FY2007-27 Dispose of Certain KIB RecordsWHEREAS, Resolution No. 95 -01 and amendments provides the minimum retention requirements
for specific records; and
WHEREAS, the department directors have reviewed and authorized the destruction of the specific
records attached to this resolution; and
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of records which
were certified by the clerk and attorney as having no legal or administrative value or historical
interest; and
WHEREAS, with the exception of the Community Development documents which are covered by
the Exxon Valdez retention order, and which should be retained, the attorney found no other
documents on the list which have unusual legal, administrative, or historical interest; and
WHEREAS, there are currently approximately 250 boxes of medical records that are ready for
destruction currently stored at Providence Kodiak Island Medical Center
WHEREAS, these are pre -1998 medical records (before Providence took over the hospital) and
these were certified by the Attorney as having no legal or administrative value; and
WHEREAS, an addendum will be attached to this resolution describing the contents of the medical
records;
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: The attached lists of records are not of a historical, legal, nor administrative value and
have met the minimum retention requirements.
Section 2: These records may be destroyed as provided by Kodiak Island Borough Code 2.16.200.B.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS FIFTEENTH DAY OF MARCH 2007
KODIAK ISLAND BO UGH
ATTEST:
4,1
Nova M.
aviAi C
Kodiak Island Borough, Alaska
41,6k
orough Clerk
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2007 -27
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY
AUTHORIZING THE RECORDS MANAGER TO DISPOSE
OF CERTAIN KODIAK ISLAND BOROUGH RECORDS
Introduced by: Borough Clerk
Requested by: Borough Clerk
Drafted by: Records Manager
Introduced: 03/15/2007
Adopted: 03/15/2007
me M. Selby, Borough Mayo
Resolution No. FY2007 -27
Page I of 5
DEPARTMENT HEAD APPROVAL:
FY1999 FY2000. FY2001: FY2002
EMPLOYEE RELATED REFEREI�
RANGES, CLASS TITLES; COMB
ANNUAL AND SICK LEAVE, PEI
POLICIES • 1991
60% MAJORITY INITIATIVE SALES TAX/
ADOPTING A MANAGER PLAN /1997
ON -SITE
BC -56
PETITIONS
KATS SERVICE AREA PETITION; JUNE 11, 1999 HALL
BC -56 'PETITIONS
DEPARTMENT HEAD APPROVAL:
BC -31 EMERGENCY SERVICES
COUNCIL
BC -43 LICENSES, LIQUOR
VOTED BALLOTS
MUNICIPAL ELECTIONS OF 2001, 2002 2003,
2004, 2005; SPECIAL ELECTION OF APRIL 20,
2004
ELECTION OFFICIAL'S
RECORDS
AVO'S DOCUMENTATION; OCTOBER 1991
REGULAR MUNICIPAL ELECTION
AVO'S DOCUMENTATION; OCTOBER 1998 HALL
REGULAR MUNICIPAL ELECTION
DEPARTMENT HEAD APPROVAL:
