2005-10-06 Regular MeetingKodiak Island Borough
October 6, 2005 - 7:30 p.m.
Mr. Jerome Selby
Borough Mayor
Term Expires 2007
Mr. Tom Abell
Assemblymember
Term Expires 2005
Mr. Tuck Bonney
Deputy Presiding Officer
Assemblymember
Term Expires 2005
Ms. Pat Branson
Assemblymember
Term Expires 2007
Mr. Reed Oswalt
Assemblymember
Term Expires 2005
Mr. Cecil Ranney
Assemblymember
Term Expires 2006
Ms. Nancy Wells
Assemblymember
Term Expires 2005
Ms. Barbara Williams
Assemblymember
Term Expires 2007
Mr. Rick Gifford
Borough Manager
Ms. Judi. Nielsen, CMC
Borough Clerk
Assembly Agenda
Regular Meeting Assembly Chambers
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8.
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA
5. APPROVAL OF MINUTES - None
6. AWARDS AND PRESENTATIONS
A. Proclamations
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
A. Agenda Items Not Scheduled for Public Hearing and General Comments.
8. COMMITTEE REPORTS
A. AADC Update - Martha Schoenthal
B. Kodiak Kenai Cable Company Fiber Optic Cable Update - Ik (card
9. PUBLIC HEARING - None
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS
A. Contract No. 97 -07B Amending Contract No. 97 -07 Agreement Between
the KIB & Sisters of Providence in Washington d /b /a Providence Health
System in Alaska for Lease of the Kodiak Island Hospital & Care Center.
B. Reconsideration of Resolution No. FY2006 -10 Accepting a Designated
Legislative Grant Through the Alaska Department of Commerce,
Community and Economic Development, for Design and Site Work
Associated With the Construction of a New Alaska Department of Fish and
Game Research and Administrative Building on Near Island.
Kodiak Island Borough Assembly Agenda
October 6, 2005 Page 1
13. NEW BUSINESS
A. CONTRACTS
1. Contract No. FY2006 -17 Maintenance Agreement and Upgrade of Hardware and Software o .
the AS400.
B. RESOLUTIONS
1. Resolution No. FY2006- 13Adopting a Capital Improvement Program for Fiscal Years 2006
Through 2010 and Establishing a Capital Improvement Projects Priority List.
C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2006 -03 Amending Kodiak Island Borough Code of Ordinances Title 15
Buildings and Construction Chapter 15.20 Mobile Homes Section 15.20.010 Definitions and
Title 17 Zoning Chapter 17.26 Mobile Home Parks.
D. OTHER ITEMS
1. Southern Region Emergency Medical Services Council Board of Directors Nomination.
2. Acceptance of Alaska Coastal Management Program Grant Funds for the Fiscal Year 2006
Special Project -Plan Update.
3. Acceptance of Alaska Coastal Management Program Grant Funds for the Fiscal Year 2006
Required Tasks.
4. Resignation of Womens Bay Service Area Board Member.
14. INFORMATION MATERIALS (No Action Required)
A. MINUTES OF OTHER MEETINGS
1. Kodiak Island Borough School District Board of Education Regular Meeting of July 25 and Special
Meetings of August 1, 15, and 22.
2. Service Area No. 1 Regular Meeting of June 7, 2005.
3. Architectural Review Board Meeting of March 15, 2005.
4. Planning and Zoning Commission Regular Meeting of August 17, 2005.
5. Fire Protection Area No. 1 Regular Meetings of January 21 and March 11, and Special Meeting
of May 20, 2003; and Regular Meetings of March 24, April 5, October 22, November 23, 2004
and February 21, 2005.
B. REPORTS
1. Kodiak Island Borough School District Board of Education Special Meeting Summaries of
September 6 and 12, 2005.
15. CITIZEN COMMENTS
16. ASSEMBLYMEMBER COMMENTS
17. ADJOURNMENT
Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assemb'•
Chambers.
Kodiak Island Borough Assembly Agenda
October 6, 2005 Page 2
Kodiak Island Borough
October 6, 2005 - 7:30 p.m.
Mr. Jerome Selby
Borough Mayor
Term Expires 2007
Mr. Tom Abell
Assemblymember
Term Expires 2005
Mr. Tuck Bonney
Deputy Presiding Officer
Assemblymember
Term Expires 2005
Ms. Pat Branson
Assemblymember
Term Expires 2007
Mr. Reed Oswalt
Assemblymember
Term Expires 2005
Mr. Cecil Ranney
Assemblymember
Term Expires 2006
Ms. Nancy Wells
Assemblymember
Term Expires 2005
Ms. Barbara Williams
Assemblymember
Term Expires 2007
Mr. Rick Gifford
Borough Manager
4s. Judi. Nielsen, CMC
Borough Clerk
Kodiak Island Borough
October 6, 2005
Assembly Agenda
Regular Meeting Assembly Chambers
Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8.
1. INVOCATION DRAFT
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA
5. APPROVAL OF MINUTES - None
6. AWARDS AND PRESENTATIONS
A. Proclamations
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
A. Agenda Items Not Scheduled for Public Hearing and General Comments.
8. COMMITTEE REPORTS
A. AADC Update - Martha Schoenthal
B. Kodiak Kenai Cable Company Fiber Optic Cable Update - Ik Icard
9. PUBLIC HEARING - None
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS
A. Contract No. 97 -07B Amending Contract No. 97 -07 Agreement Between
the KIB & Sisters of Providence in Washington d /b /a Providence Health
System in Alaska for Lease of the Kodiak Island Hospital & Care Center.
B. Reconsideration of Resolution No. FY2O06 -10 Accepting a Designated
Legislative Grant Through the Alaska Department of Commerce,
Community and Economic Development, for Design and Site Work
Associated With the Construction of a New Alaska Department of Fish and
Game Research and Administrative Building on Near Island.
Assembly Agenda
Page 1
13. NEW BUSINESS
A. CONTRACTS
1. Contract No. FY2006 -17 Maintenance Agreement and Upgrade of Hardware and Software on
the AS400.
B. RESOLUTIONS
1. Resolution No. FY2006- 13Adopting a Capital Improvement Program for Fiscal Years 2006
Through 2010 and Establishing a Capital Improvement Projects Priority List.
C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2006 -03 Amending Kodiak Island Borough Code of Ordinances Title 15
Buildings and Construction Chapter 15.20 Mobile Homes Section 15.20.010 Definitions and
Title 17 Zoning Chapter 17.26 Mobile Home Parks.
D. OTHER ITEMS
1. Southern Region Emergency Medical Services Council Board of Directors Nomination.
2. Acceptance of Alaska Coastal Management Program Grant Funds for the Fiscal Year 2006
Special Project -Plan Update.
3. Acceptance of Alaska Coastal Management Program Grant Funds for the Fiscal Year 200e
Required Tasks.
14. INFORMATION MATERIALS (No Action Required)
A. MINUTES OF OTHER MEETINGS
1. Kodiak Island Borough School District Board of Education Regular Meeting of July 25 and Special
Meetings of August 1, 15, and 22.
2. Service Area No. 1 Regular Meeting of June 7, 2005.
3. Architectural Review Board Meeting of March 15, 2005.
4. Planning and Zoning Commission Regular Meeting of August 17, 2005.
5. Fire Protection Area No. 1 Regular Meetings of January 21 and March 11, and Special Meeting
of May 20, 2003; and Regular Meetings of March 24, April 5, October 22, November 23, 2004
and February 21, 2005.
B. REPORTS
1. Kodiak Island Borough School District Board of Education Special Meeting Summaries of
September 6 and 12, 2005.
15. CITIZEN COMMENTS
16. ASSEMBLYMEMBER COMMENTS
17. ADJOURNMENT
Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Asseni,,.,
Chambers.
Kodiak Island Borough Assembly Agenda
October 6, 2005 Page 2
Kodiak Island Borough
AGENDA STATEMENT
Regular Meeting of October 6, 2005
Item No. 12.A
Contract No. 97 -07 -B
Amending Contract No. 97 -07 Agreement Between the KIB & Sisters of Providence
in Washington d /b /a Providence Health System in Alaska for Lease of the Kodiak
Island Hospital & Care Center.
The attached lease is an amendment and restatement of the original Contract 1997 -66 with
Providence Health System in Alaska to lease and operate Kodiak Island Hospital. The
term of the lease is from April 21, 1997 to April 20, 2007 with an option to extend for ten
years. In 1997 Providence leased the Hospital with a $2,000,000 down payment and then
lease payments of $720,000 per year for the next ten years. If Providence did not lease
the Hospital for the full ten years then the proportional amount of the $2,000,000 down
payment would be returned to Providence Health System in Alaska.
The reason for the proposed amendments is to clear up ambiguities in the original lease
that have been realized from several years of operating the hospital; clean up and
eliminate unnecessary provisions that are no longer pertinent, can be integrated with the
amendments and recognize new confidentiality requirements; maximize cost
reimbursement from Medicare /Medicaid through depreciation of equipment; and recognize
the relationship with Kodiak Community Health Center ( "KCHC ") and its operations within
the hospital campus.
The amended lease recognizes the operation of KCHC. Currently KCHC leases its space
from Providence. The amended Providence lease proposes that Kodiak Island Borough
( "KIB ") will negotiate a lease directly with KCHC and the lease payments with Providence
will be adjusted accordingly to take into account the lease with KCHC.
Currently, KIB purchases $150,000 of equipment for the hospital every year. Since KIB
purchases the equipment, the equipment is on the Borough's books. The amended lease
will provide that KIB give Providence $150,000 each year for Providence to purchase
equipment. The equipment will then be on Providence's books and Providence will be able
to recapture the depreciation in their Medicare /Medicaid rates. In a recent presentation at a
KIB Work Session, Hospital officials estimated an increase value to the community over 10
years of approximately $600,000 generated from Medicare and Medicaid reimbursement.
The amended lease deletes the profit sharing language. The amended lease allows
Providence to retain any profits for use by the hospital for equipment and operations.
Providence will spend 50% of each year's profits, up to $200,000 for equipment and retain
the profits for the benefit of the Kodiak Island Hospital. Under the current profit sharing
provision, Hospital officials indicate the need to have operating income at twice the net
operating margin in order to maintain sufficient working capital to operate and to fund cash
Current Contract
Proposed Contract
KIB purchased $150,000 in equipment each
year and kept title.
KIB will give Providence $150,000 to purchase
new equipment each year.
KIB retained half of net income (including
depreciation on capital assets) less capital
expenditures. If an asset is purchased and
then depreciated it is a capital expenditure.
Providence will keep all income.
Providence will spend 50 %, up to $200,000, of
the previous year's income on equipment to be
used at the Kodiak Hospital.
Providence had to leave a like amount of
operating supplies when they left the
Hospital. ($277,000)
KIB will give all operating supplies to
Providence.
Lease payments of $720,000 per year.
Providence provided an initial down
payment of $2,000,000 for construction of
new facility.
Lease payments of $720,000 per year.
reserves to replace equipment and expand services to the community. In addition, Hospital
officials indicate that dividing the profits with the KIB actually is increasing costs to the
community, as prices have to be significantly increased to operate at an acceptable
margin.
le summarizes the financial amendments to the contract:
FISCAL NOTES: ACCOUNT NO.:
® N/A Expenditure Amount
Required: Budgeted:
APPROVAL FOR AGENDA:
The motion before the Assembly is to approve Contract No. 97 -078 with Providence
Health System - Washington d /b /a Providence Health System in Alaska.
AMENDED AND RESTATED LEASE AGREEMENT
THIS AGREEMENT is made and entered into by and between the KODIAK ISLAND
BOROUGH, a municipal corporation of the State of Alaska (hereinafter referred to as "MB"),
and _ _ . _ ... . _ �, �, _ e . :.�:. • • � _
SYSTEM IN ALASKA Providence Health System - Washington d/b /a Providence Health
System in Alaska, a Washington non -profit corporation (hereinafter referred to as
"Providence ").
WITNESSETH:
WHEREAS, KIB is the owner of certain real property consisting of a Health Care
Facility together with improvements located thereon, and certain Equipment located in and about
the Premises known as Kodiak Island Hospital and Care Center, (hereinafter referred to as the
"Hospital ");
WHEREAS, the Borough KIB, in the interests of sound fiscal management and to ensure
the continued operation of the Hospital in a professional and efficient manner, has requested
Providence to lease and operate the Hospital;
WHEREAS, Providence owns and operates a number of health care facilities, that are
operated in keeping with its philosophy, mission and values; and
WHEREAS, Providence desires to lease the Premises and the Equipment from KIB,
subject to the terms and conditions contained herein.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, and
each of the parties intending to be legally bound hereby, it is mutually agreed as follows:
1.4 AGREEMENT TO LEASE: KIB agrees to lease to Providence and Providence
agrees to take from KIB, the Premises and Equipment described herein, for the term and upon
the terms and conditions set forth in this Agreement.
2.4 PREMISES: The real estate which is the subject matter of this Agreement is
described as follows:
Lot Two -A (2 -A) Hospital Subdivision according to Plat 95 -03, located in the
Kodiak Recording District, Third Judicial District, State of Alaska.
iIncluding all buildings appurtenances, and improvements thereto, (herein referred to
`Premises ").
as
lr'` =mil ty. Notwithstanding anything to the contrary, Providence recognizes and
acknowledges that KIB has leased space to Kodiak Community Health Center ( "KCHC "),
located in the Hospital in which Providence has leased space.
3.1 EQUIPMENT: The Equipment which is the subject matter of this Agreement is all of
the Equipment presently located in or on the Premises, in an "as is" condition, and all Equipment
•
at
the inception of this Lease Agreement and all Equipment subsequently acquired directly by the
KIB.
3.2 NEW AND REPLACEMENT EQUIPMENT: The KIB agrees to provide budget a
minimum of $150,000 per each year effective for the KIB fiscal year beginning July 1, 2005, for
purchase or lease purchase of new and replacement Equipment for use in the Hospital for the
depreciable life of the equipment unless otherwise approved by KIB. This contribution will be
paid to Providence on or before January 31 of each calendar year of the Agreement. Providence
will place these funds in a Funded Depreciation account for the sole purpose of purchasing or
lease purchasing new and replacement equipment for the Hospital. New and replacement
equipment will remain on the balance sheet of Providence for the duration of the Lease
Agreement. Providence, at the termination or expiration of this Agreement, including Agreement
extensions, will transfer assets in an amount equal to the estimated book value of equipment
purchased with KIB contributions based upon an average useful life of 5 years. KIB-will
3.3 ADDITIONAL EQUIPMENT: Providence may purchase additional equipment to be
used in the maintenance or improvement of the Hospital's operations. Such additional equipment
shall be Providence's property, and shall be tagged as such. Upon termination or expiration of
this Agreement, KIB may purchase any items of equipment used in the Hospital and paid for by
Providence. The purchase price shall be the market value of the acquired equipment less an
amount equal to an allowance for depreciation of the equipment between acquisition and
termination calculated pursuant to generally accepted accounting principles. Any equipment or
personal property which belongs to Providence and is not purchased by K1B may be removed by
Providence after the termination or expiration of this Agreement.
4.1 TERM OF AGREEMENT: The Premises and Equipment shall be leased to
Providence by KIB for a term of ten (10) years, commencing on April 21, 1997, through and
including April 20, 2007, unless sooner terminated as hereinafter provided.
4.2 ADDITIONAL TERM: Provided that Providence is not in default under this Lease
Agreement, Providence shall have the option to extend this Lease Agreement for one additional
term of ten (10) years by providing KIB with 180 days prior written notice. The extended term
shall be on the same terms and conditions of this Lease Agreement with monthly lease payments
to be established by negotiation.
4.3 SURRENDER OF PREMISES: At the expiration of the term of this agreement or
upon the termination of this agreement as provided for herein, Providence shall surrender
possession of the Premises and Equipment to KIB as set forth under the terms of this Agreement.
2
5.1 FIRST RIGHT TO PURCHASE: KIB hereby gives and grants to Providence the
first right to purchase all of KIB'S interest in the Hospital, Premises, and Equipment at any time
from the date of this Agreement until the termination of this Agreement as provided for herein.
Said right of first refusal shall include space leased from KIB by KCHC. KIB shall make any
sale of said interest in the Hospital, Premises and Equipment between KIB and a third party
conditioned upon and subject to Providence's first right to purchase as set out herein, including
but not limited to space under Lease between KIB and KCHC. Providence shall have the right to
accept the purchase price and the terms of the intended sale to the third party as the terms and
conditions of the sale between KIB and Providence.
5.2 NOTICE: Providence may exercise its first right to purchase by executing an
agreement within ninety (90) days of notice of KIB'S intent to sell its interest in the Hospital,
Premises and Equipment
and-Equipment, on terms and conditions as agreed between the parties. If Providence does not
exercise its first right to purchase as provided for herein or enter into a purchase with KIB within
ninety (90) days of the notice by KIB to Providence of its first right to purchase, then and in that
event Providence's first right to purchase shall lapse and KIB may sell the Hospital, Premises
and Equipment or any part thereof to said third party or any other parties on substantially the
same terms stated in the notice. If KIB does not sell and convey the Hospital, Premises and
Equipment within 90 days after expiration of the 90 day notice period, any further transaction
shall be deemed a new determination by KIB to sell and convey the Hospital, Premises and
Equipment and the provisions of this Section 5.1 and 5.2 shall be applicable.
6.4 MONTHLY LEASE PAYMENT SCHEDULE. The fixed minimum monthly lease
payment during the term of this Agreement shall be SIXTY THOUSAND DOLLARS ($60,000)
payable by Tenant Providence in equal monthly installments, on or before the first day of each
month in advance, at the office of KIB or at such other place designated by MB, without any
prior demand therefore, and without any deduction or setoff whatsoever. Notwithstanding
anything to the contrary, this amount shall be reduced by the equivalent of the of the square foot
cost of the hospital, not to include services, ($720,000 times percent of area used) of the
premises KIB is leasing to KCHC regardless of the actual amount KIB charges KCHC for the
leased space.
8:4 HOSPITAL OPERATIONS: Providence shall be responsible for the total operations
of the hospital. Providence shall operate the Hospital under the name Providence Kodiak Island
Medical Center. Except as otherwise stated herein, Providence assumes all the rights, duties,
liabilities and obligations which shall arise out of its operation of the Hospital and other activities
on the Premises during the term of this Agreement. Providence shall cause all expenses incurred
in operation of the Hospital after the effective dated of this Agreement to be paid, including, but
3
not limited to, utilities, insurance, salaries, supplies, fees, benefits and other costs normally
incurred in the operation of the Hospital.
Providence will spend an amount equal to or greater than 50% of the net operating
income, up to a maximum of $200 000. per calendar year for equipment or capital assets to be
used at Hospital. These funds will be kept in a Providence Funded Depreciation account,
restricted for use at the Hospital. Unused portions of these funds will be carried forward to
subsequent years. Funds can also be used to pay debt obligations of Providence Kodiak Island
Medical Center. At the termination or expiration of this Lease Agreement unused funds will
revert to KIB.
8.2 All revenue and cash collections from patients, third party payers and other
873 7.2 SEPARATE ACCOUNTING: Providence shall maintain separate accounting
records and financial statements for the operations of the Hospital and shall provide KIB with the
Hospital's year -end financial statements. KIB recognizes that Providence may, at its discretion,
change the fiscal year of the Hospital to be aligned with Providence Health System.
874 7.3 TRAINING: Providence may conduct medical educational training programs at
the Hospital, including training of interns and residents and other medical /technical personnel, in
a manner consistent with applicable governmental regulations.
83 7.4 ACCESS TO BUSINESS RECORDS: Providence shall have access to all prior
financial, business, medical and other Kodiak Island Hospital books and records, including, but
not limited to, admitting register books, pricing schedules of the Kodiak Island Hospital and
room services, patients' insurance records, pertinent Kodiak Island Hospital personnel records
and such other books and records as are necessary to the continued operation of the Hospital.
Original copies of all such books and records shall be maintained and stored in the Hospital at all
times. No such books and records may be destroyed without the consent of the KIB, and in no
event will patient medical records be destroyed, except in accordance with federal and state laws,
rules and regulations. KIB agrees to defend and hold Providence harmless against all claims,
liability and expense resulting from acts or omissions of KIB in connection with such books and
records and relating to the period prior to the effective date of this Agreement. KIB shall
continue to be liable for the performance of all agreements related to such books and records not
so assigned to Providence.
94- 8. UTILITIES: Providence shall arrange and pay for all utilities and other services to
be furnished to the Premises, including gas. fuel, oil, electricity, sewer, water, telephone, and
garbage collection.
4
exceed $520,000.
4 9 TAXES: Providence shall be responsible for and shall pay before delinquency all
governmental taxes, assessments charges or liens assessed during the term of this
aA_greement against any leasehold interest or property of any kind or income or sales of any kind
related to the Premises. KIB acknowledges that Providence will be entitled to a property tax
exemption for property used exclusively for non - profit hospital purposes pursuant to AS
29.45.030(a)(3), except to the extent that the leasehold Premises are used by non - exempt parties
for their private business purposes as elaborated in Greater Anchorage Area Borough v Sisters
of Charity, 553 P.2d 467 (Alaska 1976). Providence may contest, by appropriate proceedings,
any tax assessment, charge or lien, but such contest shall not subject any part of the Premises or
Equipment to forfeiture or loss. Providence and KIB agree to negotiate in good faith regarding
any KIB property taxes levied or assessed on the Premises and Equipment owned by KIB and
leased to Providence, or any property owned by Providence during the term of this Agreement.
10. SUPPLIES: Providence shall take ownership all of the supplies maintained at
the Hospital at the commencement of this Lease Agreement. Providence shall supply and
maintain all expendable Hospital supplies as may be required in Providence's discretion for the
proper operation of the Hospital. Providence shall, as part of its cost of operating the Hospital,
supply and maintain all expendable hospital/medical supplies as may be required in Providence's
discretion for the proper operation of Hospital. Upon termination of this Agreement, Providence
'action tho numerator of which is the Consumer Price Index for all itoms for tho ar a
KIB
has the option to purchase all of the supplies in inventory as well as floor stock items maintained
at the Hospital.
12.1 11. USE: Providence shall use and operate the Premises for a general acute care
hospital, extended care facility, home health care provider, retail pharmacy and for any
additional health care related purposes as may be appropriate. Providence shall provide, equip
and maintain adequate facilities for the continuation of full range general medical and surgery
services
as economically feasible and warranted by the local
physicians' levels of ability and the reasonable needs of the community, as determined in
Providence's sole discretion and in accordance with the terms and conditions as set forth in this
Agreement. Contingent on Borough approval Providence may convert parts of the Premises into
use for other related purposes consistent with KIB 's obligation to supply its inhabitants with
facilities for the care of sick and injured persons. Providence shall operate and maintain a duly
licensed Hospital under the Alaska Statutes and in accordance with the standards prescribed by
the Alaska Department of Health and Social Services.
5
13.1 12. QUIET ENJOYMENT: KIB warrants that Providence, upon paying the rent and
any other charges as provided for in this Agreement and upon performing all other obligations
herein, shall quietly have, hold and enjoy the Premises without hindrance.
13. WARRANTY OF TITLE• KIB hereby warrants that it has good and marketable
title to the Premises, subject only to the encumbrances and security interests stated in Exhibit B,
attached hereto and incorporated herein.
15.1 14. PRIOR AGREEMENTS: KIB warrants that entering into this Agreement does
not breach any commitments or responsibilities of KIB under prior agreements, including but not
limited to financing agreements, and that KIB shall defend and hold
pProvidence harmless from any claims, liabilities and expenses arising from or in any way
related to any prior agreements of KIB except to the extent such agreements are assumed by
Providence.
- 101-15. BUILDING REGULATIONS: As of April 21, 1997, KIB warrants that there are
no existing violations of applicable building, fire and health code regulations of which it is
aware. KIB is responsible for all costs of correcting any existing violations of applicable
building, fire and health code regulations. Providence shall otherwise keep and maintain the
Premises in good condition.
17.1 CLOSING ACTIVITIES: KIB shall, at its expense, conduct an audit of tho
by Providence.
17.2 KIB shall, at its expense, prepare the Medicare cost report for the period ending
_ •
18.1 CURRENT ASSETS AND CURREN
current a✓oots of the Hospital as idontificd in the audit provided under .,cctions 17.1 of this
Agreement, B shall retain all liability for notes payable and other debts, however
-1-94 16. ACCREDITATION: Providence will use its best efforts (so long as it is in the
best interests of Providence and KIB) to cause the Hospital to become and remain accredited by
the Joint Commission on the Accreditation of Health Care Organizations. Providence shall send
to the KIB upon any loss of accreditation a written notice that the Hospital is no longer
accredited and the reasons for non - accreditation.
6
20.1 17. QUALIFICATION FOR MEDICARE AND MEDICAID: Providence will use
its best efforts (so long as it is in the mutual interests of KIB and Providence) to cause the
Hospital to remain fully qualified as a provider of services under the `Medicare" program, the
`Medicaid" program, or any program successor of either of the above or any other program by
Federal, State or local governments providing for the payment or reimbursement for services
rendered.
21.1 18. DISPOSAL OF MEDICAL WASTE AND /OR GARBAGE: Providence shall at
itLs expense, properly and timely dispose of all medical waste and/or garbage refuse according to
any and all laws governing disposal of the same.
22.1 19.1 INSURANCE Providence shall, at its expense, maintain throughout the term of
this Agreement the following insurance:
A. Insurance against loss or damage by fire and such other risks as may be
included in the current KIB hazard insurance policy with extended coverage in an amount not
less than the replacement value of the Premises from time to time;
B. Insurance against claims for personal injury and property damage occurring
on the Premises under public liability and malpractice policies with limits of not less than
$1,000,000 per person, $3,000.000 per occurrence and $500,000 for property damage arising out
of any single occurrence. Such insurance policies may provide for partial self - insurance under
the same terms as the policies for hospitals owned and operated by Providence. KIB shall be
named as an additional insured party on each such policy of insurance, and certificates thereof
shall be furnished to KIB.
22.2 19.2 Providence shall also provide tail coverage for hospital professional liability
for the KIB bHS and Lutheran Health Services (LHS) Management System for the period in
which LHS operated the Hospital by purchasing coverage with the current carrier which provides
coverage for all occurrences since 1987.
22.3 19.3 KIB shall, at its expense, maintain throughout the term of this Agreement
insurance to cover all conditions, events and liabilities arising out of its actions and activities
relating to the Hospital.
23.1 20.1 MAINTENANCE AND REPAIRS: Providence shall cause the Hospital to be
maintained and repaired in accordance with all state and local codes, and keep the Hospital in a
condition at all times reasonably acceptable to KIB, including but not limited to cleaning,
painting, decorating, plumbing, carpentry, grounds care and such other maintenance and repair
work as may be necessary. KIB shall provide and pay for any major maintenance and repairs in
the Major maintenance and repairs are defined as repairs greater
than $25,000. If a repair is greater than or equal to $25,000, the KIB shall be responsible for the
full amount of the repair. Providence shall be responsible for all repairs less than $24,999. If
repairs go over the $25,000 limit because maintenance or repairs were not accomplished by
Providence in a timely manner, KIB reserves the right to perform repairs or maintenance. KIB
will be reimbursed for all costs of such repairs and maintenance by Providence.
7
If Providence, after written notification by
20.2 DEPRECIABLE CAPITAL ASSETS: MB shall provide and pay for depreciable
capital assets, mutually agreed to by KIB and Providence, including the cost of building
components, land improvements, fixed equipment and building services equipment with useful
lives of 10 years or more as defined by the latest edition of the American Hospital Association's
Estimated Useful Lives of Depreciable Hospital Assets (Exhibit C). Providence shall provide and
pay for depreciable capital assets with useful lives of 9 years or less as defined by the American
Hospital Association's Estimated Useful Lives of Depreciable Hospital Assets. The Section 3.2
$150 000 equipment contribution will not be used to purchase these assets.
