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11/18/2004 Regular MeetingNovember 18, 2004 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Assemblymember Term Expires 2005 Mr. Mike Anderson Assemblymember Term Expires 2006 Mr. Tuck Bonney Deputy Presiding Officer Assemblymember Term Expires 2005 Ms. Pat Branson Assemblymember Term Expires 2007 Mr. Cecil Ranney Assemblymember Term Expires 2006 Ms. Nancy Wells Assemblymember Term Expires 2005 Ms. Barbara Williams Assemblymember Term Expires 2007 Mr. Pat Carlson Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk Regular Meeting Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meetings of October 21 and November 4. x2004. 6. AWARDS AND PRESENTATIONS A. Student. of the Month B. Presentation of Certified Municipal Clerk Designation 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1- 800 - 478 -5736) (Local Telephone Number 486 -3231) Ordinance No. 2004 -10A Amending Ordinance No. 2004 -10 to Establish a Budget for the *9,300,000 General Obligation Bond 2004 Series A and the $11,050,000 General Obligation Bond Series B Issues and Related Projects Funded by These Rnnrlc 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR Assembly Chambers Kodiak Island Borough Assembly Agenda November 18, 2004 Page 1 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS - None B. RESOLUTIONS 1. Resolution No. 2005 -08 Supporting a Project by the Alaska Department of Transportation and Public Facilities to Seek National Recognition of Alaska's Marine Highway as an All- American Road. C. ORDINANCES FOR INTRODUCTION - None D. _ OTHER ITEMS Confirmation of Mayoral Appointment to the Cook Inlet Regional Citizens Advisory Council. 2. Designation of a Person to Act as Mayor During the Kodiak Island Borough Mayor's Temporary Absence or Disability. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Mission Lake Tide Gate Service Area Board Notes of February 27, March 3, June 6, and October 29, 2003 and October 27, 2004. B. REPORTS 1. Kodiak Island Borough October 2004 Finance Report. 2. Kodiak Island Borough School District Board of Education October 25, 2004 Regular Meeting Summary. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. EXECUTIVE SESSION A. Matters Pertaining to Personnel Regarding the Borough Manager's Contract. 18. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assam! Chambers. Kodiak Island Borough Assembly Agenda November 18, 2004 Page 2 Kodiak Island Borough November 18, 2004 - 7:30 p.m. Mr. Jerome Selby Borough Mayor Term Expires 2007 Mr. Tom Abell Assemblymember Term Expires 2005 Mr. Mike Anderson Assemblymember Term Expires 2006 Mr. Tuck Bonney Deputy Presiding Officer Assemblymember Term Expires 2005 Ms. Pat Branson Assemblymember Term Expires 2007 Mr. Cecil Bonney Assemblymember Term Expires 2006 Ms. Nancy We //s Assemb /ymember Term Expires 2005 Ms. Barbara Williams Assemb /ymember Term Expires 2007 Mr. Pat Carlson Borough Manager Ms. Judi. Nielsen, CMC Borough Clerk Assembly Agenda Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES Regular Meeting Assembly Chambers DRAFT A. Kodiak Island Borough Assembly Regular Meetings of October 21 and November 4, 2004. 6. AWARDS AND PRESENTATIONS A. Student of the Month B. Presentation of Certified Municipal Clerk Designation 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1- 800 - 478 -5736) (Local Telephone Number 486 -3231) A. Ordinance No. 2004 -10A Amending Ordinance No. 2004 -10 to Establish a Budget for the $9,300,000 General Obligation Bond 2004 Series A and the $11,050,000 General Obligation Bond Series B Issues and Related Projects Funded by These Bonds. 10. BOROUGH MANAGER'S REPORT Kodiak Island Borough Assembly Agenda November 18, 2004 Page 1 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS - None B. RESOLUTIONS 1. Resolution No. 2005 -08 Supporting a Project by the Alaska Department of Transportation and Public Facilities to Seek National Recognition of Alaska's Marine Highway as an All- American Road. C. ORDINANCES FOR INTRODUCTION - None D. OTHER ITEMS 1. Confirmation of Mayoral Appointment to the Cook Inlet Regional Citizens Advisory Council. 2. Designation of a Person to Act as Mayor During the Kodiak Island Borough Mayor's Temporary Absence or Disability. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Mission Lake Tide Gate Service Area Board Notes of February 27, March 3, June 6, and Octobi 29, 2003 and October 27, 2004. B. REPORTS 1. Kodiak island Borough October 2004 Finance Report. 2. Kodiak Island Borough School District Board of Education October 25, 2004 Regular Meeting Summary. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assemb Chambers. Kodiak Island Borough Assembly Agenda November 18, 2004 Page 2 A regular meeting of the Kodiak Island Borough Assembly was held October 21, 2004 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. Present were Assemblymembers Tom Abell, Mike Anderson, Tuck Bonney, Pat Branson, Robin Heinrichs, and Cecil Ranney. Absent was Nancy Wells. Staff present were Manager Pat Carlson, Clerk Judi Nielsen, and Assistant Clerk Laura Casey. BRANSON moved to excuse Assemblymember Nancy Wells, seconded by HEINRICHS VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA BONNEY moved to approve the agenda, seconded by BRANSON VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES Kodiak Island Borough Assembly Regular Meetings of August 19 and September 2, 2004. HEINRICHS moved to approve the minutes as submitted, seconded by BRANSON VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AWARDS AND PRESENTATIONS Manager Carlson presented a Five Year Longevity Award to Bonnie Nesheim, Interpretive Specialist /Receptionist in the Engineer /Facilities Department at the Kodiak Fisheries Research Center. Manager Carlson presented the Employee of the Quarter Award to Lauri Whiddon, Administrative Assistant in the Manager's Office. Deputy Mayor Bonney presented the Certified Municipal Clerk Designation to Nova Javier, Deputy Clerk in the Borough Clerk's Office CITIZENS' COMMENTS Ik Icard, Kodiak Kenai Cable Company, LLC Representative was available to answer questions on Contract No. 2004 -52. COMMITTKM KtiVUXiS Dr. Mollie Tevrucht, U.S. Army Corps of Engineers Project Manager, reported on the clean -up of pcb contaminated soil in Drury Gulch that would be completed next summer. Contaminated soil was shipped off - island and they investigated the airport area, the DOT building, and other small projects. She invited the public to their open house at Safeway on October 23. Kodiak Island Borough October 21, 2004 KODIAK ISLAND BOROUGH Regular Assembly Meeting October 21, 2004 DRAFT Volume XXIX Page 1 Jeff Brownlee, Alaska Department of Environmental Conservation, reported that DEC was working with the Corps to clean -up sites in the Kodiak area and to review documents ensuring that rules and guidelines were followed. They would finish the military clean up in the next few years. PUBLIC HEARING A. Ordinance No. FY 2005 -07 Amending Kodiak Island Borough Code of Ordinances Title 1 General Provisions Chapter 1.04 General Provision Section 1.04.030 Definitions Title 2 Administration and Personnel Chapter 2.15 Borough Mayor Section 2.15.080 Executive Absence Chapter 2.16 Borough Assembly Section 2.16.050 Oath Deputy Mayor Section 2.16.060 Declaring and Filling Vacancies Chapter 2.17 Rules of the Assembly Section 2.17.030 Types of Meetings Title 3 Revenue and Finance Chapter 3.16 Contract, Purchase, Sale, and Transfer Procedure Section 3.16.100 Change Orders Manager Authority. HEINRICHS moved to adopt Ordinance No. FY 2005 -07, seconded by BRANSON HEINRICHS moved to amend Ordinance No. FY 2005 -07 by substitution to add the amendment to add KIBC section 2.15.080 Executive Absence in accordance with A.S. 29.20.260, seconded by BONNEY Clerk Nielsen noted the amendment would provide that the mayor, subject to Assembly approval, would designate a person to act as mayor during the mayor's temporary absence or disability. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Abell, Anderson, Bonney, Branson, Heinrichs, Ranney Mayor LeDoux opened the public hearing and called for public testimony; hearing and seeing none, she reconvened the regular meeting. ROLL CALL VOTE ON MOTION TO ADOPT AS AMENDED CARRIED UNANIMOUSLY: Anderson, Bonney, Branson, Heinrichs, Ranney, Abell BOROUGH MANAGER'S REPORT Manager Carlson recognized Deputy Clerk Javier on receiving her CMC designation and congratulated newly - elected Assemblymembers Branson and Williams and Mayor Selby. He said it was a pleasure and an honor to work with out -going Mayor LeDoux and Assemblymember Heinrichs. MESSAGES FROM THE BOROUGH MAYOR Mayor LeDoux congratulated the newly- elected Mayor and Assemblymembers. She said it was a bitter sweet moment to move on as the state representative. She appreciated her time as Borough Mayor and learned the importance of setting aside personal agendas to work for the betterment of the community. She encouraged the Assembly to continue to examine the Borough's investment policy. UNFINISHED BUSINESS A. Contract No. 2004 -51 Fiscal Year 2005 -2006 Towing Services. Clerk Nielsen said the motion before the Assembly was to "approve Contract No. 2004 -51 with Rhino Towing of Kodiak, Alaska in an amount not to exceed $13,100." Kodiak Island Borough October 21, 2004 Volume XXIX Page 2 Manager Carlson asked the Assembly to amend the motion to award for the submitted bid price. ANDERSON, moved to amend Contract No. 2004 -51 by replacing: "$13,100" with the words: "for the submitted bid price ", seconded by BRANSON ROLL CALL VOTE ON MOTION TO AMEND CARRIED: Anderson, Bonney, Branson, Heinrichs, Ranney, Abell, ROLL CALL VOTE ON MOTION TO APPROVE AS AMENDED CARRIED UNANIMOUSLY: Bonney, Branson, Heinrichs, Ranney, Abell, Anderson B. Contract No. 2004 -52 Construction and License Agreement Between the Kodiak Island Borough and Kodiak Kenai Cable Company, LLC for a Fiber Optic Marine Survey from Anchorage to Kodiak. Clerk Nielsen noted the motion before the Assembly was "to approve Contract No. 2004 -52 in the amount of $2,473,694 with Kodiak Kenai Cable Company, LLC of Anchorage, Alaska and authorize the manager to enter into a two -year license agreement." Manager Carlson said this would result in the Borough owning the work product of the Marine Fiber Optic Survey between Kodiak and Anchorage and license the contractor exclusively for a two -year period to install the cable. