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SHFE7g_v,p� Y IIN KOD1Ag ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET By, � � Second: 1 � ��l/" l.. � �.� Mr. Rann�, Ms. Williams �� n case ofa tie) n'Iayvr Selby I��V U� Y IN By/6 � Second: � W � Ms.� �: Ranr�� — P�caseofa tie) Maynr Selby , `�V v� Y IN BY. �I� Second:�� , Mr. Abell � � �.� Ms.� �'Il: RarmA., Ms. Willia�vs (�n Case ofa Tie) Mayvr Selby Date d /� ZooS � Adjowr�ed By: �Y� Second: 1 � D� 2�05. �ee� �� '�� :, - '•■ : .� . �•.� MS.�� (In caseofatre) MaytirSelby � Y IN cc 0 op LL l itille c t5w al U a O u q O � it ct Z W o u� 00 QDW E. o� C)a P U a a O 4 q �0I KODIAK ISLAND BOROUGH ASSEMBLY MEETING Regular Meeting of: -eurvit, 2-00 Please print your name mmommiPlease print your name ammulla Mr. Jerome Se /by Borough Mayor Terri Expires 2007 Mr. Tom Abe// Assemb /ymember Term Expires 2005 Mr. Mike Anderson Assemb /ymember Term Expires 2006 Mr. Tuck Bonney Deputy Presiding Officer Assemb /ymember Term Expires 2005 Ms. Pat Branson Assemb /ymember Term Expires 2007 Mr. Cecil Ranney Assemb /ymember Term Expires 2006 Ms. Nancy We //s Assemb/ymember Term Expires 2005 Ms. Barbara Williams Assemb /ymember Tenn Expires 2007 Ms. Nancy Galstad lnter/m Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk Codiak Island Borough ebruary 17, 2005 Kodiak Island Borough February 17, 2005 - 7:30 p.m Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Special Meeting January Meeting of January 20, 2Q 9 of January 10, and 6. AWARDS AND PRESENTATIONS rifrisaw- A. Student of the Month B. Employee of the Year 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. B. COMMITTEE REPORTS 9. PUBLIC HEARING - None 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2005 -04 to Provide Repairs to the Leachate Treatment System at the Kodiak Island Borough Landfill. 2. Contract No. 2005 -05 to Provide Repairs to the Baler Building Tipping Floor at the Kodiak Island Borough Landfill. Assembly Agenda Page 1 RESOLUTIONS 1. Resolution No. FY2005 -14 Adopting a Federal Capital Improvement Program for the Fisc Years 2006 -2010. ORDINANCES FOR INTRODUCTION - None OTHER ITEMS 1. Confirmation of Mayoral Appointment to the Personnel Advisory Board. 2. Confirmation of Mayoral Appointment to the Personnel Advisory Board. 3. Appointment to Providence Kodiak Island Service Area Community Board. 4. Vacation and Replat of Tract K Russian Creek Subdivision Creating Lots K1 Through K6 Russian Creek Subdivision, and the Vacation of a Ten Foot Utility Easement. 5. Confirmation of Mayoral Appointments to the Kodiak Island Gateway Communities Team. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Kodiak Island Borough School District Board of Education Regular Meeting of December 13, 2004 and Special Meeting of January 10, 2005. 2. Monashka Bay Road Service Area Board Meeting of March 18, 2003. 3. Womens Bay Service Area Board Meeting of November 29, 2004. B. REPORTS 1. Kodiak Island Borough January 2005 Financial Report. 2. Kodiak Island Borough School District Board of Education Regular Meeting Summary of January 24, 2005. 3. Kodiak Island Borough School District Statement of Revenues, Expenditures, and Encumbrances dated November, 2004. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT B. C. D. Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough February 17, 2005 Assembly Agenda Page 2 Kodiak Island Borough February 17, 2005 - 7:30 p.m. Regular Meeting Mr. Jerome Se /by Borough Mayor Term Expires 2007 Mr. Tom Abell Assemb /ymember Term Expires 2005 Mr. Mike Anderson Assemb /ymember Term Expires 2006 Mr. Tuck Bonney Deputy Presiding Officer Assemb /ymember Term Expires 2005 Ms. Pat Branson Assemb /ymember Term Expires 2007 Mr. Cecil Ranney Assemb /ymember Term Expires 2006 Ms. Nancy We // Assemb /ymember Term Expires 2005 Ms. Barbara Williams Assemblymember Term Expires 2007 Ms. Nancy Galstad Interim Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk Kodiak Island Borough February 17, 2005 Assembly Agenda Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8, 1. INVOCATION 2. PLEDGE OF ALLEGIANCE DRAFT 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Special Meeting of January 10, and Regular Meeting of January 20, 2005. 6. AWARDS AND PRESENTATIONS A. Student of the Month B. Employee of the Year 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. B. COMMITTEE REPORTS 9. PUBLIC HEARING - None 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2005 -04 to Provide Repairs to the Leachate Treatment System at the Kodiak Island Borough Landfill. 2. Contract No. 2005 -05 to Provide Repairs to the Baler Building Tipping Floor at the Kodiak Island Borough Landfill. Assembly Agenda Page 1 B. RESOLUTIONS 1. Resolution No. FY2005 -14 Adopting a Federal Capital Improvement Program for the Fiscr Years 2006 -2010. C. ORDINANCES FOR INTRODUCTION - None D. OTHER ITEMS 1. Confirmation of Mayoral Appointment to the Personnel Advisory Board. 2. Confirmation of Mayoral Appointment to the Personnel Advisory Board. 3. Appointment to Providence Kodiak Island Service Area Community Board. 4. Vacation and Replat of Tract K Russian Creek Subdivision Creating Lots K1 Through K6 Russian Creek Subdivision, and the Vacation of a Ten Foot Utility Easement. 5. Assembly Approval and Appointment of the "Gateways Communities Workshop" team as set forth in Parks and Recreation Committee Resolution No. 2005 -02. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Kodiak Island Borough School District Board of Education Regular Meeting of December 13, 2004 and Special Meeting of January 10, 2005. 2. Monashka Bay Road Service Area Board Meeting of March 18, 2003. 3. Womens Bay Service Area Board Meeting of November 29, 2004. B. REPORTS 1. Kodiak Island Borough January 2005 Financial Report. 2. Kodiak Island Borough School District Board of Education Regular Meeting Summary of January 24, 2005. 3. Kodiak Island Borough School District Statement of Revenues, Expenditures, and Encumbrances dated November, 2004. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough Assembly Agenda February 17, 2005 Page 2 DRAFT A special meeting of the Kodiak Island Borough Assembly was held January 2005 in the Kodiak Island Borough Conference Room at 710 Mill Bay Road. The meeting was called to order at 12:00 noon: Present were Mayor Jerome Selby and Assemblymembers Mike Anderson, Tuck Bonney, Nancy Wells, and Barbara Williams. Staff present were Borough Interim Manager Nancy Galstad, Engineering and Facilities Director Bud Cassidy, Borough Clerk Judi Nielsen, and Deputy Clerk Nova Javier WILLIAMS moved to excuse Assemblymembers Tom Abell, Pat Branson, and Cecil Ranney, seconded by WELLS VOICE VOTE ON MOTION TO EXCUSE CARRIED UNANIMOUSLY CITIZENS' COMMENTS None. CONSIDERATION OF MATTERS FOR THE SPECIAL MEETING A. EXECUTIVE SESSION 1. Dawn Black d /b /a Erdman Rentals, LLC vs. KIB Litigation. BONNEY moved to convene into executive session to discuss Dawn Black d /b /a Erdman Rentals, LLC vs. KIB Litigation, a matter that qualifies for executive session under confidential attorney- client communications, seconded by ANDERSON ROLL CALL VOTE ON MOTION TO CONVENE CARRIED UNANIMOUSLY: Anderson, Bonney, Wells, Williams Mayor Selby invited the Manager and the Clerk's Office staff to join in the executive session. At 12:07 p.m., Assemblymember Ranney joined in the executive session. Mayor Selby reconvened the special meeting at 12:13 p.m. and announced no action would be taken as a result of the executive session. B. Contract No. 2005 -01 Sole Source Contract for Reconstruction and Operation of the Community Swimming Pool. WILLIAMS moved to award Contract No. 2005 -01 to Tundra Plumbing and Heating, Inc. of Kodiak, Alaska for time and materials in an amount not to exceed $40,000, seconded by BONNEY Bud Cassidy, Engineering and Facilities Director, said this contract would allow for repairing the existing pool into operational condition. Kodiak Island Borough January 10, 2005 KODIAK ISLAND BOROUGH Special Assembly Meeting January 10, 2005 Volume XXIX Page 2 Assemblymember Anderson said Tundra Plumbing and Heating was an honest and ethical contractor. In response to Assemblymember Wells, E &F Director Cassidy said this was the final expenditure to make the pool operational. ROLL CALL VOTE ON MOTION TO AWARD CARRIED UNANIMOUSLY: Anderson, Bonney, Ranney, Wells, Williams ADJOURNMENT BONNEY moved to adjourn the special meeting, seconded by WILLIAMS ROLL CALL VOTE ON MOTION TO ADJOURN CARRIED UNANIMOUSLY: Bonney, Ranney, Welts, Williams, Anderson The meeting was adjourned at 12:20 p.m. ATTEST: Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough January 10, 2005 Jerome M. Selby, Mayor Volume XXIX Page 2 DRAFT A regular meeting of the Kodiak Island Borough Assembly was held January 20, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby and Assemblymembers Tom Abell, Mike Anderson, Tuck Bonney, Cecil Ranney, Nancy Wells, and Barbara Williams. Staff present were Manager Nancy Galstad, Clerk Judi Nielsen, and Deputy Clerk Nova Javier. ANDERSON moved to specifically excuse Assemblymember Branson, seconded by ABELL VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA WILLIAMS moved to approve the agenda, seconded by ANDERSON VOICE VOTE ON MOTION TO EXCUSE CARRIED UNANIMOUSLY APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meetings of December 2 and 16 and Special Meetings of December 3 and 8,'2004. ABELL moved to approve the minutes as submitted, seconded by ANDERSON VOICE VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY AWARDS AND PRESENTATIONS A. Students of the Month Mayor Selby presented the Student of the Month Award for December 2004 to Jordan Rodgers, a junior at Kodiak High School and the Student of the Month Award for January 2005 to Chelsea Robustellini, a freshman at Port Lions School. B. Employee of the Quarter Waste Baler/Landfill presented S pervisorloat the the la df 11 Quarter aciilAward ity with Torres, Solid Engineering and Facilities Department. facility the Borough Mayor Selby congratulated Employee of the Quarter Alan Torres and thanked him for his outstanding service to the Borough. CITIZENS' COMMENTS Mayor Selby announced no citizens may speak to the Board of Adjustment. Stacv Studebaker phoned to say the highly classified AADC rocket was Tuesday night's paper. She encouraged the Assembly to seek corrective measures regarding the closure of public use areas. pictured in Kodiak Island Borough January 20, 2005 KODIAK ISLAND BOROUGH Regular Assembly Meeting January 20, 2005 Volume XXIX Page 1 Dawn Black read a letter to the Assembly requesting equal protection and freedom to those who utilize low- income housing. Margaret Bosworth, North Star PTA member, read the Resolution passed by their Association. She thanked the Assembly for their intent to start a traffic study. Rebecca Shields asked the Assembly to address the North Star road safety issue. Captain Dave Davis urged everyone to take part in the referral system to help transients in need of assistance from non - profit agencies in Kodiak. Debra Kirk wanted the need for walks and bike paths at North Star School to be assessed. Kim Saunders, North Star School teacher, related her story about a child exposed to danger when walking to school and asked the Assembly to address the issues. Meesha Murphy wanted to see the serious safety issue addressed. Iver Malutin called in support of the North Star PTA resolution. COMMITTEE REPORTS Assemblymember Ranney said the School District Budget Review Committee started meeting every Monday at 5:15 p.m. in the School District conference room. Assemblymember Abell assured those who spoke on the North Star road safety issue that their concerns were being heard. Mayor Selby concurred, stating there was over a million dollars from a traffic study available to address part of the problem. PUBLIC HEARING A. Ordinance No. 2004 -10B Amending Ordinance No. 2004 -10 Fiscal Year 2005 Budget Moving Funds from the Facilities Fund to the Borough Capital Projects Fund (Fund 410) to Pay for Swimming Pool Repairs and to Fund a New Tide Gate at Mission Lake. ANDERSON moved to adopt Ordinance No. FY2004 -1OB, seconded by WELLS Manager Galstad said this transferred undesignated Capital Projects funds (Fund 410) to fund swimming pool repairs ($80,000) and the Mission Lake tide gate replacement ($55,000). This also increased the Bayside Fire Department budget by $158,200 to accept the FEMA Fire Fighters Grant Award. Mayor Selby opened the public hearing. In response to Dawn Black, Manager Galstad said the cost for the swimming pool repairs was $80,000. Mayor Selby noted the repairs would get the pool operational since the new pool would take at least two years to build. Assemblymember Wells thanked Norm Sutliff for his contribution to the Mission Lake tide gate. She said the new tide gate would be a dramatic improvement with the maintenance and upkeep assessed from the service area. Kodiak Island Borough January 20, 2005 Volume XXIX Page 2 Mayor Selby closed the public hearing. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Abell, Anderson, Bonney, Ranney, Wells, Williams BOROUGH MANAGER'S REPORT Manager Galstad said the pool filters were due to arrive the first week of February. She said the hospital kitchen vinyl project was complete. She reminded the Assembly of the joint Borough /City legislative reception in Juneau on February 9. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby asked staff to prepare a resolution for their trip to Washington D.C. UNFINISHED BUSINESS None. NEW BUSINESS A. CONTRACTS - None. B. RESOLUTIONS 1. Resolution No. FY2005 -12 Adopting the Kodiak Island Borough Strategic Plan for the Years 2005 -2009. WILLIAMS moved to adopt Resolution No. FY2005 -12, seconded by ANDERSON Manager Galstad said the Kodiak Island Borough Assembly held strategic planning sessions November 19 -20, 2004 that culminated in the preparation of the Kodiak Island Borough Strategic Plan for the years 2005 -2009. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Anderson, Bonney, Ranney, Wells, Williams, Abell 2. Resolution No. FY2005 -13 Certifying the FY'05 Shared Fisheries Business Tax Program Application to be True and Correct. WELLS moved to adopt Resolution No. FY2005 -13, seconded by BONNEY Manager Galstad said this certified the application to be true and correct. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Bonney, Ranney, Wells, Williams, Abell, Anderson C. ORDINANCES FOR INTRODUCTION - None D. OTHER ITEMS 1. Confirmation of Mayoral Appointment to the Planning and Zoning Commission. WILLIAMS moved to confirm the mayoral a Brent Watkins ea on the Planning and Zoning Commission p for n a m term to xpireDecember 31, 2007, econded by ANDERSON Kodiak Island Borough January 20, 2005 Volume XXIX Page 5 ROLL CALL VOTE ON MOTION TO CONFIRM CARRIED UNANIMOUSLY: Ranney, Wells, Williams, Abell, Anderson, Bonney 2. Confirmation of Mayoral Appointment to the Architectural Review Board. ANDERSON moved to confirm the mayoral appointment of Gregg Hacker to a seat on the Architectural Review Board for a term to expire December 31, 2007, seconded by WILLIAMS ROLL CALL VOTE ON MOTION TO CONFIRM CARRIED UNANIMOUSLY: Wells, Williams, Abell, Anderson, Bonney, Branson, Ranney 3. Confirmation of Mayoral Appointment to the Prince William Sound Regional Citizens' Advisory Council. BONNEY moved to confirm the mayoral appointment of Jim Nestic to the Prince William Sound Regional Citizens' Advisory Council for a two -year term, seconded by ANDERSON ROLL CALL VOTE ON MOTION TO CONFIRM CARRIED UNANIMOUSLY: Williams, Abell, Anderson, Bonney, Ranney, Wells 4. Appointment to the Womens Bay Service Area Board. BONNEY moved to appoint John Isadore to the Womens Bay Service Area Board for a term to expire December 31, 2005, seconded by WELLS ROLL CALL VOTE ON MOTION TO APPOINT CARRIED UNANIMOUSLY: Abell, Anderson, Bonney, Ranney, Wells, Williams Mayor Selby adjourned the Regular Meeting and convened the Board of Adjustment. 