2006-06-29 Work SessionCITIZENS' COMMENTS (limited to three minutes per speaker)
ITEMS FOR DISCUSSION
/1. Discussion of KIBSD Resolution #056 -004, Master Planning of Schools
J 2. Parks and Recreation Committee Update
J 3. Swimming Pool Options
4. Resolution Supporting the Crew Members' Association.
5. Threshold Services, Inc. Update
PACKET REVIEW
ASSEMBLY WORK SESSION
June 29, 2006 — 7:30 p.m.
Borough Conference Room
AGENDA
PUBLIC HEARING
Resolution No. FY2007 -01 Authorizing the Paving of Roads in the Woodland Acres Paving Assessment
District.
State of Alaska Alcoholic Beverage Control Board NEW Liquor License Application for the Buskin River
Lounge, 1395 Airport Way, Kodiak, AK. (Applicant: The Kishan Group Inc.)
State of Alaska Alcoholic Beverage Control Board NEW Liquor License Application for the Larsen Bay
Lodge, 101 Beachfront Drive, Larsen Bay, AK. (Applicant: Larsen Bay Lodge Inc.)
Ordinance No. FY2006 -12 Rezoning Tract 0, U.S. Survey 2539, Russian Creek Alaska Subdivision From B-
Business To RR1 -Rural Residential One. (1059 Panamaroff Creek Dr.) (Applicant: Planning & Zoning
Commission.
Ordinance No. FY2006 -13 Rezoning Lot 26, U.S. Survey 3098, Lot 26 From RR1 -Rural Residential One To
B- Business (2316 Mill Bay Road) (Applicant: William Bacus)
Ordinance No. FY2006 -14 Amending Title 3 Revenue and Finance Chapter 3.16 Contract, Purchase, Sale,
and Transfer Procedures by adding Section 3.16.115 Delinquency to Allow the Borough to Offset Payments
to Delinquent Entities and to not Allow the Borough to Contract With Those Entities.
CONTRACTS
Contract No. 2007 -01 Economic Development Services for FY 2007 between the KIB and the Kodiak
Chamber of Commerce in the amount of $43,000 per annum.
Contract No. 2007 -02 Kodiak Island Borough Facilities Fuel Oil Delivery.
Contract No. 2007 -03 Recycle Services with Threshold Services Inc.
Contract No. 2007 -04 New World Systems Corporation Standard Software Maintenance Agreement.
RESOLUTIONS
Resolution No. FY2007 -02 Allowing Borough Employees to Participate in the Hartford 457 Governmental
Deferred Compensation Plan.
Resolution No. FY2007 -03 Authorizing the Approval of Lease with the Chiniak Public Library Association.
Resolution No. FY2007 -04 Authorizing the Approval of Lease with the American Red Cross.
ORDINANCES FOR INTRODUCTION
Ordinance No. FY2007 -02 Determining the Sale at Fair Market Value of a Tax Foreclosed Property to
Federal Govemment.
Ordinance No. FY2007 -03 Amending Kodiak Island Borough Code of Ordinances Title 17 Zoning Chapters
17.03, 17.06, 17.12, 17.13, 17.15- 17.20, 17.22, and 17.57 for Transient Accommodations.
Continuation of Packet Review Items
OTHER ITEMS
State of Alaska Alcoholic Beverage Control Board Application for Restaurant Designation Permit for The
Buskin River Lounge, 1395 Airport Way, Kodiak, AK. (Licensee: The Kishan Group.)
Appointment to the Bay View Road Service Area Board.
Declaring the Gravel Task Force Seats Vacant.
EXECUTIVE SESSION
Borough Manager's Evaluation.
Matters Involving Negotiations with IBEW.
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLYMEMBER COMMENTS
ON LEAVE
Branson June 26 -30
July 8 -12
Ranney June 5 -July 20
Gifford June 16 -July2
CALENDAR
June 2006
29 7:30 p.m. Assembly Work Session — CR
7:30 p.m. City Council Regular Meeting - AC
3 5:30 p.m.
4 Holiday
6 1:30 p.m.
7:30 p.m.
Cancelled
12 7:30 p.m.
13 7:30 p.m.
Cancelled
17 7:00 p.m.
19 7:30 p.m.
20 7:30 p.m.
Cancelled
9 7:30 p.m.
10 7:30 p.m.
Cancelled
14 7:00 p.m.
16 7:30 p.m.
17 7:30 p.m.
