FY2008-06 Records DestructionA RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY
AUTHORIZING THE RECORDS MANAGER TO DISPOSE
OF CERTAIN KODIAK ISLAND BOROUGH RECORDS
WHEREAS, Resolution No. 95 -01 and amendments provides the minimum retention requirements
for specific records; and
WHEREAS, the department directors have reviewed and authorized the destruction of the specific
records attached to this resolution; and
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of records which
were certified by the clerk and attorney as having no legal or administrative value or historical
interest; and
WHEREAS, with the exception of the CD -10, MG -01 and PE -10 documents which are covered by
the Exxon Valdez retention order, and which should be retained; and
WHEREAS, requested that based on court proceedings involving the mental health center, all
computerized mental health records be maintained 1985 forward; and
WHEREAS, the attorney found no other documents on the list which have unusual legal,
administrative, or historical interest; and
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: The attached lists of records are not of a historical, legal, nor administrative value and
have met the minimum retention requirements.
Section 2: These records may be destroyed as provided by Kodiak Island Borough Code 2.16.200.B.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS TWENTIETH DAY OF SEPTEMBER, 2007
ATTETy fl
Nova iJ Bor ugh Clerk
Kodiak Island Borough
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2008 -06
KODIAK ISLAND BOROUGH
Introduced by: Borough Clerk
Requested by: Borough Clerk
Drafted by: Records Manager
Introduced: 09/20/2007
Adopted: 09/20/2007
Jer M. Selby, Borough
Page 1 of 4
FINANCE DEPARTMENT
SERIES#
RECORDSERIES
-°COMMENTS
LOCATION
FI -06
Journal Vouchers
February — June 2000
A -2 -09
FI -06
Journal Vouchers
July 1999 — January 2000
A -1 -13
FI -07
Property Tax Accounting
January — December 1999
A -3 -09
FI -13
Accounts Payable
A, FY2000
A -1 -15
BFI -13
Accounts Payable
B — D, FY2000
A -1 -14
FI -13
Accounts Payable IE — J, FY2000
A -6 -09
FI -13
Accounts Payable jK— L, FY2000
A -4 -09
FI -13
Accounts Payable
M — R, FY2000
A -5 -09
FI -13
Accounts Payable
S — Z, FY2000
A -7 -09
FI -14
Accounts Receivable
December 1998 — August 1999
A -3 -10
FI -14
Accounts Receivable
September 1999 -June 2000
A -2 -10
FI -15
Accounts Receivable
July 1999
A -3 -11
[A -5 -10
FI -15
Accounts Receivable IJuly 1999 — June 2000
CHILDCARE
SERIES
- RECORD. SERIES
COMMENTS
LOCATION
DC -01
Parent Files
1999 — 2000 Parent Files; N - Z
J -6 -01
DC -01
Parent Files
1999 — 2000 Parent Files, A - M
H -5 -13C
DC -03
Financial Reporting
1999 — 2000 FABR Attendance and Billing
Reports
J -6 -02B
DC -07
Statistical Child Care
Provider Reports
1999 — 2000 Stat Reports0
J -6 -02A
DC -08
Provider Files
1999 -2000 Provider Files
H -5 -13C
SERIES #
EL-01
EL-01
SERIES
BOROUGH CLERK (ELECTION SERIES)
RECORD SERIES COMMENTS
Voted Ballots
Voted Ballots
RECORD SERIES
Planning & Zoning Board
Agenda- Packets
Kodiak Island Borough
Municipal Election — October 3, 2006 - FY
2007
Municipal Election — October 7, 2003 — FY
2004
COMMUNITY DEVELOPMENT
COMMENTS
Jan 2000 — Nov 2000 Junk Vehicles,
1997 — 1999 Various Junk Vehicle files
LOCATION
Hall
E -3 -04
LOCATION
E -3 -15
Page 2 of 4
FI -15
Accounts Receivable
August 1999
A -1 -16
FI =15
Accounts Receivable
September 1999 — October 1 — 15, 1999
A -7 -10
FI -15
Accounts Receivable
October 16 — November 30, 1999
A -6 -10
FI -15
Accounts Receivable
December 1999 — January 2000
A -4 -11
FI -15
Accounts Receivable
April 28, 2000
A -4 -10
FI -15
Accounts Receivable
May — June 2000
A -2 -11
FI -19
Bank Reconciliation
Bank Recon. 98; Sweep Acct. 98;
VISA/MC 98 -99; Acct. Analysis 99 -00
A -6 -11
FI -19
Bank Reconciliation
1999 - 2000
A -5 -11
FI -21
Cancelled Checks
FY2000
A -5 -08
FI -22
Employee Case Files
PKIMC Human Resources — Jan 94 — June
94
H -2 -03
FI -22
Employee Case Files
PKIMC Human Resources — July 94 —
June 95
H -1 -03
FI -22
Employee Case Files
PKIMC Human Resources — July 95 —
June 96
H -1 -01
FI -22
Employee Case Files
PKIMC Human Resources — July 95 — Dec
96
H -2 -01
FI -33
Baler Monthly Acct. Reports
Jan 00 — June 00
A -7 -11
FI -33
Baler Monthly Acct. Reports
July 99 — June 00
A -1 -17
FI -33
Baler Monthly Acct. Reports
FY2000
A -1 -18
FI -33
Baler Monthly Acct. Reports
July 99 — Dec 99
A -2 -12
FI -34
Sanitation Monthly Acct.
Reports
July 99 — June 00
A -3 -12
FI -37
Grant Files
Combined w /dept. Grant files — FY 97 — FY
00
A -4 -12
FI -37
Grant Files
FY 97 - 00
A -5 -12
FI -37
Grant Files
FY 94 — 97; FY 98 — 00
A -6 -12
FI -38
Mental Health Center Acct.
FY1997
A -6 -08
FI -38
Mental Health Center Acct.
FY1998
A -7 -07
FI -42
JE Edits
FY2004
A -4 -03
FI -42
JE Edits
FY2005
A -5 -2
Kodiak Island Borough
Page 3 of 4
RECORD XSERIES
IMG -04 IManagor'c Admin. Filo&
MG 01 Managor'c Admin. Filoc
SERIES
SERIES
OM -04
REC.ORD:SERIES
Litigation Case Files
MANAGER'S =OFF1
MAYOR'S`OFFICE (PRE= 1
OM -19 Nonprofit Organization Files FY2000 - Non - profits
SERIES
RECORD SERIES
Airport Committoos, Studioo'
s
Kodiak Island Borough
Corrospondonco FY 1901 1909 11
Ficherioc lscuos, Crab Rohab 96 98,
PERSONNEL MANAGEMENT
MMENTS
COMMENTS
These records totaling cu. ft. were destroyed on
FY1997 - KIB, Case Foreclosures, Transient
Accommodations.
LOCATION
-3 -10C
I -3 -10C
FY1901
CI k' Off
t ai
iainal
F /1 02
Page 4 of 4