FY2006-01 Disposal of Borough RecordsKODIAK ISLAND BOROUGH
RESOLUTION NO. FY2006 -01
Introduced by: Borough Clerk
Requested by: Borough Clerk
Drafted by: Records Manager
Introduced: 07/07/2005
Adopted: 07/07/2005
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY
AUTHORIZING THE RECORDS MANAGER TO DISPOSE
OF CERTAIN KODIAK ISLAND BOROUGH RECORDS
WHEREAS, the department directors have reviewed and authorized the destruction of the
specific records attached to this resolution; and
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of records
which were certified by the clerk and attorney as having no legal or administrative value or
historical interest; and
WHEREAS, with the exception of the Community Development documents which are covered
by the Exxon Valdez retention order, and which should be retained, the attorney found no other
documents on the list which have unusual legal, administrative, or historical interest; and
WHEREAS, Resolution No. 95 -01 and amendments provides the minimum retention
requirements for specific records; and
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK
ISLAND BOROUGH THAT:
Section 1: The attached lists of records are not of a historical, legal, nor administrative value and
have met the minimum retention requirements.
Section 2: These records may be destroyed as provided by Kodiak Island Borough Code
2.16.200.B.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS SEVENTH DAY OF JULY, 2005
ATTEST:
/ 7"d
th Nielsen, C, Borough Clerk
Kodiak Island Borough, Alaska
KODIAK ISLAND BOROUGH
Resolution No. FY2006 -01
Page I of 4
ASSEMBLY MEETING TAPES
.
102A ONSITE
E -5 -03
BC -06
BC -17 ELECTION ADMINISTRATION
E -5 -03
BC -23 BALLOTS
BC -23
BC -28
BALLOTS
VOTED OCTOBER 1, 2002 VOTED BALLOTS,
OCTOBER 1, 2002 AND PARTIALLY USED
BALLOT STUBS(4 SUITCASES /1BOX)
ELECTION RECORDS
BC -29 ABSENTEE VOTING
AUDIO TAPES, FY 200
TEST DECK, TEST RESULTS, COUNTING
PROGRAM FOR OCTOBER 01, 2002; AND
MARCH 04, 2003; OATH OF COUNTING BOARD
FOR TRINITY ISLANDS
VOTED AND PARTIALLY VOTED BALLOTS,
MARCH 4, 2003 TRINITY ISLANDS
SIGNED PRECINCT REGISTERS, TALLY
BOOKS, OCTOBER 1, 2002; TRINITY ISLANDS
TALLY BOOKS AND REGISTERS, MARCH 4
2003
ABSENTEE VOTING OCTOBER 1, 2002;
TRINITY ISLANDS, MARCH 4, 2003
E -5 -03
HALL
E -5 -03
DEPARTMENT HEAD APPROVAL:
CD40 (PLANNING AND ZONING
COMMISSION AGENDA
jPACKETS
CD 10
PLANNING AND ZONING
COMMISSION AGENDA 1989
PACKETS
PACKETS FROM NOVEMBER 1988 AUCUST
DEPARTMENT HEAD APPROVAL: N[ p L I
E 2 08
Kodiak Island Borough, Alaska
Resolution No. FY2006 -01
Page 2 of 4
�
DC -01
I ii c e 41 SE
PARENT FILES
CONFIDENTIAL, FY 1997 -1998
H -5 -15
DC -01
PARENT FILES
CONFIDENTIAL, FY 1997 -1998
H -1 -15
DC -01
PARENT FILES
CONFIDENTIAL, FY 1997 -1998
H-1-14C
DC -03
FINANCIAL REPORTING
CONFIDENTIAL, FY 1997 -1998
DC -04
GRANT ADMINISTRATION
FILES
CONFIDENTIAL, FY 1997 -1998
CONFIDENTIAL, FY 1997 -1998
11-1 -13
H -1 -14C
DC -05
CHILD CARE PROVIDER
AUTHORIZATIONS
DC -05
CHILD CARE PROVIDER
AUTHORIZATIONS
CONFIDENTIAL, FY 1997 -1998
H -1 -15
DC -07
STATISTICAL CHILD CARE
PROVIDER REPORTS
CONFIDENTIAL, FY 1997-1998
H -1 -13
DC -08
PROVIDER FILES
CONFIDENTIAL, FY 1997 -1998
H -1 -13
DEPARTMENT HEAD APPROVAL: • j j94 % m.i
ASSEMBLY MEETING TAPES
.
