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08/19/2004 Regular MeetingKodiak Island Borough August 19, 2004 - 7:30 p.m. Ms. Gabrielle LeDoux Borough Mayor Term Expires 2004 Mr. Tom Abell Assemblymember Term Expires 2005 Mr. Mike Anderson Assemblymember Term Expires 2004 (2006) Mr. Tuck Bonney Deputy Mayor Assemblymember Term Expires 2005 Ms. Pat Branson Assemblymember Term Expires 2004 Mr. Robin Heinrichs Assemblymember Term Expires 2004 Mr. Cecil Ranney Assemblymember Term Expires 2006 Ms. Nancy Wells Assemblymember Term Expires 2005 Mr. Pat Carlson Borough Manager Ms. Judith A. Nielsen Borough Clerk Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES A. Kodiak Island Borou h Assembly Special Meeting of Ju 24, Regular Meeting of Ju -15 d Special Meeting of July , 29 , 2004. 6. AWARDS AND Pf ENTATIONS A. Lifesaving Awards B. Proclamation 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1- 800 - 478 -5736) (Local Telephone Number 486 -3231) A. rdinance No. 2004 -14 Placing a Ballot Measure Before the Voters at the October 5, 2004 Regular Municipal Election That, If Passed by the Voters, Would Exempt the Borough's Municipal Officers and Candidates for Elective Office of the Kodiak Island Borough from the Requirements of the State of Alaska Public Officials Financial Disclosure Law. 0. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2004 -40 Kodiak Fisheries Research Center (KFRC) Janitorial Services. 2. Contract No. 2004 43 Providence Kodiak Island Counseling Center for Counseling Services to the KIB School District. Kodiak Island Borough Assembly Agenda August 19, 2004 Page 1 B. RESOLUTIONS - None C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2005 -04 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed S6,210,000 to Finance the Planning, Design, anc Construction of School and Related Capital Improvements, Including Without Limitation a New School Pool 6 -Lane, 1 Diving Board; and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 5, 2004 Regular Borough Election. 2. Ordinance No. FY2005 -05 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed 54,190,000 to Finance the Planning, Design, and Construction of School and Related Capital Improvements, Including Without Limitation the Kodiak High School Voc Ed /Classroom Reclamation; and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 5, 2004 Regular Borough Election. 3. Ordinance No. FY2005 -06 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $2,805,000 to Finance the Planning, Design, and Construction of School and Related Capital Improvements, Including Without Limitation the North Star Elementary Addition (6 Classrooms); and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 5, 2004 Regular Borough Election. D. OTHER ITEMS 1. Purchase of Scott Air -Paks for the Womens Bay Volunteer Fire Department. 2. Appointment to the Service Area No. 1 Board. 3. Grant Acceptance of a NOAA Grant for a Gulf of Alaska Hydrographic Survey. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Planning and Zoning Commission Regular Meeting of May 19. 2004. 2. Kodiak Island Borough School District Board of Education Regular Meeting of March 29; Special Meeting of April 12; Regular Meeting of April 19; Special Meetings of May 3, May 10, and May 13; Regular Meetings of May 24 and June 14; and Special Meetings of June 24 and July 19, 2004. B. REPORTS 1. Kodiak Island Borough July 2004 Financial Report. 2. Kodiak Island Borough School District Board of Education Meeting Summaries of July 19, July 26, and August 5, 2004. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. EXECUTIVE SESSION A. Matters That the Immediate Public Knowledge of Which Would Tend to Affect Adversely the Finances of the Borough Regarding: 1. The Boroughs Bidding Process 2. The Borough's Interests in Tract A of Bells Flats Subdivision. 18. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assembly Chambers. Kodiak Island Borough Assembly Agenda August 19, 2004 Page 2 Kodiak Island Borough August 19, 2004 - 7:30 p.m. Ms. Gabrielle 'LeDoux Borough Mayor Term Expires 2004 Mr. Tom Abell Assemb /ymember Term Expires 2005 Mr. Mike Anderson Assemblymember Term Expires 2004 (20061 Mr. Tuck Bonney Deputy Mayor Assemblymember Term Expires 2005 Ms. Pat Branson Assemblymember Term Expires 2004 Mr. Robin Heinrichs Assemblymember Term Expires 2004 Mr. Cecil Ranney Assemblymember Term Expires 2006 Ms. Nancy Wells Assemblymember Term Expires 2005 Mr, Pat Carlson Borough Manager Ms. Judith A. Nielsen Borough Clerk Assembly Agenda Regular Meeting Assembly Chambers Meeting broadcast live over radio station KMXT 100.1 FM and Cablevision station 8. 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES DRAFT A. Kodiak Island Borough Assembly Special Meeting of June 24, Regular Meeting of July 15, and Special Meeting of July 29, 2004. 6. AWARDS AND PRESENTATIONS A. Lifesaving Awards B. Proclamation 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. 8. COMMITTEE REPORTS 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (Toll Free Telephone Number 1 800 - 478 - 5736) (Local Telephone Number 486 - 3231) A. Ordinance No. 2004 -14 Placing a Ballot Measure Before the Voters at the October 5, 2004 Regular Municipal Election That, If Passed by the Voters, Would Exempt the Borough's Municipal Officers and Candidates for Elective Office of the Kodiak Island Borough from the Requirements of the State of Alaska Public Officials Financial Disclosure Law. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2004 -40 Kodiak Fisheries Research Center (KFRC) Janitorial Services. Kodiak Island Borough Assembly Agenda August 19, 2004 Page 1 2. Contract No. 2004 43 Providence Kodiak Island Counseling Center for Counseling Services to the Kodiak Island Borough School District. B. RESOLUTIONS 1 es ut'.n o. Y2 .S5 -.4 Urgin• a Fe. ral .ver en o :in Fi Chambers. C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2005 -04 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $6,210,000 to Finance the Planning, Design, and Construction of School and Related Capital Improvements, Including Without Limitation a New School Pool 6 -Lane, 1 Diving Board; and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 5, 2004 Regular Borough Election. 2. Ordinance No. FY2005 -05 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $4,190,000 to Finance the Planning, Design, and Construction of School and Related Capital Improvements, Including Without Limitation the Kodiak High School Voc Ed /Classroom Reclamation; and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 5, 2004 Regular Borough Election. 3. Ordinance No. FY2005 -06 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $2,805,000 to Finance the Planning, Design, and Construction of School and Related Capital Improvements, Including Without Limitation the North Star Elementary Addition (6 Classrooms); and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 5, 2004 Regular Borough Election. D. OTHER ITEMS 1. Purchase of Scott Air -Paks for the Womens Bay Volunteer Fire Department. 2. Appointment to the Service Area No. 1 Board. 3. Grant Acceptance of a NOAA Grant for a Gulf of Alaska Hydrographic Survey. 14. INFORMATION MATERIALS (No Action Required) A. MINUTES OF OTHER MEETINGS 1. Planning and Zoning Commission Regular Meeting of May 19. 2004. 2. Kodiak Island Borough School District Board of Education Regular Meeting of March 29; Special Meeting of April 12; Regular Meeting of April 19; Special Meetings of May 3, May 10, and May 13; Regular Meetings of May 24 and June 14; and Special Meetings of June 24 and July 19, 2004. B. REPORTS 1. Kodiak Island Borough July 2004 Financial Report. 2. Kodiak Island Borough School District Board of Education Meeting Summaries of July 19, July 26, and August 5, 2004. 15. CITIZEN COMMENTS 16. ASSEMBLYMEMBER COMMENTS 17. ADJOURNMENT Copies of agenda items are available at the Borough Clerk's Office, 710 Mill Bay Road, or just prior to the meeting outside the Assemb }' Kodiak Island Borough Assembly Agenda August 19, 2004 Page 2 Kodiak Island Borough June 24, 2004 KODIAK ISLAND BOROUGH Special Assembly Meeting June 24, 2004 DRAFT A special meeting of the Kodiak Island Borough Assembly was held June 24, 2004 in the Conference Room of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:52 p.m. Present were Mayor Gabrielle LeDoux, Assemblymembers Tom Abell, Pat Branson, Robin Heinrichs, and Wayne Stevens. Staff present were Manager Pat Carlson and Clerk Judi Nielsen. HEINRICHS moved to excuse Assemblymembers Tuck Bonney, Cecil Ranney, and Nancy Wells, seconded by BRANSON VOICE VOTE ON MOTION CARRIED UNANIMOUSLY CITIZENS' COMMENTS Mike Sirofchuck spoke in favor or Resolution No. 2004 -19. Mike Milligan spoke to improved community standards for security and asked the Assembly to address fiduciary responsibility. CONSIDERATION OF MATTERS FOR THE SPECIAL MEETING A. Resolution No. 2004 -17 Accepting a Grant from the Alaska Division of Homeland Security and Emergency Management Under the State Homeland Security Grant Program (SHSGP). HEINRICHS moved to adopt Resolution No. 2004 -17, seconded by BRANSON Manager Carlson reported that this was a $43,000 grant that would provide $40,000 for the acquisition of handheld radios and $3,000 for training in the use of protective clothing by emergency room medical personnel in the event of a hazardous materials incident. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Heinrichs, Stevens B. Resolution No. 2004 -18 Accepting a Grant from the United States Department of the Interior, Fish and Wildlife Service for Geographic Information System (GIS) Data Acquisition and Planning to Protect Womens Bay Watershed Resources. STEVENS moved to adopt Resolution No. 2004 -18, seconded by HEINRICHS Manager Carlson noted this was to accept a $25,000 grant for the purchase of orthophotography of the Womens Bay area that would be incorporated into the Borough's GIS system. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Heinrichs, Stevens, Abell C. Resolution No. 2004 -19 Requesting that the Department of Natural Resources (DNR) Hold an Official Public Hearing on the Request by the Alaska Aerospace Development Corporation (AADC) for Management Authority Volume XXIX Page 1 of Additional State Lands in the Pasagshak /Narrow Cape Area and Requesting that DNR Extend the Public Comment Period on the AADC Request for an Additional 30 day Period Following the Public Hearing to Allow for Adequate Public Review and Comment. ABELL moved to adopt Resolution No. 2004 -19, seconded by HEINRICHS Manager Carlson reported that this request for a public comment period was important as there had been considerable public interest over the proposed expansion of AADC management authority. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Heinrichs, Stevens, Abell, Branson D. Acknowledging Receipt of the Architectural /Engineering Review Board's Recommendation for Architectural Services to Incorporate a Community Health Center (CHC) into the Providence Kodiak Island Medical Center and Authorizing the Manager to Enter into Contract Negotiations. BRANSON moved to acknowledge receipt of the Architectural/ Engineering Review Board's recommendation for architectural services to incorporate a Community Health Center (CHC) into the Providence Kodiak Island Medical Center and authorize the Manager or his designee to enter into contract negotiations with Prochaska & Associates, seconded by HEINRICHS Manager Carlson reported that at its June 9, 2004 meeting, the Board made and approved a motion to select Prochaska & Associates as the design professional for the project. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stevens, Abell, Branson, Heinrichs E. Resignation of Kodiak Island Borough Assemblymember. BRANSON moved to accept, with regret, the resignation of Assemblymember Wayne A. Stevens and declare his seat for a term to expire October 2006 vacant effective 5:00 p.m. on July 1, 2004 and direct the Borough Clerk to advertise the vacancy per Borough Code, seconded by HEINRICHS. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Heinrichs, Stevens F. Presentation to Out -going Assemblymember. Mayor LeDoux presented the plaque to out -going Assemblymember Wayne Stevens. ADJOURNMENT With no objection, the mayor adjourns the meeting at 8:18 p.m. ATTEST: Gabrielle LeDoux, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough June 24, 2004 Volume XXIX Page 2 KODIAK ISLAND BOROUGH Regular Assembly Meeting July 15, 2004 DRAFT A regular meeting of the Kodiak Island Borough Assembly was held July 15, 2004 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Cadet Michael Johnson of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Gabrielle LeDoux, Assemblymembers Tom Abell, Pat Branson, Robin Heinrichs, and Nancy Wells (one vacant seat.) Staff present were Manager Pat Carlson, Clerk Judi Nielsen, and Deputy Clerk Nova Javier. BRANSON moved to excuse Assemblymembers Tuck Bonney and Cecil Ranney, seconded by HEINRICHS VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA ABELL moved to approve the agenda, seconded by BRANSON VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meeting Minutes of July 1, 2004. WELLS moved to approve the minutes as submitted, seconded by HEINRICHS Assemblymember Branson corrected the minutes to include, under Committee Reports, her congratulations to PKIMC for receiving their re- accreditation by the Joint Commission on Accreditation of Healthcare Organizations (JCAHO.) VOICE VOTE ON MOTION CARRIED UNANIMOUSLY AWARDS AND PRESENTATIONS A. Employee of the Quarter - Manager Carlson Manager Carlson presented the Employee of the Quarter Award to Debra Rippey, Appraiser Technician in the Assessing Department. B. Longevity Awards - Manager Carlson Manager Carlson presented a Five Year Longevity Award to Mary Barber, Accounting Technician /Accounts Payable in the Finance Department and a Fifteen Year Longevity Award to Sharon Nault, Operations Supervisor in the Management Information Services Department. Kodiak Island Borough July 15, 2004 Volume XXIX Page 1 CITIZENS' COMMENTS Sarah Thayer phoned in support of Resolution No. 2004 -14. She said the financial disclosure was an invasion of privacy and many villages and small cities, including the City of Kodiak, were exempt. Wes Hanna, reporter, apologized . for the article in the Kodiak Daily Mirror that erroneously reported that the Assembly was considering a cut, instead of allocating $330,000 to non - profits. He said they would run a correction. Mayor LeDoux thanked Mr. Hanna for his comments. COMMITTEE REPORTS Assemblymember Heinrichs said the Bond Committee discussion was going well. Three capital project ballot measures were considered for the October election. He said they would meet on Thursday, July 22 at 5:15 p.m. in the Borough conference room, and on Thursday, July 29 at 5:15 p.m. in the Assembly chambers for a public hearing. He encouraged public involvement. PUBLIC HEARING A. Ordinance No. 2004 -13 Amending Title 7 Elections Chapter 7.40 Canvassing and Certification of Election Returns Section 7.40.010 Canvass of Returns. BRANSON moved to adopt Ordinance No. 2004 -13, seconded by WELLS Clerk Nielsen said the Legislature amended Alaska Statutes regarding ballot review and the ordinance would amend the Code to reflect the change. Mayor LeDoux opened the public hearing; hearing and seeing none; she reconvened the regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Heinrichs, Wells BOROUGH MANAGER'S REPORT Manager Carlson said the bonds would be sold in mid July at 4.44 percent. He would then initiate the planning and design process for the projects. MESSAGES FROM THE BOROUGH MAYOR Mayor LeDoux congratulated the Borough employees who received awards. She attended the dedication of the Sven Haakanson airport in Old Harbor with Assemblymember Abell. She said the occasion epitomized that one person could really make a difference for his community and people, and the celebration of the community was touching and moving. Kodiak Island Borough July 15, 2004 Volume XXIX Page 2 UNFINISHED BUSINESS - None. NEW BUSINESS CONTRACTS 1. Contract No. 2004 -36 Kodiak Island Borough and City of Kodiak Animal Control. WELLS moved to approve Contract No. 2004 -36 with the City of Kodiak for the period of July 1, 2004 through June 30, 2006 in the amount of $60,000 per year, seconded by BRANSON Manager Carlson said the contract set forth the scope of services and enforcement, and the care and disposition of animals in the Borough. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Heinrichs, Wells, Abell 2. Contract No. 2004 -37 Sole Source Contract with the Alaska Native Tribal Health Consortium (ANTHC) - EVOS Funds and Ouzinkie. HEINRICHS moved to approve the expenditure of $34,000 to the Alaska Native Tribal Health Consortium for development of a borrow site in Ouzinkie, seconded by BRANSON Manager Carlson said the ANTHC was working on a water and sewer improvement project that required rock. The rock would be excavated from the Ouzinkie landfill and thereby provide a new trench for future waste disposal. This was a cost - effective way to meet the needs of the community. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Heinrichs, Wells, Abell, Branson RESOLUTIONS 1. Resolution No. 2004 -21 Accepting a Grant from the Bureau of Land Management Alaska Cadastral Program to Provide Funding for Improvements to the Kodiak Island Borough Geographic Information System (GIS). HEINRICHS moved to adopt Resolution No. 2004 -21, seconded by BRANSON Manager Carlson said the $40,000 grant would provide for professional services, training, and infrastructure improvements to the Borough's networking capability. Assemblymember Heinrichs said this was a substantial, positive step forward. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Wells, Abell, Branson, Heinrichs Kodiak Island Borough July 15, 2004 Volume XXIX Page 3 2. Resolution No. 2004 -22 Approving Fiscal Year 2005 Kodiak Island Borough Non - Profit Funding. BRANSON moved to adopt Resolution No. 2004 -22, seconded by WELLS Manager Carlson said this would distribute the Borough funds set aside in the Fiscal Year 2005 budget to various non - profit agencies. Assemblymember Branson said allocating funds was not easy; however, $330,000 was a large percentage of the funds budgeted. She opposed mandating that non - profits serve in the crossing guard program as for many it would be difficult, especially for seniors. She saw it as a revenue source for those agencies that could participate in the program. Assemblymember Wells felt the Assembly valued Kodiak's non - profits and the funding was important because of decreased State funding and services. Assemblymember Heinrichs was glad to see funding maintained and thanked the non - profits and their employees for improving the quality of life in Kodiak. Mayor LeDoux thought to link funding with participation in the crossing guard program without causing hardship to non - profits. Assemblymember Abell had mixed emotions about funding non - profits and felt this year might be a weaning period for decreased funding in the future. He appreciated Assemblymember Branson for preparing the matrix. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Heinrichs, Wells ORDINANCES FOR INTRODUCTION 1. Ordinance No. 2004 -14 Placing a Ballot Measure Before the Voters at the October 5, 2004 Regular Municipal Election That, If Passed by the Voters, Would Exempt the Borough's Municipal Officers and Candidates for Elective Office of the Kodiak Island Borough from the Requirements of the State of Alaska Public Officials Financial Disclosure Law. ABELL moved to adopt Ordinance No. 2004 -14 in first reading to advance to public hearing on August 5, 2004, seconded by BRANSON Manager Carlson said this would place a question on the ballot that if approved by the voters would exempt Borough municipal officers from the requirements of the State's Public Officials Financial Disclosure Law. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Heinrichs, Wells, Abell Kodiak Island Borough July 15, 2004 Volume XXIX Page 4 OTHER ITEMS 1. Acceptance of Alaska Coastal Management Program Grant Funds for Fiscal Year 2005 Required Tasks and Plan Evaluation. WELLS moved to accept Alaska Coastal Management Program Grant Funds of $27,250 for Fiscal Year 2005 Required Tasks and Plan Evaluation, seconded by ABELL Manager Carlson said this was an annual contract with the Department of Community and Economic Development for the KIB Coastal Management Program. Assemblymember Heinrichs previously served on the Coastal Policy Council and could attest to how important it was for Kodiak to comment on federal and other activities that occur outside the Borough's boundaries. This was the only way to interact with some of the off -shore drilling and tanker issues. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Heinrichs, Wells, Abell, Branson 2. Acceptance of State of Alaska Fiscal Year 2005 Child Care Assistance Grant. BRANSON moved to accept fiscal year 2005 State of Alaska Child Care Assistance grant funds of $78,180, seconded by HEINRICHS Manager Carlson said this would accept a Child Care Assistance Grant that would fund the administration of the local child care assistance program. Assemblymember Wells was glad to see the program fully funded by the State as it was a vital program that many families in Kodiak utilized. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Wells, Abell, Branson, Heinrichs CITIZEN COMMENTS Captain Dave Davis, Salvation Army, thanked the Assembly for their continued support to non - profits. ASSEMBLYMEMBER COMMENTS Assemblymember Abell said the Bond Committee would hold two more meetings to prepare the ballot measures for the next regular election. Assemblymember Wells congratulated the Borough employees who received awards. She was unable to attend the Sven Haakanson celebration in Old Harbor and added that he was truly an asset to our community. Kodiak Island Borough July 15, 2004 Volume XXIX Page 5 Assemblymember Heinrichs congratulated the Borough employees on their awards. He was glad to see the bonds sold at the end of the month. He thanked Manager Carlson for assisting with the Trinity Islands paving that was funded by the residents and would like that repeated in Woodland Acres. Assemblymember Branson congratulated Debbie Rippey as Employee of the Quarter. She worked with Debbie regarding a senior who did not receive his full tax exemption and she was very helpful, prompt, and solved the problem immediately. She said she was well deserving of the award. Mayor LeDoux announced that the Assembly would meet in a work session and a special meeting on Thursday, July 29 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, August 5 at 7:30 p.m. in the assembly chambers. The primary election would be held on Tuesday, August 24, 2004. The final date for citizens to register to vote or update their voter registration was July 25, 2004. She announced that the Kodiak Island Borough was seeking applicants to fill a vacant Assemblymember seat for an appointment to expire October 24, 2004. Applications may be E- mailed to inielsen @kib.co.kodiak.ak.us, faxed to 486- 9391, or hand delivered to Room 101, 710 Mill Bay Road by 5:00 p.m. on Friday, July 16, 2004. Per KIBC 7.20.020 Candidate qualifications: Candidates for assembly must be qualified voters of the borough and residents of the borough for one (1) year at the time of filing. ADJOURNMENT With no objection, the mayor adjourned the meeting at 8:15 p.m. ATTEST: Gabrielle LeDoux, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Kodiak Island Borough July 15, 2004 Volume XXIX Page 6 Kodiak Island Borough July 29,2004 KODIAK ISLAND BOROUGH Special Assembly Meeting July 29, 2004 DRAFT A special meeting of the Kodiak Island Borough Assembly was held July 29, 2004 in the Kodiak Island Borough Conference Room at 710 Mill Bay Road. The meeting was called to order at 7:58 p.m. Present were Mayor Gabrielle LeDoux, Assemblymembers Tom Abell, Tuck Bonney, Pat Branson, Robin Heinrichs, Cecil Ranney, and Nancy Wells. Staff present were Manager Pat Carlson, Clerk Judi Nielsen, and Deputy Clerk Nova Javier. CITIZENS' COMMENTS - None. CONSIDERATION OF MATTERS FOR THE SPECIAL MEETING A. Appointment to Kodiak Island Borough Assembly. Mayor LeDoux said the candidates were Mike Anderson, Greg Razo, Maggie Wall, and Barbara Williams. She said nominations would be opened and at the close of nominations, a ballot would be taken. The clerk shall distribute, collect, and, with the assistance of one other person, tally the ballots. The clerk shall announce the results. A majority vote of the assembly shall be required for the appointment. If no majority is cast for any candidate, the candidate with the fewest ballots shall be dropped from the list of candidates until there are two remaining and balloting shall continue until one candidate is elected. The Assembly cast their ballot which was collected and tallied. Mr. Anderson and Mr. Razo received the highest vote tally and Ms. Wall's and Ms. William's names were dropped. The second ballot was cast and the results were Anderson -3 and Razo -3. The Assembly requested a third ballot which also resulted in a tie vote. Clerk Nielsen announced that per Borough Code the mayor voted in the case where only