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06/16/2005 Regular MeetingKodiak Island Borough June 16, 2005 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Assemblymember Term Expires 2005 Mr. Tuck Bonney Deputy Presiding Officer Assemblymember Tenn Expires 2005 Ms. Pat Branson Assemblymember Term Expires 2007 Mr. Reed Oswalt Assemblymember Term Expires 2005 Mr. Cecil Ranney Assemblymember Term Expires 2006 Ms. Nancy Wells Assemblymember Term Expires 2005 Ms. Barbara Williams Assemblymember Term Expires 2007 Mr. Rick Gifford Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk Kodiak Island Borough June 16, 2005 Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES - None 6. AWARDS AND PRESENTATIONS 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS A. U.S. Army Corps of Engineers, Alaska District (Corps), and Alaska Department of Environmental Conservation Presentation. 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1 -800- 478 -5736) (Local Telephone Number 486 -3231) A. Ordinance No. FY2005 -12 Determining the Disposition of Tax Foreclosed Properties From 2001 and Prior Tax Years. B. Ordinance No. 2004 -10C Amending Ordinance No. 2004 -10 Fiscal Year 2005 Budget by Changing Budget Amounts Between Various General Fund Departments, Amending the Budget to Actual Expenditures for Property Insurance on School Buildings, and Budgeting for Several Grants. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None Assembly Agenda Page 1 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2005 -15 Kodiak Island Borough Administrative Building and School Facilities Sno Removal, Sanding, and Parking Lot Maintenance and Repairs. 2. Contract No. 2005 -16 Kodiak Island Borough Facilities Fuel Oil Delivery. 3. Contract No. 2005 -17 Purchase of a Caterpillar D7RXR Track Type Dozer with Waste Handling Package for the Baler /Landfill Operations. B. RESOLUTIONS - None C. ORDINANCES FOR INTRODUCTION Ordinance No. FY2005 -13 Amending Kodiak Island Borough Code of Ordinance Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.020 Permissible investments Section 3.04.021 Terms Defined Section 3.04.022 Collateral Requirements Section 3.04.023 Collateral Safekeeping Section 3.04.026 Diversification of Investments and Section 3.04. 051 Facilities Fund to Change the Types of Instruments that the Borough Can Invest In. D. OTHER ITEMS 1. Confirmation of Mayoral Appointment of an Assembly Representative to the Architectural Review Board and the Joint Building Code Review Committee. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Kodiak Island Borough School District Board of Education Regular Meeting of April 12 and Special Meetings of April 11 and May 2 and 9, 2005. B. REPORTS 1. Kodiak Island Borough May 2005 Financial Report. 2. Kodiak Island Borough School District Monthly Report of Revenues and Expenditures for the Month of March, 2005. 3. Kodiak Island Borough School District Board of Education Regular Meeting Summary of May 23, 2005. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough Assembly Agenda June 16, 2005 Page 2 Kodiak Island Borough June 16, 2005 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Assemblymember Term Expires 2005 Mr. Tuck Bonney Deputy Presiding Officer Assemblymember Term Expires 2005 Ms. Pat Branson Assemblymember Term Expires 2007 Mr. Cecil Bonney Assemblymember Term Expires 2006 Ms. Nancy Wells Assemblymember Term Expires 2005 Ms. Barbara Williams Assemblymember Term Expires 2007 Vacant Assemblymember Term Expires 2006 Mr. Rick Gifford Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk Kodiak Island Borough June 16, 2005 Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION DRAFT 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES - None 6. AWARDS AND PRESENTATIONS 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS A. U.S. Army Corps of Engineers, Alaska District (Corps), and Alaska Department of Environmental Conservation Presentation. 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1 - 800- 478 -5736) (Local Telephone Number 486 -3231) A. Ordinance No. FY2005 -12 Determining the Disposition of Tax Foreclosed Properties From 2001 and Prior Tax Years. B. Ordinance No. 2004 -10C Amending Ordinance No. 2004 -10 Fiscal Year 2005 Budget by Changing Budget Amounts Between Various General Fund Departments, Amending the Budget to Actual Expenditures for Property Insurance on School Buildings, and Budgeting for Several Grants. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR Assembly Agenda Page 1 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2005-15 Kodiak Island Borough Administrative Building and School Facilities Snow Removal, Sanding, and Parking Lot Maintenance and Repairs. 2. Contract No. 2005 -16 Kodiak Island Borough Facilities Fuel Oil Delivery. 3. Contract No. 2005 -17 Purchase of a Caterpillar D7RXR Track Type Dozer with Waste Handling Package for the Baler /Landfill Operations. B. RESOLUTIONS - None C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2005 -13 Amending Kodiak Island Borough Code of Ordinance Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.020 Permissable Investments Section 3.04.021 Terms Defined Section 3.04.022 Collateral Requirements Section 3.04.023 Collateral Safekeeping Section 3.04.026 Diversification of Investments and Section 3.04. 051 Facilities Fund to Change the Types of Instruments that the Borough Can Invest In. OTHER ITEMS - None 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Kodiak Island Borough School District Board of Education Regular Meeting of April 12 and Special Meetings of April 11 and May 2 and 9, 2005. B. REPORTS 1. Kodiak Island Borough May 2005 Financial Report. 2. Kodiak Island Borough School District Monthly Report of Revenues and Expenditures for the Month of March, 2005. 3. Kodiak Island Borough School District Board of Education Regular Meeting Summary of May 23, 2005. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough Assembly Agenda June 16, 2005 Page 2 Meeting of June 16, 2005 Kodiak Island Borough AGENDA STATEMENT Recommended motion: Move to adopt Ordinance No. FY2005 -12. ITEM NO. 9.A Ordinance No. FY2005 12 Determining the Disposition of Tax Foreclosed Propert ies From 2001 and Prior Tax Years. The Kodiak Island Borough foreclosed on 17 parcels in tax years 2000 and 2001. The Planning and Zoning Commission determined that there was no public use for these parcels after a public hearing and this ordinance would allow those parcels to be sold. FISCAL NOTES: NA ACCOUNT NO.: Expenditure Amount Required: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2005 -12 Introduced by: Manager Gifford Requested by: Finance Director Drafted by: Finance Director Introduced: 06/02/2005 Public Hearing: 06/16/2005 Adopted: AN ORDINANCE OF THE KODIAK ISLAND BOROUGH DETERMINING THE DISPOSITIONOF TAX FORECLOSED PROPERTIES FROM 2001 AND PRIOR TAX YEARS WHEREAS, the Kodiak Island Borough has acquired real properties as a result of the tax foreclosure procedure from 2001 and prior tax years; and WHEREAS, AS 29.45.460 Disposition and sale of foreclosed property states: A. The municipality shall determine by ordinance whether foreclosed property deeded to the municipality shall be retained for a public purpose. The ordinance must contain the legal description of the property, the address or a general description of the property sufficient to provide the public with notice of its location, and the name of the last record owner of the property as the name appears on the assessment rolls. B. Tax - foreclosed property conveyed to a municipality by tax foreclosure and not required for a public purpose may be sold. Before the sale of tax - foreclosed property held for public purpose, the municipality, by ordinance, shall determine that a public need does not exist; and WHEREAS, the Kodiak Island Borough Planning and Zoning Commission has reviewed the list of 2001 and prior tax years for foreclosed properties as required by KIBC 18.10.030, has conducted a public hearing on the disposition of the subject parcels, and has made a formal recommendation to the Assembly on the parcel's disposition; and WHEREAS, the Kodiak Island Borough Manager has review the Commissions action, as required by KIBC 18.10.030; and WHEREAS, the Kodiak Island Borough Manager has recommended that the tax - foreclosed parcels below are declared not to be of "public need" and be offered at a future KIB land sale; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is not of a general application and shall not be codified. Section 2: The following foreclosed parcels be declared not to be of "public need" and be offered at a future KIB land sale: Kodiak Island Borough, Alaska Ordinance No. FY2005 -12 Page 1 of 2 ALEXIS CHICHENOFF JR VALERIE ANDERSON WILLIAM SHUGAK RENA PETERSON SCOTT ARNDT SCOTT ARNDT SCOTT ARNDT SCOTT ARNDT SCOTT ARNDT SCOTT ARNDT AMER. PACIFIC WHALING COMPANY DENNIS CARLSEN MARIE BRUNTON WILLI NORELL ESTATE PAULI VARGA ESTATE CAROL KATELNIKOFF ROBERT & MARYLOCKE ATTEST: CURRENT OWNER/ LAST OWNER PROPERTY NUMBER R1040060230 R5302903205 R5437310003 R5781130050 R7405030000 R7425020100 R7425020110 R7525040010 R7535020011 R7535020020 R5200000765 R5302801804 R5312901203 R5312901404 R5312903602 R5431300303 R7525031042 Judith A. Nielsen, CMC, Borough Clerk Kodiak Island Borough, Alaska LEGAL DESCRIPTION ALEUTIAN BK 6 LT 23 T3OS R29W TL 3205 UYAK BAY T37S R31W TL 1101 MOSER PENINSULA AKHIOK BK 13A LT 5A HOLLAND AC 2ND TR P -1 ISLAND LAKE BK 2 LT 10 ISLAND LAKE BK 2 LT 11 MILLER PT BK 4 LT 1 MILLER PT 1ST BK 2 PTN LT 1 MILLER PT 1ST 8K 2 LT 2 USS 1743 SITKALIDAK ISLAND T3OS R28W TL 1804 ZACHAR BAY T31S R29W TL 1203 AMOOK ISLAND T31S R29W TL 1404 AMOOK ISLAND T31S R29W TL 3602 AMOOK ISLAND T31S R3OW TL 303 UYAK BAY MILLER PT BK 3 LT 4A -2 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor PHYSICAL ADDRESS 512 THORSHEIM ST NHN UYAK BAY NHN MOSER BAY NHN RAVEN CIR 3147 PTARMIGAN PASS ST 3131 PTARMIGAN PASS ST 3741 OTMELOI WAY 3126 BALIKA LN 3174 BALIKA LN SITKALIDAK ISLAND NHN UYAK BAY UYAK BAY NHN UYAK BAY UYAK BAY UYAK BAY 988 KRAFT WAY Ordinance No. FY2005 -12 Page 2 of 2 Meeting of June 16, 2005 Kodiak Island Borough AGENDA STATEMENT Recommended Motion: Move to adopt Ordinance No. 2004 -10C. ITEM NO. 9.B Ordinance No. 2004 -IOC Amending Ordinance No. 2004 -10 Fiscal Year 2005 Budget by Changing Budget Amounts Between Various General Fund Departments, Amending the Budget to Actual Expenditures for Property Insurance on School Buildings, and Budgeting for Several Grants. FISCAL NOTES: NA ACCOUNT NO.: Expenditure Amount Required: AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING ORDINANCE NO. 2004 -10 FISCAL YEAR 2005 BUDGET BY CHANGING BUDGET AMOUNTS BETWEEN VARIOUS GENERAL FUND DEPARTMENTS, AMMENDING BUDGET TO ACTUAL EXPENDITURES FOR PROPERTY INSURANCE ON SCHOOL BUILDINGS AND BUDGETING FOR SEVERAL GRANTS WHEREAS, the Borough manager left employment with the Borough resulting in a $109,000 termination expense; and WHEREAS, in FY2005 all computer maintenance was spread throughout the budget and it is easier to track if it is kept together in the MIS department; and WHEREAS, over $35,000 in delinquent debt was turned over to a collection agency; and WHEREAS, Property insurance on school buildings was $92,090 less than budgeted; and WHEREAS, School District audit costs were $4,066 over budget; and WHEREAS, unexpended school district in -kind services budgeted amounts must be returned to the School District; and WHEREAS, grants for a survey of a fiber optic cable system, a Kodiak cadastral grant, and a coastal Management were accepted by the Borough; and WHEREAS, the Borough needs to do an A & E study for a new CHC master plan. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The FY2005 budget will be amended per the attached schedule. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2005 ATTEST: Jerome M. Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH ORDINANCE NO. 2004 -10C Introduced by: Manager Gifford Re by: Manager Gifford Drafted b Finance Officer Introduced: 06/02/2005 Public Hearing: 06/16/2005 Adopted: KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Ordinance No. 2004 -10C Page 1 of 7 Fund 100 General Fund Revenues: Property Tax Boat & Motor Vehicle Tax Payment in Lieu of Taxes Severance Taxes Penalties & Int on tax Licenses and Permits Federal Shared Revenue Temporary Fiscal Relief Raw Fish Tax Raw Fulr Tax - Offshore Other State Revenue Fines Interest Earrings Miscellaneous Use of Fund Balance Sale of Fixed Assets Transfer In Total Expenditures: Borough Assembly Boron& Manager Borough Clerk Borough Attorney Finance Department Management Infatuation Services Assessing Department Engineering/ Facilities Dept Cormnunity Development Building Official Economic Development General Administration Emergency Preparedness School District Support Health and Sanitation Culture and Recreation Transfers Out Total Fund 205 Child Care Assistance Program Revenue Expenditures Fund 210 Land Sales Revenue Expenditures Fund 220 Buildings and Grounds Revenues Revenues Transfers in Total Revenues Expenditures Borough Building MHC Apartments School Buildings Parks Total Expenditures Fund 230 Coastal Management Revenues Expenditures -CMG ReSu ar Kodiak Island Borough, Alaska Adopted As of Difference Budget 04/30/05 Budget Adjustments Revised Budget 7,973,550 7,960,968 12,582 100% 7,973,550 198,520 111,178 87,342 56% 198,520 705,000 18,406 686,594 3% 92,090 797,090 8/8 over $800,000 899,240 587,676 311,564 65% - 899,240 150,000 163,376 (13,376) 109% 150,000 89,500 84,499 5.001 94% 89,500 400,075 69 400,006 0% 400,075 755,000 716,676 38,324 95% (20,000) 735,000 50,000 11,901 38,099 24% 50,000 20,000 20,000 0% 20,000 800 500 300 63% 800 100,000 210,847 (110,847) 211% 55,084 155,084 Will be over 5200,000 36,200 35,880 320 99% 20,000 56,200 Passport Fees 768,207 768,207 0% 768,207 5,000 5,000 0% 5,000 12,151,092 9,901,975 2,249,117 81% 147,174 12,298,266 159,410 106,473 52,937 67% 209,110 298,112 (89,002) 143% 330,102 250,301 79,801 76% 188,200 91,038 97,162 48% 639,870 448,751 191,119 7036 231,865 279,512 (47,647) 121% 320,560 198,387 122,173 62% 92,220 59,260 32,960 64% 539,084 336,944 202,140 63% 132,230 48,232 83,998 36% 113,840 64,058 49,782 56% 259,870 292,106 (32,236) 112% 5,500 4,410 1,090 80P /° 8,536,207 7,043,930 1,492,277 83% 267,037 254,313 12,724 95% 125,987 127,335 (1,348) 101% - 0% 12,151,092 9,903,162 2,247,930 82% 79,750 79,750 231,000 231,000 435,300 300,970 736,270 263,800 11,970 438,000 22,500 736,270 25,650 25,650 47,050 63,101 32,676 198.324 14% 31,794 356,403 300,970 657,373 191,816 5,470 205,415 9 466 412,167 9,753 27,597 32700 59% 16,649 79% 199,206 14% 78,897 82% 78,897 100% 71,984 73% 6,500 232,585 47% 13 034 42% 324,103 56% 15,897 38% (1,947) 108% 159,410 150,000 359,110 (1,600) 328,502 (50,000) 138,200 (42,880) 596,990 125,000 356,865 (50,000) 270,560 92,220 (100,000) 439,084 132,230 113,840 40.000 299,870 5,500 88,030 8,624,237 (12,724) 254,313 1,348 127,335 147,174 12,298,266 79,750 79,750 231,000 231,000 25,650 25,650 Managers termination MIS Maintenance Estimated legal fees MIS Maintenance MIS Maintenance Managers termination Manager's termination Bad Debt turned over to collection agency Insurance savings sent to KIBSD Adj to actual Adj to actual 435,300 (92,090) 208,880 Transfer back insurance money (92,090) 644,180 263,800 11,970 (92,090) 345,910 Transfer back insurance money 22,500 (92,090) 644,180 Ordinance No. 2004 -10C Page 2 of 7 Fund 234 L.E.P.C. Revenues LEPC E.O.P. Grant Revenues Expenditures Expenditures -LEPC 14,320 12,204 2,116 85% 14,320 Expenditures -FEMA gam 17,937 9 17,928 17,937 Total Expenditures 32,257 