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2005-12-15 Regular MeetingKodiak Island Borough December 15, 2005 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Deputy Presiding Officer Assemblymember Term Expires 2008 Ms. Pat Branson Assemblymember Term Expires 2007 Ms. Sue Jeffrey Assemblymember Term Expires 2008 Mr. Reed Oswalt Assemblymember Term Expires 2008 Mr. Cecil Ranney Assemblymember Term Expires 2006 Mr. Mel Stephens Assemblymember Term Expires 2006 Ms. Barbara Williams Assemblymember Term Expires 2007 Mr. Rick Gifford Borough Manager '4s. Judi. Nielsen, CMC Borough Clerk Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES - None 6. AWARDS AND PRESENTATIONS A. Comprehensive Annual Financial Report Award. 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1- 800 - 478 -5736) (Local Telephone Number 486 -3231) Ordinance No. FY2006 -01 A Amending Ordinance No. FY2006 -01 Fiscal Year 2006 Budget by Moving Funds Between Various General Fund Departments, Amending Budget to Actual Expenditures for Property Insurance on School Buildings and Budgeting for Several Grants. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -28 Design and Construction Services for the New Pool Facility. Kodiak Island Borough Assembly Agenda December 15, 2005 Page 1 B. RESOLUTIONS Resolution No. FY2006 -21 Certifying the FY'06 Shared Fisheries Business Application to be True and Correct. 2. Resolution No. FY2006 -22 Adopting the Kodiak Island Borough Strategic Plan 2006 -2010. C. ORDINANCES FOR INTRODUCTION - None D. OTHER ITEMS Tax Program for the Years 1. Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed for Senior Citizen's Tax Exemption for 2003 and 2004. (Lois Stover) 2. Personnel Advisory Board Vacancy. 3. Mayoral Appointment of Assembly Representatives to Boards and Committees. 4. Confirmation of Mayoral Appointments to the Arts Council Advisory Committee. 5. Confirmation of Mayoral Appointments to the Parks and Recreation Committee. 6. Confirmation of Mayoral Appointments to the Planning and Zoning Commission. 7. Recommendation for Appointment to Board Seats on the Providence I ILaltl1 S Kodiak Island Service Area Community Board. 8. Confirmation of Mayoral Appointments to the Architectural /Engineering Review Board. 9. Confirmation of Mayoral Appointments to the Personnel Advisory Board. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Parks and Recreation Committee Regular Meeting of November 8, 2005. 2. Planning and Zoning Commission Regular Meeting of October 19, 2005. 3. Womens Bay Service Area Board Regular Meeting of July 18, 2005. 4. Kodiak Island Borough School District Board of Education Regular Meeting of October 31, 2005. B. REPORTS 1. Kodiak Island Borough October and November 2005 Financial Report. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. EXECUTIVE SESSION A. Borough Manager's Evaluation. 18. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambe Kodiak Island Borough Assembly Agenda December 15, 2005 Page 2 Kodiak Island Borough December 15, 2005 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Torn Abell Deputy Presiding Officer Assemblymember Term Expires 2008 Ms. Pat Branson Assemblymember Term Expires 2007 Ms. Sue Jeffrey Assemblymember Term Expires 2008 Mr. Reed Oswalt Assemblymember Term Expires 2008 Mr. Cecil Ranney Assemblymember Term Expires 2006 Mr. Mel Stephens Assemblymember Term Expires 2006 Ms. Barbara Williams Assemblymember Term Expires 2007 Mr. Rick Gifford Borough Manager 'Cs. Judi. Nielsen, CMC Borough Clerk Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION DRAFT 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES - None 6. AWARDS AND PRESENTATIONS A. Comprehensive Annual Financial Report Award. 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1 -800- 478 -5736) (Local Telephone Number 486 -3231) A. Ordinance No. FY2006 -01A Amending Ordinance No. FY2006 -01 Fiscal Year 2006 Budget by Moving Funds Between Various General Fund Departments, Amending Budget to Actual Expenditures for Property Insurance on School Buildings and Budgeting for Several Grants. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -28 Design and Construction Services for the New Pool Facility. Kodiak Island Borough Assembly Agenda December 15, 2005 Page 1 B. RESOLUTIONS 1. Resolution No. FY2006 -21 Certifying the FY'06 Shared Fisheries Business Tax Program Application to be True and Correct. 2. Resolution No. FY2OO6 -22 Adotni g the Kodiak island Borough Strategic Ptan for the Years 2006 -2010. C. ORDINANCES FOR INTRODUCTION - None D. OTHER ITEMS 1. Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed for Senior Citizen's Tax Exemption for 2003, 2004, and PS - (Lois Stover) 2. Personnel Advisory Board Vacancy. 3. Mayoral Appointment of Assembly Representatives to Boards and Committees. 4. Confirmation of Mayoral Appointments to the Arts Council Advisory Committee. 5. Confirmation of Mayoral Appointments to the Parks and Recreation Committee, 6. Confirmation of Mayoral Appointments to the Planning and Zoning Commission. 7. Recommendation for Appointment to Board Seats on the Providence Health System Kodiak Island Service Area Community Board. 8. Confirmation of Mayoral Appointments to the Architectural /Engineering Review Board. 9. Confirmation of Mayoral Appointment to the Personnel Advisory Board. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Parks and Recreation Committee Regular Meeting of November 8, 2005. 2. Planning and Zoning Commission Regular Meeting of October 19, 2005. 3. Womens Bay Service Area Board Regular Meeting of July 18, 2005. 4. Kodiak Island Borough School District Board of Education Regular Meeting of October 31, 2005. B. REPORTS 1. Kodiak Island Borough October and November 2005 Financial Report. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough Assembly Agenda December 15, 2005 Page 2 Regular Meeting of December 15, 2005 Kodiak Island Borough AGENDA STATEMENT Ordinance No. FY2006 -01 A Amending Ordinance No. FY2006 -01 Fiscal Year 2006 Budget by Moving Funds Between Various General Fund Departments, Amending Budget to Actual Expenditures for Property Insurance on School Buildings and Budgeting for Several Grants. SUMMARY STATEMENT: This Ordinance amends the budget of several funds. Item No. 9.A Ordinance No. FY2006 -01A In the General Fund it corrects the source of funding by the State for PERS. It also recognizes the increases in Raw Fish Tax and provides for the purchase of another vehicle. It would also appropriate another $12,000 to Kodiak Community College. $6,450 would be transferred to the land fill for trash from St. Mary's, Baptist Mission, and the Salvation Army. This is one tip per week for 6 months. An additional $100,000 is being appropriated for the school district to help offset additional costs within the school district's budget. In the Building and Grounds fund it authorizes the use of $28,000 from fund balance to replace the boiler and remediate some of the asbestos in the boiler room of the Mental Health Center dorm. Also in the Building and Grounds fund $38,000 of the Facilities Fund transfer for insurance will be returned to the Facilities Fund (property insurance was less than budgeted.) In the Coastal Management Fund it recognizes that the FY2006 grant came in at $6,458 over budget. It also includes an additional $7,500 special Coastal Ilfbnagement grant. It recognizes that the Women's Bay Fire Department received a $248,900 grant to purchase a new fire truck. Also budgeted is a $13,100 local match. The Facilities Fund will transfer $190,000 to Fund 430, State Capital Grants, to increase the budgets of the Anton Larsen Dock project and the Coastal Impact Program (CIAP) project. It creates a budget for the $1,500,000 State Grant to design a new ADF & G building and the $41,724 State Grant for Pre Disaster mitigation. $39,712 will be moved from the Hospital Access and Parking Project to the Specialty Clinic roof repair /replacement project. the Specialty Clinic roof repair /replacement project is complete. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2006 -01A. Introduced by: Borough Manager Requested by: Borough Manager Drafted by: Finance Officer Introduced: 12/01/2005 Public Hearing: 12/15/2005 Adopted: KODIAK ISLAND BOROUGH :ORDINANCE NO. FY2006 -01A AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING ORDINANCE NO. FY2006 -01 FISCAL YEAR 2006 BUDGET BY MOVING FUNDS BETWEEN VARIOUS GENERAL FUND DEPARTMENTS, AMENDING BUDGET TO ACTUAL EXPENDITURES FOR PROPERTY INSURANCE ON SCHOOL BUILDINGS AND BUDGETING FOR SEVERAL GRANTS WHEREAS, instead of giving the Kodiak Island Borough direct funding for PERS of *113,000, the State reduced our PERS contribution rate by 5%; and WHEREAS, raw fish tax is *102,000 over budget and raw fish tax offshore is $1,780 over budget; and WHEREAS, an additional new car (SUV) is needed to perform onsite assessments, inspection of zoning violations, and other tasks; and WHEREAS, the Assembly wishes to appropriate $12,000 more to the Kodiak Community College; and WHEREAS, the Assembly wishes to appropriate $100,000 more to the Kodiak Island Borough School District; and WHEREAS, the Assembly wishes to transfer $6,450 to the landfill to help the Salvation Army, Baptist mission and St. Mary's thrift shops with their refuse bills; and WHEREAS, $28,000 is needed for a replacement boiler, including installation and asbestos removal, in the Mental Health Center building; and WHEREAS, the Coastal Management grant for FY2006 is *6,458 more than budgeted; and WHEREAS, the Kodiak Island Borough was awarded and accepted a special project grant from the State of Alaska for $7,500; and WHEREAS, the Women's Bay Fire Dept received a grant for $248,900 with a required local match of *13,100 for a total amount of $262,000 to purchase a new tanker truck; and WHEREAS, property insurance is $38,000 less than budgeted; and WHEREAS, interest earnings in Fund 420 are already $231,244 more than budgeted and continue to accrue; and WHEREAS, the Borough was awarded and accepted, a grant for $1,500,000 for an ADF &G building design; and WHEREAS, the Borough was awarded and accepted, a $41,724 Pre - disaster Mitigation Grant; and WHEREAS, the Anton Larsen Bay Boat Ramp project is currently *35,407 over budget and is not yet finished; and Kodiak Island Borough, Alaska Ordinance No. FY2006 -01A Page 1 of 9 WHEREAS, $130,000 is needed to complete the work required under the conditions of the CIAP (Coastal Impact) grant; and WHEREAS, $130,000 is needed to complete the work required under the conditions of the SHSGP grant; and WHEREAS, the specialty Clinic roof repair /replacement is finished but was overspent by $39,712; and WHEREAS, funds are available in the Hospital access and parking project to cover this shortfall. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The FY2006 budget will be amended per the attached schedule. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF DECEMBER 2005 KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2006 -01A Page 2 of 9 - Fun -41-00 General Fnnd Revenues: Property Tax Boat & Motor Vehicle Tax Payment in Lieu of Taxes Severance Taxes Penalties & Int on tax Licenses and Permits Federal Shared Revenue Temporary Fiscal Relief Raw Fish Tax Raw Fish Tax - Offshore Other State Revenue Fines Interest Earnings Miscellaneous Use of Fund Balance Sale of Fixed Assets Transfer In Total Adopted As of Difference Budget Revised Budget 10/31/05 % Adjustments Budget 8,782,290 8,781,151 1,139 100% 188,000 47,275 140,725 25% 760,000 16,305 743,695 2% 965,030 302,007 663,023 31% 150,000 47,852 102,148 32% 104,500 38,079 66,421 36% 400,075 400,075 0% 113,000 113,000 0% 700,000 802,312 (102,312) 115% 1,783 (1,783) #DIV /0! 26,000 26,000 0% 1,000 100 900 10% 230,000 82,401 147,599 36% 56,200 18,657 37,543 33% 606,323 606,323 0% - #DIV /0! Expenditures: Borough Assembly 160,230 39,966 120,264 25% Borough Manager 237,150 89,943 147,207 38% Borough Clerk 359,570 102,047 257,523 28% Borough Attorney 153,200 12,285 140,915 8% Finance Department 664,770 185,508 479,262 28% Management Information Services 429,213 143,437 285,776 33% Assessing Department 385,820 111,632 274,188 29% Engineering / Facilities Dept 111,980 35,449 76,531 32% Community Development 528,270 154,285 373,985 29% Building Official 132,230 38,109 94,121 29% Economic Development 78,000 21,500 56,500 28% General Administration 310,970 101,733 209,237 33% Emergency Preparedness 38,800 3,307 35,493 9% School District Support 9,057,560 3,423,153 5,634,407 38% Health and Sanitation 284,320 252,884 31,436 89% Culture and Recreation 150,335 143,223 7,112 95% Transfers Out - 0% Total 13,082,418 4,858,461 8,223,957 37% 70,000 I 82,370 8,782,290 188,000 760,000 965,030 150,000 104,500 400,075 (113,000) - 102,300 802,300 1,780 1,780 26,000 1,000 300,000 56,200 688,693 13,082,418 10,137,922 2,944,496 77% 143,450 13,225,868 100,000 160,230 237,150 359,570 153,200 664,770 429,213 385,820 111,980 528,270 132,230 78,000 25,000 335,970 38,800 9,157,560 284,320 162,335 6,450 13,225,868 0 12,000 6,450 I 143,450 Fund 205 Child Care Assistance Program Revenue 83,090 20,045 63,045 24% 83,090 Expenditures 83,090 25,394 57,696 31% 83,090 Fund 210 Land Sales Revenue 52,000 83,780 (31,780) 161% 52,000 Expenditures 52,000 19,060 32,940 37% 52,000 Kodiak Island Borough, Alaska Ordinance No. FY2006 -01A Page 3 of 9 Adopted As of Difference Budget Revised Budget 10/31/05 % Adjustments Budget Fund 220 Buildings and Grounds Revenues - - Revenues 408,000 140,082 267,918 34% 28,000 436,000 Transfers in 250,000 250,000 - 100% (38,000) 212,000 Total Revenues 658,000 390,082 267,918 (10,000) 648,000 Expenditures Borough Building 282,530 80,065 202,465 28% 282,530 MHC Apartments 11,970 3,727 8,243 28,000 39,970 School Buildings 341,000 180,730 160,270 53% (38,000) 303,000 Parks 22,500 2,280 20,220 10% 22,500 Total Expenditures 658,000 266,802 391,198 41% (10,000) 648,000 Fund 230 Coastal Management Revenues 25,650 25,650 0% 13,958 39,608 Expenditures CMG Regular 25,650 2,268 23,382 9% 6,458 32,108 Special Project - #DIV /0! 7,500 7,500 Total Expenditures 25,650 2,268 23,382 9% 13,958 39,608 Fund 234 L.E.P.C. Revenues LEPC 5,879 (5,879) #DIV /0! E.O.P. Grant - Revenues 5,879 (5,879) Expenditures Expenditures -LEPC 1,923 (1,923) #DIV /0! Expenditures -FEMA grant Total Expenditures 1,923 (1,923) #DIV /01 Fund 240 Womens Bay Road Service Revenues 113,900 118,478 (4,578) 104% 113,900 Expenditures 113,900 31,665 82,235 28% 113,900 2,269 Fund 242 Service District No. 1 Revenues 204,350 165,985 38,365 81% 204,350 Expenditures 204,350 28,269 176,081 14% 204,350 Fund 243 Service Area No. 2 Revenues Expenditures 35 (35) 0% 0% Fund 244 Monaska Bay Road District Revenues 43,015 28,779 14,236 67% 43,015 Expenditures 43,015 243 42,772 1% 43,015 Fund 246 Bay View Road Service Area Revenues 4,800 5,615 (815) 117% 4,800 Expenditures 4,800 489 4,311 10% 4,800 Fund 250 Fire Protection Area No. 1 Revenues 421,250 355,933 65,317 84% 421,250 Expenditures 421,250 77,918 343,332 18% - 421,250 Fund 252 Womens Bay Fire Department Revenues 89,200 83,325 5,875 93% 262,000 351,200 Expenditures 89,200 25,369 63,831 28% 262,000 351,200 Kodiak Island Borough, Alaska Ordinance No. FY2006 -01A Page 4 of 9 Adopted As of Difference Budget Revised Budget 10/31/05 % Adjustments Budget Fund 254 KIB Airport Fire District Revenues 15,490 15,905 (415) 103% 15,490 Expenditures 15,490 16,493 (1,003) 106% 15,490 Fund 260 Woodland Acres Street Lights Revenues 5,000 150 4,850 3% 5,000 Expenditures 5,000 1,385 3,615 28% 5,000 Fund 261 Trinity Islands Lighting Dist. Revenues 3,600 3,892 (292) 108% 3,600 Expenditures 3,600 450 3,150 13% 3,600 Fund 262 Mission Lake Tide Gate Revenues 2,460 2,456 4 100% 2,460 Expenditures 2,460 171 2,289 7% 2,460 Fund 263 Trinity Islands Paving Dist. Revenues 22,140 30,300 (8,160) 22,140 Expenditures 22,140 38 22,102 22,140 Fund 275 Kodiak Arts Council Revenues 56,910 20,794 36,116 37% 56,910 Expenditures 56,910 19,753 37,157 35% 56,910 Fund 276 Facilities Fund Revenues 1,680,000 196,364 1,483,636 12% 1,680,000 Expenditures/Transfers Out: Building Insurance 250,000 250,000 100% (38,000) 212,000 Debt Service 680,000 680,000 100% - 680,000 Capital Projects Fund 410 114,000 114,000 - - 114,000 Capital Projects Fund 430 200,000 200,000 190,000 390,000 Capital Projects Fund 490 - - Contengencies - Available 206,300 206,300 (152,000) 54,300 Contengencies - inflation proofing 229,700 0% 229,700 Total Expenditures 1,680,000 1,244,000 206,300 74% 1,680,000 Fund 277 Tourism Development Revenues 45,000 17,311 27,689 38% 45,000 Expenditures 45,000 11,250 33,750 25% 45,000 Fund 290 Fern Fuller Trust Revenues 75,000 75,000 - 75,000 Expenditures 75,000 68,627 6,373 75,000 Kodiak Island Borough, Alaska Ordinance No. FY2006 -01A Page 5 of 9 Capital Projects Fund 410 - Borough Capital Projects: Adopted As of Difference Budget 10/31/05 n1 Budget Revised Adjustments Budget Fund 300 Debt Service Rwwu,.n State Debt Reimbursement 1,885,040 114,655 1,770,385 6% 1,885,040 Interest Earnings 9,280 6,225 3,055 67% 9,280 Transfers in - #DIV /0! - General Fund - Education 697,450 697,450 100% 697,450 General Fund - Health #DIV /0! - Facilities Fund 680,000 680,000 - 100% 680,000 Hospital Fund 320,230 320,230 100% 320,230 Use of fund balance - - #DIV /0! - Total Revenues 3,592,000 1,818,560 1,773,440 - 3,592,000 Expenditures Expenditures - School Debt 2,835,010 759,317 2,075,693 27% 2,835,010 Expenditures - Hospital Debt 750,230 113,651 636,579 15% 750,230 Expenditures - Karluk Loans 6,760 6,760 0% 6,760 Expenditures -Other Debt - - Total Expenditures 3,592,000 872,968 2,719,032 24% 3,592,000 Revenues: Interest Earnings 209,080 115,185 93,895 55% 209,080 Contributions for BMX track 13,920 13,920 13,920 Survey Fiber Optic Pass Through Grant 2,473,694 2,473,694 2,473,694 Miscellaneous - - 0% - Total Revenues 2,696,694 115,185 2,581,509 - 2,696,694 Operating Transfers In: Bayside Fire Department 400,000 400,000 0% 400,000 Facilities Fund 622,384 622,384 0% - 622,384 Total Operating Transfers In 1,022,384 1,022,384 0% - 1,022,384 Total Revenues 3,719,078 115,185 3,603,893 3% 3,719,078 Projects: 85 Village Metals Removal 150,000 121,257 81% 150,000 114 State Airport Improvements 11,000 60 1% 11,000 130 East Elementary Doorways 4,200 0% 4,200 146 BMX Bike Trail 68,920 49,278 72% 68,920 173 Bayside classroom equipment 75,000 48,199 64% 75,000 174 Bayside Storage Addition & Engine Bay 400,000 3,020 l% 400,000 182 State Fair & Rodeo Water Project 25,000 25,000 100% 25,000 00102 Bayside Underground Electrical 22,000 - 0% 22,000 03105 Nortbstar School road/parking lot design 50,000 22,795 46% 50,000 03106 KHS emergency generator 50,000 0% 50,000 03108 Borough Building additional parking 50,000 0% 50,000 03109 Borough Building air handling penthouse 10,000 0% 10,000 03110 Borough Building emergency generator 20,000 2,353 12% 20,000 03111 Borough Building security doors 8,000 0% 8,000 03120 WB Comm Plan Revision 33,380 22,380 67% 33,380 05001Survey Fiber Optic Pass Through Grant 2,473,694 2,403,507 2,473,694 05006 HS Pool Filter 60,000 49,698 10,302 83% 60,000 Transfer to Fund 430 - Other Projects 207,884 0% 207,884 Total Borough Projects 3,719,078 2,747,547 10,302 74% 3,719,078 Kodiak Island Borough, Alaska Ordinance No. FY2006 -01A Page 6 of 9 Projects: 05009 Kodiak Middle School concrete repair 237,918 - 237,918 04102 Larsen Bay School floor repair 339,883 358 339,525 05010 Kodiak High School asbestos & floor covering 304,704 - 304,704 05011 District -wide floor covering replacement 728,708 728,708 05002 Evacuation Center earthquake evaluation 500,000 500,000 05012 Kodiak High School heating and ventilation 250,000 - 250,000 05016 East School heating and ventilation 520,000 - 520,000 05013 Kodiak High School insulastion and windows 596,020 - 596,020 05014 Kodiak High School and Middle School roof rer 523,504 - 523,504 04101 Old Harbor Gyn✓Voc Ed renovation 2,251,315 430 2,250,885 04103 Ouzinkie Gym renovation 1,858,255 647 1,857,608 05017 Learning Center renovation 1,182,336 1,182 336 05018 High School Pool Reclaimation 650,000 650,000 03119 New Swimming Pool 6,210,000 65,720 6,144,280 05015 High School Voc ed/classroom reclaimation 4,190,000 4,190,000 Contingencies 