05/18/06 Regular MeetingKODIAK ISLAND BOROUGH
Regular Assembly Meeting
May 18, 2006
A regular meeting of the Kodiak Island Borough Assembly was held May 18, 2006
in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay
Road. The meeting was called to order at 7:30 p.m.
The invocation was given by Sergeant Major Dave Blacketer of the Salvation
Army, followed by the Pledge of Allegiance.
Present were Mayor Jerome Selby, Assemblymembers Tom Abell (arrived at 7:33
p.m.), Pat Branson, Sue Jeffrey, Reed Oswalt, Cecil Ranney, Mel Stephens, and
Barbara Williams. Staff present were Manager Rick Gifford, Finance Director
Karl Short, E &F Director Bud Cassidy, Baler Manager Alan Torres, Clerk Judi
Nielsen, and Assistant Clerk Jessica Basuel.
Branson moved to excuse Assemblymember Abell, seconded by Jeffrey
VOICE VOTE ON MOTION TO EXCUSE CARRIED UNANIMOUSLY
APPROVAL OF AGENDA
WILLIAMS moved to approve the agenda, seconded by BRANSON
VOICE VOTE ON MOTION TO APPROVE THE AGENDA CARRIED UNANIMOUSLY
APPROVAL OF MINUTES
A. Kodiak Island Borough Assembly Regular and Special Meeting of April 20,
2006.
BRANSON moved to approve the minutes as submitted, seconded by JEFFREY
Assemblymember Branson noted that on page 3 of the regular meeting minutes
the word "and" should read "an."
VOICE VOTE ON MOTION TO APPROVE THE MINUTES AS CORRECTED CARRIED UNANIMOUSLY
AWARDS AND PRESENTATIONS
A. Fiscal Year 2006 Distinguished Budget Presentation Award.
Manager Gifford presented the Government Finance Officers Association (GFOA)
Award to Finance Director Karleton Short.
B. Fiscal Year 2007 Budget Power Point Presentation.
Director Short gave the fiscal year 2007 budget power point presentation.
CITIZENS' COMMENTS
Norm Wooten said the Kodiak Island Health Care Foundation was working on the
following issues regarding the Community Health Center (CHC): (1) location,
(2) grant requirements to be independent of the Foundation, and (3)
constructing with grant funds.
Kodiak Island Borough Assembly Minutes
May 18, 2006 Page263
Israel Marin spoke in support of the CHC since it was helpful for community
residents who did not have the funds to pay for health care.
COMMITTEE REPORTS
A. Kodiak Chamber of Commerce Budget Presentation.
Deb King, Chamber of Commerce Economic Development Specialist, said the
Chamber was busy with the Crab Festival, quarterly SIDS meetings, an RFP for
seafood harvesting, and securing labor information for the state.
B. Kodiak Island Convention and Visitor's Bureau Budget Presentation.
Pam Foreman,KICVB Chair, gave a presentation on the Bureau's future marketing
programs, research with air traffic, and making the visitor's guide available
on CD.
C. Kodiak College, UAA Budget Presentation.
Connie Dooley Kodiak College Director, gave an update on the College
Strategic Plan that included supporting Education 101, worker readiness,
English as a second language, and computer classes at the Senior Center. She
requested funds for the Smart Start Program and computer classes at the
Senior Center.
Don Rush, Providence Kodiak Island Medical Center (PKIMC) Administrator, said
Dr. Foody and Dr. Panzarella were retiring and the mental health director
resigned so the replacement search had begun. He reported on current
activities at the hospital and the desire for residents to have consistent
access to quality health care. He promoted the use of the CHC.
PUBLIC HEARING
A. Ordinance No. FY2007 -01 Levying Taxes on All Taxable Real and Personal
Property Within the Kodiak Island Borough for the Expenses and
Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing
on the First Day of July 2006 and Ending on the Thirtieth Day of June
2007. (Fiscal Year 2007 Budget)
Mayor Selby opened the public hearing.
Rebecca Shields supported funding non - profits.
Keith Ruch supported funding non - profits.
Mayor Selby closed the public hearing and reconvened the regular meeting.
B. Resolution No. FY2006 -37 Establishing the Minimum Amount of Funds to be
Made Available From Local Sources for the Kodiak Island Borough School
District for the Fiscal Year Beginning July 1, 2006 and Ending July 1,
2006 and Ending June 30, 2007.
STEPHENS moved to adopt Resolution No. FY2006- 37,seconded by BRANSON
Manager Gifford said the School Board submitted its budget on April 27 but
they had subsequently requested level funding from the previous year because
of anticipated funds from the State.
Kodiak Island Borough Assembly Minutes
May 18, 2006 Page 264
Mayor Selby opened the public hearing.
Betty Walters, KIBSD Superintendent, appreciated the Assembly for its support
of the schools.