AC - Assembly Chambers
CR - Conference Room
SD /CR - School District Conference Room
AC /CR - Assembly Chambers Conference Room
C /CR - City Conference Room
D /CR - Hospital Doctors' Conference Room
H /PL - Hospital Physicians Library
July 2006
Gravel Task Force - CR
Borough Offices will be closed in observance of the July 4th Holiday
Local Emergency Planning Committee Meeting - AC
Assembly Regular Meeting - AC
City Council Work Session
Planning and Zoning Commission Work Session - CR
Assembly Work Session - CR
City Council Regular Meeting
School District Board Work Session - SD /CR
Planning and Zoning Commission Regular Meeting - AC
Assembly Regular Meeting - AC
7:30 p.m. City Council Work Session - SD /CR
27 7:30 p.m. Assembly Work Session - CR
7:30 p.m. City Council Regular Meeting - AC
31 7:00 p.m. School District Board Regular Meeting - AC e
ap August t Q2
1:30 p.m. Local Emergency Planning Committee Meeting - AC
7:30 p.m. Assembly Regular Meeting - AC
5:30 p.m. Gravel Task Force - CR
City Council Work Session
Planning and Zoning Commission Work Session - CR
Assembly Work Session - CR
City Council Regular Meeting
School District Board Work Session - SD /CR
Planning and Zoning Commission Regular Meeting - AC
Assembly Regular Meeting - AC
7:30 p.m. City Council Work Session - SD /CR
24 7:30 p.m. City Council Regular Meeting - AC
28 7:00 p.m. School District Board Regular Meeting - AC
31 7:30 p.m. Assembly Work Session - CR
BFH - Bayside Fire Hall
HC - Hospital Cafeteria
WBFH - Womens Bay Fire Hall
H /BR - Hospital Board Room
MHGR - Mental Health Group Room
H /DL - Hospital Doctors' Lounge
KHS - Kodiak High School
Work Session Meeting of:
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WORK SESSION MEETING
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KODIAK ISLAND BOROUGH
WORK SESSION MEETING
Work Session Meeting of:
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May 24, 2006
Kodiak Island Borough
Rick Gifford, Borough Manager
710 Mill Bay Road
Kodiak, AK 99615
Dear Mr. Gifford:
At their regular meeting of May 22, 2006, the Board of Education adopted Kodiak Island Borough
School District Resolution #056 -004, Master Planning of Schools. The resolution was compiled
based on concerns from community members who recalled plans in the past to remodel, redesign or
renovate District facilities as well as needs for new construction.
It is the Board of Education's request that the Kodiak Island Borough formally conduct a
comprehensive facility review of all District buildings to address program needs, code upgrades, and
future planning.
I look forward to continuing our cooperative working relationship with the Borough Assembly.
Please do not hesitate to contact me if you have any questions.
Sincerely,
Betty 1 alters
Superintendent
kee
cier
cc: Bud Cassidy, Engineering/Facilities
Kodiak Island Borough Assembly
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
722 Mill Bay Road
Kodiak, AK 99615
Office of the Superintendent
(907) 486 -9210
*
I MAY 2 4 2006
KIB MANAGER
000900
Kodiak Island Borough School District
Resolution #056 -004
Master Planning for Schools
WHEREAS, the development of technology- related instruction as an integral part of education
programming has had significant impact on both the space utilization and electrical infrastructure of
schools; and
WHEREAS, the accountability demanded by the No Child Left Behind Act requires increased attention
to individual performance and differentiated instruction has created the need for small group instruction
space that forces schools to use storerooms, hallways, and offices for daily instruction; and
WHEREAS, music, physical therapy, speech language, counseling, reading, and English language
acquisition programs do not have space designed to meet program needs; and
WHEREAS, a comprehensive facility use study has not been completed since 1990; and
WHEREAS, facility limitations are defining instructional programs rather than programs defining
facilities; and
WHEREAS, increased financial support by the state may provide significant opportunities to fund school
construction for districts who have developed a comprehensive facilities use plan; and
WHEREAS, a comprehensive plan will ensure that small projects are integrated and phased into a master
plan designed to meet the needs of the program; and
WHEREAS, sound planning saves money,
NOW, THEREFORE BE IT RESOLVED, that the governing body of the Kodiak Island Borough
School District requests that the Kodiak Island Borough formally conduct a comprehensive facility review
of all district buildings to address program needs, code upgrades, and future planning.
ADOPTED this 22' day of May, 2006
/ a
Roy f President
Kodiak Island Borough School District
Board of Education
• KODIAK ISLAND BOROUGH
•
Engineering & Facilities Department
MEMORANDUM
DATE: June 26, 2006
TO: Borough Assembly
FROM: Bud Cassidy, Director, Engineering and Facilities Department
SUBJ: Master Plan — School District
I. INTRODUCTION
The KIBSD resolution to perform master planning on the existing school facilities and grounds is
a good planning tool, both in terms of defining our Capital Improvement Program (CEP) and in
presenting to funders (legislature or granting agencies) the Community's priorities. These
facilities are some of the largest assets owned by the Borough. With the escalation of building
costs comes a commensurate increase in value of our existing structures. Understanding the
condition of our facilities, the true cost to operate and maintain them, as well as the future need
to renovate, expand, or replace these assets is an important education process for decision
makers.