21.1 21. CONDITION ON SURRENDER: Upon termination or expiration of this
Agreement, Providence shall surrender the Premises to KIB in substantially the same condition
as exists on the date hereof, except for reasonable wear and tear
25.1 22. IMPROVEMENTS AND ALTERATIONS: Providence shall make no
alterations in, or additions or improvements to, the permanent structure of the Premises without
first obtaining the written consent of KIB. Any additions and improvements made to the
permanent structure of the Premises shall remain upon and be surrendered with such Premises as
a part thereof at the expiration of the term of this Agreement, by lapse of time or as otherwise
provided herein.
26.1 23. CONTRIBUTIONS: In the event that contributions are made to Providence for
the benefit of the Hospital and/or KIB, the Providence may accept such contributions, it being
understood, however, that Providence shall comply with the wishes of the donor insofar as they
are compatible with the operation of the Hospital and that all property purchased with such
contributions shall be and remain a part of the Hospital and th° property of MB shall revert to
KIB at the expiration or termination of Lease Agreement. Should the terms or conditions of the
contribution indicate that it is intended for Providence and not for the Hospital or KIB,
Providence shall accept the contribution on its own behalf and utilize the funds in its sole
discretion. For purposes of this paragraph the term `contribution' shall include a gift, bequest,
grant or donation of money or property. It is expressly understood that the term "contribution'
does not include any money derived by, or from, taxes or other governmental funds or entities.
26.2 Providence, will identify for KIB in advance
KIB.
Tho Fern Fuller Estate and Charita
B.
C. Any revenue sharing or legislative gran
8
27.1 24. MEDICAL STAFF: Any medical physician or osteopathic physician holding an
unlimited license or any appropriately licensed dentist, who is recommended for approval by the
Medical Staff and approved by the governing board of Providence shall be permitted privileges
to practice in the Hospital. This section does not prohibit Providence from entering into an
exclusive contract for the practice of an anesthesiologist or another specialist for the benefit of
the community.
staff—fellewift the commencement of tho lease torm, subject to Providence's -- general
28.1x— HOSPITAL STAFF: There is a full staff employed at the Hospital at the time of
KIB
29.1 25. ADMISSION TO HOSPITAL: All persons in need of hospitalization shall be
admitted to the Hospital without regard to race, creed, color, national origin or financial
circumstances.
30.1 26.1 INDEMNIFICATION: Providence hereby agrees to indemnify and hold KIB
harmless from and against any and all claims and demands for injury or death to persons and
damage to property occurring on the Premises during the term hereof, and will defend KIB from
any claim of liability on account thereof. Providence shall have no obligation for, and KIB shall
indemnify and hold Providence harmless from and against, any and all liability with respect to
any claims resulting from the negligence of KIB or its agents or employees, or any claims arising
out of acts or omissions which occurred prior to the effective date of this Agreement.
30.2 26.2 HAZARDOUS SUBSTANCE INDEMNIFICATIION BY PROVIDENCE:
Providence shall indemnify, defend, and hold KIB harmless from and against any and all claims,
demands, damages, losses, liens, costs and expenses (including attorney's fees and
disbursements) which accrue to or are incurred by KIB arising directly or indirectly from or out
of or in any way connected with (4-A) any activities within the Hospital or on the Premises
during the term of this Agreement which directly or indirectly resulted in the Premises being
contaminated with Hazardous Substances; (3B) the discovery of Hazardous Substances on the
Premises whose presence was caused during the term of this Agreement; and (3C) the clean-up
of Hazardous Substances on the Premises whose presence was caused during the term of this
Agreement.
304 26.3 HAZARDOUS SUBSTANCE INDEMNIFICATION BY KIB: KIB shall
indemnify, defend, and hold Providence harmless from and against any and all claims, demands,
damages, losses, liens, costs, and expenses (including attorney's fees and disbursements) which
accrue to or are incurred by Providence arising directly or indirectly from or out of or in any way
connected with (4-Al any activities within the Hospital or on the Premises prior to the term of this
Agreement which directly or indirectly resulted in the Hospital and/or the Premises being
contaminated with Hazardous Substances; (211) the discovery of Hazardous Substances on the
Premises whose presence was caused prior to the term of this Agreement; and (3Q the clean-up
9
of Hazardous Substances on the Premises whose presence was caused prior to the term of this
Agreement.
314 27.1 ACCESS TO RECORDS: MB and Providence further agree that Providence
shall retain and make available upon request for a period of four (4) years after the furnishing of
such services (operation of the Hospital) as described in this Agreement, the books, documents
and records which are necessary to certify the nature and extent of the costs thereof when
requested by the Secretary of Health and Human Services or the Comptroller General, or any of
their duly authorized representatives.
31.2 If Providence carries out any duties of this Agreement through a subcontract with a
related organization, valued at $10,000 or more over a 12 -month period, the Subcontract shall
also provide that the Secretary of Health and Human Services or the Comptroller General may
have access to the subcontract and the subcontractor's books, documents and records necessary
to verify the costs of the subcontract for a period of four (4) years after the services have been
furnished.
31.3 This provision relating to the above retention and production of documents is
included because of possible application of Section 1861 (v)(1)(1) of the Social Security Act to
this Agreement; if this Section should be found to be inapplicable, then this clause shall be
deemed to be inoperative and without force and effect.
31-.4 27.2 PERSONNEL RECORDS: Should this Agreement terminate for any reason,
Providence agrees to provide to KIB all personnel records for those employees who are to be re-
employed by KIB who consent to the release of such records to KIB.
31.5 27.3 OPERATIONAL RECORDS: Except as otherwise provided herein,
Providence agrees to provide KIB with the books, documents and records, including medical
records, in regard to the operation of the Hospital, in accordance with all federal, state and local
laws, rules and regulations including, but not limited to, privacy laws.
27.4 CONFIDENTIAL INFORMATION: Providence shall comply with all laws,
regulations, directives or requirements in any form related to operating and managing hospitals
and long -term care facilities, including, but not limited to the Health Insurance Portability and
Accountability Act of 1996 ( "HIPAA "), and regulations adopted under HIPAA. The KIB shall
not have access to Protected Health Information as defined by HIPAA. KIB has read 45 C.F.R.
164.504(e), understands Providence's position is that 45 C.F.R. 164.504(e) applies to this
Agreement, and that Providence therefore has the following obligations:
Providence agrees to hold all individually identifiable patient health information
( "Protected Health Information ") that may be shared, transferred, transmitted, or otherwise
obtained pursuant to this Agreement strictly confidential, and provide all reasonable protections
to prevent the unauthorized use or disclosure of such information, including, but not limited to
the protection afforded by applicable federal, state and local laws and/or regulations regarding
the security and the confidentiality of patient health care information. Providence further agrees
to make every reasonable effort to comply with any regulations, standards, or rules promulgated
pursuant to the authority of the HIPAA, including those provisions listed below, as soon as
possible, but in no event later than April 14, 2003. Providence may use and disclose Protected
Health Information when necessary for Providence's proper management and administration (if
such use or disclosure is necessary), or to carry out Providence's specific legal responsibilities
10
pursuant to this Agreement. Specifically, Providence agrees as follows: (1) to maintain
safeguards as necessary to ensure that the Protected Health Information is not used or disclosed
except as provided herein; (2) to mitigate, if possible, any harmful effect known to Providence of
a use or disclosure of Protected Health Information by Providence; (3) to ensure that any
subcontractors or agents to whom it provides Protected Health Information will agree to the
same restrictions and conditions that apply with respect to such information; (4) to make
available respective internal practices, books and records relating to the use and disclosure of
Protected Health Information to the Department of Health and Human Services or its agents; (5)
to incorporate any amendments or corrections to Protected Health Information when notified that
the information is inaccurate or incomplete; (6) to return or destroy all Protected Health
Information that Providence still maintains in any form and not to retain any such Protected
Health Information in any form upon termination or expiration of this Agreement, if feasible or,
if not feasible, Providence agrees to limit any uses of Protected Health Information after this
Agreement's termination or expiration to those specific uses or disclosures that make it
necessary for Providence to retain the information; (7) to ensure applicable policies are in place
for providing access to Protected Health Information to the subject of that information; (8) if
requested by the KIB, report to KIB any use or disclosure of Protected Health Information
which is not provided for in the Agreement; and (9) to make Protected Health Information and an
accounting of disclosures available to the individual who is the subject of the information or to
KIB, to the extent required by HIPAA. Breach of this section shall be considered material.
3-1-:6 27.5 STORAGE SPACE: Providence shall provide at no cost to KIB sufficient
storage space for KIB to store its existing books and records relating to the Hospital.
32.1 28.1 KIB TO APPROVE ADMINISTRATOR:
Adfaiftistratec All chief executive officers for Hospital shall be selected and hired with KIB
consultation. Providence shall conduct annual evaluations regarding the Administrator in
consultation with KIB. The Administrator shall attend meetings of the Kodiak Island Service
Area Community Board and KIB, representing Providence and reporting on the condition and
affairs of the Hospital. Providence agrees to provide reasonable support and assistance to the
Administrator to enable the Administrator to administer the business and affairs of the Hospital
in an efficient and business -like manner consistent with the needs of the community.
32.2 28.2 TERMINATION OF ADMINISTRATOR: Notwithstanding any other terms
and conditions of this Agreement to the contrary, in the event this Agreement is terminated prior
to the expiration of its full term, then Providence shall provide an Administrator for the Hospital
on a contract basis for ninety days following the termination if requested by KIB.
33.1 29. KODIAK ISLAND HEALTH CARE FOUNDATION OFFICE SPACE:
Providence
will work cooperatively with Kodiak Island Health Care Foundation to
provide financial assistance at mutually agreed upon levels, subject to Providence's annual
budgetary limitations, for the committed development of community healthcare.
31.1 30. GOVERNANCE: The overall management and control of the Hospital will rest
with the Providence Alaska Ser- vise --Area Regional Board. It is anticipated that two KIB
residents will be eligible to participate as voting members on
this Board. One member shall be apse
11
. _. - _.. . "_--
IIospital medical staff the Chief of Staff and one member shall be a lay person from the
amity the Board Chair of the Kodiak Island Service Area Community Board.
31.2 31. KODIAK ISLAND SERVICE AREA COMMUNITY BOARD: An Advisory
Board meeting the requirements of 7AAC 13.030(a) will be appointed by
of Providenc , to provide input to the hospital staff, the
medical staff, and Providence, and shall be responsive to Alaska Regional Board about the
concerns of the community regarding the operation of the Hospital and to undertake the
responsibilities set out at 7 AAC 13.030(b) and (c). One KIB Assembly member shall be
appointed by Providence as a full voting member of the Kodiak Island Service Area Community
Board, and Providence shall give KIB the opportunity for review and comment before
appointments to the Board are made. Providence shall keep the Advisery Kodiak Island Service
Area Community Board updated with respect to matters of Hospital policy and the relationship
of the Hospital to the community and surrounding areas which it serves.
C.
.. - - .. ..-..
•
and -€tnal action -:
D. Review the operating and capital budgets rororoarcd for the IIospital.
E.
the IIospital.
H Cooperate with Providence in meeting the requirements of any Federal or State
Blue Cross/Blue Shield.
J.
Review appointments and clinical privilegeG to the Medical Staff or members
Roviow the rate and charge structures in the Hospital.
To assist Providence in reviewing administrator applicants and recommend a
. ri di ng a w hi c h it oeryco
�.1 32. RIGHT TO ENTER PREMISES: Upon reasonable notice, Providence shall
permit KIB, its agents and employees to have access to and to enter the Premises at all
reasonable and necessary times to inspect the Premises.
36.1 33. DEFAULT REMEDIES: `Event of Default' means any one or more of the
following events, whatever the reason for such Event of Default and whether it shall be voluntary
or involuntary or be effected by operation of law or pursuant to any judgment, decree or order of
any court or any order, rule or regulation of any administrative or govemmental body:
12
A. Failure to pay rent required by Section 64 or 7.1 when such rent becomes due
and payable, and continuance of such failure to pay for a period of ten (10) days; or
B. Default in the performance, or breach of any other covenant or warranty by
Providence under this Agreement, with the exception of any obligations imposed under Exhibit
B, and continuance of such default or breach for a period of thirty (30) days after there has been
given, by registered or certified mail, to Providence by KIB a written notice specifying such
default or breach and requiring it to be remedied stating that such notice is a notice of default
hereunder; or
C. The entry of a decree or order by a court having jurisdiction in the premises
adjudging Providence as bankrupt or insolvent, or approving as properly filed a petition seeking
reorganization, arrangement, adjustment or composition of or in respect of Providence under the
Federal Bankruptcy Act or any other applicable Federal or State law, or appointing a receiver,
liquidator, assignee, trustee (or other similar official) of Providence or of any substantial part e€
to its property, or ordering the winding up or liquidation of its affairs; or
D. The institution by Providence of proceedings to be adjudicated as bankrupt or
insolvent, or the consent by it to the institution of bankruptcy or insolvency proceedings against
it, or the filing by it of a petition or answer or consent seeking reorganization or relief under the
Federal or State law, or the consent by it to the filing of any such assignee, trustee (or other
similar official) of Providence or of any substantial part of its property, or the making by it of an
assignment for the benefit of creditors, or the admission by it in writing of its inability to pay its
debts generally as they become due, or the taking of corporate action by Providence in
furtherance of any such action.
36.2 34. CONTINUING DEFAULT: If an Event of Default by Providence occurs and is
continuing, KIB may:
A. At its option, declare all installments of rent payable to be immediately due and
payable by Providence;
B. Re -enter and take possession of the Hospital without termination of this
Agreement, and use its best efforts to sublease the Hospital for the account of Providence,
holding Providence liable for the difference between the rent and other amounts payable by the
sublessee and the rents and other amounts payable by Providence hereunder;
C. Terminate this agreement, excluding Providence from possession of the Hospital
and use its best efforts to lease the Hospital, or to another for the account of Providence, holding
Providence liable for the difference between the rentals received and the rentals which would
have been receivable hereunder;
D. Terminate this Agreement, exclude Providence from possession of the Hospital
and either operate the Hospital or contract with a responsible operator to operate the Hospital;
E. With respect to any personal property, exercise any remedies available to a
secured party under the Uniform Commercial Code; and/or
13
F. Take whatever action at law or in equity may appear necessary or appropriate to
collect the rent then due and thereafter to become due, or to enforce performance and observance
of any obligation, agreement or covenant of Providence under this Agreement.
37.1 35. TERMINATION: At any time either KIB or Providence may terminate this
Agreement by one year's written notice to the other party. This Agreement shall terminate one
year from the date of such notice without further action by either party and shall be of no further
force and effect other than to perform any obligation incurred but not paid prior to the
termination. However, if Providence is required to perform any duty or provide any service
under the terms of this agreement that is in conflict with the philosophy, mission and values of
Sisters of Providence Health System, pursuant to Exhibit BA, Providence may terminate this
Agreement upon 90 days prior written notice to KIB. Upon such termination, Providence shall
surrender possession of the Hospital to KIB. On the effective date of such termination KIB shall
have the option to purchase any such accounts receivable, inventory, supplies or equipment at a
fair market value agreed to by both parties. Providence agrees to co- operate in such a way as to
allow KIB to show the Hospital to a prospective tenant or accommodate the active transition
needs of KIB for the actual termination. KIB agrees to cooperate in such a way as to
accommodate Providence transition needs and the removal of Providence's assets.
38.1 36. TRANSFERS OF LICENSES AND PERMITS: The parties will cooperate and
jointly prepare and file all applications for transfer of licenses and permits incident to operation
of the Hospital, including but not limited to transfer of permits for and inventories of alcohol,
narcotics and dangerous drugs
39.1 37. NOTICES: All notices, demands, or other writings in this Agreement provided
to be given, made or sent, or which may be given, made or sent, by either party hereto to the
other, shall be deemed to have been given, made or sent when made in writing and deposited in
the United States Mail, Registered or Certified Mail, postage prepaid, and addressed as follows:
KIB:
Providence:
MayerManager
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615
Regional Vice President and Chief Executive
Providence Health System in Alaska
3200 Providence Drive
P.O. Box 196604
Anchorage, Alaska 99519 -96604
39.2 38. The address to which any notice, demand or other writing may be given or made
or sent to any party as above provided may be changed by written notice given by such party as
above provided
404 39. ASSIGNMENT AND SUBLEASE: Providence may assign this Agreement and
may sublease the Hospital, in whole or in part, only with the prior consent of the KIB, but
subject to each of the following conditions:
14
A. At the time of the making of any such assignment or sublease, there shall be no
Eevent of Default under this Agreement;
B. Any assignee will continue to operate the Hospital as a hospital, in accordance with
this Agreement;
C. Any assignee of this Agreement shall expressly assume and agree to perform and
comply with all the covenants and provisions of this Agreement on the part of Providence and
shall be jointly and severally liable with Providence for any default in respect to any such
covenant or provision;
D. No assignment or sublease shall relieve Providence from primary liability for all
rents and other payments due and for the performance of all other obligations required under this
Agreement,
E. In the case of an assignment of the Agreement or a sublease of all or substantially
all of the Hospital, the assignee or sublessee shall agree to pay all rent payable by it directly to
KIB, less a pro -rata share of reasonable maintenance, repair, or administrative handling costs;
F. KIB shall be provided promptly a duplicate original of the instrument or
instruments containing such assignment or sublease.
Providence may not mortgage or grant a security interest in this Agreement or leasehold
interest. Approval of all subleases assigned by Providence shall be concurrent with the terms of
this Agreement. Nothing herein will prevent Providence from leasing space to physicians or
other health care providers. No assignment for the benefit of creditors or by operation of law
shall be effective to transfer any rights to the Assignee.
444 40. DAMAGE OR DESTRUCTION: When all or any part of the Hospital is
destroyed or damaged, the KIB may:
A. Proceed promptly to replace, repair, rebuild and restore the Hospital to
substantially the same condition as existed before the taking or event causing the damage or
destruction.
B. All buildings, improvements and equipment acquired in the repair, rebuilding,
replacement or restoration of the Hospital, together with any interests in land conveyed to the
KIB as necessary for such restoration, shall become a part of the Hospital and available for use
and occupancy by Providence without the payment of any rents other than those provided in
Section 6 and 7.1.
C. Rent shall be abated in the event of any destruction of damage to, or taking all or
any part of the Hospital in proportion to the square footage which is unusable by Providence.
D. If fifty percent (50 %) or more of the Premises are rendered untenantable by the
aforementioned causes, KIB shall have the right to be exercised by notice in writing, from and
after said occurrence, to elect not to reconstruct the Premises, and in such event this Agreement
and the tenancy hereby created shall cease as of the date of such occurrence, the rent to be
adjusted as of such date.
15
42.1 41. CONDEMNATION: If the Premises, or such part thereof as in the reasonable
opinion of Providence renders the remainder unusable for its purpose shall be acquired by
eminent domain, then this Agreement shall cease and terminate as of the date that possession is
taken in such proceeding. Such termination, however, shall not be deemed to deprive Providence
of any of its rights to receive compensation by reason of such taking.
434- 42. WAIVER OF SUBROGATION: KIB and Providence, both on their own behalf
and on behalf of all others claiming through or under either of them, hereby mutually waive and
release all claims, liabilities and causes of action against the other and the agents, servants,
employees and invitees of each other, for all loss, damage to or destruction of the Premises or
any portion thereof, as well as the fixtures, equipment, supplies and other property of either party
located in, upon or about the Premises resulting from fire or other perils covered by standard fire
and extended coverage insurance, whether caused by the negligence of any of said persons or
entities or otherwise, except to the extent such waiver would violate or otherwise abrogate the
terms of such insurance coverage.
444 43. MISCELLANEOUS: All covenants and agreements in this Agreement by MB
or Providence shall bind their successors and assigns, whether so expressed or not. In case any
provision in this Agreement shall be invalid, illegal or unenforceable, the validity, legality and
enforceability of the remaining provisions shall not in any way be affected or impaired thereby.
None of the terms, conditions, covenants or provisions of this Agreement can be waived by
either party except by appropriate written instrument. The waiver by either party or any breach of
any term, condition, covenant or provision herein contained shall not be deemed a waiver of the
same of any term, condition, covenant, or provision herein contained or of any subsequent
breach of the same or any other term, condition, covenant or provision herein. This Agreement
shall be construed in accordance with the laws of the State of Alaska. Nothing in this Agreement,
express or implied, shall give to any person, other than the parties hereto, and their successors
and assigns, any benefit or other legal or equitable
right, remedy or claim under this Agreement. The
parties agree the effective date of this Amendment is
January 1, 2005.
IN WITNESS WHEREOF the parties have respectively executed this Agreement the day
and year written below.
SISTERS OF ROVIDENCE HEALTH SYSTEM - WASHINGTON
d/b /a Providence la°ka M Cunt,._ Health System in Alaska
By:
Its:
Date:
KODIAK ISLAND BOROUGH
By:
Its:
Date:
ATTEST:
16
STATE OF ALASKA
THIRD JUDICIAL DISTRICT
written.
)
)
)
THIS IS TO CERTIFY that on the day of , before me, a
Notary Public in and for the State of Alaska, duly commissioned and sworn as such, personally
appeared Jereeie " o =..o . y Rick Gifford, to me known to be the Meyer Manager of the KODIAK
ISLAND BOROUGH, and known to me to be the person who executed the above and foregoing
instrument on behalf of the municipality, and who acknowledged to me that he executed the
same as a free act and deed of the said entity for the uses and purposes therein stated and
pursuant to the authority granted to him by the Borough Assembly.
written.
WITNESS my hand and notarial seal the day and year first above in this Certificate
STATE OF ALASKA
THIRD JUDICIAL DISTRICT
)
)
)
Notary Public in and for Alaska
My commission Expires:
SS.:
ss.:
THIS IS TO CERTIFY that on the
day of , before me, a Notary Public in
and for the State of Alaska, duly commissioned and
sworn as such, personally appeared Al Parrish, to me
known to be the Regional Vice President and Chief
Executive, Sisters
of Providence in
Wrz es hi ngton a n.i a
Medical- Center Providence Health System Alaska, and
known to me to be the person who executed the above and
foregoing instrument on behalf of Providence Health
System - Washington, and who acknowledged to me that
he executed the same as a free act and deed of the said
entity for the uses and purposes therein stated and
pursuant to the authority granted to him by Providence
Health System — Washington Board of Directors.
WITNESS my hand and notarial seal the day and year first above in this Certificate
Notary Public in and for Alaska
My commission Expires:
17
Kodiak Island Borough
AGENDA STATEMENT
Regular Meeting of October 6, 2005
Item No. 12.B
Resolution No. FY 2006 -10
Accepting a Designated Legislative Grant Through the Alaska Department of
Commerce, Community and Economic Development, for Design and Site Work
Associated With the Construction of a New Alaska Department of Fish and Game
Research and Administrative Building on Near Island.
This resolution accepts $1,500,000 grant from the Alaska Department of Commerce,
Community and Economic Development, Division of Community Advocacy. This grant will
be used to perform site work and design for a new ADF &G facility on Near Island. This
building is estimated to cost approximately $8;000,000 with the remainder of the funding to
come from the Exxon Valdez Oil Spill Trustees, future grants, and revenue bonds.
The Assembly identified the funding for this project as a priority with the adoption of KIB
Resolution 2005 -14. The Assembly in that resolution noted the efficiencies of locating this
state research agency adjacent to the existing federal research facility.
A previous $20,000 legislative grant to the Borough was utilized to perform a "Condition
Survey" of the existing ADF &G building. This study showed that there were many
shortcomings in the existing structure and its ability to support the state's research of
Kodiak's fish and game resources. A "Needs Survey" was also performed. It identified the
need for approximately 60% more space than currently exists in this structure for existing
staff.
It is anticipated that an RFP for Architectural Services will be advertised this fall and site
work on the structure to be performed next spring /summer. Acquisition of additional land
from the City of Kodiak is also being requested.
FISCAL NOTES: ACCOUNT NO.: 430 - 648 - 000 -02107
N/A Expenditure Amount
Required: Budgeted:
APPROVAL FOR AGENDA:
The motion before the Assembly is to adopt Resolution No. FY 2006 -10.
CEIVE
trnam
SEP 1 6 2005
0
BOROUG CLERK'S OFFICE
RECUNJ1llt,KA11UN ANt1UAV 11
I, , having voted on the prevailing side, file my intent to propose
reconsid lion of the vote taken on Resolution No. FY2006 -10 Accepting a Designated Legislative Grant
Through the Alaska Department of Commerce, Community and Economic Development, for Design and
Site Work Associated With the Construction ofa new Alaska Department of Fish and Game Research and
Administrative Building on Near Island adopted on September 15, 2005.
SUBSCRIBED AND SWORN to before me this RI day of Wejli '2x03.
A
Signature
SUBSCRIBED AND SWORN to before me this / ( d y of
ta
Notary Public In an' For Alask
My Commission Expires: 8 67
I, % �-c_ k � ,- 4`i , file my intent to second the reconsideration of the vote taken on
Resolution No. FY2006 -10 Accepting a Designated Legislative Grant Through the Alaska Department of
Commerce, Community and Economic Development, for Design and Site Work Associated With the
Construction of a new Alaska Department of Fish and Game Research and Administrative Building on
Near Island adopted on September 15, 2005.
Notary Public In and For A . ACr / ^/ 7
My Commission Expires: U �!
FILED with the Kodiak Island Borough Clerk this Ai day of h btr , 2005.
Judith A. Nielsen, CMC,
Borough Clerk
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY
ACCEPTING A DESIGNATED LEGISLATIVE GRANT THROUGH THE
ALASKA DEPARTMENT OF COMMERCE, COMMUNITY AND ECONOMIC
DEVELOPMENT, FOR DESIGN AND SITE WORK ASSOCIATED WITH THE
CONSTRUCTION OF A NEW ALASKA DEPARTMENT OF FISH AND GAME
RESEARCH AND ADMINISTRATIVE BUILDING ON NEAR ISLAND
WHEREAS, the Kodiak Island Borough has identified a new Alaska Department of Fish
and Game building as a community priority; and
WHEREAS, the State has approved a grant in the amount of $1,500,000 for site work and
design of this new research and administrative facility; and
WHEREAS, acceptance of the grant award by the Kodiak Island Borough Assembly is
necessary in order to utilize the funds to pay for the project;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT the Borough Manager is hereby authorized to accept the Legislative
grant funds of $1,500,000 through the Alaska Department of Commerce, Community and
Economic Development, for design and site work associated with the construction of a new
Alaska Department of Fish and Game research and administrative Building on Near island.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF 2005
ATTEST: Jerome M. Selby, Mayor
Judith A. Nielsen, CMC, Borough Clerk
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2006 -10
Introduced by: Manager Gifford
Requested by: E/F Department
Introduced: 09/15/2005
Adopted:
KODIAK ISLAND BOROUGH
Kodiak Island Borough Alaska Resolution No. FY2006 -10
Page 1 of 1
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2005 -14
Introduced by: Interim Manager Gelstad
Requested by: Assembly
Drafted by: Eng /Fac Director Cassidy
Introduced: 02/17/2005
Amended: 02/17/2005
Adopted: 02/17/2005
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
ADOPTING A FEDERAL CAPITAL IMPROVEMENT PROGRAM
FOR THE FISCAL YEARS 2006 -2010
WHEREAS, a federal capital improvement program has been adopted by the Kodiak Island Borough
Assembly that identifies the needs of the community for the next five (5) years; and
WHEREAS, the Kodiak Island Borough has identified six main projects to submit to the Alaska
Congressional Delegation for funding consideration;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that:
Section 1: The Kodiak Island Borough's top three federal capital improvement project priorities for
fiscal years 2006 -2010 are as follows:
1. Kodiak /Kenai Fiber Optic Cable $14,500,000
The construction of a fiber optic cable linking Kodiak with Anchorage and the world would support
new economic development in an area where our primary economic sector, commercial fishing, is
experience a downturn. The benefits of cable over satellite include greater reliability, secure
transmission, and additional capacity to serve the local economy as well as provide a secure and
reliable system for the Kodiak's Rocket Launch Facility
2. Kodiak Near Island Research and Administration Facility $4,480,000
Locating a new Alaska Department of Fish and Game building on Near Island and adjacent to its federal
counterpart will have many obvious advantages. Information sharing is just one. But the real crux of the
justification for this new building is the shortcomings found in the existing ADF &G building as identified in
the ASCG "Condition Survey" performed in 2002. In the report it is demonstrated that there is a need for
additional space (approximately 60% more), which includes basic lab space. Though the cost of /
construction of a new facility is estimated to be $8,000,000, the KIB will be requesting through the Exxon
Valdez Oil Spill (EVOS) Trustee Council an amount associated with research space only. That space is
approximately 56% of the total space of this facility. The estimated cost to repair the existing ADF &G
building is projected to be $1.5 million dollars. Even with completion of these improvements, the building
does not provide the space needed by the organization.