5. BOARD OF ADJUSTMENT - ON REMAND FROM THE SUPERIOR COURT - An Appeal of the Planning and Zoning Commission's Decision on Appeal Case No. 03 -015 Affirming an Administrative Decision, per KIBC 17.90.020A, Denying Zoning Compliance to Construct an Attached Addition Onto an Existing Mobile Home Located at Erdman's Mobile Home Park Space #9. (Applicant /Appellant: Erdman Rentals, Dawn Lee Black, Owner) ANDERSON moved to remand the appeal by Erdman Rentals from the Board of Adjustment to the Planning and Zoning Commission for further proceedings in conformity with the opinion of Superior Court Judge Bolger dated December 8, 2004, seconded by WILLIAMS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Anderson, Bonney, Ranney, Wells, Williams, Abell Mayor Selby adjourned the Board of Adjustment and reconvened the Regular Meeting. CITIZEN COMMENTS John Miller, Chiniak Comprehensive Plan Steering Committee member, said a letter was sent to Tom Irwin, Department of Natural Resources, requesting consideration of several designations in the Kodiak Area Plan. He noted the committee hoped to finish the plan this summer. Mayor Selby thanked Mr. Miller for providing a copy of the letter to the Assembly. Kodiak Island Borough January 20, 2005 Volume XXIX Page 4 ASSEMBLYMEMBER COMMENTS Assemblymember Williams congratulated Jordan Rodgers, Chelsea Robustellini, and Alan Torres. Assemblymember Abell said the Assembly had not had any discussions nor made any decisions regarding the City's request for annexation. Assemblymember Wells congratulated the employee of the quarter and students of the month for December and January. She asked the Assembly for a consensus to write a letter to DNR regarding the road closures. She did not want to see the closures cause economic and recreational impacts. Assemblymember Bonney was disappointed to see AADC's request for authority to permanently close a prime recreation area on Narrow Cape. He requested staff to prepare and send a letter to DNR in a timely manner. Assemblymember Williams thanked Stacy Studebaker for sharing the information with the Assembly. She asked Manager Galstad to consider drafting a letter with the assistance of Stacy Studebaker to DNR. After further discussion, direction was given to invite Pat Ladner of AADC, Dave Woodruff, Ron Acarregui, and a DNR representative to the next work session. Assemblymember Wells said the mobile home park code sections were being updated. The intent was not to eradicate mobile homes but to make them safer. Assemblymember Ranney congratulated the students of the month. He noted that Jordan Rodgers also served as the student representative on the Kodiak Island School Board Budget Review Committee and thanked her for her contribution. Mayor Selby announced that the Assembly work session of January 27 and regular meeting of February 3, 2005 were cancelled. The Mayor and /or members of the Assembly would travel to Juneau to attend the Alaska Municipal League January 25- 26, to Anchorage to attend the Southwest Alaska Municipal Conference January 27- 29, and to Juneau to meet with legislators and attend the Joint Legislative Reception February 7 -10. The Assembly would meet in a work session on Thursday, February 10 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, February 17 at 7:30 p.m. in the Assembly Chambers. ADJOURNMENT WELLS moved to adjourn the meeting, seconded by WILLIAMS ROLL CALL VOTE ON MOTION TO ADJOURN CARRIED UNANIMOUSLY: Abell, Anderson, Bonney, Branson, Ranney, Wells Mayor Selby adjourned the meeting at 8:38 p.m. ATTEST: Jerome M. Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough January 20, 2005 Volume XXIX Page 5 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.A.1 Meeting of: February 17, 2005 Contract No. 2005 -04 Contract No. 2005 -04 to Provide Repairs to the Leachate Treatment System at the Kodiak Island Borough Landfill. Summary: Leachate is best described as the liquid generated after rainwater has flowed through the landfill. By law, it has to be treated before it can be released back into the environment. The leachate treatment system at the landfill was initially designed and constructed during landfill closeout work in the late 1990's. The leachate is collected by an elaborate surface and subsurface drain system at the bottom of the landfill slopes. It is initially directed into an "upper pond" which contains a rock media. Leachate entering there is treated through an aeration process and filtered through a sand filter system. It then flows to three constructed wetland cells where it receives additional biological treatment before it is released to the adjacent surface water flow. The leachate is sampled twice a year at a certified lab to identify any components. Because of the large naturally occurring iron content of the leachate, iron precipitates out during the aeration process in the "upper pond" and deposits a film over the rock media. When this clogs the space or pores of the rock media, the upper pond overflows. The upper pond was designed to be cleaned out every five years. The Borough was recently issued a Notice of Violation from the Alaska Department of Environmental Conservation to repair the leachate treatment system at the landfill because it the upper pond was overflowing It had clogged three years after it was last cleaned. A number of repair options were suggested by CH2M Hill (the firm which designed the leachate treatment system) and were evaluated. An RFP was developed based on the most cost effective solution. Anderson Construction and Brechan Enterprises, Inc. responded to the RFP for the repair work, which will make the leachate treatment system operational again. Their total bids were $32,879 and $30,280 respectively. Staff reviewed each proposal and it is recommended that Brechan Enterprises, Inc. be awarded the contract. FISCAL NOTES: ❑ N/A Expenditure J Required: ACCOUNT NO. 530- 731 - 430 -140 Amount Not to Exceed $30,280 Budgeted: Approval for Agenda </, Recommended Motion: Move to approve Contract No. 2005 -04 with Brechan Enterprises, Inc. in an amount not to exceed $30,280. Wetland Treatment System Maintenance & Upgrades Project � Fh Figure 1 - Upper Pond — Rock media has been clogged by high iron content and is overflowing { „y t i. %j • l S . u,Y f Figure 2 - Upper Pond Overflow - Wetland Treatment Cells r Figure 3 - Upper Pond Overflow - Wetland Treatment Cells Wetland Treatment System Maintenance & Upgrades Project Figure 4 - Wetland Treatment Cell Figure 5 - Manifold System on Rock Media - Previous Repair map 3dI nos7 ns m .r ®3 _ -- ua. vs lS-ddd Wetland Treatment System - Upper Pond & Wetland Cells Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.A.2 Contract No. 2005 -05 Meeting of February 17, 2005 Contract No. 2005 -05 to Provide Repairs to the Baler Building Tipping Floor at the Kodiak Island Borough Landfill. Summary: The Baler building "tipping floor" is a concrete floor inside the baler building that garbage trucks dump the community's daily garbage. The garbage is mechanically pushed along the floor into the baler hopper and baled. At the end of the day, the floor is cleaned with chemicals and with a high - pressure water hose. All of these activities contribute to the daily wear and tear of the concrete tipping floor. Concrete damage ultimately occurs as the floor wears down. This requires periodic repair and replacement. The tipping floor is currently in urgent need of repair because of its condition and the fact that the last time it was replaced the concrete used was not of sufficient strength to withstand the daily activities associated with processing the community's garbage. The concrete specified for this project is a mineral aggregate topping with a minimum compressive strength of 12,000 pounds per square inch. It is expected to wear better and last ten times longer than the 8,000 -psi concrete used in the previous concrete project. In addition to the concrete work there this contract also will fill pressure cracks in the tipping floor that have caused leaking into the lower level of the baler. A structural engineer was hired to review the cracks and he suggests that these cracks may have been created or exacerbated by the removal of concrete from an earlier concrete floor replacement job. That job included jack hammering out the remains of the old floor. Though there is no concern as to the structural integrity of the floor, a method other than jack hammering is recommended. The use of a "scrabbler" has been specified for use in this project to remove the concrete (a scrabbler is a more moderate method to remove concrete). The RFP that was developed for this project requires that these cracks be pressure filled with epoxy joint filler. KIB received one bid for the work requested. Brechan Enterprises submitted the lone bid in the amount of $96,000. The Borough Engineering and Facilities Director recommends awarding this work to Brechan. Brechan will be working with Belarde Brothers on this project. The other concrete contractors in town did not submit a bid. While the new concrete is being added to the floor, the community's garbage will be loosed filled. ACCOUNT NO. 530- 731 - 430 -1 Amount Budgeted: Not to exceed $96,000 FISCAL NOTES: ❑ N/A Expenditure Required: Approval for Agenda Recommended Motion: Move to approve Contract No. 2005 -05 with Brechan Enterprises in an amount not to exceed $96,000. Scope of Work Provide a 1 1/2" thick mineral aggregate topping over the existing concrete. The area is approximately 36' x 28' in front of the baler hopper. Scarify the existing floor with a scrabbler. Care must be taken during demolition of existing concrete to minimize any additional cracking to the existing slab. Enough material must be removed to match existing elevations of surrounding area when topping is complete. Fill cracks in the slab below the tipping floor on the lower level of the facility. Upon completion of demolition concrete on the upper floor, verify actual amount of cracks to be epoxy grouted from underneath. Properly treat concrete to be repaired as recommended by the Topping manufacturer. The Components to be used in the repair shall all be by the same manufacturer and be compatible. Contractor is to provide a complete system. CONCRETE FLOOR TOPPING A. Products: Subject to compliance with requirements, provide one of the following: 1. Mineral - Aggregate Topping: a. Emery Tuff Top; Dayton Superior Corporation. b. Super Euco -Top; Euclid Corporation c. Conplate Floor Topping; Conspec B. Mineral - Aggregate Topping: Factory - prepared and dry - packaged mixture of graded, crushed emery aggregate containing not less than 50 percent aluminum oxide, not less than 24 percent ferric oxide, and not more than 8 percent silica; portland cement or blended hydraulic cement; plasticizers; and other admixtures to which only water needs to be added at Project site. 1. Compressive Strength (28 Days): minimum 12,000 psi; ASTM C 109 /C 109M. C. Epoxy Joint Filler: Two - component, semi rigid, 100 percent solids, epoxy resin with a Shore A hardness of 80 per ASTM D 2240. D. Water: Potable. E. Epoxy Adhesive: ASTM C 881, Type V, two- component epoxy resin, capable of humid curing and bonding to damp surfaces, of class and grade to suit requirements. SURFACE PREPARATION F. Existing Concrete: Remove existing surface treatments and any deteriorated and unsound concrete. Mechanically abrade base slabs to produce a heavily scarified surface profile with an amplitude of 1/4 inch with a scrabbler. 1. Prepare and clean existing base slabs according to topping manufacturers written instructions. Remove all dust, oil, grease and/or debris from the surface. 2. Clean reinforcement of loose rust and mill scale, earth, ice and other materials that reduce or destroy bond with concrete. 3. Saw cut existing contraction and construction joints to a depth of 1/2 inch and fill with epoxy joint filler. 4. Saturate concrete surface with water for 12 hours prior to placing topping. TOPPING APPLICATION G. Existing Concrete: Apply epoxy bonding adhesive, mixed and applied according to manufacturer's written instructions. Place topping while adhesive is still tacky. H. Place topping continuously in a single layer, tamping and consolidating to achieve tight contact with bonding surface. Do not permit cold joints or seams to develop within pour strip. I. Finishing - Hard Trowel Finish: After floating surface, apply first trowel finish and consolidate topping by power -driven trowel so no blisters develop. Continue trowelling passes and re- straighten until surface is smooth and uniform in texture. a. Finish and measure surface so gap at any point between topping surface and an unleveled freestanding 10 -foot- long straightedge, resting on two high spots and placed anywhere on the surface, does not exceed 1/4 inch. JOINT FILLING J. Prepare and clean contraction joints and install epoxy joint filler, according to manufacturer's written instructions, once topping has fully cured. K. Remove dirt, debris, saw cuttings, curing compounds, and sealers from joints; leave contact faces of joint clean and dry. L. Install epoxy joint filler full depth of contraction joints. Overfill joint and trim joint filler flush with top of joint after hardening. CURING Immediately apply cure as recommended by the manufacturer. ACCESS TO TIPPING FLOOR The work must be coordinated with landfill operations. The time the access can be restricted on the tipping floor is 30 days. Access to the ceiling from the lower level will be available; scaffolding is possible. Epoxy joint filler will be paid on a Lump sum basis. Quantities will be determined after slab has been scarified with scrabbler. Contractor QC Testing will be required for topping application. Contractor to provide 3 cylinders for compressive strength verification. A 2 — 3" slump is required for the topping slab and will be verified at the time of placement. Masons Supply: Catalogs: Construction Liquid & Powder: Emery rage 1 or L MASONS SUPPLY COMPANY Oregon • Washington Masons Supply sells exclusively to contractors and industrial customers in Oregon and Washington. Catalo s: Construction Liquid & ____ & Powder: Emery Reader manufacturer's data sheet for complete specifications, installation procedures and MSDS precautions. Warning: Chronic health effect possible- inhalation of silica dust may cause lung injury /disease (Silicosis). Take appropriate measures to avoid breathing dust. Click here for more information. Emery Tuff DESCRIPTION: A ready to use, shake on floor hardener comprised of a blend of 100% pure emery, special additives and Portland cement. Emery is a natural mined material that is extremely hard, tough and abrasion resistant. It is completely non corrosive and rust free and thus it can be used either inside or outside. It offers a superior alternative to metallic floor hardeners because it is rust free and it will provide a hard and abrasion resistant floor. Dramatically increases the life of a concrete floor up to 10 times. On the Moh hardness scale it has a 8 -9 rating. It is non - rusting and can be used in a wet environment. Resistant to dusting, spalling and deterioration. Use on interior or exterior applications. IdMSC() esales No. Size DS ETN 50 Ib. bag, 48 /pallet APPLICATION: Designed to provide an extremely hard, dense and abrasion resistant floor for heavy duty applications. Concrete will be very reststantto dusting, spalling, deterioration and surface abrasion. Surfaces will also be more resistant to water absorption, chemicals and deicing salts thus reducing cleaning and maintenance costs. Applications includes: industrial plants, foundries, car, truck and tractor assembly plants, loading docks, smelters, warehouses, service garages, processing plants, generating stations, sewage and water treatment plants, resource recovery plants, paper mills ,etc. SPECIFICATIONS: 100% pure emery/corundum consisting of a minimum of 58% aluminum oxide, a minimum of 24% iron -oxide and no more than 4% silica. Abrasion Resistance: 6x normal concrete Impact Resistance: 2x normal concrete Density: 2x normal concrete COVERAGE: Medium Duty Floors: 1 Ib. /ft Heavy Duty Floors: 1 to 1- 1 /2lbs. /ft If more than 1/2 Ib. /ft is applied, apply in 2 applications. Oregon Emery DESCRIPTION: A natural mineral corundum. Consists of variable mixtures of several minerals. It generally contains corundum and magnetite, along with such minerals as hercynite, cordierite, sillimanite, mullite, magnesia, and silica; with the highest hardness and toughness relating to a high corundum content and very fine interlocking grain structure. Is also inert to most acids and bases, http: / /www.masco.net/catalogs2/ construction_ liquid_ powder / dry_shake_floor_hardeners /emery.htm 2/8/2005 tviasons 3uppty: uatatogs: uonstrucuon L.tqutu ar ruwuer: nutery rage a 01 L solvents, petroleum products, salts, and chlorides. It contains no free silica, therefore, it is of the highest quality and poses no health hazard from exposure. No. Size S 0E1020 10/20 mesh, 50 Ib. bag, 50 /pallet S 0E2050 20/50 mesh, 50 Ib. bag, 50 /pallet APPLICATION: Ideally suited for dry shake application and embedment in fresh concrete; also, for dry shake application or mixing with epoxy binders applied over hardened surfaces, wherever hard nonskid features are required for pedestrian or vehicle traffic. Typical uses include concrete industrial floors, docks, ramps, stairs, walkways, parking ramps and shopping malls, meat and food processing facilities, dairies, and horse barns, airports, hospitals, schools and public buildings. SPECIFICATIONS: The aluminum oxide content of Oregon Emery ranges upward to 65 %, with the resulting hardness of 8 -9 on the Mohs Scale. 