2000-14 Record DisposalA RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING
THE RECORDS COORDINATOR TO DISPOSE OF CERTAIN
KODIAK ISLAND BOROUGH RECORDS
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of
records which have been found not to be of historical interest nor to have
a legal or administrative value; and
WHEREAS, Resolution 95 -01 and amendments, provides the minimum retention
requirements for specific records; and
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of
permanent records which have been optical disc imaged; and
WHEREAS, the department head has reviewed and authorized the destruction of the
specific records attached to this resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: The attached lists of records are not of an historical, legal, nor
administrative value and have met the minimum retention requirements.
Section 2: The attached list of permanent engineering /facility records have been
optical disc imaged and may be destroyed.
ATTEST:
ith A. Nielsen,
KODIAK ISLAND BOROUGH
RESOLUTION NO. 2000 -14
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS TWENTIETH DAY OF APRIL, 2000.
, Borough Clerk
Introduced by: Borough Clerk
Requested by: Borough Clerk
Drafted by: Records Manager
Introduced: 04/20/2000
Adopted: 04/20/2000
KODIAK ISLANDBOWlJGH
Ga /y L. Stevens, Borough Mayor
/
Kodiak Island Borough, Alaska Resolution No. 2000 -14
Page 1 of 3
BC -23
BALLOTS 10/96
I -1 -01
OM -04
E -2 -03
I -2 -11
OM -12
LEGAL ADMINISTRATION FILES
I -3 -10
E -2 -04
E -3 -04
E -3 -06
BC -28
MUNI ELECTION RECORDS,
TALLY BOOKS,
ETC.
E -6 -04
BC -23
BALLOTS 10/97
E -5 -04
PUNCH CARD TYPE
E -7 -05
BC -29
ABSENTEE VOTING 10/97
E -7 -05
OM -03
GRANT PROJECT FILES
I -1 -01
OM -04
LITIGATION CASE FILES
I -2 -11
OM -12
LEGAL ADMINISTRATION FILES
I -3 -10
RECORDS DESTRUCTION AUTHORIZATION
Department /Division: MAYOR OFFICE (PRIOR TO 10/19/98) DATE: 4/20/00
REASON FOR DESTRUCTION:
X These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
Series No. Record Series Title & Description
Department /Division: COMMUNITY DEVELOPMENT OFFICE DATE: 4/20/00
REASON FOR DESTRUCTION:
Box No.
X These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
Series No. Record Series Title & Description
Department /Division: CLERK'S OFFICE
REASON FOR DESTRUCTION:
Box No.
CD -11
JUNK REMOVAL FILES - FY 91
E -3 -13
DATE: 4/20/00
X These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995.
Series No. Record Series Title & Description
Kodiak Island Borough, Alaska
Box No.
Resolution No. 2000 -14
Page 2 of 3
EF-06
KARLUK: School: A/E contract /correspondence, A/E notice
to prodeed, bid documents, contract /change orders,
correspondence, drawings, final estimate, funding
proposal, grant payments, mechanical submittals, misc.
Corresp., project manual /addenda, Northface Cnstn
corresp., soil investigation, soils /site survey,
submittals /shop dwgs, and work of art. VILLAGE: Public
Safety Bldg: Corresp, grant forms, material costs,
permits /approvals, specifications, submittals, shop
dwgs. Bulk Fuel Storage: 87 litigation, Alutiq power
company, correspond, feasibility /design study, fuel
delivery, fuel pump proposal, general information,
grant. Electrification: 78 Contract documents, 83 Design
Report, 85 Analysis /project manual, 85 Contract, 85
Engineering Proposal, 86 Bulldozer, 85 Correspond,
management services, planholders, grant, material
submitted.
C -5 -1
C -6 -1
C -1 -2
C -2 -2
EF-06
CHINIAK: Community: 88 Tsunami Shelter Concept,
C -1 -5
Construction /close out, 95 subdivision improvements
C -2 -5
(Tsunami), correspondence, project manual /bid docs.
School: 80 -81 Remodel, Ed Specs, 82 -85 Chiniak School:
A/E contract - Correspondence, bid docs, close out docs,
contract /change order, contractor correspondence,
correspondence, cost files, site selection /work, state
correspondence, submittals, water supply, work of art.
Department /Division: ENGINEERING /FACILITIES OFFICE DATE: 4/20/00
REASON FOR DESTRUCTION:
X These records have been optical disc imaged and the disc
has been verified.
Series No. Record Series Title & Description
APPROVALS:
Manager:
Community Deve
Borough Clerk: ;'��- ,� Date: 3/4/2 0 /
Date: 3 of
Date: 0 a ,a4 e l
opment Director:
Manager (For Engineering):
Borough Assembly by Resolution No.
THESE RECORDS TOT INC (.7V/ CU.FT. WERE DESTROYED ON /0 O D
Date: c 5JP- 2,07_, )
Date: L llv 7 OlaCCD
Borough Clerk: () /oS� Date ://3/
Box No.
Kodiak Island Borough, Alaska Resolution No. 2000 -14
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