06/09/2005 Work SessionASSEMBLY WORK SESSION
June 9, 2005 - 7:30 p.m.
Borough Conference Room
AGENDA
CITIZENS' COMMENTS (limited to three minutes per speaker)
ITEMS FOR DISCUSSION
1. Assemblymember Applicant Interviews
SPECIAL MEETING
A. Appointment to Kodiak Island Borough Assembly
B. Newly- appointed Assemblymember's Oath of Office
ITEMS FOR DISCUSSION CONTINUED
2. Non -Profit Funding
3. Assessing Report
PACKET REVIEW
MANAGER'S COMMENTS
CLERK'S COMMENTS
MAYOR'S COMMENTS
ASSEMBLYMEMBER COMMENTS
ON LEAVE
Gifford - June 3 -12
Branson - June 10 -12 & 16 -20 & 26 -30
Ranney - June 17 -July 17
9 7:30 pm
14 7:00 pm
7:30 pm
15 7:30 pm
16 7:30 pm
20 7:00 pm
21 7:30 pm
25 9:30 am
28 7:00 pm
7:30 pm
30 7:30 pm
7:30 pm
4 7:00 pm
7 7:30 pm
12 7:00 pm
7:30 pm
13 7:30 pm
18 7:00 pm
20 7:30 pm
26 7:00 pm
7:30 pm
28 7:30 pm
7:30 pm
30 All Day
1 7:00 pm
4 7:30 pm
9 7:00 pm
10 7:30 pm
•
15 7:00 pm
17 7:30 pm
+8 --CANCELED
23 7:00 pm
7:30 pm
25 7:30 pm
7:30 pm
ASSEMBLY CALENDAR
June 2005
Assembly Work Session - Special Meeting - CR (Assembly Applicant
Interviews - Non - Profit Funding - Assessing Report)
Parks and Recreation Committee Meeting - CR
City Council Work Session - SD /CR
Planning and Zoning Commission Regular Meeting Special Meeting- AC
Assembly Regular Meeting = AC
School Board Regular Meeting - AC
Monashka Bay Road Service Area Board - BFS
Tour of Borough Property
Parks and Recreation Committee Meeting - CR
City Council Work Session - SD /CR
Assembly Work Session - CR (Non - Profit Funding - Strategic Plan
Review ? ? ?)
City Council Regular Meeting - AC
July 2005
School Board Work Session - SD /CR
Assembly Regular Meeting - AC (Non -Profit Funding Resolution)
Parks and Recreation Committee Meeting - CR
Joint Assembly /City Council Work Session - AC
Planning and Zoning Commission Work Session - CR
fI /n DI Y IIV /6 JC)3iU1i
School Board Regular Meeting - AC
Planning and Zoning Commission Meeting - AC
fl33 lu u1 y nc�ulal iriccuu� -nom,
Parks and Recreation Committee Meeting - CR
City Council Work Session - SD /CR
Assembly Work Session - CR
City Council Regular Meeting - AC
Service Area No. 1 Board Meeting - BFH
August 2005
School Board Work Session - SD /CR
Assembly Regular Meeting - AC
Parks and Recreation Committee Meeting - CR
Planning and Zoning Commission Work Session- CR
A�oc 0 tII Sva uun - CR
School Board Regular Meeting - AC
Plannin: and Zoning Commission Regular Meeting - AC
•
Parks and Recreation Committee Meeting - CR
City Council Work Session - SD /CR
Assembly Work Session - CR
City Council Regular Meeting - AC
ASSEMBLY WORK SESSION
June 9, 2005 - 7:30 p.m.
