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04/21/2005 Regular MeetingKodiak Island Borough April 21, 2005 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Assemblymember Tenn Expires 2005 Mr. Mike Anderson Assemblymember Term Expires 2006 Mr. Tuck Bonney Deputy Presiding Officer Assemblymember Term Expires 2005 Ms. Pat Branson Assemblymember Term Expires 2007 Mr. Cecil Hannay Assemb /ymember Term Expires 2006 Ms. Nancy Wells Assemblymember Term Expires 2005 Ms. Barbara Williams Assemblymember Term Expires 2007 Ms. Nancy Galstad Interim Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk Kodiak Island Borough April 21, 2005 Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES p A. Kodiak Island Borough Assembly Regular Meeting of March 3, 2005. 6. AWARDS AND PRESENTATIONS A. Employee of the Quarter B. Students of the Month 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1- 800 - 478 -5736) (Local Telephone Number 486 -3231) A. Ordinance No. FY2005 -10 Rezoning Lot 8A -1 Block 5 Miller Point Subdivision From R -1 Two Family Residential Zoning District To PL- Public Use. (P &Z Case 040 -016) 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS A. Confirmation of Trinity Islands Paving District Assessment Roll. Assembly Agenda Page 1 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2005 -0: - _ - • a aterpillar D6R XL Tractor with Waste H- • • age for Baler /Landfill Operations. 2. Contract No. 2005 -09 Employment Contract Between the Kodiak Island Borough Assembly and Rick Gifford as Manager. B. RESOLUTIONS - None C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2005 -11 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.057 Genera/ Fixed Assets to Provide for Disposal of Used Hospital Equipment. D. OTHER ITEMS 1. Resignation of Fire Protection Area No. 1 Board Member. 2. Confirmat lu- P 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS ments to the Gravel Task Force. 1. Architectural Review Board Meetings of May 10, June 9, and March 15, 2005. 2. Kodiak Island Borough School District Board of Education February 21 and Special Meeting of March 7, 2005. and September 14, 2004 Regular Meeting of B. REPORTS 1. Kodiak Island Borough March 2005 Financial Report. 2. Kodiak Island Borough School District Board of Education Regular Meeting Summary of March 28, 2005. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough Assembly Agenda April 21, 2005 Page 2 Kodiak Island Borough April 21, 2005 - 7:30 p.m. Mr. Jerome Se /by Borough Mayor Term Expires 2007 Mr. Tom Abell Assemblymember Term Expires 2005 Mr. Mike Anderson Assemblymember Term Expires 2006 Mr. Tuck Bonney Deputy Presiding Officer Assemblymember Term Expires 2005 Ms. Pat Branson Assemb /ymember Term Expires 2007 Mr. CecilRanney Assemblymember Term Expires 2006 Ms. Nancy Wells Assemblymember Term Expires 2005 Ms. Barbara Williams Assemblymember Term Expires 2007 Ms. Nancy Ga/stad Interim Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk Kodiak Island Borough April 21, 2005 Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION DRAFT 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meeting of March 3, 2005. 6. AWARDS AND PRESENTATIONS A. Employee of the Quarter B. Students of the Month 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1- 800 - 478 -5736) (Local Telephone Number 486 -3231) A. Ordinance No. FY2005 -10 Rezoning Lot 8A -1 Block 5 Miller Point Subdivision From R -1 Two Family Residential Zoning District To PL- Public Use. (P &Z Case 040 -016) 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS A. Confirmation of Trinity Islands Paving District Assessment Roll. Assembly Agenda Page 1 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2005 -08 Purchase of a Caterpillar D6R XL Tractor with Waste Handling Package for Baler /Landfill Operations. 2. Contract No. 2005 -09 Employment Contract Between the Kodiak Island Borough Assembly and Rick Gifford as Manager. B. RESOLUTIONS - None C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2005 -11 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.057 General Fixed Assets to Provide for Disposal of Used Hospital Equipment. D. OTHER ITEMS 1. Resignation of Fire Protection Area No. 1 Board Member. 2. Confirmation of Mayoral Appointments to the Gravel Task Force. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Architectural Review Board Meetings of May 10, June 9, and September 14, 2004 and March 15, 2005. 2. Kodiak Island Borough School District Board of Education Regular Meeting of February 21 and Special Meeting of March 7, 2005. B. REPORTS 1. Kodiak Island Borough March 2005 Financial Report. 2. Kodiak Island Borough School District Board of Education Regular Meeting Summary of March 28, 2005. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. �. Kodiak Island Borough Assembly Agenda April 21, 2005 Page 2 Kodiak Island Borough Students of the Month for April 2005 from Akhiok and Old Harbor Ryan Amodo, a tenth grader from Akhiok School, is friendly, hardworking, and helpful student. He always has a smile for you and works to do his best. He is one of the first students the school staff thinks of when something needs to be done and volunteers for any task available. Akhiok School is a better place because of Ryan. Congratulations Ryan! Ronnie Tunohun, a junior in Old Harbor High School is a young man who possesses qualities such as responsibility, pride, respect, and seriousness. Teachers can count on Ronnie to be responsible for his work and he takes school seriously. He participated in a seminar where he was introduced to different career choices and college information. He recently shadowed an airplane mechanic in the National Guard, and participated with students from Kodiak rural schools to build a 17 -foot aluminum skiff. His advice to students, "Attend any activity offered to you. Even if you think you won't like it, give it a try, there is a lot you can learn." Congratulations Ronnie! KODIAK ISLAND BOROUGH Regular Assembly Meeting March 3, 2005 A regular meeting of the Kodiak Island Borough Assembly was held March 3, 2005 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assemblymembers Tom Abell, Tuck Bonney, Pat Branson, Cecil Ranney, and Barbara Williams. Staff present were Administrative Official Bud Cassidy, Clerk Judi Nielsen, and Deputy Clerk Nova Javier. BRANSON moved to excuse Assemblymembers Mike Anderson and Nancy by BONNEY VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA WILLIAMS moved to approve the agenda, seconded by BRANSON Mayor Selby suggested amending the agenda to remove Resolution No. FY2005 -15. BONNEY moved to amend the agenda by removing Resolution No. FY2005 -15, seconded by BRANSON VOTE ON MOTION TO AMEND THE AGENDA CARRIED UNANIMOUSLY Mayor Selby requested to amend the agenda by adding Resolution No. FY2005 -16. BONNEY moved to amend the agenda by adding Resolution No. FY2005 -16 Urging the Alaska Board of Fisheries and the Alaska State Legislature to Hold Public Hearings on Senate Bill No. 113 Relating to Entry Into and Management of Gulf of Alaska Groundfish Fisheries, seconded by BRANSON ROLL CALL VOTE ON MOTION TO AMEND THE AGENDA FAILED UNANIMOUSLY: Abell, Bonney, Branson, Ranney, Williams VOICE VOTE ON MOTION TO APPROVE THE AGENDA AS AMENDED CARRIED UNANIMOUSLY APPROVAL OF MINUTES - None. AWARDS AND PRESENTATIONS A. Proclamation Mayor Selby proclaimed the month of March residents to increase their knowledge and play in our lives. Laura Waage- Martin, Crisis Center, accepted the proclamation. CITIZENS' COMMENTS Kodiak Island Borough March 3, 2005 DRAFT Wells, seconded 2005 as "Women's History Month" urging appreciation of the valuable role women from the Kodiak Women's Resource and Stacy Studebaker opposed House Bill 130 as a maneuver to transfer land from the University of Alaska to Alaska Aerospace Development Corporation(AADC) Assembly Minutes Page 1 Rich McIntosh said a petition urging continued public access to the Fossil Beach area were circulated in the community and 2,300 signatures were solicited. Mike Wahl, Kodiak Public Broadcasting Corp. Manager, asked for the Assembly's support KMXT's request of Item 13.D.2 to remove equipment from Borough Hill. Joe Macinko phoned to express concern about the rocket launch facility. Alexis Kwachka said Resolution No. FY2005 -16 was important to fishermen. Julie Kavanaugh questioned why Resolution No. FY2005 -16 was removed from the agenda. She saw inconsistencies with the University land transfer. Donna Jones wanted an opportunity to testify and the Assembly to reconsider Resolution No. FY2005 -16. Julie Bonney said Resolution No. FY2005 -16 would be discussed in the legislature and at ComFish with Alan Austerman and the Board of Fish. She said the Assembly should weigh in after discussion so there would be a resounding voice. COMMITTEE REPORTS A. University of Alaska Mary Montgomery, Office of Land Management Director; Joe Beedle, Vice President for Finance; and Mike Sullivan, Natural Resource Manager from the University of Alaska gave a Power Point presentation that was copied for the community. Mr. Beedle said the property was selected a few years ago prior to Mark Hamilton's chairmanship of the Alaska Aerospace Development Corporation's Board and the property would be used for educational purposes. There was general discussion about the Assembly's desire to ensure that the Narrow Cape area remain open to the public and that there was some distrust because of the lack of communication between AADC and the Borough during the past nine years. The Assembly wanted the public involved in the process, the right of first refusal, and the road to Fossil Beach to remain open. After a seven minute recess, Mayor Selby reconvened the meeting at 9:02 p.m. Assemblymember Branson said the Borough Manager Hiring Committee met and went through the applications. Nine applicants would be sent a questionnaire. Their next meeting would be on Thursday, March 17. Assemblymember Ranney said the School Board Budget Review Committee met every Monday at 5:15 p.m. He invited the public to attend the remaining eight or nine meetings. PUBLIC HEARING -None. BOROUGH MANAGER'S. REPORT Administrative Official Cassidy asked the Assembly to proceed cautiously on the University of Alaska land transfer. He said the pool would reopen on March 7. He thanked Tundra Plumbing and Bob Tucker and his crew for their contributions. Kodiak Island Borough Assembly Minutes March 3, 2005 Page 2 MESSAGES FROM THE BOROUGH MAYOR Mayor Selby sent condolences to those who lost loved ones. He thought Resolution No. FY2005 -16 could be revised to better suit the interests of the community. He asked for the Assembly's consensus to write two letters: 1) supporting exempting a source from a borough sales tax that is taxed by a city in that Borough that would protect the Borough's ability to maintain an equitable tax structure; 2) voicing non - objection to HB121 relating to consolidating or abolishing certain service areas in second class boroughs. UNFINISHED BUSINESS - None. NEW BUSINESS A. CONTRACTS 1. Contract No. 2005 -07 Generation of Rock Cover for the Kodiak Island Borough Landfill. BONNEY moved to award Contract No. 2005 -07 to Anderson Construction in an amount not to exceed $221,000 seconded by WILLIAMS Administrative Official Cassidy said the contract with Anderson Construction to generate rock cover for the landfill was underestimated. lo i Assemblymember Abell said the actual amount ABELL moved amend the amount from ROLL CALL VOTE ON MOTION TO AMEND Wells, Williams, Abell was $21,000. $221,000 to $21,000, yeconded by BONNEY CARRIED UNANIMOUSLY: Bonney, Branson, Ranney, ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Ranney, Bonney, Branson B. RESOLUTIONS C. Williams, Abell, 1. Resolution No. FY 2005 -15 Supporting Legislation Requested by the Alaska Board of Fisheries Concerning Allocations of Gulf of Alaska Groundfish Fishery Resources and Allocations of Fishery Resources to Fishermen's Cooperatives. (Removed from the agenda) ORDINANCES FOR INTRODUCTION - None. D. OTHER ITEMS 1. Project Manager Hire at Grade 20.5 Step G. BONNEY moved to approve the hiring of a Project Manager /Inspector at Grade 20.5 Step G, seconded by ABELL Administrative Official Cassidy said the applicant had a high level of expertise and recommended hiring at a salary of Grade 20.5 Step G. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Bonney, Branson, Ranney Kodiak Island Borough March 3, 2005 Assembly Minutes Page 3 2. Acceptance of Surplus Federal Equipment and Disposal to KMXT in Exchange for Removal of the two Radio Towers, the Transmitter Building, and the Guy - Wires From Borough Hill. WILLIAMS moved to approve the acceptance of surplus federal equipment and disposal to KMXT in exchange for the removal of the two radio towers, the transmitter building, and the Guy -wires from Borough hill, seconded by ABELL Administrative Official Cassidy said was positive for the Borough and KMXT. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Bonney, Branson, Ranney, Williams CITIZENS COMMENTS Gene Sargent was concerned that the University could subdivide and sell the Narrow Cape property similar to what was done with the Saltery Cove property. Scott Arndt agreed with a right of first refusal for any sale of Narrow Cape property. Dawn Black said trailer court issues would be discussed at the Planning and Zoning Commission's work session on March 23. She invited the public to attend. ASSEMBLYMEMBER COMMENTS Assemblymember Williams said as a result from the Joint Assembly /City Council work session, an Abandoned Vehicles Task Force would be formed with Assemblymember Abell and Mayor Selby as Borough representatives and Councilmember McMurry as City representative. She asked those interested in serving on the task force to contact the Borough or City Clerk's offices. She said the annexation request would be discussed at the next work session and invited the public to attend. Assemblymember Ranney urged everyone to see and support the "Women on Fire" play. He said the play would run Friday, Saturday, and Sunday. Mayor Selby announced the Assembly was scheduled to meet in a work session on Thursday, March 10, 2005 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, March 17 at 7:30 p.m. in the Assembly Chambers. ADJOURNMENT ABELL moved to adjourn the meeting, seconded by BONNEY ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Branson, Ranney, Williams, Abell The meeting was adjourned at 9:25 p.m. ATTEST: Jerome M. Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes March 3, 2005 Page 4 Meeting of April 21, 2005 Kodiak Island Borough AGENDA STATEMENT Ordinance No. FY2005 -10 Ordinance No. FY2005 -10 Rezoning Lot 8A -1 Block 5 Miller Point Subdivision From R -1 Two Family Residential Zoning District To PL- Public Use (P &Z Case 040 -016) SUMMARY STATEMENT: The purpose of this request is to rezone Lot 8A -1 Block 5 Miller Point Subdivision from R -2 Two Family Residential Zoning District to PL - Public Use. The property owner of Lot 8A -1 Miller Point Subdivision initiated this request, in accordance with KIBC Section 17.72.030 C. (Manner of initiation), to allow for greater flexibility in the development of the lot, The Planning and Zoning Commission held a public hearing on this request at their December 15 2004 regular meeting. The Commission found that this rezone request is appropriate and necessary, and they recommend that the Kodiak Island Borough Assembly approve the rezone. Findings in support of the rezone are included in the attached ordinance. Information considered by the Commission in making their decision is also attached. FISCAL NOTES [X) N/A Expenditure Required 0.00 Recommended motion: Move to adopt Ordinance No. FY2005 -10. Account General Fund N/A ITEM NO. 9.A APPROVAL FOR AGENDA: Manager: 9 Memorandum Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9363 Fax (907) 486 -9396 www.kib.co.kodiak.ak.us Date: January 13 2005 To: Nancy E. Galstad, Interim Borough Manager From: Martin Lydick, Associate Planner Through: Duane Dvorak, Acting Director CDD RE: Transmittal of Rezone Case 04 -016, information for the January, Z$ , 2005 regular Assembly agenda. Kodiak Island BoroughBayside Volunteer Fire Dept. The attached meeting materials and recommendation of the Kodiak Island Borough Planning and Zoning Commission (P &Z) are hereby transmitted for consideration by the Kodiak Island Borough Assembly, as provided for in KIBC 17.72.055. The P &Z Commission recommends approval of this rezone request. The Planning and Zoning Commission at their meeting on December 15 2004 moved to forward the request, recommending approval, to the Borough Assembly. The Commission perceived no major policy implications related to this request, and found the request to be generally consistent with the objective of the 1968 Kodiak Island Borough Comprehensive, as amended. Attachments: Agenda Statement; Draft Ordinance; Staff Memorandum (Packet) dated December 8 2004; Draft meeting minutes. \Wove \Departments \CD Agenda Statements \Transmittal Memos to KIB Assembly \Transmittal Memo to Assembly Rezone 04- 016.doc Introduced by: Manager Galstad Requested by: Planning and Zoning Commission Drafted by Community Development Department Introduced: 04/07/2005 Public Hearing: 04/21 /2005 Adopted: KODIAK ISLAND BOROUGH ORDINANCE NO. FY 2005 -10 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY REZONING LOT 8A -1, BLOCK 5 MILLER POINT SUBDIVISION FROM R -2 TWO FAMILY RESIDENTIAL ID PL- PUBLIC USE (P &Z CASE 04 -016) WHEREAS, the petitioner for this rezone has indicated a desire to develop public service facilities on subject parcel; and WHEREAS, the petitioner owns adjacent lands currently improved with public service facilities; and WHEREAS, the P & Z Commission found said development to be necessary in order to facilitate the provision of governmental services; and WHEREAS, the P & Z Commission held a public hearing on December 15 2004 for this case; and WHEREAS, the Commission finds the rezone request to be generally consistent with the 1968 Kodiak Island Borough Comprehensive Plan, as amended; and WHEREAS, the Commission recommends that the Kodiak Island Borough Assembly rezone Lot 8A -1 Block 5 Miller Point Subdivision from R -2 Two Family Residential to PL - Public Use, NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is not of general application and shall not be codified. Section 2: Lot 8A -1 Block 5 Miller Point Subdivision, is hereby rezoned from R -2 Two Family Residential to PL - Public Use. Section 3: The findings of the Kodiak Borough Planning and Zoning Commission are hereby confirmed as follows: 17 72 cm A Findings as to the Need and .Llctifiratinn fora Change nr Amendment The rezone of Lot 8A -1, Block 5, Miller Point Alaska Subdivision from R2 -- Two - family Residential to PL-- Public Use Land is necessary and justified because the PL-- Public Use Land zoning district permits development that: A. Is intended for government owned land; B. Is necessary to facilitate the provision of government services; C. Will create a temporary nonconforming land use; however, that will be rectified once a new zoning compliance permit is issued for the site; D. Is consistent with the fire station development existing on adjoining Lots 3 and 2A -1A -1. E Will not significantly impact the traffic volume or patterns of the area. Kodiak Island Borough, Alaska Ordinance No. FY2005.10 Page 1 of 2 17.72.020 B. Findings as to the Effect a Change or Amendment would have on the Objectives of the Comprehensive Plan. The 1968 comprehensive plan identifies this area for Medium Density Residential. The comprehensive plan is not relevant to this request, however, due to the unique nature of the PL-- Public Use Land zoning district. The PL-- Public Use Land zoning district is intended for land that is owned by local, state and federal governments. This zone is intended to support the provision of government services and therefore can be appropriate near residential and nonresidential zoning districts. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS OF 2005 ATTEST: Jerome Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Ordinance No. FY2005.10 Page 2 of 2 Name. Comments: KODIAK ISLAND BOROUGH 7 9a BOROUGH ASSEMBLY /CLERK'S OFFICE 0/b 710 Mill Bay Road, Kodiak, Alaska 99615 NOTICE OF PUBLIC HEARING A public hearing will be held on Thursday, April 21, 2005 at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on: Ordinance No. FY2005 -10 Rezoning Lot 8A -1 Block 5 Miller Point Subdivision From R -I Two Family Residential Zoning District To PL- Public Use (P &Z Case 04 -016) A map of the area is shown on the reverse of this page. If you do not wish to testify verbally, you may provide your comments in the space below and fax it to (907) 486- 9391, Email to jnielsen@a,kib.co.kodiak.ak.us mail or hand deliver to the Borough Clerk's Office, 710 Mill Bay Road, Room 101, Kodiak, AK 99615 prior to 5:00 p.m. on April 21, 2004. Comments favoring and opposing are encouraged. If you have any questions, please call 486 -9310. Mailing Address: map JOHN & DONALD POZUN RANDY & LISA WEBER JEFFREY & REBECCA VELTRI PO BOX 1442 4774 E REZANOF 4051 PARKSIDE DR " ^DIAK AK 99615 -1442 KODIAK AK 99615 KODIAK AK 99615 JOHN & MAUREEN EATON NEIL & JUDY FRENCH BARBARA MAJDIC P 0 BOX 8319 P.O. BOX 2756 PO BOX 345 KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 -0345 PETER & JANET DANELSKI WILLIAM FIORENTINO ETAL JULIUS & BARBARA MAJDIC P.O. BOX 2333 P.O. BOX 1224 PO BOX 345 KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 -0345 C. LOWENBERG, ETAL BAYSIDE WEST BUSINESS PARK ALASKA SEAFOOD PRODUCERS INC P.O. BOX 767 11825 SE EASTBOURNE LN PO BOX 1027 KODIAK AK 99615 PORTLAND OR 97236 NEWPORT OR 97365 RONNIE & VANESSA BRYANT PETER MELIAH ETAL TERRY W & SALLY POLLARD PO BOX 3623 984 HILLTOP DR. PO BOX 8966 KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 KARINA VANDER LEEST BRYAN & HEATHER ELLSWORTH DUKE & DONNA JONES P.O. BOX 744 PO BOX 751 P.O. BOX 1604 KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 ALICE & MEL LEVAN MAJDIC,MARK DEBRA NIELSEN P.O. BOX 8676 P.O. BOX 4174 P O BOX 8381 KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 CHARLES P FOGLE KERRY & LISA BLOUNT ALIITASI & KENNETH PUCKETT P.O. BOX 4008 4410 E. REZANOF DR 4430 E REZANOF DR KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 MICHAEL & OPAL OLIVER KRISTOPHER & ROBIN BREWSTER DOUG & LAURIE PEDERSEN PO BOX 3545 4065 CLIFFSIDE RD PO BOX 3084 KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 -3084 HAEL ANDERSON MARY COSSETTE PETER THOMPSON P O BOX 2310 4518 E REZANOF DR PO BOX 3037 KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 ANDREW & ALICE CRAWLEY MICHAEL & KIMBERLY MARTIN SHIRLEY BERNS 120 W REZANOF DR PO BOX 889 P.O. BOX 4192 KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 STOSH & CLAUDIA ANDERSON LEONARD SCHWARZ DUNCAN & LESLIE FIELDS PO BOX 310 P.O. BOX 533 P O BOX 25 KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 KEVIN & SUSAN O'LEARY EMIL & FRIEDA NORTON BAKER,CORBET 4044 CLIFFSIDE RD P.O. BOX 1002 4122 CLIFFSIDE RD KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 DOYNE & CAROL KESSLER DAVOD IANI BARBARA RABOLD 19609 GREENWOOD PLACE NORTH PO BOX 549 SR 4176 CLIFFSIDE RD SHORELINE WA 98133 KODIAK AK 99615 KODIAK AK 99615 BAINE & FRANCES CATER STACY STUDEBAKER ETAL JOSEPH & GENEVI STEVENS P 0 BOX 1472 P.O. BOX 970 P.O. BOX 628 KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 KIRK & KARREN RASMUSSEN MICHAEL RASMUSSEN PATRICK SALTONSTALL P.O. BOX 3832 P.O. BOX 2213 PO BOX 3553 KODIAK AK 99615 KODIAK AK 99615 KODIAK AK 99615 MIKE & KYMBER ROOSSIEN PMB 496 1120 HUFFMAN RD STE. 23 ANCHORAGE AK 99515 FROM : MIKE PEGGY RASMUSSEN PHONE NO. : 9074863999 KODIAK ISLAND BOROUGH BOROUGH ASSEMBLY /CLERK'S OFFICE 710 Mill Bay Road, Kodiak, Alaska 99615 NOTICE OF PUBLIC HEARING A public hearing will be held on Thprsflay, April 21.2005 at 7:30 p.m. in the Borough Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska before the Kodiak Island Borough Assembly to hear comments on: Ordinance No. FY2005 -10 Rezoning Lot 8A -1 Block 5 Miller Point Subdivision From R -1 Two Family Residential Zoning District To PL- Public Use. (P&Z Case 04 -016) A map of the area is shown on the reverse of this page. If you do not wish to testify verbally, you may provide your comments in the space below and fax it to (907) 486- 9391, Email to jnielsen@kib.co.kodiak.ak.us, mail or hand deliver to the Borough Clerk's Office, 710 Mill Bay Road, Room 101, Kodiak, AK 99615 prior to 5:00 p.m. on April 21. 2004. Comments favoring and opposing are encouraged. If you have any uestions, pleas asnaesse 486 -9310, Name: M G 2 2 ( e. / Mailin g Address: ,► c J�/ Comments: ND 5 r) b P L (6 o — Phe Apr. 14 2005 10:33PM P1 Meeting of April 21, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 12.A Confirmation of Trinity Islands Paving District Assessment Roll. The Trinity Island Paving Project has been completed. Per Borough Code: 4.40.080 Public hearing -- Confirmation of roll. A. After the assessment roll is completed, the assembly shall hold a public hearing at which any owner of property to be assessed may object to the roll by presenting evidence of errors and inequalities in the roll. After the public hearing, the assembly may correct any error or inequality in the assessment roll. When the roll is finally determined, the clerk shall so certify. B. After the public hearing and final determination of the assessment roll, the assembly shall enact a resolution confirming the roll and levying assessments in accordance therewith, and establishing a schedule for paying the assessments. Per KIBC 14.40.150 the public hearing will have been advertised on March 23, and March 30, and June 6 and 46 Public Hearing notices were mailed to property owners on March 23, 2005. FISCAL NOTES: NA Expenditure Required: ACCOUNT NO.: Amount APPROVAL FOR AGENDA: Recommended motion: Move to confirm the Trinity Islands Paving District assessment roll. FIRST LAST ADDRESS ADD_2 KODIAK ISLAND BOROUGH BOROUGH ASSEMBLY /CLERK'S OFFICE Room 101, 710 Mill Bay Road, Kodiak, AK 99615 NOTICE OF PUBLIC HEARING Thursday, April 7, 2005, 7:30 p.m. Borough Assembly Chambers 710 Mill Bay Road, Kodiak, AK 99615 3)23) 2006 The Kodiak Island Borough Assembly will hold a public hearing on Thursday, April 7, 2005, at 7:30 p.m. in the Borough Assembly Chambers to hear comments on the: TRINITY ISLANDS PAVING DISTRICTASSESSMENT ROLL The Trinity Islands Paving Project has been completed. The assessment for paving the road right -of -way adjacent to your property located at HSE # ST NAME will be ASMNT. Your semi - annual payment will be PYMNT for a ten -year period. KIBC 4.40.080 Public hearing — Confirmation of roll. A. After the assessment roll is completed, the assembly shall hold a public hearing at which any owner of property to be assessed may object to the roll by presenting evidence of errors and inequalities in the roll. After the public hearing, the assembly may correct any error or inequality in the assessment roll. When the roll is finally determined, the clerk shall so certify. The public hearing will be held Thursday, April 7, 2005 at 7:30 p.m. in the Assembly Chambers. If you do not wish to testify verbally, you may provide your comments in the space below and fax to 486 -9391, mail or hand deliver to the Office of the Borough Clerk prior to 5:00 p.m. on Thursday, April 7, 2005. Comments favoring and opposing are encouraged. If you have any questions, please call (907) 486 -9310. Your name: Mailing Address: Comments: NAas\2003 PAVING PROJViEARING NTC 2005 TRINITY.doc FIRST THOMAS & LAURA BRETT & MARJORIE AGUSTIN AARON & SABRINA AARON ANDERSON CONSTRUCTION CO, LLC GARY ORLANDO & RUTH CHRISTOPHER DENNIS & PAMELA KARLTON & SHIRLEY ROLAND & FRANCES CHARLES P STEVEN & GLENDA LESLIE & MICHEL LONNIE WOLFF THOMAS & CINDY JOSE & ELSA JOSEPH & ANITA MARC GREGORY & LINDA EMIL & HEATHER RICHARD kRTHUR JOHN & REBECCA DAYTON & JENNY CHARLES & JEAN JODY JAMEY KEVIN & RANDY CRAIG & CINDY ROBERT & TAMMY FRED & IRENE ROGER & SUSAN MATTHEW MARY JOY NICHOLAS RAYMOND LOUIS & MAGGIE MARGARET PETER & CHELLO BARBARA DAN JAMES & REBECCA MICHAEL SCHILBACK STREET ASSESSMENT FOR TRINITY ISLANDS SUBDIVISION LAST DARRAH MERCADO ETAL OTTO DUPRAS SHORT DORMAN FOGLE COOLEY PHILMON CASTLE MAKERS INC GONTERMAN CASTRO BAILOR KENOLIO PAPINEAU NORTON II LINDHOLM SCHULTZ HUSTER WANDERSEE BARBER BURCHAM SPENCER MITCHELL WALTON DITTMAN COYLE MALUTIN HARTT, ETAL SMITH NEKEFEROFF MAY ROCHELEAU DRASCOVICH OSKOLKOFF VOLPE GRITMAN WIEST DIANE MURPHY KELLY 3410 BEZONA 3420 IRAHETA 3421 SUTTON 3430 FRENZEL 3431 RAM DEVELOPMENT ETAL 3420 3472 3420 3421 3424 3431 3446 3462 3465 3480 3498 3514 3519 3530 3535 3548 3551 3562 3573 3580 3593 3600 3349 3352 3381 3385 3390 3395 3409 3410 3424 3425 3430 3444 3510 3511 3530 3550 3551 3560 3570 HSE# ST_NAME CHIRIKOF CIR CHIRIKOF CIR CHIRIKOF CIR CHIRIKOF CIR CHIRIKOF CIR REZANOF DR EAST REZANOF DR EAST SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR SITKINAK DR TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT TUGIDAK CT LAND VALUE TOTAL SEMI -ANNL CERT ROLL 2004 ASMNT PYMNT $35,000 $35,000 $35,000 $35,000 $35,000 $145,700 $122,000 $35,000 $33,000 $35,000 $33,000 $37,000 $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $35.000 $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $36,500 $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $35,000 $38,000 $45,000 $35,000 $35,000 $35,000 $35,000 $35,000 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $17,345.20 $14,523.78 $4,166.66 $3,928.56 $4,166.66 $3,928.56 $4,404.75 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,345.23 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,523.80 $5,357.13 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $256.25 $256.25 $256.25 $256.25 $256.25 $1,066.73 $893.21 $256.25 $241.61 $256.25 $241.61 $270.89 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $267.23 $256 25 $256.25 $256.25 $256.25 $256.25 $256.25 $256.25 $278.21 $329.46 $256.25 $256 25 $256.25 $256.25 $256 25 MELVIN M. STEPHENS, II A PROFESSIONAL CORPORATION ATTORNEY AT LAW 104 CENTER AVENUE, SUITE 206 P.O. BOX 1129 KODIAK, ALASKA 99615 TELEPHONE (9071 486-3143 April 21, 2005 Kodiak Island Borough Mayor and Assembly 710 Mill Bay Road Kodiak, Alaska 99615 Re: Trinity Islands Paving Project Assessment Roll My File No. 9304.08 DISCUSSION IrCEOV'E APR 2 1 2005 3.'30/m t� BOROUGH CLERP('S OFFICE Dear Mayor and Members of the Assembly: The agenda for this evening's meeting of the Assembly includes an item asking for your decision as to whether or not the Assessment Roll for the Trinity Islands Paving District should be confirmed. As presented to you, that Assessment Roll would distribute the cost of paving Sitkinak Drive, Tugidak Court and Chirikof Circle among 46 different parcels of property, 44 of which are residential lots and two of.which are devoted to business or commercial purposes. One of the two business parcels — Tract 13 of Trinity Islands Subdivision (3472 Rezanof Drive East) — is owned by Mike Anderson. On Mr. Anderson's behalf I wish to confirm his recently voiced objection to having Tract 13 treated as one of the properties benefited by this improvement and ask that, at tonight's meeting you— i) decline to confirm the Assessment Roll as presented to you (i.e., defeat a motion to confirm, or decline to take up, such a motion); ii) direct the Borough Manager to prepare and present to the Assembly a substitute Assessment Roll consisting of the 45 parcels other than Tract 13; and iii) schedule a new public hearing on the substitute Assessment Roll (which must be preceded by at least 15 days notice to the owners of all 45 parcels included on it). For your convenience I attach a copy of what I believe that substitute Assessment Roll will entail. 1. Fundamental fairness and equity requires that Tract B be deleted from the Assessment Roll because it does not border upon, and is not in any way benefited by the paving of, any of the three streets involved in the Trinity Islands Paving Project. The inclusion of Tract 13 within the Trinity Islands Paving District violates both of the most basic precepts of the law of special assessment and improvement districts, towit: Mayor and Assembly -2- April 21, 2005 1. A parcel of property may not be assessed any part of the cost of a particular improvement unless it receives a special benefit from that improvement; and 2. Properties validly included within an improvement or assessment district must be assessed in proportion to the benefit received from the improvement. One need do no more than look at a map of the Trinity Islands Paving District - see Exhibits A and B — to see that Tract B is out of place and should not have been included within it, for it is beyond dispute that— Of the 46 properties within that district and shown on the Assessment Roll: • 45 border on one of the three streets which were paved' but one, Tract B, does not. Furthermore, the 45 parcels which border on the improved streets all obtain their actual access exclusively over one or more of them. In contrast, actual access to Tract B is had (over a property platted and recorded 50' access easement) directly from Rezanof Drive. It does not even have a theoretical legal access to any of the three streets which were paved. There is thus no conceivable special benefit to Tract B from having Sitkinak Drive, Tugidak Court and Chirikof Circle paved. Indeed, so far as one can tell, no Borough employee or official has ever attempted to argue otherwise. In spite of this reality, however, Tract B has not only been included within the Trinity Islands Paving District, but it has been assessed at $14,523.78, or approximately three times as much as 44 out of the other 45 parcels on the Assessment Roll, all of which, as noted above, gain their exclusive access over the streets which have been paved. The foregoing information is all that should be required for you to make a fair and just decision in this case Basically, a mistake was made two years ago when Tract B was first included among the parcels of property forming the Trinity Islands Paving District. No irreparable difficulties have resulted from that mistake, however, and it can now be corrected at the nominal cost of mailing 45 new notices and scheduling another public hearing. Under the circumstances, it would be unconscionable of the Assembly not to correct the error. Correcting the error requires that the $14,523.78 which the present Assessment Roll proposes to assign to Tract B be distributed among the remaining 45 parcels. This is only fair, however, as each of those parcels directly benefited from the paving project (and it cannot seriously be suggested that the project would not have gone forward had Tract B been excluded from it from the beginning). The actual increase in most of the assessments would be nominal — e.g. a property valued at $35,000 would have its assessment increased by about $300. 5 border on Chirikof Circle (2 of which also border on Tugidak Court); 21 border on Sitkinak Drive (2 of which also border on Tugidak Court), and 19 border on Tugidak Court (4 of which also border on either Sitkinak Drive or Chirikof Circle). Mayor and Assembly -3- April 21, 2005 I1. Holding another public hearing would offer the collateral benefit of permitting the Borough to issue a more appropriate form of notice to the affected property owners and would allow it to review a potentially troublesome issue relating to the formula used to apportion the assessment. The notices which the Borough mailed to affected property owners announcing that a public hearing on confirmation of the Assessment Roll would be held on April 7, 2005 were deficient in that they failed to include a copy of the entire assessment roll and failed to explain the basis on which the assessed costs had been apportioned. Whether or not this defect is of such a magnitude as to invalidate the assessment as a matter of law is perhaps arguable, but there is no reason not to correct it given the propriety of holding another public hearing. The problem, of course, is that the notices which the Borough sent out tell the property owner that the public hearing is for the purpose of "presenting evidence of errors and inequalities in the [assessment] roll" but provide insufficient information for making a judgment on the issue. The only information offered in that notice is what the individual owner's assessment will be. The basis upon which that assessment was determined is not revealed and the amount of the other assessments associated with the project is not disclosed. Thus the property owner has no way of determining whether his or her assessment was erroneous or inequitable absent a trip to the Borough for independent research on the subject. This very real and practical problem is easily avoided by attaching the one -page assessment roll to each notice and including a one sentence explanation as to how the total assessed costs were apportioned. Whether or not this simple step is actually required by law, there is no particular reason for not taking it. Basically, the form of notice used by the Borough discouraged any of the affected property owners from participating in the public hearing by offering an absolute minimum of useful information. This practice is unfortunate and should be avoided Taking a prudent step backwards and scheduling a further public hearing on the Trinity Islands Paving District Assessment Roll would also provide an opportunity for further thought concerning the basis used to apportion the costs of this particular paving assessment. When one looks at the Assessment Roll as a whole, it becomes apparent that the assessment was apportioned among the different parcels based upon the 2004 assessed values of the land (but not the improvements) associated with them. Virtually all of these parcels were in fact improved, however, most with single family residences of varying values. Time has not permitted me to research the legal validity of basing the apportionment of a paving assessment exclusively upon the relative land values of properties which in reality have been improved, but the issue at first glance appears to be one of significance. At the very least it should be explicitly considered, and probably discussed, by the Assembly before a motion to confirm the Assessment Roll is decided. 2 The notice sent to Mr. Anderson was further deficient in that it erroneously informed him that "[t]he assessment [was] for paving the road right -of -way adjacent to [his] property at 3472 REZANOF DR EAST." As noted above, this statement was true for all of the other 45 parcels but not for Tract B. Mayor and Assembly -4- April 21, 2005 CONCLUSION In the foregoing, I have intentionally avoided the citation of legal precedents or the quotation of statutes or code provisions. This is not because I am unable to do so, but because the issue addressed herein calls for the Assembly to consider and determine what is fundamentally fair and equitable. The controlling statutes, code provisions and legal precedents ultimately require the same thing. I have reviewed Bud Cassidy's April 13 memorandum to the Assembly (thru the Borough Manager) concerning this matter and with disappointment note that it could legitimately be characterized as circling the wagons when a mistake has been made and looking for any conceivable argument against correcting it. The plain fact is that the April 13 memo makes no attempt to address the substance of Mr. Anderson's complaint — which is that he is being assessed almost $15,000 for street improvements on streets which neither border his property nor are in any way used to access it. I respectfully submit that the Assembly can and should address that issue. Sincerely, „Cc„, St) . Melvin M. Stephens, II Mayor and Assembly -5- April 21, 2005 Mayor and Assembly -6- April 21, 2005 Mayor and Assembly -7- April 21, 2005 (SUBSTITUTE) STREET ASSESSMENT FOR TRINITY ISLANDS SUBDIVISION FIRST LAST HSE # ST_NAME LAND VALUE CERT ROLL 2004 TOTAL NEW ASMNT TOTAL OLD ASMNT DIFF THOMAS & LAURA KELLY 3410 CHIRIKOF CIR 535,000 54,463.81 54,166.66 297.15 BRETT & MARJORIE BEZONA 3420 CHIRIKOF CIR 535,000 54,463.81 54,166.66 297.15 AGUSTIN IRAHETA 3421 CHIRIKOF CIR 535,000 54,463.61 54,166.66 297.15 AARON & SABRINA SUTTON 3430 CHHUKOF CIR 535,000 54,463.81 54,166.66 297.15 AARON FRENZEL 3431 CHIRIKOF CIR .. 