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01/20/2005 Regular MeetingKodiak Island Borough January 20, 2005 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Torn Abell Assemblymember Term Expires 2005 Mr. Mike Anderson Assemblymember Term Expires 2006 Mr. Tuck Bonney Deputy Presiding Officer Assemblymember Term Expires 2005 Ms. Pat Branson Assemb /ymember Term Expires 2007 Mr. Cecil Ranney Assemblymember Term Expires 2006 Ms. Nancy Wells Assemblymember Term Expires 2005 Ms. Barbara Williams Assemb /ymember Term Expires 2007 Ms. Nancy Galstad Interim Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES 6. AWARDS AND PRESENTATIONS 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1- 800 - 478 -5736) (Local Telephone Number 486 -3231) Ordinance No. 2004 -10B Amending Ordinance No. 2004 -10 Fiscal Year 2005 Budget Moving Funds from the Facilities Fund to the Borough Capital Projects Fund (Fund 410) to Pay for Swimming Pool Repairs And to Fund a New Tide Gate at Mission Lake. A. ) ' , 0 j Assembly Agenda Regular Meeting Assembly Chambers A. Kodiak Island Borough Assembly Regular Meetings of December 2 and 16 and Special Meetings of December 3 and 8, 2004. A. Students of the Month B. Employee of the Quarter 10. BOROUGH MANAGER'S REPORT 1 1 . MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS - None Kodiak Island Borough Assembly Agenda January 20, 2005 Page 1 RESOLUTIONS D. OTHER ITEMS Resolution No. FY 2005 -12 Adopting the Kodiak Island Borough Strategic Plan for the Years 2005 -2009. Resolution No. FY 2005 -13 Certifying the FY'05 Shared Fisheries Business Tax Program Application to be True and Correct. C. ORDINANCES FOR INTRODUCTION - None 1. Confirmation of Mayoral Appointment to the Planning and Zoning Commission. 2. Confirmation of Mayoral Appointment to the Architectural Review Board. 3. Confirmation of Mayoral Appointment to the Prince William Sound Regional Citizens' Advisory Council. 4. Appointment to the Womens Bay Service Area Board. 5. BOARD OF ADJUSTMENT - ON REMAND FROM THE SUPERIOR COURT - An Appeal of the Planning and Zoning Commission's Decision on Appeal Case No. 03 -015 Affirming an Administrative Decision, per KIBC 17.90.020A, Denying Zoning Compliance to Construct an Attached Addition Onto an Existing Mobile Home Located at Erdman's Mobile Home Park Space #9. (Applicant /Appellant: Erdman Rentals, Dawn Lee Black, Owner) 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Kodiak Island Borough School District Board of Education Regular Meeting of November 2'4, 2004. B. REPORTS 1. Kodiak Island Borough November and December 2004 Financial Reports. 2. Kodiak Island Borough School District Board of Education Meeting Summaries of December 13, 2004 and January 10, 2005. 3. Kodiak Island Borough School District General Fund Revenue Report of October 2004. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough Assembly Agenda January 20, 2005 Page 2 Kodiak Island Borough January 20, 2005 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Assemb /ymember Term Expires 2005 Mr. Mike Anderson Assemblymember Term Expires 2006 Mr. Tuck Bonney Deputy Presiding Officer Assemblymember Term Expires 2005 Ms. Pat Branson Assemblymember Term Expires 2007 Mr. Cecil Ranney Assemblymember Term Expires 2006 Ms. Nancy Wells Assemblymember Term Expires 2005 Ms. Barbara Williams Assemblymember Term Expires 2007 Nancy Galstad Interim Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meetings of December 2 and 16 and Special Meetings of December 3 and 8, 2004. 6. AWARDS AND PRESENTATIONS A. Students of the Month B. Employee of the Quarter 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING Assembly Agenda Regular Meeting Assembly Chambers (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1- 800 - 478 -5736) (Local Telephone Number 486 -3231) A. Ordinance No. 2004 -10B Amending Ordinance No. 2004 -10 Fiscal Year 2005 Budget Moving Funds from the Facilities Fund to the Borough Capital Projects Fund (Fund 410) to Pay for Swimming Pool Repairs And to Fund a New Tide Gate at Mission Lake. 10. BOROUGH MANAGER'S REPORT 1 1 . MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS - None Kodiak Island Borough Assembly Agenda January 20, 2005 Page 1 B. RESOLUTIONS 1. Resolution No. FY 2005 -12 Adopting the Kodiak Island Borough Strategic Plan for the Years 2005 -2009. 2. Resolution No. FY 2005 -13 Certifying the FY'05 Shared Fisheries Business Tax Program Application to be True and Correct. C. ORDINANCES FOR INTRODUCTION - None D. OTHER ITEMS 1. Confirmation of Mayoral Appointment to the Planning and Zoning Commission. 2. Confirmation of Mayoral Appointment to the Architectural Review Board. 3. BOARD OF ADJUSTMENT - ON REMAND FROM THE SUPERIOR COURT - An Appeal of the Planning and Zoning Commission's Decision on Appeal Case No. 03 -015 Affirming an Administrative Decision, per KIBC 17.90.020A, Denying Zoning Compliance to Construct an Attached Addition Onto an Existing Mobile Home Located at Erdman's Mobile Home Park Space #9. (Applicant /Appellant: Erdman Rentals, Dawn Lee Black, Owner) 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Kodiak Island Borough School District Board of Education Regular Meeting of November 22, 2004. B. REPORTS 1. Kodiak Island Borough November and December 2004 Financial Reports. 2. Kodiak Island Borough School District Board of Education Meeting Summaries of December 13, 2004 and January 10, 2005. 3. Kodiak Island Borough School District General Fund Revenue Report of October 2004. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough Assembly Agenda January 20, 2005 Page 2 KODIAK ISLAND BOROUGH Regular Assembly Meeting December 2, 2004 DRAFT A regular meeting of the Kodiak Island Borough Assembly was held December 2, 2004 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketeer of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assemblymembers Tom Abell, Mike Anderson, Tuck Bonney, Cecil Ranney, and Nancy Wells. Staff present were Administrative Official Bud Cassidy, Deputy Clerk Nova Javier. ABELL moved to excuse Assemblymembers Pat Branson and Barbara Williams, seconded by BONNEY VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA ABELL moved to approve the agenda, seconded by WELLS ABELL moved to amend the agenda under executive session to read "Confidential Attorney- Client Communications and Personnel Matters Directly Related to the Manager's Performance and Employment Contract ", seconded by ANDERSON VOICE VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY VOICE VOTE ON MOTION TO APPROVE AS AMENDED CARRIED UNANIMOUSLY APPROVAL OF MINUTES Kodiak Island Borough Assembly Regular Meeting of November 18, 2004. ABELL moved to approve the minutes as submitted, seconded by ANDERSON Manager Carlson corrected the Borough Manager's report regarding Crab Boat buy back program and said four crab boats were sold under that program. BONNEY moved to amend the minutes, seconded by ABELL VOICE VOTE ON MOTION TO CORRECT CARRIED UNANIMOUSLY VOICE VOTE ON MOTION TO APPROVE AS CORRECTED CARRIED UNANIMOUSLY AWARDS AND PRESENTATIONS - None CITIZENS' COMMENTS Bob Himes, Bayside Fire Chief, was available to answer any questions regarding their proposed operating policy and procedure. He noted Section II.d.3 should read $150.00 cash award instead of per diem. Iver Malutin phoned expressing road concerns near his residence on East Rezanof Drive that could become a liability to the borough. Kodiak Island Borough Assembly Minutes December 2, 2004 Page 1 Alexus Kwachka spoke in support of Resolution No. FY2005 -09 and stressed the importance of the Borough's participation in fisheries issues. Stosh Anderson said Resolution No. FY2005 -09 had very good goals and obectives; however, he noted his prior comment that it was important to add language that access rights should remain with fishermen and vessel owners. Terry Haines agreed with Mr. Anderson. He was concerned about children crossing the street at McDonalds. In response, Mayor Selby advised him to contact the City of Kodiak. Bud Cassidy, Engineering and Facilities Director, said he was available to answer any questions regarding Contract No. 2004 -59. Oliver Holms spoke in support of Resolution No. FY2005 -09 and concurred with Mr. Anderson's comments and the desire not to foster absentee ownership. Mike Sharrah supported Resolution No. FY2005 -09 to protect their rights. Theresa Peterson supported the resolution and Mr. Anderson's suggestions. She opposed any processor linkage in the Resolution and said safeguards should be put in place. Roland Ross proposed an amendment which stated "history -based delivery requirements were not needed in the Gulf of Alaska to protect processors." Julie Kavanaugh supported the previous comments and the wording proposed by Mr. Anderson. She also opposed linkage of access rights to the processors. COMMITTEE REPORTS Assemblymember Wells reported on the ongoing merger of the Providence Counseling Center and Safe Harbor. She said this would take place officially on January 11 2005. PUBLIC HEARING - None BOROUGH MANAGER'S REPORT Manager Carlson gave an update on the North Star bike trail and lighting project. He said North Star Elementary School representatives were reviewing options to present to the Assembly for consideration. He said the funding source for the pool was identified and he would continue working with DEC and staff. He received a report from National Marine Fisheries Service relating to Kodiak's first right of refusal on Crab rationalization. A Joint Ad -Hoc Crab Quota Purchase Committee was formed with Assemblymembers Bonney and Ranney representing the Borough, and Council Members Saravia and Woodruff representing the City of Kodiak. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby reported on his attendance of the State Chamber of Commerce Board meetings. He said PERS /TERS was faced with financial problems and a resolution was needed to benefit municipalities and the State of Alaska. UNFINISHED BUSINESS - None Kodiak Island Borough Assembly Minutes December 2, 2004 Page 2 NEW BUSINESS CONTRACTS 1. Contract No. 2004 -59 to Provide Engineering Services to Design a Soil Stabilization Plan and Toe Drain Continuation at the Kodiak Island Borough Landfill. WELLS moved to approve Contract No. 2004 -59 with CH2M Hill in an amount not to exceed $52,993, seconded by ANDERSON Manager Carlson said this would provide for a soil stabilization evaluation of the area and the engineering needed to extend the toe drain system and a surface water collection system up the hill to the baler building. ROLL CALL VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY: Abell, Anderson, Bonney, Ranney, Wells 2. Contract No. 2004 -61 Professional Services Agreement Between the Kodiak Island Borough and M.R. Stearns Planning and Design, LLC. BONNEY moved to approve Contract No. 2004 -61 with M.R. Stearns Planning and Design, LLC for the amount stated in the contract, seconded by RANNEY Manager Carlson said this would provide planning services for the Womens Bay Sub Area Plan. ROLL CALL VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY: Anderson, Bonney, Ranney, Wells, Abell RESOLUTIONS 1. Resolution No. FY2005 -09 Endorsing Certain Elements for a Successful Gulf of Alaska Groundfish Rationalization Plan. BONNEY moved to adopt Resolution No. FY2005 -09, seconded by ANDERSON Manager Carlson said this was viable to the Kodiak community where the economy was 70% directly dependent on fisheries. Assemblymember Abell thanked those who testified and would propose the amendment based on testifier's recommendation. ABELL moved to amend Section 1 to add the language: "history -based delivery requirements are not needed in the Gulf of Alaska to protect processors ", seconded by ANDERSON Assemblymember Wells asked to reword the proposal in positive language. Assemblymember Bonney would vote against this amendment since it presented a let down to the processors. ROLL CALL VOTE ON MOTION TO AMEND FAILED FOUR TO ONE: Noes: Bonney, Ranney, Wells, Anderson, Ayes: Abell Assemblymember Ranney said efforts should continue to protect the community. He felt rationalization was repugnant and the priority was to protect community. He hoped their planned attendance to the North Pacific Fisheries Kodiak Island Borough Assembly Minutes December 2, 2004 Page 3 Management Council's meeting in Anchorage would bring the best possible result to Kodiak. RANNEY moved to amend Section 2 to add: "access rights should be structured to encourage that ownership of the rights remain within the community ", seconded by BONNEY ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Ranney, Wells, Abell, Anderson, Bonney ROLL CALL VOTE ON MAIN MOTION TO ADOPT AS AMENDED CARRIED UNANIMOUSLY: Wells, Abell, Anderson, Bonney, Ranney ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2005 -09 Rezoning Lot 21, Seaview Subdivision From I- Industrial To B- Business. (P &Z Case 04 -012) BONNEY moved to adopt Ordinance No. FY2005 -09 in first reading to advance to public hearing on December 16, 2004, seconded by ABELL Manager Carlson said this went through the Planning and Zoning Commission and would be up for public hearing at the next Assembly meeting. Assemblymember Wells said the same applicant had a variance proposal for a soil remediation site before the Planning and Zoning Commission that should be taken into consideration. Manager Carlson said the variance was not on this tract. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Abell, Anderson, Bonney, Ranney, Wells OTHER ITEMS 1. Vacation of a Ten (10) Foot Utility Easement Running Through Russian Hill Subdivision, Proposed Lot 4A and Russian Creek Alaska Subdivision, Proposed Lots A -1 and A -1B. ABELL moved to grant the vacation of a ten (10) foot utility easement running through Russian Hill Subdivision, proposed Lot 4A and Russian Creek Alaska Subdivision, proposed Lots A -1 and A -1B, seconded by WELLS Manager Carlson said this was a clean up of utility easement and was recommended by Planning and Zoning Commission. ROLL CALL VOTE ON MOTION TO GRANT CARRIED UNANIMOUSLY: Anderson, Bonney, Ranney, Wells, Abell 2. Acceptance of the Kodiak Fire and Rescue, Bayside Fire Station and Community Training Center's Standard Operating Policy and Procedure Number 1.7. ABELL moved to accept the Kodiak Area Fire and Rescue, Bayside Fire Station and Community Training Center's Standard Operating Policy and Procedure Number 1.7, seconded ANDERSON Kodiak Island Borough Assembly Minutes December 2, 2004 Page 4 Manager Carlson reported this would implement a written procedure for longevity and awards. He noted the proposed change of Fire Chief Himes. WELLS moved to amend Section II.d.3 by deleting the words "per diem" and adding the words "$150.00 cash award ", seconded by ABELL ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Bonney, Ranney, Wells, Abell, Anderson ROLL CALL VOTE ON MAIN MOTION TO ACCEPT AS AMENDED CARRIED UNANIMOUSLY: Ranney, Wells, Abell, Anderson, Bonney CITIZEN COMMENTS - one ASSEMBLYMEMBER COMMENTS Assemblymember Bonney thanked Mayor Selby for moving Resolution No. FY 2005- 09 forward. Assemblymember Anderson concurred. Assemblymember Wells thanked Mayor Selby and wished the members of the local fishing industry good luck. She asked everyone to be watchful of kids when driving. In response to Assemblymember Abell, Manager Carlson said a report regarding the North Star bike path /lighting would be reviewed by the Parks and Recreation Committee and then presented to the Assembly. Mayor Selby thanked those who testified on Resolution No. FY 2005 -09. He announced the Assembly would hold a work session to include a special meeting tomorrow, December 3, 2004 at noon in the Borough Conference Room. The Assembly would meet in a work session on Tuesday, December 14 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, December 16, 2004 at 7:30 p.m. in the Assembly Chambers. EXECUTIVE SESSION A. Confidential Attorney- Client Communications. WELLS moved to convene into executive session to discuss Attorney - Client Communications and to discuss personnel matters directly related to the Manager's Performance and Employment Contract, matters that qualify for executive session, seconded by BONNEY Mayor Selby advised Manager Carlson he could request public discussion per KIBC 2.17.030. Manager Carlson declined. ROLL CALL VOTE ON MOTION TO CONVENE CARRIED UNANIMOUSLY: Ranney, Wells, Abell, Anderson, Bonney Mayor Selby recessed the regular meeting and invited the Clerk's Office Staff to participate in executive. Manager Carlson was invited into the executive session; then excused. Kodiak Island Borough Assembly Minutes December 2, 2004 Page 5 Upon returning from the executive session, Mayor Selby reconvened the regular meeting and announced there is no action to be taken as a result of the executive session. ADJOURNMENT WELLS moved to adjourn the meeting, seconded by ANDERSON ROLL CALL VOTE ON MOTION TO ADJOURN CARRIED UNANIMOUSLY: Wells, Abell, Anderson, Bonney, Ranney The meeting was adjourned at 10:45 p.m. ATTEST: Jerome Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough Assembly Minutes December 2, 2004 Page 6 A special meeting of the Kodiak Island Borough Assembly was held December 3, 2004 in the Kodiak Island Borough Conference Room at 710 Mill Bay Road. The meeting was called to order at 12:05 p.m. Present were Mayor Jerome Selby, Assemblymembers Tom Abell, Mike Anderson, Tuck Bonney, Cecil Ranney, Nancy Wells, and Barbara Williams (via teleconference.) Staff present were Manager Pat Carlson and Deputy Clerk Nova Javier. ABELL moved to excuse Assemblymember Pat Branson, seconded by BONNEY VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CITIZENS' COMMENTS - None. CONSIDERATION OF MATTERS FOR THE SPECIAL MEETING A. EXECUTIVE SESSION 1. Matters Pertaining to Personnel Regarding the Borough Manager's Contract. ABELL moved to convene into executive session to discuss matters pertaining to personnel regarding the Borough manager's contract which is a matter that qualifies for executive session, seconded by ANDERSON ROLL CALL VOTE ON MOTION TO CONVENE CARRIED UNANIMOUSLY: Abell, Anderson, Bonney, Ranney, Wells, Williams Mayor Selby invited the Clerk's Office Staff to join in the executive session. Discussion was held in executive session among the Assemblymembers and Manager Carlson was called to join in the executive session. Mayor Selby closed the executive session and reconvened the special meeting. ANDERSON moved to approve a mutually agreed separation plan between the KIB Assembly and Manager placing the Manager on administrative leave with pay. Final action on the separation agreement would take place at the next regular meeting, seconded by BONNEY ROLL CALL VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY: Anderson, Bonney, Ranney, Wells, Williams, Abell ADJOURNMENT KODIAK ISLAND BOROUGH Special Assembly Meeting December 3, 2004 ABELL moved to adjourn the meeting, seconded by BONNEY ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Bonney, Ranney, Wells, Williams, Abell, Anderson The mayor adjourned the meeting at 1:25 p.m. ATTEST: Jerome Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough December 3,2004 Volume XXIX Page 1 A special meeting of the Kodiak Island Borough Assembly was held December 8, 2004 in the Kodiak Island Borough Conference Room at 710 Mill Bay Road. The meeting was called to order at 12:08 p.m. Present were Mayor Jerome