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2005-08-04 Regular MeetingKodiak Island Borough August 4, 2005 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Assemblymember Term Expires 2005 Mr. Tuck Bonney Deputy Presiding Officer Assemblymember Term Expires 2005 Ms. Pat Branson Assemblymember Term Expires 2007 Ir. Reed Oswalt Assemblymember Term Expires 2005 Mr. Cecil Ranney Assemblymember Term Expires 2006 Ms. Nancy Wells Assemblymember Term Expires 2005 Ms. Barbara Williams Assemblymember Term Expires 2007 Mr. Rick Gifford Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk Kodiak Island Borough August 4, 2005 Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meetings of May 19, June 2, and Special Meeting of June 9, 2005. 6. AWARDS AND PRESENTATIONS - None 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING - None 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -04 to Provide Snow Removal, Sanding, and Road Repair in the Monashka Bay Road Service Area. 2. Contract No. FY2006 -05 Providence Kodiak Island Counseling Center for Counseling Services to the KIB School District for School Year 2005 -2006. 3. Contract No. FY2006 -06 Banking Services for the Kodiak Island Borough. 4. Contract No. 2003 -04A Extension of Audit for the Kodiak Island Borough and the Kodiak Island Borough School District for the Fiscal Year Ending June 30, 2005. Assembly Agenda Page 1 RESOLUTIONS 1. Resolution No. FY2006 -04 Appointing Directors to the Kodiak Fisheries Development Association, Kodiak's "Eligible Crab Community Entity" for the Bering Sea /Aleutian Islands Crab Rationalization Program. 2. Resolution No. FY2006 -05 Authorizing Land Sale Number Fifteen and Establishing Terms al Conditions. Resolution No. FY2006 -06 Approving Terms and Conditions for Sale of Tax Foreclosed Property at Borough Land Sale Number Fifteen. 0 3. 4. Resolution No. FY2006 -07 Authorizing the Records Manager to Dispose of Mental Health X91 Records. 5. Resolution No. FY2006 -08 Confirming the Trinity Islands Paving District Assessment Roll and Establishing a Schedule for Paying the Assessments. C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2006 -02 Amending Title 15 Bui /dings and Construction to Standardize the Kodiak Island Borough and the City of Kodiak Building Codes. D. OTHER ITEMS 1. Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed (Mr. Alexis Chichenoff Jr.) 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Parks and Recreation Committee Regular Meetings of April 12 and April 26, 2005. B. REPORTS 1. Kodiak Island Borough May and June 2005 Financial Reports. 2. Kodiak Island Borough School District Special Meetings of June 27 and July 11, 2005 Summaries. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. EXECUTIVE SESSION A. Matters Involving Negotiations With the IBEW. 18. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough Assembly Agenda August 4, 2005 Page 2 Kodiak Island Borough August 4, 2005 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Assemblymember Term Expires 2005 Mr. Tuck Bonney Deputy Presiding Officer Assemblymember Term Expires 2005 Ms. Pat Branson Assemblymember Term Expires 2007 Mr. Reed Oswalt Assemblymember Term Expires 2005 Mr. Cecil Ranne y Assemblymember Term Expires 2006 Ms. Nancy Wells Assemblymember Term Expires 2005 Ms. Barbara Williams Assemblymember Term Expires 2007 Mr. Rick Gifford Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk Kodiak Island Borough August 4, 2005 Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION DRAFT 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meetings of May 1;June ;and Special Meeting of June 9, 2005. 6. AWARDS AND PRESENTATIONS - None 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING - None 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -04 to Provide Snow Removal, Sanding, and Road Repair in the Monashka Bay Road Service Area. 2. Contract No. FY2006 -05 Providence Kodiak Island Counseling Center for Counseling Services to the KIB School District for School Year 2005 -2006. 3. Contract No. FY2006 -06 Banking Services for the Kodiak Island Borough. 4. Contract No. 2003 -04A Extension of Audit for the Kodiak Island Borough and the Kodiak Island Borough School District for the Fiscal Year Ending June 30, 2005. Assembly Agenda Page 1 B. RESOLUTIONS 1. Resolution No. FY2006 -04 Appointing Directors to the Kodiak Fisheries Development Association, Kodiak's "Eligible Crab Community Entity" for the Bering Sea /Aleutian Islands Crah Rationalization Program. 2. Resolution No. FY2006 -05 Authorizing Land Sale Number Fifteen and Establishing Terms and Conditions. 3. Resolution No. FY2006 -06 Approving Terms and Conditions for Sale of Tax Foreclosed Property at Borough Land Sale Number Fifteen. 4. Resolution No. FY2006 -07 Authorizing the Records Manager to Dispose of Mental Health Records. 5. Resolution No. FY2006 -08 Confirming the Trinity Islands Paving District Assessment Roll and Establishing a Schedule for Paying the Assessments. C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2006 -02 Amending Title 15 Buildings and Construction to Standardize the Kodiak Island Borough and the City of Kodiak Building Codes. D. OTHER ITEMS 1. Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed (Mr. Alexis Chichenoff Jr.) 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Parks and Recreation Committee Regular Meetings of April 12 and April 26, 2005. B. REPORTS 1. Kodiak Island Borough May and June 2005 Financial Reports. 2. Kodiak Island Borough School District Special Meetings of June 27 and July 11, 2005 Summaries. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. EXECUTIVE SESSION A. Matters Involving Negotiations With the IBEW. 18. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough Assembly Agenda August 4, 2005 Page 2 KODIAK ISLAND BOROUGH DRAFT Regular Assembly Meeting May 19, 2005 A regular meeting of the Kodiak Island Borough Assembly was held May 19, 2005 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assemblymembers Tom Abell, Pat Branson, Cecil Ranney, Nancy Wells, and Barbara Williams. Staff present were Interim Manager Nancy Galstad, Clerk Judi Nielsen, and Deputy Clerk Nova Javier. BRANSON moved to excuse Assemblymembers Mike Anderson and Tuck Bonney, seconded by ABELL VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA BRANSON moved to approve the agenda, seconded by ABELL WILLIAMS moved to amend the agenda by adding Item No. 13.D.4. Resignation of Kodiak Island Borough Assembly Member Mike Anderson, seconded by BRANSON. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Abell, Branson, Ranney, Wells, Williams VOICE VOTE ON MOTION TO APPROVE THE AGENDA AS AMENDED CARRIED UNANIMOUSLY APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meetings of March 17, April 7 and 21, and Special Meetings of March 31 and April 8, 2005. ABELL moved to approve the minutes as submitted, seconded by BRANSON VOICE VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY AWARDS AND PRESENTATIONS A. Government Finance Officers Association Manager Galstad presented the Government Finance Officers Association Distinguished Budget Presentation Award to Karleton Short, Borough Finance Director. In response to Mayor Selby, Finance Director Short affirmed that he had received the award for the past 14 years. B. Student of the Month Mayor Selby presented the Student of the Month Award to Pedro Anton II, a senior at Kodiak High School. CITIZENS' COMMENTS Mel Stephens, attorney for Michael Anderson, asked the Assembly to review the assessment of the Trinity Islands Paving District. He felt it was unfair to assess Mr. Anderson a large sum of money when 45 properties benefitted from the paving. He asked the Assembly to hold another public hearing. Kodiak Island Borough Assembly Minutes May 19, 2005 Page 1 COMMITTEE REPORTS Assemblymember Branson, Providence Kodiak Island Regional Advisory Board and Service Area Board member, reported that the Providence Regional Board would meet in Kodiak on Friday, June 24. She invited the public to attend their reception at the Kodiak Inn and meet the Regional Board and Service Area Board members and show support for the fine health care they provide. Providence manages the hospital in Seward and she planned to travel there May 20 to attend meetings and a community reception. PUBLIC HEARING A. Ordinance No. FY2005 -11 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.04 Public Finance - Management and Accounting Section 3.04.057 General Fixed Assets to Provide for Disposal of Used Hospital Equipment. BRANSON moved to adopt Ordinance No. FY2005 -11, seconded by WILLIAMS Manager Galstad said this would allow the hospital to dispose of excess or obsolete equipment for potential shipment to third -world countries. Mayor Selby called for public testimony; hearing and seeing none, he reconvened the regular meeting. Assemblymember Wells said she knew that storage was a problem at the hospital and felt this was a creative way to dispose of obsolete equipment. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Branson, Ranney, Wells, Williams, Abell B. Resolution No. FY2005 -25 Establishing the Minimum Amount of Funds to be made available from local sources for the Kodiak Island Borough School District for the fiscal year beginning July 1, 2005 and ending June 30, 2006. WILLIAMS moved to adopt Resolution No. FY2005 -25, seconded by BRANSON Manager Galstad said this would fund the school district at $28,959,252 including a local contribution of $8,570,440 of which $7,640,440 was cash and $930,000 was in -kind services. Mayor Selby called for public testimony; hearing and seeing none, he reconvened the regular meeting. WELLS moved to amend Resolution No. FY2005 -25 to fund the school district at the same level as last year, seconded by WILLIAMS Assemblymember Wells thought this would not impact the foundation formula and the Borough could additionally fund the school district later in the year. The Assembly generally voiced the opinion that more discussion was needed at a future work session. VOTE ON MOTION TO AMEND FAILED ONE TO FOUR: Aye: Wells; Noes: Ranney, Williams, Abell, Branson; ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Wells, Williams, Abell, Branson, Ranney BOROUGH MANAGER'S REPORT Manager Galstad acknowledged Duane Dvorak, Associate Planner /LRP in the Community Development Department for ten years of service to the Borough and Kodiak Island Borough Assembly Minutes May 19, 2005 Page 2 Art Kacalski, Baler Operator in the Engineering and Facilities Department for five years of service. She introduced Mary Myers Ogle as the new Community Development Department Director and noted she had moved from Spencer, Indiana. Director Ogle said she was a planner in a small town of 70,000 and she saw specific issues in Kodiak and wanted to move forward with the Coastal Management Plan and the overall Comprehensive Plan for Kodiak. Manager Galstad said the Kodiak Island Sportsmen's Association lease agreement was corrected to allow the additional 14 years which was sufficient for the grant requirements. She noted the area was expanded by 700 acres. She received a letter that DEC violations at the landfill were satisfied. She said the new manager would be on board on May 24. She appreciated her time at the Borough and thanked the Mayor and Assembly MESSAGES FROM THE BOROUGH MAYOR Mayor Selby thanked Manager Galstad for serving the Borough for the past six months. He appreciated the resolution of the DEC violations at the landfill. UNFINISHED BUSINESS A. Confirmation of Trinity Islands Paving District Assessment Roll. The motion before the Assembly was: to confirm the Trinity Islands Paving District Assessment Roll. WILLIAMS moved to postpone confirmation of the Trinity Islands Paving District Assessment Roll to June 2, 2005, seconded by BRANSON ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED UNANIMOUSLY: Williams, Abell, Branson, Ranney, Wells NEW BUSINESS A. CONTRACTS - None B. RESOLUTIONS - None C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2006 -01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2005 and Ending on the Thirtieth Day of June 2006 (2006 Fiscal Year Budget). WELLS moved to adopt Ordinance No. FY2006 -01 in first reading to advance to public hearing on June 2, 2005, seconded by BRANSON. Finance Director Short gave a power point presentation. After a five minute recess Mayor Selby reconvened the regular meeting at 8:35 p.m. Assemblymember Abell noted that the only increase in taxes was to cover the cost of the bonding issues that were passed by the voters. Kodiak Island Borough Assembly Minutes May 19, 2005 Page 3 Assemblymember Branson voiced her appreciation to staff for doing a wonderful job. She noted the budget would be adopted on June 2, 2005. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Abell, Branson, Ranney, Wells, Williams D. OTHER ITEMS 1. Receipt of the Architectural /Engineering Review Board Recommendation for Engineering /Geotech Services to Assist the KIB in Developing a Seismic Vulnerability Assessment of School Facilities and to Acquire Funding from the Federal Emergency Management Agency [FEMA]. WELLS moved to acknowledge receipt of the Architectural /Engineering Review Board Recommendation for Engineering /Geotech Services to Assist the KIB in Developing a Seismic Vulnerability Assessment of School Facilities and to Acquire Funding from the Federal Emergency Management Agency [FEMA], seconded by BRANSON Manager Galstad said this was for seismic studies on Borough buildings. Assemblymember Wells appreciated the efforts of the Board and staff. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Ranney, Wells, Williams, Abell 2. Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed (Mr. Peter Kewan.) BRANSON moved to waive the claimant's failure to make timely application for exemption and authorizing the assessor to accept the application as if timely filed (Mr. Peter Kewan), seconded by WILLIAMS Manager Galstad said this would accommodate a senior citizen as if the exemption was timely filed. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Wells, Williams, Abell, Branson 3. Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed (Mr. Walter Sargent Jr.) BRANSON moved to waive the claimant's failure to make timely application for exemption and authorizing the assessor to accept the application as if timely filed (Mr. Walter Sargent JR.), seconded by WILLIAMS. Manager Galstad said this would accommodate a senior citizen as if the exemption was timely filed. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Wells, Williams, Abell, Branson, Ranney 4. Resignation of Kodiak Island Borough Assembly Member. WILLIAMS moved to accept, with regret, the resignation of Borough Assemblymember Mike Anderson and declare his seat for a term to expire October 2006 vacant effective May 20, 2005 and direct the Borough Clerk to advertise the vacancy per Borough Code, seconded by BRANSON Assemblymember Wells noted that the Assembly would fill the seat only to the next election. Kodiak Island Borough Assembly Minutes May 19, 2005 Page 4 Asssemblymember Williams was sure that Mr. Anderson would continue to serve the community in other areas. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Branson, Ranney, Wells Mayor Selby wished Mr. Anderson well and appreciated his continued contribution to the community. CITIZEN COMMENTS - None. ASSEMBLYMEMBER COMMENTS Assemblymember Ranney congratulated Pedro Anton II. He also thanked staff for putting together a budget that only raised taxes to cover the bonds. Assemblymember Wells congratulated Pedro Anton II, Duane Dvorak, and Art Kacalski. She was glad to be home and reminded the community how wonderful it was to have Providence in Kodiak. She hoped everyone would enjoy the Crab Festival and good weather. Assemblymember Branson congratulated Karl Short and Pedro Anton II. She was pleased that Assemblymember Wells was back. She appreciated the budget process. Assemblymember Abell appreciated Manager Galstad's accomplishments during the past five months. He hoped to see everyone at Crab Festival. Assemblymember Williams congratulated Pedro Anton II, Duane Dvorak and Art Kacalski. She was pleased to see Assemblymember Wells back. She hoped everyone would enjoy the Crab Festival. ANNOUNCEMENTS Mayor Selby announced that the Assembly would meet in a work session on Thursday, May 26, 2005 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, June 2, 2005 at 7:30 p.m. in the Assembly Chambers. The Borough offices would be closed on Monday May 30, 2005 in observance of Memorial Day. ADJOURNMENT BRANSON moved to adjourn the meeting, seconded by WILLIAMS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Ranney, Wells, Williams The meeting adjourned at 9:00 p.m. ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes May 19, 2005 Page 5 KODIAK ISLAND BOROUGH Regular Assembly Meeting June 2, 2005 DRAFT A regular meeting of the Kodiak Island Borough Assembly was held June 2, 2005 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assemblymembers Tom Abell, Tuck Bonney, Pat Branson, Cecil Ranney, Nancy Wells, and Barbara Williams (one vacant seat.) Staff present were Manager Rick Gifford, Clerk Judi Nielsen, and Deputy Clerk Nova Javier. APPROVAL OF AGENDA BRANSON moved to approve the agenda, seconded by ABELL VOICE VOTE ON MOTION TO APPROVE THE AGENDA CARRIED UNANIMOUSLY APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Special Meeting of May 12, 2005. BRANSON moved to approve the minutes as submitted, seconded by BONNEY VOICE VOTE ON MOTION TO APPROVE THE MINUTES CARRIED UNANIMOUSLY AWARDS AND PRESENTATIONS - None. CITIZENS' COMMENTS Mike Milligan urged the Borough to continue the taxation of boats and opposed the State taking over assessments. COMMITTEE REPORTS - None. PUBLIC HEARING A. Ordinance No. FY2006 -01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2005 and Ending on the Thirtieth Day of June 2006 (2006 Fiscal Year Budget). WILLIAMS moved to adopt Ordinance No. FY2006 -01, seconded by BRANSON Manager Gifford said this included funds to be spent in the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, and Enterprise Funds. This also levied taxes on the real and personal property and natural resources. The substituted version reflected changes discussed at the last work session. BRANSON moved to amend Ordinance No. FY2006 -01 by substitution, seconded by BONNEY ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Abell, Bonney, Branson, Ranney, Wells, Williams BRANSON moved to amend Ordinance No. FY2006 -01 by increasing the PILT revenue budget from $710,000 to $760,000 and increasing the Health and Social Services expenditure budget by $50,000 to $304,320 for an increase in the local contribution to non - profits, seconded by WILLIAMS Kodiak Island Borough Assembly Minutes June 2, 2005 Page 1 BRANSON moved to amend the amendment to specify $30,000 to Health & Social Services and $20,000 to Education, Culture, & Recreation, seconded by Bonney ROLL CALL VOTE ON MOTION TO AMEND THE AMENDMENT CARRIED UNANIMOUSLY: Bonney, Branson, Ranney, Wells, Williams, Abell ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Branson, Ranney, Wells, Williams, Abell, Bonney ROLL CALL VOTE ON MOTION TO ADOPT AS AMENDED CARRIED UNANIMOUSLY: Ranney, Wells, Williams, Abell, Bonney, Branson Assemblymember Branson thanked staff for a positive budget process. Assemblymember Abell noted that the only increase in taxes was to cover the cost of the bonding issues that were passed by the voters. B. Resolution No. 2003 -20D Amending Resolution No. 2003 -20 to Re- Establish Fees of the Kodiak Island Borough. WILLIAMS moved to adopt Resolution No. 2003 -20D, seconded by BRANSON Manager Gifford said the corrected version increases some fees as recommended by staff. Mayor Selby called for public testimony; hearing and seeing none, he reconvened the regular meeting. Assemblymember WELLS expressed her appreciation for staff's work on the resolution. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Wells, Williams, Abell, Bonney, Branson, Ranney BOROUGH MANAGER'S REPORT Manager Gifford was welcomed by Mayor Selby and the Assembly. Manager Gifford said he was becoming oriented by meeting with staff. He looked forward to working with the Assembly and appreciated their support and patience. He reported that the new Assessor would report to work on July 18, the General Accountant position closes on June 3, a Baler Operator position was open, applicants for the KFRC Receptionist position were being interviewed, and the temporary assistant clerk was hired. A permit was issued to conduct an archaeological dig in Womens Bay. The Legislature had adjourned and funding was before the governor which included $1.5 million for the new Fish and Game building on Near Island, $1 million for Rezanof, $70 million for education, and $1.2 million in bonding for 70% reimbursement. He would be out of town next week. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby noted the village water and sewer project went well. Senator Gary Stevens and Representative Gabrielle LeDoux were back in town and it turned out to be a very good year in the Legislature. There would be a special meeting to appoint a new Assemblymember to the seat vacated by Assemblymember Anderson. Kodiak Island Borough Assembly Minutes June 2, 2005 Page 2 UNFINISHED BUSINESS A. Confirmation of Trinity Islands Paving District Assessment Roll. The motion before the Assembly was: to confirm the Trinity Islands Paving District Assessment Roll. There was general discussion about whether Tract B and Lot 4C should be included in the Assessment Roll. ABELL moved to postpone confirmation of the Trinity Islands Paving District Assessment Roll to public hearing on July 7, 2005 and directed the Borough Clerk to advertise and notice the public hearing per Borough Code, seconded by WILLIAMS There was general discussion that there was confusion about the properties included in the District. ABELL, moved to amend the Assessment Roll to remove 3472 Rezanof (Tract B), seconded by WILLIAMS ROLL CALL VOTE ON MOTION TO REMOVE TRACT B FAILED TWO TO FOUR: Ayes: Williams, Abell, Wells; Noes: Bonney, Branson, Ranney, Mayor Selby BONNEY, moved to include Lot 4C, seconded by BRANSON ROLL CALL VOTE ON MOTION TO INCLUDE LOT 4C CARRIED: Ayes: Bonney, Branson, Ranney, Wells; Noes: Abell, Williams There was general discussion that the decision to include or remove properties in the Assessment Roll was the Assembly's decision. ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED FIVE TO ONE: Ayes: Bonney, Branson, Ranney, Wells, Williams; No: Abell NEW BUSINESS A. CONTRACTS 1. Contract No. 2005 -13 Architectural Services for Providence Kodiak Island Medical Center for Phase 2 and 3 Campus and Building Master Planning and Upgrades. BONNEY moved to approve Contract No. 2005 -13 with Prochaska and Associates of Omaha, Nebraska in an amount not to exceed $57,000, seconded by BRANSON Manager Gifford explained that all bills would be paid by the hospital or the Murdock Foundation and the Borough's role would be contractuals and construction management. Assemblymember Branson saw this as a win /win for the Borough and the hospital and thanked the Community Health Care Foundation for leading the way. Assemblymember Wells said a new hospital audiology booth was received and she was happy to move forward with this. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Ranney, Wells, Williams, Abell, Bonney 2. Contract No. 2005 -14 Engineering Services for Seismic Vulnerability Evaluation. BRANSON moved to approve Contract No. 2005 -14 with G &E Engineering Services of Oakland, California in an amount not to exceed $169,465, seconded by BONNEY Kodiak Island Borough Assembly Minutes June 2, 2005 Page 3 Manager Gifford explained that the voters approved the expenditure of up to $500,000 for the study of educational facilities to determine their ability to withstand a major earthquake. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Wells, Williams, Abell, Bonney, Branson B. RESOLUTIONS 1. Resolution No. FY2005 -26 Accepting State Homeland Security Grant Program (SHSGP) Funds. BRANSON moved to adopt Resolution No. FY2005 -26, seconded by WILLIAMS Manager Gifford said the first award of $1,500 was for development and assessment of the hospital facility and the second award of $15,800 was to purchase decontamination equipment. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Wells, Williams, Abell, Bonney, Branson, Ranney 2. Resolution No. FY2005 -27 Supporting Full Funding for the Kodiak National Wildlife Refuge Visitor Center. WELLS moved to adopt Resolution No. FY2005 -27, seconded by BRANSON Mayor Selby said this Resolution would urge Congress to provide adequate funding to construct the originally- conceived design for the Kodiak National Wildlife Refuge Visitor Center by specifying that the Center be approximately 10,000 square feet in size. This would provide a true tourism opportunity. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Bonney, Branson, Ranney, Wells, Williams 3. Resolution No. FY2005 -28 Supporting the Construction of a Marine Fiber Optic Cable Linking the City of Anchorage to the Cities of Kenai, Homer, and Kodiak and Supporting the Extension of this Cable to Link it With the City of Seward Thereby Providing Redundant, High- Speed, All- Weather, Broadband Fiber Optic Communications for the Kenai Peninsula, Anchorage, Interior Alaska, Kodiak, and Seward. ABELL moved to adopt Resolution No. FY2005 -28, seconded by BRANSON. Manager Gifford said this Resolution would facilitate construction of a redundant national defense - enhancing fiber optic cable SONET telecommuncations ring. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Bonney, Branson, Ranney, Wells, Williams C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2005 -12 Determining the Disposition of Tax Foreclosed Properties From 2001 and Prior Tax Years. BRANSON moved to adopt Ordinance No. FY2005 -12 in first reading to advance to public hearing on June 16, 2005, seconded by WILLIAMS Manager Gifford said the Planning and Zoning Commission determined that there was no public use for the 17 parcels and this would allow the parcels to be sold ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Branson, Ranney, Wells, Williams, Abell 2. Ordinance No. 2004 -10C Amending Ordinance No. FY2005 Fiscal Year 2005 Budget by Changing Budget Amounts Between Various General Fund Kodiak Island Borough Assembly Minutes June 2, 2005 Page 4 Departments, Amending the Budget to Actual Expenditures for Property Insurance on School Buildings, and Budgeting for Several Grants. WILLIAMS moved to adopt Ordinance No. FY2004 -100 in first reading to advance to public hearing on June 16, 2005, seconded by WELLS Manager Gifford said the corrected version included adjustments recommended at the work session. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Ranney, Wells, Williams, Abell, Bonney D. OTHER ITEMS - None CITIZEN COMMENTS - None. ASSEMBLYMEMBER COMMENTS Assemblymember Bonney was pleased that the budget process was completed with no tax increase other than to pay the bonding projects. He was glad that there was no need to use interest from the Shuyak Fund. Assemblymember Wells welcomed Manager Gifford. She enjoyed the Crab Festival. The Assembly would review non- profit funding at the next work session. She was pleased with the budget process. Assemblymember Ranney said individuals from North Star Elementary School PTA met with the Commissioner of Transportation who was sympathetic to their needs and $1.5 million was set aside for improvements to Otmeloi Road. Assemblymember Abell was pleased with the budget process. He welcomed Manager Gifford and hoped for a good working relationship. Assemblymember Williams welcomed Manager Gifford and supported him. She thanked all Borough employees for a painless budget process. She enjoyed the Crab Festival. Assemblymember Branson welcomed Manager Gifford. She thanked staff for a good budget. She was glad to hear about the funding for capital projects. She also noted the Assembly would review non - profit funding at the June 30 work session and approve the funding at the July 7 regular meeting. Mayor Selby announced that the Assembly was scheduled to meet in a work session and special meeting on Thursday, June 9, 2005 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, June 16, 2005 at 7:30 p.m. in the Assembly Chambers. ADJOURNMENT BRANSON moved to adjourn the meeting, seconded by ABELL. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Wells, Williams, Abell, Bonney, Branson The meeting adjourned at 8:55 p.m. ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes June 2, 2005 Page 5 KODIAK ISLAND BOROUGH Special Assembly Meeting June 9, 2005 A special meeting of the Kodiak Island Borough Assembly was held June 9, 2005 in the Kodiak Island Borough Conference Room at 710 Mill Bay Road. The meeting was called to order at 7:42 p.m. Present were Mayor Jerome Selby, Assemblymembers Tom Abell, Tuck Bonney, Pat Branson, Cecil Ranney, Barbara Williams, and Nancy Wells. Staff present were Bud Cassidy, Administrative Official; Karl Short, Finance Director; Judi Nielsen, Clerk; and Miquela Rogers, Assistant Clerk. CITIZENS' COMMENTS - None. CONSIDERATION OF MATTERS FOR THE SPECIAL MEETING A. Appointment to Kodiak Island Borough Assembly. Mayor Selby opened the nominations. BONNEY nominated Reed Oswalt and Sue Jeffery, seconded by WILLIAMS At the close of nominations, a ballot was taken. With the help of Assistant Clerk Rogers, Clerk Nielsen tallied the votes and announced that Mr. Oswalt received a majority vote of the Assembly. B. Newly- appointed Assemblymember's Oath of Office. DRAFT Clerk Nielsen administered the oath -of- office to newly- appointed Assemblymember Reed Oswalt. ADJOURNMENT With no objection, Mayor Selby adjourned the meeting. The meeting adjourned at 7:48 p.m. ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes June 9, 2005 Page 1 Meeting of: 4 August 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.A.1 Contract No. FY2006 -04 Contract to Provide Snow Removal, Sanding, and Road Repair in the Monashka Bay Road Service Area The Kodiak Island Borough Engineering and Facilities Department advertised the need for labor and equipment to provide snow removal, sanding and road repair in the Monashka Bay Road Service Area. Bids were received from Brechan Enterprises, Inc. and B &R Fish By Products. B &R Fish By Products subsequently withdrew its „ Bid. The Monashka Bay Road Service Area Board at its Regular Meeting of 5 July 2005 voted to accept and recommended that Brechan Enterprises, Inc. be awarded the contract. FISCAL NOTES ACCOUNT NO. 244 - 226- 446 - 110/120/125 [0] N/A Expenditure Required $ Amount Budgeted $4,800 APPROVAL FOR AGENDA: RECOMMENDED ACTION: Move to award Contract No. FY2006 -04 to Brechan Enterprises, Inc. of Kodiak, Alaska for time and materials based on the Bid Schedule C: \Documents and Settings \jnielsen \Local Settings \Temporary Internet Files \OLK91\Agenda Statement 2005 (5).doc Sharon Lea Adinolfi From: Jessica Kepley Sent: Monday, July 11, 2005 9:35 AM To: Sharon Lea Adinolfi Subject: FW: Status of MBSD mtg. From: Darlene Turner [mailto:djturner @ptialaska.net] Sent: Sunday, July 10, 2005 7:25 PM To: Jessica Kepley Subject: RE: Status of MBSD mtg. Hi Jessica, all went well at the Tuesday meeting, we selected Brechen as Steve DeHeart withdrew his bid. Drew wilt be bringing you the minutes of both meetings. I have been in the hospital and just got home. Had to have surgery for a femoral hernia. :o( it was no fun at all - and here I am missing all this great weather!!!! Dar 7/11/2005 Original Message From: Jessica Kepley [ mailto :jkepley @kib.co.kodiak.ak.us] Sent: Thursday, July 07, 2005 7:53 AM To: Darlene Turner Subject: Status of MBSD mtg. Good morning Darlene, Hope you are having a wonderful day so far. We were just wondering how things were going re the Service District mtg and any decisions that may have been made? If you would not mind giving us a heads up or FYI we would really appreciate it. Thanks so much, Jessica maintenance rates maintenance rates maintenance rates Kodiak Island Borough AGENDA STATEMENT Regular Meeting of August 4, 2005 Item No. 13.A.2 Contract No. FY2006 -05 Providence Kodiak Island Counseling Center for Counseling Services to the Kodiak Island Borough School District for School Year 2005 -2006. Attached is the Agreement between the Kodiak Island Borough and Providence Kodiak Island Counseling Center ( "Contractor ") setting forth the terms and conditions pursuant to the Contractor providing mental health services for the Kodiak Island Borough schools. The Contractor has worked with the School District to identify and document a mutual understanding of the program's scope and requirements with a focus on ensuring the greatest measure of quality services within the budgeted amount of $381,350. FISCAL NOTES: ACCOUNT NO.: 100 -180- 430 -165 NA Expenditure Amount Required: $381,350 Budgeted: $381,350 Recommended motion: Move to approve Contract No. FY2006 -05 with Providence Kodiak Island Counseling Center for school year 2005 -2006 in an amount not to exceed $381,350. WITNESSETH MENTAL HEALTH SERVICES THIS AGREEMENT is entered into by and between the Kodiak Island Borough, Alaska ( "Borough ") and Providence Health System Washington dba Providence Kodiak Island Counseling Center. ( "Contractor ") for the purpose of setting forth terms and conditions pursuant to which the Contractor shall be contracted to provide mental health services. Section 1. INTENT OF AGREEMENT. The Contractor is hereby contracted to provide a Mental Health in the Schools Program as described in the attached annual collaborative plan and fulfill all of the mental health services required by funded grants through the State of Alaska Department of Health and Social Services for community mental health program services. Contractor agrees to be bound by the same collaborative plans and grants. Section 2. SCOPE OF WORK. During Fiscal Year 2006, the Contractor shall provide the staffing required to deliver the services specified in the mental health in the schools collaborative plan and the grants from the State of Alaska. The Contractor will complete all documentation, billing and reporting as specified. The Contractor shall submit a monthly activity report of all activities of the Contractor by the 10` day following the end of each month to the School District Superintendent. Futhermore, the Contractor shall provide financial summaries to the Administrative Service Review Team meetings to be held quarterly beginning in calendar year 2004 as mutually agreed to by all parties. Section 3. TERM. Unless earlier terminated, this agreement will remain in effect beginning July 1, 2005 and ending June 30, 2006. This agreement will correspond with the Lease Agreement currently in effect between the Kodiak Island Borough and Providence Health System - Alaska. At any time either the Borough or the Contractor may terminate this agreement by 30 days written notice to the other party. This agreement shall terminate 30 days from the notice if either party gives a written notice of its desire to reopen negotiations to the other party. This agreement shall terminate 30days from the date of such notice without further action by either party and shall be of no further force and effect other than to perform any obligation incurred but not paid prior to termination. However, this agreement will not terminate 30 days from the notice if either party gives a written notice of its desire to reopen negotiations to the other party. If this notice is given before 30 days have passed after a written termination notice has been given, the running of those 30 days shall be tolled for 60 days. During this 60 -day period, the parties will negotiate in good faith. This agreement shall remain fully in force during the 60 -day negotiation period. If the issue has not been resolved to the satisfaction of both parties by the end of the 60 -day period, then the 30 -day termination period, if applicable, will begin running again from where it stopped. Section 4. COMPENSATION. Compensation for all services rendered under this agreement, Contractor shall be paid quarterly in 4 equal installments beginning on October 1, 2005 of $95,337.50 for a total fiscal year 2006 contract amount of $381,350. IN WITNESSETH WHEREOF the parties have executed this Agreement on this day of 2005. KODIAK ISLAND BOROUGH Rick Gifford, Manager Representative ATTEST: Borough Clerk Providence Health System - Washington, dba Providence Kodiak Counseling Center SERVICES COLLABORATION STAFFING mat /el /b firms on OS/03 /D, KODIAK ISLAND BOROUGH SCHOOL DISTRICT /PROVIDENCE KODIAK ISLAND MENTAL HEALTH CENTER/KODIAK ISLAND BOROUGH SCOPE OF SERVICES FOR THE SCHOOL CLINICIAN PROGRAM FOR THE 2005 -2006 SCHOOL YEAR The Kodiak Island School District ( KIBSD), Providence Kodiak Island Counseling Center (PKICC) and the Kodiak Island Borough (KIB) work together in a trilateral agreement to provide school based mental health services. The School Clinician Program funding is appropriated by the Kodiak Island Borough and is reflected as an in -kind budget agreement between the KIBSD and the KIB. Funds for School Clinician Program services are provided to PKICC through a monthly budgetary process. The purpose of this program is to provide quality mental health services to the town and rural schools of KIBSD. Services are generally offered in the schools but also may occur in a variety of settings based on a treatment plan developed to meet the emotional needs of individual students. Services include: 1. Mental Health counseling for students, including individual, family, and group counseling as needed, with prioritized services to students with IEP recommendations. 2. Private school students on IEP's may receive mental health services recommended by the IEP team in the public school setting. 3. Consultation with teachers, counselors, school psychologists, and school administrators. 4. Assistance in the development of behavioral management strategies for identified students. 5. Assistance in referral of identified students to appropriate community resources. 6. Topic focused psycho educational classes and groups. 7. Crisis intervention services for acutely distressed or suicidal students. 8. Critical Incident Debriefing. 9. Psychiatric evaluation services (3 hours per month). 10. Services during summer school. 11. Availability for staff training upon request. 12. Availability for parent training upon request. To foster good communication and collaboration between KIBSD and PKICC, a Core Group representing administrative and counseling staff will be appointed. The Core Group will meet in October and at least quarterly thereafter at the discretion of the Group. KODIAK ISLAND BOROUGH CLERICS OFFICE COPIER TO: ASSEMBLY __ :or MAYOR MANAGER / OTHER— PKICC will work with KIBSD to provide an integrated approach in the treatment of Kodiak Island Borough students and families utilizing the skill and expertise of School Clinicians as well as other PKICC staff when needed to provide support and quality mental health care. This includes services by the PKICC Clinical Director/Board Certified Psychiatrist, other multi - disciplinary team members, and the PKICC Director. *The School Clinician Program will be staffed with five Clinician 1 FTE's providing direct service within the schools and .3 FTE for supervision by a licensed professional counselor or social worker. *Staff assignments will include two FTE's in the High School /Learning Center, one FTE in the Middle School, two FTE's in the Elementary Schools. Each staff member will have one or more village responsibilities. Changes in staff assignments will be discussed with and agreed upon by the KIBSD Director of Special Services. * PKICC will designate all but one of these positions as ten month paid positions, in accordance with the School Calendar. One School Clinician Program position will be a twelve -month position. *This year Clinician I's will travel to the villages of Ouzinkie, Port Lions, Old Harbor, Akhiok, Chiniak, Danger Bay, and Larsen Bay a minimum of one time per month. Each visit will provide at least one school day of service to students. *To facilitate collaboration and increase support for village school staff Clinician 1's will initiate weekly e-mail communication with designated village school staff and structure their schedules to allow for support. Clinician 1's will also participate in teleconference meetings with village school staff as scheduled by both KIBSD and KANA. *A Clinician 1 will provide School Clinician Program services during the summer, in town and in the village as needed. These services will be prioritized for students on Individual Education Programs *Unfilled positions or leave of more than 10 consecutive school days will be discussed with the KIBSD and additional staff within PKICC will be appointed to provide coverage for the caseload. If additional staff is not immediately available within PKICC, the center will advertise for a short -term or long -term position. *Psychiatric evaluation services will be provided for up to 3 hours per month as part of the scope of services agreement. *PKICC will provide monthly service reports that detail the number of service days provided by each School Clinician to the village and town schools. Specific dates for the leave of absence or unfilled positions will be provided as well. These reports will be due on the 10` of each month and will be provided to the KIBSD and the KIB. JOB CLASSIFICATIONS AND DEFINITIONS CLINICIAN I Entry -level clinical position providing mental health service to children, adolescents and adults. Caseload is lower and services provided are less complex than Clinician II and III. Provides crisis and emergency services as needed. Requires the ability to function with supervision. Is responsible for taking call s for emergencies on a rotating basis. CLINICIAN II Provides quality mental health services to children, adolescents and adults. This is an on -call position that provides crisis and emergency services as needed Requires the ability to function with supervision. CLINICIAN III Provides complex, high -level mental health services, including crisis and emergency services to adults, adolescents and children. May coordinate or supervise staff. Requires the ability to function independently while communicating and coordinating activities with supervisor or other staff. This is an on -call position. PSYCHIATRIST (Clinical Director) The Clinical Director supervises all clinical activities of the Providence Kodiak Island Counseling Center. The Clinical Director also assists with the management of all program activities and operations in partnership with the Director. Consults with the Director on all Center activities and functions. As a member of the Center's management team, is responsible for coordination of clinical mental health services and is capable of acting both independently and interdependently as responsibilities dictate. Provides complex, high -level mental health services as appropriate to professional credential and Center needs, including crisis and emergency services to adults, adolescents, and children. Supervises, evaluates, and coordinates activities of clinical personnel engaged in providing mental health services throughout the Counseling Center, managing all clinical services within accepted standards of mental health practice. PKICC DIRECTOR The Director supervises all administrative activities of the Providence Kodiak Island Counseling Center. Plans operations and coordinates with Team Leaders.; Consults with the Clinical Director on all Center activities and functions. Resolves conflict between groups and individuals. Analyzes and evaluates staffing, goals and objectives, budgets, financial strategies, and operating functions. SCHOOL CLINICIAN PROGRAM TEAM LEADER Manages School Program, supervises school clinicians, and ensures program provided services consistent with the accepted mental health practices. Member of agency's Management Team. Provides direct clinical services and emergency on -call coverage on a rotating basis. Referral Services Services provided in the school setting will be predominantly psycho educational or behavioral in nature. Students with significant psychiatric disorder, or those who may be appropriate to receive, or are already receiving, therapeutic services will be referred to PKICC or another appropriate agency or private practice individual, with parental or guardian consent, for treatment. These services are not provided, as a provision of this agreement and families will make both clinical and financial arrangements directly with that agency or individual. Providence Kodiak Island Mental Health Center will bill individual insurance companies and/or families as appropriate and will provide a Sliding Scale Fee Program to qualify referred clients. School staff, Clinician 1's, agency provider, and private practice individuals will work collaboratively in the best interest of the student and family. Welby Jensen, Tv1 D , Clinical Director Providence Kodiak Island Counseling Center Sco ' �y' i Director Providence Kodiak Island Counseling Center Melanie Nelson, LCSW Clinical 1 Supervisor Providence Kodiak Island Counseling Center Betty W rs, Superintendent Kodiak Island Borough School District 4:9Aithf //az/2_6u Heather Wheeler, Director Special Services Kodiak Island Borough School District Rick Gifford Borough Manager Kodiak Island Borough Kodiak Island Borough AGENDA STATEMENT Regular Meeting of August 4, 2005 Item No. 13.A.3 Contract No. FY2006 -06 Banking Services for the Kodiak Island Borough On June 10, 2005, the Borough released a proposal for banking services. Three proposals were received and evaluated by a team of both KIB and KIBSD staff members. The result of the analysis has been provided to the Assembly as a confidential document in accordance with Kodiak Island Borough Code Section 3.16.110D. 3.16.110 Competitive sealed proposals -- negotiated procurement. D. Proposals shall be received at the time and place designated in the request for proposals and shall be opened so as to avoid disclosing their contents to competing proponents during the process of negotiation. Proposals and tabulations thereof shall be open to public inspection only after the contract award. After the contract is awarded, the proposals will become available to the public. APPROVAL FOR AGENDA: 1 cer, Kodiak Island Borough SUBJECT: Banking RFP DATE: July 28, 2005 MEMORAND UM TO: Honorable Mayor and Assembly Members of the Kodiak Island Borough THROUGH: Rick Gifford, Borough Manager FROM: Karleton Short, Finance Director On June 10, 2005 the Borough issued a RFP for banking