II. PAST MASTER PLANNING EFFORTS
A good starting point is to review past master planning efforts. There has been some effort to do
this for the high school, but none for the remainder of the school facilities. Reviewing the goals
and objectives of those past efforts is important to determine if they remain current priorities.
III. MASTER PLANNING COMPONENTS
There are a number of components to address when performing master planning for educational
facilities. They include the following:
• Projected Population Growth
- Student /neighborhood/community population growth. Plan for projected
population — 10 years or greater from the present.
• Facilities Examination
•
• Educational Programming
- Space needs (Voc -ed, small, remedial space (reading, special education, etc.)
Does the existing facility space fit your programs?
CVDocuments and Settings \jkepleyVLocal Settings \Temporary Internet Files VOLK542 \Memo to Assembly.doe
- Location. Is it centrallyrlocated? Does the area lend itself to future growth either
due to population increases due to community growth or a change in attendance
area?
- Classroom space needs. (Is the existing space flexible and versatile ?)
- Older/Existing facilites. For &der facilities a "condition survey" on the
structures, as well as the building's systems (mechanical, electrical, etc.) is
needed to determine what condition these systems are in. Are they at the end or
close to the end of their projected lifespan? Is there new technology that can do
the same operation with more energy efficiency, and with less maintenance? Is
the building in compliance with Federal, State, and Local codes?
• School Grounds
- Land improvements. Is there space for future construction, include required
parking and traffic?
Is there space for playgrounds, play fields, or other outside facilities?
IV. CONCLUSION
These are just some quick thoughts about what a comprehensive master planning effort would
take; however it is valuable work and it is work that is needed. It will also be relatively
expensive, so the effort should be prioritized (a condition study /needs assessment for the
ADF &G building performed in 2002 cost close to $54,000); but the work performed lays out a
path to efficiently address the Community's capital needs for facilities. It also provides decision
makers with important information with which to make sound decisions.
•
C \Documents and Settings \jkepley \Local Settings \Temporary Internet Files \OLK542 \Mcmo to Assembly.doc
Current Budget
12,000,000
Less bond proceeds
6,210,000
Less interest earnings
284,000
Balance to Finance
5,506,000
Remaining Balance
5,410,583.46
Original Budget
6,210,000.00
Budget Amendments
.00
Actual Expenses
228,213.52
Encumbrances
571,203.02
Remaining Balance
5,410,583.46
TO:
FROM:
DATE:
SUBJECT: New Swimming Pool — Funding Options
The Honorable Mayor and Assem
l of the Kodiak Island Borough
Rick Gifford, Borough Manager ' fs
June 27, 2006 ( E
I. INTRODUCTION
After completing 35% of the design of the new swimming pool, it has become apparent
that the pool project is significantly under funded. The original budget was for
$6,210,000; a new pool is now estimated to cost $12,000,000. This memo will lay out
some of the various funding options open to the Borough.
II. COSTS EXPENDED TO DATE
This
is the
original budget and costs th
This is a revised budget based on needed funds
III. FINANCING OPTIONS:
•
r •
KODIAKISLAND BOROUGH 4+3
OFFICE of the MANAGER
MEMORANDUM
1. Rasmuson Foundation
Must submit a Letter of Inquiry which includes:
• brief history of organization; mission; services provided;
geographical area served; and number of beneficiaries;
MEMORANDUM
Pool Financing Options
Page 2
•
• description of project; need; current status; timeline for
implementation; how this project will contribute to the quality of life
for Alaskans
• description of total cost of project; how much has been raised to
date; how much is requested from the Rasmuson Foundation; how
organization anticipates raising the balance; and how project will be
sustained in the future
• identify the Project Director and describe their qualifications; and
• project budget worksheet that lists costs and sources of funding
The Rasmuson Foundation is rarely the first, the largest or the only contributor to
any one project. The Foundation expects the community in which the project is
located to provide significant financial support. Should the project described in
the Letter of Inquiry be of interest to the Foundation, the applicant will
subsequently be formally invited to undertake the second step of the process,
submission of a full Tier 2 application. An invitation would typically be extended
within six months of submitting the Letter of Inquiry. Once invited, the applicant
will be provided with the necessary information to download the application
requirements from a secure part of the Foundation's web site. Full Tier 2
applications, by invitation only, may be submitted at any time after the invitation
is received. Decisions will be made within twelve months of submittal. Grant
procedures, including deadlines, are subject to change at the direction of the
Board of Directors.
2. Additional Bond Authority
The 2006 Legislature provided for two additional years, up to November 30,
2008, for additional bonding authority for new local projects or to fund cost
escalation of projects previously approved. In order to meet the October 3`
municipal election, the bond ordinance would need to be approved by the
Assembly by the end of August; and the ordinance requires two meetings, one of
which would include a public hearing. A special election could be held at any
time for additional bonding authority. Should we chose to go this direction to fund
the pool short fall, any additional bond money will be reimbursed by the state up
to 60 %. That means the Borough is obligated for our 40% share. If the project is
short $5,506,000, the borough's 40% share would be $2,202,400. Raising $2
million may be done a number of ways. Raising property taxes is one way.