1 -10. Abrasion Resistance: 2x normal concrete Impact Resistance: Ox normal concrete Density: 2x normal concrete COVERAGE: Dry Shake: 3/4 - 1.5 lbs. /ft Non -Skid: 1/4 -1/2 Ib./ ft [About Us] [Project Focuses] [Locations] [Contact] [Catalogs] [CASTinTACT] [Line Card] [Order Form] [eSales] © 2004 Masons Supply Company. All rights reserved. http: / /www.masco.net/catalogs2 /construction_liquid_powder / dry _shake_floor_hardeners /emery.htm 2/8/2005 Kodiak Island Borough Landfill Page 1 of 2 Baler Facility — Tipping Floor PHOTO 1: SLAB WEAR BETWEEN RAILS PHOTO 2: SLAB WEAR AT RAIL PHOTO 3: JUNCTURE OF OVERLAY SLAB TO ORIGINAL SLAB Kodiak Island Borough Landfill Page 2 of 2 Baler Facility — Tipping Floor PHOTO 4: CRACK IN SLAB FROM ABOVE PHOTO 5: CRACK IN BEAM PHOTO 6: CRACK IN SLAB FROM BELOW Meeting of February 17, 2005 Kodiak Island Borough AGENDA STATEMENT A Resolution Adopting a Federal Capital Improvement Program for the Fiscal Years 2006 -2010. ITEM NO. 13.B.1 Resolution No. 2005 -14 The Kodiak Island Borough has identified three main projects to submit to the Alaska Congressional Delegation for funding consideration. This resolution outlines those projects. FISCAL NOTES: NA Expenditure Required: ACCOUNT NO.: Amount Recommended motion: Move to adopt Ordinan.! No. FY 2005 -14. Introduced by Interim Manager Galstad Requested by Assembly Drafted by EnglFac Director Cassidy Introduced: 02 Adopted: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2005 -14 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING A FEDERAL CAPITAL IMPROVEMENT PROGRAM FOR THE FISCAL YEARS 2006 -2010 WHEREAS, a federal capital improvement program has been adopted by the Kodiak Island Borough Assembly that identifies the needs of the community for the next five (5) years; and WHEREAS, the Kodiak Island Borough has identified six main projects to submit to the Alaska Congressional Delegation for funding consideration; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: The Kodiak Island Borough's top three federal capital improvement project priorities for fiscal years 2006 -2010 are as follows: , ` / / d 1. Kodiak/Kenai Fiber Optic Cable $14,000,000 The construction of a fiber optic cable linking Kodiak with Anchorage and the world would support new economic development in an area where our primary economic sector, commercial fishing, is experience a downturn. The benefits of cable over satellite include greater reliability, secure transmission, and additional capacity to serve the local economy as well as provide a secure and reliable system for the Kodiak's Rocket Launch Facility 2. Kodiak Near Island Research and Administration Facility $4,480,000 Locating a new Alaska Department of Fish and Game building on Near Island and adjacent to its federal counterpart will have many obvious advantages. Information sharing is just one. But the real crux of the justification for this new building is the shortcomings found in the existing ADF &G building as identified in the ASCG "Condition Survey" performed in 2002. In the report it is demonstrated that there is a need for additional space (approximately 60% more), which includes basic lab space. Though the cost of construction of a new facility is estimated to be $8,000,000, the KIB will be requesting through the Exxon Valdez Oil Spill (EVOS) Trustee Council an amount associated with research space only. That space is approximately 56% of the total space of this facility. The estimated cost to repair the existing ADF &G building is projected to be $1.5 million dollars. Even with completion of these improvements, the building does not provide the space needed by the organization. 3. Kodiak Landfill - Lateral Expansion /Close Out of Existing Footprint $6,754,585 The costs to operate and manage a landfill on an island in the North Pacific are substantial. But alternatives are limited. As one of the busiest commercial fishing and processing ports in the nation, having a functioning landfill is a vital piece of infrastructure and important to the local economy. Construction of the landfill's lateral expansion (Phase 3) is planned to occur in the next few years. Initial preparation for the lateral expansion area began in 1998/1999. It is anticipated that use of the lateral expansion area will occur approximately one year before the existing landfill reaches capacity. The lateral expansion site is a maximum eight -acre cell with an estimated nine to twelve year capacity. It will be constructed immediately east of the existing landfill and utilize some of the existing infrastructure. Expansion costs per acre are estimated at $61,213 for site preparation and $244,852 for a liner and leachate collection system. Engineering/Design costs are estimated at $306,000. Total capital cost for the projects is estimated to be $6,754,585 for this 8 -acre cell. Kodiak Island Borough, Alaska Resolution No. FY2005.14 Page 1 of 2 4. Anton Larsen Boat Floating Dock $500,000 The Anton Larsen Floating Dock is located 18 miles from town. It is a facility that is heavily used by residents of the communities of Port Lions, and Ouzinkie as well as those living on the island's west side. During the summer it is used by charter boats and sports and commercial fishermen. It was originally constructed as a supply dock for work associated with the Terror Lake Hydroelectric Project. Instead of dismantling the dock upon the completion of the dam, the Borough became interested in it. This interest resulted from the boating public's desire for a safer route to the community of Kodiak through Anton Larsen Bay. A road leads to the City of Kodiak from this dock. The potential risk to loss of life and property is huge when navigating around Spruce Cape. Spruce Cape is one of the most dangerous stretches of water on Kodiak Island and many people risk navigating around this cape to receive essential services. The KIB improved the dock in 1995 by driving piles and refurbishing the floating dock structure. Much more needs to be done to replace the dock and piles and improve this important facility. 5. Chiniak Tsunami Center Expansion Project $250,000 The community of Chiniak is located almost 40 miles from the City of Kodiak. There is a need for an emergency shelter in time of a crisis. Phase 1 of the construction of the evacuation center was completed in 1990, but there is a need for an addition to the existing structure. Though designed to be a larger facility, funding for its entire construction never materialized. This funding would complete the design of an addition, as well as upgrade the present water system and backup generator. Presently the shelter also serves a dual purpose acting as the community's library and community center. 6. Womens Bay Emergency Shelter $575,000 There is no emergency shelter in the Womens Bay Community. Womens Bay is located 8 miles from town and 2 miles from the USGC Support Center. Should there be a tsunami that destroys the roads, or a rock slide at the Pillar Mountain slide area or the Womens Mountain site, the community of 670 residents would be without support services. A logical location for an emergency shelter is adjacent and attached to the Womens Bay Fire House. This existing building acts as a community gathering center, but there is presently no additional space to respond to sheltering needs in times of a crisis. A proposed 2,500 square foot addition with an emergency generator is proposed at a cost of $575,000. Section 2: The Kodiak Island Borough administration is hereby instructed to advise Congress and the appropriate agencies of the United States Federal Govemment of the Capital Improvement Program and priorities adopted by the Kodiak Island Borough Assembly. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2005 Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No FY2005 -14 Page 2 of 2 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2005 -14 A RESADOP BOROUGH TING A FEDERAL CAPITAL IMPROVEMENT PROGRAM A FOR THE FISCAL YEARS 2006 -2010 Bo WHEREAS, u h Assembly that identifies the needs of the community for the next five (5) years; and WHEREAS, the Kodiak Island Borough has identified three main projects to submit to the Alaska Congressional Delegation for funding consideration; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: Th era es for Island Borough's 2006-2010 h's top three a federal capital improvement project $14,000,000 1. Kodiak /Kenai Fiber Optic Cable The construction support new economic rt deve development in an n a ea wherecouraprimardy economic would supp sector, commercial fishing, is experience a downturn. The benefits of cable over satellite include a greater reliability, secure transmissiorryy--aard ore capacity to serve the local economy as well as provide a secure and reliable cste for the Kodiak's Rocket Launch Facility 2. Kodiak Near Island Research and Administration Facility $6,500,000 There are many advantages to co- locate state fisheries research personnel with federal fisheries research biologists and construction of a new research facility would allow that. It will be located on a research campus where the federal crab and finfish facility are presently located. This new facility would eliminate the shortcomings of the 1973 structure that were documented in a "Condition Survey" of the building. The total cost of the construction of this new facility is estimated to be $8 million. The KIB has requested an appropriation of $1.5 million from the State of Alaska for site work. While the site work is being completed, the KIB will enter into negotiations with the State for space lease. At the same time, the KIB will revenue bond the remaining 6.5 million to complete the structure. Grants and other funding sources will be solicited. Any award will reduce the revenue bonds and, thereby, reduce the lease rate charged to the state. M Kodiak Island Borough, Alaska �� Introduced by: Interim Manager Assembly Requested by: Drafted by: Eng /Fac Director Cassidy Introduced: Adopted: Resolution No. FY2005 -14 Page 1 of 2 3. Kodiak Landfill — Lateral Expansion /Close Out of Existing Footprint $6,754,585 The costs to operate and manage a landfill on an island in the North Pacific are substantial. But alternatives are limited. As one of the busiest commercial fishing and processing ports in the nation, having a functioning landfill is vital piece of infrastructure and important to the local economy. Construction of the landfill's lateral expansion (Phase 3) is planned to occur in the next few years. Initial preparation for the lateral expansion area began in 1998/1999. It is anticipated that use of the lateral expansion area will occur approximately one year before the existing landfill reaches capacity. The lateral expansion site is a maximum eight -acre cell with an estimated nine to twelve year capacity. It will be constructed immediately east of the existing landfill and utilize some of the existing infrastructure. Expansion costs per acre are estimated at $61,213 for site preparation and $244,852 for a liner and leachate collection system. Engineering /Design costs are estimated at $306,065. Total capital cost for the projects is estimated to be $6,754,585 for this 8- acre cell. Section 2: The Kodiak Island Borough administration is hereby instructed to advise Congress and the appropriate agencies of the United States Federal Government of the Capital Improvement Program and priorities adopted by the Kodiak Island Borough Assembly. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2005 Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome M. Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY2005 -14 Page 2 of 2 Meeting of February 17, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.1 & 13.D.2 Confirmation of Mayoral Appointments to the Personnel Advisory Board There are currently four vacant seats on the Personnel Advisory Board; one 1 -year term, one 2 -year term, and two 3 -year terms. Brian Beck and Pam Foreman are the only applicants. Mayor Selby has requested that the Assembly confirm his appointment of Mr. Beck and Ms. Foreman to 3 -terms to expire December 2007. Recommended motions: Move to confirm the Mayoral appointment of Brian Beck to a seat on the Personnel Advisory Board for a term to expire December 2007. Move to confirm the Mayoral appointment of Pam Foreman to a seat on the Personnel Advisory Board for a term to expire December 2007. PERSONNEL ADVISORY BOARD APPLICATION ,CONFIRMATION NAME DATE DATE TERM COMMENTS King, William 12/12/02 01/17/03 2005 Interviewed in 2002 Vacant 2005 Vacant 2006 Vacant 2007 Vacant 2007 PENDING APPLICATIONS APPLICATION NAME DATE Beck, Brian 12/27/2004 Foreman, Pam 1/18/2005 cl /boards /misc /application /personnel advisory 2/1/2005 RightFax 1. 2. 12 110/ZUVE 1:Da KODIAK ISLAND BOROUG OFFICE OF THE BOROUGH C 710 MILL BAY ROAD KODIAK, ALASKA 9961 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 f. W flOfl - OEC2 72004 BOROUGH CLERK'S OFFICE 1 J NAME: HOME PHONE: STREET ADDRESS: MAILING ADDRESS: LENGTH OF RESIDENCE IN KODIAK: IN ALASKA: � i r• REGISTERED VOTER: YES () NO (4. PROPERTY OWNER IN KODIAK: YES (e NO ( ) COMMUNITY ACTIVITIES: PROFESSIONAL ACTIVITIES: WORK PHONE: S sg-- =+ S W AREA OF EXPE ' ISE AND/OR EDUC TION (tbat would benefit membership an Boards) I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference): 3. 4. r Date Signature r A resume or letter of interest may be attached, but is not required. This application will be kept an file for one ear. Please return a. • lication b the advertised deadline. USE ONLY - VOIM ID No Vedded sy: wade Residence: Baugh (1 DBV ( DtN Appointed: � —� Tenn Expires on: ._ ---- -- Continents �-- Doak roFpgamret ater. Rouen Oath al Once: Financial Diadems: Brian J. Beck, PHR 3404 Balika Lane Kodiak, AK 99615 (907) 486-5758 hrbeck @gci.net Objective Position as a Senior Human Resources Professional in a corporate, business environment or hospital setting. Summary Of Over ten years of professional experience in Human Resources. Qualifications Nine years of solid professional recruiting experience. Twelve years of practiced management skills. Effective team player that is comfortable with leading or collaborating. Strong business planner and effective strategic marketing experience. Five years of training experience across the US. Keen intuition; sincere, fun, ethical Human Resource and responsible management styles. Experience Human Resources Advised senior executives, middle management, colleagues and clients on both local and Federal /State Labor Laws. Participated in Senior Management teams including CEO, CFO, and Directors Experienced in bargaining and working effectively with unions. Experienced in recruiting healthcare, HR and other professionals. Organized and introduced EAP and company Mission Statement. Authored and lectured advanced training courses for management. Performed many employee relation mediation and grievance sessions. Familiar with different compensation and benefits models. Designed and directed business assessment programs which allowed the generation of more profit. Knowledgeable of business ethics in Human Resources. Consulted with companies on various HR and OD issues. Understanding of how to run an effective and cost sufficient HR department. Trained over 300 employees nationwide. Educated and experienced in various OD models and taking them into the real world. Skilled in Behavioral Based Interviewing and other selection techniques. Management Knowledgeable of general healthcare, corporate business models and structures. Projected and held accountable for Profit and Loss Statements. Experienced with managing cash flow of a company to include A/R and A/P. Supervised work groups from 30-400 people. Directed and maintained upper management's desired labor costs percentages. Managed all SUI and Worker's Compensation cases, to include keeping lost time injuries to an extreme minimum. Demonstrated exceptional customer service and follow- through. Knowledgeable of general OSHA guidelines. Familiar with some JCAHO standards. Employment History 08 /02- Present Providence Kodiak Island Medical Center, Alaska Director of Human Resources 5/98 -6/02 Specialty Additions Inc., California Director of Human Resources 12/93 -5/98 Remedy Intelligent Staffing, California Regional Human Resources & Area Operations Director Regional Human Resources /Operations Manager Regional Trainer/Branch Manager Area Training Assistant Sales Supervisor Education Masters Degree in Human Resources & Organizational Development University of San Francisco, 5/99 CA B.S., Criminal Justice Califomia State University Sacramento, 92 CA Certified Professional in Human Resources (PHR) Certification Institute, SHRM Human Resources Management Certificate Program California State University Sacramento, 96 Professional Affiliations and Interests Member of SHRM Consultants Forum Member of Society for Human Resource Management (SHRM) Member of Alaska State Chapter of SHRM Member of The Employment Management Association (EMA) Member of the National Association for Health Care Recruitment (NAHCR) Life member of' The International Order of DeMolay Life member of the Delta Sigma Phi Fraternity Avid reader and scholar Wine 01/17/2005 12:32 9074866545 NAME: �"' , y w' HOME PHONE: -2-0 2 ' 0 D R /65 STREET ADD ESS: f 7 KICVB KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLE 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL: jnielsen @kib.co.kodiak. BOARD APPLICATION PAGE 01 E C I E G V E JAN 1 8 2005 BOROUGH CLERK'S OFFICE WORK PHONE: v - ing2— • aryvae Ick% i edal4g, • 9Y$ /5 MAILING ADDRESS: Acofw T LENGTH OF RESIDENCE IN KODIAK: ` �'S IN ALASKA: u REGISTERED VOTER: YES 90 NO () PROPERTY OWNER Di KODIAK: YES () NO ( �-• _ f e ( a),' Loan/ a COMMUNITY ACTIVITIES: /� C a / ✓ew e rf aziWea , llacan(n -. x w r eat/ .0a0 Odelet o pG PROFESSIONAL ACTIVITIES: 4/49/44 M•44 /N�/u dN eD0112.0 D6 J),t zlv.GS I x,l4W4eni/ ckwV' l �. A A OF EXPERTISE AND /OR EDUCATION: I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1. da$00N/1 ✓tNJare A/sp 2. 