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2003-01 Adopting Strategic Plan for Years 2004-2008A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE KODIAK ISLAND BOROUGH STRATEGIC PLAN FOR THE YEARS 2004 -2008 WHEREAS, the Kodiak Island Borough Assembly held strategic planning session on December 14, 2002; and WHEREAS, this session culminated in the preparation of the Kodiak Island Borough Strategic Plan for the years 2004 -2008; and WHEREAS, the Kodiak Island Borough Strategic Plan outlines the Kodiak Island Borough's mission, vision, and guiding principles; and WHEREAS, the Kodiak Island Borough Assembly desires a formal adoption of the Kodiak Island Borough Strategic Plan; NOW, THEREFORE, BE IT RESOLVED BY THE KODIAK ISLAND BOROUGH ASSEMBLY that the Kodiak Island Borough Strategic Plan for the years 2004 -2008 which outlines the Kodiak Island Borough's mission, vision, and guiding principles is hereby adopted. ATTEST: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS SIXTEENTH DAY OF JANUARY 2003 Judith A. Ni n, cMC, Bo'ough Clerk KODIAK ISLAND BOROUGH RESOLUTION NO. 2003 -01 Introduced by: Manager Carlson Requested by: Assembly Drafted by: Borough Clerk Introduced: 01/16/2003 Adopted: 01/16/2003 KODIAK ISLAND BOROUGH Gabrielle LeDoux, Borough Mayor Kodiak Island Borough, Alaska Resolution No. 2003 -01 Page 1 of 8 u land4, STRATEGIC PLAN (FISCAL YEARS 2004 -2008) Adopted by the Kodiak Island Borough Assembly Resolution No. 2003 -01 KODIAK ISLAND BOROUGH'S MISSION, VISION, AND GUIDING PRINCIPLES I. MISSION Our Mission is to provide quality service to the public in a fiscally responsible manner while fulfilling Borough responsibilities and exercising powers required by Alaska Statute Title 29 and the Kodiak Island Borough Code of Ordinances. II. VISION Our vision is that the Kodiak Island Borough government is trusted and respected as a leader in providing the highest quality of services to the public in a cost effective, efficient manner, that is open, dynamic, and focused. III. OUR GUIDING PRINCIPLES ACCESSIBILITY All citizens and employees throughout the Borough, regardless of abilities, will have ready access to our services and facilities. Language and culture will not be barriers. Our operations will be open to the public and will ensure fair and equitable treatment for all. ACCOUNTABILITY We will ensure public funds will be administered as required by State law, in a manner that maximizes services in balance with available resources. We will do so in full accordance with the law and in the public interest with the highest degree of integrity. CUSTOMERS We will operate in a customer - driven manner both internally and externally with a focus on treating all persons with courtesy and respect. We will strive to provide the highest quality service and ensure customer satisfaction. DIVERSITY We will treat all citizens with dignity and respect. We will demonstrate through our actions an understanding and appreciation for cultural diversity and individual differences. Under no circumstances will harassment or discrimination of a sexual, religious, or racial nature be tolerated. Kodiak Island Borough, Alaska Resolution No. 2003 -01 Page 2 of 8 VALUED EMPLOYEES AND VOLUNTEERS We will enable and encourage employees and volunteers to self manage their work with the expectation that they are accountable for their decisions and actions. We will strive to provide and maintain quality- working conditions along with providing the resources necessary for success. While recognizing the importance of each member's contributions to the operation, we will nurture teamwork and recognize and reward hard work, creativity, and innovation. PURSUIT OF EXCELLENCE We are committed to quality and excellence and will strive for continuous improvements and creativity and will not be satisfied with "that's the way we have always done it." MISSION - DRIVEN We will focus our efforts on the mission of the Kodiak Island Borough and not allow needless rules and bureaucracy, get in the way of accomplishing our objectives. Flexibility and responsiveness, with accountability, will be the principal boundaries of our operation. INTEGRITY, LOYALTY, AND TRUST Ethical conduct is paramount and we will work to create an environment of trust and loyalty based on open, honest, and positive interactions with whomever we have contact. STEWARDSHIP We are committed to and expect the most efficient use of the public's resources and will strive to maximize the life, value, and utility of the public property under our trusteeship. TEAMWORK We will work professionally and cooperatively together as a team with a spirit of mutual respect to accomplish our mission, recognizing the important contributions each member can bring to the operation. IV. KODIAK ISLAND BOROUGH GOALS The Kodiak Island Borough was created as a regional government to serve the public by financing and administering the primary functions of Education, Assessment & Collection of Taxes, Land Use through Planning & Zoning, Mental and Physical Health, and General Administration. Other services