535,000 54,463.81 54,166.66 297,15 RAM DEVELOPMENT ETAL 3420 REZANOF DR EAST 5145,700 518,592.00 517,435.20 1,156.80 GARY DARRAH 3420 SITKINAK DR ' 535,000 54,463.81 54,166.66 297.15 ORLANDO & RUTH MERCADO ETAL 3421 SITKINAK DR 533,000 $4,203.79 53,928.56 27523 CHRISTOPHER OTTO 3424 SITKINAK DR - 535,000 54,463.81 54,166.66 2 97.15 DENNIS & PAMELA DUPRAS 3431 SITKINAK DR 533,000 54,203.79 53,928.56 275.23 KARLTON & SHIRLEY SHORT 3446 SITKINAK DR 537,000 54,723.84 54,404.75 319.09 ROLAND & FRANCES DORMAN 3462 SITKINAK DR 535,000 54,463.81 54,166.66 297.15 CHARLES P FOGLE 3465 SITKINAK DR 535,000 54,463.81 54,166.66 297.15 STEVEN & GLENDA COOLEY 3480 SITKINAK DR 535,000 $4,463.81 54,166.66 297.15 LESLIE & MICHEL PHILMON 3498 SITKINAK DR 535,000 54,463.81 54,166.66 297.15 LONNIE WOLFF CASTLE MAKERS MC 3514 SITKINAK DR 535,000 54,463.81 54,166.66 297.15 THOMAS & CINDY GONTERMAN 3519 SITKINAK DR 535,000 54,463.81 54,166.66 297.15 JOSE & ELSA CASTRO 3530 SITKINAK DR 535,000 54,463,81 54,166.66 297.15 JOSEPH & ANITA BAILOR 3535 SITKINAK DR 535,000 54,463.81 54,166.66 297.15 MARC KENOLIO 3548 SITKMAK DR 535,000 54,463.81 54,166.66 297.15 GREGORY & LINDA PAPINEAU 4 3551 SITKINAK DR 535,000 54,463.81 54,166.66 297.15 EMIL & HEATHER NORTON II 3562 SITKINAK DR 535,0 54,463.81 54,166.66 297.15 RICHARD LINDHOLM 3573 SITKINAK DR 535,000 54,463.81 54,166.66 297.15 ARTHUR SCHULTZ 3580 SITKINAK DR 535,000 54,463.81 54,166.66 297.15 JOHN & REBECCA HUSTER 3593 SITKINAK DR 535,000 54,463.81 54,166.66 297.15 DAYTON & JENNY WANDERSEE 3600 SITKINAK DR 535,000 54,463.81 54,166.66 297.15 CHARLES & JEAN BARBER 3349 TUGIDAK CT 535,000 54,463.81 54,166.66 297.15 JODY BURCHAM 3352 TUGIDAK Cr 535,000 54,463.81 54,166.66 297.15 JAMEY SPENCER 3381 TUGIDAK CT 535,000 $4,463.81 54,166.66 297.15 KEVIN & RANDY MITCHELL 3385 TUGIDAK CT 535,000 54,463.81 54,166.66 297.15 CRAIG & CINDY WALTON 3390 TUGIDAK CT • S36,500 54,658.84 54,345.23 313.61 ROBERT & TAMMY DITTMAN 3395 TUGIDAK CT 535,000 54,463.81 54,166.66 297.15 FRED & IRENE COYLE 3409 TUGIDAK Cr 535,000 54,463.81 54,166.66 297.15 ROGER & SUSAN MALUTIN 3410 TUGIDAK CT 535,000 54,463.81 54,166.66 297.15 MATTHEW HARTT, ETAL 3424 TUGIDAK Cr 535,000 54,463.81 54,166.66 297.15 MARY JOY SMITH 3425 TUGIDAK CT 535,000 54,463.81 54,166.66 297.15 NICHOLAS NEKEFEROFF 3430 TUGIDAK CT 535,000 54,463.81 54,166.66 297.15 RAYMOND MAY 3444 TUGIDAK CT 535,000 54,463.81 54,166.66 297.15 LOUIS & MAGGIE ROCIJELEAU 3510 TUGIDAK CT ' 538,000 54,853.86 54,523.80 330.06 MARGARET DRASCOVICH 3511 TUG AK CT 545,000 55,742.29 55,357.13 385.16 PETER @ CHELLO OSKOLKOFF 3530 TUGIDAK CT 535,000 54,463.81 54,166.66 297.15 BARBARA VOLPE 3550 TUGIDAK CT 535,000 54,463.61 54,166.66 297.15 DAN GRITMAN 3551 TUGIDAK CT 535,000' 54,463.81 54,166.66 297.15 JAMES & REBECCA WIEST 3560 TUGIDAK Cr 535,000 54,463.81 54,166.66 297.15 MICHAEL SCHILBACK DIANE MURPHY 3570 TUGIDAK CT 535,000 54,463.81 54,166.66 297.15 TOTAL 1,698,200.00 216,690.00 • Mayor and Assembly -7- April 21, 2005 KODIAK ISLAND BOROUGH Engineering & Facilities MEMORANDUM 710 Mill Bay Road Kodiak, AK 99615 (907) 486 -9343 (p) (907) 486 -9394 (f) DATE: April 13, 2005 TO: Borough Assembly THRU: Nancy Galstad, Borough Manager ✓ j . FROM: Bud Cassidy, Director of Engineering and Faciliti es SUBJ: Trinity Island Assessment District — Mike Anderson Tract B, Trinity Island Subdivision - 3472 Rezanof INTRODUCTION This memo addresses Mike Anderson's concern about property he owns that he feels has been erroneously included in the Trinity Island Paving Assessment District. After staff's review of the process and review the legal requirements of KIB code, it is our opinion that KIB has met the notice requirements and other legal requirements of the code and have come to the conclusion that Mr. Anderson's parcel has been fairly included within the assessment district. BACKGROUND a. Petition The Trinity Island Assessment district was established by petition of property owners owning land within the proposed paving district. The code requires the signatures of property owners whose property value represent over 50% of the value of the property within the proposed boundary. This petition was returned to the Borough Clerk's office for review and certification. (See attached February 4, 2003 memo to Pat Carlson, Manager from Nova Javier). Mr. Anderson was one of the original signatures on the petition. Mr. Anderson signature is not tied to one parcel in the paving district like the other signers. He acknowledges in the petition of owning "various parcels" within this proposed district. b. Public Hearing Notices The legal requirement for the notice of a public hearing before the Assemble requires that notice be sent to all property owners and the notice identify the parcel to be assessed and the estimated amount of the assessment. Borough records demonstrate notices were sent out on March 29, 2003. Mr. Anderson was sent a public hearing notice for the parcel he feels should be exempted (see attached public hearing notice). No response was received. c. Access from Sitkinak Drive The parcel owned by Mr. Anderson has legal access to and from Sitkinak Drive. That access is described by a recorded survey plat (partial copied attached). The access to Mr. Anderson's lot is also identified in a utility easement granted to the City of Kodiak for water and sewer lines located on his property. That legal document states: "that such utilities be located on publicly - owned property or right of way." That language clearly identifies direct access to and from Sitkinak Drive. Mr. Anderson has a similar access across a access /utility easement from Rezanof Drive. CONCLUSION It is felt that KIB staff met all code requirements in including this parcel with in the Trinity Paving District Meeting of: April 21, 2005 Purchase a Caterpillar D6R XL Tractor with Waste Handling package for Baler /Landfill Operations The Landfill staff's ability to safely and efficiently process the daily quantity of waste brought to the landfill relies heavily on equipment capable of handling this waste. The City of Delta Junction put out a competitive bid for a new landfill track dozer. The bid award was for a Caterpillar D6R XL Tractor with Waste Handling package which is the machine that will be of sufficient size to manage the waste and the sloping required at the KIB landfill. The KM has an opportunity to tag on to this competitive bid award and take advantage of the same discount structures and programs as the City of Delta Junction. However, this opportunity is no longer available after May 1, 2005. The landfill's current Caterpillar D7 Dozer is a 1984 machine that was purchased used in 1989 and has been in disrepair for some time. It has become increasingly costly to maintain and difficult to get the work done which requires the use of this machine. This includes down time for waste processing as well as staff time to conduct the repairs. The life expectancy of this piece of equipment is ten (10) years. A new Caterpillar with the waste - handling package has many advantages. These machines are designed specifically for waste handling and landfill debris environments. The extensive guarding helps protect critical machine components, body panels and the radiator from being damaged by debris. It minimizes build up of waste material and helps prevent component damage. The way that the seals are manufactured eliminates costly repairs because waste material does not get caught up in the tracks, wound up around the axles or undercarriage and therefore increases its Life. This has proven to provide tremendous longevity because the entire arrangement is installed at the manufacturer. Modifications made to mimic the waste handling package on machines from other vendors do not hold up in a landfill environment. Staff recommends purchasing, as a tag on to the City of Delta Junction's competitive bid, a Caterpillar D6R XL Tractor with Waste Handling package. Price is $305,308 FOB Kodiak. (Previous estimated cost for this machine, FOB Kodiak, was approximately $330,000.) APPROVAL FOR AGENDA: ACCOUNT #: 530- 164 -110 ITEM NO. 13.A.1 Kodiak Island Borough AGENDA STATEMENT Recommended motion: Move to approve Co act No. 20 AK, in an amount not to exceed $305,308. Contract No. 2005 -08 to exceed $305,308 08 with )JJC Machinery of Anchorage, KODIAK ISLAND BOROUGH Engineering & Facilities 710 Mill Bay Road Kodiak, AK 99615 (907) 486 -9348 (p) (907) 486 -9394 (f) tmitchell @ kib. co. kodiak ak us MEMORANDUM DATE: February 28, 2005 TO: Bud Cassidy, Director of Engineering and Facilities FROM: Tracy L. Mitchell, Environmental Specialist -+V RE: Compactor vs. Dozer A request was made to evaluate whether buying a compactor instead of a dozer would be more economically feasible if the KIB changed its landfill operations from baler to loose fill. Because the operational tasks of each of these pieces of heavy equipment are significantly different it is difficult to compare apples to apples. However, here are some concepts to consider and some compaction information regarding baled and loose fill operations. In a loose fill operation waste density is determined by thickness of lift being compacted, number of passes the equipment makes, weight and configuration of compaction equipment (plus environmental factors & waste characteristics). An article in Waste Age magazine (April 1998) provides a comparison of waste cell volumes utilizing a baler vs. a loose fill operation. This comparison uses the example of a six inch soil cover on a three -foot lift where loose waste disposal produces a 3.5:1 waste to soil ratio and therefore only 78 percent of the total cell volume is waste. However, four to five waste bales can be stacked in a column with only six inches of soil needed to cover the top bale. Baled waste -to -soil ratio is about 9:1, which means that 90 percent of the total cell volume is waste. Those facilities that are loose fill operations typically utilize more than one piece of heavy equipment at their site. Compactors work a minimum a 6 -8 hour shift to conduct the primary task of compacting the municipal waste as it is brought to the landfill. Typically, dozers are used as a supplemental piece of equipment when the compactor is down and when waste volumes are up to take some of the stress off of the compactor. Also, according to the Solid Waste Association of North America (SWANA) compactors are not capable of being used on slopes greater than 7:1. The KM landfill dozer performs multiple tasks that include: > Stabilizing and developing slopes > Compacting the construction/demolition waste > Pushing up the rock pile used for cover material > Spreading daily cover material over the municipal waste > Pushing the metal pile > Maintaining/building roads and ramps and > Ice removal An article in Waste Age magazine (August 1998) states that landfills are the most hostile environment a piece of heavy equipment can be put in. If a compactor were the only piece of KIB landfill equipment to perform the multiple tasks required of the dozer, in addition to municipal solid waste compaction, it would leave a significant amount of other landfill operational tasks undone. This will also overwork the equipment and as such it will show signs of wear earlier and likely require replacement sooner. Page 1 of 2 Having one piece of equipment to do double duty will not only reduce its useful life but it will also change the way that waste is brought to the landfill. Currently, the large municipal waste trucks are allowed into the facility prior to the landfill staff arriving and the gates being opened for other customers at 10 a.m. With a loose fill operation municipal waste would only be allowed to come through the gates during working hours. There are also costs to consider for litter pickup in a loose fill operation. Bales are condensed parcels of waste, bound by wire and daily cover is required only on the tops of the bales. It is permissible for up to 200 feet of the bales vertical face to be exposed. However, in a loose fill operation the active face /area will be more open and exposed to the wind, especially during truck tipping and compaction activities, than the working face of the bales. Overall, it is proposed that if the KIB landfill changes from a baler to loose fill operations that a compactor (estimated cost $300,000 without blade, hydraulics or linkage) and a dozer will be required to conduct business. Page 2 of 2 The week of 14 February we conducted a Compaction / Density study with the following results. Date Weight in Weight out # of Bales Avg. Wt Density Ib /cv (2.32cy / bale) 2 -14 -05 98840 97200 36 2700 1163.79 2 -15 -05 72600 70120 26 2697 1162.47 2 -16 -05 72460 71740 28 2562 1104.37 2 -17 -05 48340 47560 19 2503 1078.95 2 -18 -05 73540 73740 26 2836 1222.48 2 -19 -05 51300 50520 19 2659 1146.10 Total 420,080 410,880 154 2668 1150.02 Average incoming MSW for a 7 -day week is 60,011.431bs or 30 Tons per Day. Not included in the daily totals is the Sludge from the City. The week of this study we added 73,8201bs of Sludge to the MSW Landfill. Total weight going into the Landfill this week is 493,9001bs for a average of 70,557.141bs or 35 Tons per Day. According to SWANA, density rates range from 750 - 15001bs / Cy with an average of 10001bs / Cy nation wide. D6R D7R D8R D9R D1OR Cat ' Engines 3306 3306 3406C 3408E 3412E Grass Power 133 kW 179 HP 184 kW 247 HP 245 kW 328 HP 330 kW 443 HP 457 kW 613 HP . Flywheel Power 123 kW 165 HP 171 kW 230 HP 228 kW 305 HP 302 kW 405 HP 425 kW 570 HP U -Blade Capacity* 11.2 of 14.3 yd' 16.8 in' 22.0 yd' 24.7 m 32.4 yd 33.5 in' 43.8 yd' 48.8 m' 63.9 yd' *Semi U -Blade for D6R D6R, D7R, D8R, D9R, D1OR Waste Handler uun, u1n, uun, uun, u tun vvaatc 1IalrUlllry fI1auymucnr Specifically designed for waste handling and landfill debris environments. Waste Handling Guards Guards for the radiator, engine compartment, crankcase (belly), and tilt cylinder lines provide protection for critical machine components under harsh waste handling environments. p9. Caterpillar® Waste Handling Track -Type Tractors offer a variety of options to meet the demands of specific waste handling needs. The field proven, specially designed modifications will work in the severest of landfill conditions. 2 Waste Handling Guards Debris protection guards for the idler seals, pivot shaft seals, and final drive seals help prevent damage to the seals and reduces downtime and costly repairs. pg. 5 Debris Resistant Features A variety of debris environment features are included with the Waste Handling Arrangement to reduce plugging, extend service life, and enhance productivity. pg. 6 Required Attachments These attachments are required and must be ordered with the basic waste disposal arrangement. These include engine enclosures, hydraulic and fuel tank guards, ROPS cab, and cylinder mounted lights. pg. 7 Recommended Options These options are highly recommended to complement the waste disposal arrangement and ensure peak performance. These options, including landfill blades, striker bars, and specially designed track shoes help increase productivity, prevent spilling, and reduce refuse packing. A laminated thermal shield, trash core AMOCS radiator, FlexxaireTM fan, and SY- KLONE® turbine precleaner prevent plugging and reduce heat and debris build -up. pg. 8 - Waste Handling Arrangement Extensive guarding helps protect critical machine components, body panels and the radiator from being damaged by debris. Minimizing build -up helps prevent component damage. Hinged radiator guard protects the cooling system. It comes equipped with two quick release "T" handles for the center - opening guard, allowing easy access to the radiator for cleaning. Covers protect the handles from damage. Special hinge latches retain the guard in the open or closed positions. Crankcase (belly) guards serve a dual purpose. They help prevent contact damage to vital power train components, and help keep debris out of the power train compartments. Note: The D8 features a guard that can be hydraulically raised and lowered. 4 Tilt cylinder line guards help protect hydraulic lines from contact damage, while maintaining hose flexibility. • Chassis guards help protect the engine compartment by deflecting debris from rising upward along the chassis. Pivot shaft seal guards help prevent debris from entering and damaging the Duo -Cone seals as well as the bolts on the pivot shaft seal retainers. Note: The D6R does not have a pivot shaft. Final drive seal guards help prevent wire, nylon strapping, etc., from wrapping around and damaging the Duo -Cone seals. The outer guard is now stationary, thicker, and has increased hardness, all of which help prevent excessive wear from debris. Idler seal guards help keep wire, fishing line, strapping, etc., from wrapping around and damaging the Duo -Cone seals. • This design offers superior protection to the seal. Debris would have to make four 90 degree turns, penetrate the packing material, and then make two additional 90 degree turns. 5 Debris Resistant Features Additional landfill modifications enhance productivity and help prevent damage. Rear, tank - mounted lights are relocated on the ROPS which removes the lights from the concentrated debris environment to help protect them from damage. Combinations vary depending on each model. CAT CAT Heavy duty steps and handles are manufactured from plate steel and solid rod to withstand the rigors of landfill operation. 6 Front lights are mounted on top of the bulldozer lift cylinders allowing them to project light over the trash rack and keep the lights above the concentrated debris environment for longer service life. High capacity alternator provides additional power required for electrical accessories such as supplemental lights and communications and entertainment radios. Note: 75 amp alternator (D6R, D7R, D8R, D912)4 2b. 100 amp alternator (D10R) Raised prescreener helps reduce the likelihood of airborne paper or plastics plugging the air intake. It provides a larger air inlet. nequll vu nuauullll These vptions must be ordered in addition to the basic waste disposal arrangement. Engine enclosures consist of perforated hood and side panels. The enclosures help prevent airborne materials from entering the engine compartment and help reduce radiator plugging which can cause cooling system problems. Supplemental cylinder mounted lights (two front) are repositioned from the fenders opening to the top of the cylinders. The fender openings are covered with plates to prevent debris from entering. Note: This option is available on the D8R, D9R, and DIOR. Hydraulic and fuel tank guard helps protect implement hydraulic oil tank, battery box and fuel tank. • Plates are included to cover the light openings after they are repositioned on top of cylinders and ROPS. Other Required Attachments Per Model: • ROPS cab for all models. • DIOR rear power train guards. • D1OR striker bar with cwt or drawbar. • D7R extreme service crankcase guards. • D7R lights (6). • D6R extreme service crankcase guards D6R lights (4) 7 Recommended Options Several additional options are recommended to assist in matching your site requirements. Caterpillar landfill blades increase the dozing capacity in trash and helps prevent material from spilling over the blade and entering the radiator. Wear plates are available, and are recommended when working in highly abrasive materials. Front striker bars are angled design to prevent debris from riding up the track and damaging the fenders or fuel and hydraulic tanks. • The striker bar mounts are included in the basic waste handling arrangement. This allows the striker bars to be easily mounted if they are not initially ordered. Trapezoidal track shoes reduce refuse packing within the track and reduces track chain tightening and accelerated pin and bushing wear. The trapezoidal holes relieve packing by allowing the sprocket to punch out dirt and debris. Rear striker bars incorporate a rigid drawbar and a housing with large access doors for storage on machines not equipped with rippers. For machines with rippers, striker bars mount on ripper frame. Note: D1OR has rear counter - weights instead of a housing with doors. SY- KLONE® turbine air precleaner removes large particulates from the incoming air before they reach the air filter and extends filter life two to four times. The turbine inside creates a vortex with the incoming air to eject particulates. This unit converts the standard, single -stage air cleaner to a two -stage system. This option includes a screen and a dash - mounted air cleaner indicator. Radiator (AMOCS) utilizes an exclusive two pass cooling system and increased cooling surface area to provide significantly more cooling capacity than conventional systems. A trash core radiator is available with six fins per inch, replacing the standard nine fins per inch. Note: D1OR has nine fins per inch only. Laminated thermal shields cover the exhaust stack inside the compartment, hot -side of the turbocharger, and the exhaust manifold. These shields reduce surface temperatures well below the flash point of most common combustibles encountered. Flexxaire m fan engine control system automatically reverses fan pitch at preset intervals to purge debris from the radiator and engine compartment. The operator also can manually purge the fan at any time. The thermostatically controlled fan provides optimum engine operating temperature. 