services. Proposals were due by July 1, 2005. We received three proposals, one from First National Bank, one from Key Bank, and one from Wells Fargo. These proposals were all received on time and all three proposals contained all of the required information. A team of three people evaluated the proposals. These were Karleton Short, Finance Director, Kodiak Island Borough, Cassandra Juenger, Accountant, Kodiak Island Borough, and Pam Hummel, Accounting Supervisor, Kodiak Island Borough School District. Both Key Bank and Wells Fargo met the General Mandatory Requirements of the RFP, worth up to 50 points in the evaluation. First National Bank did not meet the General Mandatory Requirements. One of the mandatory requirements of the RFP was the ability to do ACH credits and debits via the internet. First National Bank could not meet this requirement. All three banks had excellent references, worth 10 points. Compensation for banking services was worth 20 points and the overnight repurchase rate was worth 20 points. It was a very close competition between Key Bank and Wells Fargo. Both banks had excellent references with no negative comments from any of the references. Points for Compensation for Banking Services and the Overnight Repo Rate were simple mathematical calculations. Based on this evaluation, it is recommended that the contract be awarded to Wells Fargo Bank. This contract will begin on September 1, 2005 and is for 3 years and may be extended for two years. Key Bank Wells Fargo General Mandatory Requirements 45.0 45.0 References 10.0 10.0 Compensation for Banking Services 15.2 20.0 Overnight Repo rate 20.0 17.2 Total 90.2 92.2 Kodiak Island Borough SUBJECT: Banking RFP DATE: July 28, 2005 MEMORAND UM TO: Honorable Mayor and Assembly Members of the Kodiak Island Borough THROUGH: Rick Gifford, Borough Manager FROM: Karleton Short, Finance Director On June 10, 2005 the Borough issued a RFP for banking services. Proposals were due by July 1, 2005. We received three proposals, one from First National Bank, one from Key Bank, and one from Wells Fargo. These proposals were all received on time and all three proposals contained all of the required information. A team of three people evaluated the proposals. These were Karleton Short, Finance Director, Kodiak Island Borough, Cassandra Juenger, Accountant, Kodiak Island Borough, and Pam Hummel, Accounting Supervisor, Kodiak Island Borough School District. Both Key Bank and Wells Fargo met the General Mandatory Requirements of the RFP, worth up to 50 points in the evaluation. First National Bank did not meet the General Mandatory Requirements. One of the mandatory requirements of the RFP was the ability to do ACH credits and debits via the internet. First National Bank could not meet this requirement. All three banks had excellent references, worth 10 points. Compensation for banking services was worth 20 points and the overnight repurchase rate was worth 20 points. It was a very close competition between Key Bank and Wells Fargo. Both banks had excellent references with no negative comments from any of the references. Points for Compensation for Banking Services and the Overnight Repo Rate were simple mathematical calculations. Based on this evaluation, it is recommended that the contract be awarded to Wells Fargo Bank. This contract will begin on September 1, 2005 and is for 3 years and may be extended for two years. Meeting of: August 4, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.A.4 Contract No. 2003 -04A Extension of Audit for the Kodiak Island Borough and the Kodiak Island Borough School District for the Fiscal Year Ending June 30, 2005. This contract will extend the contract with KPMG, LLP to audit and report on the Borough and School District financial statements for the year ending June 30, 2005. The firm assists the Borough and School District on issues as they arise throughout the year. The annual audit assures that management is in compliance with laws and regulations and that financial accounting is in conformance with standards accepted throughout the United States. The professional fees approximate $59,850 for the Kodiak Island Borough and $42,000 for the Kodiak Island Borough School District, with an approximate amount of $35,000 combined total for reimbursable expenses. FISCAL NOTES ACCOUNT NO. 100- 165 - 432 - 100/110 -100- 180. 432 - 100/110 [0] N/A Expenditure Amount Required $ 136,850 Budgeted $ 136,850 Recommended motion: Move to approve Contract No. 2003 -04A with KPMG, LLP of Anchorage, Alaska. April 26, 2005 PRIVATE Mr. Karleton G. Short, Finance Director Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 -6340 I KPMG LLP Telephone 907 265 1200 1 Suite 600 Fax 907 265 1296 701 West Eighth Avenue Internet www.us.kpmg.com Anchorage, AK 99501 APR 2 8 2005 Dear Mr. Short: This letter will confirm our understanding of our engagement to provide professional services to the Kodiak Island Borough (Borough) and Kodiak Island School District (School District). Objectives and limitations of services Financial Statement Audit Services We will issue written reports upon our audits of the Borough and the School District's financial statements as set forth in Appendix I. We have a responsibility to conduct and will conduct the audits of the financial statements in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, with the objective of expressing an opinion as to whether the presentation of the financial statements conforms with accounting principles generally accepted in the United States of America. In conducting the audits, we will perform tests of the accounting records and such other procedures, as we consider necessary in the circumstances, to provide a reasonable basis for our opinion on the financial statements. We also will assess the accounting principles used and significant estimates made by management, and evaluate the overall financial statement presentation. Our audits of the financial statements are planned and performed to obtain reasonable, but not absolute, assurance about whether the financial statements are free of material misstatement, whether caused by error or fraud. Absolute assurance is not attainable because of the nature of audit evidence and the characteristics of fraud. Therefore, there is a risk that material errors, fraud (including fraud that may be an illegal act), and other illegal acts may exist and not be detected by an audit of financial statements performed in accordance with the auditing standards KPMG LLP. a U.S. limited liability partnership, is the U.S. member firm of KPMG International, a Swiss cooperative. IGPMG Mr. Karlton G. Short Kodiak Island Borough April 26, 2005 Page 2 generally accepted in the United States of America. Also, an audit is not designed to detect matters that are immaterial to the financial statements. Our reports will be addressed to the Borough Assembly and School Board of the Borough, respectively. We cannot provide assurance that an unqualified opinion will be rendered. Circumstances may arise in which it is necessary for us to modify our report or withdraw from the engagement. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we will consider the Borough and the School District's internal control in order to determine the nature, timing and extent of our audit procedures for the purpose of expressing an opinion on the financial statements and not to provide assurance on internal control. In accordance with Government Auditing Standards, we are required to communicate that the limited purpose of our consideration of internal control may not meet the needs of some users who require additional information about internal control. We can provide other services to provide you with additional information on internal control which we would be happy to discuss with you at your convenience. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the Borough and the School District's compliance with certain provisions of laws, regulations, contracts and grants, violations of which could have a direct and material effect on the financial statements. However, our objective is not to provide an opinion on overall compliance with such provisions. In accordance with Government Auditing Standards, we will prepare a written report, Report on Compliance and Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards (GAS report), on our consideration of internal control and tests of compliance made as part of our audit of the financial statements. While the objective of our audit of the financial statements is not to report on the Borough and the School District's internal control and we are not obligated to search for reportable conditions as part of our audit of the financial statements, this report will include any reportable conditions to the extent they come to our attention. Reportable conditions are significant deficiencies in the design or operation of internal control that could adversely affect the Borough and the School District's ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements. The definition of reportable conditions does not include potential future internal control problems, that is, control problems coming to our attention that do not affect the preparation of financial statements for the period under audit. This report will also include all illegal acts and fraud and material violations of grants and contracts, and abuse. It will indicate that it is intended solely for the information and use of the management and Board of Directors of the Borough and the School /CP Mr. Karlton G. Short Kodiak Island Borough April 26, 2005 Page 3 District and federal awarding agencies and pass - through entities and that it is not intended to be and should not be used by anyone other than these specified parties. In accordance with Government Auditing Standards we will also issue a management letter to communicate other deficiencies in internal controls that are not reportable conditions and other violations of grants and contracts, and abuse that comes to our attention unless clearly inconsequential. In accordance with Government Auditing Standards, we are also required in certain circumstances to report fraud or illegal acts directly to parties outside the auditee. Offering Documents Should the Borough and the School District wish to include or incorporate by reference these financial statements and our audit report(s) thereon into an exempt offering, prior to our consenting to include or incorporate by reference our report(s) on such financial statements, we would consider our consent to the inclusion of our report and the terms thereof at that time. We will be required to perform procedures as required by the standards of the American Institute of Certified Public Accountants, including, but not limited to, reading other information incorporated by reference in the offering document and performing subsequent event procedures. Our reading of the other information included or incorporated by reference in the offering document will consider whether such information, or the manner of its presentation, is materially inconsistent with information, or the manner of its presentation, appearing in the financial statements. However, we will not perform procedures to corroborate such other information (including forward - looking statements). The specific terms of our future services with respect to future offering documents will be determined at the time the services are to be performed. State of Alaska Regulation 2 AAC 45.010 We will also perform auditing procedures on the Borough and the School District's State award programs in accordance with the provisions of State of Alaska Regulation 2 AAC 45.01. State of Alaska Regulation 2 AAC 45.01 includes specific audit requirements, mainly in the areas of internal control and compliance with laws and regulations that exceed those required by Government Auditing Standards. As part of our auditing procedures performed in accordance with the provisions of State of Alaska Regulation 2 AAC 45.01, we will perform tests to evaluate the effectiveness of the design and operation of internal control that we consider relevant to preventing or detecting material noncompliance with laws and regulations applicable to each of the Borough and the School District's major programs and report the results to you. The tests of internal control K.P G Mr. Karlton G. Short Kodiak Island Borough April 26, 2005 Page 4 performed in accordance with State of Alaska Regulation 2 AAC 45.01 are less in scope than would be necessary to render an opinion on internal control. The limited purpose of these tests may not meet the needs of some users of audit reports who require additional information about internal control. Compliance with laws, regulations, contracts and grants that govern State award programs is the responsibility of management. We will perform the tests of the Borough and the School District's compliance with certain specific provisions of laws, regulations, contracts and grants we determine to be necessary based on the Audit Guide and Compliance Supplement for State Single Audits and report whether in our opinion the Borough and the School District complied, in all material respects, with the laws and regulations applicable to its major State financial awards programs The procedures outlined in the Compliance Supplement are those suggested by each State agency and do not cover all areas of regulations governing each program. Program reviews by State agencies may identify additional instances of noncompliance. In summary, in accordance with State of Alaska Regulation 2 AAC 45. the Borough and the School District which provides (1) our opinion on the schedule of expenditures of State awards in relation to the financial statements taken as a whole, (2) our opinion on the Borough and the School District's compliance with laws, regulations, contracts and grant agreements that have a direct and material effect on a major State award program and (3) communicates our consideration of internal control over State awards programs. Our responsibility to communicate with the Assembly and School Board of the Borough We will report to you, in writing, the following matters: • Audit adjustments arising from the audit that could, in our judgment, either individually or in aggregate, have a significant effect on the Borough and the School District's financial reporting process. In this context, audit adjustments, whether or not recorded by the entity, are proposed corrections of the financial statements that, in our judgment, may not have been detected except through the auditing procedures performed. • Uncorrected misstatements aggregated during the current engagement and pertaining to the latest period presented that were determined by management to be immaterial, both individually and in aggregate. • Any disagreements with management or other serious difficulties encountered in performance of our audit. • Other matters required to be communicated by generally accepted auditing standards in the United States of America KPMG Mr. Karlton G. Short Kodiak Island Borough April 26, 2005 Page 5 We will also read minutes, if any, of audit committee meetings for consistency with our understanding of the communications made to you and determine that you have received copies of all material written communications between ourselves and management. We will also determine that you have been informed of i) the initial selection of, or the reasons for any change in, significant accounting policies or their application during the period under audit, ii) the methods used by management to account for significant unusual transactions and iii) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. If, in performance of our audit procedures, circumstances arise which make it necessary to modify our report or withdraw from the engagement, we will communicate to you our reasons for withdrawal. Management responsibilities The management of the Borough and the School District is responsible for the fair presentation, in accordance with accounting principles generally accepted in the United States of America, of the financial statements and all representations contained therein. Management also is responsible for identifying and ensuring that the Borough and the School District complies with laws, regulations, contracts and grants applicable to its activities, and for informing us of any known material violations of such laws and regulations. Management also is responsible for preventing and detecting fraud, including the design and implementation of programs and controls to prevent and detect fraud, for adopting sound accounting policies, and for establishing and maintaining effective internal controls and procedures for financial reporting to maintain the reliability of the financial statements and to provide reasonable assurance against the possibility of misstatements that are material to the financial statements. Management is also responsible for informing us, of which it has knowledge, of all reportable conditions in the design or operation of such controls. The Borough and the School District also agree that all records, documentation, and information we request in connection with our audit will be made available to us, that all material information will be disclosed to us, and that we will have the full cooperation of the Borough and the School District's personnel. As required by the auditing standards generally accepted in the United States of America, we will make specific inquiries of management about the representations embodied in the financial statements and the effectiveness of internal control, and obtain a representation letter from management about these matters. The responses to our inquiries, the written representations, and the results of audit tests, among other things, comprise the evidential matter we will rely upon in forming an opinion on the financial statements. In addition to the OMB Circular A -133 requirements to maintain internal control and comply with provisions of laws, regulations, contracts and grants applicable to federal programs as it KP G Mr. Karlton G. Short Kodiak Island Borough April 26, 2005 Page 6 discussed above, OMB Circular A -133 also requires the Borough and the School District to prepare a: • Schedule of expenditures of federal awards; • Summary schedule of prior audit findings; • Corrective action plan; and • Data collection form (Part I). While we may be separately engaged to assist you in the preparation of these items, preparation is the responsibility of the Borough and the School District. Certain provisions of OMB Circular A -133 allow a granting agency to request that a specific program be selected as a major program provided that the federal granting agency is willing to pay the incremental audit cost arising from such selection. The Borough and the School District agrees to notify KPMG of any such request by a granting agency and to work with KPMG to modify the terms of this letter as necessary to accommodate such a request. In accordance with Government Auditing Standards, as part of our planning of the audit we will consider the results of previous audits and follow up on known significant findings and recommendations that directly relate to the objectives of the audit. To assist us, management agrees to identify previous financial audits, attestation engagements, performance audits, or other studies related to the objectives of the audit being undertaken and to identify corrective actions taken to address significant findings and recommendations. Management is responsible for adjusting the financial statements to correct material misstatements and for affirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements being reported upon. Because of the importance of management's representations to the effective performance of our services, the Borough and the School District will release and indemnify KPMG LLP (KPMG) and its personnel from any claims, liabilities, costs and expenses relating to our services under this letter attributable to any misrepresentations in the representation letter referred to above. Management is also responsible for providing us with written responses in accordance with Government Auditing Standards to the findings included in the GAS report. KPMG Mr. Karlton G. Short Kodiak Island Borough April 26, 2005 Page 7 Management is responsible for the distribution of the reports issued by KPMG. In accordance with Government Auditing Standards, the reports issued citing Government Auditing Standards are to be made available for public inspection. Dispute Resolution Any dispute or claim arising out of or relating to the engagement letter between the parties, the services provided thereunder, or any other services provided by or on the Borough and the School District or at its request (including any dispute or claim involving any person or entity for whose benefit the services in question are or were provided) shall be resolved in accordance with the dispute resolution procedures set forth in Appendix II, which constitute the sole methodologies for the resolution of all such disputes. By operation of this provision, the parties agree to forego litigation over such disputes in any court of competent jurisdiction. Mediation, if selected, may take place at a place to be designated by the parties. Arbitration shall take place in New York, New York. Either party may seek to enforce any written agreement reached by the parties during mediation, or to confirm and enforce any final award entered in arbitration, in any court of competent jurisdiction. Notwithstanding the agreement to such procedures, either party may seek injunctive relief to enforce its rights with respect to the use or protection of (i) its confidential or proprietary information or material or (ii) its names, trademarks, service marks or logos, solely in the courts of the State of New York or in the courts of the United States located in the State of New York. The parties consent to the personal jurisdiction thereof and to sole venue therein only for such purposes. Other matters This letter shall serve as the Borough and the School District's authorization for the use of e- mail and other electronic methods to transmit and receive information, including confidential information, between KPMG and the Borough and the School District and between KPMG and outside specialists or other entities engaged by either KPMG or the Borough and the School District. The Borough and the School District acknowledges that e-mail travels over the public Internet, which is not a secure means of communication and, thus, confidentiality of the transmitted information could be compromised through no fault of KPMG. KPMG will employ commercially reasonable efforts and take appropriate precautions to protect the privacy and confidentiality of transmitted information. Further, for purposes of the services described in this District hereby grants to KPMG a limited, revocable, and royalty -free license, without right of sublicense, service marks of the Borough and the School District Borough and the School District or for internal KPMG letter only, the Borough and the School non - exclusive, non - transferable, paid up to use all names, logos, trademarks and solely for presentations or reports to the presentations and intranet sites. K.P G Mr. Karlton G. Short Kodiak Island Borough April 26, 2005 Page 8 KPMG is a limited liability partnership comprising