six member of the assembly were present and there is a three /three tie vote of the Assembly. Mayor LeDoux was asked to cast the ballot which resulted in the appointment of Mr. Anderson as the new Assemblymember. B. Newly- appointed Assemblymember's Oath of Office. Clerk Nielsen administered the oath of office to newly- appointed Assemblymember Mike Anderson. ADJOURNMENT With no objection, the mayor adjourned the meeting at 8:12 p.m. ATTEST: Gabrielle LeDoux, Mayor Judith A. Nielsen, CMC, Borough Clerk Approved: Volume XXIX Page 1 Regular Meeting of: August 19, 2004 Kodiak Island Borough AGENDA STATEMENT Recommended motion: Move to adopt Ordinance No. 2004 -14. ITEM NO. 9.A Ordinance No. 2004 -14 Placing a Ballot Measure Before the Voters at the October 5, 2004 Regular Municipal Election That, If Passed by the Voters, Would Exempt the Borough's Municipal Officers and Candidates for Elective Office of the Kodiak Island Borough from the Requirements of the State of Alaska Public Officials Financial Disclosure Law. This was requested by the Assembly at a previous work session to exempt municipal officers from the requirements of the State of Alaska Public Officials Financial Disclosure Law (AS 39.50) Alaska Statutes 39.50.145 provides that a municipality may exempt its municipal officers from the requirements of this chapter if a majority of the voters voting on the question at a regular election vote to exempt its municipal officers from the requirements of this chapter. APPROVAL FOR AGENDA: Section 1: This ordinance is of a special nature. Section 2: ATTEST: KODIAK ISLAND BOROUGH ORDINANCE NO. 2004 -14 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY PLACING A BALLOT MEASURE BEFORE THE VOTERS AT THE OCTOBER 5, 2004 REGULAR MUNICIPAL ELECTION THAT, IF PASSED BY THE VOTERS, WOULD EXEMPT THE BOROUGH'S MUNICIPAL OFFICERS AND CANDIDATES FOR ELECTIVE OFFICE OF THE KODIAK ISLAND BOROUGH FROM THE REQUIREMENTS OF THE STATE OF ALASKA PUBLIC OFFICIALS FINANCIAL DISCLOSURE LAW Judith A. Nielsen, CMC, Borough CIerK PROPOSITION NO. 1 Introduced by: Requested by: Drafted by: Introduced: Public Hearing: Adopted: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2004 KODIAK ISLAND BOROUGH Borough Assembly Borough Assembly Borough Clerk 07/15/2004 08/19/2004 WHEREAS, Alaska Statutes 39.50.020 requires that public officials and candidates for elective office file a statement giving income sources and business interests; and WHEREAS, Alaska Statutes 39.50.145 provides that a municipality may exempt its municipal officers from the requirements of this chapter if a majority of the voters voting on the question at a regular election vote to exempt its municipal officers from the requirements of this chapter; and WHEREAS, the question of exemption from the requirements of this chapter may be submitted by the borough assembly by ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: The following ballot measure shall be submitted to the qualified voters of the Kodiak Island Borough at the October 5, 2004 Regular Municipal Election. The question of exemption must receive an affirmative vote from a majority of the qualified voters voting on the question to be approved. "Shall the municipal officers and candidates for elective office of the Kodiak Island Borough be exempt from the requirements of the State of Alaska Public Officials Financial Disclosure Law (AS 39.50) ?" Gabrielle LeDoux, Borough Mayor Kodiak Island Borough, Alaska Ordinance No. 2004 -14 Page 1 of 1 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of: August 19, 2004 ITEM NO. 13.A.1 Contract No. 2004 -40 Kodiak Fisheries Research Center (KFRC) Janitorial Services Kodiak Island Borough Code 3.16.020 "Limitation on Manager's Authority" states that a contract exceeding $25,000 requires Assembly approval. This contract will award the custodial contract for janitorial services in the KFRC laboratory, public aquarium, and the dormitory building to All - Action Cleaning. Four bidders submitted bids. All - Action Cleaning was the sole bidder who responded to the bid with all the appropriate requested bid items as stated in the Request for Proposals (RFP). All - Action Cleaning's base bid of $34,250 translates to approximately $137.55/day. The bid also includes additional shampooing of the conference room carpet and the dormitory building carpet. References for All- Action Cleaning were checked and found to be stellar. The Borough Engineering and Facilities Department recommends awarding a janitorial contract for custodial services at KFRC to All- Action Cleaning. Base bid amount is $34,250, Additional shampooing of the Conference Room is $100, and Dorm room cleaning is $180 /request and annual shampooing of the Dorm is $185.00. FISCAL NOTES [❑] N/A ACCOUNT NO. 555 - 758 - 480 -130 (KFRC) ACCOUNT NO. 555 - 759 - 486 -150 (Dorm) Budgeted $40,000 Budgeted $600 APPROVAL FOR AGENDA: Manager W Recommended motion: Move to award Contract No. 2004 -40 to All Action Cleaning in an amount not to exceed the base bid price of S40,600. All Action Cleaning Bid Pkg Complete Total Base Bid CR Shamp. Dorm Unit Annual Dorm Shamp. Yes X No $34,250.00 $100.00 ' $180.00 $185.00 Ben ie's Janitorial Service Bid Pkg Complete Total Base Bid CR Shamp. Dorm Unit Annual Dorm Shamp. Yes No X $33,480.00 $no bid $35.00 $125.00 D & E Enterprises Bid Pkg Complete Total Base Bid CR Shamp. Dorm Unit Annual Dorm Shamp. Yes _ No X $38,379.00 $66.00 $110.00 $220.00 Tuan's Island Professional Cleaning Service Bid Pkg Complete Total Base Bid CR Shamp. Dorm Unit Annual Dorm Shamp. Yes _ No X $34,188.00 $2250.00 [ ?] $55.00 $165.00 Required Submittals Bid Schedule Signed Addendum Local Hire Plan Resume References Bid Package Results for KFRC Janitorial — 6 July 2004 Note: Only All Action Cleaning had a complete Bid Package Tuan's had no references, no resume and there was obviously a misunderstanding of CR Shampooing Benjie's Bid Package was not correctly marked and there was no resume and there was no bid for CR Shampooing D & E had no resume \\ dove\ Departments \EF \Contracts \EngFac Contracts \KFRC Janitorial \Bid Package Results for KFRC Janitorial Jul 04.doc Kodiak Island Borough AGENDA STATEMENT Regular Meeting of August 19, 2004 Item No. 13.A.2 Contract No. 2004 -43 Contract Award to Providence Kodiak Island Counseling Center for Counseling Services to the Kodiak Island Borough School District. This action requests Assembly approval for the Manager to execute a contractual agreement with Providence Counseling Center for the provision of counseling services to the School District during the upcoming school year. The new director, Scott Selby has worked with the School District to identify and document a mutual understanding of the programs scope and requirements with a focus on insuring the greatest amount of quality service within the budgeted amount as documented in the attached scope of services of $381,350 APPROVAL FOR AGENDA: r e.4C�- Recommended motion: Move to award Contract No. 2004 -43 with Providence Kodiak Island Counseling Center for Counseling Services to the Kodiak Island Borough School District in an amount not to exceed of $381,350. KODIAK ISLAND BOROUTH SCHOOL DISTRICT PROVIDENCE KODIAK ISLAND COUNSELING CENTER KODIAK ISLAND BOROUGH SCOPE OF SERVICES FOR THE SCHOOL CLINICIAN PROGRAM FOR THE 2003 -2004 SCHOOL YEAR The Kodiak Island School District (KIBSD), Providence Kodiak Island Counseling Center (PKICC) and the Kodiak Island Borough (KIB) work together in a trilateral agreement to provide school based mental health services. The School Clinician Program funding is appropriated by the Kodiak Island Borough and is reflected as an in- kind budget agreement between the KIBSD and the KIB. Funds for the School Clinician Program services are provided to PKICC through a monthly budgetary process. The purpose of this program is to provide quality mental health services to the town and rural schools of KIBSD. Services are generally offered in the schools but also may occur in a variety of settings based on a treatment plan developed to meet the emotional needs of individual students. SERVICES Services include: 1. Mental Health counseling for students, including individual, family, and group counseling as needed, with prioritized services to students with Individual Education Program (IEP) recommendations. 2. Private school students on IEP's may receive mental health services recommended by the IEP team in the public school setting. 3. Consultations with teachers, counselors, school psychologists, and school administrators. 4. Assistance in the development of behavioral management strategies for identified students. 5. Assistance in referral of identified students to appropriate community resources. 6. Topic focused psycho educational classes and groups. 7. Crisis intervention services for acutely distressed or suicidal students. 8. Critical Incident Debriefing. 9. Psychiatric evaluation services (3 hours per month). 10. Services during summer school. 11.Availability for staff training upon request. 12.Availability for parent training upon request. COLLABORATION To foster good communication and collaboration between KIBSD and PKICC, a Core Group representing administrative and counseling staff will be appointed. The Core Group will meet in October and at least quarterly thereafter at the discretion of the Group. 1 STAFFING PKICC will work with KIBSD to provide an integrated approach in the treatment of the Kodiak Island Borough students and families utilizing the skill and expertise of School Clinicians as well as other PKICC staff when needed to provide support and quality mental health care. This includes services by the PKICC Clinical Director /Board Certified Psychiatrist, other multi - disciplinary team members, and the PKICC Director. *The School Clinician Program will be staffed with 5 Clinician I Full -time employees (FTE's) providing direct service within the schools and .3 FTE for supervision by a licensed professional counselor or social worker. *Staff assignments will include two FTE's in the High School /Learning Center, one FTE in the Middle School, two FTE's in the Elementary Schools. Each staff member will have one or more village responsibilities. Changes in the staff assignments will be discussed with and agreed upon by the KIBSD Director of Special Services and the PKICC Director. *PKICC will designate all but one of these positions as ten month paid positions, in accordance with the School Calendar. One School Clinician Program position will be a twelve -month position. *This year Clinician 's will travel to the villages with active schools an average of one day per month. If there is a month that the School Clinician cannot travel to the villages with active schools (for whatever reason), the visit will be made up the following month. Each visit will provide at least one school day of service to students. *To facilitate collaboration and increase support for village school staff Clinician I's will initiate weekly e-mail or telephone communication with the designated village school staff and structure their schedules to allow for support. As available, Clinician I's will also participate in teleconference meetings with village school staff as scheduled by both KIBSD and KANA (Kodiak Area Native Association). *A Clinician I will provide School Clinician Program services during the summer in town, and in the villages as needed. Summer village services to be determined by the Clinician, Director of PKICC & the Director of Special Services prior to the close of the regular school year. *Unfilled positions or leave of more than 10 consecutive school days will be discussed with the KIBSD and staff within PKICC will be appointed to provide coverage for the caseload. If staff is not immediately available within PKICC, the center will advertise for short-term or long -term positions. If staff cannot be found to cover the entire caseload on the 11 day, prioritization of services will be discussed with and approved by the KIBSD Director of Special Services. IEP and village services will remain a high priority. 2 *Psychiatric evaluation services will be provided for up to 3 hours per month as part of the scope of services agreement. * PKICC and KIBSD will work together to explore opportunities to have a Psychologist visit Kodiak at least monthly to help with the complex student evaluations and services. This option will be reviewed as a possibility for next school years scope of service. *Future hires for the School Clinician Program (after the current year) beginning in FY2005 will have a Master's Degree in a mental health field. Each hire will be a Licensed Professional Counselor or Social Worker in the State of Alaska or be eligible to be licensed in Alaska within the required time determined by the State of Alaska Division of Occupational Licensing. *PKICC will provide monthly service reports that detail the number of service days provided by each School Clinician to the village and town schools. Specific dates for the leave of absence or unfilled positions will be provided as well. These reports will be due on the 10`" of each month and will be provided to the KIBSD and the KIB. *The Administrative Service Review Team will hold quarterly meetings in August, November, February and either May or June. The Administrative Service Review Team will meet to discuss the Mental Health School Program monthly service reports. The Administrative Service Review Team will be made up of the PKIMC Administrator, the Area Operations Administrator of Providence Health Systems, the PKICC Clinical Director, the PKICC Director, the KBISD Superintendent, Borough Manager, and the KIBSD Director of Special Services. Financial summaries of the School Clinician Program will be provided at the Quarterly Meetings. JOB CLASSIFICATIONS AND DEFINITIONS: CLINICIAN I Entry-level clinical position providing mental health services to children, adolescents and adults. Caseload is lower and services provided are less complex than Clinician II and III. Provides crisis and emergency services as needed. Requires the ability to function with supervision. Is responsible for taking call for emergencies on a rotating basis. CLINICIAN II Provides quality mental health services to children, adolescents and adults. This is an on -call position that provides crisis and emergency services as needed. Requires the ability to function with supervision. 3 JOB CLASSIFICATIONS AND DEFINITIONS Cont.: CLINICIAN III Provides complex, high -level mental health services, including crisis and emergency services to adults, adolescents and children. May coordinate or supervise staff. Requires the ability to function independently while communicating and coordinating activities with supervisor or other staff. This is an on -call position. PSYCHIATRIST (Clinical Director) The Clinical Director supervises all clinical activities of the Providence Kodiak Island Counseling Center. The Clinical Director also assists with the management of all program activities and operations in partnership with the Director. Consults with the Director on all Center activities and functions. As a member of the Center's management team, is responsible for coordination of clinical mental health services and is capable of acting both independently and interdependently as responsibilities dictate. Provides complex, high -level mental health services as appropriate to professional credential and Center needs, including crisis and emergency services to adults, adolescents, and children. Supervises, evaluates, and coordinates activities of clinical personnel engaged in providing mental health services throughout the Counseling Center, managing all clinical services within accepted standards of mental health practice. PKICC DIRECTOR The Director supervises all administrative activities of the Providence Kodiak Island Counseling Center. Plans operations and coordinates with Team Leaders. Consults with the Clinical Director on all Center activities and functions. Resolves conflicts between groups and individuals. Analyzes and evaluates staffing, goals and objectives, budgets, financial strategies, and operating functions. SCHOOL CLINICIAN PROGRAM TEAM LEADER Manages School Program, supervises school clinicians, ensures program provided services consistent with the accepted mental health practices. Member of agency's Management Team. Provides direct clinical services and emergency on -call coverage on a rotating basis. Referral Services Services provided in the school setting will be predominately psychoeducational or behavioral in nature. Students with significant psychiatric disorders, or those who may be appropriate to receive, or are already receiving, therapeutic services will be referred to Providence Kodiak Island Counseling Center or another appropriate agency or private practice individual, with parental or guardian consent, for treatment. These 4 services are not provided, as a provision of this agreement and families will make both clinical and financial arrangements directly with that agency or individual. Providence Kodiak Island Counseling Center will bill individual insurance companies and /or families appropriate and will provide a Sliding Scale Fee Program to qualified referred clients. School staff, Clinician I's, agency providers, and private practice individuals will work collaboratively in the best interest of the student and family. In conclusion, this scope of services document is submitted as a trilateral agreement between the Providence Kodiak Island Counseling Center, Kodiak Island Borough School District and the Kodiak Island Borough. The services outlined in the scope of services agreement are based on the service needs provided by the KIBSD. Providence Kodiak Island Counseling Center, KIBSD, and the KIB will work together with the goal of providing quality mental health services to the students of KIBSD. Welby Jensen, MD, Clinical Director Susan Humphrey- Barnett Providence Kodiak Island Counseling Area Operations Administrator Center Providence Health System Scott Selby, Director Providence Kodiak Island Counseling Center Melanie Nelson, LCSW Clinician I Supervisor Providence Kodiak Island Counseling Center etty ters, Superintendent Kodiak Island Borough School District Director of Special Services Kodiak Island Borough School District Pat Carlson, Borough Manager Kodiak Island Borough 5 MENTAL HEALTH SERVICES THIS AGREEMENT is entered into by and between the Kodiak Island Borough, Alaska ( "Borough ") and Providence Health System Washington dba Providence Kodiak Island Counseling Center. ( "Contractor ") for the purpose of setting forth terms and conditions pursuant to which the Contractor shall be contracted to provide mental health services. WITNES SETH Section 1. INTENT OF AGREEMENT. The Contractor is hereby contracted to provide a Mental Health in the Schools Program as described in the attached annual collaborative plan and fulfill all of the mental health services required by funded grants through the State of Alaska Department of Health and Social Services for community mental health program services. Contractor agrees to be bound by the same collaborative plans and grants. Section 2. SCOPE OF WORK. During Fiscal Year 2005, the Contractor shall provide the staffing required to deliver the services specified in the mental health in the schools collaborative plan and the grants from the State of Alaska. The Contractor will complete all documentation, billing and reporting as specified. The Contractor shall submit a monthly activity report of all activities of the Contractor by the 10` day following the end of each month to the Borough Manager and the School District Superintendent. Futhermore, the Contractor shall provide financial summaries to the Administrative Service Review Team meetings to be held quarterly beginning in calendar year 2004 as mutually agreed to by all parties. Section 3. TERM. Unless earlier terminated, this agreement will remain in effect beginning July 1, 2004 and ending June 30, 2005. This agreement will correspond with the Lease Agreement currently in effect between the Kodiak Island Borough and Providence Health System - Alaska. At any time either the Borough or the Contractor may terminate this agreement by 30 days written notice to the other party. This agreement shall terminate 30 days from the notice if either party gives a written notice of its desire to reopen negotiations to the other party. This agreement shall terminate 30days from the date of such notice without further action by either party and shall be of no further force and effect other than to perform any obligation incurred but not paid prior to termination. However, this agreement will not terminate 30 days from the notice if either party gives a written notice of its desire to reopen negotiations to the other party. If this notice is given before 30 days have passed after a written termination notice has been given, the running of those 30 days shall be tolled for 60 days. During this 60 -day period, the parties will negotiate in good faith. This agreement shall remain fully in force during the 60 -day negotiation period. If the issue has not been resolved to the satisfaction of both parties by the end of the 60 -day period, then the 30 -day termination period, if applicable, will begin running again from where it stopped. Section 4. COMPENSATION. Compensation for all services rendered under this agreement, Contractor shall be paid quarterly in 4 equal installments beginning on October 1, 2004 of $95,337.50 for a total fiscal year 2005 contract amount of $381,350. IN WITNESSETH WHEREOF the parties have executed this Agreement on this day of 2004. KODIAK ISLAND BOROUGH Patrick S. Carlson, Manager Representative ATTEST: Borough Clerk Providence Health System - Washington, dba Providence Kodiak Counseling Center Kodiak Island Borough AGENDA STATEMENT Regular Meeting of August 19, 2004 Urging the Federal Government to Ban Fish Farming Mayor LeDoux requested this resolution. Recommended motion: Move to adopt Resolution No. FY 2005 - 04. Item No. 13.B.1 Resolution No. FY 2005 - 04 APPROVAL FOR AGENDA: RUG -12 -2004 11:55 FROM: 4662664 Anchorage Daily News 1 State objects to allowing fish farms Local Channels Now Aindlahlef 1cvgcuntwf TO: P.001/002 Print Page 1 rage 1 01 .'l yid -9'3?