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09/30/2004 Special MeetingKodiak Island Borough September 30, 2004, During Work Session Gabrielle LeDoux Borough Mayor Term Expires 2004 Tom Abell Assemblymember Term Expires 2005 Mike Anderson Assemblymember Term Expires 2006 Tuck Bonney Assemb /ymember Deputy Mayor Term Expires 2005 Pat Branson Assemblymember Term Expires 2004 Robin Heinrichs Assemblymember Term Expires 2004 Cecil Ranney Assemblymember Term Expires 2006 Nancy Wells Assemblymember Term Expires 2005 Pat Carlson Bu,oug;, tvlana Judith A. Nielsen, CMC Borough Clerk Assembly Agenda Special Meeting Borough Conference Room 1. ROLL CALL 2. CITIZENS' COMMENTS - Limited to three minutes per speaker. 3. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING A. Contract No. 2004 -49 EVOS Scrap Metal Removal from Karluk. B. Contract No. 2004 -50 EVOS Scrap Metal Removal from Port Lions. C. Approval of Election Workers in Ouzinkie. 4. ADJOURNMENT This meeting was called by Deputy Mayor Bonney. Kodiak Island Borough Assembly Agenda September 30, 2004 Page 1 Kodiak Island Borough September 30, 2004 Assembly Guidelines Special Meeting Borough Conference Room 1. ROLL CALL Recommended motion: Move to specifically excuse any Assemblymembers that are absent. VOICE VOTE ON MOTION 2. CITIZENS' COMMENTS - Limited to three minutes per speaker. 3. CONSIDERATION OF MATTERS FOR THE SPECIAL MEETING A. Contract No. 2004 -49 EVOS Scrap Metal Removal from Karluk. Recommen d motion: Move to approve Contract No. 2004 -49 with West Bay Corporation l'I /V Cape Dougas in an amount not to exceed $20,000. Staff report. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION B. Contract No. 2004 - 50 EVOS Scrap Metal Removal from Port Lions. Recommended motion: Move to approve Contract No. 2004 -50 with Robert J. Barge Company in an amount not to exceed $48,500. Staff report. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION C. Approval of Election Workers in Ouzinkie. Recommended motion: Move to approve the election workers submitted by the Election Supervisor. aff report. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION 3. ADJOURNMENT - With no objection, the mayor adjourns the meeting. Kodiak Island Borough Assembly Guidelines September 30, 2004 Page 1 del -- APPROVAL FOR AGENDA: AMOUNT: Not to exceed $20,000.00 ACCOUNT # ',CJo - 6 -/40 -165L 6 Kodiak Island Borough AGENDA STATEMENT Special Meeting of: September 30, 2004 ITEM NO. 3.A Contract No. 2004 -49 Contract No. 2004 -49 EVOS Scrap Metal Removal from Karluk. The EVOS grant that the KIB has entered into with the Trustee Council /DEC expires tonight. At that time all contracts for work under the grant must be approve. The work does not have to be done; just the authorization or contracts need to be in place. Staff has been working with the communities of the borough for the last 5 or so years to remove hazardous material from the villages. We have succeeded in some area like the removal of batteries from the community landfills, purchase and installation of used oil burners - to burn crankcase oil from vehicles and vessels as well as community machinery, and burn boxes to efficiently burn the community's garbage etc. We have also work with them to remove fluids and crush the thousands of 55 gallon drums found in the villages. Vehicle oils, gas, brake fluids, rear end gear lube and antifreeze has been removed from derelict cars and trucks. What remains is the removal of this scrap metal. Staff has entertained any number of proposals to remove the metals. We have contacted or been contacted by any number of transport companies, barge company's, representatives of barge companies, folks with a boat, but for one reason or another (sometimes the issue was proper insurance, or the logistics of picking up metals in Karluk or Port Lions pr the small quantity of metals see Tracy Mitchell September 27,2004 memo for more history.) We have recently received two proposals to remove the metals that have merit and have been approved by DEC and Trustee Council. The Borough Assembly must approve these proposals because they are outside of KIBC 3.16.010 (contracts that can be enter into by the Borough Manager) Staff recommends a contract to remove metals from Karluk be entered into with West Bay Corporation, M/V Cape Douglas in an amount not to exceed $20,000. Move to approve Contract No. 200 -49 with West Bay Corporation /M /V Cape Doubles in an amount not to exceed $20,000. KODIAKISLAND BOROUGH Engineering & Facilities MEMORANDUM 710 Mill Bay Road Kodiak, AK 99615 (907) 486-9343 (p) (907) 486 -9394 (f) bcassictv@kib.co.kodiak.ak.us DATE: April 6, 2004 TO: Borough Assembly THRU: Pat Carlson, Manager FROM: Bud Cassidy, Director of Engineering and Faciliti ct RE: Metals Removal — Karluk and Port Lions INTRODUCTION You have on your agenda the approval of contracts to remove metals stockpiled in Karluk and Port Lions. These projects are part of the EVOS grant that expires tonight at midnight. At that time we are required to have all contracts and approvals completed if they are to be reimbursed by the Trustee Council. That means that the work does not have to be complete, but the contracts /approvals have to formally be in place. Staff has been working hard the last two weeks to put in place things needed for villagers to work on the preparation of metals for eventual removal. Purchases such as personal protection gear, drum deheaders, oil /water separators, or drum crushers are either completed or in process. Staff has also been working on the transport of these metals out of the villages. We have contacted the following transporters, Lazy Bay, Cape Douglas, Samson Tug and Barge, Horizon, Alaska Marine Transport, and the MV Helinke B (out of Homer). We have been contacted by any number of barge companies that have done work in Ouzinkie and the other villages as well as by other barge companies that are passing by Kodiak on their way to Seattle. (See Tracy Mitchell' Agenda Statement for more history.) RESPONSES We have had few firms who were willing to perform such a task because of the nature of getting and out of .dares like Karluk and Port 1inns We did receive two quotes: one from Doug Pederson with the M/V Cape Douglas and the other from the Robert J. Barge Company of Homer but with local representative, Gary Abston. These quotes are as follows: FIRM DESTINATION COST TOTAL M/V Cape Douglas Port Lions $41,968.25 + $18,750.00* $60,718.25 Karluk $20,000.00 + $5625.00* $25,625.00 Robert J. Barge, CO Port Lions $48,500 $48,500 Karluk $35,000 $35,000 *Additional price includes transport fees as well as any landfill fees. BOROUGH CODE The authority to approve these contracts is not found within the Manager's authority. His authority is found in KIBC 3.16.010 and specifically lays out the scenarios in which he can or cannot enter into contract. These projects fall outside of his authority. The need to advertise for such work as required under KIBC 3.16.040 is not required because that need is for contracts over $25,000 and for the types of projects authorized by 3.16.010. Again this project does not fall under the types of contracts identified. Those specific contracts, purchases and sale and transfer procedures are for the following: A. Contract for purchase, or issue of purchase authorizations for all supplies, materials, equipment, and services for the offices, departments, and agencies of the borough; B. Sell surplus, obsolete, or unusable personal property for the offices, department, and agencies of the borough; C. Transfer suppli9es, material and equipment to or between the offices, departments, and agencies of the borough; or D. Contract for the construction, repair, or improvements of borough facilities. My interpretation of this section of the code is that for this unique project —using EVOS money (to reimburse the KIB) for work in the villages - it does not fall under KIBC 3.16.010. Additionally, because the manager may only enter into contracts for projects and items found in 3.16.010, only the Assembly may approve contracts for metals removal from the villages. RECOMMENDATION It is recommended that contracts for removal of scrap metal be approved as follows: • Approve a contract with Robert J Barge Company for scrap metal removal from the community of Port Lions in an amount not to exceed $48,500. • Approve a contract with M/V Cape Douglas for the removal of scrap metal from the community of Karluk in an amount not to exceed $25,625. Engineering & Facilities 710 Mill Bay Road Kodiak, AK 99615 (907) 486 -9348 (p) (907) 486 -9394 (f) tmiteltell@kib.co.kodiak.ak.us MEMORANDUM DATE: September 27, 2004 TO: Deric Marcorelle, Environmental Specialist, ADEC Bud Cassidy, Director of Engineering and Facilities FROM: Tracy L. Mitchell, Environmental Specialist - 11fr RE: Scrap Metal Removal — Karluk & Port Lions Being able to compare "apples to apples" for scrap metal removal from