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05/18/06 Regular MeetingKODIAK ISLAND BOROUGH Regular Assembly Meeting May 18, 2006 A regular meeting of the Kodiak Island Borough Assembly was held May 18, 2006 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Sergeant Major Dave Blacketer of the Salvation Army, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assemblymembers Tom Abell (arrived at 7:33 p.m.), Pat Branson, Sue Jeffrey, Reed Oswalt, Cecil Ranney, Mel Stephens, and Barbara Williams. Staff present were Manager Rick Gifford, Finance Director Karl Short, E &F Director Bud Cassidy, Baler Manager Alan Torres, Clerk Judi Nielsen, and Assistant Clerk Jessica Basuel. Branson moved to excuse Assemblymember Abell, seconded by Jeffrey VOICE VOTE ON MOTION TO EXCUSE CARRIED UNANIMOUSLY APPROVAL OF AGENDA WILLIAMS moved to approve the agenda, seconded by BRANSON VOICE VOTE ON MOTION TO APPROVE THE AGENDA CARRIED UNANIMOUSLY APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular and Special Meeting of April 20, 2006. BRANSON moved to approve the minutes as submitted, seconded by JEFFREY Assemblymember Branson noted that on page 3 of the regular meeting minutes the word "and" should read "an." VOICE VOTE ON MOTION TO APPROVE THE MINUTES AS CORRECTED CARRIED UNANIMOUSLY AWARDS AND PRESENTATIONS A. Fiscal Year 2006 Distinguished Budget Presentation Award. Manager Gifford presented the Government Finance Officers Association (GFOA) Award to Finance Director Karleton Short. B. Fiscal Year 2007 Budget Power Point Presentation. Director Short gave the fiscal year 2007 budget power point presentation. CITIZENS' COMMENTS Norm Wooten said the Kodiak Island Health Care Foundation was working on the following issues regarding the Community Health Center (CHC): (1) location, (2) grant requirements to be independent of the Foundation, and (3) constructing with grant funds. Kodiak Island Borough Assembly Minutes May 18, 2006 Page263 Israel Marin spoke in support of the CHC since it was helpful for community residents who did not have the funds to pay for health care. COMMITTEE REPORTS A. Kodiak Chamber of Commerce Budget Presentation. Deb King, Chamber of Commerce Economic Development Specialist, said the Chamber was busy with the Crab Festival, quarterly SIDS meetings, an RFP for seafood harvesting, and securing labor information for the state. B. Kodiak Island Convention and Visitor's Bureau Budget Presentation. Pam Foreman,KICVB Chair, gave a presentation on the Bureau's future marketing programs, research with air traffic, and making the visitor's guide available on CD. C. Kodiak College, UAA Budget Presentation. Connie Dooley Kodiak College Director, gave an update on the College Strategic Plan that included supporting Education 101, worker readiness, English as a second language, and computer classes at the Senior Center. She requested funds for the Smart Start Program and computer classes at the Senior Center. Don Rush, Providence Kodiak Island Medical Center (PKIMC) Administrator, said Dr. Foody and Dr. Panzarella were retiring and the mental health director resigned so the replacement search had begun. He reported on current activities at the hospital and the desire for residents to have consistent access to quality health care. He promoted the use of the CHC. PUBLIC HEARING A. Ordinance No. FY2007 -01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2006 and Ending on the Thirtieth Day of June 2007. (Fiscal Year 2007 Budget) Mayor Selby opened the public hearing. Rebecca Shields supported funding non - profits. Keith Ruch supported funding non - profits. Mayor Selby closed the public hearing and reconvened the regular meeting. B. Resolution No. FY2006 -37 Establishing the Minimum Amount of Funds to be Made Available From Local Sources for the Kodiak Island Borough School District for the Fiscal Year Beginning July 1, 2006 and Ending July 1, 2006 and Ending June 30, 2007. STEPHENS moved to adopt Resolution No. FY2006- 37,seconded by BRANSON Manager Gifford said the School Board submitted its budget on April 27 but they had subsequently requested level funding from the previous year because of anticipated funds from the State. Kodiak Island Borough Assembly Minutes May 18, 2006 Page 264 Mayor Selby opened the public hearing. Betty Walters, KIBSD Superintendent, appreciated the Assembly for its support of the schools. Mayor Selby closed the public,hearing and reconvened the regular meeting. Assemblymember Stephens supported the resolution and complimented KIBSD Finance Officer Dave Jones for a budget well done. Assemblymember Jeffrey thanked the KIBSD Board for working with the borough. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams After a ten - minute recess, Mayor Selby reconvened the meeting at 9:11 BOROUGH MANAGER'S REPORT Manager Gifford said the Mayor and Assembly were invited to the open house of Bayside Fire Department's Fire Training Building on May 26 from 1 -3 p.m. The Board of Equalization met on Tuesday, May 16, of the eight appeals received, five were resolved prior to the meeting. Staff and Engineer Todd Jacobson of R &M Engineering met with the Service Area No. 1 Board and residents of the proposed Woodland Acres paving district on May 17 to discuss the scope of the paving project. He would travel to Kodiak again next week to determine the cost of paving project. The Assembly would then hold a public hearing to determine whether to move ahead with the project. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby attended the paving meeting and expressed an interest in moving forward with the public hearing. He wished everyone a happy Crab Festival. UNFINISHED BUSINESS A. CONTRACTS p.m. 1. Contract No. FY2006 -38 Providence Kodiak Island Medical Center Schematic Design Services - Phase IV of the Community Health Center. Mayor Selby said the motion to approve Contract No. FY2006 -38 with Prochaska and Associates for Phase IV- schematic design of the Community Health Center in an amount not to exceed $58,700 plus non reimbursable expenses of approximately $2,000 for a total contract amount of $60,700 is before the Assembly. Manager Gifford reported the Assembly directed staff to proceed with Phase IV of the design of a Community Health Center (CHC) wing that would be added to the existing hospital facility. Staff negotiated with the architect for costs associated with developing schematic design drawings for the layout of the CHC. Kodiak Island Borough Assembly Minutes May 18, 2006 Page�65 Assemblymember Stephens said he studied the hospital master plan and had concerns about the location and the schematic design. He was not happy with the planning process but the schematic design was not inconsistent with the hospital. Assemblymember Abell agreed with Assemblymember Stephens and was glad to see the schematic design. Assemblymember Ranney fully supported the contract. Assemblymember Williams thanked Norm Wooten, Don Rush, and Jimmy Ng for their input and support of the contract. Assemblymember Jeffrey supported the contract and thanked those who brought it forward. Assemblymember Branson thanked Israel Marin for his comment supporting the contract. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -41 Auditing Services for Kodiak Island Borough and Kodiak Island Borough School District for Fiscal Year 2006 -2008. JEFFREY moved to approve Contract No. FY2006 -41 with Altman, Rogers, and Co. for $87,440 per year plus additional costs including, but not limited to, accounting assistance and support services, seconded by BRANSON Manager Gifford said the three proposals were reviewed and evaluated and Altman, Rogers, and Co. was selected. This contract allowed for a two -year extension. Assemblymember Stephens was pleased to see the funds staying in Kodiak. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell, Branson 2. Contract No. FY2006 -42 Purchase of Two Dump Trucks for Baler/ Landfill Operations. WILLIAMS moved to approve Contract No. FY2006 -42 as a sole source contract with Alaska Truck Center of Anchorage, AK in an amount not to exceed $176,000, seconded by RANNEY Manager Gifford said the two trucks at the landfill required replacement. Both trucks were fully depreciated and, due to their age, repairs were becoming increasingly costly. The 1991 and 1994 International dump trucks were used to haul bales and cover material respectively. With the new emission standards for models built in 2007, they would require the use of ultra low sulfur fuel that may not be available in Kodiak for several years. These were International 7500 model dump trucks. Assemblymember Oswalt was concerned about purchasing an International truck Kodiak Island Borough May 18, 2006 Assembly Minutes Page, 266 and referred to other makes that would be a better value. There was general discussion about the make of the trucks, the bid process, and the need for the Assembly to have additional information. ROLL CALL VOTE ON MOTION FAILED UNANIMOUSLY: Oswalt, Ranney, Stephens, Williams, Abell, Branson, Jeffrey B. RESOLUTIONS 1. Resolution No. 2003 -20E Amending Resolution No. 2003 -20 to Re- Establish Fees of the Kodiak Island Borough. JEFFREY moved to adopt Resolution No. FY2003 -20E, seconded by BRANSON Manager Gifford said it was prudent financial management for the Borough to review its fees at least annually. Staff compiled a list of current fees and has recommended changes' to the fee schedule for fiscal year 2007. There was general discussion about the garbage fees to bed and breakfast owners as well the cost to allow users to pay the Borough by credit card. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Ranney, Stephens, Wiliams, Abell, Branson, Jeffrey, Oswalt C. ORDINANCES FOR INTRODUCTION 1.• Ordinance No. FY2006 -10 Amending Kodiak Island Borough Code of Ordinances Title 3 Revenue and Finance Chapter 3.24 Personal Property Tax Section 3.24.050 Classification of Boats and Vessels. JEFFREY moved to adopt Ordinance No. FY2006 -10 in first reading to advance to public hearing on June 1, 2006, seconded by BRANSON Manager Gifford said this removes the $15 a year boat tax so that the tax on boats and vessels will be included in the annual Borough budget process. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Stephens, Williams, Abell, Branson, Jeffrey, Oswalt, Ranney 2. Ordinance No. FY2007 -01 Levying Taxes on All Taxable Real and Personal Property Within the Kodiak Island Borough for the Expenses and Liabilities of the Kodiak Island Borough for the Fiscal Year Commencing on the First Day of July 2006 and Ending on the Thirtieth Day of June 2007. (Fiscal Year 2007 Budget) BRANSON moved to adopt Ordinance No. FY2007 -01 in first reading to advance to public hearing on June 1, 2006, seconded by OSWALT Manager Gifford said this included funds to be spent and levied a tax on the real and personal property within the Borough as well as on natural resources extracted and removed from the Borough. This included funding the School District at their request. There was general Assembly discussion about the 1.75 mil increase for Monashka Bay Road Service Area, a reduction in the Borough's mil rate, cutting $400,000 from the pool, and one -time funds that may be received from the State. Kodiak Island Borough Assembly Minutes May 18, 2006 Page 267 Manager Gifford cautioned the Assembly that the Municipal Assistance Fund was a one time money. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Abell, Branson, Jeffrey, Oswalt, Ranney, Stephens D. OTHER ITEMS 1. 2006 Alaska Coastal Conservation Program Grant Funds for Summit Lake ATV Trail Relocation Project in Coordination With the Kodiak Soil and Water Conservation District. BRANSON moved to accept 2006 Alaska Conservation Program Grant Funds in the amount of $23,500 for the Summit Lake ATV Trail Relocation Project in coordination with the Kodiak Soil and Water Conservation District, seconded by WILLIAMS Manager Gifford said the project would re -route approximately two miles of ATV trails in the vicinity of Summit Lake and the eastern lakeshore below mean high water. Removing traffic would reduce destruction of natural habitat necessary to sustain the areas of fish population. Community Development Director Ogle explained where Summit Lake was located. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams 2.• Resignation of Parks and Recreation Committee Member. BRANSON moved to accept, with regret, the resignation of Murphy Forner from the Parks and Recreation Committee and directed the Borough Clerk to advertise the vacancy per Borough Code, seconded by WILLIAMS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell CITIZEN COMMENTS - None ASSEMBLYMEMSER COMMENTS Assemblymember Stephens process. He thought the hoped to have more public input in the budget Crab Festival Marathon could turn into a major race. Assemblymember Oswalt noted that the mil rate was low because residents fill the pot holes. Assemblymember Jeffrey was pleased to see the paving project progressing. Assemblymember Branson congratulated Finance Director Short on receiving the budget presentation awards for the past 16 years and thanked Mr. Oswalt for filling in the pot holes in their service area. She hoped for open budget discussion. in Bay View Road Service Area Assemblymember Abell recognized the numerous projects managed by Engineering /Facilities Department and affirmed the importance of prioritization. Kodiak Island Borough Assembly Minutes May 18, 2006 Page,268 Mayor Selby announced the Assembly would meet in a work session on Thursday, May 25 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, June 1, at 7:30 p.m. in the Assembly Chambers. The Assembly would meet with the City Council in a joint work session on May 30, 2006 at 7:30 p.m. in the Kodiak High School Commons. ADJOURNMENT BRANSON moved to adjourn the meeting, seconded by ABELL ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Jeffrey, Oswalt, Ranney, Stephens, Williams, Abell, The meeting adjourned at 10:38 p.m. ATTEST: • J Je me M. Selby, Mayo Judith A. Nielsen, / CMC, Borough Clerk Approved: July 6, 2006 Kodiak Island Borough Assembly Minutes May 18, 2006 Page 269