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08/04/05 RMKODIAK ISLAND BOROUGH Regular Assembly Meeting August 4, 2005 A regular meeting of the Kodiak Island Borough Assembly was held August 4, 2005 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Captain Dave Davis of the Salvation Army, followed by the Pledge of Allegiance. Present were Assemblymembers Pat Branson, Reed Oswalt, Nancy Wells, and Barbara Williams. Absent were Mayor Selby, Assemblymembers Tom Abell, Tuck Bonney, and Cecil Ranney. Staff present were Manager Rick Gifford and Deputy Clerk Nova Javier. OSWALT moved to excuse Assemblymembers Abell, Bonney, and Ranney, seconded by WELLS VOICE VOTE ON MOTION TO EXCUSE CARRIED UNANIMOUSLY APPROVAL OF AGENDA WELLS moved to approve the agenda, seconded by OSWALT VOICE VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY APPROVAL OF MINUTES A. Kodiak Island Borough Assembly Regular Meetings of May 19, June 2, and Special Meeting of June 9, 2005. WELLS moved to approve the minutes as submitted, seconded by OSWALT VOICE VOTE ON MOTION TO APPROVE CARRIED UNANIMOUSLY AWARDS AND PRESENTATIONS - None. CITIZENS' COMMENTS Doug Letch thanked the Assembly for supporting the Kodiak Football League. Captain Dave Davis encouraged all non - profits to participate in the Crossing Guard Program. He said this was a good opportunity to raise funds for their organizations. COMMITTEE REPORTS - None. PUBLIC HEARING - None. BOROUGH MANAGER'S REPORT Manager Gifford gave an update on personnel hiring. He was in the process of updating a project list for the Assembly. Kodiak Island Borough Volume XXIX August 4, 2005 Page 180 Assemblymember Branson asked for an update of the bond projects at a future regular meeting. MESSAGES FROM THE BOROUGH MAYOR - None. UNFINISHED BUSINESS - None. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -04 to Provide Snow Removal, Sanding, and Road Repair in the Monashka Bay Road Service Area. WELLS moved to award Contract No. FY2006 -04 to Brechan Enterprises, Inc. of Kodiak, Alaska for time and materials based on the bid schedule, seconded by WILLIAMS Manager Gifford said bids were received from Brechan Enterprises, Inc. and B &R Fish By Products, which subsequently withdrew its bid. Staff recommended awarding the contract to Brechan Enterprises, Inc. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Wells, Williams, Branson 2. Contract No. FY2006 -05 Providence Kodiak Island Counseling Center for Counseling Services to the KIB School District for School Year 2005- • 2006. WILLIAMS moved to approve Contract No. FY2006 -05 with Providence Kodiak Island Counseling Center in an amount not to exceed $381,350, seconded by WELLS Manager Gifford said the Contractor has worked with the School District to identify and document a mutual understanding of the program's scope and requirements with a focus on ensuring the greatest amount of quality service within the budgeted amount of $381,350. Assemblymember Wells said the program was recognized as a model in the State and beneficial to the community. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Oswalt, Wells, Williams 3. Contract No. FY2006 -06 Banking Services for the Kodiak Island Borough. OSWALT moved to award Contract No. FY2006 -06 to Wells Fargo Bank, seconded by WILLIAMS Manager Gifford said three proposals were received and a team of three people including a KIBSD representative evaluated the proposals. The team recommended Wells Fargo Bank be awarded the contract. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Branson, Oswalt, Wells 4. Contract No. 2003 -04A Extension of Audit for the Kodiak Island Borough and the Kodiak Island Borough School District for the Fiscal Year Ending June 30, 2005. Kodiak Island Borough Volume XXIX August 4, 2005 Page 181 WELLS moved to approve Contract No. 2003 -04A with KPMG, LLP of Anchorage, Alaska, seconded by WILLIAMS Manager Gifford said this contract would extend the contract to audit and report on the Borough and School District financial statements for the year ending June 30, 2005. The professional fees approximate $59,850 for the KIB and $42,000 for the School District, and $35,000 for reimbursable expenses. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Oswalt, Wells, Williams B. RESOLUTIONS 1. Resolution No. FY2006 -04 Appointing Directors to the Kodiak Fisheries Development Association, Kodiak's "Eligible Crab Community Entity" for the Bering Sea /Aleutian Islands Crab Rationalization Program. WILLIAMS moved to adopt Resolution No. FY2006 -04, seconded by WELLS Manager Gifford said the appointments were discussed by the Assembly and City Council at the July 12, 2005 joint work session. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Wells, Williams, Branson 2. Resolution No. FY2006 -05 Authorizing Land Sale Number Fifteen and Establishing Terms and Conditions. OSWALT moved to adopt Resolution No. FY2006 -05, seconded by WILLIAMS Manager Gifford said the Planning and Zoning Commission held public hearings and recommended disposing of the properties. WILLIAMS moved to amend Resolution No. FY2006 -05 by changing the date to October 22, 2005, seconded by WELLS Assemblymember Williams said later date allowed more time for people to look at the properties and seek financing from lending institutions. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Wells, Williams, Branson, Oswalt Assemblymember Wells asked about including Tract H and a portion of Tract G, Bells Flats Subdivision. OSWALT moved to amend Resolution No. FY2005 -05 to include Tract H and a portion of Tract G, Bells Flats Subdivision, seconded by WELLS ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Williams, Branson, Oswalt, Wells ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Branson, Oswalt, Wells, Williams Kodiak Island Borough August 4, 2005 Volume XXIX Page 182 3. Resolution No. FY2006 -06 Approving Terms and Conditions for Sale of Tax Foreclosed Property at Borough Land Sale Number Fifteen. WELLS moved to adopt Resolution No. FY2006 -06, seconded by WILLIAMS Manager Gifford said certain real property was deeded to the Borough through tax foreclosure proceedings pursuant because of non payment of taxes. The properties were declared not to be of public need. WILLIAMS moved to amend Resolution No. FY2006 -06 by changing the date to October 22, 2005, seconded by WELLS Assemblymember Williams said this coincided with the amendment on Resolution No..FY2006 -05. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Oswalt, Wells, Williams, Branson ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Wells, Williams, Branson, Oswalt 4. Resolution No. FY2006 -07 Authorizing the Records Manager to Dispose of Mental Health Records. WILLIAMS moved to adopt Resolution No. FY2006 -07, seconded by OSWALT Manager Gifford said these records were certified by the clerk and attorney as having no legal or administrative value or historical interest with the exception of the striked through records, which are covered by the Exxon Valdez retention order. Providence Kodiak Island Counseling Center's Records Manager was given the opportunity to review /comment on the resolution. In response to Assemblymember Branson, he said the records would be incinerated or shredded because of confidential content. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Branson, Oswalt, Wells 5. Resolution No. FY2006 -08 Confirming the Trinity Islands Paving District Assessment Roll and Establishing a Schedule for Paying the Assessments. OSWALT moved to adopt Resolution No. FY2006 -08, seconded by WILLIAMS Manager Gifford said per Borough code the assembly shall enact a resolution confirming the roll and levying assessments in accordance therewith, and establishing a schedule for paying the assessments. Finance Director Karl Short said property owners would receive separate bills. Kodiak Island Borough Volume XXIX August 4, 2005 Page 183 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Oswalt, Wells, Williams C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2006 -02 Amending Title 15 Buildings and Construction to Standardize the Kodiak Island Borough and the City of Kodiak Building Codes. OSWALT moved to adopt Ordinance No. FY2006 -02 in first reading to advance to public hearing on September 1, 2005, seconded by WELLS Manager Gifford said at the July 11, 2005 meeting of the Joint City /Borough Building Code Review Committee, they adopted the 2003 International Building Code including, Appendix H, Signs; 2003 International Fire Code; 2003 International Mechanical Code; 2003 Uniform Plumbing Code; and the 2005 National Electrical Code. Also included were the State of Alaska's Amendments to the 2003 IBC; 2003 IFC, and 2003 IMC. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Wells, Williams, Branson D. OTHER ITEMS 1. Waiving the Claimant's Failure to Make Timely Application for Exemption and Authorizing the Assessor to Accept the Application as if Timely Filed (Mr. Alexis Chichenoff Jr.) WELLS moved to waive the claimant's failure to make timely application for exemption and authorize the Assessor to accept the application as if timely filed, seconded by WILLIAMS Manager Gifford said AS 29.45.030(f) allows the Assembly to waive the claimant's failure to make timely application for exemption and allows the Assessor to provide an abatement for tax years 2003, 2004, and 2005 to Mr. Alexis Chichenoff, Jr. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Wells, Williams, Branson, Oswalt CITIZEN COMMENTS - None. ASSEMBLYMEMBER COMMENTS Assemblymember Oswalt thanked the Joint Architectural Review Board for Ordinance No. FY2006 -02. He said Building Inspector Doug Mathers did an outstanding job facilitating the meeting. Assemblymember Williams concurred, she said the ordinance was worded in an understandable way. Kodiak Island Borough Volume XXIX August 4, 2005 Page 184 Assemblymember Wells said it was nice to be back and thanked the Assembly for their patience. Assemblymember Branson announced the Assembly and regular meeting of August 18, 2005 were meet in a work session on Thursday, August Borough Conference room and a regular meeting at 7:30 p.m. in the Assembly Chambers. EXECUTIVE SESSION A. Matters Involving Negotiations With IBEW. WILLIAMS moved to convene into executive session to discuss matters involving negotiations with IBEW, which qualified for executive session per KIBC 2.17.030E, matters involving negotiations with labor organizations representing borough employees, seconded by WELLS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Branson, Oswalt, Wells After the vote, Assemblymember Branson invited the Assemblymembers, manager, and the Clerk's Office staff to participate. Upon returning from the executive session, Assemblymember Branson reconvened the regular meeting and announced there was no action to be taken as a result of the executive session. ADJOURNMENT OSWALT moved to adjourn the meeting, seconded by WILLIAMS ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Oswalt, Wells, Williams The meeting adjourned at 8:52 p.m. ATTEST: /arh fit 6 a th A. Nielsen, C C,, Borough Clerk Kodiak Island Borough August 4, 2005 work session of August 11, 2005 cancelled. The Assembly would 25, 2005 at 7:30 p.m. in the on Thursday, September 1, 2005 rome M. Selby, Approved: 09/01/2005 Volume XXIX Page 185