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05/03/07 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting May 3, 2007 A regular meeting of the Kodiak Island Borough Assembly was held May 3, 2007 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Tom Abell, Pat Branson, Jerrol Friend, Sue Jeffrey, Reed Oswalt, and Barbara Williams. Absent was Assembly member Chris Lynch. Staff members present were Manager Rick Gifford, E &F Director Woody Koning, CDD Director Bud Cassidy, Finance Director Karl Short, Clerk Nova Javier, and Assistant Jessica Basuel. BRANSON moved to specifically excuse Assembly member Lynch, seconded by OSWALT. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA ABELL moved to approve the agenda, seconded by BRANSON. VOICE VOTE ON MOTION TO APPROVE THE AGENDA CARRIED UNANIMOUSLY APPROVAL OF MINUTES Kodiak Island Borough Regular Meeting of April 12, 2007. OSWALT moved to approve the minutes as submitted, seconded by BRANSON. VOICE VOTE ON MOTION TO APPROVE THE MINUTES CARRIED UNANIMOUSLY AWARDS AND PRESENTATION Mayor Selby proclaimed May 11, 2007 as Child Care Provider Appreciation Day in Kodiak urging all citizens to take time to recognize and appreciate Alaska Child Care Providers. The proclamation was accepted by Dawn Freeman, Child Care Provider and pre - school teacher. Mayor Selbly proclaimed the first week of May as "Awakening of the Bear" in Kodiak urging all citizens to acknowledge the challenges the Alutiiq people continue to face, and recognizing the significance of the annual Esgarlluku Taquka'aq - Awakening Bear Spring Event and the contribution of the Alutiiq people Island -wide. The proclamation was accepted by Iver Malutin. Iver Malutin thanked the Assembly and gave a little history about the indigenous people (natives living naturally) in the community. He invited the Assembly to come to the celebration on Sunday at the High School Commons and sample some of what the indigenous people eat. Mayor Selby announced the Horizon Lines plaque will be presented at the next regular meeting. Kodiak Island Borough Assembly Minutes May 3, 2007 Page 381 CITIZENS' COMMENTS Dave Davis, Captain of Salvation Army and Crossing Guard Coordinator, thanked the Assembly for supporting the program. He appreciated all the crossing guard volunteers and the community as a whole for keeping the school children safe. Erin Harrington, McDowell Group Research Analyst, thanked the Assembly for supporting the Young Fisherman's Summit held in January. She reported they were able to provide scholarships for a number of attendants. They plan on hosting the event again in December 2007. She presented the Assembly with a photograph of the participants on behalf of Volunteering Organizing Committee and Marine Advisory Program of the University of Alaska. Pam Foreman, Executive Director for the Kodiak Island Convention of Visitors' Bureau, gave an update on the tourism industry. They are now working on the 2008 Visitors Guide and are working with the Chamber of Commerce regarding the improvement and upgrades to their website. She reported McDowell Group has been working with State of Alaska on the Alaska Visitors Statistics Program regarding the research on travelers to Alaska. She announced McDowell Group will do a presentation on May 10, 2007 at the Kodiak College on tourism. Ms. Foreman reported the first ship to Kodiak will be in on May 15, 2007. The Princess will be bringing 8 additional ships next year to the Island. Stephen Taufen thanked Assembly member Abell for his participation with SWAMC. He and Shawn Dochtermann also attended the meeting. He commented that the Borough spoke out well last year on the extension of rockfish pilot program and wished the City did the same. He thanked the Assembly for its participation and support for the task force. Shawn Dochtermann, Kodiak Fisherman, commented on the State road between Benny Benson and the old Beach Comber which needed fixing. He hoped the Assembly would urge DOT on getting the roads fix. He reported that NPFMC put in a formal proposal to reallocate IFQ shares to crew members as a coop. He provided documents in the Assembly's mail to be used for the May 8 Joint Work Session. He requested endorsement from City and Borough by fall. COMMITTEE REPORTS Assembly member Oswalt reported that the Architectural Review Board met and discussed the upcoming contract with ECl/Hyer. He mentioned the Board was unsure if the attorney's opinion had been sought regarding the Board's intent to reconsider its recommendation of ECI Hyer for the Fish and Game building. The Board was unhappy with the escalating costs and delays regarding the pool. Assembly member Oswalt requested to