Borough Conference Room
1 AGENDA
CITIZENS' COMMENTS (limi ed to three minutes per speaker)
ITEMS FOR DISCUSSION
1. Assemblymember Applicant Interviews
SPECIAL MEETING
A. Appointment to Kodiak Island Borough Assembly
B. Newly- appointed Assemblymember's Oath of Office
ITEMS FOR DISCUSSION CONTINUED
2. Non - Profit Funding
3. Assessing Report
PACKET REVIEW
MANAGER'S COMMENTS
CLERK'S COMMENTS Am
MAYOR'S COMMENTS
ASSEMBLYMEMBER COMMENTS
1 ON LEAVE
Gifford - June 3 -12
Branson - June 10 -12 & 16 -20 & 26 -30
Ranney - June 17 -July 17
9 7:30 pm
14 7:00 pm
7:30 pm
15 7:30 pm
16 7:30 pm
20 7:00 pm
21 7:30 pm
25 9:00 am ? ??
28 7:00 pm
7:30 pm
30 7:30 pm
7:30 pm
July 2005
4 7:00 pm School Board Work Session - SD /CR
7 7:30 pm Assembly Regular Meeting - AC (Non -Profit Funding Resolution)
12 7:00 pm Parks and Recreation Committee Meeting - CR
7:30 pm Joint Assembly /City Council Work Session - AC
13 7:30 pm Planning and Zoning Commission Work Session - CR
18 7:OOpm
20 7:30 pm
26 7:00 pm
7:30 pm
28 7:30 pm
7:30 pm
30 All Day
1 7:00 pm
4 7:30 pm
9 7:00 pm
10 7:30 pm
15 7:00 pm
17 7:30 pm
18 CANCLLLD
23 7:00 pm
7:30 pm
25 7:30 pm
7:30 pm
ASSEMBLY CALENDAR
June 2005
Assembly Work Session - Special Meeting - CR (Assembly Applicant
Interviews - Non - Profit Funding - Assessing Report)
Parks and Recreation Committee Meeting - CR
City Council Work Session - SD /CR
Planning and Zoning Commission Regular Meeting - Special Meeting- AC
Assembly Regular Meeting - AC
School Board Regular Meeting - AC
Monashka Bay Road Service Area Board - BFS
Tour of Borough Property
Parks and Recreation Committee Meeting - CR
City Council Work Session - SD /CR
Assembly Work Session - CR (Non Profit Funding - Strategic Plan
Review ? ? ?)
City Council Regular Meeting - AC
AJJGI6U{y n o11[ J C33
School Board Regular Meeting - AC
Planning and Zoning Commission Meeting - AC
Et33tIuL ly llc�ula. lrlwl...g - Al.
Parks and Recreation Committee Meeting - CR
City Council Work Session - SD /CR
Assembly Work Session - CR
City Council Regular Meeting - AC
Service Area No. 1 Board Meeting - BFH
August 2005
School Board Work Session - SD /CR
Assembly Regular Meeting - AC
Parks and Recreation Committee Meeting - CR
Planning and Zoning Commission Work Session- CR
rnen. W or k S eoaiun - C R
School Board Regular Meeting - AC
Planning and Zoning Conunission Regular Meeting - AC
R,, Mme.tiii -AC
Parks and Recreation Committee Meeting - CR
City Council Work Session - SD /CR
Assembly Work Session - CR
City Council Regular Meeting - AC
Y
BOROUGH ASSEMBLY
NAME OF APPLICANT: SUE JEFFREY
This is for an appointment to expire October 23, 2005.
QUESTIONS
Why do you want to serve on the Assembly?
What traits do you have that would make you a good Assemblymember?
3. Do you have the time to serve on the Assembly until October?
Do you plan to run for a seat on the Assembly in October?
U 5. What kind of public service or volunteering have you done in the past?
�. What other community activities are you currently involved in?