12,213 20,044 38% - 32,257 Fund 240 Womens Bay Road Service Revenues 113,600 111,396 (3,796) 103% Expenditures 113,600 60,031 53,569 53% Fund 243 Service Area No. 2 Revenues Expenditures Adopted As of Difference Budget Revised Budget 04130/05 % Adjustments Budget 14,320 13,300 1,020 93% 14,320 17,937 2,673 15,264 17,937 32,257 15,973 16,284 32,257 6R (68) 0% 0% 113,600 113,600 Fund 242 Service District No. 1 Revenues 202,400 157.188 45,212 78% 202,400 Expenditures 202,400 179,736 22,664 89% 202,400 Fund 244 Monaska Bay Road Distri Revenues 43,500 25,222 18,278 58% 43,500 Expenditures 43.500 10,089 33,411 23% 43,500 Fund 246 Bay View Road Service Area Revenues 4,800 5,626 (826) 117% 4,800 Expenditures 4,800 3,233 1,567 67% 4,800 Fund 250 Fire Protection Area No. I Revenues 633,160 490,649 142,511 77% - 633,160 Expenditures 633,160 331,673 301,487 52% - 633,160 Fund 252 Womens Bay Fire Department Revenues 96.200 66,143 30,057 69% - 96,200 Expenditures 96,200 48,682 47,518 51 % 96,200 Fund 254 MB Airport Fire District Revenues 15,490 16,199 (709) 105% 15,490 Expenditures 15,490 30 15,460 0% 15,490 Fund 260 Woodland Acres Street Lights Revenues 5,000 357 4,643 7% 5,000 Expenditures 5,000 4,099 901 82% 5,000 Fund 261 Trinity Islands Lighting Dist. Revenues 10,860 3,721 7,139 34% 10,860 Expenditures 10,860 1,333 9,527 12% 10,860 Fund 262 Mission Lake Tide Gate Revenues 52,350 2,456 49,894 5% 52,350 Expenditures 52,350 5,320 47,030 ICn /e 52,350 Fund 263 Trinity Islands Paving Dist. Revenues 22,140 - 22,140 22,140 Expenditures 22,140 43 22,097 22,140 Fund 275 Kodiak Arts Council Revenues 56,910 47,889 9,021 84% 56,910 Expenditures 56,910 48,379 8,531 85% 56,910 g1 00° Kodiak Island Borough, Alaska Ordinance No. 2004 -10C Page 3 of 7 Adopted As of Difference Budget Revised Budget 04/30/05 % Adjustments Budget Fund 276 Facilities Fund Revenues 1,400,000 824,133 575,867 59% 1,400,000 Bxpenditures/rransfera Out: Building Insurance 300,970 300,970 - 100% (92.000) 208,970 Transfer back insurance money Debt Service 550,368 550,368 - 100% 550,368 Capital Projects Fund 410 - - Capital Projects Fund 410 - - Capital Projects Fund 490 - 125,000 125,000 Contengeucies 548,662 0% (33,000) 515,662 Transfer back insurance money Total Expenditures 1,400,000 851,338 - 61% - 1,400,000 Fund 277 Tourism Development Revenues 45,000 17,497 27,503 39% 45,000 Expenditures 45,000 45,000 - 100% 45,000 Fund 290 Fern Fuller Trust Revenues 24,500 75,000 (50,500) 24,500 Expenditures 24,500 21,547 2,953 24,500 Fund 300 Debt Service Revenues 2,734,470 2,281,507 452,963 83% 2,734,470 Expenditures Expenditures - School Debt 1,981,740 1,868,632 113,108 94% 1,981,740 Expenditures - Hospital Debt 745,970 241,181 504,789 32% 745,970 Expenditures- Karluk Loans 6,760 6,760 - 100% 6,760 Expenditures -Other Debt - - Total Expenditures 2,734,470 2,116,573 617,897 77% 2,734,470 Kodiak Island Borough, Alaska Ordinance No. 2004 -10C Page 4 of 7 Total Revenues Capital Projects Fund 410- Borough Capital Projects: Projects Kodiak Middle School concrete repair 237,918 04102 Laren Bay School Boor repair 339,883 Kodiak Hig4h School asbestos & flour covering 304,704 District-wide floor covering replacement 728,708 05002 Evacuation Center earthquake evaluation 500,000 Kodiak High School heating and ventilation 250,000 Bast School heating and ventilation 520,000 Kodiak High School hnsulastion and windows 596,020 Kodiak High School and Middle School roof repair 523,504 04101 Old Harbor GyrnNoc Ed renovation 2,251,315 09103 Ouzinkie Gym renovation 1,858,255 Leaming,Center r vation .... 1,182,336 Adopted As of Difference Budget Revised Budget 04/30/05 % Adjustments Budget Revenues: Interest Earnings 209,080 209,080 0% 209,080 Contributions for BMX track 13,920 28,917 (14,997) 13,920 Survey Fiber Optic Pass Through Grant - 2,403,507 (2,403,507) 2,473,694 2,473,694 Fiber Optic Grant Miscellaneous - - 0% - Total Revennes 223,000 2,432,424 (2,209,424) 2,473.694 2,696,694 Operating Transfers In: General Fund 55,000 55,000 - 100% 55,000 Bayside Fire Department 400,000 400,000 - 100% 400,000 Trinity Acres Paving Dist, - - 0% Facilities Fund 622,384 622,834 0150) 100% 622,384 Total Operating Transfers In 1,077,384 1,077,834 (450) 100% 1,077,384 1.300,384 3,510,258 (2,209,874) 270% 2,473,694 3,774,078 Projects: 85 Village Metals Removal 150,000 121,257 28,743 81% 150,000 114 State Airport Improvements 11,000 60 10,940 1% 11,000 130 East Elementary Doorways 4,200 4,200 0% 4,200 146 BMX Bike Trail 68,920 49,278 19,642 72% 68,920 173 Bayside classroom equipment 75,000 48,199 26,801 64% 75,000 174 Bayside Storage Addition & Engine Bay 400,000 3,020 396,980 I% 400,000 182 State Fair & Rodeo Water Project 25,000 25,000 - 100% 25,000 00102 Bayside Underground Electrical 22,000 - 22,000 0% 22,000 03105 Northstar School road/parking lot design 50,000 22,795 27,205 46% 50,000 03106 KITS emergency generator 50,000 - 50,000 0% 50,000 03108 Borough Building additional parking 50,000 - 50,000 0% 50,000 03109 Borough Building air handling penthouse 10,000 - 10.000 0% 10,000 03110 Borough Building emergency generator 20,000 2,353 17,647 12% 20,000 03111 Borough Building security doors 8 ,000 - 8,000 0% 8,000 03120 WB Conan Plan Revision 33,380 22,380 11,000 67% 33,380 04104 Trinity Acres Paving Dist. - 216,508 (216,508) #DIV/0! - - HSPoolRepairs 80,000 - 80,000 0% - 80,000 05001 Survey Fiber Optic Pass Through (Mug - 2,403,507 (2,403,507) 2,473,694 2,473,694 Fiber Optic Grant 05007 Mission Lake Tide Gate 55,000 350 54,650 - 55,000 Other Projects 187,884 187,884 0% - 187,884 Total Borough Projects 1,300,384 2,914,707 (1,614,323) 224% 2,473,694 3,774,078 Fund 420 -GO Bond Projects: Revenues Interest Earnings 200,000 21,970 200,000 Proceeds from bond 2004A Bond Issue 9,302,760 9,302,760 (0) 9,302760 Proceeds frorn bond 20048 Bond Issue 11,050,000 11,050.000 11,050,000 20,552,760 9,302760 11,071,969 20,552,760 237,918 237,918 358 339,525 339,883 304.704 304,704 728,708 728,708 28,397 471,603 500,000 250.000 250,000 520,9(10 520,000 596,020 596,020 523.504 523,504 430 2,250.885 2,251,315 647 1,857,608 1,858.255 1,182,336 1,182,336 03119 High School Pool Reclainution 650,000 64,392 585,608 650,000 New Swimming Pool 6,210,000 6.210,000 6,210,000 High School Voc edlclassroorn reclainwtion 4,190,000 4,190,000 4,190,000 Contingencies 210,117 210,117 210,117 20,552,760 94,225 20,458,535 20,552,760 Kodiak Island Borough, Alaska Ordinance No. 2004 -10C Page 5 of 7 Adopted As of Difference Budget Revised Budget 04 /30/05 % Adjustments Budget Fund 430 -State Capital Grant Projects: Revenues: RIB Waste Management Implementation 1,741,400 1,741,400 0% 1,741400 Anton Larsen Bay Boat Ramp 560,000 560,000 0% 560,000 School Repair - - 0% Tide Crate 254574 252,574 0% 252,574 Chiniak Grant 20,000 20,000 0% 20,000 SHSGP Grant 20,000 20,000 0% 20000 ADF &G, fish research 200,000 200,000 0% - 200,000 Kodiak Cadastral Gant - 0% 40,000 40,000 To record grant AK Coastal Management - - 0% 27,250 27,250 To record grant HS Pool Filter - - 0% 60,000 60,000 To record grant Total Revenues 2,793,974 - 2,793,974 0% 127,250 2,921,224 Projects: 164 KB Waste Management Implementation 1,741,400 937,998 803,402 54% 1,741,400 177 Anton Larsen Bay Boat Ramp 560,000 595,459 (35,459) 106% 560,000 00100 High School Repair FY00 126,770 91,466 35,304 72% 126,770 00104 Tide Gale 20,000 21,075 (1,075) 1059S 20,000 02107 ADF &G Research Study 200,000 114,296 85,704 57% 200,000 03116 School Repair 125,804 139,562 (13,758) 111% 125,804 03118 Chiniak Multi -use Gam 20,000 8,796 11,204 44% 20,000 04106 SHSGP Grant 68,151 46,851 21,300 69% 68,151 05003 Kodiak Cadastral Gant - 0% 40,000 40,000 05005 AK Coastal Management 0% 27,250 27,250 05006 HS Pool Filter 0% 60,000 60,000 Total Expenditures 2,862,125 1,955,503 906,622 68% 127,250 2,989,375 Fund 490 Enterprise Funds Capital Projects Landfill Clcneout/Leachate Treatment 3,000,000 3,000,000 0% 3,000,000 Hospital 740,000 - 740,000 0% 740,000 Providence 125,000 125,000 From Facilities Fund 125,000 125,000 Total Revenues 3,740,000 3,740,000 250,000 3,990,000 165 Landfill Closeout /Leaclrate Treatment 3,000,000 2,315,580 684,420 77% 3,000,000 03112 Hospital access and parking, Phase l & II 700,000 21,711 678,289 3% 700,000 03113 Specialty Clinic roof repair /replacement 40,000 79,712 (39,712) 199% 40,000 CHC architunl Engineering 250,000 250,000 A & E study of new CHC master plan Total Expenditures 3,740,000 2,315,580 1,424,420 62% 250,000 3,990,000 Kodiak Island Borough, Alaska Ordinance No. 2004 -10C Page 6 of 7 Adopted As of Difference Budget 04/30/05 934,162 934,162 Fund 530 Solid Waste Collection/Disposal Revenues Waste Collection 2,210,300 1,838,563 371,737 83% 2,210,300 Waste Disposal 1,124 000 775.735 348,265 69% 1,124 000 Total Revenues 3,334,300 2,614,298 720,002 3,334,300 Expenditures Waste Collection 1,342,800 1,007,735 335.065 75% 1,342,800 Waste Disposal 1,991,500 1,053,732 937,768 53% 1,991,500 Total Expenditures 3,334,300 2,061,467 1,272,833 62% 3,334,300 Fund 540 Hospital EnterpHse Fund Revenues: Interest Earnings Providence Hospital Lease Kodiak Island Health Care Foundation C. in an sale of assets Revenues from Hospital Operations Use of Retained Earning Total Revenues 84 (84) - 720,000 600,000 120,000 83% 720,000 1,654,162 600,084 1,054,078 36% Fund 560 - Telephone 911 Service Revenues 69,000 16,492 52,508 24% Expenditures 69,000 68,677 323 100% Budget Revised Adjustments Budget 934,162 1,654,162 Expenditures and Transfers: Expenditures 1,654,162 363,849 1,290,313 22% 1,654,162 Total Expenditures 1,654,162 363,849 1,290,313 22% 1,654,162 Fund 555 - Kodiak Fisheries Research Center Revenues 2,010,429 1,340,190 670,239 67% 2,010,429 Expenditures Research Facility 1,988,829 827,228 1,161,601 42% 1,988,829 Donn Facility 21,600 11,216 10,384 52% 21.600 2,010,429 838,444 1,171,985 42% 2,010,429 69,000 69,000 Kodiak Island Borough, Alaska Ordinance No. 2004 -10C Page 7 of 7 Meeting of: June 16, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.A.1 Contract No. 2005 -15 Kodiak Island Borough Administrative Building and School Facilities Snow Removal, Sanding, and Parking Lot Maintenance and Repairs The Kodiak Island Borough, Engineering and Facilities Department, advertised the need for labor and equipment to provide parking lot snow removal, sanding, and maintenance at KIB schools and administrative building parking lots. Bids were received from T.C. Enterprises and B &R Fish By Products. Both bid price schedules were reviewed and compared. Each bid was submitted with price quotes for individual pieces of equipment. Staff compared both bids based on the dollar amounts bid for important pieces of equipment; those that are most commonly used in clearing snow and sanding parking Tots. Other items used in comparing bid prices included labor rates and profit/overhead rates. The Borough Engineering and Facilities Department recommends awarding the KIB Facilities Road Maintenance and Repairs, Snow Removal, Sanding and Small Projects Contract to T.C. Enterprises. FISCAL NOTES ACCOUNT NO. 220 232 450 380 & 220 234 450 430 [0] N/A Expenditure Required $ Amount Budgeted RECOMMENDED ACTION: Move to award Contract No. 2005 -15 to T.C. Enterprises of Kodiak, Alaska for time and materials based on the Bid Schedule \ \dove \Departments \EF\Service Districts \KIB Facilities\Agenda Statement 5 31 05.doc 3 June 2005 Memo KODIAK ISLAND BOROUGH ENGINEERING/FACILITIES DEPARTMENT 710 Mill Bay Road Kodiak, AK 99615 (907) 486 -9349 Phone (907) 486 -9394 Fax Re: Contract for Kodiak Island Borough Administrative Building and School Facilities Snow Removal, Sanding and Parking Lot Maintenance and Repairs Bids were received on 25 May 2005 from B &R Fish By Products and T.C. Enterprises for the above referenced. The Engineering and Facilities Department staff reviewed both bids, evaluating the competitive hourly costs of the most frequently used equipment in performance of the Contract, the amount of profit mark up and the hourly labor rate Although B &R Fish By Products was competitive on some of the equipment listed, T.C. Enterprises' rates for the most used equipment were lower as was its profit margin [10% v 15 %] and its hourly labor rate [$60.00/hr v $65.00/hr]. T.C. Enterprises has performed the snow removal /maintenance work for the Facilities the past 2 years and has been a responsive contractor. Bud Cassidy, Director, E \\Dove \departments\EF\Service Districts \KIB Facilities \memo attach to 5 31 05 Agenda Statement.doc Meeting of: June 16, 2005 Kodiak Island Borough AGENDA STATEMENT Kodiak Island Borough Administrative Building and School Facilities Snow Removal, Sanding, and Parking Lot Maintenance and Repairs The Kodiak Island Borough, Engineering and Facilities Department, advertised the need for labor and equipment to provide parking lot snow removal, sanding, and maintenance at KIB schools and administrative building parking lots. Bids were received from T.C. Enterprises and B &R Fish By Products. Both bid price schedules were reviewed and compared. Each bid was submitted with price quotes for individual pieces of equipment. Staff compared both bids based on the dollar amounts bid for important pieces of equipment; those that are most commonly used in clearing snow and sanding parking lots. Other items used in comparing bid prices included labor rates and profit/overhead rates. The Borough Engineering and Facilities Department recommends awarding the KIB Facilities Road Maintenance and Repairs, Snow Removal, Sanding and Small Projects Contract to T.C. Enterprises. FISCAL NOTES ACCOUNT NO. 220 232 450 380 & 220 234 450 430 [❑] N/A Expenditure Amount Required $ Budgeted APPROVAL FOR AGENDA: Manager Contract No. 2005 -15 RECOMMENDED ACTION: Move to award Contract No. 2005 -15 to T.C. Enterprises of Kodiak, Alaska for time and materials based on the Bid Schedule \ \dove \Departments \EF\Service Districts \KIB Facilities\Agenda Statement 5 31 05.doc ITEM NO. 13.A.1 3 June 2005 Memo Re: Contract for Kodiak Island Borough Administrative Building and School Facilities Snow Removal, Sanding and Parking Lot Maintenance and Repairs Bids were received on 25 May 2005 from B &R Fish By Products and T.C. Enterprises for the above referenced. The Engineering and Facilities Department staff reviewed both bids, evaluating the competitive hourly costs of the most frequently used equipment in performance of the Contract, the amount of profit mark up and the hourly labor rate Although B &R Fish By Products was competitive on some of the equipment listed, T.C. Enterprises' rates for the most used equipment were lower as was its profit margin [10% v 15 %] and its hourly labor rate [$60.00/hr v $65.00/hr]. T.C. Enterprises has performed the snow removal /maintenance work for the Facilities the past 2 years and has been a responsive contractor. dl Bud Cassidy, Director, KODIAK ISLAND BOROUGH ENGINEERING/FACILITIES DEPARTMENT 710 Mill Bay Road Kodiak, AK 99615 (907) 486 -9349 Phone (907) 486 -9394 Fax \\Dove\departments\EF\Service Districts.KIB Facilities\memo attach to 5 31 05 Agenda Statement.doc Meeting of June 16, 2005 Kodiak Island Borough Facilities Fuel Oil Delivery. This contract will supply and deliver #1 and #2 heating oil to KIB facilities. KIB facilities include the Baler Building, Borough Admin Building, ChiniakTsunami Shelter, KFRC laboratory and dorm, Fire Stations, and other KIB rental Facilities such as one of two cottage buildings (720 Egan) and the Annex Building. The benefit of the bid process is that we combine the quantity of heating fuel needed for KIB Facilities with the quantities of fuel needed by the school district and the hospital for a bulk purchase. Each entity is responsible for paying the fuel bill for their respective facility, but we all receive a price break for the large quantity. This is important for an item that is a commodity and market value for the item can fluctuate. KIB consumes approximately 110,000 gallons of fuel for its facilities per year. Schools consume 271,700 gallons per year and the hospital consumes 120,300 gallons per year. One written bid was received and a copy is attached for your review. The contract makes allowances for price increase and decreases to reflect the change in price. VENDOR Petro Star Inc. #1 $1.8823 Kodiak Island Borough AGENDA STATEMENT #2 $1.8823 FISCAL NOTES Buildings Annex Bldg. [610 Egan] Baler Bldg. Baler Equipment KIB Bldg/Tsunami Ctr. /Rentals KFRC KFRC Dorms Womans Bay Fire Hall Bayside Fire Hall Estimated Amount: Accounts 220 232 450 360 530 731 450 360 530 731 450 365 220 232 450 360 555 758 481 120 555 759 481 120 252 214 450 360 250 212 450 360 $207,053.00 Recommended motion: Move to adopt Ordinance No. FY2005 -12. CHINIAK $1.8823 ITEM NO. 13.A.2. Contract No. 2005 -16 ignature r Gr Title Date C /c23 FY 2005/06 KIBSD/KIB FUEL BID Vendor Information Business Name: / glar .l r - o f k4r.1A d ( rr Graz Contact Name: /4/ 7a170,7 Contact Phone Number: &o 7) Sinn - la Mr Contact FAX Number: (r77) S//'' - , 3.717 C Mailing Address: � n. z30X /vim 7 41i2.k /6s k9 9 9l /sr Location (Street address): 7 /4 ,c.'4 S'I, ,k dirt;iQk 99GN" E -mail address: p/^- feirr) r/ar Gann Base* =1. 