purchase of the property. We request a review of this matter. And Thank You for your attention. ( Earlene Berg L1. Y ( AR OTHER FICASH 96/24/2006 14:22:41 H03616146 gar Saes F'A1D Robert #Berg Full * ** K iak a boroug l ` — "1K j 99615 (3j77 486 -9324 07 -001 map This notice is being sent to you because our records indicate you are a property the request. If you do not wish to testify verbally, you may provide your comments to the Community Development Department prior to the meeting. If you would owner /interested party m the area of in the space below, or in a letter like to fax your comments to us, our please call in your comments during telephone number is 486 -3231. The a work session will be held at 7:30 p.m. material for the case. if you disagree with the Commission's appeal rights, please feel free to call us O �' '`' fax number is: (907) 486 -9396. If you would like to testify via telephone, the appropriate public hearing section of the meeting. The local call -in toll free telephone number is 1 -800- 478 -5736. One week prior to the regular meeting, on Wednesday, September 13, 2006, in the Kodiak Island Borough Conference Room ( #121), to review the packet Kodiak Island Borough Code provides you with specific appeal rights decision on this request. If you have any questions about the request or your at 486 -9363. ` Your Name: , L) '1 5 1,ir ( AYE A Mailing Address: P. , Your property description: $ 3 t "' .., ,. Comments: 1 4 . IN1, Z_ '�r��r� <7 /l it'i 1 1 i L C;[,... � 1 ~ j } , SEP 7 2006 j {{ f N. f rc RGRI j rry nryn !1tlRR1"A1TTTt), 7 ?R "CA '. KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DEPARTMENT 710 Mill Bay Road, Kodiak, Alaska 99615 Public Hearing Item VI -A PUBLIC HEARING NOTICE A public hearing will be held on Wednesday,. September 20, 2006. The meeting will begin at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, before the Kodiak Island Borough Planning and Zoning Commission, to hear comments if any, on the following request: CASE: 07 -001 APPLICANT: Earlene and Robert Berg REQUEST: A disposal of borough land for fair market value, in accordance with KIBC 18.20, of a portion of Lot 1A -3, U.S. Survey 3465, a 11,792 square foot parcel of land located next to the principal residence of the requesting parties. (Postponed from the August 16, 2006 regular meeting) LOCATION: Along Dark Lake beyond the end of Scout Circle. NHN Assigned ZONING: PL- Public Use Land ♦�w.�<3i•. , • ♦1' 171► ■ ;'coo .: ice. . . DATE: September 20, 2006 TO: Planning and Zoning Commission STAFF: Duane Dvorak, Acting Director SUBJ: Information for the September 20, 2006 Regular Meeting CASE: 07 -001 Public Hearing Item VI -A SUPPLEMENTAL MEMORANDUM APPLICANT: Robert & Earlene Berg REQUEST: A disposal of borough land for fair market value, in accordance with KIBC 18.20, of a portion of Lot 1A -3, U.S. Survey 3465, a parcel of land approximately 6,000 square feet in area, located next to the principal residence of the requesting parties on Lot 1, U.S. Survey 3466. LOCATION: Terminus of Scout Circle — between Dark and Island Lakes. ZONING: PL — Public Use Eighteen (18) public hearing notices were mailed on August 30, 2006. An amended disposal request was submitted on September 14, 2006. Due to other time commitments, staff did not have adequate time to completely re- analyze this request. Staff did however make some observations which are contained in this supplemental report and the updated graphics from the prior report (attached). The area requested for disposal has been reduced from 11,792 square feet to about 6,000 square feet. The revised site plan and disposal request shows the proposed addition to the existing home on Lot 1, USS 3466. The disposal line has been relocated to add about fifty feet to the front of Lot 1 along the shoreline of Dark Lake. The relocated line terminates at the northwest edge of the 50 foot roadway and utility easement at the rear of the property which would provide about 15 feet of setback area to the corner of the proposed building addition. Staff has rescinded the negative recommendation from the prior request. While it appears that this amended proposal will have less impact on the future disposal of the remainder of Lot 1A -3, that same reduction in area also makes it harder to discern what, if any, impacts will result from the disposal. Should the Commission elect to forward this request to the Assembly with a recommendation, staff has outlined the additional requirements that would be necessary to comply with KIBC 18.20 and other relevant code sections. Case 07- 001 /Suppl. Staff Report STAFF COMMENTS Page 1 of 2 P & Z: September 20, 2006 Case 07- 001 /Suppl. Staff Report As previously noted in the original staff report Lot 1A -3 has already been designated for disposal by the borough Assembly so that the only real issue in order to determine the advisability of this request is whether it will have a negative impact on the future disposal of the remainder of Lot 1A -3, U.S. Survey 3465. APPROPRIATE MOTION Public Hearing Item VI -A MOTION: Move to adopt the following resolution containing a recommendation to the Borough Assembly regarding a request for a land disposal, per Kodiak Island Borough Code 18.20.030. Now therefore be it resolved by the Kodiak Island Borough Planning and Zoning Commission: That the applicant in Case 07 -001 has insufficient usable land area for the purpose of constructing an attached residential /garage addition to the existing residential dwelling on Lot 1 United States Survey 3466. That the disposal of a portion of Lot 1A -3 United States Survey 3465, will not be detrimental to the borough's ability to develop or dispose of the remainder of Lot 1A -3, U.S. Survey 3465 in the future. That the disposal of an unsubdivided portion of Borough land, described as, a portion of Lot 1A -3 United States Survey 3465, for fair market value is hereby recommended by the Planning and Zoning Commission for approval by the Kodiak Island Borough Assembly, subject to the following stipulations: 1. The parcel of land shall be appraised in accordance with KIBC 18.20.130 as part of the disposal. The appraisal shall be at the petitioner's expense as indicated by KIBC 18.20.080. 2. The petitioners shall arrange for having the disposal area surveyed and subdivided from Lot 1A -3, U.S. Survey 3465 and consolidated with Lot 1, U.S. Survey 3466. The survey shall be at the petitioner's expense as indicated by KIBC 18.20.080. 3. Prior to final approval of the subdivision, the petitioners shall obtain approval of a rezone for the disposal area from PL- Public Use Land to RR1 -Rural Residential One, in accordance with the procedure set forth in KIBC 17.72. Page 2 of 2 P & Z: September 20, 2006 4 N LOT Z 1 A aS M e C -6)j 4 t t / \.. ,lit' / '' ''r. ` . t N.... ' ' f LLor IA - r SEP 1 4 2006 OMMUNITY DEVELOPMENT DEPARTMENT A LOT a Area of revised disposal request, Approx. 6,000 Sq. Ft. IONEY'S ' (3) Location of 50 foot roadway and utility easement. 1 1982 Development Plan I Nar , EEE, 7,<A . ; ;°1 s "°'"' NOTE A /O FT UTILITY EASEMENT IS PROPOSED ALONG ALL for ROUNOARIES AE &4S u ,zoo wt ij �. mvz ava w " SHAHAFKA ACRES SUBDIVISION KIBS261094 KOD /A K ISLAND BOROUGH PRELIMINARY SUBD /V /S /ON PLAN Case 2007 -001 I ISLAND LAKE SVBO /V /5 /ON ORA MABEADS CC#(C EuWV4 /0 SOW REV /SEO OCTOBER 26, 1993 JANUARY /983 SCALE 1'•10O' SHEET AU / Combined square footage would equal,45,204 Sq. Ft. (Less the 9,013 Sq. Ft. of Roadway and Utility Easement which does not count as lot area for subdivision purposes.) The resulting net lot area would be 36,191 Sq. Ft. sk- ist- LOT 2 IA-3 7 Revised disposal request Approximately 6,000 Sq. Ft. LOT utility easement - photo blacked out TO: Planning and Zoning Commission FROM: Tom Anderson, Assessor DATE: September 8, 2006 SUBJECT: Case 07 -001 KODIAKISLAND BOROUGH Assessing Department CC: Rick Gifford, Borough Manager MEMORANDUM This memo is written as a point of clarification regarding the above referenced case requesting a disposal of Borough land in the Island Lake /Dark Lake area. As specified by Kodiak Island Borough Code Section 18.20.100: "...all disposal of borough land shall be for the fair market value..." The application narrative makes an undocumented assertion that a property value of "...around $20,000 for this purchase" has been "quoted by the borough personnel..." Borough personnel making the alleged quote are not identified. So that there is no misunderstanding, I would like to make clear that no current fair market appraisal of real property value of the property requested for disposal, consisting of 11,792 sq. ft., has been authorized by the Assembly or undertaken by the Assessing Department. DATE: July 25, 2006 TO: Planning and Zoning Commission THROUGH: Duane Dvorak, Acting Director STAFF: Martin Lydick, Associate Planner SUBJ: Information for the August 16, 2006 Regular Meeting CASE: 07 -001 Public Hearing Item VI -A MEMORANDUM APPLICANT: Robert & Earlene Berg REQUEST: A disposal of borough land for fair market value, in accordance with KIBC 18.20, of a portion of Lot 1A -3, U.S. Survey 3465, an 11,792 square foot parcel of land located next to the principal residence of the requesting parties. LOCATION: Terminus of Scout Circle — between Dark and Island Lakes. ZONING: PL — Public Use Nineteen (19) public hearing notices were mailed on July 19, 2006. Date of site visit: None 1. Minimum lot size: 7,200 square feet Compliance: Yes 2. Minimum lot width: 60 Lineal Feet Compliance: Yes 3. Existing land uses: Vacant Compliance: Yes 4. Existing structure(s) on the property: No Compliance with setbacks: Yes Compliance with other zoning regulations: Yes Encroachments: No 5. Topography: Unk, no topographical data submitted Provides good building sites: Yes Provides good parking areas: Yes Allows driveway construction to meet maximum slope requirement: Yes Case 07- 001 /Staff Report Page 1 of 6 P & Z: August 16, 2006 Public Hearing Item VI -A 6. Physical Features: Unk Wetlands, streams, drainage courses: Unk, No data submitted Need for driveway /access restrictions: No Adequate line of sight: Yes Adequate access for additional traffic volume: Yes Adequate access from a safety standpoint: Yes Neighborhood character: Single Family Residential Double frontage lots: No Flag lots: No Adequate access for fire apparatus: Yes Utility installation meets Title 13: N/A Common wall or zero -lot line: No Frontage on dedicated public right -of -way: No Other road and utility improvements required before final approval: No 7. Existing Plat Restrictions: No Compliance: YES Applicable Code Provisions 18.20.170 Definitions. As used in this chapter: A. "Borough land" means any real property or interest therein owned by the Kodiak Island Borough; B. "Contract" means .... "; C. "Disposal" means any transfer of real property authorized under this title; and D. "Real property" means any interest in real property under the law of the state of Alaska, including but not limited to a fee, easement, or leasehold interest, and a revocable license or permit to use real property. (Ord. 80 -28 -0 §1(part), 1980). Per Kodiak Island Borough Code 18.20.030 Review by planning commission -- Assembly approval. Except for disposal required by law: A. Each disposal of borough land is subject to review by the planning commission before submission to the assembly. The commission by resolution shall make a recommendation to the assembly regarding the proposed land disposal. B. Borough land disposal that are not subject to approval by ordinance are subject to approval by assembly resolution. The resolution shall specify the terms and conditions upon which the disposal will be offered. (Ord. 80 -28 -0 §1(part), 1980). Case 07- 001 /Staff Report Page 2 of 6 P & Z: August 16, 2006 Public Hearing Item VI -A COASTAL MANAGEMENT APPLICABLE POLICIES Residential Development 1. Location In areas with poorly draining soils, development where feasible shall be connected to a sewer line. Where this is not feasible, on -site facilities shall be designed so as not to cause conditions that will pollute rivers, lakes, and other water bodies, including the ground water supply. Consistent: Yes 2. Open Space Green areas and open space shall be retained to the maximum extent feasible and prudent when land is subdivided. Consistent: Yes 3. Access New subdivisions or other residential developments on the shoreline shall provide usable public access to and along the shoreline, extending the length of the development, to the extent feasible and prudent. Consistent: No 4. Hazardous Lands Development shall not occur in hazardous areas such as avalanche runout zones, active floodplains, and high water channels to the extent feasible and prudent. Siting, design, and construction measures to minimize exposure to coastal erosion, mass wasting and historic tsunami run -up shall be required to the extent feasible and prudent. Consistent: Yes 5. Wetlands Filling and drainage of water bodies, floodways, backshores, and natural wetlands shall be consistent with ACMP Standards 6 AAC 80.070 (Energy Facilities) and 6 AAC 80.130 (Habitats). Consistent: N/A Commercial /Industrial Development N /A: This action does not involve commercial or industrial development Case 07- 001 /Staff Report Page 3 of 6 P & Z: August 16, 2006 REVIEW AGENCY COMMENTS Kodiak Island Borough Resource Management Officer (No comment received regarding this request) Kodiak Island Borough Parks & Recreation Committee: (No comment received regarding this request) 1 Reference Planning & Zoning Commission Cases S82 -028P and S83 -055, Development Plan. 2 Planning & Zoning Case No. S92 -013. 3 The record does however express the problems associated with continued was (and is...) essentially a racetrack for ORVs. Case 07- 001 /Staff Report STAFF COMMENTS Public Hearing Item VI -A This request is for the acquisition of a portion of unsubdivided Borough lands for fair market value. The applicant is an abutting property owner and states in their original application a desire to acquire additional lands for the purpose of adding a garage to the existing residence (located on Lot 1 United States Survey 3466) and development of a finished parking area. The applicants currently own United States Survey 3466 Lot 1, 2709 Dark Lake Rd. A 39,204 square foot, RR -1 lot, this parcel was originally developed as a lakefront recreational property in 1963. Currently improved with a 1,864 square foot single - family residence, this parcel now relies upon a platted driveway easement traversing Lot 1A -3 United States Survey 3465 for primary access. Lot 1A-3, U.S. Survey 3465, at the terminus of Scout Circle, is generally wedged between Island and Dark Lakes on the west, Borough ball fields at the old Smokey's site on the south, and Shahafka Acres Subdivision on the east. This property, totaling approximately 6.4 acres, was determined along with neighboring public land in 1968 to be surplus to public need. Originally part of a sixteen (16) acre tract, this area was proposed for development in a "Development Plan" approved by the Commission and Assembly in 1982 Revisited in 1992 this lot was reserved for future disposition in the subdivision case which resulted in the eventual disposal of Lot 1A -2 to the Elks, and specifically dedicated Lots 1A -1 and 1A -4 for park purposes. Contrary to popular opinion, nothing in the record supports the contention that this remainder parcel was to be dedicated for public recreational purposes Located immediately northeast of the boundary described in the 1997 Lakeside - Safeway Sub -area Land Use Plan, this parcel is not discussed in that plan. This parcel (Lot 1A -3) realistically represents the final phase of the 1982 development scheme. & graphic labeled 1982 public ownership of what Page 4 of 6 P & Z: August 16, 2006 4 See graphic labeled "Land Swap Option" Case 07- 001 /Staff Report Public Hearing Item VI -A Now bracketed on the south, west, and north by designated recreational lands, this holdover parcel would appear ready for inclusion on a list of excess borough lands available for disposal. Indeed, this parcel has appeared on preliminary disposal listings for several years running now. This request for disposal may serve as the impetus for completion of the final phase of a disposal process begun twenty -four years ago. Lot 1 United States Survey 3466 is a 39,204 square foot parcel. Only minimally developed in the most immediately accessible northeast corner, the parcel nonetheless provides sufficient land area for the purpose as stated in the application. Zoned RR -1, and served by municipal water and sewer, the applicant, with the acquisition of an additional 11,792 square feet of land area, would have the opportunity to subdivide into two (2) lakefront parcels. A disposal as proposed with this application would deleteriously affect any potential general disposal of the lot (Lot 1A -3 USS 3465) in its entirety, and would confer upon the applicant a property right far in excess of the $20,000.00 acquisition remittance suggested in their application. Staff believes there are a number of solutions, protecting the public's (land) interest, and providing the applicant with the opportunity to build a detached garage, are possible. The first identified option is to negotiate a revised driveway easement location providing the applicant with access enabling development work on the existing lot, and thereby providing sufficient land area for the desired garage. Another identified option is to investigate the concept of a land swap and proceed according to KIBC 18.80.020. In exchange for the land area necessary for the desired garage, the applicant would swap that uplands portion of the lot deemed unusable (by the applicant) to the Borough Truly unusable land is a rather odd commodity — in any land market. The problem may more often be identifying the party who may have a use for the land. With this request, the Applicant has complied with Kodiak Island Borough Code 18.20.060 - Applications, and, is presumed to meet the requirements of Kodiak Island Borough Code 18.20.070 — Qualifications of Applicants and Bidders. Page 5 of 6 P & Z: August 16, 2006 Case 07- 001 /Staff Report RECOMMENDATION Staff recommends forwarding this request for disposal of Borough lands to the Borough Assembly with a negative recommendation. APPROPRIATE MOTION Public Hearing Item VI -A MOTION: Move to adopt the following resolution containing a negative recommendation to the Borough Assembly regarding a request for a land disposal, per Kodiak Island Borough Code 18.20.030. Now therefore be it resolved by the Kodiak Island Borough Planning and Zoning Commission: That the applicant in Case 07 -001 has sufficient existing land area for the purpose of constructing a detached garage serving the residential dwelling located on Lot 1 United States Survey 3466. That the disposal of an unsubdivided portion of Borough land, described as, a portion of Lot 1A -3 United States Survey 3465, is precipitous at this time and would unduly restrict the public's options in future land disposal actions encompassing the entirety of Lot 1A -3 United States Survey 3465. That the disposal of an unsubdivided portion of Borough land, described as, a portion of Lot 1A -3 United States Survey 3465, for fair market value is hereby not recommended for approval by the Kodiak Island Borough Assembly. Page 6 of 6 P & Z: August 16, 2006 1982 Development Plan • _ Z/� \ / � �_ � ; , :, � � � - :,,� ; ' t ` `\� � �. � C i fi-#� ` T� � � � � „' r�� .� � , � � - . �:i: �- , �� , �: �� +2+;d , r i � F, � � .. _ � ��«Tr n 1 ! � ! f � �� t _/ � �—J:� ... _� ;E%`� _ , , _ � � � _ , _ .-` � -. . ` 0'7 �.�.. �-� —_-. ' , � ___, . , '. O� ' . _ _ \_ .�B ��p�c"ss' � i�x---�.. \ � � \ _ . -_"'-_ `_ \� � s; - .r � � _ - �� . ` � l� . . . '�,I � '>' a , � - � � .. � , .r __ . . _. . , �. . ' � • � �. � � . . /.. 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YOV.IG nFKM M 4'V<Lq�YflYl. . / �. � /nl ' NOTE� `\ �- �J A /O FT UT/L/TY EASfM£M /S � _ � ' PqOP�;tSEO ALONG ALL LOT BIX/ND4F/ES . ` , . �.:/ / ' . � . . � _�'\ �d �' KIBS261094 ~ '� , �,r EEN o _ °y ° KOD/A K /SLAND BORDUGH �'° PREL/M/NA RY SUBD/ V/S/ON PLAN ,/q/y(/ARY /9B3 Zs SCALE /'-�� SNEET M2 / a� Combined square footage would equal 50,996 sqft. LCD r RR1 zoning district requires 20,000sqft per lot when served by municipal water & sewer. / J' utility easement - photo blacked out' LAND SWAP OPTION Re- configured Lot 1 USS 3466 equals +1- 23,000 sqft Borough trades this portion to homeowner in exchange TABLE OF CONTENTS E))e' DESCRIPTION 1 THE PROPERTY 2 A SYNOPSIS 3 THE USE HISTORY 5 TRANSFERRING TITTLE DILEMMA 10 SALIENT POINTS 14 INTENT OF ELKS 15 DOCUMENTS 16 AGENCY FILE NUMBERS 19 CONTACTED PERSONS /AGENCIES 20 DESCRIPTION OF SITE U. S. SURVEY 3465 TRACT A LOTS 1A & 2A SECTION 21, TOWNSHIP 27 SOUTH, RANGE 19 WEST, SEWARD MERIDIAN i THE PROPERTY Lot 1A U.S. Survey 3465 is typical property acquired by the United States Government in 1867 with the purchase of Alaska from Russia. The parcel known only as part of Kodiak Island. Until the federal government first identified it, henceforth it was to be referred to as Section 21 T27S R19W Seward Meridian.' The first metes & bounds survey was conducted by in 19 and the property further identified as U.S. Survey 3465 Tract A. During the war effort the War Department placed numerous acres of Alaska under a land freeze. Accordingly this parcel could not undergo any transfer without being first removed from the land freeze. The federal government granted patent to the parcel on May 25, 1965 [patent 50 -66 -0495 & 50 -65 -0636] to the State of Alaska. At that time the tract contained no easements, etc. except for those normally contained on all lands' transferred to the State. In 1966 Kodiak Island Borough was granted patent number 435 from the State of Alaska. Kodiak Island Borough is the current owner of the property. ' Each Township being an area of 36 square miles and each section 1 mile square 2 At the time of paten all federal lands granted to the State of Alaska by the Federal Government contained various exceptions and reservations. 2 A SYNOPSIS Thirty seven years have passed since the Elks first began securement of the property for youth activities. Through these years significant obstacles have been encountered and overcome with the passage of time. In the beginning the property was under the control of the War Department. In 1954 the Western Council, Boy Scouts of America applied for the site under the Recreational and Public Use Act and received a Special Land Use Permit (SLUP). When Alaska became a state in 1959 the parcel was exempt from being granted to the State by virtue of the Special Land Use Permit. The Western Council of Boy Scouts apply for acquisition through BLM. The application was denied by the regional director. Intervention by the Secretary of the Interior reverses the decision of the agency. The property to be made available for Scouting and similar. activities. The Elks apply for acquisition of the property after the decision of the Secretary of the Interior. Kodiak Island Borough and the City of Kodiak have similar intentions of obtaining the parcel. Through a series of events the Elks in "Good Faith" relinquish the Special Land Use Permit to BLM in the belief they will obtain the land. After patent is granted to the State of Alaska with subsequent patent to the Kodiak Island Borough the Land was not made available for sale to the Elks. The Elks pursued the issue and leased the property for 5 years beginning 1968. In 1973 the first lease expired and by 1975 Kodiak Island Borough leases the land to the Elks for an additional 5 years. At the conclusion of the lease the property is deemed valuable and plans are undertaken to subdivide and sell off the property by the Borough. Three years of negotiation by the Elks result in the leasing of 4 acres of the former 16 acre lease for 25 additional years. 3 Currently the Elks Lodge has intention of building a permanent facility on the lot for youth groups. The intended facility will augment the needs of Boy Scout Troop 625, a Cub Scout Pack, Tiger Scouts, Girl Scouts, Brownies and Pixies all of Kodiak. The facility will be made available to similar youth groups. Although it has been years since the advent of the use of the land, numerous problems outside of the ownership have entered into the situation. The original meeting place, a surplus quonset hut of Word War 2, was never acceptable as a facility. The lack of potable water and septic precluded long term use on the property. Ten years passed between the first permitted use and the issuance of patent to the Borough. Since the installation of sewer and water utilities in the area it now is feasible to develop the land area and construct facilities. The current duration of the lease, expiring in 2008, makes it prohibitive for the Elks to build a facility and make improvements on the land. A capital outlay of this magnitude requires assurance of the land being available forever. A commercial lender would never consider financing a project on such insecure possession. As administrators of the Elks charitable funds we must also act in this most discreet manner. To continue with the project the Elks must acquire a position of vested interest in the property. The history connected with the property and the associated problems of obtaining leases in timely manner indicate a need to secure title. Either ownership in fee simple or fee simple defeasible is mandatory. It has been found that relying on promises and acting in "Good Faith" with agencies has proven the Elks gullible. 4 THE USE HISTORY The desperate need for a facility for scouting activities is apparent in the early years of the Troop. Paul "Smokey" Stover reflected in 1975 -76 circa the extent of the efforts undertaken to secure this location as a permanent location for youth activities. In 1949, our Hon. Bob Bartlett, Territorial Representative and I walked this area and discussed the possibility of residential growth moving in this direction and the need to retain an area such as this in it's natural state as much as possible. He, would assist us in Washington D.C. to remove the Island Lake, Dark Lake areas from the War Department land freeze. He, accomplished this, also advised the Bureau of Land Management of our desire to survey and set aside approxmatly [sic.] sixteen acres here for outdoor youth activities, under our management. "' While this unique account of the means by which the property first became available for use by the Scouts is picturesque it is extremely misleading. The series of events that took place are truly more factual than political intervention of the former Territorial Representative. The Recreational and Public Service Act made it possible for a site to be acquired by various individuals and groups. The Western Council of Boy Scouts, Anchorage Office made application for. a Special Land Use Permit (SLUP) in 1954.* The SLUP was granted on May 1, 1956 by BLM. In May of 1962 the application was rejected by the regional administrator of BLM and the permit was terminated. Western Council appealed the decision of the regional administrator and on May 14, 1964 the Secretary of the Interior vacated the decision and ordered the lands to be made available for both public recreational and Scouting uses. In May 1964 the Kodiak Elks Lodge applied to the Bureau of Land Management for a long term lease (SLUP) of U.S. Survey 3465.' Through some communications with the State Division of Lands it was determined "... that we should relinquish our lease from the BLM and the State would select this tract and in turn the Borough would select it from the State and give us a long term ' Paul (Smokey) Stover in a letter to Exalted Ruler Gene Sundburg. * Application Anchorage 032348 BLM ' Application Anchorage 027966 BLM 5 lease. Exalted Ruler Edward G. Ogborn further wrote "This, although a somewhat devious route, seems to be the quickest and best way to put our youth program on a permanent basis. We herewith offer our relinquishment in good faith with the above proposal. "' June 1964 the Kodiak Elks receive a'letter from Alfred P. Steger, Chief, Lands Section, United States Department of the Interior, Bureau of Land Management. In his letter Mr. Steger details the events in which the Western Councils application had been first denied and then vacated by the Secretary of the Interior. The lands to be divided for use between the Boy Scouts and the general public. He further indicates of the State on February 1, 1963 removing their selection of the area providing the use is confined to the needs of the Boy Scouts. An examination of the property will be made and the Scouts advised of the portion classified for them. ° Kodiak Island Borough applied for patent of the land during this same time period. While the City of Kodiak held a valid claim on the property from the State of Alaska with ADL 2598. District Manager, Bureau of Land Management Anchorage District Office, Mr. James W. Scott was to visit Kodiak and inspect the parcel. During his visit an apparent solution was proposed whereby the Elks, as sponsor of Troop 625, would obtain control of the property. On November 25, 1964 the City Council resolved the problem by deciding "... that the Elks Club have jurisdiction over the acreage. During December 1964 an apparent remedy appeared to be sale of the property to the Elks by the Borough once clear title was received from the State. The federal government still retained the property. The Borough Assembly on December 3, 1964 in a joint meeting with the City Council provided the following solution: o Edward G. Ogborn, Exalted Ruler in a letter to Bureau of Land Management May 27, 1964 ' ibid. ° Alfred P. Steger, Chief, Lands Section, U.S. Department of the Interior, Bureau of Land Management in a letter to the Kodiak Elks Lodge. June 26, 1964 • Minutes of the Common Council of Kodiak November 25, 1964 6 "The Elks Club has asked to purchase the land for use as a public recreational site in the Island Lake area. After a discussion of this request Councilman Brechan moved to instruct the secretary to write to the B.L.M. informing them that the Borough is in agreement that the land under consideration should be appraised and sold to the Elks Club for a public recreational area in conjunction with the youth activity program. Assemblyman Alexander seconded, a voice vote taken which passed unanimously. "'o December 23, 1964 James W. Scott Manadge Anchorage District and Land Office informed Mr. Roscoe Bell, Director, State Division of Lands that "The Western Council withdrew their application to permit selection by the State. "" January 5, 1965 Chairman Charles A. Powell of the Kodiak Island Borough wrote to the Division of Lands and informed them of the action of the Assembly on December 3, 1964. January 6, 1965 City Manager Ralph S. Jones wrote the Division of Lands in support of the sale to the Elks and gives the City's endorsement of transfer to the Elks. In late January the Lands Disposal office informs the parties that the parcel is to be classified as public recreational upon the receipt of tittle." The concern to complete this transfer was apparent on the part of the Borough and in May Borough Chairman Charles Powell wrote the Division of Lands in regards to his previous letter. Director Bell's reply in June informs Mr. Powell that the State has now received title and there would be a delay to issuance of patent to the Borough. 10 Minutes of Kodiak Island Borough Assembly Meeting December 3, 1964 " James W. Scott, Manager, Anchorage District and Land Office in a letter to Mr. Bell December 23, 1864. ' Roscoe E. Bell, Director Lands Disposal in a letter to the City of Kodiak January 21, 1965 7 Although the direction was clearly indicated in these communications a sale was not completed by the Borough. Indications are the purchase price of the parcel was to be $ 830. By March 1966 the Elks had not acquired the parcel and request a 25 year lease from the Borough." December 1966 the Borough's attorney had determined that the Borough received patent from the State and the Elks could pursue the lease. A series of memos in 1967 indicate the apparent plan to auction the property. And for some reason the auction was never held. On April 10, 1968 the Elks signed their first lease with the Kodiak Island Borough for Tract A lots 1 & 2 U.S. Survey 3465. This was 4 years after initial negotiations with the BLM began and 2 years after applying to the Kodiak Island Borough. This lease was for five years and provided uses in Section 2: "... Boy Scouts, girl scout, and organizations of similar nature for their camping and outdoor requirements and provide public picnic and playground areas there on. Almost immediately after the lease is signed the buildings on the site are condemned by the building inspector. The Scouts are not able to hold meetings there any longer. The site is only usable for camping and picnics. I n 1974 the Elks Lodge was notified that the lease expired in 1973 and there were indications that the Borough did not wish to enter into a new lease. Brother Paul " Smokey" Stover wrote to Exalted Ruler. Gene Sundburg of his concerns and willingness to testify before the Assembly on this matter. Iri his letter "Smokey" reflects on how the property first became available for Scouting. 