210,117 210,117 20,552,760 67,155 20,485,605 Adopted As of Difference Budget Revised Budget 10/31/05 % Adjustments Budget Fund 420 - GO Bond Projects: Revenues: Interest Earnings 200,000 431,244 (231,244) 300,000 500,000 Proceeds from bond 2004A Bond Issue 9,302,760 9,302,760 (0) 9,302,760 Proceeds from bond 2004B Bond Issue 11,050,000 11,052,760 (2,760) 11,050,000 20,552,760 20,786,765 (234,005) 300,000 20,852,760 237,918 339,883 304,704 728,708 500,000 250,000 520,000 596,020 523,504 2,251,315 1,858,255 1,182,336 650,000 6,210,000 4,190,000 300,000 510,117 300,000 20,852,760 Kodiak Island Borough, Alaska Ordinance No. FY2006 -01A Page 7 of 9 Adopted As of Difference Budget 10/31/05 Budget Revised Adjustments Budget Fund 430 - State Capital Grant Projects: Revenues: KIB Waste Management Implementation 1,741,400 976,048 765,352 56"% 1,741,400 Anton Larsen Bay Boat Ramp 560,000 560,000 - 100% 560,000 School Repair 252,574 252,574 0"% 252,574 Tide Gate 20,000 20,000 0% 20,000 Chiniak Grant 20,000 20,000 0% 20,000 SHSGP Grant 138,151 138,151 0% 68,151 ADF &G, fish research 200,000 200,000 0% 200,000 Coastal Impact Program CIAP Grant 189,985 - 189,985 0% 189,985 Kodiak Cadastral Grant 40,000 0% 40,000 AK Coastal Management 46,000 46,000 0% 46,000 HS Pool Filter 60,000 60,000 0% 60,000 Homeland Security 17,733 17,733 0% 17,733 ADF & G Building Design - 0% 1,500,000 1,500,000 2005 Pre Disaster Mitigation Grant - 0% 41,724 41,724 Transfer from fund 100 - 0% - - Transfer from fund 276 0% 190,000 190,000 Transfer from fund 410 0% - Total Revenues 3,285,843 1,536,048 1,709,795 47% 1,731,724 4,947,567 Projects: 164 KIB Waste Management Implementation 1,741,400 936,714 804,686 54% 1,741,400 177 Anton Larsen Bay Boat Ramp 560,000 595,407 (35,407) 106% 60,000 620,000 00100 High School Repair FY00 126,770 91,466 35,304 72% 126,770 00104 Tide Gate 20,000 21,075 (1,075) 105% 20,000 02107 ADF &G Research Study 200,000 114,296 85,704 57% 200,000 03114 Coastal Impact Program 189,985 75,307 114,678 40% 130,000 319,985 03116 School Repair 125,804 139,562 (13,758) 111% 125,804 03118 Chiniak Multi -use Grant 20,000 8,685 11,315 43% 20,000 04106 SHSGP (rant 138,151 52,851 85,300 38% - 138,151 05003 Kodiak Cadastral Grant 40,000 53,751 (13,751) 134% 40,000 05005 AK Coastal Management 46,000 47,733 (1,733) 104% 46,000 06002 Homeland Security 17,733 17,733 0% 17,733 ADF & G Building Design - 0% 1,500,000 1,500,000 2005 PreDisaster Mitigation Grant - 0% 41,724 41,724 Total Expenditures 3,225,843 2,136,847 1,088,996 66% 1,731,724 4,957,567 Fund 490 Enterprise Funds Capital Projects Landfill Closeout /Leachate Treatment 3,000,000 2,151,193 848,807 72% 3,000,000 Hospital 740,000 350,000 390,000 47% 740,000 Providence 125,000 125,000 From Facilities Fund 125,000 125,000 125,000 Total Revenues 3,740,000 2,626,193 1,238,807 70% 3,990,000 165 Landfill Closeout/Leachate Treatment 3,000,000 2,336,043 663,957 78°% 3,000,000 03112 Hospital access and parking, Phase I & II 700,000 22,989 677,011 3% (39,712) 660,288 03113 Specialty Clinic roof repair /replacement 40,000 79,712 (39,712) 199% 39,712 79,712 CHC architural Engineering 250,000 250,000 Total Expenditures 3,740,000 2,336,043 1,403,957 62% 3,990,000 Kodiak Island Borough, Alaska Ordinance No. FY2006 -01A Page 8 of 9 Adopted As of Difference Budget 10/31/05 Budget Revised Adjustments Budget Fund 530 Solid Waste Collection/Disposal Revenues Waste Collection 2,378,060 971,339 1,406,721 41% - 2,378,060 Waste Disposal 1,124,000 421,080 702,920 37% 1,124,000 Total Revenues 3,502,060 1,392,419 2,109,641 3,502,060 Expenditures Waste Collection 1,415,000 395,031 1,019,969 28% 1,415,000 Waste Disposal 2,087,060 454,723 1,632,337 22% 2,087,060 Total Expenditures 3,502,060 849,754 2,652,306 24% 3,502,060 Fund 540 Hospital Enterprise Fund Revenues: Interest Earnings - #VALUE! - Providence Hospital Lease 720,000 240,000 480,000 33% 720,000 Gain on sale of assets - - Transfer in from Fern Fuller 66,500 (66,500) - Use of Retained Earnings 935,850 935,850 935,850 Total Revenues 1,655,850 306,500 HVALUE! 19% - 1,655,850 Expenditures and Transfers: Expenditures 1,655,850 332,707 1,323,143 20% 1,655,850 Total Expenditures 1,655,850 332,707 1,323,143 20% 1,655,850 Fund 555 - Kodiak Fisheries Research Center Revenues 1,881,914 556,414 1,325,500 30% 1,881,914 Expenditures Research Facility 1,860,314 165,481 1,694,833 9% 1,860,314 Dorm Facility 21,600 5,863 15,737 27% 21,600 1,881,914 171,344 1,710,570 9% 1,881,914 Fund 560 - Telephone 911 Service Revenues 69,000 20,384 48,616 30% Expenditures 69,000 55,193 13,807 80% Kodiak Island Borough, Alaska Ordinance No. FY2006 -01A Page 9 of 9 69,000 69,000 Kodiak Island Borough AGENDA STATEMENT Meeting of: December 15, 2005 Contract No. FY 2006 -28 Design and Construction Services for the New Pool Facility Kodiak Island 3.16.020 "Limitation on Manager's Authority" states that a contract exceeding $25,000 requires Assembly approval. This contract is for design and construction services of the new pool facility by ECI /HYER in the amount of $687,324.00. This project has been approved by the voters at the last bond election in the amount of $6,210,000. That approval was specifically for a "6 -lane pool ". Based on the support areas of the building (locker rooms, spectator seating, etc) as well as that area needed for mechanical systems (water pumps, filters, air handling systems, etc.), the size of the building is expected to be approximately 18,000 square feet. The ultimate size of the facility,will depend on its overall cost. It will be reduced in size and probably in amenities as the construction cost of the building is determined. Because there is concern that the cost of the construction will exceed the bond amount, the Architect has agreed to stop and review the project and project costs at the schematic design phase. Therefore, although the contract for A &E Services is recommended to be approved for t e>Tire amount, it will be done so with the caveat that the project be reviewed again at the schematic design phase before proceeding further. The Borough Engineering and Facilities Department recommends awarding an A &E Design Services contract to ECI /Hyer. FISCAL NOTES ACCOUNT NO. 420 500 450 300 03119 5 [9] N/A Expenditure $687,324.00 Amount Required $ Budgeted RECOMMENDED MOTION: Move to awa Contract No. fy2006 -28 ECI /Hyer of Anchorage, Alaska in an amount not to exceed $ ,928. X11 `3 ITEM NO. 13.A.1 Page 1 of 2 KODIAK ISLAND BOROUGH Engineering & Facilities Department December 2, 2005 DATE: TO: Rick Gifford Borough Manager l FROM: Bud Cassi , ector of Engineering and Facilities MEMORANDUM RE: Contract for A &E Design Services for New Kodiak HS/MS Pool Engineering and Facilities Department Recommendations I. INTRODUCTION An RFP for A &E design services for the New Kodiak HS/MS Pool was issued on August 3, 2005. Five firms responded to the RFP. Three firms were invited to make formal presentations of their proposals and be interviewed. Of these three firms, the firm of ECl/HYER, Inc. and their teem of consultants were selected by the ARB as most qualified to provide the design services for the new facility. The KIB Assembly acknowledged receipt of the ARB recommendations at the October 21, 2005 meeting and directed the Manager to enter into negations with ECl/Hyer, Inc. of Anchorage for Architectural / Engineering and Construction services to assist the MB in the design and construction of the new pool facility. II. FUNDING& BUDGET The project is funded through voter- approved general obligation bonds. Sixty percent of the bond amount will be reimbursed by the State of Alaska. The total amount of the bond for pool design and construction is 56,210,000.00. Architectural design fees were budgeted at $463,000 or 9.45% of project construction costs. Construction management services were budgeted at 598,000 or 2% of the project construction cost. The total amount budgeted for A &E and Construction services is 5561,000 or 11.45% of project construction cost. Budget estimates were prepared in 2003 by KIBSD staff using Dept of Education and Early Development (DEED) cost models and information provided by HMS, an Anchorage based estimating firm. The estimates were escalated to 2006 using DEED estimated escalation factors. Construction material and labor costs have escalated more rapidly than predicted in the period since the estimates were performed, making the budget for the pool extremely tight and causing some to question if the project could be built within the established budget. ECI /HYER acknowledged the budget constraints but expressed confidence that the new pool facility could be constructed within the budget by providing an economical design and utilizing cost effective materials and methods. Reducing the scope and phasing the project for future expansion was also discussed as a possible means of maintaining the budget. III. PROPOSAL ECI /HYER has proposed the following fees to provide A &E and Construction Services for the New Kodiak HS /MS Pool Facility Design & Construction Services $642,814 00 Reimbursable Expenses Budget $ 38,510.00 Commissioning $ 6 000.00 Total $687,324.00 IV. DISCUSSION While this fee is somewhat larger than anticipated, it is based on a detailed analysis and projection of the design and construction services required through completion of the facility, and with full consideration of the complexity of and difficulty with the budget. It is within the expected range of fees for these services. A caveat in the instructions for the current DEED Cost Model states that "It should be noted that this is a method to develop a budget only and actual costs will vary." Staff has discussed with Terry Hyer the uneasiness of some regarding the inability of the project to be completed within the allocated budget. In consideration of this, ECI /HYER expressed willingness to contract through the schematic phase only and to provide budget estimates at the end of the schematic design phase. Budget estimates are already an integral part of the design contract at each phase (schematic, design development, construction documentation) and while this may alleviate the fears of some, it will add cost and time to the overall project. V. RECOMMENDATIONS Staff recommends that the Fee Proposal be accepted and that the Contract for A &E Design Services for New Kodiak HS/MS Pool be awarded to ECl/HYER in the amount of $687,324.00 Page 2of2 t.uc, t..awyti y 1. CM (by consultant) ... u,.., .....v.. $0 _... _..__ $98,000 2.00% $98,000 2. CM (in- house) $0 $160,000 3.27% $160,000 3. Land $0 $0 N/A $ 4. Site Investigation $0 50 N/A $ 5. Design Services $0 $463,000 9.45% $463,000 6. Construction $0 $4,900,000 100.00% $4,900,000 7. Equipment $0 $150,000 3.06% $150,000 8. Technology $ $ $0 9. Indirect/Admin. $0 $145,000 2.96% $145,000 10. Percent for Art $0 $49,000 1.00% $49,000 11. Project Contingency $0 $245,000 5.00% $245,000 Totals $0 $6,210,000 126.73% $6,210,000 1. Project Scope of Work: (Use additional pages if necessary) Additional Gross Square Footage: '18,000gsf,• 4 AAC 31.020(e) This project is for the design and construction of a new pool facility on a portion of the existing high school site to serve the Kodiak Middle School and High School programs with the following constraints and features: • The maximum pool surface will be 45' x 75' except that a contiguous shallow pool not to exceed 675sf may also be included to serve the district's special needs students. • Multi-use teaching space will be incorporated convertible to spectator seating. • The facility will include administrative, locker /changing, storage and building service spaces as appropriate. This project has been approved at a 60% debt reimbursement rate. 2. The Recipient further agrees to comply with the following additional conditions: (NONE) 3. Project Funds - New Kodiak MS /HS Pool AS 14.11.100 (a) (12) Approved Principal Amount: Other Funds Project Total 4. Project Budget 5. EED Overhead: Project tl DR-D5-1 JO New Kodiak MS /NS Pool PROJECT AUKtEMtN 1 APPENDIX A Page 1 of I Appendix A $6,210,000 50 56,210,000 of Const. Total Project Budget N/A EED Initials �r-- Recipient Initials, 54'. • 11 /3U /ZUVS 1V:tI rein 1DVteoteclu _■:,� HYER ARCHITECTURE PLANNING' INTERIORS DEVELOPMENT 101 WEST BENSON SUITE 306 ANCHORAGE, AK 99503 (907) 561 -5563 (907) 562- 3213-FAX FAX TRANSMITTAL PROJECT: Kodiak Pool Facility DATE: November 30, 2005 FILE NO: 3005 C File TO: Mr. Ken Smith TRANSMITTING: Kodiak Island Borough 5 PAGES + COVER 710 Mill Bay Road ❑ ORIGINALS BY MAIL Kodiak, AK 99615 FAX NO: 907 -486 -9394 FOR YOUR: ❑ USE CC: Deborah Brown ID APPROVAL ® REVIEW 8 COMMENT ❑ AS REQUESTED ❑ DISTRIBUTION MESSAGE: The following should contain the Professional Services Fee Proposal letter, Fee Proposal, Site Trip Matrix, and finally the hourly ECUHyer, Inc. Fee Proposal. FROM: Terry Hyer HYER ARCHITECTURE PLANNING INTERIORS DEVELOPMENT 101 WEST BENSON SUITE 306 ANCHORAGE, AK 99503 (907) 561 -5543 Kodiak Pool Facility Project Number 3005 / C File November 29, 2005 Ken Smith Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 RE: Professional Services Fee Proposal Dear Ken, ECl/Hyer is most pleased to have been selected to provide the architectural /engineering services for the design of Kodiak's new swimming pool. We have developed a fee proposal based upon your original RFP scope of services and our understanding of that scope. The services include: Review and confirmation of the Kodiak Island Borough generated site analysis Review of Education Specifications and develop program to match Schematic Design Design Development Construction Documents Bid Phase assistance Construction Phase assistance Record Documents We have included a spreadsheet broken down by each primary task and discipline for your review. The sub consultant fees within the spreadsheet include our standard OH &P of 15 %. An estimate of expenses are included which we propose to use as an overall expense budget to be billed against as the expenses are encumbered. We will provide back up with each invoice for the expenses. Our proposed fee total is then: Lump Sum Labor: $642,814.00 Reimbursable Expense Budget: $ 38,510.00 Assumption Each member of the design team has presented certain assumptions relative to their scope of work: 1. A matrix of trips to Kodiak is enclosed herein. These trips are included in the above fee. 11/30/2005 10:27 PAX 19UlobZ3Z1J 710INCIC •.lir HYER Ken Smith November 29, 2005 Page 2 ncl /nann, •n... 2. The basic understanding is that the new pool will be a stand alone building of approximately, 18,000 sf with a construction budget of $4,900,000. 3. Boundary and topographic survey information will be provided by Kodiak Island Borough and we may rely on the accuracy for this project. 4. Geotechnical investigation and foundation recommendations will be provided by Kodiak Island Borough and we may rely on the results for the design of this project. 5. Municipal utility services are adjacent to the site. 6. We will prepare and submit the documents for DEED and code agency reviews. We have not included the cost of any fees or permits in our expense budget. 7. We have not included the cost of bid advertising. 8. The cost of code required special inspections or testing is not included in this proposal. 9. AMC, our mechanical /electrical engineer, has recommended and proposed commissioning services for an additional fee of $6,000 to that which is presented above. This is offered for your consideration. 10. A Phase I Environmental Site Assessment (ESA) is not required. 11. A SWPPP is not required. 12. The construction bid documents will be developed as a single lump sum contract. 13. Fire protection will be provided by existing fire hydrants. We very much look forward to working with you and all the people who have a vested interest in this exciting new community facility for Kodiak. If you have any questions please do not hesitate to give me a call. Sincerely, ECUHyer, Inc. Terry Hyer enclosures cc Deborah Brown co • co IL • T o to g g Z o1 To Y Z d a T G ` e U Q. a W LL S he of � slel01 9E6'Lll $ OS£'LZC $ 228,6081 OZO'SZ Olfi 994 $ I LZL'61 406' S91 $ ' 1 496'6 .._$ 1 918'Z49 $ l 19'8$ $ _ ... _. o o its t $ ostr - $ I OSLL .. .$ 1 009'4 $ I I I EL1 2 tot to To LL8'4 ......... 8SL'9 6l6'L $ 84£ .. $ an'8L • is $ EZS'Or • $ 9£0'41 $ PL0'8Z $ 961'7 QU $ 6L0'Z -- t LZS'01.' .. • - $ sea', $ E9Z'S9 $' LS0 $ tot 1g :b 0 Ill OLL'Zt saL'SZ $ OL6'49 $ snip"' .. "tj OS6'90 Ol9't $ $ .43,930 agog • $ [rap $ Structural 006 -- - -$ 009'E1 - $ 940'ZZ $ 1.60'44 $ 969 $ 494'11 $ 868'1 "' - -$ 54S' $ 06S'L OL4' ..... 609'01 $ 469'6 $ $ .30,222 6ZL'9 $ ' OLO'Z $ ls6'9E $ SOLE $ 00e'z $ 084'£ .. $ 006'9 $ ost'L $ 008 E L $ osl'1 $ OS6'bL $ $ Z86'9S $ Zsz'0s $ 04Z'56 $ $ ..... 12,840 OSL'El ....._ $ 496'9£ $ 001'9 $ $.. . 294,278 099'L $ s 4 3ej l 'Schematic Design 'Design Development 'Construction Documents P!8I Subtotal Design. Subtotal Design Expenses 'Construction Administration _ J sesuadx3 L abor Subtotal sesuadx21 co • co IL • T o to g g Z o1 To Y Z d a T G ` e U Q. a W LL S he of � o o i ns 0 . O v a Y m d li A O d Z O z O ° o E U a a w Kodiak Pool Site Trips w 0. 0 F I I °r 6E in S rn c_ o E U y N W [ I° 1 ru 0 L E m N c t o x 0 0 a .- U et To u b m W z 0 s U c Q TO (J 'c u m Z ° S to m m u 2 o) 0 rb 4 J 0 0 0 U 0 1 Y I` I w a (0 S a c m J 0 0 V 0 W T = U W U L e b s r—� sMsell `Design Phase I Pre- Construction Conference i.unsuWARM rnase I TOTAL o o i ns 0 . O v a Y m d li A O d Z O z O ° o E U a a w Kodiak Pool Site Trips Project Name: USFWS Kodiak Visitor Center Project No ECI /Hyer Fee Proposal 02/07/05 Scope Survey & Geatech Review Site Visit Site Selection Assistance Schematic Design Schematic Design Presentation Design Development Documents Construction Documents /Quality Control Bidding Pre Construction Conference Construction Administration Site Visits (4) Record Drawings Total Hours Rates Individual Totals Total Labor Reimbursables Expenses Total Fee ECI /flyer, Inc. PIC 8 24 8 24 16 40 80 12 80 4 296 5139.00 541,144.00 5294,278.00 $21,850.00 5316,128.00 PM 16 24 24 180 16 180 320 60 20 320 64 4 1,228 $119.00 $146,132.00 Design /Arch. 120 160 240 80 600 $103.00 561,800.00 Tech. 16 80 240 100 60 496 $79.00 539,164.00 Admin. 6 8 8 8 40 24 4 4 102 $59.00 $6,018.00 Total Hrs. 24 48 38 332 56 468 920 96 24 580 64 72 2,722 Total $ 53,016.00 $6,192.00 54,322.00 $37,588.00 $5,864.00 550,252.00 595,240.00 510,224.00 52,616.00 565,340.00 $7,616.00 56,008.00 $294,278.00 Reimbursable Expense Design 5 trips @ $650 /trip $3.250 Plotting, printing, copies $7,500 L.D. Phone, Postage, etc. $2.500 Misc. 5500 $13,750 Construction Administration 4 trips @ $650 /trip $2,600 Plotting, printing, copies $2,500 L.D. Phone, postage, etc. 52,500 Misc. 5500 58,100 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of October 20, 2005 Item No. 13.0.1 Acknowledging Receipt of the Architectural /Engineering Review Board's Recommendation for Architectural and Construction Services to Assist the KIB in Desiging and Constructing a New Pool Facility. The Architectural /Engineering Review Board [ARB] is the review board for the KIB Assembly and the Kodiak Island Borough for recommending Architects and Engineers for public projects. In accordance with KIBC 2.45.040(A), the ARB is forwarding a recommendation to the Assembly for the architectural firm selected to accomplish the design and construction assistance to build a new pool. Through an RFP process the ARB selected 3 firms to interview: USKH of Fairbanks, ECl/Hyer of Anchorage and Architects Alaska of Anchorage and Wasilla. After conducting the interviews, the ARB, staff and technical advisors selected the firm of ECI /Hyer to perform the work. This selection is based on a qualification basis only with a contract for price to be negotiated by staff and approved by the Assembly. FISCAL NOTES: ACCOUNT NO.: 420 -500- 031 -195 ® N/A Expenditure Amount Required: Budgeted: Recommended motion: Move to acknowledge receipt of the Architectural /Engineering Review Board's recommendation for design and construction services leading to the design and construction of a new pool facility and direct the manager to enter into contract negotiations V)Ve r s r Regular Meeting of December 15, 2005 Kodiak Island Borough AGENDA STATEMENT Resolution No. FY2006 -21 Item No. 13.B.1 Certifying the FY'06 Shared Fisheries Business Tax Program Application to be True and Correct Summary: This resolution certifies the information contained in the Kodiak Island Borough FY'06 Shared Business Tax Program application to be true and correct. APPROVAL FOR AGENDA: if d RECOMMENDED MOTION: ove to ado q esolution No. FY2006 -21 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH CERTIFYING THE FY'06 SHARED FISHERIES BUSINESS TAX PROGRAM APPLICATION TO BE TRUE AND CORRECT WHEREAS, AS 29.60.450 requires that for a municipality to participate in the FY'06 Shared Fisheries Business Tax Program, the municipality must demonstrate to the Department of Community and Economic Development that the municipality suffered significant effects during calendar year 2004 from fisheries business activities; and WHEREAS, the Department of Community and Economic Development has prepared specific application forms for the purpose of presenting the municipality's claims as to the significant effects suffered by the municipality during calendar year 2004; and WHEREAS, 3AAC 134.100 requires the governing body of the municipality to include with the municipality's FY'06 program application an approved resolution certifying the information contained in the application to be true and correct; NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY THAT: Section 1: This resolution certifies that the information contained in the Kodiak Island Borough FY'06 Shared Fisheries Business Tax Program Application to be true and correct to the best of our knowledge. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 ATTEST: Jerome M. Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -21 Introduced by: Interim Manager Galstad Requested by: Finance Director Drafted by: Finance Director Introduced: 12/15/2005 Adopted: KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Resolution No. FY2006 -21 Page 1 of 1 STANDARD METHOD APPLICATION for the FYO5 SHARED FISHERIES BUSINESS TAX PROGRAM Name of Municipality: Kodiak Island Borough Address: 710 Mill Bay Road Kodiak, AK 99615 Contact Person: Karl Short Phone Number: 907 486 -9320 Total # of Significant Effects Claimed: 5 Total $ of Significant Effects Claimed: $ 18,204,340 Return this cover page along with Declaration of Significant Effects forms and resolution to: Department of Community and Economic Development Division of Community Advocacy Shared Fisheries business Tax Program PO Box 110809 Juneau, AK 99811 -0809 FY 06 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: The Kodiak Island Borough provides a wide variety of services for the community including the fishing industry. The general fund includes administrative functions such as the Clerks Office, Finance and Assessing, Borough Manager, School District support, plus transfers to other entities. This is the core unit of the Borough and its general administration. 2. Significant effect (municipal expenditure) made necessary during 2003 by the fisheries business activity listed in # 1 3,864,654 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2003 expenditures 100% fisheries related ($0 X 1.00) $ 0 .00 Total calendar year 2003 expenditures at 64% fisheries related ($3,864,654 X .64) $ 2,473,379 Total effect $ 2,473,379 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2003 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly. FY 06 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: Special Revenue funds of the Kodiak Island Borough provide a wide variety of services to the community including the fishing industry. Special Revenue funds account for activities such as building & grounds support, coastal management, education, road maintenance, fire protection, and street lighting. 2. Significant effect (municipal expenditure) made necessary during 2003 by the fisheries business activity listed in # 1 $ 13,007,722. 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2003 expenditures 100% fisheries related ($0 X 1.00) Total calendar year 2003 expenditures at 64% fisheries related ($13,007,722 X .64) Total effect $ 0.00 $ 8,324.942 $ 8,324,942 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? ■ Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2003 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly. FY 06 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: Debt service funds provide two main services to the residents of the Kodiak Island Borough at this time. They make payments on the bond issues that were sold to expand the hospital and to expand and build new schools. 2. Significant effect (municipal expenditure) made necessary during 2003 by the fisheries business activity listed in # 1 $1,124,020 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2003 expenditures 100% fisheries related ($X 1.00) $ • 0.00 Total calendar year 2003 expenditures at 64% fisheries related ($1,124,020 X .64) $ 719,373 Total effect $ 719,373 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement'. This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2003 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly FY 06 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: The Kodiak Island Borough provides a wide variety of services for the community including the fishing industry. Capital projects includes repairs on school buildings, roads, boat ramps, and other capital expenditures 2. Significant effect (municipal expenditure) made necessary during 2003 by the fisheries business activity listed in # 1 $2,823,344 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2003 expenditures 100% fisheries related ($0 X 1.00) $ 0.00 Total calendar year 2003 expenditures at 64% fisheries related ($2,823,344X.64) $ 1,806.940 Total effect $ 1,806,940 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement'. This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2003 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly. FY 06 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: The Kodiak Island Borough provides a wide variety of services for the community including the fishing industry. Enterprise Funds include Solid Waste collection and disposal, the Kodiak Fisheries Research Facility, and 911 funding. 2. Significant effect (municipal expenditure) made necessary during 2003 by the fisheries business activity listed in # 1 $ 6,818,344 3. Municipal expenditure is: • actual: • determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2003 expenditures 100% fisheries related ($1,433,240 X 1.00) $ 1,433,240 Total calendar year 2003 expenditures at 64% fisheries related ($5,385,104X.64) $ 3,446,466 Total effect $ 4,879,706 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement ". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2003 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly. KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -22 Introduced by: Mayor Selby Requested by: Assembly Drafted by: Assembly Introduced: 12/01/2005 Adopted: A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE KODIAK ISLAND BOROUGH STRATEGIC PLAN FOR THE YEARS 2006 -2010 WHEREAS, the Kodiak Island Borough Assembly held strategic planning session on November 5, 2005; and WHEREAS, these sessions culminated in the preparation of the Kodiak Island Borough Strategic Plan for the years 2006 -2010; and WHEREAS, the Kodiak Island Borough Strategic Plan outlines the Kodiak Island Borough's mission, vision, and guiding principles; and WHEREAS the Kodiak Island Borough Assembly desires a formal adoption of the Kodiak Island Borough Strategic Plan; NOW, THEREFORE, BE IT RESOLVED BY THE KODAK ISLAND BOROUGH ASSEMBLY that the Kodiak Island Borough Strategic Plan for the years 2006 -2010 which outlines the Kodiak Island Borough's mission, vision, and guiding principles is hereby adopted. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY 2006 -22 Page 1 of 8 STRATEGIC PLAN (FISCAL YEARS 2006 -2010) Adopted by the Kodiak Island Borough Assembly Resolution No. FY 2006 -22 KODIAK ISLAND BOROUGH'S MISSION, VISION, AND GUIDING PRINCIPLES 1. MISSION Our Mission is to provide quality service to the public in a fiscally responsible manner while fulfilling Borough responsibilities and exercising powers required by Alaska Statute Title 29 and the Kodiak Island Borough Code of Ordinances. II. VISION Our vision is that the Kodiak Island Borough government is trusted and respected as a leader in providing the highest quality of services to the public in a cost effective, efficient manner, that is open, dynamic, and focused. HI. OUR GUIDING PRINCIPLES • ACCESSIBILITY All citizens and employees throughout the Borough, regardless of abilities, will have ready access to our services and facilities Language and culture will not be barriers. Our operations will be open to the public and will ensure fair and equitable treatment for all. • ACCOUNTABILITY We will ensure public funds will be administered as required by State law, in a manner that maximizes services in balance with available resources. We will do so in full accordance with the law and in the public interest with the highest degree of integrity. • CUSTOMERS We will operate in a customer -driven manner both internally and externally with a focus on treating all persons with courtesy and respect. We will strive to provide the highest quality service and ensure customer satisfaction. • DIVERSITY We will treat all citizens with dignity and respect. We will demonstrate through our actions an understanding and appreciation for cultural diversity and individual differences. Under no circumstances will harassment or discrimination of a sexual, religious, or racial nature be tolerated. Kodiak Island Borough, Alaska Resolution No. FY 2006 -22 Page 2 of 8 • VALUED EMPLOYEES AND VOLUNTEERS We will enable and encourage employees and volunteers to self manage their work with the expectation that they are accountable for their decisions and actions. We will strive to provide and maintain quality- working conditions along with providing the resources necessary for success. While recognizing the importance of each member's contributions to the operation, we will nurture teamwork and recognize and reward hard work, creativity, and innovation. • PURSUIT OF EXCELLENCE We are committed to quality and excellence and will strive for continuous improvements and creativity and will not be satisfied with "that's the way we have always done it." • MISSION- DRIVEN We will focus our efforts on the mission of the Kodiak Island Borough and not allow needless rules and bureaucracy to get in the way of accomplishing our objectives. Flexibility and responsiveness, with accountability, will be the principal boundaries of our operation. • INTEGRITY, LOYALTY, AND TRUST Ethical conduct is paramount and we will work to create an environment of trust and loyalty based on open, honest, and positive interactions with whomever we have contact. • STEWARDSHIP We are committed to and expect the most efficient use of the public's resources and will strive to maximize the life, value, and utility of the public property under our trusteeship. • TEAMWORK We will work professionally and cooperatively together as a team with a spirit of mutual respect to accomplish our mission, recognizing the important contributions each member can bring to the operation. IV. KODIAK ISLAND BOROUGH GOALS The Kodiak Island Borough was created as a regional government to serve the public by fmancing and administering the primary functions of Education, Assessment and Collection of Taxes, Land Use through Planning and Zoning, Mental and Physical Health, and General Administration. Other services include Solid Waste Collection and Disposal, Parks and Recreation, Economic Development, and Animal Control. It is our overall goal to provide these services in an efficient and cost effective manner, and to strive for public satisfaction. The following strategies are designed to accomplish these goals and are modified annually to be used as a foundation for the design and implementation of the Kodiak Island Borough's annual budget. V. KODIAK ISLAND BOROUGH'S CORE STRATEGIES Overall strategic theme: To build and maintain credibility, trust, and accountability to the public. We must continually work to improve our services and allocate our resources wisely. We must listen carefully to our citizens and to fully and effectively inform them of how our actions are addressing their needs and concerns. Table of Powers MANDATORY POWERS A. Education B. General Administration and Finance C. Tax Assessment and Collection D. Planning and Zoning ADOPTED POWERS E. Community Health (restricted area - wide) F. Solid Waste Collection and Disposal (non area -wide, outside cities, except Kodiak) G. Parks and Recreation (non area -wide, outside cities) H. Economic Development (non area -wide, outside cities) I. Animal Control (non area -wide, outside cities) This adopted power is restricted to Hospital and Mental Health services only. Kodiak Island Borough, Alaska Resolution No. FY 2006 -22 Page 3 of 8 A. Education Goals and Objectives 1. Pursue increased funding at the state and federal level to offset the local cost for education. a. Maintain a vigilant and active lobbying effort to ensure a strong voice for education at the state and federal level and pursue a formal legislative definition of "minor maintenance and in -kind expenses ", by the State. b. Continue to actively participate and support regional organizations such as the Alaska Municipal League and the Southwest Alaska Municipal Conference as vehicles for increased funding for education. c. Continue to support and pursue state -wide Borough formation an&Sehool-Distriet KIBSD consolidation in order to create a fairer distribution of the cost of education. 2. Continue to improve on our positive and cooperative working relationship with the Kodiak KIBSD to maximize efficiency and positive outcomes. a. Annually review all in -kind projects and operations prior to budget preparations by both bodies, and stipulate service types, levels and agreed costs and financial plans b. Annually review with KIBSD all facilities and generate a comprehensive needs and condition survey for incorporation into Item A.2 -A that documents a short (one year) and long (five - year) plan to address funding, staffing, and projects to address any deficiencies for each facility. c. Create a long -term fiscal plan for budget purposes that deals with the contribution capes 36 and the fiscal shortfalls projected for t h e St o f Al i 2001 9nne that minimizes negative impacts on school district operations and ensures solid educational programs and adequate maintenance and operations of school facilities. d. Seek cooperative solutions to educational needs that are balanced, sustainable, and effective. 3. Continue with the current momentum towards addressing the physical condition and safety needs of educational facilities to ensure safe, healthy, and well - maintained facilities that are conducive to a positive learning environment. a. Develop and proceed with the planning, design, and construction of school and related capital improvements as approved by the voters. b. Continue to seek funding for student safety projects including safe student access to school facilities. c. Seek additional funding for capital improvements approved by the voters and not vet constructed due to significant construction cost increases since voter approval and sale of bonds. 4. Aggressively pursue a vocational educational program that addresses regional needs and includes a cooperative effort between educational providers. This program will include the renovation of the existing voc -ed facility and the addition of a community voc -ed facility that is integrated with the needs of the KIBSD and the Kodiak College with a goal of providing training and skills to address the needs of the local economy. Continue to support educational solutions between the College and KIBSD that generate training and educational opportunities that assist transition from school to work. a. Work with stakeholders to generate a listing of local labor needs to ensure training funds are appropriate and focused. b. Continue to work with the Kodiak Island Borough School District in the "Career Pathways" program to ensure student needs are met and to coordinate with Kodiak College. B. General Administration and Finance Goals and Objectives 1. Create and maintain a long -term fiscal plan that incorporate Diatriet KIBSD funding and maintenance costs for all Borough operations including enterprise funds. a. Continue to update the long -term fiscal plan to produce a reliable and comprehensive plan reflecting assumptions and fiscal projections under the current fiscal and political environment. Kodiak Island Borough, Alaska Resolution No. FY 2006 -22 Page 4 of 8 2. Continue to provide reliable and competent accounting services to all Borough operations and departments and ensure timely reconciliation of all accounts receivable and payable. a. Continue to protect the corpus account of the Facilities Fund to offset the need for increased taxation. b. Safeguard Borough assets through an investment program that stresses safety of principal as a priority but still yields sufficient returns on investments to offset the need for tax dollars. 3. Annually examine user fees during the budget process to ensure the fee structure fairly reflects the cost of providing special services or objectively quantifies general fund subsidies for Assembly consideration. a. Ensure all user fees cover the actual cost of providing the service unless a lower level of funding has been approved by the Assembly to minimize general fund subsidies of special services. 4. Increase the volume and quality of public information and education using all forms of media in a cost - effective manner that allows for interactive or two -way communications. a. Expand and maintain a quality web page that allows for access to public interest in items such as meeting schedules, minutes, and agendas, review items, along with maps showing trails, wetlands, ownership, and evacuation plans and additional links to other public resources. b. Provide the Assembly and public with accurate and timely financial reports that reflects the Borough's fmancial position in a user - friendly format. 5. Review current policies and procedures to reduce the inventory of tax - foreclosed property through annual sale that minimizes negative community impacts. a. Review current process to ensure all properties are reviewed and selected for documented public purposes prior to disposal in a timely manner. 6. Continue to work with municipalities and other service providers to increase efficiencies and cooperation that will lower costs to the citizens. a. Continue to pursue efficiencies by utilizing municipal services in a cooperative manner with all municipalities. b. Continue to review and evaluate all options for providing superior services through consolidation, annexation, unification or other methods that may maximize efficiencies. 7. Continue to review and implement land sale strategies that are in balance with the real estate market and provide the transfer of developable public lands to the private sector in a cost - effective manner. a. Evaluate all Borough land and, on a regular basis, conduct a sale of land that is appropriate for development and in demand. 8. Operate and maintain Borough facilities in a safe, healthy, and attractive manner that creates a positive environment for the community and ensures safe and reasonable access for all citizens including the physically impaired. a. Ensure lease rates of Borough facilities generate sufficient revenues to pay for adequate operational and maintenance expenses. b. Identify and seek funding sources to evaluate Borough facilities to ensure earthquake survivability. c. Ensure that all Borough buildings are brought into ADA compliance during renovation. 