7073 + • /7r (margin) = 1.112? Delivered price per gallon for Town # 1 Base* _ /. 7673 + .n4 (margin) _ /. ern Delivered price per gallon for Town # 2 Base* =d 7073 + '/7( (margin) = /• tda3 Delivered price per gallon for Chiniak # 1 Base* = The averaged Seattle OPIS rack price per gallon for the period commencing April 18 and ending May 18, 2005. Far lb?) Su./,rr- ##- .2 Memo to: School Board Members Through: Betty Walters, Superintendent From: Gregg Hacker, Operations Supervisor Date: May 25, 2005 Subject: FY 05 Fuel Bid Award On April 15, 2005, the Maintenance and Operations Department sent out invitations to bid for the Supply and Delivery of Heating Fuel for the road system schools. A legal notice was printed in the Kodiak Daily Mirror and the Anchorage Daily News on April 15, 18 and 20 2005. The bids were publicly opened at the Central Office conference room at 1:00 p.m. on May 24, 2005. The terms and conditions of the bid are attached. Please note that the price per gallon is in direct proportion to the previous months averaged Seattle Opis rack price per gallon (the vendors fuel cost) plus the vendors margin ($.175 per gallon) and may fluctuate monthly throughout the contract period. Weather conditions and building occupancy will determine actual consumption; thus, the total dollar amount is an estimate of the FY 06 fuel cost not the actual dollar value of the contract. I recommend that Petro Star, Inc. be awarded the fuel supply and delivery bid for FY 06 with a baseline price of $ 1.8823 per gallon for # 1 and # 2 heating fuel. The estimated total bid award is for $511,420. FY 2005/06 KIBSD/KIB FUEL BID SPECIFICATION The Kodiak Island Borough School District (KIBSD), the Kodiak Island Borough (KIB) and Providence Kodiak are soliciting bids from qualified firms for the supply and delivery of #1 and #2 heating fuel to the road system schools, KIB facilities and Providence Kodiak Each separate entity shall award a one -year contract commencing July 1, 2005 and ending June 30, 2006 to the vendor submitting the lowest margin above the averaged Seattle OPIS rack price per gallon for the period commencing April 18 and ending May 18, 2005 for each gallon delivered to KIBSD, KIB or Providence Kodiak. The vendor's margin must remain firm for the term of the contract. Documented price fluctuations throughout the contract period may change the delivered price per gallon monthly in direct proportion the averaged daily Seattle OPIS rack price per gallon for the previous month. Documentation of these price fluctuations, the calculations and the resulting new price(s) per gallon shall be faxed to the KIBSD Maintenance Office, the KIB Engineering and Facilities Office and Providence Kodiak by noon on the second business day of the month. Example: If the Vendors cost was $1.00 plus a $.18 margin ($1.18 per gal) and the averaged price change for the previous month was two cents per gallon, the price increase or decrease to KIBSD, KIB or Providence Kodiak would increase ($1.20) or decrease ($1.16) of two cents per gallon for the new month. The delivered price per gallon for the month of July 2005 shall be the averaged Seattle OPIS rack price per gallon for the month of June 2005 plus the Vendors margin. All accounting and reporting shall be separated into three distinct contracts /accounts, one for the KIBSD, one for the KIB and one for Providence Kodiak. The vendor's delivery system shall ensure adequate fuel levels be maintained at all times. Costs associated with deliveries made outside of normal working hours are to be borne by the successful vendor. Delivery of fuel to the Chiniak School must be at the request of the District only. The successful vendor will be responsible for all remediation and spill response cost which result from overfilling of the tanks or spillage while filling. The KIBSD, the KIB and Providence Kodiak reserve the right to reject any or all bids. FY Vendor # 1 # 2 # 1 Chiniak 06 Petro Star Inc. (North Pacific Fuel) 1.8823 1.8823 1.8823 05 Petro Star Inc. (North Pacific Fuel) 1.4663 1.4663 1.4663 04 Petro Star Inc. (North Pacific Fuel) 1.075 .995 1.075 03 Petro Star Inc. (Kodiak Oil Sales) .92 .85 .92 02 Thompson Transfer 1.25 1.13 1.25 01 Thompson Transfer 1.14 1.12 1.14 00 Thompson Transfer .86 .83 .87 99 Thompson Transfer .70 .68 .72 98 Thompson Transfer .82 .80 .83 Business Department #2 8,500 Chiniak School #1 3,000 East Elementary School #2 25,000 Kodiak High School #2 155,000 Kodiak Middle School #2 26,000 Main Elementary School #2 15,000 North Star Elementary School #2 21,000 Peterson Elementary School #2 17,000 Rural Schools (722 Egan) #1 1,200 KIBSD Estimated gallons 271,700 Please note that the following estimated annual quantities are for bid information only and are not to be interpreted as guaranteed deliverable quantities. Weather conditions and building occupancy will determine actual consumption. KIBSD Facilities Fuel Bid History FY 2005/06 Fuel Bid Kodiak Island Borough School District 722 Mill Bay Road Kodiak AK, 99615 Sincere! Gregg Hack KIBSD Operations Supervisor KODIAK ISLAND BOROUGH SCHOOL DISTRICT 722 Mill Bay Road Kodiak Alaska 99615 (907) 486 -9204 — Fax (907) 486 -9280 FUEL SUPPLY AND DELIVERY MD REQUEST FY 2005/06 To whom it may concern: The Kodiak Island Borough School District (KIBSD), the Kodiak Island Borough (KIB) and Providence Kodiak request bids for the supply and delivery of #1 and #2 heating fuel to the road system schools, KIB facilities and Providence Kodiak. A specification sheet is attached. * All prices must be as delivered to the listed facilities. * Quotations must be received by 12 p.m. May 24, 2005 at the KIBSD Shipping and Receiving Office, 722 Mill Bay Road, Kodiak, Alaska. They will be opened May 24, 2005 at 1:00 p.m. in the KIBSD Central Office Conference room. * A Local vendor preference of up to 10% may be given to vendors maintaining offices in Kodiak if all other factors are equal The KIBSD the KIB and Providence Kodiak reserve the right to reject any or all bids. * The KIBSD, the KIB and Providence Kodiak are equal opportunity employers and encourage minority business enterprises to submit bids. Please mark your Bid envelope as follows: FY 2005/06 KIBSD/KIB FUEL BID SPECIFICATION The Kodiak Island Borough School District (KIBSD), the Kodiak Island Borough (KIB) and Providence Kodiak are soliciting bids from qualified firms for the supply and delivery of #1 and #2 heating fuel to the road system schools, KIB facilities and Providence Kodiak. Each separate entity shall award a one -year contract commencing July 1, 2005 and ending June 30, 2006 to the vendor submitting the lowest margin above the averaged Seattle OPIS rack price per gallon for the period commencing April 18 and ending May 18, 2005 for each gallon delivered to KIBSD, KIB or Providence Kodiak. The vendor's margin must remain firm for the term of the contract. Documented price fluctuations throughout the contract period may change the delivered price per gallon monthly in direct proportion the averaged daily Seattle OPIS rack price per gallon for the previous month. Documentation of these price fluctuations, the calculations and the resulting new price(s) per gallon shall be faxed to the KIBSD Maintenance Office, the KIB Engineering and Facilities Office and Providence Kodiak by noon on the second business day of the month. Example: If the Vendors cost was $1.00 plus a $.18 margin ($1.18 per gal) and the averaged price change for the previous month was two cents per gallon, the price increase or decrease to KIBSD, KIB or Providence Kodiak would increase ($1.20) or decrease ($1.16) of two cents per gallon for the new month. The delivered price per gallon for the month of July 2005 shall be the averaged Seattle OPIS rack price per gallon for the month of June 2005 plus the Vendors margin. All accounting and reporting shall be separated into three distinct contracts /accounts, one for the KIBSD, one for the KIB and one for Providence Kodiak. The vendor's delivery system shall ensure adequate fuel levels be maintained at all times. Costs associated with deliveries made outside of normal working hours are to be borne by the successful vendor. Delivery of fuel to the Chiniak School must be at the request of the District only. The successful vendor will be responsible for all remediation and spill response cost which result from overfilling of the tanks or spillage while filling. The KIBSD, the KIB and Providence Kodiak reserve the right to reject any or all bids. Aux Building (610 Egan) #1 1,200 Baler Facility #1 4,000 Baler Facility #2 13,300 Bayside Fire Dept #1 5,000 Borough Building #2 15,500 Cottage (720 Egan) #1 1,200 Chiniak Tsunami Shelter #1 500 Kodiak Fisheries Research Center #2 55,000 Kodiak Fisheries Apartments #2 12,000 Women's Bay Fire Dept #1 2,400 KIB Estimated gallons 110,100 Business Department #2 8,500 Chiniak School #1 3,000 East Elementary School #2 25,000 Kodiak High School #2 155,000 Kodiak Middle School #2 26,000 Main Elementary School #2 15,000 North Star Elementary School #2 21,000 Peterson Elementary School #2 17,000 Rural Schools (722 Egan) #1 1,200 KIBSD Estimated gallons 271,700 Providence Kodiak #2 120,000 Providence Kodiak #1 300 Providence Estimated gallons 120,300 Please note that the following estimated annual quantities are for bid information only and are not to be interpreted as guaranteed deliverable quantities. Weather conditions and building occupancy will determine actual consumption. KIBSD Facilities KIB Facilities Providence Kodiak Facilities Business Name: Contact Name: Contact Phone Number: Contact FAX Number: Mailing Address: Location (Street address): E -mail address: Signature Title Date FY 2005/06 KIBSDIKIB FUEL BID Vendor Information Base* = + (margin) = Delivered price per gallon for Town # 1 Base* = + (margin) = Delivered price per gallon for Town # 2 Base* = + (margin) = Delivered price per gallon for Chiniak # 1 Base* = The averaged Seattle OPIS rack price per gallon for the period commencing April 18 and ending May 18, 2005. Meeting of: June 16, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.A.3 Contract No. 2005 - 17 Purchase a Caterpillar D7R XR Track Type Dozer with Waste Handler package for Baler /Landfill Operations The landfill staff's ability to safely and efficiently process the daily quantity of waste brought to the landfill relies heavily on equipment capable of handling this waste. The landfill's current Caterpillar D7 Dozer is a 1984 machine that was purchased used in 1989 and has been in disrepair for some time. It has become increasingly costly to maintain and difficult to get the work done which requires the use of this machine. This includes down time for waste processing as well as staff time to conduct the repairs. The Bid package specified three machines. The following are the machines and corresponding bid prices: 1) A Caterpillar D6XL with Waste Handler package priced at $311,311 2) A Caterpillar D7R XR with Waste Handler package priced at $432,064 3) A Caterpillar D7R XR without a Waste Handler package priced at $410,112 A new Caterpillar with the waste - handling package has many advantages. These machines are designed specifically for waste handling and landfill debris environments. The extensive guarding helps protect critical machine components, body panels and the radiator from being damaged by debris. It minimizes build up of waste material and helps prevent component damage. The way that the seals are manufactured eliminates costly repairs because waste material does not get caught up in the tracks, wound up around the axles or undercarriage and therefore increases its life. This has proven to provide tremendous longevity because the entire arrangement is installed by the manufacturer. Modifications made to mimic the waste handling package on machines from other vendors do not hold up in a landfill environment. Staff recommends purchasing the Caterpillar D7R XR Track Type Dozer with Waste Handler package. It was previously presumed that the size of the D6 machine was of sufficient size to manage the waste and sloping requirements at the KIB landfill. However, after staff's conversations with previous Assembly Member, Mike Anderson, it has been determined that the added weight of the D7 machine will provide better compaction and will be the best choice for the work required of this piece of machinery. Price is $432,064 FOB Kodiak APPROVAL FOR AGENDA: AMOUNT: Not to exceed ACCOUNT #: 530 - 164 -110 $432,064 Recommended motion: Move to approve Contract No. 2005 -17 with NC Machinery of Anchorage, AK, in an amount not to exceed $432,064. Car E1ki108 ttdss P6W01 SeMi U -Bihdk ft* bbi, tl6q tl7R tlBq tl0q tliOR 3386 3306 3406C „ 346BE, 3412E 133 kW 179 HP 1114 kW 241 HP 245 kW 320 HP 330 kW 443 HP 451 kW 613 HP 123 kW 165 HP _ 111 kW 230 HP 228 kW 305 HP 302 kW 405 HP 425 kW 510 HP 11.2 m 14.3 yd' 16.8 fif 22.0 yd 24.7 id' 32.4 yd 33.5 NI' 43.6 yd 48.8 h1 63.0 yd' D6 R, D 7 R, D8R, D9R, D1 ©R Waste Handler D6R, D7R, DBR, D9R, D1OR Waste Handling Arrangement Specifically designed for waste handling and landfill debris environments. Waste Handling Guards Guards for the radiator, engine compartment, crankcase (belly), and tilt cylinder lines provide protection for critical machine components under harsh waste handling environments. pg. 4 Caterpillar® Waste Handling Track -Type Tractors offer a variety of options to meet the demands of specific waste handling needs. The field proven, specially designed modifications will work in the severest of landfill conditions. 