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FY2009-18 Adopting The Kodiak Island Borough Strategic Plan For The Years 2009-2013A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE KODIAK ISLAND BOROUGH STRATEGIC PLAN FOR THE YEARS 2009 -2013 WHEREAS, the Kodiak Island Borough Assembly held a strategic planning session on January 10, 2009; and WHEREAS, this session culminated in the preparation of the Kodiak Island Borough Strategic Plan for the years 2009 -2013; and WHEREAS, the Kodiak Island Borough Strategic Plan outlines the Kodiak Island Borough's mission, vision, and guiding principles; and WHEREAS, the Kodiak Island Borough Assembly desires a formal adoption of the Kodiak Island Borough Strategic Plan; NOW THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY that the Kodiak Island Borough Strategic Plan for the years 2009 -2013 which outlines the Kodiak Island Borough's mission, vision, and guiding principles is hereby adopted. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS TWENTY SECOND DAY OF JANUARY, 2009 Nova M. Javier, CM O, Borough Clerk Kodiak Island Borough KODIAK ISLAND BOROUGH RESOLUTION NO. FY2009 -18 Introduced by: Mayor Selby Requested by: Assembly Drafted by: Assembly Introduced: 01/22/2009 Adopted: 01/22/2009 KODIAK ISLAND BOROUGH Resolution No. FY2009 -18 Page 1 of 12 III. OUR GUIDING PRINCIPLES STRATEGIC PLAN (FISCAL YEARS 2009 -2013) Adopted by the Kodiak Island Borough Assembly Resolution No. FY2009 -18 KODIAK ISLAND BOROUGH'S MISSION, VISION, AND GUIDING PRINCIPLES I. MISSION To provide quality service to the public in a fiscally responsible manner while fulfilling Borough responsibilities and exercising powers required by Alaska Statute Title 29 and the Kodiak Island Borough Code of Ordinances. II. VISION The Kodiak Island Borough Government is trusted and respected as a leader in providing the highest quality of services to the public in a cost effective, efficient manner that is open, dynamic, and focused. • ACCESSIBILTY All citizens and employees throughout the Borough, regardless of abilities, will have ready access to our services and facilities. Language and culture will not be barriers. Our operations will be open to the public and will ensure fair and equitable treatment for all. • ACCOUNTABILITY We will ensure public funds will be administered as required by State and Federal laws, in a manner that maximizes services in balance with available resources. We will do so in full accordance with the law and in the public interest with the highest degree of integrity. • CUSTOMERS We will operate in a customer - driven manner both internally and externally with a focus on treating all persons with courtesy and respect. We will strive to provide the highest quality service and ensure customer satisfaction. • DIVERSITY We will treat all citizens with dignity and respect. We will demonstrate through our actions an understanding and appreciation for cultural diversity and individual Kodiak Island Borough Resolution No. FY2009 -18 Page 2 of 12 differences. Under no circumstances will harassment or discrimination of a sexual, religious, or racial nature be tolerated. • VALUED EMPLOYEES AND VOLUNTEERS We will enable and encourage employees and volunteers to self manage their work with the expectation that they are accountable for their decisions and actions. We will strive to provide and maintain quality- working conditions along with providing the resources necessary for success. While recognizing the importance of each member's contributions to the operation, we will nurture teamwork and recognize and reward hard work, creativity, and innovation. • PURSUIT OF EXCELLENCE We are committed to quality and excellence, will strive for continuous improvements and creativity, and will not be satisfied with "that's the way we have always done it." • MISSION - DRIVEN We will focus our efforts on the mission of the Kodiak Island Borough and not allow needless rules and bureaucracy to get in the way of accomplishing our objectives. Flexibility and responsiveness, with accountability, will be the principal boundaries of our operation. • INTEGRITY, LOYALTY, AND TRUST Ethical conduct is paramount and we will work to create an environment of trust and loyalty based on open, honest, and positive interactions with whomever we have contact. • STEWARDSHIP We are committed to and expect the most efficient use of the public's resources and will strive to maximize the life, value, and utility of the public property under our trusteeship. • TEAMWORK We will work professionally and cooperatively together as a team with a spirit of mutual respect to accomplish our mission, recognizing the important contributions and solutions each member can bring to the operation. IV. KODIAK ISLAND BOROUGH GOALS The Kodiak Island Borough was created as a regional government to serve the public by financing and administering the primary functions of Education, Assessment and Collection of Taxes, Land Use through Planning and Zoning, Mental and Physical Health, and General Administration. Other services include Solid Waste