the villages has proven to be a very difficult task. Much research has been done to try and provide this service at a reasonable cost. Among others I contacted the M/V Lazy Bay, the M/V Cape Douglas, Samson Tug & Barge, Horizon, Alaska Marine Transport, M/V Helinka B out of Homer and asked Jim Ragsdale of Schnitzer Steel to try and convince some of his barge contacts to come to Kodiak villages to remove the scrap. Either it was cost prohibitive because the barge would have to be chartered or they were simply not interested in the project. I was unable to obtain any firm numbers for loose barging the scrap all the way south because there wasn't any interest from those that had the capability to do so. In April a barge company out of Juneau - Channel Construction contacted me. They provided me with a cost estimate of $8500 and would barge the scrap to Seattle. Channel Construction was unable to come to Port Lions to conduct the work until September 3, 2004. Upon their arrival they determined that their barge was too big and that it would not be possible for the scrap metal to be removed. There are approximately 50 -75 tons in Karluk and 250 tons of scrap metal to be removed from Port Lions. Mr. Peterson, with the M/V Cape Douglas estimated that the cost to remove the metal from its location in Karluk and Port Lions, ship to Kodiak and transport to the Kodiak Island Borough Landfill for shipment off island would be $20,000 and $41,968.25 respectively. The costs to accept the metal into the Borough landfill are estimated to be $5625 and $18,750 respectively. Another barge company — Robert J. Barge Company out of Seward, has recently contacted me. They are also interested in removing the scrap metal from Karluk and Port Lions but shipping it south to Seattle. This means the Kodiak Island Borough will not have to handle and manage the scrap to ship off island. Their estimates are $35,000 for Karluk and $48,500 for Port Lions. Scenario 1) M/V Cape Douglas Karluk = $20,000 Port Lions = $41,968.25 Kodiak Island Borough Landfill $75 /ton x 75 tons = $5625 Kodiak Island Borough Landfill $75 /ton x 250 tons = $18,750 (residential rate used) Total = $61,968.25 + $24,375 = $86,343.25 Scenario 2) Robert J. Barge Company Karluk = $35,000 Port Lions = $48,500 Total = $83,500 It is recommended that approval be given for the expenditure to Robert J. Barge Company. Their reduced cost has another advantage of not having the metal come into Kodiak, the Kodiak Island Borough's landfill and managed for shipment off island. SEP -24 -2004 12:16P FROM: September 24, 2004 To: KODIAK ISLAND BOROUGH Attn: Tracy Mitchell Fax: 486 -9394 From: WEST BAY CORP. Doug Pedersen Fax: 486 -2384 Phone: 486 - 6870/350 -7815 (cell) RE: KARLUK METAL REMOVAL TO:4869394 P:1 /1 Transport vehicle wrecks and crushed drums from Karluk Village Landfill to Kodiak Landfill TOTAL QUOTE: $20,000.00 Td Wd ?T:E0 b00Z LE 'tiaS Seattle Action Services Llc 2442 NW Market #352 Seattle. Wa. 98107 Phone/Fax/Cell 206 -686 -3534 seattleactionservices@yahoo.com September 27th, 2004 To : Tracy Mitchell Kodiak Borough From : Tom Rebar Seattle Action Services (Agent for Robert J Barge Company) Re: Scrap Pick up Karluk Hi Tracy, It was great talking to you earlier regarding the scrap projects in your area. We would like to present a bid to take on the scrap project going on in Karluk. It is estimated to be about 50 -75 tons of materials maximum. Our proposal would involve us mobilizing the proper heavy equipment to move the scrap from the village site in Karluk to the barge landing (or be responsible for that Page 1 of 2 b£S£98990Z: '0N Xtid S3JIMBS NOI!J3: W08d movement) and the proper barge necessary to accommodate the move of the materials away from the Karluk area at which time Robert J Barge Company, owned by John Charles Eads of Seward Alaska, an Alaskan Native, will become owner of the materials and be responsible for the materials as an asset or liability. The proposed cost to your agency would be $35,000 payable to Robert J Barge Company upon their departure out of the Karluk area. Any materials not properly handled to meet general requirements of scrap to be hauled, i.e. draining of fluid 's, wiping of drums, etc. will be refused for shipment and not part of a requirement to haul out of that village for full consideration of our agreement. The shrink - wrapping of any pallets of scrap, the emptying of any liquids out of the equipment, removal of any freon or any