102A ONSITE
E -5 -03
BC -06
BC -17 ELECTION ADMINISTRATION
E -5 -03
BC -23 BALLOTS
BC -23
BC -28
BALLOTS
VOTED OCTOBER 1, 2002 VOTED BALLOTS,
OCTOBER 1, 2002 AND PARTIALLY USED
BALLOT STUBS(4 SUITCASES /1BOX)
ELECTION RECORDS
BC -29 ABSENTEE VOTING
AUDIO TAPES, FY 200
TEST DECK, TEST RESULTS, COUNTING
PROGRAM FOR OCTOBER 01, 2002; AND
MARCH 04, 2003; OATH OF COUNTING BOARD
FOR TRINITY ISLANDS
VOTED AND PARTIALLY VOTED BALLOTS,
MARCH 4, 2003 TRINITY ISLANDS
SIGNED PRECINCT REGISTERS, TALLY
BOOKS, OCTOBER 1, 2002; TRINITY ISLANDS
TALLY BOOKS AND REGISTERS, MARCH 4
2003
ABSENTEE VOTING OCTOBER 1, 2002;
TRINITY ISLANDS, MARCH 4, 2003
E -5 -03
HALL
E -5 -03
DEPARTMENT HEAD APPROVAL:
CD40 (PLANNING AND ZONING
COMMISSION AGENDA
jPACKETS
CD 10
PLANNING AND ZONING
COMMISSION AGENDA 1989
PACKETS
PACKETS FROM NOVEMBER 1988 AUCUST
DEPARTMENT HEAD APPROVAL: N[ p L I
E 2 08
Kodiak Island Borough, Alaska
Resolution No. FY2006 -01
Page 2 of 4
y a:
- �
FI -06
JOURNAL VOUCHERS-
ACCOUNTING REPORTS
JOURNAL VOUCHERS, AUGUST 1997 -JUNE 30,
1998
A -1 -01
FI -07
PROPERTY TAX
ACCOUNTING
1998
A -2 -01
FI -07
PROPERTY TAX
ACCOUNTING
MONTHLY REPORTS, JULY- DECEMBER 1997
A -3 -01
FI -11
UTILITY MONTHLY
REPORTS
JANUARY 1996 - DECEMBER 1997
A -5 -0I
FI -11
UTILITY MONTHLY
REPORTS
JULY- DECEMBER 1997
A -6 -01
FI -11
UTILITY MONTHLY
REPORTS
JANUARY -JUNE 1998
A -4 -01
FI -13
ACCOUNTS PAYABLE
INVOICES, CHECKS ISSUED AND REQUESTS
FOR PAYMENT, A, FY 1998
A -3 -02
FI -13
ACCOUNTS PAYABLE
INVOICES, CHECKS ISSUED AND REQUESTS
FOR PAYMENT, B -D, FY 1998
A -1 -03
FI -13
ACCOUNTS PAYABLE
INVOICES, CHECKS ISSUED AND REQUESTS
FOR PAYMENT, E -J, FY 1998
A -7 -01
FI -13
ACCOUNTS PAYABLE
INVOICES, CHECKS ISSUED AND REQUESTS
FOR PAYMENT, K -L, FY 1998
A -2 -02
FI -13
ACCOUNTS PAYABLE
INVOICES, CHECKS ISSUED AND REQUESTS
FOR PAYMENT, M -R, FY 1998
A -6 -02
FI -13
ACCOUNTS PAYABLE
INVOICES, CHECKS ISSUED AND REQUESTS
FOR PAYMENT, S -Z, FY 1998
A -5 -02
FI -14
ACCOUNTS RECEIVABLE
JANUARY -JUNE 1998
A -7 -02
FI -14
ACCOUNTS RECEIVABLE
CASH RECEIPT REPORTS, JULY- DECEMBER
1997
A -1 -04
FI -15
ACCOUNTS RECEIVABLE
DAILY RECORDS OF CASH
