FY2010-36 Authorizing the records manager to dispose of certain Kodiak Island Borough records.1
2
3
4 Introduced by: Borough Clerk
5 Requested by: Borough Clerk
6 Drafted by: Records Manager
Introduced on: 06/17/2010
7 Adopted on: 06/17/2010
8
9 KODIAK ISLAND BOROUGH
10 RESOLUTION NO. FY 2010 -36
11
12 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY
13 AUTHORIZING THE RECORDS MANAGER TO DISPOSE
14 OF CERTAIN KODIAK ISLAND BOROUGH RECORDS
15
16
17 WHEREAS, Resolution No. 95 -01 and amendments provide the minimum retention
18 requirements for specific records; and
19
20 WHEREAS, the department directors have reviewed and authorized the destruction
21 of the specific records attached to this resolution; and
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23 WHEREAS, Kodiak Island Borough Code 2.40.160(B) provides for the destruction of
24 records which were certified by the clerk and attorney as having no legal or
25 administrative value or historical interest; and
26
27 WHEREAS, under the Exxon Valdez retention order, documents between January 1,
28 1987 and December 31, 1993, should be retained; and
29
30 WHEREAS, pursuant to court proceedings involving the mental health center,
31 maintain all computerized records regarding the mental health center from 1985
32 forward; and
33
34 WHEREAS, the attorney found no other documents on the list which have unusual
35 legal, administrative, or historical interest.
36
37 NOW, THEREFORE BE IT RESOLVED, THAT THE ASSEMBLY OF THE KODIAK
38 ISLAND BOROUGH THAT:
39
40 Section 1: The attached lists of records are not of a historical, legal, nor
41 administrative value and have met the minimum retention requirements.
42
43 Section 2: These records may be destroyed as provided by Kodiak Island Borough
44 Code 2.40.160(D).
45
46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
47
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51
52
53 ATTE - J ome M. Selby, orou • h Ma or
54
56 / 4 ,
57 Nova M. Javier, MM:, : orough Clerk
58
Kodiak Island Borough
THIS SEVENTEENTH DAY OF JUNE, 2010
KODIAK ISLAND BOROUGH
Resolution No. FY2010 -36
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BC -06
BC -06
BC -06
BC -06
BC -09
BC-43
BC-46
BC -51
BC -51
BC -61
EL -01
EL -02
EL -04
EL -07
EL -08
EL -13
• ssembly Meeting Tapes
Assembly Meeting Tapes
Assembly Meeting Tapes
• ssembly Meeting Tapes
Borough Boards, Committees,
and Commissions
Licenses, Liquor
Plat Log
Licenses, Games
Licenses, Games
Travel Accounting
Voted Ballots
Certificates of Election
Election Registers and Tally
Books
Declarations of Candidacy
Financial Disclosure Statements
Election Official's Records
Audio tapes - FY2004
Audio tapes - FY2005
Video tapes - FY2004
Video tapes - FY2005
General information - FY1998
Liquor license applications - FY2006
Plat log details, property owner, plat location - FY2007
Games of chance and skill permit applications -
FY2006
Games of chance and skill permit applications -
FY2007
Documentation of travel, registration, per diem, etc., for
Mayor, Assembly, and Clerk's office staff - FY2006
Municipal Election - October 2009
Copies of election certificates presented to candidates
upon verification - FY2006
Precinct tally books - FY2006
Candidate records — Municipal Election - FY2006
Conflict of Interest Statements - FYI994/FY1995
Recruitment materials, interest letters, training notes -
FY2006
E -5 -05
E -6 -02
E -1 -06
E -1 -06
Clerk's Office
Clerk's Office
Clerk's Office
Clerk's Office
Clerk's Office
Clerk's Office
Hallway
Clerk's Office
Clerk's Office
Clerk's Office
Clerk's Office
Clerk's Office
DC -01
DC -01
DC -03
DC -04
DC -04
DC -08
CD -04
CD -11
Parent Files
Parent Files
Financial Reporting
Grant Administration Files