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Heinrichs, Ranney, Abell, Anderson, Bonney NEW BUSINESS A. CONTRACTS - None B. RESOLUTIONS 1. Resolution No. FY 2005 -07 Ratifying and Certifying the Results of the Municipal Election Held October 5, 2004. BONNEY moved to adopt Resolution No. FY 2005 -07, seconded by BRANSON Clerk Nielsen said the Canvass Board met on October 7 and 13 and tallied the votes of absentee ballots, questioned ballots, and special needs ballots. This resolution would ratify and certify the final results on the election. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Heinrichs, Ranney, Abell, Anderson, Bonney, Branson C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY 2005 -08 Authorizing the Borough to Issue General Obligation School Bonds, 2004 Series B in the Principal Amount of Not to Exceed $11,050,000 to Provide Funds for School and Related Capital Improvements in the Borough and to Pay Costs of Issuing the Bonds, Fixing Certain Details of Such Bonds, Authorizing Their Sale, and Providing for Related Matters. HEINRICHS moved to adopt Ordinance No. FY 2005 -08 in first reading to advance to public hearing on November 4, 2004, seconded by BRANSON Kodiak Island Borough October 21, 2004 Volume XXIX Page 3 Manager Carlson said this was required to authorize the sale of the bonds that recently passed at the municipal election. He looked forward to the projects. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Abell, Anderson, Bonney, Branson, Heinrichs D. OTHER ITEMS 1. Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed. BRANSON moved to waive the claimant's failure to make timely application for exemption and authorize the Assessor to accept the application as if timely filed, seconded by HEINRICHS Manager Carlson said this would approve a senior citizen's application for exemption that was received after the statutory deadline of March 15. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Anderson, Bonney, Branson, Heinrichs, Ranney 2. Disposal of Onion Bay Property. HEINRICHS moved to authorize the Manager to complete the transaction to dispose of Borough property located at Tract C, ASLS 76 -233 for a fair market value of $8,880 subject to the replat and easement dedication as depicted in the appraisal report, seconded by BONNEY Manager Carlson said this was recommended by Staff and the Planning and Zoning Commission subject to the conditions of approval for the owner to replat and provide a pedestrian easement. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Anderson, Bonney, Branson, Heinrichs, Ranney, Abell 3. Oath of Office to Newly- Elected Assembly Members. Clerk Nielsen administered the oath of office to newly - elected Assemblymembers Mike Anderson, Pat Branson, and Barbara Williams. 4. Oath of Office to Newly- Elected Mayor. Clerk Nielsen said Mr. Selby was out of town and would receive his oath of office prior to taking office on October 25. 5. Presentation to Out -Going Assembly Member. Deputy Mayor Bonney presented a plaque of leadership and outstanding service to out -going Assemblymember Robin Heinrichs. 6. Presentation to Out -Going Mayor. Deputy Mayor Bonney presented a plaque of outstanding service to out -going Mayor Gabrielle LeDoux. CITIZEN COMMENTS - None Kodiak Island Borough October 21, 2004 Volume XXIX Page 4 ASSEMBLYMEMBER COMMENT Assemblymember Ranney congratulated the wished Mayor LeDoux the best in her Assemblymember Heinrichs for his service the Assembly's compassion to allow the exemption. ADJOURNMENT newly - elected Assemblymembers and future endeavors. He thanked to the community. He appreciated late filing of the senior citizen Assemblymember Abell congratulated the newly- elected Assemblymembers. He thanked Assemblymember Heinrichs for 16 years of leadership. He wished Mayor LeDoux the best of luck in Juneau. Assemblymember Anderson welcomed newly- elected Assemblymembers Branson and Williams. He thanked Assemblymember Heinrichs for his years of service. He wished Mayor LeDoux the best of luck in Juneau. He echoed Assemblymember Ranney's comments regarding compassion for seniors. Assemblymember Bonney thanked Assemblymember Heinrichs for his time served. He welcomed newly- elected Assemblymember Williams. Assemblymember Heinrichs welcomed newly - elected Assemblymembers Anderson, Branson, and Williams. He said it was a great honor to serve on the Assembly for nearly ten years. He appreciated Borough staff and the Clerk's office staff for their excellent support. He anticipated the Assembly would have discussion regarding new buildings, land fill, community growth, and the need to support education without state funding. He wished the Assembly and the community the best. Assemblymember Branson congratulated Bonnie Nesheim, Lauri Whiddon, Nova Javier, and newly elected Assemblymembers Anderson and Williams. She wished Mayor LeDoux the best at the November 2 Election. She hoped out -going Mayor LeDoux would remember the importance of local tax relief from the municipal dividends while she was in Juneau. She expressed her respect and gratitude to Assemblymember Heinrichs for his years of service to the Borough. Mayor LeDoux announced the Assembly would meet in a work session on Thursday, October 28 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, November 4 at 7:30 p.m. in the Assembly chambers. The General Election would be held on Tuesday, November 2, 2004 and absentee voting was available in the Borough Clerk's office through November 1s For questions regarding polling precincts, please call the Borough Clerk's Office at 486 -9310. With no objection, Mayor LeDoux adjourned the meeting at 8:18 p.m. " DST . AT Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough October 21, 2004 Tuck Bonney, Deputy Mayor Volume XXIX Page 5 A regular meeting of the Kodiak Island Borough Assembly was held November 4, 2004 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Judi Nielsen of the Borough Clerk's Office, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby and Assemblymembers Tom Abell, Mike Anderson, Pat Branson, Cecil Ranney,. and Barbara Williams. Absent were Tuck Bonney and Nancy Wells. Staff present were Manager Pat Carlson, Clerk Judi Nielsen, and Assistant Clerk Laura Casey. BRANSON moved to excuse Assemblymembers Tuck Bonney and Nancy Wells, seconded by ABELL VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA BRANSON moved to approve the agenda, seconded by WILLIAMS BRANSON moved to amend the agenda by removing Contract No. 2004 -57 Mission Lake Tide Gate Project, seconded by ABELL VOICE VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY VOICE VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY APPROVAL OF MINUTES Kodiak Island Borough Assembly Regular Meeting of September 16, Special Meeting of September 30, and Regular Meeting of October 7, 2004. BRANSON moved to approve the minutes as submitted, seconded by ABELL Assemblymember Branson noted that her comment on page 5 of the October 7 minutes should reflect "fish tax revenue" not "revenue sharing ". VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AWARDS AND PRESENTATIONS - None CITIZENS' COMMENTS Julie Knaqin, Senior Citizens of Kodiak Chairman, provided an update of the services used by senior citizens. COMMITTEE REPORTS - None PUBLIC HEARING A. Ordinance No. FY 2005 -08 Authorizing the Borough to Issue General Obligation School Bonds, 2004 Series B in the Principal Amount of Not to Exceed $11,050,000 to Provide Funds for School and Related Capital Improvements in the Borough and to Pay Costs of Issuing the Bonds, Fixing Certain Details of Such Bonds, Authorizing Their Sale, and Providing for Related Matters. Kodiak Island Borough November 4, 2004 KODIAK ISLAND BOROUGH Regular Assembly Meeting November 4, 2004 DRAFT Volume XXIX Page 1 BRANSON moved to adopt Ordinance No. FY 2005 -08, seconded by ABELL Manager Carlson said this provided for the bonds to be sold and currently there was a lower interest rate than projected. This would provide for a new school pool and conversion of the old pool. Mayor Selby opened the public hearing and called for public testimony; hearing and seeing none, he reconvened the regular meeting. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Abell, Anderson, Branson, Ranney, Williams BOROUGH MANAGER'S REPORT Manager Carlson reported on the Community Development Director's resignation; Providence Kodiak Island Hospital issues; Shared Fisheries Business Tax; Small Community State Revenue Sharing; Airline Miles; City Municipal Airport; Coast Guard Solid Waste Negotiations; Large Format Scanner Copier; Bond Sale; and Mayflower Beach Switchback. In response to Assemblymember Branson, he said the Small Community State Revenue Sharing was funded with grants and not a loan from the state. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby thanked everyone who voted at the election. UNFINISHED BUSINESS - None NEW BUSINESS A. REORGANIZATION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 1. Election of Deputy Presiding Officer. Mayor Selby opened the nominations. Assemblymember Branson nominated Assemblymember Bonney, seconded by Assemblymember Anderson Mayor Selby closed the nominations and asked the clerk to distribute, collect, and tally the ballots. Clerk Nielsen announced that Assemblymember Bonney was elected to serve as Deputy Presiding Officer of the Assembly. B. CONTRACTS - None C. RESOLUTIONS - None D. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 2004 -10A Amending Ordinance No. 2004 -10 to Establish a Budget for the $9,300,000 General Obligation Bond 2004 Series A and the $11,050,000 General Obligation Bond Series B Issues and Related Projects Funded by These Bonds. ABELL moved to adopt Ordinance No. 2004 -10A in first reading to advance to public hearing on November 18, 2004, seconded by BRANSON Kodiak Island Borough November 4, 2004 Volume XXIX Page 2 BRANSON moved to adopt Ordinance No. FY 2005 -08, seconded by ABELL Mayor Selby announced that per the Clerk's note, attached for the Assembly's review were Appendix A, the Draft Loan Agreement, and the Continuing Disclosure Statement. Manager Carlson said this provided for the bonds to be sold and currently there was a lower interest rate than projected. This would provide for a new school pool and conversion of the old pool. Mayor Selby opened the public hearing and called for public testimony; hearing and seeing none, he reconvened the regular meeting. ROLL CALL VOTE ON MOTION TO ADOPT CARRIED UNANIMOUSLY: Abell, Anderson, Branson, Ranney, Williams BOROUGH MANAGER'S REPORT Manager Carlson reported on the Community Development Director's resignation; Providence Kodiak Island Hospital issues; Shared Fisheries Business Tax; Small Community State Revenue Sharing; Airline Miles; City Municipal Airport; Coast Guard Solid Waste Negotiations; Large Format Scanner Copier; Bond Sale; and Mayflower Beach Switchback. In response to Assemblymember Branson, he said the Small Community State Revenue Sharing was funded with grants and not a loan from the state. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby thanked everyone who voted at the election. UNFINISHED BUSINESS - None NEW BUSINESS A. REORGANIZATION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 1. Election of Deputy Presiding Officer. Mayor Selby opened the nominations. Assemblymember Branson nominated Assemblymember Bonney, seconded by Assemblymember Anderson Mayor Selby closed the nominations and asked the clerk to distribute, collect, and tally the ballots. Clerk Nielsen announced that Assemblymember Bonney was elected to serve as Deputy Presiding Officer of the Assembly. B. CONTRACTS - None C. RESOLUTIONS - None D. ORDINANCES FOR INTRODUCTION 1. Ordinance No. 2004 -10A Amending Ordinance No. 2004 -10 to Establish a Budget for the $9,300,000 General Obligation Bond 2004 Series A and the $11,050,000 General Obligation Bond Series B Issues and Related Projects Funded by These Bonds. Kodiak Island Borc,agh Volume XXIX November 4, 2004 Page 2 Manager Carlson said this would establish a budget for the projects funded by the bonds and would allow for the hire of a projects manager and projects assistant. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Anderson, Branson, Ranney, Williams, Abell D. OTHER ITEMS 1. Resignation of Bay View Road Service Area Board Member. BRANSON moved to accept, with regret, the resignation of Reed Oswalt from the Bay View Road Service Area Board and direct the Borough Clerk to advertise the vacancy per Borough Code, seconded by WILLIAMS Clerk Nielsen said Reed Oswalt was elected at the October 5, 2004 election for a three year term and, as a current Board member, he chose to resign his existing seat and accept the newly- elected seat. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Ranney, Williams, Abell, Anderson 2. Appointments to Seats on the Providence Kodiak Island Service Area Community Board. WILLIAMS moved to voice non - objection to the appointments of Jimmy Nq, Kodiak Island Health Care Foundation Director to an ex- officio, non - voting seat and Mr. Norm Wooten, President of the Kodiak Island Health Care Foundation to a service area board seat on the Providence Kodiak Island Service Area Community Board, seconded by BRANSON Manager Carlson said the code provided for the Board to give the Assembly an opportunity to review and comment before appointments to the advisory board were made. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Williams, Abell, Anderson, Branson CITIZEN COMMENTS - None ASSEMBLYMEMBER COMMENT Assemblymember Branson encouraged a to submit a nomination application because it was important to have a forward to the Assembly's Strategic Assemblymember Ranney congratulated everyone that voted and noted the large turnout. Assemblymember Anderson congratulated Senator Gary Stevens for running a clean campaign. Assemblymember Williams asked for consensus of the Assembly to hold a special meeting November 10t to meet with Michelle Stearns, Community Development Director, to discuss her proposed contract options. After much debate, Ms. Williams withdrew her request for the special meeting. Mayor Selby announced Members of the Assembly would be traveling to Fairbanks to attend Alaska Muncipal League meetings November 8 -12. Kodiak Island Borough November 4, 2004 member of the Assembly or City Council for the Alaska Municipal League Board representative from Kodiak. She looked Planning Meeting November 19 -20, 2004. Volume XXIX Page 3 The Kodiak Island Borough Offices would be closed on November 11, 2004 in observance of Veterans' Day. The Assembly would meet in a work session on Tuesday, November 16 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, November 18 at 7:30 p.m. in the assembly chambers. The Assembly would meet for Strategic Planning on November 19t and 20 at the Kodiak Fisheries Research Center Conference Room. ADJOURNMENT BRANSON moved to adjourn, seconded by ANDERSON ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Anderson, Branson, Ranney Mayor Selby adjourned the meeting at 8:35 p.m. ATTEST: Jerome Selby, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough November 4, 2004 Volume XXIX Page 4 Regular Meeting of November 18, 2004 APPROVAL FOR AGENDA: Kodiak Island Borough AGENDA STATEMENT Recommended motion: Move to adopt Ordinance No. 2004 - 10A. ITEM NO. 9.A Ordinance No. FY 2004 -10A AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING ORDINANCE NO. 2004 -10 FISCAL YEAR 2005 BUDGET TO ESTABLISH A BUDGET FOR THE $9,300,000 GENERAL OBLIGATION BOND 2004 SERIES A AND THE $11,050,000 GENERAL OBLIGATION BOND SERIES B ISSUES AND RELATED PROJECTS FUNDED BY THESE BONDS. An ordinance establishing a budget for projects funded by GO Bond issues 2004A and 2004B. The first issue has been sold; the second issue will be sold on December 1, 2004. These budgets are the same as in the Bond Ordinances and in the voter's pamplets. This ordinance also allows the Engineering Facilities Director to hire a projects manager /inspector (grade 20.5.) and projects assistant(gradel2) to work on these bonded projects until project completion, estimated at 3 to 5 years. Fiscal Notes: Expenditure amount: AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING ORDINANCE NO. 2004 -10 FISCAL YEAR 2005 BUDGET TO ESTABLISH A BUDGET FOR THE $9,300,000 GENERAL OBLIGATION BOND 2004 SERIES A AND THE $11,050,000 GENERAL OBLIGATION BOND SERIES B ISSUES AND RELATED PROJECTS FUNDED BY THESE BONDS. Manager Carlson Manager Carlson Finance Officer 11/04/2004 11/182004 Section 1: Section 2: Section 3: KODIAK ISLAND BOROUGH ORDINANCE NO. 2004 -10A Introduced by: Requested by: Drafted by: Introduced: Public Hearing: Adopted: WHEREAS, On July 21, 2004 the Borough sold the $9,300,000 General Obligation Bond Issue 2004 Series A and the Borough is anticipating selling the $11,050,000 General Obligation Bond Issue Series B on December 1, 2004; and WHEREAS, We need to budget for the proceeds of these bond issues and to budget for expenditure of the proceeds; and WHEREAS, The Borough needs to hire a project manager /inspector and a projects assistant to ensure the integrity of the new projects; and NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: This ordinance is not of a permanent nature and will not be codified. The FY2005 Borough Budget will be amended per the attached worksheet. The Borough Facilities Director can hire a projects manager /inspector (grad 20.5) and projects assistant (grade 12) to work on these bonded projects until project completion, estimated at 3 to 5 years. These positions will be in the Engineering /Facilities department and these salaries will be an expense of these projects. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2004 Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH ATTEST: Jerome Selby, Mayor Kodiak Island Borough, Alaska Ordinance No. 2004 -10A Page 1 of 1 Ordinance 2004 - 10(a) Adopted As of Difference Budget Revised Budget 09/30/04 % Adjustments Budget Fund 100 General Fund Revenues: Properly Tax 7,973,550 8,037,477 (63,927) 101% 7,973 550 Boat & Motor Vehicle Tax 198,520 8,188 190,332 4% 198,520 Payment in Lieu of Taxes 705,000 705,000 0% 705,000 Severance Taxes 899,240 900 898,340 0% 899,240 Penalties &Int an tax 150,000 47,052 102,948 31% 150,000 Licenses and Permits 89,500 36,137 53,363 40% 89,500 Federal Shared Revenue 400,075 400,075 0% 400,075 Temporary Fiscal Relief Raw Fish Tax 755,000 716,676 38,324 95% 755,000 Raw Fish Tax - Offshore 50,000 50,000 0% 50,000 Other State Revenue 20,000 20,000 0% 20,000 Fines 800 250 550 31% 800 Interest Earnings 100,000 50,579 49,421 51% 100,000 Miscellaneous 36,200 20,471 15,729 57% 36,200 Use of Fund Balance 768,207 • 768,207 .0% 768,207 Sale of Fixed Assets 5,000 5,000 0% 5,000 Transfer In - - Total 12,151,092 8,917,730 3,233,363 73% - 12,151,092 Expenditures: Borough Assembly 159,410 29,845 129,565 19% 159,410 Borough Manager 209,110 60,605 148,505 29% 209,110 Borough Clerk 330,102 74,361 255,741 23% 330,102 Borough Attorney 188,200 19,670 168,530 10% 188,200 Finance Department 639,870 135,105 504,765 21% 639,870 Management Information Services 231,865 116,168 115,697 50% 231,865 Assessing Departtnt 320,560 60,704 259,856 19% 320,560 Engineering/ Facilities Dept 92,220 15,955 76,265 17% 92,220 Conanrnity Development 539,084 117,625 421,459 22% 539,084 Building Official 132,230 (22,770) 155,000 -17% 132,230 Economic Development 113,840 32,250 81,590 28% 113,840 General Administration 259,870 51,996 207,874 20% 259,870 Emergency Preparedness 5,500 3,102 2,398 56% 5,500 School District Support 8,536,207 2,485,619 6,050,588 29% 8,536,207 Health and Sanitation 267,037 224,313 42,724 84% 267,037 Culture and Recreation 125,987 130,335 (4,348) 103% 125,987 Transfers Out . 