Another way is to acquire the $2 million match in other ways. We may be able to
put all or part of the interest that has been accruing on the bonds (currently close
to $1 million) toward our need of just over $2 million dollars for the pool. The
facilities fund has capital improvement money that may also make up the part of
the Borough's portion of the bond obligation. Yet another option is to request the
city and school district participate with a direct appropriation.
MEMORANDUM
Pool Financing Options
Page 3 •
3. Use Other School Bond Monies
According to a brief discussion with the Borough's Bond Counsel, the bond
ordinances were written broad enough to allow the bond monies to be used "to
finance the planning, design, and construction of school and related capital
improvements in the Borough." The actual voter propositions described various
proposed projects, but included the language "...without limitation the projects
described below ?" It is our understanding that this gives the Assembly the
flexibility to use the bond monies for any or all of the approved projects.
However, the Assembly must also consider the intent of the voters for the various
projects taking into consideration that no one had any idea the cost escalation of
the various projects would increase so significantly. If this route is used, we will
want to work with the State of Alaska Department of Education and Early
Development (DEED) to make sure the projects we decide to go forward with
comply with their regulations.
Two legislative sessions ago, the state pre- approved a $1.2 million dollar school
project bond to the Borough subject to voter approval to pay back 40% of this
grant. The language in this bill SB 73 is wide opened and not tied to any specific
project.
4. Other Grant Funding or Capital Project Funding Request from the 2007
Legislature
We could seek other grant funding opportunities however, I am not aware of any
at this time. We could also make the pool funding a legislative priority capital
project request for the 2007 Legislature.
5. Borrow from the Facility Fund
Monies could be borrowed from the Facility Fund to pay for the project or to pay
the Borough's 40% share of the project. It would be in the form of a loan;
therefore, there would be interest to pay on this loan. Karl states an interest rate
of about 7.5% is most likely what he would recommend.
6. Appropriate Funds from the Facility Fund
In order to use the principal from the Facility Fund, the KIB Code §3.04.051 E.
states that "A portion of the fund may be appropriated for another purpose only
upon approval of an ordinance ratified by a two - thirds (2/3) majority of the
qualified voters at a regular or special election." Again, the State would not
participate in reimbursing those monies.
MEMORANDUM
Pool Financing Options •
Page 4
IV. CONSTRUCTING A NEW POOL IS NOT PRACTICAL.
If the Assembly decided not to complete the pool project, the following options are
available:
Close the project out with DEED. DEED will reimburse 60% of the approved
costs. If DEED has already paid more than 60 %, the Borough would need to
reimburse them the difference. Put the balance of the bond proceeds into an
escrow account to be used to make the bond payments. Once the bonds are
callable, they could be paid off.
Close out the project per #1 above. Use the remaining bond funds to finance the
planning, design, and construction of school and related capital improvements
within the Borough. If the projects have not previously been approved by the
DEED, then new projects would need their approval. If we go this route, we
should work with DEED to make sure that it works for them, so that we can
continue to get the bond payment reimbursement.
V. CONCLUSION
These are the funding options that have come to mind that can be explored
further to help fund the pool and other bond projects should the Assembly chose
to move this direction.
Aug 3 RM
August 17
Aug 17 RM
Aug 24 SM
Aug 24 SM
Aug 31 SM
Sept 1
Sept 13
Sept 18
Sept 27
October 3
TIME LINE FOR AN OCTOBER 2006 BOND ORDINANCE
Introduce the Bond Ordinance
Adopt the Bond Ordinance OR
Introduce the Bond Ordinance
Adopt the Bond Ordinance OR
Introduce the Bond Ordinance
Drop dead date to adopt the Bond Ordinance
First Notice of Election Must be Published in the Newspaper
Voter's Pamphlets are Mailed to the Public /Information must be
submitted to the Clerk's Office before Sept. 5
Second Notice of Election Must be Published in the Newspaper
First Publication of Notice of Existing Bond Indebtedness
Absentee Voting begins
Second Publication of Notice of Existing Bond Indebtedness
Third Publication of Notice of Election
Third Publication of Notice of Existing Bond Indebtedness
ELECTION DAY
3?\i'Qs'A
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2007 -XX
Requested by: KIB Assembly
Drafted by: City Council Member Davidson
Introduced: 07/06/2006
Adopted:
„n4 `� A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY
SUPPORTING THE CREW MEMBERS' ASSOCIATION
44
WHEREAS, the North Pacific Fisheries Management Council (NPFMC) has enacted a law
through the U.S. Congress as of January 1, 2006, that allocates 90% of Bering Sea Crab be
delivered to six giant seafood corporations within a given degree of longitude and latitude in the
Bering Sea; and
WHEREAS, the boat owners, hired skippers and crew members have shared equally in the risks