hazardous materials left over from the material, and any other costs involved other than picking up and moving of scrap items will result in added costs. Please let me know if you have any questions regarding this proposal to haul. We would be happy to adjust the agreement to better serve your needs. Thank you, Tom Rebar - Seattle Action Services Ed Wd£T:EO 400E LE 'dS Page 2 of 2 VES£9899OE: '0N Xtid S331n2135 NOI19C: World Kodiak Island Borough AGENDA STATEMENT Special Meeting of: September 30, 2004 ITEM NO. 3_B Contract No. FY 2005 - 50 Contract No. 2004 -49 EVOS Scrap Metal Removal from Port Lions. The EVOS grant that the KIB has entered into with the Trustee Council /DEC expires tonight. At that time all contracts for work under the grant must be approve. The work does not have to be done; just the authorization or contracts need to be in place. Staff has been working with the communities of the borough for the last 5 or so years to remove hazardous material from the villages. We have succeeded in some area like the removal of batteries from the community landfills, purchase and installation of used oil burners - to burn crankcase oil from vehicles and vessels as well as community machinery, and burn boxes to efficiently burn the community's garbage etc. We have also work with them to remove fluids and crush the thousands of 55 gallon drums found in the villages. Vehicle oils, gas, brake fluids, rear end gear lube and antifreeze has been removed from derelict cars and trucks. What remains is the removal of this scrap metal. Staff has entertained any number of proposals to remove the metals. We have contacted or been contacted by any number of transport companies, barge company's, representatives of barge companies, folks with a boat etc, but because of meeting the proper requirements (sometimes the issue was insurance, or the logistics of coming to Port Lions or the small quantity of metals - see Tracy Mitchell September 27,2004 memo for more history) the projects were never initiated. We have recently received two proposals to remove the metals that have merit and have been approved by DEC and Trustee Council The Borough Assembly must approve these proposals because they are outside of KIBC 3.16.010 (contract that can be enter into by the Borough Manager) Staff recommends a contract to remove metals from Port Lions be entered into with Robert J. Barge Company in an amount not to exceed $48,500. Recommended motion: Move to approve Contract No. 2004 -50 with Robert J. Barge Company in an amount not to exceed $48,500. R VAL FOR AGENDA AMOUN "1': Not to exceed $48,500.00 ACCOUNT # 5130 —‘is -/Sa- a O - /451 6. Kodiak Island Borough AGENDA STATEMENT Special Meeting of: September 30, 2004 ITEM NO. 3_B Contract No. FY 2005 - 50 Contract No. 2004 -49 EVOS Scrap Metal Removal from Port Lions. The EVOS grant that the KIB has entered into with the Trustee Council /DEC expires tonight. At that time all contracts for work under the grant must be approve. The work does not have to be done; just the authorization or contracts need to be in place. Staff has been working with the communities of the borough for the last 5 or so years to remove hazardous material from the villages. We have succeeded in some area like the removal of batteries from the community landfills, purchase and installation of used oil burners - to burn crankcase oil from vehicles and vessels as well as community machinery, and burn boxes to efficiently burn the community's garbage etc. We have also work with them to remove fluids and crush the thousands of 55 gallon drums found in the villages. Vehicle oils, gas, brake fluids, rear end gear lube and antifreeze has been removed from derelict cars and trucks. What remains is the removal of this scrap metal. Staff has entertained any number of proposals to remove the metals. We have contacted or been contacted by any number of transport companies, barge company's, representatives of barge companies, folks with a boat etc, but because of meeting the proper requirements (sometimes the issue was insurance, or the logistics of coming to Port Lions or the small quantity of metals - see Tracy Mitchell September 27,2004 memo for more history) the projects were never initiated. We have recently received two proposals to remove the metals that have merit and have been approved by DEC and Trustee Council The Borough Assembly must approve these proposals because they are outside of KIBC 3.16.010 (contract that can