both certified public accountants and certain principals who are not licensed as certified public accountants. Such principals may participate in the engagements to provide the services described in this letter. The work papers for this engagement are the property of KPMG. Pursuant to Government Auditing Standards, we are required to make certain work papers available in a full and timely manner to regulatory agencies upon request for their reviews of audit quality and for use by their auditors. In addition, we may be requested to make certain work papers available to regulators pursuant to authority given to it by law or regulation. Access to the requested work papers will be provided under supervision of KPMG personnel. Furthermore, upon request, we may provide photocopies of selected work papers to regulatory agencies. These regulatory agencies may intend, or decide, to distribute the photocopies or information contained therein to others, including other government agencies. hi the event KPMG is requested pursuant to subpoena or other legal process to produce its documents relating to this engagement for the Borough and the School District in judicial or administrative proceedings, the Borough and the School District shall reimburse KPMG at standard billing rates for its professional time and expenses, including reasonable attorney's fees, incurred in responding to such requests. Other Government Auditing Standards Matters As required by Government Auditing Standards, we have attached a copy of KPMG's most recent peer review report and letter of comments. We will also assist management in drafting the financial statements and notes. In accordance with Government Auditing Standards, we are required to confirm that management accepts responsibility for the financial statements and notes and, therefore, has a responsibility to be in a position in fact and appearance to make an informed judgment about them and that management will: • Designate a qualified management -level individual to be responsible and accountable for overseeing the drafting of the financial statements. • Establish and monitor the performance of the engagement to ensure that it meets management's objectives. • Make any decisions that involve management functions related to the engagement and accept full responsibility for such decisions. KP G Mr. Karlton G. Short Kodiak Island Borough April 26, 2005 Page 9 • Evaluate the adequacy of the financial statements and notes. Additional Reports and Fees for Services Appendix I to this letter lists the additional reports we will issue as part of this engagement and our fees for professional services to be performed per this letter. In addition, fees for any special audit - related projects, such as research and/or consultation on special business or financial issues, will be billed separately from the audit fees for professional services set forth in Appendix I and may be subject to written arrangements supplemental to those in this letter. Pursuant to our arrangement as reflected in this letter we will provide the services set forth in Appendix I for each of its subsequent fiscal years until either Management or we terminate this agreement, or mutually agree to the modification of its terms. The fees for each subsequent year will be annually subject to negotiation and approval by the Management. We shall be pleased to discuss this letter with you at any time. For your convenience in confirming these arrangements, we enclose a copy of this letter. Please sign and return it to us. Very truly yours, KPMG LLP ( t. Daniel J. Rozema Partner DJR:ph Enclosure Mr. Karlton G. Short Kodiak Island Borough April 26, 2005 Page 10 ACCEPTED: Kodiak Island Borough and Kodiak Island School District Authorized Signature Title Date Fees for Services Based upon our discussions with and representations of management, our fees for services we will perform are estimated as follows: Audit of the financial statements of Kodiak Island Borough and Kodiak Island School District as of and for the year ending June 30, 2005, and the nature and scope of the services we will provide to enable the Borough and the School District to comply with the Single Audit requirements of OMB Circular A - 133, Audits of States, Local Governments, and Non -Profit Organizations (OMB Circular A - 133) and the State of Alaska Audit Guide and Compliance Supplement for State Single Audits. Kodiak Island Borough $59,850 Kodiak Island Borough School District $42,000 We understand that the Borough desires to obtain the Government Finance Officer' s Association (GFOA) Certificate of Achievement of Excellence in Financial Reporting. We will assign one of our GFOA reviewers to review the Borough's financial statements and provide input at no charge to the Borough In addition, expenses for items such as travel, telephone, postage, and typing, printing and reproduction of the financial statements will be billed for reimbursement as incurred. Based upon the anticipated timing of the work our fees will be payable approximately as follows: Invoice Date May 11, 2005 June 30, 2005 September 15, 2005 October 1, 2005 November 2005 Borough Amount School District Amount $15,000 plus expenses $15,000 plus expenses $12,000 plus expenses Final settlement, plus final expenses $20,000 plus expenses $25,000 plus expenses $14,850 plus expenses Appendix I The above fees assume that the number of major funds as defined by GASB Statement No. 34 and the number of major programs as defined by OMB Circular A -133 and the State of Alaska Single Audit Guide will remain consistent with those in 2004. Changes in the level of major funds or the level of major programs may result in additional fees. Circumstances encountered during the performance of the audit that warrant additional time or expense could cause us to be unable to complete the audit within the above estimates. We will endeavor to notify you of any such circumstances as they are assessed. Professional services provided to the Borough and School District including assistance in the preparation of the CAFR and any other professional services requested, will be billed as follows: Level Rate Partner $300 Senior Manager 225 Senior 150 Staff 130 Where KPMG is reimbursed for expenses, it is KPMG's policy to bill clients the amount incurred at the time the good or service is purchased. If KPMG subsequently receives a volume rebate or other incentive payment from a vendor relating to such expenses, KPMG does not credit such payment to the client. Instead, KPMG applies such payments to reduce its overhead costs, which costs are taken into account in determining KPMG's standard billing rates and certain transaction charges which may be charged to clients. Dispute Resolution Procedures Appendix II The following procedures are the sole methodologies to be used to resolve any controversy or claim ( "dispute "). If any of these provisions are determined to be invalid or unenforceable, the remaining provisions shall remain in effect and binding on the parties to the fullest extent permitted by law. Mediation Any party may request mediation of a dispute by providing a written Request for Mediation to the other party or parties. The mediator, as well as the time and place of the mediation, shall be selected by agreement of the parties. Absent any other agreement to the contrary, the parties agree to proceed in mediation using the CPR Mediation Procedures (effective April 1, 1998) issued by the Center for Public Resources, with the exception of paragraph 2 which shall not apply to any mediation conducted pursuant to this agreement. As provided in the CPR Mediation Procedures, the mediation shall be conducted as specified by the mediator and as agreed upon by the parties. The parties agree to discuss their differences in good faith and to attempt, with facilitation by the mediator, to reach a consensual resolution of the dispute. The mediation shall be treated as a settlement discussion and shall be confidential. The mediator may not testify for any party in any later proceeding related to the dispute. No recording or transcript shall be made of the mediation proceeding. Each party shall bear its own costs in the mediation. Absent an agreement to the contrary, the fees and expenses of the mediator shall be shared equally by the parties. Arbitration Arbitration shall be used to settle the following disputes: (1) any dispute not resolved by mediation 90 days after the issuance by one of the parties of a written Request for Mediation (or, if the parties have agreed to enter or extend the mediation, for such longer period as the parties may agree) or (2) any dispute in which a party declares, more than 30 days after receipt of a written Request for Mediation, mediation to be inappropriate to resolve that dispute and initiates a Request for Arbitration. Once commenced, the arbitration will be conducted either (1) in accordance with the procedures in this document and the Rules for Non - Administered Arbitration of the CPR Institute for Dispute Resolution ( "CPR Arbitration Rules ") as in effect on the date of the engagement letter or contract between the parties, or (2) in accordance with other rules and procedures as the parties may designate by mutual agreement. In the event of a conflict, the provisions of this document and the CPR Arbitration Rules will control. The arbitration will be conducted before a panel of three arbitrators, two of whom may be designated by the parties using either the CPR Panels of Distinguished Neutrals or the Arbitration Rosters maintained by any United States office of the Judicial Arbitration and Mediation Service (JAMS). If the parties are unable to agree on the composition of the arbitration panel, the parties shall follow the screened selection process provided in Section B, Rules 5, 6, 7, and 8 of the CPR Arbitration Rules. Any issue concerning the extent to which any dispute is subject to arbitration, or any dispute concerning the applicability, interpretation, or enforceability of these procedures, including any contention that all or part of these procedures are invalid or unenforceable, shall be governed by the Federal Arbitration Act and resolved by the arbitrators. No potential arbitrator shall be appointed unless he or she has agreed in writing to abide and be bound by these procedures. The arbitration panel shall issue its final award in writing. The panel shall have no power to award non - monetary or equitable relief of any sort. Damages that are inconsistent with any applicable agreement between the parties, that are punitive in nature, or that are not measured by the prevailing party's actual damages, shall be unavailable in arbitration or any other forum. In no event, even if any other portion of these provisions is held to be invalid or unenforceable, shall the arbitration panel have power to make an award or impose a remedy that could not be made or imposed by a court deciding the matter in the same jurisdiction. Discovery shall be permitted in connection with the arbitration only to the extent, if any, expressly authorized by the arbitration panel upon a showing of substantial need by the party seeking discovery. All aspects of the arbitration shall be treated as confidential. The parties and the arbitration panel may disclose the existence, content or results of the arbitration only as provided in the CPR Arbitration Rules. Before making any such disclosure, a party shall give written notice to all other parties and shall afford such parties a reasonable opportunity to protect their interests. The award reached as a result of the arbitration will be binding on the parties, and confirmation of the arbitration award may be sought in any court having jurisdiction. Pf&EWATERHOUS Prlcewaterhouse Coopers LLP 500 Campus Drive P.O. Box 805 Florham Park NJ 07932 Telephone (973) 236 7000 Facsimile (973) 236 7200 To the Partners of KPMG LLP and the SEC Practice Section Peer Review Committee: We have reviewed the system of quality control for the accounting and auditing practice of KPMG LLP (the firm) in effect for the year ended March 31, 2002. A system of quality control encompasses the firm's organizational structure and the policies adopted and procedures established to provide it with reasonable assurance of complying with professional standards. The elements of quality control are described in the Statements on Quality Control Standards issued by the American Institute of Certified Public Accountants (the AICPA). The design of the system, and compliance with it, are the responsibilities of the firm. In addition, the firm has agreed to comply with the membership requirements of the SEC Practice Section of the AICPA Division for CPA Firms (the Section). Our responsibility is to express an opinion on the design of the system, and the firm's compliance with that system and the Section's membership requirements based on our review. Our review was conducted in accordance with standards established by the Peer Review Committee of the Section and included procedures to plan and perform the review that are summarized in the attached description of the peer review process. Our review would not necessarily disclose all weaknesses in the system of quality control or all instances of lack of compliance with it or with the membership requirements of the Section since it was based on selective tests. Because there are inherent limitations in the effectiveness of any system of quality control, departures from the system may occur and not be detected. Also, projection of any evaluation of a system of quality control to future periods is subject to the risk that the system of quality control may become inadequate because of changes in conditions, or that the degree of compliance with the policies or procedures may deteriorate. In our opinion, the system of quality control for the accounting and auditing practice of KPMG LLP in effect for the year ended March 31, 2002, has been designed to meet the requirements of the quality control standards for an accounting and auditing practice established by the AICPA, and was complied with during the year then ended to provide the firm with reasonable assurance of complying with professional standards. Also, in our opinion, the firm complied during that year with the membership requirements of the Section in all material respects. As is customary in a peer review, we have issued a letter under the date that sets forth comments relating to certain policies and procedures or compliance with them. The matters described in the letter were not considered to be of sufficient significance to affect the opinion expressed in this report. LLP October 28, 2002 px►cEWArERr►ousEGoPEas October 28, 2002 Pricewaterhouse Coopers LLP 500 Campus Drive P.O. Box 805 Florham Park NJ 07932 Telephone (973) 236 7000 Facsimile (973) 236 7200 To the Partners of KPMG LLP and the SEC Practice Section Peer Review Committee: We have reviewed the system of quality control for the accounting and auditing practice of KPMG LLP (the firm) in effect for the year ended March 31, 2002, and have issued our report thereon dated October 28, 2002. The matters described below were not considered to be sufficient significance to affect the opinion expressed in that report, which should be read in conjunction with this letter. Engagement Performance Comment — The firm has comprehensive policies and procedures regarding the supervision of engagement personnel and review of their work, including assuring that procedures performed and findings and conclusions have been adequately documented. It was noted in our review, as well as in the firm's internal inspection, that the review and supervision process on some engagements did not identify instances where (i) the audit work performed and the related conclusions were not fully documented, (ii) minor financial statement disclosures were overlooked. There were certain areas in which these observations were more prevalent than others, including income taxes (principally the consideration of key accounting issues and the testing of certain tax- related items), analytical procedures (principally the development and documentation of expectations), and the qualifications of external experts. Through discussion with firm personnel and the review of documentation on the engagements that led to this comment, we were satisfied that the nature and significance of each instance would not have altered the conclusions reached or impacted the financial statements taken as a whole. Recommendation — We recommend that the firm reinforce its review and supervision policies and procedures through enhanced training and coaching, and consider other practices aimed at continually improving the consistency of their performance. Particular emphasis should be placed on the specific areas described above. Personnel Management Comment — The firm's policies for performance management include processes for goal setting, individual evaluation and interim and annual assessments. Our testing identified instances where these processes were not documented in a timely manner, including instances where annual evaluations were not on file prior to announcing promotions. Recommendation — We recommend formal communications to all professional staff emphasizing the importance of timely and meaningful feedback to the development of personnel, and more rigorous monitoring and follow -up on untimely or missing documentation. October 28, 2002 757 Third Avenue New York. NY 10017 SECPS Peer Review Committee c/o American Institute of Certified Public Accountants Practice Monitoring Department Harborside Financial Center 201 Plaza Three Jersey City, NJ 07311 -3881 Ladies and Gentlemen: This letter represents our response to the letter of comments issued in connection with our firms peer review for the year ended March 31, 2002, and should be read in conjunction with that letter. The fimi will issue a communication to all professionals to focus their attention on the matters noted during the peer review. Peer review results and action steps will be discussed at the Firm's annual partners' meeting in November and at its meeting of SEC Reviewing Partners in December. to addition, training will be conducted before December 31 for all audit personnel, at which the matters set out in the letter of comments will be specifically addressed. Engagement Performance The aforementioned communications and training will highlight the firm's requirements pertaining to supervision of engagement personnel and review of their work, including assuring the documentation of procedures perfonned, findings and conclusions, particularly for income tax accounts. analytical procedures, and assessment of the qualifications of external experts. Personnel Management The firm has strengthened its follow -up procedures for performance evaluations, and is currently following up on evaluations that were not on file. This matter will be reemphasized in communications to all personnel. Implementation of the actions set out in this letter will be closely monitored by risk management and professional practice partners, and will be given special emphasis during our annual Quality Performance Review Program. K`PMG LCP XING!At KPMG a US Bnted fit ;ery om varsMV is m0nte: LWA, M.n air,n a Sw.si:rsrtaulp.'• Telephone 212 758 9700 Fax 212 872 3001 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of August 4, 2005 Appointing Directors to the Kodiak Fisheries Development Association, Kodiak's "Eligible Crab Community Entity" for the Bering Sea /Aleutian Islands Crab Rationalization Program. This was discussed by the Assembly and City Council at the July 12, 2005 Joint Work Session. Recommended motion: Move to adopt Resolution No. FY2006 -04. Item No. 13.B.1 Resolution No. FY2006 -04 WHEREAS, the North Pacific Fishery Management Council has adopted the Bering Sea /Aleutian Islands crab rationalization program (Program) as Amendments 18 and 19 to the Fishery Management Plan for Bering Sea /Aleutian Islands King and Tanner Crabs; and WHEREAS, under the Program, Kodiak is designate4en "eligible crab communit " (EEC) and in connection with such designation, the Kodiak Island Borough and the City of Ko ak h ve the authority to jointly exercise certain rights of first refusal (ROFR) with respect t ocessor quota shares (PQS) allocated under the Program; and WHEREAS, to exercise th i EEC ROFR, the Kodiak Island Borough and the City of Kodiak have jointly designated the Kodi k Fi eries Development Association as the entity (ECCE) having the authority to do so on th ' ehalf; and WHEREAS, the by -laws of the Kodiak Fisheries Development Association provide for appointment of Directors to the Kodiak Fisheries Development Association by the Kodiak Island Borough Assembly and the City of Kodiak Council; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the following individuals are appointed as Directors of the Kodiak Fisheries Development Association: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -04 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY APPOINTING DIRECTORS TO THE KODIAK FISHERIES DEVELOPMENT ASSOCIATION, KODIAK'S "ELIGIBLE CRAB COMMUNITY ENTITY" FOR THE BERING SEA /ALEUTIAN ISLANDS CRAB RATIONALIZATION PROGRAM KIB Appointees: Jerry Bongen - Crab Harvestor Representative Tuck Bonney - Crab Processor Representative COK Appointees: Jeffery R. Stephan - Crab Harvestor Representative David M. Woodruff - Crab Processor Representative Joint Appointees: Stosh Anderson, Donna Jones, Laine Welch ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Introduced by: Manager Gifford Requested by: Assembly Introduced: 08/04/2005 Adopted: Kodiak Island Borough Alaska Resolution No. FY2006 -04 Page 1 of 1 Meeting of: August 4, 2005 Kodiak Island Borough AGENDA STATEMENT Authorizing Land Sale Number Fifteen and Establishing Terms and Conditions. SUMMARY STATEMENT: The KIB Planning and Zoning Commission has conducted public hearings regarding the disposition of four Kodiak Island Borough properties. As a result, the Commission is recommending to the Kodiak Island Borough Assembly that the following Borough real property be determined to be surplus to the public's need so that it can be made available for disposal at a future Borough land sale: 1. Lot 15, Russian Creek Subdivision. 2. Lot 2, Block 1, Chiniak Alaska Subdivision 3. Lot 4, Block 1, Selief Estates APPROVAL FOR AGENDA:L cr Recommended motion: Move to adopt Resolution No. FY2006 -05. Item No. 13.B.2 Resolution No. FY2006 -05 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -05 Introduced by: Manager Gifford Requested by: Manager Gifford Drafted by: Manager Gifford Introduced: 08/04/2005 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING LAND SALE NUMBER FIFTEEN AND ESTABLISHING TERMS AND CONDITIONS WHEREAS, Kodiak Island Borough Code 18.30.20 requires the Borough Assembly to set the terms and conditions of sale for the disposition of public lands; and WHEREAS, the Planning and Zoning Commission has recommended and the Borough Assembly has determined that certain lands are surplus to the Borough's needs. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: Section 2: The Kodiak Island Borough Assembly, in accordance with Title 18 of the Kodiak Island Borough Code, authorizes the Manager or his designee to offer the following lots for disposal by public outcry auction on September 22, 2005 at 1:00 p.m. in the Borough Assembly Chambers: 1. Lot 15, Russian Creek Subdivision. 