Grant Administration Files
Provider Files
Audio Cassette Tapes of
Committee Meetings
Junk Removal Files
Childcare Childcare family eligibility files - FY2003
Childcare family eligibility files - FY2003
Attendance & billing reports - FY2003
Grant receipt, applications, budgets, project narrative -
FY2003
Grant receipt, applications, budgets, project narrative -
FY2003
Provider information - FY2003
Planning & Zoning Meetings - FY2007
Audio
Correspondence, reports, photos, ownership files
related to removal - FY2003
J -7 -02
H -3 -13
H -4 -13
J -6 -02
H-4 -13
J -5 -01
E -1 -13A
E -1 -15
Kodiak Island Borough
Resolution No. FY2010 -36
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FI -03
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Budget Processing
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Clerk's Office
Budget papers, working papers, AS400 print -outs -
FY2008
FI -06
Joumal Vouchers
FY2003
B -5 -08
FI -06
Joumal Vouchers
FY2003
B -6 -08
FI -07
Property Tax Accounting
Tax billing, payments, adjustments - FY2003
B -3 -08
FI -07
Property Tax Accounting
Tax billing, payments, adjustments - FY2003
A -7 -01
FI -07
Property Tax Accounting
Tax billing, payments, adjustments - FY2000
A -2 -13
FI -09
Property Tax Accounting
Tax foreclosure — monthly reports - FY1999
A -2 -13
FI -11
Utility Monthly Reports
Master list by account number - FY2003
B -1 -09
FI -13
Accounts Payable
Copies of invoices - FY2003
B -3 -05
FI -13
Accounts Payable
Copies of invoices - FY2002
B -7 -02
FI -13
Accounts Payable
Copies of invoices - FY2003
B -6 -05
FI -13
Accounts Payable
Copies of invoices - FY2002
B -7 -01
FI -13
Accounts Payable
Copies of invoices - FY2003
B -4 -05
FI -13
Accounts Payable
Copies of invoices - FY2003
B -2 -05
FI -13
Accounts Payable
Copies of invoices - FY2003
B -1 -05
FI -13
Accounts Payable
Copies of invoices - FY2003
B -5 -05
FI -15
Accounts Receivable
Daily record of cash receipts - FY2003
B -2 -07
FI -15
Accounts Receivable
Daily record of cash receipts - FY2003
B -3 -07
FI -15
Accounts Receivable
Daily record of cash receipts - FY2003
B-4 -07
FI -15
Accounts Receivable
Daily record of cash receipts - FY2003
B -5 -07
FI -15
Accounts Receivable
Daily record of cash receipts - FY2003
B -1 -08
FI -15
Accounts Receivable
Daily record of cash receipts - FY2003
B -1 -07
FI -15
Accounts Receivable
Daily record of cash receipts - FY2003
A -3 -11
FI -19
Bank Reconciliation Statement
Statements of acct. activity, reconciliation - FY2001
A -6 -08
FI -19
Bank Reconciliation Statement
Statements of acct., bond statements - FY2003
A -3 -11
FI -27
Payroll Backup Records
Leave slips - FY2004, 2006; Time sheets - FY2006
B -2 -06
FI -33
Baler Monthly Accounting Reports
Invoice reports, invoice copies, aging report - FY2003
B-4 -08
FI -34
Sanitation Monthly Accounting
Report
Consumption reports, aging payments, adjustments,
billing - FY2003
B -6 -07
FI -34
Sanitation Monthly Accounting
Report
Consumption reports, aging payments, adjustments,
billing - FY2003
B -2 -08
FI -34
Sanitation Monthly Accounting
Report
Consumption reports, aging payments, adjustments,
billing - FY2003
B -7 -08
FI -37
Grant Files
Official documents for receipt of grant funds - FY2002
B-4 -02
64
65
66
67
MG -18
MG -18
Nonprofit Organization Files
Nonprofit Organization Files
Files related to the administration of Borough
appropriations - FY2002
Files Related to the Administration of Borough
Appropriations - FY2003
Hallway 2
Hallway 4
OM -01
MA -01
Mayor's Admin Files
Mayor's Reading Files
Mayor's administrative files - FY1998
Copies of outgoing letters and memoranda - FY2000
Clerk's Office
E -1 -08
Kodiak Island Borough
Resolution No. FY2010 -36
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