be enter into by the Borough Manager) Staff recommends a contract to remove metals from Port Lions be entered into with Robert J. Barge Company in an amount not to exceed $48,500. Recommended motion: Move to approve Contract No. 2004 -50 with Robert J. Barge Company in an amount not to exceed $48,500. KODIAK ISLAND BOROUGH Engineering & Facilities MEMORANDUM 710 Mill Bay Road Kodiak, AK 99615 (907) 486-9343 (p) • (907) 486 -9394 (f) bcassidy@kib.co.kodiak.ak.us DATE: April 6, 2004 TO: Borough Assembly THRU: Pat Carlson, Manager FROM: Bud Cassidy, Director of Engineering and Facilities RE: Metals Removal — Karluk and Port Lions INTRODUCTION You have on your agenda the approval of contracts to remove metals stockpiled in Karluk and Port Lions. These projects are part of the EVOS grant that expires tonight at midnight. At that time we are required to have all contracts and approvals completed if they are to be reimbursed by the Trustee Council. That means that the work does not have to be complete, but the contracts /approvals have to formally be in place. Staff has been working hard the last two weeks to put in place things needed for villagers to work on the preparation of metals for eventual removal. Purchases such as personal protection gear, drum deheaders, oil /water separators, or drum crushers are either completed or in process. Staff has also been working on the transport of these metals out of the villages. We have contacted'the following transporters, Lazy Bay, Cape Douglas, Samson Tug and Barge, Horizon, Alaska Marine Transport, and the MV Helinke B (out of Homer). We have been contacted by any number of barge companies that have done work in Ouzinkie and the other villages as well as by other barge companies that are passing by Kodiak on their way to Seattle. (See Tracy Mitchel]' Agenda Statement for more history.) RESPONSES We have had few firms who were willing to perform such a task because of the nature of getting into and out of places like Karluk and Port Lions. We did receive two quotes: one from Doug Pederson with the M/V Cape Douglas and the other from the Robert J. Barge Company of Homer but with local representative, Gary Abston. These quotes are as follows: FIRM DESTINATION COST TOTAL M/V Cape Douglas Port Lions $41,968.25 + $18,750.00* $60,718.25 Karluk $20,000.00 + $5625.00* $25,625.00 Robert J. Barge, CO Port Lions $48,500 $48,500 Karluk $35,000 $35,000 *Additional price includes transport fees as well as any landfill fees. BOROUGH CODE The authority to approve these contracts is not found within the Manager's authority. His authority is found in KIBC 3.16.010 and specifically lays out the scenarios in which he can or cannot enter into contract. These projects fall outside of his authority. The need to advertise for such work as required under KIBC 3.16.040 is not required because that need is for contracts over $25,000 and for the types of projects authorized by 3.16.010. Again this project does not fall under the types of contracts identified. Those specific contracts, purchases and sale and transfer procedures are for the following: A. Contract for purchase, or issue of purchase authorizations for all supplies, materials, equipment, and services for the offices, departments, and agencies of the borough; B. Sell surplus, obsolete, or unusable personal property for the offices, department, and agencies of the borough; C. Transfer suppli9es, material and equipment to or between the offices, departments, and agencies of the borough; or D. Contract for the construction, repair, or improvements of borough facilities. My interpretation of this section of the code is that for this unique project —using EVOS money (to reimburse the KIB) for work in the villages - it does not fall under KIBC 3.16.010. Additionally, because the manager may only enter into contracts for projects and items found in 3.16.010, only the Assembly may approve contracts for metals removal from the villages. RECOMMENDATION It is recommended that contracts for removal of scrap meta] be approved as follows: • Approve a contract with Robert J Barge Company for scrap metal removal from the community of Port Lions in an amount not to exceed $48,500. • Approve a contract with MN Cape Douglas for the removal of scrap metal from the community of Karluk in an amount not to exceed $25,625. MEMORANDUM DATE: September 27, 2004 TO: Deric Marcorelle, Environmental Specialist, ADEC Bud Cassidy, Director of Engineering and Facilities