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04/19/07 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting April 19, 2007 A regular meeting of the Kodiak Island Borough Assembly was held April 19, 2007 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assembly members Tom Abell, Jerrol Friend, Chris Lynch, Reed Oswalt, and Barbara Williams. Absent were Assembly member Pat Branson and Sue Jeffrey. Staff members present were Manager Rick Gifford, E &F Director Bud Cassidy, Finance Director Karl Short, Clerk Nova Javier, and Deputy Clerk Marylynn McFarland. ABELL moved to excuse Assembly members Pat Branson and Sue Jeffrey, seconded by FRIEND. VOICE VOTE ON MOTION TO EXCUSE ASSEMBLY MEMBERS BRANSON AND JEFFREY CARRIED UNANIMOUSLY APPROVAL OF AGENDA WILLIAMS moved to approve the agenda, seconded by FRIEND. VOICE VOTE ON MOTION TO APPROVE THE AGENDA CARRIED UNANIMOUSLY APPROVAL OF MINUTES A. Kodiak Island Borough Regular Meeting of Marchl5, 2007. FRIEND moved to approve the minutes as submitted, seconded by ABELL. VOICE VOTE ON MOTION TO APPROVE THE MINUTES CARRIED UNANIMOUSLY AWARDS AND PRESENTATION Manager Gifford presented a Five -Year Longevity Award to Sharon Lea Adinolfi, Projects Assistant in the Engineering and Facilities Department. Mayor Selby presented the March 2007 Student of the Month Award to Mayone Khamnivong, a Junior from the Kodiak High School Learning Center. Mayor Selby presented the April 2007 Student of the Month Award to Josh Hoy, a Junior at the Old Harbor School. Mayor Selby proclaimed April 2007 as "Parkinson's Disease Awareness Month" in Kodiak. Assembly member Williams, on behalf of Mayor Selby, proclaimed April 2007 as "Sexual Assault Awareness Month" encouraging all residents to support local activities and programs which assist victims by learning more about the pervasiveness to sexual assault in Alaska so we may eliminate this heinous crime. Kodiak Island Borough Assembly Minutes April 19, 2007 Page 376 Assembly member Abell, on behalf of Mayor Selby, proclaimed April 2007 as "Child Abuse Prevention Month" calling upon all citizens to increase their participation in the efforts of preventing child abuse, thereby strengthening the communities in which we live. Mayor Selby proclaimed April 29 through May 5, 2007, as Municipal Clerks Week, extending appreciation to Borough Clerk Nova Javier, Deputy Clerk Marylynn McFarland, Assistant Clerk Jessica Basuel and to all municipal clerks for the vital services they perform and their exemplary dedication to the community they represent. CITIZENS' COMMENTS Nick Troxell spoke regarding Commissioner's having conflict of interest regarding the gravel pit in Bells Flats. Jeff Harman, Parkinson's Disease Group member, thanked the Assembly for the proclamation. He also gave a report on the present and future research for the disease, specifically stem cell research. Lory Jimenez - Betts, State Coordinator for the Parkinson's Disease Action Group, thanked the Assembly for the Proclamation. COMMITTEE REPORTS A. AADC UPDATE Pat Ladner, President of the Alaska Aerospace Development Corporation, updated the Assembly of the launch activities via teleconference. He introduced Dale Nash, AADC representative who reported: • Tom Walters and John Sweeney were appointed as new members of the Board. • AADC supported HB203. • The last nine miles of road would be finished in the very near future. • Corrosion control at launch tower was taking place. • Launch coming up end of May and one in October or November. • Joined in a partnership with Pasagshak State Park and will be contributing $5,000 per year for maintenance of the park. • Stressed they would continue employing Kodiak residents, and planned to continue doing business as much as possible locally. B. ARCHITECTURAL REVIEW BOARD Assembly member Reed Oswalt reported that the Architectural Review Board had a meeting referencing the pool design and increased costs. He reported that the pool area had expanded by approximately 22 %, but felt that the scope had not changed that much. He voiced the displeasure of the Board regarding the additional architect fees and has looked at this as a learning experience for future projects. PUBLIC HEARING A. Ordinance No. FY2007 -13 Determining the Negotiation of a Sale at Fair Market Value of a Tax Foreclosed Property to the Federal Government. OSWALT moved to adopt Ordinance No. FY2007 -13, seconded by WILLIAMS. Kodiak Island Borough Assembly Minutes April 19, 2007 Page 377 Manager Gifford reported this Ordinance would allow him to negotiate terms with the U.S. Fish and Wildlife Service for parcel T31S R28W TL3204 in Amook Bay which declared surplus to public need. Mayor Selby opened the public hearing. Gary Wheeler, Kodiak National Wildlife Refuge Manager, spoke in support of Ordinance FY2007- 13. He noted the agency's goal was to acquire more land for wildlife protection. Mayor Selby closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Friend, Lynch, Oswalt, Williams B. Ordinance No. FY2007 -01 F Amending Ordinance No. FY2007 -01 Fiscal Year 2007 Budget by Adjusting Three General Fund Revenue Accounts, Four General Fund Departments, Four Special Revenue Funds, and Two Capital Project Funds. OSWALT moved to adopt Ordinance No. FY2007 -01 F, seconded by FRIEND. Manager Gifford reported this was a routine mid -year budget adjustment of the noted funds. He mentioned that a reimbursement was received from NOAA in the amount of $67,172 for the fiber optic study and this money could be used for swimming pool repairs. Mayor Selby opened the public hearing. Seeing and hearing none, the Mayor closed the public hearing. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Friend, Lynch, Oswalt, Williams, Abell BOROUGH MANAGER'S REPORT Manager Gifford shared Mark Hickey's April Legislative Report addressing issues in Juneau which included capital budget update - $125,000 to $250,000 for discretionary funds, and has requested $2,000,000 for the Fish and Game Building. Senate Finance Committee adopted an amendment deleting the revenue sharing from the operating budget. March 5, 2007 Legislative Reception in Juneau was well received. A joint work session with the City was scheduled for May 8, 2007 to discuss fish issues. The Middle and Ouzinkie Schools were inspected by Ken Smith and architect. We understand that the FEMA grant has been awarded. A letter has been sent requesting a timetable of when to expect the grant. Staff is ready to move forward with the Middle School Seismic project. Manager Gifford will be meeting with members of the EVOS council in Anchorage on Friday April 27, 2007. He is also meeting with the Department of Transportation discussing the Otmeloi road project. He provided updated information regarding Rezanof and Mill Bay Road safety issues. In response to Assembly member Abell, Manager Gifford explained the source of funding for the Otmeloi project comes from three grants. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby reported there was relief from the State PERS/TRS debt of approximately 15 %, possibly going up to 22 %. The Borough has been advocating an increase in school funding from the State. At the same time, revenue sharing is an important piece to keep the mill rate level and to help the villages sustain themselves. The Mayor urged the public to contact their legislators in that all three issues need to be addressed. UNFINISHED BUSINESS - None. Kodiak Island Borough Assembly Minutes April 19, 2007 Page 378 NEW BUSINESS A. CONTRACTS 1. Contract No. FY2007 -39 Solid Waste Management Study. WILLIAMS moved to authorize the Manager to execute Contract No. FY2007 -39 with Bell and Associates, Inc. of Camas, Washington in the amount not to exceed $107,360, seconded by FRIEND. Manager Gifford reported that this contract was for a comprehensive study and evaluation of KIB's current and proposed future solid waste collection, handling, processing and disposal systems. Two firms responded to the RFP, Golder Associates at $129,286 and Bell & Associates, Inc. was at $107,360. Staff recommended Bell & Associates, Inc. be awarded the contract. Manager Gifford noted a timeline will be addressed in the contract. Assembly member Lynch was happy that the project was moving forward. A Solid Waste Advisory Board needs to be a part of the project to have a community buy -in. In response to Assembly member Williams' question about the Solid Waste Advisory Group, Manager Gifford said an ordinance would be presented detailing the make -up of the group. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Lynch, Oswalt, Williams, Abell, Friend B. RESOLUTIONS 1. Resolution No. FY2007 -31 Authorizing the Approval of Lease Regarding the Womens Bay Fire Hall Apartment with Byron Cross. OSWALT moved to adopt Resolution No. FY2007 -31, seconded by FRIEND. Manager Gifford reported that this resolution would authorize the approval of a lease regarding the Women's Bay Fire Hall apartment. Negotiated leases require approval by Resolution of the Assembly. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Williams, Abell, Friend, Lynch C. ORDINANCES FOR INTRODUCTION - None. D. OTHER ITEMS 1. Confirmation of Mayoral Appointment to the Prince Williams Sound Regional Citizens' Advisory Council. WILLIAMS moved to confirm the mayoral appointment of Jim Nestic for a two year term on the Prince Williams Sound Regional Citizens' Advisory Council, seconded ABELL. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Friend, Lynch, Oswalt CITIZENS' COMMENTS — None. Kodiak Island Borough Assembly Minutes April 19, 2007 Page 379 ASSEMBLY MEMBER COMMENTS Assembly member Lynch congratulated Sharon Lea Adinolfi on her receipt of the longevity award at the Borough. She also congratulated the students of the month. She has been following the gravel pit lease discussion and encouraged other Assembly members to stay up -to -date with the issue. Assembly member Oswalt expressed his discouragement with the lack of support on the Gravel Committee. He would like to see the garbage issues addressed by the Solid Waste Management Study. Assembly member Abell stated that the Borough was not ready for the expiration of the five -year gravel lease with Brechan. He read that large crab boats were getting stuck in the ice while fishing, compromising the safety of fishermen because of rationalization. Assembly member Friend summarized the large projects that Kodiak has and the need for a work force and resources to support them. He encouraged the Borough to get properties on the market for sale and income. Assembly member Williams thanked the Assembly members for their comments. She encouraged the public to contact their legislators in Juneau about revenue sharing. She promoted the Kodiak Island Borough website and congratulated Sharon Lea Adinolfi on her receipt of a five -year longevity award. ANNOUNCEMENTS Mayor Selby announced that the Assembly would meet in a work session on Thursday, April 26 at 7:30 p.m. in the Borough Conference Room and a regular meeting on Thursday, May 3 at 7:30 p.m. in the Borough Assembly Chambers. ADJOURNMENT FRIEND moved to adjourn the meeting, seconded by WILLIAMS. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Friend, Lynch, Oswalt, Williams The meeting adjourned at 9:30 p.m. ATTEST: /---\� Jqome M. Selby, Mayor Nova M. Javier, CMC, rough Clerk Approved: May 17, 2007 Kodiak Island Borough Assembly Minutes April 19, 2007 Page 380