13 H. W. Valen, Exalted Ruler in a letter to Kodiak Island Borough March 19, 1966 14 Lease between the Kodiak Island Borough and the Kodiak Elks Lodge BPOE 1772 dated 10 April, 1968 8 On April 10, 1975 The Elks signed a new 5 years lease with the Kodiak Island Borough. The lease fee had been lowered from the previous 9 83.00 per year to $ 10.00 per year. The parcel remained the same but uses were altered to conform with the service recreational zoning of the Borough Code of Ordinances."S In 1980 the Elks Lodge again began negotiations for continuance of the lease. Substantial alterations to the parcel had been proposed, a preliminary subdivision planned, sale was eminent. The Elks again negotiate with the Borough and were able to prevent the subdivision and sale.In 1983 the Kodiak Elks Lodge entered into a 25 year lease with the Kodiak Island Borough. Two major changes from previous leases are made: the land area is reduced to 4 Acres on part of Lot 1A, the use section changed to allow public access to the lot and improvements. The 4 acre section is not defined in the lease agreement as the Borough is to provide a survey of the parcel. As yet the property has not been surveyed to determine the actual boundaries of the lease. The exhibit "B" of the lease document indicates a 4 acres lot with only one definable point. In 1985 the Kodiak Island Borough as part of a major utility installation program placed sewer and water lines adjacent to the property. Currently these utilities are stubbed into the lot and accessible. 16 Lease between the Kodiak Island Borough and the Kodiak Elks Lodge BPOE 1772 dated 10 April, 1975 16 Lease between the Kodiak Island Borough and the Kodiak Elks Lodge BPOE 1772 dated 9 TRANSFERRING TITTLE DILEMMA The sequence of events that transpired from 1954 to 1966 disclose the transfer from the Federal Government to the Kodiak Island Borough. These events can only be examined in retrospect to the documentation available at this time. There lies in this search of letters, applications, relinquishments, and minutes a depiction of the process by which tittle to the site was transferred from the Bureau of Land Management to its current possessor. The property was acquired by purchase of Alaska by the United States from Russia. One of the first actions recorded took an undescribed 16 acres and identified it specifically as Lots 1A & 2A of U.S. Survey 3465, Sections 21 & 28, Township 27 South, Range 19 West, Seward Meridian. The Recreation and Public Service Act made the site available for various uses. The Western Council, Boy Scouts of America applied for a Special Land Use Permit (SLUP) in 1954. This began the series of vested interest in the parcel. The Alaska State Hood Act, Public Law 85 -508, July 7, 1958 contained provisions in Section 6(b) of the Act through which the State of Alaska would be able to obtain a grant of lands which were not otherwise claimed, leased, etc. The regional director of BLM in August, 1963 rejects the application of the Western Council. Appeals procedure follow and in May 1964 the Secretary of the Interior vacates the decision of the regional director. The lands to be made available for public use and Scouting. During the interim of the appeals procedure, the State of Alaska created Alaska Statutes Sec. 07.10.150 and Sec. 07.10.160 in 1963. Municipalities would be allowed to select lands from the State. The City of Kodiak makes application for the property" as does Kodiak Island Borough under these provisions. 17 Application Anch. 032348 Case Type 2740 BLM 1° Article 2, Transitional Assistance of the Temporary and Special Acts, 1963. 1' ADL 25982 2° ADL 28187 10 The State selects Tract A of U.S. Survey 3465 as part of its land entitlement. A previously granted SLUP to Western Council, BSA creates the basic problem:`; they have a vested interest in the site and transfer to any other party is precluded. The State in February of 1963 issued a letter to BLM of non - objection to the land being transferred to the Scouts thereby withdrawing the land from their selection. While the Elks have applied for the site under a SLUP issued in 1962. It appears that in 1963 . five separate applications are in 'existence on the parcel; these are by Western Council, Kodiak Elks, The State of Alaska, City of Kodiak, and Kodiak Island Borough. Paramount to the issue is the Secretary of the Interior.'s review of the denial. to Western Council being appealed to his office. The decision of the Secretary of the Interior to uphold the application of the Western Council affects the disposal of the site. Complying with his remanding the case to the Anchorage office, BLM must decide the appropriate use of the land as well as the appropriate entity to possess the property. Western Council and Kodiak Elks are convinced by the BLM agents to relinquish their interest in the property on the premise that the Elks will be given the property once clear tittle is allowed to pass from BLM to the State and in turn to Kodiak Island Borough. After the relinquishments are given by the Elks and Western Council the patent to the State is approved. An extremely complex issue for BLM is foreseen as closed. The patent contains no reservations or limitations to the use of the site for recreational or Scouting uses. The issue now becomes the dilemma of transferring the property from the State to whom they chose as an appropriate party. The City and Borough had agreed to allow the Elks ownership of the site. The State now owns a parcel they previously disclaimed. Concerned with the classification as public use the State relies on the opinions of various staff to decide disposition. Several of the staff, concerned with the public use aspect, determine that public use could be best guaranteed with the transfer to a municipality. Accordingly the agency allows the property to be patented to the Kodiak Island Borough in 1966. No reservations concerning either public use or Scout use are contained in the patent. 21 Application Anch. 027966 Case Type 2740 BLM 12 Kodiak Island Borough receives patent from the State of Alaska and for unknown reasons does not transfer the property to the Elks for use of the Scouts. The Elks request a lease on the site and are delayed in the application procedure while an auction is planned. Again for unknown reasons • the auction does not take place. The application for lease is approved in April 1968. Kodiak Island Borough as current owner of the property has no obligation to continue the use of the property for scouting or public recreational. Although the property is zoned service recreational and uses must conform to that classification it is a simple matter of rezoning the site to alter the uses allowable. 13 SALIENT POINTS The most dominant issue lies in the decisions to transfer the property from one agency to another. The applications for one parcel by five separate entities created a complex problem for the Anchorage Director of the Bureau of Land Management. His actions in 1962 of denying the application of the Western Council of the Boy Scouts of America makes his position on the land quite evident. He believed the land was best suited for other uses or users. The Secretary of the Interior reversed the Directors actions and directed an equitable use of the land between Scouting and public use. Was transfer to the State of Alaska the most reasonable solution? It did solve the district administrators problems to have the applications of the Western Council and the Kodiak Elks withdrawn. Without contention on the parcel the State had a clear avenue to acquire the site. Was the plan to transfer to the State then Borough then Elks an easy approach to solving the predicament of the director or a fair and equitable solution to the problem? Were there other dispositions of the land through SLUP's that could have ended the quandary ? Should the patent reflect use limitations in one form or another ? The State acquired the parcel and illustrated its concerns for future public uses. Could they have taken steps to insure the uses by placing restrictions in the patent? With all the controversy and interested parties was the application by Kodiak Island Borough appropriate? Was the intent of the State Legislature with regard to former claimants and users so vague as to not preclude the application of the Western Council's and Elks SLUP ? Kodiak Island Borough acquired parcel they previously expected to be granted to the Elks. Further their actions indicate intentions of transfer to the Elks after receiving patent. Why did the transfer never take place? Why was the planned auction of the parcel canceled? An auction to any private party could not have guaranteed an intent to maintain a parcel on the basis of zoning. No current requirement dictates the future use of the site. Zoning changes at the discretion of the Borough. As a freehold estate the property will continue to be subject to the owners choice of uses and sale. The property has been declared surplus to the need of the Borough in 1968. Given the limited land resources of the Borough in this area it is highly probable that the property will be subdivided and sold to private owners. 14 INTENT OF ELKS The prime reason for presenting this historical perspective of the events that happened between the years 1941 and today is resolving of several issues. Why it may never be exactly determined how it happened, through a series of events, bureaucracy removed the most valued assets granted to Troop 625. A parcel of land was made available for their use through a Special Land Use Permit (SLUP). Indications are that the most probable results should have been the transfer of the parcel from the Federal Government to the users at the termination of the 25 year period. The intentions of Congress to make lands available for these activities was paramount in the Recreational and Public Service Act. Examining the series of events as established by the information available leads to several key questions. Why did the Bureau of Land Management patent the parcel to the State of Alaska in light of the directions of the Secretary of the Interior in 1964? Why did the State of Alaska change it's intention from February 1963 from allowing the parcel to be transferred to the Elks and allow subsequent transfer to itself? Why were the actions of the Kodiak Island Borough not followed and the'parcel given to the Boy Scouts upon receipt of patent by the Borough? Why was the public auction of the property planned by the Kodiak Island Borough in 1967 never completed? Each of these questions provide open ended issues that can not receive exacting examination. The issue can be resolved, providing for an equitable use of the site. Possible solutions providing equity to Troop 625 are: 1. Vacation of patent 50 -66 -0495 by the Secretary of the Interior with subsequent patent to the Troop. 2. Vacation of patent 435 by the State of Alaska with subsequent patent to the Troop. 3. Transfer of U.S. Survey 3465 to the Troop by Kodiak Island Borough in either fee simple or fee simple defeasible. 4. Transfer of one half U.S. Survey 3465 to the Troop in fee simple or fee simple defeasible with the remaining one half becoming dedicated public recreational lands, by the Kodiak Island Borough. 15 DOCUMENTS RELATING TO THE INTENDED SALE IN CHRONOLOGICAL ORDER (TH uG 14 I ) MAY 27,1964 Letter from Edward G. Ogborn, Exalted Ruler to Bureau of Land Management regarding the apparent agreement to have the Borough transfer the tittle to the Elks and the relinquishment of the Special Use Permit in "Good Faith ". JUNE 18, 1964 Letter from John E. Friberg, Acting Selection Officer to Bureau of Land Management informing them of the relinquishment of the Elks to enable the State to acquire the land. JUNE 26, 1964 Letter from Alfred P. Steger, Chief, Lands Section, Bureau of Land Management to Kodiak Elks Lodge explaining the decision of the Secretary of The Interior and further detailing the State of Alaska's letter of February 1, 1963 . to BLM stating no objection to the acquisition of the property by the Boy Scouts. JULY 19, 1964 Letter from Pete Ramaglia, Chairman, Board of Trustees, BPOE 1772 to Mr. Alfred P Steger, Chief, Lands Section BLM forwarding the completed relinquishment form requested by BLM. NOVEMBER 9, 1964 Letter from Bob Smith, Scout Executive to Mr. James W. Scott, District Manager, Bureau of Land Management regarding the division of the land per the suggestion of the Secretary of the Interior. NOVEMBER 25, 1964 Minutes of meeting of the Common Council of the City of Kodiak at which the land is turned over to the Elks. DECEMBER 3, 1964 Minutes of a meeting of the Borough Assembly and the City Council at which the agreement is made to allow the BLM to transfer the property to the Elks. DECEMBER 4, 1964 Minutes of the Kodiak Elks Lodge 1772 at which the Lodge approves the purchase. DECEMBER 9, 1964 Letter from Paul "Smokey" Stover to Mr. Bob Smith, Scout Executive, Western Council informing him of the results of the meeting with Mr. Scott and Mr. Steger of BLM favoring the application pending sanction by the Kodiak Island Borough and City of Kodiak. DECEMBER 23, 1964 Letter from James W. Scott, Manager, Anchorage District and Land Office reflecting the withdrawal of the Western Council, Boy Scouts application. 16 JANUARY 5, 1965 Letter from Charles A. Powell, Chairman, Kodiak Island Borough to Roscoe E. Bell, Director, Division of Lands detailing the actions of the Assembly on December 23, 1964 JANUARY 6, 1965 Letter from Ralph S. Jones, City Manager to Mr. Roscoe Bell, Director, Division of Lands, Department of Natural Resources favoring the position of the Elks obtaining the site from BLM and the Division of Lands. JANUARY 11, 1965 Memorandum from Kenneth H. Hallback, Classifications Officer to L. T. Main, Lands Disposal Officer regarding classification of the property as public recreational and suggesting the lands be managed by the Elks. JANUARY 13, 1965 Memorandum from Dale P. Tubbs, Area Forester to A. Earl Plourde, State Forester regarding the classification by BLM as recreational land and suggesting Borough selection. JANUARY 14, 1965 Memorandum from Theodore G. Smith, Parks & Recreational Officer to A. Earl Plourde, State Forester recommending classification as public recreation for the site. JANUARY 15, 1965 Memorandum from A. Earl Plourde, State Forester to L. T. Main, Land Disposal Officer regarding site. JANUARY 21, 1965 Letter from Roscoe E. Bell, Director, Anchorage District and Land Office to City Manager Ralph Jones informing the City of the classification of the lots as public recreational by B.L.M. and the intention of the State to classify the land in a similar fashion. MAY 18, 1965 Letter from Borough Chairman Charles Powell to Roscoe E. Bell asking the status of his letter of January 5, 1965. MAY 25, 1965 Patent 50 -65 -0636 from The United States of America to the State of Alaska. JUNE 8, 1965 Memorandum from Kenneth Hallback, Classifications to L. T. Main, Disposal regarding patent receipt by the State. JUNE 15, 1965 Letter from Roscoe E. Bell, Director , Anchorage District and Land Office to Charles Powell, Kodiak Island Borough informing him of the patent received by the State and the availability of the lands for Borough selection and 1, subsequent transfer to the Elks at their pleasure. vi HN.MARCH 19, 1965 Letter from H. W, Valen, Exalted Ruler to the Kodiak Island Borough requesting a 25 year lease on the parcel. 17 JUNE 22, 1965 Application of the Kodiak Island Borough for the tract. SEPTEMBER 22, 1965 Letter from Roscoe E. Bell, Director to Kodiak Island Borough approving the application for the land. NOVEMBER 10, 1965 Memorandum from Kenneth H. Hallback, Classifications Officer to John E. Friberg, Selections Officer regarding the approval of the Borough Selection on September 22, 1965 and recommending processing of the selection. NOVEMBER 25,1966 Letter from Roscoe E. Bell to Kodiak Island Borough transmitting the patent from the State. NOVEMBER 25, 1966 Paten No. 435 by the State of Alaska to Kodiak Island Borough. NOVEMBER 28, 1966 Letter from L. T. Main, Lands Disposal Officer to City of Kodiak notifying them of termination of case and patent to Kodiak Island Borough. DECEMBER 16, 1966 Letter from Roy H. Madsen, Attorney at Law to Board of Trustees BPOE 1772 regarding the application to the Borough for lease of the site. DECEMBER 26, 1966 Minutes of Planning and Zoning Commission, Kodiak Island Borough declaring the rezoning to recreational and public use JANUARY 5, 1967 Minutes of a meeting of the Kodiak Island Borough Assembly rezoning Tract A and passing an ordinance concerning service and public use. OCTOBER 9, 1967 Letter from Sally Hendrix, Secretary to Mr. David Ruskin, Attorney at Law indicating the advertisement of the property for public auction. OCTOBER 11, 1967 . Letter from R.A. Valkama, Borough Assessor to Mr. David Ruskin, Attorney at Law determining the appraised value of the property at a total of $ 830.00 JANUARY 18, 1968 Minutes of a meeting of the Kodiak Island Borough at which the site is declared surplus to Borough needs. APRIL 10, 1968 Lease between the Kodiak Island Borough and the Kodiak Elks Lodge 1772. MAY 21, 1968 Letter from the building inspector to Lawrence Anderson declaring the condemnation of the structures on Island Lake. 18 AGENCY FILE NUMBERS Anch. 056380, S -979 used by Department of Natural Resources (could not be located as such) Anch. 027966, SLUP 20.1 Case type 2920 used by the Bureau of Land Management (apparent Elks file) Anch. 032348 Case type 2740 used by the Bureau of Larid Management (apparent Western Council file) ADL 25982 used by the Alaska Division of Lands (apparent City use number) ADL 28187 used by the Alaska Division of Lands (Kodiak Island Borough file) Patent 50 -65 -0636 patent to State of Alaska by Federal Government Patent 50 -66 -0495 patent to ,State of Alaska by Federal Government (supplement to patent 50 -65 -0636) Patent 435 patent to Kodiak Island Borough by State of Alaska (November 25, 1966) GS 979 IN HOUSE FILE NUMBER FOR DNR (used to locate KIB file) 19 UNITED STATES DEPARTMENT OF THE INTERIOR,BUREAU OF LAND MANAGEMENT, ANCHORAGE DISTRICT OFFICE Land status /history Reference person Dennis Benson 271 -5960 Permit section Reference person David Mobraten 267 -1326 STATE OF ALASKA, DEPARTMENT OF NATURAL RESOURCES, LAND SECTION LAND STATUS Reference person Arlan D. Yong TITLE ADMINISTRATION Reference person Roxanne KODIAK ISLAND BOROUGH CONTACTED PERSONS /AGENCIES Community Development Bud Casidy 486 -5736 General Branch Civil Archives Division National Archives & Records Service (GSA) Washington, D.C. 20409 The Office of Senator Ted Stevens United States Senate Washington, D.C. 20510 20 561 -2020 762 -2281 762 -2322 31 Tae e s T 1 1 1 1 1 Ed I A SalvrAj /N Xs nr o/0/ INTENT OF THE ELKS This document focuses of the review of the property currently under construction as Camp Muller by the Kodiak Elks Lodge. It is an overview of the issue and not a finalized conclusion. The prime reason for presenting this historical perspective of the events that happened between the years 1941 and today is hopes of resolving several issues. Principally, how the real property became owned by the Kodiak Island Borough and not the Kodiak Elks Lodge as trustee for Boy Scout Troop 625. Why it may never be exactly determined how it happened through a series of complex events — bureaucracy (governmental intervention) re- moved the most valued assets granted to Boy Scout Troop 625. A parcel of land was first made available for their (Scouting) use through a Special Land Use Permit (SLUP). Indications are that the most probable results should have been the transfer of the parcel from the Federal Government to the users at the end of the twenty -five year period detailed in the SLUP. While the property was federally owned the intentions of Congress to make lands available for these activities was paramount in the Recreational and Public Service Act. These intentions were upheld by the decision of Assistant Secretary of the Interior Carvor. There were many issues at hand at the time this site was being examined for end user selection. The State of Alaska was in its first years, Kodiak Island Borough an even newer entity. The earth quake of Fiscal Notes: ❑ n/a Account No. 100 - Expenditure Required: $ ❑ n/a Amount Budgeted: ❑ n/a Kodiak Island Borough AGENDA STATEMENT Regular Meeting of January 18, 2007 Item No. 13.A.1 Contract No. 2006 -39A Amendment No. 1 to Contract No. FY2006 -39 Solid Waste Collection with Alaska Pacific Environmental Services Anchorage, LLC dba Alaska Waste and Kodiak Sanitation Alaska Waste determined the City residential rate in their contract bid on the basis that they would remove the City dumpsters. Alaska Waste will not remove the City dumpsters and leave them in place if the contract is amended to reflect a higher contract rate for the area served by curbside pick up, i.e., City residents. This would not translate into an increase cost to the public but rather an increase cost to the expected contract amount. It is estimated that the yearly cost increase will be approximately $28,566 or a monthly increase of $2,380. The current landfill budget was based on the previous contract amount so there are monies available to cover this proposed increase in cost. Recommended motion: Move to authorize the manager to execute Amendment No. 1 to Contract No. FY2006 -39 Solid Waste Collection with Alaska Pacific Environmental Services, LLC of Anchorage, Alaska dba Alaska Waste and Kodiak Sanitation. AMENDMENT NO. 1 TO CONTRACT 2006 -39 BETWEEN KODIAK ISLAND BOROUGH AND ALASKA PACIFIC ENVIRONMENTAL SERVICES ANCHORAGE, LLC REVISION TO CONDITIONS OF CONTRACT This amendment becomes part of the solid waste collection contract, 2006- 39, between the Kodiak Island Borough and Alaska Pacific Environmental Services Anchorage, LLC dated May 2006. Residential dumpsters, located within City limits, will remain in place and the Kodiak Island Borough will compensate Alaska Pacific Environmental Services Anchorage, LLC at the increased City residential rate of $13.82 (as proposed by Alaska Pacific Environmental Services Anchorage, LLC) and will be retroactive to July 1, 2006. This cost will replace the cost of $11.95 in the Bid Schedule which is incorporated as part of the agreement. All other language in the contract as it relates to residential dumpsters in the City limits is still applicable. KODIAK ISLAND BOROUGH ALASKA PACIFIC ENVIRONMENTAL SERVICES ANCHORAGE, LLC By: By: Rick L. Gifford Bobby L. Cox Borough Manager General Manager By: ATTEST: Bud Cassidy, Director Nova M. Javier, CMC Engineering & Facilities Borough Clerk 0 a) 0) CIS LL November 1, 2006 Rick Gifford Manager Kodiak Island Borough 710 Mill Bay Road Kodiak. AK 99615 Rick. Re: Proposed Amendment to Solid Waste Collections Contract 1 appreciate you and Bud Cassidv making time for Bobby Cox and me on fairly short notice last week. To follow up 1 felt there were three items in particular that we discussed requiring action; the reoccurring weekend overflow situation at particular dumpster locations. the dumpsters within the city limits that arc cun not being billed and the progress on our solid waste evaluation. After our discussion Caro II Mahoney and I visited the locations that are frequently becoming overfull, particularly on Sundays. 'Me increase of family housing that is supported by these containers is simply a volume. issue. Our recommendation is to add additional dumpstersfralloff container to handle the volume which solves the immediate concern, track the actual usage by day and offer a permanent solution based on the volume and days the garbage is generated. rm assured that CarolI Mahoney and Tracy Mitchell are actively working together on this issue. We also discussed the dumpsters within the city limits and you felt these containers were being serviced under the weekly residential door to door can and bag service and wondered if we couldn't do something similar. My letter dated September 11. 2006 extends our offer to service these containers at a discounted rate based on the container size and frequency of service rather than using the cost per residential unit. Alaska Waste is willing to continue to provide the current residential dumpster service within the city limits of Kodiak consistent with the rate structure under the previous contract. This would change the current pricing of Bid Item Number 1 from S11.95 to $13.82. We have provided this service without interruption since the start of the new contract on July 1. 2006 and request the rate become retro-active to that date as there will be no change to the bid items in the current contract. Alaska Pacific Environmental Services Anchorage, LLC dba Kodiak Sanitation 6301 Rosewood St. Anchorage. AK 99518 907-563-3717 Fax 907-273-2797 The last item we discussed was the Solid Waste Study for the Kodiak island Borough and a timeline for delivering the information. We are committed to providing the assembly our suggestions toward narrowing the scope of a solid waste study on November 30 and will be available the following morning, December 1 to answer any questions you and your staff may have. If I've failed to address an issue that we discussed that warranted action on our part please let rne know. I'm confident that we are taking the right steps to solve the challenges that come with thc community growth. Sincerely, Jeff Riley Senior Operations Manager cc: Bud Cassidy Tracy Mitchell Bob Cox Tami Graff Carol] Mahoney Alaska Pacific Environmental Services Anchorage, LLC dba Kodiak Sanitation 6301 Rosewood St. Anchorage, AK. 99518 907-563-3717 Fax 907-273-2797 Fiscal Notes: /1 n/a Account No. 490 — 646 - 530 — 731 & 530 - 731 - 430 -140 Expenditure Required: $ 89,000 f] n/a Amount Budgeted: ❑ n/a Regular Meeting of January 18, 2007 Kodiak Island Borough AGENDA STATEMENT Item No. 13.A.2 Contract No. FY2007 -29 Construction of West Side Toe Drain Extension at the Landfill Facility The landfill design includes a toe drain system to collect the leachate water which directs it to the wetland treatment system. Toe drains were installed along 2 sides of the landfill in 1999 and a project last year installed a toe drain on a third side. A leachate seep was recently identified on the west side of the landfill. This construction project will install a toe drain extension to capture the leachate and will be tied into Manhole A. Construction must be complete by May 31, 2007 in order to comply with the ADEC Solid Waste Program. One firm responded to the RFP for the west side drainage project with the amount as follows: Red Hook Construction, LLC. $89,000 It is recommended that Red Hook Construction, LLC be awarded this contract for an amount not to exceed $89,000. Part of this project is covered under KIB's loan agreement which is already in place with ADEC. This work will make use of the remaining loan funds and will close the loan with the State. They remainder of the costs will come from the landfill's budget under the Contracted Services line item. Recommended motion: Move to authorize the manager to execute Contract No. FY2007 -29 with Red Hook Construction, LLC of Kodiak, AK in the amount not to exceed $89,000 for the extension of the landfill toe drain system. DATE: December 18, 2006 TO: Borough Assembly KODIAK ISLAND BOROUGH Engineering & Facilities Department MEMORANDUM THRU: Rick Gifford, Borough Manager FROM: Bud Cassidy, Director, Enginee ng d Facilities Department SUBJ: West Side Drainage Project — Toe Drain Extension INTRODUCTION The landfill design includes a toe drain system to collect leachate and direct it to the wetland leachate treatment system. Original toe drains were installed along 2 sides of the landfill in 1999 and a project in 2005 installed a toe drain on a third side. A leachate seep was recently identified on the west side of the landfill where the original toe drains were installed. ADEC has instructed us to address this issue by capturing this seep. This construction project will extend our toe drain system to intercept this leachate and direct it to a manhole and into the existing toe drain system. ADEC has directed us to complete this construction by May 31, 2007 in order to comply with the ADEC Solid Waste Program. BID RESULTS Three companies attended the pre -bid conference on this project. One bid was received. Red Hook Construction, LLC, bid $89,000 for the construction project. There is approximately $10,976.97 left in the existing "old" loan between KIB and ADEC. We will use of the remaining funds in this loan with the remainder of the construction costs charged against the landfill budget. In this fiscal year we have budgeted $185,000 for "Contracted Services" for construction projects like this. RECOMMENDATION Red Hook has done a number of these small construction contracts at the landfill. Staff has experience with working with Red Hook, LLC and recommends awarding this contract. OWNER - GENERAL CONTRACTOR AGREEMENT Contract No. 2007 -XX THIS AGREEMENT, made this day of , A.D., 2007, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and Red Hook Construction, LLC of Kodiak, Alaska, hereinafter called the Contractor. WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to furnish labor and materials required for the Kodiak Landfill West Side Drainage Project located within the Kodiak Island Borough, Kodiak, Alaska, according to the Contract Documents therefore and for the sum of Eighty -Nine Thousand ($89,000.00) Dollars. The Contractor further covenants and agrees that the entire construction shall be done under the administration and to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Contractor further covenants and agrees that all of said work and labor shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Contract Documents: that he will abide by and perform all stipulations, covenants, and agreements specified in said Contract Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein: and in case any of said materials or labor shall be rejected by the Borough Manager or his assistant or authorized representative, as defective or unsuitable, then the said materials shall be removed or replaced with other approved materials and the said labor shall be done anew to the satisfaction and the approval of the Borough Manager or his representatives, at the cost and expense of the Contractor. To the fullest extent permitted by law, the Contractor agrees to defend, pay on behalf of, indemnify and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and volunteers and others working on behalf of the Kodiak Island Borough against any and all claims, demands, suits or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the Kodiak Island Borough, its elected and appointed officials, employees, volunteers or others working on behalf of the Kodiak Island Borough, by reason of personal injury, including bodily injury or death and /or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this contract. The Agreement entered into by the acceptance of the Contractor's bid and the signing of this Agreement consists of the following documents all of which are component parts of said Contract and as fully a part thereof as if herein set out in full, and if not attached, as if hereto attached. C: \Documents and Settings\njavier \Local Settings \Temporary Internet Files\OLK38 I \Agreement 12 18 06.doc Papa 1 of 5 1. The Agreement 2. Change Orders 3. Addenda 4. Supplementary Conditions 5. Specifications 6. Contract Drawings 7. General Conditions 8. Standard Specifications Incorporated by reference 9. Information for Bidders 10. Advertisement for Bids 11. Bid Form 12. Performance and Payment Bonds 13. Notice of Intent to Award 14. Notice to Proceed In the event of any conflict or inconsistency between any of the foregoing documents, the conflict or inconsistency shall be resolved upon the basis of the numerical order. The document or documents assigned the small number or numbers being controlling over any documents having a larger number in the numerical order set forth above. Provided, however, although the supplemental conditions incorporates standard specifications by reference, in case of conflict or inconsistency, the standard specifications have a numerical order as shown above. The Contractor further covenants and agrees that all of said materials shall be fumished and delivered and all and every of the said labor shall be done and performed, in every respect, to the satisfaction of the herein aforementioned Borough Manager, on or before March 31, 2007. It is expressly understood and agreed that in case of the failure on the part the Contractor for any reason, except with the written consent of the Borough Manager, to complete the furnishing and delivery of said materials and the doing and performance of the said work before the aforesaid date, the party of the first part shall have the right to deduct from any. monies due or which may become due the Contractor, or if no monies shall be due, the party of the first part shall have the right to recover One Hundred Dollars ($ 100) per day for each and every calendar day elapsing between the time stipulated, and the actual date of completion in accordance with the terms thereof: said deduction to be made, or said sum to be recovered not as penalty, but as liquidated damages. Provided, however, that upon receipt of Written notice from the Contractor of the existing causes over which said Contractor has no control and which must delay the completion of said work, the Borough Manager may at his discretion, extend the period herein before specified for the completion of the said work, and in such case the Contractor shall become liable for said liquidated damages for delays commencing from the date on which said extended period shall expire. The Contractor hereby agrees to receive the prices set forth in the proposal as full compensation for furnishing all the materials and labor which maybe required in the prosecution and completion of the whole work to be done under this contract, and in all respects to complete said contract to the satisfaction of the Borough Manager. It is further distinctly agreed that the said Contractor shall not assign this contract, or any part thereof or any right to any of the monies to be paid him hereunder, nor shall any part of the work be done or materials furnished under this contract. Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough within thirty [30] days of completion/delivery, acceptance by the Kodiak Island Borough and invoicing by Contractor /Contractor. The bonds given by the Contractor in the sum of 50% Payment Bond, and 50% Performance Bond, to secure the proper compliance with the terms and provisions of this contract, and the plans and specifications, are hereto attached and made part thereof C: \Documents and Settings\njavier \Local Settings \Temporary Internet Files \OLK381 \Agreement 12 18 06.doc PaoP) of 5 IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has executed this contract on behalf of the Kodiak Island Borough, and the said Red Hook Construction, LLC have hereunto set their hands and seals, the day and year first above written. The terms of this agreement shall be from January 4, 2007 to April 30, 2007. KODIAK ISLAND BOROUGH RED HOOK CONSTRUCTION By By Rick L. Gifford Borough Manager Title: By Charles E. Cassidy Engineering/Facilities Director Attest: By Nova M. Javier, CMC Borough Clerk C: \Documents and Settings\njavier \Local Settings \Temporary Internet Files \OLK381\Agreement 12 18 06.doc Pam -7 of5 Insurance Contractor's Liability. INSURANCE SPECIFICATIONS C: \Documents and Settings\njavier\Local Settings \Temporary Internet Files \OLK381\Agreement 12 18 06.doc PPGP dnf5 Contract No. 2007 — The following requirements with respect to insurance and indemnification requirements shall be added to and become an integral part of the original Agreement: The Contractor shall not commence work under the Agreement until he has obtained all the insurance required under this Addendum and such insurance has been approved by the Owner, nor shall the Contractor allow any subcontractor to commence work on his subcontract until the insurance required has been so obtained. The Contractor shall maintain such insurance as will protect him from claims under Worker's Compensation Acts and other employee benefit acts for damages because of bodily injury, including death, to his employees and all others for damages to property, any or all of which may arise out of or result from the Contractor's operations under the Agreement whether such operations be by himself or by any subcontractor or anyone directly or indirectly employed by either of them. Evidence of the following insurance Policies will be furnished to the Owner prior to execution of the Agreement. Compensation: The Contractor shall procure and maintain during the life of the Agreement, workers' compensation insurance as required by applicable state law for all his employees to be engaged in work at the site of the project under this Agreement. a) The Contractor shall procure and maintain, during the life of the Agreement, public liability insurance and contractual liability. The minimum acceptable limits of combined single limit coverage shall be in an amount not less than one million ($1,000,000) dollars. b) Vehicle or Automobile Liability and Property Damage Insurance: Limits coverage to be in the same amounts specified in a) above. C) Subcontractor's Public Liability and Property Damage Insurance: The Contractor shall insure in this policy the activities of its subcontractors in type and amounts as specified in a) and b) above. The Contractor shall furnish certificates issued to the contracting agency showing the type, amount, class or operations covered, effective date, and dates of expiration of policies. Such certificates shall contain substantially the following statement: "Sixty (60) days Notice of Cancellation or Change, Non Renewal, Reduction and/or Materials Change shall be sent to Director, Engineering/Facilities Department, Kodiak Island Borough." Additional Insured: The following shall be an Additional Insured: The Kodiak Island Borough, including all elected, and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and their board members, employees and volunteers. The Additional Insured shall be named on the Contractor's coverage for Commercial General and Vehicle liability. Indemnification: To the fullest extent permitted by law Red Hook Construction, LLC agrees to defend, indemnify and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and volunteers against any and all liabilities, claims, demands, lawsuits or losses, including costs and attorney fees incurred in defense thereof, arising out of or in any way connected or associated with the Agreement. C: \Documents and Settings \njavier \Local Settings \Temporary Internet Files \OLK381\Agreement 12 18 06.doc PaoP 5 of S'a'E 0 DEPT. OF ENVIRONMENTAL CONSERVATION DIVISION OF ENVIRONMENTAL HEALTH SOLID WASTE PROGRAM Ms Tracy Mitchell Environmental Specialist Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Subject: Deadline Extension Dear Ms Mitchell: November 27, 2006 i FRANK H. MURKOWSKI, GOVERNOR 555 Cordova Street Anchorage, Alaska 99501 PHONE: (907) 269 -7642 FAX: (907) 269 -7600 htip://www•decatate•ak.us/ Certified Mail #7003 2260 0004 1150 3794 Return Receipt Requested In a letter dated August 28, 2006, the Department of Environmental Conservation (DEC) established a deadline of November 28, 2006 to address or repair five separate items identified during an inspection. On November 22, 2006, we received your e -mail request for a deadline extension for some of the items. We understand that you are working to determine appropriate solutions and need additional time to address some of these items. This letter establishes the revised deadlines. To make sure we are closely coordinating, we have also included some intermediary milestones based on information contained in your extension request. Leachate Seep The leachate seep near surface water site S -7 on the north side of the landfill must be contained and prevented. Please submit the following items to show compliance with this requirement; • A copy of the evaluation and cost estimate for repairing the problem no later than January 22, 2007. • A copy of the construction documents for addressing the seep no later than March 30, 2007. • Evidence that construction is complete and the seep is contained and prevented no later than September 28, 2007. Asbestos Cell DEC concurs that the regulatory requirements for preventing access to the asbestos cell have been met. No further action is required on this item. Exposed Waste We understand that the exposed waste on the northwest slope of the landfill has been covered and photographs to this effect will be submitted to DEC before the November 28, 2006 deadline. Ms. Tracy Mitchell, Kodiak Island Borough Page 2 of 2 Deadline Extension November 27, 2006 Leachate Treatment System The existing leachate treatment system must be repaired to working order. Please submit the following items to show compliance with this requirement; • A copy of the scope of work and bid package for repairing the problem no later than February 28, 2007. • Evidence that repairs are complete and the system is functioning properly no later than June 29, 2007. Recently Discovered Manhole A seeping manhole was recently discovered near monitoring well GW -2. DEC requested further information and a description of planned repairs to this manhole. We understand that you intend to tie the manhole into the existing leachate collection system. Please submit evidence that construction on this project has been completed no later than May 31, 2007. We appreciate your cooperation in working with us on these items. Please contact me at (907) 269 -7626 or by email at Karin _Hendrickson @dec.state.ak.us if you have any questions or need further information. Sincerely, Karin Hendrickson Environmental Program Specialist Regular Meeting of January 18, 2007 APPROVAL FO THE AGENDA: Kodiak Island Borough AGENDA STATEMENT Resolution No. FY2007 -17 Adopting the Kodiak Island Borough Strategic Plan for the Years 2007 -2011 The Assembly held a strategic planning session on December 9, 2006 and the session culminated in the preparation of the attached resolution. Recommended motio ove to adopt Resolution No. FY2007 -17. Item No. 13.B.1 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -17 Introduced by: Mayor Selby Requested by: Assembly Drafted by: Assembly Introduced: 01/18/2007 Adopted: A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE KODIAK ISLAND BOROUGH STRATEGIC PLAN FOR THE YEARS 2007 -2011 WHEREAS, the Kodiak Island Borough Assembly held a strategic planning session on December 9, 2006; and WHEREAS, this session culminated in the preparation of the Kodiak Island Borough Strategic Plan for the years 2007 -2011; and WHEREAS, the Kodiak Island Borough Strategic Plan outlines the Kodiak Island Borough's mission, vision, and guiding principles; and WHEREAS, the Kodiak Island Borough Assembly desires a formal adoption of the Kodiak Island Borough Strategic Plan; NOW THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY that the Kodiak Island Borough Strategic Plan for the years 2007 -2011 which outlines the Kodiak Island Borough's mission, vision, and guiding principles is hereby adopted. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2007 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough Resolution No. FY2007 -17 Page 1 of 10 STRATEGIC PLAN (FISCAL YEARS 2007 -2011) Adopted by the Kodiak Island Borough Assembly Resolution No. FY2007 -17 KODIAK ISLAND BOROUGH'S MISSION, VISION, AND GUIDING PRINCIPLES I. MISSION Our mission is to provide quality service to the public in a fiscally responsible manner while fulfilling Borough responsibilities and exercising powers required by Alaska Statute Title 29 and the Kodiak Island Borough Code of Ordinances. II. VISION Our vision is that the Kodiak Island Borough Government is trusted and respected as a leader in providing the highest quality of services to the public in a cost effective, efficient manner, that is open, dynamic, and focused. III. OUR GUIDING PRINCIPLES • ACCESSIBILTY All citizens and employees throughout the Borough, regardless of abilities, will have ready access to our services and facilities. Language and culture will not be barriers. Our operations will be open to the public and will ensure fair and equitable treatment for all. • ACCOUNTABILITY We will ensure public funds will be administered as required by State and Federal laws, in a manner that maximizes services in balance with available resources. We will do so in full accordance with the law and in the public interest with the highest degree of integrity. • CUSTOMERS We will operate in a customer - driven manner both internally and externally with a focus on treating all persons with courtesy and respect. We will strive to provide the highest quality service and ensure customer satisfaction. • DIVERSITY We will treat all citizens with dignity and respect. We will demonstrate through our actions an understanding and appreciation for cultural diversity and individual differences. Under no circumstances will harassment or discrimination of a sexual, religious, or racial nature be tolerated. • VALUED EMPLOYEES AND VOLUNTEERS We will enable and encourage employees and volunteers to self manage their work with the expectation that they are accountable for their decisions and actions. We will strive to Kodiak Island Borough Resolution No. FY2007 -17 Page 2 of 10 provide and maintain quality- working conditions along with providing the resources necessary for success. While recognizing the importance of each member's contributions to the operation, we will nurture teamwork and recognize and reward hard work, creativity, and innovation. • PURSUIT OF EXCELLENCE We are committed to quality and excellence, will strive for continuous improvements and creativity, and will not be satisfied with "that's the way we have always done it." • MISSION- DRIVEN We will focus our efforts on the mission of the Kodiak Island Borough and not allow needless rules and bureaucracy to get in the way of accomplishing our objectives. Flexibility and responsiveness, with accountability, will be the principal boundaries of our operation. • INTEGRITY, LOYALTY, AND TRUST Ethical conduct is paramount and we will work to create an environment of trust and loyalty based on open, honest, and positive interactions with whomever we have contact. • STEWARDSHIP We are committed to and expect the most efficient use of the public's resources and will strive to maximize the life, value, and utility of the public property under our trusteeship. • TEAMWORK We will work professionally and cooperatively together as a team with a spirit of mutual respect to accomplish our mission, recognizing the important contributions each member can bring to the operation. IV. KODIAK ISLAND BOROUGH GOALS The Kodiak Island Borough was created as a regional government to serve the public by financing and administering the primary functions of Education, Assessment and Collection of Taxes, Land Use through Planning and Zoning, Mental and Physical Health, and General Administration. Other services include Solid Waste Collection and Disposal, Parks and Recreation, Economic Development, and Animal Control. It is our overall goal to provide these services in an efficient and cost effective manner, taking into consideration a staffing and funding plan that and to strives for public satisfaction. The following strategies are designed to accomplish these goals and are modified annually to be used as a foundation for the design and implementation of the Kodiak Island Borough's annual budget. V. KODIAK ISLAND BOROUGH'S CORE STRATEGIES Overall strategic theme: To build and maintain credibility, trust, and accountability to the public. We must continually work to improve our services and allocate our resources wisely. We must listen carefully to our citizens and to fully and effectively inform them of how our actions are addressing their needs and concerns. Table of Powers MANDATORY POWERS A. Education B. General Administration and Finance C. Tax Assessment and Collection D. Planning and Zoning Kodiak Island Borough Resolution No. FY2007 -17 Page 3 of 10 ADOPTED POWERS E. Emergency Services Planning F. Community Health (restricted area - wide)' G. Solid Waste Collection and Disposal (non area -wide, outside cities, except Kodiak) H. Parks and Recreation (non area -wide, outside cities) I. Economic Development (non area -wide, outside cities) J. Animal Control (non area -wide, outside cities) A. Education Goals and Objectives 1. Pursue increased funding at the state and federal level to offset the local cost for education. a. Maintain a vigilant and active lobbying effort to ensure a strong voice for education at the state and federal level b. Continue to actively participate and support regional organizations such as the Alaska Municipal League and the Southwest Alaska Municipal Conference as vehicles for increased funding for education. c. Continue to support and pursue statewide Borough formation and school district KIBSD consolidation in order to create a fairer distribution of the cost of education. d. Support legislative efforts to adopt cost differential foundation formula program that will address the additional cost of education in rural areas. 2. Continue to improve on our positive and cooperative working relationship with the KIBSD to maximize efficiency and positive outcomes. a. Annually review all in -kind projects and operations prior to budget preparations by both bodies, and stipulate service types, levels and agreed costs and financial plans. b. Annually review with KIBSD all facilities and generate a comprehensive needs and condition survey for incorporation into Item A.2 -a. which documents a short (one year) and long (five six -year) plan to address funding, staffing, and projects to address any deficiencies for each facility. c. Create a long -term fiscal plan for budget purposes that deals with the contribution cap and the fiscal shortfalls projected that minimizes negative impacts on school district operations and ensures solid educational programs and adequate maintenance and operations of school facilities. d. Seek cooperative solutions to educational needs that are balanced, sustainable, and effective. 3. Continue with the current momentum towards addressing the physical condition and safety needs of educational facilities to ensure safe, healthy, and well- maintained facilities that are conducive to a positive learning environment. a. Develop and proceed with the planning, design, and construction of school and related capital improvements as approved by the voters. b. Continue to seek funding for student safety projects including safe student access to school facilities. c. Seek additional funding for capital improvements approved by the voters and not yet constructed due to significant construction cost increases since voter approval and sale of bonds. This adopted power is restricted to Hospital and Mental Health services only. Kodiak Island Borough Resolution No. FY2007 -17 Page 4 of 10 d. In conjunction with the school district, develop program plans that will guide facility needs into the future planning of facility projects. 4. Aggressively pursue a vocational educational program that addresses regional needs and includes a cooperative effort between educational providers. This program will include the renovation of the existing voc -ed facility and the addition of a community voc- ed facility that is integrated with the needs of the KIBSD and the Kodiak College with a goal of providing training and skills to address the needs of the local economy. Continue to support educational solutions between the College and KIBSD that generate training and educational opportunities that assist transition from school to work. a. Work with stakeholders to generate a listing of local labor needs to ensure training funds are appropriate and focused. b. Continue to work with the Kodiak Island Borough School District in the "Career Pathways" program to ensure student needs are met and to coordinate with Kodiak College. B. General Administration and Finance Goals and Objectives 1. Create and maintain a long -term fiscal plan that incorporates KIBSD funding and maintenance costs for all Borough operations including enterprise funds. a. Create a long -term fiscal plan to produce a reliable and comprehensive plan reflecting assumptions and fiscal projections under the current fiscal and political environment. 2. Continue to provide reliable and competent accounting services to all Borough operations and departments and ensure timely reconciliation of all accounts receivable and payable. a. Continue to protect the corpus account of the Facilities Fund to offset the need for increased taxation. b. Safeguard Borough assets through an investment program that stresses safety of principal as a priority but still yields sufficient returns on investments to offset the need for tax dollars 3. Annually examine user fees during the budget process to ensure the fee structure fairly reflects the cost of providing special services or objectively quantifies general fund subsidies for Assembly consideration. a. Ensure all user fees cover the actual cost of providing the service unless a lower level of funding has been approved by the Assembly to minimize general fund subsidies of special services. 4. Increase the volume and quality of public information and education using all forms of media in a cost - effective manner that allows for interactive or two -way communications. a. Expand and maintain a quality web page that allows for access to public interest in items such as meeting schedules, minutes, and agendas, review items, along with a fully functional Geographic Information System that can be manipulated by layers to show g trails, wetlands, land ownership, and evacuation plans and additional links to other public resources. b. Provide the Assembly and public with accurate and timely financial reports that reflects the Borough's financial position in a user - friendly format. c. Use technology to increase communication between Kodiak Island communities. Kodiak Island Borough Resolution No. FY2007 -17 Page 5 of 10 5. Maintain a low - - ' - - - - - - • - inventory of tax - foreclosed property through annual regular sales that minimizes negative community impacts. a. Ensure all properties are reviewed and selected for documented public purposes prior to disposal in a timely manner. 6. Continue to work with municipalities and other service providers to increase efficiencies and cooperation that will lower costs to the citizens. a. Continue to pursue efficiencies by utilizing municipal services in a cooperative manner with all municipalities. b. Continue to review and evaluate all options for providing superior services through consolidation, annexation, unification or other methods that may maximize efficiencies. c. Enforce road service area powers and operations. d. Establish a process that would develop roads in a cost effective manner. 7. Continue to review and implement land sale management strategies for public owned lands. This includes land sales that are in balance with the real estate market and provide the transfer of developable public lands to the private sector in an equitable and cost - effective manner. Reserve KIB land for public recreation (hunting, hiking, berry picking, 4 wheeling, etc.). a. Evaluate all Borough land on a regular basis and conduct a sale of land that is appropriate for development and in demand. 8. Operate and maintain Borough facilities in a safe, healthy, and attractive manner that creates a positive environment for the community and ensures safe and reasonable access for all citizens including the physically impaired. a. Ensure lease rates of Borough facilities generate sufficient revenues to pay for adequate operational and maintenance expenses. b. Identify and seek funding sources to evaluate Borough facilities to ensure earthquake survivability. c. Ensure that all Borough buildings are brought into ADA compliance during renovation. 9. Develop and implement a methodology to systematically review and evaluate Borough operations. a. Review and update the Personnel Rules and Regulations. C. Tax Assessment and Collection Goals and Objectives 1. Continue to provide a comprehensive taxation and assessment program that is fair and equitable for all citizens and provides adequate funding to accomplish the mission statement. a. Review all forms of taxation to ensure 100% inclusion. b. Continue to review the property inventory to ensure valuations and data are current. 2. Review taxation options with an eye towards diversification of taxation in order to spread the tax burden as much as possible. a. Review current personal property flat moat tax and make recommendations as to whether to implement a threshold limit at which personal property is taxable b. Review policy that excludes property from taxation in road service areas if the property fronts on a state ROW. c. Review taxation policies on commercial tourism activities. Kodiak Island Borough Resolution No. FY2007 -17 Page 6 of 10 3. Implement a Geographic Information System (GIS) for the Borough. a. Form aA steering committee of GIS stakeholders has been formed to address the implementation and maintenance of a web ready GIS system. b. Encourage the participation of other entities to collaborate cooperatively in the GIS process and ensure compatibility to the greatest extent possible with federal and state agencies. c. Integrate the GIS program with the E -911 system and seek financing opportunities through the grant process. D. Planning and Zoning Goals and Objectives — Community Development 1. Create a quarterly joint review process with the Planning and Zoning Commission to review existing issues and new initiatives related to planning and zoning. a. Create an incremental stepped training program and curriculum for the training 40—Planning and Zoning Commissioners that addresses both the legal and community responsibilities of the Planning and Zoning Commission positions and recognizes the need for continued talent and expertise at this level. b. Facilitate the attendance of new commissioners to New Commissioners training programs, along with subscription services to appropriate planning books and periodicals along with building up the existing in house media library. c. Provide through the Borough clerk's office training for the proper and legal process for meetings to ensure fair and equitable treatment of Borough citizens. 2. Create and implement a phased plan for updating the Comprehensive Plan with maximum public input and review for update and incorporation of the various area plans. a. To the extent possible, merge the values of the Coastal Zone Management Man Program with the Kodiak Island Borough Comprehensive Plan to provide borough -wide policy guidance on land use and planning issues that promotes maximize efficient use of resources and which is concise and easy to understand by the publi . 3. Review existing zoning ordinances with a focus on minimizing the amount of zones where possible to mitigate confusion and simplify zoning administration. a. Periodically review adopted zoning districts to ensure that they are appropriate and focused on the needs and direction provided by the Comprehensive Plan. b. Periodically review the inventory of public and private land that is available for development by zoning district in order to determine whether there is adequate land within the various zoning districts to provide for the needs of all borough residents. c. Review and analyze area zoning to determine the need and potential placement of various zoning districts where needed to meet the diverse needs of all Kodiak Island Borough residents 4. Continue to work towards maximum high quality service delivery with and reasonable minimal staffing levels by encouraging the ' efficient useies of existing assets and by vigorously pursuing state /federal planning grants and- efforts. a. Seek out and utilize other State and Federal planning programs and integrate them with existing Borough planning needs to maximize resources. 5. Review Building Inspection Program to ensure efficient and cost effective program for the community. Kodiak Island Borough Resolution No. FY2007 -17 Page 7 of 10 E. Emergency Services Planning - Community Development 1. Continue to work with the City of Kodiak and other emergency responders in providing up -to -date emergency plans. a. Continue to seek out and implement grant programs to aid in funding the update of emergency plans, responder's equipment purchases, and training opportunities. b. Provide opportunities to ensure that all emergency personnel and Incident Command Center staff are fully trained to perform their tasks in the case of emergency. c. Continue to educate the public as to responses and procedures in the cases of emergency. d. Review and update tsunami sirens on Kodiak Island. F. Community Health Goals and Objectives �- 1. Create long -term facilities Master plan for tI Hest d C,gudseling Center. a. Working with the consultant and advisor? groups-to- crate a long -term plan for health facility maintenance and construction to serve the needs and changing demographics of the community. b. Complete the unfinished portion of the Hospital and provide space for the Community Health Care Center along with adequate handicapped access and parking. c. Seek out additional Grant Opportunities. 2. Seek to acquire sufficient land to support future Hospital growth that is reflective of the long -term facilities plan for the Hospital. a. Utilizing the product of E. 1.a., seek to acquire sufficient land to serve any future construction needs. 3. Continue to advocate for appropriate full reimbursement of hospital costs and citizen medical expenses by the State, Federal government, and Coast Guard in a fairer manner. 4. Seek out additional grant opportunities. 5. Advocate for the best health care in a coordinated manner with Federal, State, and local agencies. 6. Work with other agencies in Kodiak to develop assisted living and other housing options for senior citizens. G. Solid Waste Collection and Disposal Goals and Objectives 1. Consolidate existing plans and long -term needs into a comprehensive solid waste plan that addresses the solid waste function for the next 30 years in an economic and efficient manner. a. Continue to monitor the Solid Waste Rate Study. b. Identify future site for landfill expansion area ( after 2020) and options for utilization of existing landfill after closeout. c. Conduct a Solid Waste Management Study /Analysis Survey that looks at options for the future. d. Review and implement any needed operational safety items at the landfill facility that are consistent with federal and state standards. e. Continue to take steps that will extend the existing landfill site through comprehensive recycling and other means for as long as possible without going out of the current permitted area. Kodiak Island Borough Resolution No. FY2007 -17 Page 8 of 10 f. Develop a fee structure to give citizens incentive to recycle. g. As part of the plan identify and quantify all forms of subsidies and equate progressive effects such as recycling to the impact on landfill life and the relationship to costs. h. Continue to investigate federal and state loans and grants to pay for lateral expansion and closeout of the existing "footprint" upon closure. i. Encourage KIBSD and Kodiak College to recycle waste and to add recycling education to their education programs. 2. Evaluate and analyze the recycling program to create a long -term participatory program and plan that is economically sustainable. a. Coordinate with stakeholders and product producers with a focus on rewarding good practices and minimizing solid waste production. b. Identify key sources of the waste stream and, through stakeholder and taskforce methods, address how to minimize the volume and costs of handling those items identified. H. Parks and Recreation Goals and Objectives 1. Evaluate and identify those lands under Borough ownership that would be appropriate for parks and recreation facilities, with a goal of a comprehensive Parks and Recreation Plan to guide future decisions. a. Review urban areas for potential neighborhood pocket parks in areas of growth. b. Develop standards for playground equipment and related improvements to ensure the highest degree of utility at the lowest reasonable cost c. Meet with the Parks and Recreation Committee on a quarterly basis. 2. Create a road system trails plan using public participation and existing trails with a focus on a trail network that is interconnected and allows for minimum user conflict and maximum use l kw all citizens. a. Reenergize the Parks and Recreation Committee and complete a trail plan that is web ready and easily accessible for all citizens. 3. Encourage the Parks and Recreation Committee to move ahead with conceptual plans for Mill Bay Park and the End of the Road Park. I. Economic Development Goals and Objectives 1. Maintain vigilance and effective participation in fishery politics and legislation that advocates for long -term preservation of landings of product to the Borough and ensures any environmental restrictions on fisheries are based on sound science and fairly reflect any socio- economic impacts on our region. a. Pursue a comprehensive and effective program that leads to sustainable and economically productive fisheries that ensure the long -term health of the fishery habitat and ecosystem. b. Find and work with industry representatives that have a regional and cooperative focus to assist in the direction of efforts and resources in affecting fisheries policy and legislation. c. Determine and foster strategies to create a statewide force to offset negative, incorrect, or misleading information about fisheries. 2. Actively pursue development of airport capacity and look for opportunities for fish cargo. 3. Continue to pursue high quality telecommunications access through fiber optics and Internet access to outlying areas. Kodiak Island Borough Resolution No. FY2007 -17 Page 9 of 10 a. Ensure that telecommunications are integrated into the long -term plans that allow for maximum efficiencies and minimize redundancies through use of common easements and infrastructure. 4. Review ways to promote, encourage, and support the development of small businesses /home businesses including those in the outlying communities. 