3. 4. Da e Da A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the apDlication by the advertised deadline. - STAFF USE ONLY • VOW ID No Verfi1O BY Documentation: Appointment Laher. Appiicanre Rn lfll%st Borough (1 City ( ) Roster. Date Appointed; Oath of Office: Terra Wires On Financial Dlstlowrv: Cornmeal: Meeting of February 17, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.3 Appointment to the Providence Kodiak Island Service Area Community Board Donald J. Rush, CEO of Providence Kodiak Island Medical Center, has submitted a letter of appointment for Barbara Stevens to the Providence Kodiak Island Service Area Community Board. Per Contract No. 97 -07A: An advisory board meeting the requirements of 7AAC 13.030(a) will be appointed by Providence...One assemblymember shall be appointed by Providence as a full voting member of the advisory board, and Providence shall give the borough the opportunity for review and comment before appointments to the advisory board are made. Recommended motion: Move to voice non - objection to the appointment of Barbara Stevens to the Providence Kodiak Island Service Area Community Board for a term to expire December 2007. January 19, 2005 Jerome Selby 710 Mill Bay Road Kodiak, AK 99615 Re: Appointment of Barbara Stevens to the Providence Kodiak Island Service Area Community Board. Dear Honorable Selby and Assembly Members: The Providence Kodiak Island Service Area Board is recommending Barbara Stevens as a Service Area Board member. Ms. Stevens is a long time community member and the Service Area Board believes she will make a great addition to the Board. Please let us know if you have any concems or comments regarding the appointment of Barbara Stevens to the Service Area Community Board. Sincerely, Donald J. Rush, CEO Providence Kodiak Island Medical Center l'ON 42 1CC of is : Medical Center 1915 E. Rezanof Drive Kodiak, Alaska 99615 pp , cEEIVE JAN 2 5 2005 BOROUGH CLERK'S OFFICE Tel 907 486 -3281 Meeting of: Kodiak Island Borough Assembly AGENDA STATEMENT February 17, 2005 ITEM NO. 13.D.4 ITEM TITLE: Case 504 -013. Vacation & Replat of Tract K Russian Creek Subdivision creating Lots K1 through K6 Russian Creek Subdivision, and the vacation of a ten (10) foot sewer easement. SUMMARY STATEMENT: The KIB Planning and Zoning Commission approved the above referenced replat and sewer easement vacation after a public hearing was held on August 18 2004, subject to four (4) conditions. Kodiak Island Borough Code Section 16.60.060 states: A. A decision to grant a vacation is not effective unless approved by the city council if the vacated area is within a city or by the assembly if the vacated area is within the borough outside a city. The council or assembly shall have thirty (30) days from receipt of the decision to veto the vacation. If the vacation is not vetoed within the thirty (30) day period, the consent of the council or assembly shall be considered to have been given to the vacation." Attached is a copy of the information considered by the Commission at their meeting. FISCAL NOTES [X] N/A Expenditure Required $0.00 Account General Fund N/A Recommended Motion: Move to approve the vacation of a ten (10) foot sewer easement extending diagonally through the subdivision and to affirm the findings of the Planning and Zoning Commission, numbered three through six in the staff report dated July 29, 2004, as Findings of Fact for this Case SO4 -013. Memorandum Date: Januuary 13 2005 To: Nancy E. Galstad, interim Borough Manager Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9363 Fax (907) 486 -9396 www.kib.co.kodiak.ak.0 • Through: Duane Dvorak, Acting Director, Kodiak Island Borough /CDD fl U p® ECEIVE JAN 1 4 2005 KIB MANAGER From: Martin Lydick, Associate Planner RE: Transmittal of KIB Vacation Case SO4 -013, which contains a request to vacate a ten (10) foot utility easement & a replat of Tract K Russian Creek Subdivision creating Lots K1 through K6 Russian Creek Subdivision. The attached subdivision case material is hereby transmitted for review by the Kodiak Island Borough Assembly in accordance with Kodiak Island Borough Code, Title 16. Kodiak Island Borough Code Section 16.60.060 states: A. A decision to grant a vacation is not effective unless approved by the city council if the vacated area is within a city or by the assembly if the vacated area is within the borough outside a city. The council or assembly shall have thirty (30) days from receipt of the decision to veto the vacation. If the vacation is not vetoed within the thirty (30) day period, the consent of the council or assembly shall be considered to have been given to the vacation. Attached are copies of the information considered by the Kodiak Island Borough Planning and Zoning Commission at it's August 18 2004 meeting, at which time this case was granted preliminary approval, subject to conditions. Please schedule this case for review on the next available Assembly agenda and inform this office within 30 days regarding any action that the Assembly may take regarding this request. A brief agenda statement and draft ordinance for the easement vacation has been prepared to accompany this request. \ \dove \Departments \CD\Agenda Statements \Transmittal Memos to KIB Assembly \Transmittal Memo Case 504- 013.docPage 1 of 1 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION REGULAR MEETING AUGUST 18, 2004 MINUTES VII. PUBLIC HEARINGS Case SO4 -013. Request for preliminary approval, in accordance with KIBC 16.40, of the subdivision of Tract K, Russian Creek Subdivision creating Lots K1 through 1(6, Russian Creek Subdivision and the vacation, in accordance with KIBC 16.60, of a ten (10) foot utility easement extending along the north, east, and a portion of the southern lot lines of the proposed subdivision and a ten (10) foot sewer easement extending diagonally through the subdivision STAFF reported thirty (30) public hearing notices were mailed on July 30, 2004 with none being retumed prior to the meeting. Staff recommended approval of the subdivision portion of this request subject to four (4) conditions of approval. Staff recommended approval of the vacation of the ten (10) foot sewer easement while recommending that the ten (10) foot utility easement remain based on requests from Kodiak Electric Association and Island Cable. COMMISSIONER OSWALT MOVED TO approve the preliminary plat of Tract K Russian Creek Alaska Subdivision creating Lots K -1 thru K -6, subject to four (4) conditions of approval, and to adopt those Findings of Fact Numbered One thru Two in the staff report dated July 29` 2004, as Findings of Fact for Case SO4 -013. CONDITIONS OF APPROVAL 1. Prepare a soils report in accordance with KIBC 16.40.040 (A -I3) that addresses the capability of the soils to support the proposed development pattern and capability of sites to support on -site wastewater disposal systems. 2. Flagstem note to read "Access easement for the benefit of Lots K -3 and K -4. Utility easement for the benefit of Lots K -2, K -3, K -4, and K -5." 3. Place a note on the face of the final plat noticing prospective purchasers that development of lots within the subdivision is subject to ADEC approval of wastewater and potable water systems. 4. The structure located on proposed lot K -1, and identified on the preliminary plat as "Barn/House" must demonstrate compliance with the terms of the original grant of' conditional use, or, must come before the Commission as "A Request to Modify the conditional use permit per KIBC 17.67.020 A. P & Z Minutes: August 18, 2004 Page 1 of 2 FINDINGS OF FACT 1. This request for replat meets the minimum data required per Kodiak Island Borough Code 16.40.040, generally. 2. This request for replat meets the minimum design requirements per Kodiak Island Borough Code 16.40.050, generally. The motion was SECONDED by COMMISSIONER BOEHLAND. Regular session closed. Public hearing opened: Hearing and seeing none. Public hearing closed. Regular session opened: The question was called, and the motion CARRIED by unanimous roll call vote. COMMISSIONER JANZ MOVED TO approve the vacation of a ten (10) foot sewer easement extending diagonally through the subdivision, and to adopt those Findings of Fact Numbered Three thru Six in the staff report dated July 29 2004, as Findings of Fact for Case SO4 -013. FINDINGS OF FACT 3. This request for vacation meets the minimum application standards of Kodiak Island Borough Code 16.60.030 A and B. 4. This request provides a vacation of a utility easement that is consistent with adopted Borough plans for this area. 5. This request for vacation does not unduly diminish the public's interests. 6. This request for vacation does not unduly prejudice surrounding private property interests. The motion was SECONDED by COMMISSIONER KING. Regular session closed. Public hearing opened: Hearing and seeing none. Public hearing closed. Regular session opened: The question was called, and the motion CARRIED by unanimous roll call vote. P & Z Minutes: August 18, 2004 Page 2 of 2 Case SO4- 013 /Staff Report MEMORANDUM Public Hearing Item VI -A DATE: July 29, 2004 TO: Planning and Zoning Commission FROM: Community Development Department STAFF Martin Lydick, Associate Planner SUBJ: Information for the August 18` 2004 Regular Meeting CASE: SO4 -013 APPLICANT: Robert B. Lindsey REQUEST: Preliminary approval, in accordance with KIBC 16.40, of the subdivision of Tract K, Russian Creek Subdivision creating Lots Kl through K6, Russian Creek Subdivision and the vacation, in accordance with KIBC 16.60, of a ten (10) foot utility easement extending along the north, east, and a portion of the southern lot lines of the proposed subdivision and a ten (10) foot sewer easement extending diagonally through the subdivision. LOCATION: Tract K, Russian Creek Subdivision, 11723 Russian Creek Road. ZONING: B — Business (Ordinance 74- 31 -0). Thirty (30) public hearing notices were mailed on July 30, 2004. 1. Minimum lot size: Not applicable to this zoning district Yes Compliance: 2. Minimum lot width: Not applicable to this zoning district Yes Compliance: Business & Residential 3. Existing land use(s): Yes 4. Existing structures on the property: Shop /Garage, Accessory BId'g(s), & Residential N!A Compliance with setbacks: Compliance with other zoning regulations: No (See comments) N/A Encroachments: Generally Flat 5. Topography. Yes Provides good building sites: Yes Provides good parking areas: Allows driveway construction to meet maximum slope requirement: Yes 6. Physical Features: Page 1 of 10 P & Z: August 18, 2004 Public Hearing Item VI-A Wetlands, streams, drainage courses: Yes Need for driveway /access restrictions: No Adequate line of sight: Yes Adequate access for additional traffic volume: Yes Adequate access from a safety standpoint: Yes Neighborhood character: Business & Residential Double frontage lots: No Flag lots: Yes Adequate access for fire apparatus: Yes Utility installation meets Title 13: N/A Common wall or zero -lot line: No Frontage on dedicated public right -of -way: Yes Other road and utility improvements required before final approval: No 7. Existing Plat Restrictions: No Compliance: Yes APPLICABLE CODE PROVISIONS Per Kodiak Island Borough Code 16.20.100 Easement. An interest in land owned by another that entitles the easement holder to a specified limited use or enjoyment. Per Kodiak Island Borough Code 16.20.260 — Vacation. The act of making legally void any right -of -way, easement, public area, or other public interest. Per Kodiak Island Borough Code 16.20.160 Plat. A map or chart of a surveyed subdivision or land. A. B. Preliminary plat. A map showing the salient features of a proposed subdivision of land submitted to the commission for purposes of preliminary consideration and approval. Per Kodiak Island Borough Code 16.40 — Preliminary Plat ....in whole Per Kodiak Island Borough Code 16.60.010 — Generally. The commission shall consider the merits of each vacation request and in all cases the commission shall deem [italics added] the area being vacated to be of value to the borough or a city unless proven otherwise. The burden of proof shall lie entirely with the petitioner. Case 804- 013 /Staff Report Page 2 of 10 P & Z: August 18, 2004 Public Ile urine lien, VI -.A Per Kodiak Island Borough Code 16.60.030 — Required application. In submitting a vacation application, the applicant shall submit the following items to the community development department director by the deadline established for the commission agenda (the Friday after the regular monthly meeting) to be considered at the next regular meeting. A. A written statement containing reasons in support of the vacation. B. A map illustrating the area to be vacated. The map must also show the outer boundary of the property receiving the benefit of the dedication and the location of all known public improvements within the area being vacated.` Per Kodiak Island Borough Code 16.60.060 — Additional Approval required. A. A decision to grant a vacation is not effective unless approved by the city council if the vacated area is within a city or by the assembly if the vacated area is within the borough outside a city. The council or assembly shall have thirty (30) days from receipt of the decision to veto the vacation. If the vacation is not vetoed within the thirty (30) day period, the consent of the council or assembly shall be considered to have been given to the vacation. A veto or approval of a vacation under subsection A of this section is a final legislative decision and is not subject to administrative appeal. However, where a vetoed vacation had received administrative approval in conjunction with the preliminary plat for a subdivision, the preliminary plat approval without the vacation is subject to a petition for reconsideration under section 16.90.010 of this title. (Ord. 90 -15 §2 (part), 1990) COASTAL MANAGEMENT APPLICABLE POLICIES Commercial /Industrial Development 1. Natural Features Dredge and fill, excavation, shoreline alteration and disturbance of anadromous streams, tideflats and wetlands shall be minimized when constructing and operating port, harbor, dock, business and energy facilities - if permitted under applicable regulations. Consistent: Yes; This request does not propose any action(s) as enumerated above. 2. Natural Setting, Views and Access Development shall be conducted in a manner that mitigates adverse impacts upon the Kodiak Archipelago; developers shall provide opportunities for public access to the shoreline and scenic views, to the extent feasible and prudent. Consistent: Yes; This request does not propose any action(s) impacting a shoreline or scenic view. Case 504- 013 /Staf7Report Page 3 of 10 P & Z: August 18, 2004 3. Dredge and Excavation Material Dredging and filling shall be consistent with ACMP Standards 6 AAC 80.040 (Coastal Development) and 6 AAC 80.110 (Mineral and Mining Processing). Dredge spoil may be utilized in shoreside landfills if permitted under applicable regulations for the purpose of creating usable waterfront land. Consistent: Yes; This request does not propose any dredging or filling. 4. Facility Design Developments in or over the water, such as piers, docks and protective structures shall be located, designed and maintained in a manner that prevents adverse impacts upon water quality, fish, wildlife and vegetative resources and minimizes interruption of water circulation patterns, coastal processes and navigation. Consistent: Yes; This request does not propose any water dependent development. 