Jun 03 2005 7:26AM HP LASERJET FAX
June 3, 2005
Kodiak Island Borough Assembly
710 Mill Bay Road
Kodiak, AK 99615
Thank you for your time and consideration,
907- 486 -4712
gECEOVE
el Id JUN - 3 2005
BOROUGH CLERK'S OFFICE
J
Dear Assembly Members,
I appreciate your taking the time to review my application for the vacant seat o the
borough assembly. As you can see from my application, I have a steady histo of
community service and have been thinking that "some day" when 1 had more ti , I
would run for the assembly. When a friend suggested I put my name in for the acant
seat, I thought about it and realized that "some day" is today — I have the time now to
devote to the job. My motivation is simple: I want to help Kodiak continue to rive and
be the dynamic community it is, a community where retirees, workers and our hildren's
children will want to continue to make Kodiak their home.
p.3
Jun 03 2005 7:26AM HP LASERJET FAX
Sue Jeffrey
KODIAK ISLAND BOROUGH
OFFICE OF THE BOROUGH CLERK
710 MILL BAY ROAD
KODIAK, ALASKA 99615
PHONE: (907) 486 -9310
FAX: (907) 486 -9391
EMAIL: jnielsen@kib.co.kodiak.ak.us
ASSEMBLYMEMBER APPLICATION
NAME:
HOME PHONE: 486-4712 WORK PHONE:
6 -4712 same E -MAIL: suei®gci.net
1149 Father Herman
STREET ADDRESS:
MAILING ADDRESS: P.O. Box 3363 Kodiak
33 y _
33 yeas _
LENGTH OF RESIDENCE IN KODIAK: IN ALASKA:
ARE YOU A REGISTERED VOTER IN KODIAK ? YES (s- < NO ( )
ARE YOU A PROPERTY OWNER IN KODIAK? YES (&-3 NO ( )
COMMUNITY ACTIVITIES: Co-founder and board member, Kodiak Maritime Museum: 1997 — Present
President, Kodiak Maritime Museum: 2001 — Present
Member, City of Kodiak Parks and Recreation Board: -1995 -- 2001
Co-chairperson, Kodiak High School Parent Advisory Group, - 1991 — 1996
Chairperson, Kodiak Island Borough Fire District #I: 1981 — 1983
Member, Kodiak Island Borough Road Service District: 1980 - 1981
PROFESSIONAL ACTIVITIES:
Owner, commercial salmon fishing business, 1987 — Present
Journalist
Grant Writer
Freelance Writer /Photographer
AREA OF EXPERTISE AND /OR EDUCATION:
•Will complete a Bachelor's Degree in English and History in Spring 2006.
• Hold an Associate of Arts Degree, 1993.
• Possess a broad knowledge base of the community from 10 years as a local newspaper reporter.
• Possess an understanding of nonprofit organizations as founder and current president of a 501c3
corporation.
• Possess an understanding of Kodiak's commercial fishing industry as $ participant in the
fisheries for 33 years and as a fisheries editor for 5 years.
• Possess an understanding of local and state government as the Kodiak Daily Mirror's borough
reporter for 5 years.
5, 2-eroe
Signature
A resume or letter of interest may be attached, but is not required. This application will be k
Please return the application by the advertised deadline.
• STAFF USE ONLY -
Voter ID No Verified BY Documerrtsllorc
Applicant's Residence: Borough (1 City ( )
Date Appointed:
MIT Expires en:
°ennnads
907 -496 - 4712 p.2
=pt on file for one year.
Mpuertrnent Letter.
Roster
Orrin of Office'
Financial Disclosure.
BOROUGH ASSEMBLY
NAME OF APPLICANT: REED OSWALT
This is for an appointment to expire October 23, 2005.
QUESTIONS
Why do you want to serve on the Assembly?
What traits do you have that would make you a good Assemblymember?
. Do you have the time to serve on the Assembly until October?
Do you plan to run for a seat on the Assembly in October?
5. What kind of public service or volunteering have you done in the past?
. What other community activities are you currently involved in?
MAY -23 -05 MON 11:43 Reed. E.Oswalt 486 4514
e woy. er.r 11.411 N umber of pages Including this cover sheet: 02
RiahtFax
ASSEMBLY MEMBER APPLICATION
pax
IIOMI: PHONE &L i �/ - PIIONE: 1674 E -MAIL: Nt r aswrj 17 kA..e. y
STREET ADDRESS: 3 /J 1 vl.e
MAILING ADDRESS 1ta J _., 7 (l Sea (/ A n T ?7 1 S
LENGTH OF RESIDENCE IN KODIAK: 1d/ IN ALASKA: 71/ 6
ARE YOU A REGISTERED VOTER IN KODIAK ?