9 Kecommenaea upuons Features for peak performance. ROPS- mounted air conditioner condenser and fans are relocated from the engine compartment to the ROPS. • Moving the condenser and fans away from the radiator reduces the concentration of debris and plugging. This relocation also increases the calculated cooling capacity of the machine for operation in higher temperatures. Note: The ROPS- mounted position raises the height of the DBR, D9R, and D10R an additional 30.5 cm (12 inches). Adjustable armrests help improve operator comfort for shift -long productivity. No tools required. ROPS mounted air conditioner condenser and tans for the D6R and D7R are mounted to the back of the ROPS to maintain overall machine height. Black painted hood, cylinders, and back of blade reduces glare from lights while operating at night and also while operating in direct sunlight. Hydraulic rippers are available as single or multi-shank to penetrate tough material fast and rip thoroughly. 10 Meeting of April 21, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.A.2 Contract No. 2005 -09 Employment Contract Between the Kodiak Island Borough Assembly and Rick Gifford as Manager FISCAL NOTES: NA Expenditure Required: ACCOUNT NO.: Amount APPROVAL FOR AGENDA: Recommended motion: Move to approve Contract No. 2005 -09 with Rick Gifford. THIS AGREEMENT is made and entered into this day of 2005 between the Kodiak Island Borough (hereinafter "Borough ") and Rick L. Gifford (hereinafter "Manager "). The Parties recite and declare that: The Borough is in need of a person possessing the skills and ability required to render service as Borough Manager of the Kodiak Island Borough. The Manager, through his education and experience, possesses the requisite skills to perform such duties. The Borough is therefore desirous of engaging the services of Rick L. Gifford as Borough Manager under the direction of the Assembly, pursuant to the authority vested in the Borough by A.S. 29.20.490 and the Kodiak Island Borough Code Title 2. For the reasons set forth above, and in consideration of the mutual covenants and promises of the parties hereto, the Borough and the Manager agree as follows: Section 1: Mutual Assent to Employment Duties and Nature of Employment. A. Borough hereby agrees to employ Manager, and Manager agrees to be employed by Borough, in the position of Borough Manager. Manager is an at -will employee who serves at the pleasure of the Borough Assembly. Manager, as an administrative and/or executive employee of the legislative branch of Borough government, is entitled to all fringe benefits provided to any other Borough administrative and/or executive employee, and, therefore, Manager is not entitled to receive overtime compensation. B. Manager shall perform all duties and functions assigned to Manager by law, and such other legally permissible and proper duties and functions as the Borough Assembly shall from time to time prescribe. Section 2: Contract Tenn and Notice Requirements. A. Subject to Section 4 hereof, this Contract between Borough and Manager shall be in effect for three (3) years, commencing May 24, 2005 through end of business on May 23, 2008, with a ninety (90) day written notice, by either party, to renew or not renew said contract by mutual consent after the three (3) years. Borough Maaager Contract Page 1 of 6 EMPLOYMENT CONTRACT Section 3: Salary and Benefits. A. Borough agrees to pay Manager for his services, payable in installments at the same time as other employees of the Borough, at the initial rate of Ninety Thousand and 00 /100 Dollars ($90,000.00) annually. B. Manager's performance shall be reviewed in executive session, six (6) months after the effective date of the Agreement and the Manager's salary shall be adjusted to Ninety -Five Thousand and 00 /100 dollars ($95,000.00) upon mutual review and determination of satisfactory job performance. C. The Assembly or Manager may request a performance review at any time; however, reviews subsequent to the second six (6) month review shall take place at least annually and the Manager's salary may be adjusted for cost -of- living at the call of the Assembly. D. Manager shall accrue annual leave of thirty (30) days annually with thirty (30) days provided in advance upon the start date of this contract and each anniversary date for the life of the contract. Annual leave can be accrued from year to year with a maximum accrual limit of sixty (60) working days (480 hours); however, Manager must take at least eighty (80) hours of leave annually. Annual leave use of more than five (5) days shall be noticed to the assembly at least two (2) weeks in advance, except in an emergency. E. Sick leave, health insurance, life insurance, disability insurance, workers' compensation insurance, jury duty, holidays and contributions to the Alaska Public Employees Retirement System will be provided to Manager in accordance with the Kodiak Island Borough Personnel Manual, as provided for all other employees except that the Borough shall pay 100% of the cost of health insurance for Manager and spouse. Borough will pay for annual physical, if not covered by health insurance. To ensure uninterrupted coverage, the Borough will pay a signing bonus, if necessary, in the amount of Nine Hundred Ninety -Four dollars and 93/100 ($994.93), to cover Manager's COBRA until Manager and spouse are eligible for the Borough's health insurance. F. Except to the extent specifically referenced to in this Agreement, provisions of the Kodiak Island Borough Personnel Manual are not applicable to Manager's personal status as a Borough employee. G. Borough will provide an automobile for Manager's business use only, including commuting to /from work. Borough will provide gas, oil, maintenance and liability insurance. Borough Manager Contract Page 2 of 6 H. Borough will provide up to Fifteen Hundred dollars and 00 /100 ($1,500.00) per month for temporary housing for Manager until Manager finds permanent housing or until September 1, 2005, whichever occurs earlier. I. Borough will provide one (1) round trip airfare from Anchorage for Manager's spouse to search for permanent housing. Section 4: Separation of Employment, Severance Pay A. The Borough Assembly may terminate Manager at any time, for any reason or for no reason, by delivering to Manager written notice of termination. In the event of termination other than for good cause, Borough shall pay to Manager as severance pay an amount equal to ninety (90) days of salary and benefits. In either case, Manager shall also be compensated for all accrued annual leave. B. Manager may voluntarily resign his employment as Borough Manager at any time, for any reason or for no reason, by delivering to the Borough Assembly notice of resignation at least ninety (90) days prior to the effective date of resignation, unless the parties agree otherwise. If Manager voluntarily resigns, Borough shall not pay severance pay to Manager. C. If Manager is terminated for good cause, Borough shall not pay severance pay to Manager; however, Manager shall be compensated for all accrued annual leave. For this purpose, the term "good cause" shall mean: 1. A willful breach, disregard, or gross neglect of the duties assigned to the Manager by law or by the Borough Assembly, or incompetence, which is defined as the inability or the intentional failure to perform the manager's duties in a satisfactory manner. However, termination for incompetence will require written notice and reasonable time allowed, along with appropriate resources provided, to affect a remedy. 2. Any conduct of Manager bringing public embarrassment or ridicule to the Borough. 3. Any conduct of Manager involving a conviction for any act of moral turpitude or illegality defined as a felony or a misdemeanor that tends to reflect dishonesty. Section 5: Moving Expenses. A. Manager shall receive compensation for expenses incurred in moving to Kodiak, which will be provided by Borough upon presentation by Manager of receipts for expenses so incurred in an amount not to exceed Twelve Thousand Five Hundred dollars and 00 /100 ($12,500.00). In the event of termination of employment within one (1) year of the Borough Manager Contract Page 3 of 6 effective date of this agreement, the Manager shall receive compensation for expenses incurred in moving back to his original point of origin not to exceed the amount above. Section 6: Dues, Subscriptions, and Affiliations. A. Borough agrees to budget and to pay the dues of Manager for membership in professional and civic organizations and subscriptions of Manager necessary for his continuation and full participation in national, state, and local associations and organizations necessary and desirable for his continued professional participation, growth, and advancement, and for the good of the Borough, as budgeted/approved by the Borough Assembly. Section 7: Professional Development. A. Borough hereby agrees to budget and pay the travel and subsistence expenses of Manager for professional and official travel, meetings, and occasions adequate to continue the professional development of Manager and to adequately pursue necessary official and other functions for Borough, including, but not limited to, the Alaska Municipal Managers Association (ANNA) and the International City /County Management Association (ICMA). B. Manager, while traveling out of town on official business, will be reimbursed for reasonable expenses by Borough. Borough will provide for and/or reimburse Manager for transportation costs and other costs incidental to such travel, and of a normal and necessary nature. Such expenses would include: hotel rooms, auto rental, taxi fare, and telephone. Manager shall also receive per diem in the amount afforded to all Borough employees for each half day of travel to be calculated from midnight to noon and noon to midnight. This section applies to short courses, institutes, and seminars that are necessary for professional development and for the good of the Borough, as budgeted by the Borough Assembly. C. Borough will pay all local government business - related expenses as budgeted by the Borough Assembly. Section 8: Indemnification. A. Borough agrees to defend, save and hold harmless, and indemnify Manager against any tort claim, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission by Manager arising out of the course and scope of his employment; provided, however, that the aforementioned obligation of Borough shall not extend to claims based on the following acts of misconduct: Borough Manager Contract Page 4 of 6 1. A willful breach, disregard, or gross neglect of duties requested of Manager by the Borough Assembly formally communicated to Manager or required to be performed by Manager hereunder or under the ordinances of the Kodiak Island Borough and the laws of the United States of America and the State of Alaska; 2. Any conduct of Manager bringing public embarrassment or ridicule to the Borough; or 3. Any conduct of Manager involving a conviction for any act of moral turpitude or illegality defined as any felony involving moral turpitude or a crime that tends to reflect dishonesty. Borough will defend, compromise, or settle any such claim or suit and pay the amount of settlement or judgment rendered thereon. Section 9: Other Employment A. During the tenure as Borough Manager, Manager shall not be employed by any other entity or organization. Section 10: General Provisions. A. The text herein shall constitute the entire Agreement between the parties. B. This Agreement shall be binding upon and inure to the benefit of the heirs -at -law and executors of Manager. C. If any provision, or any portion thereof, contained in this Agreement is held to be unconstitutional, invalid, or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect. Section 11: No Reduction of Benefits; Good Faith and Fair Dealing. A. Borough shall not at any time during the term of employment with this agreement reduce the salary, compensation, or other financial benefits to Manager. B. All contract provisions shall be subject to good faith and fair dealing. Borough Manager Contract Page 5 of 6 IN WITNESS WHEREOF, the parties have executed this Agreement on this day of 2005. KODIAK ISLAND BOROUGH (BOROUGH) BOROUGH MANAGER (MANAGER) Tuck Bonney Rick L. Gifford Deputy Presiding Officer Borough Manager Date: Date: Al ' EST: ATTEST: Judith A. Nielsen, CMC Judith A. Nielsen, CMC Borough Clerk Borough Clerk Date: Date: Borough Manager Contract Page 6 of 6 Apr -21-06 10:35 From -City of Seward GOLDEN NORTH (907) 999-9511 (800)4754sa5 (907) 3 VAN L1NL6. INC. P.O. Box 90176. Anchoring, AK 995090175 April 20, 2005 Se wart ti Rick Gifford Soldotaa, Alaska rgifford@alaska.com Rick. 224 -4033 T -277 P.002 F -003 Thank you for the opportunity to provide a cost estimate for your upcoming relocation. After calculating the estimated weight of yourhousehold goods, I have come up with the following estimate of cost zffn ra Van Lines ° -retard Load from: Soidotua, Alaska Deliver to: Kodiak, Alaska Estimated weight: 13,500 lbs. Rate per 100 lbs: $78.37 Estimated cost 510,580.00 Household Goods Auto Shipment: $698.75 Mid -size Auto The above rate is based on the estimated weight. Actual cost will be based on the actual weight of the shipment This ram includes: • Professional packing services • M (boxes, wrapping paper, Furniture pads, tape.. -) • Inventoried, wrapped and loaded into container in w a y d • Transportation to our Agent in Kodiak • Delivery into you new residence in Kodiak • Unpacking services Golden North United Van Lines provides full Value Coverage of $.60 per pound per article, on carrier packed items, at no extra charge- Additional coverage is available upon request, at a See of$25.00 per $1000.00 of valuation Please feel free to call me if you have any questions, and hope that we can help you with your transition to your new home in Kodiak Thank you Brian Atkins, Account Executive Golden North, General Manager 1 o+cd. of ` IStm ■a,te : .S0O QdcE /, ono- (Q s s . pecurTDl -&S( orprzev.cc£ Mies Fes = elf la, soo - Meeting of April 21, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.C.1 Ordinance No. FY2005 -11 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.057 General Fixed Assets to Provide for Disposal of Used Hospital Equipment. Providence Kodiak Island Medical Center has in storage several KIB assets which are obsolete; and the area currently used for storage will be renovated to accommodate the Community Health Center. PKIMC CEO Don Rush have expressed to the Borough Manager in writing a desire to sell, auction, or otherwise dispose of these assets. FISCAL NOTES: NA Expenditure Required: ACCOUNT NO.: Amount APPROVAL FOR AGENDA: Recommended motion: Move to adopt Ordinance FY2005 -11. March 18, 2005 Sincerely, ECEIVE I MAR 2 2 2005 KIB MANAGER D J Donald J. Rush, CEO Providence Kodiak Island Medical Center 1915 E. Rennet Drive Kodiak, Alaska 99615 Nancy Galstad, Interim KIB Manager 710 Mill Bay Road Kodiak, AK 99615 Re: Kodiak Island Borough (KIB) Assets Stored at Providence Tel 907 486 -3281 Dear Ms. Galstad: Since April of 1997 (when Providence began leasing the Hospital) many KIB assets have become obsolete and /or replaced. Some of these obsolete assets are being stored at the Hospital and it is becoming a real problem; especially with the pending renovation to accommodate the Community Health Center. In speaking with some KIB officials, storage space at the Borough is also an issue. I would like to request special Assembly approval to facilitate the disposal of these depreciated assets. I understand that the last community 'garage sale' of medical equipment and supplies was met with little enthusiasm. Because it does take a great deal of work to organize these events, I would recommend that Providence identifies an organization that will be willing to ship the medical equipment to a third -world country. I would also recommend that Providence contact the Salvation Army to inspect any non - medical equipment and supplies that may be beneficial for their community mission. Providence welcomes any KIB officials to inspect what is currently in storage to determine if any of the items may be beneficial to the KIB. In summary, I respectfully request the KIB Assembly to take action allowing Providence to dispose of equipment in a manner as identified above. If this action is not possible, please advise us of the Borough's plan to remove these items from Hospital storage, and when this may be accomplished. KODIAK ISLAND BOROUGH ORDINANCE NO. FY 2005 -11 Introduced by. Manager Galstad Requested by: Finance Director Drafted by Finance Director Introduced: 04217/2005 Public Hearing: Adopted: AN ORDINANCE OF THE KODIAK ISLAND BOROUGH AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 3 REVENUE AND FINANCE CHAPTER 3.04 PUBLIC FINANCE — MANAGEMENT AND ACCOUNTING SECTION 3.04.057 GENERAL FIXED ASSETS TO PROVIDE FOR DISPOSAL OF USED HOSPITAL EQUIPMENT WHEREAS, Providence Kodiak Island Medical Center has in storage several KIB assets which are obsolete; and WHEREAS, the area currently used for storage will be renovated to accommodate the Community Health Center; and WHEREAS, they have expressed to the Borough Manager in writing a desire to sell, auction, or otherwise dispose of these assets; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Title 3 Revenue and Finance Chapter 3.04 Public Finance - Management and Accounting Section 3.04.057 General fixed assets is hereby amended as follows: 3.04.057 General fixed assets. General fixed assets of the borough shall be valued in accordance with generally accepted accounting principles (GAAP). A. Land valuation. Generally land shall be valued at cost. If cost is not known, then land will be valued at fair market value at date of acquisition. Land acquired through foreclosure or default on land sale payments will be valued at fair market value at date of foreclosure or default. Donated land will be valued at fair market value at date of acquisition. B. Buildings and improvement valuation. All buildings and structures shall be valued at cost or cost of construction. If cost is not known then building and improvements will be valued at fair market value at date of acquisition. Donated buildings and improvements will be valued at fair market value at date of acquisition. C. Other fixed assets. Other fixed assets are those fixed assets (property, plant, and equipment) of the borough defined as tangible assets with a useful life in excess of two (2) years, an initial cost of five thousand (5,000) dollars, and those items that do not lose their identity when used with or applied to another asset. D. Exceptions prior to the fiscal year ending June 30, 2003. No road, bridge, culvert, viaduct, or other such major asset will be capitalized. These public assets by virtue of their nature claim a degree of immunity from pilferage, vandalism, and misappropriation. There shall be no exceptions starting with the fiscal year beginning July 1, 2003. E. Providence Medical Center shall be given the authority to dispose of all obsolete hospital equipment by any means they deem appropriate. Any funds received for said equipment will revert to the Borough. An itemized list including KIB identification tags will be forwarded to the finance department at disposal for removal from fixed asset schedules. Kodiak Island Borough, Alaska Ordinance No. FY2005 -I I Page 1 of 2 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS OF 2005 KODIAK ISLAND BOROUGH ATTEST: Jerome Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2005 -I I Page 2 of 2 Meeting of April 14, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.1 Resignation of Fire Protection Area No. 1 Board Member Robert Casey presented his resignation to the Fire Protection Area No. 1 Board on April 1, 2005. Per Borough Code: 2.39.070 Vacancies. A. A vacancy, other than by expiration of the member's term, is created when the seat is declared vacant by the assembly for one or more of the following reasons: 4. the member submits a resignation in writing which is presented to the board, committee, or commission and accepted by the Assembly; FISCAL NOTES: NA Expenditure Required: ACCOUNT NO.: Amount APPROVAL FOR AGENDA: Recommended motion: Move to accept, with regret, the resignation of Robert Casey from the Fire Protection Area No. 1 Board and direct the Borough Clerk to advertise the vacancy per Borough Code. Tr- 149 get)/ / : 742 cli /94 4 / »SR ,A6 04- Voi r,,,,04,CP ircEeni J 11 APR - 1 n5 BC ROUGH LLERK S Oar_ Meeting of April 21, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.2 Confirmation of Mayoral Appointments to the Gravel Task Force. The Planning and Zoning Commission requested that the Clerk advertise an application process for the Gravel Task Force. This was advertised March 23 through April 6 with a deadline date of April 8. Nine applications were received and submitted to the Commission on April 13, 2005. The Commission will make a formal recommendation on April 20, 2005. The applicants are: Mike Anderson Tim Booch Gary Carver David King Michael Martin Bill Oliver Andy Teuber Thomas Trosvig Howard Weston FISCAL NOTES: NA Expenditure Required: ACCOUNT NO.: Amount APPROVAL FOR AGENDA: Recommended motion: Move to confirm the mayoral appointments of to the Gravel Task Force. Memorandum Date: March 11 2005 To: Nancy E. Galstad, Interim Borough Manager 1l / I Through: Duane Dvorak, Acting Director From: Planning and Zoning Commission. Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9363 Fax (907) 486 -9396 www.kib.co.kodiak.ak.us RE: Transmittal of Planning and Zoning Commission recommendation to the Borough Assembly requesting that the Borough Clerk advertise an application process for the selection of interested parties to be appointed to Kodiak Island Borough Gravel Task Force. The attached Planning and Zoning Commission amended main motion, New Business Item A — Gravel task force list, is presented as a recommendation to the Kodiak Island Borough Administration and Assembly. The Kodiak Island Borough Planning and Zoning Commission reviewed this material at the packet review work session of February 9th, 2005. The Commission expressed the consensus that a better work product would result from a selection process that encompassed a broader community than that originally proposed. At the Regular Meeting of February 16 2005, the Planning and Zoning Commission adopted unanimously the amended main motion which reads "Recommend that the Kodiak Island Borough Assembly direct the Clerk's Office to advertise an application process for the proposed Kodiak Island Borough Gravel Task Force and forward the qualified applications to the Planning and Zoning Commission for review and selection of candidates to be forwarded to the Assembly for appointment ". \ \dove\Departments \CD\Agenda Statements \Transmittal Memos to KIB Assembly \TM Gravel Task Force.doc Page 1 of 1 I. CALL TO ORDER KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION REGULAR MEETING FEBRUARY 16, 2005 MINUTES The regular meeting of the Planning and Zoning Commission was called to order at 7:30 p.m. by VICE -CHAIR KING on February 16, 2005 in the Borough Assembly Chambers. A quorum was established. COMMISSIONER OSWALT moved to excuse Commissioner Friend and Commissioner Carver. COMMISSIONER JANZ seconded the motion. The question was called and carried by unanimous voice vote. IX. NEW BUSINESS A) Gravel task force list. COMMISSIONER OSWALT MOVED to submit the following list of names to the assembly for inclusion on the gravel task force: Gary Carver Dave King Tom Abell Mike Anderson Howard Weston Andy Teuber COMMISSIONER JANZ MOVED to AMEND the motion, recommending that the Kodiak Island Borough Assembly direct the Clerk's Office to advertise an application process for the proposed Kodiak Island Borough Gravel Task Force and forward the qualified applications to the Planning and Zoning Commission for review and selection of candidates to be forwarded to the Assembly for appointment. COMMISSIONER OSWALT SECONDED the motion. The question was CALLED on the amendment and carried by unanimous roll call vote. The question was CALLED on the amended main motion and CARRIED by unanimous roll call vote. IX. ADJOURNMENT DATE APPROVED: March 16, 2005. P & Z Minutes: February 16, 2005 Page 1 of 1 DATE: February 16, 2005 TO: Planning and Zoning Commission FROM: Community Development Department SUBJECT: Kodiak Island Borough Gravel Task Force — Planning and Zoning Commission recommendation of community member names to complete the ad hoc committee. The Commission discussed this issue at its packet review worksession on February 9, 2005. The Commission has seen the list of names proposed by staff last year, however the Commission is reluctant to recommend people for a committee on the basis of the list alone. Before the Commission feels that it can adequately make recommendations for membership on a Gravel Task Force (GTF), it would like to have interested persons submit an application form, preferably in the same manner that is commonly done for other boards and committees. In addition, the Commission would like to have this opportunity to participate on the GTF advertised locally in order to attract a diversity of applications and to ensure that all qualified persons have the opportunity to participate in this process. The Commission feels that t e three to five seats to . filled on the proposed GTF should not be drawn from indus • : • • . need for representation from that perspective will be required. The Commission feels that the process and ultimately the products resulting from the process will have greater credibility and resonance with the community if they have an application process before they try to select GTF members for recommendation to the Assembly. Staff has provided an appropriate motion on the basis of the Commission's prior discussion: Move to recommend that the Kodiak Island Borough Assembly direct the Clerk's Office to advertise an application process for the proposed Kodiak Island Borough Gravel Task Force and forward the qualified applications to the Planning and Zoning Commission for review and selection of candidates to be forwarded to the Assembly for appointment. KIB Gravel Task Force Kodiak Island Borough Planning and Zoning Commission SUPPLEMENTAL MEMORANDUM Page 1 of' 1 P & Z: February 16, 2005 APR- 04 -2D05 MON 09:11 AM ANDERSON CONSTRUCTION 9074865501 P. 01 NAME: Mkt hvkXStivt HOME PHONE: 4 X159 WORK PRONE: 4% ` 555 STREET ADDRESS: MAILING ADDRESS: ' BO Xi 2.3t 0 LENGTH OP RESIDENCE IN KODIAK: 4 U YS. IN ALASKA: SQ ti 15 . REGISTERED VOTER: YES (v) N () PROPERTY OWNER IN KODIAK: YES (y4C1O ( ) COMMUNITY ACTIVITIES: 1OVV I k PROFESSIONAL ACTIVITIES: C1PMU'G \ 1 �17YU (, f r AREA OF EXPERTISE AND /OR EDUCATION (that would benefit membership on Boards) 50 TVA in la trr�tvri 12461»/. tm. KO7AS6tk.. � im i lthv w14kk 1 rs fah a - /rivete x�rac ; (1 111ik llib t 4 i 1 9. coltanvcs , vettlamari /oh "j I AM INTERESTED ` IN SERVING ON THE FOOLLOWING BOARD(S) (List in order of preference): 1. (1 a%w1t Task ask ¶3v-a_ 3. 2. 4. Signature KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 41 415 - ate A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return application by the advertised deadline. - STAFF USE ONLY • Vnar ID No Wald Br r Daaanantatian: Appdmment Letter Apolwt Reekama:9afawh ) Gty () Raster: Date Appelread: Oath of Mee: TCHO ililil.i Ola FeNnalat OIaclofafe: Co VTa NAME: HOME PHONE: 4-tail - `Fc( UT STREET ADDRESS: 15 ft9 MAILING ADDRESS: P 0 ' LTV -- C-e( LENGTH OF RESIDENCE IN KODIAK: REGISTERED VOTER: YES COMMUNITY ACTIVITIES: PROFESSIONAL ACTIVITIES: S I " Oar ¢L > e s— Q,(.�( t n 0 AREA OF EXPERTISE AND /OR EDUCATION: I7 GC `(En`i I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. G C �t- CO bYt.vtt. nee_ 2. 3. �31U Gfi+' s Chef f(S1-krn �E/14� �Ut e9c KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 9961 PHONE: (907) 486 -9310 FAX: (907) 486 -9391' EMAIL:jnielsen @kib.co.kodi ? j e.' eS IN ALASKA: NO () PROPERTY OWNER IN KODIAK: YES (VNO ( ) 4. BOARD APPLICATI WORK PHONE: Date at C - p ECEVVIE S D APR - 62005 N BOROUGH CLERK'S OFFICE A resume or letter of interest may be attached, but is not required. This application w ill be kept on file for one year. Please return the application by the advertised deadline. - STAFF USE ONLY - Voter ID No Verified By: d Documentation: Appointment Letter. Applicant's Residence; Bum () City ( ) Roster Date Appointed: Oath of Office: Terri Expires on: Financial Disclosure: Comments: NAME: Cooly a rile 1r- HOME PHONE: "/ 8 7 - '7SS STREET ADDRESS: / Z D Z / A/ ,dc /e ay Dr e MAILING ADDRESS: ,FO (?o .5 2 i LENGTH OF RESIDENCE IN KODIAK: 2 4 z.. /vs IN ALASKA: 74, x," S REGISTERED VOTER: YES (X NO () PROPERTY OWNER IN KODIAK: YES NO ( ) b COMMUNITY ACTIVITIES: Gomm�5 /ah < - Q r z X18 /yla;t � / ,� �� vies a-1 // ayet SG(too /S AM)", u eotu ,s v ie Pa.✓ s.1 loo /gea4on, Gomm / .n il /er. v) ar 1ILSeIr�1 II PROFESSIONAL ACTIVITIES: 4 t o A V 6 j a /d41r S6 / ;Se &tz- a r za s4Z7/PS ^ J IZ P f/ k-L a /25 �aa.a 1` /su o-r AREA OF EXPERTISE AND /OR EDUCATION: / Geo /co) &ice .se /3o / , a- caw /c, JcZ arcjs Rs �� 6eo% - /in � u %vaL /7 47, o/ y (N1I2 )960 6,32 Gan/ b01 X y I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. 6- 1 fre'Vc / Cgit1M •55 /dry 2. 3. S g KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 996 PHONE: (907) 486 -931 FAX: (907) 486 -9391 EMAIL:jnielsen @kib.co.kodi 4. BOARD APPLICATI fro5 �CLEIYIE J 'B O ROUGH CLERK'S OFFICE us APR — 1 2005 WORK PHONE: 41 7 — 4'SS A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. "lease return the application by the advertised deadline. � �/�y� - STAFF USE ONLY - Voter ID No Verified By: ! - Documentation: Appointment Letter Applicant's Residence; Borough ( ) City ( ) Roster Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: AREA OF EXPERTISE AND /OR EDUCATION: rj Signature - STAFF USE ONLY - KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 D PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL: jnielsen @kib.co.kodiak.ak.t S BOARD APPLICATION 3. 4. ? -3) —os Date ECEOVE5 MAR 3 1 2005 BOROUGH CLERK'S OFFICE NAME: .' al, I A k' 3 HOME PHONE: �/ / "e2 920 WORK PHONE: 2/9C _ 8So / STREET ADDRESS: 1Z 99 9 SP t-4ce # / MAILING ADDRESS: Qr^_ x 30 37 LENGTH OF RESIDENCE IN KODIAK: R IN ALASKA: /0 y4cQ /e REGISTERED VOTER: YES (>1 NO O PROPERTY OWNER IN KODIAK: YES () NO COMMUNITY ACTIVITIES: XYC °Kra ;ak 0_1(1a vvibele oC ( --orni-nc , CC 6 — kocira k Isla;"( Q / afLilui ,v PROFESSIONAL ACTIVITIES: I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) RautI T ask zcc- 2. A resume or letter of interest maybe attached, but is not required. This application will be kept on file for one year. Please return the application by the advertised deadline. Voter ID No Vedfied By: Documentation: Appointment Letter: Applicant's Residence; Borough ( City ( ) Roster: Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: NAME: 0 /6/64 r 9 / HOME PHONE: 997- rr'%- 8/8 STREET ADDRESS: ,9 765" ,?t fi,tit 5' ,P/,7 MAILING ADDRESS: a /J0 aP /d- LENGTH OF RESIDENCE IN KODIAK: / yr r2s IN ALASKA: y 2 Y Pqe REGISTERED VOTER: YES (1&NO O PROPERTY d OWNER IN KODIAK: YES KNO ( ) COMMUNITY ACTIVITIES: .094 7 // 5 Mx/err 6q /7 00r9e �io��PPti S ,?/d /Qs�� Attefeme° , /ii PROFESSIONAL ACTIVITIES: ,Q- /740t/ , 477 i ..e / / d ✓7 AREA OF EXPERTISE AND /OR EDUCATION: KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL•jnielsen @kib.co.kodiak.ak BOARD APPLICATION WORK PHONE: e a, — 3� I5 gECEOVE APR - 6 2005 us BOROUGH CLERK'S OFFICE I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. l evc? /src Aieer 2. &e &c.2, 4 x2344 l o OPP , -x/ ✓P S/ 4. 3. 41 S e s -es Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. please return the application by the advertised deadline. - STAFF USE ONLY - Voter ID No Verified By: Applicants Residence; Borough () Documentation: Appointment Letter. City ( ) Roster Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: NAME: 4- t f5pr..gJ Lot g i(i di aVe• 70 ye KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 HOME PHONE: d in I/237 WORK PHONE: 4F 6 321 5 STREET ADDRESS: 5 / 6 9 S Pen f vi .sj ( P, R n 0 MAILING ADDRESS: p 6 6 d y 0757 ; Kiri L. AK. f cP ! S LENGTH OF RESIDENCE IN KODIAK: 26 y Pk r s IN ALASKA: 59 it t oo . S REGISTERED VOTER: YES QQ NO () PROPERTY OWNER IN KODIAK: YES,N NO ( ) C , O / M M U N I ( T Y / A C T I V / I T I E S : , � J r t >,; rcr 54 . �(u .yes et, rc L b r Si r e.% 1� d�i l. ACTIVITIES: hti..L 1"l✓SeJvw; , P - -. - bee- 5 I.. tr. _Bated-et mg DOres PROFESSIONAL ACTIVITIES: �Lt c e Pr es r ci •e.., -f d J r ec 5 rer 1 -c" 3 rect,o. ELot r ? r ;StS 6i t Ire 1-‘ rJ .itL er, • STAFF USE ONLY - AREA OF EXPERTISE AND /OR EDUCATION (that would benefit membership on Boards) f,7 %r- ra �e 6 I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference): 1. Tr4✓P ( /GS L r tP _. 3. 2. ^ A 4. 4/ 4 Signature Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return application by the advertised deadline. Voter ID No Verified By: Documentation: Appointment Letter Applicant's Residence; Bor h ( ) City ( ) Roster Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: Apr-00-2005 10:28am From- KOP(IAG KODIAK NAME: &ell reedier nr k5 des ;5nr.t. as a represen-a#r t 0P Xoa ia9 1 Z,r. WORK PHONE; go — 48t0- 253b STREET ADDRESS: aoa Ce.n r 201 1 l',r,d; cL 1 4 K a9n da /4 HOME PHONE: MAILING ADDRESS: Sriyte.. (Is J_ ue LENGTH OF RESIDENCE IN KODIAK: Jla y fs REGISTERED VOTER: YES ()() NO () PROPERTY OWNER IN KODIAK: YES ( a NO ( ) COMMUNITY ACTIVITIES: PROFESSIONAL ACTIVITIES:: i.P (w ; • . , S 1LAj11 Br� rf 0:retinrs; 111-14.4 Ts( E Jo S /C PI S 0„ e - � KZ ) AREA OF EXPERTISE AND /OR EDUCATION (that would benefit membership on Boards) I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference): 1. (rarwJ 10.4E 'i�x /e 3. 4. 2. bTSb 98b £ T- 710 MILL BAY ROAD KODIAK, ALASKA 9961 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 Silo sr lois /shy IN ALASKA: 3 C, y r A resume or letter of interest may be attached, but is not required. This application will be kept on file for one veer. Please return application by the advertised deadline, • STAFF USE ONLY noeumpmedon AppOM.nwtl later ofl Dams Dmpe: Flne14e1 D15Ppearc: Ve1N ID No V.AM.d my; _In mesidamm: n (I Cq 1 ;twin Ode Appointor rem in Even am Dammed.. 1 Dmser ej Paaa Tb :9i 3. NAME: 1 1,_tsw- ,-r,°N A `Cc' 1. Q - rav e \ Signature KODIAK ISLANT BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL:jnielsen @kib.co.kodiak.ak.us 2. 4. BOARD APPLICATION HOME PHONE: t '1SZ -- \ C - 1 WORK PHONE: v 1 1 »� Date STREET ADDRESS: 11 CAC? 1 a, �- ® C l�� r .� C' : � \� «1/4g- `L MAILING ADDRESS: %,. e LENGTH OF RESIDENCE IN KODIAK: St IN g IN ALASKA: 7 5j -, REGISTERED VOTER: YES (t /NO () PROPERTY OWNER IN KODIAK: YES Oljg0 ( ) COMMUNITY ACTIVITIES: ) k .a 5 11 A _. P ,,, PROFESSIONAL ACTIVITIES: I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the anolication by the advertised deadline. - STAFF USE ONLY - Voter ID No Verified By: Documentation: Appointment Letter: Applicant's Residence; Ba h ( ) City ( ) Roster. Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: AREA OF EXPERTISE AND /OR EDUCATION: r APR - 62 005 J D \-. p� - two \-C-g` BOROIIGH CI FRK'S OFFICE 3. NAME: 1 1,_tsw- ,-r,°N A `Cc' 1. Q - rav e \ Signature KODIAK ISLANT BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL:jnielsen @kib.co.kodiak.ak.us 2. 4. BOARD APPLICATION HOME PHONE: t '1SZ -- \ C - 1 WORK PHONE: v 1 1 »� Date STREET ADDRESS: 11 CAC? 1 a, �- ® C l�� r .� C' : � \� «1/4g- `L MAILING ADDRESS: %,. e LENGTH OF RESIDENCE IN KODIAK: St IN g IN ALASKA: 7 5j -, REGISTERED VOTER: YES (t /NO () PROPERTY OWNER IN KODIAK: YES Oljg0 ( ) COMMUNITY ACTIVITIES: ) k .a 5 11 A _. P ,,, PROFESSIONAL ACTIVITIES: I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the anolication by the advertised deadline. - STAFF USE ONLY - Voter ID No Verified By: Documentation: Appointment Letter: Applicant's Residence; Ba h ( ) City ( ) Roster. Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: NAME: yVi c..9 d ✓d 14/C11, Tom HOME PHONE: 186-3€(6C STREET ADDRESS: S a f,Ji MAILING ADDRESS: eSa r e. KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 WORK PHONE: ¢Q6 goes LENGTH OF RESIDENCE IN KODIAK: 72 IN ALASKA: ZL REGISTERED VOTER: YES syf NO () PROPERTY OWNER IN KODIAK: YES fXl NO ( COMMUNITY ACTIVITIES: /4 r 42rcl< /Vle,.4.7 7t2447. 'ROFESSIONAL ACTIVITIES: nd..e C - 4t j7 n ee✓ AREA OF EXPERTISE AND /OR EDUCATION (that would benefit membership on Boards) / ' S 7 , 1 9 O5= � oetle.YS e CV CC e Et) !/ &e& itech✓ r may 0. --zdta ewe I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference): 1. G &atfree 5" 3. 2. / 4. tgnat �, �%< to A resume or letter of interest may be attached, but is not required. This application will be kept on file for one ear. Please return application by the advertised deadline. • Voter ID No Verified By: Applicants Residence; Bo h ( ) City ( ) Date Appointed: Term Expires on: Comments: - STAFF USE ONLY - Documentation: Appointment Letter Roster: Oath of Office: Financial Disclosure: Minutes Architectural Review Boar 10 May 2004 Providence Kodiak Island Medical 1. Call to Order Chairman Scott Arndt called the meeting to or 2.Roll Call 3. Approval of Minutes Brent Watkins joined the meeting. Present were: Board members Scott Arndt, Jerrol Friend, Gregg Hacker, Jay Johnston, Charlie Jerling. Absent members were Nancy Wells and Brent Watkins. Also present were Jimmy Ng, Kodiak Island Health Care Foundation, Stan Thompson, PKIMC and Bud Cassidy and Sharon Lea Adinolfi from the KIB E/F Department. After review of the Minutes the Chair indicated that he would like to have included in the Minutes the financial information which had been presented by J. Ng [at the meeting on 20 April 2004] re the funding of the Project - the amounts awarded by the Denali Foundation, the matching monies provided by the Kodiak Island Borough, and the two grant applications out to the Rasmussen and Murdock Foundations. The Board concurred with this suggestion in the form of a unanimous voice vote and the Minutes were approved with that amendment. 4. New Business - Review of A/E Proposals The Chair asked S. Thompson to give the Board a brief history of the previous design project of the addition to the Hospital. S. Thompson said that from an architectural standpoint, he could speak very highly of Prochaska & Associates [one of the proposing firms for the current project]. He advised that a hospital's greatest cost is labor [65% of operating costs] and that the design of the work areas needs to be done in such a manner as to allow for efficiency and Prochaska & Associates had done an excellent job with their previous work at the Hospital. \\ dove\ Departments \EF \Projects \Providence Kodiak Island Medical Center \Hospital CHC Space Build Out \ARB \Minutes ARB 10 May 2004.doc Page 1 of 3 S. Thompson noted that there had been a communications problem with the- electz l,,,engineer on the earlier project but, in his opin.io#, ! t ,`p should not impact the new project in that the new projec£"ITS Simpler afid more straightforward. J.' Johnston questioned if the distance of a firm would be an impediment. S. Thompson responded that distance could be an issue with any firm taking on the job, and it was imperative that whichever firm was awarded the Project they would need to have someone on site - someone who was capable of making on site decisions. The Chair thanked S. Thompson for his input and then asked J. Johnston for suggestions as to how to approach the review of the Proposals. J. Johnston said that all of the proposals pretty much put forth the same kind of information, experience, etc. and that he felt the Board should take each of their proposals, discuss the information presented and then rate each using numbers between 1 and 10 on a master sheet. The Board proceeded to review the proposals. Note: Attached to these Minutes is a copy of the Individual Evaluation Score Sheet and a spreadsheet plotting the ratings. The Board unanimously agreed to select the top two rated firms to proceed to the interview process. The firms selected were Prochaska & Associates and ECI /Hyer Architects. A tentative schedule for conducting the interviews on 7, 8 or 9 June 2004 was agreed to. Once the interviews are completed the ARE will make a recommendation to the KIB Assembly - the Assembly will meet on the 10th of June 2004. J. Johnston noted that he had worked with both firms and was comfortable with each of their abilities to provide a good master site plan. B. Cassidy suggested to the group that he would like to go back to the person who had helped develop the evaluation sheet and get additional direction on the kind of questions to be used in the interview process. He noted that past ARB Minutes are also a source for interview questions. \\ dove\ Departments \EF \Projects \Providence Kodiak Island Medical Center \Hospital CHC Space Build Out \ARB \Minutes ARB 10 May 2004.doc Page 2 of 3 S. Arndt expressed concern re the ARB being part of the whole process and he felt the ARB had not been fully utilized in the past. 5. Commissioners' Comments J. Johnston indicated that he would be interested in working a little more with the evaluation form for future reviews. There were no other Commissioner comments. 