0% - Total 12,151,092 3,534,883 8,616,209 29% - 12,151,092 Fund 205 Child Care Assistance Program Revenue 79,750 11,062 68,688 14% 79,750 Expenditures 79,750 22,178 57,572 28% 79,750 Fond 210 Land Sales Revenue 231,000 7,267 223,733 3% 231,000 Expenditures 231,000 8,221 222,779 4% 231,000 Fund 220 Buildings and Grounds Revenues Revenues 435,300 106,495 328,805 24% 435,300 Transfers in 300,970 300,970 - 100% 300,970 Total Revenues 736,270 407,465 328,805 - 736,270 Expenditures Borough Building 263,800 50,987 212,813 19% 263,800 MHC Apartments 11,970 4,270 7700 11,970 School Buildings 438,000 185,287 252,713 42% 438,000 Parks 22,500 1,387 21 113 6% 22 500 Total Expenditures 736,270 241,931 494,339 33% 736,270 Fund 230 Coasted Management Revenues 25,650 25,650 0% 25,650 Expenditures- CMGRegular 25,650 8,748 16,902 34% 25,650 Budget Ammendments FY05.21505 -10a Ordinance 2004 - 10(a) Adopted As of Difference Budget Revised Budget 09/30/04 % Adjustments Budget Fund 234 L E P C. Revenues LEPC 14,320 13,255 1,065 93% 14,320 E.O.P. Grant 17,937 2,673 15,264 17,937 Revenues 32,257 15,928 16,329 - 32,257 Expenditures Expenditures -LEPC 14,320 4,037 10,283 28% 14,320 Expenditures -TEMA grant 17,937 9 17,928 17,937 Total Expenditures 32,257 4,046 28,211 13% 32,257 Fond 240 Womens Bay Road Service Revenues 113,600 113,934 (334) 100% 113,600 Expenditures 113,600 6,212 107,388 5% 113,600 Fund 242 Service District No. 1 Revenues 202,400 154,390 48,010 76% 202,400 Expenditures 202,400 9,230 193,170 5% 202,400 Fund 243 Service Area No. 2 Revenues - 8 (8) 0% Expenditures - 0% Fond 244 Monaska Bay Road District Revenues 43,500 24,067 19,433 55% 43,500 Expenditures 43,500 112 43,388 0% 43,500 Fund 246 Bay View Road Service Area Revenues 000 5,589 (789) 116% 4,800 Expenditures 4,800 9 4,791 0% 4,800 Fund 250 Fire Protection Area No. 1 Revenues 474,960 337,364 137,596 71% 474,960 Expenditures 474,960 44,848 430,112 9% 474,960 Fund 252 Womens Bay Fire Depacbnent Revenues 96,200 60,236 35,964 63% - 96,200 Expenditures 96,200 26,598 69.602 28% 96,200 Fend 254 MB Airport Fire District Revenues 15,490 15,579 (89) 101% 15,490 Expenditures 15,490 29 15,461 0% 15,490 Fund 260 Woodland Acres Street Lights Revenues 5,000 45 4,955 1% 5,000 Expenditures 5,000 928 4,072 19% 5,000 Fund 261 Trinity Acres Lighting Dist. Revenues 10,860 3,721 7,139 34% 10,860 Expenditures 10,860 320 10,540 3% 10,860 Fund 262 Mission Lake Tide Gate Revenues 52,350 2,456 49,894 5% 52,350 Expenditures 52,350 642 51,708 1% 52,350 Fond 263 Trinity Acres Paving Dist Revenues 22,140 22,140 22,140 Expenditures 22,140 42 22,098 22,140 Fund 275 Kodiak Arts Council Revenues 56,910 15,626 41,284 27% 56.910 Expenditures 56,910 16,115 40,795' 28% 56,910 Budget Ammendments FY05.x1s05 -10a 2 Fund 276 Facilities Fund Revenues Ordnance 2004 - 10(a) Budget Ammendments FY05.xJs05 -10a 3 Adopted As of Difference Budget Revised Budget 09/30/04 % Adjustments Budget 1,400,000 123,032 1,276,968 9% 1,400,000 Expenditures/Transfers Out: Building Insurance 300,970 300,970 - 100% 300,970 Debt Service 550,368 550,368 - 100% 550,368 Capital Projects Fund 410 - - Capital Projects Fund 410 - - Contengencies 548,662 0% 548,662 Total Expenditures 1,400,000 851,338 - 61% 1,400,000 Fund 277 Tourism Development Revenues 45,000 2,954 42,046 7% 45,000 Expenditures 45,000 11,250 33,750 25% 45,000 Fund 290 Fern Fuller Trost Revenues 24,500 75,000 (50,500) 24,500 Expenditures 24,500 6,047 18,453 24,500 Fund 300 Debt Service Revenues 2,734,470 1,487,796 1,246,674 54% 2,734,470 Expenditures 1,981,740 Expenditures-School Debt 1,981,740 201,292 1,780,448 10% 1, Expenditures - Hospital Debt 745,970 116,978 628,992 16% 745,970 Expenditures- Karluk Loans 6,760 6,760 - 100% 6,760 Expenditures -Other Debt - - - Total Expenditures 2,734,470 325,030 2,409,440 12% 2,734,470 Capitol Projects Fond 410 - Borough Capital Projects: Adopted As of Difference Budget Revised Budget 09/30/04 % Adjustments Budget Revenues: Interest Earnings 209,080 209,080 0% 209,080 Contributions for BMX track 13,920 28,917 (14,997) 13,920 Miscellaneous - - 0% - Total Revenues 223,000 28,917 194,083 - 223,000 Operating Transfers In: General Fund 55,000 55,000 - 100% 55,000 Bayside Fire Department 400,000 400,000 - 100% 400,000 Trinity Acres Paving Dist - - 0% - Facilities Fund 622,384 622,834 (450) 100% 622,384 Total Operating Transfers In 1077,384 1,077,834 (450) 100% - 1,077,384 Total Revenues 1,300,384 1,106,751 193,633 85% - 1,300,384 Projects: 85 Village Metals Removal 150,000 121,257 28,743 81% 150,000 114 State Airport hrprovenents 11,000 60 10,940 1% 11,000 130 East Elementary Doorways 4,200 4,200 0% 4,200 146 BMX Bike Trail 68,920 49,278 19,642 72% 68,920 173 Bayside classroom equipment 75,000 48,199 26,801 64% 75,000 174 Bayside Storage Addition & Engine Bay 400,000 3,020 396,980 1% 400,000 182 State Fart& Rodeo Water Project 25,000 25,000 - 100% 25,000 00102 Bayside Underground Electrical 22,000 22,000 0% 22,000 03105 Northstar School road/parking lot design 50,000 22,795 27,205 46% 50,000 03106 MIS emergency generator 50,000 50,000 0% 50,000 03108 Borough Building additional parking 50,000 50,000 0% 50,000 03109 Borough Building air handling penthouse 10,000 10,000 0% 10,000 03110 Borough Building emergency generator 20,000 2,353 17,647 12% 20,000 03111 Borough Building security doors 8,000 8,000 0% 8,000 03120 WB COmuPlan Revision 33,380 22,380 11,000 67% 33,380 Trinity Acres Paving Dist - - 0% - - Other Projects 322,884 322,884 0% 322,884 Total Borough Projects 1,300,384 294,342 1,006,042 23% - 1,300,384 Fond 420 -State Capital Grant Projects: Revenues: Interest Earnings 21,970° 200,000 200,000 Proceeds firmbond 2004A Bond Issue 9,302,760 (9,302,760) 9,302,760 9,302,760 Proceeds from bond 2004E Bond Issue - 11,050,000 11,050,000 - 9,302,760 (9,280,791) 20,552,760 20,552,760 Projects: Kodiak Middle School concrete repair Laren Bay School floor repair Kodiak llgh School asbestos & floor covering District-wide floor covering replacement Evacuation Center earthquake evaluation Kodiak Elgh School heating and ventilation East School heating and ventilation Kodiak EBgh School insulastion and windows Kodiak High School and Middle School roof repair Old Harbor GryMVoc Ed renovation Ouzinkie Gymrenovation Learning Center renovation High School Pool Redaimetion New Swimning Pool High School Voc ed/classroomreclaimntion Contingencies Ordinance 2004 - 10(a) 3,::1:.'zc Budget Amendments FY05.Y1s05 -10a 4 237,918 237,918 339,883 339,883 304,704 304,704 728,708 728,708 500,000 500,000 250,000 250,000 520,000 520,000 596,020 596,020 523,504 523,504 2,251315 2,251,315 1,858,255 1,858,255 1,182,336 1 6IXd.' / »`llllsF✓2.% f'.9.e,yy644606,� 650,000 650,000 6,210,000 6,210,000 4,190,000 4,190,000 210,117 210,117 20,552,760 20552,760 Ordinance 2004 - 10(a) Fund 430 - State Capital Grant Projects: Revenues: 400 1,741,400 0% 1,741,400 RIB n Waste La Larsen B ay Boat Implementation 1,560, Anton asen Bay Boat Ramp 560,000 560,000 0% 560,000 School Repair - 0% Tide Gate 252,574 252,574 0% 252,574 Chiniak Grant 20,000 20,000 0% 20,000 SHSGP Grant 20,000 20,000 0% 20,000 ADF &G, fish research 200,000 200 000 0% 200,000 Total Revenues 2,793,974 - 2,793,974 0% - 2,793,974 Projects; 164 KM waste Management Implementation 1,741,400 1,741,400 0% 1,741,400 177 Anton Larsen Bay Boat Rang 560,000 560,000 0% 560,000 00100 High School Repair FY00 126,770 126,770 0% 126,770 00104 Tide Gate 20,000 20,000 0% 20,000 02107 ADF&GResearch Study 200,000 200,000 0% 200,000 03116 School Repair 125,804 125,804 0% 125,804 03118 Chiniak Multi -use Grant 20,000 20,000 0% 20,000 04106 SHSGP Grant - 0% Total Expenditures 2,793,974 - 2,793,974 0% - 2,793,974 Fiord 490 Enterprise Funds Capital Projects Landfill CloseovVLesdute Treatment 3,000,000 740,000 • 3,000,000 0% 3,000,000 Hospital 40,000 0% 740,000 R Sotal Revenues 3,740,000 - 3,740,000 3,740,000 165 Landfill Closeout/Leachate Treatment 3,000,000 3,000,000 0% 3,000,000 03112 Hospital access and parking, Phase I& II 700,000 700,000 0% 700,000 03113 Specialty Clinic roof repair/replacement 40,000 40,000 0% 40,000 Total Expenditures 3,740,000 3,740,000 0% 3,740,000 Budget Ammendments FY05.xls05 -10a 5 Adopted As of Difference Budget Revised Budget 09/30/04 % Adjustments Budget Ordinance 2004 - 10(a) Fend 530 Solid Waste Collection/Disposal Revenues Waste Collection 2,210,300 513,160 1,697,140 23% 2,210,300 Waste Disposal 1,124,000 265,462 858,538 24% 1,124,000 Total Revenues 3,334,300 778,622 2,555,678 3,334,300 Expenditures Waste Collection 1,342,800 235,741 1,107,059 18% 1,342,800 Waste Disposal 1,991,500 359,045 1,632,455 18% 1,991,500 Total Expenditures 3,334,300 594,786 2,739,514 18% 3,334,300 Fend 540 Hospital Enterprise Fond Revenues: Interest Earnings - - - Providence Hospital Lease 720,000 180,000 540,000 25% 720,000 Kodiak Island Health Care Foundation Gain an sale of assets Revenues fromfospital Operations - - Use of Retained Earnings 934,162 934,162 934,162 Total Revenues 1,654,162 180,000 1,474,162 11% 1,654,162 Expenditures and Transfers: Expenditures 1,654 162 300 303 1,353,859 18% 1,654,162 Total Expenditures 1,654,162 300,303 1,353,859 18% 1,654,162 Fend 555 - Kodiak Fisheries Research Crider Revenues 2,010,429 447,268 - 1,563,161 22% 2,010,429 Expenditures Research Facility 1,988,829 146,453 1,842,376 7% 1,988 829 Donn Facility 21,600 4,011 17589 19% 21,600 2,010,429 150,464 1,859,965 7% 2,010,429 Fond 560 - Telephone 911 Service Revenues 69,000 69,000 0% 69,000 Expenditures 69,000 972 68,028 1% 69,000 Budget Ammendmenis FV05.4s05 -10a 6 Adopted As of Difference Budget Revised Budget 09/30/04 % Adjustments Budget Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 18, 2004 ITEM NO. 13.B.1 Resolution No. FY 2005 -08 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH SUPPORTING A PROJECT BY THE ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES TO SEEK NATIONAL RECOGNITION OF ALASKA'S MARINE HIGHWAY AS AN ALL - AMERICAN ROAD. The