2001-15 Disposal of Borough RecordsKODIAK ISLAND BOROUGH
RESOLUTION NO. 2001 -15
Introduced by: Borough Clerk
Requested by: Borough Clerk
Drafted by: Records Manager
Introduced: 03/01/2001
Adopted: 03/01/2001
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING
THE RECORDS MANAGER TO DISPOSE OF CERTAIN
KODIAK ISLAND BOROUGH RECORDS
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of
records which have been found not to be of historical interest nor to have a legal or
administrative value; and
WHEREAS, Resolution 95 -01 and amendments provides the minimum retention
requirements for specific records; and
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of
records which have been optical disc imaged; and
WHEREAS, the department head has reviewed and authorized the destruction of the
specific records attached to this resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: The attached lists of records are not of a historical, legal, nor
administrative value and have met the minimum retention requirements.
Section 2: These records may be destroyed as provided by Kodiak Island Borough
Code 2.16.200.B.
ATTEST:
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS FIRST DAY OF MARCH, 2001
,rd! . W2 (
dith A. Nielsen,
Borough Clerk
KODIAK ISLAND BOROUGH
Robin Heinrichs, Deputy Mayor
Kodiak Island Borough Resolution No. 2001 -15
Page 1 of 1
FI -09
90 UNCOLLECTED TAX FORECLOSURE /MONTHLY REPORTS
A -1 -03
FI -13
90/92 CHECK COPIES
A -1 -09
FI -06
90 UTILITY REPORTS (AUGUST)
A -1 -13
FI -13
93 CHECK COPIES (R -Z)
A -1 -16
FI -13
93 CHECK COPIES (A -B)
A -1 -19
FI -06
93 JOURNAL VOUCHERS (JULY 92 -JUNE 93)
A -2 -08
FI -07
92 TAX ROLL
A -4 -02
FI -07
93 PROPERTY PAYMENTS (JAN -DEC)
A -4 -05
FI -33
93 BALER REPORTS
A -4 -08
FI -42
96 JE EDITS (JULY -OCT)
A -5 -05
FI -37
88/93 GRANT FILES
A -5 -07
FI -28
92/93 PURCHASE ORDERS
A -5 -12
FI -34
93 SANITATION (JAN -JUNE)
A -6 -09
FI -33
93 BALER INVOICES
A -6 -11
FI -15
93 CASH RECEIPTS
A -6 -14
FI -15
91 CASH RECEIPTS (AUGUST)
A -7 -08
FI -34
93 SANITATION (JULY 92 -JAN 93)
A -7 -11
FI -15
93 BINDER (JULY -AUG) CASH RECEIPTS (JAN -FEB)
A -7 -13
FI -15
93 UTILITIES (SEPT -OCT)
A -7 -14
FI -14
81/92 CASH RECEIPTS (SECOND COPY)
A -7 -16
FI -39
92 SEVERANCE 86 -90 FORECLOSURES
B -1 -04
FI -45
91/92 LAND SALE PAYMENTS
B -2 -09
FI -21
91/92 CANCELED CHECKS (MAY 91 -JUNE 92)
B3 -10A
FI -21
90/92 CANCELED CHECKS (JULY -JUNE)
B3 -10B
RECORDS DESTRUCTION AUTHORIZATION
Department /Division: FINANCE DEVELOPMENT DATE: 3/01/01
REASON FOR DESTRUCTION:
X These records have complied with the General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
Series No. Record Series Title & Description
Box No.
FI -11
93 UTILITY REPORTS (MAY -JUNE)
B -4 -01
FI -il
93 UTILITY REPORTS (JANUARY- APRIL)
B -4 -02
FI -11
92 UTILITY REPORTS (SEPTEMBER - DECEMBER)
B -4 -11
FI -11
92 UTILITY REPORTS (JULY- DECEMBER)
B -4 -12
FI -13
77/78 CASH DISBURSEMENTS
B -5 -07
FI -19
91/93 BANK RECONCILIATION STATEMENTS
B -5 -05
FI -23
86/92 FEDERAL DEPOSIT TAX STUBS
F -5 -03
FI -37
88/92 GRANT FILES
F -6 -01 1
FI -13
93 CHECK COPIES (C -H)
G -2 -10
FI -21
89/92 CANCELED CHECKS (JULY 89 -JUNE 92)
G -6 -03
FI -22
89/91 BACKUP EMPLOYEE FILES
G -7 -07
BC -06
95/96 ASSEMBLY MEETING TAPES
E -1 -01
BC -06
97 ASSEMBLY MEETING TAPES
3 -1 -04
BC -23
98 BALLOTS - VOTED BALLOTS
E -1 -07
BC -23
98 BALLOTS - VOTED BALLOTS
E -3 -10
BC -29
98 ABSENTEE /QUESTIONED VOTING ENVELOPES
3 -6 -03
Department /Division: CLERK'S DEPARTMENT
REASON FOR DESTRUCTION:
X
These records have complied with the General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
APPROVALS: !�
Finance Department Director: /1 r2/
Borough Clerk: �i�l'i r�lDfLt�, ✓
Borough Assembly by Resolution No.
Borough Clerk:
//t2 /J(
4,
/ j�/- /5"
THESE RECORDS TOTAI/IING 54 CU. FT. WERE DESTROYED ON 3105-h [0
DATE: 3/01/01
Date:2- 2
Date: Z/23
Date:
Date: J5!2? i