get updated information on the pool. PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Manager Gifford reported the 2007 Alaska Legislative Session would be over in Tess than two weeks and hoped that the Legislation would approve funding for the Borough to help schools and borough services. A hearing on the Narrow Cape public use bill was scheduled in the Senate Finance Committee for May 4, 2007 and in the House Finance Committee for May 7, 2007. He encouraged the community to contact the Legislature and let them know the importance of revenue sharing and school funding to the community. He announced that May Clean -Up Day was on Saturday, May 5, 2007. The Borough would hold a "Lottery Drawing" for the disposal of a maximum of 60 cars. Applications would Kodiak Island Borough Assembly Minutes May 3, 2007 Page 382 be available in the Community Development Department and on the Borough's website. He traveled to Anchorage and met with two of the federal trustees for the EVOS Council to discuss the proposal for the ADF &G building. He also met with DOT Regional Director Gordon Keith and staff to discuss the roads and trails project and is reviewing an agreement that will be brought to the Assembly in the near future. Manager Gifford introduced Woody Koning as the new Engineering and Facilities Director and announced Bud Cassidy's transfer to the Community Development Department. Assembly member Oswalt would like to see the Borough work with the City for a similar consistent process of getting rid of junk vehicles in the future. Assembly member Williams welcomed Mr. Koning. She concurred with Assembly member Oswalt regarding the removal of abandoned vehicles and was looking forward on seeing how many cars would actually be removed this year. Assembly member Abell thanked the Borough for utilizing money generated from the vehicle registration tax for the removal of junk vehicles. He hoped that all 60 cars would be taken off the street. He commented that this year's removal of junk vehicles was an experiment and applauded the Borough for its efforts. Manager Gifford said staff came up with a compromise on the best way of handling the removal of junk vehicle and hoped to figure out a better way for next year. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby commented that the removal of junk vehicles was a great start. He reported that he and other Mayors were asked to come to Juneau on April 27, 2007 and participated in what turned into a Governor's press conference on revenue sharing. He was pleased with the Governor for being strong and for putting money in the budget for the communities. He encouraged everyone to continue to call the legislature to let them know how important revenue sharing is to the community. UNFINISHED BUSINESS None. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2007 -42 Repair of the Leachate Treatment System. FRIEND moved to authorize the manager to execute Contract No. FY2007 -42 with Red Hook Construction of Kodiak, Alaska in the amount not to exceed $137,600, seconded by BRANSON. Manager Gifford reported that the leachate treatment system at the landfill was initially designed and constructed in the late 1990's. The pond and wetland cells act as a filter system to process any contaminates in the leachate. Because of the large naturally occurring iron content of the water, iron precipitates out during the aeration process in the "upper pond" and deposits a film over the rock media. The recent toe drain extension contributed additional sediment which has clogged the space or pores of the rock and the upper pond and the lower ponds have significant muck. The Borough must have the repairs completed by the end of June. One bid was received from Red Hook Construction in the amount of $137,600 and staff recommends that Red Hook Construction be awarded the contract. Kodiak Island Borough Assembly Minutes May 3, 2007 Page 383 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Friend, Jeffrey, Oswalt, Williams B. RESOLUTIONS None. C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2007 -14 Amending Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel, Chapter 2.17 Rules of the Assembly, Section 2.17.020 General Rules to Prohibit Assembly Member Attendance at Regular and Special Meetings by Teleconference and Allow it Only During Work Sessions and Emergency Meetings. JEFFREY moved to adopt Ordinance No. FY2007 -14 in first reading to advance to public hearing on May 17, 2007, seconded by BRANSON. Clerk Javier reported that the Assembly requested this ordinance to codify policy regarding teleconferencing. This would prohibit Assembly members' attendance at regular and special meeting by teleconference