Southwest Alaska Municipal League is requesting consideration in supporting the nomination of the Alaska Marine Highway as an All American Road. Fiscal Notes: Expenditure amount: APPROVAL FOR AGENDA: Recommended motion: Move to adopt Resolution FY No. 2005 -08. /15/2004 Judi Nielsen From: Wanetta Ayers [wayers @swamc.org] Sent: Friday, November 12, 2004 2:49 PM To: 'Wanetta Ayers'; Judi Nielsen Cc: Pat Carlson; pam @kodiak.org Subject: RE: Resolution in support of the AMHS designation as an All American Road Attachment ... wja -----Original Message - From: Wanetta Ayers [maifto:wayers @swamc.org] Sent; Friday, November 12, 2004 2 :41 PM To; Judi Nielsen Cc: Pat Carlson (pcarlson @kib.co.kodiak.ak.us); pam @kodiak.org Subject: Resolution in support of the AMHS designation as an All American Road Judi: I am writing to ask Highway as an All American Road. Island have Borough ached a Assembly model resolution that can be adapted The All American Road desi sentially an u supporting the nomination of the Alaska Marine The All in American Aoad design Roads es Naaon an Scenic B Byway ed fdr si g a which the AMHS . gnation is es National the erean Roads, the higher designation, provide v snort with ahunique experience and are considered d themselves. y ith a niquee priority for f d ar funds nation, d federal marnst ng. I hope the Assembly will consider su ortin the estinations i. agenda, I would be happy p p 9 AMHS nomination. If you notify ppy to call in and respond to any questions the Assembl me when this matter will be on the Thank you for place by e c eh this matter. f look forward to hearing from yy„ My goal is to have all of the supporting have. resolutions in plour assistance early Dec Y Sincerely, Wanetta Ayers - - - - --� ---- - - - - -- -----------_ Wanetta Ayers Executive Director SOUTHWEST ALASKA MUNICIPAL CONFERENCE 3300 Arctic Boulevard, Suite 203 Anchorage, AK 99503 tel: (907) 562 -7380 ext. 14 fax: (907) 562 -0438 www.swamc.org www.s outhwestalaska.com ' <((((° >"_. Introduced by: Requested by: Drafted by: Introduced: Adopted: m SWAMC SWAMC 11/18/2004 KODIAK ISLAND BOROUGH RESOLUTION NO. FY 2005 -08 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH SUPPORTING A PROJECT BY THE ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES TO SEEK NATIONAL RECOGNITION OF ALASKA'S MARINE HIGHWAY AS AN ALL - AMERICAN ROAD. WHEREAS, The Partnership of Alaska Marine Highway supporters and the Alaska Department of Transportation and Public Facilities have initiated a project to nominate Alaska's Marine Highway as an All- American Road; and WHEREAS, The historic, recreational, scenic, cultural, and natural qualities experienced from Alaska's Marine Highway ships is second to none in the world and there is no more deserving candidate for national recognition than our marine highway system; and WHEREAS, Alaska has many coastal communities that are not connected by surface roadways, and water routes are a critical means of moving people, vehicles, and goods; and WHEREAS, the AII- American Road designation provides opportunities for marketing and promotion for travel on the Marine Highway that can enhance tourism in the region and enhance the economies of port communities; and WHEREAS, The Corridor Partnership Plan and subsequent designation will focus attention of passengers, resident and non - resident alike, on the importance of cultural qualities along Marine Highway routes, such as Native, Russian, and Scandinavian heritage, regional dependence on travel by water, and resource -based industries such as tourism, logging, fishing, and mining; and WHEREAS, the All- American Road designation presents an excellent opportunity to increase awareness of the vital roles that Alaska plays in America and its economy; and WHEREAS, The process for seeking the All- American Road designation is based on a partnership planning model that involves local communities, individuals, and groups interested in Alaska's Marine Highway service, and specifically does not involve regulation of any lands or assets except those of Alaska's Marine Highway itself. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: The Partnership of byway supporters and the Alaska Department of Transportation & Public Facilities is encouraged to proceed with the process of seeking national recognition of Alaska's Marine Highway as an AII- American Road and that Kodiak wishes to be included in the partnership planning process. Kodiak Island Borough Alaska Resolution No. FY 2005 -08 Page 1 of 2 BE IT FURTHER RESOLVED THAT: This Resolution will be submitted to the Alaska Department of Transportation & Public Facilities for the purpose of conveying our community's interest in the project, support for the nomination, and our willingness to participate as a Corridor Planning Partner. ADOPTED BY THE KODIAK ISLAND BOROUGH ASSEMBLY THIS DAY OF 2004 ATTEST: Jerome Selby, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk KODIAK ISLAND BOROUGH Kodiak Island Borough Alaska Resolution No. FY 2005 -08 Page 2 of 2 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 18, 2004 Confirmation of Mayoral Appointment to the Cook Inlet Regional Citizens Advisory Council. The Cook Inlet Regional Citizens Advisory Council (RCAC) is a citizen's oversight council for oil operations in the Cook Inlet area organized under provisions in the Oil Pollution Act of 1990, Section 5002. The Board of Directors are elected on a 3 year rotating basis. The three -year term for the Kodiak Island Borough seat expires in February of 2005, The seat is currently held by Ms. Mary Jacobs. APPROVAL FOR AGENDA: ITEM NO. 13.D.1 Recommended motion: Move to confirm the Mayoral appointment of Mary Jacobs to a three year seat on the Cook Inlet R.C.A.C. to expire February 2008. Fl C A C Members Alaska State Chamber of Commerce Alaska Native Groups Environmental Groups Recreational Groups Aquaculhin Assodatlons Fishing Organizations Cary of Kodiak City of Kenai City ofSeldovla Ciry of Honer Kodaklsland Borough Kenai "- _ __.,_ Borough Municipality of Anchorage • • "The mission of the Council is to represent the citizens of Cook Inlet in promoting environmentally safe marine transportation and oil facility operations in Cook Inlet " October 20, 2004 Mayor Jerome Selby Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Dear Mayor Selby: The Cook Inlet Regional Citizens Advisory Council (RCAC) is a citizen's oversight council for oil operations in the Cook Inlet area organized under provisions in the Oil Pollution Act of 1990, Section 5002. The Council's mission is to represent the citizens of Cook Inlet in promoting environmentally safe marine transportation and oil facility operations in Cook Inlet. The Council, formed in late 1990, as a not for profit corporation, consists of special interest groups, municipal and borough seats, which includes the Kodiak Island Borough. The Board of Directors are elected on a 3 year rotating basis. The three -year term for the Kodiak Island Borough seat expires in February of 2005. The seat is currently held by Ms. Mary Jacobs. Your participation in this membership process is important to us! Please submit to our office by December 22, 2004, written notification of your continued appointment of Ms. Jacobs or the name of her replacement. If you have any questions about Cook Inlet RCAC or the selection process, please feel free to contact me or Karen Williams, Asst. Executive Director at 283 -7222. I look forward to hearing from you in the very near future. Sincerely yours, f Michael L. Munger Executive Director Attachment: Oil Pollution Act of 1990 Cook Inlet RCAC Bylaws cc: Mary Jacobs CIRCAC Board of Directors 2 EC ill OCT 2 1 2004 BOROUGH CLERK'S OFFICE Cook Inlet Regional Oars Advisory Coundl • 910 HIghtmtdAvenue, Kend, AK 99611 Phone: (907)283 -7222 • Fax (907) 2834102 11/11/2004 Box 3080, Kodiak, AK 99615 Mayor Jerome Selby Kodiak Island Borough 710 Mill Bay Rd. Kodiak, AK 99615 Dear Mayor Jerome Selby: I have represented the Kodiak Island Borough for two three -year terms on the Cook Inlet Regional Citizens Advisory Council. I would like to submit my name for another term. I continue to be interested in the issues of safety for oil operations and shippers. Although if someone else would like to take over as the Kodiak Island Borough, new energy is always positive, and my feelings will not be hurt. If you would like me to come to a work session to update the council members on the work of RCAC, I will gladly appear. This summer RCAC will participate in the continuation of a shorezone mapping project. The Katmai coastline and the Northern part of the Kodiak Island group has been photographed at low water and that footage is available on line at CoastAlaska.net . This summer videos will be taken of the southern part of Kodiak We continue to participate in the Geographical Response Strategy (GRS) project that was started in Kodiak, continued in Cook Inlet and Prince William Sound and is now returning to Kodiak to identify some additional sensitive areas, the wildlife that uses those areas, and strategies to protect areas in case of a spill. Kodiak as a down -tide area to Cook Inlet and Prince William Sound, needsto continue to participate in both the Cook Inlet RCAC and the Prince William Sound RCAC. Respectfully, Mary Jacobs. ) Representative Cook Inlet RCAC IECEI ti NOV 1 5 2004 BOROUGH CLERK'S OFFICE Kodiak Island Borough AGENDA STATEMENT Regular Meeting of November 18, 2004 ITEM NO. 13.D.2 Designation of a Person to Act as Mayor During the Kodiak Island Borough Mayor's Temporary Absence or Disability. 2.15.080 Executive absence. B. The borough mayor, subject to assembly approval, shall designate a person to act as mayor during the borough mayor's temporary absence or disability. APPROVAL FOR AGENDA: Recommended motion: Move to approve the Mayor's designation of to act as Mayor during the Borough Mayor's temporary absence or disability. 