ARE YOU A PROPERTY OWNER IN KODIAK?
COMMUNITY ACTIVITIES: 17171_,
PROFESSIONAL. ACTIVITIES:
Signsl ure
Vote ID No Verified Sy
Appliga's Residence; aemlyh ( ) OI(y( )
One Appointee:
Commence.
5/23/2005 10:58 PAGE 002/002 Fax Server
Dowmerodet
KODIAK ISLAND I3OROUG C ' V
OFFICE OF THE BOROUGH CL 41
710 MILL BAY ROAD
KODIAK, ALASKA 99615
PHONE: (907) 486 -9310
FAX: (907) 486 -9391
EMAIL: jnielsen @kib.co.kodiak.a,.U$OROUGH CLERK'S OFFICE
YES (k)
YES (C)
AR A. ( F EXP • TIS AND/OR EDUCATION: //
. /� !� o \ �—s- v � c.tl[t_. _ ..../Sro,.[.,.
ate
MAY 2 6 2005
NO ()
NO
Z vt. 1 % _t t,ram6
Dc
A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year.
tease return ttte application by t_he fldvertised :tan
e
STAFF USE ONLY-
Appointment Letter
Roster
Oath of arc.:
Finenclet 01 ocIosore:
P.01
D1
MB Property Assessment Study Review Brief
Conducted by:
Wayne Haerer, Jr. ACAA
Assessment Consulting Services, Inc.
The following synopsis, is a representation of significant factors resultant of
the study of the Kodiak Island Borough Assessment Study that was
commissioned contractually ( "Professional Services Agreement" C -2005-
06). This brief is intended to simply illustrate relevant and pertinent aspects
of the study in recognition of the time sensitivity of decision making and in
order to facilitate the prospective effort towards corrective action. A full
narrative report is in the process of completion.
The data illustrated, is a representation of the scrutiny and analysis of 5,642
real property parcels, implicating over 169,260 different data sets related to
the real property parcels. Most classes of property were examined, but the
principal categories can be grouped into residential and commercial. The
examination of the status of the assessed values initially began with a 15
year window. It was subsequently determined that a ten year period was
more manageable and that, relatively sufficient data was available. This did
not apply to Kodiak City sales tax receipts, wherein 5 years of quarterly
reports were made available. The process was frustrated by varying changes
to parcels over the study period that required numerous tasks of filtering and
resorting. Examples of these variables are: remodels, additions, new
construction, lot/parcels size adjustments, exemptions and BOE appeal
adjustments. In addition to the referenced parcels changes, when attempting
to run assessment to sales ratio studies to determine assessment performance
and evaluation of accuracy and uniformity, it was discovered that an
apparent exercise of assessed value to sales matching had been administered
over the years. This practice alters the relationship of the representation of
the overall assessed values and renders the ratio inapplicable to the
correlation of the assessment levels of the majority of properties that have
not sold. The ten year average for reported sales (sales made available to the
assessor's office) was approximately 200 + / -. This represents .036% of the
parcel population To expand the study in an effort to verify the relationship
of the market to assessed values for the study period, alternate means of
probable market dynamics were explored.