9 Waste Handling Guards Debris protection guards for the idler seals, pivot shaft seals, and final drive seals help prevent damage to the seals and reduces downtime and costly repairs. pg. 5 Debris Resistant Features A variety of debris environment features are included with the Waste Handling Arrangement to reduce plugging, extend service life, and enhance productivity. pg. 6 Required Attachments These attachments are required and must be ordered with the basic waste disposal arrangement. These include . engine enclosures, hydraulic and fuel tank guards, ROPS cab, and cylinder mounted lights. pg. 7 Recommended Options These options are highly recommended to complement the waste disposal arrangement and ensure peak performance. These options, including landfill blades, striker bars, and specially designed track shoes help increase productivity, prevent spilling, and reduce refuse packing. A laminated thermal shield, trash core AMOCS radiator, FlexxaireTM fan, and SY- KLONE® turbine precleaner prevent plugging and reduce heat and debris build -up. pg. 8 -10 Waste Handling Arrangement Extensive guarding helps protect critical machine components, body panels and the radiator from being damaged by debris. Minimizing build -up helps prevent component damage. Hinged radiator guard protects the cooling system. It comes equipped with two quick release "T" handles for the center - opening guard, allowing easy access to the radiator for cleaning. Covers protect the handles from damage. Special hinge latches retain the guard in the open or closed positions. Crankcase (helly) guards serve a dual purpose. They help prevent contact damage to vital power train components, and help keep debris out of the power train compartments. Note: The D8 features a guard that can be hydraulically raised and lowered. 4 Tilt cylinder line guards help protect hydraulic lines from contact damage, while maintaining hose flexibility. Chassis guards help protect the engine compartment by deflecting debris from rising upward along the chassis. Pivot shaft seal guards help prevent debris from entering and damaging the Duo -Cone seals as well as the bolts on the pivot shaft seal retainers. Note: The D6R does not have a pivot shaft. Final drive seal guards help prevent wire, nylon strapping, etc., from wrapping around and damaging the Duo -Cone seals. The outer guard is now stationary, thicker, and has increased hardness, all of which help prevent excessive wear from debris. Idler seal guards help keep wire, fishing line, strapping, etc., from wrapping around and damaging the Duo -Cone seals. • This design offers superior protection to the seal. Debris would have to make four 90 degree turns, penetrate the packing material, and then make two additional 90 degree turns. 5 Debris Resistant Features Additional landfill modifications enhance productivity and help prevent damage. Rear, tank - mounted lights are relocated on the ROPS which retnoves the lights from the concentrated debris environment to help protect them from damage. Combinations vary depending on each model. Heavy duty steps and handles are manufactured from plate steel and solid rod to withstand the rigors of landfill operation. 6 Front lights are mounted on top of the bulldozer lift cylinders allowing them to project light over the trash rack and keep the lights above the concentrated debris environment for longer service life. High- capacity alternator provides additional power required for electrical accessories such as supplemental lights and cotnmunications and entertainment radios, Note: 75 amp alternator (D6R, D7R, DSR, D9R)'. 100 amp alternator (D10R) Raised prescreener helps reduce the likelihood of airborne paper or plastics plugging the air intake. It provides a larger air inlet. Required Attachments These options must be ordered in addition to the basic waste disposal arrangement. Engine enclosures consist of perforated hood and side panels. The enclosures help prevent airborne materials from entering the engine compartment and help reduce radiator plugging which can cause cooling system problems. Supplemental cylinder mounted lights (two front) are repositioned from the fenders opening to the top of the cylinders. The fender openings are covered with plates to prevent debris from entering. Note: This option is available on the DSR, D9R, and D 1OR. Hydraulic and fuel tank guard helps protect implement hydraulic oil tank, battery box and fuel tank. • Plates are included to cover the light openings after they are repositioned on top of cylinders and ROPS. Other Required Attachments Per Model: A ROPS cab for all models. • DIOTR rear power train guards. • D10R striker bar with cwt or drawbar. • D7R extreme service crankcase guards. • D7R lights (61. • D6R extreme service crankcase guards • D6R lights (41 Recommended Options Several additional options are recommended to assist in matching your site requirements. Caterpillar landfill blades increase the dozing capacity in trash and helps prevent material from spilling over the blade and entering the radiator. Wear plates are available, and are recommended when working in highly abrasive materials. Front striker bars are angled design to prevent debris from riding up the track and damaging the fenders or fuel and hydraulic tanks. • The striker bar mounts are included in the basic waste handling arrangement. This allows the striker bars to be easily mounted if they are not initially ordered. Trapezoidal track shoes reduce refuse packing within the track and reduces track chain tightening and accelerated pin and bushing wear. The trapezoidal holes relieve packing by allowing the sprocket to punch out dirt and debris. Rear striker bars incorporate a rigid drawbar and a housing with large access doors for storage on machines not equipped with rippers. For machines with rippers, striker bars mount on ripper frame. Note: D1OR has rear counter - weights instead of a housing with doors. SY- KLONE® turbine air precleaner removes large particulates from the incoming air before they reach the air filter and . extends filter life two to four times. The turbine inside creates a vortex with the incoming air to eject particulates. This unit converts the standard, single -stage air cleaner to a two -stage system. This option includes a screen and a dash - mounted air cleaner indicator. Radiator (AMOCS) utilizes an exclusive two pass cooling system and increased cooling surface area to provide significantly more cooling capacity than conventional systems. A trash core radiator is available with six fins per inch, replacing the standard nine fins per inch. Note: D IOR has nine fins per inch only. Laminated thermal shields cover the exhaust stack inside the compartment, hot -side of the turbocharger, and the exhaust manifold. These shields reduce surface temperatures well below the flash point of most common combustibles encountered. FlexxaireTM' tan engine control system automatically reverses fan pitch at preset intervals to purge debris from the radiator and engine compartment. The operator also can manually purge the fan at any time. The thermostatically controlled fan provides optimum engine operating temperature. Recommended Options Features for peak performance. ROPS- mounted air conditioner condenser and fans are relocated from the engine compartment to the ROPS. • Moving the condenser and fans away from the radiator reduces the concentration of debris and plugging. This relocation also increases the calculated cooling capacity of the machine for operation in higher temperatures. Note: The ROPS - mounted position raises the height of the D8R, D9R, and DIOR an additional 30.5 cm (12 inches). Adjustable armrests help improve operator comfort for shift -long productivity. No tools required. ROPS mounted air conditioner condenser and fans for the D6R and D7R are mounted to the back of the ROPS to maintain overall machine height. Black painted hood, cylinders, and hack of blade reduces glare from lights while operating at night and also while operating in direct sunlight. Hydraulic rippers are available as single or multi-shank to penetrate tough material fast and rip thoroughly. 1 0. Kodiak Island Borough AGENDA STATEMENT Regular Meeting of June 16, 2005 ITEM NO. 13.D.1 Ordinance No. FY2005 -13 Amending Kodiak Island Borough Code of Ordinance Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.020 Permissable Investments Section 3.04.021 Terms Defined Section 3.04.022 Collateral Requirements Section 3.04.023 Collateral Safekeeping Section 3.04.026 Diversification of Investments and Section 3.04. 051 Facilities Fund to Change the Types of Instruments that the Borough Can Invest In. This ordinance updates several sections of Title 3 Chapter 04. It updates which investments need to be collateralized, and updates our definitions related to investments. In the facilities fund it allows investment in equities (stocks) and changes the way earnings are distributed from a percent of earnings to a percent of market value (POMV). FISCAL NOTES: NA Expenditure Required: ACCOUNT NO.: Various - See Attached Amount Recommended motion: Move to adopt Ordinance No. FY2005 -13 in first reading to advance to public hearing on July 7, 2005. KODIAK ISLAND BOROUGH ORDINANCE NO. FY 2005 -13 Introduced by: Manager Gifford Requested by Manager Gifford Drafted by Finance Officer Introduced: 06/16/2005 Public Hearing: Adopted: AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING THE KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 3 REVENUE AND FINANCE CHAPTER 3.04 PUBLIC FINANCE — MANAGEMENT AND ACCOUNTING SECTION 3.04.020 PERMISSABLE INVESTMENTS SECTION 3.04.021 TERMS DEFINED SECTION 3.04.022 COLLATERAL REQUIREMENTS SECTION 3.04.023 COLLATERAL SAFEKEEPING SECTION 3.04.026 DIVERSIFICATION OF INVESTMENTS AND SECTION 3.04.051 FACILITIES FUND TO CHANGE THE TYPES OF INSTRUMENTS THAT THE BOROUGH CAN INVEST IN WHEREAS, The Borough Code pertaining to investments has become dated; and WHEREAS, the list of allowed investments could be more clearly defined; and WHEREAS, collateral is not available on all investment types, only repurchase agreements and certificates of deposit; and WHEREAS, the principal portion of investments in the Facilities Fund is not used for daily operation of the Borough; and WHEREAS, because the principal amount of the investments held in the Facilities Fund is not used for daily operations investments can be held for a longer term and can have larger swings in value; and WHEREAS, generally, over a long period of time equities (stocks) show a greater return than govemment securities; and WHEREAS, because of GASB 31 the value of the Borough investments change on our general ledger even though it will not change over the life of an investment; and WHEREAS, because of these changes in value, both up and down, it is better to use a percent of market value (POMV) method to distribute eamings of the fund than a percent of previous years earnings; and NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough code of ordinances. 3.01.050 Investment policies. The borough will maintain an investment policy based on the Government Finance Officers Association (GFOA) model investment policy. The borough will conduct an analysis of cash flow needs on an ongoing basis. Disbursements, collections, and deposits of all funds will be scheduled to ensure maximum cash availability and investment potential. When permitted by law, the borough will pool its various funds for investment purposes. Kodiak Island Borough, Alaska Ordinance No. FY2005 -13 Page 1 of 7 The borough will obtain the best possible return on all investments consistent with the underlying criteria of liquidity and safety of principal. The borough will regularly review contractual opportunities for consolidated banking services. Section 2: Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.020 Permissable Investments is hereby amended as follows: 3.04.020 Permissible investments. The treasurer shall invest money only in the following types -ef security permitted instruments: Peons " Co mmon i A A. United States Treasury obligations including bills, notes, bonds, and other debt obligations issued by the United States Treasury. and backed by the full faith and credit of the U.S. Govemment. B. Securities issued or guaranteed by agencies and instrumentalities of the U.S. Government. but not explicitly backed by the full faith and credit of the U.S. Government. C. Securities issued or guaranteed by municipalities in the United States, rated in one of the three highest rating categories by nationally recognized statistical rating organization (NRSRO). D. Certificates of deposit; those over $100,000 must be secured by eligible collateral as defined in Section 10.0; E. Repurchase and agreements secured by obligations of the Treasury of the United States and obligations of an agency or instrumentality of the United States. A Master Repurchase Agreement must be signed with the bank or dealer, before repurchase agreements are entered into; F. The Alaska Municipal League Investment Pool, Inc made in accordance with the terms of that Pool's "Common Investment Agreement ": and in accordance with AS 37.23.010- 37.23.900: (see definition of investment pool) G. Commercial paper and other short-term taxable instruments that. at the time of investment, maintain the highest rating by at least two nationally recognized rating services: H. Obligations of a corporation or municipality if the obligations are rated AA or higher by at least one nationally recognized rating service at the time of investment: this includes asset backed securities (ABS). Money market funds in which the securities of the funds consist of obligations listed in this section and otherwise meet the requirements of this investment policy. J. All investments shall be denominated in US dollars. Section 3: Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.021 Terms defined is hereby amended as follows: 3.04.021 Terms defined. In so far as specific wording is used in this code, the following definitions shall apply: B. "Bond" means a ccrtificato of indobtodnoss, in writing, and ofton under soal. Kodiak Island Borough, Alaska Ordinance No. FY2005 -13 Page 2 of 7 A. "Agencies" means Federal agency securities and /or Government - sponsored enterprises. Examples include Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal National Mortgage Association (FNMA), and Federal Home Loan Mortgage Corporation (FHLMC. B. "Asset Backed Securities (ABS)" means bonds or notes by loan paper or accounts receivable originated by banks, credit card companies, or other providers of credit and often "enhanced" by a bank LETTER of CREDIT or by insurance coverage provided by an institution other than the issuer. Typically, the originator of the loan or accounts receivable paper sells it to a specifically created trust, which repackages it as securities with a minimum denomination of $1,000 and a term of five years or less. C. "Certificate of Deposit (CD)" means a time deposit with a specific maturity evidenced by a certificate. Large- denomination CD's are usually negotiable. D. "Collateral" means securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. E. "Comprehensive Annual Financial Report (CAFR)" means the official annual report for the borough. