1999-28 Borough Records DisposalKODIAK ISLAND BOROUGH
RESOLUTION NO. 99 -28
Introduced by: Borough Clerk
Requested by: Borough Clerk
Drafted by: Records Manager
Introduced: 12/16/99
Adopted: 12/16/99
A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AUTHORIZING
THE RECORDS COORDINATOR TO DISPOSE OF CERTAIN KODIAK ISLAND
BOROUGH RECORDS
WHEREAS, Kodiak Island Borough Code 2.16.200 provides for the destruction of
records which have been found not to be of historical interest nor to have
a legal or administrative value; and
WHEREAS, Resolution No. 95 -01 provides the minimum retention requirements for
specific records and the attached list of Finance Department records have
met the minimum retention requirements; and
WHEREAS, Kodiak Island Borough Code 2.16.200 also provides for the destruction
of permanent Kodiak Island Borough records that have been microfilmed
or optical disc imaged; and
WHEREAS, the attached list of Engineering /Facilities Department records are of a
permanent nature and have been optical disc imaged and the disc has
been verified; and
WHEREAS, the Finance Department Director and the Engineering /Facilities
Department Director have reviewed the list of their respective records
and have authorized the destruction of the specific records attached to
this resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: The attached list of Finance Department records are not of an historical,
legal, nor administrative value and have met the minimum retention
requirements.
Section 2: The attached list of permanent Engineering /Facilities Department records
have been optical disc imaged and the disc shall be retained permanently.
Section 3: These records may be destroyed as provided by Kodiak Island Borough
Code 2.16.200.B.
Kodiak Island Borough, Alaska Resolution No. 99 -28
Page 1 of 7
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS SIXTEENTH DAY OF DECEMBER, 1999.
ATTEST:
J ith A. Nielsen,
, Borough Clerk
KODIAK ISLAN
G y L. Stevens
B. rough Mayor
OROUG
Kodiak Island Borough, Alaska Resolution No. 99 -28
Page 2 of 7
FI -34
SANITATION JAN -JUNE 1992
A3 -3
FI -34
SANITATION APRIL -AUG 1991
A6 -5
FI -33
BALER MONTHLY INVOICES
A2 -12
FI -33
BALER JULY -DEC 1991
A3 -13
FI -07
PROPERTY TAX MONTHLY REPORT JUL -DEC 19991
B7 -12
FI -13
R -T 1991 ACCOUNTS PAYABLE
B2 -12
FI -11
COMPUTER BINDERS 1991 -JUNE, 1992
Al -10
FI -ll
COMPUTER BINDERS JULY -DEC, 1991
A1-11
FI -28
PURCHASE ORDER BOOKS 1989
A7 -12
FI -15
CASH RECEIPTS 10/1991
A2 -2
FI -15
CASH RECEIPTS 12/1991
A2 -3
FI -06
JOURNAL VOUCHERS FY 1992
A2 -7
FI -15
CASH RECEIPTS 09/1991
A2 -10
FI -34
SANITATION MONTHLY ACCOUNTING JUL -DEC 1991
A3 -1
FI -15
CASH RECEIPTS NOV 91
A3 -2
FI -15
CASH RECEIPTS JUL 91
A3 -4
FI -28
PURCHASE ORDERS FY 90 -92
A3 -10
FI -33
BALER FY 92
A3 -14
FI -07
PROPERTY PAYMENT ADJUSTMENT FY 92
A4 -1
FI -11
PERMITS /CHECK REQUESTS
A6 -12
FI -15
CASH RECEIPTS MAY /JUNE 92
B1 -1
FI -15
CASH RECEIPTS APRIL 92
B1 -2
Department /Division: FINANCE OFFICE DATE: 12/9/99
REASON FOR DESTRUCTION:
X
Series No. Record Series Title & Description
Kodiak Island Borough, Alaska
RECORDS DESTRUCTION AUTHORIZATION
These records have complied with General Retention
Schedule, Resolution No. 95 -01, dated February 2, 1995
and can be destroyed.
Box No.