3. Kodiak Landfill - Lateral Expansion /Close Out of Existing Footprint $6,754,585
The costs to operate and manage a landfill on an island in the North Pacific are substantial. But
alternatives are limited. As one of the busiest commercial fishing and processing ports in the nation,
having a functioning landfill is a vital piece of infrastructure and important to the local economy.
Construction of the landfill's lateral expansion (Phase 3) is planned to occur in the next few years.
Initial preparation for the lateral expansion area began in 1998/1999. It is anticipated that use of the
lateral expansion area will occur approximately one year before the existing landfill reaches capacity.
The lateral expansion site is a maximum eight -acre cell with an estimated nine to twelve year
capacity. It will be constructed immediately east of the existing landfill and utilize some of the
existing infrastructure.
Kodiak Island Borough, Alaska Resolution No. FY2005•14
Page 1 of 2
Expansion costs per acre are estimated at $61,213 for site preparation and $244,852 for a liner and
leachate collection system. Engineering /Design costs are estimated at $306,000. Total capital cost
for the projects is estimated to be $6,754,585 for this 8 -acre cell.
4. Anton Larsen Boat Floating Dock $600,000
The Anton Larsen Floating Dock is located 18 miles from town. It is a facility that is heavily used by
residents of the communities of Port Lions, and Ouzinkie as well as those living on the island's west
side. During the summer it is used by charter boats and sports and commercial fishermen.
It was originally constructed as a supply dock for work associated with the Terror Lake Hydroelectric
Project. Instead of dismantling the dock upon the completion of the dam, the Borough became
interested in it. This interest resulted from the boating public's desire for a safer route to the
community of Kodiak through Anton Larsen Bay. A road leads to the City of Kodiak from this dock.
The potential risk to loss of life and property is huge when navigating around Spruce Cape. Spruce
Cape is one of the most dangerous stretches of water on Kodiak Island and many people risk
navigating around this cape to receive essential services. The KIB improved the dock in 1995 by
'driving piles and refurbishing the floating dock structure. Much more needs to be done to replace
the dock and piles and improve this important facility.
5. Chiniak Tsunami Center Expansion Project $250,000
The community of Chiniak is located almost 40 miles from the City of Kodiak. There is a need for an
emergency shelter in time of a crisis. Phase I of the construction of the evacuation center was
completed in 1990, but there is a need for an addition to the existing structure. Though designed to
be a larger facility, funding for its entire construction never materialized. This funding would
complete- the design of an addition, as well as upgrade the present water system and backup
generator. Presently the shelter also serves a dual purpose acting as the community's library and
community center.
6. Womens Bay Emergency Shelter $575,000
There is no emergency shelter in the Womens Bay Community. Womens Bay is located 8 miles from
town and 2 miles from the USGC Support Center. Should there be a tsunami that destroys the
roads, or a rock slide at the Pillar Mountain slide area or the Womens Mountain site, the community
of 670 residents would be without support services. A logical location for an emergency shelter is
adjacent and attached to the Womens Bay Fire House. This existing building acts as a community
gathering center, but there is presently no additional space to respond to sheltering needs in times of
a crisis. A proposed 2,500 square foot addition with an emergency generator is proposed at a cost
of 5575,000.
Section 2:
Kodiak Island Borough, Alaska
The Kodiak Island Borough administration is hereby instructed to advise Congress and
the appropriate agencies of the United States Federal Government of the Capital
Improvement Program and priorities adopted by the Kodiak Island Borough Assembly.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS SEVENTEENTH DAY OF FEBRUARY 2005
ATTEST:
Aa_
Ju th A. Nielsen, cM orough Clerk
KODIAK ISLAND BOROUGH
rome M. Selby, Borough Mayo.
Resolution No. FY2005-14
Page 2 of 2
Kodiak Island Borough
AGENDA STATEMENT
Regular Meeting of October 6, 2005
Item No. 13.A.1
Contract No. FY2006 -17
Maintenance Agreement and Upgrade of Hardware and Software on the AS400.
The Kodiak Island Borough budgeted $80,000 in FY06 budget to extend the
maintenance agreement on the AS400 by 48- months. The MIS Department contacted
vendors to provide two different price quotes:
1. 48 -Month Maintenance Agreement on Existing AS400 Computer System
2. Upgrade existing AS400 Computer System to current technology including a 48-
month Maintenance Agreement including migration services.
Quotes were received from Pacific Software Associates, Inc. and IBM for all three
requests. Both sets of quotes were reviewed and compared by MIS staff.
The MIS staff, based on the costs, equipment availability, and ability of the vendor to
provide the level of migration services required, recommended that Pacific Software
Associates, Inc. be awarded the contract to provide both the upgraded system as well
as the contracted services agreement.
FISCAL NOTES: ACCOUNT NO.:
® N/A Expenditure Amount
Required: $83,823 Budgeted: $80,000
APPROVAL FOR AGENDA:
d{.
Recommended motion: Move to approve Contract No. FY2006 -17 with Pacific
Software Associates, Inc in an amount not to exceed $83,823.
Upgrade AS /400 vs. Purchasing Maintenance Agreement
The Hardware & Software Maintenance agreement on the AS /400 is due to expire in October of 2005.
KIB can either purchase a 48 month Maintenance Agreement or upgrade our existing system for virtually
the same cost.
48 Month Maintenance Agreement on Existing hardware $ 80,801.04
Upgrade from existing AS /400 Model 820 to the current technology of an AS /400 Model 520
Pacific Software Upgrade
Quote 79,322.94
48 Months of Maintenance Included
Hardware & Software Upgrade from 820 to 520 Included
New Ultrium Tape Drive included
CD Burner Included
Quantity 15 Gen 3 Ultrium Tapes Included
System Software Reload /Data Migration 4,500.00
Travel (Airfare, Hotel, Meals, Parking) 1,255.00
Travel Time (12hrs @67.50 ea) 810.00
Actual Upgrade/Training Time 18hrs @135 /hr 2,430.00
Total Estimate 4,495.00
Total Pacific Software Upgrade $ 83,822.94
IBM Upgrade
48 Months of Maintenance 33,048.62
Hardware & Software Upgrade from 820 to 520 48,507.00
New Ultrium Tape Drive 6,359.00
CD Burner included
Quantity 15 Gen 3 Ultrium Tapes 1,740.00
System Software Reload /Data Migration
Travel (Hotel, Meals)
Car Rental
Actual Upgrade/Training Time 18hrs @220 /hr
Total Estimate
525.00
150.00
3,960.00
4,635.00
4,635.00
Total IBM Upgrade $ 94,289.62
Staff recommendation:
Upgrade the existing AS /400 from an 820 to a 520 with Pacific Software. The cost difference
between purchasing the maintenance agreement and upgrading the system with new
hardware and software is an additional $ 3,021.90. By spending these additional funds, we
will have current technology and will be in a better position for the future.
REVISED VERSION
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2006 -13
Introduced by Manager Gifford
Requested by: Assembly
Introduced: 10/06/2005
Adopted:
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY ADOPTING A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2006 — 2010
AND ESTABLISHING A CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST
WHEREAS, the Kodiak Island Borough represents a community of more than 14,000 people,
some of whom are also citizens of the City of Kodiak, and other incorporated communities
located throughout the Kodiak Island Borough including Larsen Bay, Port Lions, Ouzinkie,
Karluk, Akhiok, and Old Harbor, and
WHEREAS, a five -year Capital Improvement Program has been prepared by the Kodiak Island
Borough for fiscal years 2006 through 2010; and
WHEREAS, per Borough code, the Kodiak Island Borough Planning and Zoning Commission
has recommended approval of the prioritized fiscal year2006 capital improvement priorities at its
meeting, in accordance with Kodiak Island Borough Code 2.40.030E; and
WHEREAS, the Kodiak Island Borough provides for many important roads, services and
public facilities serving the Kodiak Island Borough community, either directly or through
service areas and contracts for construction and maintenance; and
WHEREAS, the Kodiak Island Borough is also served by the State of Alaska which maintains
highways, roads and other public facilities including the Chiniak Highway, the Pasagshak/Narrow
Cape Road, Rezanof Drive, Mill Bay Road, Monashka Bay Road, Antone Larsen Bay Road, etc.;
and
WHEREAS, the State of Alaska administers the federal airport improvement program funds for
the Kodiak Airport; and
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: The Kodiak Island Borough's five (5) year Capital Improvement Program (CIP), for
FY 2006 to 2010, priorities are as follow:
KIBSD SEISMIC REPAIRS AND SCHOOL FACILITY PROJECTS
1. Kodiak Middle School Facility Seismic Upgrades $ 1,636,000
2. Kodiak High School Library/Science Lab Seismic Upgrades $ 545,500
3. Ouzinkie School Facility Seismic Upgrades $ 763,700
4. Kodiak High School Gym Non structural wall seismic upgrade $ 109,000
5. Old Harbor School Earthquake Mitigation Project $ 54,550
(drainage) improvements
6. Kodiak Middle School Seismic Retaining Wall replacement $ 54,550
7. North Star Elementary School Drainage Improvement $ 109,100
8. Old Harbor Gym Roof Replacement $ 218,200
Kodiak Island Borough Alaska Resolution No. FY2006 -13
Page 1 of 5
9. Larsen Bay Gym and Old Wing Roof Replacement
10. Village Earthquake projects (earth removal around buildings)
11. District Wide - Suspended Ceiling Reinforcement
12. District Wide - non - structural improvements (anchoring systems)
13. District Wide - Emergency Generators Plug and Electrical Panel
14. Building Boiler replacement and fuel tank replacement
15. High School Parking Lot Repaving
16. Middle School Access Road Paving
17. Peterson School Parking Lot Paving
18. Main and East Elementary Over & Under Pedestrian Passes
19. North Star Classroom Addition
20. New Kodiak High School
TOTAL
FACILITY PROJECTS
1 Womens Bay Tsunami Shelter $
2. Providence Kodiak Island Medical Clinic (KIB Match) $
3. New ADF &G Building Construction and ADF &G term lease payment $
4. Kodiak College Community Vocational Building (Phase I) $
8. Chiniak Tsunami Shelter Addition $
9. Armory Relocation Plan and Preliminary Design $
10. KIB -Admin Building Renovation and Communication System $
11. Maritime Museum Feasibility Study $
12. Central Solid Waste Transfer Stations Planning & Design $
TOTAL $
TRANSPORTATION PROJECTS
1. Anton Larsen Bay Road Extension to Ice Free Port
2. Sharatin Road Pavement
3. Woodland Acres (3rd -8th Addition) Pavement
4. Lilly Drive Pavement
5. Antone Way Pavement
6. Monashka Bay Boat Ramp & Parking
7. Pasagshak Boat Ramp & Parking
8. Perenosa Drive Construction (600')
TOTAL
RECREATION & CULTURE PROJECTS
1. Mill Bay Beach Access and Recreation Upgrade
2. Island Lake Trail Upgrade
3. Lake Miam /Lake Summitt ATV Trail Improvements
4. White Sands Beach Park Upgrade
5. East Elementary Softball Field Upgrade
6. Bike Path Extensions Study
7. Men's Softball Field
8. All Purpose Field Complex
9. Kodiak Rodeo and State Fairgrounds Improvements
TOTAL
$ 218,200
$ 327,300
$ 1,636,500
$ 300,000
$ 1,028,290
$ 821,860
$ 1,000,000
$ 48,000
$ 220,000
$ 106,000
$ 3,805,500
$ 67,500,000
$ 80,502,250
636,000
848,000
7,150,000
10,600,000
265,000
265,000
2,517,500
53,000
318.000
22,652,500
$ 21,000,000
$ 300,000
$ 900,000
$ 300,000
$ 250,000
$ 318,000
$ 318,000
$ 100.000
$ 23,486,000
$ 53,000
$ 65,000
$ 23,000
$ 53,000
$ 25,000
$ 53,000
$ 20,000
$ 825,000
$ 106.000
$ 1,223,000
Kodiak Island Borough Alaska Resolution No. FY2006 -13
Page 2 of 5
UTILITY & OTHER PROJECTS
1. Landfill Lateral Expansion Design
2. Landfill Lateral Expansion Construction, Closure & Post Closure
3. Baler Building Condition Survey
4. Baler Building Roof Repairs
5. Second Chiniak Tsunami Siren
6. Tsunami Siren Replacement
7. Pasagshak Tsunami Siren
8. Spare Vertical Turbine Pump - KFRC
9. Tanker Truck for Bayside Fire
10. Fire Engine for Bayside Fire
11. Construction and Demolition Shredder
12. Metals Baler
13. Monashka Water $ Sewer Design
TOTAL
KIBSD MAINTENANCE AND OPERATIONS PROJECTS
$ 500,000
$ 6,755,000
$ 31,000
$ 100,000
$ 26,500
$ 159,000
$ 53,000
$ 90,000
$ 277,000
$ 265,000
$ 265,000
$ 265,000
$ 1,166,000
$ 9,952,500
1. Emergency Communications $
2. Tech Services - UPS Upgrade $
3. Emergency power to District Server room at KMS $
4. Underground Storage Tank Removal - Villages and Town $
5. Maintenance: Install Additional Storage Mezzanine $
6. Add Storage to back of Building - East Elementary $
7. Replace Phone System - East Elementary $
8. Replace Phone System - Peterson Elementary $
9. Add Parking - East Elementary $
10. Install New Fire Suppression in Server Room $
11. District Wide Security Video Surveillance, Intrusion $
12. Replace Rotten Roof on Bridge Over Playground $
13. Replace Rotten Window Sills $
14. Replace Kitchen Floor $
15. Paint Exterior Of Building - Old Harbor and Akhiok $
16. Paint Exposed Membrane on Gym Roof- Middle School $
17. Metal Roofing Upgrade - East Elementary $
18. Upgrade Crossing Lights /Flashers - Main Elementary $
19. Install Crossing Lights /Flashers for Safety on Road - North Star $
20. Vehicle Replacement $
21. Village Upgrade Energy Lighting - $
(Ouzinkie, Old Harbor, Larsen Bay, Karluk)
22. Town Upgrade Energy Lighting - (East, Peterson, High School) $
23. Repair /Re- commission HVAC Equipment - Middle School $
24. Vocational Education Equipment Upgrades $
25. Technology Upgrades $
26. Village Communications IP Phones $
27. Fire Alarm Panel Upgrades - (High School, KMS. Auditorium, $
East, Karluk)
28. ADA Hearing Impaired Systems District Wide $ 10,000
30,000
75,000
174,400
827,000
470,880
106,820
15,000
18,000
300,000
15,000
100,000
43,600
10,000
21,800
98,100
13,500
38,150
18,300
21,800
130,000
20,000
50,000
12,000
180,000
380,000
60,000
45,000
Kodiak Island Borough Alaska Resolution No. FY2006 -13
Page 3 of 5
29. Fire Alarm Magnetic Door Closures - Middle School $ 40,000
30. Fire Alarm Magnetic Door Closures - East Elementary $ 30,000
31. Fire Alarm Magnetic Door Closures - High School $ 60,000
32. Basketball Court Replacement -Old Harbor $ 21,800
33. Replace Old Wing Roofing - Larsen Bay $ 130,000
34. Floor Finishes in Hallways - Port Lions $ 18,000
35. Replace Floor Finishes Old Wing - Larsen Bay $ 26,160
36. Replace Floor Finishes - East Elementary $ 272,500
37. Floor Finishes - Peterson Elementary $ 272,500
38. Repair, Topcoat and Restripe Parking Lot - High School $ 1,237,172
39. Add Parking - High School $ 250,000
40. Pave Parking and Driveway- Peterson Elementary $ 275,000
41. Repair, Topcoat and Restripe Parking Lot - Middle School $ 45,099
42. Pave Dirt Parking Area - Main Elementary $ 143,880
43. Add Parking and Improve Access - North Star Elementary $ 1,700,000
44. Shelter Storage at each Building $ 250,000
45. Exterior Door Replacement - District Wide $ 41,000
(East, High School, Audit, Main, Karluk, Larsen Bay)
46. Replace Elevator Controls - Middle School $ 48,800
47. Replace Asbestos Siding on Borough Home - Akhiok $ 23,980
48. Replace Heating Controls - Karluk $ 80,660
49. Interior Finishes (Paint) - Main Elementary $ 98,880
50. Interior Finishes (Paint) - East Elementary $ 103,786
51. Interior Finishes (Paint) - Auditorium $ 167,315
52. Interior and Exterior Finishes (Paint) - Middle School $ 239,000
53. Interior and Exterior Finishes (Paint) - Larsen Bay $ 89,268
54. Interior Finishes (Paint) - Peterson Elementary $ 119,900
55. Interior Finishes (Paint) - High School $ 348,800
56. Replace Exterior Siding - East Elementary $ 228,900
57. Replace Plumbing Piping - East Elementary $ 31,610
58. Interior Finishes (Paint) - Akhiok $ 33,790
59. Interior and Exterior Finishes (Paint) - Karluk $ 65,520
60. Interior Floor Finishes - Karluk $ 32,700
61. Exterior Window Replacement Old Wing - East Elementary $ 147,150
62. Classroom Furniture - District Wide $ 120,000
63. Gym Floor Replacement - High School $ 175,000
64. Village Playground Replacement $ 220,000
65. Village Teacher Housing - Phase 1 $ 1,000,000
(1 Fourplex and 2 Duplexes in the Villages)
TOTAL $11,572,520
Kodiak Island Borough Alaska Resolution No. FY2006 -13
Page 4 of 5
Section 2: The Kodiak Island Borough administration is hereby instructed to advise the
governor, legislature, and appropriate agencies of the State of Alaska of the Capital
Improvement Program and priorities adopted by the Kodiak Island Borough Assembly.
ATTEST:
Judith Nielsen, Clerk
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF OCTOBER, 2005.
Jerome M. Selby, Mayor
Kodiak Island Borough Alaska Resolution No. FY2006 -13
Page 5 of 5
Kodiak Island Borough
AGENDA STATEMENT
Regular Meeting of October 6, 2005
Item No. 13.B.1
Resolution No. FY 2006 -13
Adopting a Capital Improvement Program for Fiscal Years 2006 Through 2010 and
Establishing a Capital Improvement Projects Priority List.
The Kodiak Island Borough represents a community of more than 14,000 people, some of
whom are also citizens of the City of Kodiak, and other incorporated communities located
throughout the Kodiak Island Borough including Larsen Bay, Port Lions, Ouzinkie, Karluk,
Haiku and Old Harbor; and
A five -year Capital Improvement Program has been prepared by the Kodiak Island
Borough for fiscal years 2006 through 2010. Per Borough code, the Kodiak Island
Borough Planning and Zoning Commission has recommended approval of the prioritized
fiscal year 2006 capital improvement priorities at its meeting, in accordance with Kodiak
Island Borough Code 2.40.030E.
The Kodiak Island Borough provides for many important roads, services and public
facilities serving the Kodiak Island Borough community, either directly or through service
areas and contracts for construction and maintenance. The Kodiak Island Borough is also
served by the State of Alaska which maintains highways, roads and other public facilities
including the Chiniak Highway, the Pasagshak/Narrow Cape Road, Rezanof Drive, Mill Bay
Road, Monashka Bay Road, Antone Larsen Bay Road, etc.
FISCAL NOTES: ACCOUNT NO.:
® N/A Expenditure Amount
Required: Budgeted:
APPROVAL FOR AGENDA:
Recommended motion: Move to adopt Resolution No. FY 2006 -13.
DATE:
TO:
FROM:
KODIAKISLAND BOROUGH
Engineering & Facilities Department
September 27, 2005
Borough Assembly
MEMORANDUM
710 Mill Bay Road
Kodiak, AK 99615
(907) 486-9343 (p)
(907) 486 -9394 (f)
beassidy@kib.co.kodiak.ak.us
1
Bud Cassidy, Director of Engineering and Facilities
RE: MB Capital Improvements List Trinity Island Paving Project
INTRODUCTION
On an annual basis, the Assembly passes a CIP list that prioritizes capital projects that the
Assembly deems important to fund or have funded. The projects that make of the list come from
the community through the Planning and Zoning Commission who review the projects and make
a recommendation to the Assembly. The School Board has a similar process. The result of their
effort is also a priority list of projects.
The Assembly creates a master list of projects and formally adopts the listing with the passage of
a resolution. This list is the one the Mayor, Manager and that Assembly take to both Juneau and
Washington D.C. in an effort to secure funding. Some projects are also paid for with local tax
money. The process was hastened this year in an effort to get local projects on the "Governor's
List ".
Projects on the list that have been emboldened are those changed by staff. That is, it has been
moved from its original position as recommended by the P &Z Commission based on further
information (as an example, there is immediate need to secure money for the design and
engineering associated with the lateral expansion of the landfill). The final order is an Assembly
call.
CONCLUSION
We will continue to refine the process of composing a CIP list. In theory it is a "bottoms -up"
process. The composition of the list has required significant staff time in rating and ranking the
projects as well as presenting it to P &Z for review. I think all elected assembly members
recognize the importance and value of having projects on one comprehensive list (especially in a
year where there may be significant state discretionary spending for capital projects).
RECOMMENDATION
Staff recommends approval of the resolution.
Introduced by: Manager Gifford
Requested by: Assembly
Introduced: 10/06/2005
Adopted:
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2006 -13
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY ADOPTING A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2006 — 2010
AND ESTABLISHING A CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST
WHEREAS, the Kodiak Island Borough represents a community of more than 14,000 people,
some of whom are also citizens of the City of Kodiak, and other incorporated communities
located throughout the Kodiak Island Borough including Larsen Bay, Port Lions, Ouzinkie,
Karluk, Akhiok and Old Harbor; and
WHEREAS, a five -year Capital Improvement Program has been prepared by the Kodiak Island
Borough for fiscal years 2006 through 2010; and
WHEREAS, per Borough code, the Kodiak Island Borough Planning and Zoning Commission
has recommended approval of the prioritized fiscal year 2006 capital improvement priorities at its
meeting, in accordance with Kodiak Island Borough Code 2.40.030E; and
WHEREAS, the Kodiak Island Borough provides for many important roads, services and
public facilities serving the Kodiak Island Borough community, either directly or through
service areas and contracts for construction and maintenance; and
WHEREAS, the Kodiak Island Borough is also served by the State of Alaska which maintains
highways, roads and other public facilities including the Chiniak Highway, the Pasagshak/Narrow
Cape Road, Rezanof Drive, Mill Bay Road, Monashka Bay Road, Antone Larsen Bay Road, etc.;
and
WHEREAS, the State of Alaska administers the federal airport improvement program funds for
the Kodiak Airport; and
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: The Kodiak Island Borough's five (5) year Capital Improvement Program (CIP), for
66-ta2 0, priorities are as follow:
SCHOOL DISTRICT PROJECTS �D
1. Kodiak Middle School Facility Seismic Upgrades $ 1,636,000
2. Kodiak High School Library/Science Lab Seismic Upgrades $ 545,500
3. Ouzinkie School Facility Seismic Upgrades $ 763,700 AI
4. Kodiak High School Gym Non structural wall seismic upgrade $ 109 .o
5. Old Harbor School Earthquake Mitigation Project $ 54,550
(drainage improvements)
6. Kodiak Middle School Seismic Retaining Wall replacement $ 54,550
7. North Star Elementary School Drainage Improvement $ 109,100
8. Old Harbor Gym Roof Replacement $ 218,2W
Kodiak Island Borough Alaska Resolution No. FY2006 -13
Page 1 of 3
9. Larsen Bay Gym and Old Wing Roof Replacement
10. Village Earthquake projects (earth removal around buildings)
11. District Wide - non - structural improvements (anchoring systems)
12. District Wide - Suspended Ceiling Reinforcement
TOTAL
FACILITY PROJECTS
1. Womens Bay Tsunami Shelter
2. Providence Kodiak Island Medical Clinic (KIB Match)
3. New ADF &G Building Construction and ADF &G term lease payment
4. Kodiak College Community Vocational Building (Phase I)
"5. High School Parking Lot Repaving
-6. Middle School Access Road Paving
-7. Peterson School Parking Lot Paving
8. Chiniak Tsunami Shelter Addition
Main and East Elementary Over & Under Pedestrian Passes
10.Armory Relocation Plan and Preliminary Design
11.KIB -Admin Building Renovation and Communication System
12. Maritime Museum Feasibility Study
13. Central Solid Waste Transfer Stations Planning & Design
14. North Star Classroom Addition
TRANSPORTATION PROJETS
1. Anton Larsen Bay Road Extension to Ice Free Port
2. Sharatin Road Pavement
3. Woodland Acres (3rd -8th Addition) Pavement
4. Lilly Drive Pavement
5. Antone Way Pavement
6. Monashka Bay Boat Ramp & Parking
7. Pasagshak Boat Ramp & Parking
8. Perenosa Drive Construction (600')
RECREATION & CULTURE PROJECTS
1. Mill Bay Beach Access and Recreation Upgrade
2. Island Lake Trail Upgrade
3. Lake Miam /Lake Summitt AN Trail Improvements
4. White Sands Beach Park Upgrade
5. East Elementary Softball Field Upgrade
6. Bike Path Extensions Study
7. Men's Softball Field
8. Baseball /Softball and all purpose field complex
9. Kodiak Rodeo and State Fairgrounds Improvements
TOTAL
Kodiak Island Borough Alaska
TOTAL
TOTAL
$ 218,200
$ 327,300
$ 327,300
$ 1.636.500
$ 5,999,900
$ 636,000
$ 848,000
$ 7,150,000
$ 10,600,000
$ 1,000,000
$ 48,000
$ 220,000
$ 265,000
$ 106,000
$ 265,000
$ 2,517,500
$ 53,000
$ 318,000
$ 3.805.500
$ 23,486,000
$ 21,000,000
$ 300,000
$ 900,000
$ 300,000
$ 250,000
$ 318,000
$ 318,000
$ 100.000
$ 27,832,000
$ 53,000
$ 65,000
$ 23,000
$ 53,000.,
$ 25,000
$ 53,000
$ 20,000
$ 825,000
$ 106.000
$ 1,223,000
Resolution No. FY2006 -13
Page 2 of 3
UTILITY & OTHER PROJECTS
1. Landfill Lateral Expansion Design $ 500,000
2. Landfill Lateral Expansion Construction, Closure & Post Closure $ 6,755,000
3. Baler Building Condition Survey $ 31,000
4. Baler Building Roof Repairs $ 100,000
5. Second Chiniak Tsunami Siren $ 26,500
6. Tsunami Siren Replacement $ 159,000
7. Pasagshak Tsunami Siren $ 53,000
8. Spare Vertical Turbine Pump — KFRC $ 90,000
9. Tanker Truck for Bayside Fire $ 277,000
10. Fire Engine for Bayside Fire $ 265,000
11. Construction and Demolition Shredder $ 265,000
11. Metals Baler $ 265,000
12.Monashka Water $ Sewer Design $ 1,166,000
TOTAL $ 9,952,500
Section 2: The Kodiak Island Borough administration is hereby instructed to advise the
governor, legislature, and appropriate agencies of the State of Alaska of the Capital
Improvement Program and priorities adopted by the Kodiak Island Borough Assembly.