include Solid Waste Collection and Disposal, Parks and Recreation, Economic Development, and Animal Control. It is our overall goal to provide these services in an efficient and cost effective manner, and to strive for public satisfaction. The following strategies are designed to accomplish these goals and are modified annually to be used as a foundation for the design and implementation of the Kodiak Island Borough's annual budget. V. KODIAK ISLAND BOROUGH'S CORE STRATEGIES Overall strategic theme: To build and maintain credibility, trust, and accountability to the public. We must continually work to improve our services and allocate our resources wisely. We must listen carefully to our citizens and to fully and effectively inform them of how our actions are addressing their needs and concerns. Table of Powers MANDATORY POWERS A. Education B. General Administration and Finance C. Tax Assessment and Collection D. Planning and Zoning Kodiak Island Borough, Alaska Resolution No. 2003 -01 Page 3 of 8 ADOPTED POWERS E. Community Health (restricted area - wide)' F. Solid Waste Collection and Disposal (non area -wide, outside cities) G. Parks and Recreation (non area -wide, outside cities) H. Economic Development (non area -wide, outside cities) I. Animal Control (non area -wide, outside cities) A. Education Goals and Objectives 1. Pursue increased funding at the state and federal level to offset the local cost for education. A. Maintain a vigilant and active lobbying effort to insure a strong voice for education at the state and federal level. B. Continue to actively participate and support regional organizations such as the Alaska Municipal League and the Southwest Alaska Municipal Conference as vehicles for increased funding for education. 2. Continue to improve our positive and cooperative working relationship with the Kodiak Island Borough School District that maximizes efficiency and positive outcomes. A. Annually create and or review a memorandum of agreement for all in -kind projects and operations prior to budget preparations by both bodies, that stipulates service types, levels and agreed costs and financial plans. B. Create a long -term fiscal plan for budget purposes that deal with the contribution cap, SB 36, and the fiscal shortfalls projected for the State of Alaska in 2004 -2005, that minimizes negative impacts on school district operations and ensures solid educational programs and adequate maintenance and operations of school facilities. C. Seek cooperative solutions to educational needs that are balanced, sustainable, and effective. 3. Continue with the current momentum towards addressing the physical condition and safety needs of educational facilities. A. Create and provide to the voters a General Obligation Bond ballot to take advantage of the current program for State participation on bonded debt for school facilities. B. Conduct a comprehensive needs and condition survey of all facilities. C. Generate a short (one year) and long term (five year) plan with funding and staffing needs to address any deficiencies for each facility. D. Focus on projects that are eligible for the State's Major Maintenance bond program and insure that all eligible projects are submitted for consideration and scoring. E. Complete a memorandum of understanding between KIB and KIBSD that will minimize confusion, delineate responsibilities, and achieve cooperative completion of maintenance programs in a cost effective manner. 4. Aggressively pursue a vocational educational program that addresses regional needs and includes a cooperative effort between educational providers. This program will include the renovation of the existing voc -ed facility and the addition of a community This adopted power is restricted to Hospital and Mental Health services only. Kodiak Island Borough, Alaska Resolution No. 2003 -01 Page 4 of 8 voc -ed facility that is integrated with the needs of the School District and the Kodiak College with a goal of providing training and skills to address the needs of the local economy. A. Work with stakeholders to generate a listing of local labor needs to ensure training funds are appropriate and focused. B. Continue to work with the Kodiak Island Borough School District in the "Career Pathways" program to insure physical plant needs are met and to coordinate with Kodiak College. B. General Administration and Finance Goals and Objectives 1. Create and maintain a long term fiscal plan that incorporates Kodiak Island Borough School District funding and maintenance costs for all Borough operations including enterprise funds that includes contingency plans for the potential of significant financial crisis at the State level in 2005 -2006 due to the depletion of the Constitutional Budget Reserve. A. Update the existing long -term fiscal plan to produce a reliable and comprehensive plan reflecting assumptions and fiscal projections under the current fiscal and political environment. 