Collection and Disposal, Parks and Recreation, Economic Development, and Animal Control. It is our overall goal to provide these services in an efficient and cost effective manner, taking into consideration a staffing and funding plan that strives for public satisfaction. The following strategies are designed to accomplish these goals and are modified annually to be used as a foundation for the design and implementation of the Kodiak Island Borough's annual budget. V. KODIAK ISLAND BOROUGH'S CORE STRATEGIES Overall strategic theme: To build and maintain credibility, trust, and accountability to the public. We must continually work to improve our services and allocate our resources wisely. We must listen carefully to our citizens and to fully and effectively inform them of how our actions are addressing their needs and concerns. Kodiak Island Borough Resolution No. FY2009 -18 Page 3 of 12 Table of Powers MANDATORY POWERS A. Education B. General Administration and Finance C. Tax Assessment and Collection D. Planning and Zoning ADOPTED POWERS E. Emergency Services Planning F. Community Health (restricted area - wide)' G. Solid Waste Collection and Disposal (non area -wide, outside cities, except Kodiak) H. Parks and Recreation (non area -wide, outside cities) I. Economic Development (non area -wide, outside cities) J. Animal Control (non area -wide, outside cities) K. Road Maintenance and Construction (service areas) L. Street Lighting (service areas) M. Fire Protection and First Responder Emergency Medical Services (service areas) A. Education Goals and Objectives 1. Pursue increased funding at the state and federal level to offset the local cost for education. a. Maintain a vigilant and active lobbying effort to ensure a strong voice for education at the state and federal level. b. Continue to actively participate and support regional organizations such as the Alaska Municipal League and the Southwest Alaska Municipal Conference as vehicles for increased funding for education. c. Continue to support and pursue statewide Borough formation and school district consolidation in order to create a fairer distribution of the cost of education. d. Support legislative efforts to adopt a cost differential foundation formula program that will address the additional cost of education in rural areas. e. Encourage the Legislature to forward fund education. 2. Continue to improve on our positive and cooperative working relationship with the KIBSD to maximize efficiency and positive outcomes. a. Annually review all in -kind projects and operations prior to budget preparations by both bodies, and stipulate service types, levels and agreed costs and financial plans. b. Annually review with KIBSD all facilities and generate a comprehensive needs and condition survey for incorporation into Item A.2.a. which documents a short (one year) and long (six -year) plan to address funding, staffing, and projects that address any deficiencies for each facility. c. Create a long -term fiscal plan for budget purposes that deals with the contribution cap and the fiscal shortfalls projected that minimizes negative impacts on school district operations and ensures solid educational programs and adequate maintenance and operations of school facilities. d. Seek cooperative solutions to educational needs that are balanced, sustainable, and effective. 1 This adopted power is restricted to Hospital and Mental Health services only. Kodiak Island Borough Resolution No. FY2009 -18 Page 4 of 12 3. Continue with the current momentum towards addressing the physical condition and safety needs of educational facilities to ensure safe, healthy, and well- maintained facilities that are conducive to a positive learning environment. a. Develop and proceed with the planning, design, and construction of school and related capital improvements as approved by the voters. b. Continue to seek funding for student safety projects including safe student access to school facilities. c. Seek additional funding for capital improvements approved by the voters and not yet constructed due to significant construction cost increases since voter approval and sale of bonds. d. In conjunction with the school district, develop program plans that will improve facility maintenance, renewal, replacement, and guide facility planning into the future. e. Develop a funding strategy that assures maintenance needs are adequately funded. f. Support vocational educational programs that address regional needs and include a cooperative effort between educational providers and employers. This endeavor could include renovating the existing voc -ed space to create a community voc -ed facility that is designed to integrate the program needs of the KIBSD and the Kodiak College in their efforts to prepare students for entry into the workforce. Continue to support vocational opportunities and training. g. Continue to work with the Kodiak Island Borough School District in the "Career Pathways" program to ensure student needs are met and to coordinate with Kodiak College. B. General Administration and Finance Goals and Objectives 1. Create a long -term fiscal plan that incorporates KIBSD funding, renewal, replacement and maintenance costs for all Borough operations including enterprise funds. a. Create a long -term fiscal plan to produce a reliable and comprehensive plan reflecting assumptions and fiscal projections under the current fiscal and political environment. This plan should include sustainable and cost effective guidelines. 