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance- related legal and contractual provisions, extensive introductory material, and a detailed statistical section. F. "Coupon" means 1. the annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value; or 2. a certificate attached to a bond evidencing interest due on a payment date. G. "Delivery Versus Payment" There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. H. "Discount" means the difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. "Discount Securities" means the non - interest bearing money market instruments that are issued at a discount J. "Diversification" means dividing investment funds among a variety of securities offering independent returns. K. "Federal Farm Credit Bank" means a government sponsored institution that consolidates the financing activities of the Federal Land Banks, the Federal Intermediate Credit Banks and the Banks of Cooperatives. L. "Fededral Home Loan Banks (FHLB) means a government sponsored wholesale banks (currently 12 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district bank. M. "Federal Home Loan Mortgage Corporation (FHLMC) means a publicly charted agency that Kodiak Island Borough, Alaska Ordinance No. FY2005 -13 Page 3 of 7 buys qualifying residential mortgages from lenders, packages them into new securities backed by those pooled mortgages, provides certain guarantees and then resells the securities on the open market. Nicknamed Freddie Mac. N. "Federal National Mortgage Association (FNMA) ", like GNMA, was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing & Urban Development, (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adiustable mortgages and second loans in addition to fixed -rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. O. "Instrumentalities" means a federal agency whose obligations, while not direct obligations of the US Government, are sponsored or guaranteed by the government and backed by the full faith and credit of the government. Examples include Federal Intermediate Credit Banks, Federal Land Banks, Federal Home Loan Bank Board and Student Loan Marketing Association. INVESTMENT POOL: A pooling of funds from state and local municipalities for investment. The AML investment pool is authorized by Alaska statute. The AML pool is a high quality, convenient and competitive short term investment. P. "Liquidity" means a liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. Q. "Market Value" means the price at which a security is trading and could presumably be purchased or sold. R. "Master Repurchase Agreement" means a written contract covering all future transactions between the parties to repurchase agreements that establish each partv's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer- lender to liquidate the underlying securities in the event of default by the seller - borrower. S. "Maturity" means the date upon which the principal or stated value of an investment becomes due and payable. T. "Money Market" means the market in which short-term debt instruments (bills, commercial paper, bankers' acceptances etc.) are issued and traded. U. "Mortgaged Backed Securities (MBS)" means security backed by mortgages. Such certificates are issued by the Federal Home Loan Mortgage Corporation, and the Federal National Mortgage Association. Others are guaranteed by Govemment National Mortgage Association. Investors receive payment out of the interest and principal on the underlying mortgages. V. "Portfolio" means the combined holding of more than one stock, bond, commodity, real estate investment, cash equivalent, or other asset by an individual or institutional investor. W. "Prudent Person Rule" means an investment standard. A security which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital. X. "Rate of Return" means the yield obtainable on a security based on its purchase price or its current market price This may be the amortized yield to maturity on a bond or the current income retum. Y. "Repurchase Agreement (RP OR REPO)" means a holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect fends the "seller' money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is, increasing bank reserves. Z. "Safekeeping" means a service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. M. "Treasury Bills" means a discount security issued by the U. S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. Kodiak Island Borough, Alaska Ordinance No. FY2005 -13 Page 4 of 7 BB. "Treasury Bonds" means long -term coupon - bearing U.S. Treasury securities issued as direct obligations of the U.S. Govemment and having initial maturities of more than ten years. CC. "Treasury Notes" means medium term coupon - bearing U. S. Treasury securities issued as direct obligations of the U. S. Govemment and having initial maturities of from two to ten years. DD. "Veld" means the rate of annual income retum on an investment, expressed as a percentage. 1. "Income Yield" is obtained by dividing the current dollar income by the current market price for the security. 1. "Net Yield" or "Yield to Maturity" is the current income yield minus any premium above par or plus any discount from par in purchase price with the adiustment spread over the period from the date of purchase to the date of maturity of the bond. Section 4: Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.022 Collateral requirements is hereby amended as follows: 3.04.022 Collateral requirements. All investments of public funds will be collateralized and /or insured Collateral will be required to the extent that the investment amount exceeds the limits of FDIC or other applicable insurance. The following collateral shall apply: A. Stato and municipal Roquirod for bonds and notos: 100% of Dopocit 1. Alaskan issuos 100% of markot issuos 100% of markot 3 Other ctatec (Bee rating or hotter) 120% of markot 8. U.S. Covornmont obligations: 1. Diroct obligations 100% of markot 2. Foderal agency issues 100% of markot 3. Fodorally guarantoo projoct notos othor 100% of markot A. Collateralization will be required on two types of investments: certificates of deposit over $100,000 and repurchase agreements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be (102 %) of market value of principal and accrued interest. B. Collateral will always be held by an independent third party with whom the Borough has a current custodial agreement. C. The right of collateral substitution is granted, provided that the substitution meets or exceeds the investment requirements of this policy. Section 5: Title 3 Revenue and finance Chapter 3.04 Public Finance — Management and accounting Section 3.04.023 Collateral safekeeping is hereby amended as follows: 3.04.023 Collateral safekeeping. All items of collateral will be deposited for safekeeping with a third party. This party will be another bank. A. All security transactions, including collateral for repurchase agreements, entered into by the Borough shall be conducted on a delivery- versus - payment basis. Securities will be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts and statements. Section 6: Title 3 Revenue and finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.026 Diversification of investments is hereby amended as follows: 3.04.026 Diversification of investments. The treasurer will diversify investments of public funds, except the facilities fund of the borough within the following guidelines to minimize the risk of exposure: Kodiak Island Borough, Alaska Ordinance No. FY2005 -13 Page 5 of 7 A. One (1) institution. No more than one -third (1/3) of the funds available for investment will be placed with a single bank or investment institution at the time funds are being invested. B. Percent of investments. The borough will make no investments at any point in time to hold an amount greater than five (5) percent of the total investments at any one (1) bank or financial institution. C. Investment mix. Although a quantitative figure is not provided, the treasurer should attempt to have a good mix of various types of permissible investments in the borough portfolio consistent with the market and period. D. Savings and loans. No investments in savings and loan banks that would exceed the limits of insurance provided by FSLIC. E. Mortgage securities. Only federal government mortgage securities shall be accepted as mortgage collateral for investments. Section 7: Title 3 Revenue and finance Chapter 3.04 Public finance — Management and accounting Section 3.04.051 Facilities fund is hereby amended as follows: 3.04.051 Facilities fund. A. The facilities fund is established as a separate investment fund which is distinct from the general land sale fund and all other funds. The fund consists of all proceeds received from the sale of Shuyak Island property to the Exxon Valdez Oil Spill Trustee Council. All income from the fund shall be deposited to the fund. The assembly may, by ordinance, make additional appropriations to the fund at any time. Any additional funds added to the fund, aside of Shuyak Island proceeds, shall become part of the fund as a whole and subject to the regulations of the facilities fund. Near Island, B. The investment purpose of the Facilities Fund is growth through prudent investment of Fund assets. Notwithstanding the objectives of the Borough policy for the investment of its operating and other funds set out in 3.04.020, the investment of the Facilities Fund assets shall be made to maintain safety of principal while maximizing total retum. Investments shall be diversified to minimize the risk of loss resulting from a concentration of investments in a specific maturity, issuer, class of security, financial institution or, with respect to equity investments, in a specific company, industry or investment sector. Fund assets may be invested in the instruments and securities set out in the following: 1. United States Treasury obligations including bills, notes, bonds, and other debt obligations issued by the United States Treasury, and backed by the full faith and credit of the U.S. Govemment. 2. Securities issued or guaranteed by agencies and instrumentalities of the U.S. Government, but not explicitly backed by the full faith and credit of the U.S. Govemment. 3. Securities issued or guaranteed by municipalities in the United States, rated in one of the three highest rating categories by nationally recognized statistical rating organization (NRSRO). 4. Corporate debt securities rated investment grade. 5. Asset - Backed securities rated investment grade. 6. Yankee debt (that is, U.S. dollar denominated obligations issued in the U.S. capital markets by foreign issuers) rated investment grade. 7. Mortgage- Backed Securities (MBS) and Collateralized Mortgage Obligations (CMO) comprising: a. Agency MBS investments issued by Federal National Mortgage Association, Federal Home Loan Mortgage Corporation. or the Govemment National Mortgage Association: b. CMO investments securitized by agency MBS issued by Federal National Mortgage Association, Federal Home Loan Mortgage Corporation, or the Kodiak Island Borough, Alaska Ordinance No. FY2005 -13 Page 6 of 7 Govemmental National Mortgage Association; provided that permissible CMO investments include only sequential class CMO's or type I planned amortization class CMO's. 8. Monev market mutual funds regulated by the Securities and Exchange Commission which comply with rule 2(a)7 and whose underlying portfolio consists of investment grade securities; and The Alaska Municipal League Investment Pool, Inc. 9. A mutual fund, which is designed to replicate the Standard and Poor's 500 Index or an ETF (Exchange Traded Funds) with the same purpose. C. The following are prohibited transactions: 1. Purchase of non - dollar securities. 2. Purchase of private placement securities. 3. Short sale of securities (the sale and settlement of a security not currently owned and a formal agreement to borrow the security to facilitate the settlement of the short sale 4. Purchases of futures, forwards or options. 5. Borrowing to leverage the retum on investments. Extended settlement of securities purchases executed to facilitate or improve the efficiency of a transaction will not be considered borrowing, provided that sufficient cash equivalent securities or receivables are available to facilitate the extended settlement. D. In the event a security currently held in the portfolio is downgraded below investment grade the manager shall provide written notification to the Chief Financial Officer and set forth in writing a recommended course of action. E. The fund may not be appropriated or spent, except as provided in this section. The earnings or principle shall at no time run or supplement the running of government except as specified in this section. F. annual payout of the Fund of no more than four percent of the average December 31 market value of the Fund over a five year period may be appropriated in the next fiscal year for the following purposes: 1. maintenance and repair of existing borough facilities, 2. insurance paid by the borough for borough buildings, 3. upgrade and reconstruction of existing facilities, or 4. debt service on general obligation bonds issued for facilities construction - -up to fifty (50) percent of excess may be used for this purpose. E. A portion of the fund may be appropriated for another purpose only upon approval of an ordinance ratified by a two- thirds (2/3) majority of the qualified voters at a regular or special election. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 ATTEST: Jerome M. Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Ordinance No. FY2005 -13 Page 7 of 7 KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — April 11, 2005 The Board of Education of the Kodiak Islan d Borough School District met in specia the School District Conference Room. Board President Scott Williams called the meeting to orde ROLL CALL was taken, and the following members were present: Elizabeth Odell Norm Wooten Jeff Stephan Absent: Roy Brown, excused CDR Furman, excused Jordan Rodgers, excused A quorum was established. ALSO PRESENT: Betty Walters Alvin Arboleda Jeanne Miller Jack Walsh Vemie Swanson Larry LeDoux Scott Williams Dave Jones Sandy Daws Ron Fried NEW BUSINESS: 1. Executive (10) days render a decision will be transmitted to the part Negotiated es of Agreement, h interest in a has ten to written form.. MOTION NORM WOOTEN moved to enter into Executive Session to hear a KIESA Level III Grievance and to include Jo Superintendent es, oth e administration as appropriate, and members of the KIESA Grievance Committee. ELIZABETH ODELL ODELL seconded the motion and it carried unanimously by a voice vote of all members present. ADJ OU RNM ENT: MOTION NORM WOOTEN moved to adjourn the Special Meeting. ELIZABETH ODELL seconded the motion, and it carried unanimously by a voice vote of all members present. There being no further business, President Scott Williams adjourned the Special Meeting at 7:45 p.m. Respectfully submitted, Karen Eng Executive Sdcr ry DECEIIVE li MAY 2 6 2005 at 7 p.m. Approved by the Kodiak Island Borough School District Board of Education at the Regular Meeting of May 23, 2005. Nonn Wooten Scott Williams KODIAK ISLAND BOROUGH SCHOOL DIS Board of Education Regular Meeting — April 12, 2005 T MAY 2 6 2005 BOROUGH CLERK'S OFFICE The Board of Education of the Kodiak Island Borough School Distric met in regular session on April 12, 2005, in the Borough Assembly Chambers. The meeting was broadcast on KMXT Radio, 100.1 F.M. and televised by GCI Cablevision. Board President Scott Williams called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Jeff Stephan Jordan Rodgers Elizabeth Odell CDR John Furman Absent: Roy Brown, excused A quorum was established. ALSO PRESENT: Dave Jones Jack Walsh Josh Lewis ewiers Phil Johnson Stewart McDonald Bill Clifford Gertz Bill Watkins Pat Jacobson Patty Hacker Geoff Smith Patty Holmes a Lewis Wes Hanna Meri Holden Marilyn Davidson Larry LeDoux MINUTES: The minutes of the Regular Meeting of March 28, 2005 were to be considered for approval and /or correction. MOTION JEFF STEPHAN moved to approve the minutes of the Regular Meeting of March 28, 2005, as presented. NORM WOOTEN seconded the motion and it carried unanimously by a voice vote of all members present. RECOGNITION OF' VISITORS: Superintendent Betty Walters welcomed all in attendance and in the listening and viewing audiences. J SCHOOL BOARD REGULAR MEETING April 12, 2005 Page 2 COMMUNITY COMMENTS: 1. Kodiak High School student Nick Watkins, on behalf of other Kodiak High School students, stepped to the podium and stated that students feel that by taking the vending machines away, you will also be taking a student's right to choice away. American society is based on choice and high school is supposed to assist in the preparation of students for entry into the world as adults. He stated that several Kodiak High School students are old enough to vote as well as to legally drive a two -ton vehicle. This issue is not only about choice but also about funding as the vending machines provide funding for important school activities. It is the belief of students at Kodiak High School that they are responsible enough to choose between a soda and a bottle of water. CORRESPONDENCE: None PROGRAM /STAFF REPORTS: 1. Volunteer of the Month — Larsen Bay School staff are pleased to recognize Jennifer Moe as their Volunteer of the Month. Regional Rural Principal Howard Wayne stepped up to the podium and shared that Jennifer not only has three children who attend Larsen Bay School but also volunteers two days a week during her lunch break to assist in the schools elementary physical education class. She always tries to think of activities that will give them a good workout and have fun, too. Larsen Bay School students love having Jennifer because she is kind, patient, and fair - minded. In addition, Jennifer can be counted on to assist on many occasions and many situations. She is always there for the staff and students at Larsen Bay School. PRESENTED On behalf of the District, School Board President Scott Williams presented a certificate of appreciation for Larsen Bay School Volunteer of the Month Jennifer Moe to Regional Rural Principal Howard Wayne. 