/ ,Close Window 1 adn.com Anchorage Daily News State objects to allowing fish farms OFFSHORE: The federal government wants to permit raising fish in federal waters. By SEAN COCKERHAM Anchorage Daily NewS (Published: August 12, 2004) JUNEAU -- Federal officials are proposing to let fish farmers claim Alaska coastal waters and start farming despite a state ban on the practice. The U.S. Department of Commerce wants to make fish farming possible In federal waters across America, from three to 200 miles offshore, Alaska has banned fish farming In state waters -- within three miles of shore -- because it worries that the farms will spread disease and parasites and that the produce will compete with the wild fish that support the fishing industry. State officials and Alaska commercial fisherman offer objections to the federal proposal, which the Bush administration could submit to Congress next year. "a puts a lot of fear into us," Mark Vinsel, the executive director of the United Fishermen of Alaska, told federal officials who were In Juneau on Wednesday to discuss the proposal. But Gunnar Knapp, a fisheries economist at the University of Alaska Anchorage, said the fish farming revolution is transforming the global seafood industry. More and more buyers want the consistent and reliable year -round supply that farms offer. Alaska and the rest of the United States can join the business or not, as countries like Norway, Chile and Canada go deeper into it. The farms do bring jobs to coastal communities, he said. "We don't have aquaculture because we haven't wanted it," Knapp said. "But this aquaculture revolution is going to continue whether or not we choose to participate." The Alaska Legislature banned fish farming in 1990. The state can't control what happens in federal waters. But Gov. Frank Murkowski Is calling for a five -year moratorium on federal fish farms. Alaska wants more information on what It would mean for the environment and the commercial fishing Industry, said Sue Asplund, special assistant to the state fish and game commissioner, "I think, from our perspective, we haven't had an educated, Informed discussion about the costs and benefits to Alaska," she said. Linda Chaves, aquaculture coordinator for the National Oceanic and Atmospheric Administration, said fish farming can be an economic benefit with environmental safeguards. She disputed the state's position that there isn't enough environmental Information. http://www.adn.com/alaskaN-printer/story/5417033p-5353 8/12/2004 RUG -12 -2004 11:55 FROM: 4662664 TO: F.002'002 Anchorage Daily News 1 State objects to allowing fish farms Page 2 of 3 Alaska's proposed moratorium "doesn't really do anything but put the U.S. five years behind," said Chaves, whose agency Is putting together the draft legislation. She said many states want offshore fish farming. She said the federal government Isn't out to force fish farming on Alaska. But It wasn't clear how Alaska would stop it. Chaves said the state might be able to ban the fish from coming to shore, but others countered that would likely be against federal law. Chaves said salmon farming is a political hot potato, but black cod, Pacific cod and rockfish might be good candidates for farming In Alaska. At least one Sitka longliner has expressed Interest in black cod farming, and Chaves said she has heard "some very quiet Inquiries" from companies that might be interested in permits for Alaska farms. The federal officials wouldn't release their draft legislation. Vinsel, of the United Fishermen of Alaska, said the people he represents are frustrated at the lack of Information. "You've got a real PR problem out there," Vinsel said at the Juneau meeting of the Marine Fisheries Advisory Committee. The committee, which includes fishing Industry representatives, scientists and regulators from across the nation, will advise the U.S. commerce secretary. Committee members promised Vinsel there would be a lot of opportunity for public comment. Few commercial fishermen attended Wednesday's meeting at a Juneau hotel. Vinsel said they were fishing; this isn't a good time of year for meetings. But Vinsel said Alaska fishermen are worried about fish farms driving down prices, of the potential for genetically modified fish, of bringing non - native species into Alaska waters and of escapees from net pens spreading disease and competing with the wild stocks. Even now, Alaska fishermen sometimes catch Atlantic salmon that escape from British Columbia farms. The state Fish and Game Department warns of the "potentially catastrophic" danger to habitat and Alaska's wild salmon of introducing non- native species. It reports that 577 Atlantic salmon have been found In Alaska waters since 1994. Alaska fishermen face competition from foreign - farmed salmon. But the biggest problem Is getting Alaska fish to market, Vinsel said. An aquaculture program that improved transportation and moved fish through Alaska communities might quiet some of the resistance, he said. The federal officials also heard resistance from an environmental group Wednesday. Matt Rand, the marine fisheries director for the National Environmental Trust, came from Washington, D.C., to argue against the plan. Rand said fish farming problems should be fixed before the United States expands it. Reporter Sean Cockerham can be reached at scockerham @adasnm• I., Print Page �.. _ Close Window 1 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of August 19, 2004 Item No. 13.C.1 Ordinance No. FY 2005 -04 Ordinance No. FY2005 -04 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $6,210,000 to Finance the Planning, Design, and Construction of School and Related Capital Improvements, Including Without Limitation a New School Pool 6 -Lane, 1 Diving Board; and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 5, 2004 Regular Borough Election. This action will place before the voters at the upcoming general election the request for approval to incur debt to finance the construction of a new pool facility. The school district has identified a place for the building between the high school and Armory with an estimated cost of $6,210,000. Additional benefits are this will facilitate the recovery of the existing pool space for athletic programs relieving space for voc ed programs which will minimize the bond cost of addressing school district needs at the high school. The attached findings and conclusions of the joint bond committee of the Borough and School District are included for reference. APPROVAL FOR AGENDA: Recommended motion: Move to adopt Ordinance No. FY 2005 -04 in first reading to advance to public hearing on September 2, 2004. Introduced by: Manager Carlson Requested by: Assembly Drafted by: Borough Clerk /Bond Attomey Introduced: 08/19/2004 Public Hearing: Adopted: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2005 -04 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE BOROUGH TO ISSUE GENERAL OBLIGATION BONDS IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $6,210,000 TO FINANCE THE PLANNING, DESIGN, AND CONSTRUCTION OF SCHOOL AND RELATED CAPITAL IMPROVEMENTS, INCLUDING WITHOUT LIMITATION A NEW SCHOOL POOL 6-LANE, 1 DIVING BOARD; AND TO SUBMIT THE QUESTION OF THE ISSUANCE OF SUCH BONDS TO THE QUALIFIED VOTERS OF THE BOROUGH AT THE OCTOBER 5, 2004 REGULAR BOROUGH ELECTION WHEREAS, the Alaska legislature adopted a new plan for school debt reimbursement during the 2002 special session; and WHEREAS, this debt service reimbursement plan provides that the State of Alaska will reimburse the Borough for not less than sixty percent (60 %) of debt service on the eligible portion of bonds issued by the Borough to pay costs of school construction, additions to schools, and major rehabilitation projects and education - related facilities; and WHEREAS, under the provisions of AS 29.47.190, a municipality may incur general obligation debt only after a bond authorization ordinance is approved by a majority of those voting on the question at a regular or special election; and WHEREAS, the Borough views the school and related capital improvements authorized herein as necessary and beneficial to the community, NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is not of a general and permanent nature and shall not become a part of the Kodiak Island Borough Code of Ordinances. Section 2: It is hereby determined to be for a public purpose and in the public interest of the Kodiak Island Borough (the "Borough") to incur general obligation bonded indebtedness in an amount not to exceed Six Million Two Hundred Ten Thousand Dollars ($6,210,000) for the purpose of paying the cost of planning, designing, and constructing school and related capital improvements in the Borough. Section 3: The Borough is authorized to borrow the sum of Six Million Two Hundred Ten Thousand Dollars ($6,210,000) to finance the capital improvements described in Section 4, and the borrowing shall be evidenced by the issuance of general obligation bonds of the Borough; provided that bonds may not be issued for any project unless the project is eligible for debt service reimbursement of at least thirty percent (30 %) by the State of Alaska. The full faith and credit of the Borough are pledged for payment of the principal of and interest on the bonds, and ad valorem taxes upon all taxable property in the Borough shall be levied without limitation as to rate or amount to pay the principal of and interest on the bonds when due. Section 4: The Borough shall submit the following proposition to the qualified voters of the Borough at the October 5, 2004 regular Borough election. The proposition must receive an affirmative vote from a majority of the qualified voters voting on the question to be approved. Kodiak Island Borough, Alaska Ordinance No. FY2005 -04 Page 1 of 2 Section 5: Section 6: PROPOSITION NO. 1 GENERAL OBLIGATION BONDS FOR NEW SCHOOL POOL 6 -LANE, 1 DIVING BOARD Shall the Kodiak Island Borough incur debt and issue general obligation bonds in an amount not to exceed Six Million Two Hundred Ten Thousand Dollars ($6,210,000) to finance the planning, design, and construction of school and related capital improvements in the Borough, including without limitation the projects described below? Project Estimated Cost New School Pool 6 -lane, 1 diving board Bonds may not be issued to pay costs of a project unle, ..• _ •roject is eligible for debt service reimbursement by the Sta of Alas' :. The approximate amount of taxes on $100,000 of asse : -d real and p-rsonal property value (based on total 2004 assessed v- ation) required to pay 100% of the debt service for the pr • . - • . i b6. A p r year, and to pay the Borough share of • -bt service fo the project with II State debt service reimbursement is $ a6, 6S • - r year. The bonds shall be secured Borough. (Ordinance No. FY2 PROPOSITION NO. 1 YES 0 NO o Judith A. Nielsen, CMC, Borough Clerk $6,210,000 a pledge o the full and credit of the 5 -04) The proposition, both for paper ballots and machine ballots, shall be printed on a ballot which may set forth other general obligation bond propositions, and the following words shall be added as appropriate next to an oval provided for marking the ballot for voting by hand or machine: Sections 2 and 3 of this ordinance shall become effective only if the proposition described in Section 4 is approved by a majority of the qualified voters voting on the proposition at the October 5, 2004 regular Borough election. The remaining sections of this ordinance shall become effective upon adoption by the Kodiak Island Borough Assembly. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2004 KODIAK ISLAND BOROUGH ATTEST: Gabrielle LeDoux, Borough Mayor Kodiak Island Borough, Alaska Ordinance No FY2005.04 Page 2 of 2 and CORRECTED COPY Introduced by: Manager Carlson Requested by: Assembly Drafted by: Borough Clerk/Bond Attorney Introduced: 08/19/2004 Public Hearing: Adopted: KODIAK ISLAND BOROUGH ORDINANCE NO. FY 2005 -04 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE BOROUGH TO ISSUE GENERAL OBLIGATION BONDS IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $6,210,000 TO FINANCE THE PLANNING, DESIGN, AND CONSTRUCTION OF SCHOOL AND RELATED CAPITAL IMPROVEMENTS, INCLUDING WITHOUT LIMITATION A NEW SCHOOL POOL 6 -LANE, 1 DIVING BOARD; AND TO SUBMIT THE QUESTION OF THE ISSUANCE OF SUCH BONDS TO THE QUALIFIED VOTERS OF THE BOROUGH AT THE OCTOBER 5, 2004 REGULAR BOROUGH ELECTION WHEREAS, the Alaska legislature adopted a new plan for school debt reimbursement during the 2002 special session; and WHEREAS, this debt service reimbursement plan provides that the State of Alaska will reimburse the Borough for not less than sixty percent (60 %) of debt service on the eligible portion of bonds authorized by the qualified voters of the Borough on or after June 30, 1999, but before January 1, 2005, to pay costs of school construction, additions to schools, and major rehabilitation projects and education - related facilities; WHEREAS, under the provisions of AS 29.47.190, a municipality may incur general obligation debt only after a bond authorization ordinance is approved by a majority of those voting on the question at a regular or special election; and WHEREAS, the Borough views the school and related capital improvements authorized herein as necessary and beneficial to the community; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is not of a general and permanent nature and shall not become a part of the Kodiak Island Borough Code of Ordinances. Section 2: It is hereby determined to be for a public purpose and in the public interest of the Kodiak Island Borough (the "Borough ") to incur general obligation bonded indebtedness in an amount not to exceed Six Million Two Hundred Ten Thousand Dollars ($6,210,000) for the purpose of paying the cost of planning, designing, and constructing school and related capital improvements in the Borough. Section 3: The Borough is authorized to borrow the sum of Six Million Two Hundred Ten Thousand Dollars ($6,210,000) to finance the capital improvements described in Section 4, and the borrowing shall be evidenced by the issuance of general obligation bonds of the Borough; provided that bonds may not be issued for any project unless the project is eligible for debt service reimbursement of at least thirty percent (30 %) by the State of Alaska. The full faith and credit of the Borough are pledged for payment of the principal of and interest on the bonds, and ad valorem taxes upon all taxable property in the Borough shall be levied without limitation as to rate or amount to pay the principal of and interest on the bonds when due. Section 4: The Borough shall submit the following proposition to the qualified voters of the Borough at the October 5, 2004 regular Borough election. The proposition must receive an affirmative vote from a majority of the qualified voters voting on the question to be approved. Kodiak Island Borough, Alaska Ordinance No. FY2005-04 Page 1 of 2 Section 5: Section 6: PROPOSITION NO. 2 GENERAL OBLIGATION BONDS FOR NEW SCHOOL POOL 6 -LANE, 1 DIVING BOARD Shall the Kodiak Island Borough incur debt and issue general obligation bonds in an amount not to exceed Six Million Two Hundred Ten Thousand Dollars ($6,210,000) to finance the planning, design, and construction of school and related capital improvements in the Borough, including without limitation the projects described below? Protect Estimated Cost New School Pool 6 -lane, 1 diving board $6,210,000 Bonds may not be issued to pay costs of a project unless the project is eligible for debt service reimbursement by the State of Alaska. The approximate amount of taxes on $100,000 of assessed real and personal property value (based on total 2004 assessed valuation) required to pay 100% of the debt service for the project above is $ 66.62 per year, and to pay the Borough share of debt service for the project with full State debt service reimbursement is $ 26.65 per year. The bonds shall be secured by a pledge of the full faith and credit of the Borough. (Ordinance No. FY2005 -04) The proposition, both for paper ballots and machine ballots, shall be printed on a ballot which may set forth other general obligation bond propositions, and the following words shall be added as appropriate next to an oval provided for marking the ballot for voting by hand or machine: PROPOSITION NO. 2 YES 0 NO 0 Sections 2 and 3 of this ordinance shall become effective only if the proposition described in Section 4 is approved by a majority of the qualified voters voting on the proposition at the October 5, 2004 regular Borough election. The remaining sections of this ordinance shall become effective upon adoption by the Kodiak Island Borough Assembly. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2004 KODIAK ISLAND BOROUGH ATTEST: Gabrielle LeDoux, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2005 -04 Page 2 of 2 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of August 19, 2004 Item No. 13.C.2 Ordinance No. FY 2005 -05 Ordinance No. FY2005 -05 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $4,190,000 to Finance the Planning, Design, and Construction of School and Related Capital Improvements, Including Without Limitation the Kodiak High School Voc Ed /Classroom Reclamation; and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 5, 2004 Regular Borough Election. This action will place before the voters at the upcoming general election the request for approval to incur debt to finance the remodeling of the high school to increase the amount of voc ed classroom space in the facility. The school district has estimated the cost to be $4,190,000 and have identified two design scenarios based on whether or not the pool bond is approved. The attached findings and conclusions of the joint bond committee of the Borough and School District are included for reference. APPROVAL FOR AGENDA: Recommended motion: Move to adopt Ordinance No. FY 2005 -05 in first reading to advance to public hearing on September 2, 2004. KODIAK ISLAND BOROUGH ORDINANCE NO. FY2005 -05 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE BOROUGH TO ISSUE GENERAL OBLIGATION BONDS IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $4,190,000 TO FINANCE THE PLANNING, DESIGN, AND CONSTRUCTION OF SCHOOL AND RELATED CAPITAL IMPROVEMENTS, INCLUDING WITHOUT LIMITATION THE KODIAK HIGH SCHOOL VOC ED /CLASSROOM RECLAMATION; AND TO SUBMIT THE QUESTION OF THE ISSUANCE OF SUCH BONDS TO THE QUALIFIED VOTERS OF THE BOROUGH AT THE OCTOBER 5, 2004 REGULAR BOROUGH ELECTION WHEREAS, the Alaska legislature adopted a new plan for school debt reimbursement during the 2002 special session; and WHEREAS, this debt service reimbursement plan provides that the State of Alaska will reimburse the Borough for not less than sixty percent (60 %) of debt service on the eligible portion of bonds issued by the Borough to pay costs of school construction, additions to schools, and major rehabilitation projects and education- related facilities; and WHEREAS, under the provisions of AS 29.47.190, a municipality may incur general obligation debt only after a bond authorization ordinance is approved by a majority of those voting on the question at a regular or special election; and WHEREAS, the Borough views the school and related capital improvements authorized herein as necessary and beneficial to the community, NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: Section 2: Section 3: Section 4: Introduced by: Requested by: Drafted by: Introduced: Public Hearing Adopted: Manager Carlson Assembly Borough Clerk/Bond Attorney 08/19/2004 This ordinance is not of a general and permanent nature and shall not become a part of the Kodiak Island Borough Code of Ordinances. It is hereby determined to be for a public purpose and in the public interest of the Kodiak Island Borough (the "Borough") to incur general obligation bonded indebtedness in an amount not to exceed Four Million One Hundred Ninety Thousand Dollars ($4,190,000) for the purpose of paying the cost of planning, designing, and constructing school and related capital improvements in the Borough. The Borough is authorized to borrow the sum of Four Million One Hundred Ninety Thousand Dollars ($4,190,000) to finance the capital improvements described in Section 4, and the borrowing shall be evidenced by the issuance of general obligation bonds of the Borough; provided that bonds may not be issued for any project unless the project is eligible for debt service reimbursement of at least thirty percent (30 %) by the State of Alaska. The full faith and credit of the Borough are pledged for payment of the principal of and interest on the bonds, and ad valorem taxes upon all taxable property in the Borough shall be levied without limitation as to rate or amount to pay the principal of and interest on the bonds when due. The Borough shall submit the following proposition to the qualified voters of the Borough at the October 5, 2004 regular Borough election. The proposition must receive an affirmative vote from a majority of the qualified voters voting on the question to be approved. Kodiak Island Borough, Alaska Ordinance No. FY2005 -05 Page 1 of 2 Section 6: PROPOSITION NO. 2 GENERAL OBLIGATION BONDS FOR KODIAK HIGH SCHOOL VOC ED /CLASSROOM RECLAMATION Shall the Kodiak Island Borough incur debt and issue general obligation bonds in an amount not to exceed Four Million One Hundred Ninety Thousand Dollars ($4,190,000) to finance the planning, design, and construction of school and related capital improvements in the Borough, including without limitation the projects described below? Project Estimated Cost Kodiak High School Voc Ed /Classroom Reclamation $4,190,000 Bonds may not be issued to pay costs of a project unless the project is eligible for debt service reimbursement by the St- - ., -ska. The approximate amount of taxes on $101 100 of asse real an..ersonal property value (based on total 28 s ed va ation) re uire. to pay '- 100% of the debt service for th= 'roject abov= is p r year, and to pay the Borough share .f debt service f. r he project with f -II State debt service reimbursement i 17,1g . - year. The bonds shall be secure Borough. (Ordinance No. FY Section 5: The proposition, both for paper = -!lots - . - machine ballots, shall be printed on a ballot which may set forth other general obliga on bond propositions, and the following words shall be added as appropriate next to an oval provided for marking the ballot for voting by hand or machine: PROPOSITION NO. 2 YES 0 NO o • y a pledge of th 005 -05) it credit of the Sections 2 and 3 of this ordinance shall become effective only if the proposition described in Section 4 is approved by a majority of the qualified voters voting on the proposition at the October 5, 2004 regular Borough election. The remaining sections of this ordinance shall become effective upon adoption by the Kodiak Island Borough Assembly. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2004 KODIAK ISLAND BOROUGH ATTEST: Gabrielle LeDoux, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2005 -05 Page 2 of 2 CORRECTED COPY Introduced by. Manager Carlson Requested by: Assembly Drafted by: Borough Clerk/Bond Attorney Introduced: 08/19/2004 Public Hearing: Adopted: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2005 -05 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE BOROUGH TO ISSUE GENERAL OBLIGATION BONDS IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $4,190,000 TO FINANCE THE PLANNING, DESIGN, AND CONSTRUCTION OF SCHOOL AND RELATED CAPITAL IMPROVEMENTS, INCLUDING WITHOUT LIMITATION THE KODIAK HIGH SCHOOL VOC ED /CLASSROOM RECLAMATION; AND TO SUBMIT THE QUESTION OF THE ISSUANCE OF SUCH BONDS TO THE QUALIFIED VOTERS OF THE BOROUGH AT THE OCTOBER 5, 2004 REGULAR BOROUGH ELECTION WHEREAS, the Alaska legislature adopted a new plan for school debt reimbursement during the 2002 special session; and WHEREAS, this debt service reimbursement plan provides that the State of Alaska will reimburse the Borough for not less than sixty percent (60%) of debt service on the eligible portion of bonds authorized by the qualified voters of the Borough on or after June 30, 1999, but before January 1, 2005, to pay costs of school construction, additions to schools, and major rehabilitation projects and education - related facilities; and WHEREAS, under the provisions of AS 29.47.190, a municipality may incur general obligation debt only after a bond authorization ordinance is approved by a majority of those voting on the question at a regular or special election; and WHEREAS, the Borough views the school and related capital improvements authorized herein as necessary and beneficial to the community, NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is not of a general and permanent nature and shall not become a part of the Kodiak Island Borough Code of Ordinances. Section 2: It is hereby determined to be for a public purpose and in the public interest of the Kodiak Island Borough (the "Borough ") to incur general obligation bonded indebtedness in an amount not to exceed Four Million One Hundred Ninety Thousand Dollars ($4,190,000) for the purpose of paying the cost of planning, designing, and constructing school and related capital improvements in the Borough. Section 3: The Borough is authorized to borrow the sum of Four Million One Hundred Ninety Thousand Dollars ($4,190,000) to finance the capital improvements described in Section 4, and the borrowing shall be evidenced by the issuance of general obligation bonds of the Borough; provided that bonds may not be issued for any project unless the project is eligible for debt service reimbursement of at least thirty percent (30%) by the State of Alaska. The full faith and credit of the Borough are pledged for payment of the principal of and interest on the bonds, and ad valorem taxes upon all taxable property in the Borough shall be levied without limitation as to rate or amount to pay the principal of and interest on the bonds when due. Section 4: The Borough shall submit the following proposition to the qualified voters of the Borough at the October 5, 2004 regular Borough election. The proposition must receive an affirmative vote from a majority of the qualified voters voting on the question to be approved. Kodiak Island Borough, Alaska Ordinance No. FY2005.05 Page 1 of 2 Section 5: Section 6: PROPOSITION NO. 3 GENERAL OBLIGATION BONDS FOR KODIAK HIGH SCHOOL VOC ED /CLASSROOM RECLAMATION Shall the Kodiak Island Borough incur debt and issue general obligation bonds in an amount not to exceed Four Million One Hundred Ninety Thousand Dollars ($4,190,000) to finance the planning, design, and construction of school and related capital improvements in the Borough, including without limitation the projects described below? Project Estimated Cost Kodiak High School Voc Ed /Classroom Reclamation $4,190,000 Bonds may not be issued to pay costs of a project unless the project is eligible for debt service reimbursement by the State of Alaska. The approximate amount of taxes on $100,000 of assessed real and personal property value (based on total 2004 assessed valuation) required to pay 100% of the debt service for the project above is $ 44.95 per year, and to pay the Borough share of debt service for the project with full State debt service reimbursement is $17.98 per year. The bonds shall be secured by a pledge of the full faith and credit of the Borough. (Ordinance No. FY2005 -05) The proposition, both for paper ballots and machine ballots, shall be printed on a ballot which may set forth other general obligation bond propositions, and the following words shall be added as appropriate next to an oval provided for marking the ballot for voting by hand or machine: PROPOSITION NO. 3 YES 0 NO 0 Sections 2 and 3 of this ordinance shall become effective only if the proposition described in Section 4 is approved by a majority of the qualified voters voting on the proposition at the October 5, 2004 regular Borough election. The remaining sections of this ordinance shall become effective upon adoption by the Kodiak Island Borough Assembly. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2004 KODIAK ISLAND BOROUGH ATTEST: Gabrielle LeDoux, Borough Mayor Judith A. Nielsen, CMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2005-05 Page 2 of 2 Kodiak Island Borough AGENDA STATEMENT Regular Meeting of August 19, 2004 Item No. 13.C.3 Ordinance No. FY 2005 -06 Ordinance No. FY2005 -06 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $2,805,000 to Finance the Planning, Design, and Construction of School and Related Capital Improvements, Including Without Limitation the North Star Elementary Addition (6 Classrooms); and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 5, 2004 Regular Borough Election. This action will place before the voters at the upcoming general election the request for approval to incur debt to finance the addition of six new classrooms to the existing North Star Elementary School. This will facilitate future growth and allow for flexibility in the housing of students along with increased use of the facility as a evacuation center for the north end of Kodiak. The school district has estimated the cost to be $2,805,000 aedtig i • - • e er or no a poo • • i a The attached findings and conclusions of the joint bond committee of the Borough and School District are included for reference. APPROVAL FOR AGENDA: Recommended motion: Move to adopt Ordinance No. FY 2005 -06 in first reading to advance to public hearing on September 2, 2004. Introduced by: Manager Carlson Requested by. Assembly Drafted by: Borough Clerk/Bond Attorney Introduced: 08/19/2004 Public Hearing: Adopted: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2005 -06 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE BOROUGH TO ISSUE GENERAL OBLIGATION BONDS IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $2,805,000 TO FINANCE THE PLANNING, DESIGN, AND CONSTRUCTION OF SCHOOL AND RELATED CAPITAL IMPROVEMENTS, INCLUDING WITHOUT LIMITATION THE NORTH STAR ELEMENTARY ADDITION (6 CLASSROOMS); AND TO SUBMIT THE QUESTION OF THE ISSUANCE OF SUCH BONDS TO THE QUALIFIED VOTERS OF THE BOROUGH AT THE OCTOBER 5, 2004 REGULAR BOROUGH ELECTION WHEREAS, the Alaska legislature adopted a new plan for school debt reimbursement during the 2002 special session; and WHEREAS, this debt service reimbursement plan provides that the State of Alaska will reimburse the Borough for not less than sixty percent (60 %) of debt service on the eligible portion of bonds issued by the Borough to pay costs of school construction, additions to schools, and major rehabilitation projects and education - related facilities; and WHEREAS, under the provisions of AS 29.47.190, a municipality may incur general obligation debt only after a bond authorization ordinance is approved by a majority of those voting on the question at a regular or special election; and WHEREAS, the Borough views the school and related capital improvements authorized herein as necessary and beneficial to the community, NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is not of a general and permanent nature and shall not become a part of the Kodiak Island Borough Code of Ordinances. Section 2: It is hereby determined to be for a public purpose and in the public interest of the Kodiak Island Borough (the "Borough") to incur general obligation bonded indebtedness in an amount not to exceed Two Million Eight Hundred Five Thousand Dollars ($2,805,000) for the purpose of paying the cost of planning, designing, and constructing school and related capital improvements in the Borough. Section 3: The Borough is authorized to borrow the sum of Two Million Eight Hundred Five Thousand Dollars ($2,805,000) to finance the capital improvements described in Section 4, and the borrowing shall be evidenced by the issuance of general obligation bonds of the Borough; provided that bonds may not be issued for any project unless the project is eligible for debt service reimbursement of at least thirty percent (30 %) by the State of Alaska. The full faith and credit of the Borough are pledged for payment of the principal of and interest on the bonds, and ad valorem taxes upon all taxable property in the Borough shall be levied without limitation as to rate or amount to pay the principal of and interest on the bonds when due. Section 4: The Borough shall submit the following proposition to the qualified voters of the Borough at the October 5, 2004 regular Borough election. The proposition must receive an affirmative vote from a majority of the qualified voters voting on the question to be approved. Kodiak Island Borough, Alaska Ordinance No. FY2005 -06 Page 1 of 2 Section 5: Section 6: PROPOSITION NO. 3 GENERAL OBLIGATION BONDS FOR NORTH STAR ELEMENTARY ADDITION (6 CLASSROOMS' Shall the Kodiak Island Borough incur debt and issue general obligation bonds in an amount not to exceed Two Million Eight Hundred Five Thousand Dollars ($2,805,000) to finance the planning, design, and construction of school and related capital improvements in the Borough, including without limitation the projects described below? Project Estimated Cost North Star Elementary School Addition (6 Classrooms) $2,805,000 Bonds may not be issued to pay costs of a project eligible for debt service reimbursement by th approximate amount of taxes on $100,000 of property value (based on total 200 100% of the debt service for and to pay the Borough s debt service reimbursem The bonds shall be secu Borough. (Ordinance No. PROPOSITION NO. 3 YES 0 NO 0 Judith A. Nielsen, CMC, Borough Clerk e project is Ala -. The and sonal roject ab e of debt servic tis$ 12.01 d by a pledge of the f 05 -06) e i for ye • olec u sq e of AI essed real a p valuation re•uired to pay s 30,0 pery -ar, r the roject with full ` ate faith and credit of the The proposition, both for paper ballots and machine ballots, shall be printed on a ballot which may set forth other general obligation bond propositions, and the following words shall be added as appropriate next to an oval provided for marking the ballot for voting by hand or machine: Sections 2 and 3 of this ordinance shall become effective only if the proposition described in Section 4 is approved by a majority of the qualified voters voting on the proposition at the October 5, 2004 regular Borough election. The remaining sections of this ordinance shall become effective upon adoption by the Kodiak Island Borough Assembly. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2004 KODIAK ISLAND BOROUGH ATTEST: Gabrielle LeDoux, Borough Mayor Kodiak Island Borough, Alaska Ordinance No. FY2005 -06 Page 2 of 2 CORRECTED COPY Introduced by Manager Carlson Requested by Assembly Drafted by: Borough Clerk/Bond Attorney Introduced: 08/19/2004 Public Hearing: Adopted: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2005 -06 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE BOROUGH TO ISSUE GENERAL OBLIGATION BONDS IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $2,805,000 TO FINANCE THE PLANNING, DESIGN, AND CONSTRUCTION OF SCHOOL AND RELATED CAPITAL IMPROVEMENTS, INCLUDING WITHOUT LIMITATION THE NORTH STAR ELEMENTARY ADDITION (6 CLASSROOMS); AND TO SUBMIT THE QUESTION OF THE ISSUANCE OF SUCH BONDS TO THE QUALIFIED VOTERS OF THE BOROUGH AT THE OCTOBER 5, 2004 REGULAR BOROUGH ELECTION WHEREAS, the Alaska legislature adopted a new plan for school debt reimbursement during the 2002 special session; and WHEREAS, this debt service reimbursement plan provides that the State of Alaska will reimburse the Borough for not less than sixty percent (60 %) of debt service on the eligible portion of bonds authorized by the qualified voters of the Borough on or after June 30, 1999, but before January 1, 2005, to pay costs of school construction, additions to schools, and major rehabilitation projects and education - related facilities; and WHEREAS, under the provisions of AS 29.47.190, a municipality may incur general obligation debt only after a bond authorization ordinance is approved by a majority of those voting on the question at a regular or special election; and WHEREAS, the Borough views the school and related capital improvements authorized herein as necessary and beneficial to the community, NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is not of a general and permanent nature and shall not become a part of the Kodiak Island Borough Code of Ordinances. Section 2: It is hereby determined to be for a public purpose and in the public interest of the Kodiak Island Borough (the "Borough") to incur general obligation bonded indebtedness in an amount not to exceed Two Million Eight Hundred Five Thousand Dollars ($2,805,000) for the purpose of paying the cost of planning, designing, and constructing school and related capital improvements in the Borough. Section 3: The Borough is authorized to borrow the sum of Two Million Eight Hundred Five Thousand Dollars ($2,805,000) to finance the capital improvements described in Section 4, and the borrowing shall be evidenced by the issuance of general obligation bonds of the Borough; provided that bonds may not be issued for any project unless the project is eligible for debt service reimbursement of at least thirty percent (30 %) by the State of Alaska. The full faith and credit of the Borough are pledged for payment of the principal of and interest on the bonds, and ad valorem taxes upon all taxable property in the Borough shall be levied without limitation as to rate or amount to pay the principal of and interest on the bonds when due. Section 4: The Borough shall submit the following proposition to the qualified voters of the Borough at the October 5, 2004 regular Borough election. The proposition must receive an affirmative vote from a majority of the qualified voters voting on the question to be approved. Kodiak Island Borough, Alaska Ordinance No. FY2005 -06 Page 1 of 2 Section 5: Section 6: Shall the Kodiak Island Borough incur debt and issue general obligation bonds in an amount not to exceed Two Million Eight Hundred Five Thousand Dollars ($2,805,000) to finance the planning, design, and construction of school and related capital improvements in the Borough, including without limitation the projects described below? Project Estimated Cost North Star Elementary School Addition (6 Classrooms) $2,805,000 Bonds may not be issued to pay costs of a project unless the project is eligible for debt service reimbursement by the State of Alaska. The approximate amount of taxes on $100,000 of assessed real and personal property value (based on total 2004 assessed valuation) required to pay 100% of the debt service for the project above is $ 30.09 per year, and to pay the Borough share of debt service for the project with full State debt service reimbursement is $ 12.04 per year. The bonds shall be secured by a pledge of the full faith and credit of the Borough. (Ordinance No. FY2005 -06) The proposition, both for paper ballots and machine ballots, shall be printed on a ballot which may set forth other general obligation bond propositions, and the following words shall be added as appropriate next to an oval provided for marking the ballot for voting by hand or machine: PROPOSITION NO. 4 YES 0 NO O ATTEST: Gabrielle LeDoux, Borough Mayor PROPOSITION NO. 4 GENERAL OBLIGATION BONDS FOR NORTH STAR ELEMENTARY ADDITION (6 CLASSROOMS) Sections 2 and 3 of this ordinance shall become effective only if the proposition described in Section 4 is approved by a majority of the qualified voters voting on the proposition at the October 5, 2004 regular Borough election. The remaining sections of this ordinance shall become effective upon adoption by the Kodiak Island Borough Assembly. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2004 KODIAK ISLAND BOROUGH Judith A. Nielsen, CMC, Borough Clerk Kodiak Island Borough, Alaska Ordinance No. FY2005.06 Page 2 of 2 Regular Meeting of: August 19, 2004 Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.1 Purchase of Scott Air -Paks for the Womens Bay Volunteer Fire Department. This action will authorize the Manager to expend $27,468 of an existing Homeland Security Grant for the purchase of air -paks for emergency responders at the Womens Bay Volunteer Fire Department. FISCAL NOTES ACCOUNT NO. 430 - 518 - 450 -170 [❑] N/A Budgeted $27,468 APPROVAL FOR AGENDA: N Cc4 , Manager Recommended motion: Move to approve the purchase of 16 Scott Air -Paks for Womens Bay Fire Station from Eagle Enterprises, Inc. of Anchorage, Alaska in an amount not to exceed the base bid price of $27,468. QTY Item Description & Usage 6 Scott Air -Pak Fifty, 2002 /CBRN 4.5 SCBA W/45 Min Carbon Cylinder, AV -3000 Face Piece Date HUD, RIC/UAC, Less Case, Scott Part No. 804847 -0203 6 Scott Pak -Alert Se Installed, Scott Part No. 805796 -2 12 Scott 4500 Psig, 45 Minute Carbon Cylinder, Scott Part No. 804722 -01 Vendor Cost Freight/ Other Total Cost Date l luMul Eagle 27,067.20 400 27,468 •z /r4 f ps Hagemeyer 32, 674.00 Inc. 32,674 L. /n / y Safety & Supply No Reply Sanderson Safety No Reply Local Preference Allowance Lowest Off Island Bidder X % $ 0 — 5000 $ 5000 + 20% 10% Department: Estimated Cost: Cost Range ❑ $ 1 to $5,000 ❑ $ 5,000 to $25,000 ❑ $25,000 & Up ❑ $ 1 to $25,000 BIDS — Attach any Backup Approval: Budget Amount $ Homeland Security Grant Vendor Eagle Enterprises, Inc Cost $27,468.00 G/L Account 430 - 518 - 450 - 170 Petty Cash Check Request Purchase Order # S.D. Central Stores ❑ Attach to Backup Documentation El Fixed Asset — Over 5K — FA form to Finance KIB Expenditure equest F/Y Date: 7/6/2004 $27,468.00 Purchasing Method Verbal Prices Open Market Bid Formal Bid ❑ Advertisement ❑ Assembly - Agenda Emergency Purchase Approval to Proceed Subtract this amount from the Local bidder's Total Cost to determine if they are within the Local Preference Allowance / Min r f xpenditure Department Approval Supervisor Approval De 'artment He. a Approval Pat Carlson, Manager Qty Our Part # Description U/M Unit Price Extended 16 804847 -0203 Scott Air -Pak fifty 2002 /CBRN 4.5 SCBA with 45 Min. Carbon Cylinder, AV -3000 Face piece, HUD, RIC/UAC, less case EA $2,645.00 $42,320.00 6 804846 -0203 Scott Air -Pak fifty 2002 /CBRN 4.5 SCBA with 30 Min. Carbon Cylinder, AV -3000 Face piece, HUD, RIC/UAC, less case EA 52,510.00 $15,060.00 6 804721 -01 Scott 4500psig, 30 M. Carbon Cylinder EA $600.00 53,600.00 TBD 804723 -01 Scutt 4500psig, 60 Min. Carbon Cylinder EA $900.00 TBD 805753 -01 Scott AV -3000 Spectacle Kit EA $30.00 48 TS300RAN SCBA Thread Savers /Safety Orange EA $4.25 5204.00 Total Quote for above items - RFP: Self Contained Breathing Apparatus (CBRN Approved) Kodiak Area Fire & Rescue Bile Tel; 907-562-2331 " Fax: 907 - 562 -6955 700 W. International Airport Road — Anchorage, AK. 99518 800 -478 -2331 Email: tomgeaglesafety.net Acct #: Date 07/02/04 Thank you for choosing Eagle Enterprises! Sincerely, Tom Condon Bayside Fire Station Bob Nimes, Chief 4606 Rezanof Drive East Kodiak, AK 99615 Survival, Safety & Rescue Headquarters Qty Our Part # Description U/M Unit Price Extended 16 804847 -0202 Scott Air -Pak fifty 2002 4.5 SCBA with 45min. Carbon Cylinder, AV -3000 Face piece, HUD, RIC/UAC, Vibralert without case. EA $2,582.25 541,316.00 16 805796 -02 Scott Pak -Alert SE Installed EA $455.00 $7,280.00 32 804722 -01 Scott 4500psig, 45 Minute Carbon Cylinder EA $705.60 522,579.20 5875.00 5 805773 -01 Scott AV -3000 Face piece — Small EA $175.00 15 805773 -02 Scott AV -3000 Face piece — Medium EA $175.00 $2,625.00 5 805773 -03 Scott AV -3000 Face piece — Large EA $175.00 58/5.00 40 805534 -01 Scott Face piece Bags EA $13.00 5520.00 12 10010068 Scott Multi -Wash 16oz. Bottle EA $6.40 $76.80 4 10010304 Scott Multi-Wash EA $40.00 5160.00 40 805622 -01 Scott 742 14 Turn Twin Cartridge Adapter EA $25.00 51,000.00 100 7 422 - SD1 Scott 742 Multi- Purpose/P100 Cartridges Scott SCBA Soft Carrying Case TSI Porta -count Plus Respirator Fit Test Instrument PR EA EA $13.80 $68.00 $7,900.00 51 5680.00 $7,900.00 10 10009324 1 8020 1 54 -20. 117 -32 Biosystems Posi -check SCBA Test Bench (Does not include Scott Software or Tool Kit) e *" Please note that in order to operate the Posi -check Test Bench it requires Scott Software and Tool Kit which was not specified on this RFQ. Part NO: 805381 - 01 81,699.00 cost. EA. $7,415.00 $7,576.74 1 Estimated Shipping Cost FOB Kodiak $900.00 Total Quote for above items $95,743.74 tat RFP: Self Contained Breathing Apparatus Kodiak Area Fire & Rescue Tel: 907 -562 -2331 * Fax: 907 - 562 -6955 700 W. International Airport Road — Anchorage, AK. 99518 800478 -2331 Email: tomgeaglesafety.net Acct #: Date: 06/30/04 INS Bayside Fire Station Bob Himes, Chief 4606 Rezanof Drive East Kodiak, AK 99615 -3025 Survival, Safety & Rescue Headquarters Regular Meeting of: August 19, 2004 APPROVAL FOR AGENDA: Kodiak Island Borough AGENDA STATEMENT ITEM NO. 13.D.2 Appointment to the Service Area No. 1 Board. Ed Mahoney is the only applicant for this seat that will expire October, 2005. Charlie Lorenson, Service Area No. 1 Board chair, on behalf of the board asked that the Assembly move forward with this appointment. Recommended motion: Move to appoint Ed Mahoney to the Service Area No. 1 Board for a term to expire October, 2005. Scott Arndt 3584 Sharatin Road P.O. Box 76 Kodiak, AK 99615 Vacant 2005 Peggy Tuttle 390 Plover P.O. Box 226 Kodiak AK 99615 Sharon Lea Adinolfi (Administrative Support) Revised: 07/29/2004 BOARDS/ROSTERS/SA/II Kodiak Island Borough SERVICE AREA NO. 1 BOARD Term Home Work Expires Phone Phone Charles Lorenson, Chair 2006 486 -5144 486 -5975 4055 Briggs Court 654 -5975 P.O. Box 3527 Kodiak, AK 99615 Kevin Arndt 2005 486 -3755 486 -9799 3543 Harlequin Court 486 -6650 (pager) 486- 5573(fax) P.O. Box 2338 kevin.arndtCamailcity.com (email) Kodiak, AK 99615 2004 481 -3745 486 -3745 486 -4444 (fax) 486 -0110 (voice pager) Robert Casey 2006 486 -2349 486 -8080 3214 Katmai Drive 654 -2349 Kodiak AK 99615 rlcasey@gci.net Greg Spalinger 2004 486 -8366 486 -3725 4149 Ocean Drive P.O. Box 2635 Kodiak, AK 99615 darsha@ptialaska.net 2005 486 -8311 486 -8311 chrispeg@ptialaska.net 486 -9343 486 -9394 Fax NAME: 1. HOME PHONE: 4/86 STREET ADDRESS: MAILING ADDRESS: T • Q. Signat re PROFESSIONAL ACTIVITIES: drn 5 74 /'41 KODIAK ISLAND BOROUGH OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD KODIAK, ALASKA 9961 PHONE: (907) 486-9310 FAX: (907) 486 -9391 WORK PHONE: Rev 4 r i j/ LENGTH OF RESIDENCE IN KODIAK: 0 a IN ALASKA: vaSd REGISTERED VOTER: YES,( NO () PROPERTY OWNER IN KODIAK: YES)Q NO ( ) COMMUNITY ACTIVITIES: % 74$ AREA OF EXPERTISE AND /OR EDUCATION (that would benefit membership on Boards) I AM INTERESTED IN SERVING ON THE FOLLOWING BOARD(S) (List in order of preference): se r `c.c D, i � ! - Z 3. z-4 Date A resume . letter of interest may be attached, but is not required. This application will be kept on file for one year. Please return application by the advertised deadline. - STAFF USE ONLY - Voter ID No Verified By: Documentation: Appointment Letter. Applicant's Residence; Borough ( ) City ( ) Roster: Date Appointed: Oath of Office: Term Expires on: Financial Disclosure: Comments: Kodiak Island Borough AGENDA STATEMENT Regular Meeting of August 19, 2004 Acceptance of a NOAA Grant for a Gulf of Alaska Hydrographic Survey. This action seeks Assembly approval for the Manager to execute a grant agreement with NOAA in the amount of $2,473,694 for a hydrographic survey of the fiber optic route from Anchorage to Kodiak via Cook Inlet. This is a result of the Assembly Strategic Plan and long -term goal of insuring the Borough citizens have access to telecommunications of the highest quality to inject energy into the local economy. It is an example of the value of interaction with our federal delegation and lobbying efforts as if approved, will be the financial link to insure the fiber optic project becomes a reality. APPROVAL FOR AGENDA: P'4 ` "`�'� Item No. 13.D.3 Recommended motion: Move to accept the NOAA grant in the amount of $2,473,694 for a hydrographic survey of the fiber optic route from Anchorage to Kodiak via Cook Inlet. 0 � . Mr. Patrick S. Carlson Manager Kodiak Island Borough 710 Mill Bay Road Kodiak AK 99615 Enclosures CC: CURTIS LOY, N /CS12 P,mim un Rccycicd Pan., AUG UNITED STATES DEPARTMENT OF COMMERCE National Oceanic and Atmospheric Administration OFFICE OF FINANCE AND ADMINISTRATION GRANTS MANAGEMENT DIVISION 1325 EAST -WEST HIGHWAY SSMC2 - OFA621 - ROOM 9344 - 5 2004 SILVER SPRING, MARYLAND 20910-3283 Reference: NOAA Award No. NA04NOS4000236 Amendment No. 0 Federal Share $2,473,694 Dear Mr. Carlson: ECEIVE AUG 1 0 2004 KIB MANAGER Sincerely, Enclosed for your review and approval are two originals of the above referenced NOAA award. If you concur, please sign each of the originals and return the one original marked "Grants Copy' to the address above within 30 days of receipt. Copies of the applicable OMB Circulars and Department of Commerce regulations, which have been incorporated into this award by reference, are available from the NOAA website at http: / /www.ofa.noaa.gov /— grants /. NOM contact information. NOAA Grants Specialist: Carol.J.Pendleton @noaa.gov at 301 - 713 -0923 ext 178 Federal Program Officer: Curtis.Loy @noaa.gov at 301 - 713 -2780 ext 137 If you have any grants management questions concerning this award, please contact the NOAA Grants Management Specialist, and for technical questions, please contact the Federal Program Officer as listed above. ki Emmanuel E. Atsalinos Grants Officer KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMIS REGULAR MEETING MAY 19, 2004 MINUTES I. CALL TO ORDER The regular meeting of the Planning and Zoning Commission was called to order at 7:30 p.m. by CHAIR FRIEND on May 19, 2004 in the Borough Assembly Chambers. II. ROLL CALL P & Z Minutes: May 19, 2004 Commissioners Present Jerrol Friend — Chair Cheryl Boehland Gary Carver Casey Janz David King Reed Oswalt A quorum was established. Commissioners not resent Dennis McMurry Others — sent Michelle R. Stearns, Director Community Development Dept. Duane Dvorak, Associate Planner Community Development Dept. Erin Whipple, Secretary Community Development Dept. COMMISSIONER BOEHLAND MOVED TO EXCUSE Commissioner McMurry. The motion was SECONDED by COMMISSIONER KING and CARRIED by unanimous voice vote. III. APPROVAL OF AGENDA COMMISSIONER CARVER MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMISSIONER BOEHLAND, and CARRIED by unanimous voice vote. IV. MINUTES OF PREVIOUS MEETING COMMISSIONER OSWALT MOVED TO APPROVE the minutes of April 21, 2004 Planning and Zoning Commission regular meeting as submitted. The motion was SECONDED by COMMISSIONER KING, and CARRIED by unanimous voice vote. Page 1 of 9 1 V. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments or appearance requests. VII. PUBLIC HEARINGS A) Case 04 -005. Request for a conditional use permit, in accordance with KIBC 17.67, allowing non - recreational gravel extraction on a portion of Lot 1A, USS 2878. COMMISSIONER CARVER asked to be excused due to a conflict of interest. Chair Friend granted the approval with no objections. STAFF recommended approval of this request. COMMISSIONER OSWALT MOVED TO grant a conditional use permit, in accordance with KIBC 17.67, allowing non - recreational gravel extraction on a portion of Lot 1A, USS 2878, subject to the conditions of approval contained in the staff report dated May 11 2004; and to adopt the findings contained in that staff report as "Findings of Fact" for this case. CONDITIONS OF APPROVAL 1. The proposed extraction of the gravel is to be undertaken in conformity with the narrative and graphic materials submitted for this request by the applicant; (a) Volume of gravel is limited to fifty thousand (50,000) cubic yards. (b) Term is limited to 20 years. (c) Allowable hours of operation are from 6:30 AM to 7:00 PM six days per week. (d) "Truck Crossing" signs to be posted on the Chiniak Highway during hours of operation. (e) Applicant is required to reclaim the site by using existing overburden, establishing finished slopes no steeper than a 2:1 ratio, and replanting with native vegetation. 2. Extraction of gravel will not take place below an elevation sufficient to allow sediment -laden pit water from becoming a source of suspended sediment contamination downstream from the pit (see "Carver Report" page 6). 3. Provide revised topographical maps of the extraction site; 1) as it currently exists and, 2) as it is proposed to be after extraction and reclamation. The revised maps should clearly indicate contour elevations with a minimum indicated interval of five (5) feet. P & Z Minutes: May 19, 2004 Page 2 of 9 P 6: Z Minutes: May 19, 2004 4. Provide a re- vegetation plan that indicates specifically the type and quantity of soil coverage and species of plant material to be re- established on the site by seeding as generally indicated in the reclamation plan. 5. Provide a site plan that shows the proposed location of ingress and egress points to the extraction site. Obtain approval from the Alaska Department of Transportation and Public Facilities, if needed, for any traffic control signage or dust control measures that will be undertaken within the State of Alaska controlled right -of -way. 6. The site shall be re- contoured in conformity with a final grading /site plan to be reviewed and approved by the Building Official prior to the initiation of material extraction activities. FINDINGS OF FACT 17.67.05 A. That the conditional use will preserve the value, spirit, character and integrity of the surrounding area. The site has been disturbed by other extraction activities in the past. Prior reclamation appears to have been nonexistent. A number of years passed before natural vegetation was able to substantially reclaim the site after the last extraction activity. It appears to be the intent of the applicant in this case to properly reclaim and to restore the site to its' natural condition, based on general references contained in the narrative reclamation plan. 17.67.05 B. That the conditional use fulfills all other requirements of this chapter pertaining to the conditional use in question. It appears from the materials submitted by the applicant that the conditional use will fulfill all other requirements of the C- Conservation zoning district. A more detailed site plan is recommended, as a condition of approval, to show existing and proposed contours for the site. In addition, the site plan should show planned access points, at a minimum. 