EL 13 ELECTION OFFICL
S
EL -13
BC -48 VOTER REGISTRY
HARD COPIES OF DISTRICT VOTER
REGISTRIES; 1994;1999; 2000; 2001; 2002; 2003;
2004 /1996(DESTRUCTION DUE TO DELETION
FROM RETENTION SCHEDULE, BY RES 95- 01F)!,
E- 4- 03/E -3 -05
EL -01
EL -07 DECLARATIONS OF
CANDIDACY
EL -08
FINANCIAL DISCLOSURE
STATEMENTS
Kodiak Island Borough, Alaska
MINUTES, FINDINGS, FY1999, FY2000; FY2001;
2002
FY1999; FY2000; FY2001; FY2002
OCTOBER 4, 1994; OCTOBER 1, 1996; OCTOBER
7, 1997; OCTOBER 1998; OCTOBER 5, 1999;
OCTOBER 2, 2001
APOC FINANCIAL DISCLOSURE STATEMENTS
FY 1994; FY 1995; FY1999, FY2000
ONSITE
ON -SITE
HALL
Resolution No. FY2007 -27
Page 2 of 5
DC-01
PARENT FILES
FY1998 -1999
DC -01
PARENT FILES FY1998 -1999
STATISTICAL CHILD CARE FY1998 -1999
PROVIDER REPORTS
J -4 -01
H -7 -15
FY1998 -1999
DEPARTMENT HEAD APPROVAL:
PLANNING AND ZONING
CD -04 AUDIO TAPES OF P &Z MEETINGS FROM JANUARY —JUNE 2003 ONSITE
COMMITTEE MEETINGS WOMENS BAY PLAN WS — APRIL 30, 2003
DEPARTMENT HEAD APPROVAL:
KIB LANDFILL /BALER SCALE REPORTS
JANUARY TO JUNE 1999
SOLID WASTE
MANAGEMENT
DEPARTMENT HEAD APPROVAL:
Kodiak Island Borough, Alaska Resolution No. FY2007-27
Page 3 of 5
JOURNAL VOUCHERS
JULY TO APRIL 1999
A -2 -05
A -3 -05
JOURNAL VOUCHER
ACCOUNTS PAYABLE
ACCOUNTS PAYABLE
ACCOUNTS PAYABLE
ACCOUNTS PAYABLE
ACCOUNTS PAYABLE
FI -13 ACCOUNTS
PAYABLE
MAY TO JUNE 1999
A -1 -07
UTILITY MONTHLY
REPORTS
AUGUST 1998 TO JUNE 1999
A -5 -05
FY1999; A
FY1999;B -D
A -5 -06
A -4 -06
FY1999; E -J
A -3 -06
FY 1999; K -L
A -6 -05
FY1999; M -R
A -7 -05
FI -06
FI -06
FI -06
FI -07
FI -09
FI -11
FI -13
FI -15
JOURNAL VOUCHERS
PROPERTY TAX
ACCOUNTING
PROPERTY TAX
ACCOUNTING
FI -15 ACCOUNTS RECEIVABLE
FI 15 ACCOUNTS RECEIVABLE
JANUARY TO DECEMBER 1998
TAX CALCULATIONS, FY1995 -1996
SEPTEMBER 1998
OCTOBER 1998
ACCOUNTS RECEIVABLE NOVEMBER TO DECEMBER 1998
A -4 -05
A -1 -08
A -7 -06
A -1 -09
A -6 -06
ACCOUNTS
FI -15 ACCOUNTS
FI -15
ACCOUNTS
FI -15 ACCOUNTS RECEIVABLE
FI -15 IACCOUNTS RECEIVABLE
MAY TO JUNE 1999
FI -21
FI -33
FI -33
FI -34
CANCELLED CHECKS
BALER MONTHLY
ACCOUNTING REPORTS
JULY TO NOVEMBER 1998
BALER MONTHLY
ACCOUNTING REPORTS
DECEMBER 1998 TO JUNE 1999
BALER MONTHLY
ACCOUNTING REPORTS
SANITATION MONTHLY
ACCOUNTING REPORTS
FY 1998, 1999, 2000
JULY 1998 TO JUNE 1999
JULY 1998 TO MARCH 1999
A -2 -07
ONSITE
A -2 -08
A -7 -07
A -1 -12
A -3 -08
FI -15 ACCOUNTS RECEIVABLE
MENTAL HEALTH
ACCOUNTING REPORTS
MENTAL HEALTH
ACCOUNTING REPORTS
FI -34
FI-38
SANITATION MONTHLY
ACCOUNTING REPORTS
FI -38 MENTAL HEALTH
ACCOUNTING REPORTS
FI -39 SEVERANCE TAXES
DEPARTMENT HEAD APPROVAL:
Kodiak Island Borough, Alaska
RECEIVABLE
RECEIVABLE
RECEIVABLE
JULY 1998
AUGUST 1998
AUGUST TO NOVEMBER 1998
JANUARY TO FEBRUARY 1999