5. Buffer Zones Buffer zones shall be established to the extent feasible and prudent, between business areas and major public transportation routes and between business development and adjacent, non - business properties in order to minimize conflicts between land uses. Consistent: Yes; The location of this property abuts similarly zoned (B- Business) properties. The ROW width of South Russian Creek Road should provide adequate buffering from the residential properties to the west. 6. Accessory Development Accessory development that does not require a shoreline location in order to carry out its support functions shall be sited away from the shoreline whenever there is a feasible and prudent inland alternative. This category includes parking, warehousing, open -air storage, waste storage, treatment or stone runoff control facilities or utilities. Consistent: Yes; This request does not propose any shoreline development. 7. Wetlands Filling and drainage of water bodies, floodways, backshores or natural wetlands shall be consistent with ACMP Standards 6 AAC 80.070 (Energy Facilities) and 6 AAC 80.130 (Habitats). Consistent: Case SO4 -013 /Staff Report Public I fearing Item VI -A Yes; This request does not propose any impacts to habitats identified above. In addition KIBC 16.70.020 (5) provides that "Natural water courses shall not be blocked or impeded." Page 4 of 10 P & Z: August 18. 2004 Public Hearing Item VI -A REVIEW AGENCY COMMENTS Alaska Communications Systems -En¢- Dept: Kenai: (No comment received regarding this action). City of Kodiak- Buildins Officials: (No comment received regarding this action). Island Cable TV: 1. "We have coax cable which runs through the east and a portion of the south sides of this utility easement. It provides service to several of our customers in the Russian Creek Subdivision. To relocate the existing cable would not only be expensive, but it would also be very labor intensive. Because this utility easement is already in use by Island Cable T.V., we request that it remain as is. 2. "We do not have a problem regarding the vacation of the ten (10) foot sewer easement which extends diagonally through the proposed subdivision." 3. "We do not object to the subdivision of Tract K." Kodiak Island Borough -Ens & Facilities De t.: (No comment received regarding this action). Kodiak Electric Associati^f -Eng- Dept.: 1. KEA requests that the flagstem note be changed to "Access easement for the benefit of Lots K -3 and K -4. Utility easement for the benefit of Lots K -2, K -3, K -4, and K -5." 2. KEA requests that the existing utility easements not be vacated. These easements are in place for future utilities whatever they may be. 3. KEA has no objection to the vacation of the existing sewer easement. Womens Bav Community Council: (No comment received regarding this action). Womens Bay Service Area - Boards of Supervisors: (No comment received regarding this action). Case SO4 -013 /Staff Report Page 5 of 10 P & Z: August 18, 2004 STAFF COMMENTS Public Hearing Item VI -A SECTION I: SUBDIVISION The petitioner has requested the replat and subdivision of a 9.16 acre tract to be identified as six (6) separate parcels, Lots K -1 thru K -6 Russian Creek Alaska Subdivision. The preliminary plat indicates that the six proposed tracts will range in size from 1.011 acres to 2.568 acres. The B — Business zoning district is a district "established for the purposes of protecting and encouraging the development of community business' core areas that function efficiently as centers of retail business and retail service activities." The district does not mandate minimum lot size, or minimum lot widths. The major structural development constraint imposed by code is the necessity for providing adequate on -site parking and loading areas, as determined by "use" occupancy. This locale is not served by public water and sewer utilities and therefore any future structural development must show adequacy of design for these utilities as determined by ADEC. This case is remarkably similar to three prior cases in the immediate neighborhood, which have come before the commission in recent years. Case 02 -002 came before the commission in February 2002. The commission granted a variance allowing a detached dwelling, not located within the principal structure, on a business zoned lot in this case. Case S02 -003 came before the commission in April 2002. The commission granted preliminary approval to the subdivision of Tract L (abutting the tract subject to current request) into two (2) tracts, 1.3 acres and 9.3 acres in size. This preliminary approval has since lapsed due to the petitioner's inability / unwillingness to meet conditions of approval attached to the request. Points of commonality in these two cases, i.e., lot size, proposed use, and zoning district incompatibility, were the issues the commission had difficulty in resolving. These two cases and the commission's decisions rendered therein, lead directly to the third case meriting review at this time. Case 02 -010 came before the commission in June 2002. Case 02 -010 was a Petition to Rezone from B- Business to RNC -Rural Neighborhood Commercial, certain properties located within the Russian Creek Alaska Subdivision bordered by Panamaroff Creek Drive, South Russian Creek Road, and Cottonwood Circle. This petition was initiated by a motion of the Planning & Zoning Commission upon the recommendation of the Community Development Department. The justification for beginning such an investigation may be summarized as "may better reflect the emerging pattern of development...reduce the need for individual property owners to obtain variances...reduce the number of nonconformities in the area ...reduce the potential need for future enforcement actions." The principal distinctions between the two zoning districts are the wide range of commercial uses allowed in the Business zone, with limited residential options, and the less extensive options for business uses in the Rural Neighborhood Commercial zone, with more favorable residential options. Additionally, as noted above, there is no minimum lot size or width in the Business zoning district, while the Rural Neighborhood Commercial zoning district requires a minimum lot size of two (2) acres and minimum width requirement of one hundred eighty (180) lineal feet ((Ord. 2001 -08 §2 (part), 2001; Ord 92 -13 §3, 1992)). The controlling factor of development in either zone, in this particular locale, is the requirement to comply with ADEC guidelines pertaining to on -site wastewater and potable water systems. Separation distances between wastewater and potable water systems are found in AAC (Alaska Administrative Code) 18.72.020 and 18.80.020 respectively. Case 804- 013 /Staff Report Page 6 of 10 P & Z: August 18, 2004 Case 504- 013 /Staff Report Page 7 of 10 Public Hearing Item VI -A This case was postponed from the June regular meeting until the September regular meeting for the purpose of further consideration of heightened public discussion / comment. Responding to the prevailing community comment at the time, and recognizing the incipient process of review for the Womens Bay Comprehensive Plan Update, the petition for rezone was withdrawn pending completion of the plan. In reviewing the design of the preliminary plat submitted in this (SO4 -013) case, it appears that petitioner may be anticipating an eventual outcome of the plan update for this area The design incorporates four small lots fronting the right of way of South Russian Creek Road, and two large lots to the rear of the subdivision accessed via flagstems from South Russian Creek Road. Flagstem widths allow future subdivision of these two rear lots. Designs utilizing flagstems are more appropriate to support residential use and development as opposed to the types of uses and structures usually permitted in the B- Business zone. Staff looks at issues such as the adequacy of physical and legal access and the sustainability of onsite water and septic facilities that meet ADEC requirements. Staff does not determine such adequacy. However, additional local safeguards addressing these issues are available in KIBC 16.40.040.A.13, providing for the submission of an engineered prior ADEC report a the d r edo t the commission, and KIBC 16.50.010.D.1 requiring p r disposal as it relates to the whole tract. This section has evolved locally requiring individual lots within a subdivision to show adequacy of area and design prior to issuing zoning compliance for note to appear on he o the final plate provided to theeffe t that su h approval t is required prior t to any development. One i of the small road preliminary plat a "Bar /House ". K-1) This structure t was granted conditional identified t the p 93 - p use permit (CUP 93 -012) "to permit asingle- family residence to locate within a structure containing a business, and not exceeding fifty percent (50 %) of the area of the structure in the B- Bu zoning dpr The rcord The record contains references to this structure variously as an accessory on the by operty. csory building by staff and retail stores and services building by the owners. No definitive record exists in files that a truly business zone compliant enterprise was ever located in or operated out of this structure. Over the years this structure has been utilized as a rental residence and has exhibited no associated business activity. This structure has been the topic of several complaints alleging impermissible residential occupancy and unpermitted construction activity. The utilization of a permit (conditional use permit) contrary to the specific terms of such permit is a violation of the zoning code. Several options are available to the property owner in order to definitively establish compliance with the intent of the granted conditional use. An "as- built" survey of the structure delineating floors areas and associated occupancies may be one acceptable option. This survey sAnothercoptiontavailable structure an to modify an existing KIBC17.21.020 (CC). option use permit as provided in KIBC 17.67.020 A. SECTION II EASEMENT VACATION (S- The petitioner has requested the vacation of certain utility easements in addition to the request to replat. The first request for vacation is an interior ten (10) foot wide portion of a general utility P & Z: August 18, 2004 Case SO4 -013 /Staff Report I'uhho 1 leutmg lion V I -A easement twenty (20) feet in width centered on the exterior property line of Tract K. According to the explanatory statement provided by the petitioner, with the exception of a three hundred twenty (320) foot run along the south lot line, this is an unused easement. The proposed subdivision design provides access and utility easements to the interior (rear) lots via flagstems. The petitioner feels that the total sixty (60) foot width of the combined flagstems provides adequate room to serve these lots from the right of way of South Russian Creek Road. In the event that this does not prove adequate, considering the future subdivision potential of these rearward lots, there still exists an unconstructed road and utility easement extending out from Cottonwood Circle to the northerly property line of Tract K, which could be utilized. Review agencies (Kodiak Electric Association and Island Cable T.V. letters dated August 2 11 & 6 respectively) have requested that this easement not be vacated, as it is indeed used currently and the prospective future value of this public utility easement should be recognized and maintained. The second request for vacation is a sewer easement running diagonally, generally west to east, and terminates at the north lot line of the tract. This easement is a "hold- over" from military occupation of the property during the war years. Plat 80 -18, recorded preparatory to the Borough land sale of Block One Russian Creek Alaska Subdivision, extinguished the portion of the original easement extending beyond the termination point. This easement apparently contains no functioning infrastructure and represents a considerable impediment to efficient land utilization. Although some mention has been made of the possibility of incorporating these types of war era easements into a new community sanitary sewer system, the prospect would seem remote considering the pattern of development in the area and the possibilities for alternate routing. Page 8 of 10 P & Z: August 18. 2004 Public Hearing Item VI -A R ECOMMENDATION Staff recommends preliminary approval, in accordance with KIBC 16.40, of the subdivision of Tract K Russian Creek Subdivision Plat No. 69 -2, creating Lot(s) K -1 t1u K -6; and the vacation, per KIBC 16.60, of a ten (10) foot sewer easement extending diagonally through the subdivision. APPROPRIATE MOTION I: SUBDIVISION Move to approve the preliminary plat of Tract K Russian Creek Alaska Subdivision creating Lots K -1 thru K -6, subject to four (4) conditions of approval, and to adopt those Findings of Fact Numbered One thru Two in the staff report dated July 29 2004, as Findings of Fact for Case SO4 -013. APPROPRIATE MOTION II: EASEMENT VACATION(S) Move to approve the vacation of a ten (10) foot sewer easement extending diagonally through the subdivision, and to adopt those Findings of Fact Numbered Three thru Six in the staff report dated July 29", 2004, as Findings of Fact for Case SO4 -013. CONDITIONS OF APPROVAL 1. Prepare a soils report in accordance with KIBC 16.40.040 (A -13) that addresses the capability of the soils to support the proposed development pattern and capability of sites to support on -site wastewater disposal systems. 2. Flagstem note to read "Access easement for the benefit of Lots K -3 and K -4. Utility easement for the benefit of Lots K -2, K -3, K -4, and K -5." 3. Place a note on the face of the final plat noticing prospective purchasers that development of lots within the subdivision is subject to ADEC approval of wastewater and potable water systems. 4. The structure located on proposed lot K -1, and identified on the preliminary plat as "Barn/House" must demonstrate compliance with the terms of the original grant of conditional use, or, must cone before the Commission as "A Request to Modify" the conditional use permit per KIBC 17.67.020 A. FINDINGS OF FACT 1 • This request for replat meets the minimum data required per Kodiak Island Borough Code 16.40.040, generally. 2 . This request for replat meets the minimum design requirements per Kodiak Island Borough Code 16.40.050, generally. 3 . This request for vacation meets the minimum application standards of Kodiak Island Borough Code 16.60.030 A and B. Case 504- 013 /Staff Report Page 9 of 10 P & Z: August 18, 2004 Public Hearing Item VI -A 4 This request provides a vacation of a utility easement that is consistent with adopted Borough plans for this area. 5. This request for vacation does not unduly diminish the public's interests. 