9. Develop and implement a methodology to systematically review and evaluate Borough operations. a. Review and update the Personnel Rules and Regulations. C. Tax Assessment and Collection Goals and Objectives 1. Continue to provide a comprehensive taxation and assessment program that is fair and equitable for all citizens and provides adequate funding to accomplish the mission statement. a. Review all forms of taxation to ensure 100% inclusion. b. Continue to review the property inventory to ensure valuations and data are current. 2. Review taxation options with an eye towards diversification of taxation in order to spread the tax burden as much as possible. a. Review current flat rate boat tax and make recommendations to cover cost of administration. Kodiak Island Borough, Alaska Resolution No. FY 2006 -22 Page 5 of 8 3. Implement a Geographic Information System (GIS) for the Borough. a. Form a steering conmrittee of GIS stakeholders to address the implementation and maintenance of a web ready GIS system. b. Encourage the participation of other entities to collaborate cooperatively in the GIS process and ensure compatibility to the greatest extent possible with federal and state agencies. c. Integrate the GIS program with the E -911 system and seek financing opportunities through the grant process. D. Planning and Zoning Goals and Objectives — Community Development 1. Create a bi- annual quarterly joint review process with the Planning and Zoning Commission to review existing issues and new initiatives related to planning and zoning. a. Create a stepped program and curriculum for the training of Planning and Zoning Commissioners that address both the legal and community responsibilities of the positions and recognizes the need for continued talent and expertise at this level. b. Facilitate the attendance of new commissioners to New Commissioners training programs, along with subscription services to appropriate planning books and periodicals along with building up the existing in house media library. c. Provide through the Borough clerk's office training for the proper and legal process for meetings to ensure fair and equitable treatment of Borough citizens. 2. Create and implement a phased plan for updating the Comprehensive Plan with maximum public input and review for update and incorporation of the various area plans. ea. To the extent possible, merge the Coastal Zone Management Plan with the Borough Comprehensive Plan to maximize efficiencies and minimize confusion. 3. Review existing zoning ordinances with a focus on minimizing the amount of zones where possible to mitigate confusion. a. Periodically review adopted zoning districts to ensure that they are appropriate and focused on the needs and direction provided by the Comprehensive Plan. b. Review and analyze area zoning to determine the need and potential placement of Industrial property zoning if needed. 4. Continue to work towards maximum service delivery and minimal staffing levels by increasing use and efficiencies of existing assets and state /federal planning grants and efforts. a. Seek out and utilize other State and Federal planning programs and integrate them with existing Borough planning needs to maximize resources. E. Emergency Services Planning — Community Development I. Continue to work with the City of Kodiak and other emergency responders in providing up- to -date emergency plans. a. Continue to seek out and implement grant programs to aid in funding the update of emergency plans, responder's equipment purchases, and training opportunities. b. Provide opportunities to ensure that all emergency personnel and Incident Command Center staff are fully trained to perform their tasks in the case of emergency. c. Continue to educate the public as to responses and procedures in the cases of emergency. &F. Community Health Goals and Objectives 1. Create long -term facilities Master plan for the Hospital and Counseling Center. a. Working with the consultant and advisory groups to create a long -term plan for health facility maintenance and construction to serve the needs and changing demographics of the community. Kodiak Island Borough, Alaska Resolution No. FY 2006 -22 Page 6 of 8 b. Complete the unfinished portion of the Hospital and provide space for the Community Health Care Center along with adequate handicapped access and parking. c. Seek out additional Grant Opportunities. 2. Seek to acquire sufficient land to support future Hospital growth that is reflective of the long -term facilities plan for the Hospital. a. Utilizing the product of E. 1.a., seek to acquire sufficient land to serve any future construction needs. 3. Continue to advocate for appropriate full reimbursement of hospital costs and citizen medical expenses by the State, Federal government, and Coast Guard in a fairer manner. 4. Seek out additional grant opportunities. 5. Advocate for the best health care in a coordinated manner with Federal, State, and local agencies. P`G. Solid Waste Collection and Disposal Goals and Objectives 1. Consolidate existing plans and long -term needs into a comprehensive plan that addresses the solid waste function in an economic and efficient manner. a. Continue to monitor the Solid Waste Rate Study. b. Identify future site for landfill expansion area and options for utilization of existing landfill after closeout. c. Conduct a Solid Waste Management Study /Analysis Survey that looks at options for the future. d. Review and implement any needed operational safety items at the landfill facility that are consistent with federal and state standards. e. Continue to take steps that will extend the existing landfill through recycling and other means for as long as possible without going out of the current permitted area. f. As part of the plan identify and quantify all forms of subsidies and equate progressive effects such as recycling to the impact on landfill life and the relationship to costs. 2. Evaluate and analyze the recycling program to create a long term participatory program and plan that is economically sustainable. a. Coordinate with stakeholders and product producers with a focus on rewarding good practices and minimizing solid waste production. b. Identify key sources of the waste stream and, through stakeholder and taskforce methods, address how to minimize the volume and costs of handling those items identified. GH. Parks and Recreation Goals and Objectives 1. Evaluate and identify those lands under Borough ownership that would be appropriate for parks and recreation facilities, with a goal of a comprehensive Parks and Recreation Plan to guide future decisions. a. Review urban areas for potential neighborhood pocket parks in areas of growth. b. Develop standards for playground equipment and related improvements to ensure the highest degree of utility at the lowest reasonable cost c. Meet with the Parks and Recreation Committee on a quarterly basis. 2. Create a road system trails plan using public participation and existing trails with a focus on a trail network that is interconnected and allows for maximum use for all citizens. a. Reenergize the Parks and Recreation Committee and complete a trail plan that is web ready and easily accessible for all citizens. 7 Encourage the and Committee 1 _ ] with nuGVllrage U1G Parks ar1LL RGG10At1V11 1.V11llLlllOG to 111V Ve ahead wltll GU11GCplUa1 plans for Mill Bay Park and the End of the Road Park. HI.I. Economic Development Goals and Objectives 1. Maintain vigilance and effective participation in fishery politics and legislation that advocates for long -term preservation of landings of product to the Borough and ensures any environmental restrictions on fisheries are based on sound science and fairly reflect any socio - economic impacts on our region. Kodiak Island Borough, Alaska Resolution No. FY 2006 -22 Page 7 of 8 a. Pursue a comprehensive and effective program that leads to sustainable and economically productive fisheries that ensure the long -term health of the fishery habitai and ecosystem. b. Find and work with industry representatives that have a regional and cooperative focus to assist in the direction of efforts and resources in affecting fisheries policy and legislation. c. Determine and foster strategies to create a statewide force to offset negative, incorrect, or misleading information about fisheries. 2. Actively pursue development of airport capacity and look for opportunities for fish cargo. 3. Continue to pursue high quality telecommunications access through fiber optics and Internet access to outlying areas. a. Ensure that telecommunications are integrated into the long -term plans that allow for maximum efficiencies and minimize redundancies through use of common easements and infrastructure. 4. Review ways to promote, encourage, and support the development of small businesses/home businesses including those in the outlying communities. U. Animal Control Goals and Objectives 1. Continue to support a program that protects the public and animals in a cooperative cost effective and efficient manner. a. Continue to have the Community Development Department monitor the contract to ensure conflicts are minimized and public health and safety are maximized. Kodiak Island Borough, Alaska Resolution No. FY 2006 -22 Page 8 of 8 Kodiak Island Borough AGENDA STATEMENT Meeting of December 15, 2005 ITEM NO. 13.D.1 Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed for Senior Citizen's Tax Exemption for 2003, 2004, and 2005. AS 29.45.030(f) allows the Assembly to waive the claimant's failure to make timely application for exemption and allows the Assessor to reimburse Lois Stover for tax years 2003, 2004, and FISCAL NOTES: NA Expenditure Required: ACCOUNT NO.: Amount Recommended motion: Move to waive the Claimant's Failure to Make Timely Application for Exemption and Authorize the Assessor to Accept the Application as if Timely Filed for Senior Citizen's Tax Exemption for 2003, 004,-And Thank you. KODIAKISLAND BOROUGH Assessing Department Rick Gifford, Borough Manager f '- TO: FROM: Debra Rippey, Appraiser Technician Lam"' THROUGH: Tom Anderson, Borough Assessor `7' DATE: November 28, 2005 SUBJECT: Late File Senior Citizen MEMORANDUM Lois Stover has submitted the attached Senior Citizen property tax exemption applications for tax years 2003 and 2004. She is applying for this exemption as a resident at least 60 years old who is the widow of a person who qualified for a senior exemption per AS 29.45.030(e). She is also applying as a late file Senior Citizen. Mrs. Stover was not aware she qualified for an exemption as a widow at 60 years of age. Mrs. Stover was 60 on January 18, 2002, and should have been eligible for the Senior Citizen exemption beginning with tax year 2003. Please regard this memo as a request to the Borough Assembly to approve waiving this claimant's failure to make timely applications and authorize the Assessor to accept them as timely filed. CEIVE Jil NOV 28 KIB MANAGER J Lois Stover P.O. Box 727 Kodiak, AK 99615 SPOUSE: �` tea- `y= J- �C• & -ci-tt SIGNATU4E OF APPLICANT OFFICIAL USE ONLY New Filing Approved PFD 2001 Denied KODIAK ISLAND BOROUGH ASSESSING DEPARTMENT 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9353 Fax (907) 486 -9395 E -mail: drippey@kib.co.kodiak.ak.us 2003 SENIOR CITIZEN PROPERTY TAX EXEMPTION APPLICATION FAILURE TO COMPLETE THIS FORM IN FULL MAY RESULT IN DENIAL OF EXEMPTION CEOVE NOV 2 8 ASSESSING ACCOUNT #: R737500002 LEGAL ADDRESS: USS 3104 LT 2B PHYSICAL ADDRESS: 276$ Dark Lake Rd. DID ANY OTHER PARTIES RESIDE ON THE PROPERTY IN 2002? DID YOU RECEIVE A PERMANENT FUND DIVIDEND FOR 2002 HOW MANY DAYS DURING 2002 WERE YOU AWAY FROM THIS RESIDENCE? DATE DATE DATE OF BIRTH: 1 1- ifa SSN #: c5 - 1 1 7 1- /V - - 31C)/ TELEPHONE: ein - '1 gi 3 . PP USE'S DATE OF BIRTH: g._ i q a : - 2-- TCA: 7 SCHOOL DIST: KISD SIGN • URE OF WITNESS WITNESS NAME - PRINTED WITNESS ADDRESS WITNESS CITY, STATE, ZIP I HEREBY APPLY FOR THE SENIOR CITIZEN PROPERTY TAX EXEMPTION AS PROVIDED FOR IN AS 29.45030(E), FOR THE 2003 ASSESSMENT YEAR. I CERTIFY BY SIGNING BELOW THAT THE INFORMATION ON THIS APPLICATION IS TRUE AND CORRECT. ALSO CERTIFY THAT THE ABOVE PROPERTY IS MY PRINCIPAL RESIDENCE, THAT I RESIDED ON THE PROPERTY MORE THAN 180 DAYS IN 2002, AND THAT OTHER THAN AS NOTED I HAVE NOT HAD ANY COMMERCIAL OR RENTAL USE OF THE PROPERTY DURING 2002. I FURTHER CERTIFY THAT I AM AWARE THAT A FALSE STATEMENT IS PUNISHABLE BY FINE OR IMPRISONMENT AS PROVIDED FOR IN AS 11.56.210 AND DENIAL OF AN EXEMPTION FROM PROPERTY TAXES. ARE YOU THE OWNER OF THE LAND AND IMPROVEMENTS LISTED ABOVE? YES V NO PERCENTAGE OF THE PROPERTY USED FOR COMMERCIAL /RENTAL PURPOSES IN 2002 YES NO 1/ YES y' NO / 4 Please return to the Kodiak Island Borough Assessing Department in the enclosed return envelope before the filing deadline of January 15, 2003. If you have any questions, please contact our office at 486 -9353. I, (,oi 'To VU/ Tax Exemption for the following reason: . � � G- 5 o / ." 7 t dd (, $n /ir6e G Sel�roF c?ifi'Zpy) .af *A DATE KODIAK ISLAND BOROUGH 2003 SENIOR CITIZEN PROPERTY TAX EXEMPTION LATE FILE AFFIDAVIT , am applying late for my 2003 Senior Citizen's 1 4 L / 0 ( � 4L SIG ATURE 2004 SENIOR CITIZEN PROPERTY TAX EXEMPTION APPLICATION FAILURE TO COMPLETE THIS FORM IN FULL MAY RESULT IN DENIAL OF EXEMPTION LOIS STOVER P.O. BOX 727 1 V NOV 28 KODIAK, AK 99615 1I 11 SSESSING SPOUSE: 1`4u 1 l7 c c'V �1 PC ° fdSPZ ACCOUNT #: R7375000025 LEGAL ADDRESS: USS 3104 LT 2B PHYSICAL ADDRESS: 2761 DARK LAKE RD KODIAK ISLAND BOROUGH ASSESSING DEPARTMENT 710 Mill Bay Road • Kodiak, Alaska 99615 Phone (907) 486 -9353 • Fax (907) 486 -9395 E - mail: dripper @kib.co - kodiak.ak.us brUUbE'S DATE OF BIRTH: TCA: 7 I HEREBY APPLY FOR THE SENIOR CITIZEN PROPERTY TAX EXEMPTION AS PROVIDED FOR IN AS 29.45.030(E), FOR THE 2004 ASSESSMENT YEAR. I CERTIFY BY SIGNING BELOW THAT THE INFORMATION ON THIS APPLICATION IS TRUE AND CORRECT. ALSO CERTIFY THAT THE ABOVE PROPERTY IS MY PRINCIPAL RESIDENCE, THAT I RESIDED ON THE PROPERTY MORE THAN 180 DAYS IN 2003, AND THAT OTHER THAN AS NOTED I HAVE NOT HAD ANY COMMERCIAL OR RENTAL USE OF THE PROPERTY DURING 2003. ! FURTHER CERTIFY THAT I AM AWARE THAT A FALSE STATEMENT IS PUNISHABLE BY FINE OR IMPRISONMENT AS PROVIDED FOR IN AS 11.56.210 AND DENIAL OF AN EXEMPTION FROM PROPERTY TAXES. ARE YOU THE OWNER OF THE LAND AND IMPROVEMENTS LISTED ABOVE? YES V NO PERCENTAGE OF THE PROPERTY USED FOR COMMERCIAL /RENTAL PURPOSES IN 2003. -& DID ANY OTHER PARTIES RESIDE ON THE PROPERTY IN 2003? DID YOU RECEIVE A PERMANENT FUND DIVIDEND FOR 2003? HOW MANY DAYS DURING 2003 WERE YOU AWAY FROM THIS RESIDENCE? SIGNATURE O APPLICANT SIGN ' TURE OF WITNESS DATE ;7 S, ) 0 0 ,' OFFICIAL USE ONLY New Filing Approved PFD 2003 Denied OA 1b WITNESS NAME - PRINTED WITNESS ADDRESS WITNESS CITY, STATE, ZIP DATE OF BIRTH: I — I F - SSN #: 5 7y - / 1 -.3 r ° 1 TELEPHONE: ,. _ i &� - -3 P*L ; -/4 t SCHOOL DIST: KISD NO YES YES i NO 01 D Please return to the Kodiak Island Borough Assessing Department in the enclosed return envelope before the filing deadline of January 15, 2004. If you have any questions, please contact our office at 486 -9353. I, Le/5 S*o V Tax Exemption for the following reason: P `/ 02 �,- �c DATE KODI AK ISLAND BOROUGH 2004 SENIOR CITIZEN PROPERTY TAX EXEMPTION LATE FILE AFFIDAVIT , am applying late for my 2004 Senior Citizen's SIO KODIAK ISLAND BOROUGH ASSESSING DEPARTMENT 2005 SENIOR CITIZEN PROPERTY TAX EXEMPTION APPLICATION HATE FAILURE TO COMP LOIS STOVER P.O. BOX 727 KODIAK, AK SPOUSE: ` I Qu J )r -__ G e-1 '0OQS LEGAL ADDRESS: USS 3104 LT 2B PHYSICAL ADDRESS: 2765 DARK LAKE RD ACCOUNT #: I IIIIIHI I0 1111 IIIII IIIII IM lIIII IIIII IIIII 111 PIIUIII IIII DID ANY OTHER PARTIES RESIDE ON THE PROPERTY IN 2004? DID YOU RECEIVE A PERMANENT FUND DIVIDEND FOR 2004? OFFICIAL USE ONLY New Filing Approved PFD 2004 Denied 710 Mill Bay Road • Kodiak, Alaska 99615 Phone (907) 486 -9353 • Fax (907) 486 -9395 E -mail: dripper @kib.co.kodiak.ak.us AY RESULT IN DENIAL OF EXEMPTION SPOUSE'S DATE OF BIRTH: c .,2 — /47-2 TCA: 7 SCHOOL DIST: KISD I HEREBY APPLY FOR THE SENIOR CITIZEN PROPERTY TAX EXEMPTION AS PROVIDED FOR IN AS 29.45.030(E), FOR THE 2005 \SSESSMENT YEAR. I CER ILFY BY SIGNING BELOW THAT THE INFORMATION ON THIS APPLICATION IS TRUE AND CORRECT. 1 ALSO CERTIFY THAT THE ABOVE PROPERTY IS MY PRINCIPAL RESIDENCE, THAT I RESIDED ON THE PROPERTY MORE THAN 180 DAYS IN 2004, AND THAT OTHER THAN AS NOTED I HAVE NOT HAD ANY COMMERCIAL OR RENTAL USE OF THE PROPERTY DURING 2004. I FURTHER CERTIFY THAT I AM AWARE THAT A FALSE STATEMENT IS PUNISHABLE BY FINE OR IMPRISONMENT AS PROVIDED FOR IN AS 11.56.210 AND DENIAL OF AN EXEMPTION FROM PROPERTY TAXES. ARE YOU THE OWNER OF THE LAND AND IMPROVEMENTS LISTED ABOVE? YES 1/ NO PERCENTAGE OF THE PROPERTY USED FOR COMMERCIAL/RENTAL PURPOSES IN 2004. WITNESS NAME - PRINTED WITNESS ADDRESS WITNESS CITY, STATE, ZIP DATE OF BIRTH: ( -1e- 6 L/ - )ej - 3 /c/ TELEPHONE: IC7 - 1-/ EZ - jg 9/ YES NO t/ YES !` NO HOW MANY AYS DURIN 2004 WERE YOU AWAY FROM THIS RESIDENCE? id / B-ra _ .-r -ems_,/ � �.�. -i a / . - S IGATU OF APPLICANT SIGN • URE OF WITNESS f 0 / 1 /cP- X S HATE Please return to the Kodiak Island Borough Assessing Department in the enclosed return envelope before the filing deadline of January 15, 2005. If you have any questions, please contact our office at 486 -9353. i ,1,v d- J 9 DATE KODIAK ISLAND BOROUGH 2005 SENIOR CITIZEN PROPERTY TAX EXEMPTION LATE FILE AFFIDAVIT , am applying late for my 2005 Senior Citizen's Tax Exemption for the following reason: g;1,/- / a' Al-1' d,7 Et irellment Numbef: Mbe'. Onesareuruit Native eouneir Lois L. Stover N ROdiak , Ak . Address 574-1472101 S ocial Security Number F a t 150 Haig "ght Sitiunture C-Th 99615 ill /113_ 42 DOB ±BRN LareenJ dr ert..xtdi tlart Eyca dai LOIS LAVERNA StOkte 130%127 , DRIVER LICENSE Female 5'0" 159 Ibs Hazel Eyes Class - D 0449-109 Endorsements - NONE Restrictions - 1 '4 EXPIRES -01-18-2010 , Yt Duplicate Number 0 DATE: December 7, 2005 MELVIN M. STEPHENS, II A PROFESSIONAL CORPORATION ATTORNEY AT LAW 104 CENTER AVENUE, SUITE 206 P.O. BOX 1129 KODIAK, ALASKA 99615 TELEPHONE (907) 486-3143 MEMORANDUM TO: Rick Gifford, Borough Manager FROM: Melvin M. Stephens, TI� S - 4 7 /t_ RE: Lois Stover Property Tax Refund December 15 Agenda Item 13.D.1 If you have a chance before tomorrow night's work session could you check into whether KIBC 3.20.080(D) limits the assembly's discretion to grant the waiver and refund Lois Stover is seeking. At first glance that provision appears to say that a waiver of the January 15 deadline for seeking a senior citizen property tax exemption must be filed within the same year. The first sentence reads: In the event that a claimant fails to apply for an exemption provided by AS 29.45.030(e) by January fifteenth of the assessment year for which the exemption is sought, but [does so] during the same year, the borough assessor for good cause shown may waive the claimant's failure to make timely application for the exemption for that year and shall accept the application as if timely filed .... The emphasis and bracketed words are mine. Alaska Statute 29.45.030(0 indeed says that "[t]he governing body of the municipality for good cause shown may waive the claimant's failure to make timely application for exemption and authorize the assessor to accept the application as if timely filed," but it also mandates that "[e]ach municipality . . , establish procedures and deadlines for filing the application." I would like to see Lois get the refunds here in question (and would like to know the amounts at issue) but I also feel the need for confirmation that the Borough will in fact be reimbursed for these refunds pursuant to AS 29.45.030(g) notwithstanding the timeliness issue outlined above. Finally, is this really a matter which should come before the Borough Assembly? Both AS 29.45.030(0 and KIBC 3.20.080(D) appear to delegate this decision to the Borough assessor, An :hay i.t') clECEOWE DEC 8 2005 BOROUGH CLERK'S OFFICE KODIAK ISLAND BOROUGH CLERK'S OFFICE COPIED TO: ASSEMBLY ✓ MAYOR MANAGER _r THER pECE1YE DEC 7 2005 J 1 KB MANAGER Memo To: . Rick Gifford From: Tom Anderson Date: December 7, 2005 Re: Lois Stover Rick, Assessing Department Kodiak Island Borough In response to the letter from Mel Stephens regarding the senior exemption for Lois Stover, some background. Mrs. Stover didn't realize that she could qualify, being 60 years of age and the widow of a person who had received the