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07/07/05 RMAPPROVAL OF MINUTES- None. AWARDS AND PRESENTATIONS- None. CITIZENS' COMMENTS KODIAK ISLAND BOROUGH Regular Assembly Meeting July 7, 2005 A regular meeting of the Kodiak Island Borough Assembly was held July 7, 2005 in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:30 p.m. The invocation was given by Pastor Larry Cornett of the Church of Nazarene, followed by the Pledge of Allegiance. Present were Mayor Jerome Selby, Assemblymembers Barbara Williams, Tom Abell, Nancy Wells, Reed Oswalt, and Pat Branson. Staff present were Manager Gifford, Borough Attorney Matt Jamin, Deputy Clerk Nova Javier, and Assistant Clerk Miquela Rogers. Absent were Assemblymembers Tuck Bonney and Cecil Ranney. BRANSON moved to excuse Assemblymembers Bonney and Ranney, seconded by OSWALT. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA WILLIAMS moved to approve the agenda, seconded by BRANSON VOICE VOTE ON MOTION TO APPROVE THE AGENDA CARRIED UNANIMOUSLY Louise Stutes spoke to the need to reevaluate dumpster use and rates to make it equitable and fair to everyone. COMMITTEE REPORTS Don Rush, Providence Kodiak Island Medical Center Administrator, said the Service Area Board met and discussed construction of a new Care Center. He said staff was reviewing additional services for diabetics, upgrading electronic medical records retrieval, and a nurse advisory line. Online education Learning Institute would soon be available from Providence for additional training and continuing education for medical staff. He thanked KIB staff for assisting in the architectural /engineering process for the Community Health Center renovations. The Providence Regional Board was in Kodiak and had a successful reception. In response to Assemblymember Branson, he said Providence loaned PKIMC $550,000 to purchase a refurbished, fully - loaded CAT scan. The replaced machine was installed in 1997 and was obsolete. PUBLIC HEARING A. Confirmation of Trinity Islands Paving District Assessment Roll. Mayor Selby announced the motion before the Assembly was to confirm the Trinity Islands Paving District Assessment Roll. Kodiak Island Borough Volume XXIX July 7, 2005 Page 175 Manager Gifford said there was confusion due to procedural errors. The Borough Attorney recommended amending the resolution. He said prior to the public hearing, the Assembly should suspend the rules and take action on Resolution No. 2003 -19A. WILLIAMS moved to suspend the rules to take action on Resolution No. 2003 - 19A, seconded by BRANSON ROLL CALL VOTE CARRIED UNANIMOUSLY: Abell, Branson, Oswalt, Wells, Williams Resolution No. 2003 -19A Amending Resolution No. 2003 -19 Creating an Assessment District for the Formation of the Trinity Islands Subdivision Paving District. BRANSON moved to adopt Resolution No. 2003 -19A, seconded by WILLIAMS WILLIAMS moved to convene into executive session to discuss the Trinity Islands Subdivision Paving District pending litigation, a subject matter that qualified for executive session, seconded by BRANSON ROLL CALL VOTE ON MOTION TO CONVENE INTO EXECUTIVE SESSION CARRIED FOUR TO ONE: Branson, Oswalt, Wells, Williams (ayes); Abell (no) Mayor Selby recessed the regular meeting, convened the executive session at 7:58 p.m., and invited all assemblymembers, the Borough Attorney, Manager, and Clerk's office staff to join in executive session. The regular meeting was reconvened at 8:22 p.m. ABELL moved to amend Resolution No. 2003 -19A to remove Lot 4C and Tract B, seconded by BRANSON ROLL CALL VOTE ON MOTION TO AMEND RESOLUTION NO. 2003 -19A BY REMOVING Lot 4C AND TRACT B CARRIED UNANIMOUSLY: Oswalt, Wells, Williams, Abell, Branson WILLIAMS moved to amend the assessment roll to include all properties reflected in Resolution No. 2003 -19A, seconded by WELLS ROLL CALL VOTE ON MOTION TO AMEND THE ASSESSMENT ROLL CARRIED UNANIMOUSLY: Williams, Abell, Branson, Oswalt, Wells Mayor Selby opened the public hearing. Mel Stephens urged the Assembly to approve the assessment roll as amended. Mike Anderson said mistakes were made and adequate information was provided to the Assembly to make the right decision. Assemblymember Branson read the Email from Grea Papineau favoring Map A which included Tract A -1, Tract B, and Lot 4C. Assemblymember Williams read the Email from Barbara J. Volve favoring inclusion of all properties listed in Map A. Mayor Selby closed the public hearing and reconvened the regular meeting. Assemblymember Wells felt that Lot 4C did not have legal access to Sitkinak and was accessed from Rezanoff Drive. Lot B had a utility and access easement along Tract A -1; however, it was not wide enough for road use. Assemblymember Branson felt the Assembly made the right decision and hoped the lack of process does not happen again. Kodiak Island Borough Volume XXIX July 7, 2005 Page 176 ROLL CALL VOTE ON MOTION TO CONFIRM THE ROLL AS CORRECTED CARRIED UNANIMOUSLY: Abell, Branson, Oswalt, Wells, Williams BOROUGH MANAGER'S REPORT Manager Gifford said there was a failed kitchen drain line at East Elementary School and repair would consist of replacing concrete and tile replacement. The septic system at Chiniak school was plugged and the leachate system has to be moved. The Borough received grant funds for the Coastal Impact Assistance Program. The comprehensive Plan update was slated to start this fall. He requested to cover an overview of the comprehensive planning process to generate some guiding principles and parameters at the next work session with the Planning and Zoning Commission. The land disposal sale, which included foreclosed properties, would be discussed during that work session. In response to Assemblymember Williams, he said the Parks and Recreation Committee would be informed and may attend the meeting. MESSAGES FROM THE BOROUGH MAYOR Mayor Selby wished those in London well and asked everyone to pay close attention and be vigilant to the war on terrorism. UNFINYSHED BUSINESS None. NEW BUSINESS A. CONTRACTS 1. Contract No. FY2006 -01 to Provide Snow Removal, Sanding, and Road Repair in Service Area No. 1. BRANSON moved to award Contract No. FY2006 -01 to Brechan Enterprises, Inc. for time and materials based on the bid schedule, seconded by ABELL Manager Gifford said staff and the Service Area No. 1 Board reviewed the bids received from B &R Fish By Products and Brechan Enterprises, Inc. The Board and staff recommended awarding the contract to Brechan. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Branson, Oswalt, Wells, Williams, Abell 2. Contract No. FY2006 -02 to Provide Snow Removal, Sanding, and Road Repair in the Bay View Road Service Area. OSWALT moved to award Contract No. FY2006 -02 to Brechan Enterprises, Inc. for time and materials based on the bid schedule, seconded by BRANSON. Manager Gifford said Brechan Enterprises, Inc. was the only bidder to provide the services for this contract. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Wells, Williams, Abell, Branson Kodiak Island Borough Volume XXIX July 7, 2005 Page 177 3. Contract No. FY2006 -03 to Provide Snow Removal, Sanding, and Road Repair in Womens Bay Service Area. WELLS moved to award Contract No. FY2006 -03 to T.C. Enterprises for time and materials based on the bid schedule, seconded by BRANSON Manager Gifford said bids were received from T.C. Enterprises and B &R Fish By Products. Both bid price schedules were reviewed and compared by the Womens Bay Service Area Board and they recommended awarding the contract to T.C. Enterprises. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Welts, Williams, Abell, Branson, Oswalt B. RESOLUTIONS 1. Resolution No. FY2006 -01 Authorizing the Records Manager to Dispose of Certain Kodiak Island Borough Records. BRANSON moved to adopt Resolution No. FY2006 -01, seconded by WILLIAMS. Manager Gifford said department directors reviewed and authorized the destruction of the specific records attached to the resolution. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Wells, Williams, Abell, Branson, Oswalt 2. Resolution No. FY2006 -02 Approving Fiscal Year 2006 Kodiak Island Borough Non - Profit Funding. BRANSON moved to adopt Resolution No. FY2006 -02, seconded by ABELL Manager Gifford said this allocated funds to various non - profit agencies based on the spreadsheet provided to the Assembly. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Abell, Branson, Oswalt, Welts, Williams 3. Resolution No. FY2006 -03 Encouraging Other Freight Companies to Provide Freight Services to the Outlying Communities of Kodiak Island That Will be Lost due to the Buyout of Western Pioneer Shipping Services. WILLIAMS moved to adopt Resolution No. FY2006 -03, seconded by BRANSON. Manager Gifford said Western Pioneer was bought out and would no longer provide shipping services to the outlying communities. ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Branson, Wells, Williams, Abell (Ayes); Oswalt (No) ORDINANCES FOR INTRODUCTION - None OTHER ITEMS - None CITIZEN COMMENTS Monte Hawver, Brother Francis Shelter representative, thanked the Assembly for the non - profit funding. Kodiak Island Borough Volume XXIX July 7, 2005 Page 178 David King, Southern Alaska Forwarding manager, said although shipping services to the villages was not economical, they would do their best to make it work in coordination with Horizon Lines and Lazy Bay. Ernie Schneider called and was dismayed with news regarding the abandonment of the Chiniak Comprehensive Plan. In response Mayor Selby said the intent was to complete the Plan. Tony Lara, Lazy Bay representative, said they were looking to streamline their services but would do whatever they can do for the villages. Mayor Selby thanked David King and Tony Lara for their response and was glad for their cooperation. Iver Malutin said he attended the Exxon Valdez hearing in Kodiak and found there was no village representation. He was concerned about the drainage and steepness of Ocean drive as it exceeded borough standards. ASSEMBLYMEMBER COMMENTS Assemblymember Oswalt was glad to see Trinity Islands assessment resolved. Assemblymember Abell encouraged the Borough Attorney's involvement before starting on the Woodland Acres paving district. He requested an update on the school bond projects. Assemblymember Wells thanked Don Rush for the hospital update. She thanked the non - profits for their contribution to the community. She would like the issue about the dumpsters revisited. She felt tolerance was a prime gift we could'give to one another. Mayor Selby announced there would be a joint Assembly /City Council work session on Tuesday, July 12, 2005 at 7:30 p.m. in the Borough Assembly Chambers. The Assembly work session of July 14 and regular meeting of July 21 have been canceled. The Assembly would meet in a work session on Thursday, July 28, 2005 at 7:30 p.m. in the Borough Conference room and a regular meeting on Thursday, August 4, 2005 at 7:30 p.m. in the Assembly Chambers. ADJOURNMENT WILLIAMS moved to adjourn the meeting, seconded by BRANSON. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Oswalt, Wells, Williams, Abell, Branson The meeting adjourned at 9:08 p.m. ATTEST: ith A. Nielse Kodiak Island Borough July 7, 2005 me M. Selby, Mayor Approved: 09/01/2005 Volume XXIX Page 179