2004-16 Disposal of Borough RecordsKODIAK ISLAND BOROUGH
RESOLUTION NO. 2004 -16
Introduced by: Borough Clerk
Requested by: Borough Clerk
Drafted by: Records Manager
Introduced: 06/03/2004
Adopted: 06/03/2004
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY
AUTHORIZING THE RECORDS MANAGER TO DISPOSE
OF CERTAIN KODIAK ISLAND BOROUGH RECORDS
WHEREAS, the Finance director reviewed and authorized the destruction of the specific
records attached to this resolution; and
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of records
which were certified by the clerk and attorney as having no legal or administrative value or
historical interest; and
WHEREAS, Resolution No. 95 -01 and amendments provides the minimum retention
requirements for specific records; and
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of records
which have been optical disc imaged;
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK
ISLAND BOROUGH THAT:
Section 1: The attached lists of records are not of a historical, legal, nor administrative value and
have met the minimum retention requirements.
Section 2: These records may be destroyed as provided by Kodiak Island Borough Code
2.16.200.B.
ATTEST:
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS THIRD DAY OF MAY 2004
Judith A. Nielsen, C, Borough Clerk
Kodiak Island Borough, Alaska
KODIAK ISLAND BOROUGH
Gabrielle LeDoux, BorougliMayor
Resolution No. 2004 -16
Page 1 of 4
(Clerk's note: the struck -out items were not destroyed based on the attorney's opinion dated June 1, 2004.)
SERIES
FI -06
FI -07
FI -07
FI -07
FI -07
FI -07
FI -07
FI -07
lFI09
FI -11
FI -11
FI -11
FI -13
FI -13
FI -13
FI -13
FI -13
FI -13
FI -14
RECORD SERIES
JOURNAL VOUCHERS -
ACCOUNTING REPORTS
PROPERTY TAX
ACCOUNTING
PROPERTY TAX
ACCOUNTING
PROPERTY TAX
ACCOUNTING
PROPERTY TAX
ACCOUNTING
PROPERTY TAX
ACCOUNTING
PROPERTY TAX
ACCOUNTING
PROPERTY TAX
ACCOUNTING
PROPERTY TAX TAX
FORECLOSURE
PROPERTY TAX TAX
FORECLOSURE
UTILITY MONTHLY
REPORTS
UTILITY MONTHLY
REPORTS
UTILITY MONTHLY
REPORTS
UTILITY MONTHLY
REPORTS
ACCOUNTS PAYABLE
ACCOUNTS PAYABLE
ACCOUNTS PAYABLE
ACCOUNTS PAYABLE
ACCOUNTS PAYABLE
ACCOUNTS PAYABLE
ACCOUNTS RECEIVABLE -
CASH RECEIPTS
FI -14 ACCOUNTS RECEIVABLE -
CASH RECEIPTS
Kodiak Island Borough, Alaska
FINANCE DEPARTMENT
COMMENTS
JOURNAL ENTRIES, FY 1996
!CPO REPORTS, PAYMENT AND ADJUSTMENTS,
JANUARY — DECEMBER 1995
ITAX BILLING, 1994, 1995
SEPTEMBER — DECEMBER 1995
MONTHLY ADJUSTMENT FILES, JANUARY —
DECEMBER 1995
JANUARY -MARCH 1996
APRIL -JUNE 1996
A, 1996
B -D, 1996
E -J, 1996
K -L, 1996
M -R, 1996
S -Z, 1996
MAY - OCTOBER 1995
JANUARY -JUNE 1996
OCATII
A -1 -20
A -6 -07
B -1 -06C
B -3 -05
CPO REPORTS, PROPERTY TAXES, DUPLICATE
BILLS, 1995
CPO REPORTS, DETAIL TAX ROLL LISTING B -3 -06
PROPERTY TAXES, DUPLICATE BILLS, 1995
CPO REPORTS, TAXES - PERS AND VESSELL A -4 -12
(COPIES OF TAX BILLS), TAXES - REAL COPIES
OF TAX BILLS (ZIP CODE ORDER BOOKS 1 -5),
FY 1996