6. Adjournment The meeting was adjourned at 8:53p. Respectfully submitted: tataklat haron Lea A•inolfi, Secret KIB Engineering /Facilities Approved by: 5c Scott Arndt, Chair Architectural Review Board Date: Date : - .z 9 -2005 \\ dove\ Departments \EF \Projects \Providence Kodiak Island Medical Center \Hospital CHC Space Build Out \ARB \Minutes ARB 10 May 2004.doc Page 3 of 3 Minutes Architectural Review Boa 9 June 2004 Providence Kodiak Island Medical A. Call to Order Chairman Scott Arndt called the meeting to order at 6:30p. B. Roll Call Present were: Board members Scott Arndt, Jerrol Friend, Gregg Hacker, Charlie Jerling, Jay Johnston and Brent Watkins. Absent member was Robin Heinrichs. Also present were Bud Cassidy and Sharon Lea Adinolfi from the KIB E/F Department. C. Approval of Agenda Motion was made and seconded to approve the Agenda. The Motion carried unanimously. D. New Business The Chair advised the Board that the representatives from ECI /Hyer and Prochaska & Associates would give presentations relative to PKIMC /CHC Master Plan Project. 1. ECI /Hyer - Terry Hyer began the presentation. He said that his firm has put together a team for this Project; a team with special emphasis on healthcare, responsiveness and availability. He introduced his associate, Roy Rountree. Mr. Rountree showed the group slides of various medical facilities throughout Alaska where ECI /Hyer had done work. Cristina Kowalczewski, the firm's Health Planner, next spoke to the group. She said she has worked on CHCs throughout the state and has considerable experience working on Mater Plans. Ms. K. discussed what makes Master Plans successful - planners who listen to the local community - responding to their comments and concerns. She said that when developing a Master Plan, the population /demographics need to be understood, what is happening in healthcare - changes in care and needs of the community. In preparing a Master Plan it is important to stay within a realistic budget, align schedules of staff /patients and project \\ dove\ Departments \EF \Projects \Providence Kodiak Island Medical Center \Hospital CHC Space Build Out \ARB \Minutes ARB AE Interview 6 Junel 2004.doc Page 1 of 3 Workers so that`aliere is minimal impact on activities [in the hospital /clinic]:'' Mr Hyer presnted `an initial work plan with both of his ( colleagues adding] information re the process by which a Master . Plan i s de yeloped,he different intervals of working through •the -. process and frequent review of the total until "it" all comes together. It was noted that the Firm offers, as part of its Master Planning, various "tools" which the owner may have use for in fund raising and other marketing endeavors. The three presenters thanked the Board for its time and attention. Both Mr. Hyer and Mr. Rountree indicated they and their team would be available both geographically and electronically. Mr. Hyer encouraged the group to view their website at eciher.com. The Chair thanked Mr. Hyer, Ms. Kowalczewski and Mr. Rountree for their presentation. Don Prochaska began his presentation and introduced his associate, Steve Riley. A presentation handout was passed to the Board. Mr. Prochaska began by telling the Board that his firm is a member of NOVATION - a kind of "Cost Savers for Hospitals ". This membership provides tools and resources to healthcare planners that are invaluable. Mr. Prochaska and Mr. Riley began a slide presentation showing various healthcare facilities throughout the lower 48 and Alaska where they had done work. A diagram of the process for developing a Master Plan was shown and discussed. Both Mr. Prochaska and Mr. Riley Stressed two important points: the first is that Prochaska & Associates worked on the new wing of PKIMC a number of years ago, so they are intimately familiar with the location, the space and the needs of the staff and patients. Secondly, the firm is a "single source" firm. Within Prochaska & Associates are qualified personnel representing all areas of skills and expertise to cover the requirements of the Project. This kind of an operation allows for more accountability, availability and clear communications between the firm and the owner. The Chair thanked Mr. Prochaska and Mr. Riley for their presentation. \\ dove \Departments \EF \Projects \Providence Kodiak Island Medical Center \Hospital CHC Space Build Out \ARB \Minutes ARE AE Interview 6 Junel 2004.doc Page 2 of 3 After the departure of the gentlemen, the Chair opened the meeting to discussion. The general consensus of the Board was that Prochaska & Associates would be the better choice based on the fact that their core business is hospitals and they have in house capabilities - architects, engineers and interior decorators. The Board felt that ECI /Hyer was certainly capable, but given Prochaska & Associate's prior history with the Hospital, which was a successful project, and in conjunction with their being a "one stop shopping" firm, they would be the better choice. A voice vote was called for. The vote to recommend to the Kodiak Island Borough Assembly the architectural firm of Prochaska & Associates to create a Master Plan for PKIMC passed 5 to 1. B. Cassidy spoke briefly about the next steps in the process, financial negotiations and the development of the Master Plan. There being no further business before the Board, the meeting was adjourned at 10:15pm. Respectfully submitted: 1I11 Sharon ! A:inolfi, Sec ± ry KIB Engineering /Faciliti Dept. Approved by: 251 j/r Scott Arndt, Chair Architectural Review Board Date: Date: 3 - .2 9 -200r \\ dove\ Departments \EF \Projects \Providence Kodiak Island Medical Center \Hospital CHC Space Build 0ut \ARB \Minutes ARB AE Interview 6 Junel 2004.doc Page 3 of 3 A. Call to Order Minutes B. Roll Call Architectural Review Board 14 September 2004 7:O0pm KFRC Conference Room Chairman Scott Arndt called the meeting to order at 7:02p. Present were: Board members Scott Arndt, Gregg Hacker, Charles Jerling, and Jay Johnston. Absent members were Jerrol Fremd and Robin Heinrichs. Also in attendance were Robert Tucker, Doug Mathers, Barry Still, Gary Carver, Laura Kelly and Mike Brown. Present also were Bud Cassidy and Sharon Lea Adinolfi from the KIB E/F Department. C.Approval of Agenda Brent Watkins moved to accept the Agenda, J. Johnston seconded the motion and there was an affirmative unanimous voice vote. D. Approval of Minutes The Chair advised that the Minutes [10 May and 9 June 2004] would be reviewed at a later date. E. New Business - Seismic Safety Evaluation RFP B. Cassidy began by stating that a process is to be put into place to evaluate public buildings for seismic safety. Through this meeting, and others, he wants the Members of the ARB to be exposed to what is involved in evaluating seismic safety - it is a very technical subject. The ARB's roll in this project will be geared toward a creation of an RFP to find an entity[ies] to perform the evaluations and giving recommendations. B. Cassidy introduced Gary Carver, PhD, a geologist, researcher and professor. He also introduced Laura Kelly, PE, from the CG \\ dove \Departments \EF \Projects \Seismic Safety Evaluation \Minutes ARB 14 Sept 2004.doc Page 1 of 9 .-- . -- -.Dr Arver is aafsGhqumke& &r d Kodiak there has been a 4500,000 ig fprward'witn se} evaluation. Dr. Carver 'ttgan:"` He said 80s and his expertise possibility of earthquakes in the US. On average, going give a general overview re area. B. Cassidy told the group that Bond approved, by public vote, to go he started working here in the mid is in earthquake research. The is as high here [Kodiak] as any place earthquakes occur every 25 years. At this point in time there has been a 43 year "silent" period, so we are coming very close to setting a record for this silent time, and that may mean that we are at a significant earthquake hazard risk. During the earthquake in 1964, Kodiak was not at ground -0 -, meaning that the ground motions were relative mild. He believes that ground motion has been highly underestimated. Research has identified a dozen faults close to this area. There are 3 main faults: Narrow Cape fault, an offshore unnamed fault and a fault that runs through Gibson Cove and under the Near Island Bridge. Of concern is the potential of many faults and the difficulty to discern the smaller faults. Smaller faults can generate ground motion that can be extremely destructive. Dr. Carver said that the safety of our schools, and all buildings for that matter, is of grave import and schools need to be assessed to find out if the buildings can withstand an earthquake. B. Cassidy asked if there acceleration here in town. was any information re ground \\ dove\ Departments \EF \Projects \Seismic Safety Evaluation \Minutes ARB 14 Sept 2004.doc Page 2 of 9 Dr. Carver responded that only one study study did produce ground motion numbers numbers were quite high. He continued: study was done re ground motion. calculating ground motion acceleration. has been done and that at Narrow Cape - the In the 90s a regional Maps were generated Similar studies have been done in California - San Andreus Fault - and the mapping is similar. PSHA - Problematic Seismic Hazard Assessment - this is a study, the results of which are used by the IBC to formulate building codes. Many different kinds of information are gathered in a PSHA and the information is used to evaluate the safety of a building. Some of the things that are looked at - tested - are seismic sources in the region, attenuation of motion, the likelihood of an earthquake based on history, specific site information - this kind of information will predict how a building will respond to vibrations importance of being "site specific" when dealing with public buildings evacuation centers. . Dr. Carver emphasized the in investigations especially such as schools, hospitals, Laura Kelly addressed the group. She noted that involved in some relevant work at Petersen School. she has been She has been tracking earthquake activity in the area and passed around a showing activity for the past week - in her words, things map are "popping" right under us. So these activities show that there should be a very real concern re earthquakes. She went on to say that the USCG has summarized local seismic vulnerability and that there are many unchartered faults. Other engineers note only a single fault. She believes there are other potential faults very close to home, but that they are difficult to uncover with such limited resources as are available. She said \\ dove \Departments \EF \Projects \Seismic Safety Evaluation \Minutes ARE 14 Sept 2004.doc Page 3 of 9 that Dr. Carver has reported and classified the probabilities of potential earthquakes. In her mind, the questions become: how soon and are our buildings OK. L. Kelly went on discussing a Federal mandate that buildings need to be evaluated for seismic vulnerability and if the buildings are not up to Code - rehabilitate. None of the buildings on the CG Base passed so there has been a lot of rehabilitation. Strides have been made in construction, but still some details have been overlooked - frequently the connections between roof and walls, floors and walls. She became interested in Petersen School and began looking at it. There were evidences that both she and a structural engineer saw that lead them to be concerned re the safety of the building. To discover where vulnerabilities may be, a walkthrough by a structural engineer is in order. A cursory inspection and gathering of certain information can be used to determine the soundness of a building. To be looked at would be: soil [site upon which the building is built], number of people using building, building date [precode ?], height of building. This kind of information can be used to ascertain cost estimates and prioritization of buildings most at risk. Dr. Carver told the group that the world of seismic geology is a rapidly evolving science. Earthquakes become labs and can be learned from - information gained from studying earthquakes has prompted continual upgrading of codes. There have been "devils in the details" - so that the more that is learned from earthquakes gives more understanding as to how to correct deficiencies in buildings. \\ dove\ Departments \EF \Projects \Seismic Safety Evaluation \Minutes ARE 14 Sept 2004.doc Page 4 of 9 Dr. Carver said that in his opinion, when an RFP is put out [for seismic evaluation] it is extremely important that the firm be selected not because they are the lowest responder, but because they have the most expertise. R. Tucker questioned the cost of a PSHA. Dr. Carver said the PSHA at Narrow Cape cost approximately $200,000, but that one done for this area should not be as much because some of the basic input data from the Narrow Cape study could be "lifted" and included in the study for this area. He guestimated $100,000 for a PSHA being done here. It was suggested that the High School /Middle School complex would be the most important buildings to contemplate having a PSHA done. The Chair asked B. Still for comments. B. Still said he was inclined to favor L. Kelly's approach - a cursory look at the site to begin with so there is information guiding prioritization. Dr. Carver said that a PSHA would take about 6 months to accomplish. B. Still asked what are the steps in the process. Dr. Carver said that first there is a preliminary walkthrough by a structural engineer and L. Kelly suggested that this is a small project and could be easily handled locally by a structural engineer. The Chair asked if a complete set of blueprints was available. Both R. Tucker and B. Cassidy noted that they each had some \\ dove\ Departments \EF \Projects \Seismic Safety Evaluation \Minutes ARB 14 Sept 2004.doc Page 5 of 9 blueprints, but were not sure if between them they would have a complete set. The next step [after the initial walkthrough] would be to pick a priority location to do a PSHA. The Chair said that he would like to see all the schools tied together and have just one PSHA done. The Chair asked Mike Brown for any comments. M. Brown, an engineer with the CG, stressed the importance of seismic evaluation [so that at risk locations could be made safe] and that he was willing to be supportive in anyway his services /expertise could be utilized. He said he felt both Dr. Carver and L. Kelly were pointing the Board in the right direction. Jay Johnston asked what exactly it was that was to be accomplished. He asked if there was a plan in place - to first recommend and then implement? B. Cassidy that there is seed money to get evaluations started. The Chair said that there was no plan. B. Still questioned if the initial walkthrough of the main site could be conducted simultaneously with a PSHA. Dr. Carver said that a walkthrough was almost unnecessary. It is already known, based on the age of construction, that the High School /Middle School complex would not pass an inspection for seismic safety. \\ dove\ Departments \EF \Projects \Seismic Safety Evaluation \Minutes ARD 14 Sept 2004.doc Page 6 of 9 R. Tucker said that there is limited money and lots of buildings to be reviewed, and first we need to determine priorities [of buildings]. FEMA and the State won't pay for the study, but if a study isn't done, the school district will not be eligible for funding to do the rehabilitation. B. Cassidy said that there is a good group of folks around the table - bringing varied skills and expertise to this discussion. He noted that this was a technical issue and that he would like to get copies of some of the documents L. Kelly had brought so that they could be reviewed and the Board could become more comfortable /knowledgeable regarding the processes involved in doing a seismic evaluation. R. Tucker said that he would like to get the ball get an RFP out for the first two phases of evalu Board would then be able to identify the priorities to the PSHA. R. Tucker's concern is time /funding imposed by the Bond funding. rolling and ation. The and move on constraints The Chair recessed the meeting for a brief break at 8.20pm. The meeting was reconvened at 8:30pm. The Chair said he would like to keep it simple and entertained a motion to put out an RFP for a cursory study. B. Watkins said that he would like to see that done as soon as possible. \\ dove\ Departments \EF \Projects \Seismic Safety Evaluation \Minutes ARE 14 Sept 2004.doc Page 7 of 9 A motion was made by G. Hacker to proceed with an RFP for a "rapid visual" review. B. Watkins seconded the motion. Discussion J. Johnston questioned if the motion could be amended to include in the RFP a request for preparation of an RFP for future work a more inclusive package. G. Hacker seconded the amended motion. Discussion Dr. Carver said that the RFP must specifically call for qualified seismic analysis experience. J. Johnston asked if a responder to the preparation of an RFP, as was being discussed, would then be disqualified from responding to the RFP. [I don't have anything written that indicates and answer to this question - I think that Bud or maybe Scott said 'yes'] B. Cassidy said that a lot of information had been put out this evening and he would like to take some time to review the information and the documents provided by Dr. Carver and L. Kelly before making a decision. \\ dove\ Departments \EF \Projects \Seismic Safety Evaluation \Minutes ARB 14 Sept 2004.doc Page 8 of 9 The members of the Board concurred unanimously to put off a vote on making a recommendation to the Assembly for an RFP for seismic evaluation. F. Adjournment The Chair adjourned the meeting at 8:50pm. Respectfully submitted: Sharon Lea :ino fi, Secretly KIB Engineering /Facilities D-pt. Approved by: Scott Arndt, Chair Architectural Review Board Date: Date: 3 2 9- 0 2005' \\ dove\ Departments \EF \Projects \Seismic Safety Evaluation \Minutes ARE 14 Sept 2004.doc Page 9 of 9 Minutes Architectural Review Board 15 March 2005 7.00pm KFRC Conference Room EC;E0 li APR - 1 2005 BOROUGH CLERK'S OFFICE A. Call to Order Chairman Scott Arndt called the meeting to order at 7:OOp. B. Roll Call Present were: Board members Scott Arndt, Jerrol Friend, Gregg Hacker and Brent Watkins. Absent members were Mike Anderson, Charlie Jerling and Jay Johnston. Also in attendance were Robert Tucker, Doug Mathers, Gary Carver and Laura Kelly. In attendance from the KIB E/F Department were Bud Cassidy, Ken Smith and Sharon Lea Adinolfi. The Chair asked for a motion excusing those Members absent - all were out of town. J. Friend made a motion to excuse absent Members. The motion was seconded by B. Watkins. There was a unanimous affirmative voice vote. C. Approval of Agenda The Chair informed the Board that the first meeting of the Board in the new year required election of officers - both Chair and Vice Chair. He suggested adding to the Agenda [G 1.] Election of Officers. B. Watkins moved to accept the Agenda as amended, J. Friend seconded the motion and there was an affirmative unanimous voice vote. D. Approval of Minutes The Chair advised that the Minutes [10 May, 9 June and 14 Sept. 