ATTEST:
Judith Nielsen, Clerk
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF OCTOBER, 2005.
Mayor
Kodiak Island Borough Alaska Resolution No. FY2006 -13
Page 3 of 3
Kodiak Island Borough
AGENDA STATEMENT
Regular Meeting of October 6, 2005
Item No. 13.C.1
Ordinance No. FY 2006 -03
Amending Kodiak Island Borough Code of Ordinances Title 15 Buildings and
Construction Chapter 15.20 Mobile Homes Section 15.20.010 Definitions and
Title 1 7 Zoning Chapter 17.26 Mobile Home Parks.
In response to the Assembly's request, the Planning and Zoning Commission spent
over a year reviewing KIBC 17.26, the mobile home park code.
The Commission gathered information on the condition of local mobile home parks, and
held public work sessions to discuss possible code changes.
The Commission has now recommended certain amendments to KIBC Title 15 and
Title 17 regarding the standards for the development and operation of mobile home
parks and to address many of the issues raised regarding the health, safety, and
welfare of mobile home park residents.
FISCAL NOTES: ACCOUNT NO.:
N/A Expenditure Amount
Required: Budgeted:
APPROVAL FOR AGENDA:
,-
Recommended motion: Move to adopt Ordinance FY 2006 -13 in first reading to
advance to public hearing on October 20, 2005.
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY 2006 -03
Introduced by Manager Gifford
Requested by Community Development
Drafted by Community Development
Introduced: 10/06/2005
Public Hearing:
Adopted:
AN ORDINANCE OF THE KODIAK ISLAND BOROUGH
AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES
TITLE 15 BUILDINGS AND CONSTRUCTION CHAPTER 15.20 MOBILE HOMES
SECTION 15.20.010 DEFINITIONS AND
TITLE 17 ZONING CHAPTER 17.26 MOBILE HOME PARKS
WHEREAS, the Kodiak Island Borough Assembly requested that the Planning and Zoning Commission
review KIBC 17.26, the mobile home park code; and
WHEREAS, the Planning and Zoning Commission spent more than one year reviewing the code,
gathering information on the condition of local mobile home parks, and holding public work sessions to
discuss possible code changes; and
WHEREAS, the Commission has recommended certain amendments to KIBC Title 15 and Title 17
regarding the standards for the development and operation of mobile home parks and to address many of
the issues raised regarding the health, safety, and welfare of mobile home park residents; and
WHEREAS, the Kodiak Island Borough Assembly has the authority to adopt and amend ordinances as
provided in Alaska Statutes Title 29 and other applicable Borough codes;
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak
Island Borough Code of Ordinances.
Section 2: Title 15 Buildings and Construction Chapter 15.20 Mobile Homes Section 15.20.010
Definitions is hereby amended as follows:
15.20.010 Definitions.
A. "Mobile home" means a structure transportable in one (1) or more sections, which is eight (8)
body feet or more in width and is thirty two (32) forty (40) body feet or more in length, and which is built
on a permanent chassis and designed to be used as a dwelling with or without a permanent foundation
when connected to the required utilities.
B. "Mobile home park" means any area, or premises, where space for tcn (10) seven (7) or more
mobile homes are rented, held for rent, or for which free occupancy is permitted to users for the purpose
of securing their trade and meets all the requirements of Chapter 17.26 of this code
C. "Recreational vehicle" means a vehicular type unit primarily designed as temporary living quarters
for recreational, camping, or travel use which either has its own motive power or is mounted on or drawn
by another vehicle. Examples are travel trailers, camping trailers, truck campers, and motor homes.
Kodiak Island Borough, Alaska Ordinance No. FY2006 -03
Page lof 5
Section 3: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.005 Definitions is
hereby amended as follows:
17.26.005 Definitions. For the purpose of this title the following definitions apply.
A. "Mobile home" means a single -story structure, transportable in one (1) or more sections, which in
the traveling mode is eight (8) body feet or more in width of and forty (40) body feet or more in length,
or, when erected on -site is three hundred twenty (320) or more square feet and which is built on a
permanent chassis and designed to be used as a dwelling with or without a permanent foundation when
connected to the required utilities, and includes the plumbing, heating, air - conditioning, and electrical
systems contained therein. Calculations used to determine the number of square feet in a structure will be
based on the structure's exterior dimensions measured at the largest horizontal projections when erected
on -site. These dimensions will include all expandable rooms, cabinets, and other projections containing
interior space, but does not include bay windows.
24CFR Part 3280.
B. "Mobile home park" means a tract of land upon which ten (10) seven (7) or more mobile home
spaces are located, established, or maintained for occupancy by mobile homes.
Section 4: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.008 Definitions is
hereby added as follows:
17.26.10 Applicability of this chapter
A. Except as provided in section 17.36 of this title, all mobile home parks within the borough shall be
constructed, operated, and maintained in accordance with the standards set forth in this chapter. Complete
responsibility for standards established by this chapter and for construction within a mobile home park
shall rest with the owner of such park. When a mobile home park site plan is approved, the provisions of
chapter 17.26 of this title will apply in lieu of the provisions of the underlying zoning district.
Section 5: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.010 Districts where
permitted is hereby amended as follows:
17.26.010 Districts where permitted.
A. Mobile home parks shall be permitted only in the R3-- Multifamily Residential District;, and B:Aas
a conditional use in the B -- Business District.
Section 6: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.020 Plan review is
hereby amended as follows:
17.26.020 Plan review.
A. An Every application for zoning compliance for a mobile home or a mobile home park shall include a
site plan of the proposed mobile home park or expansion of an existing mobile home park except in
instances where the building footprint and /or building placement is not altered. The site plan shall
include:
1. The exterior boundaries of the subject property, its dimensions, and the area of the lot; and
2. All the items required by chapter 17.26 of this eede title.
B. Plans for drainage, solid waste disposal, lighting, sewer, water, and roads for a mobile home park
Kodiak Island Borough, Alaska Ordinance No. FY2006 -03
Page 2of 5
shall be prepared by a registered engineer and reviewed and approved by the engineering and facilities
department prior to construction of the mobile home park.
C. An as -built survey may be required to accompany zoning compliance permit applications. When
required, the as -built survey will show the mobile home space boundaries, space size, parking area,
proposed mobile home footprint, as well as separation distances and parking areas on all adjoining mobile
home park spaces.
Section 7: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.030 Park streets is
hereby amended as follows:
17.26.030 Park streets.
A. All park streets shall be at least gravel, well- drained, maintained, and open to traffic at all times and
AB. Two -way traffic. Each driving lane shall meet the minimum requirements for the design and
construction of local roads within a subdivision as provided in Title 16 of this codet.
BC. One -way traffic. The driving lane shall be at least twelve (12) feet widest,
t D. Dead -end streets shall have a turn- around or cul -de -sac approved by the engineering and facilities
department; -and
14E. No dead -end street shall exceed five hundred (500) feet in length.
Section 8: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.040 Parking is hereby
amended as follows:
17.26.040 Parking. There shall be at least two (2) residential parking spaces included in each mobile
home space, with minimum dimensions of nine (9) feet by eighteen (18) feet in size. Alternatively, the
total amount of required parking for all mobile home spaces may be within a common parking area inside
the mobile home park; subject to approval of the parking plan before the planning and zoning commission
as a non - public hearing agenda item. All common parking areas shall be designed and approved as
specified in section 17.57.080 of this chapter.
Section 9: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.050 Walks is hereby
amended as follows:
17.26.050 Walks. Provisions shall be made for at least a thirty (30) inch wide, well - drained
and made of at a minimum the material as the park street, within the park for foot traffic to and from all
mobile home spaces. Walkways shall not be included within the mobile home space.
Section 10: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.060 Street names is
hereby amended as follows:
17.26.060 Street names. Posting of street names and space numbers /addresses are the responsibility of
te -owner-of the mobile home park owner. Street names and space numbers shall be assigned by the
mobile home park owner and submitted to the community development department for review and
approval subject to applicable street naming requirements. The established street names and space
numbers /addresses shall be made available to the-borough-and other public agencies (e.g., fire department,
law enforcement agencies, post office) by the community development department. Each - mobile -home
Kodiak Island Borough, Alaska
Ordinance No. FY2006 -03
Page 3of 5
Section 11: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.070 Mobile home
spaces is hereby amended as follows:
17.26.70 Spaee- eoverage Mobile home spaces.
A. "Mobile home space" means a plot of ground at least thirty (30) feet in width and of sufficient length
to meet all separation distances specified in this section and located within a mobile home park intended
for the accommodation of a mobile home.
B. No mobile home space shall contain more than one (1) mobile home or doublewide mobile home. No
other dwelling unity shall occupy a mobile home space.
C. No combination of mobile home, addition thereto, or accessory building, shall occupy more than fifty
(50) percent of the mobile home space.
D. Each mobile home space within the park shall have direct access to a park street. The park street
system shall have a connection to a public street with a right -of -way of not less than fifty (50) feet.
E. No portion of a mobile home will be within twenty -five (25) feet of any public street not within the
mobile home park, nor shall it be within ten (10) feet of any park street.
F. No portion of a mobile home excluding the tongue shall be closer than ten (10) feet side to side eight
(8) feet end to side, or six (6) feet end to end horizontally from any other mobile home or community
building unless the exposed composite walls and roof of either structure are without openings and
constructed of materials that will provide a one (1) hour fire resistance rating or the structures are
separated by a one (1 ) hour fire -rated barrier.
G. An accessory building or a structure constructed of combustible materials shall be located no closer
than five (5) feet from any other accessory building or structure within or adjacent to the mobile home
space, and no closer than six (6) feet from any mobile home.
H. No addition or combination of additions shall increase the area of the mobile home as originally
manufactured by more than one hundred (100) percent.
Section 12: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.100 Minimum distances
is hereby repealed:
€ellows:
A. Any accessory building: --six (6) fcct;
C. Any exterior property lint: ten (10) fcct;
E. Any park street: ten (10) feet.
Section 13: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.110 Screening is
hereby amended as follows:
17.26.110 Screening. The commission may require that a fence, wall, or hedge be established and
maintained between the mobile home park and any other lot if there is a written
complaint found by the planning and zoning commission to warrant such screening
Kodiak Island Borough, Alaska Ordinance No. FY2006-03
Page 4of 5
Section 14: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.120 Parking of mobile
homes is hereby amended as follows:
17.26.120 Parking of mobile homes. A mobile home shall not remain more than seventy -two (72) hours
in a park unless it is parked in a mobile home space or in a designated on -site storage area referenced in
chapter 17.26.090 of this title.
Section 15: Title 17 Zoning 4 Chapter 17.26 Mobile Home Parks Section 17.26.130 Mobile homes on
individual lots is hereby amended as follows:
17.26.130 Mobile homes on individual lots.
A. No more than one (1) mobile home shall be allowed on an individual lot, unless the mobile home is
lactated parked in a mobile home park. A single mobile home on an individual lot shall be subject to any
ordinances which pertain to single - family residences:
B. Individual mobile homes shall be subject to the minimum lot size and setback requirements of the
particular zoning district in which they are to be located; and
C. All mobile homes must be inspected and receive a certificate of occupancy from the building official
prior to occupancy, except in those municipalities where the building code has not been adopted.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF 2005
KODIAK ISLAND BOROUGH
ATTEST: Jerome M. Selby, Borough Mayor
Judith A. Nielsen, CMC, Borough Clerk
Kodiak Island Borough, Alaska Ordinance No. FY2006 -03
Page Sof 5
Kodiak Island Borough
AGENDA STATEMENT
Regular Meeting of October 6, 2005
Item No. 13.D.1
Southern Region Emergency Medical Services Council Board of Directors
Nomination.
Mike Dolph's seat on the Southern Region Emergency Medical Services Council Board
of Directors expires in November.
There are no limits to the number of three -year terms a person may service, and Mike
Dolph has expressed an interest in continuing to serve.
FISCAL NOTES: ACCOUNT NO.:
® N/A Expenditure Amount
Required: Budgeted:
APPROVAL FOR AGENDA:
Recommended motion: Move to nominate Mike Dolph to a three -year seat on the
Southern Region Emergency Medical Services Council, Inc.
September 9, 2005
Jerome Selby, Borough Mayor
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
Dear Mayor Selby:
Sincerely,
Deb1J' McCravey
Deputy Director
CC: Mike Dolph
6130 Tuttle Place • Anchorage, Alaska 99507 -2041 • 562 -6449 • FAX 562 -9893
Southern Region
EMERGENCY
Medical Services Council, Inc.
The Executive Committee of Southern Region EMS Council, Inc. is seeking nominations
to fill the upcoming vacancy on our Board of Directors for a representative from the
Kodiak Island subarea. The vacancy will be created by the expiration of Mike Dolph's
term in November of this year. There are no limits to the number of three -year terms a
person may serve, and you are welcome to re- nominate Mike if you chose.
The person nominated should have an active interest in EMS, not only in the community,
but also in the region and the state. The person should have the time to participate in the
Board of Directors meetings three times a year, and be prepared to share information that
is learned at the meetings with his /her local EMS providers and those neighboring
communities.
Please submit any nominations and letters of support no later than October 14, 2005. The
nominations will be presented to the Executive Committee for approval and to the Board
of Directors at their annual meeting on November 8, 2005.
If you have any questions, please direct them to Ronni Sullivan, Executive Director, or
Debbie McCravey, Deputy Director, at (907) 562 -6449.
WORKING TOGETHER TO SAVE LIVES
ROMMAS INLAND BOROUGH
CURIES OFFICE
€OTIBD T O:
ASSeMfL1 MAYOR
MANAtiE O ER
Kodiak Island Borough
AGENDA STATEMENT
Regular Meeting of October 6, 2005
Item No. 13.D.2
Acceptance of Alaska Coastal Management Program Grant Funds for the Fiscal
Year 2006 Special Project — Plan Update.
The purpose of this request is to accept $7,500 from the Department of Community and
Economic Development. The grant is to provide funds for the completion of the KIB
Coastal Management Plan Update.
FISCAL NOTES: ACCOUNT NO.:
® N/A Expenditure Amount
Required: Budgeted:
APPROVAL FOR AGENDA:
Recommended motion: Move to accept a grant in the amount of $7,500 from the
Department of Community and Economic Development for the Fiscal Year 2006
Special Project - Plan Update.
O F Ai
State Alaska
of S ti
s
Department of Commerce, Community and y A ° 4^
Economic Development
Division of Community Advocacy
Alaska Coastal Management Program Agreement C DE /' P �� A � R * TM �� E '+E NT OF
Special Project(s) FY 06 COMMUNITY RCE
ECONOMIC DEVELOPMENT
Grant Agreement Number: I
Amount of Federal Funds: (100 %) CFDA
$7,500.00
Funding Source(s): 309 ►0 CC:
G rantee;.:.
Department Contact Person
Name:
Kodiak Island Borough
Name:
Sally Russell Cox
Street/PO Box:
710 Mill Bay Road
Title:
Planner III
City /State /Zip:
Kodiak, Alaska 99615 -6340
Street/PO Box:
550 W 7th Ave. Ste. 1770
Contact Person:
Mary Ogle, Communit
Development Director
City /State /Zip:
Anchorage, AK 99501 -3510
Phone:
(907) 486-9363
Fax:
(907) 486-9396
Phone:
269 -4588 I
Fax:
269 -4563
Email: mogle @kib.co.kodlak ak.us
Email: sally_cox @commerce.state.ak.us
AGREEMENT
The Alaska Department of Commerce, Community and Economic Development, Division of Community Advocacy
(hereinafter 'Department') and Kodiak Island Borough (hereinafter 'Grantee') agree as set forth herein.
Section I. The Department shall pay the Grantee for the performance of the project work under the terms outlined in
this agreement. The amount of the payment is based upon project expenses incurred, which are authorized under this
Agreement. In no event shall the payment exceed $7,500.00.
Section 1I. The Grantee shall perform all of the work required by this Agreement.
Section III. The work to be performed under this agreement begins July 1, 2005 and shall be completed no later than
June 30. 2006.
Section IV. The agreement consists of this page and the following:
ATTACHMENTS APPENDICES
Attachment A: Work Program Appendix A: Audit Regulations
Attachment A2: Text Specifications Appendix B: Audit Compliance Supplement
Attachment 8: Payment Method Appendix C: Indemnity and Insurance (if
Attachment C: Standard Provisions applicable)
Attachment D: Enforceable Policies Cross - Reference Table
Attachment E: Designated Area Cross - Reference Table AMENDMENTS
Attachment F: Mapping and Data Requirement for Coastal Any fully executed amendments to this
District Plans Agreement
Attachment G: ACMP GIS Protocols
Grantee
Department
Signature
Signature
Printed Name and Title
Rick Gifford, Borough Manager
Printed Name and Title
Peter McKay, Program Manager
Date
Date
Reviewed by:
Due Date 1
Project
Milestones 2
Task/Products
10/15/05
Submit subcontracts to DCCED.
10/15/05
1st quarter progress and financial report (for the period July - Sept).
1/1/06
Revise Public Review Draft Plan Amendment, as necessary, based on
public review and comments.
1/15/06
2nd quarter progress and financial report (for the period Oct - Dec).
2/15/06
Hold local public hearings and obtain resolution of support from local
governing body.
3/1/06
Submit Final Draft Plan Amendment on CD -ROM to DNR/OPMP (4 copies)
4/15/06
3rd quarter progress and financial report (for the period Jan — March)
5/1/06
Following DNR determination of completeness of Final Draft Plan
amendment, provide additional information to DNR/OPMP, if requested.
6/30/06
End of fiscal year
7/15/06
4 quarter progress and financial report (for the period April - June)
7/31/06
Grant closeout
ATTACHMENT A - Work Program
Page 3 of 6
TASK 4. Provide Additional Information on Public Review Draft Plan Amendment. Within 30 days of
receiving the district's request to review and approve the Final Draft Plan Amendment, OPMP shall
determine whether the Final Draft Plan Amendment is complete and notify the district accordingly. If the
Final Draft Plan Amendment is not complete, OPMP shall inform the district what information or
documentation is necessary to complete the Final Draft Plan Amendment.
Within 30 days of receiving OPMP's notification that the Final Draft Plan Amendment is incomplete, the
district shall provide OPMP with the necessary information or documentation identified by the office. This
task should be completed no later than May 1, 2006. Additional information requested by OPMP
should be Included in the final plan amendment and re- submitted In electronic format on a CD, in
accordance with the Required Submission Format specified in this grant agreement.
STAFFING
Program Manager: The staff person responsible for coastal coordination is responsible for Tasks 1 -3.
Subcontractor: A consultant may assist the Grantee with Tasks 2 and 3. The Department shall review
and approve any subcontracts associated with the grant agreement. Subcontracts for special projects
should be approved by the Department and in effect by 10/15/05. Unless other arrangements have
been made with the Department, if the subcontract is not in effect by 10/15/05, the Department will
process an amendment returning the special project funds to the Department. The Grantee is
responsible for ensuring that all tasks assigned to a consultant are satisfactorily completed.
SCHEDULE
This is the last day for the task/product; the task/product can be completed earlier. As stated in the
BUDGET section, penalties may be applied if tasks are not completed in a timely fashion.
2 Project Milestones are provided as guidelines only according to the anticipated project timeline.
Kodiak Island Borough FY 06 ACMP District Coastal Management Plan Amendment Grant
Task
Description
Amount
1
Quarterly progress and financial reports (each)
$ 500
1
Final financial report
$ 1000
2
Submission of subcontract to DCCED
$ 500
2, 3
Resolution of Support from local governing body
$ 500
3
Final Draft Plan Amendment
$1000
4
Provide additional information on Final Draft Plan amendment, as
requested by OPMP.
$1000
ATTACHMENT A - Work Program
Page 4 of 6
BUDGET
Component
Contractual
TOTAL
Budget
$7,500.00
$7,500.00
1 Covers contractual costs of completing the district plan amendment including:
n Consulting services to address the plan amendment tasks identified in the grant agreement.
e Consultant travel
• The preparation of maps related to district plan amendment
▪ Printing and distribution costs of Final Draft Plan Amendment
Penalties: The following identifies amounts associated with the work tasks. If the Grantee fails to
perform the work task satisfactorily (including being late), the Department will use the amount listed as a
guide to determine whether reimbursement shall be made and the amount.
is is a minimum.
Kodiak Island Borough FY 06 ACMP District Coastal Management Plan Amendment Grant
Kodiak Island Borough
AGENDA STATEMENT
Regular Meeting of October 6, 2005
Item No. 13.D.3
Acceptance of Alaska Coastal Management Program Grant Funds for the Fiscal
Year 2006 Required Tasks.
The purpose of this request is to accept $32,108.21 from the Department of Community
and Economic Development. This is an annual grant to provide funds for the required
tasks to implement the KIB Coastal Management Program.
FISCAL NOTES: ACCOUNT NO.:
® N/A Expenditure Amount
Required: Budgeted:
APPROVAL FOR AGENDA:
Recommended motion: Move to accept a grant in the amount of $32,108.21
from the Department of Community and Economic Development for the Fiscal Year
2006 Required Tasks.
State of Alaska
Department of Commerce, Community and
Economic Development
Division of Community Advocacy
DEPARTMENT
Alaska Coastal Management Program Agreement COMMERCE
FY 06 ECONOMIC
° F 4 L4
�� �w
a
OF
D
Grant Agreement Number:
Amount of Federal Funds: (100 %)
$32,108.21 CFDA
Funding Source(s): ACMP 306 0 CC:
309 • CC:
;.
Elf; t r9Q �. .. ...;_
Department Contact Person
Name:
Kodiak Island Borough
Name:
Sally Russell Cox
Street/PO Box:
710 Mill Bay Road
Title:
Planner III
City /State /Zip:
Kodiak, Alaska 99615 -6340
Street/PO Box:
550 W 7th Ave. Ste. 1770
Contact Person:
Mary Ogle, Communit
Development Director
City /State/Zip:
Anchorage, AK 99501 -3510
Phone:
(907) 486-9363
Fax:
(907) 486-9396
Phone:
269-4588 J
Fax:
269
-4563
Email: mogle @kib.co.kodiak.ak.us
Email: sally_cox @commerce.state.ak.us
The Alaska Department of
(hereinafter 'Department')
Section I. The Department
in this agreement. The amount
under this Agreement. In
not Tess than 50% of the grant
Section II. The Grantee shall
Section III. The work to be
than June 30, 2006.
AGREEMENT
Commerce, Community and Economic
and Kodiak Island Borough (hereinafter
Development, Division
'Grantee') agree as
performance of the project work
upon project expenses incurred,
$32.108.21. The required
of Community Advocacy
set forth herein.
under the terms outlined
which are authorized
match contribution is to be
be completed no later
shall pay the Grantee for the
of the payment is based
no event shall the payment exceed
award.
perform all of the work required
performed under this agreement
consists of this page and the
by this Agreement.
begins July 1, 2005 and shall
following:
APPENDICES
Section IV. The agreement
ATTACHMENTS
Attachment A: Scope of Work
1. Required Tasks
2. Schedule of Tasks
3. Project Budget
4. Penalties
5. Special Considerations
Attachment B: Payment Method
Attachment C: Standard Provisions
Appendix A: Audit Regulations
Appendix B: Audit Compliance Supplement
Appendix C: Indemnity and Insurance (if applicable)
AMENDMENTS
Any fully executed amendments to this Agreement
Grante °
Department
Signature
Signature
Printed Name and Title
Rick Gifford, Borough Manager,
Printed Name and Title
Peter McKay, Program Manager
Date
Date
Reviewed by:
Due Date'
Task/Products
Match
Personal Services'
October 15, 2005
lst quarter progress and financial report (for the period July - Sept).
November 2-4, 2005
Coastal District Workshop in Anchorage.
January 15, 2006
2nd quarter progress and financial report (for the period Oct - Dec).
March 1, 2006
Submission of Final Draft Plan Amendment
April 15, 2006
3rd quarter progress and financial report (for the period Jan - March).
April 2006
FY 07 grant application deadline
July 15, 2006
4th quarter progress and financial report (for the period April - June)
July 15, 2006
Annual report, final fiscal report, ten year plan reapproval
Component
Budget
Match
Personal Services'
$14,900.00
Plan Amendment
$9,000.00
Conference Travel
$350.00
District Travel
$600.00
Equipment and Supplies
$500.00
FY 05 Carry Forward
$6,758.21
$3,379.11
Local Match
$12,500.00
TOTAL
$32,108.21
$15,879.11
STAFFING
Program Manager: The staff person responsible for coastal coordination, funded with money
from this grant, is responsible for Tasks 1 -5.
SCHEDULE OF TASKS
1 This is the last day for the task/product; the task/product can be completed earlier. As stated in the
BUDGET section, penalties may be applied if tasks are not completed in a timely fashion.
BUDGET
1 Funds the staff person responsible for coastal coordination.
2 Funds contribute to completion of the district plan amendment. Funds may be used:
a.) for personal services of the district coordinator to work on the district plan amendment
and/or
b.) to fund a consultant hired to work on the district plan amendment.
3 Funds the staff travel (airfare) to the statewide workshop.
4 For district travel relating to the implementation of the district coastal management plan and for
additional travel costs associated with attending the statewide workshop.
5 FY 05 Carry Forward funds to be used for completion of the district plan amendment. These
funds must be spent and the match requirement met by December 31, 2005.
6 This grant requires a non - federal cash or in -kind match. The match requirement for municipal
districts is to be not less than 50% and must clearly demonstrated that it relates directly to this
program. Match is not required for conference travel funds.
Rev7/2005 Alaska Coastal Management Program Grant Agreement Attachment A: Kodiak Island Borough Page 3 of 3
Task
Description
Amount
1
Quarterly progress and financial reports (each)
$1,500
1
Annual report, ten year plan reapproval
$1,500
2
Statewide ACMP workshop
$1,000
3
Consistency reviews'
$750
4
Coordination and assistance'
$750
5
District plan amendment
$1,000
PENALTIES
The following identifies amounts associated with the work tasks. If the Grantee fails to perform
the work task satisfactorily (including being late), the Department will use the amount listed as a
guide to determine whether reimbursement shall be made and the amount.
This is a minimum
SPECIAL CONSIDERATIONS
ACMP Funding Acknowledgement
The following notation, and DNR, ACMP, and NOAA logos shall be presented in the title block on maps, and on
the cover or first page of other grant products that are for public distribution. The logos and notation are not
required on reports documents submitted only to NOAA, OPMP, or COMMERCE.
The Department will provide a copy of the logos to the Grantee.
"This publication (or report, or map) was funded by the Alaska Coastal Management Program, Department
of Natural Resources, pursuant to National Oceanic and Atmospheric Administration Award No.
NA05NOS4191147. The views expressed herein are those of the author(s) and do not necessarily reflect
the views of NOAA."
This requirement does not apply to reports submitted only to NOAA and which are not intended for public
distribution, such as project progress reports and financial reports.
