The URL can be used to link to this page

FY2008-37 Records DestructionWHEREAS, Resolution No. 95 -01 and amendments provides the minimum retention requirements for specific records; and WHEREAS, the department directors have reviewed and authorized the destruction of the specific records attached to this resolution; and WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of records which were certified by the clerk and attorney as having no legal or administrative value or historical interest; and WHEREAS, with the exception of the CD -10, FI -39, and PE -10 documents which are covered by the Exxon Valdez retention order, and which should be retained, and WHEREAS, the attorney found no other documents on the list which have unusual legal, administrative, or historical interest; and NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The attached lists of records are not of a historical, legal, nor administrative value and have met the minimum retention requirements. Section 2: These records may be destroyed as provided by Kodiak Island Borough Code 2.16.200.B. ATT ST: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008 -37 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF CERTAIN KODIAK ISLAND BOROUGH RECORDS ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS FIFTH DAY OF JUNE, 2008 No'a Javier, CMC, Boro erk KQDIAK IS AND :is OU H Jerome M. Selby, rou Mayor Introduced by: Borough Clerk Requested by: Borough Clerk Drafted by: Records Manager Introduced: 06/05/2008 Adopted: 06/05/2008 Kodiak Island Borough, Alaska Resolution No. FY2008 -37 Page 1 of 4 BC -06 Assembly Meeting Tapes BC -06 BC -09 BC -51 BC -56 BC -61 BC -61 Emergency Services Council Licenses, Liquor Licenses, Liquor Licenses, Games Licenses, Games Petitions co, Travel Accounting Travel Accounting -!i G Assembly Meeting Tapes Assembly Meeting Video /Audio Tapes — FY2003 Borough, Boards, Committees KIB Bond Committee FY2003 & Commissions BC -31 BC -51 Findings and Commission Members Applications — FY 2004 Applications — FY2001 Applications — FY 2001 Applications — FY2005 Manager Plan of Govt. Referendum Petitions — FY 2001 Mayor Travel — 4/2004 Assembly Travel — FY2005 ERIE EL -01 EL-01 EL-04 EL-04 EL -07 EL -08 EL -08 EL -13 SERIES DC -01 Parent Files DC -08 Voted Ballots Provider Files ECORP SERI Voted Ballots Election Registers and Tally Books Election Registers and Tally Books Declarations of Candidacy Financial Disclosure Statements Financial Disclosure Statements Election Official's Records RECORD Parent Files DC- Financial Reporting 03/04/07 Kodiak Island Borough, Alaska .RI Assembly Meeting Video /Audio Tapes — FY2002 IE -7 -03 Municipal Election — October 2007 Municipal Election — October 2007 Precinct Tally Books — FY2004 Special Election — April 2004 Candidate Records — Municipal Election — FY2004 Assembly, School Board, and P &Z Commission — FY2001 Conflict of Interest Statements — FY2002 Recruitment Materials, Interest Letters, Training Notes FY2004 RK (ELE RIES) MENTSFiiir IIUIENTS Family Eligibility Files - FY2001 Family Eligibility Files FY2001 Financial Billing FY2000 -2001 Grant Administration Files — FY2000 -2001 Statistical Information — FY2000 -2001 Rate Sheets, Child Care Charges, Policies — FY2001 Hall J -7 -01 CAT. E -6 -05 I Clerk's Office Clerk's Office [Clerk's Office Clerk's Office Clerk's Office Clerk's Office Clerk's Office Clerk's Office Clerk's Office Hall Clerk's Office Clerk's Office Clerk's Office Clerk's Office Clerk's Office Clerk's Office ©CATION H -6 -13 J -5 -02 H -7 -13 Resolution No. FY2008 -37 Page 2 of 4 ERIE CD -04 CD -04 CD -04 CD -04 CD -04 !Audio Cassette Tapes of Committee Meetings CD -04 Audio Cassette Tapes of Committee Meetings CD -04 Audio