MARCH TO APRIL 1999
APRIL 1999 TO JUNE 1999
FY 1997
FY 1997 TO FY1999
A -6 -07
A -5 -07
A-4-07
.517
A -3 -07
A -1 -12
ONSITE
A -4 -08
Resolution No. FY2007 -27
Page 4 of 5
MAYOR'S ADMINISTD� "z I-
EIb€$
MAYOR'S ADMINISTRATIVE
FILES
OM -04 i LITIGATION CASE FILES
OM -04 LITIGATION CASE FILES
OM -04
OM -04
OM -04
OM -12 LEGAL ADMINISTRATION
FILES
OM -19
OM -19
OM -19
RECRUITMENT
RECRUITMENT
RECRUITMENT
PE -01 RECRUITMENT
PE 01 RECRUITMENT
PE -01 RECRUITMENT
PE -01 RECRUITMENT
PE -01 RECRUITMENT
PE -01 RECRUITMENT
PE -07 EEO AND AFFIRMATIVE
ACTION RECORDS
(PE -09
PE -10
These records totaling
Kodiak Island Borough, Alaska
LITIGATION CASE FILES
LITIGATION CASE FILES
LITIGATION CASE FILES
NONPROFIT ORGANIZATION
FILES
NONPROFIT ORGANIZATION
FILES
NONPROFIT ORGANIZATION
FILES
AIRPORT COMMITTEES,
STUDIES AND REPORTS
1983 1995
1995
cu. ft. were destroyed on
BROOKER'S LAGOON SUBDIVISION; SHUYAK I -2 -11
ISLAND /GARY CUE CLAIM; CHARLIAGA VS.
KIBSD; DUCOLON MECHANICAL
FORECLOSURE; 1996
JOHNSTON VS. ABSTON ET.AL #4702 -557; 1995 -I -2 -11
ISA VS. KIB #4702 -557; 1995
ALYESKA SETTLEMENT; MARCH TO JUNE 1995
KIB VS. FAROS SEAFOODS INC.; 1993 TAX
FORECLOSURES; R. YUCKER VS. KIB; NATIVE
VILLAGE OF KARLUK VS. KIB
1995 -1999
FY1997
FY 1998
FY1999
HALL BOX #1
HALL BOX #1
I -2 -11
I -2 -11
I -2 -11
HALL BOX #2
I -2 -11
I -2 -11
DEPARTMENT HEAD APPROVAL:
HALL BOX #4
HALL BOX #4
APRIL 02 TO SEPTEMBER 9, 2002
JUNE 12 TO AUGUST 2, 2002
[AUGUST 13 TO SEPTEMBER 2, 2002
SEPTEMBER 25 TO DECEMBER 13, 2002
NOVEMBER 13 TO DECEMBER 27, 2002
MAY 27 TO JULY 28, 2003
DECEMBER 2, 2002 TO JUNE 6, 2003
JULY 28 TO SEPTEMBER 9, 2003
AUGUST 4 TO AUGUST 18, 2003
1993 -1998
FY1991
HALL BOX #4
HALL BOX #4
HALL BOX #4
HALL BOX #4
HALL BOX #4
HALL BOX #4
HALL BOX #4
HALL BOX #2
ELIGIBLE LISTS
HALL BOX #3
DEPARTMENT HEAD APPROVAL:
F -4 -02
Resolution No. FY2007 -27
Page 5 of 5
PROVIDENCE HOSPITAL
BOX #
RECORD SERIES
COMMENTS
I LOCATION
1
Medicare and B/C Responses — 10/95 — 3/96
1 1 ON SITE
2
Conversion Reports — 96/97
ON SITE
3
Purged Accounts - Rab — Sar - 2002 95 -10
ON SITE
4
Purged Accounts -Taber to Woodruff - 2002
ON SITE
5
Purged Accounts - A — Z - 2001
ON SITE
6
Daily Charges 11/96
ON SITE
7
Daily Revenue Summary Report — 1/96
ON SITE
8
Specialty Clinic Monthly Report — 93/95
ON SITE
9
Daily Revenue Summary Report - 5/96
ON SITE
10
Static File — 10/96
ON SITE
11
Daily Posting Control Report — 4/96
ON SITE
12
Woodruff to Stone — 96
ON SITE
13
Daily Posting Control Report — 12/96
ON SITE
14
Face Sheet Charges — 5/13/96
ON SITE
15
Daily Revenue Summary Report — 5/96
ON SITE
16
Accounts Receivable — 3/97
ON SITE
17
Transmission Reports — 1996
ON SITE
18
Daily Revenue Summary Report — 3/97 — 5/97
ON SITE
19