senior citizen exemption. She would have been eligible beginning with the 2003 tax year had she applied. As Mr. Stephens points out, KIBC 3.20.080(D) expressly grants the assessor authority to waive the claimant's failure to make timely application as long as the late application is made during the same year. Borough Code does not treat the question of exemption for previous years, nor does it specifically treat the senior exemption at all. For this reason, we in the Assessing Department must rely upon Alaska Statute for guidance. As Mr. Stephens further points out, AS 29.45.030(f) provides that the "governing body of the municipality for good cause shown may waive the claimant's failure to make timely application for exemption and authorize the assessor to accept the application as if timely filed." Our interpretation, consistent with previous administrations, is that Borough Code allows the assessor to accept these late applications for the current year only. Applications for previous years require authorization from the Assembly. The Assembly could, of course, grant the assessor permanent authority for previous years by ordinance. As to reimbursement by the State, until 1986 the State did reimburse the municipalities for the loss of revenue. Since that time, in accordance with AS 29.45.030(g) appropriations have not been "sufficient to fully fund reimbursements" and they have steadily declined, to the point that this mandate is presently not funded at all. The Borough will not be reimbursed for Toss of revenue if Mrs. Stover's applications for previous years are authorized. Nevertheless, she does qualify under State Statute. Assessing Department recommends that the Assembly approve these applications and authorize that the requested exemptions be granted. Please let me know if I can provide further assistance of clarification in this matter. Thanks, Torn Rick Gifford From: Tom Anderson Sent: Thursday, December 08, 2005 1:19 PM To: Rick Gifford Subject: Lois Stover refund amounts Rick, Lois Stover has been refunded for 2005. Her previous year refunds will be: 2004: $1,912.50 2003: $1,373.58 Total: $3,286.08 I have supporting documents if you need them. Thanks, Tom Page 1 of 1 3 -32 3.20.080 B. All property used exclusively for religious, educational, or charitable purposes, such property used for religious purposes to be deemed to include the residences of a pastor, priest, or minister of such religious organization and to further include all other property of such organization not used for business, rent, or profit. Property of any religious, educational, or charitable organization from which the organization derives any rentals or profits shall not be exempt. Unimproved or vacant real property of any such organization which is not currently used for religious, education, or charitable purposes shall be deemed to be property held or used for profit, unless by deed restriction or otherwise the real property has been effectually dedicated to future use for religious, educational, or charitable purposes only and cannot be sold or used for any other purposes; C. The property of any organization which is not organized for business purposes and whose membership is composed entirely of veterans of any wars of the United States, as recognized and chartered by the Congress of the United States, and the property of the auxiliary of any such organization. Property of any such veteran' s organization or auxiliary from which the or anization derives any rentals or profits shall not be exempt; the event that a claimant fails to apply for an exemption provided by AS 29.45 0 t (e) by January fifteenth of the assessment year for which the exemption is sought, ktjt, during the same year, the borough assessor for good cause shown may waive the claimant's failure to make timely application for the exemption for that year and shall accept the application as if timely filed subject to the provisions contained in AS 29.45.030(E). Good cause shall include but not necessarily be limited to: 1. mistake; 2. inadvertence; or 3. excusable neglect; E. The private interests, other than fee simple record ownership, in real property of an individual residing in the property if the property has been developed, improved, or acquired with federal funds for low- income housing and is owned or managed as low- income housing by the Alaska State Building Authority or a regional housing authority formed under AS 18.55.996. This section does not prohibit the borough from continuing to receive payments in lieu of taxes authorized under federal law. This section applies only to those low- income housing units in existence prior to January 1, 1989, hence, any new projects, real property acquisitions and additions to the existing properties after January 1, 1989, shall require an ordinance of the assembly prior to the granting of an exemption under this section; F. The increase in assessed value of improvements to real property if an increase in assessed value is directly attributable to landscaping, or new maintenance, repair, or renovation of an existing structure, and if the alteration, maintenance, repair, or renovation, when completed, enhances the exterior appearance or aesthetic quality of the land or structure. An exemption may not be allowed under this subsection for the construction of an improvement to a structure if the principal purpose of the improvement is to increase the amount of space for occupancy or nonresidential use in the structure or for the alteration of land as a construction activity. An exemption provided in this subsection may continue for up to four (4) years from the date the improvement is completed or from the date of approval for the exemption by the local assessor, whichever is later; and (KIB 06/2004) Supp. #40 Sec. 29.45.030. ALASKA STATUTES Sec. 29.45.030. only if that income is solely from use of the property by nonprofit religious, charitable, hospital, or educational groups. If used by nonprofit educational groups, the property is exempt only if used exclusively for classroom space. (d) Laws exempting certain property from execution under the AS 09 (Code of Civil Procedure) do not exempt the property from taxes levied and collected by municipalities. (e) The real property owned and occupied as the primary residence and permanent place of abode by a (1) resident 65 years of age or older; (2) disabled veteran; or (3) resident at least 60 years old who is the widow or widower of a person who qualified for an exemption under (1) or (2) of this subsection, is exempt from taxation on the first $150,000 of the assessed value of the real property. A municipality may, in case of hardship, provide for exemption beyond the first $150,000 of assessed value in accordance with regulations of the department. Only one exemption may be granted for the same property and, if two or more persons are eligible for an exemption for the same property, the parties shall decide between or among themselves who is to receive the benefit of the exemption. Real property may not be exempted under this subsection if the assessor determines, after notice and hearing to the parties, that the property was conveyed to the applicant primarily for the purpose of obtaining the exemption. The determination of the assessor may be appealed under AS 44.62.560 — 44.62.570. (t) To be eligible for an exemption under (e) of this section for a year, a municipality may by ordinance require that an individual also be eligible for a permanent fund dividend under AS 43.23.005 for that same year or, if the individual does not apply for the permanent fund dividend, that the -individual would have been eligible for the permanent fund dividend had the individual applied. An exemption may not be granted under (e) of this section except upon written application for the exemption. Each municipality shall, by ordinance, establish procedures and deadlines for filing the application. Thyoverning body of the municipality for eood cause shown may waive the claimant's failure to make timely application for exemption and authorize the assessor to accept the apalication as if timely filed. If an application is filed within the required time and is approved by tliie assessor, the assessor shall allow an exemption in accordance with the provisions of (e) of this section. If the application for exemption is approved after taxes have been paid, the amount of tax that the claimant has already paid for the property exempted shall be refunded to the claimant. The assessor shall require proof in the form the assessor considers necessary of the right to and amount of an exemption claimed under (e) of this section, and shall require a disabled veteran claiming an exemption under (e) of this section to provide evidence of the disability rating. The assessor may require proof under this subsection at any time. (g) The state shall reimburse a borough or city, as appropriate, for the real property tax revenues lost to it by the operation of (e) of this section. However, reimbursement may be made to a municipality for revenue lost to it only to the extent that the loss exceeds an exemption that was granted by the municipality, or that on proper application by an individual would have been granted under AS 29.45.050(a). If appropriations are not sufficient to fully fund reimbursements under this subsection, the amount available shall be distributed pro rata among eligible municipalities. (h) Except as provided in (g) of this section, nothing in (e) — (j) of this section affects similar exemptions from property taxes granted by a municipality on September 10, 972 nr prevents a municipality from granting similar exemptions by ordinance as provided in AS 29.45.050. (i) In (e) — (i) of this section, (I) "disabled veteran" means a disabled person (A) separated from the military service of the United States under a condition that is not dishonorable who is a resident of the state, whose disability was incurred or aggravated in the line of duty in the military service of the United States, and whose disability has been rated as 50 96 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 15, 2005 ITEM NO. 13.D.2 Personnel Advisory Board Vacancy Mayor Selby informed the Clerk that Mr. Brian Beck left Kodiak approximately August of 2005 with the intent of remaining absent more than ninety days. 2.39.070 Vacancies. A. A vacancy, other than by expiration of the member's term, is created when the seat is declared vacant by the assembly for one or more of the following reasons: 1. the member leaves the borough with the intent of remaining absent more than ninety (90) days; Recommended motion: Move to declare the seat held by Brian Beck on the Personnel Advisory Board for a term to expire December 31, 2007 vacant and direct the Borough Clerk to advertise the vacancy per Borough Code. Pam Foreman 1637 Three Sisters Way Kodiak, AK 99615 Revised 02/23/2005 BOARDS /ROSTERS /PERS Kodiak Island Borough PERSONNEL ADVISORY BOARD William King 2005 486 -4567 487 -4382 3848 Woodland Drive Kodiak, AK 99615 Vacant 2005 Vacant 2006 Term Home Work Expires Phone Phone Brian Beck 2007 486 -5758 486 -9590 3404 Balika Lane Kodiak, AK 99615 2007 486 -2588 486 -4782 KIB Staff designee: Lauri Whiddon 486 -9301 Regular Meeting of December 15, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.3 Confirmation of Mayoral Appointments of Assemblymember Representatives to Boards, Committees, Commissions, and Councils. Mayor Selby has asked that the Assembly confirm his appointment of Assemblymember representatives to Boards, Committees, Commissions, and Councils as follows: Architectural Review Board Joint Building Code Review Committee Kodiak College Council Parks and Recreation Committee Providence Health System Service Area Board Expires 12/31/2005 Providence Kod Is Counseling Center Advisory Council Expires 12/31/2006 School District Budget Advisory Committee School District Facilities Review Committee School District Strategic Planning Committee Note: Emergency Services Council Mayor Selby Economic Development Committee Mayor Selby Recommended motion: Move to confirm the mayoral appointments of assemblymember representatives to Boards, Committees, Commissions, and Councils. APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES ASSEMBLYMEMBER'S NAME: ! r Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday, November 30, 2005. Current Assembly Representative Board or Committee ‘-e// 3 Architectural Review Board Economic Development Committee Emergency Services Council i Joint Building Code Review Committee Kodiak College Council Parks and Recreation Committee Prov. Health System Service Area Board Prov. Kod Is Counseling Center Advisory Council School District Budget Advisory Committee School District Facilities Review Committee School District Strategic Planning Committee N:\CLWSSY ASSYREPAPPOINTMENT.wpd Oswalt Mayor Selby Mayor Selby Oswalt Williams Vacant Branson - Expires 12/31/2005 Vacant - Expires 1 2/31/2006 Ranney Abell Williams Judi Nielsen im: Pat Branson [scokinc @ak.net] Sent: Monday, November 07, 2005 10:28 AM To: Judi Nielsen Subject: boards and committees 11/9/2005 ragci011 Judi I would like to put my name on the committee list for kIB: for Providence Service Area Board. Since this board takes up alot of time -3 meetings a month or more -that is the only one I am putting my name in for. Please pass this on to the Mayor. Thanks. Pat From: Judi Nielsen <jnielsen @kib.co.kodiak.ak.us> Subject: FW: Appointments Date: November 16, 2005 12:37:48 PM AST To: snoskwrl @gci.net, ranney64 @hotmail.com, Mel Stephens <mmstep @ptialaska.neb, scokinc @ak.net, Reed Oswalt <mroswalt @alaska.com >, Sue Jeffrey <suej @gci.net >, tcabell @ptialaska.net 1 Attachment, 44.0 KB Hi, Here is the list for appointment of Assemblymember representatives to Boards and Committees. Your next meeting will be the work session on Tuesday, November 29 with a regular meeting to follow on Thursday, December 1. I will be out of the office Thursday, November 17 thru Tuesday, November 29. Have a great Thanksgiving holidy. Judi APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES SeF(re_A Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday, November 30 2005. ASSEMBLYMEMBER'S NAME: Sthet Board or Committee Current Assembly Representative Architectural Review Board Oswalt Economic Development Committee Mayor Selby Emergency Services Council Mayor Selby Joint Building Code Review Committee Oswalt / Kodiak College Council Williams K Parks and Recreation Committee Vacant Prov. Health System Service Area Board Branson - Expires 12/31/2005 Prov. Kod Is Counseling Center Advisory Council Vacant - Expires 12/31/2006 School District Budget Advisory Committee Ranney School District Facilities Review Committee Abell School District Strategic Planning Committee Williams NOV -16 -05 WED 15:07 Reed.E.Oawm It 1116/2005 12:56 907- 486 - 9391 ASSEMBLYMEMBER'S NAME: Board or Committee Architectural Review Board Economic Development Committee Emergency Services Council Joint Building Code Review Committee Kodiak College Council Parks and Recreation Committee . Prov, Health System Service Area Board Prov. Kod Is Counseling Center Advisory Council APPOI MENT OF AS BL ' EPRESENTA School District Budget Advisory Committee School District Facilities Review Committee School District Strategic Planning Committee N JpOINTMENT.wpd BOROUGH CLERK VES 406 4514 PAGE 01 OARDS A . D COMMIT . E,ES Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday Na3Q06. P.01 Current Assembly Representative Oswalt Mayor Selby Mayor Selby/ Os wald/ , JA/fFlram "` U ateoant �f Branson - Expires 12/31/20 Expires 12/31/2 06 et r1 boll �iHrsrrrts— APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES ASSEMBLYMEMBER'S NAME: r- pet a, Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday, November 30, 2005. Board or Committee Current Assembly Representative Architectural Review Board Oswalt Economic Development Committee Mayor Selby Emergency Services Council Mayor Selby Joint Building Code Review Committee Oswalt 4/ Kodiak College Council Williams 3 Parks and Recreation Committee Vacant 2 Prov. Health System Service Area Board Branson - Expires 12/31/2005 _L Prov. Kod Is Counseling Center Advisory Council Vacant - Expires 12/31/2006 School District Budget Advisory Committee Ranney School District Facilities Review Committee Abell `) School District Strategic Planning Committee Williams N: \CL ASSY\ASSYREPAPPOENTMENT.wpd ASSEMBLYMEMBER'S NAME: Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday, November 30, 2005. Current Assembly Representative Board or Committee 5 C '1. APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES Plef 144 c Architectural Review Board Economic Development Committee Emergency Services Council Joint Building Code Review Committee Kodiak College Council Parks and Recreation Committee Prov. Health System Service Area Board Prov. Kod Is Counseling Center Advisory Council School District Budget Advisory Committee School District Facilities Review Committee School District Strategic Planning Committee N: \CUASSY\ ASSYREP APPOINT MEVT.wpd Oswalt Mayor Selby Mayor Selby Oswalt Williams Vacant Branson - Expires 12/31/2005 Vacant - Expires 12/31/2006 Ranney Abell Williams p 1ECEDVE NOV 2 9 2005 BOROUGH CLERK'S OFFICE APPOINTMENT OF ASSEMBLY REPRESENTATIVES TO BOARDS AND COMMITTEES ASSEMBLYMEMBER'S NAME: Please mark your top five choices from 1 to 5, with 1 being your first choice, and return this form to the Clerk's office by Wednesday, November 30, 2005. Board or Committee Architectural Review Board 5 Economic Development Committee j Emergency Services Council 6 Joint Building Code Review Committee Kodiak College Council a Parks and Recreation Committee / Prov. Health System Service Area Board Prov. Kod Is Counseling Center Advisory Council 5 School District Budget Advisory Committee School District Facilities Review Committee 4' q School District Strategic Planning Committee 0S 8 L , , o- a N: 1C .LIASSYIASSYREPAPPOINTMENT.wpd Current Assembly Representative Oswalt Mayor Selby Mayor Selby Oswalt Williams Vacant Branson Vacant - Expires 12/31 Ranney Abell Williams Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 15, 2005 Confirmation of Mayoral Appointments to the Arts Council Advisory Committee. The Kodiak Baranof Productions, Inc. d.b.a. Kodiak Arts Council Board of Directors had an opportunity to review the applications and have submitted the three applications for mayoral appointment. ARTS COUNCIL ADVISORY COMMITTEE ITEM NO. 13.D.4 2.49.010 Created -- Membership. There is created an arts council advisory committee which shall consist of three (3) borough residents, which are appointed by the mayor and confirmed by the assembly. The Kodiak Baranof Productions, Inc. d.b.a. Kodiak Arts Council board of directors shall have an opportunity to review the applications and submit comments prior to mayoral appointment. The committee shall designate its chair. 2.49.020 Term -- Compensation. A. The members shall serve for one (1) year. Appointments to fill vacancies shall be for the unexpired term only. B. Members of the committee shall serve without compensation. Recommended motion: Move to confirm the mayoral appointments of Mark Anderson, Cecelia A. Esparza, and Zoya Saltonstall to one year seats on the Arts Council Advisory Committee for terms to expire Decmbe 31, 2006. NAME: 1 Nler b c ✓\ HOME PHONE: LIB -155 0 STREET ADDRESS: II PROFESSIONAL ACTIVITIES: nGrl to f gin 19 nton.4.4/' KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLE 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 Way WORK PHONE: Li 9( MAILING ADDRESS: LENGTH OF RESIDENCE IN KODIAK: 7 yr 5 IN ALASKA: 2 O REGISTERED VOTER: YES 0( )) NO () PROPERTY OWNER IN KODIAK: YES 6C) NO ( ) COMMUNITY ACTIVITIES: C.-Ledo-4r r o4' C.em/ntroe / R +ary Abh ,Cr lfruman+ AREA OF EXPERTISE ANDfOR EDUCATION (that would benefit membership on Boards) I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference): - — C , 4r +s Afiv sort' �o 1. 2. 