2. Lot 2, Block 1, Chiniak Alaska Subdivision 3. Lot 4, Block 1, Selief Estates Parcels sold at Land Sale Number Fifteen shall be subject to the following terms and conditions: 1. Said parcels shall be appraised at fair market value as determined by the Borough Assessor and the minimum acceptable bid at the auction shall be the appraised value. 2. A deposit of ten percent (10 %) of the minimum bid amount will be required to be deposited with the auctioneer at the auction. The deposit shall be cash or verified funds in the form of a cashiers check or money order. The deposit shall be credited to the down payment at the closing of the land sale and kept by the seller should the transaction not be completed as required by this resolution. 3. The term of the contract for the unpaid balance shall be ten (10) years. 4. The interest rate on the unpaid principal balance shall be ten (10) percent, amortized monthly. 5. Payments on the unpaid principal shall be made on a monthly basis. The Borough Finance Department will calculate equal payments amortized monthly, with the uneven payment, if any, being the last payment due. All payments are due beginning 30 days following the date of recording with any additional late penalties calculated pursuant to KIB Ordinances. There is no penalty for prepayment of all or part of the deed of trust but any prepayments shall be credited to outstanding interest and then principal. Prepayment of the loan is allowed so long as t are made in conjunction with a regular monthly payment. Prepayments will not affect the amount of the monthly payment but will reduce the loan term accordingly. 6. The purchaser shall execute a deed of trust for the unpaid balance plus interest to secure payment of the note. The Borough Finance Department shall hold the deed of trust unless the buyer desires it to be held as an escrow account by a third party trustee acceptable to the buyer and seller. In that Kodiak Island Borough Alaska Resolution No. FY2006 -05 Page 1 of 2 event, the buyer shall be responsible for all costs associated with the trustee and the escrow account. The time and place of the closing will be set by the Borough manager or his agent, but shall be not less than ten (10) and not more than twenty (20) working days after the signing of the purchase commitment. The seller and buyer shall evenly split the expense of normal closing and recording fees. 7. Any remaining unsold parcels shall be offered for sale, "over the counter," beginning at 8:00 am on the fifth working day following the public outcry auction at the office of the Borough Finance Department on a first come, first serve basis. The minimum sales price shall be the appraised value. 8. Any remaining unsold parcels not disposed of within six (6) months of the sale date shall be withdrawn pending future evaluation and action. 9. All parcels will be conveyed by Quit Claim Deed subject to easements, reservations, and restrictions of record. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough Alaska Resolution No. FY2006 -05 Page 1 of 2 Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9363 Fax (907) 486 -9396 www.kib.co.kodiak.ak.us MEMORANDUM TO: Rick Gifford, Borough Manager FROM: Mary Myers Ogle, Community Development Director 10. 4.11/4 -0 DATE: August 4, 2005 RE: Inventory of KIB Property for Disposal INTRODUCTION This report is intended to identify Borough properties and recommend to the Assembly KIB lands that appear to be suitable and development -ready for formal disposal. It is not an exhaustive inventory of all Borough lands, focusing instead on property already declared surplus, previously examined in that context and discussed as possible candidates for land sale. Tax foreclosure properties are not addressed. Borough land generally undergoes a three -step process of public hearings leading to a land sale. First is a determination by the Planning and Zoning Commission that the property is surplus to a public need. This step has already been completed by the Commission for properties recommended for disposal within this memo. Following this determination, steps two and three entail a replat and rezone, if appropriate and necessary. The three properties identified in this memo are not recommended to go through a replat and /or rezoning process. Community Development and Assessing staff recommends that all properties are disposed of in their current zoning and configuration which appears to be in compliance with all applicable land use plans. MB LANDS RECOMMENDED FOR IMMEDIATE DISPOSAL Lot 15, Russian Creek Subdivision. Located on Noch Drive. In 2000, this property was determined by the Commission and Assembly to be surplus to the pubic need and available for disposal at fair market value (P &Z Resolution 2000 -01 -R and Assembly Resolution 2001 -02). This 5 -acre tract on Noch Drive underwent environmental restoration under the FUDS (Formerly Used Defense Site) program conducted by the Corps of Engineers and was declared clean in 2002. It is already appropriately zoned (RR1) and can be made available for immediate sale. There has been discussion of dividing it into two lots prior to sale since adjacent neighbors have both expressed interest. This subdivision, if desired by private individuals, can be completed after the sale by those individuals. The property is currently zoned Rural Residential One (RR1). Lot 2, Block 1, Chiniak Alaska Subdivision. Located at 42952 King Crab Way. This property remains unsold from a previous land sale. It was originally offered at land sale #12 in 1993 and then again at land sale #13 in 1999. It is 2.32 acres and is adjacent to KEA power lines. The property is currently zoned Rural Residential Two (RR2). Lot 4, Block 1, Selief Estates. Located at 2347 Selief Lane. This property remains unsold from a previous land sale. It was originally offered at land sale #13 in 1999. It is10,306 square feet and is within Kodiak City limits. The property is currently zoned Rural Residential One (RR1). MB LANDS RECOMMENDED FOR FURTHER ACTION PRIOR TO DISPOSAL In 2000, several KIB properties were determined by the Commission and Assembly to be surplus to the public's need and available for disposal at fair market value (P &Z Resolution No. 2000 - 01-R and Assembly Resolution No. 2001 -02). One was withdrawn. One was subsequently subdivided into five residential lots and sold at Borough land sale. Today those properties contain four new homes. The remaining properties determined to be surplus by the those P &Z and Assembly resolutions would require more work and additional public hearings for rezone and /or replat: Lots 1 and 2 and Tract A, Raven Hills Subd. (Formerly Lot 7A, Block 4, Monashka Bay Subdivision.) This 10 -acre tract has been reviewed and approved by the Commission and Assembly at all three stages. Tract A is approximately 6 acres, while Lots 1 and 2 average approximately 2 acres each. Driveway permits have been obtained from ADOT for the adjacent State rights of way. Land sale can proceed after driveway installation. Zoned RR1- Rural Residential One Tract H and a portion of Tract G, Bells Flats Subdivision. Located on Alitak Drive. A conceptual preliminary plat identified a five acre parcel (proposed Tract H -1) as suitable for rezone, possible subdivision into 3 -4 lots, and disposal. This would leave in excess of three acres, consisting of the pond area and drainage, protected in Borough ownership. With dedication of additional right of way at the extreme curve on the west side of Tract H in conjunction with a replat, alignment of Kalsin Drive there can be corrected and made more safe. Zoned PL- Public Use Land Lot 19, Russian Creek Subdivision. Located at the east end of Noch Drive. Preliminary conceptual development plans explored combining Lot 19 with adjacent unsubdivided Borough land to create rural residential lots. A substantial year round creek splits Lot 19. Zoned RR1 -Rural Residential One and C- Conservation Tract A -1, Kadiak Alaska Subdivision, 1 Add. Approximately 3V2 wooded acres located at the intersection of Rezanof Dr. and Sharatin Rd projected as mix of R1 or R2 residential lots and a greenbelt/park. Zoned PL- Public Use Land USS 2730. The Borough owns a number of existing 5 -acre lots in U.S. Survey 2730, generally across the Kupreanof Strait from Onion Bay at the westemly end of Dry Spruce Bay. USS 2730 does not require rezone or further subdivision, but would require designation of access easements since most of the lots are inland. The site below has a longer history of consideration for disposal: Lot 1A -3, U.S. Survey 3465 (at the terminus of Scout Circle) Generally wedged between Island and Dark Lakes on the west, Borough ball fields at the old Smokey's site on the south, and Shahafka Acres Subdivision on the east, this property, totaling approximately 6.4 acres, was determined along with neighboring public land in 1968 to be surplus to public need. It was proposed for development in a "Development Plan" approved by the Commission and Assembly in 1982, but not further implemented. Portions have variously been discussed to be retained for youth activities, for greenbelt, and for access easements. Zoned PL- Public Use Land SURPLUS DETERMINATION NOT COMPLETED The following properties have previously been discussed in the context of disposal, but they have not formally been determined to be surplus to a public need by resolution. Some Borough tracts along the road system that have been identified in preliminary discussions for potential rural residential development can achieve efficiency by utilizing existing infrastructure: Two are in Bells Flats at the perimeter of the Natural Use Area. One is along Womens Bay Drive opposite the gravel sites and is best postponed until gravel leases expire to avoid potential use conflicts. The other is public land adjacent to upper Sargent Creek Road, which is maintained within the Womens Bay Road Service District. Low density rural residential (RR2 zoning - -2 acre minimum) could be designated here in a way that would compromise neither the integrity of the 5,000 acre Natural Use Area nor its intent to protect the Jack/Lee Lakes system and its aquifer. As part of the project, a 100 -150 foot wide greenbelt buffer could be created along Sargent Creek to further protect the watershed. Both zoned NU- Natural Use Land. Three others are at the terminus of roads and would require further investigation as to the feasibility of extending and /or improving existing roads. The first is in Monashka Bay at the upper end of Lakeview Drive, which, if extended 700 -800 feet along a natural bench, might allow for 6 -8 more rural residential lots, 3 -4 on each side, similar in size and design to neighboring lots along existing Lakeview Drive. The second is at the upper (westerly) end of Noch Drive, which might be extended into adjacent unsurveyed Borough land to allow for creation of additional rural residential lots. The third is on the south side of Panamaroff Creek Drive near its intersection with West Rezanof Drive in Bells Flats. All three are presently zoned C- Conservation and presumably would be rezoned to RR1 consistent with adjacent lots. Two KIB park properties in Monashka Bay were formerly examined for the potential of creating a rural residential lot while at the same time leaving a remainder lot for park/open space. Lot 7, Block 2 on Bay View Drive, remains clean and park -like. Lots 5 -6, Block 5, at the intersection of Monashka Bay Rd. and Otemloi Way, is larger and continues to experience trashing and vandalism. There is no record that the park task force pledged by neighbors during discussions four years ago has ever formed, or that the park has been actively patrolled. It remains an eyesore, serving unofficially at times as a haphazard landfill transfer facility. A conceptual subdivision design for Lots 5 -6 indicated that the southerly portion of Lot 5 could be designed as a separate rural residential lot fronting on Monashka Bay Road, leaving the area encompassing the pond, trails, and play ground equipment intact as a park. Discussion at the time focused on dedicating proceeds from the sale of the residential lot to maintenance and upkeep of the remainder park, which exceeds three acres, and of other Borough parks. Both zoned PL- Public Use Land. Borough land adjacent to the North Star School site, including recently acquired Lot 3, Bk. 10, Miller Point 1st Addition. For topographical reasons, this land is not well suited to school expansion. Development for disposal would likely require road construction, and previous discussions considered also requests from property owners in the neighborhood for road access to their land - locked residential lots on Island Lake west of the school. Zoned RR1 -Rural Residential One and PI- Public Use Land Realignment of Ocean Drive, opposite Mill Bay, to increase safety by improving its angle of intersection with Rezanof Drive would create a potentially surplus lot from the southerly portion of Lot 7A, Block 7, Miller Point Subdivision adjacent to the 5 -plex on Lot 1B. Zoned PL- Public Use Land Lot 3A, Russian Creek Subdivision. (12181 Gara Dr.) 1.4 acres. Located between Gara Dr. and South Russian Creek Rd. in Bells Flats, it was deeded back to the Borough for non- payment of land acquisition fees. This is contaminated property with the cost of clean up and environmental restoration estimated at $12,600 in 2000. image blacked out property inventory property inventory - image blacked out Kodiak Island Borough AGENDA STATEMENT Regular Meeting of August 4, 2005 Recommended motion: Move to adopt Resolution No. FY2006 -06. Item No. 13.B.3 Resolution No. FY2006 -06 Approving Terms and Conditions for Sale of Tax Foreclosed Property at Borough Land Sale Number Fifteen Certain real property has been deeded to the Borough through tax foreclosure proceedings pursuant to AS 29.45.290 et seq. for delinquent payment of taxes,by ordinance these parcels were declared not to be of public need and were ordained to be offered for sale at the next Borough land sale scheduled for September 22, 2005. KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -06 Introduced by: Manager Gifford Requested by: Manager Gifford Drafted by: Manager Gifford Introduced: 08/04/2005 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY APPROVING TERMS AND CONDITIONS FOR SALE OF TAX FORECLOSED PROPERTY AT BOROUGH LAND SALE NUMBER FIFTEEN WHEREAS, certain real property has been deeded to the Borough through tax foreclosure proceedings pursuant to AS 29.45.290 et seq. br delinquent payment of taxes; and WHEREAS, by ordinance these parcels were declared not to be of public need and were ordained to be offered for sale at the next Borough land sale; and WHEREAS, the next Borough land sale is scheduled for September 22, 2005. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: SECTION 1. The real property listed in on page three of this resolution have been certified by the finance department as foreclosed parcels. SECTION 2. It has been determined that a public need br said real property on page three of this resolution does not exist. SECTION 3. The Assembly authorizes the Borough to conduct an outcryauction of the tax foreclosed real property to be held on September 22, 2005 in the Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, and to cause a public notice to be published in a newspaper of general circulation in the Borough not less than thirty (30) days before the date of the sale. The foreclosed parcels will be sold for an amount not less than the judgment amount br taxes, plus penalties, interest and other related costs as shown in the list of parcels, certified by the finance department at a public outcryauction. SECTION 4. Ten percent (10 %) of the minimum bid amount br the property is due upon the signing of a purchase contract. This payment must be in the form of cash, a cashier's check, bank draft, certified check, wire, or any form acceptable to the Borough Finance Director. The remaining amount must be paid within 30 days. These payments must be in the same form(s) as listed above. SECTION 5. In the event that any of the parcels are sold for more than the amount of taxes, penalties, interest and other related costs, the Borough Finance Director shall provide written notice to the former record owner of the real property advising of the amount of excess and the manner in which a claim for the balance of the proceeds may be submitted. Notice is sufficient if mailed to the former record owner at his /her last address of record. Upon presentation of a proper claim, the Borough shall remit the excess to the former record of owner. A claim for the excess which is filed after six (6) months of the date of the sale is forever barred. SECTION 6. All real property to be sold is subject to any and all restrictions of record, zoning ordinances, and any and all plat requirements and cotenants. Kodiak Island Borough Alaska Resolution No. FY2006 -06 Page 1 of 3 SECTION 7. The Borough will execute and deliver to the buyer of any of the sale parcels a quitclaim deed without warranty or representation which will convey any and all interest the Borough might halve in the real property. Prospective buyers shall be put on notice by this ordinance and by other means of publication in the public notice of the sale that the Borough does not vouch for its rights, title or interest in any of the properties to be sold; and the prospective buyers are put on notice that the Borough shall be held harmless from any and all claims regarding title or possession to any of the properties on the list of real property to be sold. The prospective buyers shall also be advised in the public notice that the Borough reserves the right to withdraw any or all of the parcels listed for sale and that, pursuant to law, any or all of the real property listed for sale may be repurchased by the record owners, or their assigns or heirs, at anytime before the sale. SECTION 8. This resolution shall take effect immediately upon enactment. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough Alaska Resolution No. FY2006 -06 Page 2 of 3 PROPERTY NUMBER R4555010120 R1340030082 R1452050005 R1260000010 R1260000020 R7425020020 R1040060230 R7405030000 R7425020100 R7425020110 R7525040010 R7535020011 R7535020020 R7525031042 R5302903004 85302903201 R5302902901 R5302902903 R5302903003 R5302903601 85312900101 R5302803101 R5200000895 R5312901405 R5200000445 R5755020010 R5302903205 R5437310003 R5781130050 R5302801804 R5312901203 R5312901404 R5312903602 R5431300303 SFR MHR BUS ACC LEGAL DESCRIPTION MONASHKA BAY BK 1 LT 12A KODIAK TWNST BK 3 E PTN LT 8 USS 3218 LT E -2A MILL BAY RD PAULS LT 1 /EAST ADD BK 35A LT 1 PAULS LT 2/EAST ADD BK 35A LT 2 ISLAND LAKE BK 2 LT 2 ALEUTIAN BK 6 LT 23 HOLLAND AC 2ND TR P -1 ISLAND LAKE BK 2 LT 10 ISLAND LAKE BK 2 LT 11 MILLER PT BK 4 LT 1 MILLER PT 1ST BK 2 PTN LT 1 MILLER PT 1ST BK 2 LT 2 MILLER PT BK 3 LT 4A -2 T305 R29W 113004 LARSEN BAY T305 R29W TL 3201 UYAK BAY T3OS R29W TL 2901 UYAK BAY T305 R29W TL 2903 UYAK BAY T305 R29W TL 3003 LARSEN BAY T3OS R29W TL 3601 UYAK BAY T31S R29W TL 101 AMOOK ISLAND T3OS R28W TL 3101 UYAK BAY USS 1917 CAPE UGAT T31S R29W TL 1405 AMOOK ISLAND SUNNY COVE LT 19 OLD HARBOR TR A BK 2 LT 1A T3OS R29W TL 3205 UYAK BAY T37S R31 W TL 1101 MOSER PENINSULA AKHIOK BK 13A LT 5A T3OS R28W TL 1804 ZACHAR BAY T315 R29W TL 1203 AMOOK ISLAND T315 R29W TL 1404 AMOOK ISLAND T31S R29W TL 3602 AMOOK ISLAND T31S R3OW TL 303 UYAK BAY USE OR ZONING CODE EXPLAINATION VAC Vacant or raw land FS Fish site Single family residence Mobile home residence Business or commercial property Acessory building, such as a shed or shop on parcel ACRES PHYSICAL ADDRESS USE Assessed Minimum UNIT CITY CODE Value Offer ROAD SYSTEM PARCELS 1.27 2887 BAY VIEW DR 0.01 216 MILL BAY RD 1.13 3338 MILL BAY RD 0.18 1116 MISSION RD 0.27 1118 MISSION RD 0.14 3259 PTARMIGAN PASS ST 0.14 512 THORSHEIM ST 2.23 RAVEN CIR 0.14 3147 PTARMIGAN PASS ST 0.14 3131 PTARMIGAN PASS ST 3.23 3741 OTMELOI WAY 0.66 3126 BALIKA LN 1.24 3174 BALIKA LN 1.07 988 KRAFT WAY REMOTE PARCELS 8 UYAK BAY 10 UYAK BAY 7 UYAK BAY 8 UYAK BAY 10 UYAK BAY 9.5 UYAK BAY 10 UYAK BAY 10 UYAK BAY 5.42 WEST SIDE KODIAK 3.25 UYAK BAY 2.13 SPRUCE ISLAND 0.23 SALMONBERRY DR 10 NHN UYAK BAY 0.18 NHN MOSER BAY 0.19 NHN 10 NHN UYAK BAY 10 UYAK BAY 8 NHN UYAK BAY 10 UYAK BAY 10 UYAK BAY KODIAK KODIAK KODIAK KODIAK KODIAK KODIAK KODIAK KODIAK KODIAK KODIAK KODIAK KODIAK KODIAK KODIAK LARSEN BAY LARSEN BAY LARSEN BAY LARSEN BAY LARSEN BAY LARSEN BAY LARSEN BAY LARSEN BAY LARSEN BAY LARSEN BAY OUZINKIE OLD HARBOR LARSEN BAY AKHIOK AKHIOK LARSEN BAY LARSEN BAY LARSEN BAY LARSEN BAY LARSEN BAY VAC 30,000 9,040 VAC 2,000 1,999 BUS 307,100 39,816 VAC 50,000 6,155 SFR 89,200 13,320 MHR 80,100 8,387 SFR 95,700 4,669 VAC 65,600 7,321 VAC 21,000 2,618 VAC 21,000 2,423 VAC 60,000 6,307 ACC 40,700 4,408 VAC 67,500 7,045 ACC 46,800 4,348 VAC 15,000 4,221 VAC 10,000 2,734 VAC 10,000 2,855 VAC 12,500 3,514 VAC 10,000 3,005 VAC 15,000 3,403 VAC 15,000 4,039 VAC 15,000 1,320 FS 42,500 7,844 VAC 2,000 694 VAC 7,500 1,565 SFR 19,400 5,209 VAC 5,700 878 FS 16,500 1,775 SFR 49,700 3,402 VAC 16,000 1,471 VAC 10,000 1,071 VAC 15,000 1,405 VAC 15,000 1,405 VAC 16,000 1,472 1,294,500 171,136 Kodiak Island Borough Alaska Resolution No. FY2006 -06 Page 3 of 3 CORRECTED VERSION KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -06 Introduced by: Manager Gifford Requested by: Manager Gifford Drafted by: Manager Gifford Introduced: 08/04/2005 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY APPROVING TERMS AND CONDITIONS FOR SALE OF TAX FORECLOSED PROPERTY AT BOROUGH LAND SALE NUMBER FIFTEEN WHEREAS, certain real property has been deeded to the Borough through tax foreclosure proceedings pursuant to AS 29.45.290 et seq. for delinquent payment of taxes; and WHEREAS, by ordinance these parcels were declared not to be of public need and were ordained to be offered for sale at the next Borough land sale; and WHEREAS, the next Borough land sale is scheduled for September 22, 2005. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: SECTION 1. The real property listed in on page three of this resolution have been certified by the finance department as foreclosed parcels. SECTION 2. It has been determined that a public need for said real property on page three of this resolution does not exist. SECTION 3. The Assembly authorizes the Borough to conduct an outcry auction of the tax foreclosed real property to be held on September 22, 2005 in the Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska, and to cause a public notice to be published in a newspaper of general circulation in the Borough not less than thirty (30) days before the date of the sale. The foreclosed parcels will be sold for an amount not less than the judgment amount for taxes, plus penalties, interest and other related costs as shown in the list of parcels, certified by the finance department at a public outcry auction. SECTION 4. Ten percent (10 %) of the minimum bid amount for the property is due upon the signing of a purchase contract. This payment must be in the form of cash, a cashier's check, bank draft, certified check, wire, or any form acceptable to the Borough Finance Director. The remaining amount must be paid within 30 days. These payments must be in the same forms) as listed above. SECTION 5. In the event that any of the parcels are sold for more than the amount of taxes, penalties, interest and other related costs, the Borough Finance Director shall provide written notice to the former record owner of the real property advising of the amount of excess and the manner in which a claim for the balance of the proceeds may be submitted. Notice is sufficient if mailed to the former record owner at his /her last address of record. Upon presentation of a proper claim, the Borough shall remit the excess to the former record of owner. A claim for the excess which is filed after six (6) months of the date of the sale is forever barred. SECTION 6. All real property to be sold is subject to any and all restrictions of record, zoning ordinances, and any and all plat requirements and covenants. Kodiak Island Borough Alaska Resolution No. FY2006 -06 Page 1 of 3 SECTION 7. The Borough will execute and deliver to the buyer of any of the sale parcels a quitclaim deed without warranty or representation which will convey any and all interest the Borough might haw in the real property. Prospective buyers shall be put on notice by this ordinance and by other means of publication in the public notice of the sale that the Borough does not \Duch for its rights, title or interest in any of the properties to be sold; and the prospective buyers are put on notice that the Borough shall be held harmless tom any and all claims regarding title or possession to any of the properties on the list of real property to be sold. The prospective buyers shall also be advised in the public notice that the Borough reserves the right to withdraw any or all of the parcels listed for sale and that, pursuant to law, any or all of the real property listed for sale may be repurchased by the record owners, or their assigns or heirs, at anytime before the sale. SECTION 8. This resolution shall take effect immediately upon enactment. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough Alaska Resolution No. FY2006 -06 Page 2 of 3 LEGAL ACRES PHYSICAL ADDRESS USE Minimum DESCRIPTION UNIT CITY CODE Offer ROAD SYSTEM PARCELS 1 MONASHKA BAY BK 1 LT 12A 1.27 2887 BAY VIEW DR KODIAK VAC 9,127.24 2 KODIAK TWNST BK 3 E PTN LT 8 0.01 216 MILL BAY RD KODIAK VAC 2,086.44 3 USS 3218 LT E-2A MILL BAY RD 1.13 3338 MILL BAY RD KODIAK BUS 39,903.32 4 PAULS LT 1/EAST ADD BK 35A LT 1 0.16 1116 MISSION RD KODIAK VAC 8,241.62 5 PAULS LT 2/EAST ADD BK 35A LT 2 0.27 1118 MISSION RD KODIAK SFR 13.406.90 6 ISLAND LAKE BK 2 LT 2 0.14 3259 PTARMIGAN PASS ST KODIAK MHR 8.473.80 7 ALEUTIAN BK 6 LT 23 0.14 512 THORSHEIM 5T KODIAK SFR 4,755.54 8 HOLLAND AC 2ND TR P -1 2.23 RAVEN CIR KODIAK VAC 7,407.61 9 ISLAND LAKE BK 2 LT 10 0.14 3147 PTARMIGAN PASS ST KODIAK VAC 2,705.34 10 ISLAND LAKE BK 2 LT 11 0.14 3131 PTARMIGAN PASS ST KODIAK VAC 2,51038 11 MILLER PT BK 4 LT 1 3.23 3741 OTMELOI WAY KODIAK VAC 6,393.74 12 MILLER PT 1ST BK 2 PTN LT 1 0.66 3126 BALIKA LN KODIAK ACC 4,495.11 13 MILLER PT 1ST BK 2 LT 2 1.24 3174 BALIKA LN KODIAK VAC 7,131.58 14 MILLER PT BK 3 LT 4A -2 1.07 988 KRAFT WAY KODIAK ACC 4,435.14 REMOTE PARCELS 15 7305 R29W 71. 3004 LARSEN BAY 6 UYAK BAY LARSEN BAY VAC 4,308.08 16 7305 R29W 71 3201 UYAK BAY 10 UYAK BAY LARSEN BAY VAC 2,821.00 17 T3OS R29W 71. 2901 UYAK BAY 7 UYAK BAY LARSEN BAY VAC 2,942.34 18 T305 R29W TL 2903 UYAK BAY 8 UYAK BAY LARSEN BAY VAC 3,601.11 19 T3OS R29W 71. 3003 LARSEN BAY 10 UYAK BAY LARSEN BAY VAC 3,091.66 20 7305 R29W 71. 3601 UYAK BAY 9.5 UYAK BAY LARSEN BAY VAC 3,489,96 21 7315 R29W TL 101 AMOOK ISLAND 10 UYAK BAY LARSEN BAY VAC 4,125.75 22 7305 R28W TL 3101 UYAK BAY 10 UYAK BAY LARSEN BAY VAC 1,406.52 23 USS 1917 CAPE UGAT 5.42 WEST SIDE KODIAK LARSEN BAY FS 7,930.51 24 7315 R29W TL 1405 AMOOK ISLAND 3.25 UYAK BAY LARSEN BAY VAC 780.58 25 SUNNY COVE LT 19 2.13 SPRUCE ISLAND OUZINKIE VAC 1,651,99 26 OLD HARBOR TR A BK 2 L 1A 0.23 SALMONBERRY DR OLD HARBOR SFR 5.295.90 27 7305 R29W TL 3205 UYAK BAY 10 NHN UYAK BAY LARSEN BAY VAC 964.88 28 7375 R31 W TL 1101 MOSER PENINSULA 0.18 NHN MOSER BAY AKHIOK FS 1,862.20 29 AKHIOK BK 13A LT 5A 0.19 NHN AKHIOK SFR 3,488.54 30 7305 R28W TL 1804 ZACHAR BAY 10 NHN UYAK BAY LARSEN BAY VAC 1,558.49 31 T31S R29W TL 1203 AMOOK ISLAND 10 UYAK BAY LARSEN BAY VAC 1.158.29 32 7315 R29W 71. 1404 AMOOK ISLAND 8 NHN UYAK BAY LARSEN BAY VAC 1,491.80 33 7315 R29W TL 3602 AMOOK ISLAND 10 UYAK BAY LARSEN BAY VAC 1,491.80 34 T31S R30W TL 303 UYAK BAY 10 UYAK BAY LARSEN BAY VAC 1.558.70 USE OR ZONING CODE EXPLANATION VAC Vacant or raw land FS Fish site SFR Single family residence MHR Mobile home residence BUS Business or commercial properly ACC Accessory building, such as a shed or shop on parcel Kodiak Island Borough Alaska Resolution No. FY2006 -06 Page 3 of 3 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of August 4, 2005 Item No. 13.B.4 Resolution No. FY2006 -07 Authorizing the Records Manager to Dispose of Mental Health Records. KIBC 2.16.200 Any records to be destroyed shall be certified by the clerk and attorney as having no legal or administrative value or historical interest. With the exception of the striked through records, which are covered by the Exxon Valdez retention order and which should be retained, the attorney found no other documents on the list which have unusual legal, administrative, or historical interest. The Providence Kodiak Island Counseling Center's Records Manager was given the opportunity to review /comment on the resolution. Recommended motion: Move to adopt Resolution No. FY2006 -07. Nova Javier From: Matt JAMIN (mattiJESMKOD.COM] Sent: Monday, July 18, 2005 11:49 AM To: Judi Nielsen Cc: Nova Javier Subject: mental health records Dear Judi: I have your memo of 7/14 regarding mental health records desturction. Records covering the period from 1987 through 1993 cannot be destroyed because of the Exxon Valdez retention order. As to all the other records listed in your memorandum, they may be destroyed from my perspective, as they have no legal or administrative value or historical interest. I do not plan to issue a formal opinion on this -- other than this email -- unless requested, to keep costs down. Thank you. previ, 4 te's 4 r'eg0 -r. I ci {ecck - ski a_ctrAdircruvkJ ca v , Pack Val r .e i 7-k, o`d DATE, TIME FAX NO. /NAME DURATION PAGE (S) RESULT MODE TRANSMISSION VERIFICATION REPORT 07/18 15:41 94812419 00:03:58 06 OK STANDARD ECM TIME : 07/18/2005 15:45 M leP-1 0. nllsSage hr !Caren 6v rRi ct bv t-pi s» rat R hu.- ttda T Mill oesalme dv s? t Aa ✓e and 11fie 'tS-aa ¢- 4'S gaJza'lliM • vsr KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -07 Introduced by: Borough Clerk Requested by: Borough Clerk Drafted by: Records Manager Introduced: 08/04/2005 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF MENTAL HEALTH RECORDS WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of records which were certified by the clerk and attomey as having no legal or administrative value or historical interest; and WHEREAS, with the exception of the striked through records, which are covered by the Exxon Valdez retention order and which should be retained, the attorney found no other documents on the list which have unusual legal, administrative, or historical interest; and WHEREAS, Providence Kodiak Island Counseling Center Records Manager was given the opportunity to review the destruction of the specific records attached to this resolution; and WHEREAS, Resolution No. 95 -01 and amendments provides the minimum retention requirements for specific records; and NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The attached list of records are not of a historical, legal, nor administrative value and have met the minimum retention requirements. Section 2: These records may be destroyed as provided by Kodiak Island Borough Code 2.16.200.B. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2005 Judith Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY 2006 -07 Page 1 of 3 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE SELF PAY STATEMENTS, 1991 MH -03 ACCOUNTS RECEIVABLE SELF PAY STATEMENTS, 12/1991 12/1992 MH -03 ACCOUNTS RECEIVABLE SELF PAY MH -03 ACCOUNTS RECEIVABLE SELF PAY STATEMENTS, 05/1994- 12/1994 MH -03 ACCOUNTS RECEIVABLE SELF PAY STATEMENTS, 1996 M11-03 ACCOUNTS RECEIVABLE SELF PAY STATEMENTS, 11/1996 MH-03 ACCOUNTS RECEIVABLE CASH RECEIPTS, 19884992 MH-03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS MH -03 ACCOUNTS MI-I-03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MI ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MH -03 MH -03 MH -03 MH -03 ACCOUNTS RECEIVABLE ACCOUNTS RECEIVABLE ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE Kodiak Island Borough, Alaska MH -03 ACCOUNTS RECEIVABLE ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE • __ e •' BOOKS, 0 RECEIPT BOOK, ACTIVITY LOC POSTING, AUDIT TRAIL LISTINGS 01/1991 06/1994 CASH RECEIPTS, BILLABLE ACTIVITY POSTINGS; 07/1994 - 12/1994 CASH LISTINGS, 1995 -1997 CASH RECEIPTS, 01/1996- 12/1996 CASH RECEIPTS, 1997 CASH RECEIPTS, 1994, 1996, 1997 CASH RECEIPTS, 01/1997- 06/1997 ACCOUNTS RECEIVABLE AGING, 1996 CASH RECEIPTS, BILLABLE POSTINGS 07/1997 12/1997 CASH RECEIPTS LISTINGS, 01/1992 12/1993 MH -03 ACCOUNTS RECEIVABLE PURGE REPORTS, 1994 MH -03 ACCOUNTS RECEIVABLE PURGE REPORTS, 1995 MH -03 ACCOUNTS RECEIVABLE PURGE REPORTS, 04/1996- 06/1997 PURGE REPORTS, 07/1997 • .. 1 STAFF PRODUCTIVITY, 1990 ACCOUNTS RECEIVABLE AGING, 1997 ADJUSTMENTS AND DEPOSITS 1992 1991 DEPOSITS AND ADJUSTMENTS, 01/1992 08/1993 DEPOSITS AND ADJUSTMENTS, 1996 INSURANCE BILLINGS, 1990 H -1 -12 H -2 -12 H -3 -12 H -7 -06 H -2 -06 H -2 -04 HALL/BOX#2 ' l�i HALL/BOX#13 HALL/BOX#5 H -5 -09 HALLBOX #I CASH RECEIPTS, BILLABLE ACCOUNTS, 1995 HALL/BOX#4 HALLBOX #8 H -3 -04 H -6 -06 ACCOUNTS RECEIVABLE AGING, 1994 -1995 H -7 -04 HALL/BOX#3 HALL/BOX#7 HALL/BOX#6 H - 6 - 09 HALLBOX #30 HALL/BOX #29 HALLBOX #21 HALLBOX #27 H -5 -06 H -6 -04 HALL/BOX#10 11-6-07 ADJUSTMENTS, 10/1994 - 12/1994, 1995 HALLBOX #14 DEPOSITS, 07/1994- 06/1995 HALLBOX #31 H -1 -07 H -4 -04 Resolution No. FY 2006 -07 Page 2 of 3 MH -03 ACCOUNTS RECEIVABLE H -7 -09 ACCOUNTS RECEIVABLE MH -03 ACCOUNTS RECEIVABLE COMMERCIAL INSURANCE, 1994 -1995 MH -03 ACCOUNTS RECEIVABLE MH -03 MH -03 MH -03 MH -03 MH -03 MH -03 MH -03 MH -03 MH -03 MH -03 ACCOUNTS RECEIVABLE ACCOUNTS RECEIVABLE ACCOUNTS RECEIVABLE NONBILLABLE AND CONSOLATION; 1997 MONTHLY ADMISSION REPORT; 1991 -1997 , BILLING STATEMENT, INVOICE COPIES 02/1997- 08/1997 ACCOUNTS RECEIVABLE ACCOUNTS RECEIVABLE GENERAL COM,ESPQNDENNC: , 199 ACCOUNTS RECEIVABLE MEDICAID BILLS 08/1992 12/1993 ACCOUNTS RECEIVABLE ACCOUNTS RECEIVABLE ACCOUNTS RECEIVABLE ACCOUNTS RECEIVABLE MH -08 PATIENT CASE FILES PATIENT CASE FILES MH -04 ADMINISTRATIVE SUBJECT FILES MH -08 PATIENT CASE FILES MH -08 PATIENT CASE FILES MH -08 PATIENT CASE FILES MH -08 PATIENT CASE FILES MH -08 PATIENT CASE FILES MH -10 STAFF LOG MH -10 STAFF LOG MH -10 STAFF LOG MH -10 MH -10 MH -10 MH -10 STAFF LOG MH -10 STAFF LOG MH -10 STAFF LOG MH -10 MH -10 MH -10 STAFF LOG STAFF LOG STAFF LOG STAFF LOG STAFF LOG STAFF LOG STAFF LOG DEPARTMENT HEAD APPROVAL: These records totaling cu. ft were destroyed on Kodiak Island Borough, Alaska INSURANCE EOBS, 1994 -1997 INSURANCE EOBS, 1995 -1996 INSURANCE EOB'S, 1997 NONBILLABLE LIST AND CONSOLATION 1995 -1996 _ - . I S .. .. HALLBOX #17 HALL/BOX#18 OLD MENUS & BANK STATEMENTS, 1994-1996 HALLBOX #22 CLIENT CENSUS COMMODITIES CLIENT BILLING, 1988 1991 AUTO LOCS, PIIONE LOCS, 1993 APPOINTMENT SHEETS, 1989 1990 H -2 -12 DD FILES: C.O., F.P. M.A J.S R.C., B.C.; 1991 H 1 09 DD-FIL S: D.A.; M.A.;N.B, 1991 II-2-07 DD FILES: E.N.; 1991 DD FILES: r_P—r x � 1 991 UNDER 21, DOB 1976-1979 STAFF LOGS, 1990 STAFF LOCS, 12/1990 STAFF e _S, 1991 STAFF LOCS, 1992 ACTIVITY LOCS, 01/1993 12/1993 CSP ACTIVITY LOGS; 01/1994- 02/1995 ACTIVITY LOGS, 01/1994- 05/1995 MONTHLY SUMMARY REPORTS, 1994 ACTIVITY LOGS, 01/1995- 12/1995 ACTIVITY LOGS, 1996 STAFF HOURS; 1996 -1997 ACTIVITY LOGS, 1997 ACTIVITY LOGS, 1997 ACTIVITY LOGS, 1997 HALL/BOX #28 HALL/BOX#25 HALL/B ALLBOX #23 HALLBOX #11 HALLBOX #9 H-4 -06 H -5 -04 H -2 -12 H-7-07 HALL /BOX #12 H-4 -07 H -3 -07 H -3 -09 H -7 -12 H -7 -10 H -1 -12 H -1 -07 H -4 -12 HALL/BOX#26 H -3 -06 HALL/BOX#24 HALLBOX #16 HALLBOX #32 H -4 -06 HALLBOX #15 HALLBOX #19 HALL/BOX#20 Resolution No. FY 2006 -07 Page 3 of 3 Regular Meeting of: August 4, 2005 Kodiak Island Borough AGENDA STATEMENT Recommended motion: Move to adopt Resolution No. FY2006 -08. ITEM NO. 13.B.5 Resolution No. FY2006 -08 Confirming the Trinity Islands Paving District Assessment Roll and Establishing a Schedule for Paying the Assessments. Per Kodiak Island Borough Code: 4.40.080 Public hearing -- Confirmation of roll. B. After the public hearing and final determination of the assessment roll, the assembly shall enact a resolution confirming the roll and levying assessments in accordance therewith, and establishing a schedule for paying the assessments. APPROVAL FOR AGENDA: dr: cJ� r KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -08 Introduced by: Manager Gifford Requested by: Manager Gifford Drafted by: Manager Gifford Introduced: 08/04/2005 Adopted: A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY CONFIRMING THE TRINITY ISLANDS PAVING DISTRICT ASSESSMENT ROLL AND ESTABLISHING A SCHEDULE FOR PAYING THE ASSESSMENTS WHEREAS, the Trinity Islands Paving District, a special assessment district, was created by Resolution No. 2003 -19 on June 5, 2003 and was amended by Resolution No. 2003 -19A on July 7, 2005; and WHEREAS, the project was completed on July 3, 2004 at a total project cost of $216,690.03; and WHEREAS, this resolution sets the terms for this project as 4.5% annual interest and ten equal annual payments; and WHEREAS, per Borough Code Section 4.40.090 the first payment can not be due sooner than 60 days after enactment of this resolution; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT the Trinity Islands Paving District Assessment Roll is hereby confirmed. NOW, THEREFORE, BE IT FURTHER RESOLVED THAT the date of the first payment will be on October 31, 2005 with interest expense also starting on October 31, 2005. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough Alaska Resolution No. FY2006 -08 Page 2 of 2 THOMAS & LAURA BRETT & MARJORIE AGUSTIN AARON & SABRINA AARON RAM DEVELOPMENT ETAL GARY ORLANDO & RUTH CHRISTOPHER DENNIS & PAMELA KARLTON & SHIRLEY ROLAND & FRANCES CHARLES P STEVEN & GLENDA LESLIE & MICHEL LONNIE WOLFF THOMAS & CINDY JOSE & ELSA JOSEPH & ANITA MARC GREGORY & LINDA EMIL & HEATHER RICHARD ARTHUR JOHN & REBECCA DAYTON & JENNY CHARLES & JEAN JODY JAMEY KEVIN & RANDY CRAIG & CINDY ROBERT & TAMMY FRED & IRENE ROGER & SUSAN MATTHEW MARY JOY NICHOLAS RAYMOND LOUIS & MAGGIE MARGARET PETER & CHELLO BARBARA DAN JAMES & REBECCA MICHAEL SCHILBACK STREET ASSESSMENT FOR TRINITY ISLANDS SUBDIVISION NAME KELLY BEZONA IRAHETA SUTTON FRENZEL This Trinity Islands Paving District Assessment Roll is hereby ceritifed this 7th day of July, 2005. Judith A. Nielsen, CMC, Borough Clerk Kodiak Island Borough Alaska PHYS ADDRESS 3410 CHIRIKOF CIR 3420 CHIRIKOF CIR 3421 CHIRIKOF CIR 3430 CHIRIKOF CIR 3431 CHIRIKOF CIR 3420 REZANOF DR EAST DARRAH 3420 SITKINAK DR MERCADO ETAL 3421 • SITKINAK DR OTTO 3424 SITKINAK DR DUPRAS 3431 SITKINAK DR SHORT 3446 SITKINAK DR DORMAN 3462 SITKINAK DR FOGLE 3465 SITKINAK DR COOLEY 3480 SITKINAK DR PHILMON 3498 SITKINAK DR CASTLE MAKERS INC 3514 SITKINAK DR GONTERMAN 3519 SITKINAK DR CASTRO 3530 SITKINAK DR BAILOR 3535 SITKINAK DR KENOLIO 3548 SITKINAK DR PAPINEAU 3551 SITKINAK DR NORTON II 3562 SITKINAK DR LINDHOLM 3573 SITKINAK DR SCHULTZ 3580 SITKINAK DR HUSTER 3593 SITKINAK DR WANDERSEE 3600 SITKINAK DR BARBER 3349 TUGIDAK CT BURCHAM 3352 TUGIDAK CT SPENCER 3381 TUGIDAK CT MITCHELL 3385 TUGIDAK CT WALTON 3390 TUGIDAK CT DITTMAN 3395 TUGIDAK CT COYLE 3409 TUGIDAK CT MALUTIN 3410 TUGIDAK CT HARTT, ETAL 3424 TUGIDAK CT SMITH 3425 TUGIDAK CT NEKEFEROFF 3430 TUGIDAK CT MAY 3444 TUGIDAK CT ROCHELEAU 3510 TUGIDAK CT DRASCOVICH 3511 TUGIDAK CT OSKOLKOFF 3530 TUGIDAK CT VOLPE 3550 TUGIDAK CT GRITMAN 3551 TUGIDAK CT WIEST 3560 TUGIDAK CT DIANE MURPHY 3570 TUGIDAK CT LAND VALUE CERT ROLL 2004 $35,000 $35,000 $35,000 $35,000 $35,000 $145,700 $35,000 $33,000 $35,000 $33,000 $37,000 $35,000 $35,000 535,000 535,000 535,000 535,000 535,000 $35,000 535,000 $35,000 535,000 $35,000 $35,000 $35,000 $35,000 $35,000 535,000 $35,000 535,000 $36,500 $35,000 535,000 $35,000 $35,000 $35,000 $35,000 535,000 $38,000 $45,000 $35,000 535,000 $35,000 $35,000 535,000 Total Repayment Amount TOTAL Annual ASMT Payment $4,465.99 $540.10 $4,465.99 $540.10 54,465.99 $540.10 $4,465.99 $540.10 $4,465.99 $540.10 518,591.30 $2,248.37 $4,465.99 $540.10 $4,210.79 $509.24 $4,465.99 $540.10 $4.210.79 5509.24 $4,721.19 $570.97 $4,465.99 $540.10 $4,465.99 5540.10 $4,465.99 $540.10 $4,465.99 5540.10 $4,465.99 $540.10 $4,465.99 $540.10 $4,465.99 5540.10 $4,465.99 5540.10 $4,465.99 5540.10 $4,465.99 $540.10 $4,465.99 $540.10 $4,465.99 $540.10 $4,465.99 $540.10 $4,465.99 5540.10 $4,465.99 $540.10 $4,465.99 $540.10 54.465.99 $540.10 54.465.99 5540.10 $4,465.99 $540.10 $4,657.39 5563.25 $4,465.99 $540.10 54,465.99 $540.10 $4,465.99 5540.10 $4,465.99 $540.10 $4,465.99 $540.10 $4,465.99 $540.10 $4,465.99 $540.10 $4,848.79 $586.40 $5,741.99 5694.42 $4,465.99 5540.10 $4,465.99 5540.10 $4,465.99 $540.10 $4,465.99 $540.10 $4,465.99 5540.10 $216,690.03 $26,205.77 5262,057.71 Resolution No. FY2006 -08 Page 2 of 2 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -08 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY CONFIRMING THE TRINITY ISLANDS PAVING DISTRICT ASSESSMENT ROLL AND ESTABLISHING A SCHEDULE FOR PAYING THE ASSESSMENTS WHEREAS, the Trinity Islands Paving District, a special assessment district, was created by Resolution No. 2003 -19 on June 5, 2003-eRd/ m ey tdq,�, �,p S>;� n 2 p� -Ian Ou tucc P - I, 20065 WHEREAS, the project was completed on July 3, 2004 at a total project cost of $216;690.03; and WHEREAS, this resolution sets the terms for this project as 4.5% annual interest and ten equal annual payments; and WHEREAS, per Borough Code Section 4.40.090 the first payment can not be due sooner than 60 days after enactment of this resolution; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT the Trinity Islands Paving District Assessment Roll is hereby confirmed. NOW, THEREFORE, BE IT FURTHER RESOLVED THAT the date of the first payment will be on October 31, 2005 with interest expense also starting on October 31, 2005. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Introduced by: Manager Gifford Requested by: Manager Gifford Drafted by: Manager Gifford Introduced: 08/04/2005 Adopted: Kodiak Island Borough Alaska Resolution No. FY2006 -08 Page 1 of 2 THOMAS & LAURA BRETT & MARJORIE AGUSTIN AARON & SABRINA AARON RAM DEVELOPMENT ETAL GARY ORLANDO & RUTH CHRISTOPHER DENNIS & PAMELA KARLTON & SHIRLEY ROLAND & FRANCES CHARLES P STEVEN & GLENDA LESLIE & MICHEL LONNIE WOLFF THOMAS & CINDY JOSE & ELSA JOSEPH & ANITA MARC GREGORY & LINDA EMIL & HEATHER RICHARD ARTHUR JOHN & REBECCA DAYTON & JENNY CHARLES & JEAN JODY JAMEY KEVIN & RANDY CRAIG & CINDY ROBERT & TAMMY FRED & IRENE ROGER & SUSAN MATTHEW MARY JOY NICHOLAS RAYMOND LOUIS & MAGGIE MARGARET PETER & CHELLO BARBARA DAN JAMES & REBECCA MICHAEL SCHILBACK STREET ASSESSMENT FOR TRINITY ISLANDS SUBDIVISION NAME KELLY BEZONA IRAHETA SUTTON FRENZEL PHYS ADDRESS 3410 CHIRIKOF CIR 3420 CHIRIKOF CIR 3421 CHIRIKOF CIR 3430 CHIRIKOF CIR 3431 CHIRIKOF CIR 3420 REZANOF DR EAST DARRAH 3420 SITKINAK DR MERCADO ETAL 3421 SITKINAK DR OTTO 3424 SITKINAK DR DUPRAS 3431 SITKINAK DR SHORT 3446 SITKINAK DR DORMAN 3462 SITKINAK DR FOGLE 3465 SITKINAK DR COOLEY 3480 SITKINAK DR PHILMON 3498 SITKINAK DR CASTLE MAKERS INC 3514 SITKINAK DR GONTERMAN 3519 SITKINAK DR CASTRO 3530 SITKINAK DR BAILOR 3535 SITKINAK DR KENOLIO 3548 SITKINAK DR PAPINEAU 3551 SITKINAK DR NORTON II 3562 SITKINAK DR LINDHOLM 3573 SITKINAK DR SCHULTZ 3580 SITKINAK DR HUSTER 3593 SITKINAK DR WANDERSEE 3600 SITKINAK DR BARBER 3349 TUGIDAK CT BURCHAM 3352 TUGIDAK CT SPENCER 3381 TUGIDAK CT MITCHELL 3385 TUGIDAK CT WALTON 3390 TUGIDAK CT DITTMAN 3395 TUGIDAK CT COYLE 3409 TUGIDAK CT MALUTIN 3410 TUGIDAK CT HARTT, ETAL 3424 TUGIDAK CT SMITH 3425 TUGIDAK CT NEKEFEROFF 3430 TUGIDAK CT MAY 3444 TUGIDAK CT ROCHELEAU 3510 TUGIDAK CT DRASCOVICH 3511 TUGIDAK CT OSKOLKOFF 3530 TUGIDAK CT VOLPE 3550 TUGIDAK CT GRITMAN 3551 TUGIDAK CT WIEST 3560 TUGIDAK CT DIANE MURPHY 3570 TUGIDAK CT This Trinity Islands Paving District Assessment Roll is hereby ceritifed this 7th day of July, 2005. Judith A. Nielsen, CMC, Borough Clerk Kodiak Island Borough Alaska LAND VALUE TOTAL Annual CERT ROLL 2004 ASMT Payment $35,000 $4,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 54,465.99 $540.10 $35,000 $4,465.99 $540.10 535,000 54,465.99 $540.10 $145,700 $18,591.30 $2,248.37 $35,000 $4,465.99 $540.10 $33,000 $4,210.79 $509.24 $35,000 54,465.99 $540.10 $33,000 $4,210.79 $509.24 $37,000 $4,721.19 $570.97 $35,000 $4,465.99 5540.10 $35,000 54,465.99 $540.10 $35,000 $4,465.99 5540.10 $35,000 $4,465.99 $540.10 $35,000 54,465.99 $540.10 $35,000 $4,465.99 $540.10 535,000 54,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 $4,465.99 5540.10 535,000 $4,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 54,465.99 $540.10 535,000 $4,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 54,465.99 $540.10 535,000 $4,465.99 5540.10 $36,500 $4,657.39 $563.25 535,000 $4,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 54,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 54,465.99 $540.10 538,000 $4,848.79 $586.40 $45,000 $5,741.99 $694.42 535,000 $4,465.99 5540.10 $35,000 $4,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 $4,465.99 $540.10 $35,000 54,465.99 $540.10 $216,690.03 $26,205.77 Total Repayment Amount $262,057.71 Resolution No. FY2006 -08 Page 2 of 2 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of August 4, 2005 Recommended motion: Move to adopt Ordinance No. FY2006 -02. Item No. 13.C.1 Ordinance No. FY2006 -02 Amending Title 15 Buildings and Construction to Standardize the Kodiak Island Borough and the City of Kodiak Building Codes. At the July 11, 2005 meeting of the Joint City /Borough Building Code Review Committee, adopted the 2003 International Building Code including, Appendix H, Signs; 2003 International Fire Code; 2003 International Mechanical Code; 2003 Uniform Plumbing Code; and the 2005 National Electrical Code. Also included are the State of Alaska's Amendments to the 2003 IBC; 2003 IFC, and 2003 IMC. Sections: KODIAK ISLAND BOROUGH ORDINANCE NO. FY 2006 -02 Introduced by Manager Gifford Requested by Building Inspector Drafted by Building Inspector/Borough Clerk Introduced: 08/04/2005 Public Hearing: Adopted: AN ORDINANCE OF THE KODIAK ISLAND BOROUGH AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 15 BUILDINGS AND CONSTRUCTION TO STANDARDIZE THE KODIAK ISLAND BOROUGH AND THE CITY OF KODIAK BUILDING CODES WHEREAS, the Joint Building Code Review Committee met on June 20, 2005 and July 11, 2005 to review the 2003 IBC, 2003 IMC, 2003 IFC, 2003 UPC, and 2003 State of Alaska amendments; and WHEREAS, the Committee also reviewed the 2003 Uniform Plumbing Code and 2005 National Electric Code; and WHEREAS, the Committee also reviewed the 2003 International Residential Code to replace the 1997 Uniform Building Codes residential code provisions for single- family dwellings and duplexes; and WHEREAS, the Committee, at their July 11, 2005 meeting made the motion to: Adopt the 2003 International Building Code including, Appendix H, Signs; 2003 International Fire Code; 2003 International Mechanical Code; 2003 Uniform Plumbing Code and the 2005 National Electrical Code. Also included are the State of Alaska's Amendments to the 2003 IBC; 2003 IFC, and 2003 IMC; and WHEREAS, the motion passed by a majority vote of the Committee; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Title 15 Buildings and Construction Chapter 15.04 Building Codes Section 15.04.010 Adoption of building and other codes is hereby amended as follows: Chapter 15.04 BUILDING CODES 15.04.010 Adoption of building and other codes. 