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2006-05-04 Regular MeetingKodiak Island Borough May 4, 2006 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abel/ Deputy Presiding Officer Assemblymember Term Expires 2008 Ms. Pat Branson Assemblymember Term Expires 2007 Ms. Sue Jeffrey Assemblymember Term Expires 2008 Mr. Reed Oswa /t Assemblymember Term Expires 2008 Mr. Cecil Rooney Assemblymember Term Expires 2006 Mr. Mel Stephens Assemblymember Term Expires 2006 Ms. Barbara Williams Assemblymember Term Expires 2007 Mr. Rick Gifford Borough Manager '4s. Judi Nielsen, CMC Borough Clerk Kodiak Island Borough May 4, 2006 Assembly Agenda Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meeting of April 6, 2006. 6. AWARDS AND PRESENTATIONS A. Student of the Month B. Proclamation Regular Meeting Assembly Chambers 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) (Toll Free Phone Number 1- 800 - 478 -5736) (Local Phone Number 486 -3231) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1- 800 - 478 -5736) (Local Telephone Number 486 -3231) A. Ordinance No. FY2006 -1 1 Amending Title 4 Service Areas Chapter 4.40 Assessment Districts Within Service Areas Section 4.40.090 Payment by Changing the way the Interest Rate is Calculated on Installment Payments for Special Assessment Districts. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR Assembly Agenda Page 1 • 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -38 Providence Kodiak Island Medical Center Schematic Design Services - Phase IV of the Community Health Center. 2. Contract No. FY2006 -39 Solid Waste Collection. B. RESOLUTIONS 1. Resolution No. FY2006 -36 Relating to the Selection of a Site for Construction of a New Swimming Pool. C. ORDINANCES FOR INTRODUCTION - None. D. OTHER ITEMS 1. Appointment to the Citizen's Board of Equalization. 2. Appointment to the Fire Protection Area No. 1 Board. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Parks and Recreation Committee Regular Meeting of March 28, 2006. 2. GOA Groundfish Task Force Meeting of April 12, 2006. 3. Monashka Bay Road Service Area Board Meeting of March 28, 2006. B. REPORTS 1. Kodiak Island Borough School District General Fund Revenue Report for the Month of February 2006. 2. Kodiak Island Borough School District Board of Education Regular Meeting Summary of April 17, 2006. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough Assembly Agenda May 4, 2006 Page 2 Kodiak Island Borough May 4, 2006 - 7:30 p.m. 1. INVOCATION Captain Dave Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE Assembly Guidelines Regular Meeting Assembly Chambers 3. ROLL CALL Clerk's note: Assemblymembers may be out and asked to be excused. Recommended motion: Move to specifically excuse any Assemb /ymembers that are absent. VOICE VOTE ON MOTION 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOTION TO APPROVE THE AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meeting of April 6, 2006. Recommended motion: Move to approve the minutes as submitted. VOICE VOTE ON MOTION TO APPROVE THE MINUTES 6. AWARDS AND PRESENTATIONS A. Student of the Month - Mayor Selby B. Proclamation - Mayor Selby 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. Read phone numbers: Local Number 486 -3231 Toll Free 1- 800 - 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. Kodiak Island Borough Assembly Guidelines May 4, 2006 Page 1 8. COMMITTEE REPORTS 9. PUBLIC HEARING - Limited to five minutes per speaker A. Ordinance No. FY2006 -11 Amending Title 4 Service Areas Chapter 4.40 Assessment Districts Within Service Areas Section 4.40.090 Payment by Changing the way the Interest Rate is Calculated on Installment Payments for Special Assessment Districts. Recommended motion: Move to adopt Ordinance No. FY2006 -11. Staff Report - Manager Gifford Open public hearing. Read phone numbers: Local Phone Number 486 -3231 Toll Free 1 -800- 478 -5736 Public Testimony is limited to five minutes per speaker. Close public hearing. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION 10. BOROUGH MANAGER'S REPORT - Manager Gifford 11. MESSAGES FROM THE BOROUGH MAYOR - Mayor Selby 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -38 Providence Kodiak Island Medical Center Schematic Design Services - Phase IV of the Community Health Center. Recommended motion: Move to approve Contract No. FY2006 -38 with Prochaska and Associates for Phase IV - schematic design of the Community Health Center - in an amount not to exceed $58,700 plus non - reimbursable expenses of approximately $2,000 for a total contract amount of $60,700. Staff Report - Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOT /ON Kodiak Island Borough Assembly Guidelines May 4, 2006 Page 2 2. Contract No. FY2006 -39 Solid Waste Collection. Recommended motion: Move to approve Contract No. FY2006 -39 as a unit cost contract with Alaska Pacific Environmental Services of Anchorage, LLC, dba Kodiak Sanitation. Staff Report - Manager Gifford Assembly discussion. ROLL CALL VOTE ON MOT /ON B. RESOLUTIONS 1. Resolution No. FY2006 -36 Relating to the Selection of a Site for Construction of a New Swimming Pool. Recommended motion: Move to adopt Resolution No. FY2006 -36. Staff Report - Manager Gifford Recommended motion: Move to amend Resolution No. FY2006 -36 by substitution. (Clerk's note: attached is the substituted version that is available to the public.) Assembly discussion. ROLL CALL VOTE ON MOTION TO AMEND ROLL CALL VOTE ON MAIN MOT /ON C. ORDINANCES FOR INTRODUCTION - None D. OTHER ITEMS 1. Appointment to the Citizen's Board of Equalization. Recommended motion: Move to appoint Cheryl McNeil and Louise Stutes to terms to expire December 31, 2008 and Cassandra Juenger to an alternate seat to expire December 31, 2007 on the Citizen's Board of Equalization. 2. Appointment to the Fire Protection Area No. 1 Board. Recommended motion: Move to appoint Andrew De Vries to a term to expire October, 2006 on the Fire Protection Area No. 1 Board. 14. CITIZEN COMMENTS (Limited to three minutes per speaker) Read phone numbers: Local Phone Number 486 -3231 Toll Free 1 -800- 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. Kodiak Island Borough Assembly Guidelines May 4, 2006 Page 3 15. ASSEMBLYMEMBER COMMENTS ANNOUNCEMENTS - Mayor Selby The Assembly will meet in a work session on Thursday, May 11 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, May 18, at 7:30 p.m. in the Assembly Chambers. 16. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOT /ON Kodiak Island Borough Assembly Guidelines May 4, 2006 Page 4 KODIAK ISLAND BOROUGH ASSEMBLY MEETING Regular Meeting of: MAX X 2 OO(0 Please pr int your name “y=aoc Niint your name A, 7 _ 1c r'L t 1' c /-/roll KODIAK ISLAND BOROUGH ASSEMBLY MEETING Regular Meeting of: MAX X 2 OO(0 Please pr int your name Kodiak Island Borough May 4, 2006 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Deputy Presiding Officer Assemblymember Term Expires 2008 Ms. Pat Branson Assemblymember Term Expires 2007 Ms. Sue Jeffrey Assemblymember Term Expires 2008 Mr. Reed Oswa /t Assemblymember Term Expires 2008 Mr. Cecil Ranney Assemblymember Term Expires 2006 Mr. Mel Stephens Assemblymember Term Expires 2006 Ms. Barbara Williams Assemblymember Term Expires 2007 Mr. Rick Gifford Borough Manager Is. Judi Nielsen, CMC Borough Clerk Kodiak Island Borough May 4, 2006 Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION DRAFT 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meeting of April 6, 2006. 6. AWARDS AND PRESENTATIONS A. Student of the Month 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) (Toll Free Phone Number 1- 800 - 478 -5736) (Local Phone Number 486 -3231) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1 - 800- 478 -5736) (Local Telephone Number 486 -3231) A. Ordinance No. FY2006 -1 1 Amending Title 4 Service Areas Chapter 4.40 Assessment Districts Within Service Areas Section 4.40.090 Payment by Changing the way the Interest Rate is Calculated on Installment Payments for Special Assessment Districts. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR Assembly Agenda Page 1 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -38 Providence Kodiak Island Medical Center Schematic Design Services - Phase IV of the Community Health Center. 2. Contract No. FY2006 -39 Solid Waste Collection. B. RESOLUTIONS 1. Resolution No. FY2006 -36 Relating to the Selection of a Site for Construction of a New Swimming Pool. C. ORDINANCES FOR INTRODUCTION - None. D. OTHER ITEMS 1. Appointment to the Citizen's Board of Equalization. 2. Appointment to the Fire Protection Area No. 1 Board. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Parks and Recreation Committee Regular Meeting of March 28, 2006. 2. GOA Groundfish Task Force Meeting of April 12, 2006. 3. Monashka Bay Road Service Area Board Meeting of March 28, 2006. B. REPORTS 1. Kodiak Island Borough School District General Fund Revenue Report for the Month of February 2006. 2. Kodiak Island Borough School District Board of Education Regular Meeting Summary of April 17, 2006. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough Assembly Agenda May 4, 2006 Page 2 A regular meeting of the Kodiak Island Borough Assembly was held April 6, 2006 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Pastor Larry Cornett of the Church of the Nazarene. Present were Mayor Jerome Selby, Assemblymembers Tom Abell, Pat Branson, Sue Jeffrey, Reed Oswalt, Cecil Ranney, Mel Stephens, and Barbara Williams. Staff present were Manager Rick Gifford, Community Development Director Mary Ogle, Clerk Judi Nielsen, and Deputy Clerk Nova Javier. APPROVAL OF 'AGENDA BRANSON moved to approve the agenda, seconded by ABELL VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meetings of February 16 and March 2 and 16, 2006. WILLIAMS moved to approve the minutes as submitted, seconded by BRANSON Mayor Selby said Clerk Nielsen asked that the February 16, 2006 minutes, page two, under Committee Reports, Seismic Vulnerability Presentation be corrected by replacing the words "high school gym" with the words "middle school." VOICE VOTE ON MOTION TO APPROVE THE MINUTES AS CORRECTED CARRIED UNANIMOUSLY AWARDS AND PRESENTATIONS Mayor Selby proclaimed April 2006 as "Sexual Assault Awareness Month" encouraging all residents to support local activities and programs, which assist victims to learn more about the pervasiveness of sexual assault so we may eliminate this heinous crime. Christa Inman received the proclamation. CITIZENS' COMMENTS KODIAK ISLAND BOROUGH Regular Assembly Meeting April 6, 2006 DRAFT Peter Olsen spoke in support of Resolution No. FY2006 -34. Arnie Shrvock thanked staff for the Coastal Zone Management Plan. Jav Johnston urged the Assembly to continue efforts to secure additional funds for the pool. COMMITTEE REPORTS Scott Arndt Architectural /Engineering Review Board Chair, said the Board recommended site #1 for the pool. He noted the need for the Borough to have a facilities master plan. Kodiak Island Borough Assembly Minutes April 6, 2006 Page 1 In response to Assemblymembers Oswalt and Abell, Bob Tucker explained that one source for the funding shortage would be House Bill 493 which related to reimbursement of municipal bonds for school construction. Manager Gifford was working with Lobbyist Mark Hickey on different funding alternatives. Bob Tucker said some bond projects were held up because the seismic studies on school buildings was a priority. Assemblymember Ranney said the GOA Groundfish Rationalization Task Force met twice at the College and would meet again on April 2. The Task Force would urge the North Pacific Fisheries Management Council to not deliberate rationalization in Dutch Harbor as traveling there was expensive. The Alaska Municipal League Board would continue lobbying for community dividends. PUBLIC HEARING A. Ordinance No. FY2006 -06 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.04 Public Finance - budget Section 3.04.020 Permissible Investments Section 3.04.022 Collateral Requirements Section 3.04.051 Facilities Fund by Changing the Types of Instruments the Borough Can Invest in and Changing the Investments Allowed in the Facilities Fund. JEFFREY moved to adopt Ordinance No. FY2006 -06, seconded by BRANSON Manager Gifford said this would change the types of instruments the Borough could invest in and the investments allowed in the Facilities Fund. Mayor Selby opened the public hearing. Scott Arndt urged the Assembly to tread lightly with investments. George Rieth asked the Assembly to carefully consider the ordinance. Mayor Selby closed the public hearing and reconvened the regular meeting. ABELL moved to postpone Ordinance No. FY2006 -26 indefinitely, seconded by OSWALT Assemblymember Stephens noted his memo that objected to the ordinance. Assemblymember Williams supported postponement and discussion in the future. Assemblymember Ranney said the Facilities Fund was losing buying power and needed inflation proofing. Assemblymember Abell wanted discussion on the Facilities Fund. Assemblymember Branson said investment options would meet the community's needs. Assemblymember Jeffrey wanted to maximize the potential for growth. She supported discussion on the Facilities Fund. In response to her question, Mayor Selby clarified the $37 million could not be spent and was never spent. Assemblymember Oswalt urged the Assembly to remain conservative. Kodiak Island Borough Assembly Minutes April 6, 2006 Page 2 Assemblymember Williams clarified for the audience that the Shuyak Fund and Facilities Fund were one and the same. Manager Gifford gave a history of the ordinance and noted the benefits of diversifying funds. He said staff was aware of the Assembly's concerns. ROLL CALL VOTE ON MOTION TO POSTPONE INDEFINITELY CARRIED FOUR TO THREE: Abell, Oswalt, Stephens, Williams (Ayes); Branson, Jeffrey, Ranney (Noes) BOROUGH MANAGER'S REPORT Manager Gifford reported that ECI Hyer was given direction to move forward with the pool's architectural and schematic design. He said the Legislature was moving forward with the capital budget. Lobbyist Hickey was working on PERS /TRS and revenue sharing. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby said the legislative reception was well attended. The diagrams of proposed Borough projects were effective as visuals for the attendees. He was optimistic about revenue sharing. He wanted to explore all avenues to solve the fund shortage for the bond projects. UNFINISHED BUSINESS - None. NEW BUSINESS A. CONTRACTS - None. After a ten minute recess, Mayor Selby reconvened the meeting at 9:05 p.m. B. RESOLUTIONS 1. Resolution No. FY2006 -33 Granting Final Approval of the Phase 1 Kodiak Island Borough Pre - Hazard Mitigation Plan. WILLIAMS moved to adopt Resolution No. FY2006 -33, seconded by BRANSON Manager Gifford said FEMA required formal adoption of the Plan before considering the Borough's eligibility for project grant funding. Several required amendments to Phase I were incorporated into the Plan. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell 2. Resolution No. FY2006 -34 Supporting Alaska Village Initiatives Integrated Program for Biomass Utilization in Rural Alaska. ABELL moved to adopt Resolution No. FY2006 -34, seconded by BRANSON Manager Gifford said this fully supported Alaska Village Initiatives in their efforts to implement biomass programs in rural Alaska and urged the State of Alaska to support the effort with technical and financial assistance. Assemblymember Williams hoped so see similar initiatives in the future. Kodiak Island Borough April 6, 2006 Assembly Minutes Page 3 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell, Branson C. ORDINANCES FOR INTRODUCTION - None. D. OTHER ITEMS 1. Vacation of a 10 -Foot Wide Utility Easement and a 15 Foot Wide Utility Easement Located on Portions of Lot 6B, U.S. Survey 3099. JEFFREY moved to approve the vacation of a 10 -foot wide utility easement on the western property and a 15 -foot wide utility easement on the southern property located on Lot 6B, U.S. Survey 3099, seconded by BRANSON Manager Gifford said the Planning and Zoning Commission approved the easement vacations after public hearing on December 21, 2005. The Assembly was required to review the easement and approve the easement per KIBC 16.60.060. Community Development Director Ogle explained in detail the proposed easement vacations. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Ranney, Stephens, Williams, Abell, Branson, Jeffrey 2. Board of Equalization Vacancy. BRANSON moved to declare the seat held by Reed Oswalt on the Board of Equalization for a term to expire December 31, 2007 vacant and directed the Borough Clerk to advertise the vacancy per Borough Code, seconded by WILLIAMS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Stephens, Williams, Abell, Branson, Jeffrey, Oswalt 3. Resignation of Borough Clerk. BRANSON moved to accept, with regret, the resignation of Judith A. Nielsen as Borough Clerk effective June 3, 2006, seconded by JEFFREY ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Williams, Abell, Branson, Jeffrey, Oswalt, Ranney Mayor Selby acknowledged Clerk Nielsen's hard work and years of service to the Borough. CITIZEN COMMENTS Arnie Shrvock noted his request for appeal was denied to pursue; however, he requested a review of the terms Assemblymember Abell suggested refunding the filing Shryock for a previous appeal he submitted. ASSEMBLYMEMBER COMMENTS He did not intend used for zoning. fees incurred by Mr. Assemblymember Stephens noted concerns expressed regarding the middle school's seismic vulnerability. He said the chance of an earthquake was rare and the school's rating was modest. Kodiak Island Borough Assembly Minutes April 6, 2006 Page 4 Assemblymember Ranney urged the Assembly to keep a close watch in Juneau regarding revenue sharing and school funding. Assemblymember Oswalt distributed presents from Australia to the Assembly, Manager, and Clerk. Assemblymember Abell looked forward to the Facilities Fund discussion. Assemblymember Branson supported discussing the Facilities Fund. Mayor Selby appreciated the willingness of the Assembly to discuss the Facilities Fund. Assemblymember Jeffrey suggested the Assembly discuss specifics to maintain focus during the Facilities Fund discussion. Assemblymember Williams was willing to have a special work session at the Fisheries Research Center to solely discuss the Facilities Fund. Assemblymember Branson suggested exploring other options for funding the pool. She agreed with Mr Arndt's on the need for a school facilities master plan. She was pleased to hear the GOA Rationalization Task Force was reaching agreeable solutions. She said kudos to Clerk Nielsen as she approach her retirement date. Mayor Selby announced the Assembly would meet in a work session on Thursday, April 13 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, April 20, at 7:30 p.m. in the Assembly Chambers. ADJOURNMENT BRANSON moved to adjourn the meeting, seconded by ABELL ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Branson, Jeffrey, Oswalt, Ranney, Stephens The meeting adjourned at 9:41 p.m. ATTEST: Jerome M. Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes April 6, 2006 Page 5 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of May 4, 2006 Item No. 9.A Ordinance No. FY2006 -11 Amending Title 4 Service Areas Chapter 4.40 Assessment Districts Within Service Areas Section 4.40.090 Payment by Changing the way the Interest Rate is Calculated on Installment Payments for Special Assessment Districts. The Borough wishes to allow the Assembly to have some input into the actual interest rate used for special assessments. Using the interest rate of the last bond issue can be very limiting and not in the best interest of the Borough. Projections will be made by management to determine a reasonable rate of return to be used over the life of the special assessment. Fiscal Notes: Account No. APPROVAL FOR AGENDA: Recommended motion: Move to adopt Ordinance No. FY2006 -11. Introduced by Manager Gifford Requested by Manager Gifford Drafted by Finance Department Introduced: 04/20/2006 Public Heating: 05/04/2006 Adopted: KODIAK ISLAND BOROUGH ORDINANCE NO. FY 2006 -11 AN ORDINANCE AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 4 SERVICE AREA CHAPTER 4.40 ASSESSMENT DISTRICTS WITHIN SERVICE AREAS SECTION 4.40.090 PAYMENT BY CHANGING THE WAY THE INTEREST RATE IS CALCULATED ON INSTALLMENT PAYMENTS FOR SPECIAL ASSESSMENT DISTRICTS WHEREAS, for a variety of reasons, interest rates can be significantly different between the last bond issue and the creation of a special assessment; and WHEREAS, it is in the best interest of the borough to set the rate of interest after considering then relevant economic factors; and WHEREAS, projections will be made by management to determine a reasonable rate of return over the life of the special assessment, and; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Title 4 Service Areas Chapter 4.40 Assessment Districts Within Service Areas Section 4.40.090 Payment is hereby amended as follows: Sections: Chapter 4.40 ASSESSMENT DISTRICTS WITHIN SERVICE AREAS 4.40.010 Authority to assess. 