and development of the Bering Sea Crab fisheries; and
WHEREAS, traditionally, the hired skippers and crew members have received between 30% and
40% of the profits delivered dockside; and
WHEREAS, the enactment of Bering Sea Crab rationalization has resulted in the loss of between
600 and 800 hired skippers' and crew members' jobs because the act gave the entire quota shares
solely to boat owners, leaving out the hired skippers and crew members, and because it has allowed
boat owners to stack their shares onto other boats, thus reducing the number of boats engaged in
the fisheries from 285 boats to 85 boats; and
WHEREAS,
and
WHEREAS,
fisheries;
Bering Sea Crab rationalization has resulted in the privatization of a public resource;
the NPFMC is endeavoring to introduce rationalization in the Gulf of Alaska ground
NOW, THEREFORE, BE IT RESOLVED THAT THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH supports hired skippers and crewmembers in their efforts to receive their fair and
historical percentage of any Gulf of Alaska ground fisheries rationalization (GOA/RAT) that becomes
law.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF 2006
ATTEST: Jerome M. Selby, Borough Mayor
Nova M. Javier, CMC, Borough Clerk
KODIAK ISLAND BOROUGH
Kodiak Island Borough, Alaska Resolution No. FY2007 -XX
Page 1 of 1
Summary Report on Status of Threshold Services, Inc. On Kodiak Island Borough Recycling ,,/g`,
Matt Jamin, Threshold Treasurer R //
Several recent changes will require us to terminate services to the Borough (and shut A.
down our Von Scheele plant) on July 31, 2006 unless a new contract is negotiated with the
borough for the services we are delivering.
Here's what has changed:
frerethi at 000 7
a /ey ws pal, e
(1) Horizon has told us that effective 7/1/06, they will charge us to move product off
Island. They are still offering a rate substantially lower than their normal rate — and their
contribution has been an important part of our viability — but we need to expect to pay about
$450 per van load to Tacoma. We have recently averaged receipts of about $700 per load for the
product from our market, Smurfrtt. We have been shipping 2 -3 loads per month.
(2) Our workers' comp rate is now $.20 per every dollar of plant payroll;
(3) The per ton amount we are paid by Smurfitt (our market) for recyclable products is
down from prior years. Thus, last year cardboard (our principal product) was generating $60 per
ton, and now it is generating $50. In years before 2005, rates were at least 50 % higher.
(4) Through 6/30, we have had a contract with Kodiak Sanitation to clean the area around
dumpsters that has generated an average of $1800 per week or $7800 per month in revenue.
Because KS is now on a new contract with the borough, KS will not renew that contract.
Between the loss of the $7800 /mo KS contract, and the increased costs from Horizon
(over $1000 / month), workers' comp, and reduced revenue, we project that if we continued
operating past July 31, 2006, we would run $10 K per month in the red. The non - profit board
cannot do that.
Right now the borough gives us $7500 per month to operate as long as we move two vans
per month. With the changes, (most importantly the loss of additional $7800 per month that was
coming from the borough to us through KS), we would need $17,500 per month to break even.
As a citizen who believes in recycling, in providing meaningful work to people with
disabilities, and who has worked on the Threshold project for over 20 years, I regret having to
make this report.
I've attached a budget that shows what it costs to operate the plant.
Here are some of the more important items:
Our rent is $2100 per month, and is a fixed cost irrespective of output.
Our payroll is about $10,000 per month, to employees, which includes 3 non - disabled
workers, none of whom makes more that $15 per hour, and about 10 staff persons with
disabilities. Payments to the staff with disabilities is a very small part of our payroll, (about 40
%) but very important to the workers, many of whom work part time, but for whom having a job
is very fulfilling. Employer responsibilities (workers' comp, esc, FICA, etc.) bring our payroll to
approximately $13,000 per month, the great bulk of our expense.
Other predominantly fixed costs include heat, phone, electricity, mainlining vehicles
(pickup van, forklifts), and equipment (balers).
Possible solutions: (1) Enter contract with Coast Guard by which it pays Threshold
something to take its recyclable materials — right now we are subsidizing recycling on the base;
(2) Get a larger contract commitment from the Borough for a period of a few months
so that we can stay alive while we study the problem more thoroughly.
Action Requested: (1) work with staff on a solution;
(2) find out more from the Coast Guard on contract viability;
(3) report back at next work session.
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POLLUTION PREVENTION PROGRAM REPORT /994
FY 2004 40m. kobutJ
Through the Storm Water Pollution Prevention Program and }inris
Environmental Stewardship Program, AMS personnel are provided
with practical instruction in the protocol to be Used to comply
with the procedures outlined above. Compliance with the
procedures outlined above is ensured through regular shop
inspections as part of the BOSS Contractor Environmental
Stewardship Program.