5. Initiate a review of the core -area parking exemption established in KIBC 17.57.020 and coordinate the review process with the City of Kodiak, affected property owners and the general public. J. Animal Control Goals and Objectives 1. Continue to support a program that protects the public and animals in a cooperative cost effective and efficient manner. a. Continue to have the Community Development Department monitor the contract to ensure conflicts are minimized and public health and safety are maximized. Kodiak Island Borough Resolution No. FY2007 -17 Page 10 of 10 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of January 18, 2007 Recommended motion: Move to adopt Resolution No. FY2007 - 18. Item No.13.B.2 Resolution No. FY2007 -18 Stating Non - objection to Karluk Volunteer Fire Department Being Recognized by the State of Alaska as a Volunteer Fire Department to Provide Fire Protection in the Kodiak Island Borough. The State of Alaska, Department of Public Safety, Division of Fire Prevention, has notified fire departments throughout the state located within the boundaries of recognized municipalities that they are required by 13 AAC 52.030 to be authorized by the municipality to perform their duties before the state will register them as a fire department. The Karluk Volunteer Fire Department (VFD) has contacted the borough requesting such a formal recognition. The Karluk VFD is outside any city and fire service areas in the KIB and is not associated with the borough as it relates to fire protection. Alaska Statutes and the borough code require voter approval to exercise fire response services in a service area and to formally recognize an area as a designated fire service area. The people residing in Karluk have not indicated a desire to form a borough fire service area. The Karluk VFD would not be affiliated with the KIB nor indemnified by the KIB for any acts or omissions related to fire protection or any other action. Based on this and information provided by the State Fire Marshal's Office, staff has no objection to the existence of the Karluk VFD or to their providing fire protection services within the KIB in their respective area. KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -18 Introduced by: Manager Gifford Requested by: Karluk VFD Drafted by: Manager Gifford Introduced: 01/18/2007 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY STATING NON - OBJECTION TO KARLUK VOLUNTEER FIRE DEPARTMENT BEING RECOGNIZED BY THE STATE OF ALASKA AS A VOLUNTEER FIRE DEPARTMENT TO PROVIDE FIRE PROTECTION IN THE KODIAK ISLAND BOROUGH WHEREAS, the State of Alaska, Department of Public Safety, Division of Fire Prevention, has notified fire departments throughout the state located within the boundaries of recognized municipalities that they are required by 13 AAC 52.030 to be authorized by the municipality to perform their duties before the state will register them; and WHEREAS, Karluk Volunteer Fire Department in the Kodiak Island Borough has contacted the borough requesting such formal recognition; and WHEREAS, Karluk Volunteer Fire Department is outside of the cities and fire service areas in the Kodiak Island Borough and is not associated with the borough in any form or fashion; and WHEREAS, Alaska Statutes and the borough code require voter approval to exercise fire response services in a service area and to formally recognize an area as a designated fire service area; and WHEREAS, the people in Karluk have not indicated any desire to be recognized as a formal borough fire service area at this time; and WHEREAS, while the Karluk Volunteer Fire Department is not affiliated with the Kodiak Island Borough nor indemnified by the Kodiak Island Borough for any acts or omissions related to fire protection or any other action, the Kodiak Island Borough has no objection to the existence of the Karluk Volunteer Fire Department or to their providing fire protection services within the Kodiak Island Borough in their respective area; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1. The Kodiak Island Borough Assembly has no objection to the Karluk Volunteer Fire Department registering with the Alaska State Department of Public Safety, Division of Fire Protection, as a volunteer fire department within the Kodiak Island Borough. Section 2. Nothing in this resolution shall be construed to impose any relationship whatsoever between the Karluk Volunteer Fire Department and the Kodiak Island Borough, and the borough assumes no responsibility whatsoever for their acts or omissions. This resolution is adopted solely to substantially comply with 13 AAC Kodiak Island Borough, Alaska Resolution No. FY2007 -18 Page 1 of 2 52.030(a) to enable the Karluk Volunteer Fire Department to register with the State of Alaska. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2007 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2007 -18 Page 2 of 2 DEC -13 -2006 03:48 Phi AK Division Fire Prev 907 269 0102 P.02/13 Kodiak Island Borough ATTN: Rick Gifford, Borough Manager 710 Mill Bay Road Kodiak, AK 90615 State of Alaska Department of Public Safety Division of liro Provrnitlon Sarah Palin, Governor Walt Mons n Commissioner eoember , 2006 RE: Karluk VFD Registration Enabling Authority Dear Borough Manager Gifford: Thank you for taking time out of your busy schedule to join us in the telephone conference this morning at 11:00. Karluk VFD has received a code red unit, and before they can receive the free training on the unit, they must be a registered fire department. The only requirement they are Iaoking to become a registered fire department with our office Is their enabling authority. Because the community of Kartuk is unincorporated within the Kodiak island Borough, the enabling authority would need to come from the Kodiak Island Borough. 13 AAC 2.030 (a) The state fire marshal will register a fire department that by municipal ordnance is authorized to perform Its duties, and that meets the registration requirement in (b) of this section. AS 01.10,060 i41 "municipality" means a political subdivision incorporated under the laws of the state that Is a home rule or government law city, a home rule or general law borough, or a unified municipality. I have attached copies of what other borough's have submitted, which has been acceptable for the state fire marshals office to register the communities which are in the same situation u the community of Karluk. Thank you wry much for your attention to this and If you have any questions, please don't hesitate to contact me at (007) 269 -5625. Sincerely, ..R. CtiLIN 4 5 Marie R. Collins ANFIRS Program Manager State Fire Marshal's Office Enclosure :mrc 5700 East Tudor Rd. - Anchorage, AK 19507 - Volae (907) 269.5491- Fax (807) 289-0102 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of January 18, 2007 Recommended motion: Move to adopt Resolution No. FY2007 - 19. Item No.13.B.3 Resolution No. FY2007 -19 Adopting a 2007 Federal Legislative Capital Improvement Projects Priority List Summary: Attached is a resolution that outlines the Borough's top six federal legislative capital improvement project priorities for 2007. These are the projects that the borough forwards to our congressional delegation in the hopes of having federal provide part or all of the funding needed to complete these projects. CORRECTED VERSION KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -19 Introduced by: Manager Gifford Requested by: Assembly Drafted by: E &F Director Cassidy Introduced: 01/18/2007 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY ADOPTING A FEDERAL CAPITAL IMPROVEMENT PROGRAM FOR THE FISCAL YEARS 2007 -2011 WHEREAS, a federal capital improvement program has been adopted by the Kodiak Island Borough Assembly that identifies the needs of the community over the next five (5) years; and WHEREAS, the Kodiak Island Borough has identified five main projects to submit to the Alaska Congressional Delegation for funding consideration. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough's top five federal capital improvement project priorities for fiscal years 2007 -2011 are as follows: 1. Kodiak Near Island Research and Administration Facility $5,000,000 Locating a new Alaska Department of Fish and Game building on Near Island and adjacent to its federal counterpart will have many advantages; information sharing is just one. However, the real justification for this new building is the shortcomings found in the existing ADF &G building as identified in the ASCG "Condition Survey" performed in 2002. In the report it is demonstrated that there is a need for additional space (approximately 60% more), which includes basic lab space. Though the cost of construction of a new facility is estimated to be $10,018,667 the KIB will be requesting through the Exxon Valdez Oil Spill (EVOS) Trustee Council an amount associated with research space only. That space is approximately 56% of the total space of this facility. The estimated cost to repair the existing ADF &G building is projects to be $1.5 million dollars. Even with completion of these improvements, the building does not provide the space needed by the organization. 2. Anton Larsen Boat Floating Dock $1,000,000 The Anton Larsen Floating Dock is located 18 miles from the town of Kodiak. It is a facility that is heavily used by residents of the rural communities of Port Lions and Ouzinkie, as well as those living on the island's west side. During the summer it is also used by charter boats and sports and commercial fishermen. It was originally constructed as a supply dock for work associated with the Terror Lake Hydroelectric Project. Instead of dismantling the dock upon the completion of the dam, the Borough became interested in it. This interest resulted from the boating public's desire for a safer route to the community of Kodiak through Anton Larsen Bay. A road leads to the City of Kodiak form this dock. The potential risk to loss of life and property is huge when navigating around Spruce Cape. Spruce Cape is one of the most dangerous stretches of water on Kodiak Island and many people risk navigating around this cape to receive essential services. The KIB improved the dock in 1995 by driving piles and refurbishing the floating dock structure. Much more needs to be done to replace the dock and piles and improve this important facility. Kodiak Island Borough, Alaska Resolution No. FY2007 -19 Page 1 of 2 3. Womens Bay Emergency Shelter $636,000 There is no emergency shelter in the Womens Bay Community. Womens Bay is located 8 miles from town and 2 miles from the USCG Support Center. Should there be a tsunami that destroys the roads, or a rock slide at the Pillar Mountain slide area or the Old Womens Mountain site, the community of 670 residents would be without support services. A logical location for an emergency shelter is adjacent and attached to the Womens Bay Fire Department. This existing building acts as a community gathering center, but there is presently no additional space to respond to shelter needs in times of crises. A proposed 2,500 square foot addition with an emergency generator is proposed at a cost of $636,000. 4. Kodiak Roads $5,000,000 Many of the roads on Kodiak are composed of compacted gravel topped off with finer material. The local material utilized for road construction is mudstone that breaks down into finer material after being compressed by traffic, road maintenance and snow removal. This material presents a continuous struggle to maintain in a rainy climate; resulting pot holes and drainage repair are frequent and common issues. Also, there is a desire to pave major local roads with asphalt to eliminate the hazardous wind borne haze caused by dust. The cost of asphalt alone for these roads is $200 /ton; this price does not include engineering, road preparation and improved drainage needed prior to paving these roads. 5. Kodiak Safe Trails $1,500,000 This project will provide safe pedestrian and bicycle access to North Star Elementary School for school children. The project is the construction of multiple separated and lighted pathways adjacent to existing roads. Presently children walk and bike on these roads on their way to and from school each day. These roads remain dark during the winter months, and many times conflicts occur between the children walking or riding their bikes to school and residential, bus, and construction traffic. This is especially the case during the hazardous times when plowed snow berms narrow the already confined roadway. Section 2. The Kodiak Island Borough administration is hereby instructed to advise Congress and the appropriate agencies of the United States Federal Government of the Capital Improvement Program and priorities adopted by the Kodiak Island Borough Assembly. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2007 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2007 -19 Page 2 of 2 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -19 Introduced by: Manager Gifford Requested by: Assembly Drafted by: E &F Director Cassidy Introduced: 01/18/2007 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY ADOPTING A FEDERAL CAPITAL IMPROVEMENT PROGRAM FOR THE FISCAL YEARS 2007 -2011 WHEREAS, a federal capital improvement program has been adopted by the Kodiak Island Borough Assembly that identifies the needs of the community over the next five (5) years; and WHEREAS, the Kodiak Island Borough has identified six main projects to submit to the Alaska Congressional Delegation for funding consideration. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough's top six federal capital improvement project priorities for fiscal years 2007 -2011 are as follows: 1. Kodiak Near Island Research and Administration Facility $5,000,000 Locating a new Alaska Department of Fish and Game building on Near Island and adjacent to its federal counterpart will have many advantages; information sharing is just one. However, the real justification for this new building is the shortcomings found in the existing ADF &G building as identified in the ASCG "Condition Survey" performed in 2002. In the report it is demonstrated that there is a need for additional space (approximately 60% more), which includes basic lab space. Though the cost of construction of a new facility is estimated to be $10,018,667 the KIB will be requesting through the Exxon Valdez Oil Spill (EVOS) Trustee Council an amount associated with research space only. That space is approximately 56% of the total space of this facility. The estimated cost to repair the existing ADF &G building is projects to be $1.5 million dollars. Even with completion of these improvements, the building does not provide the space needed by the organization. 2. Anton Larsen Boat Floating Dock $1,000,000 The Anton Larsen Floating Dock is located 18 miles from the town of Kodiak. It is a facility that is heavily used by residents of the rural communities of Port Lions and Ouzinkie, as well as those living on the island's west side. During the summer it is also used by charter boats and sports and commercial fishermen. It was originally constructed as a supply dock for work associated with the Terror Lake Hydroelectric Project. Instead of dismantling the dock upon the completion of the dam, the Borough became interested in it. This interest resulted from the boating public's desire for a safer route to the community of Kodiak through Anton Larsen Bay. A road leads to the City of Kodiak form this dock. The potential risk to loss of life and property is huge when navigating around Spruce Cape. Spruce Cape is one of the most dangerous stretches of water on Kodiak Island and many people risk navigating around this cape to receive essential services. The KIB improved the dock in 1995 by driving piles and refurbishing the floating dock structure. Much more needs to be done to replace the dock and piles and improve this important facility. 3. Chiniak Tsunami Center Expansion Project $500,000 The community of Chiniak is located almost 40 miles from the City of Kodiak. There is a need for an emergency shelter in time of a crisis. Phase 1 of the construction of the evacuation center Kodiak Island Borough, Alaska Resolution No. FY2007 -19 Page 1 of 2 was completed in 1990, but there is a need for an addition to the existing structure. Though designed to be a larger facility, funding for its entire construction never materialized. This funding would complete the design of an addition, as well as upgrade the present water system and backup generator. Presently the shelter also serves a dual purpose acting as the community's library and community center. 4. Womens Bay Emergency Shelter $636,000 There is no emergency shelter in the Womens Bay Community. Womens Bay is located 8 miles from town and 2 miles from the USCG Support Center. Should there be a tsunami that destroys the roads, or a rock slide at the Pillar Mountain slide area or the Old Womens Mountain site, the community of 670 residents would be without support services. A logical location for an emergency shelter is adjacent and attached to the Womens Bay Fire Department. This existing building acts as a community gathering center, but there is presently no additional space to respond to shelter needs in times of crises. A proposed 2,500 square foot addition with an emergency generator is proposed at a cost of $636,000. 5. Kodiak Roads $5,000,000 Many of the roads on Kodiak are composed of compacted gravel topped off with finer material. The local material utilized for road construction is mudstone that breaks down into finer material after being compressed by traffic, road maintenance and snow removal. This material presents a continuous struggle to maintain in a rainy climate; resulting pot holes and drainage repair are frequent and common issues. Also, there is a desire to pave major local roads with asphalt to eliminate the hazardous wind borne haze caused by dust. The cost of asphalt alone for these roads is $200 /ton; this price does not include engineering, road preparation and improved drainage needed prior to paving these roads. 6. Kodiak Safe Trails • $1,500,000 This project will provide safe pedestrian and bicycle access to North Star Elementary School for school children. The project is the construction of multiple separated and lighted pathways adjacent to existing roads. Presently children walk and bike on these roads on their way to and from school each day. These roads remain dark during the winter months, and many times conflicts occur between the children walking or riding their bikes to school and residential, bus, and construction traffic. This is especially the case during the hazardous times when plowed snow berms narrow the already confined roadway. Section 2. ATTEST: The Kodiak Island Borough administration is hereby instructed to advise Congress and the appropriate agencies of the United States Federal Government of the Capital Improvement Program and priorities adopted by the Kodiak Island Borough Assembly. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2006 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2007 -19 Page 2 of 2 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of January 18, 2007 Adopting a Rural Communities 2007 State Legislative Capital Improvement Projects Priority List. In addition to representing citizens of the road system, the Kodiak Island Borough, as the regional government represents the communities around the archipelago. These communities include: Ouzinkie, Port Lions, Larsen Bay, Karluk, Akhiok and Old Harbor. The 2000 census shows that the combined population of these communities is just under 1000. In addition to its citizens is the vast improvements and infrastructure found in these communities, which includes docks, airports, community utilities and facilites. The project needs have been identified and prioritized by each community and forwarded to the Kodiak Island Borough by resolution for inclusion into a 2007 State Legislative Capital Improvement Projects Priority list to be sent to the governor and the state legislative delegation. APPROVAL FOR AGENDA: Recommended motion: Move to adopt Resolution No. FY2007 - 20. Item No. 13.B.4 Resolution No. FY2007 -20 CORRECTED VERSION KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -20 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY ADOPTING A 2007 RURAL COMMUNITIES STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST WHEREAS, the Kodiak Island Borough is a regional government representing the citizens and communities of the Kodiak Island Archipelago; and WHEREAS, these communities have developed improvements and infrastructure needs for their citizens and visitors; and WHEREAS, these communities include the second class cities of Larsen Bay, Port Lions, Ouzinkie, Akhiok, and Old Harbor; and the unincorporated community of Karluk; and WHEREAS, Community CIP needs are identified and prioritized by each of the communities and forwarded to the Kodiak Island Borough for inclusion into an island wide lists to be considered by the Alaska legislature. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough's Rural Communities 2007 State Legislative Capital Improvement Projects Priority Lists are as follows: 1. Tsunami Shelter 2. Repair Road to Tsunami Shelter 3. Backhoe or Front Loader 1. Landfill Construction 2. Airstrip Upgrade 3. Karluk Russian Church Restoration 4. Karluk Permanent Dock Facility 5. Karluk Multi- Purpose Building 6. Fuel Truck, Bull Dozer and Dump Truck 7. Karluk Playground (New) 1. Ferry Dock Improvements 2. Power Plant Upgrades 3. Water /Sewer Improvements 4. Replacement Aggregate for Road System 5. Rock Screener /Separator 6. Equipment Replacement Kodiak Island Borough, Alaska Akhiok Karluk Larsen Bay TOTAL TOTAL TOTAL Introduced by: Requested by: Drafted by: Introduced: Adopted: Manager Gifford Assembly E &F Director Cassidy 01/18/2007 $ 60,000 $ 40,000 $ 50,000 $ 150,000 $ 500,000 $ 6,700,000 $ 275,000 $ 12,000,000 $ 750,000 $ 650,000 $ 100,000 $ 20,975,000 $ 5,000,000 $ 1,000,000 $ 650,000 $ 100,000 $ 300,000 $ 100,000 $ 7,150,000 Resolution No. FY2007 -20 Page 1 of 3 1. Hydroelectric Power Plant 2. Water Tank 3. Dock and Harbor Improvements 4. Airport Improvements 5. Industrial /Economic Development 6. Multi -Use Sports Field 7. Maintenance Equipment 8. Park Renovation Old Harbor Port Lions 1. Public Ferry Dock Facility 2. City Large Equipment 3. Solid Waste Disposal Site 4. Harbor Water Main 5. Road Upgrades and Extension 6. Public Safety Building 7. Maintenance Improvement Facility 8. Harbor Building 9. Municipal Building 10. Search and Rescue Skiff and Truck 11. New Subdivision 12. Outer Breakwater Stub 13. Boat Storage /Dry Dock Facility 14. Cold Storage Facility TOTAL Ouzinkie 1. Dock Desiqn and Construction /Industrial Area Development (Full Design) Construction 2. Small Boat Harbor to Dock Access Road Reconnaissance Engineering 3. Local Street Resurfacing, Rehabilitation, Repair and Chip Sealing Reconnaissance Engineering Boat Harbor Parking and Access Hydro - Electric Plant Road Repair Local Maintenance - Construction Fire Hydrant Replacement 4. Landfill Maintenance New John Deere Tractor with Backhoe Back Hoe Shears 5. Alternative Energy Wind Generation 6. Heavy Equipment Storage Building 7. Ouzinkie /Kodiak Island Rural Training & Development Center Project Planning TOTAL TOTAL $ 4,500,000 $ 2,000,000 $ 3,000,000 $ 450,000 $ 300,000 $ 15,000 $ 400,000 $ 100,000 $ 10,765,000 520,000 5,207,000 150,000 350,000 75,000 100,000 3,275,000 100,000 135,000 100,000 100,000 250,000 100,000 10,462,000 $ 5,000,000 $ 1,150, 000 $ 350,000 $ 750,000 $ 1,150, 000 $ 800,000 $ 100,000 $ 75,000 $ 250,000 $ 100,000 $ 400,000 $ 3,000,000 $ 650,000 $ 250,000 $ 14,025,000 Section 2: The Kodiak Island Borough administration is hereby instructed to advise the governor, legislature, and appropriate agencies of the State of Alaska of the Rural Communities 2007 State Legislative Capital Improvement Projects Priority List adopted by the Kodiak Island Borough Assembly. Kodiak Island Borough, Alaska Resolution No. FY2007 -20 Page 2 of 3 ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2007 Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2007 -20 Page 3 of 3 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2007 -20 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY ADOPTING A 2007 RURAL COMMUNITIES STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST WHEREAS, the Kodiak Island Borough is a regional government representing the citizens and communities of the Kodiak Island Archipelago; and WHEREAS, these communities have developed improvements and infrastructure needs for their citizens and visitors; and WHEREAS, these communities include the second class cities of Larsen Bay, Port Lions, Ouzinkie, Akhiok, and Old Harbor; and the unincorporated community of Karluk; and WHEREAS, Community CIP needs are identified and prioritized by each of the communities and forwarded to the Kodiak Island Borough for inclusion into an island wide lists to be considered by the Alaska legislature. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough's Rural Communities 2007 State Legislative Capital Improvement Projects Priority Lists are as follows: 1. Backhoe or Front End Loader 2. Power Stats and Computers 3. New Generator 1. Landfill Construction 2. Airstrip Upgrade 3. Karluk Russian Church Restoration 4. Kariuk Permanent Dock Facility 5. Karluk Multi- Purpose Building 6. Fuel Truck, Bull Dozer and Dump Truck 7. Kariuk Playground (New) Larsen Bay 1. Replacement Aggregate for Road System 2. Power Plant Upgrades 3. Rock Screener /Separator 4. Equipment Replacement 1. Hydroelectric Power Plant 2. Water Tank 3. Dock and Harbor Improvements Kodiak Island Borough, Alaska Akhiok Karluk Old Harbor TOTAL TOTAL TOTAL Introduced by: Requested by: Drafted by: Introduced: Adopted: Manager Gifford Assembly E &F Director Cassidy 01/18/2007 $ 50,000 $ 40,000 $ 30,000 $ 120,000 $ 500,000 $ 6,700,000 $ 275,000 $ 12,000,000 $ 750,000 $ 650,000 $ 100,000 $ 20,975,000 $ 100,000 $ 1,000,000 $ 75,000 $ 100,000 $ 1,275,000 $ 4,500,000 $ 2,000,000 $ 3,000,000 Resolution No. FY2007 -20 Page 1 of 2 4. Airport Improvements $ 450,000 5. Industrial /Economic Development $ 300,000 6. Multi -Use Sports Field $ 15,000 7. Maintenance Equipment $ 400,000 8. Park Renovation $ 100,000 TOTAL $ 10,765,000 Ouzinkie 1. Alternative Energy Wind Generation System 2. Industrial Area Development Replacement Dock 3. Heavy Equipment Storage Building 4. Ouzinkie /Kodiak Island Rural Training & Development Center 5. Small Boat Harbor Parking and Access 6. Road Resurfacing, Repair and Rock Crusher 7. Landfill Maintenance Equipment 8. Improved Access to Hydro - Electric Plant 9. Fire Hydrant Replacement and Addition 10. Tourism, Recreational and Economic Development 11. John Deere Tractor with Backhoe TOTAL $ 250,000 $ 5,727,000 $ 250,000 $ 500,000 $ 350,000 $ 3,575,000 $ 100,000 $ 135,000 $ 100,000 $ 100,000 $ 135,000 $ 11,222,000 Port Lions 1. Public Ferry Dock Facility $ 5,000,000 2. City Large Equipment $ 1,150,000 3. Solid Waste Disposal Site $ 350,000 4. Harbor Water Main $ 750,000 5. Road Upgrades and Extension $ 1,150,000 6. Public Safety Building $ 800,000 7. Maintenance Improvement Facility $ 100,000 8. Harbor Building $ 75,000 9. Municipal Building $ 250,000 10. Search and Rescue Skiff and Truck $ 100,000 11. New Subdivision $ 400,000 12. Outer Breakwater Stub $ 3,000,000 13. Boat Storage /Dry Dock Facility $ 650,000 14. Cold Storage Facility $ 250,000 TOTAL $ 14,025,000 Section 2: The Kodiak Island Borough administration is hereby instructed to advise the governor, legislature, and appropriate agencies of the State of Alaska of the Rural Communities 2007 State Legislative Capital Improvement Projects Priority List adopted by the Kodiak Island Borough Assembly. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2007 ATTEST: Nova M. Javier, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2007 -20 Page 2 of 2 Minutes Architectural/Engineering Review Board Regular Meeting and Interviews of A/E Firms for New ADF &G Facility 5 September 2006 — 5:30 p.m. KFRC Main Conference Room A. Call to Order The Chair called the meeting to order at 6:OOpm. B. Roll Call 1 JAN - 4 2007 BOROUGH CLERK'S OFFICE ARB Members present were Scott Arndt, Jerrol Friend, Gregg Hacker, Charlie Jerling, Jay Johnston and Brent Watkins. Absent Member was Reed Oswalt. Representing the KIB Engineering and Facilities Department were Bud Cassidy, Ken Smith, Sharon Lea Adinolfi and Jessica Kepley. Also in attendance were John White from ADF &G in Juneau and KIB Assembly Member Mel Stephens. C . Approval of Agenda There was an affirmative voice vote to approve the Agenda. D . Approval of Minutes There was a motion made and seconded and an affirmative voice vote to approve the Minutes of 8 August 2006 as written. E. Presentation/Interview of Proposers Bud Cassidy said that this evening would be the first two of four presentations by A/E firms selected to be interviewed in connection with the New ADF &G Facility RFP. He introduced John White from the Juneau ADF &G Office who would be observing. Terry Hyer and Jae Shin of ECl/Hyer were introduced. They gave their presentation and addressed questions from the ARB Members. At 8:00 pm Bill Tatom of Porath/Tatom was introduced. He gave a presentation and addressed questions from the ARB Members. The meeting was recessed at approximately 10:45 pm to be reconvened the next evening. Notes from interviews attached. \ \dove\Departments\EF \Architectural Review Board \ARB Minutes 2006\Minutes ARB 060905.doc Page 1 of 7 ECl/Hyer T. Hyer thanked the Board for the opportunity to interview and introduced Jae Shin, Project Architect. He noted that their main message [for the Board to consider] is continuity. Hyer presented the design team that would assist with the Project. All the firms making up the design team have Kodiak experience: Dowl, BBFM, AMC, HMS and Earthscape. Again for continuity, NBBJ lab planners — this group did the lab planning for KFRC. Project Understanding: This is a Borough owned project, but also a collaborative project including the City, the Borough and F &G. Hyer's firm will offer a complete project — consensus building, satisfying the Owner, the Tenant and the long term use of the building — interior design and landscaping. Project familiarity began 10 years ago when designing KFRC. KFRC was also a collaborative project — KIB and 4 tenants — shared spaces, agreements w /various entities — this was an example of bringing parties together. ECl/Hyer performed an ADF &G Facility concept design in 2004. In terms of continuity — this is a project that has held their attention for 10 years —very interested in assisting with both the design and scientific research aspects of this facility. ECl/Hyer has the staff and ability to do the project — have the skills and familiarity — would be very much a team effort. J. Shin spoke about the Management Plan: schedule — allow enough time to make decisions, explore ideas. He reviewed the schedule spelled out in the RFP and suggested that it needs to be revisited. Time has passed since the RFP was first advertised. One of the first things to do is to lay out a schedule and set milestones. J. Shin said that both continuity and clear communication are critical. Decision making process — the firm will facilitate work sessions — balancing the needs of the facility against time and money. At every level they will use an objective architect to review plans. They will utilize a design spreadsheet to keep everything organized. Cost control — involves looking at all components — the firm will be proactive when it comes to cost control. T. Hyer also spoke to the issue of cost control. He said it is about managing money — begins with program verification — balanced to budget — need to do very detailed analysis of cost estimates — also need to do value analysis — exploration of the project needs - look \\ dove \Departments \EF \Architectural Review Board \ARB Minutes 2006\Minutes ARB 060905.doc Page 2 of 7 3. all projects have been successful — although there may be bumps in the road — most recent is Homer Library — not just for the building design but the rapport — responsible — available, responsive, exceeded the owner's expectations, respectful, professional 4. open communications 5. communicate w /ICBO - find out the issues — research the code and fix it 6. in house quality control - also have a resource in the construction field who reviews drawings 7. already spoke to this — want to work w /construction season - want to work w /KIB and ADF &G — need to discuss how to proceed re funding 8. no 9. prioritization, organization — balance of cost/skill /technology 10. LEED, sustainability, natural ventilation - use a blend of technologies 11. deleted 12. explore options for design, build, etc. — process of analytically looking at the whole picture and then making the best decisions possible 13. process of developing alternatives for owner to consider — architect gives particulars of options for helping to make a decisions — need to do value analysis — not just a matter of scope reduction - bringing balance — challenge is to explore options. J. Shin — found in the Homer project that when funders found out it was an LEED project — began offering $$$$ - T. Hyer notes that ECUHyer has been working w /another owner for 6 -8 years — waiting for funding to be in place — ECUHyer is patient. Question re corrosion of flashing on the KFRC building — T. Hyer doesn't know what the problem is, but will look into it. Strong proponent of listening and not allowing ego to interfere. Jay Johnston suggested that it may be an interaction between concrete and metal flashing — also could have something to do w/boiler being tuned. J. Friend — question re codes. What code will you design to? T. Hyer — it is up to the jurisdiction — will work with building department. T. Hyer thanked the Board for the opportunity to present. He noted that they were up against stiff competition. He said that architecture isn't just about buildings — architecture is about the people relationships — good collaboration w /clients. ECUHyer has a lot of repeat work based on trust built up over time. J. Friend asked what did they see as their role in assisting with funding. T. Hyer said they would work with KIB. The ultimate responsibility is the Borough's, but ECUHyer has established contacts — can give supporting documentation — be a vehicle. \\ dove \Departments \EF \Architectural Review Board\ARB Minutes 2006\Minutes ARB 060905.doc Page 4 of 7 Q &A 1. Mutual understanding between owner and tenant — need to make sure everyone is working together. For F &G — need to meet their needs — labs, spaces, etc. For KIB, has to be affordable, maintainable, service well, energy efficiency — long term durability. 2. Porath/Tatom has been very successful for several years doing long distance collaborative work. Have done a fair number of national projects — very accustomed to long distance communication. Have a website where owners, workers have access. There is travel and that means cost is involved, but in the scheme of the cost of a project — communicating costs become minor. 3. P/T did a project for a school district — had 23 schools — doing ADA upgrades for all — had a number of instances where upfront time exploration wasn't done — the project was on a fast track — in the end B. Tatom said he was not monitoring the project quite as closely as he should have — his project manager and owner were not getting along — miscommunications. This kind of situation needs to be addressed immediately and communicated to the owner if personalities conflict — let it be known so it can be corrected. Success story — design/build projects — really liked teaming with a company — taking a prototype for a school — with/design /build system and came in at 1/2 the anticipated cost. 4. Combination between W. Bullock and B. Tatom — leaning toward co- managing — working at it together — P/T wants to get to know owner — build a relationship that encourages trust and communication. 