15.04.015 Repealed. 15.04.020 Copies on file for sale. Kodiak Island Borough, Alaska Ordinance No. FY2006 -02 Page I of 6 15.04.030 Permit - required Repealed. 15.04.031 Remote area exemption. 15.04.035 Plan check and approval. 15.04.040 Repealed. 15.04.050 Uniform Building Code section 2305 amended. 15.04.055 Uniform Building Code appendix chapter 33 amended. 15.04.060 Sanitation facilities. 15.04.070 Building permit fees 15.04.080 Temporary structures 15.04.090 Roof snow load 15.04.100 Basic wind -speed Repealed. 15.04.110 Repealed. 15.04.120 Footings -- General. 15.04.130 Certificate of occupancy. 15.04.010 Adoption of building and other codes. The following codes are hereby adopted by reference as the building codes for the borough: A. the 2000 2003 International Building Code including 2003 State amendments and appendix 1-1, Signs for all buildings except one and two family dwellings and residential accessory buildings, includin_ App 1, Signs. B. 1997 Uniform Building Code for one and two family dwellings and residential accessory buildings, including excerpts from Appendix Chapter 23, which are included in the Uniform Building Code Vol. 1; options to Appendix Chapter 23, for exposure C and D High Wind Wall Framing and Wood Piles, by Barry Still; 1997 Uniform Building Code C. 1997 Uniform Building Code: Appendix Chapter 33, Excavation and Grading; D. the 2000 2003Uniform Plumbing Code including Appendix Chapter B, Explanatory Notes on Combination Waste and Vent Systems; and Appendix Chapter H, Recommended Procedures for Sizing Commercial Kitchen Grease Interceptors, including State amendments; E. the 2000 2003 International Mechanical Code, including State amendments; F. the 2002 2005 National Electrical Code; 1. Section 300 -4 -g is amended to read as follows: Thermoplastic type insulated conductors may not be installed when the working environment is below 20° Fahrenheit. 2. Section 410 -8 is amended to read as follows: 410 -8 Fixtures and Transformers in Closets. G. the 1997 Uniform Code for the Abatement of Dangerous Buildings; and H. the 1997 Uniform Housing Code. They are adopted to regulate erection, construction, enlargement, alteration, repair, moving, removal, conversion, demolition, occupancy, equipment, use, height, area, and maintenance of buildings or structures in the borough; to provide for the issuance of permits and collection of fees therefore; and to provide penalties for violations of these regulations. The building codes so adopted shall be interpreted, administered, and enforced with the local amendments hereinafter specifically set forth, by the borough building official, who is authorized to take such action as may be reasonably necessary to enforce the purposes of this section. The borough manager may appoint or authorize an assistant or agent to the building official if necessary to carry out the provisions of this section. Kodiak Island Borough, Alaska Ordinance No. FY2006A2 Page 2 of 6 Section 3: Title 15 Buildings and Construction Chapter 15.04 Building Codes Section 15.04.030 Permit required is hereby repealed as follows: 15.04.030 Permit required. A. 14-shall be unlawful for any person, firm, association, or corporation to erect, construct, enlarge, alter, for--each building or structure from the building official. feet; 1. one (1) story, detached accessory buildings used as tool 2. fences not over six (6) feet high; 3. oil derricks; gallons-and the ration of height to diameter or width does not exceed two (2) to one (1); 9. temporary motion picture, television and theater stage sets, scenery, and festival booths; 10r window awnings supported by an exterior wall or Croup R, Division 3, and Croup A9 occupancies when projecting not more than fifty four (54) inches; 11. prefabricated swimming pools accessory to a Croup Ft-, Division 3 occupancy in which the pool OF C. Unless otherwise exempted, separate plumbing, electrical, and mechanic the a b ov e a p ted - : - _ - s this code shall not be deemed to grant authorization for th ..ai E. A violation of any of the provisions of this code or any other federal, state, or municipal laws, ordinances, ter- regulations affecting a proposed structure shall be grounds for denial of a building permit. Section 4: Title 15 Buildings and Construction Chapter 15.04 Building Codes Section 15.04.035 Plan check and approval is hereby amended as follows: 15.04.035 Plan check and approval. I4When the building official determines it advisable because of the complexity of the plans submitted, the plans may be submitted to the Officials (I.C713704 International Code Council (ICC). or a professional plan review service approved by the building official. The person submitting the plans to the building official shall be responsible for the plan review fee. Kodiak Island Borough, Alaska Ordinance No. FY2006 -02 Page 3 of 6 Section 5: Title 15 Buildings and Construction Chapter 15.04 Building Codes Section 15.04.100 Basic wind speed is hereby repealed as follows: 15.04.100 Basic wind speed. the exposure. Section 6: Title 15 Buildings and Construction Chapter L5.04 Building Codes Section 15.04.120 Footings -- General is hereby amended as follows: 15.04.120 Footings -- General. Exterior porch and entrance platforms or landings constructed of any material shall be anchored to and supported by the building foundation wall at the point of junction. The outer edges of such platforms or landings shall be supported on approved footings or piers buried a minimum of thirty two (32) thirt y -six (36) inches below finish grade. This shall not apply to cantilevered platforms or landings, nor shall it apply to concrete platforms or landings not supporting any part of a building and extending no more than eight (8) inches above finish grade. EXCEPTIONS: In lieu of extending footings below the frost line, one (1) of the following may be used, but in no case shall the footing extend less than minimum cover depth required by the Uniform Building Code: A. Place footings on natural sand or gravel backfill compacted to ninety -five (95) percent standard density. The minimum width of the compacted sand or gravel shall be twice the depth plus the width of the footings, except where the water table is within the depth of frost below frost line, thirty -six (36) inches, or as required by the building official; or B. Place footings at a depth and in a type of soil so that allowable soil bearing pressure may be calculated as prescribed elsewhere in this code Section 7: Title 15 Buildings and Construction Chapter 15.12 Plumbing Code Section 15.12.180 Code- - Exception is hereby repealed as follows: Chapter 15.12 Sections: 15.12.010 Administration and enforcement. 15.12.020 License required. 15.12.030 Use of licensee's name by another. 15.12.040 Inspections. 15.12.050 Permit -- Exception. 15.12.060 Permit application. 15.12.070 Permit fee schedule. 15.12.080 Cede— Exeeptien Repealed. 15.12.080 Code -- Exception. Subsection 603.1.1. I of the 1997 Uniform Plumbing Code is amended to read: Exception: Ileat exchangers may be of single wall construction provided that (1) the heat transfer medium is water or ther practically n n t xic fluid having a toxicity rating r class of 1, as listed in Clinical T xicol gv f Chemical Pr ducts 5th Editi n • (2) the pressure f the heat transfer medium is limited to a mam,l..an of 30 psig by an approved safety or relief valve; and (3) the heat exchanger is Kodiak Island Borough, Alaska PLUMBING CODE Ordinance No. FY2006-02 Page 4 of 6 Section 8: Title 15 Buildings and Construction Chapter 15.24 Fire Code Section 15.24.010 Adoption is hereby amended as follows: 15.24.010 Adoption. The 2000 2003 International Fire Code including State amendments is hereby adopted by reference as the fire code for the borough. Section 9: Title 15 Buildings and Construction Chapter 15.26 Driveway Access Section 15.26.010 Administration and enforcement is hereby amended as follows: 15.26.010 Administration and enforcement. The administration and enforcement of this chapter shall be the duty of the borough building official who is authorized to take suc-44 action as e— reasonably necessary to enforce the purposes provisions of this code. The manager may appoint or authorize an assistant or agent to the building official if necessary to carry out the provisions of this code. Section 10: Title 15 Buildings and Construction Chapter 15.26 Driveway Access Section 15.26.040 General requirements is hereby amended as follows: 15.26.040 General requirements. The following requirements shall apply to all construction governed by this chapter: A. All drive accesses, driveways, or road approaches shall be constructed and maintained in such a manner that the street and all its appurtenances or facilities including, but not limited to pavement, sidewalks, all - drainage pipes, culverts, and underground utilities shall not be impaired or endangered in any way by the construction or maintenance of this facility. B. Standard drive access width shall be twelve (12) feet. C. Standard grade from chouldcr of the edge of the traveled roadway or sidewalk toward the property line, for a distance of ten (10) feet, shall be minus two (2) percent down toward the property line. D. The grade slope should not exceed fifteen (15) percent from the end of the down slope of the off street right -of -way to the parking area. E. If a culvert is required, the ditch depth, culvert type, length, and size shall be determined by the borough engineer. F. All construction, materials, and workmanship within the right of way must comply with the latest edition of the City of Kodiak Standard Construction Specifications and Standard Details. Section 11: Title 15 Buildings and Construction Chapter 15.26 Driveway Access Section 15.26.050 Inspections is hereby amended as follows: 15.26.050 Inspections. A. All construction or work for which a permit is issued under this chapter shall be subject to inspection and testing by the building official and the Engineering and Facilities Department of the borough. A survey of the property may be required by the building official to verify that the facility is located in accordance with the approved plans. It shall be the duty of the permit applicant to caucc make the work te-be accessible and exposed for inspection purposes. Neither the building official nor the borough shall be liable for expense entailed in the removal or replacement of any material required to allow inspection. B. A copy of the permit must be on the construction site. If it is not, the borough reserves the right to stop construction until such time as the permit is posted. C. The borough reserves the right to inspect and reject materials or workmanship not to borough standards, to stop construction until corrections are made, or to require removal of the facility and to charge time and equipment to the permittee for correction. Kodiak Island Borough, Alaska Ordinance No. FY2006.02 Page 5 of 6 Section 12: Title 15 Buildings and Construction Chapter 15.36 Building Code Board of Appeals Section 15.36.020 Administrative jurisdiction is hereby amended as follows: 15.36.020 Administrative jurisdiction. A. The duties of the board shall be as stated in the adopted building codes including the building, mechanical, artd plumbing, and electrical codes. B. The building code board of appeals by resolution may adopt rules consistent with this title to implement, interpret, or make specific its provisions. Copies of all rules adopted under this subsection shall be available to the public in the offices of the building official and the borough clerk. C. The board shall hear and decide appeals from the actions of administrative officials relating to building regulations under title 15. The board may determine the suitability of alternate materials and methods of construction and provide for reasonable interpretation of the provisions of title 15. D. The board shall also recommend such amendments to title 15 as may be necessary. E. The board of appeals is the final appellate board of the borough for matters heard by it. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 ATTEST: Jerome M. Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Ordinance No. FY2006-02 Page 6 of 6 MINUTES JOINT BUILDING CODE REVIEW COMMITTEE June 20 2005 rcEivE El dUL1 E 2005 BOROUGH CLERK'S OFFICE The meeting was called to order at 5.34 p.m. hi attendance were, Doug Mathers: City of Kodiak Building Official Ted Hansen: City of Kodiak Assistant Building Official John Butler: John's Heating Service Ken Knowles: Lightfoot Const. Jay Johnston: Clarion Co. Charlie Jerling: Local Elec. Reed Oswalt: KIB Assembly Rep Charlie Davidson: City Council Rep. 5:55 PM Absent were, Barry Still: Consulting Engineer The Building Official opened the meeting by handing out a letter explaining the goals of the committee and a brief history of the Joint Building Code Adoption Committee. Also included in the handouts were the 2003 State of Alaska amendments to the 2003 International Building code, Fire code and Mechanical code. The State has adopted the 2003 IBC, 2003 IMC, 2003 IFC, 2003 UPC and will adopt the 2005 NEC this summer. We will also look at the 2003 Uniform Plumbing and the 2005 National Electric Codes. After the adoption of the above codes the committee will look at the 2003 International Residential Code to replace the 1997 Uniform Building Codes residential code provisions for single - family dwellings and duplexes. We then opened the meeting to questions from the Board. The history of the area's deferment from the State Fire Marshals Office was explained to Jay Johnston. It was discussed that the City and Borough were required to adopt the same codes as the State to maintain our deferment. We then discussed with Ken Knowles the options for plan reviews of commercial buildings and alterations. The building department (a sub department of the City Public Works Department) does not have an engineer on staff and therefore hires a private plan review company for some projects. The department staff is certified in occupancy plan reviews but not structural. This is a benefit to the community as the Fire Marshals Office only does an occupancy review. Charlie Jerling had taken an update on the 2005 National Electric Code and commented that the changes in it were reasonable and he had no objection with adopting it. Ken Knowles suggested that we adopt the above codes, as we are required to by the State to maintain our deferment. The consensus was to adopt the codes without a lengthy review as the State has already reviewed them and approved them with some amendments. Codebooks were loaned out for review and comments at the next meeting. The next meeting was set for July 11"' at 5:30 pm in the Borough's conference room. Doug Mathers thanked everyone for attending the first meeting and close the meeting at 6:20 p.m. MINUTES JOINT BUILDING CODE REVIEW COMMITTEE July 11th 2005 The meeting was called to order at 5.35 p.m. In attendance were, Doug Mathers: City of Kodiak Building Official Ted Hansen: City of Kodiak Assistant Building Official Ken Knowles: Lightfoot Const. Jay Johnston Clarion Co. Charlie Jerling: Local Elec. Reed Oswalt: KIB Assembly Rep Barry Still: Consulting Engineer Absent were, Charlie Davidson: City Council Rep. John Butler: John's Heating Service The Building Official opened the meeting by handing out the agenda and asked the board members to review the minutes of the June 20 2005 meeting. With no discussion Reed Oswalt made a motion and Jay Johnston 2 it to approve the minutes of the June 20 2005 JBCRC meeting. The vote was unanimous. Berry Still stated that Chapter 16 "Structural Design" in the 2003 IBC was an improvement over the 2000 IBC and clarified most of the confusion in the older code. Doug Mathers made the suggestion that the board get involved in the state code review cycles as once the state had adopted the codes there was little we could do to amended it locally. Doug Mathers then suggested that Reed Oswalt and Charlie Davidson represent the JBCRC to the Borough Assembly and the City Council respectively. Reed Oswalt made the motion and Berry Still 2 " it. Motion passed unanimously. Berry Still made a motion to recommend adoption of the codes with Reed Oswalt seconding it. This motion also passed unanimously. The motion was "To adopt the 2003 Intemational Building Code including, Appendix H, Signs; 2003 Intemational Fire Code; 2003 Intemational Mechanical Code; 2003 Uniform Plumbing Code and the 2005 National Electrical Code. Also included are the State of Alaska's Amendments to the 2003 IBC; 2003 IFC and 2003 IMC." Berry Still motioned to adjourn the meeting with Reed Oswalt as a 2 " The motion passed unanimously. Meeting was adjourned at 6:05 P.M. on July 11 2005 ECEIVE JUL 1 8 2005 BOROUGH CLERK'S OFFICE. Meeting of August 4, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.1 Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed. (Mr. Alexis Chichenoff Jr.) AS 29.45.030(f) allows the Assembly to waive the claimant's failure to make timely application for exemption and allows the Assessor to provide an abatement for tax years 2003, 2004, and 2005 to Mr. Alexis Chichenoff Jr. FISCAL NOTES: NA Expenditure Required: ACCOUNT NO.: Amount APPROVAL FOR AGENDA: c4r/&' Recommended motion: Move to waive the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed. KODIAK ISLAND BOROUGH Assessing Department Rick Gifford, Borough Manager TO: FROM: THROUGH: Tom Anderson, Borough Assessor DATE: July 19, 2005 SUBJECT: Late File Senior Citizen Thank you. MEMORANDUM Debra Rippey, Appraiser Technician Alexis Chichenoff has submitted the attached Senior Citizen property tax exemption applications for tax years 2003, 2004 and 2005. He is applying for this senior exemption as a late file Senior Citizen. As stated in his late file affidavit, Mr. Chichenoff was not aware he qualified for an exemption at 65 years of age. Mr. Chichenoff was 65 on January 1, 2003, and is eligible for exemption in tax years 2003, 2004 and 2005. Please review these applications for approval of a late file Senior Citizen exemption for tax years 2003, 2004 & 2005. 2005 SENIOR CITIZEN PROPERTY TAX EXEMPTION APPLICATION FAILURE TO COMPLETE THIS FORM IN FULL MAY RESULT IN DENIAL OF EXEMPTION (i1 etit cl-I G /vC„ F* NAME: ADDRESS: ..j3o i l s CITY, STATE, ZIP: PCD _Pi ri G / , � q ir k 1 SPOUSE: /' 4 7 /`)/ / ? C C 4 J 'j tt --/ pousES DATE OF BIRTH: LEGAL ADDRESS: Met PHYSICAL ADDRESS: I NS /2. J /5/0 / /-j /'C 2{ ACCOUNT #: P \ I Ott D 1 HEREBY APPLY FOR THE SENIOR CITIZEN PROPERTY TAX EXEMPTION AS PROVIDED FOR IN AS 29.45.030(E), FOR THE 2005 ASSESSMENT YEAR. 1 CERTIFY BY SIGNING BELOW THAT THE INFORMATION ON THIS APPLICATION IS TRUE AND CORRECT. 1 ALSO CERTIFY THAT THE ABOVE PROPERTY IS MY PRINCIPAL RESIDENCE, THAT 1 RESIDED ON THE PROPERTY MORE THAN 30 DAYS IN 2004, AND THAT OTHER THAN AS NOTED I HAVE NOT HAD ANY COMMERCIAL OR RENTAL USE OF THE PROPERTY DURING 2004. 1 FURTHER CERTIFY THAT I AM AWARE A FALSE STATEMENT 1S PUNISHABLE BY FINE OR IMPRISONMENT AS PROVIDED FOR IN AS 11.56.210 AND DENIAL OF AN EXEMPTION FROM PROPERTY TAXES. ARE YOU THE OWNER OF THE LAND AND IMPROVEMENTS LISTED ABOVE? YES ! NO PERCENTAGE OF THE PROPERTY USED FOR COMMERCIAL/RENTAL PURPOSES IN 2003. DID ANY OTHER PARTIES RESIDE ON THE PROPERTY IN 2004? YES NO YESA' NO HOW MANY DAYS DURING 2004 WERE YOU AWAY FRO T S RESIDENC i — t�11iK5 DID YOU RECEIVE A PERMANENT FUND DIVIDEND FOR 2004? SIGN. . URE OF APPLICANT 7 --7 1 --- e" s DATE OFFICIAL USE ONLY New Filing Approved PFD 2004 Denied KODIAK ISLAND BOROUGH ASSESSING DEPARTMENT 710 Mill Bay Road • Kodiak, Alaska 99615 Phone (907) 486 -9353 • Fax (907) 486 -9395 E -mail: drippev @kib.co.kodiak.ak.us TCA: l SCHOOL DIST: KI SIGNATURE OF WITNESS 1)14Dc UA " F �f� ` /y _5e WTN SS NAME - PRINTED WITNESS ADDRESS WITNESS CITY, STATE, ZIP DATE OF BIRTH: /e) '- 7 SSN #: . 71V —/t —pC215 5 TELEPHONE: /4„ c.33 "? lease return this form to the Kodiak Island Borough Assessing Department in the enclosed return envelope before the filing deadline of January 15, 2005. If you have any questions, please contact our office at 486 -9353. aiOSSENIOR CITIZEN PROPERTY TAX EXEMPTION APPLICATION FAILURE TO COMPLETE THIS FORM IN FULL MAY RESULT IN DENIAL OF EXEMPTION NAME: 4( X/� .t c ✓! d',44 J L DATE OF BIRTH: //7 -7-71 ADDRESS:8t / S SSN #: 7 CITY, STATE, ZIP:, fr J /7C 99- L C TELEPHONE: ye/ SPOUSE: / 4 Ch ;c1 ;c ( t 2Di / SPOUSE'S DATE OF BIRTH: !' Z / LEGAL ADDRESS: /1ewherm , 1-#7123 PHYSICAL ADDRESS: _5 /1, /IV P S7f''rni ACCOUNT #: 1 HEREBY APPLY FOR THE SENIOR CITIZEN PROPERTY TAX EXEMPTION AS PROVIDED FOR IN AS 2945.030(E), FOR THE 2005 ASSESSMENT YEAR. I CERTIFY BY SIGNING BELOW THAT THE INFORMATION ON THIS APPLICATION IS TRUE AND CORRECT. I ALSO CERTIFY THAT THE ABOVE PROPERTY IS MY PRINCIPAL RESIDENCE, THAT 1 RESIDED ON THE PROPERTY MORE THAN 180 DAYS IN 2004, AND THAT OTHER THAN AS NOTED I HAVE NOT HAD ANY COMMERCIAL OR RENTAL USE OF THE PROPERTY DURING 2004. I FURTHER CERTIFY THAT I AM AWARE A FALSE STATEMENT IS PUNISHABLE BY FINE OR IMPRISONMENT AS PROVIDED FOR IN AS 11.56.210 AND DENIAL OF AN EXEMPTION FROM PROPERTY TAXES. ARE YOU THE OWNER OF THE LAND AND IMPROVEMENTS LISTED ABOVE? YES NO PERCENTAGE OF THE PROPERTY USED FOR COMMERCIAL /RENTAL PURPOSES IN 3 'icel? DID ANY OTHER PARTIES RESIDE ON THE PROPERTY IN ?.2v3 DID YOU RECEIVE A PERMANENT FUND DIVIDEND F012_23264? A.S HOW MANY DAYS DURING �Ad WERE YOU AWAY FRO IS RESIDENCE? SIGNA" LIRE OF APPLICANT (1 aGi oI319 DATE •, ^ / / —4- OFFICIAL USE ONLY New Filing Approved PFD 2004 Denied KODIAK ISLAND BOROUGH ASSESSING DEPARTMENT 710 Mill Bay Road • Kodiak Alaska 99615 Phone (907) 486 -9353 • Fax (907) 486 -9395 E - mail: drippey @kib.co kodiak.ak.us TCA: I SCHOOL DIST: KSJ� YES NO NO W /C. SIGNATURE OF WITNESS DA Z 78e a Z WITNESS ADDRESS WITNESS CITY, STATE, ZIP YES Please return this form to the Kodiak Island Borough Assessing Department in the enclosed return eipelope before the filing deadline of January 15, 2005. If you have any questions, please contact our office at 486 -9353. SENIOR CITIZEN PROPERTY TAX EXEMPTION APPLICATION FAILURE TO COMPLETE THIS FORM IN FULL MAY RESULT IN DENIAL OF EXEMPTION NAME: „1/47 X r r C %; c 4<If e-26 ADDRESS: \e70 x ' CITY, STATE, ZIP: �C� /4C G ?// DATE DATE OF BIRTH: ( AC Y -7 - SSN #: 7 Z`1 (Z- -0eoLi TELEPHONE: SPOUSE•, t2 ',G, (A/C h 4DW SPOUSE'S DATE OF BIRTH: LEGAL ADDRESS: ACCOUNT #: it SIGN AT 2.E OF APPLICANT PHYSICAL ADDRESS 1 HEREBY APPLY FOR THE SENIOR CITIZEN PROPERTY TAX EXEMPTION AS PROVIDED FOR IN AS 29.45.030(E), FOR THE 2005 ASSESSMENT YEAR. I CERTIFY BY SIGNING BELOW THAT THE INFORMATION ON THIS APPLICATION IS TRUE AND CORRECT. 1 ALSO CERTIFY THAT THE ABOVE PROPERTY IS MY PRINCIPAL RESIDENCE, THAT 1 RESIDED ON THE PROPERTY MORE THAN 80 DAYS IN 2004, AND THAT OTHER THAN AS NOTED I HAVE NOT HAD ANY COMMERCIAL OR RENTAL USE OF THE PROPERTY DURING 2004. 