2. Continue to provide reliable and competent accounting services to all Borough departments and outside agencies. a. Maintain timely reconciliation of all accounts. b. Pay all bills promptly. c. Prepare a comprehensive annual financial report that meets the standards of the Government Finance Officers Association. d. Prepare accurate and timely monthly financial reports. e. Keep accurate records of all Borough fixed assets. 3. To professionally manage the Borough's cash and investments to include the corpus of the Facilities Fund. a. Manage the Borough's investment portfolio to: i. Protect the investments of the Borough. ii. Provide liquidity to pay ongoing obligations of the Borough. iii. Provide interest earnings to help defray the use of property taxes. b. To monitor the banking agreement with our bank and issue and evaluate RFP's for banking services. c. Be proactive in the detection and prevention of fraud. Kodiak Island Borough Resolution No. FY2009 -18 Page 5 of 12 1 1 4. Provide a comprehensive risk management program for the Borough, including the school district. a. Identify all property that needs to be insured and determine appropriate values and deductable limits. b. Evaluate risk management coverage and financial condition of various insurers and re- insurers. 5. Prepare a budget each year for adoption by the Borough Assembly. a. Ensure the Budget meets the standards set by the Government Finance Officers Association. b. Ensure user fees cover the actual cost of providing the service unless a lower level of funding has been approved by the Assembly to minimize general fund subsidies of special services. 6. Provide safe and efficient Management Information Services to staff and the Assembly a. Provide and evaluate new software and hardware for use by the Borough employees and Assembly. b. Insure safety of Borough records through timely and complete backups. 7. Maintain and expand our web site. a. The web site should allow public access to meeting schedules, agendas, packets, minutes, and review items. b. The web site should allow public access to all Borough records that are not of a confidential nature. c. The web site should include access to a fully functional Geographic Information System that can be manipulated by layers to show trails, wetlands, land ownership, evacuation plans and additional links to other public resources. d. Use technology to increase communication between Kodiak Island communities. 8. Maintain and expand our comprehensive Geographic Information System (GIS). a. Extend the base map layer in the geo database beyond the road system to include the entire borough. b. Synchronize the GIS map with the property records in the assessing department database, enabling the generation of maps displaying any given selection of legal or physical property characteristics. c. Set up a web server, to which the database will be copied nightly, giving the public continuous access to up -to -date property records and user - defined maps. 9. Collect all Borough receivables in a timely manner using a uniform criterion. a. Prepare and collect property taxes in an accurate and prompt manner. 1. Maintain a low inventory of tax - foreclosed property through regular sales that minimizes negative community impacts. ii. Ensure all properties are reviewed and selected for documented public purposes prior to disposal in a timely manner. 10. Continue to work with municipalities and other service providers to increase efficiencies and cooperation that will lower costs to the citizens. a. Continue to pursue efficiencies by utilizing municipal services in a cooperative manner with all municipalities. b. Continue to review and evaluate all options for providing superior services through consolidation, annexation, unification or other methods that may maximize efficiencies. Kodiak Island Borough Resolution No. FY2009 -18 Page 6 of 12 F c. Enforce road service area powers and operations. d. Educate the public on how a neighborhood fits into service area powers and procedures. e. Establish a process that would develop roads in a cost effective manner. 11. Continue to review and implement land management strategies for public owned lands. This includes land sales that are in balance with the real estate market and provide the transfer of developable public lands to the private sector in an equitable and cost - effective manner. Reserve KIB land for public recreation (hunting, hiking, berry picking, 4 wheeling, etc.). a. Evaluate all Borough land on a regular basis and conduct a sale of land that is appropriate for development and in demand. 