Findings
> Market Data
• 1990 average SFR (improved) sales price
$106,873
• 2004 average SFR (improved) sales price
$151,171
• Total 10 year market Appreciation average percent change
+41%
> Assessed Value Change
• 10 year % change (avg.) (1994 thru 2004)
(all classes of property) + (including new construction & all other
changes to land and buildings)
+4%
> Sales Tax Data
• 5 year (1999 thru 2004) % change
+4%
> Building Cost Index
• 10 year (1994 thru 2004) Marshal & Swift Cost Estimator,
construction and building cost index % change
+ 30% ( +)
Discussion
Generally accepted measures of statistical analysis were employed in the
review of assessment performance, but due to the reassessment of those
properties that sold, therein created a lack of confidence in the results and
therefore it was determined that an examination of the overall real property
market and economy changes must be examined and that these results
should bear assurance for the decision making process. Except for changes
to property assessments as discussed above, it is apparent that property
assessments have not been adequately and accurately adjusted for a
significant amount of time. Commercial property values, despite varying
market and economic fluctuations within the study period, have experienced
revenue growth (albeit small but steady). Steadily rising building costs have
not stagnated nor even slowed construction costs, as evidenced (as an
example) by development and expansion along Mill Bay road and beyond.
Commercial sales data is nominal and varied, but the sign of slow and
progressive appreciation in value was observed. The study concentrated on
a ten year window, but in some cases the fifteen year data also revealed
minimal change, particularly in the commercial class of property. The vast
majority of commercial property observed in the examination, revealed no
assessed value change. Not withstanding accelerated physical deterioration
and or a particular obsolescence, commercial property values may be
deficient by as much as 15 to 20 percent.
Inconsistent valuation treatment of new construction has also posed a
formidable assumption of inequities in even the new or reappraised
residential properties. Uniformity of assessment is tantamount to the
fulfillment of fair taxation.
Alaska Statute, AS 29.45.110. Full and True Value, states that: (a) The
assessor shall assess property at its full and true value as of January 1 of the assessment
year, except as provided in this section, AS 29.45.060 , and 29.45.230. The full and true
value is the estimated price that the property would bring in an open market and under the
then prevailing market conditions in a sale between a willing seller and a willing buyer
both conversant with the property and with prevailing general price levels.
Alaska Statute AS 29.45.150. Reevaluation, states that: A systematic
reevaluation of taxable real and personal property undertaken by the assessor, whether of
specific areas in which real property is located or of specific classes of real or personal
property to be assessed, shall be made only in accordance with a resolution or other act of
the municipality directing a systematic reevaluation of all taxable property in the
municipality over the shortest period of time practicable, as fixed in the resolution or act.
It appears that neither of these two significant statutory provisions has been
adhered to and is not only an apparent contravention of law, but represents a
failure to meet acceptable standards of assessment level and uniformity. An
established/published reappraisal cycle of all property in the Kodiak Island
Borough could not be located in the generally established venues of Borough
code or regulation. A three (3) year cycle for appraisal of new construction
and personal property audit is embodied in the Borough's "Annual
Operating Budget Document ". This begs the question of satisfying statutory
requisite.
Recommendations
1. Reappraisal
Conduct a reappraisal of all real property in the Kodiak Island Borough.
This measure may be addressed in one of the methods as denoted in the
following recommendation alternatives:
Alternative A
Subsequent to the filling of the assessor position, with a
qualified assessment professional, it is strongly recommended
to establish an additional appraiser position within the
Assessing Department This position could be no more than an
entry level or appraiser trainee A reappraisal plan should be
created and put into action within the 2005 calendar year. The
plan should cause for a systematic physical inspection and
reappraisal of all property over a minimum of three (3) years.
First priority should be given to commercial and industrial
property reappraisal in the project period. The GIS system, in
place at the MB, is an invaluable tool that should be utilized
extensively in this process to establish orderly planning,
progress status verification and a multitude of other processes.
It is presumed, that this plan would be the most economical
method of reappraisal, for at least in the immediate and near
future. It would provide knowledgeable staff that will be needed
to represent the reappraisal results for subsequent appeal
periods and BOE.
Alternative B
Contract with an independent appraisal firm with reputable
knowledge and experience in mass appraisal techniques,
assessment standards and the resources to conduct a reappraisal
within a one calendar year's time frame. This undertaking
would be planned and provided administrative oversight by the
assessor. An immediate "Request for Proposals" should be
crafted and afforded appropriate exposure. A preliminary
estimate based upon reappraisal projects that have occurred in
the past and in other jurisdictions, presents a range of $170,000
to $225,000. It would be prudent to project the upper limits of
cost, when factoring in a one year time frame for completion.
