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05/16/1989 Joint Work Sessionand, from the city of Kodiak: ASSEMBLY /COUNCIL JOINT NOME SESSION MOTES May 16, 1988 7:30 p.m. - Borough Conference Room Present: Lonnie White, Presiding Ann Barker John Parker Staff: Jerome Selby, Mayor Shirley Berns, Deputy Clerk Bob Brodie Al Cratty Joe Perrozzi Alan Austerman Tom Merriman Wayne Stevens Chris Blackburn Lou Iani Jim Ramaglia Staff: Gordon Gould, City Manager Nancy Jones, Deputy Clerk 1. GENERAL COMMUMICATION, INC. (GCI) Richard Dowling, GCI vice - president - Engineering and Operations, informally announced that GCI would be serving the Kodiak area commencing in early fall. In the beginning the company will provide interstate and international long distance service, however, if GCI's request is approved, the company will also provide intrastate long distance service at a later date. 2. AGREEMENT WITH EXXON ATTORNEY Matt Jamin explained that representatives of several different Alaska municipalities which have been impacted by the oil spill met recently in Anchorage to discuss the possibility of negotiating a single expense reimbursement agreement with Exxon. This agreement would extend similar treatment to all municipalities by Exxon. A copy of the proposed expense reimbursement agreement was included in the work session packet for review and will be presented to Exxon by the mayors. 3. MATT JAMB'S REPORT ON THE BOROUGH'S CLASS ACTION SUIT Mr. Jamin presented a brief report on the litigation extending from the oil spill. He said there were over 100 direct action suits by fishermen as well as numerous class action suits. He explained that the court will consolidate the suits and all cases will be dealt with as one giant case. The first major conference on the case will be held on July 1 and he said the Kodiak Island Borough will be the only municipality named. He noted, however, that all the other municipalities were behind the borough and were maintaining communication. The intent of this class action suit against Exxon was to obtain as much money as possible without lengthy litigation, he added. 4. CONSOLIDATION COMMIII?EE FINAL REPORT Tom Peterson reported that the Consolidation Committee's final report was finished and the date set for a public hearing was June 12. The results of the public hearing will be incorporated in the report and presented to the K.I.B. assembly at their meeting on June 15. The recommendation of the committee was for the borough put to a vote of the people three questions: 1.) consolidate by Home Rule 2.) consolidate by General Law or 3.) maintain the status quo. He stated that C&RA pre- ferred consolidation by Home Rule. He also noted that the assembly was not obligated to accept the results of the committee's report. 5. SMELTER FOR THE HOMELESS Gordon Gould reported the lease for the Shelter for the Homeless was on the Kodiak City Council's May 25 agenda. The lease had been reviewed and approved by the Shelter Board. Also, he said the Shelter for the Homeless had received $40,000 from the state of Alaska in addition to the funding from the city and the borough. 6. BOROUGH CONTRIBIJTION TO AMBULANCE AND LIBRARY OPERATIONS Noting it was budget preparation time, the council discussed to cost of providing library and ambulance service to borough residents. It was noted that a survey showed 45 percent of the library's users lived outside the city limits and 35/45 percent of the ambulance calls were beyond the city limits. He thought the borough should help balance the budget. There was also a brief discussion on increasing water and sewer rates and the reasons for requesting these increases. 7. BOARD OF ADJUSTMENT PEES Jerome Selby said there were two questions regarding Board of Adjustment procedures that needed to be addressed. The first would be considering merging the city of Kodiak and the borough's BOA procedures. The second would be to consider the Planning and Zoning Commission's recommendation to designate the K.I.B. Assembly as the hearing body. Bob Brodie said the matter would be discussed at the next meeting of the City Council, and a letter would be sent to the borough with their findings. JOINT COUNCIL /ASSEMBLY WORKSESSION NOTES Tuesday May 16, 1989 Mayor Brodie and Councilmembers Blackburn, Cratty, Tani, Perrozzi, and Ramaglia were present. Councilmember Thompson was absent. City staff present: Gould and Jones Mayor Selby and Assemblymembers Austerman, Barker, Merriman, Parker, Stevens, and White were present. Assemblymember McFarland was absent. Borough staff present: Berns The worksession began at 7:32 p.m. GCI Representative General Communications, Inc. (GCI) representative