2. "Vision" Welding Intensive — Students from Old Harbor, Ouzinkie, Port Lions and Kodiak High School recently collaborated on a week -long welding intensive funded by the Making Comiections Grant. "Vision" facilitator Josh Lewis stepped up to the podium and shared a video presentation of students from Old Harbor, Ouzinkie, Port Lions and Kodiak High School who participated in a wide -range of activities, from shop safety and etiquette to layout, cutting, and installation. Josh introduced Kodiak High School teacher Anthony Cavan who was instrumental in making the welding intensive available. Anthony Cavan stepped up to the podium and shared that this idea originated from people who had approached him regarding a joint effort to bring vocational education to the villages the best SCHOOL BOARD REGULAR MEETING April 12, 2005 Page 3 way a checklist of basic focus kills. Several third-year students worked as mentors with the students involved in the intensive. Old Harbor School staff member Phyllis Clough shared well de enthu ere about the was atawesome projOld to see the kids working; they were happy and h Harbor School eleventh grade student Ronnie Tunohun stated that he enjoyed the Teaming experience and that he might be interested in entering the welding field someday. He thanked Josh Lewis, Phil Johnson and Larry LeDoux for making this project happen. 3. "Vision" Navigator Adventure Education — High School seniors from the District's rural sites participated in the "Discovering Our Pathways" trip to the mainland in March. Career at st dents and chaperonesevisited many differentrsites where students were interested shared terested in or ih intended to enroll in college with the exception of southeast Alaska. Students experienced different campuses ranging from the University of Alaska Fairbanks to AVTEC as well as networked with people such as military representatives and also had the opportunity to meet with Lt. Govemor Loren Leman. Port Lions School senior Falon Will stated that she was apprehensive about attending the University of Alaska Anchorage before the trip, but after meeting with the head of the engineering department and staff along with visiting the school, she is at ease. It has made the transition so much smoother. 4. TALPA Update — Career and Teclmical Education Specialist Josh Lewis and several students involved in TALPA updated Board members on several program activities as well as student progress. Josh Lewis stepped up to the podium and spoke about the recently completed second phase of the pre- college program. Twenty -five students from all over the District built a computer from start to completion. Students then worked at Kodiak College with instruction for pre - engineering. Community member Pat Jacobson was invited to the podium to share her enthusiasm on the TALPA program. She stated that she knew very little of the program until she ran into Josh at the grocery store. His enthusiasm was contagious and she found herself caught in a whirlwind of excitement about the whole thing. She observed students working with AutoCad, which has incredible potential. She stated that she loves to see this sort of learning - incredible learning opportunities for students are challenged and allowed and encouraged to unleash their creative juices and run with them. She thanked companies like British Petroleum (BP) and others for their significant roles in supporting these programs, she thanked the dedicated instructors, grant and Superintendent Betty Walters and the School Board for allowing and encouraging learning experiences like these. SCHOOL BOARD REGULAR MEETING April 12, 2005 Page 4 Kodiak High School student Bryn Davis and Sara Fried stepped to the podium. Bryn shared that one of the highlights was talking to the engineer from BP, and learning about engineering. Sara stated that she felt it was an excellent experience and that she enjoyed learning more about AutoCad. The students thanked everyone for making this program possible. Port Lions School student Eaton Will, via videoconference, spoke about the summer institute she plans on attending that not only provides an internship but also housing as well. She stated that she was going to attend a six -week program working at one of their corporations on an engineering internship and 2 hours before work, and 2 hours after you work, would include the study of calculus. Port Lions School student Ethan Derenoff also shared via videoconference that he had a lot of fun; his father Eli Derenoff stated that it has been a wonderful opportunity for the students. Josh Lewis thanked Board members for their support for programs offered to the rural schools. It's been a fun year and an upcoming multimedia workshop in concert with an Illuani workshop in Ouzinkie is currently scheduled. 5. Kodiak High School Vocational Education Program Report — The Career Technology Advisory Committee has been reviewing programs to identify needs that relate to courses and their alliance with the courses offered at Kodiak College and other schools. Kodiak High School teacher Darcy Glagolich shared a PowerPoint presentation describing the classes she teaches in the Culinary Arts and Childhood Education strands. Both strands offer a sequence of courses and focus students toward an occupation. Currently the Culinary Arts students can receive a national certification at the end of the sequence provided they have met the course requirements, documented 400 work hours, and passed the nationally- certified exam. Darcy shared that one of her students who went through four years of classes may have the opportunity to be on the television show, "Iron Chef America" in August. SUPERINTENDENT'S REPORT: 1. Superintendent Walters extended her congratulations to Kodiak High School WordMasters competitors. Kodiak High School student Celeste Block was one of 88 highest scoring eleventh graders nation -wide. 2. Congratulations also to Kodiak High School seniors Laura Foody, Anastacia MacGregor, Max March, Michelle Moore, and Kelsey Neussl for being invited to present their essays at the 21 annual University of Alaska Anchorage Showcase of Excellence last week in Anchorage. Their essays were judged outstanding by members of the University of Alaska Anchorage English department. 3. Superintendent Walters extended her appreciation to Wells Fargo bank for their donation of $735 as part of their "Team Up For Our Schools" program. SCHOOL BOARD REGULAR MEETING April 12, 2005 Page 5 4. names were published inithe newspaper. This is just the beginning of scholarship programs and awards for town and village students. If counselor fne need ffi hfoi of on on scholarships please contact the high what's available for graduating seniors. re recently 5. Students and staff from Peterson Elementary t dents and staff will be performing g f involved in a variety along events. Circus performers, along April 29 from 6 to 9 p.m. at the Kodiak High School commons l and auditorium area. 6. Quality Schools /Quality Students (QS2) is scheduled for early May at Kodiak College. If you are interested in being a part of this group, please contact your principal or the Central Office. 7 acknowledgedtefforts that that state parents put intosr were this past readying children for the she assessments. Preparation is a joint effort of families and staff to ensure that students do the best they can in the reading, writing and math tests. 9. There is a presentation members to con roue to contact tlegislators throughout state�icor raged community UNFINISHED BUSINESS: None NEW BUSINESS: 1. Amendment to the Agenda MOTION JEFF STEPHAN moved to amend the agenda to add New Business item number two, "2005/2006 Non- tenured Certificated Contracts" to the agenda. ELIZABETH ODELL seconded the motion and it carried by a voice vote of all members present. 2. 06 Budget 005 to Hearing sour sources revenues to fled education, to discuss the budgets through Ap proposed by building and program administrators and to provide direction for a dministration in the budget development process. Board members reviewed each individual area of the budget in detail with building and site administrators. the FY 06 Board member Norm Wooten explained the process utilized by the Board in preparing Budget with the use of a PowerPoint presentation. Highlights of the presentation included: SCHOOL BOARD REGULAR MEETING April 12, 2005 Page 6 • Board members reviewed each individual area of the budget in detail with building and site administrators. • KIBSD General Fund Revenue Per Student History reflects three sources of revenue depicting very little movement in federal revenue and a slight rise in state revenue with the Kodiak Island Borough having the largest increased revenue for education. ♦ Historical cost of living information from the U.S. Department of Labor, Bureau of Labor Statistics shows state revenue increases needed per student to bring funding in line with inflation is $1,415.84 per student. • FY 06 federal revenue sources: Impact Aid - $2,035,000; Universal Service Fund/E- Rate - $240,000; indirect cost factor (grants) - $180,000, for a total federal revenue of $2,455,000. ♦ FY 06 projected state revenue: Foundation Formula - $16,841,005; State Military Contract - $879,582; Quality Schools - $69,725; miscellaneous contracts - $45,500 for a total projected state revenue of $17,835,812. • Local revenue sources are: appropriation - $7,869,654; in -kind services - $994,000; other Local funding - $98,000; and fund balance - $0, for a total local revenue of $8,961,654. ♦ FY 05 budgeted expenditures $27,162,469; cost to provide same level of sery ice and programs in FY 06 $29,141,730, for an increase of $1,979,261 ♦ FY 06 KIBSD expenditures /revenues comparison: total needed expenditures $29,141,730; revenues available with Borough at current cap and HB with the basic student allocation at $4,919; for a resulting surplus of $110,736. ♦ KIBSD FY 06 budget examples of cost increases: retirement system mandated increases $813,358 and salary increases related to movement and changes to negotiated agreements $503,322; heath insurance $153,702, fuel $180,140, and curriculum $98,550. MOTION JEFF STEPHAN moved to approve the FY 06 Budget in the amount of $29,252,466, with a request for Borough support in the amount of $8,863,654, of which $994,000 is in -kind services and $7,869,654 is appropriation. ELIZABETH ODELL seconded the motion. At 8:54 p.m. the Regular Meeting was closed and a Public Hearing opened. Community member, parent, and staff member Meri Holden stepped to the podium to express her concerns about the budget. She has attended most of the budget meetings and appreciates the public input, but is still concerned about cuts sustained over the last several years. She had hoped to see elementary counselor positions added back into the budget; extended learning, as well as an additional high school administrator. She also shared that the high school is missing a social studies teacher because social studies is not offered to ninth graders, a position was lost in the business department due to a retirement and many class numbers are high. Meri stated that these are areas of concern that the parents organization has at Kodiak High School. She would also like to see another foreign language offered at the high school. She thanked Board members for all the work they have put into the budget process. SCHOOL BOARD REGULAR MEETING April 12, 2005 Page 7 The public hearing was closed and the Regular Meeting reopened at 8:59 p.m. A roll call vote was taken on the motion and it carried unanimously by all members present. School Board President Scott Williams thanked Assemblyman Cecil Ranney for his time, effort and attention during all of the budget meetings over the last three months. 3. 2005/2006 Non - tenured Certificated Contracts — Non - tenured certificated contracts for the next school year are ready for Board approval. MOTION NORM WOOTEN moved to approve 2005/2006 Non - tenured Certificated Contracts in the amount of motion and it $2,027,946 arried full-time equivalency of by a roll call vote of STEPHAN seconded the f all members present. 4. World Languages Curriculum Document — The new curriculum document is ready for Board adoption. MOTION NORM WOOTEN moved to adopt the World Languages Curriculum Document as presented. JEFF STEPHAN seconded the motion and it carried unanimously by a voice vote of all members present. 5. Alaska Teacher Education Loan Program Nominees — Kodiak has seven nominees and two alternates to recommend to the Alaska Commission on Postsecondary Education for this loan program. MOTION ELIZABETH ODELL moved to approve the nominations of Edna Abella, Jaime Strain, Sarah Haines, Krystle Kearns, Valerie Dawn, Katie Geldaker and Lane Davis and alternates Cheyan Cockrum and Tory Edwardson and to forward their names to the Alaska Commission on Postsecondary Education. JEFF STEPHAN seconded the motion and it carried unanimously by a voice vote of all members present. 6. FY 06 Custodial Supplies Bid Award — The Maintenance and Operations Department sent out nineteen requests for quotations for FY 06 Custodial Supplies, including four sent to local vendors. A legal notice was printed in the Kodiak Daily Mirror and the Anchorage Daily News on March 16, 18, and 21, 2005. MOTION NORM WOOTEN moved to approve the FY 06 Custodial Supplies Bid Award, including Purchase Requisition Number 710000219 to Frontier Paper, Inc. in the amount of $13,599.70, and Purchase Requisition Number 710000221 to Unisource Worldwide, Inc. in the amount of $11,600.25. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote of all members present. SCHOOL BOARD REGULAR MEETING April 12, 2005 Page 8 7. December 2004, January 2005, and February 2005 Reports of Revenues and Expenditures MOTION JEFF STEPHAN moved to acknowledge receipt of December 2004 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $11,575,053 and year -to -date general fund expenditures in the amount of $10,548,712; the January 2005 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $15,549,597 and year -to- date general fund expenditures in the amount of $12,784,634; and the February 2005 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $17,619,943 and year -to -date general fund expenditures in the amount of $15,215,599. ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote of all members present. FUTURE BUSINESS: 1. The meeting schedule for May calls for a Work Session on Monday, May 9, 2005 in the District's conference room and a Regular Meeting on Monday, May 23, 2005 in the Borough Assembly Chambers. COMMUNITY COMMENTS: 1. Meri Holden approached the podium and read the KEA scholarship winners into the record: Justin Spivey, Zach Keplinger, Andrea Cooney, Valerie Mullican, Tia Ozols, Michelle Moore, and Kelsey Nuessl. 2. Main Elementary Principal Marilyn Davidson thanked members of the community and apprised Board members that the WhaleFest celebration is currently going on and that coordinator Susan Payne has made extra efforts to include events in the schools. The Bird Brain Dance Troupe will perform the migratory movement of the grey whale and hold assemblies and workshops for students at schools. Main Elementary School will also be hosting artist- teacher Sean Layne from Washington, D.C. in residency at Main Elementary. Mr. Layne will be working with students on theatre work and preparing them for a perfonnance at the Assets Festival. BOARD COMMENTS: 1. Jordan Rodgers thanked Josh Lewis for his presentations on the great programs we do around our District. Students are really involvement and it's good to see that kind of excitement through learning. She also shared that the prom is this weekend at the Golden Anchor and that WhaleFest is going on in the high school. 2. CDR Furman commented that the villages being on- line /video is funded by a grant. He also stated that there's another $5M that we run through grants are never really commented on. The Cost Index Report that's going through the legislature is still out there and that could SCHOOL BOARD REGULAR MEETING April 12, 2005 Page 9 be an additional $3.7M coming to Kodiak. He advised that funding may be available for other items /positions that can't be afforded at present. 3. Norm Wooten also expressed his appreciation of the presentations tonight. He stated that to we were one of the few boroughs in the state of Alaska the able b o some o f fund education to the cap. Through the Borough's generosity the fine programs you saw here tonight. Although not enough, they can't give us more on the local level. Norm wished to publicly state his appreciation by thanking the Borough for their generosity over the years. Education is important to the Kodiak Island Borough Assembly. 4. Jeff Stephan thanked Board member Norm Wooten for his very informative and well -laid out presentation on the budget. He also extended his thanks to Betty Walters, Dave Jones, principals and staff members who participated in the many months of preparation for the budget process. He also added his compliments to presentations. He feels that these are really good programs that are advancing the position of students. He April also announced , that the first meeting of the nutrition work group will be Thursday, Ap p.m. and 8:30 p.m. in the School District Conference Room and that administrator Brian O'Leary will provide leadership and assistance to the work group. He shared that the District received 18 excellent applicants who wished to participate; the gnoup selected is eight: Gwyn Andersen, dietician; Tracy Anderson, Booster Club member; Rene Darrenkarnp, community member; Thor Jones, ear PO Student ood food e awn L eit e ser, interested parent; Heather Parker, hygienist Public Health nurse. They will meet and prepare a. report for the May 9 School Board Work Session. 5. Elizabeth Odell shared that it was great to have the rural sites on tonight. 6. Scott Williams read into the record about his resignation effective May 25, 2005, and his opinions on the vending machine and junk food issue in our schools. Scott stated that he is an advocate for a student's right to choose. Jeff Stephan requested that Scott make copies of his letter for the nutrition committee, as they hope to get a lot of different opinions and points of view from many folks. He stated that there an was not predetermied direction for the work open mind and provide the Board with a list group. reevant co nside atio ts, of which brought up in his letter. ADJOURNMENT: JEFF STEPHAN moved to adjourn the Regular Meeting. ELIZABETH ODELL seconded the motion, and it carried unanimously by a voice vote of all members present. SCHOOL BOARD REGULAR MEETING April 12, 2005 Page 10 There being no further business, President Scott Williams adjourned the Regular Meeting at 9:25 p.m. Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of May 23, 2005. QlerI41)the Board Respectful! Submitted, Karen E. Fn Executive Secreta3/ KODIAK ISLAND BOROUGH SCHOOL DISTRIC Board of Education Special Meeting — May 2, 2005 The Board of Education of the Koiak in the School District Conference Island oom. Board President Scott ott Williams called the meeting a 2, to 2005, order at 5:15 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present Norm Wooten Elizabeth Odell Scott Williams Delayed: Jeff Stephan Absent: CDR John Furman, excused Jordan Rodgers, excused A quorum was established. ALSO PRESENT: Betty Walters Dave Jones Roy Brown Bill Watkins NEW BUSINESS: 1. 2005/2006 Certificated Request for Leave of Absence — Administration has received one late request for leave of absence. MOTION ELIZABETH ODELL moved to approve a 2005/2006 certificated leave of absence for Kodiak High School teacher Chad Pysher. JEFF STEPHAN seconded the motion and it carried unanimously by a voice vote. 2. 2004/2005 Certificated contract prepared for Contract — A d inroval.rs have one recommendation for a MOTION JEFF STEPHAN moved to approve a certificated contract for the e2004/�20 School NORM to Judith WOOTEN O Cornett — BA +0/6 in the amount of $5,754 for 1.0 FTE (23 E all vote. seconded the motion and it carried unanimously by a roll 3. 2005/2006 Certificated Contracts — Administration has five contracts prepared for Board approval. MOTION NORM WOOTEN moved to approve certificated contracts for the 2005/2006 school year to: e �s Ryan o Henrickson — MA +0/1 in the amount of $43,360 for 1.0 FTE Kodiak Middle School Language BA+0 /6 in the amount of $47,980 t for $ 1.0 FTE for Man Elementary School; 1 School; Joyce Fried Mary Swanson — BA +0/1 in the SCHOOL BOARD SPECIAL MEETING May 2, 2005 Page 2 amount of $38,384, plus $355 village stipend for 1.0 FTE Village Schools. JEFF S 1 EPHAN seconded the motion and it carried nanimously by a roll call vote. 4. 2005/2006 Administrative Contracts — Administrative contracts have been prepared for Board approval. MOTION JEFF a total of 1 0 full-time equivalents. 9,543 ivalents. ELIZABETH ODELL seconded the motion and it carried for unanimously by a roll vote. 5. FY 05 Migrant Summer School Program Grant Intent to Apply — Federal Title I - Summer School grants are intended to remediate migrant students at risk of not meeting academic standards in areas of mathematics and language arts. MOTION pply the amount of 1 moved O 7,075. NORM WOOTEN seconded the motion and School t carried nan mo sly by a voice in vote. 6. Request e that the Property l or exchange of school property have of School Property have Board approval. MOTION JEFF STEPHAN moved to approve the sale of the aluminum skiff. ELIZABETH ODELL seconded the motion and it carried unanimously by a voice vote. ADJOURNMENT MOTION JEFF STEPHAN moved to adjourn the Special Meeting. ELIZABETH ODELL seconded the motion, and it carried unanimously by a roll call vote. There being no further business, Board President Scott Williams adjourned the Special Meeting at 5:45 p.m. Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of May 23, 2005. ? »t (cif Clerk of the Board Respectfully submitted, it, 647 Sheila Roberts Administrative Assistant KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — May 9, 2005 The Board of Education of the Kodiak Island Borough School District met in special session on May 9, 2005, in the School District Conference Room. Acting Board President Roy Brown called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Elizabeth Odell Roy Brown CDR Furman Jordan Ro Norm Wooten Jeff Stephan Absent: Scott Williams, excused A quorum was established. ALSO PRESENT: Betty Walters Renee Darrenkamp Melissa Wages Thor Jones Meri Holden Tony Chaco Wes Hanna Carla Lam Dave Jones Scott Greenstreet Darsha Spalinger Bob Tucker Heather Parker Andy Nault Marcia Lynn Nick Watkins Bill Watkins Chris Greenstreet Kimberly Martin Ben Polum Gwyn Anderson Robin Schaeffer Bob Mead Tracy Anderson EC Ell ME MAY 2 6 2005 D BOROUGH CLERK'S OFFICE NEW BUSINESS: 1. 2005/2006 Certificated Contracts — Administration has four contracts prepared for Board approval. MOTION JEFF STEPHAN moved to approve certificated contracts for the 2005/ education 06 school l year t for 1.0 Christy DeCelle — BA +0/4 in the amount of $45,492, plus $355 special sds $355 1. FTE Town Special Education; Amber Reinhardt — BA +0/0 in the amount of $35,541, p special education stipend for 1.0 FTE Town Special Education; Laura Carrasco — MA +0/5 in the amount of $52,245, plus $355 special education stipend for 1.0 FTE Town Special Education; and Daniel Carrasco in the amount of $78,310 for 205 days - 1.0 FTE Kodiak High School Assistant Principal. ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote of all members present. SCHOOL BOARD SPECIAL MEETING May 9, 2005 Page 2 ADJOURNMENT MOTION JEFF STEPHAN moved to adjourn the Special Meeting. ELIZABETH ODELL seconded the motion, and it carried unanimously by a roll call vote. There being no further business, Acting Board President Roy Brown adjourned the Special Meeting at 7:03 p.m. Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of May 23, 2005. �iL1erk of the Board Respectfully submitted, Sheila Roberts Administrative Assistant H 1- ta 0 .J 0 O u) cn W ce H O z • w O 0- Z o ww ® J Q = - N CO Z 2w J � 0 0 cn 0 0 Z Z D D u " f' I L W U < < U L11 a tuft W W CD H < - F— UW W 0 Q 0 U REVENUE ANTICIPATED MONTH TO YTD 'UNREALIZED Prior Year SOURCE REVENUE DATE Revenue BALANCE Revenue LOCAL: Annual Appropriation In -Kind Services Use of Facilities Use of Auditorium Academic /Athletic Fees Village Rent AASB- Community Engagement QS2 Other E -Rate Reimbursements Designated for Subsequent Year Expenz Prior Year Encumbrances Sub -total Local Sources GENERAL FUND REVENUE REPORT MONTH: March 2005 7,338,440 994,000 20,000 42,000 20,000 6,000 99,000 240,000 616,798 364,056 9,740,296 611,537 5,503,830 41,656 408,540 80 13,054 1,316 23,851 1,636 11,122 4,000 31,000 49,029 140,628 173 5,902 29,796 11,808,507 1.04:P1. 585,460 -'. 6,946 %678 {25,x00) 14!1628) :93,0 210,204 816,793 . 364,058 5,317,827 711,226 15,681 14,216 22,570 5,145 55,859 14,678 68,049 709,427 6,167,723 3 :572,574r 6,225,251 STATE: Foundation Support 15,384,722 1,193,399 10,740,591 4644,131 9,102,671 879,582 - 879,582 879,582 State Military Contract (Peterson) 40,000 40,000 - Quality Medicaid ait School Contract 71,200 70,042 ;,1,156 - 71,886 9,760 Non - resident Tuition 8,500 - 4,543 3957 r 5,496 Staff Development Contracts 3 1 - 1 6062 Community Preschool Project 155,172 223,100 39,110 116462 Alaska Mentorship Project Recruitment/Retention Contract 1,193,399 Sub -total State Sources 16,762,276 4,953769 +, 10,069,395 FEDERAL THROUGH STATE: 1 1,460,632 339,369 1,595,247 Impact Aid- Military 70,000 37,087 ' ;32,913 83,114 Other (Indirect Spec. Ed. 167,000 1,002 49,823 517,177 , 66,074 Other ( -to a Ft de t 1,002 1,547,541 489,459 1,744,435 Sub -total Federal through State Sources 2,037,000 FEDERAL: 80,000 - - BO,QQD " 128,727 Impact Aid Direct 10,000 10,000 36,720 Impact Aid Direct -Spec Ed 90,000 `90,000 165,447 Sub-total REVE Federal Sources TOTAL REVENUE 28,629,572 . 9,903,828 19,523,770 9;105,802% 18,204,527 d C C 0 f-'- U_ d f" 0 N 0 J O O Qa W U r e N 2 Q c O ° Q cc °- 0 uJU goy Y E Y W Z W al N O O N 0 0) rM (0 O rd. CO 00 00 0 CO r M W (0 M M r 7 00 0 0 N M N Q M (O N 0 CD N r t�1 V fD CO O V7 5 co (NO, Co m 0 0 7 r N W 0 N O 'a O 0 N r O Oi (0 O CD 00 M in 0 N V M N C N r N c0 N N r r d. 7 0 r N N rri- N CD 00r Mtn M r M M a t-US(0N. 0 NN < 0 0 v CI 0 1 a N. M O\ N O N 0 N M M ( to N m N V e''' . '. , .. '� r a 0) Q N co c0 N N Q r d' d' N r 00 0 _, co O co CO CO m N d ' N 0 47 n N r r 0) 0 V ( nr �o � i 0 tO f 0 LSr�cor ar to 0 0 O) ? 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Tr" m N O) N- V 0 1�• co CC) (0(0 h C0 ch,) CO r M CD O M 0) 0) (O Q) N N W N CO N CO (D r CD CD N O (0 O r O (0 O Cr) LO 0) • r C) M co N N h L0 CIC N Oi N co co o O a _ Z _ ca N N a) O O a) co N a) 0 ` N 0) V N y Q co C CC y o Ta I— > C Y a) O a) w 0) a) co 1E c c OF�` ° a 2aa) c I E ,_ a t c) N m O xs o o N •- cn a c a N o o a) a in Co a) C 0 a. m= r co 3 .c 0 o : a) > a a o a t a u) m m , .` 0 c N 6 co E m S c c Z m c m— a— u, 0 E CO CD a'y I 2 O N _ 06 m E 2 a ca • a Z o . o2S w m E m 412 m 0 a � E o Y m� X� a a m m o � m� � m° r •=� c 3 E To m o co0JUwa c ccocowcoww 3(DOOcn �� socn0mwi -m 1- S HEDULE O High School: Student council Athletics Music Publications Classes Clubs Scholarships Miscellaneous Total high school Middle School Learning center /Correspondence Area Wide /Choice Elementary schools: East Elementary School Main Elementary School North Star Elem School Peterson Elem School Total elementary schools - • Village schnots: • Akhiok• Big Sandy Lake (closed) Chiniak Danger Bay Larsen Bay Old Harbor Ouzinkie Port Lions Total village schools Other activities: School Board Sunshine and Academic Enrichment Funds Village Challenge - Fund Raiser Illuani Magazine Auditorium Services InteresUunallocated expense Total other activities ALL STUDENT ACTIVITIES KODIAK ISLAND BOROUGH SCHOOL DISTRICT RGANIZATIONS — • HANGES IN AMOUNTS DUE STUDEN Balance at March 1, 2005 2,112.21 3,273.30 41,007.49 10,086.15 15,717.18 379.54 (5,114.10) 680.00 15,041.49 305.00 42,491.66 5,519.69 3,294.52 - 4,219.23 40.00 118,769.68 20,283.68 6.235.00 5,810.85 (2,557.82) 208.50 58,094.89 (431.85) 75.69 61 (699.65) 75.69 24,634.18 29,566.98 22,604.87 9,463.86 86,269.69 4,437.82 1,371.90 3,660.48 644.55 4,133.16 3,687.23 3,261.58 3,255.66 24,452.38 708.86 121 1,863.41 3,226.24 485.92 228.93 6,514.57 293,745.25 AGENCYFUND 31- Mar -05 Revenue 3,257.81 8,870.90 3,000.00 3,000.00 8,128.71 2,000.00 2,000.00 2,655.00 2,944.00 4,321.55 2,150.00 6,070.55 60,717.94 Balance at Expenditures Encumbrances March 31, 2005 817.29 10,078.41 49.50 3,605.00 9,939.67 76 43 24,566.30 (9,822.69) 1,414.78 2,254.19 9,299.86 5,640 75 18,609.58 125.44 363.50 107.93 764.22 777.42 2,138.5 51,333.74 (372.00) 3,184.35 0.50 (3,500.00) (9,240.54) 105.00 10203.47 1,085.22 (5,878.34) (886.82) 4,523.53 3,908.56 57.07 4,266.23 1,747.01 9,978.87 2,181.19 High School Cash in Bank Due to G.Fund Vouchers Payable & A/P Miscellaneous Deposit Due to G.Fund Vouchers Payable & AIP Encumbrance Control 4,940.22 37,830.88 16,046.72 (4,434.10) 15.241.49 47,312.22 3,294.52 4,077.80 24,309.75 16,273,74 35,098.47 22,183.35 7 709.93 81,265 49 2,40i82 1,371,90 5,660 48 644,55 6,424.66 6,466.23 2,552,68 2,881.23 28,405.55 708.86 1.21 1,863.41 3,226.24 485.92 228.93 6,514.57 300,948.26 209,034.86 (23,465.00) (2,328.00) (5,025.00) (5,397.27) (533.94) (73,618.27) 300,948.26 57,800 27,330,05 (27,330.05 286,667 220,771.70 65,895.30 6 55,000 24,074.57 30,925.43 53,948 60674 30641.07 30,032.93 193,772 102,983.58 (102.983.58 636,348 314,305 41 314, 305.411 22,438 11,841.91 (11,841.91) 442,192 90,303.82 90,303.82) 25,931 3,873.88 (3,873.88) 19,968 19,007 165,455 172,983 105,547.96 67,435.04 1,703,259 1709475 1,330,315.19 379,159.81 32,798 9,280 7,462.94 - 1,817.06 21,597 17,007 21796.01 (4,789.01 587,290 503,388 363,152 47 220,235.53 7,402 5,76997 1,632.03 641,685 609 675 392411 42 217,263.58 2,850 3,754 1,758 00 1,986.00 5,000 2,560.40 (2,560 40) 24,098.76 (24,098 75) 2,000 1,202.28 797.72 7,850 5,754 29,629.44 (23,87544) 241.362 60,489 56,17769 4,311.31 1,500 00 23,155.57 ,(23,155.57) 85,000 70,000 51,829.25 18,170.75 21847.92 (21,847.92) 85612,10 (05,612.10 47,000 37,000 31,791.14 5,208.86 373,362 174,989 276,29981 (101310.81) 1,218,795 1,148 450 781 933.00 366,517 00 9,249 85,140 71,886 47,551 46,592,79 306,179.00 (306..179.00 625,699 823,689 893,040 708,694.86 184,345.14 60,99856 (60 998.66) 56,119 5,607 484 . 