5. Take issues and respond in writing, item by item. Will try to get to an understanding — like to head this type of thing off — do a presubmittal interview — sit down with building department — getting a project that is well developed is important. 6. Overall quality control — in the beginning, have consultants meeting w /architects weekly — develop action log — this set up follows through the entire project. Require principals to be present — high level people need to be a part of the process. Also, inhouse meetings on a weekly basis — maintaining action logs — have a single person in charge and then delegate authority — a person is responsible for each component — and then all components are checked and double checked. B. Tatom tracks elevations all the way through — cross checks methodology. He and his project manager will do a very extensive, tedious review of redlines — they've developed this system over the years. 7. Would want to sit down w /stakeholders — what is the program? Are you going to grow? Policy change? Then confirm program in a matter of a couple of weeks — and design floorplans w /options in 3 -4 weeks w /initial concepts, in 3 months — concepts established, fundamentals — through construction drawings = 6 months. 8. No 9. Want to research everything that is out there — sometimes cutting edge is not necessarily good for longevity and durability — will look for maintainability — strive toward it. 10. There are technical components for energy efficiency — architecturally there are passive ways to use energy efficiently — using proper materials to get maximum \ \dove\Departments\EF \Architectural Review Board \ARB Minutes 2006\Minutes ARB 060905.doc Page 6 of 7 The meeting was reconvened at 6:02 pm. Minutes Architectural/Engineering Review Board Regular Meeting Interviews of A/E Firms for New ADF &G Facility 6 September 2006 — 5:30 p.m. KFRC Main Conference Room LIECE JAN - WE 2007 BOROUGH CLERK'S OFFICE The Chair welcomed the firm USKH and introduced Jerry Neubert who, along with Gary Poll, gave their presentation and addressed questions from the ARB Members. The Chair welcomed the firm RIM and introduced James Dougherty who, along with Steve Kushner, gave their presentation and addressed questions from the ARB Members. The Chair asked the ARB Members if they would like to continue this evening to discuss the presentations or reconvene the next day at noon. The consensus was to reconvene at noon the next day. J. White offered his ranking: P/T 4th, ECl/Hyer 3rd, RIM 2nd and USKH 1st. He said all the firms were good and he could work with any one of them. Meeting recessed at approximately 10:45pm. Notes from interviews attached. \\ dove \Departments\EF\Architectural Review Board \ARB Minutes 2006\Minutes ARB 060906.doc Page 1 of 9 USKH J. Neubert began by introducing the design team: Gary Poll – Fairbanks PM. He was also the PM for the Fish & Game building in Fairbanks. Steve Keller – Project Architect. He was the architect for the Visitor Center in Coldfoot, Alaska. USKH has its own roofing department – this group has done work all over the state. They are familiar with climates throughout the state. There is a geotechnical group. Cost estimation will be done by Jay Lavoe. Mechanical and Electrical engineers are in house. Structural engineers as well as civil engineers are in the Fairbanks office. USKH is an employee owned company with 170 employees. For each project a focus group is selected based on their individual expertise. Recent projects have been tourism and hospitality buildings. G. Poll. went on to say that USKH has the right team, they have the right methodology and focus. The same team that accomplished the Tok Information Center and the Fairbanks F &G Bldg is being used because both these projects dealt with multi agencies which gives the team familiarity with the kind of project that the New ADF &G Building will be. He went on to say that USKH has a wealth of resources. There are 8 offices throughout Alaska and the Northwest. They have all the resources of a large company and there are several different departments, but at the same time they offer personal service, hands on, face to face approach. All the components of the company are networked together. The firm has worked on a project in Denali – Pioneer Park in Fairbanks – another multi agency project. Working with different groups is familiar to them. For the Coldfoot Visitors Center – there were several entities involved – Fish and Wildlife – Forestry Department and others. USKH worked with the different groups and came up with a facility that is very successful. The Tok Visitors Center was a similar project – collaborative effort between the State of Alaska and US Fish and Wildlife, the local community, Department of Commerce. USKH has experience in Kodiak. They have worked with the Natives of Kodiak, the USCH and the City. They have done a very detailed design for the City Police Station, the US Postal building and the new library. They targeted their design for both current needs and future needs [to 15 years]. USKH did a comprehensive site search at Near Island — very familiar with the area - utilities, etc. and are fully conversant on the issues of designing on Near Island. \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2006\Minutes ARB 060906.doc Page 2 of 9 deliveries. Need to know what the budget is and then test it. You want to know within the first month or two if the budget is going to work. Then comes the scheduling. The quicker the building is built the less costly [because of inflation]. 2. Off island - USKH does projects all over the state. They use a wide variety of communications — face to face is the best and they have a website, pdf files, email - combination of technology and actual trips. 3. Success and failure — Hutchison Career Center was a complex, multi entity project of about 140,000 sf. The success was in getting a design that everyone agreed to coupled with working with a limited budget. The project was done on time, even with a complicated schedule. The users love it — and that's the good part. The bad part was a problem in the welding area, airframe shop, paint spray booth — there were problems with the complex ventilation system. USKH went in and redesigned the systems — worked with owners and retrofitted both systems. The rework was costly, but it was the right thing to do. 4. USKH's rapport with Owner's PM will require good communication, getting to know the person — being straightforward. 5. ICBO question — usually avoid problems by good early design and would involve one of their specialists — get 2' opinion. Generally don't get into problems with building codes because they work with the code people early on. 6. QC — in house review. USKH has capability built into the firm organization. There is also another level of review — construction specialists. There are different tiers of quality control review depending on the level of the project. USKH also does quality control on cost estimates. 7. Schedule for Design — Depending upon funding, would start design work now to be bid ready by March. Probably looking at 14 -16 month construction period — least expensive building is the one beginning the earliest. Would help develop schedule w /milestones. 8. Litigation — No. 9. Tech vs existing staff — Would want to construct with maintenance in mind — technology, although complex, is helping solve problems — things can be analyzed remotely and assistance given to local person. USKH likes to deal with facility people to find out what their preferences are in terms of systems, etc. The maintenance people are part of the user group — they are part of the interactive process — standardize stocked parts — filters, lights, etc. 10. Energy costs — They look at LEED checklists. These checklists contain valuable points of consideration. You can go through the checklist and determine what things you can potentially use — efficiency of systems, heat exchangers — \\ dove \Departments \EF\Architectural Review Board\ARB Minutes 2006\Minutes ARB 060906.doc Page 4 of 9 RIM Architects James Dougherty began by giving a history of his firm. They have been in business for 20 years and have a history of a strong service oriented philosophy. There are 6 partners with a firm of 47. RIM has offices in Anchorage, Guam and Hawaii. They have done military and government work, architectural and design, master planning, construction administration, development work with private entities, both public and private institutional /medical projects. RIM sees projects from cradle to grave. J. Dougherty continued listing project types — civic, cultural, worship, hospitality, industrial, justice, medical office and commercial buildings. They have worked with partnerships, accomplishing a full range of projects and have won numerous awards. RIM's philosophy — client satisfaction, sustaining Alaskan communities, doing sustainable design. Design begins with client's needs The people at RIM are hard working, efficient, dedicated and passionate. They are very community focused and environmentally responsible. J. Dougherty continued his presentation by showing a flow chart of team members. Dowl Engineers, MBA consulting engineers, Land Design North - landscape architects, HMS will do cost /constructability review. RIM has developed a good working relationship with Reid Middleton. They are structural engineers with strong coastal design experience. RIM also employs the services of interior and exterior design experts. HMS is will do the cost estimation from the beginning. RIM then has a second cost controller who is a contractor — this allows for a reality check from a construction point of view. Project Understanding. J. Dougherty said that learning about the entities involved allows for a better understanding of how the project needs to be designed. RIM is sensitive to using money wisely, designing for ease of maintenance and energy efficiency — all of which leads to reduced operational costs. The firm sees this [Near Island] as a great location to conduct fisheries programs —part of the spirit of the place. J. Dougherty said he sees the architecture of such a facility as a building block of community spirit. He went on to review the inadequacies of the current facility. RIM specializes in crafting a building to allow for good working conditions. Project examples Alaska Islands and Ocean Visitor Center — award winning — dealt with partnerships — 2 different agencies — state and federal — and they were able to incorporate into the building all aspects of the design and come up with a total turnkey operation. \\ dove \Departments\EF\Architectural Review Board\ARB Minutes 2006\Minutes ARB 060906.doc Page 6 of 9 Professional Balance Technical excellence, creative design and effective project management — this is the balance RIM offers. A successful project is a collaborative process, is within budget, easy to maintain, catalyst for a productive, happy and healthy end user — positively contributes to the growth, development and pride of the community. Q &A 1. Explore alternative procurement methods — time is money — every month put off is a $1M escalation — 2. Off island question — new technology coming along —RIM has website handling enormous quantities of information— have an IT staff — on the cutting edge of IT — can be here in an hour and a half — faster than they could get to Homer — have built an effective communications system — effective working with web based sites. 3. Unsuccessful projects? None 4. Arch rep /our PM? Like to have weekly progress meetings w /team — like to include PM in those work sessions — need to engage in conversation with PM. 5. ICBO — be proactive — meet w/building professionals early on in the design phase 6. QC —basic process begins with who they hire — want people committed - want people who want to do a good job — have a lot of teaching going on in the firm — do it right the first time — double check your work — check lists are in place — have written quality review plans based on the size of the project — have many levels of review processes. 7. Schedule for design — can have a design in 2 weeks — another project took 11 years — function of patience and money — would like to see a brief design project 1 year — could be shortened to 6 months, but then would have to eliminate some of the lengthy decision making processes. 8. Litigation? There was a dispute with a contractor — more north you go condensation is a problem — contractor didn't put vents in — when owner sued contractor — contractor turned an sued RIM — will be settled this year — totally without merit 9. Tech v staff — want to bring appropriate technology — mating correct technology w /the building/users /operators. 10. Energy efficiency — would work with appropriate consultants. Alaska's climate is not a climate where big dollars can be saved — but would look for ways. 11. Delete 12. Constructability experts — look at not just cost but the right type of materials for this environment 13. Life cycle costs —this is what sustainability is all about — look at all the factors. \\ dove \Departments\EF\Architectural Review Board \ARB Minutes 2006\Minutes ARB 060906.doc Page 8 of 9 K. Smith: Member Votes: S. Arndt: J. Friend: Minutes ArchitecturaUEngineering Review Board Regular Meeting Interviews of A/E Firms for New ADF &G Facility Meeting reconvened at 12:03 pm Present: ARB Members Scott Arndt, Jerrol Friend, Gregg Hacker, Charlie Jerling, Jay Johnston, Reed Oswalt, Brent Watkins. Representing the E/F Department were Bud Cassidy, Ken Smith and Sharon Lea Adinolfi. The Chair reiterated John White's [ADF &G] advisory vote from the previous evening's meeting 1. RIM Architects 2. USKH 3. ECl/Hyer 4. Porath/Tatom and then requested votes from Bud and Ken as advisory participants. B. Cassidy: 1. USKH 2. ECl/Hyer 3. RIM Architects 4. Porath/Tatom 1. ECl/Hyer 2. USKH 3. RIM Architects 4. Porath/Tatom 1. ECl/Hyer 2. RIM Architects 3. USKH 4. Porath/Tatom 1. RIM Architects 2. ECUHyer 3. USKH 4. Porath/Tatom 7 September 2006 — Noon KIB Assembly Chambers \\ dove \Departrnents\EF\Architectural Review Board \ARB Minutes 2006\Minutes ARB 060907.doc Page 1 of 3 BOROUGH CLERK'S OFFICE K. Smith requested the Board's direction on whether or not to interview the next set of proposers to RFP #2. There had been discussion about reviewing only the proposals because it is anticipated the same firms will respond to RFP #2 as responded to RFP #1, and those firms have already been interviewed — B. Cassidy suggested that the proposers be advised that there "may" be interviews. There were no further discussions. A motion was made, seconded and there was a unanimous voice vote to adjourn the meeting at 12:37 pm. Respectfully submitted: haron Lea • di : fi, Project Assist KIB Engineering/Facilities Dept. Scott Arndt, Chair Architectural /Engineering Review Board Cy placed in ADF &G File Date: Date: /— .2 — .2Dd 7 \\ dove \Departments\EF\Architectural Review Board \ARB Minutes 2006\Minutes ARB 060907.doc Page 3 of 3 ARB Members present were Jerrol Friend, Gregg Hacker, Charlie Jerling, Jay Johnston, Reed Oswalt and Brent Watkins. Absent Member was Scott Arndt. Representing the KIB Engineering and Facilities Department were Bud Cassidy, Ken Smith and Sharon Lea Adinolfi. Also present was Jae Shin of ECI /Hyer. A. Call to Order The meeting was called to order by the Vice Chair at 12:01 pm. B. Roll Call C. Approval of Agenda Minutes Architectural /Engineering Review Board Meeting 24 October 2006 - Noon KIB Conference Room VCE11WE JAN - 42007 BOROUGH CLERK'S OFFICE It was moved and seconded to approve the Agenda. There was a unanimous affirmative roll call vote. D. Discussion of Issues Re New Pool Design to Move Forward to 65% Design Phase 1. Review Items on Matrix Jay Johnston, Vice Chair, told the Board that the meeting was being held to pick up where the pool design was left off. Need to confirm where we are to give direction to the Architects to move forward to the 65% design stage. Wanted the Board to go through the items on the Matrix developed by ECI /Hyer after the 31 May 2006 ARB Meeting where changes were suggested in response to the 35% Design Presentation. #1 Increase overall width of building by 10' B. Tucker said that DEC code requirements may dictate area between the pool and deck — handrail would create a separation. B. Watkins questioned what could be changed and still be within the Bond language. B. Tucker responded that as long as the facility stays within the language of the Ed Specs for the initial Bond Project changes would be acceptable. If sf is being added to satisfy Code requirements, DEED would accept. C: \Documents and Settings \sadinolfi \Local Settings \Temporary Internet Files \OLKD51 \Minutes ARB 061024.doc Page 1 of 6 B. Watkins said he wasn't referring to code reasons but to what the voters voted for. J. Johnston said that a public meeting had been held at the 35% Presentation. The public had participated in the discussion re changes. J. Johnston said he wouldn't want anything permanent on the deck — could use collapsible apparatus. He questioned R. Oswalt, who had suggested an additional 3' be added to the original suggested 7' addition. R. Oswalt answered that he thought more room was needed — would eliminate crowding and would increase the space in the rooms below. Consensus was to stay with the 10' increase in space. #2 Eliminate the last bank of bleachers adjacent to the diving board. J. Johnston suggested that area be retained for visiting teams — could be marked off. R. Oswalt questioned the ease of access from that space to the dressing rooms. J. Shin said the increased space would allow for access. J. Johnston said that the bleachers should be segmented. R. Oswalt questioned the handicapped access to the bleachers. J. Shin said that usually there are handicapped areas set aside at the lower level and he would be looking into various types of bleachers. #3 Increased escalation factor — already done. #4 Change pool construction from stainless steel tank to concrete — already done. #5 Add salt water chlorine generation system R. Oswalt read a portion of an article dealing with UV system and argued for both systems [saline and UV]. B. Tucker advised that UV is not a stand alone system — must be coupled w/a chlorine system. He also noted that he had spoken with 6 pool operators across the state and none use both systems. All use saline only. He said he had difficulty with spending money on a second system [UV] when it is not needed. C: \Documents and Settings \sadinolfi \Local Settings \Temporary Internet Files \OLKD51 \Minutes ARB 061024.doc Page 2 of 6 R. Oswalt said his information was from the lower 48 and he would be happy to provide a list of contact persons. B. Watkins said he did not think having a back up system was a bad idea and now seemed like a good time to design it in. K. Smith said he had spoken w /TMI and they were 99 +% sure that a saline system by itself would be completely satisfactory. J. Friend asked what the cost of the 2nd system would be. B. Tucker - $35k + maintenance costs. J. Friend commented that in his research it should be noted that UV isn't an instant resolution [to increased bather Toad]. K. Smith said it would take approximately 6 hours for the water to be recirculated. J. Friend recommended that room be left [in the design for the new pool] for the UV system but go with saline initially [in the existing pool]. J. Johnston suggested the architects and engineers allow for both systems in the 65% design — make a separate line item for both in the budget that comes with the 65% design. J. Friend said that there would be a study coming out after the first of the year dealing with the use of both systems. #6 Concern re Cement Board J. Johnston said he liked the product but wanted to know what was wrong with its use at Northstar. B. Tucker said it could have to do with the installation. J. Friend said he uses the product and likes it, but it must be treated properly — primed properly, two coats of paint on top and joints and edges sealed properly. J. Johnston and B. Tucker both said that attention to detail was important in working with this product and suggested that Bid Docs have "tightened specs ". Consensus was to proceed with this product. #7 3" of Pavement Instead of 2" in Parking Lot Consensus to use 3 ". C: \Documents and Settings \sadinolfi \Local Settings \Temporary Internet Files \OLKD51 \Minutes ARB 061024.doc Page 3 of 6 #8 "Essential Bldg. Clause" — Resolved #9 Cedar Wall Treatment Concern re this material had been expressed at the 31 May Presentation. J. Shin said that it had been selected for its warmth and acoustical value. There are composite wood products available — he will look at alternatives. Note: Incorporating an air distribution element was also part of this item — it was not discussed at the meeting but is noted on the Matrix that ECl/Hyer & AMC will look into incorporating a mechanical duct/distribution element. #10 Investigate Layout Options for Shallow Pool B. Tucker said that good wheelchair access is needed. Needs to be easy to use. J. Friend said that ADA requirements must be satisfied and suggested a combination of a ramp and stairs. J. Johnston said the shallow area will need further discussion. J. Shin will follow up on this issue. #11 Coaching aisles along both sides of pool J. Johnston said the space allows coaches to coach and is also a safety issue. Adding a rail would be helpful. G. Hacker said there are requirements for a certain amount of space. J. Shin will investigate requirements. #12 -13 Cost Heat Exchange /Recovery System Mechanical and Electrical Operational Costs Change in mechanical section was $65 +k K. Smith said the original construction figure was $9.6M — with changes made by ARB at 31 May Presentation the new figure = $11.2M. Bond Projects office to investigate overall costs to run the entire facility — J. Shin to assist. C: \Documents and Settings \sadinolfi \Local Settings \Temporary Internet Files \OLKD51 \Minutes ARB 061024.doc Page 4 of 6 2. Any New Issues Significant to the 65% Design Phase G. Hacker said that from this point forward the Project should be worked from a fixed budget approach — based on the 2nd Bond vote — there will not be another. J. Johnston suggested waiting for 65% figures to see where we are budget wise. B. Tucker said some items could be put out to bid as added alternatives. J. Johnston and J. Friend suggested staying with the Program through 65% and 95% with the Architects being alert to the budget. Parking and Access It was suggested that there be one -way lanes — in an out. G. Hacker said there should be no additional vehicle traffic on the alleyway that comes off Powell and goes along side the National Guard Bldg. — it is not a road and cannot withstand any additional vehicular traffic. There was also a brief discussion re the main access road off Mill Bay not being desirable. J. Shin to look at better access options. K. Smith said that access to the changing rooms is another issue that needs to be looked at. J. Shin responded that site constraint and placement of the locker rooms had dictated the location of the changing rooms, but he would look at redesigning that area. There was a consensus to "let it ride" for now. G. Hacker brought up the issue of the National Guard's property. B. Cassidy will work on that. J. Johnston asked if in floor heating could be looked at. Seems like an efficient system. Could it be added? J. Shin said that he had seen the system in place in Alyeska and that it was very nice on bare feet and also helped with condensation of water from the deck. J. Friend suggested it be used in locker rooms and lobby. C: \Documents and Settings\sadinolfi \Local Settings \Temporary Internet Files \OLKD51 \Minutes ARB 061024.doc Page 5 of 6 J. Shin will take a look at this and supply info in the 65% design. Schedule K. Smith asked that ECl/Hyer take a look at the new projected schedule. Delay, after the 35% Presentation by the Assembly had set the Project schedule back 4 months — which then put awarding of a construction contract out to August 07. This delay has caused the loss of a building season and will certainly impact the costs. He would like to shorten the length of time getting the bid to the Assembly for approval. What can be done to improve this new schedule? J. Shin said that the 65% design phase will be easy to get to because they have good direction. He also suggested looking at different delivery methods and will work on revising the schedule. E. Public Comments None F. Board Comments None G. Adjournment The meeting was adjourned at 1:18 pm. Respectfully submitted: i ..44_,/' _.-.4%.4.1,--7,,e_i.45.„,-- Sharon Lea Ad nolfi, Project Assista n1 KIB Engineering /Facilities ►t. Jay John on, Vice Chair Architec - ral /Engineering Review Board Cy placed in Pool File Date: Date: // s7 C: \Documents and Settings \sadinolfi \Local Settings \Temporary Internet Files \OLKD51 \Minutes ARB 061024.doc Page6of6 C4 Cri I 004 I 003 002 0 0 J Item No. Change any areas of cement board siding to box rib metal siding similar to other areas Add salt water chlorine generation system in addition to the calcium hypochloride feed system Change pool construction from stainless steel tank to concrete Increase escalation factor from 7% to 12% Eliminate the last bank of bleachers adjacent to the diving boards Increase overall width of building by 10' to give more circulation and to prevent spectator traffic on deck. Issue W ARB ECI W W By m - rn R. ECI & C -H ARB ECI m n To cn O 01 cn w o 01 5/31/06 5/31/06 5/31/06 1, w 0 01 Date Issued Action Required Scott noted that the installation of the fiber cement board siding installed at north star elementary school has been deteriorating. ECI /flyer made a site visit and verified that the material was intact but the paint was flaking off and the shrinkage between the boards were unacceptable. the board lengths were approximately 10' in length and the gaps were compromising the sealant at the joints. Add $ 35,000 to swimming pool estimate. The desire by the ARB was to have the salt system as the primary sanitizer with a cal - hypo back up. Also, it was expressed that the UV system be left in as a part of the basic pool filtration & sanitizing system. Add $ 500,000 to swimming pool line item estimate. Based on estimates provided by Counsilman - Hunsaker Increase the escalation factor. Based on conversations between ECI /flyer and general contractors. ARB directed ECI /Hyer to eliminate the last bank of bleachers at the deep end of the pool. Felt that those would be the "cheap seats" and not allow for an acceptable view of swimming events. Increase the natatorium to allow more room for circulation around the shallow pool area. also to allow for circulation space related to the spectator seating. The preference is to have an elevated spectator area to eliminate street shoe traffic at the pool deck level. This affects the widths of the natatorium and the lobby. ECI /Hyer to look into bleachers which have a guradrail and elevated portion to prevent spectators from walking on the deck. Comments 0 m o ' m Q N 0 .. 0 0 7 T CD 0 E co 0 C C S CD 0 O 0 0 0 0 o CO m '^' m n d a 0. ° r° n CD C„ (D w o' "4 B TJ = w r• < w O H B o r o 4 I'D -1 0 n P � c o" 2° n o n C P' G 7.. - n . w N 7 • (7 O 0 ro w p , -n W 0 w B 0 rD Q w T O 6r T k as 0 w w CD 'O O 0 F, wr En 00 y O 0 0_ 1 n el w_ 0 w o � w r n D 0 , O `0 ( • cA `t - CD C C' F'.. K cm n .' r B T ac w w w p y - w rn N a 0 O w . n o rD < - t n 0 rn 0 co m y U, 0 0 V m O n r n m o A CL CD -11 3 10 x. o 0 co - n 0 co n CD n CD — co o N C CD co Cll Q —1 Cn N U) z T. co o A c O m � n a cn - o � o � m a SD cn 0 0 013 012 are appucaoie Provide mechanical and electrical operational costs Investigate cost heat exchange /recovery system to HVAC Coaching aisles along both sides of pool n - pv x w ARB ARB c o HMS AMC AMC & HMS rn n Z n 2 O\ N V, W 01 5/31/06 5/31/06 U-1 W fT ECI /Hyer met with HMS to explain scope of changes. HMS to have estimate ready by the 7th of June (Wed.) AMC to provide energy consumption and maintenance costs associated with mechanical and electrical systems as soon as possible. Asked to investigate the cost of adding a heat recovery system as well as effects to overall operational costs of mechanical and electrical systems. Jay mentioned that it would be better if coaches could parallel both lengths of the competition pool. ECI /Hyer suggested widening the stem wall between the shallow and competition pools in order to accommodate coaches and to reduce the cross over from the shallow pool. perhaps even incorporate a guardrail. also, provide a draw bridge or similar in order to span the gap between the two pools when needed. U) z T. co o A c O m � n a cn - o � o � m a SD cn 0 0 BOROUGH CLERK'S OFFICE The Board of Education of the Kodiak Island Borough School District met In regular session on October 30, 2006, in the Borough Assembly Chambers. The meeting was broadcast on KMXT Radio, 100.1 F.M. and televised by GCI Cablevision. Board President Roy Brown called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Roy Brown Elizabeth Odell Scott Arndt Jeff Stephan Norm Wooten CDR Scott Williams A quorum was established. ALSO PRESENT: MINUTES: Betty Walters Karen Boehler Bill Watkins Marcus Dunbar John Sedor Laurie Busness Darcy Glagolich Lucas Fried Cory Pena Mitchell Pruitt Ben Watkins The minutes of the Regular Meeting of September 25, 2006 and the Special Meetings of October 9, 2006 and October 20, 2006 were to be considered for approval and/or correction. MOTION SCOTT ARNDT moved to approve the minutes of the Regular Meeting of September 25, 2006 and the Special Meetings of October 9, 2006 and October 20, 2006. NORM WOOTEN seconded the motion and it carried unanimously by a voice vote. RECOGNITION OF VISITORS: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — October 30, 2006 Dave Jones Karen Winkler Ashley Eads Sami King Peter Jarvis Scott Christiansen Jordan Foster Trevor Dunbar Sam Salus Stuart McFarland Molly Macintosh Corrisa Smith Larry LeDoux Deb Kirk Todd Cook Josh Lewis David Wages Meri Holden Miles Dunbar Benny Garcia Mark LeDoux Clyde Valdez Peggy Tuttle !C EllWE DEC - 5 2006 Pj SCHOOL BOARD REGULAR MEETING October 30, 2006 Page 2 Superintendent Betty Walters welcomed all in attendance and in the listening and viewing audiences. COMMUNITY COMMENTS: None CORRESPONDENCE: None PROGRAM /STAFF REPORTS: 1. Volunteers of the Month — North Star Elementary School staff recognized Ashley Eads and Deb Kirk as their Volunteers of the Month. Peterson School staff recognized Tracy Wise, Carrie Breitung and Cora Moan as their Volunteers of the Month. North Star Elementary School Principal Larry LeDoux stepped to the podium and stated that North Star Elementary School is pleased to honor Ashley Eads and Deb Kirk as their Volunteers of the Month. He also praised Meri Holden for her invaluable service to North Star Elementary as volunteer coordinator and shared that she will be leaving soon and will be greatly missed. Meri stepped up to the podium and introduced North Star School volunteers Ashley Eads and Deb Kirk. Ashley has been a committed volunteer at North Star for the last three years and has spent time in the classrooms of both of her children, helping the teachers with a variety of projects, from managing the Innisbrook Gift Wrap fundraiser sales to helping with school pictures, field trips, and many other school events. Debra Kirk began volunteering at North Star Elementary School eight years ago when her son started kindergarten and she assists with the book fair, holiday presentation, staff appreciation luncheon, family activity night, as well as helping out in her son's classrooms and has held each officer position in the North Star PTA. Peterson Elementary Principal Karen Winkler stepped to the podium and shared with Board members that even though Tracy Wise, Carrie Breitung and Cora Moan were unable to attend tonight's meeting she would like to publicly recognize them as her Volunteers of the Month. They have all been officers in the PTA for the past two years. These ladies organize fundraisers, Open House activities, book fairs, spaghetti dinners, triathlons, family picture days, Harvest Festival, Santa Shop, Easter egg sales, school store, Teacher Appreciation Week, Box Tops, yearbook and many other activities that benefit students at Peterson Elementary. You will often see them with boots and shovels as volunteer for field trips with their children's classroom or standing at the grocery store supervising a bake sale. Principal Winkler also extended an invitation to Board members to attend the Peterson Elementary School Harvest Festival on Friday evening, November 3, 2006. PRESENTED On behalf of the District, Board President Roy Brown presented certificates of appreciation to North Star Elementary School Volunteers of the Month Ashley Eads and Deb Kirk. Peterson Elementary Principal Karen Winkler accepted Volunteer of the Month certificates of SCHOOL BOARD REGULAR MEETING October 30, 2006 Page 3 appreciation on behalf of Peterson Elementary School Volunteers of the Month Tracy Wise, Carrie Breitung and Cora Moan. 2. Facilities and Bond Projects Update - North Star Elementary Principal Larry LeDoux updated Board members on the following seismic and bond projects. The Borough has contracted for engineering and architectural work for Kodiak Middle School in anticipation of approval of FEMA monies. Kodiak High School library wing received a $465,000 grant to begin a seismic retrofit. The