2004] would be reviewed at the next meeting. E. Presentation of Bayside FD Development Plan S. Arndt, Chair of Fire Protection Area #1, presented plans re development of area at Bayside FD. A training area made up of a 2 -story modular unit [burn building] is planned and has been brought before P &Z for approval. There will also be a small addition on the backside of the existing utility building to house a backup generator and a new boiler area. At a point further in the future there are plans to add a 4 bay addition. S. Arndt said that what was being requested at this meeting was \\ dove \Departments \EF \Projects \Architectural Review Board \Minutes ARB 15 Mar 2005.doc Page 1 of 4 . approva-l- the•-ARB to place the modular structure on the site and to add onto the existing utility building. Doug Mathers, President of the Firefighters Association passed F out information on,the modular burn unit and gave a presentation using line draw of the structure. The unit is 60' X 40' - 1/2 of the unit w11 be 1 story and 1/2 will be 2 story. D. . -the layout and specs of the unit - see attachment. S. Arndt indicated that the Volunteer Association is providing the funds for this unit. The unit will become Borough property to access the necessary liability insurance. The purpose of the unit is to train firefighters. The be made available to other firefighting entities for D. Mathers indicated that this unit will be of benef community. B. Watkins questioned the lifespan of the Arndt responded - 30 -40 years. D. Mathers added that on use and maintenance the lifespan could be indefinite unit will training. it to the unit. S. depending S. Arndt asked for approval by the ARB to continue forward with this project. J. Friend made a motion to approve this part of the plan [the modular burn unit] at Bayside FD. B. Watkins seconded the motion. There was a unanimous roll call vote in the affirmative. Next approval sought was for a 20' X 30'addition to the utility building which would house a new generator and boiler room. J. Friend made a motion to approve the addition. The motion was seconded by B. Watkins. There was a unanimous affirmative roll call vote. F. Review and Rating of Proposals for Seismic Vulnerability Assessment B. Cassidy, Director, Eng /Fac Dept., introduced Ken Smith. Ken is a civil /structural engineer and has been hired by the Borough to work on the bond issue projects as Project Manager /Inspector. B. Cassidy told the Board that 11 proposals had been received by the Borough in response to an RFP for Seismic Vulnerability Assessment. There is a great deal of material /detail for the Members to review and absorb. The consensus was that more than one meeting was required to review the proposals. The Members present agreed to review the material over the next 2 weeks and return on 29 March to complete the review that would lead to a "short list" of proposers to interview for the seismic valuation of the schools. With regards to disseminating copies of the proposals to parties other than the ARB, B. Watkins moved that those interested \\ dove\ Departments \EF \Projects \Architectural Review Board \Minutes ARB 15 Mar 2005.doc Page 2 of 4 parties [G. Carver, L. Kelly, H. Weston] receive copies of the proposals for their review. J. Friend seconded the motion and there was a unanimous voice vote. Dr. Gary Carver let the Board know that although he had been approached by some of the proposers to provide consultation services, he would rather volunteer his services to the ARB and the community. He made himself available via internet /phone for any technical assistance as the Board Members reviewed the Seismic Proposals. G. Memo - Price Escalation and Money Saving Considerations B. Cassidy had prepared a Memo for the Board Members re the escalation of the cost of materials and labor which has taken place since the Bond Issues were voted on. Included in the memo are some cost - saving ideas and he encouraged the Members to give some thought to ways in which the design /construction process could be accomplished in a cost effective manner. G.1. Election of Officers A motion was made by J. Friend and seconded by B. Watkins to retain Scott Arndt as Chair and Jay Johnston as Vice Chair. There was a unanimous affirmative voice vote. H. Public Comments K. Smith expressed his pleasure in attending the meeting and said that he looked forward to working with the ARB. I.Board Member Comments G. Hacker questioned G. Carver re the importance of looking at the proposals in terms of geotechnical expertise. G. Carver responded that there are 2 important areas to consider: ground motion and structural performance. There needs to be a balance between the 2 disciplines - hazard risk [ geotechnical] has to be assessed and the engineering aspect [structural] must be assessed. L. Kelly said that from an engineering perspective the building codes are, for the most part, at a "bare minimum ". The IBC has begun to make some progress in the area of seismic evaluation. Her concern is that not all firms will be attuned to the stricter guidelines because this is new territory. \\ dove\ Departments \EF \Projects \Architectural Review Board \Minutes ARB 15 Mar 2005.doc Page 3 of 4 G. Carver indicated that the seismic analysis must be accomplished in the best possible way - with strict adherence to FEMA regulations. He noted that firms familiar with working with FEMA would be helpful in attracting Federal dollars for the projects. There were no other Board Member comments. J. Adjournment The Chair adjourned the meeting at 8:10pm. Respectfully submitted: a i Ati ASILli/O Sharon Adino1fi, �-tary KIB Engineering /Facili't es Dept. Approved by: Scott Arndt, Chair Architectural Review Board Date: Date: 3 -.2 y- 2005 \\ dove \Departments \EF \Projects \Architectural Review Board \Minutes ARB 15 Mar 2005.doc Page 4 of 4 PLEDGE OF ALLEGIANCE MINUTES: Norm Wooten Roy Brown Jordan Rodgers A quorum was established. ALSO PRESENT: RECOGNITION OF VISITORS: CORRESPONDENCE: None KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — February 21, 2005 The Board of Education of the Kodiak Island Borough School District met in regular session on February 21, 2005, in the Borough Assembly Chambers. The meeting was broadcasted on KMXT Radio, 100.1 F.M. and televised by GCI Cablevision. Board President Scott Williams called the meeting to order at 7 p.m. ROLL CALL was taken, and the following members were present: Betty Walters Dave Jones Jack Walsh Ron Fried Larry LeDoux Darcy Stielstra Bill Watkins Bob Meade Howard Wayne Matt Bieber Leslie Soughers Jim Lambert Jeff Wheater Teresa Timberlake Inga Seifert The minutes of the Regular Meeting of January 24, 2005, and the Special Meeting of February 7, 2005 were to be considered for approval and/or correction. MOTION JEFF STEPHAN moved to approve the minutes of the Regular Meeting of January 24, 2005, and the Special Meeting of February 7, 2005 as presented. ROY BROWN seconded the motion and it carried unanimously by a voice vote. Superintendent Betty Walters welcomed all in attendance and in the listening and viewing audiences. COMMUNITY COMMENTS: None Elizabeth Odell Scott Williams Jeff Stephan CDR John Furman TECEOVE APR - 5 2005 BOROUGH CLERK'S OFFICE SCHOOL BOARD REGULAR MEETING February 21, 2005 Page 2 PROGRAM /STAFF REPORTS: 1. Volunteers of the Month — Peterson Elementary School students and staff recognized 66 parent volunteers on Friday, February 11, 2005 with a VIPP (Very Important Peterson Parent) salad and dessert luncheon. Peterson Principal Darcy Stielstra shared that students and staff recognized 66 parent volunteers at a Valentine's Parent luncheon. Students from each classroom created heart- shaped banners and distributed them to parents during the luncheon as well as sang songs and recited poetry. Principal Stielstra extended his thanks to Peterson PTA members Jennifer Fox, Jeff Wheater, Teresa Timberlake and Iga Seafort. Peterson PTA is instrumental in fundraising for the purchase of new playground equipment as well as financing the Battle of the Books competition. 2. Kodiak High School Vocational Education Program Report - The Career Technical Education program is currently being reviewed for alignment to standards and quality criteria for exemplary career tech programs The career tech advisory committee will be reviewing existing programs to identify needs as they relate to course offerings, facilities, instructional materials, equipment, staffing, and staff development. The Business Education Department currently teaches two, semester -long, college credit classes: Keyboarding and Computer Applications. While both of these classes start at different levels, they both end up with approximately the same knowledge base at the end of the semester, although the students in the Computer Applications class have a higher skill level. These students then move into Advanced Computer Applications second semester where spreadsheet, database, presentation, and publishing software are integrated. Kodiak High School business teacher Jim Lambert shared that Business Law and Personal Finance are offered as semester classes and accounting is offered as a full year class for 3 college credits for the entire year. Due to the loss of one teacher at the end of last year, Business Lab, Computerized Accounting, Desktop Publishing, Business Communications, Computer Applications, Advanced Computer Applications, Business Law, and Personal Finance were not offered this school year. Goals for the program include restoring a second teacher to the department, achieving continuity and articulation with a keyboarding program throughout the elementary and middle school, and working with the curriculum review committee to better meet the needs of students and the community. He encouraged the District to continue working with Kodiak College on dual programs. Kodiak High School multi -media teacher Matt Bieber shared that his department offers numerous programs covering Digital Video Creation, Multimedia Design, Beginning and Advanced Photography (both analog and digital), Yearbook, and Web Design. Most courses are offered for dual credit and train students in the use of major multimedia applications used in the design world. He stated that he would like to expand programs to include providing a certification program for students as well as bring back a digital animation class that was cut last year. SCHOOL BOARD REGULAR MEETING February 21, 2005 Page 3 Kodiak High School career technology teacher Leslie Soughers shared that one of Mr. Lambert's students taught her the Excel program Students are teaching as well as learning. She extended an invitation to Board members to attend Kodiak High School Career Day on Monday, March 28 which will be geared towards hands -on activities for students. SUPERINTENDENT'S REPORT: 1. Congratulations to the following teams who won their respective levels of the regional battles and represented the District at the state level in the 21st annual Battle of the Books competition last week! • Kodiak High School: Wyatt Biessel, Michelle Leitheiser, Hannah Johnson, Tyler Nussbaum • Port Lions School 7 `h /8`h grade: Anna Nelson, Madison Strong, Jeremy Kewan, Charlea Kewan • Chiniak School 5` grade: Autumn Kimmel, Dallas Dominguez, Elilai Christman • Port Lions School 3 /4th: Keana Bendixen, Raissa Boskofsky, Marquee Strong, Emma Nelson Congratulations and thanks to all the teachers, aides, volunteers, and parents who worked with these teams. Students had a clearer understanding of the plots, characters, settings, and themes than in the past. The real winners are everyone who participated, because they "won" the skill of being better readers. 2. Several students representing Kodiak High School recently won honors in this year's WordMasters Challenge, a national competition for high school students requiring close reading and analysis of many different kinds of prose and poetry. Sophomore Michaelango Sison earned a near- perfect score in the year's second meet. He placed among the 60 highest scoring tenth graders nationwide. Sophomore Gage Edwards and juniors Naphtali Fields, Hannah Johnson and Savannah Tallino and seniors Justin Leedy and Chris Pinto earned Honorable mention for high achievement. More than 50,000 students from 46 states entered the meeting. The school's competition was supervised by Kodiak High School teachers Crystal Thomas, Ben Jackson, Mike Sirofchuck, Kate Stewart, and Tami Fogle. UNFINISHED BUSINESS: None NEW BUSINESS: 1. 2004/2005 Certificated Contracts — Administration has one contract prepared for Board approval. SCHOOL BOARD REGULAR MEETING February 21, 2005 Page 4 MOTION ROY BROWN moved to approve a certificated contract for the 2004/2005 school year to William (Bill) Williams — BA +18/7 in the amount of $19,609 for 1.0 FTE Larsen Bay School. JEFF STEPHAN seconded the motion and the motion carried unanimously by a roll call vote. 2. 2005/2006 Tenured Certificated Contracts — Contracts for the 2005/2006 school year for certificated tenured teachers have been recommended. MOTION JEFF STEPHAN moved to approve 2005/2006 tenured certificated teacher contracts in the amount of $9,829,491 for 162.33 FTE (full -time equivalent). ROY BROWN seconded the motion and it carried unanimously by a roll call vote. 3. Resolution Number 045 -003, In Support of Increased State Funding for Education - This resolution requests the Governor and legislature increase foundation funding in the Governor's bill by an additional $23 million for a total increase of $85 million resulting in a 2006 base student allocation of $4,995 per student. MOTION NORM WOOTEN moved to adopt Resolution Number 045 -003, In Support of Increased State Funding for Education. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote. 4. Purchase Requisition Number 56000124, Association of Alaska School Boards (AASB) — This purchase requisition is for annual membership dues. MOTION ROY BROWN moved to approve Purchase Requisition Number 560000124 to the Association of Alaska School Boards in the amount of $13,192 ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote. 5. FY 05 Winter Budget Revisions — These mid -year budget revisions bring the FY 05 Budget into balance and adjust the budget in accordance with principals' and administrators' changes. MOTION JEFF STEPHAN moved to approve the FY 05 Winter Budget Revisions as presented by Director of Finance Dave Jones. ROY BROWN seconded the motion and it carried unanimously by a roll call vote. SCHOOL BOARD REGULAR MEETING February 21, 2005 Page 5 6. FY 06 Indian Education Act (IEA) Grant Intent to Apply — This grant provides funding for aides who work with American Indian and Alaska Native students to help them make adequate yearly progress in the areas of reading, language arts, and math. MOTION ELIZABETH ODELL moved to approve the FY 06 Indian Education Act Grant Intent to Apply in the amount of $177,627. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote. 7. Request to Bid Services and Supplies — School Board Policy, Section 8.2.6.a, Purchasing, requires that all purchases and agreements valued at $5,000 or more are to be based upon competitive bids or quotations and that any in excess of $10,000 require Board review, or, in the case of formal bids, prior approval. MOTION JEFF STEPHAN moved to approve requests to bid Custodial Supplies, Employee Benefits Consulting and Brokerage Services (health insurance), Fuel Supply and Delivery, General Office and Art Supplies, Kodiak High School Beverage Vending Services, Kodiak High School Yearbook Production Services, Perishables and Fresh Milk Supplies, School Photography Services and School Meals Program Supplies. ROY BROWN seconded the motion and it carried unanimously by a voice vote. 8. 2005/2006 Classified Employee Request for Leave of Absence — Administration has received a one -year leave of absence request from a classified staff member. MOTION ELIZABETH ODELL moved to approve a 2005/2006 one -year leave of absence for classified staff member Barbara Thompson. NORM WOOTEN seconded the motion and it carried unanimously by a roll call vote. 9. FY 05 NCLB Integrated Program Grant Award — This grant encompasses the Title I -A, Title I -C, Title II -A, Title II -D, Title III, Title IV -A grants and funds professional development, certificated and classified staffing, staff travel, and supplies and materials, all specifically tied to student achievement. MOTION NORM WOOTEN moved to accept the FY 05 NCLB Integrated Program Grant Award in the amount of $1,188,139. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote. SCHOOL BOARD REGULAR MEETING February 21, 2005 Page 6 FUTURE BUSINESS: 1. The meeting schedule for March calls for a Work Session on Monday, March 7, 2005 and a Regular Meeting on Monday, March 28, 2005 at 7 p.m. in the Borough Assembly Chambers. 2. FY 06 Budget Work Sessions continue every Monday this month beginning at 5:15 p.m. with the exception of Monday, March 14 due to Spring Break. Please call the Director of Finance Dave Jones at 486 -9278 for more information. 3. Representatives from the Alaska Educational Innovations Network (AEIN) grant will be in Kodiak on February 23 and 24, 2005. Board members are invited to meet with the AEIN representatives on Wednesday, February 23 at noon in the School District Conference Room. COMMUNITY COMMENTS: None BOARD COMMENTS: 1. Jordan Rodgers extended her thanks to the volunteers of the month as well as the high school updates. 2. Norm Wooten also extended his thanks to the high school staff for their informative update on career technology. 3. Jeff Stephan asked for a broader policy discussion on the issue of putting soda in vending machines around the District rather than a school by school basis. He shared that he has read several publications regarding the nutritional aspect of what is provided to students in a vending machine and how it goes hand in hand with obesity and diabetes. He believes that there is an increasing initiative to address this issue. He asked to discuss this issue at a future Board meeting. 