Mayor Selby closed the public,hearing and reconvened the regular meeting.
Assemblymember Stephens supported the resolution and complimented KIBSD
Finance Officer Dave Jones for a budget well done.
Assemblymember Jeffrey thanked the KIBSD Board for working with the borough.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Jeffrey,
Oswalt, Ranney, Stephens, Williams
After a ten - minute recess, Mayor Selby reconvened the meeting at 9:11
BOROUGH MANAGER'S REPORT
Manager Gifford said the Mayor and Assembly were invited to the open house
of Bayside Fire Department's Fire Training Building on May 26 from 1 -3 p.m.
The Board of Equalization met on Tuesday, May 16, of the eight appeals
received, five were resolved prior to the meeting.
Staff and Engineer Todd Jacobson of R &M Engineering met with the Service Area
No. 1 Board and residents of the proposed Woodland Acres paving district on
May 17 to discuss the scope of the paving project. He would travel to Kodiak
again next week to determine the cost of paving project. The Assembly would
then hold a public hearing to determine whether to move ahead with the
project.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Selby attended the paving meeting and expressed an interest in moving
forward with the public hearing. He wished everyone a happy Crab Festival.
UNFINISHED BUSINESS
A. CONTRACTS
p.m.
1. Contract No. FY2006 -38 Providence Kodiak Island Medical Center
Schematic Design Services - Phase IV of the Community Health
Center.
Mayor Selby said the motion to approve Contract No. FY2006 -38 with Prochaska
and Associates for Phase IV- schematic design of the Community Health Center
in an amount not to exceed $58,700 plus non reimbursable expenses of
approximately $2,000 for a total contract amount of $60,700 is before the
Assembly.
Manager Gifford reported the Assembly directed staff to proceed with Phase
IV of the design of a Community Health Center (CHC) wing that would be added
to the existing hospital facility. Staff negotiated with the architect for
costs associated with developing schematic design drawings for the layout of
the CHC.
Kodiak Island Borough Assembly Minutes
May 18, 2006 Page�65
Assemblymember Stephens said he studied the hospital master plan and had
concerns about the location and the schematic design. He was not happy with
the planning process but the schematic design was not inconsistent with the
hospital.
Assemblymember Abell agreed with Assemblymember Stephens and was glad to see
the schematic design.
Assemblymember Ranney fully supported the contract.
Assemblymember Williams thanked Norm Wooten, Don Rush, and Jimmy Ng for their
input and support of the contract.
Assemblymember Jeffrey supported the contract and thanked those who brought
it forward.
Assemblymember Branson thanked Israel Marin for his comment supporting the
contract.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt,
Ranney, Stephens, Williams, Abell
NEW BUSINESS
A. CONTRACTS
1. Contract No. FY2006 -41 Auditing Services for Kodiak Island Borough
and Kodiak Island Borough School District for Fiscal Year 2006 -2008.
JEFFREY moved to approve Contract No. FY2006 -41 with Altman, Rogers, and Co.
for $87,440 per year plus additional costs including, but not limited to,
accounting assistance and support services, seconded by BRANSON
Manager Gifford said the three proposals were reviewed and evaluated and
Altman, Rogers, and Co. was selected. This contract allowed for a two -year
extension.
Assemblymember Stephens was pleased to see the funds staying in Kodiak.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney,
Stephens, Williams, Abell, Branson
2. Contract No. FY2006 -42 Purchase of Two Dump Trucks for Baler/
Landfill Operations.
WILLIAMS moved to approve Contract No. FY2006 -42 as a sole source contract
with Alaska Truck Center of Anchorage, AK in an amount not to exceed
$176,000, seconded by RANNEY
Manager Gifford said the two trucks at the landfill required replacement.
Both trucks were fully depreciated and, due to their age, repairs were
becoming increasingly costly. The 1991 and 1994 International dump trucks
were used to haul bales and cover material respectively. With the new
emission standards for models built in 2007, they would require the use of
ultra low sulfur fuel that may not be available in Kodiak for several years.
These were International 7500 model dump trucks.
Assemblymember Oswalt was concerned about purchasing an International truck
Kodiak Island Borough
May 18, 2006
Assembly Minutes
Page, 266
and referred to other makes that would be a better value.
There was general discussion about the make of the trucks, the bid process,
and the need for the Assembly to have additional information.
ROLL CALL VOTE ON MOTION FAILED UNANIMOUSLY: Oswalt, Ranney, Stephens,
Williams, Abell, Branson, Jeffrey
B. RESOLUTIONS
1. Resolution No. 2003 -20E Amending Resolution No. 2003 -20 to Re-
Establish Fees of the Kodiak Island Borough.
JEFFREY moved to adopt Resolution No. FY2003 -20E, seconded by BRANSON
Manager Gifford said it was prudent financial management for the Borough to
review its fees at least annually. Staff compiled a list of current fees and
has recommended changes' to the fee schedule for fiscal year 2007.