and only allow it during work session and emergency meetings to adopt emergency ordinances. Discussion ensued about the pros and cons of teleconferencing and what should be allowed and not allowed. Clerk Javier clarified that State law currently allows participation and voting during regular meetings. This ordinance was to set policy and parameters in the Borough code. ROLL CALL VOTE ON MOTION CARRIED FOUR TO TWO: Branson, Friend, Jeffrey, Abell, (Ayes); Oswalt, Williams (Noes) 2. Ordinance No. FY2007 -15 Amending the Kodiak Island Borough Code of Ordinances Title 2 Administration and Personnel to Add Chapter 2.53 Solid Waste Advisory Board. BRANSON moved to adopt Ordinance No. FY2007 -15 in first reading to advance to public hearing on May 17, 2007, seconded by WILLIAMS. Manager Gifford reported that the Assembly directed staff to create a Solid Waste Advisory Board (SWAB) for the Kodiak Island Borough to assist in identifying creative and workable solutions for ongoing and emerging issues in solid waste management, providing a forum for input and recommendations to the assembly on solid waste policy and program direction. The Board will work to develop consensus on how to implement proposed solutions and the focus of the group is broad policy issues rather than technical details. This board will serve in an advisory capacity to the Mayor and Assembly on matters affecting solid waste handling in the KIB and establishing a solid waste management plan. The proposed ordinance recommends five Borough residents who represent a cross section of the social and economic structure of the community. It is also recommended that an Assembly member and a KIB staff be ex- officio members. Based on Assembly discussion at last week's work session, a section on organization was added that would have the Board designate its Chair and Vice Chair at the first meeting and require the Board to hold at least one meeting annually. Discussion ensued regarding the number of meetings the board should hold. Staff clarified one meeting annually was the minimum, initially. Kodiak Island Borough Assembly Minutes May 3, 2007 Page 384 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Jeffrey, Oswalt, Williams, Abell, Branson D. OTHER ITEMS 1. Mayoral Appointment to the Gravel Task Force. FRIEND moved to confirm the Mayoral appointment of Mr. Charlie Powers to the vacant seat on the Gravel Task Force, seconded by BRANSON. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Williams, Abell, Branson, Friend CITIZENS' COMMENTS None. ASSEMBLY MEMBER COMMENTS Assembly member Oswalt hoped to get the garbage issue resolved. Assembly member Williams commented regarding the handout given by Finance Director Karl Short on the number of visits to the Borough website. She encouraged the public to use the Borough website to communicate with the Assembly. Assembly member Jeffrey welcomed E &F Director Woody Koning and thanked Captain Davis for coordinating the crossing guard program. Assembly member Friend welcomed E &F Director Woody Koning to the Borough. Assembly member Branson welcomed E &F Director Woody Koning and congratulated CDD Director Bud Cassidy on his transfer. She thanked Captain Davis for the crossing guard report and encouraged the Assembly and City Council to take part in the crossing guard program. She appreciated the Sun'aq invitation. Assembly member Abell would volunteer as a crossing guard in the future. He reported the Kodiak Football league will be cleaning around the landfill area. He thanked Bertha Malutin for cooking the peroke at the luncheon. He welcomed E &F Director Woody Koning to the Borough and congratulated Bud Cassidy on his transfer to the Community Development Department. He requested to hear the reports on the different funding programs regarding school bond projects, hospital, etc. Mayor Selby announced there would be a Joint Borough /City Council Work Session on Tuesday, May 8 at 7:30 p.m. in the Borough Assembly Chambers. The next Assembly work session is scheduled on Thursday, May 10 at 7:30 p.m. in the Borough Conference Room and the next regular meeting of the Assembly is scheduled on Thursday, May 17 at 7 :30 p.m: in the Borough. Assembly Chambers. The Board of Equalization will hold a meeting on Tuesday, May 15 at 7:30 p.m. in the Borough Assembly Chambers. Kodiak Island Borough Assembly Minutes May 3, 2007 Page 385 ADJOURNMENT WILLIAMS moved to adjourn the meeting, seconded by BRANSON. ROLL CALL VOTE ON MOTION: Oswalt, Williams, Abell, Branson, Friend, Jeffrey The meeting adjourned at 8:47 p.m. ATTEST: Nova M. Javier, CM r , Boroug Ierk Approved: June 7, 2007 Kodiak Island Borough Assembly Minutes May 3, 2007 Page 386