2.15.070 -- 2.15.100 a. if the mayor shortens or extends the originally scheduled travel time in any way for borough business and becomes stranded, reimbursement of the appropriate per diem and any reasonable necessary expenses incurred shall be subject to assembly approval. b. if the mayor shortens or extends the originally scheduled travel time in any way for personal reasons and becomes stranded, expenses will not be reimbursed. 6. for travel other than annual routinely scheduled conferences or meetings, the mayor shall bring any travel requests, prior to travel, to a regular assembly meeting or work session for concurrence of the assembly, stating the date, place, length of travel, projected cost, and purpose of the trip. If there is no regular assembly meeting or work session before the planned trip, the mayor shall request the clerk to poll the entire assembly for approval by a majority of the assembly. a. following completion of travel, the mayor shall give an oral report, stating accomplishments and knowledge gained from the trip as well as the actual expenses of the trip. (Ord. 03 -05 §2, 2003; Ord. 98 -02 §3 (part), 1998) 2.15.080 Executive absence. A. In the mayor's absence, the deputy presiding officer shall preside at all regular and special meetings and perform the duties assigned by the mayor or assembly. B. The borough mayor, subject to assembly approval, shall designate a person to act as mayor during the borough mayor's temporary absence or disability. If a manager plan has been adopted, the assembly shall designate by resolution a borough administrative official to act as manager during the manager's absence or disability. (Ord. 05 -07 §3, 2004;Ord. 98 -02 §3 (part), 1998) 2.15.090 Vacancy in the office of mayor. The assembly shall, by two - thirds (2/3) concurring vote, declare the office of mayor vacant only when the person elected: A. Fails to qualify or take office within thirty (30) days after election or appointment; B. Unless excused by the assembly, is physically absent for ninety (90) consecutive days; C. Resigns and the resignation is accepted; D. Is physically or mentally unable to perform the duties of office; E. Is convicted of an offense involving a violation of the oath of office; F. Is convicted of a felony or misdemeanor described in Alaska Statutes; G. Is convicted of a violation of Alaska State Election Campaign laws; or H. No longer physically resides in the borough. (Ord. 98 -02 §3 (part), 1998) 2.15.100 Filling a vacancy. A vacancy in the office of the mayor occurring within six (6) months of a regular election shall be filled by the assembly. The person designated shall serve until the next regular election and until a successor is elected and has qualified. If an assemblymember is chosen, he shall resign his assembly seat. If a vacancy occurs more than six (6) months before a regular election, the assembly shall call a special election to fill the unexpired term. A. In appointing a person from among the applicants, the assembly shall utilize the voting procedures specified m subsection 2.17.040(A) of ibis title. (Ord. 98 -02 §3 (part), 1998) 2 -7 (KIB 06/2004) Supp. #40 Bud Cassidy From: Dr. Bob Johnson [drbob @keaconnect.net] Sent: Monday, March 03, 2003 8:52 AM To: Bud Cassidy Subject: Tide Gate Ease,emt Notes for Mission Lake Board Meeting 2 -27 -03 Dear Bud, This morning I cannot get a fax to you on repeated tries, so 1 am sending Marlan's notes on the unofficial Board Meeting of 2/27 and my letter to Norm of 2/27 for your Information. Dr. Bob T ECE1V/i J N OV 1 5 2004 BOROUGH CLERK'S OFFICE Norman Sutliff, chairman, and Marian Johnson, secretary, met with Chief of Engineering for the Kodiak Island Borough, Bud Cassidy, in his office for an unofficial meeting of the Mission Lake Tide gate committee at 4pm. The Meeting was not advertised so no official business took place. Norman has a copy of the ordinance no. 2002 -02, and he read it is the Board's responsibility to come up with a plan for the tide gate. This plan is due by March 3l for the Kodiak island Assembly to approve and include in the budget. it must be advertised two weeks in advance for the public to be informed. Recommend to the Assembly that Jim Campbell, engineer, be hired and present his plan for the project. The Board has his estimates. He has agreed to get the proper permits. He must pick out the site. Norman Sutliff and Dr. Bob Johnson need to agree on location of the new tide gate. Horizon Land Surveying will create the easement. There is a need for a budget, which includes capital and maintenance expenses for the year. The Board will meet March 3 at 5pm in the Borough Assembly Chambers. Marian Johnson, secretary 3 Mr. Norman Sutliff, Chairman KIB Mission Lake SD Board 710 Upper Mill Bay Road, Kodiak AK 99615 3/3/2003 SPRUCEHAVEN 2109 C Mission Road P.O. Box 945 Kodiak AK 99615 February 28 2003 Th • lEC[11V D Minutes for the Mission Lake Tide gate Board NOV 1 5 2004 Chairman Norman Sutliff called the meeting to order at 5:15 pm Monda1,11 &4 atH CLERK'S OM 2003 in the Kodiak Island Borough conference room. Present were Bill Hinkle, vice chairman, Marian Johnson, secretary, and Bud Cassidy, Chief of Engineering. Guests were Kristin Hinkle, Rand Ensign and Sam Mutch. Norman reminded us that we are advisory board for the Borough, and we must follow ordinance #2002 -02, which s tes that we must have a plan including work schedule and budget estimate to th Borough Assembly by March 31 Norman had talked to engineer, Mr. Jim Campb 11, and invited him to come to Kodiak. Mr. Campbell said he would work the sit into his schedule. He would meet with those interested from the Board, and Dr. ob Johnson to locate the proper place for the — v . new tide gate. Bud had emailed hint a contract. Bill Hinkle moved to accept the work plan suggested by the engineer. Marian seconded, and it was passed with three yes votes. Marian Johnson moved to accept the budget estimate dated 11 -2 -02 made by Bud ,/ Cassidy. Bill seconded, and it was passed with three yes votes. Randy Ensign is concerned about the costs. Both Mr. Ensign and Mr. Hinkle spoke against having a fish ladder in the gate. There are certain permits needed before starting the project, and one is a permit from Alaska Department of Fish and Game. Norman said he would'contact Horizon Surveying to drive a stake in the lake to use as a reference point for the engineer. This must occur before the engineer arrives. It was suggested by members that two more members be included for the Board. This would be a Borough decision. The meeting adjourned at 5:45 pm. Respectfully submitted, Marian Johnson 1 Minutes for the Mission Lake Tide gate Board 6 -6-03 p ECEOWE NOV 1 52004 J BOROUGH CLERK'S OFFICE Chairman Norman Sutliff called the meeting to order at 4 pm, Friday intl., Borough conference room. Present were secretary Marian Johnson and Chief of Engineering Bud Cassidy. Bill Hinkle was absent. Norman asked where are we on the'project of installing the tide gate on Mission Lake? 1. Need an easement 2. Ho • n Surveying is working on the project. They are done with the surveying work, and the drafting of the survey is about 60% completed. 3. Mr. Campbell, the en ineer, will create the preliminary plan after the surveying work is complete. rr I Norman reviewed the Board's minutes for the past year. He wants an easement from Dr. Bob Johnson for placement of the tide gate. He had a survey done by Horizon, and'felt he should be paid by the Borough. He said he has paid repairs on the tide gate for 30 years. He said the MB has been doing a good job of keeping the tide gate clean. He reviewed Mr. Campbell's correspondence, and after Bud sent a contract to the engineer the project slowed, as more information was needed. Bud reviewed Marian's minutes and letters saved. Bud viewed the Mission Lake photographs of before and after the earthquake /tsunami of 3- 27 -64. Bud would like to scan the pictures for his files. Norman voiced his concerns of Mission Lake being designated a private lake by Kodiak Island chairman Mr. Jensen, and the finances of repairing the tide gate falls on the owners of property around the lake. The meeting will be continued. NOV -03 - 2003 17 FROM: • Mission Lake Tide Gate Board 10-29-03 TO:RiehtFax Chairman Norman Sutliff in the Kodiak Island Borough Conference room on 10.29- 03 reconvened the meeting of 6-6-03 at 5 :15pm. Present were Norman Sutliff, Bill Hnide, and Marian Johnson. Guests were Beverly Horn, Kristina Hinkle, Dale Johnson, Jan and Dale Finlay. Bud Cassidy of the KIB engineering department was present. Bud passed out copies of the plan created by Jim Campbell for the tide gate project. The Corp of Engineers information is almost ready by Bud to be mailed out this coming week. Those present reviewed Mr. Campbell's site plan consisting of four pages. Beverly stated that historically salmon had come into Mission Lake. Now there are 10,000 silver salmon planted in the lake each year by Alaska Department of Fish and Game. Bill requested a financial report consisting of checks written, amount and to whom to be given to the Board for their information of past debt. The Board also requested from the financial department of KIB an estimate of project cost. The question was asked what to do with the old tide gate when the new one is installed. Whose responsibility is this repair and who pays the bill? Board felt it is the owner of the property that must close the old gate when it is time. Mr. Sutliff said the plans won't work as the opening is too low on the outfall, and will fill up with gravel at high tide. Plans need to be improved. A front loader needs to be able to get to the front of the outfall for removal of debris. Mr. Sutliff said that Michael Anderson had installed a tide gate on the Coast Guard station recently, and It is having trouble functioning well. He wants Bud to contact Mike and ask him who was the designer and why Is it having problems. He wants Bud to contact Jim Campbell, engineer of Peratrovich, Nottingham and Drage Inc, to talk about the design of the plans. The Board asked that Marian compose a letter to KIB manager, Pat Carlson, asking why the Kodiak Baptist Mission is being