Borough also received a $308,000 state FEMA grant to begin retrofitting the Ouzinkie School building foundation. State agencies have allocated monies for various District seismic retrofits. The Borough received $910,000 from the state legislature and is using a portion as the District's 25% contribution to the Kodiak Middle School FEMA grant, which was only a 75% fund. The remainder could be used for a Kodiak High School gym seismic retrofit. Bond Project #1 includes: Kodiak High School vocational education renovation; Kodiak High School exterior insulation and window replacement; Kodiak High School pool space renovation; Learning Center renovation; Kodiak High School and Kodiak Middle School roof upgrades; Kodiak Middle School concrete repair; and Kodiak High School heating and ventilation upgrades. The bond for the new swimming pool was approved and the architectural review committee is moving toward 65% drawings on the pool. Bond Project #2 includes: Ouzinkie vocational education and gym upgrades, including seismic repairs; Old Harbor School vocational education and gym upgrade; Peterson Elementary School seismic upgrades; Larsen Bay School improvements; and East Elementary School heating, ventilation and air- conditioning upgrades. The last state legislative session allocated $30,000 for emergency communication and planning, which has been accepted by the Kodiak Borough. This project would allow our schools to communicate with each other as well as emergency providers in the event of an emergency or crisis. Under miscellaneous grants, area -wide school equipment and supplies monies totaling $70,000 will be allocated at $5,000 per school. Main Elementary School was awarded $25,000 for playground equipment. Kodiak High School will receive computer and communication system upgrades in the form of a battery back -up system for switches and servers in the event of a power outage, as well as a possible link into the emergency lighting system at Kodiak Middle School. Board President Roy Brown extended his thanks to Board member Scott Arndt for the vast role he played in the facilities /seismic studies. CDR Williams inquired about the Peterson Elementary School Earthquake Litigation Plan which has an approximate price tag of $550,000. Principal LeDoux responded that if the FEMA grant was not received, a portion of the $910,000 legislative allotment could be used for this project. SCHOOL BOARD REGULAR MEETING October 30, 2006 Page 4 3. Kodiak High School Update - Kodiak High School Principal Karen Boehler apprised Board members and the listening audience on Kodiak High School activities and events. Principal Boehler shared that there are currently 824 students enrolled making class sizes large; however, staff is working on creative solutions for second semester. She stated that staff has been working hard on the following three initiatives: 1) School Governance — looking at how Kodiak High School conducts business /procedural issues; 2) Student Cohorts — several staff members joined with small student groups to provide a strong academic advisory role; and 3) Achievement Test Results — not just looking at high achievers but focusing on individual deficiencies and working to correct the deficiencies. She also shared that Kodiak High School administration and staff have been working on bullying and harassment issues that were raised during the 2005/06 school year, as well as the improvement of school spirit. Significant effort has been made, especially by Assistant Principals Pete Jarvis and Dan Carrasco, regarding the Board's directive of improving student attendance. She commended Darcy Glagolich and her culinary class on the success of their first Annual International Feast and also congratulated Darcy on winning the ProStart national award. Darcy stepped up to the podium and shared that she was chosen the Alaska Teacher of Excellence Award winner for 2006 and was awarded an all expense paid trip to Chicago to the National Restaurant Association Show. Prior to the trip she applied for and was awarded the James H. Maynard Excellence in Education award sponsored by the Golden Corral. Kodiak High School Activities Director Sarni King stepped up to the podium and announced wrestling season would begin this weekend and Kodiak High School would be hosting volleyball Regions this weekend. The volleyball team has been rated second in the north, which is the highest placement they have had in six years. She congratulated Coach John Lindquist on the success of the swim teams and their placement of first in Regions. The girls swim team placed second in Regions and set three new school records. She commended the football players on their success and congratulated Todd Cook and Dave Jones for being awarded Coach and Assistant Coach of the Year by the Northern Lights Conference and the State Small School Conference. Football Coach Todd Cook stepped up to the podium accompanied by football players Mitchell Pruitt, Mark LeDoux, Stuart McFarland, Clyde Valdez, and Ben Watkins. He thanked the players and community for their dedication to the success of the football program. Stuart McFarland and Mark LeDoux thanked the coaching staff for helping them achieve their success and Mark LeDoux shared that his football experience was the only thing he truly cared about during his high school career. Coach Cook also announced that the Kodiak football players received an award for the highest combined grade point average at the playoffs. Assistant football Coach Dave Jones shared that he is proud to be part of the football program and part of a community that supports youth by giving them an opportunity that didn't exist a few years ago. SCHOOL BOARD REGULAR MEETING October 30, 2006 Page 5 Activities Director Sami King introduced Cross Country Coach Marcus Dunbar along with runners Jordan Foster, Miles Dunbar, Lucas Fried, Trevor Dunbar, Benny Garcia, Cory Pena, and Sam Salus. Coach Dunbar shared that the boy's team won state by 70 points. He reported that the boy's team went undefeated against 92 other teams and won the state competition and placed seventh in the Nike Jim Danner Northwest Championship and won the Adidas Classic, therefore ranking them fourth in the Northwest. He congratulated Coach Jennifer Foster on the improvement of the girls cross country program. Cross Country runner Lucas Fried stepped up to the podium and thanked Coach Dunbar for his commitment to the team and program and congratulated him on winning the Region Coach of the Year Award. Board President Roy Brown extended his thanks to Sami King for sponsoring so many athletes with college placement and scholarship awards. SUPERINTENDENT'S REPORT: 1. Superintendent Betty Walters informed Board members that Kodiak High School music students Alicia Ramos, Esther Anderson and Corrisa Smith have been selected to participate in the All State Music Festival to be held in Anchorage November 16 -18, 2006. 2. Superintendent Walters also congratulated and extended praises to coaches and players of football, swim team, and cross country and wished luck to wrestling and volleyball participants. Superintendent Walters spoke of the Elders and Youth Conference that was held last week and thanked staff for their support of that program. UNFINISHED BUSINESS: 1. School Board Policy Section 3.16, Reemployment of Retired Employees, Second Reading and Public Hearing — At the September 11, 2006, Work Session, Board Members reviewed School Board Policy Section 3.16, Reemployment of Retired Employees, and at the September 25, 2006 Regular Meeting approved the policy in the first reading. MOTION SCOTT ARNDT moved to adopt the revision to School Board Policy Section 3.16, Reemployment of Retired Employees, as presented in the second reading. JEFF STEPHAN seconded the motion. At 8:05 p.m. the Regular Meeting was closed and a Public Hearing opened. There being no public comment, at 8:07 p.m. the Public Hearing was closed and the Regular Meeting reopened. Motion was carried unanimous by a roll call vote. SCHOOL BOARD REGULAR MEETING October 30, 2006 Page 6 NEW BUSINESS: 1. Overage Student Request — A request to allow the enrollment of an overage student was a business item at the October 9, 2006 Work Session. School Board Policy, Section 5.5, Student Over School Age, states that a person over school age may be admitted to public school in the school district in which they are a resident at the discretion of the governing body of the school district. A person over school age may be charged tuition by the governing body of the school district. MOTION ELIZABETH ODELL moved to approve the Overage Student Request to allow Roman Rice to enroll in the District to complete the requirement for graduation and to waive tuition. SCOTT ARNDT seconded the motion and it carried unanimously by a voice vote. 2. FY 07 Carl Perkins Vocational Education Secondary Grant Award — This grant provides funding for state - approved vocational education courses at Kodiak High School. MOTION NORM WOOTEN moved to accept the FY 07 Carl Perkins Vocational Education Secondary Grant Award in the amount of $13,732. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote. 3. FY 07 Special Education Grant Award — This grant is a combination of the District's Title VI -B and Preschool Disabled grants, which provide funding to support the needs of students with low incidence disabilities, including equipment, supplies, and aide time and to support the needs of 3 to 5 year old students with disabilities who reside in our District. MOTION JEFF STEPHAN moved to accept the FY 07 Special Education Grant Award in the amount of $642,414. SCOTT ARNDT seconded the motion and it carried unanimously by a roll call vote. 4. Midisoft Partial Pilot Program Award — Kodiak High School will receive a partial music technology lab, complete with software and music keyboards. MOTION SCOTT ARNDT moved to accept the Midisoft Partial Pilot Program Award in the amount of $5,000. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote. 5. Curriculum Review Cycle — Alaska Education Regulations require that the Board provide for the systematic evlaution of its curriculum on an ongoing basis with each content area undergoing review at least once every six years. SCHOOL BOARD REGULAR MEETING October 30, 2006 Page 7 MOTION JEFF STEPHAN moved to accept the 2006/2007 — 2010/2011 curriculum review cycle as outlined. SCOTT ARNDT seconded the motion and it carried unanimously by a voice vote. 6. 2006/2007 Rural School Facility Use Agreements — The 2006/2007 Facility Use Agreement for Larsen Bay School, Point Lions School, and Akhiok School including the waiver of liability insurance for Akhiok are ready for Board approval. MOTION SCOTT ARNDT moved to approve the 2006/2007 Rural School Facility Use Agreements for Larsen Bay School, Point Lions School, and Akhiok School including the waiver of liability insurance for Akhiok. JEFF STEPHAN seconded the motion and it carried unanimously by a voice vote. 7. Indian Education Act Parent Committee By -laws — The Indian Education Act Parent Committee By -laws were a discussion item at your October 9, 2006, Work Session. Alutiiq Coordinator Teri Schneider has worked with TEA Parent Committee members to review and revise the policies this past month. MOTION ELIZABETH ODELL moved to approve the Indian Education Act Parent Committee By -laws as presented. SCOTT ARNDT seconded the motion and it carried unanimously by a voice vote. 8. Governor's Grant for Drug and Violence Prevention Intent to Apply — This grant will support the development of community networks and prevention strategies to combat alcohol and other drug use, and design and implement solutions for at -risk youth. The District match would be certificated salary and benefits. MOTION JEFF STEPHAN moved to approve the Governor's Grant for Drug and Violence Prevention Intent to Apply in the approximate amount of $70,000, with a District match of $70,000. SCOTT ARNDT seconded the motion and it carried unanimously by a roll call vote. 9. Artists in the Schools Grant Intent to Apply — This grant will support the residency of visual artist Mauricio Robalino from Oregon. Mr. Robalino will work with students to create a mosaic to commemorate Main Elementary School's designation as a NCLB Blue Ribbon School and will be permanently mounted in the school commons. MOTION NORM WOOTEN moved to approve the Artists in the Schools Grant Intent to Apply in the approximate amount of $3,000, with a District match of $1,900 from Main Elementary Student Funds. SCOTT ARNDT seconded the motion and it carried unanimously by a roll call vote. SCHOOL BOARD REGULAR MEETING October 30, 2006 Page 8 10. July and August 2006 Report of Revenues and Expenditures — Board action is needed to acknowledge receipt of the July 2006 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $2,171,581 and year -to -date general fund expenditures in the amount of $577,428 and the August 2006 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $4,390,133 and year -to- date general fund expenditures in the amount of $1,146,179. MOTION SCOTT ARNDT moved to acknowledge receipt of the July 2006 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $2,171,581 and year -to -date general fund expenditures in the amount of $577,428 and the August 2006 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $4,390,133 and year -to- date general fund expenditures in the amount of $1,146,179. NORM WOOTEN seconded the motion and it carried unanimously by a roll call vote. 11. Oath of Office — The Kodiak Island Borough Assembly certified the results of the October 3, 2006, municipal election at their October 19, 2006, Borough Assembly Regular Meeting. As a result of the election, Norm Wooten was re- elected to a three -year term and Peggy Tuttle was elected to serve a three -year term. MOTION Board President ROY BROWN administered the oath of office to newly re- elected Board Member Norm Wooten and newly - elected Board Member Peggy Tuttle. 12. School Board Reorganization — School Board Policy requires that annual organization and selection of officers occur at the next meeting of the Board following the Kodiak Island Borough Assembly's ratification of election results. Board President Roy Brown called for silent ballots from Board Members. ELIZABETH ODELL was elected as President of the School Board. JEFF STEPHAN was elected as Vice President of the School Board. NORM WOOTEN was elected as Clerk of the School Board. PEGGY TUTTLE was elected as Treasurer of the School Board. 6. Executive Session - Negotiations MOTION ROY BROWN moved to enter into Executive Session to discuss negotiations following the portion of the agenda reserved for Board Comments and to include District Negotiator John Sedor. Superintendent Betty Walters, Director of Finance Dave Jones and Director of Personnel SCHOOL BOARD REGULAR MEETING October 30, 2006 Page 9 and Student Services Jack Walsh will be available. JEFF STEPHAN seconded the motion and it carried unanimously by a voice vote. FUTURE BUSINESS: 1. The meeting schedule for November is a Work Session on Monday, November 6, 2006, at 7 p.m. in the School District Conference Room and a Regular Meeting Monday, November 20, 2006, at 7 p.m. in the Borough Assembly Chambers. COMMUNITY COMMENTS: 1. North Star Elementary School Principal Larry LeDoux extended his thanks to Board members for their support of the Alaska School Boards Digital Initiative. He reported the computers arrived last week and were being distributed. A student laptop demonstration, including representation from Apple, is scheduled for Tuesday, November 7, 2006, and invited the Board members, parents and students to participate. BOARD COMMENTS: 1. CDR Scott Williams welcomed Peggy Tuttle to the Board. He congratulated the high school athletic teams on their success and wished future success to upcoming teams. 2. Jeff Stephan thanked Scott Arndt for his service and for bringing a unique set of skills and experience to the Board. He thanked Roy Brown for his service as president of the School Board and welcomed Peggy Tuttle to the Board. He also extended his congratulations to the volunteers, coaches, and Darcy Glagolich on her recent award. He announced that Alaska was chosen as the hosting site of the 2008 National Ocean Sciences Bowl to be held in Seward on April 26 -27, 2008 and encouraged Kodiak High School to participate. 4. Norm Wooten expressed his appreciation to the volunteers and congratulated Student Representative Corrisa Smith on her music honor. He thanked Scott Arndt for his service on the Board and welcomed Peggy Tuttle. 5. Peggy Tuttle shared that she was excited to be on the School Board and recognizes that she has a lot to learn and would be approaching this commitment from a parental point of view. She stressed the importance of parent involvement and the difference parents can make. She extended her thanks to her husband and children for their support 6. Elizabeth Odell welcomed Peggy Tuttle to the Board and thanked Scott Arndt for his service. She congratulated Corrisa Smith and thanked the high school students for their participation in activities and commended their families for their time and support. SCHOOL BOARD REGULAR MEETING October 30, 2006 Page 10 EXECUTIVE SESSION: At 8:41 p.m. the Regular Meeting recessed into Executive Session for the purpose of discussing negotiations. No action was taken and the Regular Meeting reconvened at 10:26 p.m. ADJOURNMENT: NORM WOOTEN moved to adjourn the Regular Meeting. JEFF STEPHAN seconded the motion and it carried unanimously by a voice vote. There being no further business, Board President Elizabeth Odell adjourned the Regular Meeting at 10:30 p.m. Clerk of the Board Respectfully Submitted, Sheila Roberts Administrative Assistant Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of November 20, 2006. KODIAK ISLAND BOROUGH SCHOOL DIST Board of Education Special Meeting — November 6, 2006 The Board of Education of the Kodiak Island Borough School District met'iit b�� 1 se, OFFICE I on November 6, 2006, in School District Conference Room. Board President Elizabeth Odell called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Norm Wooten Peggy Tuttle Corrisa Smith A quorum was established. ALSO PRESENT: Betty Walters Heather Wheeler Karen Rogers Karen Boehler Andy Ozols NEW BUSINESS: ADJOURNMENT Roy Brown Jeff Stephan Elizabeth Odell CDR Scott Williams Dave Jones Larry LeDoux Brian Donahue Porfiria Lopez -Trout Tina Genoff Bill Watkins Steve Doerksen David Wages Stewart McDonald 1. 2006/2007 Certificated Contract — Administrators have one recommendation for a certificated contract prepared for Board approval. MOTION ROY BROWN moved to approve a certificated contract for the 2006/2007 school year to Michael Werner — MA +36/7 in the amount of $21,644 for .5 FTE Curriculum for 131 days. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote. MOTION JEFF STEPHAN moved to adjourn the Special Meeting. ROY BROWN seconded the motion, and it carried unanimously by a voice vote. There being no further business, Board President Elizabeth Odell adjourned the Special Meeting at 7:03 p.m. SCHOOL BOARD SPECIAL MEETING November 6, 2006 Page 2 Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of November 20, 2006. Clerk of the Board Respectfully submitted, Sheila J. Ro.erts Administrative Assistant The Board of Education of the Kodiak Island Borough School District met in regular session on November 20, 2006, in the Borough Assembly Chambers. The meeting was broadcast on KMXT Radio, 100.1 F.M. and televised by GCI Cablevision. Board President Elizabeth Odell called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: MINUTES: Roy Brown Peggy Tuttle Corrisa Smith A quorum was established. ALSO PRESENT: Betty Walters Karen Boehler Teri Schneider John McDonald Kyla Busness Chris Greenstreet John Sedor Steve Kreber Josh Lewis The minutes of the Regular Meeting of October 30, 2006, and the Special Meeting of November 6, 2006, were to be considered for approval and/or correction. MOTION NORM WOOTEN moved to approve the minutes of the Regular Meeting of October 30, 2006 and the Special Meeting of November 6, 2006. ROY BROWN seconded the motion and it carried unanimously by a voice vote. RECOGNITION OF VISITORS: KODIAK ISLAND BOROUGH SCHOOL DISTRIC Board of Education Regular Meeting — November 20, 2006 Norm Wooten Elizabeth Odell Dave Jones Pete Jarvis Stewart McDonald Anna McDonald Marilyn Davidson David Wages Casey Kelly Porfiria Lopez -Trout Superintendent Betty Walters welcomed all in attendance and in the listening and viewing audiences. D C GWE DEC 1 9 2O6 BOROUGH CLERK'S OFFICE Jeff Stephan CDR Scott Williams Heather Wheeler Jack Walsh Margie McDonald Laurie Busness Scott Greenstreet Bill Watkins Larry LeDoux Lindsey Cournia SCHOOL BOARD REGULAR MEETING November 20, 2006 Page 2 COMMUNITY COMMENTS: None CORRESPONDENCE: None PROGRAM /STAFF REPORTS: 1. Volunteers of the Month — Port Lions School staff is pleased to recognize Kathy Nelson as their Volunteer of the Month. Small Schools Principal Bill Watkins stepped to the podium and shared that Port Lions School is pleased to honor Kathy Nelson as their Volunteer of the Month. Kathy is generous in volunteering her time to work with K -5 students and is at school daily to teach Alutiiq language to help preserve the Native culture and language. She challenges and excites the kids by providing visual aids to enhance student learning. Kathy has a calm, supportive demeanor and is a tremendous role model and a great asset to our school. Port Lions School staff and students appreciate Kathy for her time, spirit, effort and dedication. PRESENTED On behalf of the District, Board President Elizabeth Odell presented a certificate of appreciation to Port Lions School Volunteer of the Month Kathy Nelson. Small Schools Principal Bill Watkins accepted on Ms. Nelson's behalf. 2. Laidlaw Transit Poster Contest — The District's pupil transportation provider, Laidlaw Transit, held their Bus Safety Contest with the theme, `Be Aware — Cross with Care ", for students in kindergarten through eighth grade. Branch Manager Scott Greenstreet and Operations Manager Christine Greenstreet presented awards for the following: kindergarten — first place Port Lions student Tia Bartleson; first grade — first place Main Elementary student Kacey Pittmann and runner -up Main Elementary student R.J. Roy; second grade — first place East Elementary student Anna McDonald and runner -up Port Lions student Korena Nelson; third grade — first place Main Elementary student Angelo Rivera and runner -up Main Elementary student Austin Mamaat; fourth grade — first place East Elementary student Charmaine Fabricante and runner -up St. Mary's School student Madison Hill - McLaughlin; fifth grade — first place Main Elementary student Courtney Ibabao and runner -up Main Elementary student Ranie Siscar; sixth grade — first place North Star student Jori Lindquist and runner -up North Star student Jessa Fortaliza. The over -all winner of $100, a Subway party- sub - sandwich and four -hour bus charter was third grader Angelo Rivera and runner -up overall winner of $50, a Subway party sub - sandwich and two -hour bus charter was fifth grader Ranie Siscar. 3. Alaska Tsunami Education Program Report — Alutiiq Coordinator Teri Schneider apprised Board members on the Alaska Tsunami Education Program teacher training program sponsored by the University of Alaska Fairbanks Geophysical Institute. She shared that the District, along with several other Districts, has signed on with the Geophysical SCHOOL BOARD REGULAR MEETING November 20, 2006 Page 3 Institute, Alaska Earthquake Information Center and the West Coast & Alaska Tsunami Warning Center. Collectively they are developing K -12 curriculum that will integrate Native language and culture as well as developing a website. Teachers will pilot the curriculum in their own grade levels and adapt the curriculum to connect to where they live. 4. Quality Schools /Quality Students /Initiative for Community Engagement - Director of Curriculum and Staff Development Laurie Busness apprised Board Members on the upcoming November 30, 2006, Quality Schools /Quality Students (QS2) meeting as well as updated the Board on the progress that the Kodiak High School Community Student Involvement students are making toward the goals of the AASB Initiative for Community Engagement. She extended an invitation to Board members and the listening audience to attend the Quality Schools /Quality Students fall meeting and participate in the process. Kodiak High School sophomore Carolyn Ceron shared that she enjoys participating in the CSI (Community, Student Involvement) program. The program assists students in making good decisions and in being good examples for other students. The adults in the program provide them guidance and good decision making skills. They meet once a week to plan events that involve the community as well as other students and are currently planning a big event that will take place in the spring. SUPERINTENDENT'S REPORT: 1. Superintendent Betty Walters invited Main Elementary Principal Marilyn Davidson to the podium. Mrs. Davidson shared with the listening audience that it was a privilege for her and Main Elementary teacher Beth Tulio to represent the District at the Blue Ribbon Ceremonies on November 9 -10 in Washington, D.C. She stated that out of 94,112 schools only 250 schools received the Blue Ribbon recognition this year. She will be receiving a DVD of the ceremony that she will share with Board members and the community. She shared the award plaque she received for being a Blue Ribbon School with Board members. 2. Superintendent Walters read an executive proclamation from Governor Murkowski proclaiming November 17 as School Principal Recognition Day. She thanked the principals for all their hard work and dedication. 3. Superintendent Walters also shared that Kodiak High School Librarian Laurie Madsen recently announced that the Kodiak Libraries Online cataloging project is up and running 4. She extended a congratulatory applause to the production team and cast of the Kodiak High School Theater Troupe on their successful presentation of "Oliver!" 5. She also congratulated Board members Elizabeth Odell and Roy Brown on receiving a boardsmanship award from the Association of Alaska School Boards. SCHOOL BOARD REGULAR MEETING November 20, 2006 Page 4 6. She apprised the listening audience that Elementary Family Conferences are scheduled for tomorrow. 7. Happy Thanksgiving! UNFINISHED BUSINESS: None NEW BUSINESS: 1. Underage Student Request - We have received a request from an underage student to allow enrollment in the District. MOTION JEFF STEPHAN moved to approve the underage student request of student 067DR and to allow enrollment in the District. ROY BROWN seconded the motion and it carried unanimously by a voice vote. 2. Kodiak Administrators Association (KAA) Meet and Confer Agreement MOTION JEFF STEPHAN moved to approve the 2006 — 2009 Kodiak Administrators Association Meet and Confer Agreement as presented. NORM WOOTEN seconded the motion and it carried unanimously by a roll call vote. 3. Borough Capital Improvement Plan — Director of Maintenance and Operations Bob Tucker, along with the Facility Review Committee, has compiled the District's FY 06 Borough Capital Improvement Plan for review and approval. MOTION NORM WOOTEN moved to approve the FY 06 Borough Capital Improvement Plan. ROY BROWN seconded the motion and it carried unanimously by a voice vote. 4. School Board Committee Appointments — School Board committee appointments are made on an annual basis. APPOINTED School Board President Elizabeth Odell appointed Board members to committees as follows: Architectural Review Board — Norm Wooten Association of Alaska School Boards Child Advocate — Norm Wooten Association of Alaska School Board Legislative Liaison — Jeff Stephan Borough Parks and Recreation Committee — Roy Brown Budget Development Committee — All Board Members Certificated Evaluation Committee — Elizabeth Odell SCHOOL BOARD REGULAR MEETING November 20, 2006 Page 5 Academic Advisory Committee — Language Arts: Elizabeth Odell; Arts: Peggy Tuttle Facilities Review Committee — Peggy Tuttle Quality Schools /Quality Students — Peggy Tuttle Safe and Drug -Free Schools Advisory Committee — Elizabeth Odell Staff Development Committee — Roy Brown Technology Committee — Jeff Stephan Career Pathways Committee — Elizabeth Odell Wellness Advisory Committee — Peggy Tuttle 5. FY 07 Carl Perkins Vocational Ed Secondary Grant Amendment — This grant provides funding for state - approved vocational education courses at Kodiak High School. MOTION ROY BROWN moved to accept the FY 07 Carl Perkins Vocational Ed Secondary Grant Amendment in the amount of $41,197 for a total grant award of $54,929. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote. 6. FY 07 Alaska Community Learning Centers Program Grant Amendment — This grant funds activities at Main Elementary and East Elementary focusing on increasing student achievement of below proficient students in grades 2 -5, and provides enrichment and opportunities for students before school, after school, and in summer immersion projects. MOTION NORM WOOTEN moved to accept the FY 07 Alaska Community Centers Learning Program Grant amendment in the amount of $6,000 for a total grant award of $313,737. PEGGY TUTTLE seconded the motion and it carried unanimously by a roll call vote. 7. Purchase Requisition Number 250000114, Kodiak Baptist Mission — This requisition funded by the Alaska Community Centers Learning Program Grant is for the Kodiak Baptist Mission staff time and supplies which are being used in the KACLAC afterschool programs at East Elementary and Main Elementary School. MOTION JEFF STEPHAN moved to approve Purchase Requisition Number 250000114 to the Kodiak Baptist Mission in the amount of $40,000. ROY BROWN seconded the motion and it carried unanimously by a roll call vote. 8. Purchase Requisition Number 250000118, Northwest Playground Equipment — This requisition is funded with an appropriation from the Alaska legislature and Main Elementary PTA funds and is for playground equipment to renovate the Main Elementary School playground. SCHOOL BOARD REGULAR MEETING November 20, 2006 Page 6 MOTION ROY BROWN moved to approve Purchase Requisitions Number 250000118 to Northwest Playground Equipment in the amount of $31,511.66. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote. 9. FY 06 Encumbrance Reserves for FY 07 — These are the year -end budget adjustments based on the status of each outstanding item at the end of business on June 30. MOTION ROY BROWN moved to approve the FY 06 Encumbrance Reserves for FY 07. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote. 10. FY 06 Audit — The District received an unqualified opinion, which indicates that the financial statements are presented in conformity with generally accepted accounting principles. MOTION JEFF STEPHAN moved to accept the FY 06 Audit as presented by Director of Finance Dave Jones. ROY BROWN seconded the motion and it carried unanimously by a roll call vote. 11. September 2006 Report of Revenues and Expenditures MOTION JEFF STEPHAN moved to acknowledge receipt of the September 2006 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $6,633,109 and year -to -date general fund expenditures in the amount of $3,900,773. NORM WOOTEN seconded the motion and it carried unanimously by a voice vote. FUTURE BUSINESS: 1. The meeting schedule for December is a Work Session on Monday, December 4, 2006, at 7 p.m. in the School District Conference Room and a Regular Meeting Monday, December 11, 2006, at 7 p.m. in the Borough Assembly Chambers. COMMUNITY COMMENTS: None BOARD COMMENTS: 1. Corrisa Smith shared that she recently attended Alaska Association of Student Governments (AASG) in Seward. She learned a lot about Roberts Rules and parliamentary procedure. 2. CDR Williams congratulated Main Elementary on their Blue Ribbon status, the volunteer of the month, and all the students in the Laidlaw poster contest. He extended his appreciation to Carolyn Ceron for stepping up to the podium and speaking to the Board. SCHOOL BOARD REGULAR MEETING November 20, 2006 Page 7 3. Roy Brown extended his congratulations to the poster contest winners and thanked the volunteers who participated as judges. He also praised Main Elementary School on achieving the Blue Ribbon status. 4. Peggy Tuttle expressed her appreciation on being able to attend the "board member boot camp" recently in Anchorage. The Association of Alaska School Boards workshop was a good opportunity to network and share ideas with other Board members throughout the state. She stated that your school district is what you make it and encouraged the community to be involved in QS2 program. She shared that Meri Holden is leaving on December 3 and has been a great asset to our District. Congratulations to Main Elementary School on their awesome award! 5. Norm Wooten extended his appreciation to all the groups and students that attended the meeting. He apprised Board members and the listening audience that he recently attended a national school business official's conference and Director of Finance Dave Jones was spoken very highly of by participants from all over the world. Dave does a great job representing the District and is currently the chair of the legal committee for the national organization of business officials. 6. Jeff Stephens recognized Laidlaw for always going the extra mile and extended his congratulations to Main Elementary School on their Blue Ribbon status. He invited parents to attend the QS2 meeting as it is a great opportunity for parents to get involved. 