4.40.020 Methods of initiating district. 4.40.030 Report by manager. 4.40.040 Protest. 4.40.050 Public hearing -- Assembly action. 4.40.060 Modification or abandonment of improvement after district formation. 4.40.070 Assessment roll. 4.40.080 Public hearing -- Confirmation of roll. 4.40.090 Payment. 4.40.100 Reassessment. 4.40.110 Objection and appeal. 4.40.120 Dissolution of assessment district. 4.40.130 Costs of improvement -- Assessable costs. 4.40.140 Allocation of assessable costs. 4.40.150 Notice. Kodiak Island Borough, Alaska Ordinance No. FY2006 -11 Page tof 2 4.40.090 Payment. A. The resolution confirming and levying may require payment of assessments in one (1) sum or in installments, but no sum or installment may exceed twenty -five percent (25 %) of the assessed value of the property against which it is levied, and no assessment payment shall be due sooner than sixty (60) days after enactment of the resolution confirming and levying assessments. B. Installment payments shall bear interest In the resolution confirming and leaving assessments, the assembly shall set the rate of interest. Installment payments shall be applied first to accrued interest, then to principal. C. Within thirty (30) days of enactment of the resolution confirming and levying assessments, the director of finance shall mail a statement to the owner of record of each property assessed. The statement shall designate the property, the assessment amount, the time payments are due, and the penalties for past due payments D. Penalties and interest on past due assessment payments are the same as for real property taxes. Assessments are liens upon the property assessed and are prior and paramount to all liens except municipal tax liens. They may be enforced in the manner provided for real property tax liens NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2006 KODIAK ISLAND BOROUGH ATTEST: Jerome M. Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk Kodiak Island Borough. Alaska Ordinance No. FY2006 -11 Page 2of 2 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of May 4, 2006 Item No. 13.A.1 Contract No. FY2006 -38 Providence Kodiak Island Medical Center Schematic Design Services - Phase IV of the Community Health Center. The Assembly directed staff to proceed with Phase IV of the design of a Community Health Center (CHC) wing that will be added to the existing hospital facility. Staff negotiated with the architect for costs associated with developing Schematic Design drawings for the CHC. These drawings will determine the final layout of the CHC. To date, Prochaska and Associates completed three phases of work on the facility and the hospital grounds. The phases are as follows: Phase I — Technical Engineering Analysis (TEA) Review of the existing systems of the building (mechanical, electrical and building envelope) to determine improvements if any for the new wing. • Phase II - Physical /Functional Review — Review of existing facilities deficiencies/ maintenance issues • Phase III - Master Planning effort for both the hospital facility and the hospital grounds. This master planning effort looks 5 — 10 years into the future both in terms of the delivery of hospital services as well as facility needs. We are now at phase IV — Schematic Design. These drawings when complete will be presented to the ARB for review and comment and will include possible changes. Funding for this work to date is based on an original $125,000 matching grant for design services authorized by the Assembly. Design costs are split 50/50 between KIB and a Denali Commission grant. To date the Borough's portion of half of the expenses, including this contract for schematic design, will have come to $67,600 or a little over half of our original $125,000 pledge. The cost of ultimate construction of the CHC is expected to be over $ 2 Million dollars funded by grants. Fiscal Notes: $60,700 Account No. 261- 261- 450 -XXX Recommended motion: Move to approve Contract No. FY2006 -38 with Prochaska and Associates for Phase IV - schematic design of the Community Health Center in an amount not to exceed $58,700 plus non reimbursable expenses of approximately $2,000 for a total contract amount of $60,700. TEA IKOI �IAATYISL A NI f BOROUGH Engineering o Facsltses Department MEMORANDUM DATE: April 24, 2006 TO: Borough Assembly THRU: Rick Gifford, Manager FROM: Bud Cassidy, Engineering and Facilities SUBJ: Contract for Schematic Design of the CHC - Prochaska and Associates Physical/Functional Schematic Construction Docs Const begins I I I I I Master Plan Design Development Bid Project INTRODUCTION The timeline above demonstrates how far along we are in the process of constructing an addition onto the existing hospital to house the Community Health Center (CHC). The yellow highlight area demonstrates what has been completed to date and the green highlight is what will occur with the approval of this contract to Prochaska and Associates. In other words, this contract will carry us through Schematic Design and on to Design Development. SCHEMATIC DESIGN CONTRACT Schematic Design shows the general floor layout of a proposed structure and refines the space requirements that the architectural staff has gleamed from hospital staff. The kind of space we are talking about includes waiting rooms, reception, scheduling, med records, billing and accounting, exam rooms, nurses' station, provider offices, dental treatment, pharmacy, shot/draw/lab offices and miscellaneous support spaces (bathrooms, housekeeping etc.) Schematic Design will also look at site work option to provide additional parking, ADA access to the hospital, and site access. Once Schematic Design is approved, the next stage is Design Development. It is the Design Development stage that provides the real details of the project. Details like the exact materials that will be used in the construction and finishing of the building, equipment to be purchased for the building, and other specifics like manufacturers. We have also asked for a refinement of probable project costs. PROCHASKA AND ASSOCIATES PROPOSAL Prochaska's Schematic Design Services fees for this effort are $58,700 not including reimbursable items like travel and copies. One half of the costs are borne by the Borough and the other half is covered by a grant from the Denali Commission. That money is administered by the Providence Kodiak Island Health Care Foundation (PKIHCF). Though KIB is responsible for only half the costs, because this is a KIB owned building and the Health Care foundation has no construction powers, the Denali Commission requires that this construction effort follow KIB purchasing, construction and administrative procedures. Because the contract is greater than $25,000 it requires KIB Assembly approval. RECOMMENDATION Staff recommends that a contract with Prochaska and Associates in the sum of $60,700 be approved. March 29, 2006 Bud Cassidy Engineering & Facilities Director Kodiak Island Borough Engineering & Facilities Department 710 Mill Bay Road Kodiak, Alaska 99615 RE: Addition & Renovation to Providence Kodiak Island Hospital for Kodiak Community Health Center Proposed Fee for Phase 4 Schematic Design Project No. 061003 Dear Bud: Per your request following action taken by the Borough Assembly to move forward with design of the Kodiak Community Health Center (KCHC), we have developed a proposed fee for the Schematic Design phase, which is the next step in project development after completion of the Phase 3 Master Plan. As we discussed, Phase 4 Schematic Design will determine the final KCHC layout plus the preferred sitework Scope of Work. This Letter Agreement describes the contractual terms under which Prochaska & Associates (P&A) will provide Architectural Schematic Design services for the Kodiak Island Borough (KIB) for the proposed KCHC facility. Specific terms of this Agreement are as follows: A. SCOPE OF SERVICES P&A will officially begin work on the Project upon acceptance of this Agreement. The Scope of Work as we understand it, based on the Providence Kodiak Island Medical Center (PKIMC) Master Plan Phase 1, involves the addition of an approximately 6,400 square foot single story addition plus about 840 square feet of adjacent renovated space. The space program includes Waiting, Reception, Scheduling, Medical Records, Billing and Accounting, Exam Rooms (9) with Nurse Stations (3), Provider Offices, Dental Treatment Room and Office, Pharmacy, Shot /Draw /Lab space, Director's and Case Manager's Offices, Meeting /Break Room, Minor Procedure Room, Foundation Office, and miscellaneous support space (Toilets, Housekeeping, Corridors, etc.). The Scope also includes further comparison of sitework options on the south side and the north retaining wall area (parking, site access, ADA compliant access for the addition as well as the existing West Wing entrance). Once Schematic Design is completed and the building and site Scope of Work is finalized, P&A will submit a fee proposal for the remaining design phases (Design Development, Construction Documents) and prepare a standard AIA Owner /Architect agreement. 1. Further develop site plan options for review with KIB, PKIMC and KCHC, to determine optimal location for parking, considering future expansion of PKIMC. 2. Prepare Schematic floor plans for review with KCHC, PKIMC and KIB, showing room and wall locations, room components, possible furniture layouts, staff and public flow, relationships between rooms and exterior aesthetics. 