RECYCLING PROGRAM SUMMARY:
Alutiiq Management Services in conjunction with the United
States Coast Guard Integrated Support Command - Kodiak
participated in a recycling program that included the following
materials:
• Recyclable White Office Paper
• Corrugated Cardboard
• Newspapers
• Paperboard, magazines, color paper
• #1 and #2 Plastic Containers
• Scrap Metal
• Used Oil
• Used Antifreeze
• Used Solvent
• Tires
• Electronics / Computers
Bulk recyclable materials (cardboard, newspapers, paperboard and
magazines, and #1 and #2 plastics) are collected in fourteen
bins (eight Corrugated Cardboard bins, and six Miscellaneous
Recyclable bins) placed throughout the ISC by AMS. Containers
for recyclable materials were also placed in each of the BOSS
Contractor shops and in the utility plants. The AMS facilities
collect corrugated cardboard, paperboard / magazines / color
paper, #1 and #2 plastic containers, plastic shrink wrap,
plastic bubble wrap, aluminum cans, newspapers, scrap aluminum,
scrap ferrous and non - ferrous metals. Shop personnel then
transfer the collected recyclable materials to the bulk
recycling bins located on base.
WHITE OFFICE PAPAER:
Approximately 17,355 pounds (approximately 15 cubic yards) of
recyclable white office paper was collected and delivered to
Threshold Recycling during FY 2004.
POLLUTION PREVENTION PROGRAM REPORT
FY 2004
RECYCLING PROGRAM SUMMARY - continued:
CORREGATED CARDBOARD:
Approximately 136,000 pounds (Approximately 2,730 cubic yards)
of recyclable corrugated cardboard was collected and delivered
to Threshold Recycling. A total of 264 container loads of
collected cardboard were transported to Threshold Recycling
during FY 2004. Threshold Recycling produced 170 bales from the
collected cardboard.
NEWSPAPERS:
Approximately 108 cubic yards of recyclable newspaper were
collected and delivered to Threshold Recycling. A total of 97
container loads of collected newspaper were transported to
Threshold Recycling during FY 2004.
PAPERBOARD, MAGAZINES, COLOR PAPER:
Approximately 386 cubic yards of recyclable paperboard,
magazines, and color paper were collected and delivered to
Threshold Recycling. A total of 97 container loads of collected
newspaper were transported to Threshold Recycling during FY
2004.
#1 and #2 PLASTIC CONTAINERS:
Approximately 387 cubic yards of recyclable #1 and #2 plastic
containers were collected and delivered to Threshold Recycling.
A total of 97 container loads of collected newspaper were
transported to Threshold Recycling during FY 2004.
SCRAP METAL:
Approximately 261,860 pounds of scrap metal were collected and
delivered to the Kodiak Borough Landfill during FY 2003.
USED BATTERIES:
Used vehicle lead acid batteries were collected during FY 2004.
The batteries were transferred to the Hazardous Waste Storage
Building (N -48) for shipment off - island to be recycled.
The program to collect Spent Alkaline batteries continued during
FY 2004. A Waste Accumulation Area to collect both used
alkaline and nickel cadmium batteries was placed in Supply
located in Building 26. Spent alkaline batteries are also
collected at the Building 19 Waste Accumulation Area. The used
batteries are collected transported to the ISC Hazardous Waste
Facility (Building N -48) for disposal.
POLLUTION PREVENTION PROGRAM REPORT
FY 2004
RECYCLING PROGRAM SUMMARY - continued:
USED OIL:
Approximately 48,787 gallons of used oil were processed through
the ISC Kodiak Liquid Oily Waste System (LOWS) during FY 2004.
The processed used oil was then transferred to the ISC Kodiak
Central Heating Plant for burning as part of the ISC energy
recovery / waste minimization program.
ANTIFREEZE:
Approximately 45.0 gallons of used antifreeze were recovered,
filtered and reused at the BOSS Contractor Automotive and Heavy
Equipment Repair shops (Buildings N -1 and N -1A) during FY 2004
USED SOLVENT:
Approximately 9.25 gallons of used solvent were recovered,
distilled, filtered, and reused at the BOSS Contractor
Automotive and Heavy Equipment Repair shops (Buildings N -1 and
N -1A) during FY 2004
TIRES:
Used passenger car tires, light truck and truck tires and heavy
equipment tries were shipped off - island for recycling - 132
passenger car tires, 395 light truck tires, 128 truck tires, and
4 heavy equipment tires - a total of 659 tires weighing
approximately 20,630 pounds were shipped off - island for
recycling during FY 2004.
ELECTRONICS:
Used and Outdated electronics including computer hardware was
transported off - island for recycling -13 computer monitors and
688 pounds of miscellaneous electronics (computer CPUs,
printers, facsimile machines, and circuit boards) were
transported to Threshold Services and shipped off - island for
recycling during FY 2004.
Present were Mayor Jerome Selby, Assemblymembers Tom Abell, Sue Jeffrey, Reed Oswalt, Mel
Stephens, and Barbara Williams. Absent were Assemblymembers Pat Branson and Cecil Ranney.