Richard Dowling announced GCI planned to serve Kodiak. Exxon Attorney Agreement Matt Jamin said the municipalities affected by the Exxon oil spill were attempting to negotiate a single expense reimbursement agreement. The agreement was presented to Exxon by the Mayors of the affected municipali- ties. The City had agreed to join the others. Borough Class Action Suit - Exxon Borough Attorney Matt Jamin reported on the Borough class action suit against Exxon. Consolidation Committee Final Report Department of Community and Regional Affairs Local Government Specialist Tom Peterson summarized the Consolidation Committee Final Report. The Committee recommended that the Kodiak Island Borough put the following three questions to a vote of the people: 1) Consolidate by Home Rule, 2) Consolidate by General Law, or 3) Maintain the Status Quo. Homeless Shelter City Manager Gould said the site lease for construction of a shelter for the homeless would be on the May 25 agenda. The shelter had received a $40,000 grant from the State and the City and Borough had each pledged $25,000. Borough Contribution - Ambulance and Library The Council noted the City's contribution request for ambulance and Library funding. Approximately 45% of the users lived outside the City limits. Worksession Notes May 16, 1989 Page 2 of 3 City Water and Sewer Rate Increases Proposed City water and sewer rate increases were reviewed. Board of Adjustment Procedures Borough Mayor Selby asked the Council to consider relinquishing its role as the Board of Adjustment in appeals of Planning and Zoning Commission decisions. The Council agreed to discuss the matter. Joint Building Code Board of Appeals The Council and Assembly still wanted to form a joint Building Code Board of Appeals. FY90 State Budget The FY90 State Budget reflected approxi- mately six percent less municipal assistance. The Kodiak area capital projects had fared well. The Council questioned the Borough's newest assessed value of boats which had lowered State revenue for the City and School District. Following the conclusion of the joint worksession, the Council reviewed the following topics. Finance Director Deebel was present for the budget review. Request for Garden Plots - Marion Stirrup The Council had no objection to Marion Stirrup's request to use a portion of City property for Kodiak Community Garden Project garden plots. Oil Spill Update Mayor Brodie summarized the latest events dealing with the Exxon oil spill. Spit Aviation Refueling The Council discussed the aviation refueling at the St. Paul Harbor Spit. Letters ordering a plan approved by the Fire Department had been sent. FY90 Budget Review The Council continued reviewing the FY90 Budget starting with page 57. 19.51.36 - insurance decrease because Kalakala would be closed (Herman Beukers working on disposal) 20.51.11 - Summer Youth Employment (JTPA) 20.51.21 - copier supplies 20.51.31 - Mental Health ($15,000 - summary of hours used) 20.51.32 - postage costs transferred from Finance Department 20.51.35 - copying costs transferred from Clerk's Department 20.51.50 - figured at 4.5 mills (checking with Borough Asses- sor on roll submitted) Worksession Notes May 16, 1989 Page 3 of 3 FY90 Budget Review (Cont.) 20.52.53 - transferred 1976 Aleutian Home bonds to 32.38.51 31.38. - 1 /10 of street assessments to be used for next project 32.66.69 - City -wide communication plan (could be phased) 44.35.25 - Warehouse rental (yards 44.37.00) 44.51.33 - transportation amount was questioned 44.51.64 - Safety equipment changed to $2,600 44.52.37 - increase included extra dumpster 46.36.23 - Ferry docking less times 46.37.32 — revenues were estimated using the proposed 15% increase in rates 46.37.37 - increase in waste oil storage fees 46.39.00 - discussion on Kodiak Western Building rentals 46.51.13 - corrected to $167,700 46.51.31 - charge for collecting waste oil was discussed 46.51.64 - computer expansion 46.57.00 - amount for utilities was questioned The Council discussed philosophical choices about using sales tax revenue for maintenance as well as capital improvements. The Manager said the budget was drafted with Council goals in mind. Larch Street Parking It was noted that cars were being parked on the Larch Street sidewalk. Board of Adjustment The Council planned to study the Borough proposal that the Council's role as Board of Adjustment be relin- quished. Rescheduled Regular Meeting The regular meeting of June 22 was to be rescheduled to June 27 when more Councilmembers could be present. The budget worksession with Department Heads scheduled for May 20 was to be rescheduled. The worksession ended at 11:15 p.m.