12. Operate and maintain Borough facilities in a safe, healthy, energy efficient and attractive manner that creates a positive environment for the community and ensures safe and reasonable access for all citizens including the physically impaired. a. Ensure lease rates of Borough facilities generate sufficient revenues to pay for adequate operational and maintenance expenses. b. Identify and seek funding sources to evaluate Borough facilities to ensure earthquake survivability. c. Ensure that all Borough buildings are brought into ADA compliance during renovation. d. Work cooperatively with local government entities to develop a sustainable facilities replacement plan. e. Ensure that all borough buildings are brought to maximum energy efficiency. 13. Develop and implement a methodology to systematically review and evaluate Borough operations. a. Conduct an Annual Strategic Planning Session. b. Review and update the Personnel Rules and Regulations. C. Tax Assessment and Collection Goals and Objectives 1. Continue to provide a comprehensive taxation and assessment program that is fair and equitable for all citizens that assesses values of all properties at market value a. Review all forms of taxation to ensure 100% inclusion. b. Continue to review the property inventory to ensure that property descriptions are current and accurate. c. Conduct field visit and revaluation of another one -fifth of the properties in the borough, as part of the five year cyclical reappraisal program. d. Audit selected business personal property accounts for completeness and accuracy. 2. Review taxation options with an eye towards diversification of taxation in order to spread the tax burden as much as possible and provides adequate funding to accomplish the mission statement. a. Review policy that excludes property from taxation in road service areas if the property fronts on a state ROW. b. Review taxation policies on commercial tourism activities. 3. Complete the implementation of the new assessing database and accurate conversion of data from the old database. Kodiak Island Borough Resolution No. FY2009 -18 Page 7 of 12 a. Establish procedures to ensure consistency in data entry and management for quality control. b. Document all database functions as configured for Kodiak Island Borough. c. Specify and calibrate land, cost, and depreciation schedules. D. Planning and Zoning Goals and Objectives — Community Development 1. Develop a framework in creating a "sustainable Kodiak ", one that focuses on quality of growth over quantity of growth. a. Provide a process to make Borough land available in balance with the private sector for quality growth to meet the demand of the community. b. Develop a work plan that addresses the health and welfare of existing neighborhoods by preventing their degradation and fosters their quality of growth through the revitalization of their infrastructure, public areas as well as encouraging private investment. c. Develop a "Borough Energy Plan" in coordination with State energy planning programs to address the high cost of fossil fuels with alternative energy sources but located in areas that do not cause impacts to adjacent homeowners. 2. Create a quarterly joint review process with the Planning and Zoning Commission to review existing issues and new initiatives related to planning and zoning. a. Create an incremental training program and curriculum for Planning and Zoning Commissioners that addresses both the legal and community responsibilities of the Planning and Zoning Commission and recognizes the need for continued talent and expertise at this level. b. Facilitate the attendance of new commissioners to New Commissioners training programs, along with subscription services to appropriate planning books and periodicals along with building up the existing in -house media library. c. Provide through the Borough clerk's office training for the proper and legal process for meetings to ensure fair and equitable treatment of Borough citizens. 3. Maintain and update the Comprehensive Plan on a regular basis with public input and review for update and incorporation of the various area plans. 4. Review existing zoning ordinances with a focus on minimizing the amount of zones where possible to mitigate confusion and simplify zoning administration. a. Review adopted subdivision codes (Title 16) and zoning districts (Title 17) to ensure that they are appropriate and focused on the needs and direction provided by the newly adopted comprehensive plan and provide a balance of uses. b. Periodically review the inventory of public and private land that is available for development by zoning district in order to determine whether there is adequate land within the various zoning districts to provide for the needs of all borough residents. c. Review and analyze area zoning to determine the need and potential placement of various zoning districts where needed to meet the diverse needs of all Kodiak Island Borough residents. d. Review codes and work with and encourage the private sector to develop quality gravel extraction sources for the community. 