2. Continue to provide reliable and competent accounting services to all Borough operations and departments and ensure timely reconciliation of all accounts receivable and payable. A. Continue to protect the corpus account of the Facilities Fund to offset the need for increased taxation. B. Safeguard Borough assets through an investment program that stresses safety of principal as a priority but still yields sufficient returns on investments to offset the need for tax dollars. 3. Annually examine user fees during the budget process to ensure the fee structure fairly reflects the cost of providing special services or objectively quantifies general fund subsidies for Assembly consideration. A. Ensure all user fees cover the actual cost of providing the service unless a lower level of funding has been approved by the Assembly to minimize general fund subsidies of special services. 4. Increase the volume and quality of public information and education using all forms of media in a cost effective manner that allows for interactive or two -way communications. A. Expand and maintain a quality web page that allows for access to public interest in items such as meeting schedules, minutes, and agendas, review items, along with maps showing trails, wetlands, ownership and evacuation plans and additional links to other public resources. B. Provide the Assembly and public with accurate and timely financial reports that reflects the Borough's financial position in a user - friendly format. 5. Review current policies and procedures to reduce the inventory of tax - foreclosed property through annual sale that minimizes negative community impacts. A. Review current process to ensure all properties are reviewed and selected for documented public purposes prior to disposal in a timely manner. 6. Continue to work with municipalities and other service providers to increase efficiencies and cooperation that will lower costs to the citizens. Kodiak Island Borough, Alaska Resolution No. 2003 -01 Page 5 of 8 A. Continue to pursue efficiencies by utilizing municipal services in a cooperative manner with all municipalities. B. Continue to seek out and evaluate all options for providing superior services through consolidation, annexation, unification or other methods that may maximize efficiencies. 7. Continue to review and implement land sale strategies that are in balance with the real estate market and provide the transfer of developable public lands to the private sector in a cost effective manner. A. Evaluate all Borough land and conduct another land sale in the summer of 2003 of land that is appropriate for development and in demand. C. Tax Assessment and Collection Goals and Objectives 1. Continue to provide a comprehensive taxation and assessment program that is fair and equitable for all citizens and provides adequate funding to accomplish the mission statement. A. Review all forms of taxation to ensure 100% inclusion. B. Continue to review the property inventory to ensure valuations and data are currents. 2. Review taxation options with an eye towards diversification of taxation in order to spread the tax burden as much as possible. A. Review current flat rate boat tax and make recommendations to cover cost of administration. 3. Implement a Geographic Information System (GIS) for the Kodiak Island Borough. A. Form a steering committee of GIS stakeholders that address the implementation and maintenance of a web ready GIS system. B. Encourage the participation of other entities to collaborate cooperatively in the GIS process and ensure compatibility to the greatest extent possible with federal and state agencies. C. Integrate the GIS program with the E -911 system and seek financing opportunities through the grant process. D. Planning and Zoning Goals and Objectives 1. Create a stepped program and curriculum for the training of Planning and Zoning Commissioners that address both the legal and community responsibilities of the positions and recognizes the need for continued talent and expertise at this level. A. Facilitate the attendance of new commissioners to "New Commissioners" training programs, along with subscription services to appropriate planning books and periodicals along with building up the existing in house media library. B. Provide through the Borough clerk's office training for the proper and legal process for meetings to ensure fair and equitable treatment of Borough citizens. 2. Create and implement a phased plan for updating the Comprehensive Plan with maximum public input and review and update and incorporation of the various area plans. A. Prioritize the updating of Village Community Plans in an expedited manner to ensure their plans are current and useful in their grant applications. B. Create a template for the processing of sub -area plans that are integrated with the Borough comprehensive plan to ensure a responsive, cost effective and Kodiak Island Borough, Alaska Resolution No. 2003 -01 Page 6 of 8 active review process that facilitates citizens needs and excites and encourages citizen participation. C. To the extent possible, merge the Coastal Zone Management Plan with the Kodiak Island Borough Comprehensive Plan to maximize efficiencies and minimize confusion. 