6. This request for vacation does not unduly prejudice surrounding private property interests. Case SO4- 013 /Staff Report Page 10 of 10 P & Z: August 18, 2004 Meeting of: FISCAL NOTES [ ] N /A Kodiak Island Borough Assembly AGENDA STATEMENT February 17, 2005 ITEM NO. / ✓f ITEM TITLE: Case SO4 -013. A Resolution of the Kodiak Island Borough Parks & Recreation Committee recommending applicants for participation in the BALANCING NATURE AND COMMERCE: BUILDING GATEWAY COMMUNITIES WORKSHOP. SUMMARY STATEMENT: The Assembly authorized the KIB Parks and Recreation Committee to seek qualified applicants for participation in the above referenced workshop, which is will be held in Anchorage on April 5, 6 and 7, 2005. The goal of this workshop is to assemble a team from each "gateway" community that balanced with environmental, agency and development representatives. In addition, team members should also be recognized leaders in the community, representing many of the constituencies that make up the community, and able to access community resources as part of a project to be defined through the workshop process. The KIB Parks and Recreation Committee has assembled a recommended slate of such applicant, as well as three alternate applicants, who are qualified to represent the Kodiak Island Borough community and take advantage of the training opportunity offered by this workshop. The Committee has adopted Resolution No. 2005 -02 which provides the names of the recommended team members, in no particular order other than alphabetical, and the names of three alternate team members, in the event that a primary team member bows out unexpectedly. The KIB Parks and Recreation Committee recommends that the Assembly approve and appoint the "Gateways Communities Workshop" team as set forth in P &RC Resolution No. 2005 -02. Expenditure Account Required $5,0000.00 CIAP Grant 430 - 507 - 452 -170 APPROVAL FOR AGENDA: Manager: e Recommended Motion: Move to appoint seven (7) team members as recommended in KIB Parks and Recreation Committee Resolution No. 2005 -02, to an ad hoc committee representing the borough at the upcoming workshop BALANCING NATURE AND COMMERCE: BUILDING GATEWAY COMMUNITIES, and to appoint three (3) team members as recommended in the same resolution. Memorandum Date: February 9, 2005 To: Nancy E Galstad, Interim Borough Manager Through: Duane Dvorak, Acting Director From: KIB Parks and Recreation Committee Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486 -9363 Fax (907) 486 -9396 www.kib.co.kodiak.ak.us RE: Transmittal of Parks and Recreation Committee Resolution No. 2005 -02, recommending the Borough Assembly appoint community members to represent the borough at the upcoming Gateway Community Workshop in Anchorage. The attached Parks and Recreation Committee Resolution No. 2005 -02 is presented as a recommendation to the Kodiak Island Borough Administration and Assembly. Resolution No. 2005- 02 and other background information documents describe the need for a "Gateway Community" approach to development in Kodiak. The community members appointed to this team will get valuable training and an opportunity to develop a project concept, in conjunction with representatives of other "gateway communities" in the State of Alaska. Each project will be developed to be unique to the community in which it will be located and to the amenities that make each community a "gateway". Each "gateway" team is selected to provide a cross section of perspectives in the community and is targeted toward individuals who are recognized community leaders. The team members represent major organizations as well as grass roots constituencies. KODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE RESOLUTION NO. 2005 -02 A RESOLUTION OF THE KODIAK ISLAND BOROUGH PARKS AND RECREATION COMMITTEE, RECOMMENDING A SLATE OF TEAM MEMBERS FOR THE GATEWAY COMMUNITIES WORKSHOP IN ANCHORAGE. WHEREAS, the Assembly has authorized the Kodiak Island Borough Parks and Recreation Committee to initiate a team member application and selection process; and WHEREAS, the Committee now wishes to make a recommendation to the Assembly for formal appointments to represent the borough at the Gateway Communities Workshop; NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH PARKS AND RECREATION COMMITTEE THAT: The Kodiak Island Borough Parks and Recreation Committee, hereby recommend the following individuals for inclusion on the Kodiak Island Gateway Communities Team: 1. Mike Anderson 2. Pam Foreman 3. Leslie Kerr 4. Lisa Marcato 5. Dan Rohrer 6. Andy Schroeder 7. Andy Teuber And furthermore be it resolved that the following individuals are recommended alternates in the unexpected event that one of the primary team members is not able to participate: 1. Rebecca Skinner — First Alternate 2. Maggie Yngve — Second Alternate 3. Ellen Mahle — Third Alternate ADOPTED BY THE PARKS AND RECREATION COMMITTEE OF THE KODIAK ISLAND BOROUGH THIS EIGHTH OF FEBRUARY 2005. Duane Dvorak, Secretary Requested by: KM Park & Rec. Committee Introduced by: KM Park & Rec. Committee Drafted by: Community Development Dept Introduced: 2/8/05 Adopted: 2/8/05 Kodiak Island Borough KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — December 13, 2004 The Board of Education of the Kodiak Island Borough School District met in regular session on December 13, 2004, in the Borough Assembly Chambers. The meeting was broadcast on KMXT Radio, 100.1 F.M. and televised by GCI Cablevision. Acting Board President Roy Brown called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Elizabeth Odell Norm Wooten Jeff Stephan Roy Brown CDR John Furman Absent: Scott Williams, excused Jordan Rodgers, excused A quorum was established. ALSO PRESENT: Betty Walters Heather Wheeler Steve Kreber Vicki Hangstefer Ron Fried Barb Anthony Mike Sirofchuck Bob Scholze Dale Lhotka Karen Foster Amy Barnes Jeff Young Hannah Stone Jaydon Van Meter -Burke Lester Aquino Erika Fallorin Takihiro Kashimoto Melania DeLucia Sophia Kionisala Blake James Shelly Liwag Hazel Morales Dave Jones Bill Watkins Larry LeDoux Howard Wayne Scott Greenstreet Robin Shaeffer Caleb Smith Wanda Scholze Cathy Tallino Tyson Patterson Julia Becker Miranda Borgeman Karin Howard Kimberly Lapitan Fredrick Llorenz Robyn Burnside Alby Mamaat Paula Schwarz Pricilla Suralta Robyn Burnside Tonya Chamberlain Myra Scholze Porfiria Lopez -Trout Darcy Stielstra Marilyn Davidson Brian O'Leary Chris Greenstreet Karen Winkler Thor Jones Myra Scholze Savannah Tallino Brian Gilbert Alec Ramos Antonia DeLucia Saori Kageyama Alec Ramos Gabrielle Agtarap Courtney Ibabao David Young Anne Malong Katrina Maramba Joyce Blair Nique Dela Fuente Mary Rietz BOROUGH CLERK'S OFFICE SCHOOL BOARD REGULAR MEETING December 13, 2004 Page 2 MINUTES: The minutes of the Regular Meeting of November 22, 2004 were to be considered for approval and /or correction. MOTION NORM WOOTEN moved to approve the minutes of the Regular Meeting of November 22, 2004. JEFF STEPHAN seconded the motion and it carried unanimously by a voice vote of all members present. RECOGNITION OF VISITORS: I. Superintendent Betty Walters welcomed all in attendance and in the listening and viewing audiences. 2. Superintendent Walters also congratulated AASB Spirit of Youth Leadership Awards recipients Tyson Patterson, Sarah Blondin, Brian Gilbert, Julia Becker, Amy Barnes and Wade Hall. Their quick thinking and fast action saved their friend from drowning earlier this year on July 7, 2004. COMMUNITY COMMENTS: 1. On behalf of the Kodiak Island Borough Parks and Recreation committee, Mike Sirofchuck apprised Board members and the listening audience about the Balancing Nature and Commerce in Alaska's Gateway Communities workshop that will take place in Anchorage on April 4 -7, 2005. The committee is hoping to have at least one student participate with a committee of at least five participants from Kodiak. The workshop will explore significant issues facing Alaskan gateway communities and tools available to address these issues, with an emphasis on building sustainable and complementary economic and conservation strategies. CORRESPONDENCE: None PROGRAM/STAFF REPORTS: 1 Main Elementary Students and Kodiak High School Chamber Ensemble Students — Elementary music teacher Cathy Tallino lead Main Elementary School third grade students Saori Kageyama, Jaydon Van Meter - Burke, Kimberly Lapitan, Alec Ramos, Lester Aquino, Frederick Llorenz, Gabrielle Agtarap, Erika Fallorin, Robyn Burnside, Courtney Ibabao, Takihiro Kashimoto and Alby Mamaat in the song Candles for Peace. The students were accompanied by Caleb Smith, David Young, Savannah Tallino and Melania DeLucia. SCHOOL BOARD REGULAR MEETING December 13, 2004 Page 3 Kodiak High School Music teacher Dale Lhotka introduced Kodiak High School Chamber Ensemble students Savannah Tallino, Jeff Young, Caleb Smith, Miranda Borgeman, Antonia DeLucia, Karin Howard and Hannah Stone. He shared that high school student and soprano Rachel Pinto will be traveling to Washington State to compete nationally. 2. Laidlaw Transit Poster Contest — The District's pupil transportation provider, Laidlaw Transit, Inc., held their Bus Safety Poster Contest for students in kindergarten through eighth grade with judging taking place in November. Laidlaw Transportation Manager Scott Greenstreet and Operations Manager Christine Greenstreet presented awards to the following: kindergarten — first place Pricilla Suralta and runner -up Sophia Kionisala; first grade — first place Katrina Maramba and runner -up Anne Malong; second grade — first place Blake James and runner -up Taylor Ross; third grade — first place Robyn Burnside and runner -up Erica Rodas; fourth grade was disqualified due to improper illustrations and students names /schools written on the front of poster; fifth grade — first place Nique Dela Fuente and runner -up Shelly Liwag; and sixth grade — first place Myra Scholze and runner —up Hazel Morales. The runner - up for over all winner for $50 and a class ice cream sundae party was East Elementary School fifth grader Nique Dela Fuente and the over -all winner for $100 and a class pizza party was East Elementary School second grader Blake James. Director of Finance Dave Jones publicly recognized Laidlaw Transportation for the many ways they give back to the community. 3. Volunteers of the Month- Kodiak Middle School staff recognized Sharon Blakeslee, Vicki Hangstefer and Karen Foster as their Volunteers of the Month. Kodiak Middle School Principal Porfiria Lopez -Trout stepped up to the podium and shared that Kodiak Middle School is very fortunate to have this caliber of volunteers in their building. She introduced Sharon Blakeslee, Vicki Hangstefer and Karen Foster. Sharon has been helpful in many events such as the student health screening and fitness testing, cross country dance, ELP egg drop experiments and Socratic discussion and has served on the Kodiak Middle School's Quality Schools /Quality Students committee. Vicki is always available to lend a hand wherever needed and to assist with school pictures and retakes, the cake auction, book fair as well as student fitness testing. Karen can be counted on for school pictures and retakes and the book fair. PRESENTED On behalf of the District, School Board Acting President Roy Brown presented certificates of appreciation to Kodiak Middle School Volunteers of the Month Sharon Blakeslee, Vicki Hangstefer and Karen Foster. SCHOOL BOARD REGULAR MEETING December 13, 2004 Page 4 4. Kodiak High School Career Exploration - As part of structuring the Career Pathways /Career Technology program at Kodiak High School, the Career Exploration class was developed for incoming ninth grade students. Kodiak High School teacher Robin Schaeffer shared that this is the first class to participate in the career exploration program and that the purpose is to introduce students to options in both secondary and post - secondary education. Class content focuses on self - exploration, employability skills, transferable job skills, and planning for high school and beyond. Students take several interest/aptitude and values assessments, write resumes, create a flexible four -year plan based on graduation requirements, participate in job shadowing, research resources and references available to them, visit upper level academic and vocational classes, learn about service opportunities and hear from employers and other guest speakers. She stated that the Career Exploration class does not direct students toward either academic or technical pathways but explores both to gain an early awareness of how to make the most of their secondary education opportunities. She apprised Board members that Kodiak High School has applied to offer this course as a dual credit class so students can begin to build a partnership with Kodiak College. She extended her thanks to Josh Lewis and Phil Johnson for their assistance as well as to Board members for their support as this has been an energizing experience. 5. Indian Education Act Program Update - Elections were recently held for the IEA Regional Parent Committee and committee members met on December 10, 2004. Regional Rural Principal Howard Wayne updated Board members on the outcome of the Parent Committee Meeting. He shared that they used the video conferencing equipment in order to bring all the rural sites together to elect officers and representatives as well to review IEA bylaws and Mission Statement. Committee members discussed new ideas to enhance student achievement as well as the IEA budget which pays mostly for certificated and classified staff. They have two more meetings scheduled for March and May of 2005. 6. English Language Acquisition Program — Director of Support Services Brian O'Leary and ELAP Director/Main Elementary Principal Marilyn Davidson reported on recent curriculum changes that have occurred to improve the ELAP program during the 2003/2004 and 2004/2005 school years. Additionally, they will review current test requirements for ELAP students, funding levels and future program needs. Main Elementary Principal /ELAP Director Marilyn Davidson reported to Board members via a Power Point presentation. She shared areas of professional development for teachers in writing ELAP plans and determining accommodations for testing situations. She also stated that students in grades kindergarten through twelfth are SCHOOL BOARD REGULAR MEETING December 13, 2004 Page 5 required to be tested to determine their qualification and plan of service for the program Director of Support Services Brian O'Leary shared that there are currently 472 students enrolled in the ELAP program between the grades of kindergarten and twelfth. 7. U.S. Department of Education Regional Advisory Committee (RAC) Report - Main Elementary School Principal/RAC committee member Marilyn Davidson recently returned from orientation meetings for the Regional Advisory Committee (RAC) that has been established by the U.S. Secretary of Education. Main Elementary Principal /RAC committee member Marilyn Davidson apprised Board members that there is a diverse group of 155 people nationally, broken down into ten regional committee's with boundaries, serving on the Regional Advisory Committee. The committees focus is helping schools, districts and states meet the challenges of the No Child Left Behind. Their purpose is to conduct an educational needs assessment of their region and report the finding to the Secretary of Education no later than March 31, 2005. She encouraged Board members and the listening audience to participate by either visiting the website or by online conferences. SUPERINTENDENT'S REPORT: 1. A team of students representing Kodiak High School has won highest honors in this year's WordMasters challenge, a national competition for high school students requiring close reading and analysis of many different kinds of prose and poetry. Participating with 434 high school teams from all across the country, Kodiak High School's 12 grade team, supervised by Mike Sirofchuck, placed seventh in the nation among all 12 grade teams in this year's first meet. Several Kodiak High School students won honors for individual achievement: Seniors Laura Foody, Michelle Moore, Chris Pinto and Tyler Nussbaum all earned near perfect scores. Nationwide 127 twelfth graders achieved at this level. In addition, Abby Reed earned honorable mention for placing among 206 highest- scoring ninth graders nationwide. 2. Congratulations to Stephanne Michalski who was named the best Alto II Vocalist in the state at the recent state music competition. This ranking established her as the Section Leader of the Alto II group in this year's All -State Mixed Choir. 3. Superintendent Walters invited North Star Principal Larry LeDoux to the podium to update Board members on the E -rate issue. Mr. LeDoux apprised Board members that the decision by the FCC to delay E -rate commitments has been dropped and E- rate funding is forthcoming. This is based on a session recently held by the Governor where a special law was passed to disperse full funding. SCHOOL BOARD REGULAR MEETING December 13, 2004 Page 6 4. Superintendent Walters invited community members to participate and/or attend the many holiday functions that are taking place throughout the District. She wished everybody a happy and safe holiday season. Acting Board President Roy Brown asked to recognize a recent achievement. He shared that Superintendent Betty Walters,was recently selected by the National Leadership Council as the Following the Leaders Superintendent of the Year for her leadership and initiative. She was selected out of superintendent's representing eleven states. UNFINISHED BUSINESS: None NEW BUSINESS: 1. Purchase Requisition Number 250000122, Kodiak Baptist Mission — This requisition is for Kodiak Baptist Mission staff time and supplies, including ice skates, equestrian gear, etc. This requisition is funded by the Alaska Community Centers Learning Program Grant which is part of the 21" Century Community Learning Center (KACLAC). MOTION ELIZABETH ODELL moved to approve Purchase Requisition Number 250000122 to Kodiak Baptist Mission in the amount of $40,000. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote of all members present. 2. Purchase Requisition Number 720000041, Government Computer Sales — This requisition will expand an existing computer lab to a full classroom set and will travel from village to village for use during intensives and to address rural education activities. It is funded by the Alaska Native Ed/Making Connections Grant. MOTION NORM WOOTEN moved to approve Purchase Requisition Number 720000041 to Government Computers Sales in the amount of $12,383. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote of all members present. 3. FY 05 Alaska Community Centers Learning Program Grant Amendment — This grant funds activities at Main Elementary and East Elementary focusing on increasing student achievement of below proficient students in grades 2 -5. It also provides enrichment and opportunities for students before school, after school and in summer immersions projects. MOTION SCHOOL BOARD REGULAR MEETING December 13, 2004 Page 7 JEFF STEPHAN moved to accept the FY 05 Alaska Community Centers Learning of Proam Grant Amendment increase in the amount of $304,161. NORM WOOTEN seconded the motion and it $17,494 arried unanimously by a d rroll call vote of all members present. 