5. Develop a Transportation System that is multi -modal and is interconnected with side roads that create a system that makes it easy to travel around the community. a. Review new subdivision development with regard to impact of traffic generation to existing road system, bike trails, and public transportation. Kodiak Island Borough Resolution No. FY2009 -18 Page 8 of 12 b. Review existing parking requirements that are consistent with a thriving downtown core area or other nodes of development. c. Incorporate pedestrian (bike and walking) trails along with new road construction. 6. Work with the U.S. Census Bureau to accurately account for all residents living in Kodiak during the upcoming census. a. Review U.S. Census Bureau maps to accurately identify the location of cities, villages, and other groups of residents (i.e. Russian Village, Village Islands, boat harbor residents) b. Coordinate with Census Bureau workers in their effort to locate houses, neighborhoods, or subdivisions. 7. Oil and Gas Programs a. Review and modify if necessary the "Tri- Borough Position Paper" on oil and gas drilling in the Shelikof Straits b. Incorporate into the Coastal Management Plan the ability to give the Borough the maximum authority possible to govern its own coastal zone and resources and to have a seat at the table on larger resource development issues that recognizes the local use of local fish, game and subsistence resources. c. Participate in the development of the Federal /State Kodiak 'Subarea Plan" that seeks to address Oil Spill and Hazardous Substance Release clean up, identifies sensitive areas around the island, develops a contact list of responders and develops Geographic Response Strategies (GRS) that develops tactics for addressing oil in specific areas. d. Support the sharing of Federal offshore oil and gas receipts with coastal communities to provide for planning and implementation of coastal related projects. 8. Continue to work towards high quality service delivery by encouraging the efficient use of existing assets and by vigorously pursuing state /federal planning grants. a. Seek out and utilize other State and Federal planning programs and integrate them with existing Borough planning needs to maximize resources. b. Take a stronger enforcement stance with the creation of an enforcement officer position to enforce borough code including but not limited to zoning violations, dumpster use violations, tree and other resource theft. 9. Monitor and review the Building Inspection Program to ensure a uniform, efficient, and cost effective program for the community. E. Emergency Services Planning — Community Development 1. Continue to work with the City of Kodiak and other emergency responders to provide up- to -date emergency plans. a. Continue to seek out and implement grant programs to aid in funding the update of emergency plans, responder's equipment purchases, and training opportunities. b. Provide opportunities to ensure that all emergency personnel and Incident Command Center staff are fully trained to perform their tasks in the case of emergency. c. Continue to educate the public as to responses and procedures in the cases of emergency. d. Review and update tsunami sirens around Kodiak Island. Kodiak Island Borough Resolution No. FY2009 -18 Page 9 of 12 f, F. Community Health Goals and Objectives 1. Create Tong -term facilities Master plan for the Counseling Center. a. Work with the consultant and advisory groups to create a long -term plan for health facility maintenance and construction to serve the needs and changing demographics of the community. b. Seek additional grant and other funding opportunities. 2. Seek to acquire sufficient land to support future Hospital growth that is reflective of the long -term facilities plan for the Hospital. a. Utilizing the hospital master plan to seek to acquire sufficient land to serve any future construction needs. b. Work cooperatively with Providence to replace the care center with a new facility that will meet the current and future needs of long -term care. c. Work cooperatively with Providence to provide a rehabilitation service facility, possibly closer to the hospital. d. Seek to research all options in order to provide quality health care to citizens of Kodiak Island. 3. Continue to advocate for appropriate full reimbursement of hospital costs and citizen medical expenses by the State, Federal government, and Coast Guard in a fairer manner. 4. Seek additional grant and other funding opportunities. 5. Advocate for the best health care in a coordinated manner with Federal, State, and local agencies. 6. Work with other agencies in Kodiak to develop quality facilities for senior citizens. G. Solid Waste Collection and Disposal Goals and Objectives 1. Implement the comprehensive solid waste management plan that addresses the solid waste function for the next 20 to 50 years in a cost effective and efficient manner. a. Continue to monitor the Solid Waste Rate Study. b. Identify future site and begin site control planning processes for landfill expansion area. c. Continue to take steps that will extend the existing landfill site through comprehensive recycling and other means for as long as possible without going out of the current permitted area. d. Continue to investigate federal and state loans and grants to pay for lateral expansion and closeout of the existing "footprint" upon closure. e. Encourage KIBSD and Kodiak College to recycle waste and to add recycling education to their education programs. 