4. Signature Idiot o5 Date NOV 1 4 % 005 BOROUGH CLERK'S OFFICE A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return application by the advertised deadline. Cc y�� -STAFF USE oraT- Vow 10 No y sdrec j,1W /� $ UFL Dato *OW osmoses TWM &plow oh Pluto! godoous: Comm* KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLE 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 NAME: c E Ct L(, P • ESPR 22•/-1 HOME PHONE: 4St, WORK PHONE: STREET ADDRESS: S , S 0 \3 p 1 2 _ MAILING ADDRESS: 'T.() D • Bo h 38 (3 9RG -a-c." LENGTH OF RESIDENCE IN KODIAK: I' l sS . IN ALASKA: Sri n S. REGISTERED VOTER; YES 0 NO () PROPERTY OWNER IN KODIAK: YES (1 NO ins. O ( ) COMMUNITY ACTIVITIES: lloLtX►e.f. s, M 0, ^AS s r k c1. t o j acCia a ial, oy k W 11 -C.L; K R C s I- KKocL4c. 140 k_ 4xYt mw _ l el a;1t D PROFESSIONAL ACTIVITIES: r cat OF EXPERTISE AND /OR EDUCATION (that would benefit membership �� arils (4p s TE2 C oF. so .,, Lsr u fc 3o s 1 LA4- I AM INTERESTED IN SERVING ON THE FOLLOWING BOARDS) (List in order of preference): 1. flee Pis Rt c Via, 2. A resume or letter of interest may be attached, but is not required. This application will be kept on file for one ear. Please retum application by the advertised deadline. CC -STAFF USE ONLY - VmmIDNo Th ll ' JapI .� tv /F�/ a( Doapnalalbn Rooter Oats Oats Appointed: .R. Nd.,er, eauahf 1 City IN' O MNr. ON. bolos ONhd Odor Term PsI ore FNenpN d.daoa.: COMMIE KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLE 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 NAME: 7 09 Jith fb HOME PHONE: 1J (D -Ai3 / WORK PHONE: STREET ADDRESS: goo), &% f J'/e MAILING ADDRESS: 6 o X 355 3 LENGTH OF RESIDENCE IN KODIAK: _ 22 6 -15/5 IN ALASKA: 01 REGISTERED VOTER: YES (44(0 () PROPERTY OWNER IN KODIAK: YES QQ NO (• ) • COMMUNITY ACTIVITIES: Y rem finnan by MG kw/Atk ins CAncnct PROFESSIONAL ACTIVITIES: mnw 4 ,spin Rac ?. AREA OF EXPERTISE AND/OR EDUCATION (that would benefit membership on Boards) I AM INTERE STED IN SERVING ON FOLLOWING BOARD(S) (List in order of preference): 1. Birth -its swale/ (.g` eivrtt 2. 4. ll — / D -OS Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return application by the advertised deadline. Vas ID No Veiled By "ID` /C &Sart- Appleott R.rl.nat saagl�ay( ) out Ap $ms o e Tarn explos on: Commix -SUP useoNLY• DoosteMett AppoStnwtLex Roby otu a O Fw�ar o:wotn: Meeting of: December 15, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.5 Confirmation of Mayoral Appointments to the Parks and Recreation Committee. Three applications for two seats were received from: Kevin Foster and Mike Sirofchuck currently serve on the Parks and Recreation Committee. . - _ the - -_ y - a/ a pu i n tm _ ..t o f an d Recommended moron: rviuve �u curium the inoyuioi oNN�,,,�,,,�, s to three years seats on the Parks and Recreation Committee for terms to expire December 31, 2008. Kevin Foster 2005 PO Box 3693 Kodiak, AK 99615 Mike Sirofchuck 2005 486 -6498 486 -9147 PO Box 970 Kodiak, AK 99615 Jeff Huntley 1015 Pine Cresent Kodiak, AK 99615 Patrick Saltonstall P.O. Box 3553 Kodiak, AK 99615 Hans Tschersich 1423 Baranof Street Kodiak, AK 99615 Pam Foreman 1637 Three Sisters Way Kodiak, AK 99615 Murphy Forcer PO Box 3924 Kodiak, AK 99615 PARKS AND RECREATION COMMITTEE Robert M. Greene 2007 486 -5803 487 -4952 P.O. Box 8893 Kodiak, AK 99615 Heather Turner 2007 486 -1461 487 -5320 x262 2237 Selief Lane Kodiak, AK 99615 Wayne Biessel (State Rep, non - voting) 486 -6339 SR 3800 Kodiak, AK 99615 Community Development (Staff Rep, non - voting) Lail l - Up \•.11J l al 11.3 u. •1 , v.. ♦ J1..f j J 410 Cedar St Kodiak, AK 99615 Betty Odell ( School Bd & Student Rep, non - voting) PO Box 5589 Kodiak, AK 99615 Revised 03/17@005 CL \BOARDS \ROSTERS \PARKS Kodiak Island Borough Term Home Work Expires Phone Phone 486 -0283 2006 486 -4013 486 -7620 2006 486 -2634 486 -7004 2006 486 -5648 486 -9521 2007 486 -2588 486 -4782 2007 486 -3396 487 -4363 486 -5597 eodell@ptialaska.net 486 -9363 486 -9396 - Fax ag6_R67n BOARD APPLICATION NAME: a at y Julevier HOME PHONE: (NC, a aaJ WORK PHONE: STREET ADDRESS: 3g L ; (Iy D r I V� MAILING ADDRESS: Pa B 3 go LENGTH OF RESIDENCE IN KODIAK: G w on-Ftis IN ALASKA: w 0.�1 1 ARE YOU A REGISTERED VOTER IN KODIAK ? ARE YOU A PROPERTY OWNER IN KODIAK? COMMUNITY ACTIVITIES: chara, - Cantira I rser5 1 PROFESSIONAL ACTIVITIES: AREA OF EXPERTISE AND /OR EDUCATION: nckt'ural resources mn na 9 ewleN't' '$S, de gree ,.:,IcjlrVe. His l-eries I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. plann tn1 onnc zon;n 2. p flt "4hit'recrea'1'lon 3. Served on +k,c 54ore cou PJe.aJ4 Plethhln9 s:.- ovnw,i55 04 n Signature 0 Voter ID No VerUied By: Applicant's Residence: Borough Date Appointed: Term Expires on: Comments: City KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL :jnielsen @kib.co.kodiak.ak.us 4. lam 1- OS Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the application by the advertised deadline. AFF USE ONLY • YES ('- YES ( ) ECC IVE 11 DEC 1 2005 BOROUGH CLERK'S OFFICE E -MAIL: 33 VI3 f r l& 5 c i,het NO() NO (� TO T 7 en on"FI',s Documentation: Appointment Letter. Roster. Oath of Office: Financial Disclosure: 'ESSIONAL ACTIVITIES: OF EXPERTISE AND /OR EDUCATION: ID No Verified By: :ant's Residence: Borough ( ) City ( ) Appointed: Expires on: lens' KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL: jnielsen @kib.co.kodiak.ak. DECEOVE pi OCT 2 8 2005 BOROUGH CLERK'S OFFICE BOARD APPLICATION E: 1<r t r rst�. r E PHONE: C,.-o j$ WORK PHONE: E -MAIL: -c—r sfect- kav-lne e net :ET ADDRESS: - c2.e.,r t nloe‘ t A ,ING ADDRESS: Pp '3to93 ;TH OF RESIDENCE IN KODIAK: IN IN ALASKA: - 2 -/ YOU A REGISTERED VOTER IN KODIAK ? YES (A) NO ( ) YOU A PROPERTY OWNER IN KODIAK? YES () NO (X) MUNITY ACTIVITIES: INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 'rao « S24-e_ efk:Y.,...ti _ 2. 4. Date me or letter of interest may be attached, but is not required. This application will be kept on file for one year. return the application by the advertised deadline. STAFF USE ONLY • Documentation: Appointment Letter: Roster. Oath 01 Otfice: Financial Disclosure: 1AME: KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL :jnielsen @kib.co.kodiak.ak.us B OARD APPLICATION IlC 4- -IOME PHONE: 9 - ttl'a WORK PHONE: «&1 2S 7 -MAIL: VP- & °tct•t"2 G ;TREET ADDRESS: 72 O3 CI -. (J vIAILING ADDRESS: B o?( c t7CD .ENGTH OF RESIDENCE IN KODIAK: /5 i C ) IN ALASKA: 2 5 \RE YOU A REGISTERED VOTER IN KODIAK? V YES (kr NO ( ) \RE YOU A PROPERTY OWNER IN KODIAK? YES (-r NO ( ) :0MMUNITY ACTIVITIES: Kl B 6'4g-. C trn..(4-tt, 4K 51.01 -c 6 Asvrsn li'P"9(e IS )4/ 1 K g Ls 6- xxxr cog Coonsz)) Kam( IrisW (B) 'ROFESSIONAL ACTIVITIES: VAY? LC JY Gu &-t.t c'J tv m C,OV \ 4 c 1REA OF EXPERTISE AND /OR EDUCATION: Li G�.t%- Lad- , 4 } y,Kck. s c�--l. r -s-rc_" �— AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) AS a Rez.- 2. / A A _ y // lam v�-� 31 6 c7 2 a C >i Date 4. \ resume of letter of ingest may be attached, but is not required. This application will be kept on file for one year. 'leaf° return the application by the advertised deadline. - STAFF USE ONLY • Voter ID No Verified By: Documentation: Appolntment Letter. Applicant's Residence; Borough ( ) City ( ) Roster. Date Appointed Oath of Office: Term Expires on: Financial Disclosure: Comments: Meeting of: December 15, 2005 Confirmation of Mayoral Appointments to the Planning and Zoning Commission. There is one city seat and two borough seats open on the Planning and Zoning Commission. The following are the applicants: G aj Jerrol Friend (also city resident) Gary Juelrger_-- Charles Lorenson Alan Torres Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.6 The City should have a recommendation for appointment to the city seat by December 14. Recommended motion: Move to confirm the mayoral appointment of to a three year City seat on the planning and Zoning Commission for a term to expire December 31, 2008. Recommended motion: Move to confirm the mayoral appointment of to a three year Borough seat on the planning and Zoning Commission for a term to expire December 31, 2008. Recommended motion: Move to confirm the mayoral appointment of to a two year Borough seat on the planning and Zoning Commission for a term to expire December 31, 2007. Dr. Gary A. Carver (B) 12021 Middle Bay Drive P.O. Box 52 Kodiak, AK 99615 Jerrol Friend (C) 1515 Baranof Kodiak, AK 99615 Casey Janz (B) 10674 Chiniak Drive Kodiak, AK 99615 David King (B) P.O. Box 3634 Kodiak, AK 99615 Dennis A. McMurry (C) 1413 Ismailov Kodiak, AK 99615 VACANT (B) Brent Watkins (C) 307 Childs Drive Kodiak, AK 99615 Staff: Community Development Director Kodiak Island Borough PLANNING & ZONING COMMISSION Term Expires 2006 2006 481 -2930 2006 Home Phone 487 -4551 486 -4077 487 -4055 486 -5528 2007 486 -1717 Work Phone 487 -4551 486 -4946 654 4077 487 -2125 486 -8501 654 -0728 486 -9360 Revised 2005 COI due 3/15 annually BOARDS \ROSTERS \P &Z NAME: (.7a ‘r HOME PHONE: rfF7—` -53 STREET ADDRESS: MAILING ADDRESS: X 202 4 7/I,drile Ko Prtuc k k /9K q94./ Po 80-K 52_ 1,- G k,4 /r, 9 S IN ALASKA: / i,3 YES (�Q NO ( ) YES NO( ) �/Y//I /CS /or in/i� LENGTH OF RESIDENCE IN KODIAK: x ) S ARE YOU A REGISTERED VOTER IN KODIAK ? ARE YOU A PROPERTY OWNER IN KODIAK? COMMUNITY ACTIVITIES: ftry e4-? ayy / 4-411c. /e C Ye s G' fe/21e4 l[Xxy . St Loo /s PROFESSIONAL ACTIVITIES: fCan u /42 Coo/ s ea,-- so -1' (cc ,. gcht /1- 0 CO IMO/ e r.; /7�etsiez cS )IA4 Se sic , dl Sa , `fer4y2i / 5.5/6,4 AREA OF EXPERTIS D /OR EDUCATION: T PhN EDUC D �co /Oj 19a, /9 ? /97/ — (l „/ 4i £e4o((3s yiS3 U err Ai? t� ,sro Yfie . D.) - e•X r 6eolc Gw l �J d A 1 AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1• ' /Z 47n z fie/ 1:-, 2. 3. Signatur o a A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the application by the advertised deadline. • STAFF USE ONLY • Voter ID No Verified By: Sr'J F j% Ir r Documentation: AppolMment Letter Applicant's Residence; B• •h. City( ) Roster. Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 996 5 PHONE: (907) 486 -931 FAX: (907) 486 -9391 EMAIL:jnielsen @kib.co.kodi BOARD APPLICATION artier WORK PHONE: `{ / 87 /SSI E -MAIL: C3eo 1c& aIosh .fie) O Sic row «JC k7. ; k cisie 4. ✓I/ m-- Date l ECERgE us NOV 1 7 2005 BOROUGH CLERK'S OFFICE NAME: , -., C"rr J KODIAK ISLAND BOROUGH OFFICE QF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL:jnielsen @kib.co.kodiak. BOARD APPLICATION 7 ( v e vi HOME PHONE: ` /S'C, - 90) WORK PHONE: 6S`1 qn; y STREET ADDRESS: / 5 / 5 /, /0 / .t'? / MAILING ADDRESS: 5,614 -1-- LENGTH OF RESIDENCE IN KODIAK: 'VC� J r c-e IN ALASKA: L 7 / 07 r ,x,2 > ARE YOU A REGISTERED VOTER IN KODIAK ? YES («C) NO ( ) ARE YOU A PROPERTY OWNER IN KODIAK? YES ('.4 NO ( ) COMMUNITY ACTIVITIES: 410 ✓ S to 2 6exi 4/26 R 2_ PROFESSIONAL ACTIVITIES: (l e ve ( (ojp,c e2 AREA OF EXPERTISE AND /OR EDUCATION: 4) U /I , / d rc' I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. Per - 2_ 3. 2 i3 Sign, re 2. 'Jteert �- 4. E -MAIL: tk.us ECEOVE NOV 1 8 2005 BOROUGH CLERK'S OFFICE v "trH� ety4 c, . �[Y. ry∎tMtt±P A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the application by the advertised deadline. Voter 0 No Verified By: Ol/ Applicant's Residence; Borough ( ) City Date Appointed: Term Expires on: Comments: - STAFF USE ONLY • Documentation: Appointment Letter: Roster: Oath of Office'. Financial Disclosure: 3. LENGTH OF RESIDENCE IN KODIAK: (o �n on4 tis ARE YOU A REGISTERED VOTER IN KODIAK ? ARE YOU A PROPERTY OWNER IN KODIAK? COMMUNITY ACTIVITIES: c t ur -C L4 d r tsers PROFESSIONAL ACTIVITIES: I. planntn qnd z r" Signatur 2/ Aen i tA KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL :jnielsen @kib.co.kodiak.ak.us BOARD APPLICATION NAME: (tc to � �lev\3P Y HOME PHONE: ( NC, WORK PHONE: STREET ADDRESS: 3 g4 L;II D r MAILING ADDRESS: 9 P 3 so 1 2. Pa 4. E -MAIL: ajgen3e Jct,nefi YES (Lf YES ( ) IN ALASKA: �o AREA OF EXPERTISE AND /OR EDUCATION: natural resources rnaNajev.1evtt 1, , S r Je3ree ,.a,1c4 f'e• 1415 I, - 1— U5 Date recrew"f -love ECEOWE DEC 1 2005 BOROUGH CLERK'S OFFICE NO() NO (I.Y M o rri-l1 Ser Drs ' \nc.. 5 countt � AJet/acJA plahninA C_ovnw,5510■-■ r 7 rn an -ais I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. 'case return the application by the advertised deadline Voter ID No Verified By: Applicant's Residence: Borough Date Appointed: Term Expires on: Comments: w /��'/' s AFF USE ONLY • Documentation: Appointment Letter Roster: Oath of Office: Financial Disclosure: KODIAK ISLAND B( OUGH OFFICE s F 9 V E 710 OF MILL THE BAY BOROU RO.`I� Ti) KODIAK, ALASKA 9 I PHONE: (907) 486 -9 NOV - 2 2004 FAX: (907) 486 -93' l C7,460// S JOr( t� DME PHONE: 6`•' J /V WORK PHONE: Lila ' 5 97 5 'BEET ADDRESS: YD 55 e!7 y s rive /e AILING ADDRESS: P•o• Y,U 3g kcictth 99(015 NGTH OF RESIDENCE IN KODIAK: CC, re G l2—S IN ALASKA: 4 (o y t4 ✓5 GISTERED VOTER: YES (P)--NO () PROPERTY OWNER IN KODIAK: YES ('� NO ( ) )MMUNITY ACTIVITIES: tME: :OFESSIONAL ACTIVITIES: eve'iae cvecC &c,rJS . • STAFF USE ONLY • BOROUGH CLERK'S OFFICE tEA OF EXPERTISE AND /OR EDUCATION (that would benefit membership on Boards) M INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference): LNN1 Y 2 i 3. 4. y � /1 / . _ , 1 L . 15 n „II naLife / e/ 7d l(1/l l � �1�� Date try esume or letter of interest may be attached, but is not required. This application will be kept on file for one r. Please return application by the advertised deadline. /oler ID No Verified By: I." Documentation: Appointment Letter. 'pplicanfs Residence; Borough it City ( J Roster )ale Appointed: "erm Expires on: Oath of Office: :orrcrems: Financial Disclosure: FROM : KODIAK IS BOROUGH NAME: /7L/7A/ re- A 5 HOME PHONE: yn ` 7 STREET ADDRESS: 27rg 27r £ez474Ac•t a MAILING ADDRESS: Jun e.- PROFESSIONAL ACTIVITIES: PHONE NO. : 907 486 9346 KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLE 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 /Oyp; IN ALASKA: -73 PROPERTY OWNER IN KODIAK: YES oq NO ( ) p�� r I o9,*a;c . et% d-c/ LENGTH OF RESIDENCE IN KODIAK: REGISTERED VOTER: YES Pt" NO ( ) COMMUNITY ACTIVITIES: 2�0c -IC/ Motet 7 %t& acid e02 3 19.411o.0 Pc. 7 o 1 J; *d VdycSle ,9-ci60C,`c � i 0't 9z ate c'V% ?co vne 84 Nov. 03 2005 11:23PM P1 WORK PHONE: We — ?35 / 3 1 04 e F AREA OF EXPEItTISE AND /OR EDUCATION (that would benefit membership on Boards) eF rt tifr . /5 I AM INTERESTED IN SERVING ON THE FOLLOWING BOARDS) (List In order of preference): 1. pA/M/�f/ /A/ .vd Zdott/A/ ". 3. 2. 4. / bate Signature A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year, Please return application b; the advertised deadline VI" " i Yole ION* VoArrod Rr Apppeente Reelanw: Bo Teml excue, pG Cnneneetr CRy ( ) - STAFF URA ONLY. Oeeumemalloc AppoinYnod Loner Roste Oath of gear Financial Olr¢osure: Kodiak Island Borough AGENDA STATEMENT Regular Meeting of December 15, 2005 Recommendation for Appointment to a Board Seat on the Providence Health System Kodiak Island Service Area Community Board. Providence Kodiak Island Medical Center has submitted the names of Pat Branson, Steve Honnold, and Michael Machulsky to fill the upcoming service area board member vancacies. l APPROVAL FOR AGENDA: ITEM NO. 13.D.7 Recommended motion: Move to recommend the appointment of Pat Branson, Steve Honnold, and Michael Machulsky to the Providence Kodiak is /and Service Area Community Board. November 22, 2005 Jerome Selby 710 Mill Bay Road Kodiak, AK 99615 Sincerely, '1 • : nai. J. Rush, CEO vid ce Kodiak Island Medical Center VC)ithOttili Medical Center 1915 E. Rezanof Drive Kodiak, Alaska 99615 Re: Appointment of Michael Machulsky, Steven Honnold and Pat Branson to the Providence Kodiak Island Service Area Community Board. Dear Honorable Selby and Assembly Members: The Kodiak Island Service Area Board is recommending the nomination of Michael Machulsky, Steve Honnold and Pat Branson to fill the upcoming Service Area Board member vacancies in December 2005. Mr. Machulsky, Mr. Honnold and Ms. Branson have contributed to our success and will continue to be active and valuable board members. Please let us know if you have any concerns or comments regarding the nomination of Michael Machulsky, Steve Honnold and Pat Branson to the Kodiak Island Service Area Board. KODIA CLERK'S > BOROUGH ICE COPT D TO: ASSEMBLY MAYOR MANAGER OTHE Tel 907 486 -3281. Meeting of: December 15, 2005 Kodiak Island Borough AGENDA STATEMENT Confirmation of Mayoral Appointments to the Architectural /Engineering Review Board Two applications for two seats were received. ITEM NO. 13.D.8 Jerrol Friend and Jay Johnston currently serve on the Architectural /Engineering Review Board. Recommended motion: Move to confirm the mayoral appointments ofJerrol Friend and Jay Johnston to three -year seats on the Architectural /Engineering Review Board. Jay Johnston, Vice -Chair P.O. Box 2503 Kodiak, AK 99615 Jerrol Friend 1515 Baranof Kodiak, AK 99615 Charlie Jerling, Jr. 1212 Madsen Kodiak, AK 99615 Brent Watkins 307 Childs Drive Kodiak, AK 99615 Gregg Hacker PO Box 4168 Kodiak, AK 99615 Non - Voting ex- officios: IN 111111 VVUULCII, JLIIUUI uvaru nufnuouruanvt. Revised 10/10/05 JB architectural Kodiak Island Borough ARCHITECTURAL /ENGINEERING REVIEW BOARD Term Home Work Expires Phone Phone Scott Arndt, Chair 2006 481 -3745 486 -3745 PO Box 76 486 -0500 pager Kodiak, AK 99615 Bob Tucker, Maint. & Oper.Director (KIBSD Representative) 486 -3595 486 -3908 496 -4077 486 -4946 654 4077 2006 486 -8499 486 -8499 2007 486 -1717 2007 486 -4392 486 -9204 Reed Oswalt (Assembly Rep) 486 -4486 Borough Clerks Office 486 -4514 (fax) 710 Mill Bay Road Kodiak, AK 99615 Bud Cassidy, Engineering /Facilities Director (MB Representative) 486 486 -9238 486 -9340 NAME: KODIAK ISLAND BOROUGH OFFICE OF BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL:jnielsen @kib.co.kodiak. BOARD APPLICATION / , /^. 4A0 ( f vN, e GiL� HOME PHONE: ` /g(' . 9Yo) > WORK PHONE: 6S`l- y75-y E -MAIL: ✓ i f , ; e N (?) Ic $ kG . - STREET ADDRESS: / 5 / ,S MAILING ADDRESS: Sgtn -C LENGTH OF RESIDENCE IN KODIAK: e-/U J r i) to IN ALASKA: y07 neat j ARE YOU A REGISTERED VOTER IN KODIAK ? YES (1() NO ( ) ARE 'YOU A PROPERTY OWNER IN KODIAK? YES ('J NO ( ) COMMUNITY ACTIVITIES: / )D,✓ S / "70: 2 n €j 41e/3 a pic • PROFESSIONAL ACTIVITIES: (ta rfr2,) ( ( p c 7,€ AREA OF EXPERTISE AND /OR EDUCATION: / UC �� C ak.us IS c 6 O U LS NOV 1 8 2005 BOROUGH CLERK'S OFFICE IC Z Z I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. Pa 2 2 . .steel t vl C Cc) rr> try> t t*P 3. a , inn Sign re Voter ID No Verified By: A� Applicant's Residence: Borough ( ) City Date Appointed: Term Expires on: Comments: 4. Da A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year Please return the application by the advertised deadline. STAFF USE ONLY Documentation: Appointment Letter: Roster: Oath of Office: Financial Disclosure: OCT -27 -2005 01:15 PM CLARION COMPANY INC 1 907 486 3909 P.01 BOARD APPLICATION NAME; I , - 1 r g HOME PHONE: "'fCi ' S7 WORK PHONE: G —3 1o1 E -MAIL: J ,�r 1 . c/a.r moan. kr7 STREET ADDRESS: 1 5 Q. MAILING ADDRESS: •$& LSD 3 a-!G LENGTH OF RESIDENCE IN KODIAK: Alta IN ALASKA: ARE YOU A REGISTERED VOTER IN KODIAK ? ARE YOU A PROPERTY OWNER IN KODIAK? COMMUNITY ACTIVITIES: PROFESSIONAL ACTIVITIES: Signature Y. r 0149), AREA OF EXPERTISE AND /OR EDUCATION: KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLE 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486.9310 FAX: (907) 486-9391 EMAIL: jnielsen@kib,co.kodiak.ak L �A1 49 IT 1 .� £ s® c '1C ut/tic", THE B ARD S List In 3. 4, T]sta U OCT 2 7 2005 a BOROUGH CLERK'S OFFICE YES NO ( ) I AM INTERESTED IN SE ON ,. Q () ( order of preference) / 1. 41 2. A resume or 1 ter of interest may be attached, but is not required. This application will be kept on file for one year. Please return t application by the advertised deadline. Vot rID No woke sr Aoollaart RoNdenw: Borough ( ) City ( Dna Appeuaas: Term Evros em _ Canmanla: - STAFF US@ ONLY • Doamsmetlon: Appototmem Lunar; Nestor Oath of otaa: nnonogl Dlsdawrc Meeting of: December 15, 2005 One application for three seats was received. Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.9 Confirmation of Mayoral Appointments to the Personnel Advisory Board Susan Eoff has expressed a interest in being appointed to the one -year term on the Board. Recommended motion: Move to confirm the mayoral appointment of Susan Eoff to a one -year seat on the Personnel Advisory Board to expire December 31, 2006. William King 3848 Woodland Drive Kodiak, AK 99615 Vacant Pam Foreman 1637 Three Sisters Way Kodiak, AK 99615 Kodiak Island Borough PERSONNEL ADVISORY BOARD 4 " 2 QJ, 6005 Term Home Work Expires Phone Phone 486 -4567 487 -4382 486 -5758 486 -9590 486 -2588 486 -4782 MB Staff designee: Lauri Whiddon 486 -9301 Revised 02/23/2005 BOARDS /ROSTERS /PERS NAME: HOME PHONE: 4- «' WORK PHONE: 7 - `/ 2 E -MAIL: EheK;p _Cu. get STREET ADDRESS: aBC 4/4 L/dZ, (O , ' / 03.4 MAILING ADDRESS: Scj LENGTH OF RESIDENCE IN KODIAK: / t/JS IN ALASKA: 7 /✓ ARE YOU A REGISTERED VOTER IN KODIAK ? ARE YOU A PROPERTY OWNER IN KODIAK? COMMUNITY ACTIVITIES: 47 7 ,,Wo PROFESSIONAL ACTIVITIES: 4f2 7AAf /2 c eat / L AREA OF EXPERTISE AND /OR EDUCATION: I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. Idcav,Ne'L fl4dl47 �A.eh 2. 3. / 4. Signature Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the application by the adv ised deadline. 0 Voter ID No Verified By: •t. Applicant's Residence; Bo re, tr City ( ) Date Appo Term Expires on: Comments: KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 996 PI-TONE: (907) 486 -931 FAX: (907) 486 -9391 EMAIL: jnielsen @kib.co.kodi BOARD APPLICATION YES (t7 YES( ) t)e adeatil e we) • STAFF USE ONLY - Documentation: Appointment Letter: Roster: Oath of Office: Financial Disclosure: .a BOROUGH CLERK'S OFFICE ECEOVE DEC 8 2005 D s NO() NO( NAME: 5.. Signature Voter 10 No Vertflea By: APP ResaerFe: Bo Dale Appoicute ern Exolres on. Comments. CAuuck1 ac*wchts 1ROFESSIONAL ACTIVITIES: R50K- cz akooue... KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH 710 MILL BAY ROAD KODIAK, ALASKA 996 PHONE: (907) 486 -931 FAX. (907) 486 -9391 EMAIL:inielsen @kib.co.kodi BOARD APPLICATION HOME PHONE : 1157- 2' & WORK RK PHONE: 4eicre 1t I E -MAIL: w efk- Susa.•,eG .dg STREET ADDRESS: S2.54 i Pieta" C(etJc (2p( ,_ Q9(015 MAILING G ADDRESS: I CLukt- \1 LENGTH OF RESIDENCE IN KODIAK: 20 Y(r, ARE YOU A REGISTERED VOTER IN KODIAK ? YES Qg ARE YOU A PROPERTY OWNER IN KODIAK? YES QC) COMIIIUNITY ACTIVITIES: a • tout o r .ua-k_ BoD AREA OF EXPERTISE AND /OR EDUCATION: 'kilt Served on 1'`X' - P c. ? — arcl Grid sub so.tnel Ord prevla4sk ap4 t K 4teakvlel Thad. I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) i . 1 15 ietawle.i beizok - 1 YLTe 2. 3. 4. t:; was {: ate IN ALASKA: 2( Yrs NO() NO() rHtat Cll A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the application by the adygrtised deadline. STAFF USE ONLY - Documentation: Appointment Letter Roster. Oath of Office. Financtat Disclosure: II DEC Committee Members Present Absent Excused Others Present Hans Tschersich X Mary Ogle Heather Turner X Community Development Jeff Huntley X Kevin Foster X Mike Sirofchuck X Murphy Forner X Pam Foreman-Chair X Patrick Saltonstall X VACANT Wayne Biessel X Ian Fulp X Betty Odell X 1 2005 TQECEIIVETTI) BOROUGH CLERK'S OFF CALL TO ORDER The regular meeting of the Parks & Recreation Committee was called to order at 7:00 p.m. by CHAIR FOREMAN on November 8, 2005 in the Borough Conference Room. KODIAK ISLAND BOROUGH P RKS & RECREATION COMMITTEE ULAR MEETING - NOVEMBER 8, 2005 MINUTES A quorum was established. APPROVAL OF AGENDA COMMITTEE MEMBER SIROFCHUCK MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMITTEE MEMBER HUNTLEY, and was CARRIED 6 -0. MINUTES OF PREVIOUS MEETING COMMITTEE MEMBER FOSTER MOVED TO APPROVE the minutes as presented. The motion was SECONDED by COMMITTEE MEMBER SIROFCHUCK, and it CARRIED 6 -0. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments or appearance requests. OLD BUSINESS A. Parks Ordinance Ogle stated she is now calling it Recreational Amenities. She presented a scenario where a developer comes in for new subdivisions. He would have the option of either leaving open space, put in a pocket park with amenities, or put in a sidewalk and/or trail. Sidewalks would follow the right of way and trails would not. Because Parks & Recreation Minutes Page 1 of 4 November 8, 2005 TQECEIIVETTI) BOROUGH CLERK'S OFF CALL TO ORDER The regular meeting of the Parks & Recreation Committee was called to order at 7:00 p.m. by CHAIR FOREMAN on November 8, 2005 in the Borough Conference Room. KODIAK ISLAND BOROUGH P RKS & RECREATION COMMITTEE ULAR MEETING - NOVEMBER 8, 2005 MINUTES A quorum was established. APPROVAL OF AGENDA COMMITTEE MEMBER SIROFCHUCK MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMITTEE MEMBER HUNTLEY, and was CARRIED 6 -0. MINUTES OF PREVIOUS MEETING COMMITTEE MEMBER FOSTER MOVED TO APPROVE the minutes as presented. The motion was SECONDED by COMMITTEE MEMBER SIROFCHUCK, and it CARRIED 6 -0. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments or appearance requests. OLD BUSINESS A. Parks Ordinance Ogle stated she is now calling it Recreational Amenities. She presented a scenario where a developer comes in for new subdivisions. He would have the option of either leaving open space, put in a pocket park with amenities, or put in a sidewalk and/or trail. Sidewalks would follow the right of way and trails would not. Because Parks & Recreation Minutes Page 1 of 4 November 8, 2005 this language is going to be in subdivision ordinance they can ask for a waiver, so there will always be an out. There are different ways to facilitate the intent, one is to leave it broad or conceptual, and another is to quantify it. If it's left to negotiation we might get a better product than if it was quantified. The pitfall to negotiation could be it's not as legally strong as if it were quantified, and through the developers standpoint the developers can negotiate until it becomes quite intensive because there is no criteria. Sometimes, developers like a certain level of predictability. With quantified numbers it is all spelled out with not much flexibility. Ogle would like the committee to think about this. Discussion on the different approaches to gain more pocket parks or green space. COMMITTEE MEMBER SIROFCHUCK suggested having a joint work session with the Planning & Zoning Commission to discuss this issue. It was the general consensus of the committee that they review the ordinance, and at the November 29 meeting the committee will indicate if they want to go quantified or conceptual. On December 14 they would like to join the Planning & Zoning work session to discuss their ideas with the commission. Ogle suggested the commission think about what they want as far as what they mean by "Open Space." B Otmeloi/North Star C. Borough Parks Facilitation Recommendations D. Rivers, Trails, and Conservation Assistance Program Ogle stated she's completed the letter to Lisa Holzaphel requesting their assistance on the grant. Ogle will have a phone conversation with Holzaphel on Thursday to get more information and to find out what RTCA's position is going to be with implementing this grant. Discussion on the locations of different trails, the accuracy of easements, and are the easements patented. E. Trail Ownership Inventory Ogle stated in GIS there aren't any parcel lines in the Borough, there is property owner information, but no parcel lines. She showed the committee Ian Moore's data and they discussed the information shown. After discussing the matter, the committee feels it is critical to save the 17B easement trails. F. DNR Recreation Trail Grant Application Ogle reported she met with Wayne last week to discuss the grant that is due December 1 Fort Abercrombie applied for a simiiar grant a few years ago, so she cut and pasted a lot of the information, but it isn't completed yet. A brief discussion regarding the grant, who will administer the project, and what they expect to be accomplished. They also discussed having trail signs unique to Kodiak. Parks & Recreation Minutes Page 2 of 4 November 8, 2005 Ogle will take a letter of recommendation for public support to the P &Z on November 16` and then she will bring a letter of recommendation to the P &R on November 29` COMMITTEE MEMBER SIROFCHUCK MOVED to authorize Pam Foreman to sign a letter of support on behalf of the Parks & Recreation Committee to support the recreation trails grant. COMMITTEE MEMBER PATRICK SALTONSTALL SECONDED the motion, and it CARRIED 6 -0. NEW BUSINESS COMMUNICATIONS REPORTS A. Meeting Schedule: November 29, 2005 P &R meeting at 7:00 p.m. in the KIB conference room. December 13, 2005 P &R meeting at 7:00 p.m. in the KIB conference room. December 14, 2005 P &R will join the Planning & Zoning packet review at 7:30 pm in the KIB conference room. AUDIENCE COMMENTS There were no audience comments. COMMITTEE MEMBERS' COMMENTS Mary Ogle confirmed she is taking a letter regarding the 17B easement, as well as a CLG. She also reported Cogan, Owens Cogan was chosen as the consultant for the Comprehensive Plan. Pam Foreman inquired if Ogle would like some of the P &R members to attend the December 1 Assembly meeting to support the 17B easement issue. Heather Tumer commented she will probably be leaving the committee in December due to she will be a new mother the end of January. Jeff Huntley said he found his pictures of a skateboard park taken in Washington. Wayne Biessel reported the State Parks will be looking at other options for revenues for user fees in their state parks. Kodiak is one of the last places that doesn't have a day use fee program. State Parks will be soliciting for written comments from agencies and organizations It may be incentive for people to come to the scoping meeting that is on December 5th or 6th.. Another issue is public use cabins in local parks. Mike Sirofchuck said the pilings are in and the beginning framework started for the duck/bird viewing blind at Potato Patch Lake. It is within walking distance of the schools in to and the ferry terminal. Kevin Foster said he received a letter from the Borough telling him his term is due in December. Patrick Saltonstall stated that Pam Foreman will be missed. Parks & Recreation Minutes Page 3 of 4 November 8, 2005 Pam Foreman reminded the committee their assignment for the November 29 meeting is to review the parks plan, to be ready to discuss it, and finalize it. We are meeting on December 13` and 14` She also inquired if there are projects they are working on that they should work on together with other committees that are working on similar projects. Heather Turner stated that each entity needs to brainstorm ahead of time and let us know what some of their projects are to allow for research. Pam Foreman stated the P &R Committee will be inviting City Parks & Recreation, Gateway Team, State Parks Advisory Board, U.S. Coast Guard, the Refuge Land folks, Tony Drabek, the Natives of Kodiak, the Audubon Society, Fish & Game Sports Fishing and Game Divisions. Kevin Foster and Jeff Huntley will not be able to attend the November 29 meeting. Pam Foreman told the committee if they have comments on the issues to make sure to get them to Mary. ADJOURNMENT CHAIR FOREMAN requested a motion to adjourn. COMMITTEE MEMBER FOSTER MOVED TO ADJOURN the regular meeting. The motion was SECONDED by COMMITTEE MEMBER SALTONSTALL The meeting adjourned at 8:30 p.m. ATTEST BY: �1 excb Yl7 t) Sheila Smith, Secretary Community Development Department DATE APPROVED: December 13, 2005 Parks & Recreation Minutes KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE B Page 4 of 4 November 8, 2005 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSIC REGULAR MEETING OCTOBER 19, 2005 MINUTES 1. CALL TO ORDER The regular meeting of the Planning and Zoning Commission was called to order at 7:30 p.m. by CHAIR FRIEND on June 29, 2005 in the Borough Assembly Chambers. II. ROLL CALL Commissioners Present Jerrol Friend — Chair David King Reed Oswalt Gary Carver Dennis McMurry Brent Watkins Casey Janz Present Excused Others Present TOECEIVIE NOV 2 3 2005 -, BOROUGH CLERK'S OFFICE Mary Ogle, Director Community Development Dept. Duane Dvorak Community Development Dept. Sheila Smith, Secretary Community Development Dept A quorum was established. III. APPROVAL OF AGENDA COMMISSIONER OSWALT MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMISSIONER WATKINS, and CARRIED 7 -0. IV. APPROVAL OF MINUTES COMMISSIONER JANS MOVED TO APPROVE the minutes of September 21, 2005, and COMMISSIONER KING SECONDED the motion, and it CARRIED 7 -0. V. AUDIENCE COMMENTS AND APPEARANCE REQUESTS Jim Van Atta inquired when his zoning change that was postponed two years ago would be acted upon. VI. PUBLIC HEARINGS A. Case 06 -004. Request for a Variance, in accordance with KIBC 17.66.020, on Lot 10D Russian Creek Alaska Subdivision, to allow a 12.4 foot encroachment into the 20 foot rear -yard setback, per KIBC 17.17.050 C. Russian Creek Alaska Subdivision, Lot 10D, zoned RR1 — Rural Residential One District. Staff reported (28) public hearing notices were distributed for this case on September 16, 2005 with none returned. Staff believed this request meets the conditions necessary, as reflected in the findings of fact, for a variance to be granted under Chapter 17.66 (Variance) of the Borough Code. P & Z Regular Meeting Minutes: October 19, 2005 Page 1 of 6 Regular session closed: Public hearing opened: Public hearing closed: Regular session opened: COMMISSIONER OSWALT MOVED TO GRANT a variance from KIBC 17.17.050C. , in accordance with KIBC 17.66 (Variances), to permit a 12.4 foot encroachment into the 20 foot rear yard setback on Lot 10D, Russian Creek Alaska Subdivision. COMMISSIONER JANZ SECONDED the motion. The question was called, and it CARRIED 7 -0. B) Case 06 -011. A request to rezone, per KIBC 17.72.030 (C), United States Survey 3099 Lot 5C, and unsubdivided portions of United States Survey 3099 Lot 6A, Lot 6B, and Lot 6C from R -1 Single Family Residential to LI Light Industrial; and to rezone unsubdivided portions of United States Survey 3099 Lot 6A, 6B, and Lot 6C from R -1 Single Family Residential to R -2 Two Family Residential, in accordance with KIBC 17.72.030. Location is USS 3099 Lot 5C, 2552 Spruce Cape Rd.; Lot 6A, 2582 Spruce Cape Rd.; Lot 6B, 2571 Spruce Cape Rd.; and Lot 6C, 650 Cut -Off Rd, and zoning R -1 Single Family Residential. Staff indicated there were (98) public hearing notices were distributed prior to the meeting in September. Staff reported on those responses at that meeting at that time. No new notices were sent out prior to this meeting. If the commission wishes to reopen the public hearing for this case it is based on the continuation of the deliberations that began last month when the public hearing was closed. Staff did receive one additional written comment from parties that are already on the record from September's meeting. In addition, staff provided the Commission an e -mail which contains an analysis of various zones, and was distributed ay the Planning & Zoning work session last week where it was briefly discussed. At last month's meeting the commission wanted to investigate other zones that may potentially allow for fishing gear storage and /or warehousing. Staff did research within title 17 and came up with three basic categories that might allow that type of use. The 1st category, warehouse and storage — basically, this is commercial warehouse and storage, although in the conservation zone permitted as an accessory use to a permitted use. That is not necessarily a commercial use, but warehouses are enumerated as a conditional use. Warehouses are also allowed in the business zone as a conditional use, rural neighborhood commercial as a permitted use, retail business as a conditional use, and light industrial as a permitted use. Light industrial is the zone that staff has been analyzing primarily for the bulk of this rezone area. The 2 category, fishing activities — fishing activities is a term used in the conservation zone where structures in support of ' nn % .. 0. ..t:_ LLC LL UJ C ._ I1 II 1 1 _._ ..,. ..11._ 1l Jlllllb' 40 V1L1GJ R1G a }1611111 LLGG. 0.ULL lll ILlVl1, 0.l. V1LIGJ 0. 11JLIllli' LI 1J 11V WAUIG use in the RR2 and RR1 zones, both are permitted with an owner occupied dwelling. It's important to remember that fishing activities in this residential context means storage and/or maintenance of the property owners fishing gear only, not allowing other commercial uses or commercial storage of other peoples gear. Incidentally, these three zones also allow building agricultural. In the conservation zone, RR1 and RR2 zones are all permitted when staff referenced P & Z Regular Meeting Minutes: October 19, 2005 Page 2 of 6 the definition of a building agricultural, and it includes the definition fishing gear storage. The difference is that if you have a building agricultural you don't have to an owner occupied dwelling. This is the category that most clearly resembles the original permitting on the building that's there now based upon the staff letter dated September 24, 1996 which is in your packet. It is a letter to Mr. Bolton from Bob Scholze, who at that time was associate planner in the Community Development Department. Dvorak read a paragraph from that letter which stated, What was described as a "bam or storage building" was permitted by Building and Zoning Permit # 218 issued July 29, 1980 when the property was zoned RR — Rural Residential. Among uses permitted in this zoning district at that time were "general gardening and farming including all types of fishing." The rural classification is where this existing building and use came from according to our records. Those RR1 and RR2 zones were derived from the original RR zone, so it is grandfathered as a building agricultural, but it isn't grandfathered with any commercial use capacity based on the determination. These are the various zones the commission may wish to consider. If the commission wishes to take this request and investigate one of these zones it would require procedurally going back to the beginning, renotifying the surrounding property owners of a changed circumstance and basically doing a new analysis of a different zone. You can't analyze Light Industrial and at the last minute substitute a different zone. It would have to be rescheduled. Regular session closed: Public hearing opened: Arnie Shryok spoke in favor of this request. Skip Bolton spoke in favor of this request. Tom Boyer spoke opposing the request. Debora Boyer spoke opposing the request. Carlos Riley spoke in favor of the request. Public hearing closed: Regular session opened: COMMISSIONER FRIEND stated he would like to see the request as Lot 5C and 6C brought back for review as Retail Business, and Lots 6A and 6B as R2 as two separate requests. It was the general consensus of the commission that they see the case as two different issues and was not comfortable voting on it as it is. The question was called for the motion on the floor from the September 21 meeting and it FAILED 6 -1. COMMISSIONER KING MOVED TO ADOPT the findings contained in the staff report dated September 7, 2005 as Findings of Fact for this case. COMMISSIONER CARVER SECONDED the motion, and it CARRIED 6 -0. FINDINGS OF FACT Section 17.72.020 states that the Commission shall incorporate the following criteria into their report to the Assembly: P & Z Regular Meeting Minutes: October 19, 2005 Page 3 of 6 17.72.020 A. Findings as to the Need and Justification for a Change or Amendment. The petitioner's have submitted numerous personal reasons why the proposed rezone would be beneficial to their land use needs and desires. Those justifications however, do not adequately take into account the needs and desires of other property owners in the area. Those property owners have predominantly expressed a perception and expectation that the area is slowly moving towards the single family residential ideal, as described in KIBC 17.18. The existence of nonconforming uses and /or structures is not a justification for zoning change, which should be considered on the basis of the comprehensive plan designation for the area. In fact KIBC 17.36 relating to nonconformities specifically indicates that nonconforming uses and structures should be phased out over time in favor of development that conforms to the prevailing planning and zoning designations for the area. 17.72.