treated differently from the other residents of the property around Mission Lake. Marian will have Mr. Sutliff review the letter and sign before mailing. The meeting was adiourned at 6:30 pm. Respectfully submitted, Marian Johnson p EC11f U NOV 1 5 2004 BOROUGH CLERK'S OFFICE 0 J • • Respectfully submitted, Marian Johnson Ii2ECEIVE II NOV 1 5 2004 BOROUGH CLERK'S OFFICE Minutes for Mission Lake Tide Gate Boari October 27, 2004 5:30pm, Fisheries Research Institute Bud Cassidy, Director of the Engineering Department for the Kodiak Island Borough, called a meeting of the Board to discuss the bid and public meeting procedure for the Mission Lake Tide Gate. Present were vice president Bill Hinkle and Secretary Marian Johnson. Absent was Chairman Norman Sutliff. Bids were received by the Kodiak Island Borough, and one was chosen for the sum of $52,530 from Michael Anderson Construction Company. The Board was asked to plan for a public meeting of Mission Lake residents and the public before the bid approval. Bud will advertise for a public meeting in November. Bill Hinkle is concerned about the State of Alaska requiring a second gate in the new tide gate for fish if they are unwilling to participate in the cost of installation. Marian Johnson said it has always been a public lake with various activities by the community in it..Most residents came after 1964 so photos and testimony of what occurred before that date would be important to make decisions concerning the status of the lake whether private or public. She showed various photographs before and after the 1964 earthquake /tsunami that damaged the adjacent property and opened the lake to salt water. These photos will be scanned and available for the public to view during the public meeting. Bud passed around various papers showing the valuation of parcels in the service area, the mill rate increase, previous expenses to maintain the gate, and maps of the project. He said all the permits have been received for the project. The meeting was adjourned at 6:15pm so the Board and Chief of Engineering could view the remainder of the exciting Ball Game of the Boston Red Sox. ACTION ITEMS: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: OATH TAKEN: APPROVED: APPROVED: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — October 25, 2004 SUMMARY Motion to approve the minutes of the Regular Meeting of September 27, 2004. Motion to approve the request to bid internet and telecommunications services, including Kodiak Rural Schools Internet Access, Digital Broadband Services, Kodiak Wide Area Network Internet Access, and District -wide Long Distance Telecommunications. APPROVED: Motion to approve the 2004/2005 Old Harbor School Facility Use Agreement. Motion to accept the FY 05 Preschool Disabled Grant award in the amount of $16,712. Motion to accept the FY 05 Preschool Disabled Grant amendment increase in the amount of $295 for a total grant award of $17,007. Motion to accept the FY 05 GEAR UP Grant amendment increase in the amount of $49,714 for a total grant award of $55,000. Motion to accept the FY 05 Set for Life Grant Award in the amount of $9,280. Motion to accept the FY 05 Title II -D, Enhancing Education through Technology Grant award in the amount of $60,489. Motion to accept the FY 05 Title VI -B Grant award in the amount of $583,388. Board President Jeff Stephan administered the Oath of Office to newly elected Board Member Roy Brown. Motion that Scott Williams be President of the School Board. Motion that Roy Brown be Vice - President of the School Board. School Board Regular Meeting Summary October 25, 2004 Page 2 APPROVED: Motion that Elizabeth Odell be Clerk of the School Board. APPROVED: Motion that Jeff Stephan be Treasurer of the School Board. APPROVED: Motion to adjourn. PERS /TRS Talking Points The State Should Help ALL of PERS /TRS Political Subdivisions (Based on New 3/24/04 PERS /TRS Actuarial Study) ecLa ► ►� ► Ylzooy R, m A Crushing Municipal Impact: On top of proposed revenue sharing /other losses and, local economic recessions, State mandated PERS increases may leave many municipalities without the resources to pay even the municipal share of school funding, or basic services: ❑ Local Property Tax Impact: The FY 05 mandated State PERS increase alone is equal to 2 mills of property tax for Cordova and Petersburg and averages .55 mills for FY 05 for municipalities with property tax. (see attachment). The 5% increase is planned for each of the next three years, an averase of 1.65 mill property tax increase. ❑ Not a problem of municipal making: PERS /TRS contributions are mandated by the State. In the past, municipalities have made all payments requested by the State. Municipalities, schools, and UA make up for 63% of the PERS /TRS system. ❑ The bottom Line: Relying on local "Tax Authority" means: o Municipalities with property taxes face 1 to 6 mill property tax increases just to pay state mandated PERS costs over the next three years. But many municipalities have local tax caps that preclude such increases. o Municipalities with sales taxes must go back to voters for sales tax increases to pay for PERS. ❑ Problem for Alaska and municipalities to 2028 — Per the 3/24/04 Mercer "Actuarial Valuation Report" for 1% employee "population" annual increase: PERS Employer Rate TRS Employer Rate FY 04 11.77% 16% FY 05 16.77% 38.5% FY 06 21.77% 39.22% FY 07 26.77% 40.75% FY 08 27.74% 41.29% To FY 28 30.22% 47.62% ❑ PERS /TRS 5 %/4% Cost increases for FY 05 approved by PERS /TRS Board: • State $38,233,486 • Schools $35,789,260 • UA $ 8,800,000 • Municipalities /Hospitals $19,213,000 • Housing Auth/other. $ 1,200,000 ❑ Cost to Fix PERS /TRS for FY 05 for Municipalities: Approximately $19 million 0 0 0 0 0 O 0 CO r r O) CO O to O O N O O O O — N rn rn 0) 0) 1 0) r m O w o O 8 r5 7 N • E = N E S I U 2 L E \ • tr. -1 .00000000000C0C0C0C.000 \ \} \ }( § ( 3. E; . §§ /\) Z \ - 10c , Nr - - \ \ \ \ \ \ \\ \ ) / / } / \ \§ \ / \!} / \ \ \ \(( /\( §/ ! \ co (� Cc Q. / ¥ ITN Public Employees' Retirement System (PERS) Municipalities & Hospitals Only ESTIMATED FY 05 Change in Employer Contribution * From Division of Retirement and Benefits ** Based on "2003 Alaska Taxable" DCED Fund Employer PERS PETERSBURG, CITY& MEDICAL CTR. PERS CORDOVA, CITY & MEDICAL CENTER PERS SAXMAN, CITY OF PERS UNALASKA, CITY OF PERS NENANA, CITY OF PERS CRAIG, CITY OF PERS SITKA, CITY /BOROUGH, & HOSPITAL PERS WRANGELL, CITY OF PERS WHITTIER, CITY OF PERS NOME. CITY & UTILITIES PERS SEWARD, CITY OF PERS DILLINGHAM. CITY OF PERS JUNEAU, CITY AND BOROUGH OF PERS KETCHIKAN, CITY OF PERS PELICAN, CITY OF PERS KENAI, CITY OF PERS KODIAK, CITY OF PERS HOMER, CITY OF PERS PALMER, CITY OF PERS HAINES BOROUGH PERS BRISTOL BAY BOROUGH PERS SOLDOTNA, CITY OF PERS NORTH POLE, CITY OF PERS WASILLA, CITY OF PERS SKAGWAY, CITY OF PERS ANCHORAGE, MUNICIPALITY OF PERS SELDOVIA, CITY OF PERS VALDEZ, CITY OF PERS FAIRBANKS, CITY OF PERS NORTH SLOPE BOROUGH PERS KETCHIKAN GATEWAY BOROUGH PERS FAIRBANKS NORTH STAR BOROUGH PERS SAXMAN SEAPORT PERS KODIAK ISLAND BOROUGH PERS KENAI PENINSULA BOROUGH PERS MATANUSKA- SUSITNA BOROUGH PERS KACHEMAK, CITY OF PERS ALLAKAKET, CITY OF PERS BARROW, CITY OF «<PERS »> 5.0% (D) FY 05 Estimated Municipal Payroll $6,702,627 $4,427,981 $415,247 $9,508,993 $373,857 $1,821,035 $11,507,548 $2,426,833 $944,422 $2,496,407 $3,720,505 $2,355,455 $43,232,840 $8,020,487 $126,474 $5,369,573 $5,663,400 $4,738,657 $2,563,992 $2,037,530 $1,368,016 $2,689,459 $2,073,587 $3,347,381 $1,398,477 $127,572,934 $96,359 $4,929,091 $5,896,416 $47,405,369 $3,978,212 $16,735,548 $38,479 $2,181 R39 $12,062,817 $9,566,280 $59,167 $49,434 $1,036,873 * FY 05 FY 05 PERS * *Value of Rate Increase 1 "Mill" of Incr Dollars Property Tax 5.0% $335,131 $191,012 5.0% $221,400 5111,769 5.0% $20,762 $12,100 5.0% $475,450 $342,385 5.0% $18,693 $14,705 5.0% $91,052 $72,297 5.0% $792,470 $639,629 5.0% $121,342 $100,285 5.0% $47,221 $39,389 5.0% $173,791 $173,516 5.0% $186,025 $200,255 5.0% $117,773 $130,552 5.0% $2,161,642 $2,640,000 5.0% $401,024 $547,376 5.0% $6,324 $8,632 5.0% $268,479 $366,726 5.0% $283,170 $388,182 5.0% $236,933 $332,626 5.0% $128,200 $189,946 5.0% $101,877 $175,187 5.0% 568,401 $141,500 5.0% $134,473 $298,700 5.0% $103,679 $259,625 5.0% $167,369 $437,138 5.0% $69,924 $205,046 5.0% $6,378,647 $19,126,104 5.0% $4,818 $19,007 5.0% $246,455 $1,049,202 5.0% $294,821 $1,321,750 5.0% $2,370,268 $10,714,796 5.0% $198,911 $935,122 5.0% $836,777 $4,452,200 5.0% $1,924 $12,100 F.n °/ A109 592 S77n QR2 5.0% $603,141 $4,277,332 5.0% $478,314 $3,612,276 5.0% $2,958 $28,614 5.0% $2,472 none 5.0% 551,844 none * *FY 05 Local Prop Tax Mill Rate Needed for PERS Increase! 