Web Site Information:
The Grantee is encouraged to provide DNR, OPMP's Coastal Program Publication Specialist
with information and current updates concerning required tasks and special project activities
funded under this grant. The information provided would be displayed on DNB's OPMP web
site. If the Grantee has a web site, the Grantee is encouraged to also present the information. The
Grantee is also encouraged to work with DNR, OPMP to establish web site links.
Purchasing equipment:
To purchase equipment costing in excess of $5,000 per unit and having a useful life of more than
one year, the Grantee must request prior approval from DNR, OPMP and COMMERCE. This
requirement applies to equipment not specifically identified and justified in the Grantee's
proposal and approved budget.
When equipment costing more than $5,000 is purchased with Federal funds, the Grantee shall
provide an annual inventory of Federally owned property used in conjunction with a project
approved under the terms of this grant agreement. The inventory shall be submitted to
COMMERCE and DNR, OPMP with the final financial status report. Federally owned property
is described as property purchased or owned by the federal govemment and loaned to the
recipient for use in conjunction with grant related project work. The inventory provided shall
Rev7 /2005 Alaska Coastal Management Program Grant Agreement Attachment A: Kodiak Is /and Borough Page 4 of 5
Russell L. Toms
11555 Middle Bay Drive
Kodiak, AK 99615
To Whom It May Concern:
I am submitting my resignation from the Woman's Bay Area Service board as of
September 27, 2005. I have accepted a new position which will require me to relocate off
the island.
�.._ Rrah
Russell L. Toms
September 27, 2005
p [ECEOVE
ni SEP292005
D .
BOROUGH CLERK'S OFFICE
Russell L Toms
11555 Middle Bay Drive
Kodiak, AK 99615
September 27, 2005
To Whom It May Concern:
I am submitting my resignation from the Woman's Bay Area Service board as of
September 27, 2005. I have accepted a new position which will require me to relocate off
the island
i — ertfihI1y
Russell L Toms
1))1ECEOVIE
ill SEP 2 9 2005
D
BOROUGH CLERK'S OFFICE
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Regular Meeting — July 25, 2005
The Board of Education of the Kodiak Island Borough School District met in regular session on
July 25, 2005, in the Borough Assembly Chambers. The meeting was broadcast on KMXT
Radio, 100.1 F.M. and televised by GCI Cablevision. Acting Board President Roy Brown called
the meeting to order at 7 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL was taken, and the following members were present:
Scott Amdt Jeff Stephan
Roy Brown
CDR John Furman
Absent: Norm Wooten, excused
Elizabeth Odell, excused
Jordan Rodgers, excused
A quorum was established.
ALSO PRESENT:
Betty Walters
Gregg Hacker
Bill Watkins
Susan Payne
Barbara Bolson
Stewart McDonald
Doug Letch
Lisa Johnson
Steve Kreber
Wes Hanna
Vanessa Bryant
LCDR Virginia Cameron
MINUTES:
The minutes of the Regular Meeting of June 20, 2005 and the Special Meetings of
June 27, 2005, and July 11, 2005 were to be considered for approval and/or
correction.
MOTION
SCOTT ARNDT moved to approve the minutes of the Regular Meeting of June 20, 2005 and the
Special Meetings of June 27, 2005, and July 11, 2005 as presented. JEFF STEPHAN seconded
the motion and it carried unanimously by a voice vote of all members present.
RECOGNITION OF VISITORS:
Superintendent Betty Walters welcomed all in attendance and in the listening and
viewing audiences.
SCHOOL BOARD REGULAR MEETING
July 25, 2005
Page 2
COMMUNITY COMMENTS:
Kodiak High School parent Susan Payne stepped to the podium and shared with Board
members and the listening audience that in May 2005, her son's life was threatened by
another student at Kodiak High School. She was told that she would be contacted within
10 days if the student who threatened her son would be returning to Kodiak High School.
To -date she still has not found out if the student that threatened her son's life would be
returning to the Kodiak High School.
Acting Board President Roy Brown responded that this was an ongoing situation and
could not be discussed in a public forum. He encouraged Mrs. Payne to contact school
officials.
CORRESPONDENCE: None
PROGRAM /STAFF REPORTS:
1. Summer School Report — Summer school programs for grades pre -K through 12 recently
ended with approximately 216 students enrolled in pre -K through 12 grade.
Director of Instructional Services Bill Watkins stepped up to the podium and apprised Board
members and the listening audience that six elementary teachers were hired in town. Two
teachers were hired to provide reading, writing and math for students who would be attending
middle school, and one teacher was hired to provide a multi - purpose summer school for high
school students. The rural schools of Port Lions, Ouzinkie, Old Harbor and Larsen Bay each had
a certificated teacher for their summer programs. The special education program lasted an
additional two weeks with ten teachers and thirteen aides providing services for those students
who qualified for the program. He did share, however, that due to the lack of funding, the 2005
academic summer program had less teacher contact time than in the past summer programs. He
thanked Board members for their continued support of the program.
SUPERINTENDENT'S REPORT:
1. Superintendent Betty Walters stated that a community forum for safety is scheduled
for Tuesday, August 2 at 7:00 p.m. in Borough Assembly Chambers.
2. She shared that Director of Instructional Services Bill Watkins is working with a
presenter for conflict resolution and peer mediation and KIESA president Sandy
Daws is collaborating with the National Education Association for a presenter to talk
with students, staff and community members before the start of school. Kodiak High
School principal Bob Meade is working with a presenter from Fairbanks and
Superintendent Walters is working with the Anchorage School District as well on
securing a presenter.
SCHOOL BOARD REGULAR MEETING
July 25, 2005
Page 3
3. Superintendent Walters also shared that she has been working closely with City
Manager Linda Freed for a police liaison officer at Kodiak High School. The police
department will provide the District with an officer for the first month of school in
addition to the DARE officer. Should Board members decide to keep that position
for the remainder of the 2005/2006 school year, the District would be responsible for
the funding.
4. She stated that the Back to School Issue is forthcoming; however, due to
complications, the bus schedule may not be in the same issue.
UNFINISHED BUSINESS: None
NEW BUSINESS:
1. 2005/2006 Certificated Contracts — Administration has five certificated contracts to
bring forward for Board approval.
MOTION
JEFF STEPHAN moved to approve an administrative contract for the 2005/2006 school year to
Chris Aguirre — in the amount of $78,310 for 1.0 FTE Administrator and certificated contracts to
Kenneth Mach — BA +0/0 in the amount of $35,541 for 1.0 FTE Kodiak High School, David
Willson — MA +54/8 in the amount of $65,395 plus $355 special education stipend for 1.0 FTE
School Psychologist, Tad Wellman — MA +0/0 in the amount of $40,517 for 1.0 FTE Secondary
ESL — Town and Joan O'Neal — BA +0/5 in the amount of $46,914 plus $355 village stipend for
1.0 FTE Village School. SCOTT ARNDT seconded the motion and it carried unanimously by a
roll call vote of all members present.
2. 2004/2005 School District Report Card to the Public — Following Board action, the
Report Card will be forwarded to the Alaska Department of Education and Early
Development. MOTION
SCOTT ARNDT moved to acknowledge receipt of the 2004/2005 School District Report Card to
the Public. JEFF STEPHAN seconded the motion and it carried unanimously by a voice vote of
all members present.
3. NSBA President -Elect Nomination —Board Member Norm Wooten has requested support
of his decision to run for the office of National School Boards Association President - Elect.
MOTION
JEFF STEPHAN moved to approve formal support for Norm Wooten's candidacy for President -
Elect of the National School Boards Association. SCOTT ARNDT seconded the motion and it
carried unanimously by a voice vote of all members present.
SCHOOL BOARD REGULAR MEETING
July 25, 2005
Page 4
4. FY 05 Title IC, Migrant Education Summer Grant Award — This grant supplies
additional migrant education funds to provide summer school programs for migrant
students.
MOTION
SCOTT ARNDT moved to accept the FY 05 Title IC, Migrant Education Summer Grant Award
in the amount of $17,075. JEFF STEPHAN seconded the motion and it carried unanimously by
a roll call vote of all members present.
5. FY 05 GEAR UP Alaska Grant Award — This grant assists in developing supplemental
programs that increase students' knowledge of secondary and post- secondary opportunities.
MOTION
JEFF STEPHAN moved to accept the FY 05 GEAR UP Alaska Grant Amendment increase in
the amount of $5,815 for a total grant award of $70,815. SCOTT ARNDT seconded the motion
and it carried unanimously by a roll call vote of all members present.
6. FY 05 End of Year Budget Revisions — These revisions are done every year to bring the
final budget into balance.
MOTION
SCOTT ARNDT moved to approve the final FY 05 Budget in the amount of $28,662,072 in
revenues and expenditures. JEFF STEPHAN seconded the motion and it carried unanimously by
a roll call vote of all members present.
7. FY 06 Alaska Community Centers Learning Program Grant Award — This grant funds
activities at Main Elementary and East Elementary focusing on increasing student
achievement of below proficient students in grades 2 -5, and provides enrichment and
opportunities for students before school, after school and in summer immersion projects.
MOTION
JEFF STEPHAN moved to accept the FY 06 Alaska Community Centers Learning Program
Grant Award in the amount of $8,000. SCOTT ARNDT seconded the motion and it carried
unanimously by a roll call vote of all members present.
8. FY 06 Final Budget — Board members approved the FY 06 KIBSD Budget of $29,552,466
at their Regular Meeting of April 12, 2005. Director of Finance Dave Jones is requesting
board action to approve the FY 06 Final Budget in the amount of $28,937,641.
MOTION
SCOTT ARNDT moved to approve the FY 06 Final Budget in the amount of $28,937,641. JEFF
STEPHAN seconded the motion.
SCHOOL BOARD REGULAR MEETING
July 25, 2005
Page 5
Board member Scott Arndt inquired if the FY 06 Budget had been formally adopted by Board
members in April 2005. If that was the case, the motion would be an amendment to the final
FY 06 Budget.
MOTION AMENDED
SCOTT ARNDT moved to approve the amended FY 06 Final Budget to reflect revenues and
expenditures in the amount of $28,937,641. JEFF STEPHAN seconded the motion and it carried
unanimously by a roll call vote of all members present.
9. Request for Surplus Equipment Disposal — The District has surplus equipment that has
exceeded its useful service life or no longer meets the needs of the District.
MOTION
JEFF STEPHAN moved to approve the request for surplus equipment disposal. SCOTT
ARNDT seconded the motion and it carried unanimously by a voice vote of all members present.
10. May Report of Revenues and Expenditures
MOTION
SCOTT ARNDT moved to approve the May Report of Revenues and Expenditures, year -to -date
general fund revenues in the amount of $24,203,358 and year -to -date general fund expenditures
in the amount of $22,563,922 JEFF STEPHAN seconded the motion and it carried unanimously
by a roll call vote of all members present.
11. Appointment of U.S. Coast Guard Representative — United States Coast Guard
Integrated Support and Command Center Kodiak has nominated Lieutenant Commander
Virginia Cameron to serve as the Coast Guard Representative to the School Board.
Board president Roy Brown read Resolution 056 -001, Recognition of Service for outgoing U.S.
Coast Guard Representative CDR John Furman into the record.
FUTURE BUSINESS:
1. The meeting schedule for August calls for a Work Session on Monday, August 15, 2005 in
the District's conference room and a Regular Meeting on Monday, August 29, 2005 in the
Borough Assembly Chambers.
2. Schools island -wide will be opening their doors soon to students.
COMMUNITY COMMENTS: None
SCHOOL BOARD REGULAR MEETING
July 25, 2005
Page 6
BOARD COMMENTS:
1. Scott Arndt thanked CDR John Furman for the time and dedication he has contributed to
serving the students and families of Kodiak as the School Boards U.S. Coast Guard
representative. He shared that people don't realize how much time and commitment it
takes to fulfill the responsibilities of being a Board member.
2. Jeff Stephan also extended his thanks to CDR Furman and shared that he knew how
much John cared about the School Board and students. He welcomed LCDR
Virginia Cameron to the School Board. Mr. Stephan also stated that he realizes
how delicate school discipline issues can be and as a School Board member, he felt
inadequate with how Ms. Payne left the podium. He shared that Board members
did not expel students; however, should an expulsion be appealed it would at that
time come before the Board.
3. Roy Brown thanked CDR John Furman again and encouraged parents to attend the
community forum scheduled for August 2, 2005.
ADJOURNMENT:
SCOTT ARNDT moved to adjourn the Regular Meeting. JEFF STEPHAN seconded the
motion, and it carried unanimously by a voice vote of all members present.
There being no further business, Acting President Roy Brown adjourned the
Regular Meeting at 8:02 p.m.
Approved by the Kodiak Island Borough School District Board of Education at their Regular
Meeting of August 29, 2005.
Reectfully Submitted,
Sheila Roberts
Administrative Assistant
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Special Meeting — August 1, 2005
The Board of Education of the Kodiak Island Borough School District met in special session on
August 1, 2005, in the School District Conference Room. Acting Board President Roy Brown
called the meeting to order at 12:10 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL was taken, and the following members were present:
Norm Wooten
Scott Arndt
Absent: Jeff Stephan, excused
LCDR Virginia Cameron, excused
Jordan Rodgers, excused
A quorum was established.
ALSO PRESENT:
Betty Walters
NEW BUSINESS:
Elizabeth Odell Roy Brown
ofh
SEP 1 3 2005
BOROUGH CLERK'S OFFICE
1. 2005/2006 Certificated Contracts — Administrators have two recommendations for
certificated contracts prepared for Board approval.
MOTION
NORM WOOTEN moved to approve certificated contracts for the 2005/2006 school year
to Nancy Podgorski — MA +0/3 in the amount of $48,336 for 1.0 FTE Curriculum
Coordinator and Tara Woodill — BA +18/3 in the amount of $45,848, plus $355 special
education stipend for 1.0 FTE Speech Language. SCOTT ARNDT seconded the motion
and it carried unanimously by a roll call vote of all members present.
ADJOURNMENT
MOTION
NORM WOOTEN moved to adjourn the Special Meeting. ELIZABETH ODELL
seconded the motion, and it carried unanimously by a roll call vote of all members
present.
There being no further business, Acting Board President Roy Brown adjourned the
Special Meeting at 12:15 p.m.
SCHOOL BOARD SPECIAL MEETING
August 1, 2005
Page 2
Approved by the Kodiak Island Borough School District Board of Education at
their Regular Meeting of August 29, 2005.
Respectfully sub fitted,
Karen Elizabeth En and
Executive Secretary
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Special Meeting — August 15, 2005
The Board of Education of the Kodiak Island Borough School District met in special session on
August 15, 2005, in the School District Conference Room. Acting Board President Elizabeth
Odell called the meeting to order at 7 p.m.
ROLL CALL was taken, and the following members were present:
Norm Wooten
LCDR Virginia Cameron
Excused: Roy Brown, excused
Jeff Stephans, excused
A quorum was established.
ALSO PRESENT:
Betty Walters
Jack Walsh
Barbara Bolson
Stewart McDonald
Heather Wheeler
Scott Arndt
Jordan Rodgers
Bill Watkins
Bob Tucker
Gregg Hacker
John Sedor
Marcia Lynn
Elizabeth Odell
Larry LeDoux
Porfy Lopez -Trout
Bob Meade
Meri Holden
NEW BUSINESS:
1. 2005/2006 Certificated Contracts — Administration has one contract prepared for Board
approval.
MOTION
NORM WOOTEN moved to approve a certificated contract for the 2005/2006 school year to
Lynne Ciotti — BA +36/8 in the amount of $57,221, plus $355 special education stipend for 1.0
FTE Peterson Elementary School. SCOTT ARNDT seconded the motion and it carried
unanimously by a roll call vote of all members present.
2. Recommendation for District Legal Services — The District received notification from
Bankston, Gronning, O'Hara that after 17 years attorney John Sedor has started his own
legal firm in Anchorage. Superintendent Walters is recommending the District transfer
legal representation from Bankson, Gronning, O'Hara to Sedor, Wendlandt, and Wang.
p flodl
d$
SEP 1 3 2005
BOROUGH CLERK'S OFFICE
SCHOOL BOARD SPECIAL MEETING
August 15, 2005
Page 2
MOTION
NORM WOOTEN moved to approve the transfer of District legal representation from
Bankston, Gronning,O'Hara to Sedor, Wendlandt, and Wang. SCOTT ARNDT
seconded the motion and it carried unanimously by a roll call vote of all members
present.
3. Executive Session — Legal Matters
MOTION
SCOTT ARNDT moved to enter into Executive Session following the Work Session to discuss
legal matters and to include Superintendent Betty Walters, Director of Personnel and Student
Services Jack Walsh, Director of Special Services Heather Wheeler and School District Lawyer
John Sedor. NORM WOOTEN seconded the motion and it carried unanimously by a voice vote
of all members present.
At 7:05 p.m. the Special Meeting recessed into the regularly scheduled Work Session.
Following the conclusion of the Work Session, the Special Meeting reconvened at 9:10 p.m. and
recessed into Executive Session.
No action was taken, and the Special Meeting reconvened at 10:38 p.m.
ADJOURNMENT:
NORM WOOTEN moved to adjourn the Special Meeting. SCOTT ARNDT seconded the
motion, and it carved unanimously by a voice vote.
There being no further business, Acting Board President Elizabeth Odell adjourned
the Special Meeting at 10:39 p.m.
,Respectfully Submitted,
Sheila Roberts
Administrative Assistant
Approved by the Kodiak Island Borough School District Board of Education at their Regular
Meeting of August 29, 2005.
oftzelldt f the Board
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Special Meeting — August 22, 2005
The Board of Education of the Kodiak Island Borough School District met in special session
on August 22, 2005, in the School District Conference Room. Acting Board President Roy
Brown called the meeting to order at 12 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL was taken, and the following members were present:
Norm Wooten Elizabeth Odell Roy Brown
Scott Arndt
Absent: Jeff Stephan, excused
LCDR Virginia Cameron, excused
Jordan Rodgers, excused
A quorum was established.
ALSO PRESENT:
ADJOURNMENT
R ECEIIVE
SEP 1 3 2005
BOROUGH CLERK'S OFFICE
Betty Walters
NEW BUSINESS:
1. 2005/2006 Certificated Contracts — Administrators have one recommendation for a
certificated contract prepared for Board approval.
MOTION
NORM WOOTEN moved to approve a certificated contract for the 2005/2006 school year to
Roy Strom — BA +0/5 in the amount of $46,914, plus $355 village stipend for 1.0 FTE rural
school. SCOTT ARNDT seconded the motion and it carried unanimously by a roll call vote of
all members present.
MOTION
NORM WOOTEN moved to adjourn the Special Meeting. ELIZABETH ODELL seconded
the motion, and it carried unanimously by a roll call vote of all members present.
There being no further business, Acting Board President Roy Brown adjourned the
Special Meeting at 12:05 p.m.
SCHOOL BOARD SPECIAL MEETING
August 22, 2005
Page 2
Resp,eetfully submitted,
Sheila J. Roberts
Administrative Assistant
Approved by the Kodiak Island Borough School District Board of Education at their Regular
Meeting of August 29, 2005.
Service Area No. 1 Board
Regular Meeting
Minutes
7 June 2005 at 7:00 p.m.
KIB Conference Room
A. Call to Order
Chairperson Kevin Arndt called the meeting to order at 7:OOpm.
B. Roll Call
Present were Board Members Kevin Arndt, Ed Mahoney, Greg
Spalinger and Peggy Tuttle. Absent Members were Scott Arndt and
Charlie Lorenson. Bud Cassidy and Sharon Lea Adinolfi [E /F
Department] were also present.
C. Approval of Agenda
It was moved, G. Spalinger, and seconded, P. Tuttle, to approve
the Agenda. The Agenda was approved by a unanimous voice vote.
D. Approval of Minutes
It was moved, G. Spalinger,
the Minutes [27 April 2005].
the Minutes were approved,
vote.
E. Financial Report Public Comments
It was moved, G. Spalinger, and seconded, P. Tuttle, to
acknowledge acceptance of the Financial Report. There was a
unanimous voice vote.
F. Public Comments
None.
and seconded,
There were 2
as corrected,
P. Tuttle, to approve
minor corrections and
by a unanimous voice
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ECEO
1 11 SEP 2 2 2005
BOROUGH CLERK'S OFFICE
and
June
G. Chair Report
TheR Chanr4nformed the Board that there was concern re speed
" limits, - partictiilarly on Sharatin and Spruce Cape Road. It was
noted that the State had just changed the signs along Spruce
Cape to '25 m1Y.. G. Spalinger questioned the need for better
signage on Shar tin. One part of the road is 25 mph and another
part is 20 mph. It should be consistent.
The Chair went on to say that calcium chloride had been put down
on the roads, although some of the roads did not receive quite
enough of the material and those roads would be done again.
There would also be a second application of all roads.
H. Old Business
None
H. New Business
Road Maintenance Bid Review.
The results of the RFP for road maintenance for Service District
#1 were reviewed by the Board Members. The Members discussed
the costs, equipment availability and workforce levels.
K. Arndt commented on Brechan's response time, quality of
grading work done, availability of equipment and manpower.
G. Spalinger moved to award the Road Maintenance Contract for
SD #1 to Brechan Enterprises, Inc. The motion was seconded by P.
Tuttle.
Discussion: E. Mahoney stated that although he felt B &R Fish By
Products' prices were fair and it was a good proposal, that
Brechan had more equipment and had done a good job for the past
2 years. He questioned B &R's experience.
K. Arndt advised the Board that B &R had the road maintenance
contract in Womans Bay Service Area at some point and that the
Board for that service area had problems w /B &R's responsiveness
and quality of work.
B. Cassidy noted that at the time B &R had the contract for
Womans Bay the winters had been severe - a heavy amount of snow
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Page 2 of 4
and that B &R had been stretched in terms of his work
commitments.
P. Tuttle noted that B &R did not have a 2nd grader, which is
SD #1's preference.
A roll call vote was taken on the motion to award the contract
for SD #1 road maintenance to Brechan Enterprises, Inc. The vote
was unanimous in the affirmative.
I. Public Comments
None
J. Board Comments
P. Tuttle questioned the "gumminess" on the roads after calcium
chloride was laid down. Was this normal? G. Spalinger /K. Arndt
responded - it was normal. P. Tuttle also noted that when the
work was done there were cars, boats, trailers on the road and
suggested that the next time the work is done that residents be
alerted so that vehicles can be removed and the whole of the
roads done.
P. Tuttle expressed her displeasure with some areas where the
speed limit was 25 mph - other residents have complained and she
thought the Board had discussed 20 mph signs in some areas.
G. Spalinger. None
E. Mahoney. E. Mahoney thanked, for the record, B &R Fish By
Products for making a good faith effort in presenting a proposal
for the road maintenance work. Also, he thought it was a good
idea to get the calcium chloride down again.
K. Arndt. K. Arndt noted that some cleaning, ditch work and D -1
was on the work schedule. He suggested the next meeting be
scheduled for sometime after the 2nd week in August.
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K. Adjournment
There being no further business before the Board, the meeting
was adjourned at 7:45pm.
Respectfully submitted:
I
Sharon Le. dinolfi, Secreta
KIB Engineering /Facilities De Lt
C nnro
Kevi Arndt, Chair
Service Area No. 1 Board
Date:
Date: 9 _ O�
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A. Call to Order
Chairman Scott Arndt called the meeting to order at 7:OOpm.
B. Roll Call
Present were: Board members Scott Arndt, Jerrol Friend, Gregg
Hacker and Brent Watkins. Absent members were Mike Anderson,
Charlie Jerling and Jay Johnston. Also in attendance were
Robert Tucker, Doug Mathers, Gary Carver and Laura Kelly. In
attendance from the KIB E/F Department were Bud Cassidy, Ken
Smith and Sharon Lea Adinolfi. The Chair asked for a motion
excusing those Members absent - all were out of town. J. Friend
made a motion to excuse absent Members. The motion was seconded
by B. Watkins. There was a unanimous affirmative voice vote.
C. Approval of Agenda
The Chair informed the Board that the first meeting of the Board
in the new year required election of officers - both Chair and
Vice Chair. He suggested adding to the Agenda [G 1.] Election of
Officers. B. Watkins moved to accept the Agenda as amended, J.
Friend seconded the motion and there was an affirmative
unanimous voice vote.
D. Approval of Minutes
Minutes
Architectural Review Board
15 March 2005 7:OOpm
KFRC Conference Room
The Chair advised that the Minutes [10 May, 9 June and 14 Sept.
2004] would be reviewed at the next meeting.
E. Presentation of Bayside FD Development Plan
S. Arndt, Chair of Fire Protection Area #1, presented plans re
development of area at Bayside FD. A training area made up of a
2 -story modular unit [burn building] is planned and has been
brought before P &Z for approval. There will also be a small
addition on the backside of the existing utility building to
house a backup generator and a new boiler area. At a point
further in the future there are plans to add a 4 bay addition.
S. Arndt said that what was being requested at this meeting was
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approval'by the ARB to place the modular structure on the site
and to add onto the existing utility building.
Doug Mathers, President of the Volunteer Firefighters
Association passed out information on the modular burn unit and
gave a presentation using line drawings of the structure. The
unit is 60' X 40' - 1/2 of the unit will be 1 story and 1/2 will
be 2 story. D. Mathers reviewed the layout and specs of the
unit. S. Arndt indicated that the Volunteer Association is
providing the funds for this unit. The unit will become Borough
property to access the necessary liability insurance.
The purpose of the unit is to train firefighters. The unit will
be made available to other firefighting entities for training.
D. Mathers indicated that this unit will be of benefit to the
entire community. B. Watkins questioned the lifespan of the
unit. S. Arndt responded - 30 -40 years. D. Mathers added that
depending on use and maintenance the lifespan could be
indefinite.
S. Arndt asked for approval by the ARB to continue forward with
this project. J. Friend made a motion to approve this part of
the plan [the modular burn unit] at Bayside FD. B. Watkins
seconded the motion. There was a unanimous roll call vote in
the affirmative. Next approval sought was for a 20' X 30'
addition to the utility building which would house a new
generator and boiler room. J. Friend made a motion to approve
the addition. The motion was seconded by B. Watkins. There was
a unanimous affirmative roll call vote.
F. Review and Rating of Proposals for Seismic Vulnerability Assessment
B. Cassidy, Director, Eng /Fac Dept., introduced Ken Smith. Ken
is a civil /structural engineer and has been hired by the Borough
to work on the bond issue projects as Project Manager /Inspector.
B. Cassidy told the Board that 11 proposals had been received by
the Borough in response to an RFP for Seismic Vulnerability
Assessment. There is a great deal of material /detail for the
Members to review and absorb. The consensus was that more than
one meeting would be required to review the proposals. The
Members present agreed to review the material over the next 2
weeks and return on 29 March to complete the review that would
then lead to a "short list" of proposers to interview for the
seismic valuation of the schools.
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With regards to disseminating copies of the proposals to parties
other than the ARB, B. Watkins moved that those interested
parties [G. Carver, L. Kelly, H. Weston] receive copies of the
proposals for their review. J. Friend seconded the motion and
there was a unanimous voice vote.
Dr. Gary Carver let the Board know that although he had been
approached by some of the proposers to provide consultation
services, he would rather volunteer his services to the ARB and
the community. He made himself available via internet /phone for
any technical assistance as the Board Members reviewed the
Seismic Proposals.
G. Memo - Price Escalation and Money Saving Considerations
B. Cassidy had prepared a Memo for the Board Members re the
escalation of the cost of materials and labor which has taken
place since the Bond Issues were voted on. Included in the memo
were some cost - saving ideas and he encouraged the Members to
give some thought to ways in which the design /construction
process could be accomplished in a cost effective manner.
G.1. Election of Officers
A motion was made by J. Friend and seconded by B. Watkins to
retain Scott Arndt as Chair and Jay Johnston as Vice Chair.
There was a unanimous affirmative voice vote.