4. FY 05 GEAR UP Alaska Grant Amendment — This grant assists in developing supplemental programs that increase students' knowledge of secondary and post- secondary opportunities. MOTION ELIZABETH ODELL moved to accept the FY 05 GEAR UP Alaska Grant amendment increase in the amount of $10,000 for a total grant award of $65,000. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote of all members present. 5. FY 05 Migrant Education Parent Advisory Council Grant Award — This grant will provide funding for Migrant Education Parent Advisory Council member Pam Yngve's travel expenses to migrant- related meetings as well as phone and copying charges for migrant- related business. MOTION NORM WOOTEN moved to accept the FY 05 Migrant Education Parent Advisory Council Grant Award in the amount of and it carried unanimously by a roll call vote F vote all members spresent seconded the motion 6. FY 04 Audit — The District has received the yearly unqualified opinion from the auditing firm KPMG LLP, which means our financial statements are fairly presented in conformity with generally accepted accounting principles. MOTION JEFF STEPHAN moved to accept the FY 04 Audit as presented by Director of Finance Dave Jones. ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote of all members present. 7. July — October 2004 Reports of Revenues and Expenditures MOTION JEFF STEPHAN moved to acknowledge receipt of the following: July Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $1,847,585 and year -to -date general fund expenditures in the amount of $672,181; August Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $3,998,316 and year -to -date general fund expenditures in the amount of $1,387,828; September Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $5,923,734 and year -to -date general fund expenditures SCHOOL BOARD REGULAR MEETING December 13, 2004 Page 8 in the amount of $3,615,459 and October Report of Revenues and Expenditures, year - to -date general fund revenues in the amount of $7,844,924 and year -to -date general fund expenditures in the amount of $5,788,451. NORM WOOTEN seconded the motion and it carried unanimously by a roll call vote of all members present. FUTURE BUSINESS: 1. The meeting schedule for January is a Work Session on Monday, January 10, 2005 and the Regular Meeting on Monday, January 24, 2005 at 7 p.m. in the Borough Assembly Chambers. 2. FY 06 Budget Work Sessions begin January 10, 2005 at 5:15 p.m. Please call the Central Office or the Director of Finance Dave Jones at 486 -9278 for more information. 3. Schools will be closed December 20 through December 31, 2004 for the winter break. Classes will resume on January 3, 2005. COMMUNITY COMMENTS: 1. Main Elementary principal Marilyn Davidson invited Board members to the annual Reindeer Twist at Main Elementary School on Friday, December 17, 2004 at 12:45 p.m. BOARD COMMENTS: 1. CDR John Furman wished everyone in the listening audience a Merry Christmas and thanked staff members for their contributions during the Program/Staff reports. 2. Jeff Stephan congratulated Superintendent Walters on her recent award as Superintendent of the Year through the Following the Leaders Program. He wished the listening audience a Merry Christmas and Happy Hanukah and encouraged community members to attend the annual Joe Floyd Basketball Tournament. 3. Nonn Wooten extended his congratulations to Superintendent Walters as well as his appreciation of the presentations from students and staff. He wished a Merry Christmas to his colleagues on the Board. 4. Elizabeth Odell extended her thanks for the staff and student presentations as well as to the students who received the AASB Youth Leadership Award for their bravery. She congratulated Superintendent Betty Walters and wished the listening audience a Merry Christmas. SCHOOL BOARD REGULAR MEETING December 13, 2004 Page 9 5. Roy Brown congratulated Superintendent Walters on her award and thanked staff and students for their presentations. He encouraged community members to drive safely as weather becomes a factor. ADJOURNMENT: NORM WOOTEN moved to adjourn the Regular Meeting. JEFF STEPHAN seconded the motion, and it carried unanimously by a voice vote. There being no further business, Acting Board President Roy Brown adjourned the Regular Meeting at 9:26 p.m. Respectfully Submitted, f .� ' /" Sheila J. Rolferts Administrative Assistant Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of January 24, 2005. of the Board The Board of Education of the Kodiak Island Borough School District met in special session on January 10, 2005, in the School District Conference Room. Board President Scott Williams called the meeting to order at 7 p.m. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — January 10, 2005 ROLL CALL was taken, and the following members were present: Nonn Wooten Scott Williams Absent: Jeff Stephan, excused A quorum was established. ALSO PRESENT: Bill Watkins Heather Wheeler Marilyn Davidson Brian O'Leary Carla Lam Dave Jones NEW BUSINESS: Elizabeth Odell CDR John Furman Larry LeDoux Darcy Stielstra Patty Holmes Stewart McDonald Wes Hanna Teri Schneider Roy Brown Jordan Rodgers Brian O'Leary Porfrria Lopez -Trout Ron Fried Howard Wayne Susan Payne Jack Walsh 1. 2004/2005 Certificated Contracts - Administration has two certificated contracts ready for Board approval. MOTION NORM WOOTEN moved to approve certificated contracts for the 2004/2005 school year to Kaia Henrickson — MA +0/0 in the amount of $19,009 for 1.0 FTE Kodiak Middle School Social Studies/Language Arts and Ryan Boudreau — BA +0/0 in the amount of $- 18,527 for 1.0 FTE North Star Elementary School. ROY BROWN seconded the motion and it carried unanimously by a roll call vote of all members present. 2. Joint Resolution — KIBSD #045 -002 - The in -kind ad hoc committee consisting of Assembly members Pat Branson and Robin Heinrichs and School Board members Norm Wooten and Jeff Stephan has worked since the summer of 2003 to establish common rules to govern the application of and accounting for the value associated with these in -kind services. " gt ECE0 JAN 2 5 2005 D BOROUGH CLERK'S OFFICE MOTION NORM WOOTEN moved to adopt Kodiak Island Borough Resolution No. FY 2005 -10 and Kodiak Island Borough School Resolution No. 045 -002, A Joint Resolution of the Kodiak Island Borough Assembly and the Kodiak Island Borough School District Board adopting a Memorandum of Understanding that will Establish a Procedure for Governing the Accounting School Board Special Meeting January 10, 2005 Page 2 and Application of In-kind Services as presented. ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote of all members present. ADJOURNMENT NORM WOOTEN moved to adjourn the Special Meeting. ROY BROWN seconded the motion, and it carried unanimously by a voice vote of' all members present. There being no further business, President Scott Williams adjourned the Special Meeting at 7:08 p.m. Karen Englund Executive Secretary Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of January 24, 2005. Respectfully submitted, Monashka Bay Service Area Service Area meeting minutes March 18, 2003 I. Call to order Chair Darlene Turner called the meeting to order at 7:00 P.M. II. Roll Call Members Present: Jeff Hamer, Chas Glagolich, Darlene Turner, Bruce McNeil Dave Sundberg. Members Absent: None Others Present: Bud Cassidy, Engineering and Facilities Department III. Minutes The January 27, 2003 minutes were approved. IV Old Business A. SNOW REMOVAL CONTRACT Staff stated that the contract would be out for bid this spring. The board would recommend awarding the contracybthe contractor that the board chooses. This recommendation will be forwarded to the Assembly. Board Member Glagolich inquired as to whether the present two -year term could be increased. Staff will inquire. B. DIGGING OUT POND AT THE BOTTOM OF THREE SISTER'S DRIVE. The board discussed the need to excavate the pond at the bottom of Three Sisters drive to aid in the drainage of this road. The pond has filled in with sediment. This sediment is plugging culverts and backing up drainage water onto private property. This three -way intersection is an important one for the neighborhood. Chair Turner will meet with the service area contractor to discuss the cost. Staff will check with the proper state agencies to see if any permits are required. The board touched on the issue of how this project may appear to benefit two of the board members living in the area. After discussion, the whole board spoke about the importance of this intersection and the need for proper drainage through out the service area. V. New Business A. FY 04 Budget Chair Turner passed out budget documents. After board discussion, the draft budget was set. This document will be available for public review at the Borough Clerk's office prior to the budget adoption meeting to be held April 1, 2003. Primarily the board added $500.00 to the Personnel line item. $42,000 to the Service District Work and Maintenance line items ($12,000 for Snow Removal and sanding, $25,000 for Repairs and Maintenance, and $5,000 for the Grading and Ditching line item) and $1,000 to Support Goods and Services. Board Member Hamer, who is also the most senior member, pointed toward the history of board frugality in budget deliberations, but its ability to respond to the needs of the district. He felt comfortable with the proposed FY 04 budget. He also felt that the Monashka Service Board budget process is a model. The Board did have a number of questions about the budget that they asked staff to investigate. The Budget as determined was unanimously approved. VI Comments The board discussed the need for culverts in places where there was not a culvert. Some of the missing culverts are in driveways for structures that were built prior to the borough code requiring culverts. The Board asked who is responsible for installing these culverts? Staff stated that normally it is the homeowner's responsibility. Staff will investigate when this requirement went into effect. VIZ Adjournment Chair Turner adjourned the meeting at 8:20 P.M. Darlene Turner{ hair Women's Bay Service Area Board Regular Meeting Minutes November 29, 2004 CALL TO ORDER 7:10 pm Members Present — Chris Lynch, Russ Toms, Ed Gondek, Spencer Schaeffer, Dave Conrad Contractor Present — Kevin Arndt Citizen's Comments — None Approval of Minutes — Minutes from the September meeting were approved as submitted Old Business 1 EC IE 0 E 11 JAN 1 3 2005 BOROUGH CLERK'S OFFICE Fire Department — Dave gave a status of having people under 18 as volunteers; kids under 18 are not covered by KIB insurance, we need a separate program for youth. The bylaws need revisions. Chris will let Dale know that we would like to discuss this at our next meeting. Fire Truck - We are still waiting for the final negotiations. 6 Scott packs have been received; members would like to surplus the van as well as the old fire truck; chains for the truck and FRP to line the truck bay were purchased. Road Service Area — Signs — Russ motioned and Spencer 2 that we submit the list of signs to KIB for quotes and spend up to $5000. Motion passed unanimously. New Business Fire Department — Dave requested that the volunteers be able to spend $5000 on medical equipment; motioned and approved. Had discussion about EMT2 program KIB wide. There is an issue regarding a physician being sponsored in order to support this EMT2 rating. Road Service — New board member application — Craig Breighton — Board motioned to postpone recommendation to future meeting pending additional applications. It was requested that our contractor remove the ice blades from the grader. We also need to stockpile sanding material. The following properties were discussed to monitor any drainage issues, Dale Stratman, Steve Honald, Jamie Godwin, Craig Braighton. Elections were held — Chris will remain chair, Dave and Russ will chair the Fire Department issues. Meeting was adjourned at 8:30 p.m. Next Meeting — December 20, 2004. Resp g fully Submitted, A Chair Person Witness ACTION ITEMS: APPROVED: PRESENTED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: KODIAK ISLAND BOROUGH SCHOOL DIST Board of Education Regular Meeting — January 24, 2005 SUMMARY 1 JAN 2 820 05 D BOROUGH CLERK'S OFFICE Motion to approve the minutes of the Regular Meeting of December 13, 2004 and the Special Meeting of January 10, 2005. Board President Scott Williams presented certificates of appreciation to East Elementary School Volunteer of the Month Michelle Powell and Main Elementary School Volunteers of the Month and Partners in Education the U.S. Coast Guard Communications Station Kodiak. Motion to adopt the revision to School Board Policy Section 5.24, Students ' Records as presented in the second reading. Motion to adopt the revision to School Board Policy, Section 5.32, Release of Directory Information, as presented in the second reading as presented. Motion to approve a certificated contract for the 2004/2005 school year to Joyce Fried — BA +0/6 in the amount of $22,011 for 1.0 FTE Peterson Elementary School Motion to accept the FY 05 Title VI -B Capacity Building and Improvement Grant Award in the amount of $7,402. Motion to accept the FY 05 ADF &G Kodiak Archipelago Youth Area Watch Grant Amendment increase in the amount of $57,800 through September 2005. Motion to approve the bid award to provide Rural Schools Internet Access, Kodiak Wide Area Network Internet Access and Digital Broadband Services to GCI as described in the District's RFP for a yearly cost of $579,616. The term on the agreement will be for the FY 2006 school year (July 1,2005 -June 30, 2006) with a District option to renew in FY 2007 and 2008. School Board Summary January 24, 2005 Page 2 APPROVED: Motion to approve the bid award to provide Districtwide Long Distance Telecommunications Services at the rates of $.14 per minute In -State and $.055 per minute Out of State to GCI. The term of the agreement will be for the FY 2006 school year (July 1, 2005 -June 30, 2006) with a District option to renew in FY 2007 and FY 2008. APPROVED: Motion acknowledge receipt of the November Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $9,714,641 and year -to -date general fund expenditures in the amount of $8,174,021. APPROVED: Motion to adjourn. 0 N C. d z V/ o ° E C c a a o as P. 61 �p Z a w v o N 4�. OS y = U 00 V1 CO P N — O V1 V 0 0 1/40 O. en rn tic 11 1 1 fen V N 01 ON 0 0 N vl V V 0 V V rn 00 N 0 in P Vl r T r r N— 00 N 1� —vi rn N '?00. -,— 00 O ‘c 0'na O\M0 V r V OM W M�.r. r000 00 U 0 M N N N V1 V1 0 N en � cV ° g llllllllllOn�l 00 IIIIIIIIII 0 — 00 '0 rr, N Ln 00 • 0 oNlllllllll0 — tn O el rn 00 r- CArr N V r'1 v, M' V 0 00 -- op M rn 0 0 Myy MOOT NN r O N 0 rn V V 0 M oO m ON N N N N v N V . 0 C CD N 0. U 0 y .2 J N V+ 't 0 O L a � , O t 7 d O ti C y O 4: .7 a c " C o c a C O I I `0 F 0 0 a.a Scc ; :: . ° m c ".O.O _ c c c C y.G N itl 1 {O ] N m .� CO .O C C . O O D U N w 'r+ N C U . v 0 u O N A ..O. .� G F.E .S u L v 71 N Y V LV m G $ o o. V U Y . N .b E p A � C en v O 0 0 C Z E en O O L'a'a >accm.w a5rn x 'r n V i r n r n0A Ow °wAaa 0 w O erg h rn a rn O r O. '4 CO 0 Otc 0 A O Cr N en 1"- 0 en P b tr c a 0 IO 0. a s N C C 7 N V7 CD CV 0 r GENERAL FUND REVENUE REPORT MONTH: November 2004 LOCAL: Annual Appropriation 7,338,440 In -Kind Services 994,000 Use of Facilities 20,000 Use of Auditorium 42,000 Academic/Athletic Fees 20,000 Village Rent 6,000 AASB- Community Engagement QS2 Other E -Rate Reimbursements Use of Fund Balance: Designated for Subsequent Year Expen: - Prior Year Encumbrances Sub -total Local Sources 9,034,498 FEDERAL THROUGH STATE: REVENUE ANTICIPATED MONTH TO YTD SOURCE REVENUE DATE Revenue 611,537 3,057,683 57,735 241,917 507 10,911 2,423 7,991 5,498 4,000 15,000 42,570 117 1,419 18,129 676,318 3,401,118 10,000 240,000 364,058 STATE: Foundation Support 15,384,722 State Military Contract (Peterson) 879,582 Medicaid Contract 40,000 Quality School 69,725 Non - resident Tuition - Staff Development Contracts 5,500 Community Preschool Project 155,172 Alaska Mentorship Project 223,100 Recruitment/Retention Contract 12,500 Sub -total State Sources 16,770,301 Impact Aid - Military 1,800,000 Impact Aid - Military Spec. Ed. 70,000 Other (Indirect Costs) 140,000 Sub-total Federal through State Sources 2,010,000 FEDERAL: Impact Aid Direct 80,000 Impact Aid Direct -Spec Ed 10,000 Sub -total Federal Sources 90,000 TOTAL REVENUE 27,904,799 1,193,399 5,966,995 330,092 16,436 346,528 1,869,717 9,714,641 Prior Year Revenue 2,954,348 299,043 9,809 4,614 15,700 19,000 2,280 22,550 3,327,344 5,689,169 879,582 42,570 9,760 6,621,080 118,725 10,611 20,672 150,009 10,098,433 KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF GRANTS & SPECIAL CONTRACTS / PROGRAMS October 31, 2004 rrua Award 57,800 62,988 cumulati e funding 84,452 245,771 741,702 11,893 390,813 23,499 174,831 165,455 cumulative funding 1,773,749 22,222 479,443 501,685 5,000 5,000 60,000 cumulative funding 60,000 1,169,285 cumulative funding cumulative funding 800,012 783,929 51,792 5,145,432 rru4 Award 57,800 66,400 53,948 193,772 836,348 22,438 442,192 25,931 19,968 19,007 cumulative 3 yr grant .