5,064,635 4,29051860 774,118.20 ns Basic y Centers Learning Program Grant (ongoing pro. ram since FY03) No Child Left Behind NCLB. Tide I, Part C. Mi. rant Education NCLB, Title I, Part A, Basic NCLB, Title III, Part A, English Lan.ua.e AcquiSltOn NCLB, Tide V, Innovative Programs Title II, Supplemental Migrant Ed Summer School Federal Direct ANEP, Making Connections Title IX, Indian Education Local Sources Chugach -KYAW (ongoing program since FY01 Sub -total Regula Title VI -6, Regular Migrant Ed, Parent Advisory Committee NOLB, Title IV, Safe and Drug Fee Schools PSI - Abstinence in Education CONTRACTS-SPECIAL PROGRAMS-OTHER NWREL - KHS NEAR Alaska Menlo mhip P Preschool Contract nsrucion Web Based IEP S tem QS2 Community En , agement - AASB Quality Schools Debt Service -Stale Aid Cha. ter 249 (revenue recd Cafeteria Fund acts Fund (revenue recd) Award 57,800 62,988 cumulative funding 64,452 245,771 741,702 11, 893 390,813 23 499 cumulative 3 yr grant 174,831 cumulative funding 1,773,74 22,222 479,443 501,665 5,000 5,000 60,000 cumulative funding 60,000 ,169.285 cumulative funding cumulative funding 800,012 783,929 51 792 5,145432 1,081,200 38 700 9 800 00 350,821.74 38,019.50 5,886 4,451.00 730,378.26 660.5 80,000 84,193.66 4,19366 9,180 7664.37 1,51563 223',100 130,738.50 92,363.50 155,172 63,964.49 91,207.51 9,24900 70,903.61 (70,903.61) 968.21 REGULAR INSTRUCTION State & Federal through State ADFBG- KAYAW Proect 4040610 (3 Alaska Commun Gear Up AlaSka Monashka Creek Carl Pe NCLB, Title I, Pan A, Highly Qualified NCLB, NCLB �PEUCATION SET (Special Education Transitions) for Life Preschool Disabled 57,8001 r) Sub - total Special Education SUPPORT SERVICES - STUDENTS Boardin. Horne Program Sub -total Support Services - Students SUPPORT SERVICES - INSTRUCTION Title 110, Enhancim Education ['mu Technolo Youth Risk Behavior Survey NCLB, Title I, Part A, Professional Development Following the Leade rs-Achievement Technolo.ie NCLB, Title II, Part D. Enhancing Education NCLB, Title II, Part A, Teacher Train' AFN (Alaska Federation of Natives) MOA Alaska Math Consortium (o n. oine program from FY03) Sub -total Support Services - Instruction ANSPORTATION 0 Transportation (revenue recd) Commun Capital Pro KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF GRANTS & SPECIAL CONTRACTS /PROGRAMS March 31 2005 KODIAK IS[.AND BOROUGH SCHOOL DISTR[CT Statemen[ oFRevenues, Expendimres and bncumbrances - Nfarch 200� Revenues: Local sources State sow'ces Federal through state sources Pederalsources 7'otal revenues g�penditures: lnstruction Special education instruction Special education suppor[ services-swdents Support services students � Support services instruc[ion School administration - office of the principal School adminishation - snpport services District administration District adminis[ra[ive support services Operations and maintenance Food service Facility cons[ruction Deb[ Service Pupil activities yupil [ranspor[ation Tota� expenditures General Fund 70l30 calculation Special Revenue Cafeteria Fund Fund Gener_ �� F_�� __----- $ 6,167,723 11,803,507 1,547,541 __---- 19,�-=--- 51,565 811,�90 433,d70 271,710 __---- i.� 8,37S,85S �� 1,6�3,127 1,762,296 `� � 393,591 1,087,835 ,. � �� 3�� 324,34= 717,924 ... ��. 313,i38 566,170 - 451,654 - a24,942 - 1,022,897 ��'. .. 3,355,609 ' � � - 360,732 � 378,474 __---- -�-�- 18,4� 53 2_ �_g � 3,_ 27�,573 ]2,837,425 70% instruction Administrative (IessS[udentTransportation 5,61�,833 ��°�° Contribution & Transfers to othet funds ) u 18,4� 100 /o tOtal 168.297 357,464 �-- 5�- Debt Service, Capital Projects and S W dent Funds �� 378,461 306,179 68,999 -�- �=-- Total ------ _ 8,000 708,695 �7,761 _ 437,530 _ 434,Oli _------- � _-�-�- 6,766,046 13,283,741 2,055,010 271,710 22,3_ 76'S06 10,039,985 2,155,887 1,087,835 356,686 1,031,262 �66,170 d51,654 424,942 1,022,897 3,355,609 708.695 7 7,761 487,530 794,747 8�- 23,3_ 8_--�-'132- ACTION ITEMS: APPROVED: PRESENTED: PRESENTED: AMENDED: APPROVED: APPROVED: APPROVED: APPROVED: KODIAK ISLAND BOROUGH SCHOOL DISTRIC Board of Education Regular Meeting — May 23, 2005 SUMMARY - gE cEivE MAY 3 1 2005 BOROUGH CLERK'S OFFICE Motion to approve the minutes of the Regular Meeting of April 12, 2005 and the Special Meetings of April 11, 2005, May 2, 2005, and May 9, 2005. Board President Scott Williams presented a certificate of appreciation to Kodiak High School Volunteer of the Month Lisa Johnson. Board President Scott Williams presented a thirty -five year service award to Payroll Accountant Mona Johnson; thirty-year service awards to Chiniak School teachers Ned and Elaine Griffin and Kodiak Middle School teacher Jim Pryor; twenty -five year service awards to Old Harbor School aide Phyllis Clough, Old Harbor School dayman Tony Azuyak, Sr , Main Elementary School aide Marina Opheim and Kodiak High School counselor Sue Blott. Motion to amend the agenda to add Superintendent's Contract under New Business as item #1. Motion to approve a 2005/2006 — 2006/2007 Superintendent's contract for a two -year period beginning on July 1, 2005 and ending June 30, 2007, and to set the Superintendent's salary at $101,490. Motion to approve the 2005/2006 School Board Meeting Calendar as presented. Motion to approve the FY 06 Perishables and Fresh Milk Bid Award, including Purchase Requisition Number 730000004 in the amount of $85,000 for perishables to Food Services of America and Purchase Requisition Number 730000005 in the amount of $115,000 for fresh milk to Food Services of America. Motion to approve the FY 06 School Meals Program Supplies Bid Award, including Purchase Requisition Number 730000001 in the amount of $115,393.23 to Food Services of America and Purchase Requisition Number 730000002 in the amount of $16,502.77 to Cost Savers. School Board Regular Meeting Summary May 23, 2005 Page 2 APPROVED: Motion to approve the FY 06 School Photography Services Bid Award to Lifetouch Photography of Alaska for the 2005/2006, 2006/2007 and 2007/2008 school years. APPROVED: Motion to approve the FY 06 Kodiak High School Yearbook Production Services Bid Award to Friesen's Yearbooks for the 2005/2006, 2006/2007 and 2007/2008 school years. APPROVED: Motion to reject all of the FY 06 Kodiak High School Vending Services Bids at this time. APPROVED: Motion to approve FY 05 Purchase Requisition Number 120000108 to Government Computer Sales, Inc., in the amount of $17,320. APPROVED: Motion to approve FY 05 Purchase Requisition Number 560000203 to Math Learning Center in the amount of $27,221.25. APPROVED: Motion to approve FY 05 Purchase Requisition Number 560000217 to CPO Science in the amount of $16,780.75. APPROVED: Motion to approve the 2005/2006 rural schools' calendars as presented. APPROVED: Motion to adopt the Social Studies Curriculum Document as presented. APPROVED: Motion to acknowledge receipt of the March 2005 Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $19,523,770 and year -to -date general fund expenditures in the amount of $18,453,258. APPROVED: Motion to appoint Scott Arndt to the seat on the Kodiak Island Borough School District Board of Education vacated by Scott Williams, the appointment to be in effect until the election in October, 2005. OATH TAKEN: Acting Board President Roy Brown administered the Oath of Office to newly elected Board Member Scott Arndt. APPROVED: Motion to adjourn. KODIAK ISLAND BOROUGH ASSEMBLY MEETING Regular Meeting of: iunc lI , V Please print your name Please print your name CiA b o IIU' ,>>, I� ,,fc now .q � tIV ale AOULIEX sQoM 'sTAI sure M'sy4J 'IVioi. v - c.c) Z !INV tINI 'Cauuog AAI a�MS0 . JN Aauueg . IN SUM 'sAI %MEW •sw 1VICAL c o i rn \--- ck Z llo4V ' 'comma m 1 silo / "slAI sureMIM syAI rwioir O co cip N_ IRV 'ITN zCauuog ITAT ' j lr MsO'Ii4I nAuue)J upic silo l l : SLR Swe!nlAk sIAI IV J.o' b O 0 8 Rai up Z 6) IRV -AI Xouuoa uosu rg s AOuu2U SHOM SLA4 swlliM s Al TviOI p 0 o V) -3 N O co ceis O v T y pa c.) C) 4 ' 'canna AN /P TICKTIfTQ'RTAT A s ja1 . 4 \I rwioi 9 T cm c c o v 0 c 0 A I 110W Xauuog •• 1 fl tITAI IV TQ•CTAT Aouue2I i t SQaM SJAI saxern sy� NS \_r Z 0 7 'Catalog . a •' 2 MSO• g ANNE'S '-N SQaM'SI\I s ue rn sy 'IVIOI 'Z G cis 0 V pa 4 O IN . IN 1 Towog uiN u• • llums0 ]JAJ rrrcrmJQ 4TAT- Aauueg N S[IPM •SIN Suue?IU 41'SY\I 'IV.LO.I. pa T i a a a a o v6 y <Z1 Ili (/] 4 Q 1 "" XauUog AN 1 I 1 4 ;I° TTfl 1TPler -4CW Aanue?I UV sHaM SY\I smugly . sw 1 Tam az W 0) X 4 0 ▪ U Q 0 0 ct o § 8 O n �w Xouuoa •4'I L IjgMSo . i., -_- u1 VMTa RIAT MOM *SW icaIIIII?u samIE •Slnt IV 8 O pa %WV iC2UIIOg IfMo . SI[OM 'SJAJ XaUIUH?T 'SLAT SurepfM'SIAI Taal, I 0 O T N nogg Xauaog trIAT IIEMSO AN _IIOSIIPJU 'STAT AomwN twq Spats •sN san M •s AI � Qo ch ,;,) 'Iw JalUOfltI S NU ' -N - -- uI uaIA'SEAL- SIPM'SW JODU2?T 'Jw salgRUPA Jylo' \c--- 7 Q I , " ,Catalog AN IleMSO _ITAI ASIA, "au"' Spats 'sTAI SU1 ff"'" 1 Taw, O 1 0 O •b� 0 Q U w OD g T o Kodiak Island Borough June 16, 2005 - 7:30 p.m. Assembly Guidelines Regular Meeting Assembly Chambers 1. INVOCATION Captain Dave Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Clerk's note: Assemblymember Branson as well as other Assemblymembers may be out and asked to be excused. Recommended motion: Move to specifically excuse any Assemblymembers that are absent. VOICE VOTE ON MOTION 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. Recommended motion: Move to amend the agenda by removing Item No. 13.C. 1. Ordinance No. FY2005 -13. VOICE VOTE ON MOTION TO AMEND THE AGENDA VOICE VOTE ON MOTION TO APPROVE THE AGENDA 5. APPROVAL OF MINUTES - None 6. AWARDS AND PRESENTATIONS - None 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) /0 A. Agenda Items Not Scheduled for Public Hearing and General Comments. Read phone numbers: Local Number 486 -3231 Toll Free 1- 800 - 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 8. COMMITTEE REPORTS A. U.S. Army Corps of Engineers, Alaska District (Corps), and Alaska Department of Environmental Conservation Presentation. Ask if any member of the audience has a committee report. Ask if any member of the assembly has a committee report. Kodiak Island Borough Assembly Guidelines June 16, 2005 Page 1 9. PUBLIC HEARING (Limited to Five Minutes per Speaker. A question asked of a speaker during the speaker's testimony is counted toward the speaker's time. It is recommended that questions are asked after the speaker has finished.) A. Ordinance No. FY2005 -12 Determining the Disposition of Tax Foreclosed Properties From 2001 and Prior Tax Years. Recommended motion: Move to adopt Ordinance No. FY2005 -12. Staff Report - Manager Gifford Open public hearing. Read phone numbers: Local Phone Number 486 -3231 (Five minutes per speaker) Toll Free 1- 800 - 478 -5736 Close public hearing. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION TO ADOPT B. Ordinance No. 2004 -10C Amending Ordinance No. 2004 -10 Fiscal Year 2005 Budget by Changing Budget Amounts Between Various General Fund Departments, Amending the Budget to Actual Expenditures for Property Insurance on School Buildings, and Budgeting for Several Grants. Recommended motion: Move to adopt Ordinance No. 2004 -10C. Staff Report - Manager Gifford Recommended motion: Move to amend Ordinance No. 2004 -10C by increasing Fund 234 L. E. P. C. revenue and expenditure line items to S18,000. ROLL CALL VOTE ON MOTION TO AMEND Open public hearing. Read phone numbers: Local Phone Number 486 -3231 (Five minutes per speaker) Toll Free 1 -800- 478 -5736 Close public hearing. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION TO ADOPT 10. BOROUGH MANAGER'S REPORT - Manager Gifford 11. MESSAGES FROM THE BOROUGH MAYOR - Mayor Selby 12. UNFINISHED BUSINESS - None Kodiak Island Borough Assembly Guidelines June 16, 2005 Page 2 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2005 -15 Kodiak Island Borough Administrative Building and School Facilities Snow Removal, Sanding, and Parking Lot Maintenance and Repairs. Recommended motion: Move to award Contract No. 2005 -15 to T.C. Enterprises of Kodiak, Alaska for time and materials based on the bid schedule. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION B. RESOLUTIONS - None C. ORDINANCES FOR INTRODUCTION If this OTHER ITEMS was removed from the agenda, proceed to 1. Ordinance No. FY2005 -13 Amending Kodiak Island Borough Code of Ordinance Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.020 Permissible Investments Section 3.04.021 Terms Defined Section 3.04.022 Collateral Requirements Section 3.04.023 Collateral Safekeeping Section 3.04.026 Diversification of Investments and Section 3.0051 Facilities Fund to Change the Types of Instruments that the Borough Can Invest In. Recommended motion: Move to adopt Ordinance No. FY2005 -13 in first reading to advance to public hearing on July 7, 2005. Staff report - Manager Gifford. Kodiak Island Borough Assembly Guidelines Page 3 June 16, 2005 2. Contract No. 2005 -16 Kodiak Island Borough Facilities Fuel Oil Delivery. Recommended motion: Move to approve Contract No. 2005 -16 to Petro Star, Inc. Of Kodiak, Alaska for a baseline price of $1.8823 per gallon for #1 and #2 heating fuel. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION 3. Contract No. 2005 -17 Purchase of a Caterpillar D7RXR Track Type Dozer with Waste Handling Package for the Baler /Landfill Operations. Recommended motion: Move to approve Contract No. 2005 -17 with NC Machinery of Anchorage, AK in an amount not to exceed $432,064. Staff report - Manager Gifford. Assembly discussion. ROLL CALL VOTE ON MOTION Assembly discussion. ROLL CALL VOTE ON MOTION D. OTHER ITEMS 1. Confirmation of Mayoral Appointment of an Assembly Representative to the Architectural Review Board and the Joint Building Code Review Committee. Recommended motion: Move to confirm the mayoral appointment of Reed Oswalt as an Assembly representative to the Architectural Review Board and the Joint Building Code Review Committee. Assembly discussion. ROLL CALL VOTE ON MOT /ON 14. CITIZEN COMMENTS (Limited to three minutes per speaker) Read phone numbers: Local Phone Number 486 -3231 Toll Free 1 -800- 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 15. ASSEMBLYMEMBER COMMENTS ANNOUNCEMENTS - Mayor Selby Members of the Assembly will tour the landfill on Friday, June 17. Members will meet at 9:15 a.m. at the borough building for transportation to the landfill or meet at the landfill at 9 :30 a.m. The Assembly will tour Borough properties on Saturday, June 25. The tour will begin at 9 :30 a.m. in the borough bui /ding parking lot. The Assembly will meet in a work session on Thursday, June 30, 2005 at 7 :30 p.m. in the Borough Conference room and a regular meeting on Thursday, July 7, 2005 at 7 :30 p.m. in the Assembly Chambers. The Borough offices will be closed on Monday, July 4 in observance of the Fourth of July Holiday. 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOT /ON Kodiak Island Borough Assembly Guidelines June 16, 2005 Page 4