7. Elizabeth Odell shared that the Laidlaw poster program always reminds her of longer, darker days and encouraged everyone to be very careful of children walking to and from school. She applauded teen court for successful conference recently held in Kodiak and the basketball teams that represent the District very well. She attended the Rural Schools advisory school boards meeting last week and thanked Small Schools Principal Bill Watkins for his leadership in village schools. She wished the listening audience Happy Thanksgiving. ADJOURNMENT: JEFF STEPHAN moved to adjourn the Regular Meeting. NORM WOOTEN seconded the motion and it carried unanimously by a voice vote. There being no further business, Board President Elizabeth Odell adjourned the Regular Meeting at 8:27 p.m. Respectfully Submitted, Sheila Roberts Administrative Assistant SCHOOL BOARD REGULAR MEETING November 20, 2006 Page 8 Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of December 11, 2006. 1 Clerk of the Board PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Elizabeth Odell Jeff Stephan Norm Wooten Peggy Tuttle ABSENT: Corrisa Smith. excused A quorum was established. ALSO PRESENT: Betty Walters Martivia Davison NEW BUSINESS: 1. Executive Session — Response to the pupil transportation request appeal and the Superintendent's Evaluation and Contract ADJOURNMENT KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — November 27, 2006 Roy Brown CDR Scott Williams Dave Jones Bob Tucker MOTION JEFF STEPHAN moved to adjourn the Special Meeting. ROY BROWN seconded the motion, and it carried unanimously by a voice vote. 19 ECEHED DEC 1 9 2006 BOROUGH CLERK'S OFFICE The Board of Education of the Kodiak Island Borough School District met in specia session on November 27, 2006, in the School District Conference Room. Board President Elizabeth Odell called the meeting to order at 7 p.m. MOTION ROY BROWN moved to enter into Executive Session to discuss the response to the pupil transportation request appeal and the Superintendent's Evaluation and Contract and to include Superintendent Betty Walters, Director of Finance Dave Jones, and Director of Personnel and Student Services Jack Walsh, as appropriate. PEGGY TUTTLE seconded the motion and it carried unanimously by a voice vote. At 8:40 p.m. the Special Meeting recessed into Executive Session. No action was taken, and the Special Meeting reconvened at 9:56 p.m. SCHOOL BOARD SPECIAL MEETING November 27, 2006 Page 2 There being no further business, Board President Elizabeth Odell adjourned the Special Meeting at 9:57 p.m. Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of December 11, 2006. Clerk o the Board Respectfully submitted, aren Englund Executive Secretary PLEDGE OF ALLEGIANCE KODIAK ISLAND BOROUGH SCHOOL DIST Board of Education Special Meeting — December 4, 2006 ROLL CALL was taken, and the following members were present: Elizabeth Odell Jeff Stephan Roy Brown Norm Wooten Absent: Corrisa Smith A quorum was established. ALSO PRESENT: Betty Walters NEW BUSINESS: 1. Executive Session — Superintendent's Evaluation and Contract No action was taken, and the Special Meeting reconvened at 6:55 p.m. ADJOURNMENT D The Board of Education of the Kodiak Island Borough School District met in special session on December 4, 2006, in the School District Conference Room. Board President Elizabeth Odell called the meeting to order at 5:15 p.m. Peggy Tutle CDR Scott Williams MOTION NORM WOOTEN moved to enter into Executive Session to discuss Superintendent's Evaluation and Contract and to include Superintendent Betty Walters. ROY BROWN seconded the motion and it carried unanimously by a voice vote. MOTION NORM WOOTEN moved to adjourn the Special Meeting. JEFF STEPHAN seconded the motion, and it carried unanimously by a voice vote. There being no further business, Board President Elizabeth Odell adjourned the Special Meeting at 6:56 p.m. V E DEC 1 9 2003 BOROUGH CLERK'S OFFICE SCHOOL BOARD SPECIAL MEETING December 4, 2006 Page 2 Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of December I I, 2006. Clerk of the Board Respectfully submitted, Sheila Roberts Administrative Assistant FIRE PROTECTION AREA NO. 1 BOARD REGULAR MEETING MINUTES AUGUST 15, 2006 @ 7:30 P.M. USCG FIRE DEPT. CONFERENCE ROOM CALL TO ORDER: CHAIR S. ARNDT called the meeting to order at 7:50 p.m. ROLL CALL: Present: Scott Arndt, Chair Andrew DeVries Cliff Davidson meeting minutes of June 21, unanimously. Absent: Mike Dolph Greg Spalinger, Vice Chair Staff: Chief Bob Himes, Ex- Officio Jessica Kepley, E/F Bud Cassidy, E/F DEC - 7 2006 BOROUGH CLERK'S OFFICE A quorum was established. REBECCA NELSON was also present. Absent members were excused. ACCEPTANCE OF AGENDA: It was MOVED, C. DAVIDSON, and SECONDED, A. DEVRIES to accept the agenda as presented. The motion CARRIED unanimously. ACKNOWLEDGEMENT OF FINANCIAL REPORT: This action was postponed due to incomplete information provided. APPROVAL OF MINUTES It was MOVED, C. DAVIDSON and SECONDED, A DEVRIES to accept the regular as presented to the Board. The motion PASSED VISITOR'S COMMENTS: None. OLD BIJSINESS: A. Engine Specs/Bid Package B. CASSIDY addressed the Board re the questionable status of the bid for the Triple Combination Pumper received from Quality Sales Equipment/ALF. Determination was still up in the air whether both bids received would be considered responsive, at this time Pierce Manufacturing seemed to be the one responsive bid received during the bid opening. S. ARNDT passed out to the Board members, a memo addressed to the Assembly. Reading it to the Board, CHAIR made it clear that he felt Quality was non- responsive. CHIEF HIMES told the Board he had recently talked to the Fairbanks Fire Department Chief, who received a vehicle manufactured by ALF /Quality. He was not happy with the results, apparently the vehicle was not manufactured to bid specifications, although corrections" to the vehicle had been made. B. HIMES also gave a brief history on the status of ALF. The Board discussed the value of asking for 4WD on the vehicle or using that money to purchase additional fire equipment for the vehicle. C. DAVIDSON voiced he did not see a need for 4WD. S. ARNDT gave reasons for the need to have 4WD. A. DEVRIES asked that additional training be given to the firefighters and procedures implemented for addressing issues during icy weather. B. CASSIDY spoke up to tell the Board, the bid packet was currently for a 4WD apparatus, not 2WD. The need to decide this issue was before the bid specifications and the bid packet was completed and bids were received. R. NELSON stated her residence is on a straight shot of road, when the Chief says driving it is dangerous, there should be immediate sanding of the road to be accessible to the vehicles. She would rather see the money go to thermal imaging equipment, but agreed 4WD could allow more accessibility, but it may also give the rookie drivers a false sense of security. C. DAVIDSON agreed thermal imaging equipment would help save more lives than homes. S. ARNDT reminded the Board there is a grant out for the purchase of thermal imaging equipment for the department. The Board continued discussing the results of the bid to determine the response status of both bidders. CHAIR felt there was only one responsive bid by Pierce Manufacturing and would make this case to the Assembly. B. CASSIDY told the Board this situation is not unique and the Assembly would be looking for a recommendation from the Board. It was MOVED, C. DAVIDSON and SECONDED, A. DEVRIES to determine that Quality Equipment Sales representing ALF is a non - responsive in their bid submitted to the Kodiak Island Borough. The motion PASSED unanimously. The Board continued with a discussion of the bid received by Pierce Manufacturing. Discounts were given by the manufacturer, and these were also discussed. The Board also addressed the option to possibly move forward to adding an extra engine to the package to potentially build a new vehicle in the near future. This apparatus would be either a rescue vehicle or a tanker, both needed by the department. CHAIR stated his desire was to ensure vehicles throughout Kodiak are unified and standardized for all to use, should the need occur. The Board discussed the impact on the residents and the budget of adding an additional truck to the fleet as well as to the present vehicle award. B. CASSIDY asked CHAIR if his intent was to tie a second vehicle purchase to the existing purchase award. S. ARNDT affirmed this was his intention. B. CASSIDY advised this may not pass by the Assembly. The Board went out to bid for one (1) truck only, to add a 2 truck may raise flags in the minds of the Assembly. They may feel the Board should go forward with a separate bid. S. ARNDT explained the timing of the purchase of a 2006 chassis is the reason for trying to tie the two purchases together. CHAIR asked for a motion from the Board. It was MOVED, A. DEVRIES and SECONDED, C. DAVIDSON to recommend to the Assembly to award the purchase of a new 4WD Triple Combination Pumper to Hughes Fire Equipment/Pierce Manufacturing for a base price ($366,625) less all deductions for a purchase price in the amount of $363,825. The motion CARRIED unanimously. B. Training Building Use Agreement CHIEF HIMES told the Board there was no new information on the status of the Use Agreement, he suggested action be taken with the Manager to determine the status. S. ARNDT said he would talk with Rick Gifford, Borough Manager and Karl Short, Finance Director. C. Cossette Property Lease B. CASSIDY told the Board, Duane Dvorak was presently working on the lease issue. B HIMES said it looked as if the Cossette's would be available sooner than originally expected. D. Communications System/Dispatch According to CHIEF RIMES, issues have occurred re Bayside's status as a Emergency First Responder. The City of Kodiak is refusing to dispatch Bayside for any ambulance emergency calls, due to political reasons. However, Bayside does provide these emergency services. According to the Borough Manager, R. GIN'FORD the biggest issue seems to be the ordinance and the way to handle this would be for the Fire Protection Board to issue a recommendation to change the Borough ordinance to include EMS services to the Fire Protection Area No. 1. It was MOVED, C. DAVIDSON and SECONDED, A. DEVRIES to recommend to the Borough Assembly to add to Ordinance No. 4.80.010, to change the last sentence so it should read, "...Fire Protection and Emergency Medical First Responder services." The motion PASSED unanimously. Discussion was held on the communication upgrades that were made to the paging system. R. NELSON asked it the intention was to standardize the system between the City and other communication systems in the near future. B. HIMES said that it was the intention and that CHIEF KAMAI was being helpful and supportive to Bayside to see this is done. When asked who would be liable, should the current lack of communication cause someone their life, the response was the City would be liable. E. ISO Report CHIEF HIMES stated since there was serious commitment to purchase a new engine, he has started a letter re the ISO rating, addressing errors and intention of the station and the Board. CHIEF'S REPORT CHIEF reported the department received the Halmatro equipment and training had begun on the usage of it. So far it was performing above and beyond expectations. Borough Clerk, N. JAVIER distributed a letter inviting Boards and Commissions to attend a Parliamentary Procedure training program in October. An equipment list had been distributed, listing what was needed to meet the ISO requirements. This was for information purposes only. He asked the Board what their wishes were on the old copier. He suggested giving it to Gordon Laskie, the local repair person. CHAIR recommended this be done. CHIEF informed the Board that one of the volunteers' family members had recently deceased and felt it would be a good idea to send flowers to the family upon their return to Kodiak. The Board was in unanimous agreement and directed B. HIMES to purchase the flowers for the family. NEW BUSINESS A. Project Manager It was recommended to postpone this item until another meeting when further discussion could be held and more information provided. C. DAVIDSON remarked he was very interested in hiring a project manager for the upcoming addition to the station. B. Annual Awards Banquet B. HIMES stated the Kodiak Inn reception room would be available for this event on the evening of September 23. All volunteers felt they would be able to attend, except R. NELSON and A. DEVRIES, who would both be working on this date. C. Firefighter's Conference The conference wouid be held in Fairbanks the last week of September. CHIEF HIMES asked for the Board's approval to send 2 firefighters to the conference. Also an EMS conference would be held in November and CHIEF was looking for approval from the Board to send 3 individuals to attend the conference. It was MOVED, C. DAVIDSON and SECONDED, A. DEVRIES to authorize travel for 2 firefighters to attend the Firefighter's Conference in September 2006 and 3 individuals to attend the EMS Conference held in November 2006. The motion PASSED unanimously. BOARD COMMENTS: S. Arndt. None. A. DeVries. Expressed appreciation for the hard work of the Board. He commended C. DAVIDSON on the questions he raised concerning purchases of the vehicles. He expressed concern over the relationship Bayside Fire and City of Kodiak Fire Departments had, he felt the issues were mainly coming from upper management levels, the fellow firefighters all worked good together. He hoped the departments would be able to overcome these hurdles. C. Davidson. Stated he was willing to go before the City Council to express the concerns the Board had regarding the "first responder" status. CHAIR asked that this action be delayed at this time, the Board had addressed the issue with the motion recently passed at this meeting; there would be a time to address the matter before the City Council however now was not the time. MEETING SCHEDULE: Tentative meeting scheduled for September 19 and October 17, 2006. ADJOURNMENT: The meeting was adjourned at 10:40 p.m. SUBMITTED BY: Je K APPROVED BY: cretary Engineering / Facilities Department . , �.. o// // r ri�V Scott Arndt, Chair Fire Protection Area No. 1 Board Date: /4 /6 (17 r rl n Date: / ,& — / v v v Present: Scott Arndt, Chair Andrew DeVries Mike Dolph A quorum was established. ACCEPTANCE OF AGENDA: FIRE PROTECTION AREA NO. 1 BOARD E �WV E SPECIAL MEETING MINUTES August 22, 2006 @ 7:30 P.M. BAYSIDE FIRE HALL CALL TO ORDER: CHAIR S. ARNDT called the meeting to order at 7:35 p.m. ROLL CALL: Absent: Cliff Davidson Greg Spalinger, Vice Chair VISITOR'S COMMENTS: None. OLD BUSINESS: A. Apparatus/Specs/Bid/Purchase Staff: Chief Bob Himes, Ex- Officio Jessica Kepley, E/F Bud Cassidy, E/F D. MATHERS was also present. Matt Corner arrived later during the meeting. DEC - 7 2006 BOROUGH CLERK'S OFFICE It was MOVED, M. DOLPH and SECONDED, A. DEVRIES to excuse the two absent members, C. DAVIDSON and G. SPALINGER. The motion PASSED unanimously. It was MOVED, M. DOLPH, and SECONDED, A. DEVRIES to accept the agenda as presented. The motion CARRIED unanimously. CHAIR ARNDT explained to the Board the purpose of the meeting was to approve the specs for the new Rescue vehicle they intended to go to bid for. Board discussed the specifications of the vehicle which were similar to the Triple Combo Pumper. commitment wac made by the manufacturer for a 2006 engine for the new vehicle Savings of almost $40,000 would be given if purchasing a 2006 engine vs. a 2007 engine /chassis. He discussed with the Board the attempt to tag on the new vehicle to the existing bid for the Pumper truck. The Manager felt the intent was good, but apprehensive if it would pass the Assembly. The Borough attorney was presently reviewing this intention. B. CASSIDY told the Board that the attorney was also reviewing the bids that were received for the Pumper truck to determine the qualification response from Pierce/Hughes and Quality Sales. Although Pierce was not the lowest bid, the Quality bid was potentially non - responsive. The attorney would determine whether the Board was correct in their decision. The attorney was also reviewing the Bid Packet that was distributed to determine the validity, making sure it was a solid packet. CHAIR ARNDT told the Board he was looking at the second vehicle in order to standardize the vehicles within the Bayside Department and potentially within the City. The new 2007 engine would require reconfiguration to the vehicle chassis and engine compartment. There is a potential savings of $8- 16,000. Specifications for the Saber engine (Triple Combo Pumper) were used for the specifications on the new Rescue vehicle. Delivery of this second vehicle is expected to be with eleven months. M. DOLPH raised the question re piggy backing the second vehicle with the first vehicle to the Assembly. He stated his concern that the "like piece of apparatus ", although similar in some areas, differed on a landslide of other things, so it was not an exact "like piece of equipment "; and wondered what the attorney's interpretation would be regarding this. B. CASSIDY responded there is very strong logic in the reason in the proposal to the Assembly, the difference is in what does the Code allow the Board to do? S. ARNDT stated the reason for this was also to save the tax payers' money. But the discussion would need to be held with the Assembly. Upon further discussion the CHAIR pointed out one of the main things that was wrong with the proposal submitted by Quality was there were not detailed specifications of the vehicle they were offering included in their response. B. CASSIDY clarified for the Board that the non - responsive determination was not due to one thing, but a series of discrepancies that aided in the decision. Concerns were discussed regarding the Board's decision to go before the Assembly with a request to add a "like piece" of equipment to the current purchase. A. DEVRIES brought forward his concern whether the Department should consider a Rescue vehicle vs. a Pumper vehicle. He asked if they needed something that would transport manpower or something that would raise the ISO rating for the department. Discussion was held, options were given by the CHAIR, it was determined that the Department would be keeping the current tanker on hand, because it was in good shape and usable. CHIEF MIMES told the Board that the option to include WBF'D's new tanker as an automatic response vehicle to scenes could be implemented and would be helpful to all. Brief budget discussions were held. It was approximated the Board had $1,400,000 to use for equipment purchase and construction of the addition to the department. Half of these funds were going to be used for the vehicle purchases. Since the prices of equipment has been increasing in recent years, the Board is looking at possibly borrowing money that will be needed for the construction to the Department and paying off the loaned money within 3 years. After brief discussion of the budget, including discussion of the addition to be completed on the Station, CHAIR asked for a motion from the Board to purchase the new rescue vehicle. It was MOVED, M. DOLPH and SECONDED, A. DEVRIES to purchase a new Heavy Duty Walk -In Rescue vehicle. The motion PASSED with a unanimous voice vote from the Board members. M. DOLPH addressed his concerns on purchasing the new vehicles, using over 50% of the fund balance for the department's budget. However, he said that he felt optimistic in the Board's recent decisions. S. ARNDT told the Board he felt the purchase of the new vehicles would benefit the community of the Fire Protection Area, as well as the City of Kodiak. His intention is to look forward to future investments for the Station. CHAIR encouraged the Board to be present at the upcoming Assembly Work Session (August 31). M. DOLPH asked the CHAIR what the intentions were should the attorney come back with a negative answer on the piggy backing of the two vehicles. CHAIR replied his intention was to go ahead with the award of the Pumper to Pierce Manufacturing and to continue the bid process for the Rescue vehicle specifying the 2006 engine within the bid specifications. B. CASSIDY asked for clarification of the differences on the two vehicles, Rescue vs. the Pumper. He was told that everything behind the cab is different. CHIEF HIMES clarified that the Rescue is basically a box, and the Pumper includes a pump and a tank. Wheels, frame, drive train and cab are the same for both vehicles; both vehicles are to be standardized with the same mirrors, transmission, switches, etc. The rescue vehicle is more beneficial for use during motor vehicle accidents; extrication tools will be readily available. BOARD COMMENTS: S. Arndt. None. A. DeVries. None. M. Dolph. Stated the he would not be able to attend the August 31 Assembly work session, due to conflict in schedule. MEETING SCHEDULE: Tentative meeting scheduled for September 19, 2006. ADJOURNMENT: The meeting was adjourned at 9:30 p.m. SUBMITTED BY: Jes K Secretary Engmeenng / Facilities Department APPROVED BY: Scott Arndt, Chair Fire Protection Area No. 1 Board Date: Date: / — 7 - ,2®0- Present: Scott Arndt, Chair Andrew DeVries Mike Dolph Greg Spalinger, Vice Chair FIRE PROTECTION AREA NO. 1 BOARD SPECIAL MEETING MINUTES September 19, 2006 @ 7:30 P.M. BAYSIDE FIRE HALL CALL TO ORDER: CHAIR S. ARNDT, called the meeting to order at 7:30 p.m. ROLL CALL: Absent: Cliff Davidson A quorum was established. C. Davidson was excused from the meeting. ACCEPTANCE OF AGENDA: Staff: Chief Bob Himes, Ex- Officio Jessica Kepley, E/F Bud Cassidy, E/F It was MOVED, G. SPALINGER, and SECONDED, M. DOLPH to accept the agenda as presented. The motion CARRIED unanimously. VISITOR'S COMMENTS: None. OLD BUSINESS: A. Purchase of Heavy Duty Walk In Rescue Vehicle B. CASSIDY explained to that the Board had previously recommended that an RFP for the aforementioned vehicle be made available to the public to receive bids. There was a brief glitch in the email system at the Borough, eventually RFP packets were given to Pierce /Hughes and Quality Sales. They were the only two interested manufacturers for the vehicle. Quality rep, Jonathan Belanger, contacted B. CASSIDY on Monday, September 19. requesting clarification and an extension for the hick R CASSIDY reviewed the request but felt that the reason was not material enough to justify an extension. Therefore, at the time of bid opening, one bid was received from Pierce Manufacturing/Hughes Fire Equipment. After review of the bid it was determined that the bid qualified. S. ARNDT further explained to members of the Board who were not in attendance at previous meetings, the reasons for going to bid for a second vehicle. Multiple unit discounts would be received for purchasing this second vehicle as well as being able to order a 2006 engine in order to receive the same chassis as the Pumper truck. These engines are limited so ordering them within the time that we have is essential. Otherwise the price to order the same rig in the future could cost an additional $37 to 41,000. The price on the current vehicle per the bid from Pierce/Hughes is $360,639 with discounts applied could lower the price to $342,603 FOB Kodiak. At this point, CHAIR asked for a motion from the Board. It was MOVED, G. SPALINGER and SECONDED, M. DOLPH, to recommend to the Assembly to award the purchase of the Heavy Duty Walk In Rescue Vehicle to Pierce Manufacturing/Hughes Fire Equipment in the amount NTE of $360,639. The motion PASSED with an affirmative voice vote by the Board. A brief discussion was held regarding minor changes to the specifications and S. ARNDT explained to the Board where the funds would come from for the purchase of the two vehicles. It was noted that this new vehicle would be classified as Squad 10. S. ARNDT mentioned that this vehicle could be available to help out the City during Mutual aid calls, because it is a vehicle that the City does not presently possess. BOARD COMMENTS: S. Arndt. None. A. DeVries. None. M. Dolph. None. G. Spalinger. Commended the Board and the Chair for putting these bids together. CHIEF HIMES, told the Board that there was an anonymous letter that was given to the Assembly re the dispatch problems which were currently existing with the City of Kodiak. He alerted the Board he would soon be traveling to Fairbanks to attend the Firefighters Conference. Brief discussion on the upcoming Firefighters Awards Banquet was held. MEETING SCHEDULE: Tentative meeting scheduled for October 17, 2006. ADJOURNMENT: The meeting was adjourned at 7:53 p.m. SUBMITTED BY: Jes Secretary ngineering / Facilities Department APPROVED BY: Scott Arndt, Chair Fire Protection Area No. 1 Board Committee Members Present Absent Excused Others Present Mike Anderson X Martin Lydick Tom Abell X Community Development Gary Carver X Zoe Pierson Dave King X Community Development Bill Oliver X Melvin Squartsoff X Andy Teuber X Thomas Trosvig X Vacant Vacant CALL TO ORDER KODIAK ISLAND BOROUGH GRAVEL TASK FORCE COMMITTEE REGULAR MEETING- OCTOBER 2, 2006 MINUTES The meeting of the Gravel Task Force Committee was called to order at 5:30 p.m. by CHAIR Lydick on October 2, 2006 in the KIB conference room. ROLL CALL A quorum was not established. Due to a lack of quorum the meeting was not held. ATTEST BY: \ et O.rt \ \ P[4 0 - 1 - 1 S re Zoe Pierson, Temp. Community Development Department DATE APPROVED: December 4, 2006 B KODIAK ISLAND BOROUGH GRAVEL TASK FO' !4 COMMITTEE Martin ► dick - hair 10/2/2006 Gravel Task Force Meeting Minutes Page 1 of 1 Committee Members Present Absent Excused Others Present Mike Anderson X Martin Lydick Tom Abell X Community Development Gary Carver X Dave King X Bill Oliver X Melvin Squartsoff Andy Teuber X Thomas Trosvig X Gene Anderson X Howard Weston X CALL TO ORDER ROLL CALL KODIAK ISLAND BOROUGH GRAVEL TASK FORCE COMMITTEE REGULAR MEETING- AUGUST 7, 200 MINUTES A quorum was not established. Due to lack of quorum, the meeting was not held. ATTEST By : :(heATo ; �� i � � ��a� tZ1Lc1.Q C52 "t- Jasmine Oliver, Temp.Secre ry k. _ Community Development Department DATE APPROVED: December 4, 2006 B DEC — 6 Lvvu BOROUGH CLERK'S OFFICE KODIAK ISLAND BOROUGH EL TASK FOR . ' OMMITTEE Martin L ick hair 8/7/2006 Gravel Task ForceMeeting Minutes Page 1 of 1 Committee Members Present Absent Excused Others Present Mike Anderson X Martin Lydick Tom Abell X Community Development Gary Carver X Dave King X Bill Oliver X Andy Teuber X Thomas Trosvig X Vacant Vacant Vacant CALL TO ORDER KODIAK ISLAND BOROUGH GRAVEL TASK FORCE COMMITTEE REGULAR MEETING- NOVEMBER 6, 2006 MINUTES The meeting of the Gravel Task Force Committee was called to order at 5:30 p.m. by CHAIR LYDICK on November 6, 2006 in the KIB conference room. ROLL CALL A quorum was established. APPROVAL OF AGENDA COMMITTEE MEMBER CARVER MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMITTEE MEMBER KING, and it CARRIED 4 -0. APPROVAL OF MINUTES COMMITTEE MEMBER CARVER MOVED TO APPROVE the minutes September 11, 2006 as presented. The motion was SECONDED by COMMITTEE MEMBER TROSVIG, and it CARRIED 4 -0. OLD BUSINESS A. Acting Chair's report updating progress relating to Salonie Creek exploration. Discussion regarding the Salonie Creek exploration. NEW BUSINESS A. Review of Semi - annual GTF Report, with included Motion to Extend, to the Assembly; and through the Planning & Zoning Commission. A discussion of the report. B. Introduction of existing Kodiak Island Borough Code provisions relating to gravel extraction activities. COMMITTEE MEMBER CARVER MOVED TO TABLE New Business Items B and C on the December agenda as Old Business. COMMITTEE MEMBER TROSVIG SECONDED the motion, and it CARRIED unanimously. C. Introduction of other municipal codes relating to gravel extraction activities. 11/6/2006 Gravel Task Force Meeting Minutes Page 1 of 2 COMMUNICATIONS There were no communications. REPORTS Meeting schedule: December 4, 2006 at 5:30 p.m. in the KIB conference room ADJOURNMENT The meeting adjourned at 6:40 p.m. ATTEST Byk - *taxtll Sheila Smith, Secretary Community Development Department DATE APPROVED: December 4, 2006 KODIAK ISLAND BOROUGH G VEL TASK FOR OMMITTEE By Martin L - hair 11/6/2006 Gravel Task Force Meeting Minutes Page 2 of 2 CALL TO ORDER: CHAIR E. MAHONEY, called the meeting to order at 7:35 p.m. ROLL CALL: Present: Sharon Lea Adinolfi Kevin Arndt Ed Mahoney Greg Spalinger Dennis Symmons A quorum was established. Also present were a number of Woodland Acres Subdivision residents. (Please see attached public sign in sheet.) ACCEPTANCE OF AGENDA: It was MOVED, G. SPALINGER, and SECONDED, K. ARNDT to accept the agenda as presented. The motion CARRIED unanimously. APPROVAL OF MINUTES: It was MOVED, G. SPALINGER, and SECONDED, K. ARNDT to approve the Minutes [17 May 2006] as submitted to the Board. The motion CARRIED unanimously. VISITOR'S COMMENTS: SERVICE DISTRICT NO. 1 BOARD REGULAR MEETING MINUTES JUNE 7, 2006 @ 7:00 P.M. KODIAK HIGH SCHOOL COMMONS Absent: Staff: Scott Arndt Jessica Kepley, E/F Charlie Lorenson Bud Cassidy, E/F Rick Gifford, Borough Manager Todd Jacobson, Engineer R &M Consultants, Inc. Louis Rocheleau, Contractor Brechan Enterprises, Inc. gEcEllwE DEC 29n";j J BOROUGH CLERK'S OFFICE Residents spoke to the Board, stating the majority of the homeowners in Woodland Acres Subdivision desired the roads to paved, emphasizing the paving project was long ,.. ,o.