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. LI -Light Industrial zoning would not be consistent with the designation of the rezone area for Medium Density Residential and /or Mobile Home Parks. Because of the generalized nature of the comprehensive plan, the Assembly has previously determined in 1984 that this area is designated Medium Density Residential in the 1968 Comprehensive Plan and applied the R1- Single Family Residential zoning district to this area. This zoning designation has survived several past attempts to alter the land uses permitted in the area and as the most consistent zoning designation it should continue to do so until the overall community comprehensive plan is revisited and updated. If at that time a new designation is determined to be appropriate for this area, based on the balanced best interest of the entire community, then and only then should a change of zoning be considered to implement the newly revised land use policy guidance. The R2 -Two Family Residential zoning district might be considered an equally consistent zoning district along with R1 zoning, however the limited scope of the request for this zone, being restricted only to proposed Lot 1, Cutoff Subdivision would create a "spot zoning" situation wherein a single property owner would be permitted a much different class of land use rights than the neighboring property owners which goes against the principals of "equal protection" in zoning classes and of the usual segregation of different land uses and zoning districts. COMMISSIONER KING MOVED to initiate a rezone for two different cases. One would be a rezone to Retail Business for lots 5C and 6C, and the second would be a rezone for Lots 6B and 6A for R2. COMMISSIONER JANZ SECONDED the motion, and it CARRIED 7 -0. VII. OLD BUSINESS There was no old business. VIII. NEW BUSINESS A. Planning & Zoning By -Laws P & Z Regular Meeting Minutes: October 19, 2005 Page 4 of 6 Ogle stated the commission requested that staff reevaluate the P &Z Commission By -Laws based on the procedure for preparing staff reports and making them available to the public, this would strengthen the whole review process prior to the public hearing. Ogle has submitted draft language to them for their consideration that they can work in detail on it at a scheduled work session in November if that is their choosing. B. Bed & Breakfast Code Revisions Ogle stated this is a draft amendment to look at various transient accommodation uses throughout the zoning ordinance. Staff provided some background about the catalyst that brought this analysis forward and provided them with all applicable sections that deal with transient accommodations within the zoning ordinance. Staff made some preliminary recommendations for changes. Ogle provided those at the packet review last week, and this is something they can work on in detail at a November work session. IX. COMMUNICATIONS A. Letter of Courtesy & Advisory to Kevin & Mary Weniger from Martin Lydick dated September 16, 2005. B. Letter of Courtesy & Advisory to Justin & Kerry L. Woods from Martin Lydick dated September 28, 2005. C. Letter of Courtesy & Advisory to Art Zimmer from Martin Lydick dated September 30, 2005. D. Notice of Violation to L.L. Russell from Martin Lydick dated October 4, 2005. COMMISSIONER McMURRY MOVED to accept Communications as submitted. COMMISSIONER WATKINS SECONDED the motion, and it CARRIED 7 -0. X. REPORTS Ogle stated the selection committee for the Comprehensive Plan Amendment proposals have met and they have reached an agreement to recommend a consultant for the Comprehensive Plan Update and they anticipate taking it to the October 27 Assembly work session and then on the November 3rd Assembly meeting for approval. Then they will have a consultant retained and they will start the Comprehensive Plan Amendment process officially, so they will start having more meetings and get the ball rolling. A. Meeting Schedule: November 9, 2005 work session at 7:30 p.m. in the KIB conference room. November 16, 2005 regular meeting at 7:30 p.m. in the Assembly Chambers. COMMISSIONER WATKINS MOVED TO ACCEPT the Reports as submitted. COMMISSIONER McMURRY SECONDED the motion, and it CARRIED 7 -0. XI. AUDIENCE COMMENTS Cheryl Boeland stated the P &Z meetings are not on public radio which leaves out a large segment of our population as to what is going on here, and she feels it is some importance P & Z Regular Meeting Minutes: October 19, 2005 Page 5 of 6 XII. COMMISSIONER'S COMMENTS CHAIR FRIEND wants to know how the commission feels about the postponed cases. COMMISSIONER OSWALT stated the borough needs to know some of the problems in Chiniak. COMMISSIONER McMURRY stated they postponed the cases in good faith because they wanted to ensure that it was done right, but now that it is postponed again he feels they need to act on them new whether they have a plan or not. They shouldn't be kept in limbo. COMMISSIONER JANZ stated she believes it would be good for the Community Development Department to send out letters to let the petitioners know what is going on, and to let them know if they want to proceed there is good cause to proceed at this time. COMMISSIONER KING stated that he would like to see them proceed. COMMISSIONER CARVER agreed. COMMISSIONER WATKINS also agreed and stated it is pledge week at KMXT and anyone who makes a pledge can comment that they would like to see it back on public radio. to people that they know what is going on. She would like the commission to request from KMXT to broadcast the meetings. Ogle stated that most of the citizens that live in the villages rely on the radio to hear the Assembly meetings, so that might be a benefit for them. CHAIR FRIEND stated he would like to see staff send a letter to each one of the petitioners on these postponed cases informing them of what is going on and to request their recommendation if they would like to see their case move forward. VI. ADJOURNMENT CHAIR FRIEND ADJOURNED the regular meeting at 8:30 p.m. ATTEST By: Sheila Smith, Secretary Community Development Department DATE APPROVED: November 16, 2005 By: KODIAK ISLAND BOROUGH PLANNING AND ZO G ' MI ION Friend, Chair P & Z Regular Meeting Minutes: October 19, 2005 Page 6 of 6 Women's Bay Service Area Board Regular Meeting Minutes September 12, 2005 CALL TO ORDER 7:06 pm Members Present - Chris Lynch, Dale Rice, Ed Gondek, John Isadore, Dave Conrad, Spencer Schaeffer, Russ Toms and Craig Breitung. Guests Present - Ed Hamlin Citizen's Conunents - No comments. Approval of Minutes - No minutes to approve. Old Business Fire Department -Wild Land Grant - We were successful applicants and have received $248,900 for a new tanker. Thank you to Ed Hamlin, Eunice Hamlin, Tish Raub and Dave Conrad for all the hard work. A motion was approved to develop a technical specification and to advertise for a new tanker. Dave will coordinate. Road Service Area -Dale Stratman drainage - Dave and Ed to look at. New Business Fire Department - A motion was made and approved to request for money to purchase fire prevention materials NTE $1000 for fire prevention week event at Peterson School. We need to develop volunteer program and youth program; Dale will put something together for October 15. Road Service - We received a request for speed limit signs to be changed on Gara Dr.; the current sign reflects KIB Code. We need to look for a place for winter sand storage in case BEI keeps their gates locked. Menous filled their ditch without adding a culvert; we will watch the drainage. Loaded trucks have been using the paved road; we will call BEI. Board Member Comments - Terms are up for Craig Breitung, John Isadore and Spencer Schaeffer. This will be Russ Toms last meeting, he accepted a job in Fairbanks. Meeting was adjourned at 7:40 p.m. Next Meeting - October 17, 2005 / R�j fully Subrpitted, /1 _ - I \/� /�/ hair Person Witness D EC[ od E ' sr NOV 2 3 200 BOROUGH CLERK'S OFF CE Women's Bay Service Area Board Regular Meeting Minutes July 18, 2005 CALL TO ORDER 7:06 pm Members Present — Chris Lynch, John Isadore, Dave Conrad, Spencer Schaeffer, Russ Toms and Craig Breitung. Guests Present — Jim Wells Citizen's Comments — Jim Wells indicated that Pavlof Circle was in need of some maintenance. The left side going up hill needs to be re- ditched and the culvert under Pavlof needs to be cleaned. We will put those items on the maintenance list. Approval of Minutes — Minutes of the May 23 and June 6 meetings were approved as submitted. Old Business Fire Department —Dave has given everything to Karl Short at MB that is needed to surplus the Chevy van and the Ford fire truck. We are still waiting for the ISO audit. Road Service Area — Crack sealing has not been done yet. New Business Fire Department — FEMA AFF Grant — They requested additional information for the tanker acquisition; we submitted but have not heard back. Dale has requested to be included on the building plan review list so we can have an idea of what is being built; he will follow up on this item. Dave and Russ will prepare a letter in response to Pearce survey. Dave requested and received permission to purchase items for the new fire truck Road Service — We are now under our new contract with TC Enterprises. We need to look at shoulder on Bells Flats Rd. at the bottom of the hill. We need to place gravel on Womens Bay Dr. at the base of drive between Rainey's and Robert's driveways. Board Member Comments — Meeting was adjourned at 7:40 p.m. Next Meeting — September 12, 2005 Chair Person Witness 1.1 11\ NOV 2 3 2005 j BOROUGH CLERICS OFF GE J KODIAK ISLAND BOROUGH SCHOOL DISTR_ Board of Education Regular Meeting — October 31, 2005 The Board of Education of the Kodiak Island Borough School District met in regular session on October 31, 2005, in the Borough Assembly Chambers. The meeting was broadcast on KMXT Radio, 100.1 F.M. and televised by GCI Cablevision. Acting Board President Roy Brown called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Roy Brown Elizabeth Odell Scott Arndt Jeff Stephan Absent: Jordan Rodgers, excused A quorum was established. ALSO PRESENT: MINUTES: Betty Walters Barbara Bolson Heather Wheeler Dan Carrasco Wes Hannah Savannah Hegge Meri Holden Scott Greenstreet Arron Edwards RECOGNITION OF VISITORS: Dave Jones Marilyn Davidson Larry LeDoux Bob Meade Matt Hegge Nikki Hegge Kristen Inbody Katelyn Greenstreet Norm Wooten LCDR Virginia Cameron Jack Walsh Chris Aguirre Ron Fried Carole Nagan Tricia Hegge Max Hegge Chris Greenstreet Molly Macintosh The minutes of the Regular Meeting of September 26, 2005 were to be considered for approval and /or correction. MOTION SCOTT ARNDT moved to approve the minutes of the Regular Meeting of September 26, 2005. JEFF STEPHAN seconded the motion and it carried unanimously by a voice vote. Superintendent Betty Walters welcomed all in attendance and in the listening and viewing audiences. pECEOVE 11 NOV 3 0 2005 0 CT BOROUGH CLERK'S OFFICE SCHOOL BOARD REGULAR MEETING October 31, 2005 Page 2 COMMUNITY COMMENTS: None CORRESPONDENCE: None PROGRAM/STAFF REPORTS: 1. Laidlaw Transit Poster Contest — The District's pupil transportation provider, Laidlaw Transit, Inc., held their Bus Safety Poster Contest with the theme, "Flashing Red Means Stop Ahead" for students in kindergarten through eighth grade. Five hundred eleven entries from East, Main, North Star, Peterson, Old Harbor, Port Lions, St. Mary's and Kodiak Christian School were received this year. Branch Manager Scott Greenstreet and Operations Manager Christine Greenstreet presented awards for the following: kindergarten — first place Chandra Christiansen and runner -up Arron Edwards; first grade — first place Cody Robustellini and runner -up Korena Nelson; second grade — first place Janelle Co and runner -up Salina Siether; third grade — first place Brandon Ensley and runner -up Blake James; fourth grade — first place Hannah Sternberg and runner -up Adriane Horn; fifth grade — first place Elisha Lenhert and runner -up Jessa Fortaliza; sixth grade — first place Giovanni Acorda and runner -up Katelyn Greenstreet. The runner -up overall winner of $50, a class ice cream sundae party and four hours of free bus charter time was Main Elementary School kindergarten student Arron Edwards and the overall winner of $100, a class pizza party, and six hours of free bus charter time was East Elementary School fifth grade student Jessa Fortaliza. 2. Volunteers of the Month — North Star Elementary School staff recognized the Hegge family — Tricia, Matt, Savannah, Nikki, and Max as their Volunteers of the Month. North Star Elementary School Principal Larry LeDoux stepped to the podium and shared that North Star Elementary School is pleased to honor the Hegge family as their Volunteers of the Month. There have been many volunteers recognized over the years, but this was the first time an entire family has been honored. Tricia (mom), Matt (dad), Savannah (8 grade), Nikki (6 grade), and Max (4 grade) have all spent many hours of volunteer time at North Star over the last nine years. Tricia and Matt have helped out at school as well as on field trips, special events and activities. They have also helped their children learn the importance of volunteer work by modeling that work themselves. The family has worked tirelessly to start and maintain a recycling program at North Star. Students and staff recycle paper, plastic, and aluminum with their help. Tricia also helps copy and distribute the newsletters every week and continues to help in classrooms and the work room with any projects that need done. She is always looking for things to do to improve the school. SCHOOL BOARD REGULAR MEETING October 31, 2005 Page 3 PRESENTED On behalf of the District, Acting Board President Roy Brown presented a certificate of appreciation to North Star Elementary School Volunteers of the Month Matt, Tricia, Savannah, Nikki and Max Hegge. SUPERINTENDENT'S REPORT: 1. Governor Murkowski has proclaimed Friday, November 18, 2005, as Alaska Principal Recognition Day. 2. Port Lions parent Susan Boskofsky has been named Alaska Federation of Natives' Parent of the Year. UNFINISHED BUSINESS: None NEW BUSINESS: 1. 2005/2006 Old Harbor School Facility Use Agreement — Facility Use Agreements for Larsen Bay School, Ouzinkie School, Port Lions School, Akhiok School, and Karluk School were approved at the September 26, 2005, Regular Meeting. Since that time the District has received the signed 2005/2006 Old Harbor School Facility Use Agreement. MOTION SCOTT ARNDT moved to approve the 2005/2006 Old Harbor School Facility Use Agreement. NORM WOOTEN seconded the motion and it carried unanimously by a roll call vote. 2. Underage Student Request — We have one student enrolled in our kindergarten program who is under school age. School Board Policy, Section 5.3, School Age Entrance, in part states, "The child must reach age five before September 1 of the school year." A student who will not turn five before September 1 may be enrolled if the district can demonstrate the child has the capacity to perform satisfactorily at that grade level and continue through to each subsequent grade level. MOTION JEFF STEPHAN moved to approve the underage student request of student 056SB and to allow enrollment in the District. SCOTT ARNDT seconded the motion and it carried unanimously by a voice vote. 3. FY 06 Carl Perkins Vocational Education Secondary Grant Award — This grant provides funding for state - approved vocational education courses at Kodiak High School. SCHOOL BOARD REGULAR MEETING October 31, 2005 Page 4 MOTION NORM WOOTEN moved to accept the FY 06 Carl Perkins Vocational Education Secondary Grant Award in the amount of $56,449. SCOTT ARNDT seconded the motion and it carried unanimously by a voice vote. 4. Oath of Office — The Kodiak Island Borough Assembly certified the results of the October 4, 2005, municipal election at their October 20, 2005, Borough Assembly Regular Meeting. As a result of the election, Jeff Stephan and Elizabeth Odell were re- elected to three -year terms and Scott Arndt was elected to serve the balance of the term for which he was previously appointed, until October 2006. MOTION Acting Board President ROY BROWN administered the oath of office to newly re- elected Board Members Jeff Stephan and Elizabeth Odell and newly - elected Board Member Scott Arndt. 5. School Board Reorganization — School Board Policy requires that annual organization and selection of officers occur at the next meeting of the Board following the Kodiak Island Borough Assembly's ratification of election results. Acting Board President Roy Brown called for silent ballots from Board Members. ROY BROWN was elected as President of the School Board. SCOTT ARNDT was elected as Vice President of the School Board. ELIZABETH ODELL was elected as Clerk of the School Board. NORM WOOTEN was elected as Treasurer of the School Board. 6. Executive Session Negotiations MOTION NORM WOOTEN moved to enter into Executive Session to discuss negotiations following the portion of the agenda reserved for Board Comments and to include Superintendent Betty Walters, Director of Finance Dave Jones, and Director of Personnel and Student Services Jack Walsh. JEFF STEPHAN seconded the motion and it carried unanimously by a voice vote. FUTURE BUSINESS: 1. The meeting schedule for November is a Work Session on Monday, November 14, 2005, at 7 p.m. in the School District Conference Room and a Regular Meeting Monday, November 21, 2005, at 7 p.m. in the Borough Assembly Chambers. SCHOOL BOARD REGULAR MEETING October 31, 2005 Page 5 COMMUNITY COMMENTS: None BOARD COMMENTS: 1. Norm Wooten welcomed back Board members Elizabeth Odell, Jeff Stephan and Scott Arndt. 2. Jeff Stephan reminded parents about the upcoming Kodiak High School parent/teacher conferences and encouraged them to call the school for the times. 3. Elizabeth Odell encouraged community members to see the Sound of Music. She shared that students do a wonderful job and she thanked adults for the wonderful opportunities for students. 4. Roy Brown wished everyone a Happy Halloween and advised drivers to please be on the lookout for kids. He thanked Borough Assembly members for working with the District to get our list of needed items to the Governor. EXECUTIVE SESSION: At 7:35 p.m. the Regular Meeting recessed into Executive Session for the purpose of discussing negotiations. Due to videoconference equipment connections, the Regular Meeting reconvened in the School District Conference Room at 7:55 p.m. After discussions with Larsen Bay School Advisory School Board Members and a Chiniak School teacher via videoconference, at 8:18 p.m. the Regular Meeting recessed again into Executive Session for the purpose of discussing negotiations. No action was taken and the Regular Meeting reconvened at 8:32 p.m. ADJOURNMENT: NORM WOOTEN moved to adjourn the Regular Meeting. SCOTT ARNDT seconded the motion and it carried unanimously by a voice vote. There being no further business, Board President Roy Brown adjoumed the Regular Meeting at 8:57 p.m. Respectfully Submitted, Karen Englund (( Executive Secretary SCHOOL BOARD REGULAR MEETING October 31, 2005 Page 6 Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of November 21, 2005. Cl r of the Board Kodiak Island Borough Clerk's Office 710 Mill Bay Road Kodiak, AK 99615 December 14, 2005 Dear Sir or Madam: I wish to resign my current seat on the Borough Parks and Recreation Committee as of 15 Dec 2005. Sincerely, Heather Turner 2237 Selief Lane Kodiak, AK 99615 1 DECEOVE DEC 1 5 2005 D BOROUGH CLERK'S OFFICE KODIAK ISLAND BOROUGH ASSEMBLY MEETING / Regular Meeting of: / / oS Please paint your name Please print your name d -1,0 E.4S39e oVD 0 �" ti ' IINV •nnr Art dos iJI !U!m syL wiol r a Z 0 nv WsI Aaggf u0 : 161 =11 ulAl suIL!mnn A I g s N < m En z n 'IN UOSURIII STAI r•w uRMSO ■ swg!mnn t iviol z --- b § -. ..s.,3 xi cn np�c Aaggf ors !mm %NJ 1VIQL -16 z — I n n n nom uosamg SYiI II Aaifigf suatrbls II stuemi.m 1 WHIT. 11 0 01 � rta Y a ch 's U A cM By: S (N Second: b 2 z P _9 1 e III 'IN Aaarar I DWI sullcIDIS inn 1v.LO1 z N. npIV tlIAI Aawar sIv ItialUSU an >I O . 4'I j I 1VI.O.L ra N o rm cn t) ti S lia9'd JNI ABP.( sYsI ^iI 7 IEMSO'ASJ sum syl 1 Taw, 6 S z > / I \N, a .. n 1 Aagof sL4I MURIA uo UPI I win w-- W m ) �/ O 1 ICI IAI A A uacivANI tiosumirsiN II Iifir Aawarsill SUIR /P AA' II -tt�J-nr. Il i I li ti 0 I V 1 - I AatRof 11 ' suallaMS I 1 - wJDI. 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