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2003-21 Disposal of Borough RecordsKODIAK ISLAND BOROUGH RESOLUTION NO. 2003 -21 Introduced by: Borough Clerk Requested by: Borough Clerk Drafted by: Records Manager Introduced: 06/19/2003 Adopted: 06/19/2003 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF CERTAIN KODIAK ISLAND BOROUGH RECORDS WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of records which were certified by the clerk and attorney as having no legal or administrative value or historical interest; and WHEREAS, Resolution No. 95 -01 and amendments provides the minimum retention requirements for specific records; and WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of records which have been optical disc imaged; and WHEREAS, the department directors have reviewed and authorized the destruction of the specific records attached to this resolution; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The attached lists of records are not of a historical, legal, nor administrative value and have met the minimum retention requirements. Section 2: These records may be destroyed as provided by Kodiak Island Borough Code 2.16.200.B. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS NINETEENTH DAY OF JUNE, 2003 KODIAK ISLAND BOROUGH i saC e tv7 4 Gabrielle LeDoux, Mayor Judith A. Nielsen, AMC, Borough Clerk Kodiak Island Borough Resolution No. 2003 -21 Page 1 of 5 I RECORDS DESTRUCTION AUTHORIZATION I DEPARTMENT: ASSESSING REASON FOR DESTRUCTION: These records have complied with the General Retention Schedule, Resolution No. 95 -01, dated February 2, 1995. Series No. Record Series, Title, and Description I RECORDS DESTRUCTION AUTHORIZATION AO -01 Assessment Records 1977 -1984 I DEPARTMENT: CLERK Char� of Address Cards 1988 -1999 On site A roval: • Date: - _ �.vs I ( 3 P ' � i REASON FOR DESTRUCTION: These records have complied with the General Retention Schedule, Resolution No. 95 -01, dated February 2, 1995. Series No. Record Series, Title, and Description Box No. BC -01 Administrative Subject Files 1995 -1996 E -5 -06 BC -11 Conflict of Interest Statements 1980 04 -B BC -23 Voted Ballots 1999 E -1 -09 BC -23 Voted Ballots 2000 E -5 -10 BC -23 Voted Ballots 2000 E -6 -10 BC -28 Election Records 04 -A BC -50 Recounts /Contested Election 1984 04 -C Approval: ' /1/ ‘ � 1r �2P Date: Z.:. 42 0C; =4 I RECORDS DESTRUCTION AUTHORIZATION I DEPARTMENT: ASSESSING REASON FOR DESTRUCTION: These records have complied with the General Retention Schedule, Resolution No. 95 -01, dated February 2, 1995. Series No. Record Series, Title, and Description Box No. AO -01 Assessment Records 1977 -1984 F -1 -09 AO -03 Char� of Address Cards 1988 -1999 On site A roval: • Date: - _ �.vs I ( 3 P ' � i Kodiak Island Borough Resolution No. 2003 -21 Page 2 of 5 RECORDS DESTRUCTION AUTHORIZATION DEPARTMENT: FINANCE COMMUNITY DEVELOPMENT REASON FOR DESTRUCTION: These records have complied with the General Retention Schedule, Resolution No. 95 -01, dated February 2, 1995. Series No. Record Series, Title, and Description Box No. FI -05 Short Reports, 1999 B -4 -07B FI -06 Journal Vouchers 1994 -1995 A -3 -07 FI -07 Property Tax Accounting - CPO Reports 1994 A -6 -16 FI -07 Property Tax Accounting - CPO Reports 1995 A -2 -05 FI -07 Property Tax Accounting - CPO Reports 1995 B -7 -03 FI -07 Property Tax Accounting - CPO Reports 1995 B -6 -04 RECORDS DESTRUCTION AUTHORIZATION DEPARTMENT: CHILDCARE COMMUNITY DEVELOPMENT REASON FOR DESTRUCTION: These records have complied with the General Retention Schedule, Resolution No. 95 -01, dated February 2, 1995. Series No. Record Series, Title, and Description Box No. DC -01 Parent Files 1994 -1995 J -5 -02 Approval: f 79L Date: 6 -/ - ©3 I RECORDS DESTRUCTION AUTHORIZATION DEPARTMENT: COMMUNITY DEVELOPMENT REASON FOR DESTRUCTION: These records have complied with the General Retention Schedule, Resolution No. 95 -01, dated February 2, 1995. Series No. Record Series, Title ..951,Description Box No. CD -1 1 Jun mov 'i - s 1995 E -3 -15 Approval: _ Date: - di Kodiak Island Borough Resolution No. 2003 -21 Page 3 of 5 Series No. Record Series, Title, and Description Box No. FI -07 Property Tax Accounting - CPO Reports, 1993 H -1 -01 FI -07 Property Tax Accounting - CPO Reports, 1993 H -1 -02 FI -1 1 Utility Reports, May - August 1994 B -4 -09 FI -1 1 Utility Reports, July - December 1994 B -5 -09 FI -1 1 Utility Reports, January - April 1995 A -2 -06 FI -1 1 Utility Reports, May - August 1995 B -5 -10 FI -13 Accounts Payable 1995 A A -5 -09 FI -13 Accounts Payable 1995 B -D A -6 -10 FI -13 Accounts Payable 1995 E -J A -4 -10 FI -13 Accounts Payable 1995 KODIAK AK 99615 -L A -4 -09 FI -13 Accounts Payable 1995 M -R A -3 -11 FI -13 Accounts Payable 1995 S -Z A -3 -12 FI -15 Accounts Receivable, July 1994 H -2 -02 FI -15 Accounts Receivable, September 1994 F -2 -03 FI -15 Accounts Receivable, October 1994 H -2 -01 FI -15 Accounts Receivable, November 1994 F -3 -03 FI -15 Accounts Receivable, December 1994 F -3 -01 FI -15 Accounts Receivable, September - December 1994 0 -7 FI -14 Accounts Receivable, January - April 1995 B -4 -05 FI -15 Accounts Receivable, January 1995 A -5 -01 FI -15 Accounts Receivable, February 1995 A -5 -02 FI -15 Accounts Receivable, March - April 1995 A -6 -01 FI -15 Accounts Receivable, May -June 1995 A -6 -02 FI -27 Payroll Back -up Records, FY 97 -98, A -L G -4 -09 FI -27 Payroll Back -up Records, July 1996 - February 1997 F -4 -01 FI -27 Payroll Back -up Records January - December 1996; March - June 1997 G -7 -03 FI -27 Payroll Back -up Records, July - December 1998 0 -10 FI -27 Payroll Back -up Records, FY 97 -98, M -Z G -2 -07 Kodiak Island Borough Resolution No. 2003 -21 Page 4 of 5 These records totaling _ cu. ft. will be destroyed on June 30, 2003. Kodiak Island Borough Resolution No. 2003 -2 Page 5 of 5 Series No. Record Series, Title, and Description Box No. FI -27 Payroll Back -up Records, January, June 1999 A -7 -06 FI -33 Bailer Monthly Accounting Reports, 1995 A -1 -24 FI -33 Bailer Monthly Accounting Reports, July 1994- February 1995 A -1 -18 FI -34 Sanitation Monthly Accounting Reports, 1995 A -1 -23 FI -35 Hospital Accounting Records, Banking 1995 A -1 -01 FI -36 Fund Investment Records, 1994 0 -3A FI -36 Fund Investment Records, 1995 B-1-01A FI -36 Fund Investment Records, 1995 B-1-01E FI -36 Fund Investment Records, 1995 B-1-01D FI -39 Severance Taxes, FY 1994 H-3-01A FI -39 Severance Taxes, FY 1995 H-3-01B FI -40 Requests for Proposals, 2001 0-2 FI -42 JE Edits, July - December 1998, Box 1 of 2 0 -5 FI -42 JE Edits, July - December 1998, Box 2 of 2 0 -6 FI -42 JE Edits, March - June 1997 0-9 FI -42 JE Edits, July 1998 - June 1999 B -4 -07A FI -45 Land Sales, 1098's 1993 -1995 G -1 -07 M zw 2 Date: 6 " /*Z` e:), Approval: RECORDS DESTRUCTION AUTHORIZATION DEPARTMENT: MANAGER'S OFFICE /MAYOR'S OFFICE REASON FOR DESTRUCTION: These records have complied with the General Retention Schedule, Resolution No. 95 -01, dated February 2, 1995. Series No. Record Series, Title, and Description Box No. MG -03 Grant Project Files, 1995 I-7-11C OM -12 Legal Administrative Files 1 -3 -10 OM -19 Non - profit Organization Files 1 -2 -01 Approval: Gv------ Date: to • i — 03 These records totaling _ cu. ft. will be destroyed on June 30, 2003. Kodiak Island Borough Resolution No. 2003 -2 Page 5 of 5