4. Scott Williams thanked the Peterson Elementary school PTA and the volunteers of the month from Peterson; extended his appreciation to Kodiak High School staff for their informative presentation on Career Technology and congratulated the students on a successful Battle of the Books. Kids are doing great things in great programs! ADJOURNMENT: ROY BROWN moved to adjourn the Regular Meeting. ELIZABETH ODELL seconded the motion, and it carried unanimously by a voice vote. SCHOOL BOARD REGULAR MEETING February 21, 2005 Page 7 There being no further business, President Scott Williams adjourned the Regular Meeting at 8:08 p.m. Respectfully Submitted, Sheila Roberts Administrative Assistant Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of March 28, 2005. A j‘art/L ifidU of the Board PLEDGE OF ALLEGIANCE Norm Wooten CDR John Furman Absent: Jordan Rodgers, excused Jeff Stephan, excused Elizabeth Odell, excused A quorum was established. ALSO PRESENT: Betty Walters Dave Jones Howard Wayne Carla Lam Peggy O'Leary Tina Genoff Bob Meade Casey Janz Pat Costello Tony Chaco NEW BUSINESS: KODIAK ISLAND BOROUGH SCHOOL DISTRI Board of Education Special Meeting — March 7, 2005 ROLL CALL was taken, and the following members were present: Roy Brown Scott Williams Heather Wheeler Bill Watkins Brian O'Leary Mel LeVan Ken MacGregor Andy Ozales Lori Phillips Joy Green Tracy Anderson Meri Holden Jack Walsh Larry LeDoux Patty Holmes Joanne Quass Karen Winkler Sami King Marcia Lynn Ron Bryant Sherry Anderson ciEilvE J II APR - 5 2005 BOROUGH CLERK'S OFFICE The Board of Education of the Kodiak Island Borough School District met in special session on March 7, 2005, in the School District Conference Room. Board President Scott Williams called the meeting to order at 7 p.m. 1. Executive Session — High School Graduation Qualifying Examination Student Waivers — State of Alaska regulations allow students or their parents to request a waiver from passing the High School Graduation Qualifying Examination (HSGQE) for three reasons: 1) if the student arrives late into the Alaska public school system, 2) if the student has rare and unusual circumstances beyond the control of the student, the parent and the school, and that no other recourse or remedy exited to address the circumstance before the expected graduation date, and 3) if the student has taken and passed another state's high school graduation exit exam in reading, English and math. MOTION NORM WOOTEN moved to enter into Executive Session to discuss the requests for High School Graduation Qualifying Examination Student Waivers following the work session and to include Superintendent Betty Walters, Director of Instructional Services Brian O'Leary, Kodiak SCHOOL BOARD SPECIAL MEETING March 7, 2005 Page 2 High School Principal Bob Meade and the appropriate students and parents, if necessary. ROY BROWN seconded the motion and it carried unanimously by a voice vote of all members present. At 10:32 p.m. the Special Meeting recessed into Executive Session. At 10:38 p.m. the Special Meeting reconvened. MOTION NORM WOOTEN moved to approve a High School Graduation Qualifying Examination waiver for the following students for the following reasons: • Student 045 -001NB — • Student 045 -002BF — • Student 045 -003KJ — • Student 045 -004SK — • Student 045 -005CK • Student 045 -006DA • Student 045 -007A0 • Student 045 -008RP ROY BROWN seconded the motion and members present. ADJOURNMENT Passed another state's exit exam Passed another state's exit exam Passed another state's exit exam Passed another state's exit exam — Passed another state's exit exam — Late arrival — Late arrival — Late arrival carried unanimously by a roll call vote of all MOTION NORM WOOTEN moved to adjourn the Special Meeting. ROY BROWN seconded the motion, and it carried unanimously by a voice vote of all members present. There being no further business, Board President Scott Williams adjourned the Special Meeting at 10:40 p.m. a School District Board of Education at b the Kodiak Island Borough Scho Approveu by �..,, Kodiak Borough - -- -- their Regular Meeting of March 28, 2005. ectfully submitted, U Zc Lie /2 (✓'7 Sheila Roberts Administrative Assistant ACTION ITEMS: APPROVED: PRESENTED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — March 28, 2005 SUMMARY - on, Eon MAR 3 1 2005 Motion to approve the 2005/2006 Town School Calendar as presented. BOROUGH CLERK'S OFFICE Motion to approve the minutes of the Regul Meetin of February 21, 2005 and the Special Meeting of March 7, 2005. Acting Board President Roy Brown presented certificates of appreciation to Chiniak School Volunteer of the Month Ingrid Neubauer and to Ouzinkie School Volunteer of the Month Kerry Ivory. Motion to approve a certificated contract for the remainder of the 2004/2005 school year to JaiNan Fiala — MA +0/0 in the amount of $9,083 for 1.0 FTEKodiak High School for 43 days. Motion to approve a 2005/2006 certificated leave of absence for Amy Fogle, Janice Rogers, Jennifer Eubank, Valerie White, Leslie Soughers, Kitty Deal, Tonya Chamberlain, Sharon Martin, and Kim Triplett and a 2005/2006 first semester leave of absence for North Star Elementary School teacher Victoria Becwar- Lewis. Motion to accept the FY 05 Youth Risk Behavior Survey Grant Award in the amount of $1,500. Motion to approve the FY 05 Alaska Brewery Scholarship Grant Intent to Apply in the amount of $400. Motion to approve the FY 05 Carl Perkins, Vocational Education, Secondary, Grant Amendment in the amount of $6,756 for a total grant award of $60,674. Motion to adopt the Physical Education Cuniculum Document as presented. Motion to adopt the Health Curriculum Document as presented. 1 Regular Meeting School Board Summary March 28, 2005 Page 2 APPROVED: Motion to approve the FY 06 Interlibrary Cooperation Grant Intent to Apply in the amount of $77,966 with a District match of $16,240. APPROVED: Motion to approve the FY 06 Title VI -B IDEA Grant Intent to Apply in the amount of $431,062. APPROVED: Motion to approve the FY 06 Section 619 IDEA Grant Intent to Apply in the amount of $14,972. APPROVED: Motion to approve the FY 06 Artists in Schools Independent Program Grant Intent to Apply in the amount of $15,000. APPROVED: Motion to accept the FY 06 Access/Project Grant Award in the amount of $459. APPROVED: Motion to approve a High School Graduation Qualifying Examination waiver for Student 045 -009MT due to late arrival into the Alaska public school system. APPROVED: Motion to adjourn. Kodiak Island Borough April 21, 2005 - 7:30 p.m. 1. INVOCATION Captain Dave Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL VOICE VOTE ON MOTION Assembly Guidelines Clerk's note: Assemblymembers Ranney and Wells as well as other Assemblymembers may be out and asked to be excused. Recommended motion: Move to specifically excuse any Assemblymembers that are absent. 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. Administrative Official Cassidy requested to remove Contract No. 2005 -08 from the agenda: Recommended motion: Move to amend the agenda by removing Item 13.A. 1 Contract No. 2005 -08. VOICE VOTE ON MOTION TO AMEND THE AGENDA VOICE VOTE ON MOTION TO AMEND THE AGENDA Regular Meeting Assembly Chambers Clerk's note: The Commission postponed their action on the Gravel Task Force because only four members were present as three members were attending a Parks and Rec meeting. So, the Clerk requests that the Assembly amend the agenda to remove Item No. 13.D.2 Confirmation of Mayoral Appointments to the Gravel Task Force. Recommended motion: Move to amend the agenda by removing Item 13_0.2 Confirmation. of Mayoral Appointments to the Gravel Task Force. VOICE VOTE ON MOTION TO APPROVE THE AGENDA AS MENDED Kodiak Island Borough Assembly Guidelines April 21, 2005 Page 1 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meeting of March,8 2005. Recommended motion: Move to approve the rhinutes as submitted VOICE VOTE ON MOTION TO APPROVE THE MINUTES 6. AWARDS AND PRESENTATIONS A. Employee of the Quarter - Administrative Official Cassidy B. Students of the Month - Deputy Presiding Officer Bonney 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. Read phone numbers: Local Phone Number 486 -3231 Toll Free 1- 800 - 478 -5736 PLEASE ASK SPEAKERS KERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (A question asked of a speaker during the speaker's testimony is counted toward the speaker's time. It is recommended that questions are asked after the speaker has finished.) A. Ordinance No. FY2005 -10 Rezoning Lot 8A -1 Block 5 Miller Point Subdivision From R -1 Two Family Residential Zoning District To PL- Public Use. (P &Z Case 040 -016) Recommended motion: Move to adopt Ordinance No. FY2005 -10. Staff Report - Administrative Official Cassidy. Open public hearing. Read phone numbers: Local Phone Number 486 -3231 Toll Free 1- 800 - 478 -5736 Close public hearing. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION TO ADOPT Kodiak Island Borough Assembly Guidelines April 21, 2005 Page 2 10. BOROUGH MANAGER'S REPORT - Administrative Official Cassidy 11. MESSAGES FROM THE BOROUGH MAYOR - Deputy Presiding Officer Bonney 12. UNFINISHED BUSINESS A. Confirmation of Trinity Islands Paving District Assessment Roll. Clerk's note: Assemblymember Anderson declared a conflict of interest at the April 7, 2005 Regular Assembly Meeting and should excuse himself from the dias. The motion before the Assembly is: to confirm the Trinity Islands Paving District Assessment Roll. Staff report - Administrative Official Cassidy. ROLL CALL VOTE ON MOTION 3. NEW BUSINESS A. CONTRACTS If the agenda was amended, please proceed to Contract No. 2005 - 09. 1. Contract No. 2005 -08 Purchase of a Caterpillar D6R XL Tractor with Waste Handling Package for Baler /Landfill Operations. Recommended motion: Move to approve Contract No. 2005 -08 with NC Machinery of Anchorage, AK in an amount not to exceed $305,308. Staff report - Administrative Official Cassidy. ROLL CALL VOTE ON MOTION Contract No. 2005 -09 Employment Contract Between the Kodiak Island Borough Assembly and Rick Gifford as Manager. Recommended motion: Move to approve Contract No. 2005 -09 with Rick Gifford. Staff report - Deputy Presiding Officer Bonney. ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines April 21, 2005 Page 3 B. RESOLUTIONS - None C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2005 -1 1 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.04 Public Finance - Management and Accounting Section 3.04.057 General Fixed Assets to Provide for Disposal of Used Hospital Equipment. Recommended motion: Move to adopt Ordinance No. FY2005 -11 in first reading to advance to public hearing on May 5, 2005. Staff Report - Administrative Official Cassidy. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOT /ON D. OTHER ITEMS 1. Resignation of Fire Protection Area No. 1 Board Member. Recommended motion: Move to accept, with regret, the resignation of Robert Casey from the Fire Protection Area No. 1 Board and direct the Borough Clerk to advertise the vacancy per borough code. ROLL CALL VOTE ON MOT /ON If the agenda was amended, please proceed to citizens comments. 2. Confirmation of Mayoral Appointments to the Gravel Task Force. Recommended motion: Move to confirm the mayoral appointments of , and to seats on the Gravel Task Force. ROLL CALL VOTE ON MOT /ON 14. CITIZEN COMMENTS (Limited to three minutes per speaker) Read phone numbers: Local Phone Number 486 -3231 Toll Free 1- 800 - 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. Kodiak Island Borough Assembly Guidelines April 21, 2005 Page 4 15. ASSEMBLYMEMBER COMMENTS ANNOUNCEMENTS - Deputy Presiding Officer Bonney The Assembly is scheduled to meet in a work session on Thursday, April 28, 2005 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, May 5, 2005 at 7:30 p.m. in the Assembly Chambers. 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOT /ON Kodiak Island Borough Assembly Guidelines April 21, 2005 Page 5 KODIAK ISLAND BOROUGH ASSEMBLY MEETING Regular Meeting of: 94WOM Please print our name Please print your name v 1 N 1 NILK v 5 z z ■-C z 'cr 0 0 0 0 8 � �� a —cam C tx1 ciS sic= 7 cs=„7: 8 0 0 0 0 o r 0 r 0 tri a cn r ciN � } z 1f _4a t Rio co 1 t t z n 0 t c. .." c.„ z z cj O o ff! • z g) n S C 0 y� • s Z R 5 1 c � c NI o 0 f 1 r CA Ca CD 0 a — o CIO to 0 O c c co 8 a 0 0 a to to Go CD DATE: February 16, 2005 TO: Planning and Zoning Commission FROM: Community Development Department SUBJECT: Kodiak Island Borough Gravel Task Force — Planning and Zoning Commission recommendation of community member names to complete the ad hoc committee. The Commission discussed this issue at its packet review worksession on February 9, 2005. The Commission has seen the list of names proposed by staff last year, however the Commission is reluctant to recommend people for a committee on the basis of the list alone. Before the Commission feels that it can adequately make recommendations for membership on a Gravel Task Force (GTF), it would like to have interested persons submit an application form, preferably in the same manner that is commonly done for other boards and committees. In addition, the Commission would like to have this opportunity to participate on the GTF advertised locally in order to attract a diversity of applications and to ensure that all qualified persons have the opportunity to participate in this process. The Commission feels that the three to five seats to be filled on the proposed GTF should not be drawn from industry alone, although the need for representation from that perspective will be required. The Commission feels that the process and ultimately the products resulting from the process will have greater credibility and resonance with the community if they have an application process before they try to select GTF members for recommendation to the Assembly. Staff has provided an appropriate motion on the basis of the Commission's prior discussion: Move to recommend that the Kodiak Island Borough Assembly direct the Clerk's Office to advertise an application process for the proposed Kodiak Island Borough Gravel Task Force and forward the qualified applications to the Planning and Zoning Commission for review and selection of candidates to be forwarded to the Assembly for appointment. KIB Gravel Task Force Kodiak Island Borough Planning and Zoning Commission SUPPLEMENTAL MEMORANDUM Page 1 of 1 P & Z: February 16, 2005 Gravel Task Force Potential Members David King Gary Carver Reed Oswalt Bill Oliver Mike Martin Jim Graham Mike Anderson Chris Lynch Ed Weiss, ADFG biologist Nancy Wells Tom Lance, NRCS Sam Christian, NRCS Patrick Saltonstall (to identify possible conflicts with archeological sites) Cpt. Lachowsky — Coast Guard (or whomever their head engineer is) N: \CD\P &Z Commission\P &Z Meetings\2004 P &Z\July \Gravel Task Force Names.doc Notes for December 30, 2004 Assembly Work Session Prepared by Duane Dvorak, Acting Director Invitation to discuss the following issues with the KIB Planning and Zoning Commission. 1. Industrial Zoning. a. The current industrial zone standards of the KIB were adopted in 1981 (Ord. 81- 40 -0). In all likelihood these standards are based upon a model that preceded the date of adoption making these standards effectively 30 years old ( + / -). Staff was requested by Administration to look into the drafting of new industrial zoning standards in July and August 2002. This process included gathering research materials from APA and other Alaskan Communities in anticipation of a public review process. Particular emphasis was placed on developing performance standards, i.e. flexible standards that would be more restrictive in the presence of incompatible uses or districts. In addition, a request was made to investigate noise regulations, particularly relating to the regulation of industrial uses. A draft ordinance was developed by staff and submitted to the Administration in September 2002, however no further action has been requested on this issue since that time. 2. Mobile Home Parks. a. The Commission has held six meetings on this issue. After the first couple of meetings, Commissioner King submitted a substantial ordinance proposal, which was subsequently reviewed and commented upon by CDD staff and the Building Official. At a meeting to go over this proposal and staff comments, Commissioner King submitted a second proposal, which staff had not seen at that point. Another work session was scheduled to review both proposals in light of the current mobile home park requirements. During this process staff assembled information on existing mobile home parks in matrix form to indicate the various states of conformity by existing mobile home parks with the current MHP code requirements. The Commission met and decided to favor Proposal #2 of Commissioner King's two proposals, however another work session would be scheduled to go over the various sections line -by -line. This most recent meeting was held on December 1, 2004 and the products from that meeting are copied to the Assembly in the Dec. 30`" packet. Next meeting for P &Z Commission to discuss this issue in on January 26, 2004. The related issue of reviewing the nonconforming provisions in KIBC 17.36 was determined to be handled in a separate and subsequent project, once the mobile home park code revisions and recommendations were forwarded to the Assembly. 3. Gravel Issues. a. This issue was one that was being worked in the Dept. by the former CDD Director Michelle Stearns. The Commission approved a resolution on July 21, 2004, recommending the Assembly appointment of a gravel task force to address this issue. At this time the status of this recommendation is unknown within the CDD. KODIAK ISLAND BOROUGH PLANNING & ZONING COMMISSION RESOLUTION NO. 2004 -02 Requested by: Planning and Zoning Commission Drafted by: Michelle R. Stearns Introduced: July 21, 2004 Amended: Adopted: A RESOLUTION OF THE PLANNING & ZONING COMMISSION OF THE KODIAK ISLAND BOROUGH RECOMMENDING THE BOROUGH ASSEMBLY APPOINT A TASK FORCE COMPRISED OF PLANNING AND ZONING COMMISSION, ASSEMBLY, RESOURCE AGENCY, COMMUNITY, AND INDUSTRY REPRESENTATIVES TO RESEARCH THE OPPORTUNITIES AND CONSTRAINTS OF DEVELOPING EXISTING SITES AND DESIGNATING ALTERNATIVE GRAVEL EXTRACTION SITES AND OPERATIONS IN THE BOROUGH. WHEREAS, it is the duty of the Planning & Zoning Commission to promote public interest in and understanding of the comprehensive plan and of planning, zoning, subdivision, coastal management, oil spill planning and energy management per KIBC 2.40.030.H (Powers and Duties); WHEREAS, it is also the duty of the Planning & Zoning Commission to make investigations and recommendations for Assembly approval regarding any matter related to Borough planning, per KIBC 2.40.030.H (Powers and Duties); and WHEREAS, the Planning and Zoning Commission, Borough Staff and the Borough's Consultant have been developing an update to the 1982 Womens Bay Comprehensive Plan over the last two years; and WHEREAS, there are currently limited locations that have been developed for gravel material extraction in the Borough and the need for gravel material for community development is a Borough -wide issue that affects all citizens of the Borough; and WHEREAS, the need to study further the existing gravel operations in the Womens Bay area and potential gravel material sources and extraction activities in the greater Borough region has been discussed extensively during the Womens Bay Comprehensive Plan update process; and WHEREAS, members of the Planning & Zoning Commission, Assembly, community, industry and resource agencies have expressed interest and commitment to participating on a Task Force to research, study and make recommendations on this issue; and 1 WHEREAS, this issue will affect the Borough for many years to come and therefore there exists an immediate need to study and identify potential future material areas for possible development and gravel extraction to maximize the benefit for all Borough citizens. NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH PLANNING & ZONING COMMISSION THAT: Section 1: The Commission hereby respectfully requests the Borough Assembly appoint a Task Force comprised of Planning and Zoning Commission, Assembly, community, resource agency and industry representatives to research the opportunities and constraints of developing existing sites and designating alternative gravel material extraction sites and operations in the Borough; Section 2: The Commission hereby respectfully requests that upon appointment, the Task Force be convened immediately, and that it deliver its research and recommendations to both the Planning & Zoning Commission and the Borough Assembly no later than one year after its establishment. ADOPTED BY THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION THIS TWENTY -FIRST DAY OF JULY, TWO THOUSAND AND FOUR. /1 e rrol Friend, Chair 2 Kodiak Island Borough Assembly Newsletter Vol. FY2005, No. 23 Published Bi- Monthly April 22, 2005 At its Regular Meeting of April 21, 2005, the Kodiak Island Borough Assembly Took the Following Actions: AMENDED THE AGENDA to Remove Item 13.A.1 Contract No. 2005 -08 Purchase of a Caterpillar D6R XL Tractor with Waste Handling Package for Baler /Landfill Operations and Item 13.D.2 Confirmation of Mayoral Appointments to the Gravel Task Force. PRESENTED the Employee of the Quarter Award to Kirsten Galliher, Assessment Clerk I in the Assessing Department. PRESENTED Student of the Month Awards to Ryan Amodo, a Tenth Grader in Akhiok School and Ronnie Tunohun, a Junior in Old Harbor High School. ADOPTED Ordinance No. FY2005 -10 Rezoning Lot 8A -1 Block 5 Miller Point Subdivision From R -1 Two Family Residential Zoning District To PL- Public Use (P &Z Case 040 -016.) POSTPONED CONFIRMATION of the Trinity Islands Paving District Assessment Roll to May 5, 2005. APPROVED Contract No. 2005 -09 Employment Contract Between the Kodiak Island Borough Assembly and Rick Gifford as Manager. ADVANCED Ordinance No. FY2005 -11 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.04 Public Finance — Management and Accounting Section 3.04.057 General Fixed Assets to Provide for Disposal of Used Hospital Equipment to public hearing on May 5, 2005. ACCEPTED, with Regret, the Resignation of Robert Casey From the Fire Protection Area No. 1 Board and Directed the Borough Clerk to Advertise the Vacancy per Borough Code. Minutes of this and other assembly meetings as well as copies of agenda items are available at the Borough Clerk's Office. The next regular meeting of the Kodiak Island Borough Assembly is scheduled for THURSDAY, May 5, 2005 at 7:30 p.m. in the Borough Assembly Chambers.