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2004-20 Disposal of Borough RecordsKODIAK ISLAND BOROUGH RESOLUTION NO. 2004 -20 Introduced by: Borough Clerk Requested by: Borough Clerk Drafted by: Records Manager Introduced: 07/01/2004 Adopted: 07/01/2004 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF CERTAIN KODIAK ISLAND BOROUGH RECORDS WHEREAS, the department directors have reviewed and authorized the destruction of the specific records attached to this resolution; and WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of records which were certified by the clerk and attorney as having no legal or administrative value or historical interest; and WHEREAS, Resolution No. 95 -01 and amendments provides the minimum retention requirements for specific records; and WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of records which have been optical disc imaged; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The attached lists of records are not of a historical, legal, nor administrative value and have met the minimum retention requirements. Section 2: These records may be destroyed as provided by Kodiak Island Borough Code 2.16.200.B. A TTrc"T. A111 1. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS FIRST DAY OF JULY 2004 b/ J udith Nielsen, CMS Borough Clerk KODIAK ISLAND BOROUGH Gabrielle LeDoux, Borough Mayor Kodiak Island Borough, Alaska Resolution No. 2004 -20 Page I of 5 BC -01 � s _ SUBJECT FILES, FY 1998 AND 1999 E -5 -04 ADMINISTRATIVE SUBJECT FILES BC -06 ASSEMBLY MEETING TAPES AUDIO TAPES, 1998, 1999 102B- ONSITE BC -17 ELECTION ADMINISTRATION MISCELANEOUS ELECTION RECORDS MISSION LAKE TIDEGATE, MAY 13, 2002 REGULAR ELECTION, OCTOBER 2, 2001 E -3 -02 BC -23 BALLOTS VOTED BALLOTS MISSION LAKE TIDEGATE, MAY 13, 2002 REGULAR ELECTION, OCTOBER 2, 2001 E -3 -02 BC -23 BALLOTS VOTED BALLOTS - SIX BOXES MISSION LAKE TIDEGATE, MAY 13, 2002 REGULAR ELECTION, OCTOBER 2, 2001 HALL BC -28 ELECTION RECORDS MUNICIPAL ELECTION RECORDS, TALLY BOOKS, & SIGNED PRECINCT REGISTERS MISSION LAKE TIDEGATE, MAY 13, 2002 REGULAR ELECTION, OCTOBER 2, 2001 E -3 -02 BC -29 ABSENTEE VOTING MISSION LAKE TIDEGATE, MAY 13, 2002 REGULAR ELECTION, OCTOBER 2, 2001 E -3 -02 DEPARTMENT HEAD APPROVAL: l4Vt a2. /!l gaP /V CD-06 CD-96 COASTAL ZONE MANAGEMENT PLA. F COASTAL ZONE MANAGEMENT-PLAN CD 11 JUNK REMOVAL FILES GD-14 JUNK .EMOVAL FILES DEPARTMENT HEAD APPROVAL: Kodiak Island Borough, Alaska 1986 1992 1986 1992 1986 1992 1986 1992 1991 4994- E-2-14 E 5 14 E 6 15 E-7-14 nn E- 3--1-3 E 5 13 Resolution No. 2004 -20 Page 2 of 5 FI -06 JOURNAL VOUCHERS- ACCOUNTING REPORTS IyEY11T�NT E1aT�S�' FY 1997 B -2 -08 FI -07 PROPERTY TAX ACCOUNTING PROPERTYDETAIL TAX ROLL LIST, ALPHA PROP. TAX LIST, SORT BY TAX # PERS PROP TAX ROLL, ZIP ORDER VESSELS TAX LIST, ZIP ORDER, 1996 -1997 B -7 -06 FI -07 PROPERTY TAX ACCOUNTING PROPERTY TAX - PAYMENTS AND ADJUSTMENTS JULY- DECEMBER 1996 B -2 -10 FI -07 PROPERTY TAX ACCOUNTING S AND PROPERTY TAX CALCULATIONS OF INTEREST UPDATE, JANUARY JUNE 1997 B -1 -12 FI -07 PROPERTY TAX ACCOUNTING PROPERTY TAX CALCULATIONS OF INTEREST AND UPDATE, AUGUST 1996 -JUNE 1997 B -6 -10 FI -09 PROPERTY TAX - CPO REPORTS TAX BILLS, FY 1994 A -4 -07 FI -09 PROPERTY TAX - CPO REPORTS TAX ROLLS, FY 1994 B -5 -12 FI -09 PROPERTY TAX - CPO REPORTS TAX BILLING CALCULATION, FY 1994 B -6 -07 FI -11 UTILITY MONTHLY REPORTS JULY- DECEMBER 1996 B -1 -11 FI -11 UTILITY MONTHLY REPORTS JANUARY - JUNE, 1997 A -3 -09 FI -13 ACCOUNTS PAYABLE INVOICES, CHECKS ISSUED AND REQUESTS FOR PAYMENT, A, FY 1997 A -5 -11 FI -13 ACCOUNTS PAYABLE INVOICES, CHECKS ISSUED AND REQUESTS FOR PAYMENT, B -3, FY 1997 A -5 -13 FI -13 FI-13 ACCOUNTS PAYABLE ACCOUNTS PAYABLE INVOICES, CHECKS ISSUED AND REQUESTS FOR PAYMENT, E -J, FY 1997 INVOICES, CHECKS ISSUED AND REQUESTS FOR PAYMENT, K -L, FY 1997 A -4 -11 B -7 -07 DC -01 PARENT FILES DC -01 PARENT FILES DC -03 FINANCIAL REPORTING DC -04 GRANT ADMINISTRATION 1997 FILES DC -07 STATISTICAL CHILD CARE 1997 PROVIDER REPORTS DC -08 PROVIDER FILES DEPARTMENT HEAD APPROVAL: Kodiak Island Borough, Alaska CONFIDENTIAL, 1996 AND 1997 H -3 -13 CONFIDENTIAL, 1996 -1997 ATTENDANCE AND BILLING REPORTS OF CHILD CARE PROVIDERS, 1997 1-7-02 J-5-01C J-5-01B J -5 -01D Resolution No. 2004 -20 Page 3 of 5 FI -13 ACCOUNTS PAYABLE INVOICES, CHECKS ISSUED AND REQUESTS FOR PAYMENT, M -R, FY 1997 A -4 -14 FI -13 FI -13 ACCOUNTS PAYABLE ACCOUNTS PAYABLE INVOICES, CHECKS ISSUED AND REQUESTS FOR PAYMENT, S -Z, FY 1997 INVOICES FY 1997 A -6 -06 B -304A FI -14 ACCOUNTS RECEIVABLE JULY- DECEMBER 1996 B -5 -08 FI -14 ACCOUNTS RECEIVABLE CASH RECEIPTS CASH RECEIPT REPORTS, JANUARY — JUNE, 1997 B -6 -11 FI -15 ACCOUNTS RECEIVABLE CASH RECEIPTS — DAILY ENVELOPES JULY 1996 B -6 -06 FI -15 ACCOUNTS RECEIVABLE DAILY RECORDS OF CASH RECEIVED AUGUST — DECEMBER 1996 B -1 -10 FI -15 ACCOUNTS RECEIVABLE — DAILY RECORDS OF CASH RECEIVED OCTOBER 1996 B -1 -08 FI -15 ACCOUNTS RECEIVABLE DAILY RECORDS OF CASH RECEIVED CASH RECEIPTS, 1996 B -1 -13 FI -15 ACCOUNTS RECEIVABLE — DAILY RECORDS OF CASH RECEIVED CASH RECEIPTS /DAILY ENVELOPES JANUARY — FEBRUARY 1997 B-3-09 FI -15 ACCOUNTS RECEIVABLE DAILY RECORDS OF CASH RECEIVED CASH RECEIPTS /DAILY ENVELOPES MARCH - APRIL 1997 B -1 -09 A -3 -01 FI -15 ACCOUNTS RECEIVABLE DAILY RECORDS OF CASH RECEIVED CASH RECEIPTS /DAILY ENVELOPES MAY - JUNE 1997 FI -15 ACCOUNTS RECEIVABLE DAILY RECORDS OF CASH RECEIVED BILLS, FY 1997 B-3-04B FI -19 BANK RECONCILIATION ACCOUNT RECONCILIATION, VISA/MC STATEMENTS, MISC. BANKING FILES, FY 1997 A -4 -06 STATEMENTS FI -21 FI 33 CANCELLED CHECKS FY 1997 B -6 -01 A -7 -05 BALER MONTHLY ACCOUNTING REPORTS CASH RECEIPTS JANUARY 1995- DECEMBER 1996 FI -33 BALER MONTHLY ACCOUNTING REPORTS MUNICIPAL BILLING BOOKS JUNE — DECEMBER 1996 A -6 -12 FI -33 BALER MONTHLY ACCOUNTING REPORTS BALER INVOICES JULY 1996 — JUNE 1997 A -7 -12 FI -33 BALER MONTHLY ACCOUNTING REPORTS JANUARY — JUNE 1997 A -3 -10 FI -34 SANITATION MONTHLY ACCOUNTING REPORTS A -1 -15 JUNE 1996 - FEBRUARY 1997 Fl-36 V FUND 1 VES I VP.J 11V1P.1V1 RECORDS Tx"' IVI .I,m r" ..n r 1 1 )' / 11V V La 11V1PdV1 P11 P 1 177/ , D Ili B -1 -06C FI -39 SEVERANCE TAX REPORTS 1996 DEPARTMENT HEAD APPROVAL: O Kodiak Island Borough, Alaska Resolution No. 2004 -20 Page 4 of 5 OM 01 MAYOR'S ADMINISTRATIVE FILES CLOSED LITICATION FILES, 1989 1994 MUNICIPAL MEMBERSHIPS (AML, AKCOM, KI MAYORS LEAGUE) 1991 1993 e•o to 14-02 ' MANAGER-IS OFFICE/I 2 10 MANAGER'S OFFI E4 a 0is 01 OM 01 MAYOR'S ADMINISTRATIVE FILES OM 01 MAYOR'S ADMINISTRATIVE FILES LITIGATION CAS APPLICANTS NOT SELECTED FOR BOROUGH EMPLOYMENTS, JANUARY 2000 - MAY 2002 MANAGER'S OFFICE /0 11 FILES VARIOUS COURT CASES, 1982 1992 FY 1990, 1995, AND 1996 MANAGER'S OFFIGE4 'l 05 ...................... MANAGER=S OFFICE /0 11 C MANAGER'S OFFICE /0 -11 -C GM-04 PE -02 EMPLOYMENT APPLICATIONS 1992 1991 DEPARTMENT HEAD APPROVAL: These records totaling cu. ft. were destroyed on Kodiak Island Borough, Alaska \LASKA MUNICIPAL LEACUE, 1992 1994 DONALD ARNDT, 1992; ,ICK BUNDY, 1992; NANCY MAGNUSON, 1992 I1 01 MANAGER'S OFFICE /0 11 C Resolution No. 2004 -20 Page 5 of 5