H. Public Comments
K. Smith expressed his pleasure in attending the meeting and
said he looked forward to working with the ARB.
I.Board Member Comments
G. Hacker questioned G. Carver re the importance of looking at
the proposals in terms of geotechnical expertise. G. Carver
responded that there are 2 important areas to consider: ground
motion and structural performance. There needs to be a balance
between the 2 disciplines - hazard risk [geotechnical] has to be
assessed and the engineering aspect [structural] must be
assessed.
L. Kelly said that from an engineering perspective the building
codes are, for the most part, at a "bare minimum ". The IBC has
begun to make some progress in the area of seismic evaluation.
\\ dove\ Departments \EF \Projects \Architectural Review Board \Minutes ARB 15 Mar 2005.doc
Page 3 of 4
Her concern is that not all firms will be attuned to the
stricter guidelines because this is new territory.
G. Carver indicated that the seismic analysis must be
accomplished in the best possible way - with strict adherence to
FEMA regulations. He noted that firms familiar with working
with FEMA would be helpful in attracting Federal dollars for the
projects.
There were no other Board Member comments.
J. Adjournment
The Chair adjourned the meeting at 8:10pm.
Respectfully submitted:
haron 'a Adinolfi, Sec ' ary
KIB Engineering /Facilities Dept.
Approved by:
Sl0
Scott Arndt, Chair
Architectural Review Board
Date:
Date: 9 /3- - . 2 G??
\\ dove\ Departments \EF \Projects \Architectural Review Board \Minutes ARE 15 Mar 2005.doc
Page 4 of 4
KODIAK ISLAND BOROUGH
PLANNING AND ZONING COMMISSIO
REGULAR MEETING AUGUST 17, 2005
MINUTES
I. CALL TO ORDER
The regular meeting of the Planning and Zoning Commission was called to order at 7:30
p.m. by CHAIR FRIEND on August 17, 2005 in the Borough Assembly Chambers.
II. ROLL CALL
Commissioners
Present
Jerrol Friend — Chair
Casey Janz
Reed Oswalt
Gary Carver
Dennis McMurry
Excused
Brent Watkins
David King
Others Present
Mary Ogle, Director
Community Development Dept.
Sheila Smith, Secretary
Community Development Dept.
ECIEOVE
BOROUGH CLERK'S OFF CE
SEP 2 6 2005
A quorum was established.
III APPROVAL OF AGENDA
COMMISSIONER McMURRY MOVED TO APPROVE the agenda as presented. The
motion was SECONDED by COMMISSIONER JANZ, and it CARRIED 5 -0.
IV. MINUTES OF PREVIOUS MEETINGS
COMMISSIONER McMURRY MOVED TO APPROVE the minutes of July 20, 2005,
and COMMISSIONER JANZ SECONDED the motion, and it CARRIED 5 -0.
V. AUDIENCE COMMENTS AND APPEARANCE REQUESTS
There were no audience comments or appearance requests.
VI. PUBLIC HEARINGS
A. Case 06 -002. Request for a Similar Use Determination, per KIBC 17.03.090, to
permit a single story 1200 sq. ft. structure built to be used as a school classroom
and office space for a time not to exceed three (3) years, after which time the
facility may be used entirely for church related purposes, subject to the review and
approval of a conditional use permit for the expansion of church use in the B-
Business zoning district.
Staff reported (20) public hearing notices were distributed for this case on July 27,
2005 with none returned. The applicant requested interpretation to put a school on
this property. Strict interpretation of the ordinance says that schools themselves
are not permitted in the business zone, but it is common in determining zoning
uses that schools associated with churches tend to be on the same facility, so the
P & Z Regular Meeting Minutes: August 17, 2005 Page 1 of 7
applicant was directed to file a Similar Use Determination stating that a school
use is similar to a church use and other types of office uses within the business
zoning district. We have a staff report to support the recommendation, which staff
believes this request meets the standards of a Similar Use Determination as
reflected in the Findings of Fact in the staff report. Should the commission agree
with the staff recommendation, the appropriate motion is as read in the report.
COMMISSIONER CARVER MOTIONED TO GRANT a similar use
determination in accordance with KIBC 17.03.090, to permit a 1,200 Sq. Ft.
expansion of an existing nonconforming school use on Lots 27A and 27B, U.S.
Survey 3098, as a use similar, in terms of character and impact to the permitted
uses specified in KIBC 17.24.020.B for Assembly Halls; and KIBC 17.21.020.I
for Fraternal Organizations and Private Clubs; and KIBC 17.21.020.V for Offices;
and KIBC 17.21.020.BB for Retail Stores and Service uses, and to adopt the
findings in the staff report dated August 5, 2005 in support of this determination.
COMMISSIONER OSWALT SECONDED the motion.
Regular session closed:
Public hearing open:
Public hearing closed:
Regular session open:
FINDINGS OF FACT
1. The petitioner will be required to submit a detailed site plan and
building plan for zoning compliance review once the appeal period
has elapsed for a decision of the Kodiak Island Borough Planning
and Zoning Commission.
2. This determination is substantially based upon the verbal and
written information submitted by the petitioner for review.
Subsequent changes to, or further expansion of, the school use or
structures permitted by this determination shall be subject to a re-
evaluation of this determination by the Kodiak Island Borough
Planning and Zoning Commission in order to determine if the
increased scale or density of the use has implications not
previously addressed by this determination.
3. This determination includes within its scope all existing
nonconforming school use and related school structures currently
located on Lots 27A and 27B, U.S. Survey 3098, that are occupied
for school use, in addition to the proposed 1,200 Sq. Ft. office and
classroom building expansion.
4. There is no need to limit the school use, and proposed expansion
thereof, to a three (3) year time frame as suggested by the
petitioner, provided the Commission determines that the school use
is similar in character and impact to certain permitted uses in the
B- Business zone. The subsequent expansion of the church use
P & Z Regular Meeting Minutes: August 17, 2005 Page 2 of 7
however, as indicated in the petitioner's submittal, will require a
Conditional Use Permit under the applicable provisions of KIBC
17.21.030.A and KIBC 17.67.
5. The proposed school expansion will permit the Kodiak Christian
School to continue to serve its students on a single site and in the
most efficient manner on the same site where the school activity
has already been occurring for many years.
6. The proposed parking characteristics and traffic generation of the
expanded school use are not expected to substantially increase
traffic in the area. These parking characteristics are found to be
similar to several permitted uses in the B- Business zoning district
and the arterial status and design of Mill Bay Road is sufficient to
handle any marginal increase in traffic from this expansion of use.
7. The hours of operation for the school use will not be substantially
different from past experience and these hours of operation are
similar to many permitted office, retail and service uses permitted
in the B- Business zoning district.
8. The expanded school use will require a screening review by the
Commission prior to issuance of a Certificate of Occupancy, this
review would be similarly be required for the expansion of any
permitted use in the B- Business zoning district.
9. Any changes to the site layout or parking plan that are required as a result
of the building addition will be reviewed by staff and held to the same site
development standards that apply to other permitted use in the B- Business
zoning district
The question was called, and CARRIED 5 -0.
Case 06 -003. Request a Variance from KIBC 17.19.040 A, to allow a 6.5 -foot
encroachment into the 25 -foot front yard setback, in accordance with KIBC
17.66.020. A plat note appearing on the face of Plat Number 96 -19 Kodiak
Recording District requires the setback. Located at Woodland Acres 8` Addition,
Block 12 Lot 2 and zone R2 — Two Family Residential
Staff indicated there were one - hundred -three (103) public hearing notices were
distributed on August 1, 2005 with one (1) written response returned. When this
portion of Woodland Acres was subdivided, several flag lots were created, and at
that time the Planning & Zoning Commission wanted to make clear what should
be determined what should be the front yard. They determined the beginning of
the flag strip of 50 ft. along the road is not where you take the front yard setback,
they wanted it to be where part of where the flag opened up to be the true front
yard line, so the applicant is requesting a variance from that additional condition
that was placed on this specific property. Staff believes that this request meets all
the conditions necessary, as reflected in the findings of fact, for a variance to be
P & Z Regular Meeting Minutes: August 17, 2005 Page 3 of 7
granted under Chapter 17.66 (Variance) of the Borough Code. Exhibit 3 shows the
plat and the existing property line and the normally required front yard setback
should be. The last exhibit in the report is a statement of remonstrance from
Constance Jenson that is part of the record and in the report for you to consider.
COMMISSIONER OSWALT MOVED TO GRANT a variance from KIBC
17.90.040 A, to allow a 6.5 -foot encroachment into the 25 -foot front yard setback,
in accordance with KIBC 17.66.020, and to adopt those Findings of Fact
contained in the staff report dated August 3, 2005, as Findings of Fact for the Case
No. 06 -003. The motion was SECONDED by COMMISSIONER JANZ.
Regular session closed:
Public hearing opened:
Public hearing closed:
Regular session opened:
FINDINGS OF FACT
17.66.050 A.1.Exceptional physical circumstances or conditions applicable to the
property or intended use of development, which generally do not apply to other
properties in the same land use district.
There are no physical circumstances applicable to the property, which does not
apply generally to other lots in the R -2 Two Family Residential Zoning District.
Staff review determined that the administratively conditioned development
restrictions placed on this property during the subdivision process resulted in an
inequitable burden not shared by similarly situated properties.
17.66.050 A.2.Strict application of the zoning ordinances would result in practical
difficulties or unnecessary hardships.
Strict application of the zoning ordinances, as currently applied, would relieve the
property of the 25 -foot minimum setback requirement per Plat Note No. 1 of Plat
96 -19.
17.66.050 A.3.The granting of the variance will not result in material damages or
prejudice to other properties in the vicinity nor be detrimental to the public's
health, safety and welfare.
Granting the variance to permit a 6.5 encroachment into the required 25 -foot front
yard setback would not be detrimental to the public's health, safety and welfare.
The proposed construction will be accomplished with appropriate oversight from
agency inspectors in accordance with applicable building codes.
Granting the variance would not prejudice other properties in the R -2 Two Family
Residential Zoning District as minimum setbacks will be met.
P & Z Regular Meeting Minutes: August 17, 2005 Page 4 of 7
17.66.050 A.4.The granting of the variance will not be contrary to the objectives
of the Comprehensive Plan.
The Comprehensive Plan is a general policy guide, which does not address site-
specific standards such as setbacks.
17.66.050 A.5.That actions of the applicant did not cause special conditions or
financial hardship from which relief is being sought by the variance.
The intent of the KIB variance standards, and the applicable Alaska Statutes
which form their basis, is to require the adjudication of variance requests before
the property owner undertakes construction activity and significant investments.
In this case, the actions of the applicant substantially relied upon the
administrative guidance provided by staff prior to undertaking initial construction.
17.66.050 A.6.That the granting of the variance will not permit a prohibited land
use in the district involved.
The granting of the variance will not permit a prohibited land use in the R -2 Two
Family Residential Zoning District.
The question was called, and CARRIED 5 -0.
VII. OLD BUSINESS
A) Case 05 -009. Variance. Adopt Findings of Facts.
COMMISSIONER McMURRY MOVED TO ADOPT the alternate Findings of
Facts for Case 05- 009.COMMISSIONER JANZ SECONDED the motion, and it
CARRIED 5 -0.
FINDINGS OF FACT
17.66.050 A.1.Exceptional physical circumstances or conditions applicable to the
property or intended use of development, which generally do not apply to other
properties in the same land use district.
The exceptional physical circumstance appears to be the lot area subject to tidal
action that is the subject of this request. It should be noted that this exceptional
circumstance does not affect all of the lots proposed in the subdivision; however it
does pertain to proposed Lots 3C through 3F as indicated.
17.66.050 A.2.Strict application of the zoning ordinances would result inpractical
difficulties or unnecessary hardships.
The petitioner is indicating through this request that the strict application of the
zoning ordinance (and by implication subdivision ordinance) will result in
practical difficulties or unnecessary hardships. The result of the applicable zoning
and subdivision code provisions is to disallow substantial land area subject to tidal
action from being considered as part of the proposed subdivision. If relief cannot
be obtained by variance, the subdivider will have to reduce the number of lots in
the subdivision from the requested seven (7) lots down to about four (4) lots, or
P & Z Regular Meeting Minutes: August 17, 2005 Page 5 of 7
redesign the subdivision substantially to share the burden of the tidally influenced
land more equally among the proposed lots.
The minimum lot area standards of the KIB zoning code are minimum standard to
regulate overall density. Given the significant amount of naturally encumbered
area within this larger lot, the overall impact to density is minimal. Providing a
set number of potential lots through this variance does not imply that the
subdivision layout and design is approved as part of this variance request. The
minimum allowable lot size should be whatever the Commission determines is
necessary to develop a "reasonable" use of the land. In the C- Conservation
zoning district, this means a lot that is reasonably suitable for the development of
the uses and structures permitted in the zone with consideration given to the
natural constraints on this particular piece of property.
17.66.050 A.3.The granting of the variance will not result in material damages or
prejudice to other properties in the vicinity nor be detrimental to the public's
health, safety and welfare.
It is unlikely that granting the variance in this case will result in material damages
or prejudice to other properties in the vicinity. Granting relief in this case should
not result in additional variances being required because the minimal acreage
designated on proposed Lots 3C through 3F may not be adequate to support many
permitted uses and structures after the required zoning setbacks are computed for
each lot.
17.66.050 A.4.The granting of the variance will not be contrary to the objectives
of the Comprehensive Plan.
The comprehensive plan does not address the development density in this area, so
granting the variance will have no affect on the objectives of the Kodiak Island
Borough Comprehensive Plan.
17.66.050 A.5.That actions of the applicant did not cause special conditions or
financial hardship from which relief is being sought by the variance.
In this case, the petitioner has not created special conditions or financial hardship.
The fact that the petitioner is required to go through this variance procedure first,
before being allowed to subdivide the property, will ensure that such special
conditions or financial hardships that might befall the petitioner, or subsequent
owners of property in the proposed subdivision, may be avoided.
17.66.050 A.6.That the granting of the variance will not permit a prohibited land
use in the district involved.
It does not appear that the granting of the requested variance will permit a
prohibited land use in the C- Conservation zoning district. Quite the contrary, it
appears that granting the variance may result in artificially constraining certain
permitted and conditional uses from being developed on proposed Lots 3C
through 3F.
P & Z Regular Meeting Minutes: August 17, 2005 Page 6 of 7
VIII. NEW BUSINESS
A. Introduction of the Capital Improvement Program Process for 2006 - 1010.
VI. ADJOURNMENT
CHAIR FRIEND ADJOURNED the special meeting at 7:50 p.m.
ATTEST
� `�
By: : t 12Cb 'CD11"1 C 51 J
Sheila Smith, Secretary
Community Development Department
DATE APPROVED: September 21, 2005
KODIAK
PLANNING AND Z O
7
By:
Jerro
ISLAND BOROUGH
! ! 1
Ar 1'
/
Wend, Chair
ISSION
P cQ Z Regular Meeting Minutes: August 17, 2005 Page 7 of 7
Fire Protection District No. 1
Regular Meeting Minutes
21 January 2003 at 7:30 p.m.
Bayside Fire Hall
TECIEIVE
11 SEP27 2005
BOROUGH CLERK'S OFFICE
1. Call to Order
Chairperson Scott Arndt called the meeting to order at 7:40 p.m.
2. Roll Call
Board Members present were Roy Aguirre, Scott Arndt, Cliff
Davidson and Greg Spalinger.
Board Member absent was Jeff Halcomb. A quorum was established.
Others present were Bob Himes, Assistant Fire Chief, Doug
Mathers, Stan Thompson, Dick Carstens and Sharon Lea Adinolfi
[E /F Department].
3. Approval of Agenda
The Agenda was presented for approval. Greg moved that the
Agenda be accepted. The Motion was seconded by Roy and
unanimously passed.
4. Visitor Comments
None
5. Approval of Minutes
Greg moved that the Minutes be approved. Roy seconded the
Motion. Discussion: The Chair requested that on page 3, 2nd
paragraph under 7., the word "and" be placed between "Master
Stream" and "battery operated... ". There was a unanimous voice
vote to approve the Minutes as amended.
6. Financial Report
Cliff moved that receipt of the Financial Report be
acknowledged. Greg seconded the Motion. Discussion: Cliff
Dept /Service District /Fire Protection 1
Minutes of 21 January 2002
Page 1 of 7
questioned the process of forming a budget. The Chair responded
as to the process and the receipt of the Financial Report was
acknowledged by a unanimous voice vote.
7. Public Hearings
None.
8. Old Business
A. Addition. The Chair advised that he was pushing [the
draftsman] to have the information on the addition to the Fire
Station ready by the end of January.
[Note: Jeff Halcomb arrived at 7:50pm]
B. Training Site. The Chair said that he had put out for bid
the work required to have a survey done on the site. St. Denny
Surveying, Inc. and Horizon Land Surveying responded to the
request. St. Denny bid $1070.00 and Horizon bid $600.00. The
bids were based on only the building site, but the Chair
indicated that he had suggested to each of the bidders that a
more comprehensive survey might be required at a later date.
Cliff D. questioned why that would be needed and the Chair said
that at some point consideration would be given to adding on to
both the side and rear of the existing building. Also, that the
additional surveying information would be helpful when
resurfacing, sidewalks, etc. are done. If the additional
surveying were to be done while the surveyors were already set
up for the site survey, the cost would be less. Cliff
questioned the Chair as to both bidding parties having the same
information, i.e., there could be more work involved than the
initial site work quoted upon. The Chair said that he had
advised both bidding parties. Cliff made a Motion to approve a
surveying contract in an amount not to exceed $1500.00 and to
include [in the Motion] Horizon as the awarded bidder. Greg
seconded the Motion. Discussion: Greg questioned the
timeframe. The Chair said that a Purchase Order needs to be
submitted and that once that is in place, Horizon will begin
immediately. Ideally, mid - February the project could begin.
Discussion continued re steps to be taken after survey work is
done. The Chair indicated that items would be placed on the
map. There is already approval in place for the burn unit.
There may be a need for approval for the Flashover Simulator and
the agility course. The Chair will check with the Borough on
requirements.
Dept /Service District /Fire Protection 1
Minutes of 21 January 2002
Page 2 of 7
The Motion to accept Horizon as the surveying contractor and to
award a contract for an amount not to exceed $1500.00, already
made and seconded, was voted on by an affirmative unanimous
voice vote.
C. Flashover Trailer. The Chair read a letter from Chief
Nault dated 12/4/02 [attached] and a second letter, again from
Chief Nault, dated 12/19/02 [attached] re the Flashover Trailer.
The Chair indicated that both Dave Conrad and Dale Rice had
shown interest in the Flashover Simulator and that Dave Conrad
was interested in seeing a presentation.
The discussion continued covering the need for a Use Agreement
if there were to be a collaboration between the City and
Bayside, the cost of the unit /freight /wheels, location, etc.
Cliff suggested that a letter should go out to Chief Nault
putting forth Bayside's position, in detail. The Chair agreed
and stated that if dollars were to be spent, there would need to
be a Use Agreement in place. The Chair also stated that
development of the adjacent lot for training and for a future
permanent burn structure needs to begin. Greg questioned if the
Chair would write the letter to Chief Nault. The Chair
indicated he would like to work with Jeff on the letter. There
were suggestions that the letter go to the City with copies to
Womens Bay, the City Manager and Borough Manager. Jeff
suggested inviting these various interested parties to a work
session meeting.
Cliff spoke of the "ultimate goal" and how this Flashover
Simulator fit into that goal - he also was concerned that
Bayside, as a possible "co- owner" was not considered before the
bids went out on this particular unit - he questioned immediate
training or a "grandiose complex ".
Doug stated that this could be an interim measure - a stepping
stone toward the ultimate goal. He went over plans for the
training site development and saw the Flashover Unit being both
an interim measure and also something that could be incorporated
into the permanent structure.
Jeff expressed concern re spending money on something that has
not been a part of the original planning.
Doug responded that the site could be developed around the Unit
and it would be a good thing to have in the meantime.
Dept /Service District /Fire Protection 1
Minutes of 21 January 2002
Page 3 of 7
Assistant Chief Himes said that the site needs to be developed
and that is where the concentration should be placed.
Roy said that he was not interested in the wheels and if we are
going to acquire a Flashover Unit, perhaps Bayside and Womens
Bay could go in together.
Cliff said that the idea of sending the letter [to Chief Nault]
was a good one and also would like to see movement forward on
developing the site. He didn't think we needed to spend money
at this time, but would defer to the Association.
Stan spoke about the restrictive costs of burn buildings -
almost prohibitive - so that the real appeal of this unit is
that a foundation is not required, minimal water needed to
extinguish, no runoff, and it is a turnkey operation and modules
can be added to it. He expressed concern over the possibility
of "control" being an issue with regards to the "wheels" and
that he would prefer a 50/50 split and not a 60/40 arrangement.
Cliff spoke again emphasizing his concern for the focus to be on
training ASAP. Discussion went on regarding fencing, burm, a
main building, volunteer labor, and timeframe.
The Chair asked for direction from the group - the consensus was
that a letter go out to Chief Nault [copies to Womens Bay and
Managers at City and Borough] putting forth position on the
purchase /ownership /liability, etc. of the Flashover Simulator.
D. Hose /Foam Purchase. Quotes were received from 4
different vendors for the purchase of foam and hose. W.S.
Darley was low bidder with L.N. Curtis & Sons second. Cliff
asked if the quality of the items from both companies were
comparable. Assistant Chief Himes indicated that they were
comparable products and that his personal recommendation would
be Curtis. He said that he had used this vendor in the past and
found them very responsive - provided exceptional customer
service. Jeff made a motion to award the purchase to L.N.
Curtis & Sons with a second by Cliff. Discussion: Cliff said
that if Curtis has been a good vendor in the past he doesn't see
a reason to go with someone new for a $400 difference in price.
Scott recommended that Darley be given the go ahead; they are
low bidder, it would be easier to get it through the approval
process, and if the quality is the same, the award should go to
the low bidder.
Dept /Service District /Fire Protection 1
Minutes of 21 January 2002
Page 4 of 7
A voice vote was taken on the motion to award the bid to L.N.
Curtis & son and failed by 3 to 2. Greg moved to accept the
Darley bid in a not to exceed amount of $10,244. His motion was
seconded by Roy. There was an affirmative unanimous voice vote.
E. Dumpsters. It was noted that Bud Cassidy, Kodiak
Island Borough, has agreed to have the dumpsters in the FD's lot
moved across the road. This should be accomplished during the
Spring.
9. Chief's Report
Assistant Chief Himes reported that a new recruit class was
beginning. There are 3 participants. The EMT classes are
continuing with 4 participants. There are now 32 volunteers.
Assistant Chief Himes said there had been 3 recent calls, a car
fire at Beaver Lake, C &F auto and a structure fire behind
Safeway.
There will be a Super Bowl party on the 26th. The FFA will
provide the hamburgers, hot dogs, sodas and the guests will
bring other foods. It was noted that the Volunteers have
purchased a new grill. Greg questioned if the new grill had
wheels.
Assistant Chief Himes indicated that he would be out of town
from 31 January until 4 February, attending an American Heart
Association meeting.
Assistant Chief Himes continued on to report that the pickup had
to have its exhaust system tied up, the door was broken and it
is leaking fluid. He suggested that it needs to be replaced.
Assistant Chief Himes ended his report by saying the enhanced
911 service is being worked on by the MIS Departments at both
the Borough and the City.
10. Bayside FFA President's Report
Doug began his report by giving a financial report, indicating
that as of 6 January 2003 there was a balance on hand of
$142,500.
He continued expressing the members' frustration with the
slowness of the process for the addition. There was a brief
discussion regarding the lot plans and Doug was requested to
Dept /Service District /Fire Protection 1
Minutes of 21 January 2002
Page 5 of 7
assist the Board and Assistant Chief Himes with the lot plans
and similar use permits.
Doug reported that the Association got a software program,
Station Manager Fire Program, for Assistant Chief Himes, dealing
with training, maintenance, inventory, logs, EMS reporting.
Doug told the Board that the Association reelected all of the
same officers.
11. Chair's Report
The Chair, through the consensus of the Board, chose Monday, 10
February 2003 at 7:30p, as the next date for a work session. At
that meeting a date for the next regular meeting will be
selected. The Chair indicated he would like to schedule a
public hearing on the new budget around the end of March.
12. New Business
A. Tee Shirts. Assistant Chief Himes presented pricing on
tee shirts received from Royall T's Graphics. The Chair
indicated that a 2nd quote is required and that perhaps Carl
Royall could give direction as to a catalogue to use for
pricing. Assistant Chief Himes said he would be going to
Anchorage and would look for pricing there. Jeff suggested a
catalogue called "Galls ". The Chair said this issue could be
brought up at the next work session.
B. Officers' Coats. A price on officers' coats was given at
$220.00 each. Again, a 2nd quote is needed and Assistant Chief
Himes will get that information. The coat pricing will be
revisited at the next work session.
C. Vehicle Maintenance. This item was referred to the next
work session.
D. Election of Officers. The offices of Chairman and Vice
Chairman were open. Greg nominated Scott and Cliff made a
motion to close the nominations, to which there was unanimous
voice consent.
Roy nominated Greg for Vice Chairman and Greg refused the
nomination. Roy nominated Jeff and Cliff made a motion to close
the nominations. Greg seconded the motion and the motion was
carried unanimously by voice vote.
Dept /Service District /Fire Protection 1
Minutes of 21 January 2002
Page 6 of 7
12. Visitor's Comments
Stan said that he was pleased to see some progress in plans and
would like to encourage the Board to "stay active ".
13. Board Comments
Cliff expressed his concern over the poor shape of the pickup.
The Chair advised that there are plans to purchase a new pickup
truck.
Jeff expressed his concern regarding the amount of money being
spent on software and questioned the budgeting for it. Doug
interjected that the FFA could buy the software and the Fire
Protection Area could hire a person to do the input - maybe a
volunteer would be able to do the work. Assistant Chief Himes
was asked to seek out a volunteer willing to do the computer
work and get an estimate of the cost for the work.
Adjournment. Jeff moved that the meeting be adjourned. Greg
seconded the motion. There was a unanimous affirmative voice
vote and, there being no further business before the Board, and
already having established a date and time for the next work
session, 10 February 2003 at 7:30 pm at Bayside Fire Hall, the
meeting was adjourned at 9:38pm.
Respectfully submittkd:
/c.
Sharon Le' (ino fi, Secr -tary
KIB Engineering /Faciliti:s Dept.
Approved by:
5c n-
Scott Arndt, Chair
Fire Protection District No. 1 Board
Dept /Service District /Fire Protection 1
Minutes of 21 January 2002
Page 7 of 7
Date: 5e / 23 Par
3. Approval of Agenda
Fire Protection District No. 1
Regular Meeting Minutes
11 March 2003 at 7:30 p.m.
Bayside Fire Hall
ECElVE
SEP 2 7 2005
BOROUGH CLERK'S OFFICE
1. Call to Order
Chairperson Scott Arndt called the meeting to order at 7:32 p.m.
2. Roll Call
Board Members present were Roy Aguirre, Scott Arndt, Jeff
Halcomb and Greg Spalinger.
Board Member absent was Jeff Cliff Davidson. A quorum was
established.
Others present were Bob Himes, Assistant Fire Chief, Doug
Mathers and Sharon Lea Adinolfi [E /F Department].
The Chair entertained a motion to excuse Cliff Davidson. There
was a second and a unanimous affirmative voice vote.
The Agenda was presented for approval. G. Spalinger moved that
the Agenda be accepted. The Motion was seconded by R. Aguirre
and unanimously passed.
4. Visitor Comments
None
5. Approval of Minutes
With the exception of typos to be corrected, G. Spalinger moved
and R. Aguirre seconded the motion to approve the Minutes of 21
January 2003. There was a unanimous voice vote to approve the
Minutes as amended.