1.75 1.98 1.72 1.39 1.27 1.26 1.24 1.21 1.20 1.00 0.93 0.90 0.82 0.73 0.73 0.73 0.73 0.71 0.67 0.58 0.48 0.45 0.40 0.38 0.34 0.33 0.25 0.23 0.22 0.22 0.21 0.19 0.16 ( 0.14 0.13 0.10 Fund Employer PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS PERS DELTA JUNCTION, CITY OF HUSLIA, CITY OF KALTAG, CITY OF NORTHWEST ARCTIC BOROUGH RUBY, CITY OF SAINT GEORGE, CITY OF AKUTAN, CITY OF ALEUTIANS EAST BOROUGH ANDERSON, CITY OF ANGOON, CITY OF ATKA, CITY OF BETHEL, CITY OF DENALI BOROUGH EGEGIK, CITY OF ELIM, CITY OF FORT YUKON, CITY OF GALENA CITY OF HOONAH, CITY OF HOOPER BAY, CITY OF KAKE, CITY OF KING COVE, CITY OF KLAWOCK, CITY OF KOTZEBUE, CITY OF KOYUK, CITY OF LAKE AND PENINSULA BOROUGH NOORVIK, CITY OF QUINHAGAK, CITY OF PERS SAINT MARY'S, CITY OF PERS SAINT PAUL, CITY OF PERS SAND POINT, CITY OF PERS SELAWICK, CITY OF PERS TANANA, CITY OF PERS THORNE BAY, CITY OF PERS TOKSOOK BAY, CITY OF PERS UNALAKLEET, CITY OF PERS YAKUTAT, CITY AND BOROUGH OF PERS ANCHORAGE PARKING AUTHORITY TOTAL FY 05 Estimated Municipal Payroll $65,919 $92,276 $28,529 $700,747 $118,657 $366,136 $287,937 $974,507 $38,730 $307;662 $71,502 $4,537,734 $568,543 $97,862 $175,041 $295,768 $1,320,610 $638,162 $592,669 $291,898 $1,035,132 $820,343 $3,138,622 $21,463 $632,700 $351,910 $29,932 $306,495 $1,366,801 $758,056 $77,442 $217,611 $279,855 $16,994 $264,140 $439,129 $1,020,063 FY 05 Rate Incr 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% * FY 05 PERS ** Value of Increase 1 "Mill" Dollars Property Tax $3,296 none $4,614 none $1,426 none $35,037 none $5,933 none $18,307 none $14,397 sales tax only $48,725 sales tax only $1,936 sales tax only $15,383 sales tax only $3,575 sales tax only $226,887 sales tax only $28,427 sales tax only $4,893 sales tax only $8,752 sales tax only $14,788 sales tax only $66,031 sales tax only $31,908 sales tax only $29,633 sales tax only $14,595 sales tax only $51,757 sales tax only $41,017 sales tax only $156,931 sales tax only $1,073 sales tax only $31,635 sales tax only $17,595 sales tax only $1,497 sales tax only $15,325 sales tax only $68,340 sales tax only $37,903 sales tax only $3,872 sales tax only $10,881 sales tax only $13,993 sales tax only $850 sales tax only $13,207 sales tax only $21,956 sales tax only $51,003 see Anch $19,430,923 * *Local Prop Tax Mill Rate Needed for PERS Increase! PERS /TRS Update for Municipal Officials Meeting July 15 -16 in Anchorage of the "Tier 4/3 Committee" of the PERS/TRS Boards There are few issues that will have more impact on municipal finances than the state retirement system. At this time, PERS /TRS employer rates will go up 5% of salary per year next year and for at least the following two years. Municipal leaders are strongly encouraged to become engaged. This was the first meeting in which specific recommendations were discussed. The "Tier Committee" will meet again September 22 in Fairbanks with the full PERS and TRS Boards. The Boards are scheduled to meet again on November 19'" specifically regarding the "Tier" recommendations. Recommendations are likely to form the basis of statutory changes to the PERS /TRS systems in the next legislative session. Tier 4/3 Committee of the PERS /TRS Boards: Robert Boko, Chair; Bronk Jorgensen; Richard Solie, and Frank Narusch. Staff: Melanie Millhom, Director; Anselm Staack; Robert Johnson, Board Attorney; Jack Kreinheder, OMB. Consultants: Robert Reynolds and Brad Lawson, Mercer Consulting. Others: Kevin Ritchie, AML Summary of PERS /TRS issues and discussion: ❑ 5% per year rate increases until 2007, no matter what: Consultants stated that even if the state entirely eliminated its retirement programs prospectively, due to past liability totaling a $5 Billion funding shortfall, the rates would continue to climb at 5% per year until 2007, then begin to gradually decline until 2028. ❑ Constitutional Retirement Benefit Protection: The Alaska Constitution (Article XII, section 7 — Retirement Systems) provides that retirement plans "constitute a contractual relationship" with the employee, and further prohibit any accrued retirement benefit from being "diminished or impaired." ❑ No change after new assessment of cost assumptions by actuaries: Mercer consultants did a reassessment of all future cost assumptions (including new federal Medicare drug benefit, earnings projections, etc.) and estimates a "very small increase (of program costs) over previous projections." ❑ A comparison of state plans and the federal retirement plan was presented from the National Association of State Retirement Administrators (www.NASRA.org) (Note: This is a good deai of comparative information and benefit information at this site.) While many states are currently considering changes, this site has information showing current major benefit types, retirement ages, etc. state by state. The site also has good background information. ❑ Program changes for discussion: o FYI, current costs: • The current "Tier 3" Teacher Retirement System costs school districts (TRS) 14.75% of salary annually, (plus employees 8.25% of salary.) • The current "Tier 4" Public Employee Retirement System costs municipalities (PERS) 13.2 %, (plus employees 6.8% of salary.) o Medical insurance: Due to Medicare, which begins at age 65, about 75% of the cost of medical insurance is in the years between retirement and 65. To lower costs, the committee discussed having employees pick up a substantial share of the cost of retirement medical insurance until age 65. At age 65 the state could pick up the full cost. The committee also discussed not providing subsidized medical coverage, except at full cost, to vested members who terminate before retirement age. o Pension: The committee is considering a combined "defined benefit" and "defined contribution" retirement program that would decrease future employer costs of the entire program (including medical) by about 40% compared to the current program. Employee contributions would increase by about 25 %. "Defined Benefit" means that the employer promises a specific cash benefit and takes all of the financial risk of market downturns, etc. A "Defined Contribution" means that the employer only promises a specific cash contribution to an account set up for the employee to manage, and the employee takes all the financial risk. Some provisions discussed for the defined benefit program were: • Retain inflationary adjustments, but eliminate Alaska 10% COLA. • Modify "three high years" average pay with an escalation factor to be less susceptible to unusually high pay increases in the employee's last years. • Remove overtime from benefit calculations. • Eliminate geographical differentials. • Provide a 1% of average salary per year instead of the current 2 -2.5% as a defined benefit, but add a 6% to 8% of salary annual defined contribution to each employee's account. ❑ Require proper legislative analysis of long -term impacts of retirement system changes on the state and municipalities: (Offered by AML) o Currently benefits are changed by normal legislative processes. The current legislative fiscal note process does not provide time to accurately evaluate the long -term costs of any change. Municipal /school district impacts are seldom included in legislative fiscal notes. Due to the irrevocable nature of any decisions regarding increased retirement benefits, a special detailed process must be implemented to replace the current process, which often is not adequately researched and may rely heavily on anecdotal information. o There are no statutory standards for changing PERS or TRS. Changes to the retirement system are under constitutional protection and are forever irrevocable once given. Therefore, a higher level analysis and review process is necessary to maintain the integrity of the retirement systems in the future. Standards would include, for example: • The long -term costs for each employer must be detailed as accurately as actuarial science will allow within reason. • Changes should be compared to similar plans in other states, the federal government, and/or major Alaska employers. • Are the bases of the calculations, such as employee behavior, well researched and valid for all PERS /TRS employers? • What is the statistical likelihood that specific actuarial projections made now will change over time and what is the likely range of variations? What are the future circumstances that could change projections? ▪ Have all employers had an adequate opportunity to present comments on each proposed change? • Will the cost of additional benefits be fully covered by employee payments according to actuarial projections? o It was suggested by AML that when a change is proposed, it should be referred to the PERS /TRS Boards for at least 90 -day period to perform a detailed actuarial analysis, hold hearings, and consider comments from all employers: • Refer from legislature or initiated by PERS /TRS Boards • 60 days - PERS /TRS Boards: research issues, determines correct employee behavior assumptions, make comparisons with provisions in other retirement plans, provide comprehensive actuarial analysis. • 30 days — provide information to all employees — hold hearings — consider comments. • Return report and PERS /TRS Board findings and recommendation to first legislative committee of referral ❑ PERS /TRS Employer Survey: Many employers did not respond. o Employers want maximum predictability and stability of contributions and lean towards the employees assuming investment risk or risk sharing. o Medical benefits was the most important. The employers felt that cost sharing would be appropriate. The employers by and large want the retirement program to continue to provide medical coverage, although they are open to providing different levels of medical coverage based on service or having members share in the cost of coverage. o They also rated favoring long service employees as very important. o They were also open to lowering the post retirement cost of living adjustment and not providing medical coverage to terminated vested members. AML Action: AML is working with a group of municipal, school district, and university officials to discuss employer issues with PERS /TRS. if you are interested in being a part of this group call Kevin Ritchie at 1- 877 - 636 -1325 or Kevin@a,akml.org. ) 7 '14-/ f S /) 'Q ' "" E t bif ft 1- \_g - L' S*-- l° a � 3,K Kai /4 r . P KODIAK ISLAND BOROUGH ASSEMBLY MEETING Regular Meeting of: \ ) ) y�� ci Please print your name Please print your nam c er rp a to CIO I a Ms. Williams Ms. Wells I Mr. Ranney Ms. Branson Mr. • ,I .,m Mr. Bonney 0 CD ed 0 a Z TOTAL In Ca.e of a tirl Ms. Williams Ms. Wells rvu: xumey Ms. Branson erso Mr. Bonney 0 ea t< f a � Z Z Ms. Williams Ms. Wells Mr. Ranney Ms. Branson Mr. Abell . Anderson Mr. Bonney TOTAL Ms. Williams Ms. Wells Mr. Ranney Ms. Branson Mr. Abell Mr. Anderson Mr. Bonney Pfr ldr J` TOTAL Ms Williamc Ms. Wells ■ — Ms. Branson Mr Rannev Mr. Abe Mr dn Mr. Rnnnev r- < << c er rp a to CIO I a kg J Ms. Wells Ms. Williams . Ms. Branson Mr. Abell co OV g `.S -.n in- P- od «< < Al � TOTAL ra.pnr„ba' Mr. Ramey Ms. Wells Ms. Williams Ms. Branson 1 Mr. Abell Mr. Bonney Ms. Williams Ms. Wells Mr. Raney Ms. Branson etson Mr. Bonney Mr. Abell Y I y I L7 L' TOTAL Ms. Williams v I Ma Wells S Mr. Raney Ms. Branson - 1 t aerson - Mr. Bonney Mr. Abell TOTAL I Mc Williamc Ms Welk Mr Rannev -- - - - Mc_ Rtancnn i - 191-'TrxTetSO� - Mr Bonney Mr. Abell 1�� z kg