FROM: Tracy L. Mitchell, Environmental Specialist - 111A 1 RE: Scrap Metal Removal — Karluk & Port Lions Being able to compare "apples to apples" for scrap metal removal from the villages has proven to be a very difficult task. Much research has been done to try and provide this service at a reasonable cost. Among others I contacted the M/V Lazy Bay, the M/V Cape Douglas, Samson Tug & Barge, Horizon, Alaska Marine Transport, M/V Helinka B out of Homer and asked Jim Ragsdale of Schnitzer Steel to try and convince some of his barge contacts to come to Kodiak villages to remove the scrap. Either it was cost prohibitive because the barge would have to be chartered or they were simply not interested in the project. I was unable to obtain any firm numbers for loose barging the scrap all the way south because there wasn't any interest from those that had the capability to do so. In April a barge company out of Juneau - Channel Construction contacted me. They provided me with a cost estimate of $8500 and would barge the scrap to Seattle. Channel Construction was unable to come to Port Lions to conduct the work until September 3, 2004. Upon their arrival they determined that their barge was too big and that it would not be possible for the scrap metal to be removed. There are approximately 50 -75 tons in Karluk and 250 tons of scrap metal to be removed from Port Lions. Mr. Peterson, with the M/V Cape Douglas estimated that the cost to remove the metal from its location in Karluk and Port Lions, ship to Kodiak and transport to the Kodiak Island Borough Landfill for shipment off island would be $20,000 and $41,968.25 respectively. The costs to accept the metal into the Borough landfill are estimated to be $5625 and $18,750 respectively. Another barge company — Robert J. Barge Company out of Seward, has recently contacted me. They are also interested in removing the scrap metal from Karluk and Port Lions but shipping it south to Seattle. This means the Kodiak Island Borough will not have to handle and manage the scrap to ship off island. Their estimates are $35,000 for Karluk and $48,500 for Port Lions. Scenario 1) M/V Cape Douglas Karluk = $20,000 Port Lions = $41,968.25 Kodiak Island Borough Landfill $75 /ton x 75 tons = $5625 Kodiak Island Borough Landfill $75 /ton x 250 tons = $18,750 (residential rate used) Total = $61,968.25 + $24,375 = $86,343.25 2) Scenario 2 Robert J. � R aroa rmm�anv C ' r - J 710 Mill Bay Road Kodiak, AK 99615 (907) 486-9348 (p) (907) 486 -9394 (f) imitchell@kib.co.kodiakak.us Karluk = $35,000 Port Lions = $48,500 Total = $83,500 It is recommended that approval be given for the expenditure to Robert J. Barge Company. Their reduced cost has another advantage of not having the metal come into Kodiak, the Kodiak Island Borough's landfill and managed for shipment off island. 09 -29 - 04 11:38 NATIVE VILLAGE OF PORT LIONS NATIVE VILLAGE OF PORT LIONS Port Lions Traditional Tribal Council n Pon r' Lions , Sell rgi .045 Kodiak blaad September 29, 2004 Kodiak Island Borough Assembly 710 Millbay Road Kodiak, Alaska 99550 The Honorable Mayor LeDoux and Assembly Members, This letter is in reference to the scrap metals removal in Port Lions. The consolidation of the metals has occurred with the rubber tires and fluids removed from vehicles and 55 gallon drums crushed and ready for shipment. We are requesting approval of expenditures for the completion of this project. In this day of budget cuts once this opportunity passes by we may never again be in the position to finish this project, and we will have to contend with this problem in our community for years to come. As some of you know, we go to great lengths to keep our community as clean as possible and the environmental and aesthetic issues associated with scrap metals in our community warrant the completion of this project. We thank you for all your hard work on the Borough Assembly and look forward to a favorable decision- Sincerely, i Wayne Lukin Tribal Environmental Specialist WL:wjk Cc: City of Port Lions KODLIK ISLAND BOROUGH CLERK'S OFFICE COPIED TO: ASSEMBLY ✓ MAYOR V MANAGER .9. OTHER .1D =19074542434 P.O. Box 69 Port lions, Ak 99550 Ph: (907) 454.2254 Fx: (907) 454-2434 DECEOVE El SEP292004 J BOROUGH CI FRK OFFICE IJVI \VUU vI- ' _ - -- - - P02/02 SEP -15 -2004 09:27R FROM: September 15, 2004 To: KODIAK ISLAND BOROUGH Attn: Tracy Mitchell Fax: 486 -9394 From: WEST BAY CORP. Doug Pedersen Fax: 486 -2384 Phone: 486-6870/350-7815 (cell) RE: PORT LIONS METAL REMOVAL (contents include): • 85 -90 automobiles • 11 pallets crushed drums • 25 -30 intact drums • 10 -300 gallon oil tanks • 9 full size p- up- trucks • 1 front end loader ▪ 1 road grader • 1 Mack end dump truck • 1 John Deere Bulldozer • 1 large snow plow MN Cape Douglas (charter) North Bay Corp. $5,000.00 per day 5 days ® $5,000.00 $25,000.00 West Bay Corp. crew: 3 crew $300 each per day 5 days @ $900.00 Plane fare: round -trip to Port Lions Equipment Hauling: Lowboy trailer to haul excavator 2 @ $200.00 per trip TO:4869394 P:1'2 4,500.00 300.00 400.00* City Ramp Fee: $174.50 (includes tax) per tide 5 @ $174.50 872.50* SEP -15 - 2004 09:42A FROM: City Land Use: 60'x 90' staging area $540 per week 540.00* Arc -N -Spark Boom truck and Trailer rental $125.00/hour x 8 hours = $1,000 per trip 5 trips @ $1,000.00 5,000.00* Equipment Rental: A -K Contruction Articulated Dump Truck 1 week @ $1,850.00 1,850.00* Island Hydraulics - Excavator 1 week @ $1,000.00 1,000.00* Island Hydraulics - Loader 1 week @ $1,400.00 1,400.00* Add 10 % mark -up on astericked items 1,106.25 GRAND TOTAL $41,968.25 CONTRACTOR: WEST BAY CORP. CUSTOMER: KODIAK ISLAND BOROUGH TO:4869394 P:1 /1 Td Wd02:z0 1700Z LE 'aaS Seattle Action Services Llc 2442 NW Market #352 Seattle, Wa. 98107 Phone/Fax/Cell 206 - 686 -3534 seattleactionservices@yahoo.com September 27th, 2004 To : Tracy Mitchell Kodiak Borough From : Tom Rebar Seattle Action Services (Agent for Robert J Barge Company) Re: Scrap Pick up Port Lions Hi Tracy, It was great talking to you earlier regarding the scrap projects in your area. We would like to present a bid to take on the scrap project going on in Port Lions. It is estimated to be about 250 tons of materials. Our proposal would involve us mobilizing the proper heavy equipment to move the scrap from the village site in Port Lions to the barge landing (or be responsible for that Page 1 of 2 b£S£98990Z: 'ON Xed S3JIna3S NOIlDtl: WOJd movement) and the proper barge necessary to accommodate the move of the materials away from the Port Lions area at which time Robert J Barge Company, owned by John Charles Eads of Seward Alaska, an Alaskan Native, will become owner of the materials and be responsible for the materials as an asset or liability. The proposed cost to your agency would be $48,500 payable to Robert J Barge Company upon their departure out of the Port Lions area. Any materials not properly handled to meet general requirements of scrap to be hauled, i.e. draining of fluids, wiping of drums, etc. will be refused for shipment and not part of a requirement to haul out of that village for full consideration of our agreement. The shrink - wrapping of any pallets of scrap, the emptying of any liquids out of the equipment, removal of any freon or any hazardous materials left over from the material, and any other costs involved other than picking up and moving of scrap items will result in added costs. Please let me know if you have any questions regarding this proposal to haul. We would be happy to adjust the agreement to better serve your needs. Thank you, Tom Rebar - Seattle Action Services Ed WdOE'EO 700E LE 'daS Page 2 of 2 PES29899OZ: 'ON Xtid S NOIIOtP WONd Kodiak Island Borough AGENDA STATEMENT Special Meeting of: September 30, 2004 Approval of Election Workers. Per borough Code: 7.30.010 Election officials. A. The assembly shall appoint at least three (3) judges in each precinct to constitute the election board of that precinct. The borough clerk is the election supervisor. One (1) judge shall be designated as chair and shall be ordinarily responsible for administering the election in that precinct. The borough clerk may appoint up to three (3) election clerks at any polling place where they are needed to conduct an orderly election and to relieve the election judges of undue hardship. The election workers approved for Ouzinkie have been replaced by four new election workers. The workers are: Chair Barbara Anderson Judge Terrie Boskofsky Judge Faith Muller Judge Irene "Ruth" Anderson ITEM NO. 3_C Fiscal Notes: APPROVAL FOR AGENDA: Recommended motion: Move to approve the election workers submitted by the Election Supervisor. II TOT II Ms. Wells k b i II Mr. Abell V : •< < < II✓ "< S ,n TOTAL Ms. Wells Mr. Abell R TOTAL Ms. Wells Mr. Abell `..k -c e a CD C> VI TOT'AT. Ms. Wells ♦ Branson Mr. Henn* Mr. Ramey Mr. Bonney Mr. Abell 6 ‘,3 CO o 0 n o. Q W . .. �i C I" J 'rcrreT Ms. Wells M Abell 1 o to I � Z