1 FURTHER CERTIFY THAT 1 AM AWARE A FALSE STATEMENT IS PUNISHABLE BY FINE OR IMPRISONMENT AS PROVIDED FOR IN AS 11.56.210 AND DENIAL OF AN EXEMPTION FROM PROPERTY TAXES. ARE YOU THE OWNER OF THE LAND AND IMPROVEMENTS LISTED ABOVE? YES NO PERCENTAGE OF THE PROPERTY USED FOR COMMERCIAL /RENTAL PURPOSES IN DID ANY OTHER PARTIES RESIDE ON THE PROPERTY IN. '? e42 DID YOU RECEIVE A PERMANENT FUND DIVIDEND FOR aesealy?a21.2 YES jL NO HOW MAN Y DAYS DURI G?984ERE YOU AWAY FROM S RESIDENCE ,7 Ld /c”' Sin 61<1, 2 R3 2 j ° d/ 2 ____5i4 =(1 7 —' 9 °' OFFICIAL USE ONLY New Filing Approved PFD 2004 Denied KODIAK ISLAND BOROUGH ASSESSING DEPARTMENT 710 Mill Bay Road • Kodiak, Alaska 99615 Phone (907) 486 -9353 • Fax (907) 486 -9395 E -mail: drippev @kib.co.kodiak.ak.us WITNESS ADDRESS 12,1r/37 TCA: l SCHOOL DIST: -1 /`J0 SIGNATURE OF WITNESS f / / � / D A X A 1 NAME- PRINTED WITNESS CITY, STATE, ZIP YES NO x L return this form to the Kodiak Island Borough Assessing Department in the enclosed return envelope before the filing deadline of January 15, 2005. If you have any questions, please contact our office at 486 -9353. �nmlSle'e. W.: Ifapnrmaw+r. $ 1D 07' ;Q3T D. p' D7 aQQq r i CITY OF KODIAK SENIOR CITIZEN SALES TAX EXEMPTION ALEXIS CHICHEN9F Whose picture is affixed hereto is exempt from payment of sales tax on rents, retail purchases and services used or consumed by that person, spouse and or dependent CARD N0.4416 Exemption Expires 6 /17/06 (/t(/ C.t1 t coil /r, am applying late for my 2005 Senior Citizen's Tax Exemption for the following reason: ,9 ATE KODIAK ISLAND BOROUGH 2003, 2004 & 2005 SENIOR CITIZEN PROPERTY TAX EXEMPTION LATE FILE AFFIDAVIT Committee Members Present Absent Excused Pam Foreman X Murphy Forner X Kevin Foster X Robert Greene X Jeff Huntley X Patrick Saltonstall X Mike Sirofchuck X Hans Tschersich X Heather Turner X I. CALL TO ORDER II. ROLL CALL KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE REGULAR MEETING - APRIL 12, 2005 MINUTES The regular meeting of the Parks & Recreation Committee was called to order at 7:00p.m. by CHAIR FOREMAN on April 12, 2005 in the Borough Conference Room. A quorum was established. Others present Duane Dvorak, Community Development Dept. III. APPROVAL OF AGENDA IV. MINUTES OF PREVIOUS MEETING r©) m COMMITTEE MEMBER PATRICK SALTONSTALL MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMITTEE MEMBER HANS TSCHERSICH, and CARRIED by unanimous voice vote. COMMITTEE MEMBER PATRICK SALTONSTALL MOVED TO APPROVE the March 22 Minutes and the March 29 Minutes. The MOTION WAS SECONDED BY COMMITTEE MEMBER HEATHER TURNER and was carried by unanimous voice vote. P & R Minutes: April 12, 2005 Page 1 of 4 COMMITTEE MEMBER KEVIN FOSTER MOTIONED TO AMEND the minutes to REMOVE COMMITTEE MEMBER ROBERT GREENE from the March 22 Minutes and add Robert Greene to the March 29 Minutes, and to show Wayne Biessel present on March 22 and absent on the March 29 The motion was SECONDED by COMMITTEE MEMBER JEFF III INTLEY and carried by unanimous voice vote. V. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments or appearance requests. VII. OLD BUSINESS A. Gateway workshop update -The team will be putting together a presentation on the Gateway workshop. They attended to many lectures, but there were discussions on the many possibilities. Discussion on the Kodiak 2025 Comprehensive Plan process. Pam Foreman discussed possible projects that have been narrowed down to 3 immediate projects and 1 big goal. The immediate will be easy to accomplish. First project, Wal- Mart and Blockbuster landscaping. Second, the US Coast Guard land divestiture- the refuge cottage and the Buskin River is on Coast Guard property and landscaping along the road would be an improvement. Third, new signage in Kodiak, a welcome sign at the airport and later new sign at the ferry terminal. Ordinance changes for Near Island. It was suggested that we bring Ed McMahan to Kodiak for his input. B. North Star /Otmeloi bike path - Possibility of Road funding may be received. Trail money is in limbo. DOT will require a survey of the right -of -way since it has never been surveyed, which we would have to pay for. $500 has been pledged for grant writing and the USCG may also have some funds. C. White Sands Beach -The Assembly did not include White Sands Beach in the annexation. All committee members will have a mobile work session on April 20 at 7:00 p.m. They will use the Borough van to go to White Sands Beach to come up with ideas for a plan, such as a list of improvements and maintenance where someone would go out there once a day. Lobby for funds for White Sands to the Assembly. Parks & Rec should be at the Womens Bay Comprehensive Plan Meeting, and it needs to be advertised as a public meeting. Invite Donn Tracy from ADF &G, Len, or Bud Cassidy. VIII NEW BUSINESS A. Trail heads and pull outs related to summer road construction. Pam Foreman reported that this is a good opportunity to identify trail heads or pullouts, vista views, and wide shoulders. There should be view - points to allow for picture taking outside of the road going into Monashka Bay and the watershed areas. Identify areas to pull guardrails not needed. Take a GPS and put areas on the map. Is there a possibility of paving the P & R Minutes: April 12, 2005 Page 2 of 4 road to Monashka Bay? Need to find out property ownership. If the committee does a resolution, it will need to be done soon so it can go before the Commission/Assembly Chair B. Open Space Ordinances -Hans would like to revive this issue. Parks and Rec wants to be part of the review process. The committee could do one project at a time. Do an Open Space Ordinance -look at several examples. Staff should get material to distribute at the next meeting. Code change -60 day review period by statute. If it's not reviewed, approved, or denied in 60 days, it's automatically changed. That leaves the Planning & Zoning Commission two (2) meetings to review the proposed code change and make its' decision; however, if the code were changed to suggest an application is not complete until it has gone through a pre- review process. Focus on coming up with ideas for an Open Space or Green Space Ordinance. C. New Community Development Director -Mary Myers Ogle from Spencer, Indiana. She works for Monroe County, a rural county. She has a lot of hands -on experience and will be a big asset to the department and borough. She is due to arrive on May 2. IX. COMMUNICATIONS A) Letter dated March 17, 2005 from The State of Alaska/DNR There were no further communications. X. REPORTS STAFF reported the following meeting schedule: • April 26, 2005 Regular meeting at 7:00 p.m. in the Conference Room. • April 20, 2005 Possible mobile work session to White Sands Beach XL MEETING SCHEDULE XII. AUDIENCE COMMENTS There were no audience comments. XII. COMMITTEE MEMBER'S COMMENTS COMMITTEE MEMBER HAN TSCHERSICH will be gone for two weeks and will be back early May He will miss the April 20 and 26 meetings and asks to be excused. COMMITTEE MEMBER KEVIN FOSTER commented about the trash on the trail and trail head by Boy Scout Lake. Pam suggested putting trash receptacles in the area. Duane stated there is a dumpster across the road at Lake Louise. With bear safety being an issue P & R Minutes: April 12, 2005 Page 3 of 4 the area needs to be kept clean. COMMITTEE MEMBER PATRICK SALTONSTALL will be gone until May 5 and asks to be excused. XIII ADJOURNMENT ATTEST By: The meeting adjourned at 8:50 p.m. Sheila Smith, Secretary Community Development Department DATE APPROVED: l p h i n 2 (p , 2005. KODIAK ISLAND BOROUGH PARKS & RECREATION COMMI L EE By: Pam Foreman Chair P & R Minutes: April 12, 2005 Page 4 of 4 I. CALL TO ORDER II. KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE REGULAR MEETING - APRIL 26, 2005 MINUTES The regular meeting of the Parks & Recreation Committee was called to order at 7:00 p.m. by CHAIR FOREMAN on April 26, 2005 in the Borough Conference Room. ROLL CALL Committee Present Absent Excused Others Present Members aerie Biesse Be . .Odell Hans Tschersich Heather Turner X Jeff Huntley X Kevin Foster X Mike Sirofchuck X Murphy Forner X Pam Foreman X Patrick Saltonstall Robert Greene A quorum was established. III. APPROVAL OF AGENDA COMMITTEE MEMBER MIKE SIROFCHUCK MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMITTEE MEMBER JEFF HUNTLEY, and was CARRIED by unanimous voice vote. IV. MINUTES OF PREVIOUS MEETING COMMITTEE MEMBER KEVIN FOSTER MOVED TO APPROVE the amended minutes for March 22 and March 29, 2005 and APPROVE April 12, 2005 minutes. COMMITTEE MEMBER SIROFCHUCK SECONDED the motion. V. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments or appearance requests. P & R Minutes: April 26, 2005 Page 1 of 4 VI. OLD BUSINESS A. North Star /Otmeloi Bike Path -Mike Sirofchuck reported that a newspaper article quoted 1.5 million dollars to put a bike path in. B. White Sands Beach - Parking lot is not big enough to hold all the cars on nice days, so if DOT could not put a guardrail on both sides it would leave additional parking spaces. The Department of Fish & Game may have funding available by the end of summer after the first run of Salmon. Would KIB Engineering have money available for park maintenance, a footbridge, and to put boulders along the road at the White Sands Beach area. The committee wishes to invite Bud Cassidy to the May 10 meeting to discuss maintenance and what can be done. Perhaps, Bud Cassidy would join the committee to walk the White Sands Beach area. COMMITTEE MEMBER MURPHY FORNER MOTIONED to request ADA build an access bridge and trail, the broken stump cut to ground level, park maintenance, a footbridge, and boulders along the road at White Sands Beach for the 2006 Capital Improvement Program (CIP). COMMITTEE MEMBER JEFF HUNTLEY SECONDED the motion, and it was CARRIED by unanimous voice vote. C. Trail Heads and Pull Outs Related to Summer Road Construction -The committee wishes to preserve all trail heads and pullouts along Monashka Bay Road. One priority of the committee is to recommend to Bud Cassidy in the KIB Engineering Department to put in sign post receivers slots further off the road so that they can go back up, and the signs be replaced before the road project is completed. The committee agrees there should be an extra two (2) feet of paved shoulder added or a bike lane along the side of the road One section of guardrail should be removed to restore a parking pull out. The committee indicated a request should be adopted to make recommendations formal to preserve pull outs. COMMITTEE MEMBER JEFF HUNTLEY MOTIONED to prepare a Resolution to request on GPS designated pullouts be made available to people, an additional bike lane between the white line and shoulder /guardrail, pullouts have beveled access points for vehicles. The motion was SECONDED by COMMITTEE MEMBER HEATHER TURNER and CARRIED by unanimous voice vote. VII. NEW BUSINESS COMMITTEE MEMBER MURPHY FORNER MOTIONED TO AMEND the Resolution to include GPS points and boulders placed along the road at White Sands Beach, and a ditch be dug around the restroom. The motion was SECONDED by COMMITTEE MEMBER KEVIN FOSTER, and CARRIED by unanimous voice vote. P & R Minutes: April 26, 2005 Page 2 of 4 A. Womens Bay Comp Plan -The committee didn't have time to review. B. KISA Lease Request -This case will be heard at the Planning & Zoning regular meeting on May 18, 2005. COMMITTEE MEMBER MURPHY FORNER MOVED TO REQUEST the Parks & Recreation Committee review the Salonie Creek Rifle Range existing lease and request an extension. The motion was SECONDED by COMMITTEE MEMBER JEFF HUNTLEY, and CARRIED by unanimous voice vote. C. Parks & Open Space Ordinance Introduction- Copies were distributed. D. S05 -005 Kodiak Community Church- Woodland Acres Subdivision —The committee requests copies of plats be sent to Parks & Recreation Committee for review prior to the Planning & Zoning meeting, to be added to the list of review agencies, to put out an agenda based on the cases that have come in by the agenda deadline, and to e -mail the list of cases accepted after the first of the month. E. S05 -006 Wal -Mart Stores Subdivision -Wal -Marts drainage is considerable and the need for drainage could be accommodated. One idea expressed is to open up the parking plan with some landscaping strips. VIII. COMMUNICATIONS There were no communications IX. REPORTS STAFF REORTED THE FOLLOWING MEETING SCHEDULE: • May 10, 2005- Regular Meeting at 7:00 p.m. in the KIB Conference Room. • May 24, 2005 - Regular Meeting at 7:00 p.m. in the KIB Conference Room. X. AUDIENCE COMMENTS There were no audience comments. XI. COMMITTEE MEMBERS' COMMENTS Jeff Huntley commented on Saturdays bike triathelon. Everyone rode their bikes down the middle of the road out on Monashka Bay Road. Heather Turner taked about the U.S. Coast Guard is trying to educate people that are new to the area about appropriate place to shoot. Fish & Game may have some hunter P & R Minutes: April 26, 2005 Page 3 of 4 Kevin Foster suggested there be signs in the KIB building for the meetings. He also stated that he would like calendars showing all the City and Borough meetings be distributed to the Parks & Recreation Committee. Mike Sirofchuck said he saw an almost accident by Mill Bay Beach because a bike was in the middle of the lane. XII. ADJOURNMENT The meeting adjourned at 9:30 p.m. ATTEST education classes come available. She suggested that on May 10` agenda include hunter education. By: Wilt • " • /It le Sheila Smith, Secretary Community Development Department 1 wr12 l t'{ : 2.065 DATE APPROVED: May -24, 2005 KODIAK ISLAND BOROUGH PARKS & RECREATION COMM r, TEE By: P & R Minutes: April 26, 2005 Page 4 of 4 ACTION ITEMS: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting - June 27, 2005 SUMMARY APPROVED: Motion to approve certificated contracts for the 2005/2006 school year to Barbara Bolson in the amount of $85,800 for 1.0 FTE Director /Kodiak High School Associate Principal; Jacob Parrett - BA +0/5 in the amount of $46,914, plus $355 village stipend for 1.0 FTE Larsen Bay School; Krista Parrett - BA +0/5 in the amount of $46,914, plus $355 village stipend for 1.0 FTE Larsen Bay School; Michael Hinman - MA +0/0 in the amount of $40,517, plus $355 village stipend for 1.0 FTE Akhiok School; Rachel Hinman - MA +0 /0 in the amount of $40,517, plus $355 village stipend for 1.0 FTE Akhiok School; Andrew Weidmann - BA+0/1 in the amount of $38,384, plus $355 village stipend for 1.0 Old FTE Harbor School; Natalie Hoover Dean - MA +36/8 in the amount of $62,197, plus $355 special education stipend and $355 village stipend for 1.0 FTE Port Lions School; and Marilyn Frickey - MA +54/8 in the amount of $65,395, plus $355 special education stipend for 1.0 FTE Town Elementary Special Education. APPROVED: Motion to adjourn. BOROUGH CLERK'S OFFICE ACTION ITEMS: APPROVED: APPROVED: POSTPONED: APPROVED: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting - July 11, 2005 Motion to adjourn. SUMMARY Motion to approve an administrative contract for the 2005/2006 school year to Laurie Busness in the amount of $78,310 for 1.0 administrator. Motion to approve Purchase Requisition Number 560000009 to Computer Automation Systems, Inc., in the amount of $25,000. 2004/2005 Report Card to the Public to the July 25, 2005 Regular Meeting. R JUL 1 9 2005 BOROUGH CLERK'S OFFICE TOTAL I I Ms. Williams I I Ms. Wells II _ _ _ II Mr. Oswalt Ms. Branson I Mr. Bonney Mr. Abell o Cn 0 0 °- by .. N < \ y z TOTAL I Ms. Williams 1 Ms. Wells I Mr. Oswalt Ms. Branson CD ° A- et d G .0 Z TOTAL Ms. Williams Ms. Wells 1 Mr. Oswalt Ms. Branson _ C 0 o E O rc � • t Z TOTAL Ms. Williams Ms. Wells I rvu. nRmey Mr. Oswalt Ms. Branson G 0 a ? Ci z I TOTAL I Ms. Williams Ms. Wells wu. rcninwy Mr. Oswalt Ms. Branson • lvlr. ncnurey O 0 a I•� I t i Jv z P 0 y CD v 0 0 0 ° 0 0 s y, d •.(2. 0 PD M i TOTAL 1 1 Ms. Williams I Ms. Wells I Mr. Oswalt I 11• Ms. Branson C4 tO CD 0 a re- 1 t 0 6\ IV ii � z TOTAL I Ms. Williams t 1 Ms. Wells Ms. Brinson Mr. Oswalt Ch td a 0 < VI << c TOTAL Ms. Williams Ms. Wells [Mr. Ranney tufaliTal- Ms. Branson Mr. Oswalt ro 0 e a Na es IJ a < < -P- TOTAL Ms. Williams Ms. Wells Mr. Ranney ■as �ra�:v5ir[a�� Ms. Branson Mr. Oswalt CA eo 0 0 a Cis a S v v La I TOTAL I Ms. Williams Ms. Wells Rua Ms. Branson Mr. Oswalt c '`' 0 v 0 a z 4 0 0 0 co 0 0 0 cia cip 0 0 ' 0 Tt TOTAL I Ms. Wells * I 1 1 Mr.Oswak I Ms. Bnanson_1 C/) c n O a ly z TOTAL Ms. Wells Mr. Oswalt Ms. Branson L V V 0 z TOTAL re Ms. Wells t I Mr. Ranney Mr. Oswalt Ms. Branson s / I NIl'. Anell (7) o g 6 . ts- Jam, ✓ z TOTAL Ms. Williams Ms. Wells 1 Mr. Oswalt Ms. Branson ` Nll'. Anell e g �J V � T TOTAL bl Ms. Wells , Mr. Oswalt Ms. Branson Mr. Bonney 1 IVlr. HOCH -� b7 0 7Q a T %,,, e Y C 1 z R n tg 8 v 0 0 0 0 t C 0 O TOTAL I Ms. Williams I ms wells Mr. Oswalt II Ms. Branson ill 0, G n 0 a v �.� V z TOTAL Ms. Williams Ms. Wells Mr. Oswalt Ms. Bronson .. - = 1 to t 0 o a O 6' Q N 1 S .c 0 Z TOTAL Ms. Williams Ms. Wells ir k Mr. Oswalt Ms. Branson :• w CD o a' ea v -3/4 -...' H 0 TOTAL Ms. Williams Ms. Wells Mr. Oswalt Ms. Branson __ — Mr. Abell V to CD : < 00 0 . • 1' ✓ z TOTAL Ms. Williams Ms. Wells Mr. Oswalt Ms. Branson Mr. Abell CA by 5 a 7 kie J CD KODIAK ISLAND BOROUGH ASSEMBLY MEETING �n Regular Meeting of: ( q'uAL 4 2Qo Please print your name Please print your name Kodiak Island Borough August 4, 2005 - 7:30 p.m. 1. INVOCATION Captain Dave Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Clerk's note: Assemblymembers Abell, Bonney, and Ranney may be out and asked to be excused. Recommended motion: Move to specifically excuse any Assemblymembers that are absent. VOICE VOTE ON MOTION 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOTION TO APPROVE THE AGENDA 5. APPROVAL OF MINUTES Assembly Guidelines Regular Meeting Assembly Chambers A. Kodiak Island Borough Assembly Regular Meetings of May 19, June 2, and Special Meeting of June 9, 2005. Recommended motion: Move to approve the minutes as submitted. Ask if there are any corrections or additions to the minutes. VOICE VOTE ON MOT /ON Kodiak Island Borough Assembly Guidelines August 4, 2005 Page 1 6. AWARDS AND PRESENTATIONS - None 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. Read phone numbers: Local Number 486 -3231 Toll Free 1- 800 - 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 8. COMMITTEE REPORTS 9. PUBLIC HEARING - None. 10. BOROUGH MANAGER'S REPORT - Manager Gifford 1 1 . MESSAGES FROM THE BOROUGH MAYOR - Assemblymember Branson 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -04 to Provide Snow Removal, Sanding, and Road Repair in the Monashka Bay Road Service Area. Recommended motion: Move to award Contract No. FY2006 -04 to Brechan Enterprises, Inc. of Kodiak, Alaska for time and materials based on the bid schedule. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines August 4, 2005 Page 2 2. Contract No. FY2006 -05 Providence Kodiak Island Counseling Center for Counseling Services to the KIB School District for School Year 2005 -2006. Recommended motion: Move to approve Contract No. FY2006 -05 with Providence Kodiak Island Counseling Center for school year 2005 -2006 in an amount not to exceed $381,350. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION 3. Contract No. FY2006 -06 Banking Services for the Kodiak Island Borough. Clerk's note: Attached on green paper is the Finance Director's memo to the Assembly. Recommended motion: Move to award Contract No. FY2006 -06 Banking Services for the Kodiak Island Borough to Wells Fargo Bank. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION 4. Contract No. 2003 -04A Extension of Audit for the Kodiak Island Borough and the Kodiak Island Borough School District for the Fiscal Year Ending June 30, 2005. Recommended motion: Move to approve Contract No. 2003 -04A with KPMG, LLP of Anchorage, Alaska. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION B. RESOLUTIONS 1. Resolution No. FY2006 -04 Appointing Directors to the Kodiak Fisheries Development Association, Kodiak's "Eligible Crab Community Entity" for the Bering Sea /Aleutian Islands Crab Rationalization Program. Recommended motion: Move to adopt Resolution No. FY2006 -04. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines August 4, 2005 Page 3 2. Resolution No. FY2006 -05 Authorizing Land Sale Number Fifteen and Establishing Terms and Conditions. Recommended motion: Move to adopt Resolution No. FY2006 -05. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION 3. Resolution No. FY2006 -06 Approving Terms and Conditions for Sale of Tax Foreclosed Property at Borough Land Sale Number Fifteen. Clerk's note: Attached on yellow paper is a corrected version reflecting the changed amounts for the minimum offer column on page 3. Recommended motion: Move to adopt Resolution No. FY20O6 -06. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION 4. Resolution No. FY2006 -07 Authorizing the Records Manager to Dispose of Mental Health Records. Recommended motion: Move to adopt Resolution No. FY20O6 -07. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION 5. Resolution No. FY2006 -08 Confirming the Trinity Islands Paving District Assessment Roll and Establishing a Schedule for Paying the Assessments. Recommended motion: Move to adopt Resolution No. FY2006 -08. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOT /ON Kodiak Island Borough Assembly Guidelines August 4, 2005 Page 4 C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2006 -02 Amending Title 15 Bui /dings and Construction to Standardize the Kodiak Island Borough and the City of Kodiak Building Codes. Recommended motion: Move to adopt Ordinance No. FY2006 -02 in first reading to advance to public hearing on September 1, 2005. Staff report - Manager Gifford. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION D. OTHER ITEMS 1. Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed (Mr. Alexis Chichenoff Jr.) Recommended motion: Move to waive the claimant's failure to make timely application for exemption and authorize the Assessor to accept the application as if timely filed. Staff report - Manager Gifford. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION 14. CITIZEN COMMENTS (Limited to three minutes per speaker) Read phone numbers: Local Phone Number 486 -3231 Toll Free 1- 800 - 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. Kodiak Island Borough Assembly Guidelines August 4, 2005 Page 5 15. ASSEMBLYMEMBER COMMENTS ANNOUNCEMENTS - Assemblymember Branson The Assembly work session of August 11, 2005 and regular meeting of August 18, 2005 have been cancelled. The Assembly will meet in a work session on Thursday, August 25, 2005 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, September 1, 2005 at 7:30 p.m. in the Assembly Chambers. 16. EXECUTIVE SESSION A. Matters Involving Negotiations With IBEW. Recommended motion: Move to convene into executive session to discuss matters involving negotiations with IBEW, this qualifies for executive session per KIBC 2.17.030E, matters involving negotiations with labor organizations representing borough employees. ROLL CALL VOTE ON MOTION Please invite the Assemblymembers, manager, and the Clerk's Office staff to participate. (Upon returning from the executive session, Assemblymember Branson reconvenes the special meeting and announces there is no action to be taken as a result of the executive session.) 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines August 4, 2005 Page 6