Resolution No. 99 -28
Page 3 of 7
FI -15
CASH RECEIPTS FEB /MARCH 92
B2 -8
FI -15
CASH RECEIPTS JAN 92
B3 -2
FI -11
UTILITY REPORTS APRIL /JULY 92
B3 -11
FI -11
UTILITY REPORTS MAY /AUG 92
B3 -12
FI -13
INVOICES /CHECKS /REQ FOR PYMT BREATH -F FY 92
B5 -5
FI -13
INVOICES /CHECKS /REQ FOR PYMT A -BOND FY 92
B5 -6
FI -13
INVOICES /CHECKS /REQ FOR PYMT KOD -H -N FY 92
B5 -7
FI -13
INVOICES /CHECKS /REQ FOR PYMT O -SITKA FY 92
B6 -4
FI -13
INVOICES /CHECKS /REQ FOR PYMT SMACK -Z FY 92
B6 -6
FI -15
CASH RECEIPTS MARCH /APRIL 92
B6 -7
FI -33
BALER MONTHLY ACCT. JAN -JUNE
B6 -11
FI -13
INVOICES /CHECKS /REQ FOR PYMT G- KODIAK FY 92
B7 -10
APPROVALS: / e '
Department Director: u�f11► Date: /- 4
Borough Assembly by Res lution N9. 9.. - t1i`'
� Date: (q J.1q� /2// /j
Borough Clerk: ( j /,/r. -./ �1 , .t / &„ Date: /7742e
THESE RECORDS TOTALING J I / /CU.FT. WERE DE ON i/(P(CO
Kodiak Island Borough, Alaska Resolution No. 99 -28
Page 4 of 7
RECORDS DESTRUCTION AUTHORIZATION
Department: Engineering /Facilities Date: 12/16/99
X These records have been optical disc imaged and the disc
has been verified.
Series No. Record Series Title & Description
Box No.
EF -06
SERVICE: Heliport: Bidding Phase /Mayor's File
Construction Phase; Design Guides; Design Phase;
Maintenance; Project Manual /Addenda; Payments.
Pedestrian Paths: East Elementary Pedestrian Path:
Corres /Docs; Costs /Payments /Reports; Project
Manual /Docs. Rezanof Drive Pathway: Corres /Docs;
Costs /Payments /Reports; Project Manual /Addenda. Rezanof
Drive Sidewalk: Corres; Engineer's Proposal /Cost
Estimate; Grant /Budget /Payments; Project Manual /Docs;
Repairs; Reports; Submittals. Recreation: Anton Larsen
Bay: Boat Dock: 82 -90 Repair; docs /Corresp; 95 Project
Manual. East& Peterson Parks: Docs /Corresp; Project
Manual. Kodiak Area Parks: Chiniak: Payments /Permits.
End of Road Park: Docs /Payments; Project Manual. Island
Lake: Payments. Kodiak Recreation Complex: Ballfields:
Docs /Corresp /Payments; Project Manual /Submittals. BMX
Track: Mill Bay: Payments; Monashka Bay: Payments,
etc /Plans; Panamaroff: Payments, etc /Plans; Salonie
Creek; Sargent Creek: Payments /Plans; Spruce Cape:
Design /Corres; Woodland Acres Park: Development; Project
manual, Docs /Corres; Parks & Recreation Meetings: 82 -83
Corres; 87 -88 Corres; 83 Minutes; State Fair Grounds:
Buildings Submittal /Bldgs Upgrade; Village Playgrounds:
Corres /Payments /Submittals; Project Manuals, Plans, and
Documents.