-,a „ V v auuv. Peggy Tuttle, resident of Woodland Acres Subdivision, brought to the Board's attention the need for additional bus stops in the area. The cul -de -sacs in the subdivision are too small for school buses to turn around, causing the children in the area to resort to walking through unsafe conditions to meet the buses in the middle of the most dangerous intersection of the subdivision. As a parent, who is concerned, she urged the Board to resolve the matter, if they could. She also asked the Board to consider addressing additional access roads into the subdivision. Asked to contact the Natives of Kodiak, she discovered that NOK had no plans to open up additional access in the near future. Again, she urged the Board to resolve this matter, also stating that it was a safety issue. If anything happened at the intersection of Curlew and Gull, the residents beyond the intersection would be left with no exit. The subdivision is expecting 9 -10 additional homes, which raises the importance of the issue. Julie Coyle, a Laidlaw bus driver and resident, agreed the cul -de -sacs in the subdivision were extremely too small to attempt to turn buses around. She agreed with the importance and added her voice in encouraging the Board to assist the residents. CHAIR'S REPORT: CHAIR MAHONEY reported replacement signs had been ordered for the Service District. At the present time the Contractor was digging holes in preparation to install the signs at the beginning of the next week. The CHAIR reported that D -1 had been used to fill the pothole on Selief Lane, temporarily, until the Contractor was able to "Hot Top" the road. He'd observed that KEA was in the process of digging a trench on Sharatin to work on utilities in the area. He was not aware of the extent of the work to be done. E. MAHONEY asked for concerns from the Board, and was told by G. SPALINGER that when applied to the roads in the Service District, calcium chloride was left off of Ocean and Shoreline Drives, and Briggs Circle. OLD BUSINESS: A. WOODLAND ACRES PAVING DISTRICT 2006 PAVING PROJECT Residents raised concern over the process that must be taken in order to make progress on the project. B. CASSIDY told the audience that at this time, the lot assessment method would go before the Assembly, and with a recommendation from this meeting the process would continue. T. JACOBSON told the public he had put together a scope of work for the project, based on the recommendation from the last meeting to pave all driveways to the property lines, addressing drainage problems, and identifying additional problems and issues that needed to be addressed through the scope of work. He stated the majority of the cul -de -sacs in the Subdivision were 24' wide, in order to make them wider, as the residents desired, it would require importing fill to extend the width, which would result in additional expenses to the project. All driveways were recommended to be paved up to 24'. From a walkthrough of the site, problem areas were determined and more than just paving will be involved in portions of the project. T. JACOBSON stated although two major issues exist within the Subdivision but don't necessarily affect the residents as a whole, it would be of great benefit if everyone consider combining these issues into one project; urging the residents to support upgrading and improving the Subdivision in its entirety to benefit all and bring the subdivision up to parallel standards. B. CASSIDY agreeing pointed out it would be a better cost effective move to include all projects in one assessment rather than return at a later date to remove the newly applied asphalt in order to address the issues. T. JACOBSON talked about the cost estimate which was separated into 3 parts, one basic bid for the paving of the entire subdivision and 2 alternate additives (drainage on Sean Cr. and grinder pumps on Curlew and Teal). Discussion was held regarding the estimated cost plus a 15% contingency, which the Engineer was fairly comfortable with. He explained the contingency money would include the Engineer costs, utility improvements, surveying info and determining the ROW, and any unforeseen expenses. It was mentioned to look into the possibility that the City may be held at least partially responsible for the utilities in the sewer system. E. MAHONEY recommended that the City be approached to assist with funding for the project. He was told it was on the list of things to pursue. P. TUTTLE asked the Engineer how long it would take to get approval from the ADEC regarding approval and replacing of the sewer system. Approximately 5 -6 months was the answer. B. CASSIDY addressed the audience and told them that although the roads were in the Borough's jurisdiction, the Borough did not have road authority; authorities only came through the Service Area Boards, who answers to the Borough Assembly. He also explained that some of the issues regarding Sean Circle stemmed from individuals making decisions about their own property (i.e. filling ditches, extending parking areas, etc.), thus leading to the various issues that the project was now facing. He clarified to the attendees that the numbers (project cost estimates) that were being shown were not the true figures, and no one would know what the real cost would be until bids were received on the project. As of now, the costs they were being shown were only the Engineer's estimate. SL. ADINOLFI asked for clarification on what the next steps would be in the process and was told by B. CASSIDY that the next thing that was to happen would be a public hearing that would be held by the Assembly to hear the public's testimony, while simultaneously, he planned to put out an Invitation to Bid, which had to be published for 3 consecutive weeks. T. JACOBSON recommended that when going before the Assembly the residents ask for the base bid and alternates to be considered as one project; there may be increment burdens to the public in the total assessed value of each piece of property, however he felt that in the long run the cost would be minimal compared to coming back to address the major issues that need resolution. He told the audience the next step of the Engineering firm was to have surveyors come over to get accurate surveys of the Subdivision and assured the audience there was room to include two parallel sewer systems for the Subdivision. R. GIrr'ORD explained at the public hearing on July 6 the Borough Assembly would either make a decision on the project that evening based on the recommendation of the public and the Board or they would ask for additional information to be provided. B. CASSIDY told the audience that notices would be sent out to the public by the Borough, notifying all of the hearing that would go before the Assembly. E. MAHONEY asked for the pleasure of the Board on how to proceed with the project or recommendation to the Assembly. G. SPALINGER recommended to move forward with the project addressing the drainage and sewer issues now. He referenced the Island Lake project which has seen tremendous amount of problems because things were not addressed when they should have been during the paving project. He recommended that the sewer and water lines be extended to and stubbed out at the property lines and asked that both alternates be included with the paving, as one project and suggested the assessment be divided per lot, duplexes counting as one and a half lots. K. ARNDT suggested keeping the project as simple as possible, keeping all three portions of the project together as one project, dividing the assessment per each lot, and stating if the City would not address the sewer issues, it should be covered by the project. SL. ADINOLFI encouraged movement on the Agenda to the Assembly to keep the project moving forward. D. SYMMONS said he would like to see the Board and the Community work in "unity" to get the project accomplished. E. MAHONEY told the Board that he would like to present to the Assembly a recommendation to address at the Public Hearing to be held on July 6 and would also like to get any policy issues addressed by the Assembly at the same meeting. He asked if the Board would like to make a recommendation to the Assembly. A Xi T 'T T7 A T HTT\m .l C77P�.!l/ll■Til7T�■ Tl C' VA .TT f(1TTC' •.. .7 ♦.. FL... IL was 1V11J V rill, 11. tiJt111J 1 Q11U JL' <.V1\111. L, L. J 1 IV11V1V1`IJ LAJ I . U w L11 Assembly to move the paving project forward including the base cost and the two alternates as one project, payment to be dealt on a 15 year basis, based on a per lot assessment, based on the total number of lots in the Subdivision (188). A roll call vote was taken and the motion CARRIED unanimously. G. SPALINGER asked if two public hearings would be required to move the project forward. R. GIFFORD replied that only one hearing would be required as long as the Assembly did not ask for additional information to be provided, holding off a decision at the meeting on July 6th L. ROCHELEAU told the public that it was feasible to see a majority of the paving project completed by the end of the season. He recommended as seen by past projects it is better to complete the sewer and drainage issues first, then lay down the asphalt all at once to avoid unnecessary construction issues. This concluded the public meeting regarding the Woodland Acres Paving District. The Board meeting was resumed and continued with the Agenda items. NEW BUSINESS: A. Calcium Chloride Discussion was held regarding the amount that would be needed for the summer and winter seasons; and storage for the calcium chloride. It was MOVED, G. SPALINGER and SECONDED, K. ARNDT to purchase 20 tons of calcium chloride FOB Kodiak from the low bidder, Round Butte Products in the amount of $10,788. The motion PASSED unanimously. BOARD COMMENTS: SL. Adinolfi: Felt she was not sure what the Board's role or responsibility was regarding the Paving project other than to bring the recommendation from the public to the Assembly. She felt it was important that the Board make sure the ditches in the Service District were being properly maintained. She recommended that when other entities (such as KEA, presently) had work scheduled to be done in the District, that they coordinate with the Board to ensure that the impact to other Board assigned projects and the Service District budget was minimal. It was of import that the Board be kept aware of any other projects scheduled for the District. K. Arndt: Agreed with SL. Adinolfi. He was not aware if B. Cassidy or anyone else on the Board was notified that work was being done on Sharatin by KEA. E. Mahoney: Told the Board that signs were scheduled to be installed at a minimum of $200 /ea. He had not presently asked that ditching work be done, but was aware that there c, ..t �� needed :« u ,�a +� *.. *„ o* the ,..ho Set-vice e,00 wcr% a i� "w Y ia�%� uiu� iii u�u IL iiL, rI.Yviwu Lllul «�l w �v� �iiv other vva.ivv �.... Boards together for the joint work session was tough going at the time, due to the other Chairs' summer schedules. J. Kepley alerted him at this point, that the WB Chair had contacted her to inform the SD1 Board that WBSD Board was not interested in a joint work session at this time, however if a meeting were to be scheduled the Chair planned on attending if notified of said meeting. E. MAHONEY stated although it was a struggle to find a happy medium regarding the Paving project, he was glad the Board was solid on the recommendation to the Assembly and of relaying the public's testimony to them. G. Spalinger: None. D. Symmons: Said he was happy to see that something was accomplished on the Paving Project, but he noticed a gap or stereotype between the Community and the Board/Borough which he hoped could be bridged/remedied. MEETING SCHEDULE: There was no meeting scheduled at this time. ADJOURNMENT: There being no further business, the meeting was adjourned at 9:10 p.m. SUBMITTED BY: J: f. i e 84 -y, Secretary : Engineering / Facilities Department APPROVED BY: Ed Mar •ney, Ch Se ice Area No., : oard Date: /7 // 3 /02 Date: CALL TO ORDER: CHAIR E. MAHONEY, called the meeting to order at 7:00 p.m. ROLL CALL: Present: Absent: Staff: Sharon Lea Adinolfi Greg Spalinger Jessica Kepley, E/F Kevin Arndt Bud Cassidy, E/F Scott Arndt Cassandra Juenger, KIB Finance Charlie Lorenson Ed Mahoney Dennis Symmons A quorum was established. SERVICE DISTRICT NO. 1 BOARD REGULAR MEETING MINUTES JULY 25, 2006 @ 7:00 P.M. KFRC CONFERENCE ROOM Also present were a number of Woodland Acres Subdivision residents and other SD1 residents. (please see attached public sign in sheet.) ACCEPTANCE OF AGENDA: It was MOVED, S. ARNDT, and SECONDED, D. SYMMONS to amend the agenda as presented to move New Business ahead of Old Business for the benefit of the public attendees. The motion CARRIED unanimously. ACCEPTANCE OF FINANCIAL STATEMENT: S. ARNDT asked to postpone the acceptance of the Financial Statement due to insufficient information. The Board concurred. APPROVAL OF MINUTES: It was MOVED, S. ARNDT, and SECONDED, D. SYMMONS to approve the Minutes [7 June 2006] as submitted to the Board. The motion CARRIED unanimously. VISITOR'S COMMENTS: \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board\Agendas and Minutes \Service District Minutes\Service District Minutes 2006\Minutes 25 July 06.doc � �nnS ' DEC 2 9 _00 BOROUGH CLERK'S OFFICE Residents brought concerns to the Board re the paving of the Woodland Acres Subdivision. Concerns varied from the ditching work under the responsibility of the Service District 1 Board, to drainage problems around the service area. One resident asked that meetings be scheduled more frequently with more warning given to the residents of the District so they may be able to attend the scheduled meetings. It was asked by another resident that the Board assist with resolving situations such as residents filling the ditches in front of their property with miscellaneous debris from their yards, etc. because this causes drainage problems for all in the area. CHAIR'S REPORT: CHAIR MAHONEY reported there is a recurring issue with the ditches and drainage in the area of Sean Circle; there have been major drainage issues due to heavy rains and debris clogging up the ditches in this part of the subdivision . E. MAHONEY told the Board that the sign installation within the District was complete. 30 replacement signs were ordered and installed for a total of $13,759.42. The CHAIR reported the guardrail on Puffin Drive was installed in order to protect the homes. The cost for this was $17,800. He also stated the calcium chloride was completed on all roads within the Service District. Those that had been left out of the last application had been addressed. E. MAHONEY asked everyone to be patient with the condition of the roads during the current season; due to the heavy rains, the roads are in fairly bad shape and there is not a lot the Board or the Contractor can do until the rain stops and the roads dry out. NEW BUSINESS: A. SERVICE DISTRICT 1 CONTRIBUTION TO WOODLAND ACRES PAVING PROJECT VICE CHAIR, S. ARNDT proposed the Board contribute a specific amount of funds to the paving project within the Woodland Acres Paving District. It was MOVED, S. ARNDT and SECONDED, D. SYMMONS to contribute a total of $30,000 to the Woodland Acres Paving District; $15,000 to be distributed from the FY07 budget and $15,000 to be distributed from the FY08 budget. This money would be an "undesignated" sum, to be contributed for the paving project, to assist with construction costs. SD1 is to continue addressing the ditching and culvert issues in the meantime per the maintenance contract for the area. A roll call vote was taken and the motion PASSED, 4 -2. It was MOVED, K. ARNDT and SECONDED, C. LORENSON to amend the motion to contribute a total of $15,000 to the project instead of the $30,000 originally voted on. A roll call vote was held and the motion FAILED, 3 -3. B. CAPITAL IMPROVEMENT PROJECT LIST B. CASSID Y addressed the attendees teiiing them that even if the Assembly did not pass the paving project for Woodland Acres, there was the possibility that funding could be received from the State of Alaska Legislature, since this project will be included on the 2007 CIP list to go before the Legislature, as future roads that need to be paved. He informed the public and the Board that this year the CIP process would be starting earlier, and any projects that needed funding would be prioritized and put on the list. S. ARNDT proposed the Board gather a list of Service District roads that may need to be paved to add to the CIP list. One \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board\Agendas and Minutes \Service District Minutes \Service District Minutes 2006 Minutes 25 July 06.doc project he asked receive more attention was for the KIB to repave the Borough portion of Selief, requesting this be included on the next meeting's agenda. C. FUTURE OUTLOOK/PLANNING FOR ROADS — PAVED AND UNPAVED W/IN THE SERVICE DISTRICT. CHAIR MAHONEY brought to the Board's attention his concern re the long term plan for the Service District 1 roads. As the Board is responsible for the maintenance of these roads, it is possible the budget will not have enough funds to cover this. He asked that the Board address the longevity of the roads, possibly looking at a 20 year plan, to cover the hefty costs of paving and/or maintaining these roads. K. ARNDT told the Board that his initial reason to be on the Board was to see that the roads within SD1 were paved; the way to do this is to establish paving districts. He felt the Board should be interested in and do something about the roads. It would be very beneficial to pave the roads within the District. Maintenance costs would be lower, problems fewer. He suggested raising the mil rate for the District to 2.5 in order to pave all the roads and to keep them up. S. ARNDT interjected with information that the last mil rate increase almost didn't pass by the Assembly. Any mil rate increase would cause a major impact to the public and asked that if this were to be a possibility, more public hearings be held to inform the residents of the District and to get their input on the matter. Previous public hearings and discussions that have been held show the public not in favor of raising the mil rate. C. LORENSON agreed with K. ARNDT that the benefits of paving the roads within the District would be substantial especially over a long period of time. The Board discussed the issues of paving the roads, bringing the roads up to standards in order to pave them, the benefits of public hearings, and the intention of raising the mil rate to fund the paving of the roads. D. JOHN PARKER'S LETTER — DAMAGES TO CULVERTBRECHAN John Parker brought before the Board a letter he sent to Brechan addressing an issue with a culvert on his property. He asked the Board to inspect the culvert to determine who was responsible for maintaining and repairing the damages apparently caused by one of Brechan's operators during the last snow fall, as he had received no response from Brechan Enterprises. Brief discussion was held on this matter and it was decided that Board members and Eng/Fac Director B. CASSIDY would inspect the culvert immediately after the meeting. Photos of the culvert and a copy of the letter were provided to the Board by J. PARKER. A letter of response by L. ROCHELEAU of Brechan Enterprises, was received by the Eng/Fac office and this was provided to the Board for their review. OLD BUSINESS: A. WOODLAND ACRES SUBDIVISION PAVING PROJECT 2006 UPDATE B. CASSIDY reported the Borough Assembly was reviewing the budget in an effort to determine the overall cost and to gather a consensus on the paving alternatives that were given. \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board\Agendas and Minutes \Service District Minutes \Service District Minutes 2006\Minutes 25 July 06.doc B. CALCIUM CHLORIDE This had been purchased and the contractor had delivered it. C. ACTION ITEMS FROM PREVIOUS MEETINGS 1. CITY FUNDING PARTICIPATION TO WASPP B. CASSIDY met and discussed with Howard Weston and Mark Kozak of the City of Kodiak Public Works and Engineering office to find out if they were willing to help fund the Woodland Acres Subdivision Paving Project. They were not inclined at this point to fund the project. Any issues such as utility line issues and sewer line issues are to be addressed prior to the application of the asphalt, to avoid cutting into it, should the project go forward. 2. ROLE/RESPONSIBILITY OF BOARD ON PAVING PROJECT The Board was given clarification as to their role and responsibility of paving projects. This role is to listen to the public comments and make recommendations to the Assembly. S. ARNDT told the Board that in the past the Board was told anything that had to do with construction within in the Service District was the responsibility of the Kodiak Island Borough; anything dealing with maintenance within the Service District was the responsibility of the SD1 Board. He suggested addressing the roles with the Rick Gifford, Borough Manager, including the paving project for Woodland Acres. 3. CALCIUM CHLORIDE All roads within the Service District have been completed. 4. DITCHING W/IN SD1 Ditching work has been completed within the Service District 1. 5. JOINT WORK SESSION CHAIR would like to see if there could be a consolidated work session between the Chairs' of the Service Areas. This is on standby. 6. ADDITIONAL ACCESS ROADS INTO WOODLAND ACRES SUBDIVISION B. CASSIDY has included this issue on the CIP list for the State Legislature. 7. NOTIFICATION TO BOARD RE WORK W/IN SD1 DONE BY OTHER INTITIES It was determined that notification should be going through the Eng/Fac Department of the Kodiak Island Borough. B. CASSIDY said this is being done, there is a form to fill out when entities such as KEA are planning on doing work within the Borough. \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board\Agendas and Minutes \Service District Minutes \Service District Minutes 2006\Minutes 25 July 06.doc 8. DRIVE A -BOUT ITEMS (2/18/2006) STATUS Many if not all the items listed from the Board's drive around have been addressed. 9. ROAD SIGN INSTALLATION Complete. 10. FUEL /CELL PHONE REIMBURSEMENT — CHAIR It was MOVED, S. ARNDT and SECONDED, C. LORENSON to raise the Chair stipend to $300 /month or $3,600 /year to cover the fuel and cell phone costs used during annual terms. (This should be able to eliminate the need for the phone and gas line items for the budget.) The motion PASSED unanimously. PUBLIC COMMENTS: J. PARKER said he was glad to see the Board involved in the projects within the Service District. P. TUTTLE asked if the Assembly would be looking at strip paving the roads with the Woodland Acres Subdivision and excluding the drainage issues. B. CASSIDY replied that excluding the drainage on Sean Circle, all other drainage issues would be addressed by the paving project. As for strip paving it was up to the Assembly as to what the next step would be. H. PARKER relayed that she was glad to see Assembly Members attending the Service District meeting and would like to see more of this kind of participation in order to stay informed re the many issues within the Service Area, especially the paving project issue. BOARD COMMENTS: SL. Adinolfi: Was informed by 2 -3 people that the Contractor may be using the wrong size tires, due to shoulder crushing along the roads within the Service District. There have been reports of material placed in the natural drainage areas. Asked what type of enforcement the Board has over the Contractor for things that may be done wrong. B. CASSIDY told her to forward these concerns to the Eng/Fac department so that these types of issues may be resolved. K. Arndt: Asked the Chair to pay attention to the Daily Work Reports given by Brechan Enterprise. He was concerned with the price that was paid for the sign installation. Usually, the Board receives two quotes to purchase the signs and once they are purchased, the signs the Contractor 1 install. Board could L..___ _J 1_ _1 money d____ are given to L11G t.V11 L1 [0.:LV1 to install. 1116 DV[LiLL GVLL1LL 11QVG saved a 1VL of 111V11Gy 11 UU11G properly. E. MAHONEY told the Board he was concerned about fixing and replacing the signs, spoke to the Contractor to fix them, they purchased the signs and installed. He was unaware of the process to replace and/or purchase the signs. He apologized for the misunderstanding. K. ARNDT continued by saying that he was glad to see everyone at the meeting and would like to see a monthly schedule implemented for these meetings. S. Arndt: Thanked the public for attending the meeting. \\Dove\Departments\ERService Districts\Service Area No. 1 Board\Agendas and MinutestService District Minutes \Service District Minutes 2006\Minutes 25 July 06.doc C. Lorenson. Questioned the $1500 of overtime submitted by Brechan Enterprises for the guardrail installation. He noticed that the grading was being done within the Service District during the evenings, due to their daily obligation of repairing Willow Street for the City of Kodiak. Recommended looking closely at the invoices that are being submitted for any discrepancies. E. Mahoney: Thanked the public for attending. Apologized for the sign mishap. Wanted to see the problem with the ditch lines on Sean Circle resolved. And informed the public that the Board was very concerned that the maintenance within the Service District be done and kept up. D. Symmons: Would like to see more work sessions being held by the Board, so that they could discuss and work out issues prior to the meetings. MEETING SCHEDULE: There was no meeting scheduled at this time. ADJOURNMENT: There being no further business, the meeting was adjourned at 9:00 p.m. SUBMITTED BY: c st; K.le Secretary 1: Engineering / Facilities Department APPROVED BY: ney, Chai ice Area No. oard Date: 9/PA0 Date: /O \\Dove\Departments\EF\Service Districts \Service Area No. 1 Board\Agendas and Minutes \Service District Minutes \Service District Minutes 2006\Minutes 25 July 06.doc WOMENS BAY SERVICE AREA BOARD REGULAR MEETING MINUTES NOVEMBER 6, 2006 Call to Order — 7:10 pm R ECEOVE DEC 1 2 2006 BOROUGH CLERK'S OFFICE Members Present — Chris Lynch, Dave Conrad, John Isadore, Spencer Schaeffer, George Lee, Craig Breitung, Cliff Zawarcki — Scott Griffin, Excused Guests — Kevin Arndt Citizens Comments —None Approval of Minutes — Minutes from October 9, 2006 were approved as submitted. Election of Officers Nominations for Officers were opened • John Isadore was nominated for Chairperson and accepted Motion made — unanimous vote for Isadore • George Lee was nominated for Assistant Chairperson and accepted Motion made — unanimous vote for Lee • Spencer Schaeffer was nominated for Recording Secretary and accepted Motion made — unanimous vote for Schaeffer Old Business Fire Department — • New Tanker /tender has arrived and been placed in service • A press release is being forwarded to the Kodiak Daily Mirror • Radios installed and functional in new tanker • SOP's — Members are reviewing sample SOP's • Surplus Fire Engine — Conrad has requested updated information from vendor Road Service — • KEA / ACS projects completed • Spring Work Status — Topping should be graded prior to freeze • Nixon Ranch Turn Around — Follow up with Facilities on survey progress New Business Fire Department- • Volunteers Recruitment — Reported five new volunteers have been added. • Discussion of open house for the new tanker /tender — no dates Next Meeting — December 11, 2006 Road Service- • Remaining Work — • Repair guardrail at Middle Bay Drive • Patch holes in culvert on Alder and Chiniak Drive • Request locates on Womens Bay Drive • Decide on location for culverts on Womens Bay Drive • Establish ditches in area after KEA / ACS work • Haul wood debris at Leta Drive Adjournment — 8:25PM • Chairperson ` .ness • Santa on the Fire engine — Planned for December 16. Flyer has been distributed through Peterson School • Motion passed to purchase a new intake valve for the tanker /tender • Damage to tanker /tender during shipping was very minor. Will repair in -house • George Lee asked regarding repainting the Fire Department sign. - Conrad asked if George could hold off fro further discussion ACTION ITEMS: APPROVED: APPROVED: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — December 4, 2006 Motion to enter into Executive Session to discuss Superintendent's Evaluation and Contract and to include Superintendent Betty Walters. Motion to adjourn. SUMMARY ACTION ITEMS: APPROVED: PRESENTED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: KODIAK ISLAND BOROUGH SCHOOL DISTRI Board of Education Regular Meeting — December 11, 2006 SUMMARY Motion to approve the minutes of the Regular Meeting of November 20, 2006 and the Special Meetings of November 27, 2006 and December 4, 2006. Board President Elizabeth Odell presented Kodiak Middle School Volunteers of the Month Bob Brodie and Donna Blair and Old Harbor School Volunteers of the Month Melissa Berns and Mark Overbeek with Certificates of Appreciation. Motion to adopt Resolution #0067 -001 Baranof Park Improvements. Motion to accept the FY 07 Title II D — Enhancing Education thru Technology Grant Award in the amount of $19,623. Motion to accept the FY 07 Title I — School Improvement Grant Award in the amount of $5,276. Motion to certify the Rural Advisory School Board election results as follows: Akhiok — Mitch Simeonoff, Kara Amodo; Karluk — Sarah Reft, Joyce Jones, Mary Reft, Robert Brown, Josephine Lind; Larsen Bay School — Janet Carlson, Alice Aga; Old Harbor — Mark Overbeek, Joyce Elvjhem, Angie Christiansen, Melissa Berns; Ouzinkie — Faith Muller, Katherine Panamarioff; and Port Lions — Sonja Phelps, Cheryl Lukin, Arnold Kewan. Motion to approve the under -age student request of student 067KA and to allow enrollment in the District. Motion to acknowledge receipt of the October 2006 Report of Reveneus and Expenditures Year -to -date general fund revenues in the amount of $9,016,031 and year -to -date general fund expenditures in the amount of $6,604,691. APPROVED: Motion to adjourn. W u- I- cL W 0 CL o. X W W ›-Z J < cn W Z Z E w W LOCAL: Annual Appropriation In -Kind Services Use of Facilities /Auditorium Academic /Athletic Fees Village Rent AASB- Community Engagement QS2 Other E -Rate Reimbursements Designated for Subsequent Year Expense Prior Year Encumbrances GENERAL FUND REVENUE REPORT MONTH: OCTOBER 2006 REVENUE ANTICIPATED MONTH TO YTD UNREALIZED Prior Year SOURCE REVENUE DATE Revenue BALANCE Revenue 7,740,440 645,036 2,580,152 5,160,288 2,446,147 930,820 41,656 166,619 764,201 184,182 6 2, 000 12,369 12,691 49,309 15,973 20,000 2,000 3,680 16,320 5,498 6,000 3,500 7,000 (1,000) 11,000 10,000 144 43,475 (33,475) 43,873 484,870 - - 484,870 18,129 Sub -total Local Sources 9,254,130 704,705 2,813,617 6,440,513 2,724,801 STATE: Foundation Support 20,484,809 1,485,688 5,942,752 14,542,057 4,773,596 State Military Contract (Peterson) 879,582 - 879,582 Medicaid Contract 40,000 40,000 Quality Schools 70,356 70,356 - Supplimental State Aid 217,080 217,080 Non - resident Tuition - Staff Development Contracts 31,844 31,844 Recruitment/Retention Contract - - Other State Revenue /AASB -CDL (Apple Comp) 180,652 180,652 (180,652) Sub -total State Sources 21,723,671 1,666,340 6,123,404 15,600,267 4,773,596 FEDERAL THROUGH STATE: Impact Aid - Military 1,629,396 57,827 1,571,569 330,092 Impact Aid - Military Spec. Ed. 55,000 9,306 45,695 - Other (Indirect Costs) 180,000 12,477 12,477 167,523 16,436 Sub -total Federal through State Sources 1,864,396 12,477 79,610 1,784,786 346,528 FEDERAL: Impact Aid Direct 40,000 Impact Aid Direct -Spec Ed 35,000 Sub -total Federal Sources 75,000 TOTAL REVENUE 32,917,197 2,383,522 9,016,630 40,000 35,000 75,000 23,900,567 7,844,924 111 C!) W W CO 0 Q < Q '` > Q Q m � U } Z W < Z p Z O M M N CD M (D O CO 10 h h CO a) CD CD M M O d• M I h 1 c- ct it ' t Cr) M *Cr r• O h CO CO N 0) h M LO N O 0) h mot h O N O Cr) LL CO CO CO [fi CD - CO O) CO Cr) CD 0) ti r CD 0) CD O CO 1C) LC) r r O) CO CO CD M LC) O 1` O) h M h O O CD d' O M r• CV O) O c- CD .;t• Q) N LC) M M ct O ct t) h L O N Cr) CO C) h N L O h Tr. CD CO d- N o) M .- N r e- cl- N r- a a o e • e o o e e o e e a 0 C e o 0 • 0 0 0 0 0 0 0 0 0 0 O to M N ti h O O h. 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C cc • O . h , ^ c d V d c0 .1 0 . _ = b y a4 LI4 N O 0 0 00 O 00 ON et O 0 KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF GRANTS & SPECIAL CONTRACTS/ PROGRAMS October 31, 2006 FY06 Award l0[dl L.urrem Year Award expenonur66 Encumbrance XVGI1dUl6 Balance REGULAR INSTRUCTION 57,800 24,375,36 33,424.64 State & Federal through State ADF &G • KAYAW Project #040610 (3 yr grog () 57,800lyr) Alaska Community Centers Learning Program 302,267 307,737 161,879.80 145,857.20 Gear Up Alaska - - 0.00 Monashka Creek Grant (ongoing program since FY03) - 0.00 Carl Perkins Basic 56,449 63,010 28,125.70 34,884.30 No Child Left Behind NCLB. Title 1, Part C, Migrant Education - 117,583.97 (117,583.97) NCLB, Title I, Part A, Basic 340,436.71 (340.436,71) NCLB, Tine III, Part A, English Language Acquisition 17,856 2,847.97 15,008.03 NCLB, Title V, Innovative Programs - 94,071.90 (94,071.90) NCLB, Title I, Part A, Highly Qualified 28,399 794.07 27,604.93 NCLB, Tale 0, Supplemental - - 0.00 NCLB, Migrant Ed Summer School - 12,557 6,683.65 5,893.35 Federal Direct ANEP, Making Connections 1,599,774 1,603,886 1,603,912.49 (26.49) Title IX, Indian Education 170,664 157,298 85,662.84 71,635.16 Local Sources Chugach -KYAW (ongoing program since FY01) 38,700 38,285.29 414.71 Sub -total Regular Instruction SPECIAL EDUCATION 2,129,154 2,287,243 2,504839.75 (217,396.75) - • 0,00 SET (Special Education Transitions) for Life Preschool Disabled 16,756 16,707 15,794.63 912.37 Title VI -B, Regular 628,364 625.707 455,276.09 170,430.91 Title VI -B, Capacity Bldg & improvement - - 0.00 Subtotal Special Education SUPPORT SERVICES • STUDENTS 645,120 642,414 471,070.72 171,343.28 - - 0.00 Boarding Home Program Migrant Ed. Parent Advisory Committee - - 0.00 NCLB, Title IV, Safe and Drug Fee Schools - 1,697.12 (1,697.12) PSI - Abstinence in Education 2,907 1,514.77 1,392.23 Kayaking Program - - Sub -total Support Services - Students SUPPORT SERVICES • INSTRUCTION 2,907 3,211.89 (304.89) - 19,918.04 (19,918.04) Title IID. Enhancing Education thru Technology Title IID, E2T2 - 3,500,00 (3,500.00) Youth Risk Behavior Survey 0.00 Interlibrary Coop Grant 28,811.13 (28,811.13) NCLB. Title I, Part A, Professional Development 56,798 14,629.23 42.188.77 Following the Leaders- Achievement Technologies 70.000 - - 0.00 NCLB, Title II. Part 0, Ennancing Education - - 0.00 NCLB, Title IL Part A, Teacher Training - 101,308.99 (101.308.99) AFN (Alaska Federation of Natives) MOA - - 0.00 Alaska Math Consortium (ongoing program from FY03) - - 0.00 Sub -total Support Services - Instruction DISTRICT ADMINISTRATION 70,000 56.798 168,167.39 (111,369.39) 0.00 Alaska Educational Innovations Network PUPIL. TRANSPORTATION 1,382,982 - . 255,802.92 (255.802.92) Pupil Transportation (revenue recd) CONTRACTS - SPECIAL PROGRAMS•OTHER 85,000 - - 0,00 NWREL -KHS N FA R - - 0.00 Alaska Mentorship Project 167,445 - - 0.00 Community Preschool Contract - - 0.00 Web Based IEP System - - 0.00 QS2 Community Engagement - AASB 7,250 1,200.00 6,050.00 Quality Schools 70,000 70,997 50,481.39 20,515.61 Debt Service -State Aid Chapter 249 (revenue rec'd) - - - 0.00 Cafeteria Fund 911,858 1 690,812.75 (690,812.75) Capital Projects Fund (revenue rec'd) - - - 0.00 5,461,559 3,067,609 4,145,386.81 (1,077,777.81) KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF GRANTS & SPECIAL CONTRACTS/ PROGRAMS October 31, 2006 High School: Student council Athletics Music Publications Classes Clubs Scholarships Miscellaneous /Other Activities Total high school Middle School Learning center /Correspondence Area Wide /Choice Elementary schools: East Elementary School Main Elementary School North Star Elem School Peterson'Elem School Total elementary schools Village schools: Akhiok Big Sandy Lake (closed) Chiniak Danger Bay Karluk (closed) Larsen Bay Old Harbor Ouzinkie Port Lions Total village schools Other activities: School Board Sunshine and Academic Enrichment Funds Village Challenge - Fund Raiser Illuani Magazine IEA - Parent Committee Auditorium Services Interest/unallocated expense Total other activities ALL STUDENT ACTIVITIES KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF CHANGES IN AMOUNTS DUE STUDENT ORGANIZATIONS — AGENCY FUND 31- Oct -06 Balance at October 1, 2006 4,756.94 82,697.72 5,354.38 7,647.60 16,158.21 52,665.80 2,579.17 5,524.38 177,384.20 41,506.33 8,061.45 (175.46) 20,416.31 26,452.36 14,189.81 15,039.38 76,097.86 1,863.35 1,383.82 2,306.04 650.15 7.42 2,089.67 3,013.06 5,344.03 3,585.34 20,242.88 716.19 1,879.59 3,210.33 579.27 6.385.38 321,441.19 Balance at Revenue Expenditures Encumbrances October 31, 2006 479.47 17,169.93 180.00 1,200.00 824.38 6,207.62 401.25 26,462.65 4,065.37 740.50 141.00 1,791.45 6,738.32 1,794.75 1,000.00 80.00 666.00 2,743.00 1,978, 75 8,262.50 50.00 195.17 245.17 9.81 15,226.30 1,212.31 336.91 6,813.39 1,386.87 24,985.59 3,083.21 3,039.96 12,665.02 562.01 679.93 16,946.92 3,584.81 2715.02 2,185.34 8,485.17 49,770.09 53,500.89 740.19 (5,487.17) (51.98) 2,535.10 (406.56) (2,670.42) (169.21) (676.51) (12,127.36) 832.60 (362.10) (12,333.37) (1,145.08) 5,026.46 19,972.66 23,854.04 8,681.04 4,486.41 90,128.52 5,534.38 7,687.27 16,645.68 49,524.93 2,579.17 4,945.32 181,531.68 46,653.78 (175.46) 22,118.23 26,655.20 12,936,20 16,513.00 78,222.63 1,218.37 1,383.82 3,306.04 650.15 7.42 2,169.67 3,679.06 345.55 (16,593.91) (3,833.83) 716.19 1,879.59 3,260.33 579.27 195.17 6,63 309,029.35 KODIAK ISLAND BOROUGH ASSEMBLY MEETING /7 / / goZ oo 7 Regular Meeting of: Please print your name Please print your name �Txy •••• 0 Mr. Abell 1 Mr. Friend Ms. Jeffrey 'Total 'sw Mr. Oswalt Ms. Williams TOTAL Ms. Branson A 0 0 0 Mr. Abell A Ms. Branson Mr. Friend Ms. Jeffrey uoukj 'SYAI Mr. Oswalt Ms. Williams TOTAL C.— 0 0 t Mr. Abell Ms. Branson Mr. Friend Ms. Jeffrey uouak 1j1MSO J Ms. Williams TOTAL 5c c7-. pa - b 0 0 8 _.,,.. r..7 ------ ---- ›. 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Mr. Abell Ms. Branson 4C Mr. Friend Ms. Jeffrey uo7 'sj\I Mr. Oswalt Ms. Williams TOTAL By: Second: S' .\-3 II Mr. Abell Ar II Ms. Branson 0 Mr. Friend 0 Ms. Jeffrey uoukj 'sj\I II 0 Mr. Oswalt II Ms. Williams TOTAL o a) o U ct 0 O y. c 4,1 0 H . › 0 � E.,4 0 con o U � z 0 O c cn O O U c .s� 0