Daily Revenue Summary Report — 6/96
ON SITE
20
Daily Revenue Summary Report — 2/96
ON SITE
21
Daily Posting Control Report — 1/97
ONSITE
22
Daily Revenue Summary Report — 6/97 — 7/97
ON -SITE
23
Accounts Receivable Charges — 7/96
ON -SITE
24
Daily Posting Control Report — 8/96
ON SITE
25
Accounts Receivables Adjustment — 10/96
ON SITE
26
Daily Revenue Summary Report — 2/97
ON SITE
27
City of Kodiak Ambulance — 11/96 — 3/99
ON SITE
28
Face Sheet, Charge Bills, Aurora — 8/96 — 10/96
ON SITE
29
Ambulance Face Sheets — 1/95 — 10/96
ON SITE
30
Radiology Billings — 89/90
ON SITE
31
Radiology Billings — 1/95
ON SITE
32
Radiology Billings — 1/95 — 10/95
ON SITE
33
Radiology Billings — 10/95 — 12/95
ON SITE
34
Cash Reports — 8/96 — 10/96
ON SITE
35
Cash Reports — 10/96 — 12/96
ON SITE
36
Radiology Billings — 7/95 — 9/95
ON SITE
37
Purged Accounts — 1997
ON SITE
38
Cash Reports — 4/96 — 6/96
ON SITE
39
Cash Reports — 12/96 — 2/97
ON SITE
40
Cash Reports — 6/96 — 8/96
ON SITE
41
Daily Revenue Summary Report — 9/96
ON SITE
42
Purged Accounts — Lie — 1995 — 1997
ON SITE
43
Cash Reports — 3/96 — 4/96
ON SITE
44
Purged Accounts — Met — 1995 — 1997
ON SITE
PROVIDENCE HOSPITAL
BOX #
RECORD} SERIES
COMMENTS
LOCATION
45
Specialty Clinic Billings — 96/97
ON SITE
46
Purged Accounts — Jer — 95/96
ON SITE
47
Purged Accounts — Gom — Jer — 1995
ON SITE
48
Purged Accounts — Ber — Chr — 1995
ON SITE
49
Detail Charges Adjustment — 9/98 — 10/98
ON SITE
50
Purged Accounts — Abad — Fulp — 1997
ON SITE
51
Specialty Clinic Billings — 1995
ON SITE
52
Purged Accounts — P — Z — 1994
ON SITE
53
Cash Reports — 4/97 — 7/97
ON SITE
54
Purged Accounts — P — R — 1996
ON SITE
55
Medicare/Blue Cross 1996 — 1998
ON SITE
56
Detail Charges — 5/98 — 6/98
ON SITE
57
Specialty Clinic Billings — 1992 — 1996
ON SITE
58
Purged Accounts — C — E — 1995 (3)
ON SITE
59
Purged Accounts — A — B — 1995 (1)
ON SITE
60
Purged Accounts - E — G — 1995 (4)
ON SITE
61
Purged Accounts — U — Z — 1995 (13)
ON SITE
62
Purged Accounts — B — C - 1996
ON SITE
63
Purged Accounts — C — D - 1996
ON SITE
64
Lundblad Daysheets — billing — 1995
ON SITE
65
Purged Accounts — T — Z — 1996
ON SITE
66
A/P 94/95
ON SITE
67
Purged Accounts — S — Z — 1995
ON SITE
68
A/P — A — B — 95/96
ON SITE
69
A/P — D — G — 95/96
ON SITE
70
A/P — M — R - 95/96
ON SITE
71
Daysheet Billings — 95/96
ON ITE
72
A/P — N — P — 1996
ON SITE
73
Grant — N — Z — 1997
ON SITE
74
A/P — T — Z — 1997
ON SITE
75
Financial Business Office files — 1996
ON SITE
76
A/P — B — 1996
ON SITE
7
Hal Burton 97 — A — L — 1997
ON SITE
78
Cash Reports — 1997
ON SITE
79
Cash Reports — 10/97 — 12/97
ON SITE
80
A/P — A — B — 1996
ON SITE
81
Daily Charges — 1/98 — 2/98
ON SITE
82
Daily Charges — 11/97