C5 -15
C6 -15
C1 -16
C2 -16
Kodiak Island Borough, Alaska Resolution No. 99 -28
Page 5 of 7
EF -06
FACILITIES: Borough Bdlg /Annes: Assembly Chambers: 78
Remodel study, 80 Generators RFP, 82 Cost Estimate, 82
Docs /Corres /Submittals, 82 Project Manuals /Plans /Change
Orders; Electrical: 86 Documents, 86 Project Manual;
Grounds: Fuel Tanks, Tank Pad Correspondence, Tests,
Reports, Tank Pad Manual /documents, Underground Storage
Tank; Parking Lots: 82 Design Calc /Field Notes, 82
Grading /Paving Proj Manual, 82 Quantity Calcs, 87
Assigned Parking, 87 Lights, 93 -95 Repairs, 94 parking
Assignments, 96 Design, 96 Docs /Corres, 96 Inspection
Rprts /Tests, 96 Manhole Proposals, 96 Project Manual,
Grading /Paving Corres, Signs. MIS: 86 DP Remodel
Design, 92 Work Stations, Air Conditioning, electrical
Revisions, Small Project Info, Uniterruptable Power
Systems, Painting: Exterior: 77 Painting; Interior:
Plumbing, 86 documents, 86 Project Manual. Remodel:
Handicapped ADA: 84 Ramp Project Manual /Docs, 85
Restroom Remodel, 93 Project Corres /Submittals, 93
Project Documents, 93 Project Manual, 93 Upgrade
Proposals /Documents. Interior: 83 Architect /Corresp, 83
Project Documents, 83 Project Manual /Plans. KIBSD
Special Services: HVAC, Space Redesign,
Redesign /Insulation: 82 Bid Docs, 82 Corresp /Submittal,
82 Project Manual, 83 Bid Documents, 83 corresp, 83
Project Manual. Roof Project: 86 budget /Costs, 86 Docs,
86 Project Manual. Engineering /Facilities Dept: CIP,
Exxon Oil Spill Corresp, Disaster Relief, Fee Schedules,
Energy Conservation: Energy Conservation Analysis,
Grant /Info, Maintenance Dept. Prog; Energy Project:
Hydroelectric Power, Planing & Conservation. Health &
Safety: Accident Reports 86 -91, ADA Mtgs, Committee
Minutes 91 -92, Monthly Topics, Safety Meetings 81 -89,
Safety Mtgs 90 -96, Training Tracking Program; Small
Projects: Airports, Cold Storage Facility, HS covered
Courtyard, Pillar Creek Van, Teen Center. Fire
Stations: Buildings: Bayside: contract /CO, Corresp /Min,
Project Manual; Sprinkler System: Bid Phase, Close -out
Phase, Contract, Corresp, Project Manual, Project Not
Awarded, Submittal; Station Expansion, Budget /Costs,
Project Correspondence; Womens Bay: Contract /CO
Corresp /Minutes, Project Manual /Plans; Equipment:
Bayside Pick -up Truck, Bayside Van, Fire Trucks, Womens
Bay Radio. Kodiak Island Hospital /Mental Health (Scan
in 2005) Kodiak Fisheries Research Center (Scan in 2009)
C1 -14,
C2 -14,
C4 -14,
C3 -16,
C4 -16
Kodiak Island Borough, Alaska
6
Resolution No. 99 -28
Page 6 of 7
EF -06
OUZINKIE: School: 93 Boiler Installation, Corresp,
furnace Options Analysis, O &M Manuals, Project Manual,
Bid Documents; 94 School Addition & Remodel: A/E
Contract /CO, A/E Selection, Cnstn. Corresp, Cnstn Pay
Estimates, Cnstn. Change Orders, DCVR's, Fin, Info /Cost
Est., Insp. Reports /Subcontractors, Playground, Pre -
Cnstn Mtg, Proj. Manual, Bid Docs, Punchlist,
Reviews /A /E Corresp., RFP for A/E Services, Site Survey,
Submittals; 71 Inspections, 71 Litigation, 71 Proj.
Manual, 71 Submittals, 79 A/E Contract /CO's, 79 Bid
Docs, 79 Closeout Docs, 79 Corresp, 79 Inspection
Reports, 79 Preliminary Design, 79 Project Manual, 79
Proposals, 79 Soils /Site Survey, 79 Submittals, 81
Public Facilities Survey, 82 Teacher Housing, 90 School
Survey, 91 Roof Repair, Oil Spill Control Facilities,
Proposed Bond Issue. Village: Electricity: 83
Electrical Systems, 83 Generator Repair, 80 Boardwalk,
Repair, 81 HUD Corresp., 82 K Isl Village Playgrounds,
86 Waste Heat Recovery, 95 Scrap Metal Removal,
Community Profile, Village Correspondence.
f\
C1 -4,
C2 -4
APPROVALS:
Department Director:
Borough Assembly
Borough Clerk:
THESE RECORDS TOTALI
esolutio
4V,-2247A, C 4 . /
/t) CU.FT.
Date: / , ;s 00
No. Date:
Date:
RE DESTROYED ON i bF I
Kodiak Island Borough, Alaska Resolution No. 99 -28
7
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