There was general discussion about the garbage fees to bed and breakfast
owners as well the cost to allow users to pay the Borough by credit card.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Stephens, Wiliams,
Abell, Branson, Jeffrey, Oswalt
C. ORDINANCES FOR INTRODUCTION
1.• Ordinance No. FY2006 -10 Amending Kodiak Island Borough Code of
Ordinances Title 3 Revenue and Finance Chapter 3.24 Personal
Property Tax Section 3.24.050 Classification of Boats and Vessels.
JEFFREY moved to adopt Ordinance No. FY2006 -10 in first reading to advance
to public hearing on June 1, 2006, seconded by BRANSON
Manager Gifford said this removes the $15 a year boat tax so that the tax on
boats and vessels will be included in the annual Borough budget process.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Williams, Abell,
Branson, Jeffrey, Oswalt, Ranney
2. Ordinance No. FY2007 -01 Levying Taxes on All Taxable Real and
Personal Property Within the Kodiak Island Borough for the Expenses
and Liabilities of the Kodiak Island Borough for the Fiscal Year
Commencing on the First Day of July 2006 and Ending on the Thirtieth
Day of June 2007. (Fiscal Year 2007 Budget)
BRANSON moved to adopt Ordinance No. FY2007 -01 in first reading to advance
to public hearing on June 1, 2006, seconded by OSWALT
Manager Gifford said this included funds to be spent and levied a tax on the
real and personal property within the Borough as well as on natural resources
extracted and removed from the Borough. This included funding the School
District at their request.
There was general Assembly discussion about the 1.75 mil increase for
Monashka Bay Road Service Area, a reduction in the Borough's mil rate,
cutting $400,000 from the pool, and one -time funds that may be received from
the State.
Kodiak Island Borough Assembly Minutes
May 18, 2006 Page 267
Manager Gifford cautioned the Assembly that the Municipal Assistance Fund was
a one time money.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Branson,
Jeffrey, Oswalt, Ranney, Stephens
D. OTHER ITEMS
1. 2006 Alaska Coastal Conservation Program Grant Funds for Summit Lake
ATV Trail Relocation Project in Coordination With the Kodiak Soil
and Water Conservation District.
BRANSON moved to accept 2006 Alaska Conservation Program Grant Funds in the
amount of $23,500 for the Summit Lake ATV Trail Relocation Project in
coordination with the Kodiak Soil and Water Conservation District, seconded
by WILLIAMS
Manager Gifford said the project would re -route approximately two miles of
ATV trails in the vicinity of Summit Lake and the eastern lakeshore below
mean high water. Removing traffic would reduce destruction of natural
habitat necessary to sustain the areas of fish population.
Community Development Director Ogle explained where Summit Lake was located.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Jeffrey,
Oswalt, Ranney, Stephens, Williams
2.• Resignation of Parks and Recreation Committee Member.
BRANSON moved to accept, with regret, the resignation of Murphy Forner from
the Parks and Recreation Committee and directed the Borough Clerk to
advertise the vacancy per Borough Code, seconded by WILLIAMS
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt,
Ranney, Stephens, Williams, Abell
CITIZEN COMMENTS - None
ASSEMBLYMEMSER COMMENTS
Assemblymember Stephens
process. He thought the
hoped to have more public input in the budget
Crab Festival Marathon could turn into a major race.
Assemblymember Oswalt noted that the mil rate
was low because residents fill the pot holes.
Assemblymember Jeffrey was pleased to see the paving project progressing.
Assemblymember Branson congratulated Finance Director Short on receiving the
budget presentation awards for the past 16 years and thanked Mr. Oswalt for
filling in the pot holes in their service area. She hoped for open budget
discussion.
in Bay View Road Service Area
Assemblymember Abell recognized the numerous projects managed by
Engineering /Facilities Department and affirmed the importance of
prioritization.
Kodiak Island Borough Assembly Minutes
May 18, 2006
Page,268
Mayor Selby announced the Assembly would meet in a work session on Thursday,
May 25 at 7:30 p.m. in the Borough Conference room and a regular meeting on
Thursday, June 1, at 7:30 p.m. in the Assembly Chambers.
The Assembly would meet with the City Council in a joint work session on May
30, 2006 at 7:30 p.m. in the Kodiak High School Commons.
ADJOURNMENT
BRANSON moved to adjourn the meeting, seconded by ABELL
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney,
Stephens, Williams, Abell,
The meeting adjourned at 10:38 p.m.
ATTEST:
•
J
Je me M. Selby, Mayo
Judith A. Nielsen, / CMC, Borough Clerk Approved: July 6, 2006
Kodiak Island Borough Assembly Minutes
May 18, 2006 Page 269