ON SITE
83
Daily Charges — 6/98 — 8/98
ON SITE
84
Cash Receipts — 2/97 — 4/97
ON SITE
85
A — K Business Office — 1995
ON SITE
86
G — H Business Office — 1996
ONSITE
87
K — L Business Office — 1996
ON SITE
88
L — M Business Office — 1996
ON SITE
89
M — N Business Office — 1996
ON SITE
PROVIDENCE HOSPITAL
BOX #
RECORD SERIES
COMMENTS
LOCATION
90
L — R Business Office — 1995
ON SITE
91
D — F Business Office — 1996
ON SITE
92
G — M Business Office — 1997
ON SITE
93
H — J Business Office — 1996
ON SITE
94
N — T Business Office — 1997
ON SITE
95
Patient Opinion Survey - 1992
ON SITE
96
Patient Profile/Revenue Report — 1995
ON SITE
97
Radiology Billings — 5/97 — 8/97
ON SITE
98
Radiology Billings — 1/95
ON SITE
99
Companion tech — 8/94 — 8/95
ON SITE
100
Hal Burton — 1998
ON SITE
101
Medicaide/Medicare — 96/97
ON SITE
102
Radiology — Ambulance Binder — 1995
ON SITE
103
Radiology Billings — 1/96 — 4/96
ON SITE
104
Radiology Billings — 1/95 — 3/96
ON SITE
105
Physical Therapy charges — 7/97 — 3/98
ON SITE
106
Static File Maintenance — 4/95 — 6/95
ON SITE
107
Radiology Billings — 1995
ON SITE
108
Summary Aging Log — 3/95 -4/95
ON SITE
109
Month End Aging Log — 5/95
ON SITE
110
Daily Recap — 7/96 — 8/96
ON SITE
111
Daily Recap — 1/96 — 2/96
ON SITE
112
Daily Recap — 5/96 — 6/96
ON SITE
113
A/P — Cash Receipts — 1/97 — 3/97
ON SITE
114
Pharmacy — 12/96 — 3/97
ON SITE
115
S - Business Office — 1995
ON SITE
116
Commercial Contract Bills — 1996
ON ITE
117
Download Report — 7/97 — 12/97
ON SITE
118
Daily Recap — 9/97 — 10/97
ON SITE
119
Medicaide Remittance — 1996
ON SITE
120
Daily Recap — 8/97 — 9/97
ON SITE
121
Medicare Vouchers — 1995 — 1997
ON SITE
122
P — Q Business Office — 1995 (9)
ON SITE
123
Miscellaneous Binders — 1992 — 1995/ A/R Reports
ON SITE
124
P/R— 1996
ON SITE
125
IP/R — 1996
ON SITE
126
Budget Information — 1991
ON SITE
127
Specialty Clinic Billings — 1995
ON SITE
128
Income Statements — 95/97
ON SITE
129 1
A/P —C —J -1997
ON SITE
130
A/P — H — L — 95/96
ON SITE
131
A/P — 1996
ONSITE
132
A/P - 1997
ON SITE
133
A/P — K — S — 1997
ON SITE
134
Financial Statements — 1996
ON SITE
PROVIDENCE HOSPITAL
BOX # RECORD SERIES
COMMENTS
LOCATION
135
General Ledger — 1984 — 1988
ON SITE
136 I
A/C & CD's — 95/96
ON SITE
137
Financial Statements — 1997
ON SITE
138 (
General Ledger — 9/96 — 10/96
ONSITE
139 I
Bank Statements — A/C — 1994
ON SITE
140
Daily Receivables — A/P - 1996
ON SITE
141 '
General Ledger — 3/97
ON SITE
142 (
General Ledger — 7/96 — 3/97
ON SITE
143 (
Financial Statements — 1997
ONSITE
144 (
Revenue and Useage — 1997
ON SITE
145 I
P/R — 1996
ON SITE
146 (
P/R - 1996
ON SITE
* Providence Hospital files /archives that were destroyed at landfill on March 22, 2007.