CPO REPORTS, PROPERTY TAX PAYMENTS B -7 -04
AND ADJUSTMENTS AND CALCULATION OF
INTEREST AND UPDATE, JANUARY — JUNE
1996
CPO REPORTS, TAXES - REAL PROPERTY
COPIES OF TAX BILLS, ZIP -CODE ORDER -
BOOKS 6 -10, 1996
CPO REPORTS, TAX ADJUSTMENT, 1992, TAX A 2 07
CALCULATION, 1993
CPO REPORTS, TAX ROLL LISTINC, 1993
G -7 -06
H 1 03
A -5 -07
B -2 -05
B -2 -06
A -3 -06
A -5 -03
A -5 -04
A -6 -03
A -6 -04
A -7 -03
A -7 -04
B -4 -06
B -5 -03
Resolution No. 2004 -16
Page 2 of 4
SERIES# 1 RECORD SERIES
FI 15 ACCOUNTS RECEIVABLE
DAILY RECORDS OF CASH
RECEIVED
FI -15 ACCOUNTS RECEIVABLE -
DAILY RECORDS OF CASH
RECEIVED
FI -15 ACCOUNTS RECEIVABLE- CASH RECEIPTS, AUGUST 1995
FI -15
FI -15
FI -15
FI -15
FI -15
FI -15
FI -15
FI -15
FI -19
FI 22
DAILY RECORDS OF CASH
RECEIVED
ACCOUNTS RECEIVABLE -
DAILY RECORDS OF CASH
RECEIVED
ACCOUNTS RECEIVABLE -
DAILY RECORDS OF CASH
RECEIVED
ACCOUNTS RECEIVABLE -
DAILY RECORDS OF CASH
RECEIVED
ACCOUNTS RECEIVABLE -
DAILY RECORDS OF CASH
RECEIVED
ACCOUNTS RECEIVABLE -
DAILY RECORDS OF CASH
RECEIVED
ACCOUNTS RECEIVABLE -
DAILY RECORDS OF CASH
RECEIVED
ACCOUNTS RECEIVABLE -
DAILY RECORDS OF CASH
RECEIVED
ACCOUNTS RECEIVABLE -
DAILY RECORDS OF CASH
RECEIVED
FI -19 BANK RECONCILIATION
STATEMENTS
Kodiak Island Borough, Alaska
FINANCE DEPARTMENT
COMMENTS
CASH RECEIPTS, 1993
CASH RECEIPTS, JULY 1995
CASH RECEIPTS, SEPTEMBER 1995
CASH RECEIPTS, OCTOBER 1995
CASH RECEIPTS, NOVEMBER 1995
................
CASH RECEIPTS, DECEMBER 1995
CASH RECEIPTS, JANUARY- FEBRUARY 1996 B -4 -03
BANK RECONCILIATION
STATEMENTS
EMPLOYEE CASE FILES
CASH RECEIPTS, MARCH -APRIL 1996
CASH RECEIPTS, JUNE 1996
CASH RECEIPTS, MAY 1996
CENTRAL TREASURY
RECONCILIATION /CONCENTRATION ACCT
RECONCILIATION
IBANKING FILES 1996
TERMINATED EMPLOYEE FILES DESTROY
YEAR END 2003, 1995 AND 1996
A -7 -01
OCA,
B-7-09
A -7 -02
B -5 -01
B -5 -02
B-7-01
B -7 -02
B -4 -04
B -5 -04
B -6 -03
A -2 -14
B -1 -06C
Resolution No. 2004 -16
Page 3 of 4
SERIES
iFT -27
FI -27
FI -33
FI -33
FI -33
FI -34
FI -34
FI -36
FI 37
FI 37
FI 37
FI -42
RECORD SERIES
PAYROLL BACKUP
RECORDS
PAYROLL BACKUP
RECORDS
BALER MONTHLY
ACCOUNTING REPORTS
BALER MONTHLY
ACCOUNTING REPORTS
BALER MONTHLY
ACCOUNTING REPORTS
SANITATION MONTHLY
ACCOUNTING REPORTS
SANITATION MONTHLY
ACCOUNTING REPORTS
FUND INVESTMENT RECORS
GRANT FILES
CRANT FILES
CRANT FILES
JE EDITS
FI -42 JE EDITS
FI -42 JE EDITS
1996
Approval:
These records totaling
Kodiak Island Borough, Alaska
NANCE DEPARTMENT
COMMENTS'
JANUARY -JUNE 30.
JULY— DECEMBER 1999
JULY- DECEMBER, 1995
1996
1996
A -1 -17
cu. ft. were destroyed on
INVESTMENT STATEMENTS, 1996
FY1993 FY1996
FY1993 FY1994
FY1993 FY1996
WORKPAPERS /INFORMATION FOR ANNUAL
AUDIT, 2000
CHECK REGISTER DETAIL /SUMMARY,
MANUAL VOID CHECKS, PURCHASE ORDERS,
INVOICE INPUT EDITS FEBRUARY -JUNE, 2001
CHECK REGISTER DETAIL /SUMMARY
MANUAL VOID CHECKS/PO INVOICE JULY
2000- JANUARY 2001
Date:
B -7 -11
B -1 -06C
04
B -3 -08
Resolution No. 2004 -16
Page 4 of 4