Staff members present were E &F Director Bud Cassidy, Clerk Nova Javier, Finance Director Karl
Short, Assessor Tom Anderson, Community Development Director Mary Ogle, Associate Planner
Duane Dvorak, Project Manager Ken Smith, and Deputy Clerk Marylynn McFarland. Absent was
Manager Rick Gifford. The work session started at 7:30 p.m.
CITIZENS' COMMENTS
ASSEMBLY WORK SESSION
June 29, 2006
BOROUGH CONFERENCE ROOM
Jay Johnston spoke in favor of upgrades to the pool while further discussions of the new pool took
place.
ITEMS FOR DISCUSSION
1. KIBSD Resolution #056 -004. M aster Planning of Schools
Present from the School District were Scott Arndt, Dave Hacker, Dave Jones, Betty Odell, Jeff
Stephens, Bob Tucker, and Betty Walters. In response to Cassidy and the District, the Borough
agreed to work with School District staff, meeting DOE criteria, programmatic needs and
requirements of No Child Left Behind, and determining what staff can do toward this management
plan. At that time come back to the group and figure out what needs to be done from outside help.
This information could be used in the master planning w ith a consulting firm.
2. Parks and Recreation Committee Update
Mike Sirofchuck, Chairperson, shared that the committee has been working on a green space
ordinance with much discussion with P&Z. Committee has also made a recommendation to
purchase land for parks near Woodland Acres. Comments are being made at meetings in
connection with trail plans and Borough's comprehensive plan. Through a grant the Borough
secured in conjunction with park trails, individuals locally have become trained to construct and
maintain trails for motorized and non - motorized vehicles at a very basic level. Piedmont Trail at
Abercrombie was done through this grant. Capital projects are submitted yearly. With two seats
vacant on the Parks and Recreation Board, the group is having problems establishing a quorum and
would like to have some people from the Coast Guard base and someone with a real estate
background.
3. Swimming Pool Options
Cassidy presented a letter from Manager Gifford presenting different options for funding the
swimming pool. Presently, the pool is under - funded about 50 %. Bond is on hold. Question is what to
do. Discussion as to how to handle present bond, need for additional monies at the next election,
rehab existing pool, and contacting Rasmuson Foundation to be a piece of the funding. Rick and
Bud directed to work on language for a bonding ordinance to take to the public for more money.
Legal question if we can be that flexible in determining what we can put together before the October
election.
Work Session Notes
Presented to the Assembly on July 13, 2006
June 29, 2006
Page 1 of 5
4. Resolution Supporting the Crew Members' Association.
Consensus to wait for the City of Kodiak's action.
5. Threshold Services, Inc. Update
Matt Jamin, Threshold Services, Inc. Treasurer, outlined additional expenses, i.e., increased
shipping costs, cut in contracts and decreased income. Threshold needs approximately $10,000
more a month in order to stay in the community recycling. This is $10,000 more than what the
Borough presently donates. Threshold is working with the Coast Guard and their recycling needs.
Matt will come back in a week with his findings with Coast Guard and will work with staff. Karl Short
will address new contract with acceleration of monies up front at the regular meeting.
Mayor Selby publicly thanked Mary Ogle for her hard work and wished her all the best.
PACKET REVIEW
PUBLIC HEARING
Resolution No. FY2007 -01 Authorizing the Paving of Roads in the Woodland Acr es Paving
Assessment District.
Staff directed to run different numbers for different costs looking for options to bring the cost down.
Payment schedule will be set by the borough. Resolution wording should be changed to per lot
assessment along with adding another whereas from the code.
State of Alaska Alcoholic Beverage Control Board NEW Liquor License Application for the
Buskin River Lounge, 1395 Airport Way, Kodiak, AK. (Applicant: The Kishan Gr oup Inc.)
No questions.
State of Alaska Alcoholic Beverage Control Board NEW Liquor License Application for the
Larsen Bay Lodge, 101 Beachfront Drive, Larsen Bay, AK. (Applicant: Larsen Bay Lodge Inc.)
Assembly will have two motions before them.
Ordinance No. FY2006 -12 Rezoning Tract O, U.S. Survey 2539, Russian Creek Alaska
Subdivision From B- Business To RR1 -Rural Residential One. (1059 Panamaroff Creek Dr.)
(Applicant: Planning 8 Zoning Commission.
Second reading.
Ordinance No. FY2006 -13 Rezoning Lot 26, U.S. Survey 3098, Lot 26 From RR1 -Rural
Residential One To B- Business (2316 M ill Bay Road) (Applicant: William Bacus)
No problems.
Work Session Notes
Presented to the Assembly on July 13, 2006
June 29, 2006
Page 2 of 5
Ordinance No. FY2006 -14 Amending Title 3 Revenue and Finance Chapter 3.16 Contract,
Purchase, Sale, and Transfer Procedures by adding Section 3.16.115 Delinquency to Allow
the Borough to Offset Payments to Delinquent Entities and to not Allow the Borough to
Contract With Those Entities.