Selby, Assemblymembers Tom Abell, Mike Anderson, Cecil Ranney, and Nancy Wells. Staff present were Manager Pat Carlson and Deputy Clerk Nova Javier. WELLS moved to excuse Assemblymembers Tuck Bonney, Pat Branson, and Barbara Williams, seconded by BONNEY VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CITIZENS' COMMENTS - None. CONSIDERATION OF MATTERS FOR THE SPECIAL MEETING A. Contract No. 2004 -60 Borough Interim Manager's Contract. WELLS moved to approve the Borough Interim Manager's Contract to Nancy E. Galstad of Solutions, Inc. for the amount stated in the contract, seconded by ABELL Mayor Selby reported on Ms. Galstad's qualifications and experience. ROLL CALL VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY: Abell, Anderson, Ranney, Wells ADJOURNMENT KODIAK ISLAND BOROUGH Special Assembly Meeting December 8, 2004 ANDERSON moved to adjourn the meeting, seconded by WELLS ROLL CALL VOTE ON MOTION TO ADJOURN CARRIED UNANIMOUSLY: Anderson, Ranney, Wells, Abell The meeting was adjourned at 12:20 p.m. ATTEST: Jerome Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough December 8,2004 Volume XXIX Page 1 A regular meeting of the Kodiak Island Borough Assembly was held December 16, 2004 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Pastor Larry Cornett of the Church of the Nazarene, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby and Assemblymembers Tom Abell, Mike Anderson, Tuck Bonney, Pat Branson, Cecil Ranney, Nancy Wells, and Barbara Williams. Staff present were Administrative Official Bud Cassidy, Interim Manager Nancy Galstad, Deputy Clerk Nova Javier, and Assistant Clerk Laura Casey. APPROVAL OF AGENDA BONNEY moved to approve the agenda, seconded by BRANSON VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES - None AWARDS AND PRESENTATIONS - None CITIZENS' COMMENTS Robert Himes, Bayside Fire Chief, said he was available for questions regarding contract No. 2004 -62. Stacy Studebaker thanked the Assembly for adopting Resolution FY2005 -06. She said the road closure for the last rocket launch limited public access to prime public recreation lands for an entire week. She encouraged the Assembly to adopt another resolution confirming Resolution FY2005 -06. Jay Johnston urged the Assembly to approve the repairs to the existing pool because construction of the new pool would take a couple of years. COMMITTEE REPORTS Assemblymember Ranney attended the North Pacific Fisheries Management Council meetings in Anchorage. The prime concern was gulf rationalization and its impact on Kodiak. He said several options were being considered and the community needed to remain aware of the impact to the economy. PUBLIC HEARING KODIAK ISLAND BOROUGH Regular Assembly Meeting December 16, 2004 A. Ordinance No. FY2005 -09 Rezoning Lot 21, Seaview Subdivision From I- Industrial To B- Business. (P &Z Case 04 -012) ABELL moved to adopt Ordinance No. FY2005 -09, seconded by BRANSON DRAFT Administrative Official Cassidy said the Planning and Zoning Commission recommended the rezone from industrial to business zoning. Mayor Selby opened the public hearing, hearing and seeing none, he closed the public hearing and reconvened the regular meeting. Assemblymember Ranney received clarification on the map that the area across the street from the industrial section was zoned business. Kodiak Island Borough December 16, 2004 Volume XXIX Page 1 Assemblymember Wells was concerned about rezoning a pocket of business use to allow multi residential next to an industrial strip that was outside of any fire protection service and comprehensive plan. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED SIX TO ONE: Abell, Anderson, Bonney, Branson, Ranney, Wells (No), Williams BOROUGH MANAGER'S REPORT Administrative Official Cassidy introduced new Borough Interim Manager Nancy Galstad and noted that the transition with prior manager Carlson was going well. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby attended the North Pacific Fisheries Management Council meeting in Anchorage with Assemblymember Ranney. He said the Assembly's resolution was well received and had made it to the second step of completing an analysis. The next gulf rationalization meeting would be held in Sitka in February. He doubted the analysis would be ready in February. UNFINISHED BUSINESS - None NEW BUSINESS CONTRACTS 1. Contract No. 2004 -57 Construction of the Mission Lake Tide Gate - Project No. KIB 262 -268. Assemblymember Anderson excused himself declaring a conflict of interest. WILLIAMS moved to award Contract No. 2004-57 to Anderson Construction for tide gate construction in an amount not to exceed $52,530.00, seconded by BRANSON Administrative Official Cassidy said the contract was to construct the tide gate at Mission Lake. He recommended moving forward with the contract. Assemblymember Ranney supported the contract but had reservations. He agreed it was money well spent, but it was not in the budget. Assemblymember Abell said Norm Sutliff had been waiting a long time for this and wished him Merry Christmas. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Bonney, Branson, Ranney, Wells, Williams, Abell 2. Contract No. 2004 -61A Legislative Consultant for the Kodiak Island Borough During the FY05 and FY06 Legislative Sessions. BRANSON moved to approve Contract No. 2004 -61A with Hickey and Associates for the period of January 1, 2005 through December 31, 2006 in an amount not to exceed $35,000 per year, seconded by BONNEY Administrative Official Cassidy said the contract was the same except that the term coincided with the legislative year. Assemblymember Branson said Hickey and Associates had done a wonderful job in the past and she fully supported the contract. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Branson, Ranney, Welts, Williams, Abell, Anderson, Bonney 3. Contract No. 2004 -62 Purchase of Fire Safety Equipment - Bayside Fire Station. Kodiak Island Borough December 16, 2004 Volume XXIX Page 2 BRANSON moved to purchase Fire Safety Equipment from Eagle Enterprises, Inc. in an amount not to exceed $158,191.35, seconded by BONNEY Administrative Official Cassidy said Bayside had applied for a FEMA grant that was at 90% with a Bayside match of 10% for much needed equipment. Assemblymember Anderson applauded Bayside for pursuing grants with only a 10% match. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Ranney, Wells, Williams, Abell, Anderson, Bonney, Branson 4. Contract No. 2004 -63 Awarding a Sole Source Contract to Provide Swimming Pool Sand Filter, Tanks, Pumps, Media and Chemical Controller and Miscellaneous Piping and Transportation to Seattle to Reconstruct the High School Swimming Pool. BONNEY moved to award Contract No. 2004 -63 to W.M. Smith and Associates Inc. in an amount not to exceed $26,500, seconded by WILLIAMS Administrative Official Cassidy said this provided for the purchase of supplies to get the pool operating. It would take 30 days to manufacture and ship the supplies. In response to Mayor Selby, this was a sole source contract because the company provided maintenance in the past. Assemblymember Ranney clarified that last year's Facilities Fund interest funded the contract. Assemblymember Branson thanked Mr. Cassidy for providing the amount of money available in the facility fund. Assemblymember Wells said this should get us through the completion of the new pool and she supported the contract. Assembymember Abell said the pool needed to be repaired for it to operate and he supported the contract. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Wells, Williams, Abell, Anderson, Bonney, Branson, Ranney RESOLUTIONS 1. Resolution No. FY2005 -10 A Joint Resolution of the Kodiak Island Borough Assembly and the Kodiak Island Borough School District Board Adopting a Memorandum of Understanding That Will Establish a Procedure for Governing the Accounting and Application on In -Kind Services. BRANSON moved to adopt Resolution No. FY2005 -10, seconded by WILLIAMS Administrative Official Cassidy said the memoradum was established by a Bond Ad Hoc Committee to define what In Kind Services were. Assemblymember Branson said this was a long process and would give more accountability on actions taken. She thanked Norm Wooten, Robin Heinrichs, and Jeff Stephan for their involvement. Assemblymember Wells appreciated those that worked diligently on the document. This reflected the intent from both parties and was in the best interest of students and their education. Mayor Selby thanked the committee for their hard work and hoped this would prevent the return of any further state money in the future. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Williams, Abell, Anderson, Bonney, Branson, Ranney, Wells 2. Resolution No. FY2005 -11 Adopting a Capital Improvement Program for Kodiak Island Borough December 16, 2004 Volume XXIX Page 3 Fiscal Years 2005 -2009 and Establishing a Capital Improvement Projects Priority Lists. WILLIAMS moved to adopt Resolution No. FY2005 -11, seconded by BRANSON Administrative Official Cassidy said this was an annual resolution prepared for the legislative session. Mayor Selby said 39 new projects were requested adding up to $100 million. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Abell, Anderson, Bonney, Branson, Ranney, Wells, Williams ORDINANCES FOR INTRODUCTION 1. Ordinance No. 2004 -10B Amending Ordinance No. 2004 -10 Fiscal Year 2005 Budget Moving Funds from the Facilities Fund to the Borough Capital Projects Fund (Fund 410) to Pay for Swimming Pool Repairs And to Fund a New Tide Gate at Mission Lake. ABELL moved to adopt Ordinance No. FY2004 -10B in first reading to advance to public hearing on January 6, 2004, seconded by BRANSON Administrative Official Cassidy said this was a corrected version because funds were not moved from the Facilities Fund but from Fund 410 to the appropriate accounts. Assemblymember Anderson said it would take a few years for the construction of the new pool and it was important to get on line. He said Mission Lake offered a lot to the community and the new tide gate was state of the art. He said using the interest from the Facilities Fund was a good use of the money. He wanted the Mission Lake Service Area to fund maintenance costs. Mayor Selby said the Borough would pay the $55,000 for construction of the tide gate and the residents would not be assessed that amount. Administrative Official Cassidy said the Mission Lake Service Area would be assessed for the operation and maintenance of the tide gate. Assemblymember Branson clarified the ordinance would transfer funds between accounts. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Anderson, Bonney, Branson, Ranney, Wells, Williams, Abell OTHER ITEMS 1. Settlement Agreement and Release Between the Kodiak Island Borough and Mr. Patrick S. Carlson. ANDERSON moved to postpone action pending the executive session, seconded by WILLIAMS ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Bonney, Branson , Ranney, Wells, Williams, Abell, Anderson 2. Kodiak Island Borough Assembly Meeting Schedule for 2005. BONNEY moved to approve the Assembly 2005 Meeting Schedule, seconded by BRANSON ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Branson , Ranney, Wells, Williams, Abell, Anderson, Bonney Kodiak Island Borough December 16, 2004 Volume XXIX Page 4 3. Confirmation of Mayoral Appointments of Assemblymember Representatives to Boards, Committees, Commissions, and Councils. BRANSON moved to confirm the mayoral appointments of Assemblymember representatives to Boards, Committees, Commissions, and Councils, seconded by BONNEY The appointments were as follows: Architectural Review Board Mike Anderson Parks and Recreation Committee Tuck Bonney Kodiak College Council Barbara Williams School District Budget Advisory Committee Cecil Ranney School District Strategic Planning Committee Barbara Williams School District Facilities Review Committee Tom Abell Joint Building Code Review Committee Mike Anderson Providence Health System Service Area Board Pat Branson - Expires 12/31/2005 Providence Mental Health Center Advisory Council Note: Emergency Services Council Economic Development Committee Nancy Wells - Expires 12/31/2006 Mayor Selby Mayor Selby ROLL CALL VOTE ON MOTION TO CONFIRM CARRIED UNANIMOUSLY: Ranney , Wells, Williams, Abell, Anderson, Bonney, Branson 4. Assembly Appointment to the Bay View Road Service Area Board. WILLIAMS moved to appoint Fred Roberts to a seat on the Bay View Road Service Area Board to expire 2006, seconded by BRANSON ROLL CALL VOTE ON MOTION TO APPOINT CARRIED UNANIMOUSLY: Wells, Williams, Abell, Anderson, Bonney, Branson, Ranney 5. Confirmation of Mayoral Appointment to the Architectural Review Board. WELLS moved to confirm the mayoral appointment of Brent Watkins to a seat on the Architectural Review Board to expire December 31, 2007, seconded by BRANSON ROLL CALL VOTE ON MOTION TO CONFIRM CARRIED UNANIMOUSLY: Williams, Abell, Anderson, Bonney, Branson, Ranney, Wells 6. Confirmation of Mayoral Appointment to the Parks and Rec Committee. BRANSON moved to confirm the mayoral appointment of Pam Foreman to a seat on the Parks and Recreation Committee for a term to expire December 2007, seconded by BONNEY ROLL CALL VOTE ON MOTION TO CONFIRM CARRIED UNANIMOUSLY: Abell, Anderson, Bonney, Branson, Ranney, Wells, Williams 7. Confirmation of Mayoral Appointment to the Parks and Rec Committee. WELLS moved to confirm the mayoral appointment of Murphy Forner to a seat on the Parks and Recreation Committee for a term to expire December 2007, seconded by BONNEY ROLL CALL VOTE ON MOTION TO CONFIRM CARRIED UNANIMOUSLY: Anderson, Bonney, Branson, Ranney, Wells, Williams, Abell Kodiak Island Borough December 16, 2004 Volume XXIX Page 5 8. Confirmation of Mayoral Appointment to the Parks and Rec Committee. BONNEY moved to confirm the mayoral appointment of Heather Turner to a seat on the Parks and Recreation Committee for a term to expire December 2007, seconded by ANDERSON ROLL CALL VOTE ON MOTION TO CONFIRM CARRIED UNANIMOUSLY: Bonney , Branson, Ranney, Wells, Williams, Abell, Anderson 9. Confirmation of Mayoral Appointment to the Planning and Zoning Commission. ANDERSON moved to confirm the mayoral appointment of Reed Oswalt to a Borough seat on the Planning and Zoning Commission for a term to expire December 31, 2007, seconded by WILLIAMS ROLL CALL VOTE ON MOTION TO CONFIRM CARRIED UNANIMOUSLY: Branson, Ranney, Wells, Williams, Abell, Anderson, Bonney CITIZEN COMMENTS - None ASSEMBLYMEMBER COMMENT Assemblymember Branson thanked the Borough staff for their hard work, especially Bud Cassidy, Nova Javier, and Laura Casey. She wished everyone a happy holiday and hoped for peace. Assemblymember Ranney said the Governor had gone from scrooge to santa by paying for the shortage in PERS, for two years, after that it would be the responsibility of the municipalities. At this time the governor had not provided for revenue sharing but provided energy relief to the villages. He encouraged everyone to lobby the legislature for a long term financial plan for PERS and revenue sharing for tax relief. Assemblymember Bonney wished the community happy holidays. Assemblymember Anderson thanked Bud Cassidy, Nova Javier, and Laura Casey. He welcomed Nancy Galstad. He agreed with Stacy Studebaker regarding AADC and said AADC representatives were invited to discuss the road closure. He encouraged the community to be involved in the numerous board vacancies. He wished everyone a Merry Christmas. Assemblymember Wells thanked and appreciated Borough staff. She wished everyone a merry and safe holiday. Assemblymember Abell welcomed Nancy Galstad. He thanked Bud Cassidy for stepping up, and the Clerk's office for doing a wonderful job. He would like to discuss the Facilities Fund at a work session. He hoped to lower taxes with the increased interest in the Facilities Fund. He wished everyone a happy holiday. Assemblymember Williams thanked Bud Cassidy, Nova Javier, and Laura Casey for stepping in during this time. She welcomed Nancy Galstad and wished everyone a very Merry Christmas. Mayor Selby announced that the Borough Offices would be closed on Friday, December 24 and Friday, December 31 in observance of the Christmas and New Year holidays. Kodiak Island Borough December 16, 2004 Volume XXIX Page 6 The Assembly would meet in a work session on Tuesday, December 28 and Thursday, December 30 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, January 6, 2005 at 7:30 p.m. in the Assembly Chambers. Mayor Selby announced the following Board vacancies and that applications were available in the Clerk's Office. Airport Advisory Committee- six vacant seats Airport Fire Protection Service Area Board - five vacant seats Architectural /Engineering Review Board - one vacant seat Arts Council Advisory Committee - three vacant seats Citizens Board of Equalization - three vacant seats Mission Lake "Tidegate" Service Area Board - one vacant seat Parks and Recreation Committee - one vacant seat Personnel Advisory Board - four vacant seats Planning and Zoning Commission - one vacant seat City Trinity Island Streetlight Service Area Board - two vacant seats Womens Bay Service Area Board - one vacant seat He encouraged the community to be involved. He thanked Nancy Galstad for coming to Kodiak on short notice and wished everyone a Merry Christmas and Happy New Year. EXECUTIVE SESSION A. Personnel Matters Pertaining to the Settlement Agreement and Release Between the Kodiak Island Borough and Mr. Patrick S. Carlson. WELLS moved to convene into executive session to discuss personnel matters directly related to the Settlement Agreement and Release Between the Kodiak Island Borough and Mr. Patrick S. Carlson, seconded by WILLIAMS ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Ranney, Wells , Williams, Abell, Anderson, Bonney, Branson Mayor Selby invited the Clerk's Office staff to participate. Upon returning from the executive session, Mayor Selby reconvened the regular meeting. BRANSON moved to approve the settlement agreement and release between the Kodiak Island Borough and Mr. Patrick S. Carlson, seconded by BONNEY ROLL CALL VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY: Abell, Anderson, Bonney, Branson, Ranney, Wells, Williams ANDERSON moved to terminate the Kodiak Island Borough Manager Patrick S. Carlson effective close of business December 17, 2004, seconded by WILLIAMS ROLL CALL VOTE ON MOTION TO TERMINATE CARRIED SIX TO ONE: Ayes: Ranney, Wells, Williams, Abell, Anderson, Bonney; Noes: Branson Kodiak Island Borough December 16, 2004 Volume XXIX Page 7 ADJOURNMENT BRANSON moved to adjourn, seconded by RANNEY ROLL CALL VOTE ON MOTION TO ADJOURN CARRIED SIX TO ONE: Ayes: Bonney, Branson, Ranney, Wells, Williams; Noes: Abell Mayor Selby adjourned the meeting at 9:25 p.m. ATTEST: Jerome Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough December 16, 2004 Volume XXIX Page 8 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of January 20, 2005 ITEM NO. 9.A ORDINANCE NO. 2004 -10B An Ordinance of the Kodiak Island Borough Assembly Amending Ordinance No. 2004 -10 Fiscal Year 2005 Budget Moving Funds from the Undesignated Projects in Borough Capital Projects Fund (Fund 410) to Pay for Swimming Pool Repairs and to Fund a New Tide Gate at Mission Lake, Also Within Fund 410 This Ordinance transfers funds from undesignated projects in the Borough Capital Projects (Fund 410) to two new projects in Fund 410. One is for swimming pool repairs ($80,000) and one for the replacement of the Mission Lake tide gate ($55,000). This Ordinance also increases the Bayside Fire Dept. budget by $158,200 to account for the FEMA Fire Fighters Grant Award. FISCAL NOTES: NA Expenditure Required: $293,200 ACCOUNT NO.: Various - See Attached Amount Budgeted: APPROVAL FOR AGENDA: Recommended motion: Move to adopt Ordinance No. 2004 -10B. AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING ORDINANCE NO. 2004 -10 FISCAL YEAR 2005 BUDGET MOVING FUNDS FROM THE UNDESIGNATED PROJECTS IN BOROUGH CAPITAL PROJECTS FUND (FUND 410) TO PAY FOR SWIMMING POOL REPAIRS AND TO FUND A NEW TIDE GATE AT MISSION LAKE, ALSO WITHIN FUND 410 WHEREAS, the High School Pool filters have failed and are beyond repair; and WHEREAS, the new pool will not be constructed for two to three years; and WHEREAS, as a coastal community a swimming pool is essential for safety and provides necessary recreation for our residents; and WHEREAS, the Mission lake Tide Gate was constructed in 1965 and has reached the end of its life; and WHEREAS, the Mission Lake Tide Gate Service Area was created by the Assembly to address the operations and maintenance costs fo the new tide gate; and WHEREAS, there is significant use of Mission Lake as a recreational site which warrants participation in the project by the Kodiak Island Borough; and WHEREAS, the Assembly accepted a FEMA fire fighters grant for $158,200 that needs to be added to the budget; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODTAK ISLAND BOROUGH THAT: Section 1: A new project, entitled swimming pool repairs, will be set up in Fund 410, Borough Capital Projects, and $80,000 will be transferred from undesignated projects in Fund 410 to cover the cost of the swimming pool repairs. Section 2: A new project, entitled Mission Lake Tide Gate, will be set up in Fund 410, Borough Capital Projects, for $55,000. A transfer of $55,000 from the undesignated projects in Fund 410 will fund this project. Section 3: The Bayside Fire Department budget will be increased by $158,200 to $633,160. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2005 KODIAK ISLAND BOROUGH ATTEST: Jerome Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH ORDINANCE NO. 2004 -10B Introduced by: Admin. Official Cassidy Requested by: Admin. Official Cassidy Drafted by: Finance Officer Introduced: 12/16/2004 Public Hearing: 01/20/2005 Adopted: Kodiak Island Borough, Alaska Ordinance No. 2004 -10B Page 1 of 7 Ordinance 2004 - 10(b) Adopted As of Difference Budget Revised Budget 09/30/04 % Adjustments Budget Fund 100 General Fund Revenues: Property Tax 7,973,550 8,037,477 (63,927) 101% 7,973,550 Boat & Motor Vehicle Tax 198,520 8,188 190,332 4% 198,520 Payment in Lieu of Taxes 705,000 705,000 0% 705,000 Severance Taxes 899,240 900 898,340 0% 899,240 Penalties & Int on tax 150,000 47,052 102,948 31% 150,000 Licenses and Permits 89,500 36,137 53,363 40% 89,500 Federal Shared Revenue 400,075 400,075 0% 400,075 Temporary Fiscal Relief Raw Fish Tax 755,000 716,676 38,324 95% 755,000 Raw Fish Tax - Offshore 50,000 50,000 0% 50,000 Other State Revenue 20,000 20,000 0% 20,000 Fines 800 250 550 31% 800 Interest Eanungs 100,000 50,579 49,421 51% 100,000 Miscellaneous 36,200 20,471 15,729 57% 36,200 Use of Fund Balance 768,207 768,207 0% 768,207 Sale of Fixed Assets 5,000 5,000 0% 5,000 Transfer In Total 12,151,092 8,917,730 3,233,363 73% 12,151,092 Expenditures: Borough Assembly 159,410 29,845 129,565 19% 159,410 Borough Manager 209,110 60,605 148,505 29% 209,110 Borough Clerk 330,102 74,361 255,741 23% 330,102 Borough Attorney 188,200 19,670 168,530 10% 188,200 Finance Department 639,870 135,105 504,765 21% 639,870 Management Information Services 231,865 116,168 115,697 50% 231,865 Assessing Department 320,560 60,704 259,956 19% 320,560 Engineering/ Facilities Dept 92,220 15,955 76,265 17% 92,220 Community Development 539,084 117,625 421,459 22% 539,084 Building Official 132,230 (22,770) 155,000 -17% 132,230 Economic Development 113,840 32,250 81,590 28% 113,840 Cameral Administration 259,870 51,996 207,874 20% 259,870 Emergency Preparedness 5,500 3,102 2,398 56% 5,500 School D Support 8,536,207 2,485,619 6,050,588 29% 8,536,207 Health and Sanitation 267,037 224,313 42,724 84% 267,037 Culture and Recreation 125,987 130,335 (4,348) 103 125,987 Tns sfera Out 0 Total 12,151,092 3,534,883 8,616,209 29% 12151,092 Fund 205 Child Care Assistance Program Revenue 79,750 11,062 68,688 14% 79,750 Expenditures 79,750 22,178 57,572 28% 79,750 Fund 210 Land Sales Revenue 231,000 7,267 223,733 3% 231,000 Expenditures 231,000 8,221 222,779 4% 231,000 Fund 220 Buildings and Grounds Revenues Revenues 435,300 106,495 328,805 24% 435,300 Transfers in 300,970 300,970 - 100% 300 970 Total Revenue 736,270 407,465 328,805 736,270 Expenditures Borough Building 263,800 50,987 212,813 19% 263,800 MHC Apartments 11,970 4,270 7,700 11,970 School Buildings 438,000 185,287 252,713 42% 438,000 Parks 22,500 1 387 21113 6% 22,500 Total Expenditures 736,270 241,931 494,339 33% 736,270 Fund 230 Coastal Management Revenues 25,650 25,650 0% 25,650 Expenditures- CMORegular 25,650 8,748 16,902 34% 25,650 Kodiak Island Borough, Alaska Ordinance No, 2004 -10B Page 2 of 7 Ordinance 2004. 10(b) Adopted As of Difference Budget Revised Budget 09/30/04 % Adjustments Budget Fund 234 L.E.P.C. Revenues LEPC 14,320 13,255 1,065 93% 14,320 E.O.P. Grunt 17 937 2 673 15,264 17,937 Revenues 32,257 15,928 16,329 32,257 Expenditures Expenditures -LEPC 14,320 4,037 10,283 28% 14,320 Expenditures -PEMA grant 17,937 9 17,928 17,937 Total Expenditures 32,257 4,046 28,211 13% 32,257 Fund 240 Womens Bay !toad Service Revenues 113,600 113,934 (334) 100% Expenditures 113,600 6,212 107,388 5% Fund 242 Service District No. 1 Revenues 202,400 154,390 48,010 76% Expenditures 202,400 9,230 193,170 5% Fund 243 Service Area No. 2 Revenues 8 (8) 0% Expenditures 0% Fund 244 Monaska Bay Road District Revenues 43,500 24,067 19,433 55% Expenditures 43,500 112 43,389 0% Fund 246 Bay View Road Service Area Revenues 4,800 5,589 (789) 116% Expenditures 4,800 9 4,791 0% Fund 252 Womens Bay Fire Department Revenues 96,200 60,236 35,964 63% Expenditures 96,200 26,598 69,602 28% Fund 254 KIB Airport Fire District Revenues 15,490 15,579 (89) 101% Expenditures 15,490 29 15,461 0% Fund 260 Woodland Acres Street Lights Revenues 5,000 45 4,955 1% Expenditures 5,000 928 4,072 19% Fund 261 Trinity Acres Lighting Dist. Revenues 10,860 3,721 7,139 34% Expenditures 10,860 320 10,540 3% Fund 262 Mission Lake Tide Gate Revenues 52,350 2,456 49,894 5 Expenditures 52,350 642 51,708 1% Fund 263 Trinity Acres Paving Dist. Revenues 22,140 22,140 Expenditures 22,140 42 22,098 Fund 275 Kodiak Arts Council Revenues 56,910 15,626 41,284 27% Expenditures 56,910 16,115 40,795 28% 113,600 113,600 202,400 202,400 43,500 43,500 4,800 4,800 Fund 250 Fire Protection Area No. 1 Revenues 474,960 337,364 137,596 71% 158,200 633,160 FEMA Grant far new equipment Expenditures 474,960 44,848 430,112 9% 198,200 633,160 96,200 96,200 15,490 15,490 5,000 5,000 10,860 10,860 52,350 52,350 22,140 22,140 56,910 56,910 Kodiak Island Borough, Alaska Ordinance No, 2004 -10B Page 3 of 7 Ordinance 2004 - 10(b) Adopted As of Difference Budget Revised Budget 09/30/04 % Adjustments Budget Fund 276 Facilities Fund Revenues 1,400,000 123,032 1,276,968 9% 1,400,000 Expeoditures/fransfc s Out: Building Insurance 300,970 300,970 100% 300,970 Debt Service 550,368 550,368 100% 550,368 Capital Projects Fund 410 - 135,000 135,000 Capital Projects Fund 410 • Contengencies 548,662 0% (135,000) 413,662 Total Expenditures 1,400,000 851,338 61% 1,400,000 Fund 277 Tourism Development Revenues 45,000 2,954 42,046 7% 45,000 Expenditures 45,000 11,250 33,750 25% 45,000 Fund 290 Fern Fuller Trust Revenues 24,500 75,000 (50,500) 24,500 Expenditures 24,500 6,047 18,453 24,500 Fund 300 Debt Service Revenues 2,734,470 1,487,796 1,246,674 54% 2,734,470 Expenditures Expenditures - School Debt 1,981,740 201,292 1,780,448 10% 1,981,740 Expenditures - Hospital Debt 745,970 116,978 628,992 16% 745,970 Expenditures - Karluk Loans 6,760 6,760 l00% 6,760 Expenditures -Other Debt • - Total Expenditures 2,734,470 325,030 2,409,440 12% 2,734,470 Kodiak Island Borough, Alaska Ordinance No. 2004 -10B Page 4 of 7 Capital Projects Fund 410 - Borough Capital Projects: Ordinance 2004 - 10(b) Adopted As of DIITerence Budget Revised Budget 09/30/04 % Adjustments Budget Revenues. Interest Earnings 209,080 209,080 0% 209,080 Contributions for BMX track 13,920 28,917 (14,997) 13,920 Miscellaneous - - 0% - Total Revenues 223,000 28,917 194,083 223,000 Operating Transfers In: Gorieral Fund 55,000 55,000 100% 55,000 Bayside Fire Department 400,000 400,000 100% 400,000 Trinity Acres Paving Dist. - - 0% - - Facilities Fund 622,384 622,834 (450) 100% 135,000 757 384 Total Operating Transfers ln 1,077,384 1,077,834 (450) 100% 135,000 1,212,384 Total Revenues 1,300,384 1,106,751 193,633 85% 135,000 1,435,384 Projects: 85 Village Metals Removal 150,000 121,257 28,743 81% 150,000 114 State Airport Improvements 11,000 60 10,940 1% 11,000 130 East Elementary Doorways 4,200 4,200 0% 4,200 146 BMX Bike Trail 68,920 49,278 19,642 72% 68,920 173 Bayside classroom equipment 75,000 48,199 26,801 64% 75,000 174 Bayside Storage Addition & Engine Bay 400,000 3,020 396,980 I% 400,000 182 State Pair & Rodeo Water Project 25,000 25,000 - 100% 25,000 00102 Bayside Underground Electrical 22,000 22,000 0% 22,000 03105 Northstar School road/parking lot design 50,000 22,795 27,205 46% 50,000 03106 KHS emergency generator 50,000 50,000 0% 50,000 03108 Borough Building additional parking 50,000 50,000 0% 50,000 03109 Borough Building air handling penthouse 10,000 10,000 0% 10.000 03110 Borough Building emergency generator 20,000 2,353 17,647 1290 20,000 03111 Borough Building security doors 8,000 8,000 0% 8,000 03120 WB Comm Plan Revision 33,380 22,380 11,000 67%, 33,380 Trinity Acres Paving Dist. - 0% - HS Pool Repairs 80,000 80,000 Mission Lake Tide Gate 55,000 55,000 Other Projects 322,884 322 884 0% 322 884 Total Borough Projects 1,300,384 294,342 1,006,042 23% 135,000 1,435,384 Fund 420 - State Capital Grant Projects: Revenues: Interest Earnings 200,000 21,970 200,000 Proceeds from bond 2004A Bond Issue 9,302,760 9,302,760 (0) 9,302,760 Proceeds frail bond 2004B Bond Issue 1 I,050,000 11,050,000 11,050,000 20,552,760 9,302,760 11,071,969 20,552,760 Projects: Kodiak Middle School concrete repair 237,918 237,918 237,918 Larsen Bay School floor repair 339,883 339,883 339,883 Kodiak High School asbestos & floor covering 304,704 304,704 304,704 District -wide floor covering replacement 728,708 728,708 728,708 Evacuation Center earthquake evaluation 500,000 500,000 500,000 Kodiak High School heating and ventilation 250,000 250,000 250,000 East School treating and ventilation 520,000 520,000 520,000 Kodiak High School insulastion and windows 596,020 596,020 596,020 Kodiak High School and Middle School roof repair 523,504 523,504 523,504 Old Harbor Gym/Von Ed renovation 2,251,315 2,251,315 2,251,315 Ouzinkie Gym renovation 1,858,255 1,858,255 1,858,255 Learning Center renovation 1,182,336 1,182, 336 1,182,336 High School Pool Reclairratian 650,000 650,000 650,000 New Swimming Pool 6,210,000 6,210,000 6,210,000 High School Voc ad/classroom reclainanion 4,190,000 4,190,000 4,190,000 Contingencies 210,117 210,117 210.117 20,552,760 - 20,552,760 20,552,760 Kodiak Island Borough, Alaska Ordinance No. 2004 -10B Page 5 of 7 Ordinance 2004 - 10(b) Adopted As of Difference Budget Revised Budget 09/30/04 % Adjustments Budget Fund 430 -State Capital Grant Projects: Revenues: KIB Waste Management Implementation 1,741,400 1 ,741,400 0% 1,741,400 Anton Larsen Bay Boat Ramp 560,000 560,000 0% 560,000 School Repair - - 0% - Tide Gate 252,574 252,574 0% 252,574 Chiniak Grant 20,000 20,000 0% 20,000 SHSGP Grant 20,000 20,000 0% 20,000 ADF &G, fish research 200,000 200,000 0% 200,000 Total Revenues 2,793,974 2,793,974 0% - 2,793,974 Projects: 164 KIB Waste Management Implementation 1,741,400 1,741,400 0% 1,741,400 177 Anton Larsen Bay Boat Ramp 560,000 560,000 0% 560,000 00100 His School RepairPY00 126,770 126,770 0% 126,770 00104 Tide Gate 20,000 20,000 0% 20,000 02107 ADP &G Research Study 200,000 200,000 0% 200,000 03116 School Repair 125,804 125,904 0% 125,304 03118 Chiniak Multi -use Grant 20,000 20,000 0% 20,000 04106 SHSGP Grant - 0% - Total Expenditures 2,793,974 2,793,974 0% 2,793,974 Fund 490 Enterprise Funds Capital Projects Landfill Closeout/Leachate Treatment 3,000,000 3,000,000 0% 3,000,000 Hospital 740 000 740,000 0% 740,000 Total Revenues 3,740,000 - 3,740,000 3,740000 165 Landfill Closeout/Leachate Treatment 3,000,000 3,000,000 0% 3,000,000 03112 Hospital access and parking, Phase I & II 700,000 700,000 0% 700,000 03113 Specialty Clinic roof repair/replacement 40,000 40,000 0% 40,000 Total Expenditures 3,740,000 3,74(1,000 0% 3,740,000 Kodiak Island Borough, Alaska Ordinance No. 2004 -10B Page 6 of 7 Ordinance 2004 - 10(b) Adopted As of Difference Budget 09/30/04 Budget Revised Adjustments Budget Fund 530 Solid Waste Collection/Disposal Revenues Waste Collection 2,210,300 513,160 1,697,140 23% 2,210,300 Waste Disposal 1,124,000 265,462 858,538 24% 1,124 000 Total Revenues 3,334,300 778,622 2,555,678 3,334,300 Expenditures Waste Collectiou 1,342,800 235,741 1,107,059 18% 1,342,800 Waste Disposal 1,991,500 359 045 1,632,455 18% 1,991,500 Total Expenditures 3,334,300 594,786 2,739,514 18% — 3,334,300 Fund 540 Hospital Enterprise Fund Revenues: Interest Earnings Providence Hospital Lease 720,000 180,000 540,000 25% 720,000 Kodiak Island Health Care Foundation Gain on sale of assets Revenues front Hospital Operations Use of Retained Earnings 934,162 934,162 934,162 Total Revenues 1,654,162 180,000 1,474,162 11 % 1,654,162 Expenditures and Transfers. Expenditures 1,654,162 31x1303 1,353,859 18% 1,654,162 Total Expenditures 1,654,162 300,303 1,353,859 18% 1,654,162 Fund 555 - Kodiak Fisheries Research Center Revenues 2,010,429 447,268 1,563,161 22% 2,010,429 Expenditures Research Facility 1,988,829 146,453 1,842,376 7% 1,988,829 Doisn Facility 21,600 4 011 17,589 19% 21 600 2,010,429 150,464 1,859,965 7% 2,010,429 Fund 560 - Telephone 911 Service Revenues Expenditures 69,000 69,000 69,000 0% 972 68,028 1% 69,000 69,000 Kodiak Island Borough, Alaska Ordinance No. 2004 -10B Page 7 of 7 Meeting of January 20, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.B.1 Resolution No. FY2O05 -12 Adopting the Kodiak Island Borough Strategic Plan for the Years 2005 -2009 APPROVAL FOR AGENDA: Recommended motion: Move to adopt Resolution FY2005 -12. KODIAK ISLAND BOROUGH RESOLUTION NO. FY2005 -12 Introduced by: Mayor Selby Requested by: Assembly Drafted by: Assembly Introduced: 01/20/2005 Adopted: A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE KODIAK ISLAND BOROUGH STRATEGIC PLAN FOR THE YEARS 2005 -2009 WHEREAS, the Kodiak Island Borough Assembly held strategic planning sessions on November 19 -20, 2004; and WHEREAS, these sessions culminated iii the preparation of the Kodiak Island Borough Strategic Plan for the years 2005 -2009; and WHEREAS, the Kodiak Island Borough Strategic Plan outlines the Kodiak Island Borough's mission, vision, and guiding principles; and WHEREAS, the Kodiak Island Borough Assembly desires a formal adoption of the Kodiak Island Borough Strategic Plan; NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY that the Kodiak Island Borough Strategic Plan for the years 2005 -2009 which outlines the Kodiak Island Borough's mission, vision, and guiding principles is hereby adopted. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 ATTEST: Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Jerome Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 1 of 8 STRATEGIC PLAN (FISCAL YEARS 2005 -2009) Adopted by the Kodiak Island Borough Assembly Resolution No. FY 2005 -12 KODIAK ISLAND BOROUGH'S MISSION, VISION, AND GUIDING PRINCIPLES 1. MISSION Our Mission is to provide quality service to the public in a fiscally responsible manner while fulfilling Borough responsibilities and exercising powers required by Alaska Statute Title 29 and the Kodiak Island Borough Code of Ordinances. II. VISION Our vision is that the Kodiak Island Borough government is trusted and respected as a leader in providing the highest quality of services to the public in a cost effective, efficient manner, that is open, dynamic, and focused. III. OUR GUIDING PRINCIPLES • ACCESSIBILITY All citizens and employees throughout the Borough, regardless of abilities, will have ready access to our services and facilities. Language and culture will not be barriers. Our operations will be open to the public and will ensure fair and equitable treatment for all. • ACCOUNTABILITY We will ensure public funds will be administered as required by State law, in a manner that maximizes services in balance with available resources. We will do so in full accordance with the law and in the public interest with the highest degree of integrity. • CUSTOMERS We will operate in a customer -driven manner both internally and externally with a focus on treating all persons with courtesy and respect. We will strive to provide the highest quality service and ensure customer satisfaction. • DIVERSITY We will treat all citizens with dignity and respect. We will demonstrate through our actions an understanding and appreciation for cultural diversity and individual differences. Under no circumstances will harassment or discrimination of a sexual, religious, or racial nature be tolerated. • VALUED EMPLOYEES AND VOLUNTEERS We will enable and encourage employees and volunteers to self manage their work with the expectation that they are accountable for their decisions and actions. We will strive to provide and maintain quality - working conditions along with providing the resources necessary for success. While recognizing the Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 2 of 8 importance of each member's contributions to the operation, we will nurture teamwork and recognize and reward hard work, creativity, and innovation. • PURSUIT OF EXCELLENCE We are committed to quality and excellence and will strive for continuous improvements and creativity and will not be satisfied with "that's the way we have always done it." • MISSION DRIVEN We will focus our efforts on the mission of the Kodiak Island Borough and not allow needless rules and bureaucracy to get in the way of accomplishing our objectives. Flexibility and responsiveness, with accountability, will be the principal boundaries of our operation. • INTEGRITY, LOYALTY, AND TRUST Ethical conduct is paramount and we will work to create an environment of trust and loyalty based on open, honest, and positive interactions with whomever we have contact. • STEWARDSHIP We are committed to and expect the most efficient use of the public's resources and will strive to maximize the life, value, and utility of the public property under our trusteeship. • TEAMWORK We will work professionally and cooperatively together as a team with a spirit of mutual respect to accomplish our mission, recognizing the important contributions each member can bring to the operation. IV. KODIAK ISLAND BOROUGH GOALS The Kodiak Island Borough was created as a regional government to serve the public by financing and administering the primary functions of Education, Assessment and Collection of Taxes, Land Use through Planning and Zoning, Mental and Physical Health, and General Administration. Other services include Solid Waste Collection and Disposal, Parks and Recreation, Economic Development, and Animal Control. It is our overall goal to provide these services in an efficient and cost effective manner, and to strive for public satisfaction. The following strategies are designed to accomplish these goals and are modified annually to be used as a foundation for the design and implementation of the Kodiak Island Borough's annual budget. V. KODIAK ISLAND BOROUGH'S CORE STRATEGIES Overall strategic theme: To build and maintain credibility, trust, and accountability to the public. We must continually work to improve our services and allocate our resources wisely. We must listen carefully to our citizens and to fully and effectively inform them of how our actions are addressing their needs and concerns. A. B. C. D. Kodiak Island Borough, Alaska Table of Powers MANDATORY POWERS Education General Administration and Finance Tax Assessment and Collection Planning and Zoning ADOPTED POWERS `f' Community Health (restricted area- wide)' Solid Waste Collection and Disposal (non area -wide, outside Parks and Recreation (non area -wide, outside cities) Economic Development (non area -wide, outside cities) Animal Control (non area -wide, outside cities) This adopted power is restricted to Hospital and Mental Health services only. Line-co, apcvol. 