RECEIVED
CASH RECEIPTS — DAILY ENVELOPES
JULY- AUGUST 1997
A -4 -02
FI -15
ACCOUNTS RECEIVABLE
DAILY RECORDS OF CASH
RECEIVED
CASH RECEIPTS DAILY ENVELOPES
SEPTEMBER 1997
A -1 -06
FI -15
ACCOUNTS RECEIVABLE
DAILY RECORDS OF CASH
RECEIVED
CASH RECEIPTS — DAILY ENVELOPES
OCTOBER 1997 -APRIL 1998
A -4 -03
FI -15
ACCOUNTS RECEIVABLE
DAILY RECORDS OF CASH
RECEIVED
CASH RECEIPTS — DAILY ENVELOPES
OCTOBER 1997
A -5 -03
FI -15
ACCOUNTS RECEIVABLE
DAILY RECORDS OF CASH
RECEIVED
CASH RECEIPTS — DAILY ENVELOPES
NOVEMBER- DECEMBER 1997
A -3 -03
FI -15
ACCOUNTS RECEIVABLE —
DAILY RECORDS OF CASH
RECEIVED
CASH RECEIPTS — DAILY ENVELOPES
A -2 -03
JANUARY- FEBRUARY 1998
FI -15
ACCOUNTS RECEIVABLE
DAILY RECORDS OF CASH
RECEIVED
CASH RECEIPTS — DAILY ENVELOPES
MAY -JUNE 1998
A -3 -04
Kodiak Island Borough, Alaska
Resolution No. FY2006 -01
Page 3 of 4
FI -21 CANCELLED CHECKS
CANCELLED CHECKS
FY 1994
J -2 -2
BALER MONTHLY
ACCOUNTING REPORTS
CANCELLED CHECKS
CANCELLED CHECKS
CANCELLED CHECKS
CANCELLED CHECKS
FY 1997- FY1998
FY 1989 J -2 -1
FY 1994
FY 1995
FY 1996 1 -2 -1
EMPLOYEE CASE FILES
A -1 -02
MUNICIPAL BILLING BOOKS
JUNE — DECEMBER 1997
GRANT FILES
FY 1995 -1998
FY 1993 -1998 A -5 -04
SMALL CLAIMS LITIGATION
SMALL CLAIMS, 1995
A -1 05
A -7 -03
A -2 -04
A -7 -04
FI -21
FI -21
FI -21
FI -22
ANCELLED CHECKS
ANCELLED CHECKS
FI -33 BALER MONTHLY
ACCOUNTING REPORTS
SANITATION MONTHLY
ACCOUNTING REPORTS
FI -37 GRANT FILES
FI -37
FI -41
FI -42 JE EDITS
FI -42
FY 1995
FY 1993
SEPTEMBER - OCTOBER 1997; JANUARY -JUNE A-6-03
1998
SANITATION JULY 1997 - OCTOBER 1997; BALER
INVOICES JULY 1997 - JUNE 1998 EXCEPTS
EXCEPT SEPTEMBER 1997, OCTOBER 1997,
NOVEMBER 1997, DECEMBER 1997
FY 1993 -1998 A-4 -04
A -6 -04
FI -21
FI -34
FI -37
JE EDITS
DEPARTMENT HEAD APPROVAL:
These records totaling
cu. ft. were destroyed on
CHECK REGISTER BY DETAIL, BY CHECK
NUMBER, PURCHASE ORDERS, MANUAL VOID
CHECKS, JULY 2001 TO APRIL 2002, FY 2002
CHECK REGISTER, BY CHECK NUMBER, HALL
MANUAL VOID CHECKS, PURCHASE ORDERS,
INVOICE INPUT EDIT LIST JUNE 2002 TO MAY
2003
Lethe
Kodiak Island Borough, Alaska Resolution No. FY2006 -01
Page 4 of 4