No questions.
CONTRACTS
Contract No. 2007 -01 Economic Development Services for FY 2007 between the KIB and the
Kodiak Chamber of Commerce in the amount of $43,000 per annum.
No questions.
Contract No. 2007 - 02 Kodiak Island Borough Facilities Fuel Oil Delivery.
Three year contract with Petro Star. No questions.
Contract No. 2007 - 03 Recycle Ser vices with Threshold Services Inc.
$90,000 a year contract. Bud will work with Matt on changes for this contract.
Contract No. 2007 -04 New World Systems Corporation Standard Software Maintenance
Agreement.
Three year contract at $46,000 a year. No questions.
RESOLUTIONS
Resolution No. FY2007 -02 Allowing Borough Employees to Participate in the Hartford 457
Governmental Deferred Compensation Plan.
Similar to 401 K - Edward Jones is offering this service.
Resolution No. FY2007 -03 Authorizing the Approval of Lease with the Chiniak Public Library
Association
25 - year lease to library for Tsunami shelter. No questions.
Resolution No. FY2007 - 04 Authorizing the Approval of Lease with the American Red Cross.
One year lease.
ORDINANCES FOR INTRODUCTION
Ordinance No. FY2007 -02 Determining the Sale at Fair Market Value of a Tax Foreclosed
Property to Federal Government.
First reading.
Work Session Notes
Presented to the Assembly on July 13, 2006
June 29, 2006
Page 3 of 5
Ordinance No. FY2007 -03 Amending Kodiak Island Borough Code of Ordinances Title 17
Zoning Chapters 17.03, 17.06. 17.12, 17.13, 17.15- 17.20, 17.22, and 17.57 for Transient
Accommodations.
First reading.
OTHER ITEMS
State of Alaska Alcoholic Beverage Control Board Application for Restaurant Designation
Permit for The Buskin River Lounge, 1395 Airport Way, Kodiak, AK. (Licensee: The Kishan
Group.)
Restaurant designation.
Appointment to the Bay View Road Ser vice Area Board.
Declaring the Gravel Task Force Seats Vacant.
The two seats from the village are vacated. Suggested that two slots be eliminated from the task
force in order that a quorum is easier to accomplish. Bud will check with the City to see if there is
someone available to join the 3 seat on the task force. There will be two motions in front of the
assembly.
EXECUTIVE SESSION
Borough Manager's Evaluation.
Matters Involving Negotiations with IBEW.
MANAGER'S COMMENTS — Administrative Official Cassidy
Have been working and submitted this week Seismic grant studies for $700,000.
CLERKS COMMENTS — Clerk Javier
Facilities Meeting August 5 starting at 9:00 a.m. Lunch will be served. Rick will put together a
proposed agenda ahead of time so folks can give input
MAYOR'S COMMENTS - Mayor Jerome Selby
Karluk tribal council would like to meet with the assembly. Jerome will suggest to them to submit a
letter with their concerns before the meeting.
ASSEMBLYMEMBER COMMENTS
Reed
• Referred to an article in Anchorage Times where the Coast Guard encouraged outside
contractors to bid on local jobs. Reed thought local contractors provided a good service and
not sure where the Coast Guard (T urner) was coming from.
• Inquired where the Borough was with the ramp at Anton Larsen. Bud reported that a permit
was being worked on with the Corp of Engineers.
• Suggestions were made that something be done about the parking situation at Anton. The
lot is always full and cars are being ticketed on the roadway. Cassidy will talk to the State
Work Session Notes
Presented to the Assembly on July 13, 2006
June 29, 2006
Page 4 of 5
Abell
about the ticketing situation.
• Attending the SW AMC meeting in Anchorage July 12th. Anticipating a balanced budget.
• Acknowledged Dr. Bob's letter of apology.
• Passed on a letter from Robin Heinrichs indicating the importance of recycling and the
landfill.
• Noted that the culvert at Pasagshak was blocked and fish unable to go through. Bud will
check with the state.
Jeffrey
• Inquired as to the status of the landfill. Rick and Mr. Cox are communicating.
Stephens
• Received a phone call inquiry as to the responsibility of the bike trail and surrounding
landscape. Bud reported that it was the State's responsibility and he would follow up with
the state as to maintenance of that area.
• Reiterated the importance of the next regular meeting regarding the Woodland Acres
Paving.
• Suggestion made to the newspaper to make mention of the meeting for residents to voice
their opinions.
Williams
• Thanked everyone for her birthday cake.
• Noted it would be a good idea to acknow ledge citizens concerns.
There being no further business, the Mayor adjourned the meeting at 10:50 p.m.
Work Session Notes
Presented to the Assembly on July 13, 2006
June 29, 2006
Page 5 of 5