4itaid 6iutizitz. iln4. & _Ak /) etizt fte Resolution No. FY 2005 -12 Page 3 of 8 A. Education Goals and Objectives 1. Pursue increased funding at the state and federal level to offset the local cost for education. a. Maintain a vigilant and active lobbying effort to ensure a strong voice for education at the state and federal level and pursue a formal legislative definition of "minor maintenance and in -kind expenses ", by the State. b. Continue to actively participate and support regional organizations such as the Alaska Municipal League and the Southwest Alaska Municipal Conference as vehicles for increased funding for education. c. Continue to support and pursue state -wide Borough formation and School District consolidation in order to create a fairer distribution of the cost of education. 2. Continue to improve on our positive and cooperative working relationship with the Kodiak Island Borough School District to maximize efficiency and positive outcomes. a. Annually review all in -kind projects and operations prior to budget preparations by both bodies, and stipulate service types, levels and agreed costs and financial plans. b. Annually review with KIBSD all facilities and generate a comprehensive needs and condition survey for incorporation into Item A.2 -A that documents a short (one year) and long (five year) plan to address funding, staffing, and projects to address any deficiencies for each facility. c. Create.a long -term fiscal plan for budget purposes that deals with the contribution cap, SB 36, and the fiscal shortfalls projected for the State of Alaska in 2004 -2005, that minimizes negative impacts on school district operations and ensures solid educational programs and adequate maintenance and operations of school facilities. d. Seek cooperative solutions to educational needs that are balanced, sustainable, and effective. 3. Continue with the current momentum towards addressing the physical condition and safety needs of educational facilities to ensure safe, healthy, and well - maintained facilities that are conducive to a positive learning environment. a. Develop and proceed with the planning, design, and construction of school and related capital improvements as approved by the voters. b. Continue to seek funding for student safety projects including safe student access to school facilities. 4. Aggresively pursue a vocational educational program that addresses regional needs and includes a cooperative effort between educational providers. This program will include the renovation of the existing voc -ed facility and the addition of a community voc -ed facility that is integrated with the needs of the School District and the Kodiak College with a goal of providing training and skills to address the needs of the local economy. Continue to support educational solutions between the College and KIBSD that generate training and educational opportunities that assist transition from school to work. a. Work with stakeholders to generate a listing of local labor needs to ensure training funds are appropriate and focused. b. Continue to work with the Kodiak Island Borough School District in the "Career Pathways" program to ensure student needs are met and to coordinate with Kodiak College. B. General Administration and Finance Goals and Objectives 1. Create and maintain a long -term fiscal plan that incorporates Kodiak Island Borough School District funding and maintenance costs for all Borough operations including enterprise funds. a. Continue to update the long -term fiscal plan to produce a reliable and comprehensive plan reflecting assumptions and fiscal projections under the current fiscal and political environment. 2. Continue to provide reliable and competent accounting services to all Borough operations and departments and ensure timely reconciliation of all accounts receivable and payable. a. Continue to protect the corpus account of the Facilities Fund to offset the need for increased taxation. Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 4 of 8 b. Safeguard Borough assets through an investment program that stresses safety of principal as a priority but still yields sufficient returns on investments to offset the need for tax dollars. 3. Annually examine user fees during the budget process to ensure the fee structure fairly reflects the cost of providing special services or objectively quantifies general fund subsidies for Assembly consideration. a. Ensure all user fees cover the actual cost of providing the service unless a lower level of funding has been approved by the Assembly to minimize general fund subsidies of special services. 4. Increase the volume and quality of public information and education using all forms of media in a cost - effective manner that allows for interactive or two -way communications. a. Expand and maintain a quality web page that allows for access to public interest in items such as meeting schedules, minutes, and agendas, review items, along with maps showing trails, wetlands, ownership, and evacuation plans and additional links to other public resources. b. Provide the Assembly and public with accurate and timely financial reports that reflects the Borough's financial position in a user - friendly format. 5. Review current policies and procedures to reduce the inventory of tax - foreclosed property through annual sale that minimizes negative community impacts. a. Review current process to ensure all properties are reviewed and selected for documented public purposes prior to disposal in a timely manner. 6. Continue to work with municipalities and other service providers to increase efficiencies and cooperation that will lower costs to the citizens. a. Continue to pursue efficiencies by utilizing municipal services in a cooperative manner with all municipalities. b. Continue to review and evaluate all options for providing superior services through consolidation, annexation, unification or other methods that may maximize efficiencies. 7. Continue to review and implement land sale strategies that are in balance with the real estate market and provide the transfer of developable public lands to the private sector in a cost - effective manner. a. Evaluate all Borough land and, on a regular basis, conduct a sale of land that is appropriate for development and in demand. 8. Operate and maintain Borough facilities in a safe, healthy, and attractive manner that creates a positive environment for the community and ensures safe and reasonable access for all citizens including the physically impaired. a. Ensure lease rates of Borough facilities generate sufficient revenues to pay for adequate operational and maintenance expenses. b. Identify and seek funding sources to evaluate Borough facilities to ensure earthquake survivability. c. Ensure that all Borough buildings are brought into ADA compliance during renovation. 9. Develop and implement a methodology to systematically review and evaluate Borough operations. r c j t d,,et_ ter... e a oa C. Tax Assessment and Collection Goals and Objectives 1. Continue to provide a comprehensive taxation and assessment program that is fair and equitable for all citizens and provides adequate funding to accomplish the mission statement. a. Review all forms of taxation to ensure 100% inclusion. b. Continue to review the property inventory to ensure valuations and data are current. 2. Review taxation options with an eye towards diversification of taxation in order to spread the tax burden as much as possible. a. Review current flat rate boat tax and make recommendations to cover cost of administration. 3. Implement a Geographic Information System (GIS) for the Borough. a. Form a steering committee of GIS stakeholders to address the implementation and maintenance of a web ready GIS system. Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 5of8 b. Encourage the participation of other entities to collaborate cooperatively in the GIS process and ensure compatibility to the greatest extent possible with federal and state agencies. c. Integrate the GIS program with the E -911 system and seek financing opportunities through the grant process. D. Planning and Zoning Goals and Objectives 1. Create a bi -annual joint review process with the Planning and Zoning Commission to review existing issues and new initiatives related to planning and zoning. a. Create a stepped program and curriculum for the training of Planning and Zoning Commissioners that address both the legal and community responsibilities of the positions and recognizes the need for continued talent and expertise at this level. b. Facilitate the attendance of new commissioners to New Commissioners training programs, along with subscription services to appropriate planning books and periodicals along with building up the existing in house media library. c. Provide through the Borough clerk's office training for the proper and legal process for meetings to ensure fair and equitable treatment of Borough citizens. 2. Create and implement a phased plan for updating the Comprehensive Plan with maximum public input and review for update and incorporation of the various area plans. a. Prioritize the updating of Village Community Plans in an expedited manner to ensure their plans are current and useful in their grant applications. b. Create a template for the processing of sub -area plans that are integrated with the Borough comprehensive plan to ensure a responsive, cost effective, and active review process that facilitates citizens needs and excites and encourages citizen participation. c. To the extent possible, merge the Coastal Zone Management Plan with the Borough Comprehensive Plan to maximize efficiencies and minimize confusion. 3. Review existing zoning ordinances with a focus on minimizing the amount of zones where possible to mitigate confusion. a. Periodically review adopted zoning districts to ensure that they are appropriate and focused on the needs and direction provided by the Comprehensive Plan. b. Review and analyze area zoning to determine the need and potential placement of Industrial property zoning if needed. 4. Continue to work towards maximum service delivery and minimal staffing levels by increasing use and efficiencies of existing assets and state /federal planning grants and efforts. a. Seek out and utilize other State and Federal planning programs and integrate them with existing Borough planning needs to maximize resources. E. Community Health Goals and Objectives 1. Create long -term facilities Master plan for the Hospital and Counseling Center. a. Working with the consultant and advisory groups to create a long -term plan for health facility maintenance and construction to serve the needs and changing demographics of the community. b. Complete the unfinished portion of the Hospital and provide space for the Community Health Care Center along with adequate handicapped access and parking. c. Seek out additional Grant Opportunities. 2. Seek to acquire sufficient land to support future Hospital growth that is reflective of the long -term facilities plan for the Hospital. a. Utilizing the product of E. 1.a., seek to acquire sufficient land to serve any future construction needs. 3. Continue to advocate for appropriate full reimbursement of hospital costs and citizen medical expenses by the State, Federal government, and Coast Guard in a fairer manner. 4. Seek out additional grant opportunities. 5. Advocate for the best health care in a coordinated manner with Federal, State, and local agencies. Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 6 of 8 F. Solid Waste Collection and Disposal Goals and Objectives 1. Consolidate existing plans and long -term needs into a comprehensive plan that addresses the solid waste function in an economic and efficient manner. a. Continue to monitor the Solid Waste Rate Study. b. Identify future site for landfill expansion area and options for utilization of existing landfill after closeout. c. Conduct a Solid Waste Management Study /Analysis Survey that looks at options for the future. d. Review and implement any needed operational safety items at the landfill facility that are consistent with federal and state standards. e. Continue to take steps that will extend the existing landfill through recycling and other means for as long as possible without going out of the current permitted area. f. As part of the plan identify and quantify all forms of subsidies and equate progressive effects such as recycling to the impact on landfill life and the relationship to costs. 2. Evaluate and analyze the recycling program to create a long term participatory program and plan that is economically sustainable. a. Coordinate with stakeholders and product producers with a focus on rewarding good practices and minimizing solid waste production. b. Identify key sources of the waste stream and, through stakeholder and taskforce methods, address how to minimize the volume and costs of handling those items identified. G. Parks and Recreation Goals and Objectives 1. Evaluate and identify those lands under Borough ownership that would be appropriate for parks and recreation facilities, with a goal of a comprehensive Parks and Recreation Plan to guide future decisions. a. Review urban areas for potential neighborhood pocket parks in areas of growth. b. Develop standards for playground equipment and related improvements to ensure the highest degree of utility at the lowest reasonable cost. 2. Create a road system trails plan using public participation and existing trails with a focus on a trail network that is interconnected and allows for maximum use for all citizens. a. Reenergize the Parks and Recreation Committee and complete a trail plan that is web ready and easily accessible for all citizens. 3. Encourage the Parks and Recreation Committee to move ahead with conceptual plans for Mill Bay Park and the End of the Road Park. H. Economic Development Goals and Objectives 1. Maintain vigilance and effective participation in fishery politics and legislation that advocates for long -term preservation of landings of product to the Borough and ensures any environmental restrictions on fisheries are based on sound science and fairly reflect any socio - economic impacts on our region. a. Pursue a comprehensive and effective program that leads to sustainable and economically productive fisheries that ensure the long -term health of the fishery habitat and ecosystem. b. Find and work with industry representatives that have a regional and cooperative focus to assist in the direction of efforts and resources in affecting fisheries policy and legislation. c. Determine and foster strategies to create a statewide force to offset negative, incorrect, or misleading information about fisheries. 2. Actively pursue development of airport capacity and look for opportunities for fish cargo. a. Ensure the Public Air Terminal Facility is integrated with the State and Borough Transportation and Comprehensive Plans. 3. Continue to pursue high quality telecommunications access through fiber optics and Internet access to outlying areas. a. Ensure that telecommunications are integrated into the long -term plans that allow for maximum efficiencies and minimize redundancies through use of common easements and infrastructure. Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 7 of 8 4. Review ways to promote, encourage, and support the development of small businesses/home businesses including those in the outlying communities. Animal Control Goals and Objectives 1. Continue to support a program that protects the public and animals in a cooperative cost effective and efficient manner a. Continue to have the Community Development Department monitor the contract to ensure conflicts are minimized and public health and safety are maximized. Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 8 of 8 WHEREAS, the Kodiak Island Borough Assembly held strategic planning sessions on November 19 -20, 2004; and WHEREAS, these sessions culminated in the preparation of the Kodiak Island Borough Strategic Plan for the years 2005 -2009; and WHEREAS, the Kodiak Island Borough Strategic Plan outlines the Kodiak Island Borough's mission, vision, and guiding principles; and WHEREAS, the Kodiak Island Borough Assembly desires a formal adoption of the Kodiak Island Borough Strategic Plan; NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY that the Kodiak Island Borough Strategic Plan for the years 2005 -2009 which outlines the Kodiak Island Borough's mission, vision, and guiding principles is hereby adopted. ATTEST: CORRECTED VERSION Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH RESOLUTION NO. FY2005 -12 Introduced by: Mayor Selby Requested by: Assembly Drafted by: Assembly Introduced: 01/20/2005 Adopted: A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE KODIAK ISLAND BOROUGH STRATEGIC PLAN FOR THE YEARS 2005 -2009 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 KODIAK ISLAND BOROUGH Jerome Selby, Borough Mayor Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 1 of 8 STRATEGIC PLAN (FISCAL YEARS 2005 -2009) Adopted by the Kodiak Island Borough Assembly Resolution No. FY 2005 -12 KODIAK ISLAND BOROUGH'S MISSION, VISION, AND GUIDING PRINCIPLES 1. MISSION Our Mission is to provide quality service to the public in a fiscally responsible manner while fulfilling Borough responsibilities and exercising powers required by Alaska Statute Title 29 and the Kodiak Island Borough Code of Ordinances. II. VISION Our vision is that the Kodiak Island Borough government is trusted and respected as a leader in providing the highest quality of services to the public in a cost effective, efficient manner, that is open, dynamic, and focused. III. OUR GUIDING PRINCIPLES • ACCESSIBILITY All citizens and employees throughout the Borough, regardless of abilities, will have ready access to our services and facilities. Language and culture will not be barriers. Our operations will be open to the public and will ensure fair and equitable treatment for all. • ACCOUNTABILITY We will ensure public funds will be administered as required by State law, in a manner that maximizes services in balance with available resources. We will do so in full accordance with the law and in the public interest with the highest degree of integrity. • CUSTOMERS We will operate in a customer - driven manner both internally and externally with a focus on treating all persons with courtesy and respect. We will strive to provide the highest quality service and ensure customer satisfaction. • DIVERSITY We will treat all citizens with dignity and respect. We will demonstrate through our actions an understanding and appreciation for cultural diversity and individual differences. Under no circumstances will harassment or discrimination of a sexual, religious, or racial nature be tolerated. • VALUED EMPLOYEES AND VOLUNTEERS We will enable and encourage employees and volunteers to self manage their work with the expectation that they are accountable for their decisions and actions. We will strive to provide and maintain quality - working conditions along with providing the resources necessary for success. While recognizing the Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page2of8 importance of each member's contributions to the operation, we will nurture teamwork and recognize and reward hard work, creativity, and innovation. • PURSUIT OF EXCELLENCE We are committed to quality and excellence and will strive for continuous improvements and creativity and will not be satisfied with "that's the way we have always done it." • MISSION- DRIVEN We will focus our efforts on the mission of the Kodiak Island Borough and not allow needless rules and bureaucracy to get in the way of accomplishing our objectives. Flexibility and responsiveness, with accountability, will be the principal boundaries of our operation. • INTEGRITY, LOYALTY, AND TRUST Ethical conduct is paramount and we will work to create an environment of trust and loyalty based on open, honest, and positive interactions with whomever we have contact. • STEWARDSHIP We are committed to and expect the most efficient use of the public's resources and will strive to maximize the life, value, and utility of the public property under our trusteeship. • TEAMWORK We will work professionally and cooperatively together as a team with a spirit of mutual respect to accomplish our mission, recognizing the important contributions each member can bring to the operation. IV. KODIAK ISLAND BOROUGH GOALS The Kodiak Island Borough was created as a regional government to serve the public by financing and administering the primary functions of Education, Assessment and Collection of Taxes, Land Use through Planning and Zoning, Mental and Physical Health, and General Administration. Other services include Solid Waste Collection and Disposal, Parks and Recreation, Economic Development, and Animal Control. It is our overall goal to provide these services in an efficient and cost effective manner, and to strive for public satisfaction. The following strategies are designed to accomplish these goals and are modified annually to be used as a foundation for the design and implementation of the Kodiak Island Borough's annual budget. V. KODIAK ISLAND BOROUGH'S CORE STRATEGIES Overall strategic theme: To build and maintain credibility, trust, and accountability to the public. We must continually work to improve our services and allocate our resources wisely. We must listen carefully to our citizens and to fully and effectively inform them of how our actions are addressing their needs and concerns. Table of Powers MANDATORY POWERS A. Education B. General Administration and Finance C. Tax Assessment and Collection D. Planning and Zoning ADOPTED POWERS E. Community Health (restricted area- wide)' F. Solid Waste Collection and Disposal (non area -wide, outside cities) G. Parks and Recreation (non area -wide, outside cities) H. Economic Development (non area -wide, outside cities) I. Animal Control (non area -wide, outside cities) 1 This adopted power is restricted to Hospital and Mental Health services only. Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 3 of 8 A. Education Goals and Objectives 1. Pursue increased funding at the state and federal level to offset the local cost for education. a. Maintain a vigilant and active lobbying effort to ensure a strong voice for education at the state and federal level and pursue a formal legislative definition of "minor maintenance and in -kind expenses ", by the State. b. Continue to actively participate and support regional organizations such as the Alaska Municipal League and the Southwest Alaska Municipal Conference as vehicles for increased funding for education. c. Continue to support and pursue state -wide Borough formation and School District consolidation in order to create a fairer distribution of the cost of education. 2. Continue to improve on our positive and cooperative working relationship with the Kodiak Island Borough School District to maximize efficiency and positive outcomes. a. Annually review all in -kind projects and operations prior to budget preparations by both bodies, and stipulate service types, levels and agreed costs and financial plans. b. Annually review with KIBSD all facilities and generate a comprehensive needs and condition survey for incorporation into Item A.2 -A that documents a short (one year) and long (five year) plan to address funding, staffing, and projects to address any deficiencies for each facility. c. Create a long -term fiscal plan for budget purposes that deals with the contribution cap, SB 36, and the fiscal shortfalls projected for the State of Alaska in 2004 -2005, that minimizes negative impacts on school district operations and ensures solid educational programs and adequate maintenance and operations of school facilities. d. Seek cooperative solutions to educational needs that are balanced, sustainable, and effective. 3. Continue with the current momentum towards addressing the physical condition and safety needs of educational facilities to ensure safe, healthy, and well - maintained facilities that are conducive to a positive learning environment. a. Develop and proceed with the planning, design, and construction of school and related capital improvements as approved by the voters. b. Continue to seek funding for student safety projects including safe student access to school facilities. 4. Aggresively pursue a vocational educational program that addresses regional needs and includes a cooperative effort between educational providers. This program will include the renovation of the existing voc -ed facility and the addition of a community voc -ed facility that is integrated with the needs of the School District and the Kodiak College with a goal of providing training and skills to address the needs of the local economy. Continue to support educational solutions between the College and KIBSD that generate training and educational opportunities that assist transition from school to work. a. Work with stakeholders to generate a listing of local labor needs to ensure training funds are appropriate and focused. b. Continue to work with the Kodiak Island Borough School District in the "Career Pathways" program to ensure student needs are met and to coordinate with Kodiak College. B. General Administration and Finance Goals and Objectives 1. Create and maintain a long -term fiscal plan that incorporates Kodiak Island Borough School District funding and maintenance costs for all Borough operations including enterprise funds. a. Continue to update the long - term fiscal plan to produce a reliable and comprehensive plan reflecting assumptions and fiscal projections under the current fiscal and political environment. 2. Continue to provide reliable and competent accounting services to all Borough operations and departments and ensure timely reconciliation of all accounts receivable and payable. a. Continue to protect the corpus account of the Facilities Fund to offset the need for increased taxation. Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 4 of 8 b. Safeguard Borough assets through an investment program that stresses safety of principal as a priority but still yields sufficient returns on investments to offset the need for tax dollars. 3. Annually examine user fees during the budget process to ensure the fee structure fairly reflects the cost of providing special services or objectively quantifies general fund subsidies for Assembly consideration. a. Ensure all user fees cover the actual cost of providing the service unless a lower level of funding has been approved by the Assembly to minimize general fund subsidies of special services. 4. Increase the volume and quality of public information and education using all forms of media in a cost - effective manner that allows for interactive or two -way communications. a. Expand and maintain a quality web page that allows for access to public interest in items such as meeting schedules, minutes, and agendas, review items, along with maps showing trails, wetlands, ownership, and evacuation plans and additional links to other public resources. b. Provide the Assembly and public with accurate and timely financial reports that reflects the Borough's financial position in a user - friendly format. 5. Review current policies and procedures to reduce the inventory of tax- foreclosed property through annual sale that minimizes negative community impacts. a. Review current process to ensure all properties are reviewed and selected for documented public purposes prior to disposal in a timely manner. 6. Continue to work with municipalities and other service providers to increase efficiencies and cooperation that will lower costs to the citizens. a. Continue to pursue efficiencies by utilizing municipal services in a cooperative manner with all municipalities. b. Continue to review and evaluate all options for providing superior services through consolidation, annexation, unification or other methods that may maximize efficiencies. 7. Continue to review and implement land sale strategies that are in balance with the real estate market and provide the transfer of developable public lands to the private sector in a cost - effective manner. a. Evaluate all Borough land and, on a regular basis, conduct a sale of land that is appropriate for development and in demand. 8. Operate and maintain Borough facilities in a safe, healthy, and attractive manner that creates a positive environment for the community and ensures safe and reasonable access for all citizens including the physically impaired. a Ensure lease rates of Borough facilities generate sufficient revenues to pay for adequate operational and maintenance expenses. b. Identify and seek funding sources to evaluate Borough facilities to ensure earthquake survivability. c. Ensure that all Borough buildings are brought into ADA compliance during renovation. 9. Develop and implement a methodology to systematically review and evaluate Borough operations. a. Review and update the Personnel Rules and Regulations. C. Tax Assessment and Collection Goals and Objectives 1. Continue to provide a comprehensive taxation and assessment program that is fair and equitable for all citizens and provides adequate funding to accomplish the mission statement. forms , 100% i. a. Review a►, corms of taxation «xation �� ensure io inci�iSlori. b. Continue to review the property inventory to ensure valuations and data are current. 2. Review taxation options with an eye towards diversification of taxation in order to spread the tax burden as much as possible. a. Review current flat rate boat tax and make recommendations to cover cost of administration. 3. Implement a Geographic Information System (GIS) for the Borough. a. Form a steering committee of GIS stakeholders to address the implementation and maintenance of a web ready GIS system. Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 5 of 8 b. Encourage the participation of other entities to collaborate cooperatively in the GIS process and ensure compatibility to the greatest extent possible with federal and state agencies. c. Integrate the GIS program with the E -911 system and seek financing opportunities through the grant process. D. Planning and Zoning Goals and Objectives 1. Create a bi- annual joint review process with the Planning and Zoning Commission to review existing issues and new initiatives related to planning and zoning. a. Create a stepped program and curriculum for the training of Planning and Zoning Commissioners that address both the legal and community responsibilities of the positions and recognizes the need for continued talent and expertise at this level. b. Facilitate the attendance of new commissioners to New Commissioners training programs, along with subscription services to appropriate planning books and periodicals along with building up the existing in house media library. c. Provide through the Borough clerk's office training for the proper and legal process for meetings to ensure fair and equitable treatment of Borough citizens. 2. Create and implement a phased plan for updating the Comprehensive Plan with maximum public input and review for update and incorporation of the various area plans. a. Prioritize the updating of Village Community Plans in an expedited manner to ensure their plans are current and useful in their grant applications. b. Create a template for the processing of sub -area plans that are integrated with the Borough comprehensive plan to ensure a responsive, cost effective, and active review process that facilitates citizens needs and excites and encourages citizen participation. c. To the extent possible, merge the Coastal Zone Management Plan with the Borough Comprehensive Plan to maximize efficiencies and.minimize confusion. 3. Review existing zoning ordinances with a focus on minimizing the amount of zones where possible to mitigate confusion. a. Periodically review adopted zoning districts to ensure that they are appropriate and focused on the needs and direction provided by the Comprehensive Plan. b. Review and analyze area zoning to determine the need and potential placement of Industrial property zoning if needed. 4. Continue to work towards maximum service delivery and minimal staffing levels by increasing use and efficiencies of existing assets and state /federal planning grants and efforts. a. Seek out and utilize other State and Federal planning programs and integrate them with existing Borough planning needs to maximize resources. E. Community Health Goals and Objectives 1. Create long -term facilities Master plan for the Hospital and Counseling Center. a. Working with the consultant and advisory groups to create a long -term plan for health facility maintenance and construction to serve the needs and changing demographics of the community. b. Complete the unfinished portion of the Hospital and provide space for the Community Health Care Center along with adequate handicapped access and parking. c. Seek out additional Grant Opportunities. 2. Seek to acquire sufficient land to support future Hospital growth that is reflective of the long -term facilities plan for the Hospital. a. Utilizing the product of E. 1.a., seek to acquire sufficient land to serve any future construction needs. 3. Continue to advocate for appropriate full reimbursement of hospital costs and citizen medical expenses by the State, Federal government, and Coast Guard in a fairer manner. 4. Seek out additional grant opportunities. 5. Advocate for the best health care in a coordinated manner with Federal, State, and local agencies. Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 6 of 8 F. Solid Waste Collection and Disposal Goals and Objectives 1. Consolidate existing plans and long -term needs into a comprehensive plan that addresses the solid waste function in an economic and efficient manner. a. Continue to monitor the Solid Waste Rate Study. b. Identify future site for landfill expansion area and options for utilization of existing landfill after closeout. c. Conduct a Solid Waste Management Study /Analysis Survey that looks at options for the future. d. Review and implement any needed operational safety items at the landfill facility that are consistent with federal and state standards. e. Continue to take steps that will extend the existing landfill through recycling and other means for as long as possible without going out of the current permitted area. f. As part of the plan identify and quantify all forms of subsidies and equate progressive effects such as recycling to the impact on landfill life and the relationship to costs. 2. Evaluate and analyze the recycling program to create a long term participatory program and plan that is economically sustainable. a. Coordinate with stakeholders and product producers with a focus on rewarding good practices and minimizing solid waste production. b. Identify key sources of the waste stream and, through stakeholder and taskforce methods, address how to minimize the volume and costs of handling those items identified. G. Parks and Recreation Goals and Objectives 1. Evaluate and identify those lands under Borough ownership that would be appropriate for parks and recreation facilities, with a goal of a comprehensive Parks and Recreation Plan to guide future decisions. a. Review urban areas for potential neighborhood pocket parks in areas of growth. b. Develop standards for playground equipment and related improvements to ensure the highest degree of utility at the lowest reasonable cost. 2. Create a road system trails plan using public participation and existing trails with a focus on a trail network that is interconnected and allows for maximum use for all citizens. a. Reenergize the Parks and Recreation Committee and complete a trail plan that is web ready and easily accessible for all citizens. 3. Encourage the Parks and Recreation Committee to move ahead with conceptual plans for Mill Bay Park and the End of the Road Park. H. Economic Development Goals and Objectives 1. Maintain vigilance and effective participation in fishery politics and legislation that advocates for long -term preservation of landings of product to the Borough and ensures any environmental restrictions on fisheries are based on sound science and fairly reflect any socio- economic impacts on our region. a. Pursue a comprehensive and effective program that leads to sustainable and economically productive fisheries that ensure the long -term health of the fishery habitat and ecosystem. b. Find and work with industry representatives that have a regional and cooperative focus to assist in the direction of efforts and resources in affecting fisheries policy and legislation. c. Determine and foster strategies to create a statewide force to offset negative, incorrect, or misleading information about fisheries. 2. Actively pursue development of airport capacity and look for opportunities for fish cargo. a. Ensure the Public Air Terminal Facility is integrated with the State and Borough Transportation and Comprehensive Plans. 3. Continue to pursue high quality telecommunications access through fiber optics and Internet access to outlying areas. a. Ensure that telecommunications are integrated into the long -term plans that allow for maximum efficiencies and minimize redundancies through use of common easements and infrastructure. Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page 7 of 8 4. Review ways to promote, encourage, and support the development of small businesses/home businesses including those in the outlying communities. Animal Control Goals and Objectives 1. Continue to support a program that protects the public and animals in a cooperative cost effective and efficient manner. a. Continue to have the Community Development Department monitor the contract to ensure conflicts are minimized and public health and safety are maximized. Kodiak Island Borough, Alaska Resolution No. FY 2005 -12 Page8of8 Meeting of: January 20, 2005 Kodiak Island Borough AGENDA STATEMENT Recommended motion: Move to adopt Resolution No. FY 2005 -13. ITEM NO. 13.B.2 Resolution No. FY 2005 -13 Certifying the FY'05 Shared Fisheries Business Tax Program Application to Be True and Correct. This resolution certifies the information contained in the Kodiak Island Borough FY'05 Shared Business Tax Program application to be true and correct. KODIAK ISLAND BOROUGH RESOLUTION NO. FY 2005 -13 Introduced by: Interim Manager Galstad Requested by: Finance Director Drafted by: Finance Director Introduced: 01/20/2005 Adopted: 01/20/2005 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH CERTIFYING THE FY'05 SHARED FISHERIES BUSINESS TAX PROGRAM APPLICATION TO BE TRUE AND CORRECT WHEREAS, AS 29.60.450 requires that for a municipality to participate in the FY'05 Shared Fisheries Business Tax Program, the municipality must demonstrate to the Department of Community and Economic Development that the municipality suffered significant effects during calendar year 2003 from fisheries business activities; and WHEREAS, the Department of Community and Economic Development has prepared specific application forms for the purpose of presenting the municipality's claims as to the significant effects suffered by the municipality during calendar year 2003; and WHEREAS, 3AAC 134.100 requires the governing body of the municipality to include with the municipality's FY'05 program application an approved resolution certifying the information contained in the application to be true and correct; NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY THAT: Section 1: This resolution certifies that the information contained in the Kodiak Island Borough FY'05 Shared Fisheries Business Tax Program Application to be true and correct to the best of our knowledge. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2005 ATTEST: Jerome M. Selby, Borough Mayor Judith A. Nielsen, cMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Resolution No. FY 2005 -13 Page 1 of 1 STANDARD METHOD APPLICATION for the FY05 SHARED FISHERIES BUSINESS TAX PROGRAM Name of Municipality: Kodiak Island Borough Address: 710 Mill Bay Road Kodiak, AK 99615 Contact Person: Karl Short Phone Number: 907 486 -9320 Total # of Significant Effects Claimed: 5 Total $ of Significant Effects Claimed: $ 29,706,464 Return this cover page along with Declaration of Significant Effects forms and resolution to: Department of Community and Economic Development Division of Community Advocacy Shared Fisheries business Tax Program PO Box 110809 Juneau, AK 99811 -0809 FY 05 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: The Kodiak Island Borough provides a wide variety of services for the community including the fishing industry. The general fund includes administrative functions such as the Clerks Office, Finance and Assessing, Borough Manager, School District support, plus transfers to other entities. This is the core unit of the Borough and its general administration. 2. Significant effect (municipal expenditure) made necessary during 2003 by the fisheries business activity listed in # 1 4,975,186. 3. Municipal expenditure is: actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2003 expenditures 100% fisheries related ($0 X 1.00) $ 0 .00 Total calendar year 2003 expenditures at 64% fisheries related ($4,975,186 X .64) $ 3,361,876 Total effect $ 3,361,876 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement ". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2003 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly. FY 05 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: Special Revenue funds of the Kodiak Island Borough provide a wide variety of services to the community including the fishing industry. Special Revenue funds account for activities such as building & grounds support, coastal management, education, road maintenance, fire protection, and street lighting. 2. Significant effect (municipal expenditure) made necessary during 2003 by the fisheries business activity listed in # 1 $ 27,577,130. 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2003 expenditures 100% fisheries related ($0 X 1.00) $ 0.00 Total calendar year 2003 expenditures at 64% fisheries related ($27,577,130 X .64) $ 17,649,363 Total effect $ 17,649,363 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement ". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2003 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly. FY 05 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: Debt service funds provide two main. services to the residents of the Kodiak Island Borough at this time. They make payments on the bond issues that were sold to expand the hospital and to expand and build new schools. 2. Significant effect (municipal expenditure) made necessary during 2003 by the fisheries business activity listed in # 1 $2,226,326 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2003 expenditures 100% fisheries related ($X 1.00) $ 0.00 Total calendar year 2003 expenditures at 64% fisheries related ($2,226,326 X .64) $ 1,424,849 Total effect $ 1,424,849 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement ". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2003 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly FY 05 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: The Kodiak Island Borough provides a wide variety of services for the community including the fishing industry. Capital projects includes repairs on school buildings, roads, boat ramps, and other capital expenditures 2. Significant effect (municipal expenditure) made necessary during 2003 by the fisheries business activity listed in # 1 $802,982 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2003 expenditures 100% fisheries related ($0 X 1.00) $ 0.00 Total calendar year 2003 expenditures at 64% fisheries related ($802,982X .64) $ 513,908 Total effect $ 513,908 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement ". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote a query that accessed all of the calendar year 2003 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly. FY 05 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1. Description of the fisheries business activity which resulted in the significant effect: The Kodiak Island Borough provides a wide variety of services for the community including the fishing industry. Enterprise Funds include Solid Waste collection and disposal, the Kodiak Fisheries Research Facility, and 911 funding. 2. Significant effect (municipal expenditure) made necessary during 2003 by the fisheries business activity listed in # 1 $ 9,342,560 3. Municipal expenditure is: • actual: ❑ determined necessary 4. Describe how the municipal expenditure figure listed under Part 2 was determined: (Every municipal expenditure marked "determined necessary" must be supported by a resolution that documents and clearly demonstrates the procedures and methods by which the needs and estimates were determined). Total calendar year 2003 expenditures 100% fisheries related ($2,158,973 X 1.00) $ 2,158,973 Total calendar year 2003 expenditures at 64% fisheries related ($7,183,587X .64) $ 4,597,496 Total effect $ 6,756,469 5. Is the fisheries business activity part of a larger fiscal impact on the municipality? Yes ❑ No If yes, describe how the fisheries business - related part of the overall fiscal impact was determined. Expenditures at 100% were determined based on activities completely fisheries related. Expenditures at 64% were determined based on activities that are partially fisheries related. The 64% is from the July 2001 McDowell Group study, "An Assessment of the Socioeconomic Impacts on Kodiak of Management Alternatives in the Alaska Ground fish Fisheries Draft Programmatic Supplemental Environmental Impact Statement ". This is the most current study available at this time. 6. Describe the documentation that supports the municipality's claim of this significant effect (this documentation must be readily available to the department upon request): The Kodiak Island Borough wrote . .a query that accessed ail of the calendar year 2003 transactions on our AS400 computer. This was done on a cash basis. We did check several departments by hand to make sure this query was running correctly. Meeting of January 20, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.1 Confirmation of Mayoral Appointment to the Planning and Zoning Commission There is one City seat open on the Planning and Zoning Commission for a term to expire December 31, 2007. The City Council met January 11, 2005 in a work session and recommended the appointment of Brent Watkins to the City seat on the Planning and Zoning Commission. Recommended motion: Move to confirm the mayoral appointment of Brent Watkins to a City seat on the Planning and Zoning Commission for a term to expire December 31, 2007. January 7, 2004 Honorable Jerome Selby, Mayor Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Dear Mayor Selby: At the City's work session last night, Mayor Floyd and Councilmembers interviewed Brent Watkins, the sole applicant for the open City seat on the Planning and Zoning Commission. Pursuant to AS 29.40.020, the Council recommends the appointment of Mr. Watkins. Sincerely, CITY OF KODIAK Debra Marlar, CMC City Clerk c: Brent Watkins Duane Dvorak Telephone (907) 486 -8636 / Fax (907) 486 -8633 clerk@city.kodiak.ak.us Office of the City Clerk 710 Mill Bay Road, Room 220, Kodiak, Alaska 99615 Meeting of January 20, 2005 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.1 Confirmation of Mayoral Appointment to the Planning and Zoning Commission There is one City seat open on the Planning and Zoning Commission for a term to expire December 31, 2007. The City Council met January 11, 2005 in a work session and recommended the appointment of Brent Watkins to the City seat on the Planning and Zoning Commission. Recommended motion: Move to confirm the mayoral appointment of Brent Watkins to a City seat on the Planning and Zoning Commission for a term to expire December 31, 2007. NAME: KODIAK ISLAND BO: UGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 99615 PHONE: (907) 486 -9310 FAX: (907) 486 -9391 EMAIL: jnielsen @kib.co.kodiak. HOME PHONE: ( 433 - l 7 / 7 WORK PHONE: ,5an e STREET ADDRESS: 3o7 CGS, tl5 Dr I(J.fte_._ MAILING ADDRESS: O7 P I S (Dr L f a ??6/3 LENGTH OF RESIDENCE IN KODIAK: ig ` IN ALASKA: /6 $ REGISTERED VOTER: YES (vrNO () PROPERTY OWNER IN KODIAK: YES (r�NO ( ) COMMUNITY ACTIVITIES: A rai. levler,J k0O-rei . v v melee wr)e n Cam'rL5 6 g -�� ( 41 /'Zr�" teT eS / vr5 0 c'pr !l eee.-1)', ra( s PROFESSIONAL ACTIVITIES: (ons4 r w& ?- vim. 10 I ,x AREA OF EXPERTISE D /OR EDUCATION: a0 p Sou 4re 4. 1 4e0 - o rc. did �5. �, 5/ucr�o� dl.- �r'l�•l.su• e/ Wor in HreL;- 1,�/s So " (AA e-+ T/ S/ I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference) 1 DoarJ 2. 1. V't rots l e e t� 3. Pet Z 4. BOARD APPLICATIO 29 Date ECEOVE I NOV 2 9 2004 BOROUGH CLERK'S OFFICE A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return the application by the advertised deadline. Le-) Voter ID No Verified By: - STAFF USE ONLY - Documentation: Appointment Letter. Applicant's Residence; Borough ( ) City Roster: !� ` Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: January 7, 2004 Honorable Jerome Selby, Mayor Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Dear Mayor Selby: At the City's work session last night, Mayor Floyd and Councilmembers interviewed Brent Watkins, the sole applicant for the open City seat on the Planning and Zoning Commission. Pursuant to AS 29.40.020, the Council recommends the appointment of Mr. Watkins. Sincerely, CITY OF KODIAK Debra Marlar, CMC City Clerk c: Brent Watkins Duane Dvorak 710 Mill Bay Road, Room 220, Kodiak, Alaska 99615 Telephone (907) 486 -8636 / Fax (907) 486 -8633 cierk@city.kodiak.ak.us Office of the City Clerk Kodiak Island Borough AGENDA STATEMENT Regular Meeting of January 20, 2005 ITEM NO. 13.D.2 Confirmation of Mayoral Appointment to the Architectural Review Board. There is one seat vacant on the Architectural Review Board and two applications were received from Mike Pfeffer and Gregg Hacker. APPROVAL FOR AGENDA: Recommended motion: Move to confirm the mayoral appointment of to a seat on the Architectural Review Board to expire December 31, 2007. ARCHITECTURAL REVIEW BOARD APPLICATION CONFIRMATION NAME DATE DATE TERM Friend, Jerrol 11/18/02 2005 Johnston, Jay 11/27/02 2005 Arndt, Scott 03/18/04 2006 Jerling, Charlie Jr. 03/18/04 2006 Watkins, Brent 11/20/04 12/16/04 2007 Vacan ,:< � , 2007 PENDING APPLICATIONS APPLICATION NAME DATE Pfeffer, Mike 12/10/04 Hacker, Gregg 12/17/04 cl/ boards / /misc /application /architectural review 12/29/2004 NAME: /-/A ckE rz HOME PHONE: j g6- STREET ADDRESS: MAILING ADDRESS: LENGTH OF RESIDENCE IN KODIAK: 21 IN ALASKA: (2' Y REGISTERED VOTER: YES 94 NO () PROPERTY OWNER IN KODIAK: YES () NO k5 COMMUNITY ACTIVITIES: AleLS /?1O11/?7Z 5 rAJ C C 1411)1 /99'3 PROFESSIONAL ACTIVITIES: DP X-041S ,S U,6 O/ \ /I te`SO AREA OF EXPERTISE AND /OR EDUCATION (that would benefit membership on Boards) , utLn.Tiu4 �= C r vidmm 7 7)4/9 'U t / /1 Jk I Jec= r6M27e I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference): ARg/hewtiJik. coIX AnAK12,_o_E APPoaLs 2. Signature A resume or letter of interest may year. Please return application by KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH 710 MILL BAY ROAD KODIAK, ALASKA 996 PHONE: (907) 486 -931 FAX: (907) 486 -9391 WORK PHONE: y ea l x047Fo n7 ---. 4. /2//? /QTY Date DEC 1 7 2004 BOROUGH CLERK'S OFFICE 6 / RA- qa y be attached, but is not required. This application will be kept on file for one the advertised deadline. pp ox Y/ /InOIAK HK 996/r Voter ID No Verified By: Applicant's Residence; Borough ( ) City X Date Appointed: Term Expires on: Comments: - STAFF USE ONLY - Documentation: Appointment Letter: Roster: Oath of Office: Financial Disclosure: KODIAK ISLAND BOR LTGu OFFICE OF THE BOROUG91I't ( 8 M G 710 MILL BAY RO KODIAK, ALASKA 9 DEC 1 0 2004 PHONE: (907) 486 -9.10 FAX: (907) 486-93 1 BOROUGH CLERK'S OFFICE Af' 1)0461/Air WORK PHONE: /7 23 STREET ADDRESS: 3-6Y , �� /) ( - /e , MAILING ADDRESS: PO £X 2/ ,c9 LENGTH OF RESIDENCE IN KODIAK: 3 /10.5 IN ALASKA: Z /(o3' REGISTERED VOTER: YES 0 NO () PROPERTY OWNER IN KODIAK: YES jx) NO ( ) COMMUNITY ACTIVITIES: HOME PHONE: 7 D f 7 / NAME: PROFESSIONAL ACTIVITIES: C . I c_A ag e C' — AREA OF EXPERTISE AND /OR EDUCATION (that would benefit membership on Boards) pf rig I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference): 1 . 4r * C / + 4,/ /50/7 [ cJ.•ni?, P_. . 2. ��ii>L��z -� / -x A- &r„c �Ce e�t,i Ma/ �1 n Signature ° Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return application by the advertised deadline. (n� 7�0� - STAFF USE ONLY • Voter ID No Verified By: a\ Documentation: Appointment Letter. Applicant's Residence; Borough ► City ( ) Roster: Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: Dear Sir or Madam, I recently relocated to Kodiak Island, and was pleased to read that applications are being accepted for vacant board and committee seats. I am especially interested in the vacancy for the Arts Council Advisory Committee; music, literature and arts are passions of mine. I would welcome the opportunity to become involved in the Kodiak Island community. Thank you for your time and consideration. Sincerely, Michael Pfeffer MICHAEL J. PFEFFER 3548 Gull Dr. Kodiak, AK 99615 • 907 - 486 -1791 Mailing Address - PO Box 2458 Kodiak, AK 99615 mpfeffer80211@yahoo.com Kodiak Island Borough AGENDA STATEMENT Regular Meeting of January 20, 2005 ITEM NO. 13.D.3 Confirmation of Mayoral Appointment to the Prince William Sound Regional Citizens' Advisory Council. APPROVAL FOR AGENDA: Recommended motion: Move to confirm the mayoral appointment of Jim Nestic to the Prince William Sound Regional Citizens' Advisory Council. W ILLI c, s o t 61, RCAC °* Regional Citizens' Advisory Council / "Citizens promoting environmentally safe operation of th MEMBERS Alaska State Chamber of Commerce Alaska Wilderness Recreation & Tourism Association Chugach Alaska Corporation City of Cordova City of Homer City of Kodiak City of Seldovia City of Seward City of Valdez City of Whittier Community of Chenega Bay Community of Tatitlek Cordova District Fishermen United Kenai Peninsula Borough Kodiak Island Borough Kodiak Village Mayors Association Oil Spill Region Environmental Coalition Prince William Sound Aquaculture Corporation In Anchorage: In Valdez: 0 Printed on Recycled Paper 3709 Spenard Road / Anchorage, Alaska 99503 / (907) 277 -722 P.O. Box 3089 / 339 Hazelet Avenue /Valdez, Alaska 99686 / (9 December 9, 2004 Mr. Jerome Selby Kodiak Village Mayors' Association 710 Mill Bay Road Kodiak, AK 99615 Dear Mr. Selby: f •�l. Jennifer Flemi Executive Assistant Cc: Jim Nestic Alyeska terminal and associated tankers." v DEC 1 3 2004 BOROUGH CLERK'S OFFICE This letter is to advise you that Jim Nestic's term on our Board of Directors expires at our March 10 -11, 2005 annual meeting in Anchorage. The seat for the Kodiak Village Mayors' Association is its opportunity to influence decisions having profound implications for oil transportation safety in Alaska and for the state's oil spill prevention and response capabilities. We greatly value your participation. Kodiak Village Mayors' Association would best be served by a representative who: • understands her /his community, its needs, concerns and perspectives; • has at least a rudimentary familiarity with oil transportation issues; • has a home and work schedule flexible enough to allow travel; • is committed to our mission of promoting environmentally safe operation of the Alyeska terminal and associated tankers; • seeks opportunities to foster cooperative relationships with citizens, industry and regulatory agencies; and • is a resident of Alaska. A PWSRCAC director can expect to devote an average of 10 hours a month on PWSRCAC business. The full Board conducts regular in- person meetings three to four times a year. In addition, annual budget and planning meetings are held, as well as special meetings and opportunities to participate in committees or work groups. PWSRCAC staff provide support to board members whenever possible and travel expenses are paid by PWSRCAC. Please notify us in writing no later than Friday, February 4, 2005, of your selected individual for the Kodiak Village Mayors' Association's next two -year term on the PWSRCAC board. This individual will then be expected to attend our March meeting for confirmation. If Jim Nestic will continue to be your representative, we ask that you notify us in writing. If you have further questions about the PWSRCAC or the responsibilities of its directors, please don't hesitate to call. Thank you for your cooperation. We look forward to the Kodiak Village Mayors' Association's continued valuable contribution. Sincerely, Kodiak Island Borough AGENDA STATEMENT Regular Meeting of January 20, 2005 ITEM NO. 13.D.4 Appointment to the Womens Bay Service Area Board. APPROVAL FOR AGENDA: Recommended motion: Move to appoint John Isadore to the Womens Bay Service Area Board for a term to expire December 31, 2005. To: Kodiak Island Borough Clerk From: Womens Bay Service District Board Date: January 13, 2005 Re: Womens Bay Service District Member MEMO At our meeting Monday night, January 10, 2005, the Womens Bay Service District Board voted to recommend that the vacant position be filled by John Isadore. Both applicants were in attendance and were interviewed. WOMENS BAY SERVICE AREA BOARD NAME Demi, Thomas Schaeffer, Spencer Lynch, Chris Gondek, Edward Conrad, David Toms, Russell PENDING APPLICATIONS NAME Breitung, Craig Isadore, John cI /boards /misc/application /p z APPLICATION DATE 05/20/03 APPLICATION DATE 11/8/2004 12/06/04 CONFIRMATION DATE 06/05/03 TERM 2005 2005 2006 2006 2007 2007 12/9/2004 NAME: KODIAK ISLAND B • ; • UGH OFFICE OF THE BOR 710 MILL BAY KODIAK, ALAS PHONE: (907) 4 FAX: (907) 48 0-1 ( c . -e r U J �J HOME PHONE: l a s t e rr/ 7 WORK PHONE: STREET .ADDRESS: 1 1 4 4 Yr � c!