3. Incorporate plan review feedback into a revised set of Schematic documents. 4. Develop exterior elevations of the proposed facility. 5. Meet with KIB, PKIMC and KCHC personnel for final review and approval of Schematic Design documents. 6. Present progress drawings and /or final Schematic Design documents to KIB Assembly and /or Architectural Review Board, if desired. C. KIB RESPONSIBILITIES We propose to furnish the following Architectural Schematic Design services for the KCHC project: B. COMPENSATION Sincerely, Our proposed fee for the above Schematic services is $58,700, exclusive of reimbursable expenses incurred in the interest of the project (printing of plans and specifications for bidding, travel, long distance telephone calls, postage, etc). Fees for the remaining project design and construction phases (Design Development, Construction Documents, Bidding, Construction Administration) will be negotiated following completion of the Schematic phase and finalization of the building and site Scope of Work. KIB shall provide P&A all appropriate existing facility and site data and other relevant information as requested. D. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties hereto with respect to the subject matter hereof and may not be modified in any manner except by written instrument duly executed by each of the parties hereto. Bud, the appropriate signature below on both copies will acknowledge acceptance of the general terms of this Agreement. Please return one copy to us for our files. We look forward to continuing a productive relationship with you, the Borough, PKIMC and the Community Health Center on this project. PROCHASKA & ASSOCIATES Steven A. Riley, AIA Executive Vice President KODIAK ISLAND BOROUGH By: Title: Date: 2 0 0 vr) X , , ..��:��--- , r �� ^ � � , �. ��� _ � �� ��*n , , �� � �� ` c� �� a �� �, ��`�~ t�-- — � � p � � � � ' � $�� :,. e� � � ���- � ��� �. ���'i � � K � a � ;�� , r p�� , ., . - 4� `. � � � ��y b � � x : �-� ' � � � �� �E 5 �lilyt � . r .. �i r� ' } �t �;�+i�S�`�x i y . � :. � I. �1;� .� � �i� P� , , � . . u. � ' �, a e✓_ � , .'." , �- �.oG' . G . � � L. a . v % ,'mH .. � I ��� r s.� ° � I a.. L `�" x C._..._... r I , _ ' "t�j �� \*\Y�. : { S''�`S� Si. n , ' t ?. - ,J / �'.',�i � a ' / .: . y � � s �' t `� �-�� � � � �� � ". r _ . a` � . .aia . �n..: � ,1" . . ��� �� � �% � �. � � ����� � �ev �' � ��� ���� �-� AODIpd�tdhlM 7Y . . ��. �� ` FE3SLTN C ER . I � � a� ° wruaeHnsrrrn�oi s�oN , � _ � ���..� 1� Cl /� , ` � �G;:�� � m : � �-R � > � � � .. �.. , `.J' ' � ; � t ,�. � ,. /`� . . i � +n ;; :. ,� w � �S k .� '�.' ` � � . . � � �i .� � q� e� � � � .. . . � � ���{{� � 4��� � �.+ � � � � f . ��` � .s< ryt� i� 1y �T 4`" ,�. ,' e. 3 n ^��{ v��tl Sfy ��.V� � / . � h�'s - }' h sa ! 1 �� $i} �ryS�l C"fY �t"� �"�Ik�'ft� w y(iY6}± � `N`y'� �6'+Rv3A�� '^ay>T^ S� W � . ��! / . . ,,,� 4xi � � '� � -�� r �Et'��+,e ��'e.t^�'r.�'�X r #�� a �} ' � , �/ . . ' �•. • ti � J' i , ' �x��y, � .: a r � a a .. �r j ' / . �, � � � � � � � .. . � H ` �, Y.'.��s ,e t � - , . � � .. ����. � . t (� .. �S. r,. �i 3�<+. { ,} 'i !� �1� � _.-�--- .-`j � ,� �� �., „...---_'-� �. �' � , �r�,�. .--"'" r � � ---" � r � � � � ' . , �,.�' ,,.-� � ', ��4 .ai�..`.bh . . � � .� '��Y � , .. � .�^� � .. .. i S �f �� � � .. l ., ,,,z ._ ,� ! .. . � i . . _, ,�,.. . . . � . .. � � .. � �� �. , . � : "i , . . . .> � ..'^"'��. . . . � - . ... ..:r � . �... �l����i]�� � }� • '■/:�'�� Kodiak Island Borough AGENDA STATEMENT Regular Meeting of May 4, 2006 Item No. 13.A.2 Contract No. FY2006 -39 Solid Waste Collection. The Kodiak Island Borough provides solid waste collection services for residents located on the road system in Kodiak. A new solid waste collection contract will become effective July 1, 2006. A bid packet was put out in late March for a two -year term and two one -year optional extensions. Bids were opened on Friday, April 21, 2006. One firm bid the contract for the solid waste collection contract. The bid was evaluated by staff comparing it to the previous contract. Other criteria evaluated included transition and safety plans as well as a plan on how the contractor intends to promote recycling in the community. Based on this evaluation staff recommends that Alaska Pacific Environmental Services Anchorage, LLC, dba Kodiak Sanitation be awarded the solid waste collection contract for the unit prices stated in their bid proposal dated April 21, 2006. Fiscal Notes: Account No. 530 - 730 -430 -140 Recommended motion: Move to approve Contract No. FY2006 -39 as a unit cost contract with Alaska Pacific Environmental Services of Anchorage, LLC, dba Kodiak Sanitation. Bid Item No. 3A Residential Dumpsters located between Landfill and Salonie Creek Dumpster Capacity, Cubic Yards Current/Proposed: Monthly Rental Fee; $ /month each dumpster Current/Proposed: Fee to empty and deliver to landfill, $ /tip 2.0 -2.4 $22.95 / $5.00 $11.30 / $12.10 2.5 -2.9 $22.95 / $5.00 $14.34 / $15.20 3.0 -3.4 $28.71 / 5.00 $19.31 / $20.70 3.5 -3.9 $28.71 / 5.00 $19.31 / $20.70 4.0 -4.4 $34.44 / $5.00 $24.54 / $25.50 4.5 -4.9 NA / $5.00 NA / $25.50 5.0 -5.4 $34.44 / $5.00 $24.54 / $25.50 5.5 -5.9 $34.44 / $5.00 $24.54 / $25.50 6.0 -6.5 $57.43 / $5.00 $31.32 / $30.00 Roll - off Containers 10 $61.20 / $20.00 $51.00 / $60.00 15 $114.85 / $20.00 $172.29 / $150.00 20 $137.81 / $20.00 $172.29 / $150.00 CURRENT & PROPOSED NUMBERS FROM SOLID WASTE COLLECTION BID SUBMITTED BY ALASKA PACIFIC ENVIRONMENTAL SERVICES ANCHORAGE, LLC APRIL 21, 2006 Bid Item No. 1 Weekly Residential Door - to -Door Can or Bag Service Current $13.17 per residential unit. Proposed $11.95 Bid Item No. 2 Residential Carry -Out Service Current: $ 11.47 per month in addition to Door -to -Door Can or Bag Service Proposed $10.00 CurrentProposed.numbers to Assembly.doc Page 1 of 5 Bid Item No. 7 Clean up around Residential Dumpsters Current: $63.15 per hour for labor and equipment. Proposed: $65.00 Bid Item No. 8 Monthly Fee for Lockable Lid on Commercial Dumpster Current: $11.47 per month Proposed: $10.00 Current.Proposed.numbers to Assembly.doc Page 3 of 5 Bid Item No. 4B Commercial Dumpsters located beyond Salonie Creek Capacity, Cubic Yards Current /Proposed: Monthly Rental Fee; $ /month each dumpster Current /Proposed: Fee to empty and deliver to landfill, $ /tip 2.0 -2.4 $32.72 / $5.00 $19.21 / $16.00 2.5 -2.9 $32.72 / $5.00 $19.21 / $20.00 3.0 -3.4 $32.72 / $5.00 $23.99 / $23.50 3.5 -3.9 $34.44 / $5.00 $23.99 / $23.50 4.0 -4.4 $40.18 / $5.00 $30.42 / $28.00 4.5 -4.9 NA / $5.00 NA / 28.00 5.0 -5.4 $40.18 / $5.00 $30.42 / $28.00 5.5 -5.9 $40.18 / $5.00 $30.42 / $28.00 6.0 -6.5 $68.25 / $5.00 $36.68 / $35.00 Roll - off Containers 10 N/A / $20.00 N/A / $200.00 15 $218.22 / $20.00 $287.16 / $200.00 20 $218.22 / $20.00 $287.16 / $200.00 Bid Item No. 5 Commercial Can Current: $14.64 per tip p p Proposed: $16.00 Bid Item No. 6 Service to Home Business within the City of Kodiak Current: each $22.95 per month Proposed: $16.00 Home Business Bid Item No. 7 Clean up around Residential Dumpsters Current: $63.15 per hour for labor and equipment. Proposed: $65.00 Bid Item No. 8 Monthly Fee for Lockable Lid on Commercial Dumpster Current: $11.47 per month Proposed: $10.00 Current.Proposed.numbers to Assembly.doc Page 3 of 5 Bid Item No.13A Special Waste - Metal Dumpster Capacity, Cubic Yards Current /Proposed: Monthly Rental Fee $ /month each dumpster Current /Proposed: Fee to empty and deliver t landfill, $/tip 2.0 -2.4 NA / $10.00 NA / $16.34 2.5 -2.9 NA / $10.00 NA / $20.52 3.0 -3.4 NA / $10.00 NA / $22.82 3.5 -3.9 NA / $10.00 NA / $25.92 4.0 -4.4 NA / $10.00 NA / $30.31 4.5 -4.9 NA / $10.00 NA / $32.54 5.0 -5.4 NA / $10.00 NA / $34.43 5.5 -5.9 NA / $10.00 NA / $34.43 6.0 -6.5 NA / $10.00 NA / $40.50 Roll - off Containers 10 NA / $40.00 NA / $100.00 15 NA / $40.00 NA / $187.00 20 NA / $40.00 NA / $187.00 Bid Item No.14 Bear Resistant Dumpsters Dumpster Capacity, Cubic Yards Current /Proposed: Monthly Rental Fee; $ /month each dumpster Current /Proposed: Fee to empty and deliver to landfill, $ /tip 4.0 -4.4 $67.54 / $36.00 $24.54 / $28.00 4.5 -4.9 NA / $40.00 NA / $28.00 5.0 -5.4 NA / $40.00 NA / $28.00 5.5 -5.9 NA / $40.00 NA / $28.00 Bid Item No. 13B Special Waste - Metal Beyond Salome Creek Dumpster Capacity, Cubic Yards Current /Proposed: Monthly Rental Fee; $ /month each dumpster Current /Proposed: Fee to empty and deliver to landfill, $/ti p Roll - off Containers 10 NA / $40.00 NA / $210.00 15 NA / $40.00 NA / $210.00 20 NA /$40.00 NA /$210.00 Bid Item No. 12 Temporary Dumpster Delivery /Pick -up Fee Current: $ 40.00 combination of delivery and pick -up Proposed: $45.00 Current.Proposed.numbers to Assembly.doc Page 5 of 5 ® ,4 f/ D 0 EDUCATION SERVICES P.O. BOX 3506.2014 MILL BAY ROAD • KODIAK, AK 99615 • TEL. (907) 486 -3600 • FAX (907) 486 -3070 April 21, 2006 Kodiak Island Borough Rick Gifford, Borough Manager, 710 Mill Bay Road, Room 125 Kodiak, AK 99615 Dear Rick RE: Bid for Solid Waste Collection Services for the Kodiak Island Borough. It is with sincere regret that we are unable at this time to bid on the Solid Waste Collection Contract. The time constraints were too tight without granting a further extension for us to adequately prepare a competitive bid. We appreciate your time. Sincerely Scott A. Greenstreet, Branch Manager Kodiak Island Borough AGENDA STATEMENT Regular Meeting of May 4, 2006 Relating to the Selection of a Site for Construction of a New Swimming Pool. This resolution was drafted by Assemblymember Stephens. Fiscal Notes: Account No. APPROVAL FOR AGENDA: Recommended motion: Move to adopt Resolution No. FY2006 -36. Item No. 13.B.1 Resolution No. FY2006 -36 Introduced by: Assemblymember Stephens Requested by: Assemblymember Stephens Introduced: 05/04/2006 Adopted: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -36 A RESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH RELATING TO THE SELECTION OF A SITE FOR CONSTRUCTION OF A NEW SWIMMING POOL WHEREAS, in October of 2004, the voters of the Kodiak Island Borough approved the issuance of approximately $6.2 in general obligation bonds for the construction of a new 6 -lane swimming pool to be constructed in