Alternative C
Contract with an independent appraisal firm with reputable
knowledge and experience in mass appraisal techniques,
assessment standards and the resources to conduct a reappraisal
of all commercial, industrial and multi - family properties. The
remainder of properties could then be reappraised over a two
(2) year period, in house. This alternative may require the hiring
of a temporary real property enumerator (entry level appraiser
equivalent) for this period of time. Estimates for the
independent contractor, may cost upwards to $85,000.
Special Emphasis In Addition to the above Scenerios:
In any of the above scenarios and in any case, effort should be
directed towards training of appropriate staff (not simply the
assessor) in fully utilizing the current computer assisted
assessment program (CAMA). This will provide the means for
accurate and uniform valuations and it will speed the re-
appraisal process up significantly. Also, the assessing
department must become a partner in the utilization of the
Borough's GIS structure. Expanded staff knowledge and
utilization will greatly enhance such critical functions such as;
mapping sales data locations, sales ratios, reappraisal cycle
monitoring /tracking, land valuation audits and parcel features'
enumeration, regression analysis modeling by property
characteristics and more.
2. Training
A documented and budgeted "Mass Appraisal" training
program for the new assessor and staff should be established
immediately. The assessor and appraisal staff should become
certified appropriately and accordingly. These programs are
offered through the International Association of Assessing
Officers and the Alaska Association of Assessing Officers and
would provide assurance of accurate appraisals and a sound
ability to defend the property assessment roll.
3. Reevaluation Cycle
The standard set by the International Association of Assessing Officers
(IAAO) and endorsed by the Alaska State Assessor, is six years, maximum,
between re- inspection cycles. Section 4.7 of the IAAO Standard on Mass
Appraisal of Real Property (2002), states in part, "Although assessment
trending can be effective for short periods, properties should be physically
reviewed and individually reappraised at least every four to six years."
(Emphasis added.) This time frame would allow ample opportunity for the
KIB to review the property characteristics within its boundaries in a timely
manner in order to maintain the maximum achievable degree of equity in the
tax system. Unfortunately, as time between these cycles extends, the
residents will experience a diminution of that equity.
It is strongly recommended that a systematic reappraisal cycle, not to exceed
4 years, be crafted and embodied in the appropriate section of Borough
ordinance.
ASSEMBLY WORK SESSION
May 26, 2005 - 7:30 p.m.
Borough Conference Room
Present were Mayor Jerome Selby, Assemblymembers Tom Abell, Tuck Bonney, Pat Branson, Cecil
Ranney and Barbara Williams Absent was Assemblymember Wells. Staff present were Rick
Gifford, Manager; Nancy Galstad, Interim Manager; Bud Cassidy, Engineering and Facilities
Director; Karl Short, Finance Office; Judi Nielsen, Clerk; and Nova Javier, Deputy Clerk.
The work session started at 7:32 p.m.
CITIZENS' COMMENTS (limited to three minutes per speaker)
Pam Foreman, KIB Convention and Visitors Bureau director, asked for financial support to send a
Kodiak representative to a cooking show that would feature Kodiak products such as fish and deer
meat. The show would be held in Whistler, Canada and would provide exposure for Kodiak. The
total cost would be $5,275, and different organizations would be asked to provide support. A
commitment of support from the Assembly was needed before the end of June.
ITEMS FOR DISCUSSION
1. Inventory of Borough Lands for Disposal
Galstad said a list of properties for disposal was in their packet. She suggested the Assembly take
a tour of all the Borough owned properties on the road system. In response to Ranney, she said the
list included all of the foreclosed and surplused properties.
Branson said she could have a bus available to tour the properties on Saturday, June 25. She wanted
to know how many would attend including the Planning and Zoning Commission. After the tour,
discussions could be held to plan a potential land sale in fall.