3. Review existing zoning ordinances with a focus on minimizing the amount of zones where possible to mitigate confusion. A. Periodically review adopted zoning districts to ensure that they are appropriate and focused on the needs and direction provided by the Comprehensive Plan. 4. Continue to work towards maximum service delivery and minimal staffing levels by increasing use and efficiencies of existing assets and state /federal planning grants and efforts. A. Seek out and utilize other State and Federal planning programs and integrate them with existing Borough planning needs to maximize resources. E. Community Health Goals and Objectives 1. Create a long term facilities plan for the Hospital and Mental Health Center. A. Working with the contractor and advisory groups create a long -term plan for health facility maintenance and construction to serve the needs and changing demographics of the community. 2. Seek to acquire sufficient land to support future Hospital growth that is reflective of the long -term facilities plan for the Hospital. A. Utilizing the product of E. 1. A., seek to acquire sufficient land to serve any future construction needs. F. Solid Waste Collection and Disposal Goals and Objectives 1. Consolidate existing plans and long -term needs into a comprehensive plan that addresses the solid waste function in an economic and efficient manner. A. Integrate the Solid Waste Rate Study into current operations. B. Identify future site for landfill and options for utilization of existing landfill after closeout. C. Review and implement any needed operational safety items at the landfill facility. D. Continue to take steps that will extend the existing landfill for as long as possible without going out of the current permitted area. E. As part of the plan identify and quantify all forms of subsidies and equate progressive effects such as recycling to the impact on landfill life and the relationship to costs. 2. Evaluate and analyze the recycling program to create a long term participatory program and plan that is economically sustainable. A. Coordinate with stakeholders and product producers with a focus on rewarding good practices and minimizing solid waste production. G. Parks and Recreation Goals and Objectives 1. Evaluate and identify those lands under KIB ownership that would be appropriate for parks and recreation facilities. A. Study the Salonie Creek valley for potential expansion of recreational uses. B. Review urban areas for potential neighborhood pocket parks in areas of growth. Kodiak Island Borough, Alaska Resolution No. 2003 -01 Page 7 of 8 C. Develop standards for playground equipment and related improvements to ensure the highest degree of utility at the lowest reasonable cost. 2. Create a road system trails plan using public participation and existing trails with a focus on a trail network that is interconnected and allows for maximum use for all citizens. A. Reenergize the Parks and Recreation Committee and complete a trails plan that is web ready and easily accessible for all citizens. H. Economic Development Goals and Objectives 1. Maintain vigilance and effective participation in fishery politics and legislation that advocates for long term preservation of landings of product to the Kodiak Island Borough and ensures any environmental restrictions on fisheries are based on sound science and fairly reflects any socio- economic impacts on our region. A. Create and fund a fishery based economic enterprise fund to address the long term health of the local fishing industry and staff the fund with personnel that has the expertise and initiative to pursue a comprehensive and effective program that leads to sustainable and economically productive fisheries that insure the long term health of the fishery habitat and ecosystem. B. Find and work with industry representatives that have a regional and cooperative focus to assist in the direction of efforts and resources in affecting fisheries policy and legislation. C. Determine and foster strategies to create a statewide force to offset negative, incorrect or misleading information about fisheries. 2. Actively pursue construction of the proposed Public Air Terminal Facility at the State Airport that includes a fiscal plan and a review of the feasibility of an Airport Authority. A. Insure the Public Air Terminal Facility is integrated with the State and Borough Transportation and Comprehensive Plans. 3. Continue to pursue high quality telecommunications access through fiber optics and Internet access to outlying areas. A. Insure that telecommunications are integrated into the long -term plans that allow for maximum efficiencies and minimize redundancies through use of common easements and infrastructure. I. Animal Control Goals and Objectives 1. Continue to support a program that protects the public and animals in a cooperative manner with the public. A. Continue to have a Community Development Department monitor the contract to ensure conflicts are minimized and public health and safety is maximized. Kodiak Island Borough, Alaska Resolution No. 2003 -01 Page 8 of 8