the vicinity of the Kodiak High School and Kodiak Middle School; and WHEREAS, on December 15, 2005 the Assembly of the Kodiak Island Borough awarded to ECI /Hyer of Anchorage, Alaska contract FY2006 -28 in the amount of $687,324 for design and construction services relating to the new pool; and WHEREAS, a portion of the services to be rendered by ECI /Hyer under contract FY2006 -28 involved assistance with selection of the site upon which the pool was to be constructed; and WHEREAS, on April 5, 2006, ECI /Hyer participated in a public meeting before the Architectural /Engineering Review Board of the Kodiak Island Borough at which information concerning three different potential sites for the new pool was presented; and WHEREAS, on April 5, 2006 the Architectural /Engineering Review Board voted 4 -2 to recommend one of the three potential sites for construction of the new pool; and WHEREAS, the recommendation of the Architectural /Engineering Review Board has never formally been Boorweattemfrto or acted upon by Assembly of the Kodiak Island Borough; and WHEREAS, pursuant to section 2.45.040 of the Kodiak Island Borough Code, the authority of the Architectural /Engineering Review Board is restricted to making recommendations to the Assembly of the Kodiak Island Borough; and WHEREAS, ECI /Hyer must be advised of the site selected for construction of the new pool before it can proceed with the process of designing it; and WHEREAS, the Assembly of the Kodiak Island Borough has never delegated to any other body or individual the authority to determine the final site upon which the new pool is to be constructed; and WHEREAS, the importance and magnitude of the project to construct a new swimming pool for the community dictates the fullest possible community participation in the selection of the site for that pool; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: To avoid confusion, misunderstandings and needless expense, the Borough Manager is hereby directed to inform ECI /Hyer that the site for the new swimming Kodiak Island Borough Alaska Resolution No. FY2006 -36 Page 1 of 2 pool has not yet been selected and will not be selected until the Assembly takes action on the matter. Section : The Architectural /Engineering Review Board is hereby requested, as soon as reasonably possible, formally to present to the Assembly diagrams or drawings of each of the sites which were discussed at the public meeting of April 5, 2006 together with its written recommendations as to the site which it feels should be selected for construction of the pool. Section 3 Before the Assembly takes action on the recommendations it expects to receive from the Architectural /Engineering Review Board, it shall provide an opportunity for further public input concerning selection of the site for the new swimming pool by holding a further public hearing before the Assembly, the written notices of which shall include, at a minimum, a diagram or drawing of the site recommended by the Architectural /Engineering Review Board which shall depict in reasonable detail both the parking area and access routes associated with the site. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2006 Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Mayor Kodiak Island Borough Alaska - Resolution No. FY2006 -36 Page 2 of 2 SUBSTITUTED VERSION KODIAK ISLAND BOROUGH RESOLUTION NO. FY2006 -36 Introduced by: Assemblymember Stephens Requested by: Assemblymember Stephens Introduced: 05/04/2006 Adopted: A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH RELATING TO THE SELECTION OF A SITE FOR CONSTRUCTION OF A NEW SWIMMING POOL WHEREAS, the October 2004 Official Election Pamphlet contained a project description outlining that the bond would construct a new 18,000 square foot facility in the area of the Kodiak Hiqh School and Kodiak Middle School campus, conceptually behind the vocational wing of the Kodiak High School; and WHEREAS, in October of 2004, the voters of the Kodiak Island Borough approved the issuance of approximately $6.2 million in general obligation bonds for the construction of a new 6 -lane swimming pool to be constructed in the vicinity of the Kodiak High School and Kodiak Middle School; and WHEREAS, on December 15, 2005 the Assembly of the Kodiak Island Borough awarded to ECI /Hyer of Anchorage, Alaska Contract No. FY2006 -28 in the amount of $687,324 for design and construction services relating to the new pool; and WHEREAS, a portion of the services to be rendered by ECI /Hyer under contract FY2006 -28 involved assistance with selection of the site upon which the pool was to be constructed; and WHEREAS, on April 5, 2006, ECI /Hyer participated in a public meeting before the Architectural /Engineering Review Board of the Kodiak Island Borough at which information conceming three different potential sites for the new pool was presented; and WHEREAS, at the April 5, 2006 meeting, Terry Hyer advised the ArchitecturalEngineerinq Review Board that the DEED Site Matrix was utilized and Site #1 (Armory), based on the scoring of the matrices, ranked highest; and WHEREAS, at April 5, 2006 the Architectural / Engineerinq Review Board reviewed the Site Matrix line by line, changes were made, the new figures were tallied, and Site #1 (Armory) remained having the highest score; and WHEREAS, on April 5, 2006 a motion of the Architectural / Engineerinq Review Board to "recommend to the Assembly for approval of Site #1 and for ECI /Hyer to be directed to move forward with the design plans for that site" was approved by a 4 yes /2 no vote; WHEREAS, the site #1 map clearly indicates that Site #1 (woods by armory) is in the area of the Kodiak High School and Kodiak Middle School campus behind the vocational wing of the Kodiak High School; and Kodiak Island Borough Alaska Resolution No. FY2006 -36 Page 1 of 3 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the Architectural/Enqineerinq Review Board's recommendation to the Assembly for approval of Site #1 is accepted and that ECI /Hyer is directed to move forward and esign the pool for the site in the area of Kodiak High School and Kodiak Middle School behind the c rrent v tional wing at Kodiak High School as show on attached Site Map #1. S ATTEST: ter, ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2006 Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Mayor Kodiak Island Borough Alaska Resolution No. FY2006 -36 Page 2 of 3 Kodiak Island Borough Alaska Resolution No. FY2006 -36 Page 3 of 3 . a Kodiak Island Borough AGENDA STATEMENT Regular Meeting of May 4, 2006 Appointment to the Citizen's Board of Equalization. There are two seats to expire December 31, 2008 and one alternate seat to expire December 31, 2007 on the Citizen's Board of Equalization. There are three applicants Fiscal Notes: Account No. Re mmen . ed motion: Move to appoint 71g/Zed and to terms to expire December 31, 2008 and to an alternate seat to expire December 31, 2007. ( I Cassandra Juenger Cheryl McNeil Louise Stutes Item No. 13.D.1 Name Vacant Vacant Tim Hurley 1148 Wolkoff Lane P.O. Box 864 Kodiak, AK 99615 Jim Nagan 1217 Rezanof Drive Kodiak, AK 99615 Karenia Hackett P.O. Box 3175 Kodiak, AK 99615 Alternate Vacant Staff: Tom Anderson, Assessor Judi Nielsen, Borough Clerk Revision date: 04/07/2006 Revised by: jn KODIAK ISLAND BOROUGH Term 2008 2008 2007 Home Phone Work Phone a ��' 2006 486 -5584 486 -4433 o �� 2006 486 -9717 486 -9810 2007 486 -6168 486 -8111 486 -9350 486 -9310 Email tanderson@kib.co.kodiak.ak.us jnielsen @kib.co.kodiak.ak.us NAME: //�� 44 BOARD APPLICATION �—G.5 Sec vctlrq ue.nze.r WORK PHONE: 486 - Ssa5 HOME PHONE: 4 -86 - a n al STREET ADDRESS: n 3$ `{- L , l� y I� r- MAILING ADDRESS: P o 0 O y c. 3 8t, ARE YOU A REGISTERED VOTER IN KODIAK ? ARE YOU A PROPERTY OWNER INII KODIAK? COMMUNITY ACTIVITIES: t ' lest, bc,r o rose -r P are -J PROFESSIONAL ACTIVITIES: I' e rn6c,r o •F A n Fit ' - Ro FA. AREA OF EXPERTISE AND /OR 6Qc-1 nilas-re,r t"9 - rcpt in +az__ or} n 4 inc.liad;n I AM INTEREST Do IN SERVIN 1.1 ,;4 B oo rd 3. rt/J -o r:�tict Signature KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 , FAX: (907) 486 -9391 EMAIL :jnielsen @kib.co.kodiak.ak.t 11 la o 5 Date E - MAIL: Ccasc nc+rc in pEcEilvE NOV 2 9 2005 BOROUGH CLERK'S OFFICE LENGTH OF RESIDENCE IN KODIAK: 1 mo IN ALASKA: 13 rnv YES (.j' NO( ) YES() I I NO( 1 Ler &P *;3+ L;c.t,n DUCATION: ca.* { nn �c� nitR ma ( 0r ; n &biz �L� nr) (n lA)or t j N �I H O proH pFO er} -F W B ;n OA e RD( s' ✓e.r aspec-4} !or a5 C-ar5. QCC.our1 S; VIr '� inance-d ) (Li t in order of preferen ) UGlrz- 2. 4. A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. "'°ase return the application by the adve ised deadline. Voter ID No Verified By: Applicants Residence; Date Appointed: Term Expires on: Comments: City ( • STAFF USE ONLY • Documentation: Appointment Letter: Roster. Oath of Office: Financial Disclosure: 3. 04/03/2006 17:37 KODIAK ISLAND BOROUGH' OFFICE OF THY= BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE; (907) 486 -9310 FAX: (907) 4 86 4391 EMAIL: jnielsentgkib•oo.kodiak.ak.us 0 6 BOAT w APPLICA'T'ION HOME PHONE: -- {/ WORK PHONE: (o `� �40 E -MAIL; STREET ADDRESS: 7 .EX-sr2's MAILING ADDRESS: LENGTH OF RESIDENCE IN KODIAK: p� ARE YOU A REGISTERED VOTER IN KODIAK ? ARE YOU A PROPERTY OWNER IN KODIAK7 COMMUNITY ACTIVITIES: N 90740670 js PROFESSIONAL ACTIVITIES: AREA OF EXPERTISE AND /OR EDUCATION: I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1 • ••sFG' s cL 2. • ar S4 _ -. 4. GEORGE RIETH CPA BOROUGH CLERK PAGE 01/01 PAGE 02 BOROUGH CLERK'S OFFICE IN ALASKA: YES( NO ) YES (0 Date A resume or lettor of interest may be attached, but is not required. This application will be kcpt on file for one year Please r( t c :..licaion • d it •verbs -d dea.IY Votw ID No Vented ey Dei Applicant's Aadd,nro: City ( Aoeoinred: TNT [.,(TF oR Daemonic - STAFF USE ONLY • ()Sell eittio'n: Appoir4.q.t Lauer: Aoaer Oath Finenolef Olagosurw 04/10/2006 14:35 AREA OF EXPERTISE AND/OR EDUCATION: PAGE 01 O1JGH CLERK'S OF iak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9310 Fax (907) 486 -9391 BOARD APPLICATION NAME: b /SE SST LcrEs HOME PHONE: L i S6 g 7 57 WORK PHONE:We' 34 /a E -MAIL: catto"tes, et STREET ADDRESS: a 30 M O N A S1-1 /KA ul,n y MAILING ADDRESS: 8 0 x ( 7 O LENGTH OF RESIDENCE IN KODIAK: 30 [ RS IN ALASKA: ARE YOU A REGISTERED VOTER IN KODIAK ? YES NO ( ) ARE YOU A PROPERTY OWNER IN KODIAK? YES ry NO ( ) COMMUNITY ACTIVMES: P°4351 iaC FOR q 'PS or fkobtAt< CNAI?A L!n c�na M &MB e �R .2p+ y esr F1,Q-y: � PlevlB 7e o PERS!) Ai Et.