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6. Public Hearings
The Chair presented the Budget for FY04 to the Board, explaining
various line items. J. Halcomb moved and G. Spalinger seconded
a motion to put the Budget on the table for discussion. The
Regular Meeting was recessed to open discussion at Public
Hearing.
D. Mathers questioned the cost of Workers' Compensation. There
was also discussion re the ever increasing costs associated with
fuel and electricity. The Chair responded that in preparing the
budget he allowed for a "buffer" in these areas and that there
is enough in the budget to cover those costs. The Chair
indicated he tried to build flexibility into the budget.
The Chair asked for any further questions. There were none.
The Regular Meeting was reconvened.
A roll call vote was taken with there being a unanimous
affirmative vote to accept the budget for FY04 as presented.
7. Old Business
A. Training Site Development. Nothing to report at this time.
B. Purchase of Sweatshirts and T- shirts. Assistant Chief Himes
reviewed pricing, colors and designs of shirts. The Chair
reviewed the two competitive bids received and Royall Ts was the
low bidder. If the purchase is approved, Assistant Chief Himes
will canvas members for their selections. J. Halcomb would like
to be advised of the total cost. He also suggested that if
people wanted additional shirts and there were a stockpile, a
charge slightly above cost would help recoup money spent.
Assistant Chief Himes suggested a NTE $3500 amount [allowing
approximately $100.00 /per member]. J. Halcomb moved and G.
Spalinger seconded a motion to authorize the purchase of
sweatshirts /t- shirts at a cost NTE $3500.00. There was a
unanimous affirmative roll call vote.
C. Purchase of Officers Coats. Assistant Chief Himes presented
pricing for coats w /Galls being the low bidder. The Chair
requested quotations in writing. J. Halcomb questioned how many
coats would be purchased. The Chair responded for Officers and
Board Members - 5 Officers and 4 Board Members. G. Spalinger
moved and R. Aguirre seconded a motion to award the purchase to
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Galls. Discussion. The coats
- a NTE amount of $2500.00. D
be reflective, water and wind
responded in the affirmative.
roll call vote
8. Chief's Report
will cost $219.00/ea plus freight
. Mathers asked if the coats would
resistant. Assistant Chief Himes
There was a unanimous affirmative
Assistant Chief Himes reported that most of the dumpsters
located on Bayside's parking lot had been moved. He reported
that the hose on order would be delivered this week and that the
foam had arrived. Re retirement, Himes indicated he needed 30
years for retirement - could not retire at 20 years and that he
was waiting for an update from the Borough.
Re 911 enhancement Assistant Chief Himes said it was still being
worked on. J. Halcomb said he found the work on this going too
slowly - that it was of import and should be taken care of. He
continued - Bayside is the only area that is not right. This
should be an important issue and should be brought to the fore
front. Chief Himes indicated that it was his understanding
there was a "hefty" excess amount in the fund [for this
project]. D. Mathers suggested a letter be written re this
issue and sent to the Assembly, the Borough and the Mayor. The
Chair said he would talk to the Manager.
Assistant Chief Himes said that the annual banquet was
tentatively scheduled for 20 September, that a recruits' class
had just been completed and a new class would start on 1 April.
Assistant Chief Himes went on to say that on 9 -10 April he would
be attending a State Emergency Training Seminar and from 25 -27
April he would be attending a Heart Association Meeting.
Re Squad 14 communications bus - close to being ready and need
to schedule a date to discuss proper protocol, basic driver
training.
9. Bayside FFA President's Report
D. Mathers said there had not been any meeting - the next one to
be held on 7 April and by that time should have some lot plans
to report to the Board.
D. Mathers thanked the Board for raising the travel /perdiem line
items in the budget. He said the training received by traveling
to various programs /seminars had been excellent.
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10. Chair's Report
The Chair reported continued work on an RFP for a new p/u truck.
The Chair requested authorization to expend funds for the
advertisement of the RFP. G. Spalinger made such motion and R.
Aguirre seconded the motion. Discussion. J. Halcomb asked if
lights would be on the truck. Assistant Chief Himes to get
prices for lights, radio and graphics. There was a unanimous
voice vote to authorize funds to advertise for a new p/u truck.
[Note: this was an item under New Business]
There was discussion, Assistant Chief Himes, re 2003 Assistance
to Firefighters Grant Program. He suggested that the grant be
completed the same as last year w /the addition of requesting
monies for adding a building. The Chair suggested looking into
getting letters from State Senator /Representatives /Governor - to
assist in obtaining Grant dollars.
Re FEMA Grant - referred to next Work Session.
11. New Business
New Business handled under Chair's Report.
12. Visitor's Comments
None.
13. Board Comments
None.
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Adjournment. There being no further business to come before the
Board, a motion was made and seconded - with a unanimous vote -
to adjourn the meeting at 9:OOpm.
Respectfully submitted:
\ 1 _ __ i
Sharon e Secr ;ry
KIB Engineering /Facilities ept.
Approved by:
SCOern
Scott Arndt, Chair
Fire Protection District No. 1 Board
Date: Se/ ..1.i fl R00c
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3. Approval of Agenda
Fire Protection District No.
Regular Meeting Minutes
4. Visitor Comments
None
5. Approval of Minutes
There were no Minutes presented
6. Public Hearings
A. FY 2005 Budget
24 March 2004 at 7:30 p.m.
Bayside Fire Hall
1.Call to Order
Chairperson Scott Arndt called the meeting to order at 7:31pm.
2. Roll Call
Board Members present were Scott Arndt, Dave Billings, Jeff
Halcomb and Greg Spalinger. Cliff Davidson was absent [out of
town]. A quorum was established.
Others present were Bob Himes, Assistant Fire Chief, Doug
Mathers, Dick Carstens, Curt Law and Sharon Lea Adinolfi,
Recording Secretary [E /F Department].
The Agenda was presented for approval. G. Spalinger moved that
the Agenda be accepted. The Motion was seconded by D. Billings
and unanimously passed.
The Chair, having passed out the Budget prior to the beginning
of the meeting, entertained a Motion to adopt the FY2005 Budget.
G. Spalinger so moved and J. Halcomb seconded. The Regular
Meeting was closed and opened for public hearing on the Budget.
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There was no public discussion and the Regular Meeting was
reconvened.
if of Engine
the new Budget. The Chair answered that the cost of
included in the line item for Auto Repairs &
- $15,000. D. Billings asked how much the new tires
The Chair responded: approximately $2400.00. D.
YTD expenses. B. Himes said that YTD
Maintenance] were $8800 which was 41%
asked
the
G. Spalinger
included in
tires was
Maintenance
would cost.
Mathers requested info re
expenses [Auto Repairs &
of the budgeted amount.
cost
new
7. New Business
A. 2005 Assistance to Firefighters Grant
B. Engine 11 Tire Price Quotes
tires
for
11
was
It was moved and seconded to approve the FY05 Budget as
presented. A roll call vote was taken. The vote was unanimous
to approve the FY05 Budget.
B Himes advised that he had been working on the FEMA Grant
Application for a Public Education Trailer. The figures are as
follows: $41,000 for the trailer w /desired options, $16,000 for
training and $4000 for necessary supplies and materials. The
Chair suggested that the requested amount should be "bumped" up
by $4000 to allow for possible price increases over the next 2
years which would be the potential purchase timeframe.
The Chair requested a Motion to approve proceeding with the
Grant Application in the amount of $65,000. G. Spalinger made
such a motion, it was seconded by J. Halcomb. There was a
unanimous affirmative roll call vote.
The Chair went over various makes and prices of tires - with
quotes from Warner Tire and Rhino Tire Service, A -1 Tire Co. was
unable to quote. There was discussion re varying treads, use on
rough /smooth roads, need for new rims or not. The consensus was
that new rims were not required and that the Firestone tire
quoted would be the best selection.
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D. Billings made a motion to purchase 6 new Firestone tires for
Engine 11 from Rhino Tire Service with a cost of $310 /per tire
and $75 ea for tubes and switching. G. Spalinger seconded the
motion and there was a unanimous roll call vote in the
affirmative.
C. Authorization to Replat and Vacate Property Lines
The Chair requested a motion to authorize the Chair to proceed
with the replating of certain property in an amount not to
exceed $1200. D. Billings so moved, G. Spalinger seconded the
motion and there was a unanimous affirmative roll call vote.
D. Authorization to Rezone
G. Spalinger moved and J. Halcomb seconded a motion to give
authorization to the Chair to move forward on the rezoning
issue. There was a unanimous affirmative voice vote.
8. Old Business
A. Response Planning /Mutual Aid
The Chair stated that parameters need to be set as to where
Bayside FD will respond. The Chair's recommendation included
the Bayside District, the City, the Airport, to the Coast Guard
Base and to the base of Marine Hill. The Coast Guard's area
would go to the golf course. The consensus was that if a
request for mutual aid were made [by another district] Bayside
would respond.
Himes noted that the Borough was planning on annexing "no man's
land" into the WBFD. The Chair noted that there are still areas
in between the CG Base and town that are not part of a district.
D. Mathers questioned how these areas would be taxed and B.
Himes responded they would be taxed in the same way as the
airport.
Both J. Halcomb and D. Billings questioned how an
understanding /policy would be accomplished re Response /Mutual
Aid. B. Himes suggested that the legalities of this issue need
to be looked at. The Chair said that the Borough Manager
informed him that there was no legal issue.
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The Chair asked B. Himes to prepare a letter putting forth a
Response /Mutual Aid policy for the next meeting.
A formal letter is to be drafted by J. Halcomb to the ESO re
strategic response planning.
9. Chief's Report
Assistant Chief Himes reported that thus far this year there had
been 23 calls of various types. There are 35 volunteers and at
the moment, 29 firefighters. A new recruiting class will begin
on 18 May 2004. B. Himes indicated that approximately 2/3 of
the volunteers are EMTs and about 1/2 of that group are cross
trained.
J. Halcomb questioned any changes in the trend [of calls] and B.
Himes said that the trend in the kinds of calls received
[fire /auto accident /etc.] tended to be about the same as the
previous year.
J. Halcomb asked how many times the AED had been used and B.
Himes responded 3 times.
Assistant Chief Himes went on to report that:
on 12 April an Emergency Operators Course will begin and be
conducted by Bruce McNeil.
6 people have gone through the flash simulator training.
Deputy Chief R. Kamai is setting up LPG training to be held 21-
23 May 2004.
J. Halcomb suggested that inviting other departments to
participate in the training being offered would be a good way to
build relationships among the different groups. He gave Bill
Myers [CG Fire Dept.] as a point of contact for B. Himes.
Himes continued his report saying that the 2004 FEMA Grant
should be presented to the Borough Assembly at the next
scheduled meeting.
Himes reported that he was working on the AED Grant and that he
is requesting 25 of the AEDs for placement in the City, Borough
buildings and village schools. D. Billings questioned the brand
name - Zoles - this is the brand that the CG and the Hospital
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will be using and this is what B. Himes will be requesting, but
the State actually makes the purchase decision as to brand so he
cannot guarantee that will be the brand received.
10. Bayside FFA President's Report
D. Mathers advised the Board that the next Firefighters
Association meeting would be held in April and that he would
then have a report for the next Fire Protection Area #1 meeting.
11. Chair's Report
S. Arndt requested that B. Himes gather preliminary pricing on
SBSCAs before the convention in Indianapolis so that comparisons
could be made at that time.
S. Arndt showed 2 different samples of roofing materials for
possible application on the utility building and addition. He
will begin gathering price comparisons.
The Chair advised the group that rock stored near the fire hall
facility had been removed by the Borough to be used as cover at
the landfill. B. Himes indicated he had no prior knowledge of
this action. The Chair thought the rock had been given to the
Fire District and was not actually the Borough's to remove.
A discussion re the next scheduled regular meeting took place
and 7 April 2004, 7:30pm at the Bayside Fire hall was agreed
upon.
12. Visitors' Comments
None
13. Board Comments
G. Spalinger - None
D. Billings - questioned the possibility of an ambulance
service. B. Himes said that it was a possibility sometime in
the future, but not at this time.
J. Halcomb questioned the safety precautions being taken for
users of the new workout area at the Firehouse. Dick Carstens
told the Board that he was a trained lifter and has instructed
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those who were using the room in proper lifting techniques and
safe use of the equipment.
J. Halcomb also asked B. Himes to brief the Board on the fire
that occurred on Abercrombie Drive during the previous week. B.
Rimes told the Board the sequence of his actions - calling 911
and requesting engine and ambulance and his activity at the
scene. He noted the use of the Air Quick System was invaluable.
He went on to say that the homeowner was treated at the hospital
for burns to feet and legs and released. J. Halcomb commended
B. Himes on his actions and his request for mutual aid.
S. Arndt - None
Adjournment. It was moved and seconded
adjourned. There was a unanimous voice
further business before the Board,
established a date and time for the next
was adjourned at 8:34pm.
Respectfully submitted:
i
Sharon Lrnolfi, Secreta
KIB Engineering /Facilities D•pt.
Approved by:
Scott Arndt, Chair
Fire Protection District No. 1 Board
Date:
that the meeting be
and, there being no
and already having
meeting, the meeting
Date: S /em he 2., a00.E
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3. Approval of Agenda
Fire Protection District No. 1
Regular Meeting Minutes
5 April 2004 at 7:30 p.m.
Bayside Fire Hall
E
0
SEP 2 7 2005
BOROUGH CLERK'S OFFICE
1. Call to Order
Chairperson Scott Arndt called the meeting to order at 7:25 p.m.
2.Roll Call
Board Members present were Scott Arndt, Dave Billings, Jeff
Halcomb and Greg Spalinger. Cliff Davidson was absent [out of
town]. A quorum was established.
Others present were Bob Himes, Assistant Fire Chief, Doug
Mathers, Dick Carstens, Curt Law and Sharon Lea Adinolfi,
Recording Secretary [E /F Department].
The Agenda was presented for approval. G. Spalinger moved that
the Agenda be accepted. The Motion was seconded by J. Halcomb
and unanimously passed.
4.Visitor Comments
None
5.Approval of Minutes
There were no Minutes presented
6. New Business
A. Authorization to remove D -6 Cat to Landfill
Two quotes were received for transporting the D -6 Cat to the
Landfill: Anderson Construction = $1400 flat fee and Brechan
Enterprises = $700 + $250 if transport exceeds 1 hour. A motion
was made by G. Spalinger to have Brechan do the work. The
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motion was seconded by D. Billings. There was a unanimous roll
call vote in the affirmative.
B. Authorization to purchase rock for training area
Two quotes were received: Anderson Construction = $14,300
[included dozing and compaction]. Brechan Enterprises - $14,300
+ $145.00 /hr and $250 for mobilization /demobilization. A motion
was made by G. Spalinger to have Anderson Construction furnish
the rock. The motion was seconded by D. Billings. There was a
unanimous roll call vote in the affirmative.
D. Billings questioned if this work would be adequate for future
work to be accomplished in the training area. The Chair said
that it would be.
C. Mutual Aid Policy
The Chair passed out the existing Standard Operating Policy and
Procedure, Number 5.6, 5.7. He indicated that more direction
needed to be given. There was a brief discussion re crowd
control, situations that put firefighters in difficult
positions. The Chair said that this policy is for the Board to
review and come back with suggestions.
D. Under 18 years old training policy
D. Billings said [re using personnel under 18 years of age] that
at this time it would be best not to have 18 year olds and under
personnel on scene. S. Arndt said that it is unfortunate
because some of the best trainees /volunteers are under 18.
Billings and Arndt agreed that there could be potential
liability, especially on scene. J. Halcomb made a motion to
suspend using 18 [and under] year olds as trainees /volunteers
until the Board could establish proper policies re legal issues
and formulate a viable policy. G. Spalinger seconded the
motion. There was a unanimous affirmative roll call vote.
E. Wildland Training
Assistant Chief Himes advised that
video safety series on wildland trai
the FMO was in town and that there
than FF1 and it involved having a
requirement was for 40 hours. J.
needed 4 hours for recertification.
the FF1 program has a new
ning. S. Arndt said that
was a different requirement
red card. Himes said that
Halcomb said that you only
The Chair indicated that it
would be worthwhile looking into the extra requirement - being
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certified with the red card would be required in mutual aid
situations.
7. Old Business
A. 2205 Assistance to Firefighters Grant Application
Discussed under Chief's Report
8. Chief's Report
Assistant Chief Himes reported that the narrative for the FEMA
[2004] Grant was done, the figures used were those recommended
by the Board, and the application was mailed on the 1st of the
month. The FEMA [2003] Grant is in the KIB Manager's office
waiting for Assembly approval.
Assistant Chief Himes noted that there are 16 EMTs and one of
the volunteers is presently taking EMT classes at the CG Base.
9. Bayside FFA President's Report
D. Mathers gave a brief financial report.
10. Chair's Report
No report except for quotation information already presented.
11. Visitors' Comments
None
13. Board Comments
None
Adjournment. There being no further business before the Board,
and already having established a date and time for the next
meeting, the meeting was adjourned at 8:OOpm.
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Respectfully submitted:
J L LtS GI_t// Date:
lharon Lea holfi, Secreta�
KIB Engineering /Facilities De^
Approved by:
Scott Arndt, Chair
Fire Protection District No. 1 Board
Date: Se,
es‘ i .23, 2tflC
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1.
Call to Order
2. Roll Call
3. Acceptance of Agenda
4. Visitors' Comments
None
4a Financial Report
5. Chief's Report
Fire Protection District No. 1
Regular Meeting Minutes
22 October 2004 at 7:30pm
Bayside Fire Hall
G. Spalinger moved to accept the
the motion. It was suggested that
Report - J. Halcomb moved, and it
Agenda as amended. There was a
vote.
SEP 27 2005
.1
BOROUGH CLERK'S OFFICE
Chairperson Scott Arndt called the meeting to order at 7:32pm
Board Members present were Scott Arndt, Dave Billings, Cliff
Davidson, Jeff Halcomb and Greg Spalinger.
Agenda. J. Halcomb seconded
Item 4a be added - Financial
was seconded, to approve the
unanimous affirmative voice
G. Spalinger moved to acknowledge receipt of the Financial
Report. The motion was seconded by J. Halcomb. There was a
unanimous affirmative voice vote.
Assistant Chief Himes was out of town - there was no report.
6. Firefighters Association President's Report
The Chair read a report into the record [attached in handout
package] and passed to the Board a picture and diagram of the
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Phoenix. A measurement correction was made - the unit is 8' X
40'.
C. Davidson questioned the use of the Firefighters' Association
money with the Borough having ownership.
J. Halcomb questioned the cost of the unit. The cost of the
unit will be $120K and with shipping, the total cost will run
between $128- $130k.
7. Chair Report
The Chair presented information re the plans for the Bayside
Fire Department expansion.
1. Authorization to Purchase Rock for Training Area.
The Chair noted that he had gotten quotes from Anderson
Construction and Brechan Enterprises for rock for the training
area. The low bid was $14,000. $20,000 had been budgeted. He
suggested that the requisition be for an amount NTE $20,000.00.
C. Davidson questioned spending the extra money [above the
quoted price]. S. Arndt said that the rock can be purchased now
at a good price; that there will be additional needs and the
extra could be stockpiled.
G. Spalinger moved to authorize the purchase of rock for the
training area in an amount NTE $20,000.00. D. Billings seconded
the motion. There ensued a discussion re placing request before
the Assembly for approval even though the amount was less than
the $25,000.00 requirement for Assembly approval. The Chair
indicated that the Borough Manager was looking at expenditures
in a cumulative manner. The consensus of the Board was that
Fire Protection Area expenditures should be viewed on an annual
basis, not cumulative.
2. Authorization to Proceed with Replat Request.
The Chair presented a map of the land area around the Fire
Station site. There will be a 10' utility easement and an 8"
sewer main - the City wants to own that area. The Board agreed
that it would be willing to grant access [to the City] but not
ownership.
C. Davidson moved to authorize the Chair to proceed with the
replat request for the area in question. G. Spalinger seconded
the motion and there was a unanimous affirmative vote.
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3. Authorization to Proceed with Rezone Request.
The Chair noted that the land purchased
be rezoned from R2 to Public.
the Board to proceed with the
moved to authorize the Chair
request. The motion was
unanimous affirmative voice vote.
expansion
He requested authorization from
rezoning request. G. Spalinger
to proceed with the rezoning
seconded by C. Davidson.
for
needed
There was
4. Authorization to Proceed with Site Development Plan.
to
a
The Chair indicated that the Board needs to seek approval for
the flashover simulator, the training module and a new roof
system plus the 20' addition to the back of the training
building. There was discussion re arrangement of the new
structure. C. Davidson made a motion to authorize the Chair to
proceed with getting approval of the site development plan. The
motion was seconded by J. Halcomb. There was a unanimous voice
vote.
5. Authorization for Engineering Services with Barry Still
on Utility Building Foundation.
It was moved and seconded by C. Davidson and G. Spalinger that
the services of B. Still be used for the utility building
foundation. There was a unanimous affirmative vote.
6. Authorization to Reimburse S. Arndt for Travel
Expenses.
The Chair said that he traveled w /Firemen from the CG and Womans
Bay FDs to view the new Pierce fire truck. He felt the trip
offered an opportunity to foster a better relationship among the
other firefighting entities and also to gain experience in
purchasing this type of equipment. He requested reimbursement
of $1500.00 for travel expenses, per diem, hotel accommodations
and rental car.
D. Billings suggested that in the future travel plans be brought
to the Board for approval prior to the travel, rather than the
trip taken and reimbursement sought after the fact. The Board
agreed.
C. Davidson made a motion to approve the reimbursement. The
motion was seconded by D. Billings. There was a roll call vote.
The motion passed with one dissenting vote.
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7. Letter and Appreciation Plaque for J. Halcomb.
The Chair indicated that this was J. Halcomb's last meeting. He
expressed appreciation for Halcomb's assistance over the years
and suggested ways to show that appreciation - a letter, a
plaque. J. Halcomb said that although he appreciated the
thought, he would prefer nothing be done. He thanked the Board
for their appreciation.
The Board unanimously expressed their appreciation to J. Halcomb
for all his efforts and noted that he had been a great resource.
8. Visitor Comments
R. Casey said that this was an excellent Board and he had
appreciated J. Halcomb's services.
9. Board Member Comments
C. Davidson. Davidson expressed his pleasure working w /J.
Halcomb and he suggested that the Borough needed to be more
responsible re alerting board members of their term expiration
dates. [Note: J. Halcomb did not remember that his term was
expiring and his seat on the Board thus became vacant and
subsequently filled by R. Casey. It is not the practice of the
Borough's Clerks Office to notify members of any boards of their
expiration dates.]
D. Billings. Billings expressed his appreciation to J. Halcomb
for his service.
G. Spalinger. Spalinger also expressed his appreciation to J.
Halcomb and hoped that Halcomb would "be around" because he had
experience and knowledge that was helpful to the Board. G.
Spalinger welcomed R. Casey to the Board.
J. Halcomb. Halcomb thanked the members for their kind words.
He noted the Board had worked well together and needed to
continue to stay focused and be proactive.
C. Davidson. Davidson said that he would continue to seek,
through the State, stipends for volunteers.
S. Arndt. The Chair said that the site plan would go before the
P &Z Commission in December and that he would like to have a
public hearing prior to that meeting so the residents in the
\ \Dove \departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
Protection Area Mtg. Minutes \Mtg Minutes 2004 \Minutes 22 October 04.doc
Page 4 of 5
neighborhood could be advised of the changes coming and give
neighbors an opportunity to give their input.
10. Adj ournment.
There being no further business, a motion was made and seconded
and unanimously agreed upon to adjourn the meeting at 8:36pm.
Respectfully submitted:
I d,Aiib i .- OAF
■
/ Sharon Lea Aginolfi, Secretal
KIB Engineering /Facilities Dept.
Approved by:
Scott Arndt, Chair
Fire Protection District No. 1 Board
Date
Date : he 2?/ 0 S
\ \Dove \departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
Protection Area Mtg. Minutes \Mtg Minutes 2004 \Minutes 22 October 04.doc
Page 5 of 5
Fire Protection District No. 1
Neighborhood Meeting
and
Regular Meeting Minutes
23 November 2004 at 6:30pm
Bayside Fire Hall
ECEOWE
SEP 2 7 2005
BOROUGH CLERK'S OFFICE
Scott Arndt, Chair of Fire Protection Area #1 Board, welcomed
those in attendance at the neighborhood meeting re future
improvements to the Bayside Fire Department. [See attached
letter]
Assistant Chief Himes began the presentation by showing options
available for a Flashover Simulator - used for live fire
training - and to be used in cooperation with the City, having 2
units on site at BFD. There will be a two- story, 3 modular
unit. The units will burn clean - they will confine and
control, they will be safe and afford firefighters training in
various areas of firefighting. This training will allow the
firefighters to be better trained and thus be able to do their
job more safely.
S. Arndt indicated on a map of the area where the unit will be
located. He said that the intention for future improvement
planning is to work on an overall site plan which would carry
the Department for the next 10 - 15 years.
A member of the audience questioned the access to the FD and how
traffic in the immediate area would be affected. Assistant
Chief Himes answered that there would be only a minimal effect
on the surrounding residential area and he described the typical
scheduling of activities and the entrances and exits
anticipated.
S. Arndt continued the presentation regarding the vacating of 2
property lines and rezoning to public land. He advised that
when public land is involved, any new structure needs to go
before the P &Z Commission for approval. He also mentioned that
the addition will accommodate a new boiler /emergency generator.
\ \Dove \departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
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One of the goals of the improvements to be made is that the
facility becomes self sufficient.
The timeframe of the anticipated improvements was questioned.
S. Arndt said work on the addition would begin in the spring.
Trees that need to be downed in the area would be cut in
February /March 2005 and construction would begin in 2006. He
indicated that the monies are in place for 2 of the additions at
a cost of approximately $1 million.
A question was asked re the ability, given the improvements and
additions, to maintain an all volunteer fire department. S.
Arndt responded in the affirmative.
It was noted by the Chair that a need to upgrade equipment was
present, but that first there is a need for additional storage
for that equipment.
A question was raised re ownership of the area. S. Arndt said
that the Kodiak Island Borough retains ownership. A discussion
ensued regarding the possibility, sometime in the future, that
the KIB use the area to house Troopers, for example, thereby
creating a high volume traffic /noise area. S. Arndt responded
that that would be highly unlikely.
A member of the audience suggested having a restricted title put
in place [restricting the use of the land to Bayside FD]. S.
Arndt said that he did not believe the KIB would accept that
idea, but if residents felt a restricted title was a good idea,
to put their thoughts in writing, attend P &Z /Assembly meetings
and voice their opinions on the matter.
A member of the audience suggested a 25' wide buffer area be set
aside - kept as a greenbelt if possible.
Concern regarding drainage /slopes onto private property was
voiced. S. Arndt explained that the resloping to be done will
reduce the slope by 1/2, thereby reducing the runoff of water.
Concern was also expressed re ditching to be done, trees that
will be taken, use of heavy equipment and containment of water.
S. Arndt again responded to the concerns, indicating that a site
plan will be developed [w /these concerns in mind] and that at
some point, a containment /retention pond will be put in place.
A member of the audience voiced his appreciation for the fiscal
responsibility demonstrated by the Fire Protection Board, and
\ \Dove \departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
Protection Area Mtg. Minutes \Mtg Minutes 2004 \Minutes 23 November 04.doc
Page 2 of 5
reiterated the importance of a restricted use document. S.
Arndt indicated this concern should be made known [to the
Borough] and even if it is not allowed, the desire for such a
restriction would be "on the record ".