%'1 t'v)) 6 c1- (7 MAILING ADDRESS: Sal 'A4 E � rr7 si7 h 7 9. ‘/)- LENGTH OF RESIDENCE IN KODIAK: IN S IN ALASKA: L i. 5 REGISTERED VOTER: YES 04 NO () PROPERTY OWNER IN KODIAK: YESj NO ( ) COMMUNITY ACTIVITIES: PROFESSIONAL ACTIVITIES: U C G 2 1 01 AREA OF EXPERTISE AND /OR EDUCATION (that would benefit membership on Boards) I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference): 1. 2. Signature 3. 4. �� N om✓ G Date A resume or letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return application by the advertised deadline. Voter ID No Verified By: • fi 11124/11 Applicant's Residence; Borough (\ City ( ) Date Appointed: Term Expires on: Comments: - STAFF USE ONLY - Documentation: Appointment Letter. Roster: Oath of Office: Financial Disclosure: December 3, 2004 Kodiak Island Borough Office of the Borough Clerk 710 Mill Bay Road Kodiak, Alaska 99616 TrCEOVE .1 11 DEC ' 6 2004 N 1 BOROUGH CLERK'S OFFICE My name is John Isadore and I am submitting this letter to express my interest in applying for the vacant seat on the Womens Bay Service Area Board. I an a resident of the Womens Bay Community for six years and have recently built a new home on my property. I have talked with several members of the Board and belive my work experience would be beneficial. I have worked as an equipment operator for nearly fifteen years for several contractors on the Coast Guard Base in the Roads and Grounds Department and am very familiar with road maintenance and repair. At this time I feel that if chosen for the Board my knowledge and experience can benefit the community as a whole and I am interested in looking at new methods of maintenance that could reduce the time and cost that the contractors must currently expend to perform the ordered maintenance tasks. Thanks you for your consideration. John Isadore NAME: . L.. TE-ScA.cloc.c. LENGTH OF RESIDENCE IN KODIAK: 2 .' s COMMUNITY ACTIVITIES: PROFESSIONAL ACTIVITIES: Signature KODIAK ISLAND BOROUGH OFFICE OF THE BOROU.,; 1, 710 MILL BAY R' E KODIAK, ALASKA ! .1 5 PHONE: (907) 486 -' ' !� DEC - 6 2004 FAX: (907) 486 -9 91 BOROUGH CLERK'S OFFICE HOME PHONE: y r 7 -. 2 r a/ WORK PHONE: YF 7- 3"33 ,J' STREET ADDRESS: / / / D Z, tit hi; k_ MAILING ADDRESS: P. d / Y 33 IN ALASKA: . g D REGISTERED VOTER: YESO () PROPERTY OWNER IN KODIAK: YES () NO ( ) A/A0v4 AREA OF EXPERTIS AND /OR EDUCATION (that would benef membership nB Boards) yeas' f /7 +�' y iiv f .'#0' "'c".e �f /A4/10/ /20 440 1 do/Zdse,fr► .r . I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference): 1. t , Ae1,241 h �,•. 4,0..ue 3. 2. 4. /2/2 /d Date A resume or,l"etter of interest may be attached, but is not required. This application will be kept on file for one year. Please return application by the advertised deadline. • STAFF USE ONLY - Voter ID No Verified By: / Documentation: Appoint ment Letter: Applicant's Residence; Borough (jr Ctty ( ) Roster: Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: Kodiak Island Borough AGENDA STATEMENT Regular Meeting of January 20, 2005 ITEM NO. 13.D./‘ BOARD OF ADJUSTMENT - ON REMAND FROM THE SUPERIOR COURT An Appeal of the Planning and Zoning Commission's Decision on Appeal Case No. 03 -015 Affirming an Administrative Decision, per KIBC 17.90.020A, Denying Zoning Compliance to Construct an Attached Addition Onto an Existing Mobile Home Located at Erdman's Mobile Home Park Space #9. (Applicant /Appellant: Erdman Rentals, Dawn Lee Black, Owner) APPROVAL FOR AGENDA: Recommended motion: KODIAK ISLAND BOROUGH SCHOOL DIS Board of Education Regular Meeting — November 22, 2004 The Board of Education of the Kodiak Island Borough School District met in regular session on November 22, 2004, in the Borough Assembly Chambers. The meeting was broadcast on KMXT Radio, 100.1 F.M. and televised by GCI Cablevision. Board President Scott Williams called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Elizabeth Odell Jeff Stephan Absent: Roy Brown, excused. A quorum was established. ALSO PRESENT: MINUTES: Betty Walters Bill Watkins Dave Allen Howard Wayne Porfiria Lopez -Trout Norm Wooten CDR John Furman Dave Jones Phil Johnson Brian O'Leary Charlene Novales Scott Williams Jordan Rodgers Jack Walsh Steve Kreber Bob Meade Chris Sockwell The minutes of the Regular Meeting of October 25, 2004 were to be considered for approval and /or correction. MOTION JEFF STEPHAN moved to approve the minutes of the Regular Meeting of October 25, 2004. NORM WOOTEN seconded the motion and it carried unanimously by a voice vote of all members present. RECOGNITION OF VISITORS: Superintendent Betty Walters and Board President Scott Williams welcomed all in attendance and in the listening and viewing audiences. COMMUNITY COMMENTS: None CORRESPONDENCE: None SCHOOL BOARD REGULAR MEETING November 22, 2004 Page 2 PROGRAM /STAFF REPORTS: 1. Volunteer of the Month — Port Lions School is pleased to recognize their Volunteer of the Month. Regional Rural Principal Howard Wayne shared with Board members that Marilyn Nelson has been selected as Port Lions Volunteer of the Month. Marilyn not only has a positive outlook and does a wonderful job assisting students she also spends an extraordinary amount of time volunteering in the school. PRESENTED On behalf of the District, School Board President Scott Williams presented a certificate of appreciation to Regional Rural Principal Howard Wayne on behalf of Marilyn Nelson. 2. Kodiak High School Vocational Education Program Report —The Career Technical Education program along with the Career Tech Advisory Committee is currently reviewing alignment to standards and quality criteria for exemplary career tech programs. Kodiak High School teacher Dave Allen stepped to the podium and shared that the program was in response to future employment demands, as retirements will cause a shortage in the labor source. Students are learning an awareness of tools and equipment and have been working on actual projects as well as learning a basic safety program and the core curriculum. He extended thanks to Richard Woods for his generous donations of high quality wood, Beryl Lassen for her donation of tools from her late husband and Chris Sockwell from Walmart for their tool donation. 3. Construction Intensive Report — Larry LeDoux came to the podium to speak briefly on the team effort involved in the recent construction intensive in Old Harbor. The District has been breaking new ground creating valuable experiences. For the first time Old Harbor, Ouzinkie, and Port Lions were linked via videoconferencing equipment to the School Board meeting for both two -way viewing and discussion. Career Development and Intervention Counselor Phil Johnson presented a Powerpoint presentation highlighting the week -long construction intensive in Old Harbor building a shed and a banya. Students from Ouzinkie, Port Lions, Old Harbor, Larsen Bay, Chiniak and Kodiak participated in the program, learning each phase of construction, from safety, site preparation and platform c onstruction to truss and rafter installation and roof sheathing. After the presentation each village group, including teachers and students, commented briefly on the successes of the program and expressed that they were very pleased with the results and look forward to participating in future intensives. 4. Highly Qualified Teachers and Paraprofessionals Update — Over the past 18 months the District has worked closely with certificated and classified staff members to assist them in becoming compliant with the requirements of the No Child Left Behind Act. SCHOOL BOARD REGULAR MEETING November 22, 2004 Page 3 Director of Personnel and Student Services Jack Walsh stepped to the podium and updated Board members on the status of staff in their pursuit of the "highly qualified" designation and shared a Powerpoint presentation. He stated that over one -half of the District's teachers have already met the requirements to be highly qualified, although the deadline is June 30, 2006. For new teachers hired this school year have until June, 2007. Mr. Walsh also stated that many of our teachers have been qualified in more than one area and that although currently only four Title I -A funded paraprofessionals needed to be highly qualified, many have two -year and four -year degrees and easily meet the requirements of NCLB. SUPERINTENDENT'S REPORT: 1. Congratulations to Ouzinkie School student Jon Panamarioff and Learning Center student Byron Neslund on their selection as Borough Student of the Month. 2. Congratulations also to the cast and crew of Shenandoah for a wonderful experience and also congratulations to the orchestra string students on their success at the state competition. 3. Quality Schools /Quality Students (QS2) plans are currently being generated by each site. Please contact the principal if you wish to be involved in the process. 4. Stewart McDonald and Tanya Chamberlain have been selected to present at a Following the Leaders Conference in Florida. 5. Budget development for the 2005/2006 school year has started. The District is working on the needs for next year, with a zero - growth budget planned and are hopeful that the money requested by the Governor will be forthcoming, however, even with that funding, the District would still be in a deficit. 6. Kodiak College and Kodiak High School are offering another dual credit program focusing on human resources. Contact a high school counselor, the principal or Kodiak College for more information. 7. Staff development continues as well as curriculum reviews focusing on health and physical education. If you are interested, contact your child's school or the central office. 8. Teri Schneider has been selected to put coordinate the Culturally Responsive Schools � r e nc e in Kodi in June 700's. This will assist new teachers to Alaska with their conference in Kodiak in June .+ i«�.+ will -- -- - - - _ new teachers requirements. UNFINISHED BUSINESS: None SCHOOL BOARD REGULAR MEETING November 22, 2004 Page 4 NEW BUSINESS: 1. School Board Policy Section 5.24, Students' Records, First Reading — This revision of School Board policy incorporates minor changes as part of the No Child Left Behind Act. MOTION JEFF STEPHAN moved to adopt the revision of School Board Policy, Section 5.24, Students' Records, in the First Reading and to forward Section 5.24 to the Regular Meeting of January 24, 2005 for a Second Reading and Public Hearing. ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote of all members present. 2. School Board Policy Section 5.32, Release of Directory Information — Minor changes to this section of Board Policy incorporate changes as part of the No Child Left Behind Act. MOTION NORM WOOTEN moved to adopt the revision of School Board Policy, Section 5.32, Release of Directory Information, in the First Reading and to forward Section 5.32 to the Regular Meeting of January 24, 2005 for a Second Reading and Public Hearing. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote of all members present. 3. KIBSD Graduation Expectations — The 1999 document has been revised and incorporated as part of the Quality Schools /Quality Students (QS2) program. MOTION JEFF STEPHAN moved to approve.the changes to the KIBSD Graduation Expectations document as presented. ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote of all members present. 4. School Board Committee Appointments — School Board committee appointments are made on an annual basis. APPOINTED SCOTT WILLIAMS appointed Board members to committees as follows: Architectural Review Board — Norm Wooten and Roy Brown Association of Alaska School Boards Child Advocate — Scott Williams Association of Alaska School Board Legislative Liaison — Norm Wooten Borough Parks and Recreation Committee — Elizabeth Odell Budget Advisory Committee — All Board Members Certificated Evaluation Committee — Scott Williams Academic Advisory Committees — Health — Elizabeth Odell, Physical Education — Scott Williams, Career Technology — Roy Brown, Social Studies — Jeff Stephan Facilities Review Committee — Norm Wooten and Roy Brown Quality Schools /Quality Students — Norm Wooten SCHOOL BOARD REGULAR MEETING November 22, 2004 Page 5 Safe and Drug -Free Schools Advisory Committee — Elizabeth Odell Staff Development Committee — Norm Wooten Technology Committee — Jeff Stephan Career Pathways Committee — Elizabeth Odell 5. Ad Hoc Committee Report on In -kind Services — This In -kind services document reflects the work of a joint committee consisting Borough Assembly members Robin Heinrichs and Pat Branson and Board of Education members Norm Wooten and Jeff Stephan. The goal was to establish common rules to govern the application of and accounting for the value associated with these in -kind services. MOTION JEFF STEPHAN moved to approve the Ad Hoc Committee Report on In -kind Services as presented. NORM WOOTEN seconded the motion and it carried unanimously by a roll call of all members present. 6. Rural Advisory School Board Election Results — Election results for Chiniak, Larsen Bay, Ouzinkie and Port Lions are ready for Board certification. MOTION ELIZABETH ODELL moved to certify the Rural. Advisory election results and incoming members as follows: Chiniak — Pat McCloskey, Bibiana Christman, and Alice Jamieson; Larsen Bay — Brian Cameron, Marilyn Arneson, Lori Taylor, Debbie Jones, and Selina Churchill; Ouzinkie — Joan Chichenoff; and Port Lions — Jerry Valen, Sarah Nelson, Marilyn Nelson, and Mary Mullan. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote of all members present. 7. FY 05 Carl Perkins Vocational Education Secondary Grant Award — This grant targets the welding, arts, and communications program at Kodiak High School. Continued research and implementation of career and technical opportunities for rural students are also a focus. MOTION NORM WOOTEN moved to accept the FY 05 Carl Perkins Vocational Education Secondary Grant Award in the amount of $53,918. ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote of all members present. 8. Laura Bush Foundation Grant Intent to Apply — This grant would fund the acquisition of supplemental reading books for student at Main Elementary. MOTION JEFF STEPHAN moved to approve the Laura Bush. Foundation. Grant intent to apply in the amount of $5,000. ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote of all members present. SCHOOL BOARD REGULAR MEETING November 22, 2004 Page 6 9. FY 05 Capacity Building Grant Intent to Apply - This grant would fund supplemental special services including direct services to special education students and increasing cooperative problem solving between parents and school personnel. MOTION ELIZABETH ODELL moved to approve the FY 05 Capacity Building Grant intent to apply in the estimated amount of $7,402. JEFF STEPHAN seconded the motion and it carried unanimously by a roll call vote of all members present. 10. Under -age Student Requests — School Board Policy requires that children reach age five before September 1 of the school year. We have requests from four students to be allowed early entry into kindergarten. MOTION JEFF STEPHAN moved to approve the under -age student requests of student 045CD, 045JM, 045MR and 045SW and to allow their enrollment in the District. NORM WOOTEN seconded the motion and it carried unanimously by a roll call vote of all members present. 11. FY 05 Port Lions Facility Use Agreement — The FY 05 Port Lions Facility Use Agreement is ready for Board approval. MOTION NORM WOOTEN moved to approve the FY 05 Port Lions Facility Use Agreement as presented. ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote of all members present. FUTURE BUSINESS: 1. The meeting schedule for December is a Work Session on Monday, December 6, 2004 in the School District Conference Room and a Regular Meeting on Monday, December 13, 2004 at 7 p.m. in the Borough Assembly Chambers. 2. There is a work session scheduled with the Borough Assembly for Tuesday, November 30, at 7:30 p.m. COMMUNITY COMMENTS: None BOARD COMMENTS: 1. CDR John Furman stated that it was really nice to see technology come together in the Construction Intensive presentation. 2. Norm Wooten shared that he enjoyed the presentations tonight. 3. Jeff Stephan complimented those involved with the grant that were responsible for the construction intensive. He also extended his appreciation to Kodiak High School teacher SCHOOL BOARD REGULAR MEETING November 22, 2004 Page 7 Dave Allen on the woodworking program. He congratulated Advisory School Board members on their election and appreciated their volunteering to serve. Mr. Stephans thanked WalMart and Chris Sockwell for their donation and wished everyone a Happy Thanksgiving. 4. Elizabeth Odell shared that she was at the production of Shenandoah and was proud of students for the great performance. She recognized the students and staff in the villages as well as Larry LeDoux, Brian O'Leary and Betty Walters as an administration who had a vision that's now a very successful program. She wished all a safe holiday. 5. Scott Williams thanked the Volunteer of the Month Marilyn Nelson. He reminded the community of the upcoming budget work sessions which are open to the public. Elementary conferences are this week; celebrate your student's accomplishments. He also wished everyone a safe holiday and Ron Fried a happy birthday, as Ron is a half century old tomorrow. ADJOURNMENT: JEFF STEPHAN moved to adjourn the Regular Meeting. ELIZABETH ODELL seconded the motion, and it carried unanimously by a voice vote. There being no further business, Board President Scott Williams adjourned the Regular Meeting at 9 p.m. Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of December 13, 2004. Respectfully Subiiitted, Karen E. Englund Executive Secretary ACTION ITEMS: APPROVED: PRESENTED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: KODIAK ISLAND BOROUGH SCHOOL DIST Board of Education Regular Meeting — December 13, 2004 SUMMARY Motion to approve the minutes of the Regular Meeting of November 22, 2004. BOROUGH CLERK'S OFFICE Acting Board President Roy Brown presented certificates of appreciation to Kodiak Middle School Volunteers of the Month Sharon Blakeslee, Vicki Hangstefer, and Karen Foster. Motion to approve Purchase Requisition Number 250000122 to the Kodiak Baptist Mission in the amount of $40,000. Motion to approve Purchase Requisition Number 720000041 to Government Computer Sales in the amount of $12,383. Motion to accept the FY 05 Alaska Community Learning Program Grant amendment in the amount of $17,494 for a total grant award of $304,161. Motion to accept the FY 05 GEAR UP Alaska Grant amendment in the amount of $10,000 for a total grant award of $65,000. Motion to accept the FY 05 Migrant Education Parent Advisory Council Grant award in the amount of $5,000. Motion to accept the FY 04 Audit as presented by Director of Finance Dave Jones. Motion to acknowledge receipt of the following: July Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $1,847,585 and year -to -date general fund expenditures in the amount of $672,181; August Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $3,998,316 and year -Lo -sate general tuna expenditures in the amount of $1,387,828; September Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $5,923,734 and year -to -date general fund School Board Summary December 13, 2004 Page 2 expenditures in the amount of $3,615,459 and October Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $7,844,924 and year -to -date general fund expenditures in the amount of $5,788,451. APPROVED: Motion to adjourn. ACTION ITEMS: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting - January 10, 2005 SUMMARY APPROVED: Motion to approve certificated contracts for the 2004/2005 school year to Kaia Henrickson - MA+0/0 in the amount of $19,009 for 1.0 FTE Kodiak Middle School Social Studies /Language Arts and Ryan Boudreau - BA +0 /0 in the amount of $18,527 for 1.0 FTE North Star Elementary School. APPROVED: Motion to adopt Kodiak Island Borough Resolution No. FY 2005 -10 and Kodiak Island Borough School District Resolution No. 045 -002, A Joint Resolution of the Kodiak Island Borough Assembly and the Kodiak Island Borough School District Board adopting a Memorandum of Understanding that will Establish a Procedure for Governing the Account and Application of In- kind Services as presented. APPROVED: Motion to adjourn. ECIEIIVEn u u� JAN 1 2 2005 U BOROUGH CLERK'S OFFICE d 10N-00 - O LO LO Is CO O 1.0 O I� OOOrLf) CO CO d I� cV Nd' N O r- r CO CO O r 0)) C 0)) P-. 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"= U L_ C N 0 C • . 0 + CD O 2 (a N O a) Y .0 ca (`p = Ni 't CO O -- N 7 'O C O a) = Q- 12 (n =01J.IMza000_1 i >oo¢womc�m0i- M 0) N 0) LA 0 ti (C o l3 M N 3 •--■ d' (■ o0 CrN M On On N 00 ■■4 \0 C\ N Q, O M \4 in M 00 .--+ ct • • 00 d' N N M •-i l0 00 I 1/l N C` � �' (` r` M o0 N d' r` 00 00 N M N 00 d cr, O v7 ch N M k•D 00 N 00 Cr, 71 vi • 7• CT vn N M O r` oo On N O O M O M N— r- d' N N (---" M M O M vl 1 00 k ^' 00 •"' 00 kr) '0 d M - - - 71• M M — M N 11111 ul 00 oo r` -+ 00 00 00 00 rn 00 O1 — M 7r M o0 \O r` kr) d O - d' N M r-- o0 M kn Cr. d„ ^' v'i M O r .- O M N r �- .. d M N N 00 v7 M_ 71 00 00 C N -+ M N 'd' a 0 y 0. 0 N a) a) 4-. a (A 0: 0 0 LL 0 y 1. 0 t cr> •r., 0 m : cd o co PG f•LI 00 O D\ N M N N 00 kn 00 0 N 0 O N S2 'a N C C t0 C wL C O N - 0 O N 4- N N C m {- 0 N • C � E o +° Q FY03 Award FY04 Award Total Current Encumbrance Year Award txpenaltures s Available Balance 57,800 57,800 - 9;326.74 (9,326.74) - - 286,667 37,330.63 249,336.37 62,988 66,400 55,000 8,855.03 46,144.97 cumulative funding 14,251 10,007.32 4,243.68 64,452 53,948 53,918 23,267.66 30,650.34 245,771 193,772 - 31,048.50 (31,048.50) 741,702 636,348 - 89,583.05 (89,583.05) 11,893 22,438 - 10,508.69 (10,508.69) 390,813 442,192 - 27,243.52 (27,243.52) 25,931 3,834.28 (3,834.28) 19,968 - 0.00 23,499 19,007 - 0.00 cumulative 3 yr grant 1,081,200 641,277.51 439,922.49 174,831 165,455 172,983 36, 315.48 136,667.52 585,10 38,700 38,114.90 cumulative funding 1,773,749 1,703,259 1,702,719 966,713.31 736,005.69 32,798 9,280 6,349.20 2,930.80 22,222 21,597 17,007 6,467.40 10,539:60 479,443 587,290 583,388 75,862.68 507,525.32 501,665 641,685 609,675 88,679.28 520,995.72 2,850 3,754 442.00 3,312.00 5,000 5,000 - 0.00 - - 7,149.31 (7,149.31) 5,000 7,850. 3,754 7,591.31 (3,837.31) 54,187.44 - 241,362 60,489 6,301.56 - - . 9,287.69 (9,287.69) 52,949.22 - 85,000 70,000_ 17,050.78 - - 6,301.56 (6,301.56) (36, 251.38) 27,089.25 - 36,251.38 60000 47,000 37,000 9,910.75 cumulative funding 6,000 16,949.17 (10,949.17) 60,000 373,362 173;489 102,05239 " 71,436.11 1 169 285 1.218.795 1,148,450 161,741:50 986,708:50 cumulative funding 80,000_ 76,993.66 3,006.34 cumulative funding 9,180 7,194.23 1,985.77 223,100 37,439.22 185,660:78 155,172 20,620.20 134,551.80 85,140 - 21,107.20 (21,107.20) 71,886 47,551 25,481.32 22,069.68 800,012 625,699 7,984.00 (7,984,00) 783,929 823,689 893,040 482,624.32 410415.68 51,792 56,119 60,998.66 (60,998.66) 5,145,432 5,607,484 5,046,130 2,067,221.10, 2,978,908.90 REGULAR INSTRUCTION State & Federal through State ADF &G - KAYAW Project #040610 (3 yr prog @ 57,800/ Alaska Community Centers Learning Program Gear Up Alaska Monashka Creek Grant (ongoing program since FY03) Carl Perkins Basic No Child Left Behind NCLB, Title I, Part C, Migrant Education NCLB, Title I, Part A, Basic NCLB, Title III, Part A, English Language Acquisition NCLB, Title V, Innovative Programs NCLB, Title I, Part A, Highly Qualified NCLB, Title II, Supplemental NCLB, Migrant Ed Summer School Federal Direct ANEP, Making Connections Title IX, Indian Education Local Sources Chugach -KYAW (ongoing program since FY01) Sub -total Regular Instruction SPECIAL EDUCATION SET (Special Education Transitions) for Life Preschool Disabled Title VI -B Sub -total Special Education SUPPORT SERVICES - STUDENTS Boarding Home Program Migrant Ed, Parent Advisory Committee NCLB, Title IV, Safe and Drug Fee Schools Sub -total Support Services - Students SUPPORT SERVICES - INSTRUCTION Title IID, Enhancing Education thru Technology NCLB, Title I, Part A, Professional Development Following the Leaders - Achievement Technologies NCLB, Title 11, Part D, Enhancing Education NCLB, Title II, Part A, Teacher Training AFN (Alaska Federation of Natives) MOA Alaska Math Consortium (ongoing program from FY03) Sub -total Support Services - Instruction PUPIL TRANSPORTATION Pupil T ranspui atiun (revenue reed) � CONTRACTS- SPECIAL PROGRAMS -OTHER NWREL - KHS N.E.A.R. Alaska Mentorship Project Community Preschool Contract QS2 Community Engagement - AASB Quality Schools Debt Service -State Aid Chapter 249 (revenue rec'd) Cafeteria Fund Capital Projects Fund (revenue rec'd) KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF GRANTS & SPECIAL CONTRACTS / PROGRAMS 0 High School: Student council Athletics Music Publications Classes Clubs Scholarships Miscellaneous Total high school Middle School Learning center /Correspondence Area Wide /Choice Elementary schools: East Elementary School Main Elementary School North Star Elem School Peterson Elem School Total elementary schools Village schools: Akhiok Big Sandy Lake (closed) Chiniak Danger Bay Larsen Bay Old Harbor Ouzinkie Port Lions Total village schools Other activities: School Board Sunshine and Academic Enrichment Funds Village Challenge - Fund Raiser Illuani Magazine Auditorium Services Interest /unallocated expense Total other activities ALL STUDENT ACTIVITIES KODIAK ISLAND BOROUGH SCHOOL DISTRICT SCHEDULE OF CHANGES IN AMOUNTS DUE STUDENT ORGANIZATIONS -- AGENCY FUND 31- Oct -04 Balance at October 1, 2004 (1,555.30) 47,025.06 11,815.04 (19,256.30) 18,531.19 68,410.41 4,087.81 8,365.88 137,423.79 52,483.36 (431.85) 75.85 20,900.48 24 ,299.20 31,651.92 6,264.88 83,116.48 4,550.87 1,369.59 2,401.09 643.45 438.11 907.59 2,680.68 1,526.64 14,518.02 708.86 1,860.26 2,912.24 386.84 143.66 6,011.86 293,197.51 Balance at Revenue Expenditures Encumbrances October 31, 2004 1,239.75 5,022.76 (4,141.95) (1,196.36) 21,760.20 8,889.17 3,151.44 56,744.65 - 1,512.00 10,303.04 1,320.00 1,508.20 (19,444.50) (319,46) (154.03) 19,004.68 586.88 7,120.79 8,281.38 53,595.12 500.00 3,587.81 141.43 28.48 (28.48) 8,507.31 25,048.26 21,241.74 10,128.56 131,101.75 11,783.93 8,419.21 4,229.07 912.87 358.65 11,113.56 (13,437.26) (30.00) (47.50) 481.05 - (155.82) (276.02) 8,747.86 15,139.31 (12,319.36) 3,106.00 1,085.00 140.00 5,187.60 (3,097.03) 69.00 2,794.95 277.30 2,385.00 8,973.76 4,863.18 2,000.00 800.00 15,164.76 11,120.43 125.44 265.44 61,010.25 52,758.08 (69.00) 1,401.09 (277.30) 223.57 4,050.30 2,163.00 7,560.66 2,203.83 High School Cash in Bank Due to G.Fund Vouchers Payable & A/P Miscellaneous Deposit Due to G.Fund Vouchers Payable & NP Encumbrance Control 62,176.72 (431.85) 75.85 24,177.75 26,981.55 31,188.37 6,696.72 89,044.39 3,460.83 1,369.59 3,486.09 643.45 438.11 (1,700.98) 2,740.96 563.64 1 1,001.69 708.86 1,860.26 3,052.24 386.84 269.10 6,277.30 299,245.85 224,077.85 (18,205.19) (624.63) (4,415.00) (27,779.24) (2,949.95) (35,578.62) 299,245.85 2 01 O_ 'd v1 N ti n Pay uTAI uosiapuy .rye iCauuog •zTAT uosuaI T 'SW iCauueg ry� s[IOA1 'sIAI suzRiiticl 's AI 'IVIO.L `i 41s- \-- g 4 INV 'JAI uosIapuV •'1\I Xauuog •11\J Xauueg . 41 •sIN swe A •s AI 'IrIOI '3 • • O N \=' c z INV AN uosrapUV Xauuog •.rye ucla •sJN 1Cauueg •.rye SIOM •SN suze A •5N IVIOI 6 , O 7 4 INV 'JAI u osJapuv ,Cauuog •zy� ICauui j .rye sIIOA1 'SJAI suze M •s AT j 'Iv,LQL 1 131 O N cn INV ulAI uoSJOpuV Juaog uosuezg sJ/ JCatueH f _ sQOA1 sI^I I sWRIITA1 sTAI 1 qvIO.L tO O N 0 O 42 4 c cd a ROLL CALL SHEET N d O c, N . .S -;- 7 Timed AAI uosraapud jauuog •.ry\J Jauuug %Tv S[IaM ' SY\I �t SWRIIIIM 'SLAT 'IVIO.L ,-C" -6 cn O co c — IIV' I uo&Japuv •.ry\[ Mr. Bonney iauuuj mom sN stuRIM 'SJAI 'Iv.LOI co C%] 7 0 INV ulAT uosTapuy •.ry\T iCauuog •.rye UOSUPJR •syv icouLiu sIPM 's1^I samfflIA1. •syAI 'IV.LOI ci'. /3 2 O y o 7 Ti�td 'iLAI UOSJO UV •11A1 Xauuog ry� i(auuug ryT SQOM SareitliM 'SL�I Taal, rs c'- c) Z Q III ulAl je uompuv I Xouuog /comma . .4AI SIPM sumIII M 1 l 1 ' 1VJXiL cn co o N d O c, N 'd 0 Z jjpqv uosJpuV 'JYAt Mr. Bonney icauuT •.rye sII°M 'SJAI stue IM 'SIA1 'TVIOI 'C 0 Po c.) 7 Ijd 'IN1 uosxapuV *rye 'cams AN uosuezg . Sys fauue� •.iIAT sIIOM 'ST/k1 suzellliM *sIAT , O \ . Iii' uIA1 uosolxIV *.rye jauao 'Conflux •.iy% SIIOM 'SIAI suffil..M •Sy\ 6-- O >, N III v) 7 9- INV AN u ompuV JJA Xauuog .IIAI / [ 'Conflux . sIIOM •s AT SU M •sy\I 'IvIOI ----?.._ U co cA Z c, I 4' "3 "I 0: xouuog J SIOM SN I stu rn 'SJ,4 0 0 N O C) H Regular Meeting of: 71YI k.ial � 2 2X)5 Please print your name �.� �tin�lers KODIAK ISLAND BOROUGH ASSEMBLY MEETING Please print your name Kodiak Island Borough January 20, 2005 - 7:30 p.m. 1. INVOCATION Captain Dave Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Clerk's note: Assemblymembers Branson and other Assemblymembers may be out and asked to be excused. Recommended motion: Move to specifically excuse any Assemblymembers that are absent. VOICE VOTE ON MOTION 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOTION 5. APPROVAL OF MINUTES Assembly Guidelines Regular Meeting Assembly Chambers A. Kodiak Island Borough Assembly Regular Meetings of December 2 and 16 and Special Meetings of December 3 and 8, 2004. Recommended motion: Move to approve the minutes as submitted. Ask if there are any corrections or additions to the minutes. VOICE VOTE ON MOTION 6. AWARDS AND PRESENTATIONS A. Students of the Month - Mayor Selby B. Employee of the Quarter - Manager Galstad Kodiak Island Borough Assembly Guidelines January 20, 2005 Page 1 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. (Limited to three minutes per speaker.) Read phone numbers: Local Phone Number 486 -3231 Toll Free 1- 800 - 478 -5736 Clerk's note: Please announce that no citizens may speak to the Board of Adjustment. PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 8. COMMITTEE REPORTS Ask if any other member of the audience has a committee report. Ask if any member of the assembly has a committee report. 9. PUBLIC HEARING A. Ordinance No. 2004 -10B Amending Ordinance No. 2004 -10 Fiscal Year 2005 Budget Moving Funds from the Facilities Fund to the Borough Capital Projects Fund (Fund 410) to Pay for Swimming Pool Repairs and to Fund a New Tide Gate at Mission Lake. Recommended motion: Move to adopt Ordinance No. FY2004 -10B. Staff Report - Manager Galstad. Open public hearing. Read phone numbers: Local Phone Number 486-3231 Toll Free 1-800-478-5736 3/ Close public hearing. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION TO ADOPT 10. BOROUGH MANAGER'S REPORT - Manager Galstad 1 1 . MESSAGES FROM THE BOROUGH MAYOR - Mayor Selby 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS - None Kodiak Island Borough Assembly Guidelines January 20, 2005 Page 2 B. RESOLUTIONS 1. Resolution No. FY2005 -12 Adopting the Kodiak Island Borough Strategic Plan for the Years 2005 -2009. Recommended motion: Move to adopt Resolution No. FY2005 -12. Staff Report - Manager Galstad. Clerk's note: attached on white paper is the corrected page. Assembly discussion - -- amendments may be offered at this time. ROLL CALL VOTE ON MOTION 2. Resolution No. FY2005 -13 Certifying the FY'05 Shared Fisheries Business Tax Program Application to be True and Correct. Recommended motion: Move to adopt Resolution No. FY2005 -13. Staff Report - Manager Galstad. Assembly discussion - -- amendments may be offered at this time. C. ORDINANCES FOR INTRODUCTION - None D. OTHER ITEMS 1. Confirmation of Mayoral Appointment to the Planning and Zoning Commission. Recommended motion: Move to confirm the mayoral appointment of Brent Watkins to a City seat on the Planning and Zoning Commission for a term to expire December 31, 2007. ROLL CALL VOTE ON MOT /ON 2. Confirmation of Mayoral Appointment to the Architectural Review Board. Recommended motion: Move to confirm the mayoral appointment of Gregg Hacker to a seat on the Architectural Review Board for a term to expire December 31, 2007. ROLL CALL VOTE ON MOT /ON 3. Confirmation of Mayoral Appointment to the Prince William Sound Regional Citizens' Advisory Council. Recommended motion: Move to confirm the mayoral appointment of Jim Nestic to the Prince William Sound Regional Citizens' Advisory Council for a two -year term. ROLL CALL VOTE ON MOT /ON Kodiak Island Borough Assembly Guidelines January 20, 2005 Page 3 4. Appointment to the Womens Bay Service Area Board. Recommended motion: Move to appoint John Isadore to the Womens Bay Service Area Board for a term to expire December 31, 2005. ROLL CALL VOTE ON MOTION Mayor Selby adjourns the Regular Meeting and convenes the Board of Adjustment. 5. BOARD OF ADJUSTMENT - ON REMAND FROM THE SUPERIOR COURT - An Appeal of the Planning and Zoning Commission's Decision on Appeal Case No. 03 -015 Affirming an Administrative Decision, per KIBC 17.90.020A, Denying Zoning Compliance to Construct an Attached Addition Onto an Existing Mobile Home Located at Erdman's Mobile Home Park Space #9. (Applicant /Appellant: Erdman Rentals, Dawn Lee Black, Owner) Recommended motion: Move to remand the appeal by Erdman Rentals from the Board of Adjustment to the Planning and Zoning Commission for further proceedings in conformity with the opinion of Superior Court Judge Bolger dated December 8, 2004. ROLL CALL VOTE ON MOTION Mayor Selby adjourns the Board of Adjustment and reconvenes the Regular Meeting. 14. CITIZEN COMMENTS (Limited to three minutes per speaker) Read phone numbers: Local Phone Number 486 -3231 Toll Free 1- 800 - 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 15. ASSEMBLYMEMBER COMMENTS ANNOUNCEMENTS - Mayor Selby 1. The Assembly work session of Thursday, January 27 and regular meeting of Thursday, February 3, 2005 have been cancelled. 2. The Mayor and /or members of the Assembly will be traveling to attend: Alaska Municipal League in Juneau on January 25 -26 Southwest Alaska Municipal Conference in Anchorage on January 27 -29 Joint Legislative Reception in Juneau on February 8 -10 3. The Assembly is scheduled to meet in a work session on Thursday, February 10 at 7 :30 p.m. in the Borough Conference room and a regular meeting on Thursday, February 17 at 7:30 p.m. in the Assembly Chambers. 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. ROLL CALL VOTE Kodiak Island Borough Assembly Guidelines January 20, 2005 Page 4 Erdman Rentals' Speech to the Borough for January 2005 The new, proposed mobile home ordinance is a case of mistaken identity also known as bait and switch. The present ordinances involving mobile homes were portrayed as badly written mainly because the borough claimed that people couldn't repair floors, foundations or various other portions of buildings because they weren't specifically listed, as those which might be repaired or replaced, after the word "including" in #17.36.040.B. This erroneous interpretation, along with others, was declared illegal by the ruling of Superior Court Judge Bolger on December 8, 2004. This makes the present somewhat imperfect ordinances, far more acceptable than the new, proposed ordinance which is based on the borough's circulated, printed policy of October 6, 2004 which advocates using the economically cruel, ratchet (non - reversible screw -head) effect, to force conformity. Twelve of the thirteen or so mobile home parks in Kodiak are, at least, partially non - conforming (grandfathered). Under the new ordinance, most of these will become official mobile home parks in new "floating zones" which will do away with the previous land use (zoning) districts which allowed the distances of trailers from public streets to be an average of those of the buildings on each side of them, except in a business district which wasn't so precise. This new ordinance's distancing restrictions and others will especially and unfairly affect Erdman's Trailer Court which gave up some of its land to Baranof Park. This was the appellant which brought the afore mentioned Superior Court case. In addition there is no protection in the new code for areas with less than 7 trailers in a court area. This number 7 selectively favors two trailer courts, for temporary protection, while unfairly disfavoring Erdman's Trailer Court on Spruce Cape Road. There is also legal conflict with the present nonconforming building ordinance, especially in new #17.26.100 A and C, as the word "replacement," among others, is left out. The borough claims that this ratcheting effect is being applied to improve health, safety and uniformity. In reality the trailer courts are havens of health and safety in comparison to Bells Flats and Monashka which have neither public sewer nor water. It is Erdman Rentals' opinion, also reflected in the Borough's Oct. 6 policy, that the borough has become unfairly obsessed with private trailer courts, possibly in order to obtain these properties so as to participate in public housing which many of those eligible do not wish to be forced to occupy especially at the expense of their Alaska dividends which must usually be forfeited to the housing establishment. New ordinance, #17.26.020.D, will probably apply the last turn of the ratchet screw as it could totally disallow nonconformity within four years when all mobile home parks will submit a "site plan as required for new mobile home parks." The new code's true identity is that of a Greek siren ratcheting us down a dark and dangerous road of no leeway, no return and much less freedom and equal protection. Its floating zones are intended to exclude those inside them from the foundations and porches bestowed upon the outside world. This bureaucratic pogrom is most reminiscent of the accoutrements of World War TT_ and will not make Kodiak a better place to live. Dawn Lea Black, Managing Member, Erdman Rentals