There was a consensus to tour the properties on Saturday, June 25. The clerk would invite the
Planning and Zoning Commission.
2. Non Profit Funding Schedule
Nielsen said it might be a good idea to start discussing non - profits on June 9 and continue on June
30, with adoption of the resolution on July 7. The schedule would be duly advertised.
Branson said it was a good idea and would provide more leeway and flexibility in discussion.
Selby asked the Assembly to come prepared on June 9 for discussion.
Williams agreed it was a good idea and would allow questions from the June 9 work session to be
answered on June 30.
Ranney asked Short to clarify the budget detail as it did not quite match up with what was budgeted.
Branson agreed.
Assembly Work Session Page 1
May 26, 2005
Abell asked the Assembly to remove Kodiak College from the non - profit list since they could not
get it on the work session agenda because they were categorized as non - profit.
Nielsen explained it was not because they were a non - profit but that the Assembly determined a
process where the clerk was not to place any entity on the work session agenda. Those entities had
to request time for a presentation under citizens comments and it was up to the Assembly to schedule
them on a subsequent work session.
Branson said they should be kept on the list as they were a state agency that qualified.
PACKET REVIEW
Ordinance No. FY2006 -01 Levying Taxes on All Taxable Real and Personal Property Within the
Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal
Year Commencing on the First Dav of July 2005 and Ending on the Thirtieth Day of June 2006
(2006 Fiscal Year Budget).
Budget Review Included:
• Page 27, the $150,000 fiscal relief for PERS. Assemblymember Ranney said this was based
on 5% of the employees.
Page 29, PILT estimate of $37,000; increase PILT budget by $45,000.
Decrease temporary fiscal relief budget by $37,000 (State aid for increase in PERS)
Page 38, increase budget for purchase of fire proof metal file drawers in manager's office for
personnel records by $6,000 and $2,000 dollars for personnel services, transfer of all human
resource duties to the manager's administrative assistant.
• Page 95, special revenue funds, no proposed changes.
• In response to Branson, Short said the Arts Council budget was treated like advisory council
budgets.
• Boat assessments would be reviewed or adjusted. Short and Gifford would come up with the
figure and present an ordinance to amend.
• Bed tax was about $45,000 and the funds were used by the KICVB.
• They have not heard about the 911 Legislation which could include cell phones.
• Branson asked Galstad to provide information regarding funds coming in for capital projects.
• Regarding Borough vehicles, Short said $25,000 was appropriated and suggested a replacement
schedule for other vehicles.
• Williams suggested reexamining the stipend and increasing it to $300.00 per month.
Consensus was to put together a summary of where the funds would come from and the total
cost for this proposition.
• Abell would rather review the per diem. Short said the ordinance should reflect per diem at
the federal rate.
• Williams suggested taking the $68,000 appropriation for the assistant clerk position and add
it to the non - profits. A former employee said the position was not needed in the clerk's office
except during elections because there was not enough work to stay busy.
• Branson asked Nielsen for an update regarding the need to fill the position. Nielsen explained
the Clerk's office is a three- member staff with individual duties. She said she lost the assistant
clerk and went to Galstad to fill it with a temp since the election period is fast approaching.
She said there was a lot involved now with processing passports. She described the duties of
the assistant clerk and said it would be hard to keep the office open all day with a two - member
staff. There are unavoidable happenings such as sick leave and doctor's appointments. She
said it would be an impact on the community and the services provided.
• Selby said archiving and records management suffered back when the Clerk's office was
manned by two people. Record managers were hired to straighten things up and that was not
cost effective.
Assembly Work Session Page 2
May 26, 2005
• Abell was willing to try the work - ability of a 2.5 staff person and then evaluate.
• Bonney said he does not know what staff does all day and that was not his job. He felt
everything was running well, packets were received on time, and he would not support cutting
the position. Ranney and Branson agreed.
• Selby suggested that Gifford get the personnel board active again and evaluate the job
descriptions.