- 8D r4,eo f ic&t/, PROFESSIONAL ACTIVITIES: ar4717 Bono PIElvitt9Q FBR REA�P)P / &/sJ Prr1R f Comm. A- . &rA15t1P IN (A-4 PV irr74 S HfkvE Dear A FPoPeraTt9 !rO 169014K fO.Q .) Yelir BUS' INE ; / Pso,w * Re 1Gs As &AJEc.c.. AS /N 13+• SEATTLE Ant© FCGt -- 7. IIAVC A FAIR P4 &cob G&? 4sP o N (bPERri VA t 4 St ; i a/o4, Signature Date A resume or letter of interest may be attached, but is not required. STAFF USE °MY • Vemr 1p No Vawney:� /� oamw,KWw,: Appointment Latter AppApnrn Reabwv: r r clef) Dew Tenn � oxm ' a arc d Comments: Obdenua: C :\Documents and SettingslClient\Local SettingskTemporary Internet Files OLKEF2006 BOARD APPLICATION. doe Kodiak Island Borough AGENDA STATEMENT Regular Meeting of May 4, 2006 There are two applicants: David M. Davis and Andrew DeVries Item No. 13.D.2 Appointment to the Fire Protection Area No. 1 Board. There is one vacant seat to expire December 31, 2007 on the Fire Protection Area No. 1 Board. Per KIBC 4.15.040 D. The service area board may submit its nomination of a person from the submitted applications to fill the vacancy to the assembly. The assembly shall appoint a new member selected from the submitted applications for the remaining unexpired term. Good Morning, At the Fire Protection #1 regular board meeting held on April 18th, 2006, the Board elected Andrew Devries to fill the vacant seat. They are recommending that this action be approved by the Assembly. I will be submitting minutes of the meeting soon, I only have handwritten copies right now. I can get you a copy if needed, just let me know. Jessica Kepley Fiscal Notes: Account No. Recommended motion: Move to appoint Andew DeVries to a term to expire October, 2007 on the Fire Protection Area No. 1 Board. Name Scott Arndt, Chair P.O. Box 76 Kodiak, AK 99615 Greg Spalinger, Vice -chair 2008 4149 Ocean Drive P.O. Box 2635 Kodiak, AK 99615 Cliff Davidson 1802 Marmot Drive P.O. Box 746 Kodiak, AK 99615 Mike Dolph 326 Plover Way Kodiak, AK 99615 Vacant Staff: Jessica Kepley Revision date: 01/20/2006 Revised by: nj KODIAK ISLAND BOROUGH Term Home Phone 2007 481 -3745 486 -8366 2006 486 -4858 2008 486 -5833 2006 Bayside Assistant Chief (ex- officio /non- voting) Robert Himes Bayside Fire Station 4606 Rezanof East Kodiak, AK 99615 Work Phone 486 -3745 486 -3725 486 -5940 486 -4536 486 -3025 Email 486 -9343 jkepley @kib.co.kodiak.ak.us 486 -9394 Fax BOARD APPLICATION NAME: DILA t> � S HOME PHONE: 6 S3 0! WORK PHONE: 6 • 8 7 ((c, E -MAIL: day( S d L Q 6C r , ,ief- STREET ADDRESS: l SS /✓l t SS/ U- c() MAILING ADDRESS: isci vgy LENGTH OF RESIDENCE IN KODIAK: 7 7- IN ALASKA: 7 -eo-r5 ARE YOU A REGISTERED VOTER IN KODIAK ? YES (-T NO ( ) ARE YOU A PROPERTY OWNER IN KODIAK? YES O NO,(—) COMMUNITY ACTIVITIES: it/C,0&/ /6e7a--1 - C //( - )(- (, oA,r �� /_C; lV .OFESSIONAL ACTIVITIES: Mt t5 7� — G M 7 - iZt 5 <ws Ft r c F. S L,e.. Ci-*r, A, Ce. Ctt, Po L ics — C k n pC h-.. CC r & 7 / / c 4 1 I Mora L \1,, J639. (., ('llrapc.,tt Z,wso,. co, 7/4) (ow Vi C. /S Tr r cr C,h AREA OF EXPERTISE AND /OR EDUCATION: I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. j- (!L s 7 t 5 7/Z t cT- 4 I 2. 3. 4. /rte / - 9/2/ s Signature Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year Please return the application by the advertised deadline. 1 • STAFF USE ONLY • KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 9961 PHONE: (907)486 -9310 FAX: (907) 486 -9391 EMAIL: jnielsen @kib.co.kodia J n L7// &)Ar t‘, cr 7.c.-s- /o'er ID No Verified By; \i/ , A Documentation Appointment Lener pplicant's Residence; Borough ( ) Cit Y1 1 Date Appointed. Roster: Term Expires on. Oath of Office: Comments Financial Disclosure: LS CEOWE BOROUGH CLERK'S OFFICE -s a max-- ✓ soc d Sy.zc 5 4 nsc& ('S4S(- NAME: U ✓Qt:1 Vv-: 2 S nuLirut 13LJUND >3vnuuvn OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL:jnielsen @kib.co.kodiak.a BOARD APPLICATIO HOME PHONE: L 0 (' P IzZ WORK PHONE: `4 (o - 0 O YO STREET ADDRESS: Z 6 S bt V I i S P ),-- o +tom MAILING ADDRESS: 7 U x 3 5 3 LENGTH OF RESIDENCE IN KODIAK: T ✓ S IN ALASKA: t �� ✓ S REGISTERED VOTER: YES ( NO () PROPERTY OWNER IN KODIAK: YES (X NO ( ) COMMUNITY �e- c- ✓c -4'-O✓ (410 laS, t 10'; a� ?- Se- ✓ ✓ .r PROFESSIONAL ACTIVITIES: FL.. I 1 tv■o S 1- o - k o I'i AREA OF EXPERTISE AND /OR EDUCATION: z 6 '71 ✓5ye� { e �Se 1 AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1 i vL ?TO '42 c,Tt'c i 17✓ec:. .# ( 1K, 2. 3. 4. Signature 4 4■1 y/e /0s- Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. 'lease return the application by the advertised deadline. • STAFF USE ONLY - Voter ID No Verified By: Documentation: Appointment Letter: Applicant's Residence: Borough( ) City ( ) Roster Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: Committee Members Present Absent Excused Others Present Hans Tschersich X Mary Ogle Jeff Huntley X Community Development Kevin Foster X Mike Sirofchuck -Chair X Murphy Fomer X Pam Foreman X Patrick Saltonstall X Andy Schroeder X Wayne Biessel X Ian Fulp X Betty Odell X Roy Brown X KODIAK ISLAND BOROUGH PARKS & RECREATION COMMIT REGULAR MEETING -MARCH 28, MINUTES IE C! O V E APR 1 3 2006 IL-V BOROUGH CLERK'S OFFICE CALL TO ORDER The regular meeting of the Parks & Recreation Committee was called to order at 7:06 p.m. by CHAIR SIROFCHUCK on March 28, 2006 in the Borough Conference Room. A quorum was established. APPROVAL OF AGENDA COMMITTEE MEMBER FOSTER MOVED TO APPROVE the agenda. The motion was SECONDED by COMMITTEE MEMBER HUNTLEY, and was CARRIED 5 -0. MINUTES OF PREVIOUS MEETING COMMITTEE MEMBER FOSTER MOVED TO APPROVE the minutes of February 14, February 28, and March 14, 2006. The motion was SECONDED by COMMITTEE MEMBER HUNTLEY, and it CARRIED 5 -0. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments and appearance requests. OLD BUSINESS A. Parks Ordinance Ogle stated that from the last meeting the latest work to be done with the Parks Ordinance was to see what the typical minimal threshold for a subdivision is. From talking to planners, ex- planners, and a couple developers she found most subdivisions are smaller and anticipates that will be continued. Ogle recommends that the lot count be reduced. Right now it is at eight and she recommends . five lots. Reviewing the subdivision code, 3/28/2006 P &R Minutes Page 1 of 3 five lots is usually the kind that separates the smaller subdivisions that have to share driveways from actual improved roads. A brief discussion of the ordinance. B Otmeloi/Norith Star Ogle stated it is still processing and they are still having meetings. C. Trail Ownership Inventory Ogle stated they are still working on it. D. April P &Z Subdivision Cases Ogle stated this subdivision is Panamaroff Creek Estates in Womens Bay. There's going to be a shared driveway, and there are wetlands and creeks on this property. They will have to put a lot of improvements in to get driveways. A brief discussion. NEW BUSINESS There was no new business. COMMUNICATIONS There were no communications. REPORTS Ogle reported Duane Dvorak and herself drove out to Pasagshak on Friday to look at the road project, the rocket launch facilities, Fossil Beach, and the grazing lease area so now she understands what is going on out there. We were approved for the Alaska Conservation Grant and will be working with Lisa Holzaphel, and it is the grant that we are doing the trail maintenance program The trail in Fort Abercrombie will be worked on and signs will be put up. She also applied for and just received unofficial notice that she was awarded the grant for the Lake Summit re -route that they applied for under the Alaska Trail Initiative at the end of the summer that was not awarded. We applied for the same project that I worked on with R.C. Hardy at the Soil & Water Conservation Office under the Alaska Coastal, like a CLAP program and we will be installing GeoBlock. I am meeting with R.C. tomorrow to flush out the schedule. Ogle also said if they are interested the consultants for the Comprehensive Plan will be putting all the meeting notes on the website, which is www.kibcompplan.com. A. Meeting Schedule: April 11, 2006 P &R meeting at 7:00 p.m. in the KIB conference room. April 25, 2006 P &R meeting at 7:00 p.m. in the KIB conference room. AUDIENCE COMMENTS There were no audience comments. COMMITTEE MEMBERS' COMMENTS Hans Tschersich said he was gone for the month of February and the newspapers stacked up, so he started reading them and ran across an article where the City owns a parcel of land on Spruce 3/28/2006 P &R Minutes Page 2 of 3 Cape Road where the guy cut up all the brush. Maybe you heard about this. We had looked at it once when we did our park visits and it is a choice piece of property. I got alarmed that the City might want to get rid of it, so I wonder if it's Borough land. It would be a shame to lose it. Andy Schroeder said he has been part of the Fort Abercrombie Trails Committee and has leamed a lot about trail building and design. It was time well spent. There is a trails conference in Fairbanks next week and if there is Borough money available he would like to go. Mary Ogle stated she and Sheila will work on it. Kevin Foster said he will be gone on April 25` Hans Tschersich said he discussed with Wayne unified signage in the parks, Borough and other areas. Mary Ogle stated Wayne and her had worked up a prototype of a sign that we are going to use for the Piedmont Point Trail that will be the prototype for all future signs Mike Sirofchuck has a request to get the signs up at White Sands Beach for the Natural Use Area for no motorized vehicles. ADJOURNMENT CHAIR SIROFCHUCK requested a motion to adjourn. COMMITTEE MEMBER HUNTLEY MOVED TO ADJOURN the regular meeting. The motion was SECONDED by COMMITTEE MEMBER SCHROEDER. The meeting adjourned at 8:00 p.m. ATTEST By: , te.t...00l CC[TI l Sheila Smith, Secretary Community Development Department DATE APPROVED: April 11, 2006 KODIAK ISLAND