The neighborhood meeting concluded at 8:O0pm with the Chair
thanking those present for their attendance and encouraging them
to take information from the meeting to their neighbors.
1. After a 10 minute break, the regular meeting was called to
order by the Chair.
2. Present were Scott Arndt, Dave Billings and Greg Spalinger.
3. The Agenda was accepted.
4. Visitors' Comments - None
5. Old Business - None
6. Chief's Report
Assistant Chief Himes reported that he had attended an EMS
recruitment training recently and had also attended a meeting at
the City's Harbor facility. He said that at the meeting with
the Harbor Master, priorities had been discussed: identify
roles /responsibilities /capabilities of local agencies; provide
marine firefighting training for both firefighters and boat
owners; and develop a command structure and response checklist.
Himes noted that he had been appointed to a committee to work on
these priorities.
Himes went on to say that an EMT class had just concluded and he
hoped to have 3 new EMTs and continues to look for recruits.
Assistant Chief Himes then asked the Board to approve another
resident in the FD's apartment - an individual coming to town
who will be applying for a Trooper /Dispatcher position and would
also volunteer for the FD. There was a unanimous affirmative
vote to approve a roommate.
7. Firefighters' Association President's Report
D. Mathers first thanked the Board for his trip to Anchorage [an
award for 20 years of service]. With regards to the simulator,
\ \Dove \departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
Protection Area Mtg. Minutes \Mtg Minutes 2004 \Minutes 23 November 04.doc
Page 3 of 5
he noted that the cost of metal had gone up about 15% and he is
waiting on new pricing information.
8. Chair's Report
The Chair noted that Brechan would be hauling some rock in the
next day or two. He thanked those present for coming and adding
their support [to the Neighborhood Meeting], but expressed
disappointment at the turnout. He indicated he would be in
touch with the neighbors who had not attended the meeting so
that all would be alerted to the upcoming
improvements /activities.
9. New Business
a. The cost of requested training tapes was reviewed.
S. Arndt recommended 25 ea DVDs from Action at a cost of
$2550.00. G. Spalinger made the motion and it was seconded by
D. Billings. There was a unanimous affirmative voice vote.
b. Reading Smoke Seminar.
Assistant Chief Himes would like to bring a trainer [on reading
smoke] to town for a seminar for the firefighters. D. Carstens
told the group that the speaker and the program were excellent.
The Chair asked Himes to line up dates, get actual costs and
bring the information back to the Board for approval.
G. Spalinger noted that he thought this seminar would be a great
opportunity for the volunteers and the community.
c. Purchase of T- shirts /Sweatshirts.
The Chair entertained a motion to purchase T- shirts /Sweatshirts
in an amount NTE $2000.00. G. Spalinger so moved and it was
seconded by D. Billings. The Motion passed unanimously.
d. Awards and Incentives Programs.
The Chair advised the Board that there needs to be put into
place a policy covering expenses for awards and incentives. G.
Spalinger moved that an awards /incentives policy be drafted for
approval by the Board. D. Billings seconded the motion. There
was a unanimous affirmative vote.
\ \Dove \departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
Protection Area Mtg. Minutes \Mtg Minutes 2004 \Minutes 23 November 04.doc
Page 4 of 5
e. Purchase of Scott Air Packs.
The Chair reviewed the quotes presented. Assistant Chief Himes
advised that part of the pricing package included training. The
Chair indicated that he would anticipate increasing dollar
amounts in the future and that an amount up to the Grant
authorization may be approved at this meeting, but once the
prices were confirmed, he would like to be able to give all
Board Members a "final tally" before the actual purchase is
made. G. Spalinger moved to approve the purchase of the SCBAs
in an amount up to the limit of the Grant. D. Billings seconded
the motion and there was a unanimous affirmative roll call vote.
f. Purchase of Air Compressor /Fill Station.
The Chair reviewed the quotes for the Board. The purchase had
already been approved [included in the above action].
g. Election of Chair and Vice - Chair.
Assistant Chief Himes told the Board Members present that the
KIB Clerk had suggested the election of officers be postponed
until there was a full Board present.
10. Visitors' Comments - None
11. Board Comments - None
12. Adjourn.
There being no further business, a motion was made and seconded
and unanimously agreed upon to adjourn the meeting at 9:30pm.
Respectfu submitted:
ALL ait ,
Sharon Lea . ., fi, Secretary,
KIB Engineering /Facilities Dep
Approved by:
Scott Arndt, Chair
Fire Protection District No. 1 Board
Date:
05
Date: a-enP� ,$
hr .Z . 200
\ \Dove \departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
Protection Area Mtg. Minutes \Mtg Minutes 2004 \Minutes 23 November 04.doc
Page 5 of 5
1. Call to Order. Scott Arndt, Chair of Fire Protection Area
#1 Board, called the meeting to order at 7:30pm.
2. Roll Call. Present were Scott Arndt, Dave Billings, Robert
Casey and Greg Spalinger. Absent was Cliff Davidson. It was
moved, seconded and unanimously voted to excuse C. Davidson.
3. Approval of Agenda. It was moved and seconded to amend the
Agenda: in lieu of Approval of Minutes [24 March 2004 and 23
November 2004] the Agenda item to read Acceptance of Minutes.
Under New Business - "Travel Request for EMS" to be added.
Acceptance of the Amended Agenda was moved by G. Spalinger,
seconded by D. Billings and there was an affirmative unanimous
roll call vote.
4. Visitors' Comments - None
5. Budget. S. Arndt presented the new budget which had been
worked on during a previously held Fire Protection District #1
Work Session. The Regular meeting was closed and a Public
Hearing on the Budget was opened. There were no public comments
and the Regular Meeting was reconvened.
The Chair called for discussion on the FY06 Budget. There was
no discussion. It was moved and seconded to accept the FY06
Budget. There was an affirmative unanimous roll call vote.
6. Old Business - None
7. Chief's Report
Fire Protection District No. 1
Regular Meeting Minutes
21 February 2005 at 7:30pm
Bayside Fire Hall
pEC llfIE
SEP 2 7 2005
BOROUGH CLERK'S OFFICE
Assistant Chief Himes reported equipment [SCBAs] purchased with
Grant dollars had been received - although some parts were still
not on Island - and that training would begin and the Grant
would be closed.
\ \Dove \departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
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Page 1 of 4
Chief Himes went on to advise that he would be attending the
50th Anniversary of the Fire Marshall's Association. He also
reported that 1 March was the deadline for receiving
applications for new recruits.
8. Firefighters' Association President's Report
D. Mathers reported that blueprints for the Phoenix Building
Burn Simulator were being sent to him. The ARB would be meeting
mid March and the plans for the Simulator would be presented.
Upon approval, the Simulator would be ordered.
9. Chair's Report
The Chair advised the Board that a presentation re future
improvements to the Bayside Fire Department and adjacent areas
would be made to the P &Z Commission and again at the next
Assembly Work Session.
The Chair reported on his trip to Juneau. He indicated that,
money wise, funding for capital projects did not look positive.
The Chair met w /Wayne Stevens and the Director of the Alaska
Municipal League re the issue of getting volunteers involved in
the PERS Program. He noted that Representative LeDoux said she
would take a look at how the system was set up - she indicated
that new policy would need to be rewritten [to include
volunteers] and that could take some time. The Chair went on to
report that the PERS System appears to be in bad shape
economically. There was a shortfall last year of approximately
34% - employers' portions will be going up 5% for the next 5
years.
The Chair reported that he had received information from the DOT
that $1.3 million would be forthcoming to address lighting and
paving issues on Anton Way, Lilly Drive, Murphy and Otmeloi.
The Chair also attended a DNR House Committee meeting. There
was discussion re the University of Alaska receiving lands - he
found the meetings interesting and the information gathered
could affect Kodiak.
The Chair requested reimbursement for his travel to Juneau in
the amount of $921.92. The amount included airfare, hotel and
per diem. G. Spalinger made a motion to approve the
reimbursement and there was a second by D. Billings who
requested that any subsequent trips be brought to the Board for
\ \Dove \departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
Protection Area Mtg. Minutes \Mtg Minutes 2005 \Minutes 21 February 05.doc
Page 2 of 4
prior approval, following travel authorization procedures
required by the Borough. There was an affirmative unanimous
voice vote.
10. New Business
EMS Instruction Course. Chief Himes requested expenditure
approval for 2 EMTs to attend an EMS Instruction Course in
Anchorage in May. This is a course that needs to be recertified
every 2 years. G. Spalinger moved to approve the expenditure of
$1140.00 for 2 EMTs to attend the Instruction Course. The
motion was seconded by D. Billings. There was an affirmative
unanimous voice vote.
New Grant Application. Chief Himes indicated he was gathering
information for a new Grant Application and requested direction
from the Board as to what should be applied for. Chief Himes
reviewed equipment priorities and the highest priority would be
a new pumper.
The Chair shared information he received while attending a class
on grant applications and the review process of the
applications. The Chair suggested a team approach to the Grant
Application and encouraged early submittal of the Application.
Chief Himes will contact people suggested for the small working
group and will also reach out to Fire Departments in Skagway and
Cordova - both places have received equipment through the Grant
process - and he will begin working on the narrative portion of
the Application.
A motion was made by R. Casey and seconded by G. Spalinger to
submit a pumper as the priority to be purchased through the
Grant. There was an affirmative unanimous voice vote.
11. Election of Officers
Nominations were opened for Chair. D. Billings nominated S.
Arndt. R. Casey moved the nominations be closed. The motion
was seconded by G. Spalinger. There was an affirmative
unanimous voice vote.
Nominations were opened for Vice Chair. R. Casey nominated G.
Spalinger. D. Billings moved the nominations be closed. The
motion was seconded by R. Casey. There was an affirmative
unanimous voice vote.
\ \Dove \departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
Protection Area Mtg. Minutes \Mtg Minutes 2005 \Minutes 21 February 05.doc
Page 3 of 4
12. Visitors' Comments - None
13. Board Comments
D. Billings - none
R. Casey - none
G. Spalinger - Questioned a change in Bylaws to allow existing
firefighters to become volunteers. Chief Himes responded that
as long as the minimum requirements of BSFD were met, any
professional firefighter could be a volunteer at Bayside.
14. Adjourn
There being no further business, a motion was made and seconded
and unanimously agreed upon to adjourn the meeting at 8:45p.
Respectfully submitted:
Sharon Lea sd' -olfi, Secretary
KIB Engineering /Facilities Dep
Approved by:
Scott Arndt, Chair
Fire Protection District No. 1 Board
Date: ' rYcn.6./ .23 100S
\ \Dove \departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
Protection Area Mtg. Minutes \Mtg Minutes 2005 \Minutes 21 February 05.doc
Page 4 of 4
1. Call to Order
20 May 2003 at 7:30 p.m.
Bayside Fire Hall
2. Roll Call
Fire Protection District No. 1
Special Meeting /Work Session Minut
Chairperson Scott Arndt called the Special Meeting /Work
to order at 6:02p.m.
F
L ;
SEP 2
u v E
BOROUGH CLERK'S OFFICE
Session
Board Members present were Roy Aguirre, Scott Arndt, Cliff
Davidson and Greg Spalinger.
Board Member absent was Jeff Halcomb. A quorum was established.
S. Arndt had been in contact w/a proximate [adjacent to
Bayside's area] property owner who had indicated she wanted to
sell her pieces of property. The Chair checked w/ the Assessing
Department at the Borough - the owner is to have her property
replatted so that 2 pieces of property would be combined.
The assessment for property and land was: 1st lot = $80,000;
house = $135,600; and the 2nd [vacant] lot = $55,000 - for a
total assessment figure of $270,600. The Chair indicated a fair
market value would be $295,000. The Chair advised he would like
to offer [the owner] 2 years of occupancy, after closing, in her
house until her new one is built. The owner would be
responsible for all utilities.
C. Davidson questioned the risk to expansion plans and FD funds
if the property was not purchased. All present agreed that
making this purchase would be the only way there could be any
expansion.
C Davison questioned the 20 year plan for the FD.
The Chair said that there would be 3 additional bays, and
ultimately, an ambulance, potential for office, training area,
dorm facility.
\ \dove \Departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
Protection Area Mtg. Minutes \Mtg Minutes 2003 \Minutes Work Session 20 May 03.doc
Page 1 of 2
G. Spalinger suggested that in 20 years Bayside could be the
central station, given demographics. All agreed that growth in
the area was certain.
There was a brief discussion re the moving of a sewer line and
changing the size to 6 ".
The Chair read the proposed resolution to move forward on the
purchase.
The Work Session was closed at 6:38p and the Special Meeting was
convened.
The Chair requested a motion to approve the resolution for
presentation to the Kodiak Island Borough Assembly. C. Davidson
made the motion and it was seconded by G. Spalinger.
Discussion. C. Davison asked Assistant Chief Himes his opinion
re the purchase. Himes responded that it was his opinion that
this was the only way to expand the facility and meet the needs
of the fire department.
There was continued discussion touching on the addition of new
bays, creating a buffer zone between the station and the
neighbors and a need for additional parking space.
The Chair reiterated that this purchase /expansion would be in
the best interests of the Fire Department and the community.
There was a unanimous affirmative roll call vote.
There was a motion made and seconded to adjourn the meeting at
7:15p.
Rest. / fully s bmitted:
e l /
/L J a f/ s6:1•11,
aron e �Adinolfi, Se ltart'
KIB Engineering /Facilitie Dept.
Approved /bJy:
Scott Arndt, Chair
Fire Protection District No. 1 Board
Date
Date: 59,7c.ster 7005
\ \dove \Departments \EF \Service Districts \Fire Protection Area No. 1 Board \Fire
Protection Area Mtg. Minutes \Mtg Minutes 2003 \Minutes Work Session 20 May 03.doc
Page 2 of 2
ACTION ITEMS:
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Special Meeting - September 12, 2005
SUMMARY
APPROVED: Motion to approve certificated contracts for the 2005/ 2006
school year to Nicole Sherman - BA +0/0 in the amount of
$32,157 for 1.0 FTE Peterson Elementary School; Spruce Lynch -
MA+0/3 in the amount of $45,267, plus $333 village stipend for
1.0 FTE Big Sandy Lake School; and Ken Cole - MA+36/8, in the
amount of $14,809, plus $85 village stipend for 1.0 FTE (45 days)
Karluk School.
APPROVED: Motion to approve the 2005/2006 Big Sandy Lake School and
Karluk School calendars as presented.
APPROVED: Motion to adjourn.
TR)ECEOVE
SEP1 62005
BOROUGH CLERK'S OFFICE
ACTION ITEMS:
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Special Meeting - September 6, 2005
APPROVED: Motion to adjourn.
SUMMARY
APPROVED: Motion to approve certificated contracts for the 2005/2006
school year to Petra Strassberg - BA +36/5 in the amount of
$49,757, plus $338 village stipend and $338 special education
stipend for 1.0 FTE Old Harbor School; Monique Grasso -
BA+0/0 in the amount of $33,849 for 1.0 FTE Peterson
Elementary School; and David Wesolowski - BA +0 /0 in the
amount of $32,719 for 1.0 FTE Kodiak High School.
DECEIVE
SEP - 8 2005
BOROUGH CLERK'S OFFICE
KODIAK ISLAND BOROUGH
ASSEMBLY MEETING
1
^ � AC
t.
Meeting of: ( 2C✓
Please print your name Please print your name
RECONSIDERATION AFFIDAVIT
I, , having voted on the prevailing side, file my intent to propose
reconsid Lion of the vote taken on Resolution No. FY2006 -10 Accepting a Designated Legislative Grant
Through the Alaska Department of Commerce, Community and Economic Development, for Design and
Site Work Associated With the Construction of a new Alaska Department of Fish and Game Research and
Administrative Building on Near Island adopted on September 15, 2005.
R ECEIVE
d:: w c2✓n
SEP 1 6 2005
0
BOROUGR'CLERK'S OFFICE
SUBSCRIBED AND SWORN to before me this fie day of —`U '2D03.
Notary Public In an For Alask
My Commission Expires: e 07
I, r -c`i , file my intent to second the reconsideration of the vote taken on
Resolution No. FY2006 -10 Accepting a Designated Legislative Grant Through the Alaska Department of
Commerce, Community and Economic Development, for Design and Site Work Associated With the
Construction of a new Alaska Department of Fish and Game Research and Administrative Building on
Near Island adopted on September 15, 2005.
Signature
SUBSCRIBED AND SWORN to before me this ! IL/ day of No (2
Notary Public In and For Al"aoc / / � /
My Commission Expires: (� /
FILED with the Kodiak Island Borough Clerk this AP day of
b -14 , 2005.
Judith A. Nielsen, CMC
Borough Clerk
V TOTAL
11 Ms. Wi lliams
Ms. Wells I
II Mr. Ranney
Mr. Oswalt
II Ms. Branson
II Mr. Bonney
Mr. Abell
0
T e
a
to
kr, 1
1
1 ✓I
N
�C
z
TOTAL
Ms. Williams
Ms Wells
Mr. Ranney
Mr. Oswalt
Ms. Branson
1
Mr. Abell
+
�C..---
a
Z
TOTAL
Ms. Williams
Ms. Wells
Mr. Ranney
Mr. Oswalt
Ms. Branson
Mr. Abell
�
a
j - a
-
., ■
�
>.
-5Z
or _
e
N .c
V
TOTAL
Ms. Williams
Ms. Wells
1 Mr. Rannev
Mr. Oswalt
Ms. Branson
Mr. Abell
i
C°
s�
S
S
\
C
S
z
TOTAL
Ms. Williams
Ms. Wells
Mr. Rannev
Mr. Oswalt
Mr. Abell
CD
a
J
z
gl
0
0
0
0
a
a
o'
5
0
0
'
TOTAL
Ms. Williams
Ms. Wells
II Mr. Ramey
[Mr. Oswalt
II Ms. Branson J
. .
Mr. Abell
VI te
n ,G
'd
•) "C:9
O Cl *
U
rA
k
I
�C
'
z
TOTAL
Ms. Williams
Ms. Wells
1
Mr. Oswalt .(
Ms. Branson
t
..
Mr. Abell
0 •
0
i
..,
11
✓ I I
z
TOTAL
Ma Williams
Ms. Wells
Mr. Ramey
Mr. Oswalt
Ms. Branson
4
0
■
Mr. Abell
(A • ed
E Cr
t, 0 � 'c L-
, _
'\
0
\
I 1
z
TOTAL
Ms. Williams
Ms. Wells
Mr. Ramey
Mr. Oswalt
rMr. Bonney
Mr. Abell
to cn
—7° 0
a
C o. — O
W
S
I �
IV
Z
TOTAL
Ms. Williams
Ma Wells
1
Mr. Oswalt
1
1
Mr. Bonney
Mr. Abell
.o
CD n . G . '
fc:-
a
L o
N _d
Z
0
c�
0 N
CD
F
CD
P•
0
f
0
TOTAL
Ms. Williams I
Ms. Wells
Mr. Ramey
II Mr. Oswalt
Ms Branson
Mr,Bonney
Mr. Abell K.
C0 eCi
CD `C
C
R'
N
LL
b
TOTAL
Ms. Wells
Ms Williams
nransun ,p
Mr. Oswalt
Mr. Rannev
1%
1
Mr. Abell
v)
..., 0
0
‘9 0
. p.,
S' ter/
s ` «<<
<.<
c
z
I
IVIS. Drawn
Mr. Oswalt
Mr.'. -
Ms. Wells
Ms. Williams
TOTAL
1
Mr. Abell
iL? 0 •
pis �,
VI
f V
l0
Y
p
z
I
Ms. Branson
Mr. Oswalt
Mr. Ranney
Ms. Wells ((((
Ms. Williams
TOTAL
Mr. Abell
......''
c? cC Ch elj
-<0 ,. v
y
v
V
V
Y
V
D
z
Ms. Wells f
Ms. Williams
TOTAL
Ms. Branson
Mr. Oswalt
Mr. Rannev
•
Mr. Abell
n t<
N 1, V
0
z
I
W
SP
ci
C"
0
0
a
°
0
J
�
P
0
r O
by
V1
tz
tt
m
TOITAL
V Ms. Williams
Ms. Wells
I Mr. Ranney
Mr. Oswalt
II Ms. Branson
I Mr. Bonney
Mr. Abell
n
0
a
w
`G
.c
Z
TOTAL
Ms. Williams
Ms. Wells
Mr. Ranney
Mr. Oswalt
Ms. Branson
Mr. Bonney
Mr. Abell
g
0
o
a
t°
i
■-C
z
TOTAL
Ms. Williams
Ms. Wells
Mr. Ranney
Mr. Oswalt
Ms Branson
Mr. Bonney
Mr. Abell
C
o
A-
t°
.<
Z
TOTAL
Ms. Williams
Ms Wells
Mr. Ranney
Mr. Oswalt
Ms Branson
Mr. Bonney
Mr. Abell
�'
n
0
P-
.<
Z
TOTAL
Ms. Williams
Ms. Wells
Mr. Ranney
Mr. Oswalt
Ms. Branson
Mr. Bonney
Mr. Abell
0
0
0
a
by
.••
i-C
z
0
0
0
0
P-
0
a
0
d
r
a td
0
r 0
a
tri
C4
TOTAL
I I Ms. wi li
Ms Wells
II Mr. Rannev
V Mr. Oswalt
II Ms. Brunson
II Mr. Bonney
Mr. Abell
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Kodiak Island Borough
October 6, 2005 - 7:30 p.m.
1. INVOCATION
Sergeant Major Dave Blacketeer of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
Clerk's note: Assemblymember Bonney as well as otherAssembiymembers may be out and
asked to be excused.
Recommended motion: Move to specifically excuse any Assemb /ymembers that are
absent.
VOICE VOTE ON MOTION
4. APPROVAL OF AGENDA
Recommended motion: Move to approve the agenda.
VOICE VOTE ON MOT /ON TO APPROVE THE AGENDA
5. APPROVAL OF MINUTES - None
6. AWARDS AND PRESENTATIONS
A. Proclamations
Assembly Guidelines
Regular Meeting Assembly Chambers
7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker)
A. Agenda Items Not Scheduled for Public Hearing and General Comments.
Read phone numbers: Local Number 486 -3231
Toll Free 1- 800 - 478 -5736
PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD.
Kodiak Island Borough Assembly Guidelines
October 6, 2005 Page 1
8. COMMITTEE REPORTS
A. AADC Update - Martha Schoenthal
B. Kodiak Kenai Cable Company Fiber Optic Cable Update - Ik Icard
9. PUBLIC HEARING - None
10. BOROUGH MANAGER'S REPORT - Manager Gifford
11. MESSAGES FROM THE BOROUGH MAYOR - Mayor Selby
12. UNFINISHED BUSINESS
A. Contract No. 97 -07B Amending Contract No. 97 -07 Agreement Between the KIB &
Sisters of Providence in Washington d /b /a Providence Health System in Alaska for
Lease of the Kodiak Island Hospital & Care Center.
The motion before the Assembly is: to approve Contract No. 97 -078 with Providence
Health System - Washington d /b /a Providence Health System in Alaska.
Staff report - Manager Gifford.
Assembly discussion.
ROLL CALL VOTE ON MOTION
B. Reconsideration of Resolution No. FY2006 -10 Accepting a Designated Legislative
Grant Through the Alaska Department of Commerce, Community and Economic
Development, for Design and Site Work Associated With the Construction of a New
Alaska Department of Fish and Game Research and Administrative Building on Near
Island.
(Clerk's note: Assemblymember Tom Abell filed the motion to reconsider; therefore,
he should be the maker of the motion to reconsider.)
Recommended motion: Move to reconsider the action taken on Resolution No.
FY2006 -10.
Discussion should focus on the reasons for filing the reconsideration or new
information made available.
As the maker of the motion, Assemblymember Abell should speak first.
ROLL CALL VOTE ON MOTION TO RECONSIDER
if the motion to reconsider fails the original action that adopted the resolution stands.
Kodiak Island Borough Assembly Guidelines
October 6, 2005 Page 2
If the motion to reconsider passes, the motion to adopt Resolution No. FY2006 -10
is before you automatically as if the original vote had not taken place.
ROLL CALL VOTE ON ORIGINAL MOTION TO ADOPT
13. NEW BUSINESS
A. CONTRACTS
1. Contract No. FY2006 -17 Maintenance Agreement and Upgrade of Hardware and
Software on the AS400.
Recommended motion: Move to approve Contract No. FY2006 -17 with Pacific
Software Associates, Inc. in an amount not to exceed $83,823.
Staff report - Manager Gifford.
Assembly discussion.
ROLL CALL VOTE ON MOTION
B. RESOLUTIONS
1. Resolution No. FY2006 -13 Adopting a Capital Improvement Program for Fiscal
Years 2006 Through 2010 and Establishing a Capital Improvement Projects
Priority List.
(Clerk's note: attached on blue paper is the revised version.)
Recommended motion: Move to adopt Resolution No. FY2006 -13.
Staff report - Manager Gifford.
Assembly discussion.
ROLL CALL VOTE ON MOTION
C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2006 -03 Amending Kodiak Island Borough Code of Ordinances
Title 15 Buildings and Construction Chapter 15.20 Mobile Homes Section
15.20.010 Definitions and Title 17 Zoning Chapter 17.26 Mobile Home Parks.
Recommended motion: Move to adopt Ordinance No. FY2006 -03 in first reading
to advance to public hearing on October 20, 2005.
Staff report - Manager Gifford.
Kodiak Island Borough Assembly Guidelines
October 6, 2005 Page 3
Assembly discussion.
ROLL CALL VOTE ON MOTION
D. OTHER ITEMS
1. Southern Region Emergency Medical Services Council Board of Directors
Nomination.
Recommended motion: Move to nominate Mike Dolph to a seat on the Southern
Region Emergency Medical Services Council Board of Directors.
Staff report - Manager Gifford.
Assembly discussion.
ROLL CALL VOTE ON MOTION
2. Acceptance of Alaska Coastal Management Program Grant Funds for the Fiscal
Year 2006 Special Project -Plan Update.
Recommended motion: Move to accept the Alaska Coastal Management Program
Grant Funds in the amount of $7,500 for the Fiscal Year 2006 Special Project -
Plan Update.
Staff report - Manager Gifford.
Assembly discussion.
ROLL CALL VOTE ON MOTION
3. Acceptance of Alaska Coastal Management Program Grant Funds for the Fiscal
Year 2006 Required Tasks.
Recommended motion: Move to accept the Alaska Coastal Management Program
Grant Funds in the amount of $32,108.21 for the Fiscal Year 2006 Required
Tasks.
Staff report - Manager Gifford.
Assembly discussion.
ROLL CALL VOTE ON MOTION
Kodiak Island Borough Assembly Guidelines
October 6, 2005 Page 4
4. Resignation of Womens Bay Service Area Board Member.
(Clerk's note: attached on pink paper is Russell Toms' resignation.)
Recommended motion: Move to accept, with regret, the resignation of Russell
Toms from the Womens Bay Service Area Board and direct the Borough Clerk
to advertise the vacancy per Borough Code.
ROLL CALL VOTE ON MOTION
14. CITIZEN COMMENTS (Limited to three minutes per speaker)
Read phone numbers: Local Phone Number 486 -3231
Toll Free 1- 800 -478 -5736
PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD.
15. ASSEMBLYMEMBER COMMENTS
ANNOUNCEMENTS - Mayor Selby
The Assembly will meet in a work session on Thursday, October 13, 2005 at 7:30 p.m.
in the Borough Conference room and a regular meeting on Thursday, October 20, 2005
at 7 :30 p.m. in the Assembly Chambers.
Thank you to all the volunteers who served the voters at the precincts during the October
4, 2005 Regular Municipal Election.
16. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
ROLL CALL VOTE ON MOTION
Kodiak Island Borough Assembly Guidelines
October 6, 2005 Page 5