• Bonney said a few years ago, a lot of positions were cut and he was not willing to do that again.
• In response to Williams regarding proposing changes during budget discussions, Selby said the
budget is a fluid document and could be changed throughout the year.
• Branson appreciated Galstad and Short for producing a sound budget.
After a seven minute break, the work session reconvened at 9:10 p.m.
Resolution No. 2003 -20D Amending Resolution No. 2003 -20 to Re- Establish Fees of the Kodiak
Island Borough.
Galstad referred to Short to note the changes. Nielsen, in response to Branson, said public
notification of the public hearing would be through the newspage.
Confirmation of Trinity Island Paving District Assessment Roll.
The Assembly' s consensus was to hold another public hearing, send out the notices with the different
assessments with or without Anderson's tract.
Contract No. 2005 -13 Architectural Services for Providence Kodiak Island Medical Center for Phase
2 and 3 Campus and Building Master Planning and Upgrades.
This contract was with Prochaska and Associates for a functional design for PKIMC.
Contract No. 2005 -14 Engineering Services for Seismic Vulnerability Evaluation.
Cassidy said village travel was included as a direct expense to the project.
Resolution No. FY2005 -26 Accepting State Homeland Security Grant Program (SHSGP) Funds.
Galstad said this resolution would accept Homeland Security Grant Program Funds.
Ordinance No. FY2005 -12 Determining the Disposition of Tax Foreclosed Properties From 2001
and Prior Tax Years.
Selby said the Commission did not recommend any of the properties for public use.
Ordinance No. 2004 -1 OC Amending Ordinance No. FY2005 Fiscal Year 2005 Budget by Changing
Budget Amounts Between Various General Fund Departments, Amending the Budget to Actual
Expenditures for Property Insurance on School Buildings and Budgeting for Several Grants.
Short enumerated the reasons for the budget amendment.
Selby noted funds available in economic development. The Assembly gave consensus to fund Jeff
Stephan's request for $10,000, $17,800 for the Governor's book, and $3,000 to Pam Foreman's
request for the KICVB.
Assembly Work Session Page 3
May 26, 2005
MANAGER'S COMMENTS
Galstad said she would provide a copy of the capital project funding for North Star, Otmeloi, and
Rezanofto the Assembly. She said the Mission Lake Tide Gate project was completed. She thanked
everyone for the surprise going away party and welcomed new manager Gifford.
Gifford looked forward to working with the Assembly and was glad to work on a new budget
outright.
CLERK'S COMMENTS
Nielsen said there was an AML conference scheduled in Skagway August 18 -20, 2005.
MAYOR'S COMMENTS
None.
ASSEMBLYMEMBER COMMENTS
Ranney thanked Galstad for doing an excellent job for the Borough, especially for taking care of the
landfill non - compliance.
Abell asked for an update regarding the Anton Larsen Ramp project. Cassidy said the Army Corp
of Engineers would give an update soon. He noted an area by North Star could provide engineered
fill by Anderson Construction and would not cost any money to the Borough.
Selby asked to add a National Wildlife Refuge resolution and a fiber optic cable resolution to the
agenda. The Assembly gave their consensus to the additions. Nielsen would prepare the resolutions.
Branson asked for the additional advertisement for filling the Assembly vacancy.
Bonney thanked Galstad for her service. He was willing to discuss the assistant clerk position in the
future and thought maybe it could be a shared position.
Williams said she would miss Galstad. She asked for a clarification on filling the Assembly
vacancy. Nielsen outlined the process that followed the Code, in that applications would be accepted
until 5:00 p.m. June 8, interviews on June 9, and appointment on June 16.
Ranney wanted to add the assessment discussion on the June 9 work session.
Bonney asked if they could reduce the meetings sometime in July or August.
Selby asked for a strategic plan review to get Gifford familiar with the Assembly's goals and
obj ectives.
There being no further business, Selby adjourned the meeting at 10:04 p.m.
Assembly Work Session Page 4
May 26, 2005