•1,703,259 32,798 21,597 587,290 841,885 2,850 5,000 7,850 241,382 85,000 47,000 373,362 1,218,795 85,140 71,888 625,699 823,689 56,119 „CI M1 LAIIGn urw, ca Year Award Encumbrances 286,667 55,000 14,251 53,918 1,081,200 172,983 38,700 1,702,719 9,280 17,007 583,388 809,675 3,754 3,754 60,489 70,000 37,000 6,000 173,489 1,148,450 80,000 9,180 223,100 155,172 47,551 893,040 5,607,484 5,046,130 9,326.74 37,330.63 8,855.03 10,007.32 23,267.66 31,048.50 89,583.05. 10,508.69 27,243.52 3,834.28 641,277.51. 36,315.48 38,114.90 966,713,31 6,349.20 6,467.40 75,862.68 88,679.28 442.00 7,149.31 7,591.31 6,301.56 9,287.69 17,050.78 6,301.56 36,251.38 9,910.75 16,949.17 102,05189 161,741.50 76,993.66 7,194.23 37,439.22 20,620.20 21,107.20 25,481 .32 7,984.00 482,624.32 60,998:66 Aveueuie Balance (9,326.74) 249,336.37 46,144.97 4,243.68 30,650.34 (31,048.50) (89,583.05) (10,508.69) (27,243.52) (3,834.28) 0.00 0.00 439,922.49 136,667.52 585.10 736,005.89 2,930.80 10,539.60 507,525.32 520,995.72 3,312.00 0.00 (7,149.31) (3,837.31) 54,187.44 (9,287.69) 52,949.22 (6,301.56) (36,251.38) 27,089.25 (10,949.171 71,436.11 986,708.50 3,006.34 1,985.77 185,660.78 134,551.80 (21,107.20) 22,069.68 (7,984.00) 410,415.68 (60,998.66) 2,08 1.10 2,978,90690 REGULAR INSTRUCTION State & Federal through State ADF &G - KAYAW Project #040810 (3 yr prog @ 57,800/yr) Alaska Community Centers Leaming Program Gear Up Alaska Monashka Creek Grant (ongoing program since FY03) Cad Perkins Basic No Child Left Behind NCLB, Title I, Part C, Migrant Education NCLB, Title I, Part A, Basic NCLB, Title 111, Part A, English Language Acquisition NCLB, Title V, Innovative Programs NCLB, Title I, Part A, Highly Qualified NCLB, Title II, Supplemental NCLB, Migrant Ed Summer School Federal Direct ANEP, Making Connections Title IX, Indian Education Local Sources Chugach -KYAW (ongoing program since FY01) Sub -total Regular Instruction SPECIAL EDUCATION SET (Special Education Transitions) for Life Preschool Disabled Title VI -B Sub -total Special Education SUPPORT SERVICES - STUDENTS Boarding Home Program Migrant Ed, Parent Advisory Committee NCLB, Title IV, Safe and Drug Fee Schools Sub -total Support Services - Students SUPPORT SERVICES - INSTRUCTION Title IID, Enhancing Education thin Technology NCLB, Title I, Part A, Professional Development Following the Leaders - Achievement Technologies NCLB, Title II, Part 0, Enhancing Education NCLB, Title II, Part A, Teacher Training AFN (Alaska Federation of Natives) MOA Alaska Math Consortium (ongoing program from FY03) Sub -total Support Services - Instruction PUPIL TRANSPORTATION Pupil Transportation (revenue rec'd) CONTRACTS-SPECIAL PROGRAMS -OTHER NWREL - KHS N.E.A.R. 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O- m O = U 2 .12 W m Z d Y L 01 ( p O p N = ill o N d W ¢O cJOO a>oo¢w�mUmO� 5 High School: Student council Athletics Music Publications Classes Clubs Scholarships Miscellaneous Total high school Middle School Learning center /Correspondence Area Wide /Choice Elementary schools: East Elementary School Main Elementary School North Star Elem School Peterson Elem School Total elementary schools Village schools: Akhiok Big Sandy Lake (closed) Chiniak Danger Bay Larsen Bay Old Harbor Ouzinkie Port Lions Total village schools Other activities: School Board Sunshine and Academic Enrichment Funds Village Challenge - Fund Raiser Illuani Magazine Auditorium Services Interest/unallocated expense Total other activities ALL STUDENT ACTIVITIES KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDI ILE OF CHANGES IN AMOUNTS DUE STUDENT ORGANIZATIONS -- AGENCY FUND 30- Nov -04 Balance at November 1, 2004 Revenue Expenditures Encumbrances (1,196.36) 56,744.65 10,303.04 (19,444.50) 19,004.68 53,595.12 3,587.81 8,507.31 131,101.75 62,176.72 (431.85) 75.85 24,177.75 26,981.55 31,188.37 6,696.72 89,044.39 3,460.83 1,369.59 3,486.09 643.45 438.11 (1,700.98) 2,740.96 563.64 11,001.69 708.86 1,860.26 3,052.24 386.84 269.10 6,277.30 299,245.85 42.77 11,530.29 299.42 9296.80 8.81 4,498.68 206.71 (172.07) 25,711.41 8,637 :77 (0.16) 605.03 1,263.56 1,698.88 2,758.07 6,325.54 8.40 2.31 137.39 1.10 0.75 1.56 1,333.20 1,102.66 2,587.37 1.21 3.15 (269.10) (264.74) 42,997.19 5,204.97 36,499.44 1,512.00 1,410.60 11,777.25 500.00 56,904.26 (18,421.38) 9,017.60 1,277.99 1,770.99 1,173.77 635.32 4,858.07 832.00 302.16 3,580.55 1,657.50 6,372.21 77,152.14 (1,214.25) (9,479.41) (1,512.00) (1,209.20) (5,006.52) (2,515.75) 246.67 (648.20) (836.55) (555.26) (1,793.34) (1,401.09) (223.57) (2,163.23) (1,657.50) (5,445.39) (28,175.86) High School Cash in Bank Due to G.Fund Vouchers Payable 8 A/P Miscellaneous Deposit Encumbrance Control All Others Cash in Bank Due to G.Fund Vouchers Payable & A/P Encumbrance Control Balance at 11/31/2004 (5,144.31) 41,254.91 10,602.46 (10,349.10) 19,013.49 51,323.07 3,794.52 7,835.24 118,330.28 64,312.64 (431.85) 75.69 23,258.12 27,122.32 32,550.03 9,374.73 92,305.20 4,038.32 1,371.90 3,623.48 644.55 438.86 (1,778.01) 2,656.84 1,666.30 12,662.24 708.86 1.21 1,863.41 3,052.24 386.84 6,01256 293,266.76 245,851.46 (63,828.42) (4,415.00) (59,277.76) 251,874.99 (51,114.37) (25,824.14) 293,266.76 Kodiak Island Borough February 17, 2005 - 7:30 p.m. 1. INVOCATION Captain Dave Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Clerk's note: Assemb /ymembers Abe //, Anderson, and We //s as well as other Assemb/ymembers may be out and asked to be excused. Recommended motion: Move to specifically excuse anyA ssemblymembe,s that are absent. VOICE VOTE ON MOT /ON 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOT /ON Assembly Guidelines Regular Meeting Assembly Chambers 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Special Meeting of January 10, and Regular Meeting of January 20, 2005. Recommended motion: Move to approve the minutes as submitted. Ask if there are any corrections or additions to the minutes. VOICE VOTE ON MOT /ON Kodiak Island Borough February 17, 2005 Assembly Guidelines Page 1 6. AWARDS AND PRESENTATIONS A. Student of the Month - Mayor Selby B. Employee of the Year - Manager Galstad 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. Read phone numbers: Local Phone Number 486 -3231 Toll Free 1- 800 - 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 8. COMMITTEE REPORTS A. PKIMC Update - Hospital Administrator Don Rush Ask if any other member of the audience has a committee report. Ask if any member of the assembly has a committee report. 9. PUBLIC HEARING - None 10. BOROUGH MANAGER'S REPORT - Manager Galstad 11. MESSAGES FROM THE BOROUGH MAYOR - Mayor Selby 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS Kodiak Island Borough February 17, 2005 1. Contract No. 2005 -04 to Provide Repairs to the Leachate Treatment System at the Kodiak Island Borough Landfill. Recommended motion: Move to approve Contract No. 2005 -04 with Brechan Enterprises, inc in an amount not to exceed $30,280. Staff report - Manager Galstad ROLL CALL VOTE ON MOT /ON Assembly Guidelines Page 2 2. Contract No. 2005 -05 to Provide Repairs to the Baler Building Tipping Floor at the Kodiak Island Borough Landfill. Recommended motion: Move to approve Contract No. 2005 -05 with Brechan Enterprises, Inc. in an amount not to exceed $96,000. Staff report - Manager Galstad ROLL CALL VOTE ON MOTION B. RESOLUTIONS 1. Resolution No. FY2005 -14 Adopting a Federal Capital Improvement Program for the Fiscal Years 2006 -2010. D. OTHER ITEMS Clerk's note: attached on blue paper is the corrected version. Recommended motion: Move to adopt Resolution No. FY2005 -14. Staff Report - Manager Galstad. Assembly discussion - -- amendments may be offered at this time. ROLL CALL VOTE ON MOTION C. ORDINANCES FOR INTRODUCTION - None 1. Confirmation of Mayoral Appointment to the Personnel Advisory Board. Recommended motion: Move to confirm the mayoral appointment of Brian Beck to a seat on the Personnel Advisory Board for a term to expire December 2007. ROLL CALL VOTE ON MOTION 2. Confirmation of Mayoral Appointment to the Personnel Advisory Board. Recommended motion: Move to confirm the mayoral appointment of Pam Foreman to a seat on the Personnel Advisory Board for a term to expire December 2007. ROLL CALL VOTE ON MOTION 3. Appointment to Providence Kodiak Island Service Area Community Board. Recommended motion: Move to voice non - objection to the appointment of Barbara Stevens to the Providence Kodiak Island Service Area Community Board for a term to expire December 2007. ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines February 17, 2005 Page 3 4. Vacation and Replat of Tract K Russian Creek Subdivision Creating Lots K1 Through K6 Russian Creek Subdivision, and the Vacation of a Ten Foot Utility Easement. Recommended motion: Move to affirm the Planning and Zoning Commission's approval of the vacation of a ten (10) foot sewer easement extending diagonally through Tract K Russian Creek Subdivision. Staff Report - Manager Galstad. ROLL CALL VOTE ON MOTION 5. Confirmation of Mayoral Appointments to the Kodiak Island Gateway Communities Team. Recommended motion: Move to confirm the mayoral appointments of Mike Anderson, Pam Foreman, Leslie Kerr, Lisa Marcato, Dan Rohrer, Andy Schroeder, and Andy Teuber to the Kodiak is /and Gateway Communities Team; and Rebecca Skinner, Maggie Yngve, and El /en Mah /e as alternates. ROLL CALL VOTE ON MOTION 14. CITIZEN COMMENTS (Limited to three minutes per speaker) Read phone numbers: Local Phone Number 486 -3231 Toll Free 1- 800 - 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 15. ASSEMBLYMEMBER COMMENTS ANNOUNCEMENTS - Mayor Selby 1. The Assembly is scheduled to meet in a work session on Thursday, February 24 at 7 :30 p.m. in the Borough Conference room and a regular meeting on Thursday, March 3 at 7 :30 p.m. in the Assembly Chambers. 2. The Borough Offices will be closed on Monday, February 21 in observance of Presidents Day. 3. The Boards, Committees, and Commission Members Reception will be held on Friday, February 25 at the Kodiak Fisheries Research Center at 7 :00 p.m. 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE ON MOT /ON Kodiak Island Borough Assembly Guidelines February 17, 2005 Page 4 Anchorage Kenai Kodiak Seward Fiber Link Executive Summary KODIAK -KENAI CABLE COMPANY, LLC 1007 West Third Avenue, Suite 201, Anchorage, Alaska 99501 February, 2005 Executive Summary The Kodiak Kenai Fiber Link will be a marine -based fiber optic telecommunications system connecting Anchorage, Kenai Peninsula, Kodiak Island and Seward. The system, with landing points in Anchorage, Kenai, Homer, Kodiak, Narrow Cape, and Seward, will serve a population base of approximately 60,000 citizens, along with the Cook Inlet oilfields and Alaska Aerospace's Kodiak Launch Complex at Narrow Cape on Kodiak Island. Phase I of the project will extend a fiber optic cable from Anchorage to the Kenai Peninsula to Kodiak Island and will support economic development, education, telemedicine, marketing, research, homeland security and national defense. Fiber optic communications are vastly superior to and cannot be adequately replicated by other technology available today. This project represents a keystone link in a statewide fiber optic network anticipated by the state and federal governments to enhance civil and military telecommunications. Phase II of the project, to be completed one year after Phase 1, will extend a fiber optic cable from Seward to Kodiak thereby creating a redundant route. The physical diversity achieved through the completion of Phase II will not only improve the service offered to communities connected by this fiber link, it also will greatly improve the communication security for mainland Alaska by addressing the current potential for disruption of the Turnagain Arm communication corridor by earthquake, landslide or terrorist act. The redundant cable will provide a complete "SONET Ring" for communications within Alaska and between Alaska and the Lower 48 states, thereby correcting a strategic flaw in Alaska's telecommunications system. Key defense officials and telecommunication carriers agree that such reliability is an added benefit of the fiber optic cable system. The Kodiak Launch Facility also has concluded that the redundant cable is necessary to provide back -up communications. The Kodiak -Kenai Cable Company, LLC, will operate as a carriers' carrier, offering broadband capacity to local and long distance exchange carriers for telephone, internet, and other data services on a competitively neutral basis. The benefits of greater capacity, speed, and reliability of the new fiber plant will meet the demand for enhanced internet and telecommunications delivery. Confidential and Proprietary Information of KODIAK -KENAI CABLE COMPANY, LLC 1007 West Third Avenue, Suite 201, Anchorage, Alaska 99501 Page: ES -1 February, 2005 Significant work on the project has been completed over a four -year period. Discussions with carriers have led to the sizing and design specifications for the system. Regulatory permitting for the project is nearing completion. The Army Corps of Engineers, as the lead federal agency, has authorized the project. State agency review is being coordinated by the Alaska Department of Natural Resources (DNR); and DNR is processing the application for state aquatic lands lease on an expedited basis. Offshore marine surveys and cable route engineering has been completed for the entire system. Landing sites have been selected and the terrestrial engineering has been completed for all uplands work necessary to connect the system into existing network co- location facilities. System specifications: o Transmission quality performance target according to G.826 standard o OC -48 DLS end -to -end availability target according to G.826 standard o Optical fibers: 12 optical fibers (6 fiber pairs), comprising PSCF fiber (G.654) o Wet plant design life: 25 years Financing: The project capitalization cost is estimated to be $42.5 million; the project financing will be structured through a combination of debt, equity, and federal grant funding. The goal of this private and public financing is to achieve the optimal capital structure that will permit this project to move forward. System revenues will cover annual operating expenses and debt service costs without the need for annual subsidies. Next steps: o Phase I cable and equipment manufacture, testing, Toad & transit — spring 2005 o Phase I installation and system commissioning — summer /fall 2005 o Phase II cable and equipment manufacture, testing, load & transit — spring 2006 o Phase II installation and commissioning — summer /fall 2006 Conclusion: Confidential and Proprietary Information of KODIAK -KENAI CABLE COMPANY, LLC 1007 West Third Avenue, Suite 201, Anchorage, Alaska 99501 Page: ES -2 The project will offer affordable, secure, high -speed telecommunication services to ten percent of Alaska's population, the nation's largest Coast Guard Base and a strategically important rocket launch facility, which is critical to the development of the ground based midcourse February, 2005 Page: ES -3 missile defense system. Improved telecommunication delivery will enhance economic opportunities for all the communities connected by this system, including Anchorage. The importance of Phase II is recognized by understanding that security and reliability must be a priority for a project serving such varied and important interests. Completion of Phase II assures security and expands the potential benefits of this system beyond Kodiak and the Kenai Penninsula by improving the communication reliability for Anchorage, Fairbanks and all of interior Alaska. The system design is more than sufficient to meet the total current requirements of users on the Kenai Peninsula and Kodiak Island, and provides for additional capacity as future traffic demand increases. The benefits of cable over existing transmission media include real time communication, secure transmission, expanded capacity, and high- speed, all- weather access free of delay problems. These benefits will be provided for a price that is competitive with existing services. Confidential and Proprietary Information of KODIAK -KENAI CABLE COMPANY, LLC 1007 West Thud Avenue, Suite 201, Anchorage, Alaska 99501 photo presentation presentation presentation presentation presentation presentation presentation presentation presentation presentation presentation presentation presentation presentation presentation presentation presentation presentation presentation presentation