Cassette Tapes of Committee Meetings CD -04 Audio Cassette Tapes of Committee Meetings CD -04 Audio Cassette Tapes of Committee Meetings Planning & Zoning Planning A_ Z„ ng Junk Removal Files SERI EF - 08 S FI -06 FI -07 FI -07 FI -07 F I -09 FI -13 FI -13 FI -13 FI -14 IES Audio Cassette Tapes of Committee Meetings Audio Cassette Tapes of Committee Meetings Audio Cassette Tapes of Committee Meetings Audio Cassette Tapes of Committee Meetings S# R ECORD SERIES !Solid Waste Management ECORD SE Journal Vouchers Property Tax Accounting Property Tax Accounting Property Tax Accounting Property Tax — Tax Foreclosure FI -11 Utility Monthly Reports Accounts Payable Accounts Payable Accounts Payable Accounts Receivable Kodiak Island Borough, Alaska Planning & Zoning Meetings — 7/2004 — 6/2005 Audio Planning & Zoning Meetings — 9/2001 — 5/2002 — Hall Video Planning & Zoning Meetings - 4/2001 — 5/2001 - Hall Video ATV Committee Meeting Cassette Tapes — Hall 2/2002 — 2/2003 Parks & Rec Meetings — 7/2004 — 6/2005 Hall Audio Planning & Zoning Meetings — 11/2004 — 12/2004 Hall - Video Planning & Zoning Meetings — 7/2003 — 5/2004 Hall Audio Planning & Zoning Meetings — 11/2003 — 5/2004 Hall Audio Hall Parks & Rec Meetings - 7/2002 — 3/2003 Audio Correspondence, Reports, Photos, Ownership Files Related to Removal of Junk, Including Vehicles — FY2001 ENGINEERING & FACI ITI OMMEN Collection & Disposal Reports FY2001 FINAN DEPA II EN FY2001 ME ENT S ENT Tax Billing, Payments, Adjustments - FY2000 Tax Billing, Payments, Adjustments - FY1999 Tax Billing, Payments, Adjustments — FY2001 1996/97 — Mortgage Information FY1998 Service Co. Information Master List by Account Number — FY2001 Copies of Invoices — FY2001 Copies of Invoices — FY2001 Copies of Invoices — FY2001 Second Copy of Cash Receipts — FY2001 1E4-45 LOCATION C -4 -03 �3 A -1 -19 A -2 -13 A -2 -13 A -3 -13 A -1 -10 CATION FI -13 Accounts Payable Copies of Invoices — FY2001 FI -13 Accounts Payable FI -13 Accounts Payable Copies of Invoices — FY2001 Copies of Invoices — FY2001 A -4 -13 A -1 -22 A -2 -15 A -3 -15 A -4 -15 A -5 -15 A -6 -15 Resolution No. FY2008 -37 Page 3 of 4 FI -14 Accounts Receivable Second Copy of Cash Receipts — FY2001 A -4 -16 FI -15 Accounts Receivable 1Daily Record of Cash Receipts — FY2000 A -1 -20 FI -15 Accounts Receivable Daily Record of Cash Receipts — FY2001 A -6 -13 FI -15 Accounts Receivable Daily Record of Cash Receipts - FY2001 IA -7 -13 FI -15 Accounts Receivable Daily Record of Cash Receipts — FY2000 A -3 -14 FI -15 Accounts Receivable Daily Record of Cash Receipts — FY2001 A -4 -14 FI -15 Accounts Receivable � Daily Record of Cash Receipts — FY2001 A -2 -14 .,- FI -19 Bank Reconciliation Statement y — Statements of Account Activity, , Reconciliati 1999 - 2001 A -2 -16 FI -33 Baler Monthly Acct. Reports FY2001 A -6 -14 FI -33 Baler Monthly Acct. Reports FY2001 A -5 -14 FI -34 Sanitation Monthly Acct. Reports Consumption Reports, Aging, Payments, Adjustments A -7 -14 FI -39 Severance Taxes Severance Tax Forms Filed w /Borough — FY1992 - 1996 Hall FI 30 ces - • - - ee - FI -42 JE Edits Check Register by Details, Manual Void Checks — FY2006 Hall SERIE MG -01 MG -01 MG -01 MG -01 Manager's Admin Files OM -01 SERIE PE 10 CORD SERIES Manager's Admin Files Manager's Admin Files Manager's Admin Files RIES .: RECORD SERI 'Mayor's Admin Files it MENTS Correspondence FY1998 Correspondence FY1997 Correspondence — FY1998 Correspondence — FY1997 FJCE (PRE OM -01 'Mayor's Admin Files Correspondence — FY1996 Correspondence FY1998 RSONNEL MANAG These records totaling cu. ft. were destroyed on 11 -4 -10 11 -7 -11 B I-7-11A E -1 -08 I -6 -12B ATION Kodiak Island Borough, Alaska Resolution No. FY2008 -37 Page 4 of 4