2. Evaluate and analyze the recycling program to create a long -term participatory program and plan that is sustainable. a. Adopt policy supporting reduction, re -use, and recycling of materials as preferable to landfill disposal b. Adopt policy and procedures requiring rate payers to recycle certain specified materials c. Develop a fee structure to give rate payers incentives to recycle i.e. "Pay- As -You- Throw" Kodiak Island Borough Resolution No. FY2009 -18 Page 10 of 12 1 d. Commit to diversion goals of 25% by 2012 and 50% by 2020. e. Negotiate a solid waste collection contract that supports recycling and other diversion efforts to reduce the amount of solid waste in the landfill. H. Parks and Recreation Goals and Objectives 1. Evaluate and identify those lands under Borough ownership that would be appropriate for developed or passive parks and recreation facilities, with a goal of a comprehensive Parks and Recreation Plan to guide future decisions. a. Review urban areas for potential neighborhood pocket parks in areas of growth. b. Develop standards for playground equipment and related improvements to ensure the highest degree of utility at the lowest reasonable cost c. Meet with the Parks and Recreation Committee on a quarterly basis. d. Retain access to public lands for the enjoyment of all recreation users. e. Create an interconnected system of multi use bicycle and pedestrian paths for all residents and visitors. This trail system should link schools, parks and trails with other destination points. f. Complete the Recreational Amenities ordinance. 2. Complete a road system trails plan using public participation and existing trails with a focus on a trail network that is interconnected and allows for minimum user conflict and maximum use by all citizens. a. The borough will maintain an inventory of the interconnected system of multi -use bicycle and pedestrian paths for residents and visitors. 3. Encourage the Parks and Recreation Committee to move ahead with conceptual plans for Mill Bay Park, End of the Road Park, and winter use of urban lakes. 4. Seek land acquisitions or trades that would provide more public access to lands on the road system. I. Economic Development Goals and Objectives 1. Maintain vigilance and effective participation in fishery politics and legislation that advocates for long -term preservation of landings of product to the Borough and ensures any environmental restrictions on fisheries are based on sound science and fairly reflect any socio- economic impacts on our region. a. Continue to work with the City of Kodiak and KFAC to pursue a comprehensive and effective program that leads to sustainable and economically productive fisheries that ensure the long -term health of the fishery habitat and ecosystem. b. Find and work with industry representatives that have a regional and cooperative focus to assist in the direction of efforts and resources in affecting fisheries policy and legislation. c. Determine and foster strategies to create a statewide force to offset negative, incorrect, or misleading information about fisheries. d. Create a Kodiak Fisheries and Oceanic Research Advisory Board to support a sustainable Kodiak fishing industry and community interests to enhance communication between Kodiak's public officials and research sector and to facilitate communication among state, federal, and university researchers in Kodiak. e. Work with Kodiak Chamber of Commerce and other entities to actively promote Kodiak's seafood and other products. Kodiak Island Borough Resolution No. FY2009 -18 Page 11 of 12 2. Procure and administer a consultant contract to develop an Island -Wide Transportation Feasibility Study 3. Encourage development of increased airport capacity for economic opportunities. 4. Continue to pursue high quality telecommunications access through fiber optics and Internet access to outlying areas. a. Ensure that telecommunications are integrated into the long -term plans that allow for maximum efficiencies and minimize redundancies through use of common easements and infrastructure. 5. Review ways to promote, encourage, and support the development of businesses and home businesses including those in the outlying communities. 6. Work with Kodiak Chamber of Commerce and Kodiak Island Convention Visitors Bureau to promote quality tourism growth. J. Animal Control Goals and Objectives 1. Continue to support a program that protects the public and animals in a cooperative cost effective and efficient manner. a. Continue to have the Community Development Department monitor the contract to ensure conflicts are minimized and public health and safety are maximized. Kodiak Island Borough Resolution No. FY2009 -18 Page 12 of 12