17.67.05 C. That granting the conditional use permit will not be harmful to the public health, safety, convenience and comfort. The site is to be re- contoured in conformity with applicable Borough grading requirements. This will ensure that no unsafe or impractical slopes are left remaining on the site, which may endanger the public health and safety. Signage notifying the public of truck traffic is to be posted during periods of operation. Site development and actual pit design shall be guided by the scientific principles and recommendations contained in "The Carver Report ". Page 3 of 9 1 1 17.67.05 D. That sufficient setbacks, lot area, buffers or other safeguards are being provided to meet the conditions listed in subsections A through C of this section. The applicant has provided assurances that options allowing alternate routing of truck traffic are on going and are expected to be successful. 17.67.05 E. If the permit is for a public use or structure, the commission must find that the proposed use or structure is located in a manner, which will maximize public benefits. This conditional use permit is not for the purpose of supplying a public need. The motion was SECONDED by COMMISSIONER JANZ. Regular session closed. Public hearing opened: Mike Anderson, Agent for Applicant: Objected to Condition of Approval #2. Hearing and seeing none. Public hearing closed. Regular session opened: COMMISSIONER BOEHLAND MOVED TO AMEND the motion to change Condition of Approval #1b to add "with staff review every 5 years." The motion was SECONDED by COMMISSIONER JANZ. The question was called, and the amendment FAILED unanimously. COMMISSIONER KING MOVED TO AMEND the motion to remove Condition of Approval #2. The amendment was SECONDED by COMMISSIONER OSWALT. The question was called on the amendment and CARRIED four (4) yeas to one (1) nay. Commissioner Boehland was the nay. The question was called on the amended main motion and CARRIED by unanimous roll call vote. B) Case S03 -029. Request for preliminary approval, in accordance with KIBC 16.40, of the replat of Tracts A, B, and C, T31S, R22W, Seward Meridian, P & Z Minutes: May 19, 2004 Page 4 of 9 creating Lots 1 to 13, T31S, R22W, Seward Meridian. (Postponed by the petitioner from the January 21, 2004 regular meeting agenda) STAFF indicated seven (7) public hearing notices were distributed for this case with none being retumed prior to the meeting. Staff recommended approval of this request subject to the Conditions of Approval that were recommended in the April staff report. Staff reminded the Commission that there was a standing motion and amendment on the floor. Those motions are as follows: COMMISSIONER KING MOVED TO grant preliminary approval to the subdivision of a portion of Tract A, Section 1, T31S, R22W, Seward Meridian, as reflected on Plat 88 -45, creating Warner's Saltery Cove Subdivision, Lots 1 through 13, subject to the conditions of approval contained in the staff memorandum dated April 14, 2004, and to adopt the findings contained in the same staff memorandum as findings of fact for this case. CONDITIONS OF APPROVAL 1. Place a note on the final plat as follows: a. "The covenants applicable to this subdivision may differ from the applicable provisions of the Kodiak Island Borough zoning code, and other applicable borough codes. Landowners in this subdivision are advised to consult with and obtain appropriate permitting from the KIB Community Development Department prior to developing lots in this subdivision to ensure compliance with all applicable borough codes." 2. Place a note on the final plat as follows: a. "Portions of this subdivision are designated wetlands under the jurisdiction of the U.S. Army Corps of Engineers. Prior to development, each landowner is responsible for contacting the COE with their development plan to ensure that proposed development is appropriately addressed by a general or individual wetlands permit if required." 3. Obtain a waiver from the KIB Engineering and Facilities Director for the 50 foot road right -of -way width, as requested by ADNR, which is 10 feet less than the 60 foot local road standard of the Kodiak Island Borough. 4. Prior to final plat approval, the subdivider will secure from the Alaska Department of Natural Resources a minimum 50 -foot wide access easement, described by survey description, covering the existing dirt road that provides P & Z Minutes: May 19, 2004 Page 5 of 9 access from the Saltery Cove Road right -of -way to the Wamer's Saltery Cove Subdivision. 5. The subdivider shall demonstrate that each lot has the capability to meet the wastewater disposal standards of ADEC and have access to adequate amount of potable water for domestic purposes per K113C 16.70.020.B. Should certain lots only be able to meet the wastewater disposal standards of ADEC by the implementation of a non - conventional alternative disposal system, that lot (or lots) shall be identified on the face of the plat as requiring a non - conventional wastewater disposal system. 6. Prior to final plat approval, provide a copy of the bylaws governing the conduct of Home Owner Association business for non - public hearing review by the Planning and Zoning Commission. 7. The proposed covenants may be amended at the request of the Borough Attorney as to form and content, however, any substantial changes to the covenants will require another appearance before the Planning and Zoning Commission as an item of Old Business. FINDINGS OF FACT 1. With conditions of approval and the grant of a waiver for road ROW width, this plat meets the minimum standards of survey accuracy and proper preparation of plats required in Title 16 of the Borough Code. 2. This plat meets all the requirements of Title 17 of the Borough Code. The motion was SECONDED by COMMISSIONER BOEHLAND. COMMISSIONER OSWALT MOVED TO AMEND the main motion to change condition of approval #3 to state that the road right -of -way width will be 60 feet in width. The motion was SECONDED by COMMISSIONER CARVER. The question was called on the amendment and FAILED five nays to one yea. Commissioner Oswalt was the yea. COMMISSIONER CARVER MOVED TO AMEND the main motion to Alternative #3, as indicated in the staff supplement dated May 10, 2004 and the staff memorandum dated April 14, 2004, to amend condition of approval #3 and require the preliminary plat to be redesigned with road rights -of -way meeting the full 60 foot local road standard as set forth in KIBC 16.80.030.A, however, the subdivider will obtain a waiver from the KIB Engineering and Facilities Director, P & Z Minutes: May 19, 2004 Page 6 of 9 to permit an altemate solution to the construction of a borough standard road within the designated 60 foot road rights -of -way. The motion was SECONDED by COMMISSIONER OSWALT. The question was called on the amendment and CARRIED five yeas to one nay. Commissioner King was the nay. The question was called on the main motion and CARRIED five yeas to one nay. Commissioner King was the nay. C) Case SO4 -008. Request for preliminary approval, in accordance with KIBC 16.40, of vacation and replat of Lot 5A -I and Lot 16 A, Block 2, Leite Addition creating Lot 5B and Lot 16 A -1, Block 2 Leite Addition. STAFF indicated one hundred twenty (120) public hearing notices were distributed for this case with one (1) being returned in favor of the request and one (1) returned stating no objection. Staff recommended approval of this request. COMMISSIONER BOEHLAND MOVED TO grant preliminary approval, in accordance with KIBC 16.40, of the vacation and replat of Lot 5A -1 and Lot 16 A, Block 2, Leite Addition creating Lot 5B and Lot 16 A -1, Block 2, Leite Addition, subject to the conditions of approval in the Staff Report dated May 17 2004, and to adopt the findings in that staff report as "Findings of Fact" for this case. The motion was SECONDED by COMMISSIONER KING. Regular session closed. Public hearing opened: Jerimiah Myers, Applicant: Spoke in favor of his request and presented himself for questions. Hearing and seeing none. Public hearing closed. Regular session opened: The question was called, and the motion CARRIED by unanimous roll call vote. P & Z Minutes: May 19, 2004 Page 7 of 9 1 VIII. OLD BUSINESS A) Womens Bay Open House Update — Staff updated the Commission on the next steps in the community plan process, including the work session scheduled for June 2, 2004. B) Chiniak Request for Proposal update IX. NEW BUSINESS A) "GIS Data Acquisition for Assessment and Planning to Protect Womens Bay Watershed Resources" grant award report. Staff outlined the projects this grant would pay for. X. COMMUNICATIONS A) Letter dated April 20, 2004 to Mr. Wm Loy & Ms. Leona Loy from Martin Lydick regarding Aleutian Subdivision, Block 7, Lot 4. There were no further communications. COMMISSIONER CARVER MOVED TO ACKNOWLEDGE RECEIPT of item A of Communications. The motion was SECONDED by COMMISSIONER KING, and CARRIED by unanimous voice vote. XI. REPORTS A) Meeting schedule: • June 2, 2004 special work session to discuss the Womens Bay Planning process and results of the May 10 town meeting, 7.00pm in the KIB conference room. • June 9, 2004 work session at 7:30 p.m. in the KIB Conference room. • June 16, 2004 regular meeting at 7:30 p.m. in the Assembly Chambers. There were no further reports. COMMISSIONER CARVER MOVED TO ACKNOWLEDGE receipt of reports. The motion was SECONDED by COMMISSIONER BOEHLAND, and CARRIED by unanimous voice vote. XII. AUDIENCE COMMENTS There were no audience comments. P & Z Minutes: May 19, 2004 Page 8 of 9 r r XIII COMMISSIONERS' COMMENTS COMMISSIONER OSWALT: Stated that he hoped everyone in the Kodiak Island Borough realizes all roads should be 60 feet wide. COMMISSIONER JANZ: Stated how pleased she was with the work staff has done, including their grant acquisitions. COMMISSIONER KING: Said that on nice days the meetings should be moved outside. COMMISSIONER CARVER: Complimented staff on the Womens Bay Comp Plan project. COMMISSIONER BOEHLAND: Thanked staff for all their work. COMMISSOINER FRIEND: Thanked staff for all their work. IX. ADJOURNMENT CHAIR FRIEND ADJOURNED the regular meeting at 9:48 p.m. ATTEST By: Erin Whipple, Secretary Community Development Department DATE APPROVED: July 21, 2004. P & Z Minutes: May 19, 2004 KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMIS ON By: Jerrol riend, Chair Page 9 of 9 KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — March 29, 2004 The Board of Education of the Kodiak Island Borough School District met in regular session on March 29, 2004, in the Borough Assembly Chambers. The meeting was broadcast on KMXT Radio, 100.1 F.M. and televised by GCI Cablevision. Acting Board President Elizabeth Odell called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Barry Still CDR John Furman Absent: Jeff Stephan, excused Norm Wooten, excused Jordan Rodgers, excused A quorum was established. ALSO PRESENT: MINUTES: Betty Walters Larry LeDoux Darcy Stielstra Robert Tucker Judy Phillips Dale Lhotka Peri Pinto Elan Edgerly Scott Williams Elizabeth Odell Dave Jones Bob Meade Bill Watkins Christine Gray Sandy Daws Ned Griffin Justine Ranney Ray Matos Jack Walsh Marilyn Davidson Ned Griffin Brian O'Leary Kenny Daws Rachel Pinto Hanna Johnson The minutes of the Regular Meeting of February 16, 2004 and the Special Meeting of March 8, 2004 were to be considered for approval and /or correction. MOTION BARRY STILL moved to approve the minutes of the Regular Meeting of February 16, 2004 and c t• a n SCOTT WILLIAMS the minutes o. the Special Meeting o. March 8, �0 4, as presented. SC., .. seconded the motion and it carried unanimously by a voice vote of all members present. SCHOOL BOARD REGULAR MEETING March 29, 2004 Page 2 RECOGNITION OF VISITORS: Superintendent Betty Walters welcomed all in attendance and in the listening and viewing audiences. COMMUNITY COMMENTS: None CORRESPONDENCE: None PROGRAM /STAFF REPORTS: 1. Kodiak High School Music Department /Musicians - Kodiak High School Music teacher Dale Lhotka and several student musicians performed for Board members and the listening audience. Main Elementary teacher Marilyn Davidson stepped up to the podium and read the proclamation from Governor Murkowski into the record proclaiming March Arts in Schools Month. She apprised Board members of the art and music activities that are taking place throughout the District. Kodiak High School teacher Dale Lhotka stepped up to the podium and shared with Board members that the Region III ensemble was held at Kodiak High School last Friday. He stated that 19 high school student musicians qualified for the state level competition — twice as many as last year! The competition will take place at the University of Alaska Anchorage on May 7 -8. He invited the listening audience to a concert called Music in the Schools, on April 8 in the Gerald C. Wilson Auditorium. The following students performed for Board members: Kodiak High School music students Rachel Pinto, Justine Raney and Hanna Johnson sang a Gilbert and Sullivan song called Three Little Maids From School. Elan Edgerly played a drum solo. 2. Volunteers of the Month — Ouzinkie School and Chiniak School are pleased to recognize their Volunteers of the Month. Rural Principal Ray Maltos shared that Ouzinkie School is proud to recognize Darren Muller as their Volunteer of the Month. Darren has served on the Indian Education Act Parent Committee and the Ouzinkie Advisory School Board and he is a constant supporter of the school and teachers toward the betterment of education of all students in Ouzinkie. He has stepped forward to assume a leadership role with the current discussions to renovate and improve the school gymnasium, volunteered his basketball skills, coached and referred Little Dribblers and home basketball games. Darren has always done what he can to assist with fundraising projects. Darren always has the best interests of students in mind. SCHOOL BOARD REGULAR MEETING March 29, 2004 Page 3 Chiniak School teacher Ned Griffin introduced Chiniak's Volunteer of the Month Christine Gray. Even though Christine has no children in school and is enrolled in a college program, she has taken on the task of organizing a student council. She works with them on conducting meetings, committee work and how to carry through on responsibilities. She also volunteers with the hot lunch program that uses student volunteers and a mentor program that focuses on student achievement. Chiniak School is very thankful for Christine. PRESENTED On behalf of the District, School Board Acting President Elizabeth Odell presented certificates of appreciation to Ouzinkie School Volunteer of the Month Darren Muller and Chiniak School Volunteer of the Month Christine Gray. SUPERINTENDENT'S REPORT: 1. Superintendent Walters congratulated the following Kodiak High School students who were recently inducted into the National Honor Society: Brianne Johnson, Thea Christensen, Bryn Davis, Lauren Discus, Lindsey Dicus, Naphtali Fields, Ryan Fields, Sara Fried, Annie Greer, Oliver Holmstrom, Jessica Isaako, Garrett Jensen, Meaghan Killeen, Elise Lam, Michelle Leitheiser, Cort Malmberg, Michael Martin, Rachel Nault, Ralph Pasana, Emily Reed, Jordan Rodgers, Karena Rounsaville, Ingrid Troxell and Kristen Wertanen. 2. Superintendent Walters thanked parents and community members for their efforts in contacting legislators with their concern for the state's funding of education. She urged parents to continue their efforts with the Senate. 3. She apprised the listening audience that art from Main Elementary School is displayed on the fifth floor of the Capitol building in Juneau and encouraged community members to attend the Kodiak Arts Council production of Pippin at the Gerald C. Wilson auditorium. 4. She extended her thanks to Wells Fargo Bank for their donation of $650 to the District to assist with school supplies. UNFINISHED BUSINESS: 1. School Board Policy, Section 8.2.12, Travel Authorization and Reimbursement, Second Reading and Public Hearing — These revisions were a discussion item at the February 2, 2004 work session and approved in the first reading at the Regular Meeting of February 16, 2004. This policy revision was also at your March 8, 2004 work session. MOTION SCOTT WILLIAMS moved to approve School Board Policy, Section 8.2.12, Travel Authorization and Reimbursement, in the second reading. BARRY STILL seconded the motion. SCHOOL BOARD REGULAR MEETING March 29, 2004 Page 4 At 7:27 p.m. the Regular Meeting was closed and a Public Hearing opened. KIESA representative Sandy Daws extended her appreciation to Board members for the time they have given to this issue. She stated that she hopes Board members will not approve the policy change this evening and instead come up with a fair and equitable policy for all employees. Vernie Swanson shared that the issue is really about people. She recognizes the financial crisis, however; not only does it impact children, it impacts employees as well. She asked Board members to vote no on the policy change and organize a committee to address the monetary issues as well as the morale issues. There being no public testimony the public hearing was closed and the Regular Meeting reopened at 7:35 p.m. Roll call was taken on the motion. AYES —Barry Still; NAYES — Elizabeth Odell, Scott Williams. MOTION FAILS NEW BUSINESS: 1. Town Schools' Calendar, Public Hearing - This calendar has been modeled after the basic calendar the District has been following for many years and meets the requirements for days in session. MOTION BARRY STILL moved to approve the 2004/2004 Town Schools' Calendar as presented. SCOTT WILLIAMS seconded the motion. At 7:38 p.m. the Regular Meeting was closed and a Public Hearing opened. There being no public testimony, the public hearing was closed and the Regular Meeting reopened at 7:40 p.m. A roll call vote was taken on the motion and it carried unanimously by a voice of all members present. 2. 2004/2005 Certificated Requests for Leave of Absence - Administration has received two requests for leave of absences. SCHOOL BOARD REGULAR MEETING March 29, 2004 Page 5 MOTION SCOTT WILLIAMS moved to approve a 2004/2005 leave of absence for Kodiak Middle School teacher Amy Fogle and 2004 /2005 first semester leave of absence for North Star Elementary school teacher Victoria Becwar- Lewis. BARRY STILL seconded the motion and it carried unanimously by a roll call of members present. 3. Purchase Requisition Number 720000037, Government Computer Sales, Inc. — This purchase requisition is for workstation computers for the East Elementary School lab, Port Lions School and the Learning Center. MOTION BARRY STILL moved to approve Purchase Requisition Number 720000037, to Government Computer Sales, Inc. in the amount of $36,994. SCOTT WILLIAMS seconded the motion and it carried unanimously by a roll call vote of all members present. 4. FY 05 Title VI -B Grant Intent to Apply — This grant provides funding to supplement services to special education students, such as classroom aide time, specialized equipment for students, materials, and supplies to meet the needs of special education students. MOTION SCOTT WILLIAMS moved to approve the FY 05 Title V1 -B IDEA grant intent to apply in the estimated amount of $383,166. BARRY STILL seconded the motion and it carried unanimously by a voice vote of all members present. 5. FY 05 IDEA, Section 619 Grant Intent to Apply — This grant provides supplemental funding for professional services and direct instruction to preschool students with intensive needs. MOTION BARRY STILL moved to approve the FY 05 IDEA, Section 619 grant intent to apply in the estimated amount of $13,308. SCOTT WILLIAMS seconded the motion and it carried unanimously by a voice vote of all members present. 6. January Report of Revenues and Expenditures MOTION BARRY STILL moved to acknowledge receipt of the January Report of Revenues and Expenditures year -to -date general fund revenues in the amount of $15,028,924 and year -to -date general fund expenditures in the amount of $12,231,772. SCOTT WILLIAMS seconded the motion and it carried unanimously by a voice vote of all members present. SCHOOL BOARD REGULAR MEETING March 29, 2004 Page 6 FUTURE BUSINESS: 1. The meeting schedule for April calls for a work session on Monday, April 5, 2004 in the District's conference room and a Regular Meeting on Monday, April 19, 2004 in the Borough Assembly Chambers. 2. FY 04 Budget Work Sessions continue every Monday this month beginning at 5:15 p.m., with approval of the budget at the Regular Meeting of April 19, 2004. The budget will then be forwarded to the Borough Assembly. COMMUNITY COMMENTS: None BOARD COMMENTS: 1. CDR John Furman thanked the volunteers of the month and as well as the high school music students who performed and wished them good luck at the state competition. 2. Scott Williams extended his thanks to Dale Lhotka, Marilyn Davidson, Peri Pinto and everyone else who have assisted with adding music into the lives of children. He thanked the Volunteers of the Month Darren Muller and Christine Gray for their dedication to children. 3. Barry Still echoed the sentiments and extended his thanks to volunteers throughout the District. 4. Elizabeth Odell extended her congratulations to the spelling bee champion and thanked Dale Lhotka and Marilyn Davidson for providing arts in the schools. She wished Director of Finance Dave Jones a speedy recovery. ADJOURNMENT: BARRY STILL moved to adjourn the Regular Meeting. SCOTT WILLIAMS seconded the motion, and it carried unanimously by a voice vote of all members present. There being no further business, Acting President Elizabeth Odell adjourned the Regular Meeting at 7:55 p.m. Respectfully Submitted, 2 Sheila Roberts Administrative Assistant i SCHOOL BOARD REGULAR MEETING March 29, 2004 Page 7 Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of April 19, 2004. Clerk oft e Board KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — April 12, 2004 The Board of Education of the Kodiak Island Borough School District met in special session on April 12, 2004, in the School District Conference Room. Board President Jeff Stephan called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Norm Wooten Barry Still Absent: Jordan Rodgers, excused A quorum was established. ALSO PRESENT: Betty Walters Stewart McDonald Vernie Swanson Ron Fried NEW BUSINESS: Elizabeth Odell Jeff Stephan Dave Means Sandy Daws Tom Quass Scott Williams CDR John Furman JUL 2 9 KIB MAINAGPR Gregg Hacker Alvin Arboleda Joanne Quass 1. 2003/2004 Certificated Contracts — Administration has one contract prepared for Board approval. MOTION ELIZABETH ODELL moved to approve a 2003/2004 certificated contract for Joy Mudd — BA+18/3 in the amount of $8,241, plus $65 special education stipend for 1.0 FTE East Elementary School. BARRY STILL seconded the motion and it carried unanimously by a voice vote. 2. 2004/2005 Certificated Special Education Contracts — Administration has three certificated contracts prepared for Board approval. MOTION NORM WOOTEN moved to approve certificated contracts for the 2004/2005 school year to Rhonda Panamaroff — MA +0/4 in the amount of $49,723, plus $350 for 1.0 FTE Speech/Language; Regina Bauman — MA +36/8 in the amount of $61,278, plus $350 special education stipend for 1.0 FTE Early Childhood; and Stacey Street — BA +18/7 in the amount of SCHOOL BOARD SPECIAL MEETING April 12, 2004 Page 2 $51,474, plus $350 special education stipend for 1.0 FTE Kodiak High School Life Skills. SCOTT WILLIAMS seconded the motion and it carried unanimously by a roll call vote. 3. Executive Session — Legal Matters MOTION NORM WOOTEN moved to enter into Executive Session for the purpose of hearing a Legal Matter and to include Superintendent Betty Walters and Director of Finance Dave Jones telephonically if needed. SCOTT WILLIAMS seconded the motion and it carried unanimously by a voice vote. At 7:06 p.m. the Special Meeting recessed into Executive Session. At 9:15 p.m. the SpeciaPMee ing reconvened. y 1 ADJOURNMENT MOTION NORM WOOTEN moved-ter djourn the Special Meeting. SCOTT WILLIAMS seconded the motion, and it carried unanimously by a voice vote. There being no further business, Board President Jeff Stephan adjourned the Special Meeting at 9:16 p.m. 'e! ..+ ar , ,t.✓ Cl; k of the :.., Respectfully submitted, Karen Englund Executive Seep tary Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of April 19, 2004. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — April 19, 2004 The Board of Education of the Kodiak Island Borough School District met in regular session on April 19, 2004, in the Borough Assembly Chambers. The meeting was broadcast on KMXT Radio, 100.1 F.M. and televised by GCI Cablevision. Board President Jeff Stephan called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Barry Still Scott Williams Jordan Rodgers ALSO PRESENT: MINUTES: Betty Walters Bob Meade Porfiria Lopez -Trout Steve Kreber Scot Cummings Jamie Spencer Meri Holden Sandy Rene Chya Sally Wilker Fawn Chya RECOGNITION OF VISITORS: Norm Wooten Jeff Stephan Dave Means Bill Watkins Stewart McDonald Eric Walteribaugh Leslie Cummings Tom Quass Larissa Panamarioff Geoff Smith Ann Kirven Lisa Kostelecky Elizabeth Odell CDR John Furman Marilyn Davidson Ray Maltos Margie McDonald Brian O'Leary Rosemary Spencer Joann Quass Jon Panamarioff Meri Holden Michelle Powell The minutes of the Regular Meeting of March 29, 2004 and the Special Meeting of April 12, 2004 were to be considered for approval and /or correction.. MOTION BARRY STILL moved to approve the minutes of the Regular Meeting of March 29, 2004 and the minutes of the Special Meeting of April 12, 2004 as presented. ELIZABETH ODELL seconded the motion and it carried unanimously by a voice vote. Superintendent Betty Walters welcomed all in attendance and in the listening and viewing audiences. SCHOOL BOARD REGULAR MEETING April 19, 2004 Page 2 COMMUNITY COMMENTS: 1. Culinary Horizons owners Scot and Leslie Cummings stepped up to the podium and apprised Board members and the listening audience of the history and conception of Culinary Horizons as the food contractor of Kodiak High School. Mr. Cummings stated that he was concerned that after nine years of service to the District that many professional members of the community decided to approach the School Board prior to meeting with him or his immediate supervisor. Past superintendent Bruce Johnson initiated the vendor contract in 1995. The original proposal packet stated that the current administration was looking for a "Conceptual Bid" that would utilize students at Kodiak High School and provide vocational opportunities as well as fund raising opportunities and kitchen management at all levels. He felt that this was a great opportunity to benefit the youth of Kodiak. In the following years their efforts were recognized and they received the Chamber of Commerce Business of the Year Award, the Cecil Belcher Booster Club Award as well as various Rotary Club awards. During this time one of the first "gentlemen's agreements" would state that Culinary Horizons and other groups would not sell like products at the same time as any other group or organization. The school lunch program became effective during the latter part of 1996. Culinary Horizons continued using the help of high school students but lost all school lunch profit sharing monies due to the closure of Culinary Horizon lunch sales. Shortly afterwards a beverage contract was initiated with Pepsi Cola and a portable coffee cart arrived. It was his understanding that under the original agreement that coffee or red beverages could not be sold during school lunch times as there were concerns for the proper mindset of students as well as the care of carpets in the school. He estimates that the Booster Club stacks up a total of 633 hours of selling time while Culinary Horizons only has a window of about 85 hours. He invited Board members and administration to step behind the counter of the kitchen, communicate with the contractor, be a part of the vision, a part of the students and the learning that goes on behind the counter. 2. East Elementary School parents Michelle Powell, Rosemary Spencer and Ann Kirven stepped up to the podium to share their concerns about the recent boundary changes. They shared that many families have built or purchased their homes with the intent of living in the East Elementary attendance area. To find out that their children will now have to go to North Star Elementary is frustrating and disappointing as their children are already established at East Elementary School. If some families have children at both schools it would impact the time parents volunteer in their school. They would like to suggest that existing residents of the area in question be able to remain at East Elementary School or that some families who sled Elementary School " n df th d in They have students Currently enrolled at East u=cuien�a= Slilillvi be g.=... a,= =ere " .. _ he, 3.SO had concerns about the blended grades and felt that North Star Elementary should reflect the classroom format of all schools in the District. They asked Board members to consider their issues and help reach a resolution that will address their concerns. 3. Community member Lisa Kostelecky encouraged the public to vote yes on the aquatic center on the ballot. She asked if the pool issue was approved would swimming be put back into the curriculum? SCHOOL BOARD REGULAR MEETING April 19, 2004 Page 3 CORRESPONDENCE: None PROGRAM /STAFF REPORTS: 1. Iluani Presentation — Students from Akhiok, Chiniak, Old Harbor, Ouzinkie and Port Lions were in town April 18 -23, 2004 for an Iluani magazine layout and design workshop. Students participated in a wide range of activities, including software and joumalism instruction, job site visits, and extra - curricular activities. Itinerant Curriculum Specialist Eric Waltenbaugh apprised Board members of projects that students have taken on in order to prepare the Iluani magazine for publication. He thanked KANA for their financial support, creator of Iluani Dave Kubiak for helping with layout and design, Janette Peterson for helping with Photoshop, the Baptist Mission for housing students and the Alutiiq Museum for storing their final products. He shared that this project teaches students to honor the knowledge embedded in their communities and is instrumental for bringing communities and schools together. Working with these students is a reminder of why he is in the teaching profession. He introduced students Larissa Panamarioff, Fawn Chya, and Jon Panamarioff. Ouzinkie student Larissa Panamarioff shared that she interviewed community member Dave Campfield on the Vietnam War. Even though the process was lengthy it was an awesome experience and thanked the Board members for the opportunity and hopes that the magazine can continue. Old Harbor student Fawn Chya interviewed Olga Pestrikoff on raising children in the past as opposed to today. Ouzinkie student Jon Panamarioff interviewed community member Jimmy Skonberg regarding fishing. He shared that it was very interesting talking with the elders; however, his least favorite part was doing the transcription and writing the article. 2. Volunteer of the Month — Larsen Bay School is pleased to acknowledge their Volunteer of the Month, Patti Livingston. Patti has volunteered a number of hours working with the students of Larsen Bay on Native craft projects such as basket weaving and beading. She is working with the upper class in a health curriculum on improving self - esteem and social interactions as well as coordinating a boxcar derby race for the children and adult mentors. PRESENTED On behalf of the District, School Board President Jeff Stephan presented a certificate of appreciation to Rural Regional Principal Ray Maltos for Larsen Bay School Volunteer of the Month Patti Livingston. SUPERINTENDENT'S REPORT: 1. Superintendent Betty Walters congratulated coaches and families of the track team. The Kodiak High School Bears came out winners at all three meets. SCHOOL BOARD REGULAR MEETING April 19, 2004 Page 4 2. She also extended congratulations to Spelling Bee champion Grace Allen as well as the following students who participated in the Geography Bee: Peterson Elementary student Eddie Lee, Chiniak School student Green Patterson Bilicki, Port Lions School student Charlea Kewan and Kodiak Middle School student Kyle Trout. 3. She encouraged the community to be informed voters on the upcoming bond issue election. Board members requested a five- minute break at 8:30 p.m. UNFINISHED BUSINESS: None NEW BUSINESS: 1. FY 04 Budget — Public Hearing and Adoption — Board members held weekly work sessions from January through April 2004 to review sources of revenues to fund education, to discuss the budgets proposed by building and program administrators and to provide direction for the administration in the budget development process. Board members reviewed each individual area of the budget in detail with building and site administrators. Board member Norm Wooten explained the process utilized by the Board in preparing the FY 05 Budget with the use of a PowerPoint presentation. Highlights of the presentation included: • Board members reviewed each individual area of the budget in detail with building and site administrators. • KIBSD General Fund Revenue Per Student History reflects three sources of revenue depicting very little movement in federal revenue and a slight rise in state revenue with the Kodiak Island Borough having the largest increased revenue for education. • Historical cost of living information from the U.S. Department of Labor, Bureau of Labor Statistics shows state revenue increases needed per student to bring funding in line with inflation is $1,733.57 per student. • KIBSD historical revenue source comparison depicts differences in federal, borough, state and other local revenue from 1990 to 2004. Federal revenue went from 4.45% in 1990 to 8.50% in 2004; state revenue went from 79.55% in 1990 to 58.96% in 2004; borough revenue went from 15.62% in 1990 to 31.30% in 2004; and other local revenue went from 0.38% in 1990 to 1.25% in 2004. • FY 05 federal revenue sources: Impact Aid - $1,960,000; Universal Service Fund/E -Rate - $240,000; indirect cost factor (grants) - $140,000 for a total federal revenue of $2,340,000. SCHOOL BOARD REGULAR MEETING April 19, 2004 Page 5 • FY 05 projected state revenue: Foundation Formula - $13,611,201; State Military Contract - $879,582; Quality Schools - $69,725; miscellaneous contracts - $58,000 for a total projected state revenue of $14,618,508. • Local revenue sources are: appropriation, $7,126,087; in -kind services, $916,113; other local funding, $98,000; and fund balance $0; for total local revenue of $8,140,200. • Local revenue information: $1,980.82 increase per student since 1990; 188.25% increase; and for the first time we are at the cap in 2004. • FY 04 total revenue: federal $2,340,000; state $14,618,508; and local, $8,140,200 for total revenue of $25,098,708. • FY 05 KIBSD expenditures /revenue comparison: total needed expenditures $27,147,797; revenue available with Borough at current cap $25,098,798; for a resulting deficit of $2,049,089. • KIBSD FY 05 budget examples of cost increases: retirement system mandated increases $687,000 and salary increases related to movement and changes to negotiated agreements $776,357. • KIBSD FY 05 Budget possible replacement in cuts from FY 04: 2 FTE elementary counselors - $144,000; 1 FTE gifted teacher - $72,000; 20 hours nursing services - $18,500; 2 FTE secondary administrators - $180,000; curriculum materials - $90,000; staff development - $15,000; for a total cost of $519,500. MOTION SCOTT WILLIAMS moved to approve the FY 05 Budget in the amount of $25,098,708, with a request for Borough support in the amount of $8,140,200, of which $916,113 is in- kind services and $7,126,087 is appropriation. BARRY STILL seconded the motion. The Regular Meeting was closed at 8:40 p.m. and a Public Hearing was opened. 1. Community member, parent and staff member Meri Holden stepped up to the podium and thanked Board members for all their hard work during the budget process. She currently spends her time working between North Star Elementary and Kodiak Middle School and it is obvious that elementary counselors and the gifted teacher are greatly missed. She thanked Board members for adding them back on a potential list for FY 05 school year. There being no further public comment, at 8:46 p.m. the Public Hearing was closed and the Regular Meeting reopened. Board members held discussion. SCHOOL BOARD REGULAR MEETING April 19, 2004 Page 6 A roll call vote was taken on the motion, and it carried unanimously. 2. School Board Policy Revision, Section 5.37, High School Graduation, First Reading — This policy is based on discussions between staff and parents regarding changing the graduation requirement. Currently students are only required to earn 21 credits for graduation, which are equivalent to 3.5 years of high school. MOTION ELIZABETH ODELL moved to approve the revision of School Board Policy, Section 5.37, High School Graduation, in the first reading and to forward the section to the Regular Meeting of May 24, 2004, for a second reading and public hearing. NORM WOOTEN seconded the motion and it carried unanimously by a voice vote. 3. 2004/2005 Certificated Requests for Leave of Absence — Administration has one request for a leave of absence. MOTION BARRY STILL moved to approve a 2004/2005 first semester leave of absence for Kodiak High School counselor Yvonne Schofield. SCOTT WILLIAMS seconded the motion and it carried unanimously by a voice vote. 4. Request to Bid Kodiak High School Food Services Contract — School Board Policy, Section 8.2.6, Purchasing, states that service contracts cannot be continued beyond three years without soliciting competitive bids. MOTION NORM WOOTEN moved to approve the request to bid the Kodiak High School Food Services contract. BARRY STILL seconded the motion. A roll call vote was taken on the motion. AYES: Scott Williams, Barry Still, Norm Wooten, Jeff Stephan; NAYES: Elizabeth Odell MOTION PASSES 5. Alaska Teacher Education Loan Program Nominations — The District is eligible to nominate seven students for the Alaska Teacher Education Loan program. This program provides up to $7,500 per year for up to five years, with a forgiveness provision when the graduate teaches in a school off the road system. MOTION ELIZABETH ODELL moved to approve Alaska Teacher Education Loan Program nominees Tony Azuyak, Jr., Lindsey Cassidy, Wendy Fiala, Rachel Kenneson, Alexa Prunella, Claire Walker, and Carma Zeloof -Baker and to forward the list to the State of Alaska Commission on SCHOOL BOARD REGULAR MEETING April 19, 2004 Page 7 Postsecondary Education. SCOTT WILLIAMS seconded the motion and it carried unanimously by a voice vote. 6. FY 04 NCLB Integrated Program Grant Amendment - This portion of the grant funds the teacher - teacher program, staff attendance at workshops and conferences, presenter fees and honorarium and supplies and materials. MOTION SCOTT WILLIAMS moved to accept the FY 04 NCLB Integrated Program Grant Amendment increase in the amount of $1,011 for a total grant award of $1,320,681. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. 7. FY 04 Preschool Disabled, Section 619, Grant Amendment - This grant provides supplemental funding for professional services and direct instruction to preschool students with intensive needs. MOTION NORM WOOTEN moved to approve the FY 04 Preschool Disabled, Section 619, Grant Amendment increase in the amount of $4,000 for a total grant award of $21,597. SCOTT WILLIAMS seconded the motion and it carried unanimously by a roll call vote. 8. Independent Artists in Schools Grant Intent to Apply - This grant would support an artist residency at Main Elementary School with Washington, DC theatre artist Sean Layne, integrating learning in reading comprehension and dramatic interpretation through tableau. A District match including funds from the Main Elementary School PTA is required. MOTION ELIZABETH ODELL moved to approve the Independent Artists in Schools Grant intent to apply in the amount of $5,830 with a District match of $3,990. NORM WOOTEN seconded the motion and it carried unanimously by a roll call vote. 9. February Report of Revenues and Expenditures MOTION NORM WOOTEN moved to acknowledge receipt of the February Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $15,689,453 and year -to -date i _ th amount of $ 1 a 40R 382 SCOTT WILLIAMS seconded the general fund expenditures to the amount .�. w- ., •- _, -' -" SCOTT motion and it carried unanimously by a roll call vote. FUTURE BUSINESS: 1. The meeting schedule for May calls for a work session on Monday, May 10, 2004 in the District's conference room and a Regular Meeting on Monday, May 24, 2004 in the Borough Assembly Chambers. SCHOOL BOARD REGULAR MEETING April 19, 2004 Page 8 COMMUNITY COMMENTS: None BOARD COMMENTS: 1. Norm Wooten encouraged the community to vote tomorrow for the bond propositions. 2. Jordan Rodgers also encouraged community members to vote and thanked the members of the community who spoke before the Board. 3. Scott Williams extended his thanks to Itinerant Curriculum Specialists Eric Waltenbaugh and Sally Wilker as well as the local community for coming together and working with Kodiak High School on Career Day. He also extended his appreciation to Patti Livingston on being Larsen Bay's Volunteer of the Month. 4. Elizabeth Odell congratulated Spelling Champion Grace Allen and all the staff members who work with students to ensure their successes. She was glad to see more dialogue in the area of food service and suggested that maybe a gentlemen's agreement is no longer sufficient. She thanked Mr. Cummings for all his hard work. 5. Jeff Stephan wished Director of Finance Dave Jones a rapid recovery. He encouraged the community to vote on the bond issues. He extended his thanks to Norm Wooten for the many contributions he makes on behalf of the Board and the District. Mr. Wooten has done a great job on the budget presentations throughout the years as well as answering questions on the radio program Talk of the Rock. ADJOURNMENT: BARRY STILL moved to adjourn the Regular Meeting. NORM WOOTEN seconded the motion, and it carried unanimously by a voice vote. There being no further business, President Jeff Stephan adjourned the Regular Meeting at 9:10 p.m. Respectfully Submitted, 1 !1 77 : 4 Sheila Roberts Administrative Assistant SCHOOL BOARD REGULAR MEETING April 19, 2004 Page 9 Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of May 24, 2004. Clerk f the Board KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — May 3, 2004 The Board of Education of the Kodiak Island Borough School District met in special session on May 3, 2004, in the School District Conference Room. Board President Jeff Stephan called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Norm Wooten Scott Williams Jordan Rodgers ALSO PRESENT: Betty Walters Dave Jones Marilyn Davidson Kenny Daws William Pyles Melissa Magnuson Meri Holden NEW BUSINESS: Elizabeth Odell Jeff Stephan Stewart McDonald Bob Tucker Bob Meade Sharol Ledin Tamara Pyles Margie McDonald Helen Wandersee Barry Still CDR John Furman Jack Walsh Ron Fried Sandy Daws Valerie White Melissa Bolton Wes Hanna Lew Lowry 1. Purchase Requisition Number 492000234, Learning Tools International — This requisition is designed to be a system for managing information for preschool through grade 12 students. The program assists IEP teams in the writing of individual education plans and helps produce progress reports in compliance with the Individuals with Disabilities Education Act. MOTION ELIZABETH ODELL moved to approve Purchase Requisition Number 492000234 to Learning Tools International in the amount of $20,596. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. 2. 2003/2004 Certificated Contract — Administration has a certificated contract prepared for Board approval. MOTION NORM WOOTEN moved to approve a 2003/2004 certificated contract for the remainder of the school year to Grace Malmberg — BA +18/0 in the amount of $3,711 for 1.0 FTE at Kodiak SCHOOL BOARD SPECIAL MEETING May 3, 2004 Page 2 Middle School. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. 3. Executive Session — Personnel Issues BARRY STILL moved to enter into Executive Session to discuss a personnel issue following the work session and to include Superintendent Betty Walters, and appropriate administration after Board members meet first. SCOTT WILLIAMS seconded the motion and it carried unanimously by a voice. No action was taken and the Special Meeting reconvened at 11:34 p.m. ADJOURNMENT: NORM WOOTEN moved to adjourn the Special Meeting. ELIZABETH ODELL seconded the motion, and it carried unanimously by a voice vote. There being no further business, President Jeff Stephan adjourned the Special Meeting at 11:35 p.m. Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of May 24, 2004. // Clerk of e Board Respectfully Submitted, leAcer Sheila Roberts Administrative Assistant KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — May 10, 2004 The Board of Education of the Kodiak Island Borough School District met in special session on May 10, 2004, in the School District Conference Room. Board President Jeff Stephan called the Special Meeting to order at 7:40 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Norm Wooten Elizabeth Odell Barry Still Jeff Stephan CDR John Furman Absent: Jordan Rodgers, excused Scott Williams, excused A quorum was established. ALSO PRESENT: Betty Walters Lew Lowry Ron Fried Dave Jones Barbara Moore Porfiria Lopez -Trout Brian O'Leary Jill Bunting NEW BUSINESS: Ray Maltos Patty Holmes Marilyn Davidson Sally Wilker Jack Walsh Wes Hanna Darcy Stielstra Ann Kirven Bob Tucker Stewart McDonald Bill Watkins Elaine Griffin Bob Meade Joann Quass Larry LeDoux Rose Spencer 1. 2004/2005 Certificated Contracts — Administration has one contract prepared for Board approval. MOTION ELIZABETH ODELL moved to approve a 2004/2005 certificated contract for Mary (Lynn) Conrad — BA +18/7 in the amount of $51,474, plus $350 village stipend and $175 for .5 special education stipend for 1.0 FTE Larsen Bay School. NORM WOOTEN seconded the motion and it carried nnanimnnaly by a roll call vote of all members present. At 7:42 p.m. the Special Meeting recessed back into the regularly scheduled Work Session. At 10:40 p.m. the Special Meeting reconvened. 2. Executive Session — Request for a High School Graduation Qualifying Examination Waiver SCHOOL BOARD SPECIAL MEETING May 10, 2004 Page 2 MOTION NORM WOOTEN moved to enter into Executive Session for the purpose of hearing a request for a High School Graduation Qualifying Examination Waiver and to include Superintendent Betty Walters and appropriate administration as well as the student's family. BARRY STILL seconded the motion and it carried unanimously by a voice vote of all members present. At 10:51 p.m. the Special Meeting reconvened. MOTION NORM WOOTEN moved to approve High School Graduation Qualifying Examination waiver for Student #034 -001. ELIZABETH ODELL seconded the motion. A roll call vote was taken on all members present. NAYES: Barry Still, Elizabeth Odell, Norm Wooten, and Jeff Stephan MOTION FAILS ADJOURNMENT: MOTION NORM WOOTEN moved to adjourn the Special Meeting. BARRY STILL seconded the motion, and it carried unanimously by a voice vote of all members present. There being no further business, Board President Jeff Stephan adjourned the Special Meeting at 10:52 p.m. Respectfully submitted, Karen Englund Executive Seer Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of May 24, 2004. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — May 13, 2004 The Board of Education of the Kodiak Island Borough School District met in special session on May 13, 2004, in the School District Conference Room. Board President Jeff Stephan called the special meeting to order at 5:20 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: Elizabeth Odell Barry Still Jeff Stephan Absent: Jordan Rodgers, excused Scott Williams, excused A quorum was established. ALSO PRESENT: Betty Walters NEW BUSINESS: Norm Wooten, excused CDR John Furman, excused 1. 2004/2005 Certificated Non - tenured Contracts — Certificated non - tenured contracts for the 2004/2005 school year are ready for Board approval. MOTION ELIZABETH ODELL moved to approve 2004/2005 certificated contracts in the amount of $938,667 for a total of 20.29 full -time equivalents. BARRY STILL seconded the motion and it carried unanimously by a roll call vote of all members present. 2. 2004/2005 Administrative Contracts — Administrative contracts for the 2004/2005 school year are ready for Board approval. MOTION BARRY STILL moved to approve the 2004/2005 administrative contracts in the amount of $1,209,537 for a total of 15.0 full -time equivalents. ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote of all members present. ADJOURNMENT MOTION ELIZABETH ODELL moved to adjoum the Special Meeting. BARRY STILL seconded the motion, and it carried unanimously by a voice vote of all members present. There being no further business, Board President Jeff Stephan adjourned the Special Meeting at 5:28 p.m. SCHOOL BOARD SPECIAL MEETING May 13, 2004 Page 2 Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of May 24, 2004. Respectfully submitted, Karen Englund Executive Secret KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — May 24, 2004 The Board of Education of the Kodiak Island Borough School District met in regular session of May 24, 2004, in the Borough Assembly Chambers. The meeting was broadcast on KMXT Radio, 100.1 F.M. and televised by GCI Cablevision. Board President Jeff Stephan called the meeting to order at 7 p.m. PLEDGE OF ALLEGIANCE ROLL CALL was taken, and the following members were present: MINUTES: Barry Still Norm Wooten Scott Williams Jeff Stephan Jordan Rodgers ALSO PRESENT: Betty Walters Larry LeDoux Ron Fried Darcy Stielstra Patt Gibbs Andria Anderson Dan Ogg Stephanie Love Steve Paulson Meri Holden Alice LeVan Steve Kreber Sharon Blakeslee Iris Blakeslee Dave Jones Bob Meade Marilyn Davidson Bill Watkins Bob Tucker Brian O'Leary Iver Malutin Elyse Johnston Diane Langfitt Carole Nagan Axl LeVan Mickey Velez -Jones Mark Blakeslee Casey Janz Elizabeth Odell CDR John Furman Jack Walsh Dave Means Barb Snodgrass Kerry Bateman Colleen Nevin Mickey Jones Jay Johnston Andy Ozols Margie Coons Mel LeVan Jon LeVan John Rice Emma Blakeslee Michelle Powell The minutes of the Regular Meeting of April 19, 2004 and the Special Meetings of May 3, 2004, May 10, 2004 and May 13, 2004 were to be considered for approval and/or correction. MOTION NORM WOOTEN moved to approve the minutes of the Regular Meeting of April 19, 2004 and the minutes of the Special Meetings of May 3, 2004, May 10, 2004 and May 13, 2004 as presented. BARRY STILL seconded the motion and it carried unanimously by a voice vote. SCHOOL BOARD REGULAR MEETING May 24, 2004 Page 2 AMEND AGENDA Board members concurred to amend the agenda to add 2004/2005 Certificated Contract under New Business as item #24 and FY 05 Budget Revisions under New Business as item #25. RECOGNITION OF VISITORS: Superintendent Betty Walters welcomed all in attendance and in the listening and viewing audiences. COMMUNITY COMMENTS: 1. Community member Iver Malutin phoned in and voiced his concerns regarding the high school cafeteria. He shared that he has worked with Scot Cummings extensively through different functions. He shared that he knows several students that went on to culinary schools after working with Mr. Cummings and graduating from high school. Scot is very good with kids and Mr. Malutin asked Board members to work hard to keep Scot working with students even though finances are tight. 2. Community member Michelle Powell stepped up to the podium and shared her concerns regarding the exemptions. She stated that it has been great being able to work and speak with Board members earlier on the boundary revisions. She is concerned that the District will not adopt the Mat Su regulations. She asked for clear direction when determining who will be eligible for exemptions and for better recordkeeping when exemptions were granted. 3. Representative Dan Ogg stepped up to the podium to give a short report on the education funding that was accomplished this year. He extended his thanks to Board members and Superintendent Walters for the many visits to Juneau. Legislators increased education funding by 2 million dollars. He asked that the listening audience keep in mind that this is not going uphill but keeps education from sliding. He will continue to work on increased funding for education if he gets reelected. He stated that it has been an honor to represent Kodiak and the Lake and Peninsula Borough. 4. Director of Personnel and Student Services Jack Walsh extended his thanks to the members of the K -6 Housing Committee and stated that each of them had the best interest of students in mind. CORRESPONDENCE: None SCHOOL BOARD REGULAR MEETING May 24, 2004 Page 3 PROGRAM/STAFF REPORTS: 1. Employee Service Recognition - The District is proud to honor four employees who are celebrating their twenty -fifth year of service to the District. Peterson Elementary teacher Casey Janz, maintenance mechanic John Rice, and Main Elementary kindergarten aide Mickey Velez- Jones. Port Lions classroom aide Elizabeth Nelson received her plaque during graduation ceremonies at Port Lions. PRESENTED On behalf of the District, School Board President Jeff Stephan presented plaques for twenty -five years of service to maintenance mechanic John Rice, Main Elementary kindergarten aide Mickey Velez -Jones and Peterson Elementary teacher Casey Janz (delayed). 2. Volunteers of the Month — Kodiak High School staff were pleased to recognize Cheryl McNeil as their Volunteer of the Month. Cheryl, a Kodiak High School graduate herself, has spent the last fifteen years dedicated to Kodiak kids and their involvement in activities. Cheryl has contributed in so many ways over the years, supporting a multitude of students in a variety of sports and was recently awarded the Cecil Belcher award for her years of service to student activities at Kodiak High School. PRESENTED On behalf of the District, School Board President Jeff Stephan presented a certificate of appreciation to Kodiak High School Principal Bob Meade on behalf of Kodiak High School Volunteer of the Month Cheryl McNeil. 3. Extended Learning Program Presentation — Teacher Teresa Hedges along with the following ELP students from Main Elementary, North Star Elementary and East Elementary: Axl LeVan, Justin Goff, Elyse Johnston, Bryan Sabangan, Ry Pengilly, Anna Anderson, Jake Powell, Danielle Nero, Bailey Simon, Reuben Ivanoff, Iris Blakeslee and R.J. Coyle shared a two- minute iMovie and demonstrated their Lego robot. 4. Technology Plan Presentation — Technology Director Larry LeDoux, along with staff members Andy Ozols and Steve Paulson addressed challenges facing the District to collect, manage, verify, secure and report information critical to instruction and program evaluation. Technology Supervisor Andy Ozols shared a PowerPoint that discussed the School Interoperability Framework (SIF). The framework is a set of standards that has been set up by nonprofit organizations and enables different software programs to share T three issues , th a t SIF will addras° information without additional programming. The uucc iaou u.� .��. are. 1) Students who have multiple user accounts can be combined into one account; and 2) It will eliminate excessive time to maintain student data; and 3) It will assist with problems in tracking and reporting. It will be a timesaver for students, teachers and other staff members. He asked that Board members officially adopt SIF as the District's standard program and use it as the criteria for new software purchases. SCHOOL BOARD REGULAR MEETING May 24, 2004 Page 4 Information Management Specialist Steve Paulson apprised Board members of the difficulty in tracking and reporting student progress as the data comes from a number of assessment tools. Once the data is gathered it has to be verified and then converted into a document that can be read and understood by others such as the State of Alaska and for other federal reports. He also urged Board members to adopt the SIF program as the standard for District. SUPERINTENDENT'S REPORT: 1. Superintendent Walters congratulated the graduates who have already graduated in the villages as well as Elizabeth Nelson on her selection for the Region 1 Coach of the Year in Mixed -Six Volleyballs. 2. Congratulations to Jordan Sullivan who eamed a near- perfect score in this year's national competition of Word Masters Challenge. 3. She also extended her congratulations to Jasmine Oliver and Stig Yngve on being selected as Athletes of the Year. 4. University of Alaska Anchorage Associate Research Professor Hal Spackman has been in Kodiak working with staff and talking to high students about potential opportunities in the engineering program 5. Good luck to retiring teachers Kate Tyner, Jim Dillard and Barb Wattum. UNFINISHED BUSINESS: 1. School Board Policy Revision, Section 5.37, High School Graduation, Second Reading and Public Hearing — These revisions were passed in the first reading at the April 29, 2004 Regular Meeting. MOTION NORM WOOTEN moved to approve School Board Policy Revision, Section 5.37, High School Graduation in the second reading. SCOTT WILLIAMS seconded the motion. The Regular Meeting was closed at 8:26 p.m. and a Public Hearing was opened. 1. Community member, parent and staff member Meri Holden stepped up to the podium and shared her concerns against approving the graduation credit request and requested that Board members move the credits back to 23. She stated that 20% of students go on to a postsecondary education while 80% go directly to work. This increase would put up additional barriers for students. She would like to see more vocational offerings for students. SCHOOL BOARD REGULAR MEETING May 24, 2004 Page 5 2. Community member Mary Harder phoned in to state that students need more English. Due to the large amount of computer usage students forget about spelling and punctuation. 3. Kodiak Middle School teacher and community member Balika Haakanson shared that for the most part she was in favor of the proposed changes as most students she works with are college bound. However, she is concerned about the additional .5 heath credit as it makes it difficult to put together a solid academic health class and allows for only 2 electives for students' high school years. She urged Board members to look for alternatives to the additional .5 health credit. There being no further public comment, at 8:35 p.m. the Public Hearing was closed and the Regular Meeting reopened. A roll call vote was taken on the motion, and it carried unanimously. NEW BUSINESS: 1. School Board Policy Revision, Section 8.2.12, Travel Authorization and Reimbursement, First Reading — This School Board Policy section failed at the Regular Meeting of March 29, 2004. At the May 10, 2004, Work Session two new drafts were before Board members for a decision to which draft to bring forward to the Regular Meeting for a first reading. MOTION SCOTT WILLIAMS moved to approve the revision to School Board Policy, Section 8.2.12, Travel Authorization and Reimbursement, in the first reading and forward the section to the Regular Meeting of June 21, 2004 for a second reading and public hearing. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. 2. National School Boards Association Nomination - This is support for Board member Norm Wooten on his decision to run for the office of National School Boards Association Secretary /Treasurer. MOTION ELIZABETH ODELL moved to formally support Norm Wooten's candidacy for Secretary /Treasurer of the National School Boards Association. SCOTT WILLIAMS seconded the motion and it carried unanimously by a voice vote. 3. 2004/2005 School Board Meeting Calendar - This calendar was prepared using the same basic dates as in the past with one work session and one regular meeting scheduled per month. SCHOOL BOARD REGULAR MEETING May 24, 2004 Page 6 MOTION BARRY STILL moved to approve the 2004/2005 School Board Meeting Calendar as presented. SCOTT WILLIAMS seconded the motion and it carried unanimously by a voice vote. 4. 2004/2005 Rural Schools' Calendars - Advisory School Boards from the rural schools have submitted their recommended 2004/2005 school calendars. MOTION SCOTT WILLIAMS moved to approve the 2004 /2005 rural schools' calendars as presented. NORM WOOTEN seconded the motion and it carried unanimously by a voice vote. 5. Purchase Requisition Number 110000526, Friesens, Inc. — This purchase requisition is for the 2003/2004 yearbook production at Kodiak High School. MOTION ELIZABETH ODELL moved to approve Purchase Requisition Number 110000526 to Friesens, Inc., in the amount of $26,443.41. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. 6. Kodiak High School Yearbook Renewal — Kodiak High School Principal Bob Meade is recommending the District renew the contract for the 2004/2005 school year, which will be the last year of the three -year contract. MOTION NORM WOOTEN moved to approve the 2004/2005 Kodiak High School yearbook production services contract renewal to Friesens, Inc., including Purchase Requisition Number 110000013, in the estimated amount of $26,980. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. 7. Purchase Requisition Number 459000109, Hampton Brown — This purchase requisition will be for programs that will have the capacity to address the needs of non - English speakers as well as those students who are making progress toward English proficiency. MOTION BARRY STILL moved to approve Purchase Requisition Number 459000109 to Hampton Brown in the amount of $14,076. SCOTT WILLIAMS seconded the motion and it carried unanimously by a roll call vote. 8. FY 04 Migrant Education Additional Funds Application Intent to Apply — This grant will provide the summer school program for migrant students. SCHOOL BOARD REGULAR MEETING May 24, 2004 Page 7 MOTION ELIZABETH ODELL moved to approve the FY 04 Migrant Education Additional Funds Application intent to apply in the amount of $19,007.27. SCOTT WILLIAMS seconded the motion and it carried unanimously by a roll call vote. 9. FY 04 Board Home Program Grant Award — This program is for secondary students who do not have daily access to a school offering the appropriate grade level. MOTION SCOTT WILLIAMS moved to accept the FY 04 Boarding Home Program grant award in the amount of $3,562. NORM WOOTEN seconded the motion and it carried unanimously by a roll call vote. 10. 2004/2005 Custodial Supplies Bid Award — Per School Board policy 8.2.6(a) Purchasing, competitive bids or quotations in excess of $10,000 require Board Review and approval. The bids were publicly opened at the school district's Central Office on April 30, 2004. Eight bid quotations were received with three quotations from local vendors. MOTION NORM WOOTEN moved to approve the 2004/2005 Custodial Supplies bid award to Frontier Paper, including Purchase Requisition 710000214 in the amount of $11,004.60. SCOTT WILLIAMS seconded the motion and it carried unanimously by a roll call vote. 11. Technology Plan Revisions — The revised plan reflects new planning parameters mandated by the federal government as authorized by the No Child Left Behind Act. MOTION SCOTT WILLIAMS moved to approve the Technology Plan revisions as presented. BARRY STILL seconded the motion and it carried unanimously by a voice vote. 12. Fire Detection and Suppression Systems Inspections Renewal — On July 29, 2003 the Board aced to award a contract to Taylor Fire Protection Services for 2003/2004 school year with the option to renew of the 2004/2005 and 2005/2006 school year. MOTION NORM WOOTEN moved to renew the contract for fire detection and suppression systems inspections with Taylor Fire Protection Services for the 2004/2005 school year, which will include Purchase Requisition Number 710000001 in the amount of $12,370. SCOTT WILLIAMS seconded the motion and it carried unanimously by a roll call vote. 13. School Photography Services Renewal - This is the last year of a three -year contract with Life Touch Photography. SCHOOL BOARD REGULAR MEETING May 24, 2004 Page 8 MOTION ELIZABETH ODELL moved to renew the contract for 2004 /2005 school photography services with Life Touch Photography. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. 14. Kodiak Football League Agreement — Kodiak Football League must have authorization for the 2004/2005 school year from the District to represent Kodiak High School in the Alaska Association of School Activities. MOTION BARRY STILL moved to approve the Kodiak Football League agreement for the 2004/2005 school year. SCOTT WILLIAMS seconded the motion and it carried unanimously by a voice vote. 15. Travel Services Renewal — Director of Finance Dave Jones is recommending the renewal of travel services for the 2004/2005 school year. MOTION SCOTT WILLIAMS moved to renew the travel services agreement with US Travel for the 2004/2005 school year. BARRY STILL seconded the motion and it carried unanimously by a voice vote. 16. Employee Benefits Consulting and Brokerage Services Renewal — Director of Finance Dave Jones is recommending that the District renew the benefit consulting and brokerage services with Marsh (who acquired Brady and Company during the past year). MOTION ELIZABETH ODELL moved to renew the contract for Employee Benefits Consulting and Brokerage Services with Marsh for the 2004/2005 school year. SCOTT WILLIAMS seconded the motion and it carried unanimously by a voice vote. 17. John F. Kennedy Center for the Performing Arts Grant Intent to Apply — This grant would support the development of state -based initiatives in arts education professional development. This program will focus on the development of a cadre of artists as educators in the state. NORM. MOTION NORM. WOOTEN`� 1110 ved to approve tlii. J V3111 F. Klirllledy Center 101 the Performing Arts Grant intent to apply in the amount of $10,000. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. SCHOOL BOARD REGULAR MEETING May 24, 2004 Page 9 18. Purchase Requisition Number 110000496, Apple Computer, Inc. — Funding for this purchase will be through the FY 04 Carl Perkins grant in support of the mulit- media/yearbook program at Kodiak High School. MOTION ELIZABETH ODELL moved to approve Purchase Requisition Number 110000496 to Apple Computer, Inc., in the amount of $17,861.95. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. 19. Enhancing Education Through Technology (E2T2) Next Step Grant Intent to Apply — This grant will move technology to a higher level of application where children, regardless of their measured learning potential, are empowered to achieve both academic proficiency and the skills necessary to explore and manage their own learning. MOTION SCOTT WILLIAMS moved to approve the Enhancing Education through Technology (E2T2) Next Step Grant intent to apply in the amount of $140,000 each for two years, for a total of $280,000. NORM WOOTEN seconded the motion and it carried unanimously by a roll call vote. 20. Sharing Strength Through Kayaking Grant Awards - This program specifically targets rural high school and middle school students, focusing on interpersonal skill building and life skills enhancement. MOTION NORM WOOTEN moved to accept the Sharing Strength Through Kayaking Grant Awards in the amounts of $10,875 from the Kodiak Area Native Association, $500 from the Native Village of Afognak, and $5,262 from the Kodiak Island Housing Authority for a total grant award of $16,637. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. 21. Purchase Requisition Number 459000116, Computer Power Solutions of Illinois — This purchase requisition is for software that will allow us to tie the District's databases together so they can be interrogated and managed efficiently. MOTION BARRY STILL moved to approve Purchase Requisition Number 459000116 to Computer Power Solutions of Illinois, in the amount of $21,800. ELIZABETH ODELL seconded the motion and it carried unanimouslv by a roll call vote. 22. Purchase Requisition Number 110000471, Kodiak Auto Parts, Inc. — This requisition is funded by the Carl Perkins Grant and is for equipment and miscellaneous small tools to upgrade the Kodiak High School auto shop program. MOTION SCHOOL BOARD REGULAR MEETING May 24, 2004 Page 10 NORM WOOTEN moved to approve Purchase Requisition Number 110000471 to Kodiak Auto Parts, Inc., in the amount of $12,350.69. SCOTT WILLIAMS seconded the motion and it carried unanimously by a roll call vote. 23. March Report of Revenues and Expenditures MOTION NORM WOOTEN moved to approve the March Report of Revenues and Expenditures, year -to- date general fund revenues in the amount of $18,192,888 and year -to -date general fund expenditures in the amount of $16,460,269. SCOTT WILLIAMS seconded the motion and it carried unanimously by roll call vote. 24. 2004/2005 Certificated Contract - Administration has one recommendation for a 2004/2005 certificated contract. MOTION ELIZABETH ODELL move to approved a certificated contract for the 2004/2005 school year to Robert Burnett — MA +36/8 in the amount of $61,278, plus a special education stipend $350 for 1.0 FTE School Psychologist. BARRY STILL seconded the motion and it carried unanimously by roll call vote. 25. FY 05 Budget Revision — This revision is based on the final educational legislation action which increased the Base Student Allocation. This resulted in an increase in state aid of approximately $1,773,521. This increase subsequently increased the amount the Borough could give the District to approximately $8,449,834, an increase of approximately $309,634. With both increases, there is a possibility of a budget increase of approximately of $2,083,155. MOTION NORM WOOTEN moved to request the maximum funding of $8,449,834 from the Kodiak Island Borough, which includes Borough appropriations of $7,533,721, and Borough In -kind of $916,113, with the additional increase of funding from the State, for a total General Fund Budget at $27,181,863 ELIZABETH ODELL seconded the motion and it carried unanimously by roll call vote. FUTURE BUSINESS: 1. The meeting schedule for July calls for a Work Session on Monday, July 12, 2004 in the DIJtrices conference room a114 a Regular Meeting on Monday, Jaly 26, 2004 111 the Borou Assembly Chambers. SCHOOL BOARD REGULAR MEETING May 24, 2004 Page 11 COMMUNITY COMMENTS: 1. North Star Elementary School Principal Larry LeDoux extended his thanks to teachers Molly Macintosh and Elle Werbe for their hardwork on producing a quality yearbook. BOARD COMMENTS: 1. Elizabeth Odell shared that she was fortunate to travel to the village graduations. She encouraged community members to take the opportunity to see the Akhiok Alutiiq dancers. She commended the village staff on going above and beyond to make graduation a memorable experience. She also congratulated the music students who went to state competition. 2. Barry Still extended his appreciation the employess who received their plaques for twenty -five years as well as the volunteers that help keep school moving forward. 3. Scott Williams thanked Representative Dan Ogg for working hard in Juneau and putting Kodiak's educational needs first. He shared that he went to the Larsen Bay graduation and found it a very moving and fantastic event. 4. Norm Wooten extended his congratulations to John Rice, Casey Janz, Mickey Jones and Elizabeth Nelson. He also congratulated Jordan Rodgers on her award at the state music competition as well as all those students who competed. 5. Jordan Rodgers extended her thanks to everyone in District for a good year. 6. Jeff Stephan thanked Barb Wattum, Jim Dillard and Kate Tyner for their great contributors to the District and students of Kodiak. He extended his appreciation to staff members who were honored for twenty -five years of service to the student s of Kodiak. He congratulated graduates throughout Kodiak Island and wished the listening audience a nice summer vacation. ADJOURNMENT: NORM WOOTEN moved to adjoum the Regular Meeting. ELIZABETH ODELL seconded the motion, and it carried unanimously by a voice vote. There being no further business, President Jeff Stephan adjourned the Regular Meeting at 9:37 p.m. SCHOOL BOARD REGULAR MEETING May 24, 2004 Page 12 Respectfully Submitted, Sheila Roberts Administrative Assistant Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of June 14, 2004. Clerk of the Boar PLEDGE OF ALLEGIANCE MINUTES: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — June 14, 2004 The Board of Education of the Kodiak Island Borough School District met in regular session on June 14, 2004, in the Borough Assembly Chambers. The meeting was broadcast on KMXT Radio, 100.1 F.M. and televised by GCI Cablevision. Board President Jeff Stephan called the meeting to order at 7 p.m. ROLL CALL was taken, and the following members were present: Barry Still Scott Williams Absent: CDR John Furman, excused Jordan Rodgers, excused A quorum was established. ALSO PRESENT: Betty Walters Bob Meade Andy Nault Brian O'Leary Steve Kreber Norm Wooten Jeff Stephan Larry LeDoux Tom Quass Janel Keplinger Meri Holden Michael Odell Elizabeth Odell Bill Watkins Ray Maltos Dave Jones Jack Walsh Lisa Johnson The minutes of the Regular Meeting of May 24, 2004 were to be considered for approval and/or correction. MOTION NORM WOOTEN moved to approve the minutes of the Regular Meeting of May 24, 2004 as presented. BARRY STILL seconded the motion and it carried unanimously by a voice vote. RECOGNITION OF VISITORS: Superintendent Betty Walters welcomed all in attendance and in the listening and viewing audiences. COMMUNITY COMMENTS: None SCHOOL BOARD REGULAR MEETING June 14, 2004 Page 2 CORRESPONDENCE: None PROGRAM /STAFF REPORTS: 1. Summer School Update — The Summer Reading Camp for grades pre -K through 12 recently started with approximately 140 students enrolled. The first session runs through June 7 through June 25 and the second session is scheduled from July 6 through July 23, 2004. Director of Instructional Services Bill Watkins stepped up to the podium and apprised Board members and the listening audience that the Summer Reading Camp is focusing on reading, writing and math. The high school program is at the Learning Center with approximately 32 students enrolled, most are freshman preparing for the High School Graduation Qualifying Exam. Teachers are using the Scholastic Reading inventory. SUPERINTENDENT'S REPORT: 1. Congratulations to the Kodiak High School baseball team in their recent statewide victory! They also won the academic and sportsmanship awards. 