BOROUGH PARKS & RECREATION CO M ITTEF: By: ike Si ofchu. . Chair 3/28/2006 P &R Minutes Page 3 of 3 Task Force Members Present: Alexus Kwatcha Oliver Holm John Whiddon Peter Allan Dana Reid Theresa Peterson Julie Kavanaugh Matt Moir Linda Kozak Julie Bonney Joe Stevens Jay Stinson Cecil Ranney Jeff Stephan Norm Wooten Debora King Kodiak GOA Taskforce Meeting April 12, 2006 1VCEOWE ti APR 1 7 2006 BOROUGH CLERK'S OFFICE Update and discussion on recent Council Meeting - Reviewed draft of new motion re GOA Groundfish Rationalization — skipper/crew issue, state conceptual outline of issues — placeholders re GOA groundfish rationalization - How they intend to proceed on GOA Groundfish Rationalization issues — will have a full day (10:00 — 5:00) to hear public testimony - Accepted request from City of Kodiak and KIB regarding the Dutch Harbor meeting - GOA groundfish will be on the agenda for the December meeting - June meeting — need to get skipper /crew presentations consolidated, well - prepared and relatively simple — presentations /testimonies will be limited to 3 minutes Need to find adequate meeting space — Gerald C. Wilson Auditorium was suggested - Presentations to Council need to be substantive, controlled, consistent and non- threatening Concern expressed regarding the impact of testimony from jiggers, etc. - Given the fact that there will be no official action taken at the June meeting, the taskforce should float some ideas rather than focusing on coming to a 100 % agreement on a consensus - Should bring to the Council the need to bring as much fish on -shore in Kodiak as possible - Recommendations from the City and KIB will be based on the recommendations from the task force — suggestion made that these should have longer than 3 minutes Public Comments - Task force needs to interject into Council's plans - Can the Council address the issues presented by those testifying at the meeting - Should the task force represent the majority of the community or sector groups Need to represent the under - represented issues of jiggers, crewmen, etc. Problems (as identified at last meeting) - Global markets - Maximize value Minimize by -catch - Entry for new fishermen - Crew/ skipper /harvesters /processors /processing workers Competitiveness retained - Consolidation - Federal /state fisheries (multi- sector harvesters) Task force should recommend that the City and KIB lobby to have a "special, single- topic" meeting with the Council regarding GOA Groundfish Rationalization — go through McKie Campbell The task force, through the City and the KIB needs to establish a working relationship with the State. Recommendation for a special meeting with the state to discuss GOA Rationalization prior to June meeting or shortly thereafter— September? We need to bring solutions to the table Need to ask the City and KIB to ask the Council 1) To reschedule the February, April or June 2007 Council to Kodiak 2) In the event that the Council is unable to reschedule one of their meetings to hold a special meeting in Kodiak to address GOA Groundfish Rationalization Need to establish a federal, state baseline — Where are we now and where should we be going. Need to look at past and current rationalization programs /models and pros and cons of each. A subcommittee made up of Alexus Kwachka, Jeff Stephan, Jay Stinson and Theresa Peterson will meet April 13, 2006 in the Chamber conference room. Need to look at history of management of fisheries — what steps that have been taken Y CO 0 C N CO O CO 0- �� > m m n m m U 0 •0 co c m a> J N LI- 0 0 JCt Co <0 ai 0 O _c N U) 2 L N a. to E J 0 .-' 0) u_ O •" O 2 2 N2 = 0 0 0 N LL i J O c LL co w Go c 0 -a In C 0 E Q 0- J J c 0 m .N c Q N C O y N co N C c ,U .0 c N c .N Q) > O LL _ 2Cn<O CO 0 Ln 0 0 N +. c 0 0) a E ▪ c N N .O a) 3 � a m a) w Q CO CO 0 0 Y 0 LC) CO O r CL 0) Ln CO 0) r r r Input Controls Output Controls Open Moratorium State /Operator Federal /Owner Rationalization Access Limited Entry LLP GOA LLP CGOA WGOA Gear Inshore /Offshore 100% Pollock 90% + pocket CP (Pacific Cod) Jan 1 — Fix Jan 20 — Trawl Sept 1 — 60/40 split Pollock — trip limit 300,000 pounds Areas 610, 620, 630, 640 Trawl — Jan 20, Mar 10, Aug 25, Oct Halibut — 4 Season Jan 20, Apr 1, July, Sept, Oct Management Input IRIU (Amendment 80) - requires 100% pollock and 100% pacific cod to be delivered - MRA flatfish 20% bycatch, PSL Western Gulf Kodiak 630 620 610 4 300,000 pound trip limit no tenders 600,000 pounds 200,000 trip limit tenders If Status Quo Remains - fastest pollock season increased electric costs - water system strained - fish meal plant couldn't keep up - lost opportunities — if fishery slowed down -> higher quality, higher recovery rates, processor employment issues Need to recognize importance of observers and costs associated with observer program. Topics for discussion at next meeting - trip limits Next Meeting: Wednesday, April 19 9:00 — 1:00 p.m. GENERAL FUND REVENUE REPORT MONTH: FEBRUARY 2006 REVENUE ANTICIPATED MONTH TO YTD UNREALIZED Prior Year SOURCE REVENUE DATE Revenue BALANCE Revenue LOCAL: Annual Appropriation 7,740,440 636,703 5,093,628 2,646,812 4,892,293 In -Kind Services 930,000 343,054 676 227 253,773 366,884 Use of Facilities & Auditorium 62,000 4,586 35,527 26,473 35,509 Academic/Athletic Fees 20,000 320 5,480 14,520 9,486 Village Rent 6,000 (18,140) 4,690 1,310 27,000 Other 10,000 2,318 5,710 4,290 188,926 E -Rate Reimbursements 470,000 179,651 251,511 218,489 29796 Use of Fund Balance: Use of fund balance 783,452 - - 783,452 Prior Year Encumbrances 214,945 - - 214,945 Sub -total Local Sources 10,236,837 1,148,492 6,072,773 4,164,064 5,549,895 STATE: Foundation Support 17,605,745 1,279,663 10,237,304 7,368,441 9,547,192 State Military Contract (Peterson) 879,582 - 879,582 - 879 582 Medicaid Contract 25,000 25,000 - Quality Schools 72,225 72,225 70,042 State Services Contracts 191,445 6,093 82,934 108,511 79,181 Sub -total State Sources 18,773,997 1,285,756 11,199,820 7,574,177 10,575,997 FEDERAL THROUGH STATE: Impact Aid- Military 1,700,674 - 1,700,674 1,460,632 Impact Aid - Military Spec. Ed. 62,610 - - 62,610 37,087 Other (Indirect Costs) 100,000 - 36,159 63,841 48,820 Sub -total Federal through State Sources 1,863,284 36,159 1,827,125 1,546,539 FEDERAL: Impact Aid Direct 44,000 - 44,000 Impact Aid Direct -Spec Ed 20,000 - 20,000 Sub -total Federal Sources 64,000 - 64,000 TOTAL REVENUE 30,938,118 2,434,248 17,308,752 13,629,366 17,672,431 30,938,118 2,434,248 17,308,752 13,737,158 17,711,541 - (0) 107,792 39,110 p [CC lWE APR 1 8 2006 BOROUGH CLERK'S OFFICE r- (D r (O CO C I-- r O r V r- O O co W N N CO O CD N CO 0 R 0 N CO Cr) O W V CO W r V 0N) 0 c V ID CD r V V r CO CO 0) LD r 0 O 7 CO oe -o co' m r O oO tO n N N N IC N 0) '- N LO (D (D (D N V (D O) LO O) m co O Cr r O C V c 0) O r N N O r O C C N CO r r a N N N O r N LD N m Lr e e e e e e 0 0 0 o e e e e e e e e e e o 0 0 0 e O CO CO 1() V O N O r O N CD N N CO CO O O CD N CO h A O in (7 O Q Q O J T O N r CO LO N C O (p N O O 3D O CO N Co a ; O O O O O N N- C N CO O O Q) r W 110 O) O N 00) � O m r � O ID Oz ' G O O N CO O m m ' co 0) N m O m of o) V N co W r LO O LO m i n o r �3D0,-00�0 O 0) LO N LO oO n (D CO 0) r I` COO N CO CO r V V r N O CO N CO m LO W O Ln CO N 0) L0 CO r LO N r N O co co v v V r r r m (D N Ol r O O r r 0) N W W m U 11.1 J Z N. . r cn O N to r 117 r V CO v 07 r 7 LO m� N n O >¢ m r v U Q m 1- U O 0) OD ' CO ' N O' N m 0 r N N (O LD CO N CO O' O' W CO oOm 0) et r- m mvm r N N m O(ONNO) O m (D V CO CO r N LO CO r r mr cO N (D V a> O CO 0) W 0 - (0 I r I O O N r V V Oj N r r (p 0) Tr c o O CO N N r m' CO N- 0) 0 V r 0) 1D (D co 0 (0 r 0) co r m re = Qc0 r (+) LL Lu W Z W ST O o N N J a) m 9 y a • m U « N Lc .) 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O O.b 'O . 0 0 0 FL 0.S S y w 0 0 U R a. a�0000 0ri 00 0L'I 0 i w a.. x W m N N 1` ut O N M 00 CO 00 N O N O 0 o 0 eo b m 1 M '0 M M ecr h 00 N V O O 0 0 KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF GRANTS & SPECIAL CONTRACTS / PROGRAMS February 28.2006 rTUo Award lo[dl4erreil( Year Award t%penaINWS Encumbrances REGULAR INSTRUCTION 57,800 57,800 14,664.52 State 8 Federal through State ADFBG - KAYAW Project #040610 (3 yr prog @ 57,800/yr) Alaska Community Centers Learning Program 304,161 302,267 244,628.03 Gear Up Alaska 70,815 - - Monashka Creek Grant (ongoing program since FY03) 14,251 - - Cad Perkins Basic 60.674 63,010 53.569.83 Title IID, E2T2 - 116,953 66,532.34 No Child Left Behind NCLB, Title I, Part C, Migrant Education 174,229 197,237 127,458.85 NCLB, Title I, Part A. Basic 519,493 534,645 443,591.92 NCLB, Title III, Part A. English Language Acquisition 15,486 17,856 1,672.81 NCLB, Title V, Innovative Programs 127,449 167,348 124,953.48 NCLB, Title I, Part A. Highly Qualified 27,056 28,399 1,640.00 NCLB, Title 11, Supplemental - - - NCLB. Migrant Ed Summer School 17,075 - Federal Direct ANEP, Making Connections 1.081,200 1,599,774 1,337,233.29 Title DC. Indian Education 172,983 170,664 139,767.35 Local Sources Chugach -KYAW (ongoing program since FY01) 38,700 - 38,114.90 Subtotal Regular Instruction SPECIAL EDUCATION 2.657,357 3,255,953 2,593,827.32 9,280 - - SET (Special Education Transitions) for Life Preschool Disabled 17,007 16,756 21,882.70 Title VI - B, Regular 583,388 628364 526,099.74 TWa VI - B, Capadry Bldg & Improvement 7,402 - - SuMWtalSpecial SUPPORT SERVICES - STUDENTS 617,077 645,120 547,982.44 3,754 - - Boarding Home Program Migrant Ed, Parent Advisory Committee 5,000 - 1320.79 NCLB, Title IV, Safe and Drug Fee Schools 33,817 29,461 20,513.56 PSI - Abstinence in Education 2,000 - 98.4.4 Kayaking Program 14,041 - - Sub -total Support Services - Students SUPPORT SERVICES • INSTRUCTION 44,571 29,461 22,132.79 60,489 - - Title IID, Enhancing Education thru Technology Youth Risk Behavior Survey 1.500 - NCLB. Title 1, Part A, Professional Development 51,862 56,798 3,844.43 Following the Leaders- Achievement Technologies 70,000 70,000 22,940.21 NCLB, Title II, Part D. Enhancing Education 30,022 20,361 24,421.13 NCLB, Title 11. Part A, Teacher Training 208,725 175,630 159,76936 AFN (Alaska Federation of Natives) MOA 37,000 - Alaska Math Consortium (ongoing program from FY03) 6,000 - 7,549.71 KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF GRANTS & SPECIAL CONTRACTS / PROGRAMS February 28.2006 High School: Student council Athletics Music Publications Classes Clubs Scholarships Miscellaneous Total high school Middle School Learning center /Correspondence Area Wide/Choice Elementary schools: East Elementary School Main Elementary School North Star Elem School Peterson Elem School Total elementary schools Village schools: Akhiok Big Sandy Lake Chiniak Danger Bay Karluk Larsen Bay Old Harbor Ouzinkie Port Lions Total village schools Other activities: School Board Sunshine and Village Challenge - Fund Raiser Illuani Magazine Auditorium Services Interest/unallocated expense Total other activities ALL STUDENT ACTIVITIES KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF CHANGES IN AMOUNTS DUE STUDENT ORGANIZATIONS — AGENCY FUND 28 -Feb-06 Balance at February 1, 2006 1,882.51 47,983.92 (2,288.50) (4,720.55) 16,202.59 57857.70 2,815.40 (5,083.83) 114,649.24 43,188.94 (267.15) 75.69 21,785.21 25,875.46 12,421.51 12,569.10 72,651.28 6,223.76 1,378.09 4,055.60 647.46 129.75 8,163.78 1,762.65 2,954.63 2,075.99 27,391.71 713.26 1,871.82 2,477.55 517.81 72.92 5,653.36 263,343.07 Revenue 956.11 7,334.53 3,991.37 1,278.00 3,128.78 2,819.45 3,936.77 23,445.01 225.00 590.00 3,154.09 3,188.50 155.00 146.62 301.62 Balance at Expenditures Encumbrances February 28 2006 111.91 11,191.12 1,040.91 1,899.41 968.15 12,072.18 1,066.39 28,350.07 3,434.00 (4,061.65) 5,396.33 807.84 1,809.73 2,831.34 1,341.06 724.77 7,206.06 5,705.01 (31.00) 1,420.15 105.00 629.10 282 39 1.086.06 6,901.59 3,522.70 41,513.28 33,516.13 (130.31) (1,443.44) (114.04) (2,008.92) 1,855.52 1,562.08 (1,066.39) (1,345.50) (1.696.29) (531.15) 1,360.72 (1,326.40) (499.70) (996.53) (536.50) 209.12 350.68 (546.59) (523.29) (4,561.61) High School Cash in Bank Due to G.Fund Vouchers Payable & NP Due to G.Fund Vouchers Payable & NP Encumbrance Control 2,857.02 45,570.77 776.00 (3,333.04) 16,507.70 47,042.89 2,815.40 (1,147.06) 111,089.68 52,380.88 (42.15) 75.69 26,904.85 23,493.13 12,406.85 12,344.03 75,148.86 5,309.11 1,378.09 4,055.60 647.46 24.75 7,325.56 2,352.65 5,475.65 4,725.02 31,293.89 713.26 1,871.82 2.632.55 517.81 219.54 5,954.98 275,901.83 221,147.97 (47,921.85) (3,595.00) (25,932.22) (30,364.89) 275,901.83 275,901.83 0 164,812.15 MONASHKA BAY SERVICE AREA Public Meeting at Bayside Fire Station Meeting Minutes March 28, 2006 I. Call to order - 19:29 II. Roll Call - Darlene Turner, Chaz Glagolich, Dave Sundberg, Bruce McNeil, Andrew DeVries III. Minutes - None lECE APR 1 s 2006 BOROUGH CLERK'S OFFICE IV. Public Comments - Judy and John Dowell stated that the plow trucks are missing Monashka Way. V. Old Business - We are continuing with projects started last year with this year's focus on Marmott Drive. Moderately used guard rails and posts have been graciously been donated by DOT. They are scheduled for installation by Brechan this Spring. A large black fender on Spruce Circle is still impeding road maintenance. The owner will be contacted and asked to remove it from the Borough right of way. Options discussed by the board are; 1: lift it up higher onto their property. 2: haul it off to the dump. 3: open talks with the City to use it at the Oscar Dyson Dock. VI. New Business —FY 07 Budget; Personal Services has been increased to $600 from $400. $1130 was actually spent 2005 due to letters being mailed among other things. We expected better turnouts for the dollars spent. Furthermore, as a better alternative to announcing meetings, we shall budget $50 towards a road to be built and place on state land at the top of Three Sisters. Employee Benefits shall stay the same at $115. This is Jessica's, at the Borough, prorated salary from our District. Service District Maintenance shall be increased to $15,000 from $12,000. As of 3/12/06, we have spent $13,322 and estimate that one more plowing would put us up to $15K. So far money has been taken out of repairs from last fall. To date $9,000 has been used and the rest of the $20,000 shall be spent before the end of June. This will be mainly used on catch basins, grading and ditching. Ditching and grading shall be reduced from $10,000 to $7,000. Currently we have spent $4,000. We have plans for the recurring potholes this spring, which include clawing, dragging and compacting. In support goods and services, office supplies shall stay at $100, while insurance and bonding will be reduced from $200 to $100. We are required to advertise in the newspaper and this shall stay at $100. Contingencies will be reduced to $50, which bring the "support to go" total to $350 and the expense total to $43,015.00. This is one year's operating budget. To receive $5,000 of more funding property taxes were raised' / mil this last year. In order for us to stop dipping into our fund balance we are faced with two options. Raise the mil rate another 3 /4 mil or request a new property assessment. Basically, we are spending more than we are taking in and one bad year could put us below the red. Approximately ten years ago the mil rate was lowered one mil before raising it a quarter mil last year. By doing the prudent thing and raising the mil rate % mil, this would be the lesser of two evils. On the other hand this would bring us close to, if not more, than the biggest mil rate on the island. Although we definitely would have the biggest operating budget. We desperately need to stick to the plan and stop putting band aids on the trouble spots. The fund balance is not designed to be a savings account, but more there in case of emergencies. For an example, when a diverted culvert started to wash out Three Sister last year. Without a fund balance, we are not able to act as quickly as needed. A bad winter or an earthquake could easily bring us down to the red. Bruce proposes to raise the 3 /4 mil rate with the provision that the fund balance contain a minimum of one year's operating budget and a maximum of two year's operating budget Chaz seconds proposal. Most likely it's not a case of if all of our houses are going to be reassessed, but when. Presently they are on the other end of town moving this way. Proposal passes unanimously. Election of officers; Officers have been elected to be the same positions as last year. Darlene Chair, David Vice - Chair, Drew Sec /Treas Budget FY20O7 Personal Services Employee Binifits Service District Maint Snow removal /sanding Repairs /maintenance Grading/ditching Support Goods and Services Office Supplies Insurance and Bonding Advertising Notice Sign Total Mill Increase 3/4 VII. Board Comments - Bruce: we need to stay on schedule, and keep Brechan accountable. Chaz: encourages everyone to look at our options when considering the mil rate increase. The general consensus is that it is the lesser of two evils. Andrew: thanks everyone for the public support. We already pay enough, but there is no other way. Every dollar needs to be the best bang for our buck. Dave: agrees that it's for the best to raise the mil rate and this shall be revisited yearly. Darlene: we appreciate everyone for showing up. We are profoundly here for you and ultimately have good intentions for our neighbor hood. Feel free to call on us at appropriate hours to convey your concerns or compliments. You can expect us to be knocking on doors when spring projects come up that are affecting your block. VIII. Adj / President D e s rnment - 20:29 lene T er Sec./Tres drew DeVries $600 $225 15,000 20,000 7,000 100 100 100 50 $43,175.00 Date yAsvA) Date ACTION ITEMS: PUBLIC HEARING: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — April 17, 2006 SUMMARY APPROVED: Motion to approve the minutes of the Regular Meeting of March 27, 2006. APPROVED: Motion to amend the agenda adding New Business Item #9: Executive Session for Negotiations. PRESENTED: Board President Roy Brown presented certificates of appreciation to Larsen Bay School Volunteers of the Month Debbie Hill and Jennifer Moe. Board member Norm Wooten presented the FY 07 Budget. The FY 07 Budget is tentatively scheduled for a Special Meeting on Thursday, April 27, 2006 for final approval. EEC II V APR 1 9 2006 BOROUGH CLERK'S OFFICE Motion to approve 2006/2007 Non - tenured Certificated Contracts in the amount of $2,348,190 for a full -time equivalency of 47.0 FTE. Motion to approve the revision to School Board Policy, Section 8.2.6, Purchasing, in the first reading and to forward the section to the Regular Meeting of May 22, 2006 for a second reading and public hearing. Motion to approve the nominations of Ryan Bateman, Jaron Carlson, Jessica Isaako, Thor Jones, Ronalyn Recustodio, Tiffany Sullivan, and Katie Weniger and alternates Miranda Borgeman, Anthony Nevin, Shelley Thissen, Amber Shull, Jessica Graham, Matthew Williams, Patrick Morgan, Karl Chaudhary, and Chaise Peters and to forward their names to the Alaska Commission on Postsecondary Education. Motion to allow JL to enroll in the Correspondence Study Program to complete the requirements for graduation and to waive tuition. Motion to approve the FY 07 Consolidated Federal IDEA Grant Intent to Apply in the estimated amount of $529,796. SCHOOL BOARD SUMMARY Regular Meeting — April 17, 2006 Page 2 APPROVED: Motion to approve the FY 07 Custodial Supplies Bid Awards, including Purchase Requisition Number 710000183 to Asplund Supply in the amount of $11,790.40; 710000184 to Corporate Express in the amount of $2,265.83; Purchase Requisition Number 710000185 to Frontier Paper in the amount of $22,731.06; Purchase Requisition Number 170000186 to McDowell in the amount of $1,572; and Purchase Requisition Number 710000187 to Unisource in the amount of $17,392 for a total amount of $55,751.29. APPROVED: Motion to acknowledge receipt of the February 2006 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $17,308,752 and year -to- date general fund expenditures in the amount of $17,099,900. APPROVED: Motion to enter into Executive Session to discuss Negotiations following the portion of the agenda reserved for Board Comments, and to include Superintendent Betty Walters, Director of Finance Dave Jones and School District lawyer John Sedor via audiconference. APPROVED: Motion to adjourn.