2. Superintendent Walters encouraged parents to register their children as soon as they arrive in Kodiak and if families are moving, to please notify the Central Office so that we can monitor enrollment for the upcoming school year. 3. Superintendent Betty Walters extended her thanks to the many businesses that work closely with the District through various partnerships. This provides wonderful academic opportunities for students. 4. She extended her appreciation to Captain Davis and Don Roberts on their continued crossing guard efforts as well as retiring bus driver Ruth Hentges UNFINISHED BUSINESS: 1. School Board Policy, Section 8.2.12, Travel Authorization and Reimbursement, Second Reading and Public Hearing - This School Board Policy section has been a discussion item at numerous Work Sessions, and the motion to approve a pervious version in the second reading failed at your Regular Meeting of March 29, 2004. The most recent revisions were passed in the first reading at the Regular Meeting of. ma - - - passed reading te » .. . ..... 24, 2004. MOTION SCOTT WILLIAMS moved to postpone the revision of School Board Policy, Section 8.2.12, Travel Authorization and Reimbursement, for further discussion at the Work SCHOOL BOARD REGULAR MEETING June 14, 2004 Page 3 Session of July 12, 2004. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. NEW BUSINESS: 1. 2004/2005 Certificated Contracts — Administration has four certificated contracts ready for Board approval. MOTION ELIZABETH ODELL moved to approve certificated contracts for the 2004/2005 school year to: Doretha Linderman — BA +0/0 in the amount of $35,016, plus $350 for a special education stipend for 1.0 FTE Districtwide Special Education; Ray Vining — BA +18/7 in the amount of $51,474, plus $350 village stipend for 1.0 FTE Secondary Ouzinkie School; Heather Pozum — BA0 +0 in the amount of $35,016, plus $350 village stipend for 1.0 Elementary Ouzinkie School; and Marilyn Janke — MA +0/8 in the amount of $56,376, plus $350 special education stipend for 1.0 FTE Itinerant/Rural Special Education. SCOTT WILLIAMS seconded the motion and it carried unanimously by a roll call vote. 2. FY 05 General Office and Art Supplies Bid Awards - According to Board Policy 8.2.6(a) Purchasing, competitive bids or quotations in excess of $10,000 require Board review and approval. Twenty -six requests for quotations for General Office and Art Supplies were sent out and a legal notice was printed. MOTION SCOTT WILLIAMS moved to approve the FY 05 General Office and Arts Supplies Bid award including Purchase Requisition Number 720000010 to Corporate Express in the amount of $20,415; Purchase Requisition Number 720000012 to Elgin School Supply Company, Inc., in the amount of $11,186.50; and Purchase Requisition Number 720000017 to Xerox in the amount of $32,324. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. 3. FY 05 Fuel Bid Award - According to Board Policy 8.2.6(a) Purchasing, competitive bids or quotations in excess of $10,000 require Board review and approval. MOTION NORM WOOTEN moved to approve the FY 05 Fuel Bid to Petro Star, Inc. (dba North Pacific Fuel), with a baseline price of $1.4663 per gallon for #1 and #2 heating fuel, in the estimated amount of $398,393. BARRY S`1'ILL seconded the motion and it carried unanimously by a roll call vote. 4. FY 05 No Child Left Behind (NCLB) Consolidated Grant Intent to Apply — This grant encompasses the Title I -A, Title I -C, Tile II -A, Title II -D, Title III, Title W -A, and Title V -A grants and funds professional development, certificated and SCHOOL BOARD REGULAR MEETING June 14, 2004 Page 4 classified staffing, staff travel, and supplies and materials, all specifically tied to student achievement. MOTION BARRY STILL moved to approve the FY 05 No Child Left Behind (NCLB) Consolidated Grant intent to apply in the amount of $1,097,881. SCOTT WILLIAMS seconded the motion and it carried unanimously by a roll call vote. 5. FY 04 Title IC Migrant Education Summer Grant Award — This grant will supply additional funds to provide summer school programs for migrant students. MOTION SCOTT WILLIAMS moved to approve the FY 04 Title IC, Migrant Education Summer grant award in the amount of $19,007. ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote. 6. FY 04 Postponing Sexual Involvement (PSI) Grant Amendment — This grant provides training, support and coordination for the implementation of the Postponing Sexual Involvement curriculum. MOTION NORM WOOTEN moved to accept the FY 04 Postponing Sexual Involvement grant amendment decrease in the amount of $2,000 for a total grant award of $4,000. ELIZABETH ODELL seconded the motion and it carried unanimously by a roll call vote. 7. Purchase Requisition Number 720000060 to Government Computer Sales, Inc. — This requisition is for the Learning Center and rural schools PC workstations. MOTION SCOTT WILLIAMS moved to approve Purchase Requisition Number 720000060 to Government Computer Sales, Inc. in the amount of $40,608. BARRY STILL seconded the motion and it carried unanimously by a roll call vote. 8. April Report of Revenues and Expenditures. MOTION NORM WOOTEN moved to approve the April Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $21,500,017 and year -to -date general fund expenditures in the amount of $18,582.654. SCOTT WILLIAMS second ed the motion and it carried unanimously by a roll call vote. SCHOOL BOARD REGULAR MEETING June 14, 2004 Page 5 FUTURE BUSINESS: 1. The meeting schedule for July calls for a Work Session on Monday, July 12, 2004 in the District's conference room and a Regular Meeting on Monday, July 26, 2004 in the Borough Assembly Chambers. 2. Community members are encouraged to take advantage of the many summer programs in Kodiak sponsored through various organizations. COMMUNITY COMMENTS: 1. Community member and parent Lisa Johnson stepped up to the podium and stated that she was there, not as a parent, but as a taxpayer in regards to the food service program. She shared that she had conflicting stories regarding that a profit organization could not use the school facilities. If that is the case how can the culinary business, which is a profit business, use the facility? 2. Community member Meri Holden stepped up to the podium and stated that she is still trying to understand the FY 05 budget after attending the recent Borough Assembly meeting. The Assembly passed the budget based on last year's numbers. Do discussions continue? BOARD COMMENTS: 1. Barry Still thanked the Borough Assembly for working with the District on the FY 05 Budget. 2. Scott Williams thanked Mr. Watkins for the Summer School update and stated that he was impressed with the number of students who are attending the much needed program. He extended his congratulations to the Kodiak High School Baseball Team. He also thanked the Borough Assembly for the additional funding. 3. Elizabeth Odell extended her thanks to Mr. Watkins and the staff at the Summer School program and was happy to see so many students attending school. 4. Norm Wooten echoed his thanks to the Borough Assembly and congratulated the Kodiak High School Baseball Team. thanks Borough Assembly and congratulated J. JeII Stephan a1SV extended his thanks W U tc DV1V UKll t»acliluly allu �.uu�a�utawu the Kodiak High School Baseball Team. He wished departing administrators Ray Maltos and Dave Means good luck in their future endeavors as well as wishing Sheila Roberts happy birthday! SCHOOL BOARD REGULAR MEETING June 14, 2004 Page 6 ADJOURNMENT: BARRY STILL moved to adjourn the Regular Meeting. NORM WOOTEN seconded the motion, and it carried unanimously by a voice vote. There being no further business, President Jeff Stephan adjourned the Regular Meeting at 7:48 p.m. Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of July 26, 2004. Clerk oft e Board Respectfully Submitted, Karen Englund Executive Secret KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — June 24, 2004 The Board of Education of the Kodiak Island Borough School District met in special session on June 24, 2004, in the School District Conference Room. Acting Board President Elizabeth Odell called the meeting to order at 4:30 p.m. ROLL CALL was taken, and the following members were present: Barry Still Absent: Scott Williams, excused Jeff Stephan, excused CDR John Furman, excused Jordan Rodgers, excused ALSO PRESENT: Betty Walters NEW BUSINESS: Norm Wooten Elizabeth Odell Bob Tucker 1. 2004/2005 Certificated Contracts — Administration has five certificated contracts prepared for Board approval. MOTION NORM WOOTEN moved to approve certificated contracts for the 2004/2005 school year to Tina Clumpner — MA +18/8 in the amount of $58,827, plus $350 special education stipend for 1.0 FTE Speech/Language Pathologist; Eli Derenoff— BA +0/6 in the amount of $47,272, plus $350 village stipend for 1.0 FTE Port Lions School; Ruth Rigenhagen — BA+0/1 in the amount of $37,817, plus $350 village stipendl.0 FTE Akhiok School; James Rigenhagen — BA +18/4 in the amount of $47,622, plus $350 village stipend; and Jennie Schauff— BA +0/0 in the amount of $35,016 for 1.0 FTE North Star School. BARRY STILL seconded the motion and it carried unanimously by a roll call vote of all members present. 2. Purchase Requisition Number 720000070, Government Computer Sales, Inc. — This purchase order will purchase student work stations for the rural sites as well as continuing the conversion from the Mac platform to the PC platform. SCHOOL BOARD SPECIAL MEETING June 24, 2004 Page 2 MOTION BARRY STILL moved to approve Purchase Requisition Number 720000070 to Government Computer Sales, Inc., in the amount of $22,560. NORM WOOTEN seconded the motion and it carried unanimously by a roll call vote of all members present. 3. Purchase Requisition Number 710000275, Asplund Supply, Inc. — This purchase requisition is for a new CleanMaster Mobile Carpet Cleaning System and will be used by custodial staff districtwide. MOTION NORM WOOTEN moved to approve Purchase Requisition Number 710000275 to Asplund Supply, Inc., in the amount of $21,947.44. BARRY STILL seconded the motion and it carried unanimously by a roll call vote of all members present. 4. FY 05 School Meals Program Supplies Bid Award — The Food Services Department sent out requests for quotations for National School Lunch program supplies. Two local vendors and one non -local vendor submitted quotations. MOTION NORM WOOTEN moved to approve the FY 05 School Meals Program Supplies Bid Award, including Purchase Requisition Number 730000002 to Food Services of America in the amount of $99,832 37 and Purchase Requisition Number 720000002 to Cost Savers in the amount of $18,851.83. BARRY STILL seconded the motion and it carried unanimously by a roll call vote of all members present. 5. FY 05 Perishables and Fresh Milk Bid Award — The Food Service Department sent out requests for quotations for districtwide perishables and fresh milk supplies for the lunch and breakfast programs A responsive bid was received from a local vendor. MOTION BARRY STILL moved to approve the FY 05 School Meals Program Supplies Bid Award, including Purchase Requisition Number 730000004 to Food Services of America in the amount of $85,000 for perishables and Purchase Requisition Number 730000005 also to Food Services of America in the amount of $115,000 for fresh milk. NORM WOOTEN seconded the motion and it carried unanimously by a roll call vote of all members present. ADJOURNMENT: BARRY STILL moved to adiourn the Special Meeting. NORM WOOTEN seconded the motion, and it carried unanimously by a voice vote of all members present. SCHOOL BOARD SPECIAL MEETING June 24, 2004 Page 3 There being no further business, Acting President Elizabeth Odell adjourned the Special Meeting at 4:41 p.m. taw/ le t& Clerk of the Boar Respectfully Submitted, Sheila Roberts Administrative Assistant Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of July 26, 2004. The Board of Education of the Kodiak Island Borough School District met in special session on July 19, 2004, in the School District Conference Room. Board President Jeff Stephan called the meeting to order at 7 p.m. ROLL CALL was taken, and the following members were present: Barry Still Scott Williams Absent: CDR John Furman, excused A quorum was established. ALSO PRESENT: Betty Walters Carla Lam NEW BUSINESS: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting — July 19, 2004 Norm Wooten Jeff Stephan Mel LeVan Lou Lowrey Elizabeth Odell Jordan Rodgers Bill Watkins 1. 2004/2005 Certificated Contracts — Administration has three certificated contracts prepared for Board approval. MOTION ELIZABETH ODELL moved to approve certificated contracts for the 2004/2005 school year to to Melissa Dover — BA +0 /0 in the amount of $35,016 for 1.0 FTE Kodiak High School Language Arts; William "Howard" Wayne for Regional Rural Principal in the amount of $77,080; and Kaia Henrickson — MA +0 /0 in the amount of $20,757 for .52 FTE Kodiak High School Librarian (August 23, 2004 — January 21, 2005). NORM WOOTEN seconded the motion and it carried unanimously by a roll call vote. ADJOURNMENT: NORM WOOTEN moved to adjourn the Special Meeting. SCOTT WILLIAMS seconded the motion, and it carried unanimously by a voice vote of all members present. SCHOOL BOARD SPECIAL MEETING July 19, 2004 Page 2 There being no further business, President Jeff Stephan adjourned the Special Meeting at 7:04 p.m. Clerk oft Board Respectfully Submitted, Karen Englund Executive Secretary Approved by the Kodiak Island Borough School District Board of Education at their Regular Meeting of July 26, 2004. ACTION ITEMS: APPROVED: APPROVED: KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Special Meeting - July 19, 2004 Motion to adjourn. - 1 - 2)EcEiwE ill JUL 202004 BOROUGH CLERK'S OFFICE SUMMARY Motion to approve certificated contracts for the 2004/2005 school year to Melissa Dover - BA +0/0 in the amount of $35,016 for 1.0 FTE Kodiak High School Language Arts; William "Howard" Wayne for Regional Rural Principal in the amount of $77,080; and Kaia Henrickson - MA +0/0 in the amount of $20,757 for .52 FTE Kodiak High School Librarian (August 23, 2004 - January 21, 2005). ACTION ITEMS: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: APPROVED: KODIAK ISLAND BOROUGH SCHOOL DISTRI Board of Education Regular Meeting — July 26, 2004 SUMMARY Motion to approve the minutes of the Regular Meeting ofJune 14, 2004 and the Special Meetings ofJune 24, 2004, and July 19, 2004. Motion to adopt the revision to School Board Policy, Section 8.2.12, Travel Authorization and Reimbursement, in the First Reading and to forward Section 8.2.12 to the Regular Meeting of August 30, 2004 for a Second Reading and Public Hearing. Motion to adopt the revision of School Board Policy, Section 5.3, School Age Entrance, in the First Reading and to forward Section 5.3 to the Regular Meeting of August 30, 2004 for a Second Reading and Public Hearing. APPROVED: Motion to approve a certificated contract for the 2004/2005 school year to Barbara Heinrichs — BA +18/7 in the amount of $25,737 for .5 FTE Learning Center. Motion to approve the FY 05 GEAR UP Alaska Grant Award in the amount of $5,286. Motion to approve the final FY 04 Budget in the amount of $26,562,085 in revenues and expenditures. Motion to approve Purchase Requisition Number 560000014 to Apple Computer, Inc., in the amount of $10,382.40. Motion to award the 2004/2005 Kodiak High School Food Service Contract in the amount of $28,752 to Culinary Horizons with the option to renew of the 2005/2006 and 2006/2007 school years. Motion to acknowledge receipt of the May Report of Revenues and Expenditures, year -to -date general fund revenues in the amount of $23,823,415 and year -to -date general fund expenditures in the amount of $20,783,867. Motion to enter into Executive Session for the purpose of the Superintendent's Evaluation and to include Superintendent Betty Walters. Motion to adjourn. KODIAK ISLAND BOROUGH SCHOOL DISTRT RECEOWE oard of Education Special Meeting - August 5, 2004 SUMMARY AUG 1 0 2004 J BOROUGH CLERK'S OFFICE ACTION ITEMS: APPROVED: Motion to approve a certificated contract for the 2004/2005 school year to Vivianne Huber - BA +0/6 in the amount of $47,272, plus $350 special education stipend and $350 village stipend for 1.0 FTE Ouzinkie School. APPROVED: Motion to approve A Resolution of the Kodiak Island Borough Assembly and School District Joint Bond Committee as presented and to forward the resolution to the Borough Assembly for final approval. APPROVED: Motion to adjourn. Kodiak Island Borough August 19, 2004 - 7:30 p.m. 1. INVOCATION Captain Dave Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Clerk's note: Assemblymembers Bonney, Branson, and Ranney will be out and asked to be excused. Recommended motion: Move to specifically excuse any Assemblymembers that are absent. VOICE VOTE ON MOTION 4. APPROVAL OF AGENDA Recommended motion: Move to approve the agenda. VOICE VOTE ON MOT /ON 5. APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Special Meeting of June 24, Regular Meeting of July 15, and Special Meeting of July 29, 2004. Recommended motion: Move to approve the minutes as submitted. Ask if there are any corrections or additions to the minutes. VOICE VOTE ON MOTION 6. AWARDS AND PRESENTATIONS A. Lifesaving Awards Assembly Guidelines Regular Meeting Assembly Chambers Kodiak Island Borough Assembly Guidelines August 19, 2004 Page 1 B. Proclamation 7. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) A. Agenda Items Not Scheduled for Public Hearing and General Comments. (Limited to three minutes per speaker.) Read phone numbers: Local Telephone Number 486 -3231 Toll Free Telephone Number 1- 800 - 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 8. COMMITTEE REPORTS Ask if any member of the audience has a committee report. Ask if any member of the assembly has a committee report. 9. PUBLIC HEARING (Limited to Five Minutes per Speaker) (A question asked of a speaker during the speaker's testimony is counted toward the speaker's time. It is recommended that questions are asked after the speaker has finished.) A. Ordinance No. 2004 -14 Placing a Ballot Measure Before the Voters at the October 5, 2004 Regular Municipal Election That, If Passed by the Voters, Would Exempt the Borough's Municipal Officers and Candidates for Elective Office of the Kodiak Island Borough from the Requirements of the State of Alaska Public Officials Financial Disclosure Law. Recommended motion: Move to adopt Ordinance No. 2004 -14. Staff report. Open public hearing. Read phone numbers: Local Telephone Number 486 -3231 Toll Free Telephone Number 1- 800 - 478 -5736 Close public hearing. Assembly discussion. Amendments may be offered at this time. ROLL CALL VOTE ON MOTION 10. BOROUGH MANAGER'S REPORT - Manager Carlson 1 1 . MESSAGES FROM THE BOROUGH MAYOR - Mayor LeDoux Kodiak Island Borough Assembly Guidelines Page 2 August 19, 2004 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. CONTRACTS 1. Contract No. 2004 -40 Kodiak Fisheries Research Center (KFRC) Janitorial Services. Kodiak Island Borough August 19, 2004 Recommended motion: Move to award Contract No. 2004 -40 to All Action Cleaning in an amount not to exceed the base bid price of $40,600. Staff report. Assembly discussion ROLL CALL VOTE ON MOT /ON 2. Contract No. 2004 -43 Providence Kodiak Island Counseling Center for Counseling Services to the KIB School District. Recommended motion: Move to award Contract No. 2004 -43 with Providence Kodiak /s /and Counseling Center for Counseling Services to the Kodiak Island Borough School District in an amount not to exceed $381,350. Staff report. Assembly discussion ROLL CALL VOTE ON MOTION B. RESOLUTIONS None. C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2005 -04 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $6,210,000 to Finance the Planning, Design, and Construction of School and Related Capital Improvements, Including Without Limitation a New School Pool 6 -Lane, 1 Diving Board; and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 5, 2004 Regular Borough Election. Recommended motion: Move to adopt Ordinance No. FY2005 -04 in first reading to advance to public hearing on September 2, 2004. Assembly Guidelines Page 3 Clerk's Note: Attached on green paper is the corrected version that is available to the public. Staff report. Assembly discussion - -- amendments may be offered at this time. ROLL CALL VOTE ON MOTION 2. Ordinance No. FY2005 -05 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $4,190,000 to Finance the Planning, Design, and Construction of School and Related Capital Improvements, Including Without Limitation the Kodiak High School Voc Ed /Classroom Reclamation; and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 5, 2004 Regular Borough Election. Recommended motion: Move to adopt Ordinance No. FY2005 -05 in first reading to advance to public hearing on September 2, 2004. Clerk's Note: Attached on yellow paper is the corrected version that is available to the public. Staff report. Assembly discussion - -- amendments may be offered at this time. ROLL CALL VOTE ON MOTION 3. Ordinance No. FY2005 -06 Authorizing the Borough to Issue General Obligation Bonds in the Principal Amount of Not to Exceed $2,805,000 to Finance the Planning, Design, and Construction of School and Related Capital Improvements, Including Without Limitation the North Star Elementary Addition (6 Classrooms); and to Submit the Question of the Issuance of Such Bonds to the Qualified Voters of the Borough at the October 5, 2004 Regular Borough Election. Recommended motion: Move to adopt Ordinance No. FY2005 -06 in first reading to advance to public hearing on September 2, 2004. Clerk's Note: Attached on white paper is the corrected version that is available to the public. Staff report. Assembly discussion - -- amendments may be offered at this time. ROLL CALL VOTE ON MOTION Kodiak Island Borough Assembly Guidelines August 19, 2004 Page 4 D. OTHER ITEMS 1. Purchase of Scott Air -Paks for the Womens Bay Volunteer Fire Department. Recommended motion: Move to approve the purchase of 16 Scott Air -Paks for Womens Bay Fire Station from Eagle Enterprises, Inc. of Anchorage, Alaska in an amount not to exceed the base bid price of $27,468. Staff report. ROLL CALL VOTE ON MOTION 2. Appointment to the Service Area No. 1 Board. Recommended motion: Move to appoint Ed Mahoney to the Service Area No. 1 Board for a term to expire October, 2005. ROLL CALL VOTE ON MOTION 3. Grant Acceptance of a NOAA Grant for a Gulf of Alaska Hydrographic Survey. Recommended motion: Move to accept the NOAA grant in the amount of $2,473,694 for a hydrographic survey of the fiber optic route from Anchorage to Kodiak via Cook Inlet. Staff report. ROLL CALL VOTE ON MOTION 14. CITIZEN COMMENTS (Limited to three minutes per speaker) Read phone numbers: Local Telephone Number 486 -3231 Toll Free Telephone Number 1- 800 - 478 -5736 PLEASE ASK SPEAKERS TO SIGN IN AND STATE THEIR NAME FOR THE RECORD. 15. ASSEMBLYMEMBER COMMENTS ANNOUNCEMENTS: • The Assembly will meet in a work session on Thursday, August 26 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, September 2 at 7:30 p.m. in the assembly chambers. • The primary election will be held on Tuesday, August 24, 2004. Absentee voting is available in the Borough Clerk's office through August 23, 2004. If you have any questions regarding your polling precinct, please call the Borough Clerk's Office at 486- 9310. Kodiak Island Borough Assembly Guidelines August 19, 2004 Page 5 16. EXECUTIVE SESSION A. Matters That the Immediate Public Knowledge of Which Would Tend to Affect Adversely the Finances of the Borough Regarding: 17. ADJOURNMENT 1. The Borough's Bidding Process. Recommended motion: Move to convene into executive session to discuss the Borough's bidding process, a matter that the immediate public knowledge of which would tend to affect adversely the finances of the Borough. ►I o f� ROLL CALL VOTE DA) / 0 N (After the vote, Mayor LeDoux asks the Borough manager, and the Borough clerk to join in executive session and recesses the regular meeting.) Upon returning from the executive session, Mayor LeDoux reconvenes the regular meeting and announces that no action will be taken as a result of the executive session. 2. The Borough's Interests in Tract A of Bells Flats Subdivision. Recommended motion: Move to convene into executive session to discuss the Borough's interests in Tract A of Bells Flats Subdivision, a matter that the immediate public knowledge would tend to of ect adversely the finances of the Borough. ROLL CALL VOTE IA m oil 0 r (After the vote, Mayor LeDoux asks the Borough manager, and the Borough clerk to join in executive session and recesses the regular meeting.) Upon returning from the executive session, Mayor LeDoux reconvenes the regular meeting and announces that no action will be taken as a result of the executive session. With no objection, the mayor adjourns the meeting. Kodiak Island Borough Assembly Guidelines August 19, 2004 Page 6 rci Cip z 4. 4 Q— z z a w as z . --.— y 1 111 n �' sgoPT H'�Y�I strata sw I g now Am Ora UN sgOUWOH'JYA4 sI P A1 sJ"I P TV ttIJAJ I TIoraH J l spa sIN By: �" Second: 1 nay 1 ADMIT UlAI sgowiraH . shah 's1A1 'IF iol LLOMV -WV II e rtz 0 c 0 cn 0 0 U 5 a 8 2 7 �a Bogy SI uosra _J ,Sauuoq •.rw sga MOM . 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